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11-12-2008 CC Rpt A15COUNCIL AGENDA STAFF REPORT Meeting Date: November 12, 2008 Public Hearing ❑ o„y Discussion Item ❑ Consent Item L3V DATE: November 5, 2008 CITY CLERK USE ONLY 21,08 t'4lCly' -4. hil B: 41 C:IliiW 1-1I1-1-S TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS FROM: CITY MANAGER SUBJECT: AMENDMENT NO. 2 TO AGREEMENT NO. A06-42 WITH McLARAND VASQUEZ EMSIEK & PARTNERS, INC. FOR ARCHITECTURAL SERVICES RELATED TO THE GOVERNMENT CENTER PARKING STRUCTURE RECOMMENDATION: Authorize the execution of Amendment No. 2 to Agreement No. A06-42 with McLarand Vasquez Emsiek & Partners, Inc., increasing the agreement from $625,370 to $670,370 to complete architectural services related to the Government Center parking structure. BACKGROUND/ANALYSIS: On June 27, 2006, the City Council authorized Agreement No A06-42 with McLarand Vasquez Emsiek & Partners, Inc. (MVE) to provide the following services in regards to the construction of the Government Center parking structure: refine the schematic design, provide design development services, prepare construction documents and plan check coordination services. This project will complement the Government Center project and provide parking for the site that will include civic, retail, and residential uses. The agreement was amended on January 8, 2008 in the amount of $56,750 to reflect changes resulting from recommendations in the City's soils report. Staff is recommending approval of amendment No. 2 to the agreement, increasing the agreement by $45,000 to $670,370. In the interest of time MVE was directed to design the parking structure while different foundation systems were considered during the design stage. This made design changes necessary once the foundation system was determined which also lead to additional site visits, meetings and plan inquires. This amendment is required to cover the cost associated with these additional architectural services. AGENDA DATE: November 12, 2008 Page 2 SUBJECT: AMENDMENT NO. 2 TO AGREEMENT NO. A06-42 WITH McLARAND VASQUEZ EMSIEK & PARTNERS, INC. FOR ARCHITECTURAL SERVICES RELATED TO THE GOVERNMENT CENTER PARKING STRUCTURE REVIEW BY OTHERS: This agenda item has been reviewed by the Finance Director and the City Engineer. FISCAL IMPACT: Funding for this work would come from the Government Center -Parking Structure project, which is included in the approved FY 2008/09 CIP budget. Respectfully submitted, 4 la N. La Belle, City Manager Recommended by: Christine Kelly Community Development Dire for AMENDMENT NO. 2 AGREEMENT NO. A06-42 FOR CHINO HILLS MIXED -USE BUILDING PARKING STRUCTURE THIS AMENDMENT NO. 2 TO AGREEMENT NO. A06-42, dated November 12, 2008, is entered into in the State of California by and between the City of Chino Hills, a California general law municipal corporation, hereinafter called "City" and MVE Studio, Inc, hereinafter called "Consultant." It is hereby agreed to be amended as follows: Amend the Scope of Services as follows: Previous Contract Amount $625,370.00 This Amendment (not to exceed) $45,000.00 $670 370.00 All other provisions of said Agreement shall remain unchanged and in effect. IN WITNESS WHEREOF, the City Manager of the City of Chino Hills has caused this Amendment to the Agreement to be subscribed by its duly authorized officers, in its behalf, and the said party of the second part has signed this Agreement. MVE ST , INC. BY: CARL F. McLARAND, AIA VICE PRESIDENT CITY OF CHINO HILLS ATTEST: CURT HAGMAN MAYOR MARY M. McDUFFEE, CMC CITY CLERK APPROVED AS TO FORM MARK D. HENSLEY CITY ATTORNEY