Loading...
11-12-2008 CC Rpt A11COUNCIL AGENDA STAFF REPORT DATE: TO: FROM: SUBJECT: Meeting Date: Novamher 11 9nr1R Public Hearing: H Discussion Item: ❑ , Consent Item: November 4, 2008 CITY CLERK USE ONLY Gi�C';U tilL_! S HONORABLE MAYOR AND CITY COUNCIL MEMBERS CITY MANAGER FITNESS ROOM EQUIPMENT RECOMMENDATION: 1. Approve the purchase of cardio and strength equipment for the Fitness Room at City Hall in an amount NTE $58,400. 2. Approve the issuance of a purchase order to Star Trac, as a sole source provider, in an amount NTE $55,800. BACKGROUND/ANALYSIS: Wellness Programs lower employee absenteeism, lead to fewer injuries, fewer Workers' Compensation claims, provide better productivity, incri;ase employee morale, and improve employee retention. Healthy employees can better manage stress and fatigue. It is becoming more popular for organizations to include, at no cost or reduced cost, memberships to gyms as part of an employee's overall Benefit Package. Although the new City Hall includes a fitness room for employees, the purchase of equipment was delayed until the office furniture was ordered and staff had the opportunity to evaluate the remaining budget. Staff hired a fitness consultant to design the layout of the fitness room, as well as develop an estimated budget for the equipment. Attached is a list of the proposed equipment and pricing. The total cost is $58,400. Based upon the recommendation of the City's consultant, staff proposes the purchase of equipment from Star Trac as a sole source provider. After reviewing the specifications of comparable manufacturers, Star Trac is the only company that provides equipment compact enough to meet the space limitations of City Hall's fitness room. Star Trac is a local company that manufactures a brand of streamlined fitness equipment designed to function in minimal space, providing easy and efficient workouts for users of all levels. Furthermore, Star Trac can provide both the cardiovascular and weight equipment as identified for the fitness room. AGENDA DATE: November 11, 2008 SUBJECT: FITNESS ROOM EQUIPMENT PAGE: TWO A private donor contributed $5,000 to the fitness room as a gift to the employees of Chino Hills. An additional $400 was raised as part of an employee fundraiser. To fund ongoing maintenance and equipment replacement costs, staff proposes charging employees, who choose to use the fitness room, $5 per month through payroll deduction. Also, profits from the vending machine in the employee's lunchroom will be put into the replacement and maintenance fund. Maintenance is estimated at $700 yearly. 11AXII: I►d1N7: 7i This item has been reviewed by the Assistant City Manager and the Finance Director. FISCAL IMPACT: Funds are included in the FF&E budget for the Government Center Project. Respectfully submitted, D N. La Belle, City Manager DLB:MSF:Ikc:cfc Attachment Recommended by: Michael S. Flea ie — Community 9 Services Dire or 14410 Myford Road Irvine, CA 92606 phone 714 669 1660 Corp 800 228 6635 Bill To: City of Chfrro Hills 2001 Grand Ave Chino Hills, CA 91709 Product Quotation Ship To: City of Chino Hills 2001 Grand Ave Chino Hills, CA 91709 Quote Number: 0144161 Effective: 6/23/2008 Valid Until: 7/23/2008 Page 1 of 3 Q, Modelcmraaa saw nro�zrOs a�P, v��rnaoueaxics .� � .• -:a.^ .r. -":.