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12-09-2008 CC Spc Rpt A01COUNCIL AGENDA STAFF REPORT CITY CLERK USE ONLY Date: December 9. 2008Public itMeeting Hearing:0 2908 tD�C u 8 PH) 1 i5 Discussion Item: 17-1 Consent Item: v December 2, 2008 TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS FROM: CITY MANAGER SUBJECT: APPROVAL OF PURCHASE REQUISITIONS TOTALING $ 85,000 FOR GROUNDWATER PRODUCTION EQUIPMENT. RECOMMENDATION: 1. Authorize Purchase Requisitions in the amount of $65,000 to Advanced Telemetry Systems International Inc. for equipment to enable ground water production. 2. Authorize Purchase Requisition in the amount of $19,500 to Hack Company for ground water production equipment. BACKGROUND/ANALYSIS: Approval of this recommendation will enable staff to bring three wells into production. As a result of recent degradation of ground water quality, water in this region requires extensive wellhead treatment and monitoring. This equipment will ensure the safe production and delivery of potable water to our residents while reducing our dependence on imported supplies. These facilities will enable the City to produce 4.1 million gallons per day. As a result of the limitations in the amount of imported water available for purchase from the City's sources, it has become very important to increase the amount of groundwater production from the City of Chino Hills production facilities. Temporary reductions in the amount of imported water the City will be able to purchase from the Water Facilities Authority (WFA) and Monte Vista Water District (MVWD) are expected to occur in late January 2009. To ensure availability of the necessary amount of water to serve our community, staff has developed alternative methods to increase ground water production from City facilities. In the near future, staff will be bringing forth recommendations for additional improvements to our ground water production facilities. The vendors are the sole source for these products. This recommendation is consistent with the approved Capital Improvement Program and Water Master Plan. AGENDA DATE: DECEMBER 9, 2008 SUBJECT: APPROVAL OF PURCHASE REQUISITIONS TOTALING $ 85,000 FOR GROUNDWATER PRODUCTION EQUIPMENT, PAGE 2 REVIEW BY AFFECTED DEPARTMENTS: This agenda item has been reviewed by the Finance Director, the City Engineer, and the City Attorney. FISCAL IMPACT: Funding for this agenda item is included in the approved fiscal year 2008/09 Capital Improvement Program. espectfully submitted, Recommended by: is -JdA Y" Do"ugIAs N. La Belle, City Manager John Mura Public Facilities an Operations Director JM/ss