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08-13-2019 CC Rpt 18COUNCIL AGENDA STAFF REPORTCOUNCIL AGENDA STAFF REPORT TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS DATE: AUGUST 13, 2019 FROM: CITY MANAGER ITEM NO:18 SUBJECT:PURCHASE OF CITY VEHICLES RECOMMENDATION: 1. Find that the exception to competitive bidding procedures under Chino Hills Municipal Code (CHMC) Section 3.16.110.E applies because National Auto Fleet Group has an existing contract through Sourcewell and the procurement process utilized by this dealership is substantially similar to the provisions of Chapter 3.16 - Purchasing of the CHMC. 2. Approve the purchase of two utility vehicles from National Auto Fleet Group in the amount of $55,134.82. BACKGROUND/ANALYSIS: As part of the Fiscal Year 2019-20 budget, the City Council approved the purchase of replacement vehicles for the Public Works Department. The purchase of these vehicles are offered through Sourcewell (formerly known as National Joint Powers Alliance) contract 120716-NAF. Staff sought pricing for the above-mentioned vehicles and discovered that they were competitively bid by Sourcewell, of which the City of Chino Hills is a member. Pursuant to the City's Procurement Policies and Procedures Manual, procurement may be exempt from the bidding process when participating in an established governmental "Cooperative Purchasing Agreement" or "piggyback" on the Sourcewell contract or similar government purchasing alliance. Consequently, staff is requesting the issuance of a purchase order to National Auto Fleet Group, which is a division of Chevrolet of Watsonville, in the amount of $55,134.82 for the purchase of two 2020 Chevrolet Colorado Extended Cab pickup trucks. ENVIRONMENTAL (CEQA) REVIEW: This action is not a project within the meaning of the California Environmental Quality Act (California Public Resources Code §§ 21000, et seq., "CEQA") and CEQA Guidelines (Title 14 California Code of Regulations §§ 15000, et seq.) Section 15378 and is therefore exempt from CEQA. FISCAL IMPACT: There is sufficient funding in the Parks and Landscape Maintenance and the Equipment Maintenance budgets for replacement of vehicles to cover the Fiscal Year 2019-20 cost of this purchase. There is no impact on the General Fund with this item. 365/658 REVIEWED BY OTHERS: This agenda item was reviewed by the Finance Director. Respectfully Submitted,Recommended By: Attachments Quote 366/658 Daniel Bobadilla Director of Public Works/City Engineer 367/658 7/12/2019 Jerry Barragan City of Chino Hills Public Works 14000 City Center Dr 490 Auto Center Drive, Watsonville , CA 95076 [855) 289-6572 • [831 ) 480-8497 Fax Fl eet@N ati a na JAutoFle etG ro up, com Quote ID: 19303 Order Cut Off Date: TBA Chino Hills, California, 91709 Dear Jerry Barragan , National Auto Fleet Group is pleased to quote the following vehicle(s) for your consideration . Two (2) New/Unused (2020 Chevrolet Colorado (12M53) 2WD Ext Cab 128" Work Truck 6.2' Box, ) and delivered to your specified location, each for One Unit Extended Unit's (2) Contract Price $25,576.48 $51,152 .96 Tax (7 .7500 %) $1,982 .18 $3,964 .36 Tire fee $8.75 $17 .50 Total $27,567.41 $55,134 .82 -per the attached specifications . This vehicle(s) is available under the Sourcewell (Formerly Known as NJPA) Contract 120716-NAF . Please reference this Contract number on all purchase orders to National Auto Fleet Group . Payment terms are Net 20 days after receipt of vehicle. Thank you in advance for your consideration . Should you have any questions, please do not hesitate to call. Sincerely, Jesse Cooper Account Manager Email: jcooper@nationalautofleetgroup.com Office : 951-440-0585 Fax : 831-289-6572 ~ CHEVROLET @ w::alMC . TOYOTA 368/658 In order to Finalize your Quote, please submit this purchase packet to your governing body for Purchase Order Approval. Once you issue a Purchase Order please send by: Fax: (831) 480-8497 Mail: National Auto Fleet Group 490 Auto Center Drive Watsonville, CA 95076 Email: Fleet@nationalautofleetg rou p.com We will then send a W-9 if you need one Please contact our main office with any questions: 1-855-289-6572 369/658 Vehicle Configuration Options EMISSIONS Code Description FE9 EMISSIONS, FEDERAL REQUIREMENTS ENGINE Code Description LGZ ENGINE, 3.6L DI DOHC V6 VVT, (308 hp [230.0 kW] @ 6800 rpm, 275 lb-ft of torque [373 N- m] @ 4000 rpm) TRANSMISSION Code Description MST TRANSMISSION, 8-SPEED AUTOMATIC AXLE Code Description GU6 REAR AXLE, 3.42 RATIO PREFERRED EQUIPMENT GROUP Code Description 2WT WORK TRUCK PREFERRED EQUIPMENT GROUP, includes standard equipment TIRES Code Description QJJ TIRES, P265ll0R16 ALL-SEASON, BLACKWALL, (STD) SPARE TIRE Code Description ZJJ TIRE, SPARE P265ll0R16 ALL-SEASON, BLACKWALL PAINT Code Description GAZ SUMMIT WHITE PAINT SCHEME Code Description ,,.. } STANDARD PAINT SEAT TYPE Code Description AR7 SEATS, FRONT BUCKET, (STD) SEAT TRIM Code Description H2R JET BLACK/DARKASH, CLOTH SEAT TRIM RADIO Code Description AUDIO SYSTEM, CHEVROLET INFOTAINMENT 3 SYSTEM, 7" diagonal color touchscreen, IOR AM/FM stereo. Additional features for compatible phones include: Bluetooth audio streaming for 2 active devices, voice command pass-through to phone, Apple CarPlay and Android Auto capable (STD) ADDITIONAL EQUIPMENT I 370/658 Code Description WT CONVENIENCE PACKAGE, includes (ATG) Remote Keyless Entry, (UT J) theft-deterrent PCN system, (K34) electronic cruise control, (PPA) EZ-Lift tailgate and (A91) Remote locking tailgate G80 DIFFERENTIAL, AUTOMATIC LOCKING REAR CTI TRAILERING ASSIST, GUIDELINES 282 TRAILERING PACKAGE, HEAVY-DUTY, includes trailer hitch and 7-pin connector 5GD TOW/HAUL MODE S1K WHEEL, SPARE, 16" X 7" (40.6 CM X 17.8 CM) STEEL PPA TAILGATE, EZ-LIFT AND LOWER A91 TAILGATE, REMOTE LOCKING, (locks and unlocks with key fob) CGN BEDLINER, SPRAY-ON, BLACK WITH CHEVROLET LOGO VAV LPO, ALL-WEATHER FLOOR MATS K34 CRUISE CONTROL, ELECTRONIC, AUTOMATIC ATG REMOTE KEYLESS ENTRY, EXTENDED RANGE UTJ THEFT-DETERRENT SYSTEM, UNAUTHORIZED ENTRY WHEEL TYPE Code Description RS2 WHEELS, 16" X 7" (40.6 CM X 17.8 CM) ULTRA SILVER METALLIC STEEL, (STD) GVWR Code Description CH9 GVWR, 5700 LBS. (2585 KG)