Loading...
08-13-2019 CC Rpt 16COUNCIL AGENDA STAFF REPORTCOUNCIL AGENDA STAFF REPORT TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS DATE: AUGUST 13, 2019 FROM: CITY MANAGER ITEM NO:16 SUBJECT:AMENDMENT NO. 4 TO AGREEMENT NO. A2016-033 FOR THE SCHOOL RESOURCE OFFICER PROGRAM BETWEEN THE CITY OF CHINO HILLS AND THE CHINO VALLEY UNIFIED SCHOOL DISTRICT RECOMMENDATION: Authorize execution of Amendment No. 4 to Agreement No. A2016-033 between the City of Chino Hills (City) and the Chino Valley Unified School District (CVUSD) for the amount of $250,477, amending Sections 1 and 2 of the School Resource Officer Program, effective August 12, 2019 through May 28, 2020. BACKGROUND/ANALYSIS: In February 2016, the City Council approved a five-year agreement with the Chino Valley Unified School District (CVUSD) to equally share the cost of two Deputies as full-time School Resource Officers (SROs) for ten months. One Deputy will be assigned to the Ayala High School campus and one to the Chino Hills High School campus. The SRO program continues to foster strong collaboration between the City and CVUSD. Results of this effort include immediate police response, expedited resolutions of criminal activity, student/law enforcement interaction and crime prevention. The cost for the two SROs for FY 2019/2020 will be split between the City and CVUSD. The total ten-month cost for FY 2019/2020 is not to exceed $500,894. The City's share is $250,477. This is an increase of $7,731 per agency, or $15,462 total, from last year's cost. Overtime and vehicle costs, including fuel and maintenance, will be shared equally between the City and CVUSD and will be billed on a quarterly basis. The cost of the School Resource Officer may be adjusted at any time to reflect salary or fringe benefit increases that affect Chino Hills contract with the San Bernardino County Sheriff's Department. Overtime must be authorized by both parties and costs shared equally. The City shall bill the District for its share in three installments due November 30, January 31 and June 30, as stipulated in the agreement. ENVIRONMENTAL (CEQA) REVIEW: This proposed action is exempt from review under the California Environmental Quality Act (California Public Resources Code §§ 21000, et seq., "CEQA") and CEQA regulations (14 California Code Regulations §§ 15000, et seq.) because it constitutes an organizational or administrative activity that will not result in direct or indirect physical changes in the environment. Accordingly, this action does not constitute a "project" that requires environmental review (see specifically 14 CC § 15378 (b)(4-5)). 83/658 FISCAL IMPACT: There is sufficient funding in the General Fund Public Safety budget to cover the FY 2019/2020 cost of the School Resource Officer agreement. Future agreement costs will be budgeted for in the appropriate fiscal year. The City will recoup the CVUSD share in three installments throughout the year. REVIEWED BY OTHERS: This item has been reviewed by the Finance Director. Respectfully Submitted, Attachments Agreement Amendment ATTACHMENT 1 ATTACHMENT 2 84/658 0 CITY OF CHINO HILLS AMENDMENT NO.4 TO AGREEMENT NO. A2016-033 BETWEEN THE CITY OF CHINO HILLS AND THE CHINO VALLEY UNIFIED SCHOOL DISTRICT FOR SCHOOL RESOURCE OFFICER SERVICES THIS AMENDMENT No. 4 to Agreement No. A2016-033, dated August 13, 2019, is entered into in the State of California by and between the City of Chino Hills, a California general law municipal corporation, hereinafter called “City”, and the Chino Valley Unified School District, hereinafter called “District”. Amend Agreement No. A2016-033 as follows: 1. Replace the original section one, paragraph two - Services of the School Resource Officers with: The services of the two Officers will be provided between the dates of August 12, 2019 through May 28, 2020 at high schools located in the City of Chino Hills when mutually agreed upon by the DISTRICT and the CITY for approximately 40 hours per week. 2. Replace the original section two, paragraph one - Funding Conditions with: The DISTRICT agrees to pay one half of the cost of the two Officers for ten months, for an amount not to exceed $250,477, excluding overtime and subject to continued State Grant funding to the DISTRICT. All other provisions of the agreement remain in effect. IN WITNESS WHEREOF, the parties hereto have caused this Amendment No. 4 to Agreement No. A2016-033 to be executed on the day and year last written below: CITY OF CHINO HILLS Cynthia Moran Mayor CHINO VALLEY UNIFIED SCHOOL DISTRICT (Signature) ATTEST:(Printed name/Title) Cheryl Balz City Clerk (Date) (Date) APPROVED AS TO FORM: Mark D. Hensley City Attorney 85/658 Chino Valley Unified School District 2019-2020 STUDENT ATTENDANCE CALENDAR 180 School Days – Traditional JULY 2019 S M T W Th F S 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 AUGUST 2019 S M T W Th F S 1 2 3 4 5 X 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 SEPTEMBER 2019 S M T W Th F S 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 OCTOBER 2019 S M T W Th F S 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 NOVEMBER 2019 S M T W Th F S 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 DECEMBER 2019 S M T W Th F S 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 21 22 23 24 25 26 27 28 29 30 31 JANUARY 2020 S M T W Th F S 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 FEBRUARY 2020 S M T W Th F S 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 MARCH 2020 S M T W Th F S 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 APRIL 2020 S M T W Th F S 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 MAY 2020 S M T W Th F S 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 30 31 JUNE 2020 S M T W Th F S 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 IMPORTANT DATES July 4 Independence Day Aug 6-7 New Teacher Workday Aug 8 X TK-6 Teacher Workday Aug 9 All Teacher Workday Aug 12 First Day of School Sept 2 Labor Day Nov 11 Veterans’ Day Nov 25-29 Thanksgiving Break Dec 20 7-12 Teacher Workday/TK-12 Non-School Day Dec 20-Jan 3 Christmas/Winter Break Jan 20 Martin Luther King Day Feb 10 Lincoln’s Birthday Feb 17 Washington’s Birthday March 20 School Closed March 23-27 Spring Break April 10 School Closed May 25 Memorial Day May 28 Last Day of School May 29 All Teacher Workday First day of School Last Day of School Legal Holiday School Closed Board Approved: June 29, 2017 86/658 • • 0 ~ 0 '---- • D 0 D D ~ 0 FY 2019-20 COST 2 -School Resource Officer 374,008 1 2 -Marked Unit 33,420 2 Dispatch Services 29,217 1 2 -HTs (Amortization, Access & Maintenance)2,940 2 -Taser Replacement (Amortized over 5-years)672 Administrative Support 2,951 Services & Supplies 3,600 Vehicle Insurance 10,153 Personnel Liability & Bonding 16,260 Law Enforcement Experience Modification 11,385 County Administrative Cost 16,288 Cost for 2019-20: $ 500,894 1 Monthly Payment Schedule $41,743 2nd through 12th payments due the 5th of each month:$41,741 1 2 3 Personnel costs include salary and benefits and are subject to change by Board of Supervisors’action. Changes in salary and benefit costs will be billed to the City on a quarterly invoice. No replacement cost is included for grant funded or donated vehicles. Vehicle costs do not include fuel and maintenance. The City is responsible for fuel, repair and maintenance of all contract vehicles, including collision damage. All fuel, repair and maintenance costs incurred by the County will be billed to the City on a quarterly invoice. 1st payment due July 15, 2019: LEVEL OF SERVICE SCHEDULE A LAW ENFORCEMENT SERVICES CONTRACT CITY OF CHINO HILLS FY 2019-20 School Resource Officers cost 87/658