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2004-2005 Adopted Budget6 CITY OF CHINO HILLS City Of Chino I Iiiis ADOPTED BUDGET Fiscal Year 2004-2005 CITY COUNCIL Gary G. Larson Mayor W.C. "Bill' Kruger Ed M. Graham Mayor Pro Tem Council Member Rossana Mitchell Gwenn Norton -Perry Council Member Council Member CITY MANAGER Douglas N. LaBelle CITY CLERK Mary M. McDuffee CITY ATTORNEY Mark D. Hensley DEPARTMENT HEADS Kathleen Gotch, Assistant City Manager Garry Cohoe, City Engineer Jeff Collier, Community Development Director Michael S. Fleager, Community Services Director Pat Hagler, Public Facilities and Operations Director Judy R. Lancaster, Finance Director/City Treasurer ICITY OF CHINO HILLS I INC OR P OR ATE D 19 9 1 This page intentionally left blank. 9 City of Chino Hills 2004-05 Annual Budget Table of Contents BudgetTransmittal............................................................................................. Overview Mission/Values Statement......................................................................... A 1 BudgetResolution..................................................................................... A 2 OrganizationChart.................................................................................... A 9 Program Summary .................................................................................... A 11 Personnel Summary By Activity................................................................ A 13 Authorized Full Time Positions.................................................................. A 15 Budget Graphs Total Funding Sources.............................................................................. B 1 Total Budget By Function.......................................................................... B 2 General Fund Revenues........................................................................... B 3 General Fund Expenditures By Function ................................................... B 4 Estimated General Fund Reserves............................................................ B 5 Population................................................................................................. B 6 SalesTax.................................................................................................. B 7 PropertyTax............................................................................................. B 8 Motor Vehicle In -Lieu Fees....................................................................... B 9 Interest Income......................................................................................... B 10 Community Development and Engineering Revenues .............................. B 11 Revenue Comparison in Relation to Population ........................................ B 12 Combined Statements Summary of Changes to Fund Balances FY 2003/04 ................................ C 1 Summary of Changes to Fund Balances FY 2004/05 ................................ C 3 Resources and Use of Resources............................................................. C 5 Summary of Expenditures By Fund Type .................................................. C 6 Summary of Expenditures By Object Type ................................................ C10 Equipment Replacement Schedule By Department ................................... C 13 Major Program Objectives Major Program Objectives By Activity D Status of Major Program Objectives By Activity ......................................... D 9 Revenues Summary of Revenue and Interfund Transfers by Fund ............................ E 1 Program Budgets Legislative OrganizationChart.................................................................................... F 1 ActivityChart............................................................................................. F 2 PersonnelSummary .................................................................................. F 3 BudgetSummary ...................................................................................... F 5 CityCouncil............................................................................................... F 6 CityAttorney............................................................................................. F 8 CityClerk.................................................................................................. F 10 City Manager OrganizationChart.................................................................................... G 1 ActivityChart............................................................................................. G 2 Personnel Summary .................................................................................. G 3 BudgetSummary ....................................................................................... G 5 Administration............................................................................................ G 6 Contract Services...................................................................................... G10 GrantServices........................................................................................... G 12 Human Resources..................................................................................... G 14 RiskManagement...................................................................................... G 16 Community Development OrganizationChart.................................................................................... H 1 ActivityChart............................................................................................. H 2 Personnel Summary .................................................................................. H 3 BudgetSummary ....................................................................................... H 5 Administration............................................................................................ H 6 BuildingServices....................................................................................... H 8 Development Services............................................................................... H 10 Economic Development............................................................................. H 12 Community Services OrganizationChart.................................................................................... 1 1 ActivityChart............................................................................................. 1 2 Personnel Summary .................................................................................. 1 3 BudgetSummary ....................................................................................... 1 5 Administration............................................................................................ 1 6 CodeEnforcement..................................................................................... 1 10 Community Development Block Grant Program ......................................... 