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11-12-2008 CC Rpt A07COUNCIL AGENDA STAFF REPORT Meeting Date: November 12. 2008 Public Hearing: D Discussion Item: Consent Item: U i t�/ November 5, 2008 CITY CLERK USE ONLY TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS SUBJECT: PUBLIC DISCLOSURE STATEMENTS FOR DEVELOPMENT FEES RECOMMENDATION: It is recommended that the City Council: 1. Review and accept Public Disclosure Statements for the Park and Recreation Facilities Fee, Parkland (Quimby in Lieu) Fee, Existing Infrastructure Facilities Fee, General City Facilities Fee, Traffic Facilities Fee, Storm Drain Facilities Fee, Water Facilities Fee and Sewer Facilities Fee. 2. Approve the findings that the City needs to retain the funds collected prior to July 1, 2003, for the construction of current and future projects for the Parkland (Quimby in Lieu) fee ($132,253), General Facilities Fee ($1,201,219), Traffic Facilities Fee ($623,258), Storm Drain Facilities Fee ($64,010), Water Facilities Fee ($2,760,680), and Sewer Facilities Fee ($1,063,414). B AC KG RO U N D/A N ALYS I S: In accordance with Government Code Section 66006(b), the City is required to make available on an annual basis, the collection, expenditure, and balance of the development fees account. The disclosure of the information to the public needs to be made within 180 days after the end of the fiscal year, and the City Council needs to review the disclosure statements not less than 15 days after the disclosure is made. The disclosures have been on file for public viewing in the City Clerk and the Finance Departments as of October 27, 2008. The disclosure statements are attached to this report as Exhibits A through I. In addition, Government Code Section 66001(d) requires the City Council to make findings if any portion of a development fee remains unexpended or uncommitted five or more years after initial deposit of the fee. In the event such a finding occurs, the City needs to demonstrate a reasonable relationship between how the fee is to be used and the purpose for which it was charged. For the fiscal year ended June 30, 2008, findings are required in the Parkland (Quimby in Lieu) Fee, General Facilities Fee, Traffic Facilities Fee, Storm Drain Facilities Fee, Water Facilities Fee, and Sewer Facilities Fee Funds for the following portion: n ri AGENDA DATE: NOVEMBER 12, 2008 SUBJECT: PUBLIC DISCLOSURE STATEMENTS FOR DEVELOPMENT FEES PAGE TWO Portion held for Fund Balance as of more than Development Fee Category 06/30/08 five years Parkland (Quimby in Lieu) Fee $ 1,058,058 $ 132,253 General Facilities Fee 3,691,614 1,201,219 Traffic Facilities Fee 962,759 623,258 Storm Drain Facilities Fee 5,762,324 64,010 Water Facilities Fee 11,804,290 2,760,681 Sewer Facilities Fee 4,829,356 1,063,414 The development fees are providing funding for eight capital projects currently under construction or are anticipated to be under construction in the 2008-2009 fiscal year. Exhibit I provides a listing of the capital projects, total project cost and detail of the funding sources. The General Facilities Fee is funding a portion of the new Civic Center, which is nearing its completion, as well as, accumulating funds toward future eligible projects. The Storm Drain Facilities Fee is providing funding for two capital projects. The Water Facilities Fee is providing funding for various recycled waterline/system capital projects. In addition, funds in the