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01-25-1994 CC Rpt A06i' CITY OF CHINO HI . LS. INCORPORATED 1991 r '.- 2001 Grand Avenue Chino Hills, CA 91709 (909) 590-1511 9 Fax (909) 590-5646 Current date: January 12, 199 Agenda date: January 25, 1994 '94 JAN 13 P :05 TO: CITY MANAGER/CITY COUNCIL APPROVED FOR CITY COUNCIL Finance: City Manager: FROM: BILL HOLLEY, ADMINISTRATIVE SERVICES DIRECTOR SUBJECT: PURCHASE OF HARMONIX HX3C DASD DISK SUB -SYSTEM RECOMMENDATION: 1. Authorize the purchase of a Hammonix HX3C DASD Disk Sub -System for a not -to - exceed amount of $24,000. Item to be encumbered in Fund 001-2500-410-7111. 2. Authorize necessary budget appropriation transfers in order to ensure that the cost of the unit is distributed equally between the General Fund and the Water Utility Fund. DISCUSSION/JUSTIFICATION: The City's IBM AS/400 Computer system is currently operating in excess of 90% capacity. This system supports the City's water billing operation, customer service, finance and payroll operations. When the capacity of the system reaches 95%, the system automatically shuts down as a safety precaution in order to preclude the loss of necessary data. This situation occurred on December 15, 1993 when the system reached a critical load and automatically shut down for the better part of a day. The purchase of the above-mentioned disk sub -system will more than double our present storage capacity. In addition, the unit will make it possible for our current processor to operate more efficiently. In the future, if it is decided to upgrade our processor, this unit would be 100% compatible with any upgrade. The pricing on this item, see attached, is marginally variable depending on the trade-in value of our current 9332 IBM storage unit, as the market value fluctuates each week. Therefore, we have used a not -to -exceed $24,000 which covers the purchase price plus tax, $23,705, assuming worst case scenario on trade-in. Additionally, the "Cost Savings on Maintenance" is the cost that we won't be spending on continuing a maintenance contract for the existing 9332 over the next 24 months (the HX3C warranty period). The last line item, "Operating Cost Savings" is what has been calculated by the manufacture would be saved over the next 24 months in energy cost through the new equipment. Council Members Ed Graham Gary G. Larson Gwenn Norton -Perry Jim Thalman Mike Wickman A / f Agenda date: Janu 25, 1994 Page 2 TO: CITY MANAGER/CITY COUNCIL SUBJECT: PURCHASE OF HARMONIX HX3C DASD DISK SUB -SYSTEM REVIEW BY OTHERS: This item has been reviewed by the Purchasing Division. FINANCIAL IMPACT: Funds for this purchase will be encumbered in Fund 001-2500-410-7111. Funds will also be transferred from the Water Utility Fund to ensure that the cost is borne equally by the General Fund and the Water Utility Fund. Respectfully Submitted, Bill Holley, Director Administrative Services WLH:sk JAN -13-1994 11:27 FROM FROV GMC IRUINE r.M(..; CC---ation Suite 13' 17310 Rtunut Avenue Irvine. CA 92114 { (714) 933.1447 E MC2 Current AS/400 Configuration: AS/400 B-3 5 9332 Proposed EMC DASD Solution: Notes: TO 19095905646 G.02 CYIV OF CHINO HILLS ELNRMONIX DASD PROPOSAL JANUARY 13, 1993 Performance Harnionix BX3C 5,1GB DASD Solution -QIY Description I}iu nted F-rjct- I Harmonix EMC 5. l 16 $22,000 Subtotal Cost X22,000 Trade In Memory Subtotal Cost 0 Trade In 9332's 1 1,200 Total Investmelit Cost 50,800 Cost Savings on Maintenance S 5,375 Operating Cost Savings S 2J56 Total Savings Investment 5139168 # Increased performance analysis from Humnix included * 2.7GB of Add`tional Storage will assist City of Chino 0113 to achieve a save disk utdiz4ori. * 'rices include installation; if the installation is scheduled on Monday - Friday tmtwe e n the hours of 8- 5; if not the charge is $550, * 24 month on-site warranty, 7 x 24 coverages 2 hour resp(: nse time guaranteed, all parts & labor included. *Maintenance after warratiry t s $19G)pE;� aak "TI PrOPO 2 *x0tas Jannety, 17, 1994.