1 12 Emergency Preparedness......................................................................... 1 16 Neighborhood Services............................................................................. 1 18 PublicSafety............................................................................................. 122 Recreation Services................................................................................... 124 Program Budgets Engineering OrganizationChart.................................................................................... J 1 ActivityChart ............................................................................................. J 2 PersonnelSummary .................................................................................. J 3 BudgetSummary ....................................................................................... J 5 Administration............................................................................................ J 6 Capital Improvements/Land Development ................................................. J 8 Public Works Inspection Services.............................................................. J 12 Finance Organization Chart .................................................................................... K 1 ActivityChart ............................................................................................. K 2 PersonnelSummary .................................................................................. K 3 BudgetSummary ...................................................................................... K 5 Administration........................................................................................... K 6 DataProcessing........................................................................................ K 8 Development Program.............................................................................. K10 Non -Departmental Services...................................................................... K 14 Utility Customer Services.......................................................................... K 16 Public Facilities and Operations OrganizationChart .................................................................................... L 1 ActivityChart ............................................................................................. L 2 PersonnelSummary .................................................................................. L 3 BudgetSummary ....................................................................................... L 5 Administration............................................................................................ L 6 Equipment Maintenance............................................................................ L 8 Facilities Maintenance............................................................................... L 10 Parks and Landscape Maintenance........................................................... L 14 Sanitation Maintenance............................................................................. L 18 Storm System Maintenance....................................................................... L 22 Street Maintenance................................................................................... L 24 Water......................................................................................................... L 28 Current Year Capital Improvement Program Introduction............................................................................................... M 1 Program Project Summary Schedule (Roll -Over and New Funding).......... M 3 Fiscal Year 2003/04 Completed Projects .................................................. M 7 Fiscal Year 2004/05 Project Detail............................................................ M 9 Five Year Capital Improvement Program Introduction............................................................................................... N 1 Fiscal Year 2004/05 through 2008/09 Five Year Summary ....................... N 3 Five Year Operating Program Introduction............................................................................................... O 1 Anticipated New Positions/Years Two and Three ...................................... O 3 Development Assumptions........................................................................ O 6 Summary of Five Year Operating Program ................................................ O 7 Five Year Revenue Projections by Fund ................................................... 015 Appendices Glossary of Budget Terms......................................................................... P 1 Chart of Accounts (Expenditures).............................................................. P 5 BUDGET TRANSMITTAL I Aff- CITY OF CHINO HILLS INCORPORATED 1 9 9 1 MR July 1, 2004 It is a pleasure to transmit to the City Council your adopted program of municipal services and projects for fiscal year 2004/05. This year's budget represents a continuation of the program budget format. Additionally, the budget continues to include five-year operating and Capital Improvement Programs. Included are actual program expenditures for fiscal year 2001/02 and 2002/03 as well as projected actual expenditures for fiscal year 2003/04. As an organization we continue to make progress in meeting our operating program objectives as well as our Capital Improvement Program objectives. That success is due to the continued support of the City Council and a dedicated City staff. The City Council's adopted Mission Statement remains the basis upon which we measure our efforts: MISSION AND VALUES STATEMENT It is the mission of the City of Chino Hills, in partnership with the community, to continue to develop and maintain the aesthetic beauty of the City, while fostering a safe and family oriented environment The City is committed to providing excellent customer service, effectively managing growth, and creating a viable financial plan to ensure the continued success of the City. In developing this year's work program, we measure what we have accomplished and what we propose to accomplish against the City's Mission and Values Statement. SIGNIFICANT PROGRAM OBJECTIVES FOR FISCAL YEAR 2004/05: It is important to evaluate the progress we have made as an organization during the past fiscal year. This evaluation is included as a part of this year's budget in the Major Program Objectives section. As this section reflects, we have accomplished a number of objectives and are carrying over into fiscal year 2004/05 some objectives for completion. Additionally, new program objectives have been established that continue to build on what has been accomplished. The significant program objectives for the fiscal year 2004/05 are: • Work towards approval of The Shoppes/Government Center Project(s) and complete the Environmental Impact Report(s). • Continue implementation of the City's five-year Capital Improvement