Parkland (Quimby in Lieu) Fee and Traffic Facilities Fee are being accumulated towards future eligible projects. Funds in the Sewer Facilities Fee are being accumulated for various projects that have been identified in the Sewer Master Plan. REVIEW BY OTHERS: This agenda item has been reviewed by the City Attorney and the City Engineer. FISCAL IMPACT: There is no financial impact if the findings for the Parkland (Quimby in Lieu) fee, General City Facilities Fee, Traffic Facilities Fee, Storm Drain Facilities Fee, Water Facilities Fee and Sewer Facilities Fee programs are approved by the City Council. The City will be able to retain the deposits for future capital projects use. If the findings are not approved, the City will be required to refund the fees held for more than five years as described in Government Code Section 66001(a). spectfully submitted, Recommended by: 15o gl s N. La Belle, City Manager JUV f . Lf aster, Finance Director Attachments: Disclosure Statements Exhibits A-1 EXHIBIT A CITY OF CHINO HILLS PUBLIC DISCLOSURE STATEMENT PARK & RECREATION FACILITIES FEE FOR THE FISCAL YEAR ENDED JUNE 30, 2008 Beginning fund balance Income: Park & recreation facilities fee Developer agreement credit Apportioned interest Total Resources Available Expenditures: Professional Services Debt service payments Administrative overhead Capital improvement projects: New Community Park Torrey Pines Park Modifications Total Expenditures Ending fund balance June 30, 2008 Notes: Interfund Loans Liability: New Community Park Park Master Plan Interfund loan amount outstanding at June 30, 2008 $ (1,706,421,48) $ 150,164.00 0.00 64,058.87 214,222.87 (1,492,193.61) 559.12 152,036.87 (a) 18,400.00 279,028.25 6,884.12 455,908,36 $ (1,948,106,97) 3,005,750.00 138,250, 00 $ 3,144,000.00 (a) This amount represents interest expenditures paid on the interfund loans. Interest charges are based on the City's composite interest rate earned on investments, EXHIBIT B CITY OF CHINO HILLS PUBLIC DISCLOSURE STATEMENT QUIMBY IN -LIEU FEES FOR THE FISCAL YEAR ENDED JUNE 30, 2008 Beginning fund balance Income: Quimby in -lieu fees collected Apportioned interest Total Available Expenditures: Administrative overhead Total Expenditures Ending fund balance June 30, 2D08 $ 967,722.86 $ 44,217.00 47,918.41 92,135.41 1, 059, 858.27 1,800,00 1,800.00 $ 1,058,058.27 EXHIBIT C CITY OF CHINO HILLS PUBLIC DISCLOSURE STATEMENT. EXISTING INFRASTRUCTURE FEE FOR THE FISCAL YEAR ENDED JUNE 30, 2008 Beginning fund balance $ 1,028,828.41 Income: Existing infrastructure fee $ 1,161,806.84 Assessment District lien payoff 81,958.08 Assessment credits 617,024.79 Agreement credits 32,812.88 AD95 bond payoff 360,792.15 Apportioned interest 242,846.25 2,497,240.99 Total Available 3,526,069.40 Expenditures: Agreement credits 568,353.88 (a) Assessment credits 1,446,165.55 Administrative overhead 142,000.00 Total Expenditures 2,156,519.43 Ending fund balance June 30, 2008 $ 1,369,549.97 Notes: Outstanding Interfund Obligation based on agreement 99-176 (Richland/Pinehurst), 00-48 (Rhodes) and 00-49 (Griffen): General Facilities Fee $ 761,482.00 Traffic Facilities Fee 140,597.00 Storm Drain Facilities Fee 681,655.00 Water Facilities Fee 3,560,977.00 Sewer Facilities Fee 292,529.62 Interfund Obligation outstanding at June 30, 2008 $ 5,437,240.62 (a) Amounts represent development credits and assessment district credits taken by the developers at the time when permits were pulled. As