Loading...
12-09-2008 CC Rpt A10COUNCIL AGENDA STAFF REPORT yPublic Y" Discussion^ ■ Consent December11: CITY CLERK USE ONLY 2098 TJD - 1 Pi i 1 : VI) GkiNi 0 111i,LS TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS FROM: CITY MANAGER SUBJECT: CROSSING GUARD SERVICES AGREEMENT BETWEEN THE CITY OF CHINO HILLS, CITY OF CHINO, CHINO VALLEY UNIFIED SCHOOL DISTRICT, AND ALL CITY MANAGEMENT SERVICES, INC. RECOMMENDATION: Authorize execution of the agreement between the City of Chino Hills, City of Chino, Chino Valley Unified School District, and All City Management Services, Inc., for the contract period of July 1, 2008 through June 30, 2009, and the total cost for the City of Chino Hills not to exceed $57,177.18. BACKGROUND/ANALYSIS: All City Management Services, Inc. is the current provider of crossing guard services in Chino Hills and has done an excellent job of providing students with safe access to and from school sites. All City Management Services, Inc. provides this service at an hourly rate of $13.51. Crossing guard services will be provided to eleven elementary schools in Chino Hills with a minimum of three hours of services provided on each school day. A detailed schedule of service hours is attached as Exhibit "A" and a cost breakdown of the contract's pro-rata split is attached as Exhibit "B". Staff from the School District, Chino Hills, and Chino have evaluated the costs for crossing guard services for fiscal year 2008-2009. The new hourly rate reflects a 0% increase over last year's rate. The School District is administering the contract and is responsible for one-third or 33.33 percent of the contract. The balance is divided on a pro-rata share between Chino Hills and Chino. AGENDA DATE: December 9, 2008 PAGE: TWO SUBJECT: CROSSING GUARD SERVICES AGREEMENT BETWEEN THE CITY OF CHINO HILLS, CITY OF CHINO, CHINO VALLEY UNIFIED SCHOOL DISTRICT, AND ALL CITY MANAGEMENT SERVICES, INC. REVIEWED BY OTHERS: This item was reviewed by the Finance Director and the Contract Compliance Officer. FISCAL IMPACT: The cost for the crossing guard services is included in the 2008-2009 Fiscal Year Budget. submitted, Recommended by: LaBelle, City Manager Michael S. Fleaga/r` Community Services Director DLB:MSF:bm Attachment Contract No.: HR-078-006 Approved: 11-06-08 A// Ctfy /�lah�en�eru FIRST EXTENSION TO AGREEMENT FOR SCHOOL CROSSING GUARD SERVICES THIS FIRST EXTENSION made and entered into this July 1, 2008, by and between the CITY OF CHINO ("Chino Hills"), CITY OF CHINO ("Chino'), the Chino Valley Unified School District ("CVUSD"), and All City Management Services, Inc., ("Consultant'), together referred to as "Parties". WITNESSETH WHEREAS, the Parties entered into a professional services agreement on July 1, 2008; and WHEREAS, the Parties wish to amend the provisions of Section Eight of said agreement relating to Compensation and Section Thirteen relating to Effective Date and Term. NOW THEREFORE, the parties agree as follows: 1. Compensation and Method of Payment: See "Schedule B" for cost split on a Pro Rata Share. 