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05-14-2019 CC Rpt 19COUNCIL AGENDA STAFF REPORTCOUNCIL AGENDA STAFF REPORT TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS DATE: MAY 14, 2019 FROM: CITY MANAGER ITEM NO:19 SUBJECT:TORREY PINES PARK RECOMMENDATION: Provide direction regarding amenities to include for Torrey Pines Park project. BACKGROUND/ANALYSIS: Torrey Pines Park is a 3.2 acre park site, of which 2 acres is developable, located at 5011 Torrey Pines Drive. Torrey Pines Park is one of the least used parks among the 44 park sites within the City. Unfortunately, due to the lack of use, the park has experienced vandalism, which has included extensive damage to trail fencing, the restroom building, and gazebo, along with other items such as graffiti. To enhance the viability of the park, the Parks and Recreation Commission at their November 15, 2017 regularly scheduled meeting discussed and recommended to staff, amenity options for the park with the hopes that it would increase park usage, which in turn would deter unacceptable behavior occurring at Torrey Pines Park. At the meeting, the Commission suggested a tennis court and a playground be added as amenities to the park. Over 50 resident notifications were mailed to the community surrounding Torrey Pines Park however, no one attended the meeting. Budget Staff originally met with the Landscape Architect (Architerra) to discuss the scope of the project per the Commission's recommendation. The initial project cost estimate to build a tennis court, playground, additional security lighting, rehabbed parking lot, and new landscaping was $515,236. This did not include Architerra's design fee of $52,971 for a total project cost of $568,207. This total was $218,207 over the budgeted cost of $350,000. Attached is the original design that included the option for both a playground and tennis court. Staff met again with Architerra after their submittal of the project cost estimate for both a playground and tennis court to provide options that would bring the projected cost within the original $350,000 approved by the City Council as part of the CIP program for the current fiscal year. As a result of the new design option, staff recommended to the Parks and Recreation Commission at their March 20, 2019 meeting that the project move forward by eliminating the playground area ($156,000 including surfacing) from the original plan along with other cost savings. Amenities remaining as part of the new design were the tennis court, rehabbed parking lot, new landscaping, and additional security lighting. At the March 20, 2019 Commission meeting, the Commission did not concur with staff's recommendation of eliminating the playground and choosing the tennis court option. The Commission cited the need to have continued patronage at the park that would provide a presence to deter vandalism. The Commission believed that a playground would be a 109/160 better option and make the park site more family oriented. Though the Commission does prefer and support their original recommendation to include a tennis court and a playground, if a choice must be made between the two, a playground, in their unanimous opinion, was the best option to meet the $350,000 budget. Currently the park includes the following amenities: Covered gazebo (to be removed by City forces due to costly repairs) Restroom Building Picnic Tables BBQ Sand Horse Arena 8 Parking spaces Trailhead The plan moving forward, pending Council's direction, is for staff to return to the Parks and Recreation Commission to obtain final approval of a new site plan that incorporates Council's comments. The following information provided by Architerra provides two options; Option one, preferred by the Parks and Recreation Commission, includes a playground as the main new amenity and Option two includes a tennis court as the main new amenity. Attachments include a playground option only and a tennis court option only. Option I - Option I - Proposed Design Features that includes a playgroundProposed Design Features that includes a playground The existing octagon picnic shelter, concrete pavement, and seat wall would be replaced with a tot lot playground that features play equipment for ages 5 to 12 years, a swing set, and a shade element. Seating benches and a picnic area are proposed adjacent to the playground to accommodate group activities. Accessibility and CirculationAccessibility and Circulation -- An ADA accessible pathway is proposed to connect pedestrians from the parking lot and sidewalk to all amenities such as the existing trail, the new picnic area, shade trellis structure, and the restroom. The existing accessible parking stall and loading zone will be relocated to ensure its compliance with ADA accessibility. In addition, the existing concrete pavement adjacent to the restroom and shade trellis structure, which exceeds 2% cross