a result, outstanding development related obligations were reduced by the credits taken. EXHIBIT D CITY OF CHINO HILLS PUBLIC DISCLOSURE STATEMENT GENERAL CITY FACILITIES FEE FOR THE FISCAL YEAR ENDED JUNE 30, 2008 Beginning fund balance Income: General city facilities fee Developer agreement credit Apportioned interest Total Available Expenditures: Administrative overhead Capital improvement projects City entrance monument signs Fire District Headquarters Total Expenditures Ending fund balance June 30, 2008 $ 144,956.47 0.00 146,591.17 [Elul 8 11 29,315.10 320,346.62 $ 3,761,627.76 291,547.64 4,053,175,40 361,561.72 $ 3,691,613.68 Notes: The ending balance at June 30, 2008 includes: (1) A General City Facilities Fee long term receivable of $761,482 from Existing Infrastructure Fees Fund, in accordance with developer agreement 99-176 (Richland/Pinehurst), 00-48 (Rhodes) and 00-49 (Griffen) (2) A designated reserve for the Chino Valley Independent Fire District in the amount of $2,316,237.02 EXHIBIT E CITY OF CHINO HILLS PUBLIC DISCLOSURE STATEMENT TRAFFIC FACILITIES FEE FOR THE FISCAL YEAR ENDED JUNE 30, 2008 Beginning fund balance Income: Traffic facilities fee Developer agreement credit Apportioned interest Other revenue Total Available Expenditures: Administrative overhead Capital improvement projects Peyton Drive/Eucalyptus Avenue Project Total Expenditures Ending fund balance June 30, 2008 13,702,00 0.00 69,980,47 0,00 5,500,00 1,220,200,00 $ 2,104,776.51 83,682A7 2,188,458.98 1,225,700.00 $ 962,758.98 Notes: The ending balance at June 30, 2008 includes a Traffic Facilities Fee long term receivable of $140,597 from Existing Infrastructure Fees Fund, in accordance with developer agreements 99-176 (Richland/Pinehurst), 00-48 (Rhodes) and 00-49 (Griffen) EXHIBIT F CITY OF CHINO HILLS PUBLIC DISCLOSURE STATEMENT STORM DRAIN FACILITIES FEE FOR THE FISCAL YEAR ENDED JUNE 30, 2008 Beginning fund balance Income: Storm drain facilities fee Developer agreement credit Apportioned interest Total Available Expenditures: Salaries and Benefits Debt Service Payments Administrative Overhead Professional Services Data Processing Capital improvement projects Fairfield Ranch Road Phase 11 Los Serranos Mitigation English Channel Improvement Total Expenditures Ending fund balance June 30, 2008 Notes: Interfund loan Receivable: Kline/Maloof Land Acquisition $ 4,917,751.31 $ 684,562.20 46,198.32 224,883.07 168.74 46,198.32 (a) 13,600.00 18,196.00 0.00 1,900.00 13,090.50 17,917.71 955,643.59 5,873,394.90 111,071.27 $ 5,762,323.63 $ 2,274,967.22 The ending balance at June 30, 2008 includes a total Storm Drain Facilities Fee long term receivables of $765,508,66 from the Economic Incentive Program, Obligations Receivable and from the Existing Infrastructure Fee Fund, in accordance with developer agreements 99-182 (Lennar/Rolling Ridge), 00-63 (The Great Indoors), 99-176 (Richland/Pinehurst), 00-48 (Rhodes) and 00-49 (Griffen). (a) This amount represents the development fee credits given to the developers at the time when building permits were pulled. EXHIBIT G CITY OF CHINO HILLS PUBLIC DISCLOSURE STATEMENT WATER FACILITIES FEE FOR THE FISCAL YEAR ENDED JUNE 30, 2008 Beginning fund balance $ 10,292,295.07 Income Water facilities fee $ 1,360,554,00 Apportioned interest 507,748.71 Other revenue 4,334,02 1,872,636,73 Total Available 12,164,931.80 Expenditures Debt service payments 160,233.57 (a) Administrative overhead 53,70D.DD Professional