2. Term of Agreement: The effective date of this agreement has been extended for a one-year term ending June 30, 2009. I SITE# SCHOOL INTERSECTION MINIMUM DAYS HRS SCHEDULE HRS ANNUALHOURS I I I BUTTERFIELD J VIA LA CRESTA I F 7:30 - 8:15 ( 1 7:30 - 8:15 1 1 1 I 11 RANCH ( & I R 1 1 1 MYSTIC CANYON DR J 1 11:45 - 12:30 1 3.00 1 2:30 - 3:15 1 3.00 1 540.00 I- I ..__----------------------- I -------- I I 1 COUNTRY SPRINGS I VILLAGE CTR. DR, J I F 7:45 - 8:30 I ------ I ..-_..._ - I_----_-- 7:45 - 8:30 I I 1 I 21 I & I R I I I I I I 1 I PARKVIEW DR, 1 1 11:45 -12:30 3.00 1 2:15 - 3:00 1 3.00 1 540.00 1 1 I- ( i - -------------- --------- EAGLE CANYON I------------------------------ I-- I EAGLE CANYON DR I -----------------1 F 7:45 - 8:30 I -------- I 1 --------------- i 7:45 - 8:3D I --------- I 1 ------- --------- -------- I f I 31 I & I R I I I I I I f ( CHINO AVENUE I 1 11:25 - 12:101 3,00 1 2:30- 3:15 1 3.00 1 540,00 1 I- i- I I ------------------ ------------ LITEL I ---- ------- ------- ------ I I SAMBAR 1 I.------ T 8:00 - 8:45 1 i j ---- ----- --- I 8:00 - 8:45 I -------- I I ------ ----------------._------ i I 41 1 & I H I I I I I i 1 I EUCALYPTUS I U 11:45 - 12:30 f 3.00 1 3:00 - 3:45 f 3.00 j 540.00 I I------ 1 - ------- ---------------- LOS SERRANOS I----------------------------- I 1 PIPELINE DRIVE 1 I W 7:35 - 8:3,' 1 ------- I 1 -..- - - -- ------- I 7:35 - 8:35 1 -------- i------------------------------- f I f 51 I & I E I 1 1 1 I ( 1 1 DESCANSO I D 12:00 - 12:4 1 3.00 1 2:45 - 3:30 1 3.00 1 54000 f ! i-------------------------------1 f GLENMEAD I 1 WHIRLAWAY DR ( __.... I T 7:45 - 8:30 1 .._--- i---- I - ------- -- I 7:45 - 8:30 1 ---------- I------- I ----------------- ------ I I 51 1 & I H I I I f 1 DETERMINE WAY ( U 12:30 - 1:15 1 3.00 I 2:45 - 3:30 1 3.00 f 540.00 1 -- i--------- I I - ---------------- - HIDDEN TRAILS I I I WINDMILL CREEK I I F 7:15 - 8:00 1 ---!---- 1 ---------- I 7:15 - 8:00 1 ------- -- I 1 I 71 I & I R I I I ! I I 1 1 RIDGEVIEW DR. I I 12:15- 1:001 3,00 1 2:30- 3:151 3D0 1 540,00 1 ------------ --------------- I I OAKRIDGE I VALLE VISTA DRIVE ( W 7:45- 8:30 1 1 7:45- 8:301 1 I I 81 I & I E I 1 1 3.00 1 I I 1 1 MAHOGANY DRIVE I D 12:15 - 1:001 3.00 1 2:30 - 3:15 1 I 1 - - ( 540.00 1 ----- 1 I- -- i ( I - - - - - -- -- ROLLING RIDGE I I I CALLE SN MARCOS I I F 7:30 - 8:15 1 ----- I 1 ---------------- 7:30 - 8:15 1 1 I 91 I & I R I 1 1 3,00 f I 1 OLYMPIC VIEW DR. I 1 11:30 - 12:151 3.00 1 2:40 - 3:25 1 1 540.00 1 I 1 WICKMAN I PINEHURST I --------- I W 7:45-8:301 -------- I 1 -------- ----------- I 7:45-8:30 I ---------- 1 10 1 I & I E I I I I I f I SOQUIEL CANYON I D 12:15 - 1:00 J 3.00 f 2:45 - 3:30 I 3.00 ( 720.00 1 + 1 CHAPARRAL ---- ..