slope, will be removed and replaced to maintain an accessible path of travel to all amenities. LandscapeLandscape - Existing vegetation and seeding for new lawn with limited new plant materials. Option II - Option II - Proposed Design Features that includes a tennis courtProposed Design Features that includes a tennis court AmenitiesAmenities -- The proposed improvement would feature a new full-sized tennis court that replaces the underutilized existing equestrian arena. The new tennis court would be enclosed with vinyl coated chain link fencing, access gates, and a windscreen. To achieve the proposed design as Low Impact Development improvements, surface water runoff from the increased impervious area will drain to, and infiltrate within the proposed onsite infiltration basin located to the north of the tennis court. An additional picnic area with concrete pavement, charcoal grill, and picnic table is proposed adjacent to the tennis court. The existing shade trellis structure to the southerly boundary will have a new charcoal grill and two picnic tables added to accommodate larger group events. Accessibility and CirculationAccessibility and Circulation -- An ADA accessible pathway has been proposed to connect pedestrians from the parking lot and sidewalk to all amenities such as the existing trail, the new picnic area, tennis court, shade trellis structure, and the restroom. The existing accessible parking stall and loading zone will be relocated to ensure its compliance with ADA accessibility. In addition, the existing concrete pavement adjacent to the 110/160 restroom and shade trellis structure, which exceeds 2% cross slope, will be removed and replaced to maintain accessible path of travel to all amenities. LandscapeLandscape -- While preserving most of the existing vegetation, the areas of improvements will incorporate new plant materials with accent/contrasting colors. The selected plant species will require less maintenance and less water consumption. ENVIRONMENTAL (CEQA) REVIEW: The subject activity does not constitute a "project" within the meaning of the California Environmental Quality Act (CEQA) Guideline Section 15060(c)(2) and CEQA Guidelines Section 15378; if a project for CEQA analysis, this activity falls within the "Common Sense" CEQA exemption set forth in CEQA Guideline Section 15061(b)(3). FISCAL IMPACT: The total estimated cost for this project is as follows: Item DescriptionItem Description AmountAmount Design, Contract and Project Management $ 64,000 Construction Contract $ 240,000 Contingencies (10%)$ 24,000 Construction Management $ 22,000 TotalTotal $ 350,000$ 350,000 Estimated costs for various options are as follows: DescriptionDescription ConstructionConstruction EstimateEstimate EstimateEstimate Rounded UpRounded Up Original Configuration - Tot Lot and Tennis Court, with contingencies $ 664,601 $ 665,000 Option 1 - Tot Lot (primary amenity), no contingencies $ 407,072 $ 410,000 Option 2 - Tennis Court (primary amenity), no contingencies $ 339,064 $ 340,000 Funding for this project will come from the following source: Project No.Project No.Funding SourceFunding Source AmountAmount P18004 Capital Improvement Fund $ 350,000 The total approved budget for this project is $350,000 with funding coming from a General Fund transfer. REVIEWED BY OTHERS: This item has been reviewed by the Assistant City Engineer and Finance Director. Respectfully Submitted,Recommended By: Attachments Torrey Pines Exhibits 111/160 Original Design Including Playground and Tennis Court 112/160 Option No. 1 – Playground as Primary Amenity 113/160 Option No. 2 – Tennis Court as Primary Amenity 114/160 Aerial View of Torrey Pines Park 115/160 Torrey Pines Conceptual Design Original Design Including Playground and Tennis Court Torrey Pines Conceptual Design Tennis Court as Primary Amenity Torrey Pines Conceptual Design Playground as Primary Amenity Meeting date: C4 61/ ehlyAg /VA REQUEST TO SPEAK COMMENTS ARE LIMITED TO 3 MINUTES The Red Light on the podium indicates your time has elapsed NOTE — THIS IS A PUBLIC DOCUMENT SUBJECT TO POSTING ON THE CITY'S WEBSITE. YOU ARE NOT REQUIRED TO PROVIDE PERSONAL INFORMATION IN ORDER TO SPEAK, EXCEPT TO THE EXTENT NECESSARY FOR THE CITY CLERK TO CALL UPON YOU. 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PLEASE PRINT Name: 4E; /I) Js Company/Association/Organization (if any): Address or Area of Residence (Optional): I wish to speak under: 1. PUBLIC COMMENTS SECTION Subject: 2. AGENDA ITEM NO. / ® FAVOR OPPOSE The City Council is interested in your comments. You may address the City Council regarding any item within the subject matter jurisdiction of the City Council, provided no action or discussion may be taken on items not appearing on the agenda unless authorized by law, except the City Council may briefly respond to statements made or questions posed. PLEASE SUBMIT TO CITY CLERK PRIOR TO MEETING 1