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08-09-2016 CC Rpt 102016 - Date: 08-09-2016 MINUTES Item No.: 10 CITY COUNCIL CITY OF CHINO HILLS JULY 12, 2016 REGULAR MEETING Mayor Bennett called the Meeting of the City Council of the City of Chino Hills to order at 6:00 p.m. and requested the City Clerk to call roll. PRESENT: COUNCIL MEMBERS ABSENT: COUNCIL MEMBERS ART BENNETT RAY MARQUEZ CYNTHIA MORAN PETER ROGERS ED GRAHAM ALSO PRESENT: KONRADT BARTLAM, CITY MANAGER ELIZABETH CALCIANO, ASSISTANT CITY ATTORNEY CHERYL BALZ, CITY CLERK PUBLIC COMMENTS There were no public comments. RECESS TO CLOSED SESSION Mayor Bennett declared the meeting recessed at 6:01 p.m. for closed session. ANTICIPATED LITIGATION Conference with Legal Counsel pursuant to Government Code Section 54956.9(d)(2) - One case anticipated litigation - Southern California Edison Tehachapi Renewable Energy Project Condemnation of City property for Western Transition Station and non -street City property located within the TRTP/CHUG Corridor CLOSED SESSION RECESS Mayor Bennett recessed the Closed Session at 6:25 p.m. CONVENE REGULAR MEETING AND ROLL CALL Mayor Bennett called the regular meeting order at 7.01 p.m. PRESENT: COUNCIL MEMBERS ABSENT: COUNCIL MEMBERS ART BENNETT RAY MARQUEZ CYNTHIA MORAN PETER ROGERS ED GRAHAM 7/332 CHINO HILLS CITY COUNCIL REGULAR MEETING MINUTES 2016- July 12, 2016 ALSO PRESENT: KONRADT BARTLAM, CITY MANAGER ELIZABETH CALCIANO, ASSISTANT CITY ATTORNEY CHERYL BALZ, CITY CLERK AUDREY LAU, COMMUNITY RELATIONS ANALYST DARREN GOODMAN, POLICE CHIEF, CHINO HILLS POLICE JUDY LANCASTER, FINANCE DIRECTOR JOANN LOMBARDO, COMMUNITY DEVELOPMENT DIRECTOR JONATHAN MARSHALL, COMMUNITY SERVICES DIRECTOR NADEEM MAJAJ, PUBLIC WORKS DIRECTOR LYNNAE SISEMORE, ASSISTANT CITY CLERK STEVE NIX, CITY ENGINEER SCOTT ATKINSON, DEPUTY FIRE CHIEF, CHINO VALLEY FIRE DEPARTMENT PLEDGE OF ALLEGIANCE TO THE FLAG Led by residents Taylor and Ashley Perry. INVOCATION Led by Dr. Ahmed Soboh, Chino Valley Islamic Center. ANNOUNCEMENT OF ACTION TAKEN IN CLOSED SESSION There was no reportable action taken in Closed Session. PROCLAMATION - PARKS AND RECREATION MONTH Mayor Bennett presented a Proclamation proclaiming July as Parks Make Life Better Month to Recreation Staff: Devin Carreon, Mary Jimenez, Genevieve Martin, Ryan Morin, and Daniel Morales. Recreation Staff Member Mary Jimenez thanked Council for the acknowledgment and said that it is a humbling experience to give back to the community where she works and resides. PROCLAMATION - NATIONAL NIGHT OUT Mayor Bennett presented a Proclamation proclaiming August 2, 2016 as National Night Out to Police Chief Darren Goodman, Chino Hills Police. Police Chief Goodman thanked Council for the accolade. He said that the Sheriff's Department is committed to safety along with developing relationships with community watch groups. RECOGNITION - GOOD SAMARITAN ACT Mayor Bennett presented a Certificate of Recognition to Josue Fajardo an employee of Republic Services, for his Good Samaritan act in helping a woman who was being assaulted. Mr. Fajardo thanked Council for the accolade and said that he and his co-worker Luis Morales were at the right place at the right time. He said that he enjoys working in the City of Chino Hills. 2 8/332 CHINO HILLS CITY COUNCIL 2016- REGULAR MEETING MINUTES July 12, 2016 Republic Services General Manager Dan Capener said that he is really proud of Josue and Luis' act of heroism. He thanked Council for recognizing the two gentlemen, and also stated that all Republic Services employees strive to be respectful, responsible, reliable, resourceful and relentless. INTRODUCTION - New City Employees: Mayor Bennett introduced the following new City employee: • Wendi Gensel, Administrative Assistant, City Clerk Office PUBLIC COMMENTS Ronnie Guyer, resident, spoke about the kindness throughout the Chino Hills community, and presented Council with an oregano plant that he received from his neighbor's act of thoughtfulness. Lynette Brown, resident, expressed honor and appreciation for the Sheriff's department. Al Matta, resident, spoke in opposition to the new community telecommunications carrier Frontier. Zeb Welborn, Chino Valley Chamber of Commerce Chairman of the Board, invited the public to participate in the Southern California Charity Golf Classic being held at the Los Serranos Country Club on Friday July 29th. He also thanked the City Council for honoring the passing of his grandmother. CITY DEPARTMENT BUSINESS CONSENT CALENDAR Item numbers A5, regarding Building Inspection Services; and A6, appointment to fill an unscheduled vacancy on the Chino Hills