------------------ - _ I I BIRD FARM J ---------------- I T 7:45 - 8:45 I - I 1 -------- - I 7:45 - 8:45 1 ---------- I 1 ------------------------------- I i I 11 I & H 1 I I I I I f I MURRY + U 12:20 -1.05 13.00 J 2:45 - 3:30 1 3.00 1 540.00 Sub -Total Hours 6,120.00 Page 1 of 3 I SITE# SCHOOL INTERSECTION MINIMUM DAYS HRS SCHEDULE HRS ANNUALHOURS I ( I i I I I I BORBA,ANNAA J I I I THIRD I 121 FUNDAMENTAL I & 1 I GIRD, RICHARD ( RIVERSIDE I I BORBA, ANNA A J MONTE VISTA I 131 FUNDAMENTAL i & I GIRD, RICHARD ( RIVERSIDE 1 -------------------------------- I BORBA, ANNA A I ----------- —--- ---- --------- SECOND 141 FUNDAMENTAL I & I GIRD, RICHARD 1 B" J BORBA, ANNA A I MONTE VISTA I 151 FUNDAMENTAL 1 & J J GIRD, RICHARD I PARK J - — I ------------- ----------------- I CATTLE, HOWARD I --------------------- CHINO I 161 1 & I i I CYPRESS J I CATTLE HOWARD I CYPRESS J 171 1 & i J CLOVER - i ----------------------- -------- I CORTEZ, ALICIA J I MOUNTAIN I 181 I & I J J VERDUGO J J CORTEZ, ALICIA J CARRISA J 191 I & I SERENE J DICKSON I CHINO J 20 1 I & I J I PIPELINE J - I ------ ----- - - - - I DICKSON ) ------ I PAMELA 1 21 1 I & I I I ROSWELL J Page 2 of 3 I i I F 7:30 - 8:15 1 I i I 1 I I i 730 - 8:15 1 I I I I R I I I i 1 12:00 - 12:451 3.00 1 2:20 - 3:05 1 I 3.00 1 ---- I --------- --------- I F 7:30 - 8:30 1 -------- I J ---------- - ---- - 7:30 - 8:30 1 ----- R I I I I 1 12:15 - 1:00 1 3.00 ( 2:20 - 3:05 i 3.00 i F 7:15-8:00 I 1 ____________________ I 7:15- 8:001 ------- -. I I R I I I i 1 11:45 -12:30 1 3.00 1 2:15 - 3:00 1 3.00 1 _- ---- ..__._.___.I F 7:30 - 8:15 1 __..__ I 1 ____._--_-_-_--. 1 7:30 - 8:30 J --__-_._ R I I J I 1 12:15 - 1:00 1 3.00 1 215 - 3:00 1 3.00 1 T 7:45 - 8:30 1 1 7:45 - 8:30 1 1 H I I i I U 12:00 -12:45 1 3.00 1 I 2:45 - 3:30 1 3.00 1 1 - - - -- - I T 7:45 - 8:30 1 ----- 1 --------------- ---- I 7:45 - 8:30 1 --------- I H I I I i U 12:00-12:451 3.00 1 2:45 - 3:30 1 I 3.00 I - --- - ------ --------- I M 7:45 - 8:30 J -- I 1 ---------------- 7:45 - 8:30 1 -------- I O i 1 1 i N 11:45 -12:30 1 3.00 1 2:30 - 3:15 1 3,00 I M 7:45-8:30 1 1 7:45-8:30 1 I O 1 1 1 I N 11:45-12:3(J 3.00 1 2:30 - 3:15 1 3.00 1 I- F 8:00-8:45 J I 1 ---- -------------- 8:00-8:45 I R 1 12:15 -1:00 1 3.00 1 3:00 - 3:45 1 3.00 1 F 8:15 - 9:00 1 1 8:15 -9:00 1 I R I I I I 1 12:00 - 12:45I 3.00 1 3:00 - 3:45 1 3.00 1 540.00 540.00 540,00 540.00 540,00 540.00 540.00 540.00 540.00 :: ALLI:Q►TY Ii9AN�G;�ME T S>ff�x'Vl.. S . :..:.... ,.. ........ ., ... , . . SITE # SCHOOL INTERSECTION MINIMUM DAYS HRS SCHEDULE HRS ANNUAL HOURS I 1 ELRANCHO I CHINO 1 F 7:15-8:00 1 1 7:15-8:001 1 I 22 1 I & I R I I I I ( I OAKS 1 I 12:DD-12:411 3.00 1 2:15 - 3:0C 1 3.00 I 54000 I I MAGNOLIA JR. HIGH I MAGNOLIA ------ I I M 7:15 - 8:00 1 -- - I 1 ------------------- I 7:30 - 8:00 1 — — I 1 -------- I I 23 1 EL RANCHO I & 1 0 1 1 I 1 1 ELEMENTARY 1 CHINO I N 12:45 - 1:30 1 1 1:45 - 2:3C 1 3.00 1 540.00 I ------ I I I MARSHALL, E.J. 1 PHILADELPHIA I I I W 7:30- 8:151 - I--------------- 1 -- I------- 