Program; subject to impacts resulting from adoption of the State budget. • Subject to the November Constitutional Initiative complete the Long Term Financial Strategy. • Implement the User Fee Study. • Complete a comprehensive update and revision of the Development Code. • Complete development of Commercial Design Guidelines. • Administer the Community Development Block Grant as an eligible entitlement grantee. • Complete the Storm Drain and Sewer Master Plan. • Redesign the City's Website. • Develop off-site backup for all employee records and other vital records. • Implement the "Shop Chino Hills" Program. • Implement NPDES Requirements. • Revise the Domestic Water Supply and Recycled Water Master Plans. • Bring Land Development in House and Train Existing Staff on the Development Processes. • Replace 2,000 water meters in the Los Serranos area with radio -read meters. POPULATION GROWTH: The City of Chino Hills, during calendar year 2003, continued to experience significant growth. Our percentage of growth was 4.7% as the City's population grew from 72,994 as of January 1, 2003, to a January 1, 2004 estimate of 76,401. Since incorporation in 1991, the City's population has grown from an estimated 42,000 to 76,401, approximately an 82% increase. Given the vacant land that remains to be developed under the General Plan, projects currently under consideration and the attractiveness of the Chino Hills marketplace, our population is projected to grow to an estimated 82,000 at the end of the current five-year operating plan. STATE AND BUDGET LEGISLATIVE IMPACTS: On March 2, 2004, voters endorsed Proposition 57, the $15 billion bond measure to help solve the State budget crisis. The bonds will be repaid out of the proceeds of one-quarter of the state sales tax. One element of the bond measure uses a repayment mechanism referred to as the "triple flip." The "triple flip" is a three step transaction: (1) transfers one-quarter of local governments' sales tax to the state, (2) shifts property taxes from schools to cities and counties to make up for the lost sales tax proceeds, and (3) reimburses schools out of the state's General Fund for lost property tax revenues. Under the "triple -flip" the property tax in lieu of sales tax increases each year in relation to the sales tax the city would otherwise have received. The "triple flip" will be in effect for the life of the bond, which is projected to be nine to ten years. Though a lawsuit has been filed challenging the reduction in the sales tax, the "triple flip" is set to go into effect on July 1, 2004. The significance for the City is that there will be a cash flow delay as one-quarter of the sales tax revenues that are received monthly will not be paid until January and May and in some instances delayed into January of the following fiscal year. In May 2004, the Governor's proposed 2004/05 budget package will mean that local governments will endure two years of revenue losses totaling $1.3 billion for each year, with a $350 million "contribution" by cities. The allocation formula for the distribution of the $350 million is a blend of the three largest discretionary city revenues: VLF, property tax and sales tax, with a minimum and a maximum tied to the total general revenues of each city. One-third of the $350 million will be generated from the cities' proportionate share of each of these three revenues. The caps and ceilings on the "contribution" were included to ensure that each city pays their fair share, no city shall have a contribution of more than 4% or less than 2% of their general revenues. The fiscal impact to the City for fiscal year 2004-05 is estimated at $440,000, and for fiscal year 2005/06, $440,000. In addition, the Governor's proposal would guarantee repayment of the VLF Backfill Loan in fiscal year 2006/07 in the amount of $1.2 million. The Governor also proposed a VLF for property tax swap as part of a state -local budget agreement. The proposal involves the permanent elimination of the VLF backfill and replacement with a like amount of property tax revenue to local governments. Each city's "supplemental property taxes in lieu of VLF' would grow in subsequent years based on changes in the gross assessed value of taxable property. The significance for the City is that there will be a cash flow delay as swapped VLF revenues that are received monthly would be replaced with property tax revenues allocations received primarily in January and May of each year. While the budget is in balance, and we have been able to do so without a significant reduction in programs, critical municipal programs and services remain at risk due to uncertainty at the State level. Staff will continue to monitor the 2004/05 State budget process and will provide recommended actions, as appropriate to the City Council when the final impacts to the City are known and quantified. BUDGET OVERVIEW: The City's proposed expenditures for 2004/05 total $153.9 million, including General Fund expenditures of $23.8 million, and restricted fund expenditures of $130.1 million. The challenges presented by the demands of providing essential municipal services during a dynamic growth cycle, continues to be a principal challenge for Chino Hills. It is vital that the processes needed to sustain the organization over the long term continue to be developed, clarified and refined as appropriate. A continued focus on maintenance of the City's existing infrastructure is reflected within both the Operating and Capital Improvement budgets. This maintenance effort is critical, on a proactive basis, to minimize our costs over the long term. The program budget allocates resources on a departmental basis to increase accountability and maximize resources. This document contains the recommended appropriations for various programs and staff resources allocated to each program. Administering the thirty-five programs within the budget is the responsibility of the City Manager, City Clerk, City Attorney, Assistant City Manager, City Engineer, Community Development Director, Community Services Director, Finance Director, and Public Facilities and Operations Director. REVENUES: The City has been proactive in pursuing revenue enhancement opportunities. Such activities have included incentive programs to attract sales tax producing commercial enterprises and the development of the Big League Dreams Sports Park from which the City expects to earn significant long-term revenues from the lease of the park. During fiscal year 2004/05, further short-term revenue enhancements will be presented for policy direction before implementation. Some of these revenue enhancements have been factored in to the revenue projections for fiscal year 2004/05. The City's estimated revenues for 2004/05 are $134.3 million. General Fund revenues, which fund law enforcement, recreation and general services amount to $23.1 million. The remaining $111.2 million of the City's revenues comes from restricted sources, including special