Community Foundation Board of Directors were pulled for discussion and separate vote. Motion was made by Council Member Rogers and seconded by Vice Mayor Marquez to approve the following items on the Consent Calendar: MINUTES The City Council approved the June 28, 2016 City Council Meeting Minutes, as presented. FINANCIAL REPORTS The City Council received and filed the Monthly Financial Reports for May 2016. TREASURER REPORT The City Council approved the Treasurer's Report for May 2016. CITY OFFICIAL REPORTS The City Council received and filed the City Official Reports pursuant to the Travel, Training and Meetings Reimbursement Policy for the period of June 15 through June 28, 2016, as presented. 3 9/332 CHINO HILLS CITY COUNCIL 2016 - REGULAR MEETING MINUTES July 12, 2016 NOTICE OF COMPLETION - SLEEPY HOLLOW WATERLINE REAPLACEMENT PHASE 2 PROJECT The City Council (1) approved Change Order No. 3 to Agreement A2016-024 with Rich Construction, Inc. for $4,693.44; (2) accepted the Sleepy Hollow Waterline Improvement Project Phase 2 Project by Rich Construction, Inc., as complete; (3) authorized the City Clerk to record the Notice of Completion; (4) authorized the release of retention monies in the amount of $42,877.37, forty-five days after acceptance of the work by the City Council; (5) authorized the release of any remaining encumbrance after final payment of retention; (6) reduced the amount of the Performance Bond to 15 percent for warranty purposes for a one year period; and (7) authorized the release of the Labor and Materials Bond six months after the recordation of the Notice of Completion. GRANT OF EASEMENTS - CHINO HILLS PARKWAY The City Council (1) authorized the execution of three Grant Deeds for additional right-of- way and five Temporary Construction Easements to State of California Department of Transportation (Caltrans) to reconstruct sidewalks and accessible ramps along various locations on Chino Hills Parkway between Highway 71 and Carbon Canyon Road; and (2) found the action exempt from review under California Environmental Quality Act. PURCHASE ORDER - SEWAGE TREATMENT FOR SEWER LIFT STATIONS The City Council authorized a Purchase Order with EvoQua Water Technologies in amount not -to -exceed $47,000 for purchase of Bioxide for use at sewer lift stations SEWER SYSTEM MANAGEMENT PLAN REVISION The City Council (1) approved revisions to Appendix "E" of Sewer System Management Plan to incorporate critical habitat reporting, warning sign protocols, a revised reporting form; and (2) directed the Public Information Officer to announce that the public may easily access information on sewer spills that have occurred through a newly -created hyperlink on the City's webpage (under Public Works/Sewer) to the State Water Resources Control Board's California Integrated Water Quality System. AGREEMENT AMENDMENTS - LANDSCAPE AND MAINTENANCE SERVICES The City Council authorized the execution of (1) Amendment No. 2 to Agreement No. A2014-178 with CLS Landscape Management, Inc. to decrease annual amount by $122,994.07 for total not -to -exceed amount of $1,118,624.81 for landscape maintenance services in South Maintenance Area; and (2) Amendment No. 1 to Agreement No. A2014-177 with Excel Landscaping, Inc. to decrease annual amount by $98,670.42 for total not -to -exceed amount of $711,233.58 for landscape and maintenance services in North Service Area. Motion carried as follows: AYES: COUNCIL MEMBERS NOES: COUNCIL MEMBERS ABSENT: COUNCIL MEMBERS BENNETT, MARQUEZ, MORAN, ROGERS NONE ,e1:7_\:Mil f• 4 10/332 CHINO HILLS CITY COUNCIL REGULAR MEETING MINUTES DISCUSSION ITEMS 2016- July 12, 2016 AGREEMENT AMENDMENT - BUILDING INSPECTION SERVICES Council Member Rogers removed this item from the Consent Calendar for a separate vote, and inquired about hiring an outside consultant versus an employee for inspection services in the City. City Manager Bartlam replied that when the City is above average in building activity it is more effective to hire a consultant for inspection services so that the City does not have to layoff permanent full time employees when development downturn occurs. A motion was made by Council Member Rogers, seconded by Vice Mayor Marquez to (1) authorize the execution of Amendment No. 3 to Agreement No. A2015-105 with Interwest Consulting Group, Inc. to increase annual not -to -exceed amount to $163,000; and (2) to extend the agreement to June 30, 2017 for building inspection services. Motion carried as follows: AYES: COUNCIL MEMBERS NOES: COUNCIL MEMBERS ABSENT: COUNCIL MEMBERS BENNETT, MARQUEZ, MORAN, ROGERS NONE GRAHAM APPOINTMENT - CHINO HILLS COMMUNITY