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12-09-2008 CC Rpt A15COUNCIL AGENDA STAFF REPORT CITY CLERK USE ONLY Meeting Date: December 9. 2008 Public Hearing: ❑ Discussion Item: ❑ / Consent Item: 9 U Ho '< 1LLS December 2, 2008 TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS FROM: CITY MANAGER SUBJECT: NOTICE OF COMPLETION FOR THE PEYTON DRIVE ENTRY MONUMENT PROJECT AND OTHER RELATED ITEMS RECOMMENDATION: 1. Accept the construction of the Peyton Drive Entry Monument Project by Landmark Site Contractors as complete. 2. Authorize the City Clerk to cause a Notice of Completion to be recorded for the Peyton Drive Entry Monument Project. 3. Authorize the release of retention monies, in the amount of $12,251.45, thirty-five days after the Notice of Completion has been recorded. 4. Authorize the release of any remaining encumbrance after final payment of retention. BACKGROUND/ANALYSIS: In May 2008, the City Council awarded a contract to Landmark Site Contractors for the construction of the Peyton Drive Entry Monument Project. Construction of the project was substantially completed on September 4, 2008. On September 15, staff approved Change Order No, 1, which addressed additional work required to trench and restore the street in order to provide electrical service. The contract summary is as follows: Original Contract Amount: $238,329 Change Order No. 1: $6,700 Amended Contract Amount: $245,029 On September 23, 2008, the City Council approved a reduction in retention to five percent for the duration of the plant establishment period. The plant establishment period has elapsed and staff is now recommending that the Council accept the project as complete, authorize recordation of a Notice of Completion, and release retention funds accordingly. REVIEW BY OTHERS: This item has been reviewed by the Finance Director. AGENDA DATE: December 9, 2008 Page 2 SUBJECT: NOTICE OF COMPLETION FOR THE PEYTON DRIVE ENTRY MONUMENT PROJECT AND OTHER RELATED ITEMS FISCAL IMPACT: This project is part of the approved FY 2008-09 Capital Improvement Program budget. Re ectfully submitted, Dougl&%A. La Belle, City Manager SN/AD/ps Recommended by: r� 1-- Stevvcn C. Nix, C1,ty Engineer Recording Requested by And When Recorded, Mail To: CITY CLERK CITY OF CHINO HILLS 14000 City Center Drive Chino Hills, CA 91709 Exempt Recording Per Government Code Section 6103 NOTICE OF COMPLETION NOTICE IS HEREBY GIVEN THAT: The undersigned is a Construction Manager for the City of Chino Hills, 14000 City Center Drive, Chino Hills, California, which is the owner of the interest or estate stated below in the property hereinafter described. The nature and interest or estate of the City is: In Fee (if other than fee, strike "In Fee" and insert, for example, "easement' or "lessee") A work of improvement on the property hereinafter described was completed on December 3. 2008 The work of improvement is described as follows: Pevton Drive Entry Monument Proiect Date of Contract: Mav 13. 2008 Contract/Agreement No. A08-23 Name of Original Contractor: Landmark Site Contractors The property on which said work of improvement was completed is in the City of Chino Hills, County of San Bernardino, State of California, and is described as follows: Pevton Drive Entry Monument Proiect (legal description) The street address of said property is: None APN: N/A AnG(e R. Dutrey, Engineering Sr rt Services Manager 7` STATE OF CALIFORNIA ) COUNTY OF SAN BERNARDINO )ss CITY OF CHINO HILLS ) I HEREBY CERTIFY THAT I am the City Engineer for the City of Chino Hills. I have read the foregoing Notice of Completion and know the contents thereof; and I certify that the same is true of my own knowledge. I declare under penalty of perjury, that the foregoing is true and correct. Executed on at City of Chino Hills, California. Steven C. Nix, City Engineer