revenue funds, proprietary operations, internal service funds, and agency funds. GENERAL FUND REVENUES: Revenue deposited into the General Fund primarily come from taxes (50% of the $23 million). The top three sources of General Fund revenues are motor vehicle -in -lieu fee, sales tax and property taxes as depicted in the pie chart on Page B-3 of the General Fund Revenues. The table below provides the estimated revenues from taxes: Major General Fund Tax Revenues 2004/05 Motor Vehicle -in -Lieu Fee $ 4,400,000 Sales Tax 4,036,000 Property Taxes 3,075.200 Total $ 11,511,200 Sales Tax Commercial development is very important to cities in California. We receive 1 % of the sales tax from retail purchases in Chino Hills. Increasing sales tax revenue continues to be a mayor focus of our efforts. Since incorporation, our sales tax revenue has increased from about $1 million to $4 million. Motor Vehicle -in -lieu -fee (VLF) The Motor Vehicle -in -lieu -fee (VLF) revenue has gone from over $1.8 million to $4.4 million. The VLF is a tax on the ownership of a registered vehicle in place of taxing vehicles as personal property. The VLF is applied based on a vehicle's current value as estimated by a depreciation schedule set in state law. Since 1948, the VLF tax rate has been 2%. In 1998, Governor Wilson signed a bill reducing the rate ultimately to 0.65% and included a "backfill' provision that provided for a subsidy from the state general fund to local governments for any loss of revenue due to VLF rate reductions. The rate currently remains at 0.65%. The allocation of the Motor Vehicle In -Lieu Fee is based on a per capita basis. Property Tax Property tax revenue was $1.4 million and has now reached $3.1 million. Upon incorporation, the City received 3.9% of the 1 % of ad valorem property taxes for residential property. In 1996, the City began negotiating with the County of San Bernardino for an increase in the allocation to the City from the County. Special legislation was passed and as a result an agreement was entered into in February of 2000. The agreement provides for an even split of property taxes between the County and the City on certain undeveloped commercial and industrial properties. Under the agreement the City's share rose to 9.3%. In January 2004, the agreement was amended to modify, on a prospective basis, the allocation percentage so that the City receives all of the County's share of property tax on development -related increases in the assessed valuation of the specified commercial and industrial zoned property. By way of example, for fiscal year 2002/03 this was 14.51 %. GENERAL FUND USES OF RESOURCES: The pie chart on Page B-4 shows the division of General Fund monies to specified program areas. Approximately 24 cents of every General Fund dollar in Chino Hills is used for the protection of life and property through our law enforcement program. The table below provides an annual comparison of the allocation of our resources: iv It is important to note that several departments (e.g. Public Facilities and Operations) operate with substantial revenue sources outside the General Fund (e.g. Water Fund, Parks and Landscape Funds) while other departments (e.g. Community Services and Public Safety) are heavily dependent upon the General Fund for operating revenues. PERSONNEL: An increase of five (5) full-time positions is being recommended. None of the additional positions will be funded by the General Fund. The additional five positions are included in the Public Facilities and Operations Department, and are comprised of two Landscape Inspector 1/II's, one Maintenance Worker 1/II, and two Meter Readers. The total full-time positions proposed for the fiscal year 2004/05 is 132. Part-time staffing also is provided to augment our full-time staff. ORGANIZATIONAL ENHANCEMENTS AND MODIFICATIONS: Community Services: Public Safetv: Chino Hills continues to maintain our standing as a safe city, and, in fact, we are the third safest city in California with a population over 50,000. One priority is to make certain that our resources keep up with our population growth. The proposed addition of three new Deputy positions represents the third year of a five-year plan to increase staffing. Engineering: The majority of land development review and processing will be brought in-house, which will result in the development of an institutional knowledge of the City's infrastructure and reduce the need for outside consultants. Public Facilities and Operations: Parks and Landscape: The administration of the landscape contracts will be brought in-house, as well as tracking of irrigation water usage previously completed by consultants. Public Facilities and Operations: Sanitation: Capacity Management Operations and Maintenance (CMOM) regulations will require increased maintenance standards. Public Facilities and Operations: Street Maintenance: The Street Maintenance function is shown as being funded by Gas Tax Funds rather than the General Fund. 2003/04 2004/05 Difference Public Safety 17.0% 24.0% 7.0% Community Services 10.5% 13.3% 2.8% Community Development 10.0% 12.2% 2.2% City Manager 8.6% 9.6% 1.0% Engineering 9.4% 9.9% 0.5% Finance 9.7% 8.9% -0.8% Public Facilities and Operations 10.4% 7.9% -2.5% Capital Improvement Projects 19.5% 6.3% -13.2% Legislative 4.7% 7.3% 2.6% Subsidy to the Lighting and Landscape District 0.1% 0.6% 0.5% 100% 100% It is important to note that several departments (e.g. Public Facilities and Operations) operate with substantial revenue sources outside the General Fund (e.g. Water Fund, Parks and Landscape Funds) while other departments (e.g. Community Services and Public Safety) are heavily dependent upon the General Fund for operating revenues. PERSONNEL: An increase of five (5) full-time positions is being recommended. None of the additional positions will be funded by the General Fund. The additional five positions are included in the Public Facilities and Operations Department, and are comprised of two Landscape Inspector 1/II's, one Maintenance Worker 1/II, and two Meter Readers. The total full-time positions proposed for the fiscal year 2004/05 is 132. Part-time staffing also is provided to augment our full-time staff. ORGANIZATIONAL ENHANCEMENTS AND MODIFICATIONS: Community Services: Public Safetv: Chino Hills continues to maintain our standing as a safe city, and, in fact, we are the third safest city in California with a population over 50,000. One priority is to make certain that our resources keep up with our population growth. The proposed addition of three new Deputy positions represents the third year of a five-year plan to increase staffing. Engineering: The majority of land development review and processing will be brought in-house, which will result in the development of an institutional knowledge of the City's infrastructure and reduce the need for outside consultants. Public Facilities and Operations: Parks and Landscape: The administration of the landscape contracts