FOUNDATION BOARD OF DIRECTORS Council Member Rogers removed this item from the Consent Calendar for a separate vote. He said that the Chino Hills Community Board Member David Robbins resigned from the board effective July 11, 2016. He said that the board members appointed Spencer Bogner to fill Mr. Robbins unexpired term. A motion was made by Council Member Rogers, seconded by Council Member Moran to appoint Spencer Bogner as a Chino Hills Community Board Member to fill the unexpired term of David Robbins through June 30, 2019. Motion carried as follows: AYES: COUNCIL MEMBERS NOES: COUNCIL MEMBERS ABSENT: COUNCIL MEMBERS BENNETT, MARQUEZ, MORAN, ROGERS NONE GRAHAM Public Works Director Nadeem Majaj made an announcement pertaining to Consent Calendar Item No. A10, revisions to the Sewer System Management Plan. He stated that there will be a Public Works/Sewer hyperlink to the City's website in order for the public to access the State Water Resource Control Board's Sewer Overflow database to retrieve reports on the sewer overflow. 5 11 /332 CHINO HILLS CITY COUNCIL REGULAR MEETING MINUTES PUBLIC HEARINGS 2016 - July 12, 2016 BANNERS AND SIGNS ON PUBLIC PROPERTY - ORDINANCE INTRODUCED Associate Planner Yvette Martinez gave a PowerPoint Presentation and briefed the City Council on the staff report which is on file in the City Clerk's Office. Mayor Bennett opened the public hearing and inquired if anyone wished to address the City Council on the matter, hearing none, Mayor Bennett closed the public hearing. Following discussion, a motion was made by Council Member Rogers, seconded by Vice Mayor Marquez to introduce an Ordinance entitled: An Ordinance of the City Council of the City of Chino Hills, California, Amending Chapters 12.28 (Banners and Signs on Public Property) and 16.38 (Signs) of the Chino Hills Municipal Code, repealing Chapter 12.48 (Political Signs) and subparagraph (E)(1) of Section 87.0725 (Temporary Political Signs) of Chapter 7 of Appendix D of the Chino Hills Municipal Code and determining the Municipal Code Amendment is exempt from review under the California Environmental Quality Act for first reading by title only and waived further reading. Motion carried as follows: AYES: COUNCIL MEMBERS NOES: COUNCIL MEMBERS ABSENT: COUNCIL MEMBERS BENNETT, MARQUEZ, MORAN, ROGERS NONE GRAHAM 2015 URBAN WATER MANAGEMENT PLAN - RESOLUTION ADOPTED Public Works Water and Sewer Manager Mark Wiley gave a PowerPoint Presentation and briefed the City Council on the staff report which is on file in the City Clerk's Office. Mayor Bennett opened the public hearing and inquired if anyone wished to address the City Council on the matter, hearing none, Mayor Bennett closed the public hearing. Following discussion, a motion was made by Vice Mayor Marquez, seconded by Council Member Rogers to (1) adopt Resolution No. 2016R-036 of the City Council of the City of Chino Hills adopting the 2015 Urban Water Management Plan; and (2) direct Staff to file the 2015 Urban Water Management Plan with the California Department of Water Resource electronically. Motion carried as follows: AYES: COUNCIL MEMBERS NOES: COUNCIL MEMBERS ABSENT: COUNCIL MEMBERS BENNETT, MARQUEZ, MORAN, ROGERS NONE GRAHAM 6 12/332 CHINO HILLS CITY COUNCIL 2016 - REGULAR MEETING MINUTES July 12, 2016 STAGE II MODERATE WATER CONSERVATION ALERT - URGENCY ORDINANCE INTRODUCED AND ADOPTED Public Works Director Nadeem Majaj gave a PowerPoint Presentation and briefed the City Council on the staff report which is on file in the City Clerk's Office. He noted for the record that there was an error on page 4 of the staff report regarding the deletion of Section J in the urgency ordinance, when in fact it should be Section I concerning the Stage III stipulations. Mayor Bennett opened the public hearing and inquired if anyone wished to address the City Council on the matter, hearing none, Mayor Bennett closed the public hearing. Following discussion, a motion was made by Council Member Rogers, seconded by Vice Mayor Marquez to (1) introduce and adopt Urgency Ordinance No. 2016-300u repealing Chapter 13.08 Water Conservation and Ordinance Nos. 286u and 286 of The Chino Hills Municipal Code in its entirety, and establishing a new Chapter 13.08 Water Conservation of the Chino Hills Municipal Code and finding that this project is exempt from review under the California Environmental Quality Act and waived further reading; and (2) declared a Stage II Moderate Water Conservation Alert, in accordance with the adopted Water Conservation ordinance. Motion carried as follows: AYES: COUNCIL MEMBERS NOES: COUNCIL MEMBERS ABSENT: COUNCIL MEMBERS