-u. ;a es�sLis a ,Your pn�. Extended,Price a 2 9-7631-MUSAPO P SERIES TREADMILL, P-TR, 110V, 18A, SILV, $7,545 $4,495 $8,990 USA 2 9-6230-MINTPO 2 9-6330-MINTPO 1 9-6430-MINTPO 1 9-5130-MINTPO 1 91N-S2100-13BSS 1 9INS4100-138SS 1 91N-S5100-13BSS 1 91N-Sl OI143BSS 1 9IN-S1010-13BSS 1 91NS331043BSS 1 91N-S5110-138SS 1 9PR-S6301-XXXXX P SERIES TOTAL BODY TRAINER, P-TBTX, SILV, INT P SERIES BIKE, P-UB, SILV, INT P SERIES BIKE, P-RB, SILV, INT P SERIES STEPPER, P-ST, SILV, INT INSTINCT CHEST PRESS INSTINCT SHOULDER PRESS INSTINCT BICEPS CURL INSTINCT LEG CURL INSTINCT LEG EXTENSION INSTINCT LAT PULL DOWN INSTINCT TRICEPS EXTENSION IMPACT ABDOMINAL MACHINE $6,145 $4,195 $8,390 $2,945 $1,995 $3,990 $3,245 $2,195 $2,195 $3,345 $2,395 $2,395 $2,675 $2,407.50 $2,407.50 $2,675 $2,407.50 $2,40T50 $2,675 $2,407.50 $2,407.50 $2,675 $2,407.50 $2,407.50 $2,675 $2,407.50 $2,407.50 $2,675 $2,407.50 $2,407.50 $2,675 $2,407.50 $2,407.50 $3,375 $3,037,50 $3,037.50 1 FBR-712 RACKS DUMBBELL RACK (10 PAIR/2 TIER) $955 $755 $755 1 FBR-710 RACKS BEAUTY BELL RACK (6 PAIR/2 TIER) $725 $525 $525 2 9IN-137501.136SS INSTINCT MULTI ADJ. BENCH $875 $750 $1,500 1 FREIGHT INSIDE DELIVERY $3,770 $2,160 $2,160 1 INSTALL INSTALLATION INCLUDED WITH DELIVERY $1,110 $1,100 $1,100 av'va.-ne.seznv4¢a.+aesr:aCtsxv+s.�.svrsm¢»uahm�aysra.»•<+;reran'amass;msxaracea„vme:sms.rmct.,..w„r .,,:,_..�.,......w..;os'.�aa..,w..,<,.., a...............�.aazecr�xrasacM�evsoxervmo;�as'�.awca�uas� You will save $18,380 Sub Total $51,890 Estimated Applicable Sales Tax $3,854.08 Total $56,744,08 or apply for a monthly lease payment of $1,748,69`* "Plus applicable Sales Tax. (lease rate and terms subject to credit approval) fl^.::43a�Aiv4."'.�§4T.5..�1MiY&P i su .TMetft.VS ..- _.".W�ff�:St'�,4'3o-f..v'2'li�.l'.➢3,y^i%�wTy'2z�'��:.n1CC�:�ffiSd1W�f'L'T]LSAPSY6'L:f�S]iw✓^"c:r`lt.%F++3EYf�ffi.SYP] Terms and Conditions • Payment: CASH IN ADVANCE • Payment on partial shipments is due and payable per the above terms upon receipt of invoice. • Shipment: FOB Origin • Prices are quoted in USD and valid only for products whose final destination is in the United States or Canada. • Standard and Extended Warranties for products quoted are valid in the United States and Canada only. • For detailed warranty information, please refer to www.startraacom/support Additional Notes If on strength machines want LNL adjustment on weight stacks --cost is $200 per machine. Treadmifts require their own 20 dedicated amp circuit with a NEMA 5-20 receptacle outlet for 110v unit... �c��cF,m�e��fo�il s�tt�$ re � tih'as� a�Su TraG Si veep o sye�ty�,Sate oni�,cQior q{to1� or n ti��g����a,�„,� Star Trac Sates Representative Fax or Mail Signed Quotation to: Customer Contact for Questions Proposal Page 1 of 1 Vodak A. Hawkins From: shawncrawford@intekstrength.com Sent: Wednesday, June 11, 2008 12:20 AM To: danblock@intekstrength.com; fanaticsac@earthlink.net Subject: Equipment: Proposal #1824 WN P.O. Box 430 1211 Weaver Road Herrin IL 62948 United States 618-942-6611 Bill To Ship To Vodak Hawkins Vodak Hawkins United States Chino Hills CA 91709 United States Proposal Date 6/11/2008 Quote # 1824 Expires 9/9/2008 Sales Rep Shawn W Crawford Project Memo Terms SD% Down, 50% Prior to Shipping Quantity item item Description RateI Amount 1 fi BB-003-015 Intek Strength Beauty Bell Set 3-151b (1 Pair Each 111� 405.00 405.00 j I 6 Pairs @ 106 Lbs. 11 (3,5,8,10,12,15) 21d01b Pro steel Pro steel dumbbell (1) 60.00 120.001 II201b 21251b Prosteel 251b Pro steel dumbbell (1) 67.001 134MI dum2 301b Pro Steel 301b Pro Steel Dumbbell (1) 76.00 152.001 Dumbbell (1) I 2 351b Pro Steel 351b Pro Steel Dumbbell (1) I 83.001 166.00! Dumbbell (1) 2 401b Pro Steel I401b Pro Steel Dumbbell (1) 90.00I 180.001 Dumbbell (1) 2�DulmbroD SteelI451b Pro Steel Dumbbell (1) 98.001 196.00I 2 501b Pro Steel 1501b Pro Steel Dumbbell (1) 107.00 214.00111 Dumbbell (1) Pro Steel551b Pro Steel Dumbbell (1) 21 115.001 230.00 Dulmb bbell 2 601b Pro Steel 601b Pro Steel Dumbbell (1) 121.00 24200+ Dumbbell (1) I l 2 651b Pro Steel 1651b Pro Steel Dumbbell (1) Dumbbell (1) I 128.00 256.00 I Subtotal I 2,295.00 -229.501 IDiscountIntek I-10.00%1 Strength 1yrreightIntek I I 498.681 498.681 Total $2,564.18 6/11/2008