will be brought in-house, as well as tracking of irrigation water usage previously completed by consultants. Public Facilities and Operations: Sanitation: Capacity Management Operations and Maintenance (CMOM) regulations will require increased maintenance standards. Public Facilities and Operations: Street Maintenance: The Street Maintenance function is shown as being funded by Gas Tax Funds rather than the General Fund. Public Facilities and Operations: Storm System Maintenance: The NPDES regulations require enhanced storm system maintenance programs. In addition, the Storm System Maintenance is shown as being funded 50% by Gas Tax Funds, with the remaining support from General Fund. In previous fiscal years, this program was funded 100% from General Fund. Public Facilities and Operations: Water: The reading of water meters will be brought in-house to increase accuracy and efficiency of utility service. In addition, regulations from Department of Health Services require a documented exercising program for the City's 3,000 valves and 1,700 fire hydrants. CAPITAL IMPROVEMENT PROGRAM: This year's budget continues an aggressive Capital Improvement Program effort, utilizing staff and consultant resources, to implement projects in a timely and cost effective manner. It is recommended, however, that Capital Projects funded by the City's General Fund continue to be deferred until the State budget has been adopted. There are eight Capital Projects totaling $1,235,200 in fiscal year 2003/04 being carried over into fiscal year 2004/05 funded by the General Fund that are recommended to be deferred. Additionally, there are seven recommended new capital projects funded by the General Fund totaling $269,100, that are recommended to be deferred. The total amount of General Fund funded Capital Projects proposed for deferral in fiscal year 2004/05 is $1,504,300. A coordinated approach to the Capital Improvement Program is critical to meet the facility and infrastructure needs of our current residents and businesses as well as the infrastructure needs that the growth in Chino Hills will require. The Capital Improvement Program is not only a critical program element of the Engineering Department's objectives, but the entire organization's. The management and implementation of our Capital Improvement Program deserves and will continue to receive the attention of the entire organization. Individual project management and coordination will continue to be the responsibility of our managers throughout the organization. The Capital Improvement Program for fiscal year 2004/05 includes expenditures in the amount of $45,710,300. These projects include expenditures in the following categories and amounts. Streets $ 11,445,900 Public Facilities $ 3,368,500 Parks/Open Space $ 12,136,100 Landscape Projects $ 467,000 Water $ 8,174,400 Recycled Water $ 1,844,900 Sewer/Storm Drain $ 4,742,800 Developer Funded $ 3,530,700 The above total is comprised of $31,405,000 in carry-over projects and $14,305,300 in new projects. The new projects to be funded by General Fund total $269,100 and are in the following categories and amounts: Public Facilities $ 143,000 Parks/Open Space $ 116,100 Landscape Projects $ 10,000 vi These projects are recommended to be deferred along with the fiscal year 2003/04 General Fund projects totaling $1,235,200 currently being deferred until the impacts of the State budget are known. The remaining four years of the five-year Capital Improvement Program includes projects totaling $137,971,900; the project categories and amounts are as follows: Streets $ 32,417,700 Public Facilities $ 34,821,100 Parks/Open Space $ 9,841,000 Landscape Projects $ 800,000 Water $ 20,570,200 Recycled Water $ 955,000 Sewer/Storm Drain $ 3,510,700 Developer Funded $ 35,056,200 The total five-year Capital Improvement Program budget is $183,682,200. FIVE YEAR OPERATING PLAN: Fiscal year 2004/05 expenditures and appropriations are only those covered by the Council's approval. The remaining four years of the five-year operating plan are based upon anticipated program service level needs in light of the growth that is projected to occur over that period of time. This year's five year operating plan reflects revised assumptions as contained within the five-year operating budget portion of the budget document. These anticipated program adjustments are intended to provide Council with an indicator of service level adjustments projected over the near term to meet the increasing service needs generated by the residential and commercial growth projected to occur within Chino Hills. CONCLUSION: With the adoption by the City Council, this document will be the focus of our organizational efforts for fiscal year 2004/05. The success of our program and project efforts during the next three to five years, which may be impacted by the State's budget process if a further "taking" occurs, will shape the long term viability and future of our community. As always, the cooperation and support of the Department Heads and their staffs have been critical to the completion of this document. I would like to particularly thank our Finance Director, Judy Lancaster and Assistant Finance Director, Penny Angel, and their staff for the support needed ftcomplete the numerous tasks necessary to create the document that is before you. UasN. La Belle, City Manager vii ICITY OF CHINO HILLS I INC OR P OR ATE D 19 9 1 This page intentionally left blank. OVERVIEW W, m City of Chino dills .fission It is the mission of the City of Chino Hills, in partnership with the community, to continue to develop and maintain the aesthetic beauty of the City, while fostering a safe and family oriented environment. The City is committed to providing excellent customer service, effectively managing growth, and creating a viable financial plan to ensure the continued success of the City. Values Commitment - We are guided by the belief that the City of Chino Hills is a prominent, beautiful, and well-maintained City. We value our commitment to the citizens of Chino Hills and strive to provide them with the highest quality municipal services. a- Community Partnership - We work as partners with our residents to enhance the quality of life in Chino Hills. We respond to the needs of our community, and together, promote Chino Hills as a safe and healthy City. Honesty, Integrity, and Truthfulness - We value honesty, integrity, and truthfulness as the foundation of our organization. We recognize their importance in upholding our credibility with the community we serve. People l Employees - Employees are the organization's most important resource. We work together as a team and each employee's contribution is key to our success. Pride - As employees, we take pride in ourselves, our organization, and our community, as we work together to provide professional services to the citizens of Chino Hills. Professionalism - We value our employees as professionals who provide an outstanding level of service to the