BENNETT, MARQUEZ, MORAN, ROGERS NONE GRAHAM PUBLIC INFORMATION OFFICER REPORT Community Relations Analyst Audrey Lau announced the chARTS quarterly Artists Reception on July 14th at the Community Center from 6.00 to 8.00 p.m. She announced the chARTS theatrical performance of All the Great Books Abridged event on July 22nd at the Community Center beginning at 7.00 p.m. Community Relation Analyst Lau announced that Movies in the Park will commence every Thursday at 7:45 p.m. until August 11th at the Chino Hills Community Center on Peyton Drive. She also said that the Concerts in the Park series will continue every Wednesday until August 10th. Lastly, Community Relations Analyst Lau announced that the National Night Out event the will be held on Tuesday, August 2nd to encourage friends and neighbors to help keep Chino Hills safe. For more information to register for this event, visit www.chinohills.orq/NNO. SAFETY UPDATES - Police and Fire (if any) Police: Police Chief Goodman stated that he was honored by the outpouring of community support to law enforcement given the recent events in Dallas, Texas. Fire: Deputy Fire Chief Atkinson announced that there were no violations in Chino Hills for illegal use of fireworks during the Fourth of July celebrations. 7 13/332 CHINO HILLS CITY COUNCIL REGULAR MEETING MINUTES COUNCIL REPORTS 2016 - July 12, 2016 SOUTHERN CALIFORNIA ASSOCIATION OF GOVERNMENTS Vice Mayor Marquez attended the Southern California Association of Governments (SCAG) meeting and discussed Senate Bill 272, which requires local agencies to publish a list of enterprise systems for openness and transparency. He commended the City Clerk for already having the information available on the City's website. He also said that the former California State Controller/Financial Officer Steve Westley said that there are over one million jobs in the State of California that cannot be filled, and that California is the sixth strongest economy in the world. CHINO HILLS COMMUNITY FOUNDATION Council Member Rogers attended the Chino Hills Community Foundation bi-monthly meeting and said that the members selected committee appointments. Cd011J►Is] I W9161Ly,I►yi14Zk&I Rogers: Council Member Rogers announced the upcoming Chino Hills Community Foundation event to raise funds for the community. He said that the Wine Walk will occur on October 8th, and for more information about tickets to visit the City's website at www.chinohills.orq/winewalk. He said the chARTS hosted a successful jazz show last weekend and will be hosting a theatrical performance on July 22nd at the Community Center. He commended the Sheriff's Department for their policing. Moran: Council Member Moran stated while traveling northbound on Chino Hills Parkway that there is intersection signage that prohibits a right hand turn in the morning hours, and asked Police Chief Goodman if that area can be policed. Police Chief Goodman answered affirmatively. Council Member Moran asked staff if E-Notify on the City's website could be used for water conservation updates. City Manager Bartlam answered affirmatively. Council Member Moran inquired about the removal of empty newspaper dispensers at McDonalds on Soquel Canyon Road. Council Member Moran attended the Mosquito and Vector Control of San Bernardino County meeting and spoke about bug repellants, clean pools, and the issuance of mosquito fish to reduce mosquito breeding. Marquez: Vice Mayor Marquez commended Public Works staff for attending to the water pressure issues at Village Oaks Apartment Complex. He also commended the Sheriff's Department for policing Carbon Canyon Road. He stated that Mike Spence, Chief of Staff for Fourth District County Supervisor Curt Hagman, was in a serious traffic accident and is currently in a rehabilitation center and wished him well. Lastly, Vice Mayor Marquez inquired about the status of encroachment permit regulations. City Manager Bartlam responded that the topic would be discussed at an upcoming meeting. 8 14/332 CHINO HILLS CITY COUNCIL REGULAR MEETING MINUTES 2016- July 12, 2016 Bennett: Mayor Bennett announced that the next Council meeting on July 26th is dark, and that the next regularly scheduled City Council meeting will be held on August 9th. He attended the Vietnam Travel Wall ceremonies at the end of June and thanked everyone who participated in the festivities. ADJOURN IN MEMORIAM: Mayor Bennett adjourned the meeting in memory of Richard Ledesma, son of Deputy George Ledesma, who passed away at the age of 26 on July 4, 2016. ADJOURNMENT Mayor Bennett adjourned at 8:34 p.m. Respectfully submitted, CHERYL BALZ, CITY CLERK APPROVED: 9 15/332