7:30- 8:1E1 I I ------------ - ------------- -- I 24 1 I & I E I I I I I I I TELEPHONE ( D 11:45-12:451 3.00 1 2:15 - 3:00 1 3.00 1 540,00 1 - 1 1 ------ ----------- --- I NEWMAN 1 - PIPELINE I — - - — I I F 8:00-8:451 --- I 1 -------------- ----- I 8:00-8:45 I -------•- I I ------------------------- i J 251 1 & I R I I I PHILADELPHIA 11 12:15 -1:00 1 3.00 1 3:00 - 3A5 I 3.00 I 540.00 1 i-------------- ( ------------------- I NEWMAN ( - -- — PIPELINE I — - - - I I F 8:0D-8:451 ------ I J ----------------- 8:00-8.45 I -- — 1 J ----------------- ----------- I 26 1 I & I R I ( i WALNUT 1 1 12:15 -1:00 1 3,00 + 2:45 - 3:30 1 3.00 1 540.00 1 ( RHODES,EDWIN I SCHAFFER I F 8A0-8:45 I I------------------ 1 I-------- 8:00-8:45 1 I 1 -------------------------- I 1 27 1 I & I R I I I 1 I j SAN ANTONIO j 1 12:00 - 12:451 3.00 1 2:45 - 3:30 1 3.00 1 540,00 I ( WALNUTAVENUE j WALNUT I------ I W 8:00-8:451 I----------------- 1 I 8:00-8:45 1 -- I 1 ------- ------•------------- I 1 28 1 I & I E I I I I I 1 ( TENTH ( D 12:45 - 1:301 3.00 1 3:00 - 3:45 1 3.00 1 540.00 1 - 1 1 ----- ---- ------- - -- I WALNUTAVENUE ( BENSON -- -- ---- I ( W 8:00-8:451 ------ I 1 --- - --- -------- I 8:00-8:45 1 - - I i ------- - --------------- ------- I 1 29 1 1 & I E I I I I I I I ( I f WALNUT I D 12:45 - 1:301 ------------ --- I------- I I f 1 3.00 1 I I f 3:00 - 3:45 1 ----- ---------- I I 1 3.00 1 -- I i I 540,00 1 ----- - --------------- - I I I I I I I I I i t I I ( f I I I I I I I t I I i I 9,720.00 Sub -Total Hours Page 3 of 3 Total Annual Hrs. 16,840.00 Estimated Summer Hrs. 456.00 Grand Total Hrs. 16,296.00 CITY OF CHINO DILLS By Mayor of Chino Hills ATTEST: City Clerk Date: Date APPROVED AS TO FORM: By City Attomey Date: CHINO ��VALLEY UNIFIED SCHOOL DISTRICT V-C�V� By t SA, - Date l �'01 /o? . Edmond T. Heatley, Ed.b. Superintendent ATTEST: Signature Print Name and Title Date: APPROVED AS TO FORM: By Signature Date: Print Name and Title IN WITNESS WHEREOF, Chino Hilts, Chino, CVUSD and Consultant has caused this First Extension to be executed as of this day and year first above written. By: By: Patrick Glover Date Baron Farwell City Manager General Manager Approved as to Form: Attest: 10 Stan Stewart Date Chief of Police Lenna J. Tanner Date City Clerk Approved as to Form: By: Not Reouired Jimmy L. Gutierrez City Attorney Date EXHIBIT "B" CONTRACT AGREEMENT COST SPLIT ON A PRO RATA SHARE FISCAL YEAR 2008/09 HOURS J PRO RATA SPLIT CVUSD 1 1 73,378.98 CHINO HILLS 6,348 57,177.18 CHINO 9,948 89,602.80 TOTAL 16,296 220,158.96 Notes: PERCENT J 33.331 25.97 �J 1 100.00 CVUSD contributes 33.33% of the total cost of contract agreement. The balance remaining is split between Chino Hills and Chino based on the percentage of pro rata share. 456 summer school crossing guard hours are reflected in the city totals with 228 hours attributed to Chino Hills and 228 hours for Chino at the hour at the hourly rate of $13.51.