citizens of Chino Hills. Responsiveness to the Community - We are dedicated to service, to identifying and addressing individual and community needs, to being responsive to change within the community, and to enhancing the quality of life in Chino Hills. We are here to serve our community. .:HINO HILL,! A 1 RESOLUTION NO. 04R- 57 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHINO HILLS, ADOPTING A BUDGET FOR FISCAL YEAR 2004-2005. The City Council of the City of Chino Hills does hereby resolve as follows: SECTION 1. For the fiscal year period from July 1, 2004, through June 30, 2005, the City Council hereby adopts a budget for the City of Chino Hills and that budget is specified in Exhibit A of the staff report presented with this resolution as "Total Budget Appropriations" in the "City Council Approved" column and totals $153,851,500. SECTION 2. The budget reported in the fiscal year 2004-05 Capital Improvement Program portion of the fiscal year 2004-05 Annual Budget document is the budget being approved by the City Council for the individual capital projects. The approved budgets for the individual capital projects remain as authorized appropriations for the individual capital projects until these capital projects are completed. Any unexpended authorized appropriation for each capital project is automatically carried over from fiscal year to fiscal year until the funds of the individual capital project are expended or the capital project is canceled. Following the completion of the individual capital projects, the unexpended appropriation of each completed capital project shall be canceled and the capital projects' funding sources shall be released from their unexpended funding commitment. SECTION 3. The City Manager shall execute on behalf of the City Council administrative supervision and control over this budget as authorized in accord with Chino Hills Municipal Code Section 2.08. The City Manager is authorized to transfer appropriations from reserves to a department or capital project, or among funds, departments, or to/from capital improvement projects in transactions not exceeding $10,000 for the fiscal year for each expenditure element/object number and capital improvement project. All capital improvement project budget transfers, transfers from reserves, and transfers among funds and departments exceeding $10,000 will require City Council approval. The City Manager is authorized to transfer appropriations within a department without limitation. The fund and department budget amounts are listed in the column entitled "City Council Approved" appropriations reported in Exhibit A of the staff report that presented this Resolution. The total budgeted permanent full-time regular staff is 132 positions. No increase shall be made in this number of positions without City Council approval. However, the City Manager is authorized to transfer such positions within existing 1 of 3 A 2 position classification and reorganize departments under his authority if in his judgement such actions will result in a higher degree of efficiency of overall operations of the City. SECTION 4. That the City Clerk is instructed to forward a copy of the Resolution and the Fiscal Year 2004-05 Budget to the Auditor/Controller of the County of San Bernardino, in accordance with Section 53901 of the Government Code. SECTION 5. The City Clerk shall certify as to the adoption of this Resolution. PASSED, APPROVED, and ADOPTED this 22th day of June 2004. ATTEST: MARY M C DUFFEE, CITY APPROVED AS TO FORM: MARK D. H SLEY, CITYATTORNE GAR G. LARSON, MAYOR 2of3 A 3 ICITY OF CHINO HILLS I INC OR P OR ATE D 1 9 9 1 This page intentionally left blank. A 4 STATE OF CALIFORNIA COUNTY OF SAN BERNARDINO CITY OF CHINO HILLS I, MARY M. McDUFFEE, City Clerk of the City of Chino Hills, DO HEREBY CERTIFY that the foregoing Resolution No. 04R-57 as duly passed and adopted by the City Council of the City of Chino Hills at their regular meeting held June 22, 2004, by the following roll call vote: AYES NOES ABSENT: (SEAL) COUNCIL MEMBERS: LARSON, KRUGER, GRAHAM, MITCHELL, AND NORTON -PERRY COUNCIL MEMBERS: NONE COUNCIL MEMBERS: NONE MARY . cDUFFEE, CI CL The foregoing is the original of Resolution No. 04R-57 duly passed and adopted by the Chino Hills City Council at their regular meeting held June 22, 2004. (SEAL) 3of3 A 5 EXHIBIT A 2004-05 BUDGET APPROPRIATIONS Fund/Department General Fund: City Council City Manager City Clerk City Attorney Human Resources Risk Management Grants Administration Program Community Development Community Services Engineering Finance Public Facilities and Operations Non -Departmental Public Safety Contract Services Development Fee Program Interfund Transfers Total General Fund Gas Tax Fund Measure I Fund Air Quality Grant Fund Community Development Block Grant Fund Community Development Block Grant Entitlement Fund Solid Waste Fund Landscape and Lighting District Funds Park Facilities Fee Funds Quimby In -Lieu Fee Fund Traffic Signal Fee Fund Existing Infrastructure Fee Fund General City Facilities Fee Fund Traffic Facilities Fee Fund Storm Drain Facilities Fee Fund Sewer Facilities Fee Fund Water Facilities Fee Fund Page 1 Sub -total City Manager City Council Recommended Approved Change 184,500 187,200 2,700 (1) 1,253,000 1,272,200 19,200 (1) 545,000 554,500 9,500 (1) 750,000 750,000 0 253,300 257,300 4,000 (1) 713,300 716,300 3,000 (1) 40,200 40,400 200 (1) 2,858,000 2,904,800 46,800 (1) 3,129,500 3,156,700 27,200 (1) 2,315,200 2,347,800 32,600 (1) 1,317,500 1,343,800 26,300 (1) 1,829,400 1,844,000 14,600 (1) 39,900 39,900 0 5,725,500 5,725,500 0 242,200 242,200 0 722,900 722,900 0 1,645,000 1,645,000 0 23,564,400 23,750,500 186,100 (1) 2,511,900 2,522,800 10,900 (1) 1,847,500 1,847,500 0 88,000 88,000 0 809,100 809,100 0 781,300 784,400 3,100 (1) 3,368,300 3,368,300 0 9,517,800 9,535,700 17,900 (1) 1,459,900 1,459,900 0 1,100,000 1,100,000 0 100 100 0 3,897,400 3,897,400 0 693,600 693,600 0 2,040,600 2,040,600 0 2,023,400 2,023,400 0 31,100 31,100 0 8,401,500 8,401,500 0 62,135,900 62,353,900 218,000 (1) (1): Amount represents the increase in the retirement benefit costs in various departments. A 6 EXHIBIT A 2004-05 BUDGET APPROPRIATIONS Fund/Department Page 1 Sub -total Frontline Policing Grant (AB 3229) Fund Street Sweeping Assessment Fund Sleepy Hollow Assessment Fund Miscellaneous Grants Fund Chino Hills Capital Improvement Corporation Fund Capital Projects Fund Water Fund (including depreciation and amortization expense) Sewer Fund (including depreciation expense) Equipment Maintenance Fund (including depreciation expense) Data Processing Fund (including depreciation expense) Community Facilities Districts (CFD's): CFD #1 Funds CFD #2 Funds CFD #4 Funds CFD #5 Funds CFD #6 Funds CFD #8 Funds CFD #9 Funds CFD #10 Funds Assessment Districts (A.D.): A.D. 1980 Funds A.D. 1994 Funds A.D. 1995 Funds Total Budget Appropriations (1) Refer to Footnote (1) on previous page. A 7 City Manager City Council Recommended