services 7,040.00 Capital improvement projects High zone recycling water system 52,112.41 Intermediate zone recycled water reservoir 42,634.98 Supervisory control and data acquisition system (SCADA) 44,920.97 Total Expenditures 360,641.93 Ending fund balance June 30, 2008 $ 11,804,269.87 Notes: Interfund Loans Liability: Monte Vista Interconnect $ 1,749,900 Pellisier well modifications and Los Serranos Golf Course conversion 409,000 Monte Vista Water Distribution Capacity 1,144,100 Interfund loan amount outstanding at June 30, 2008 $ 3,303,000 The ending balance at June 30, 2008 includes a total Storm Drain Facilities Fee long term receivables of $3,712,849.78 from the Economic Incentive Program, Obligations Receivable and from the Existing Infrastructure Fee Fund, in accordance with developer agreements 99-176 (Richland/Pinehurst), 00-48 (Rhodes) and 00-49 (Griffen). (a) This amount represents interest expenditures paid on the interfund loans. Interest charge are based on the City's composite interest rate earned on investments. EXHIBIT H CITY OF CHINO HILLS PUBLIC DISCLOSURE STATEMENT SEWER FACILITIES FEE FOR THE FISCAL YEAR ENDED JUNE 30, 2008 Beginning fund balance Income. Sewer facilities fee Apportioned interest Total Available Expenditures: Administrative overhead Total Expenditures Ending fund balance June 30, 2008 Notes: Interfund Loan Receivable: Kline/Maloof Land Acquisition $ 319,473.59 206,191.61 1,900,00 $ 4,305,590.83 525,665.20 4,831,256.03 1,900.00 $ 4,829,356.03 $ 2,274,967.22 The ending balance at June 30, 2008 includes a total Storm Drain Facilities Fee long term receivables of $300,662 from the Economic Incentive Program, Obligations Receivable and from the Existing Infrastructure Fee Fund, in accordance with developer agreements 99-176 (RichiandlPmehurst), 00-48 (Rhodes) and 00-49 (Griffen). EXHIBIT 1 CITY OF CHINO HILLS PUBLIC DISCLOSURE STATEMENT DETAIL OF CURRENT AND FUTURE CAPITAL PROJECTS FOR THE FISCAL YEAR ENDED JUNE 30, 2008 PROJECTED DATE TO DATE OF FUNDING DESCRIPTION TOTALCOST COMMENCE COMPLETION SOURCE PERCENT AMOUNT GENERAL CITY FACILITIES FEE Government Center -Civic Center 26,424,900 FY 03/04 FY 08109 General City Facilities Fee 3% 678,300 Community Facilities District Revenue Bonds 97% 25,746,600 Total General City Facilities Fee 678,300 STORM DRAIN FACILITIES FEE English Channel Improvement 4,800,000 FY 02/03 FY 10/11 Storm Drain Facilities Fee 48% 2,300,000 Grant 440% 2,116,000 Community Facilities District No. 2 8% 384,000 Los Serranos Channel Mitigation Project 1,002,500 FY 00101 FY 08/09 Storm Drain Facilities Fee 36% 364,200 General Fund 17% 163,700 Community Facilities District No. 5 47°k 474,600 Total Storm Drain Facilities Fee 2,664,200 WATER FACILITIES FEE High Zone Recycled Water System 4,661,300 FY 05/06 FY 09/10 Water Facilities Fee 17% 807,900 Grant 24% 1,092,300 Developer Contribution 59% 2,761,600 Intermediate Zone Recycled Water Reservoir 2,588,400 FY 06/07 FY 09/10 Water Facilities Fee 75% 1,953,800 Grant 25% 634,600 Pipeline Ave Recycled Water line 1,778,700 FY 03/04 FY 09/10 Water Facilities Fee 92% 1,643,700 Grant 8% 135,000 Supervisory Control & Data Acquisition System 1,519,500 FY 99/00 FY 09110 Water Facilities Fee 100% 1,619,600 Additional Pump @ Soquei Canyon Pump Station 100,000 FY 08/09 FY 08/09 Water Facilities Fee 100% 100,000 Total Water Facilities Fee 6,024,900 S:1Developer Fee ProgramsVevelopment FeesU!Sclosures\OSEIFdisciosum.xls 10/23/2008