Approved 62,135,900 62,353,900 Change 218,000 (1) 11,000 11,000 0 275,500 275,500 0 400 400 0 2,898,400 2,898,400 0 2,128,100 2,128,100 0 44,352,500 44,352,500 0 18,361,600 4,611,400 4,620,300 36,400 (1) 8,900 (1) 1,109,900 1,112,500 2,600 (1) 496,200 496,200 0 1,189,100 1,189,100 0 8,300,900 8,300,900 0 551,700 551,700 0 2,525,000 2,525,000 0 101,100 101,100 0 522,100 522,100 0 1,059,400 1,059,400 0 963,000 963,000 0 26,700 26,700 0 443,700 443,700 0 1,522,000 1,522,000 0 153,585,600 153,851,500 265,900 (1) ICITY OF CHINO HILLS I I N C O R P O R A T E D 1 9 9 1 This page intentionally left blank. A 8 Community Development Administration Building Services Development Services Economic Development Community Services Administration CDBG Program Code Enforcement Emergency Preparedness Neighborhood Services Public Safety Recreation Services City of Chino Hills Fiscal Year 2004/05 City Organization Citizens of Chino Hills Legislative City Council City Manager Administration Contract Services Grant Services Human Resources Risk Management Engineering Administration Capital Improvements/Land Development Public Works Inspection Services Legislative City Attorney City Clerk ------------------- Finance Administration Data Processing Development Program Non -Departmental Services Utility Customer Services Public Facilities & Operations Administration Equipment Maintenance Facilities Maintenance Parks and Landscape Sanitation Maintenance Storm System Maintenance Street Maintenance Water ICITY OF CHINO HILLS I I N C O R P O R A T E D 1 9 9 1 This page intentionally left blank. A 10 Program Summary Fiscal Year 2004/05 Department/Activity LEGISLATIVE • City Council • City Attorney • City Clerk CITY MANAGER • Administration • Contract Services • Grant Services • Human Resources • Risk Management COMMUNITY DEVELOPMENT • Administration • Building Services • Development Services • Economic Development COMMUNITY SERVICES • Administration • Code Enforcement • Community Development Block Grant Program • Emergency Preparedness • Neighborhood Services • Public Safety • Recreation Services ENGINEERING • Administration • Capital Improvements/Land Development • Public Works Inspection Services FINANCE • Administration • Data Processing • Development Program • Non -Departmental Services • Utility Customer Services PUBLIC FACILITIES AND OPERATIONS • Administration • Equipment Maintenance • Facilities Maintenance • Parks and Landscape Maintenance • Sanitation Maintenance • Storm System Maintenance • Street Maintenance • Water A 11 ICITY OF CHINO HILLS I I N C O R P O R A T E D 1 9 9 1 This page intentionally left blank. Al2 CITY OF CHINO HILLS OPERATING PROGRAM LEGISLATIVE CITY MANAGER COMMUNITY DEVELOPMENT COMMUNITY SERVICES ENGINEERING FINANCE PUBLIC FACILITIES AND OPERATIONS TOTAL A13 ADJUSTED ADOPTED BUDGETED BUDGETED POSITIONS POSITIONS FY 2003/04 FY 2004/05 5 5 10 10 21 21 15 15 14 14 17 17 45 50 127 132 ICITY OF CHINO HILLS I I N C O R P O R A T E D 1 9 9 1 This page intentionally left blank. A14 CITY OF CHINO HILLS FISCAL YEAR 2004/05 A15 Account Clerk 1/11 5 Accountant 1/11 2 Accounting Supervisor 1 Administrative Analyst 1/11 6 Administrative Secretary 5 Administrative Secretary - Confidential 2 Assistant City Clerk 1 Assistant City Engineer 1 Assistant City Manager 1 Assistant/Associate Engineer 2 Assistant/Associate Planner 4 Assistant Director of Community Development 1 Assistant Finance Director 1 Building Inspector 1/11 3 City Clerk 1 City Engineer 1 City Manager 1 City Planner 1 Code Enforcement Officer 2 Community Development Director 1 Community Relations Manager 1 Community Services Director 1 Customer Service Representative 1 Customer Service Supervisor 1 Executive Secretary 1 A15 AUTHORIZED POSITIONS (continued) Facilities Maintenance Supervisor 1 Finance Director 1 Landscape Inspector 1/II 2 Maintenance and Operations Manager 1 Maintenance Worker 1/II 21 Meter Reader 2 Neighborhood Services Coordinator 1 Neighborhood Services Manager 1 Parks and Open Space Supervisor 1 Payroll Technician 1 Permit Technician 1/II 2 Personnel Assistant 1 Principal Public Works Engineer 1 Project Coordinator 1 Public Facilities and Operations Director 1 Public Works Inspection Supervisor 1 Public Works Inspector 1/II 2 Records Coordinator 1 Recreation Coordinator 4 Recreation Manager 1 Recreation Supervisor 1 Revenue Supervisor 1 Sanitation Supervisor 1 Secretary 5 Senior Account Clerk 3 Senior Accountant 1 Senior Administrative Analyst 3 A16 Senior Administrative Clerk 1 Senior Engineer 2 Senior Landscape Planner 1 Senior Maintenance Worker 9 Senior Permit Technician 1 Senior Plans Examiner 1 Senior Planner 2 Street Maintenance Supervisor 1 Utility Conservation Specialist 1 Water and Sewer Manager 1 Water Distribution Supervisor 1 Water Production Supervisor 1 Water Quality Technician 1 132 A17 ICITY OF CHINO HILLS I I N C O R P O R A T E D 1 9 9 1 This page intentionally left blank. A18 BUDGET GRAPHS eli7 CITY OF CHINO HILLS INC OR PO RATED 1 99 1 CITY OF CHINO HILLS FISCAL YEAR 2004-05 Other R Licenses and Permits Taxes and Assessments i Penalties and Property as and nents B1 FY 2002-03 FY 2003-04 Projected • • • • I Actual Actual = • • - Taxes and Assessments 24,734,737 25,188,400 25,934,700 Licenses and Permits 1,767,295 1,753,000 1,717,000 Fines and Penalties 301,987 318,600 325,000 Use of Money and Property 3,494,507 2,846,100 2,580,100 Charges for Services and Costs Reimbursements 18,202,890 19,649,700 20,317,600 Development Fees 12,581,933 13,465,300 10,351,100 Recreation Fees 1,011,135 1,009,100 1,261,800 Other Revenues 43,984,367 40,586,900 71,857,500 Total $106,078,851 i $104,817,100 $134,344,800 B1 CITY OF CHINO HILLS FISCAL YEAR 2004-05 Interfunc Capital Iml City Manager qct Community Development Program 28% Public Facilities and Operations 19% ering Finance 19% M FY 2002-03 Actual FY 2003-04 Projected Actual Legislative 1,222,617 1,650,000 City Manager 4,875,818 5,323,0001111!51,896,7000 Community Development 2,029,733 2,645,900 2,904,800 Community Services 6,818,565 7,972,900 10,486,700 Engineering 1,562,024 2,168,700 2,477,800 Finance 30,381,676 23,778,200 28,480,100 Public Facilities and Operations 28,428,452 33,948,300 29,886,300 Capital Improvement Program 11,064,719 14,175,300 44,350,900 Interfund Transfers 12,532,496 13,029,800 27,876,500 Total 1 $98,916,1001 $104,692,1001 $153,851,500 M CITY OF CHINO HILLS FISCAL YEAR 2004-05 Charges for Services and Costs Reimbursements 5% Use of Money & Property 3% Other Revenues 22% Interfund Transfers and Contributions Sales Tax 0% 180/ Licenses and Permits 7% Other Taxes 8% Property Tax 11% Motor Vehicle In -Lieu Fee 20% B3 FY 2002-03 Actual FY 2003 - 003-Projected Pr jected Actual • • • - • : • • - Sales Tax 3,300,701 3,821,100 4,036,000 Property Tax 2,139,090 2,360,500 2,582,000 Motor Vehicle In -Lieu Fee 4,058,618 3,225,500 4,402,200 Other Taxes 1,715,948 1,853,400 1,911,200 Licenses and Permits 1,767,295 1,753,000 1,717,000 Fines and Penalties 301,987 318,600 325,000 Use of Money & Property 849,039 794,300 787,700 Charges for Services and Costs Reimbursements 789,696 767,400 1,072,200 Recreation Fees 1,011,135 1,009,100 1,261,800 Other Revenues 5,181,179 5,376,000 4,885,100 Interfund Transfers and Contributions 191,416 47,700 101,600 Total 1 $21,306,1041 $21,326,6001 $23,081,800 B3 CITY OF CHINO HILLS FISCAL YEAR 2004-05 Fin. Capital Project Transfer Out Subsidy to the Lighting and 10% Community Services 37% nager Community Development 12% B4 FY 2002-03 Actual FY 2003-04 Projected Actual i • • • • • = • • Legislative 1,222,617 1,650,000 1,491,700 City Manager 1,797,280 2,172,500 2,528,400 Community Development 2,029,733 2,645,900 2,904,800 Community Services 6,605,755 7,570,300 8,882,200 Engineering 1,562,024 2,168,700 2,347,800 Finance 1,730,895 1,853,200 2,106,600 Public Facilities and Operations 3,002,966 2,778,800 1,844,000 Capital Project Transfer Out 7,172,344 2,013,800 1,504,300 Subsidy to the Lighting and Landscape District 170,800 6,300 140,700 Total 1 $25,294,4141 $22,859,500 $23,750,500 B4 Cash Flom $3,22 Estimated General Fund Reserves $1291715774 Other Reserves Operating Fund $1,355,732 $974,100 B5 cial Projects Reserves $135,805 __. . projects _ _, Contingency and Emergency Reserves $6,480,893 CITY OF CHINO HILLS FISCAL YEAR 2004-05 90,000 80,000 - - -- ---- - 70,000 42,691 - --- 60,000 - -- 2,921 2,921 1994 0 1,637 4,558 50,000 -- 542 5,100 1996 49,763 c 40,000 7,072 1997 51,418 1,655 8,727 a 30,000 54,667 - - -- -- - 20,000 1999 58,086 3,419 10,000 2000 - _ - 0 17,545 2001 1 2 3 4 5 6 7 8 9 10 11 12 13 Year 1992 1993 1994 1995 1996 1997 1998 1999 2000 2001 2002 2003 2004 Population 42,691 45,612 47,249 47,791 49,763 51,418 54,667 58,086 60,236 69,183 70,952 72,994 76,401 28,261 Calendar Year Population Growth Year Growth Per Year Cumulative Growth * • • 1992 42,691 N/A N/A 1993 45,612 2,921 2,921 1994 47,249 1,637 4,558 1995 47,791 542 5,100 1996 49,763 1,972 7,072 1997 51,418 1,655 8,727 1998 54,667 3,249 11,976 1999 58,086 3,419 15,395 2000 60,236 2,150 17,545 2001 69,183 8,947 26,492 2002 70,952 1,769 28,261 2003 72,994 2,042 30,303 2004 1 76,401 3,407 33,710 M. CITY OF CHINO HILLS FISCAL YEAR 2004-05 SALES TAX 4,500,000 - 4,000,000 - -- 3,500,000 X 3,000,000 2,500,000 - 2,000,000 -- - -- - 1,500,000 - - - -- 1,000,000 - - 500,000 0 - --- -- - O�, 0� Off` O� Or° 01 00 Oo� OO O� Fiscal Year Sales Tax Growth Year Growth Per Year Cumulative Growth 1991-92 178,891 N/A N/A 1992-93 1,034,297 (Note 1) (Note 1) 1993-94 11077,194 4.15% 4.15% 1994-95 984,272 (8.63%) (4.48%) 1995-96 1,032,661 4.92% 0.44% 1996-97 1,041,818 0.89% 1.32% 1997-98 1,351,218 29.70% 31.02% 1998-99 1,876,620 38.88% 69.91% 1999-00 2,409,268 28.38% 98.29% 2000-01 2,786,306 15.65% 113.94% 2001-02 3,045,281 9.29% 123.23% 2002-03 3,299,576 8.35% 131.58% 2003-04 3,819,900 15.77% 147.35% 2004-05 1 4,036,000 5.66% 153.01% Note (1): Growth rate is compared to the first full fiscal year of 1992-93. B7 CITY OF CHINO HILLS FISCAL YEAR 2004-05 3,000,000 - - - - - - -- - 2,500,000 - -- -- --- x 2,000,000 - - - -_ — - 1,500,000 - -- a 0 a 1,000,000 - 500,000 - - - - - ---- - - - 0 Off` O� Off, Irt" 00 o�V Off, 0IV obA Off, 00, 00, Off,00, Off, Fiscal Year Property Tax Growth Year ' Growth Per Year Cumulative Growth 1991-92 40,856 N/A N/A 1992-93 1,211,649 (Note 1) (Note 1) 1993-94 1,299,305 7.23% 7.23% 1994-95 1,372,069 5.60% 12.83% 1995-96 1,246,387 (9.16%) 3.67% 1996-97 1,326,296 6.41% 10.09% 1997-98 1,377,075 3.83% 13.91% 1998-99 1,468,066 6.61% 20.52% 1999-00 1,621,328 10.44% 30.96% 2000-01 1,728,252 6.59% 37.56% 2001-02 1,923,281 11.28% 48.84% 2002-03 2,139,116 11.22% 60.06% 2003-04 2,337,100 9.26% 69.32% 2004-05 2,582,000 10.48% 79.80% Note (1): Growth rate is compared to the first full fiscal year of 1992-1993. W CITY OF CHINO HILLS FISCAL YEAR 2004-05 5,000,000 4,500,000 - 4,000,000 J 3,500,000 - - 3,000,000 d 2,500,000 - 2,000,000 1,500,000 - 0 1,000,000 0 500,000 0 Off' 00 Off` O� OrO 00 00 O� 00 Off` O� V �06V �00ro' �00'\' X000' X0,00r 000 00'x' 01W 003' 00D Fiscal Year Motor Vehicle In -Lieu Fees Year • - - - Growth Per Year Cumulative Growth 1991-92 997,060 N/A N/A 1992-93 1,805,841 (Note 1) (Note 1) 1993-94 1,710,620 (5.27%) (5.27%) 1994-95 1,804,396 5.48% 0.21% 1995-96 1,883,765 4.40% 4.61% 1996-97 2,023,933 7.44% 12.05% 1997-98 2,140,179 5.74% 17.79% 1998-99 2,474,387 15.62% 33.41% 1999-00 2,829,676 14.36% 47.77% 2000-01 3,293,703 16.40% 64.17% 2001-02 3,863,341 17.29% 81.46% 2002-03 4,056,601 5.00% 86.46% 2003-04 3,223,400 (20.54%) 65.92% 2004-05 1 4,400,000 36.509/6 102.42% Note (1): Growth rate is compared to the first full fiscal year of 1992-93. M CITY OF CHINO HILLS FISCAL YEAR 2004-05 3,000,000 - - — - -- -- ------ - 2,500,000 0 2,000,000 1,500,000 - - - - a� L 1,000,000 - ---- - 500,000 0-- O�1' O`b Off` 0h Opo 0� O� 00 00 O� O� 00 Ox Oh �N 1W �C5 Off` IV �v �A �(6 �� 00" �' OQ OC Ot> Fiscal Year Interest Income Year Composite Rate forthe Year 1991-92 26,302 N/A 1992-93 174,244 N/A 1993-94 607,484 5.78% 1994-95 1,180, 223 5.90% 1995-96 1,203,452 5.50% 1996-97 1,187,000 5.53% 1997-98 1,323,046 5.56% 1998-99 1,150,389 5.38% 1999-00 1,751,276 5.37% 2000-01 2,639,843 6.21% 2001-02 1,511,088 3.96% 2002-03 649,498 2.53% 2003-04 501,500 1.68% 2004-05 462,600 1.75% 61MG, CITY OF CHINO HILLS FISCAL YEAR 2004-05 3,500,000 0 cb1 00 Off` Oh OHO O'\ 00 00 00 ,ON ,& ,00 Off` O� O�O� 01 0�` O� 05V OX O(� 00 00 ON O`b 00 Off` ,�0 N ,�0 �O �O �O ,�0 ,�0 NC ALO ti0 ti0 ti( ti0 Fiscal Year Community Development and Engineering Revenues Year 3,000,000 ED 2,500,000 c 2,000,000 � rn > E 1,500,000 d (Note 1) 1,000,000 U W 500,000 0 cb1 00 Off` Oh OHO O'\ 00 00 00 ,ON ,& ,00 Off` O� O�O� 01 0�` O� 05V OX O(� 00 00 ON O`b 00 Off` ,�0 N ,�0 �O �O �O ,�0 ,�0 NC ALO ti0 ti0 ti( ti0 Fiscal Year Community Development and Engineering Revenues Year Growth Per Year Cumulative Growth 1991-92 71,4097,761 N/A N/A 1992-93 (Note 1) (Note 1) 1993-94 ,, (3.75%) (3.75%) 1994-95 1,747,156 28.76% 25.01% 1995-96 2,030,534 16.22% 41.23% 1996-97 2,678,522 31.91% 73.14% 1997-98 3,229,119 20.56% 93.70% 1998-99 3,183,114 (1.42%) 92.27% 1999-00 3,130,399 (1.66%) 90.62% 2000-01 3,200,266 2.23% 92.85% 2001-02 2,442,454 (23.68%) 69.17% 2002-03 2,545,390 4.21% 73.38% 2003-04 2,504,700 (1.60%) 71.78% 2004-05 1 2,773,200 10.72% 82.50% Note (1): Growth rate is compared to the first full fiscal year of 1992-93. I:iil CITY OF CHINO HILLS FISCAL YEAR 2004-05 16000000 14000000 12000000 10000000 7 C 8000000 cc 6000000 U11111I0111 2000000 0 90000 80000 70000 60000 50000 0 T CL 40000 a 30000 20000 10000 0 N M LO CD r- W O O N M In O Cn Q) O M T M O O O O O O O N M 'IT LO (D r- M O O N M a Q) (n O O M M O O O O O O O O CA O Cn O Cn m Q� O O O O O N N N N N Fiscal Year Motor Vehicle In -Lieu Fee — Comm Dev & Eng Fees — Interest Income — Property Taxes — Sales Tax Population B 12 COMBINED STATEMENTS Well CITY OF CHINO HILLS >1 0 'I (�z 1 -.1 CITY (0) ?R �P 0 R A T E D m z rm z n CITY OF CHINO HILLS PROJECTED ACTUAL FISCAL YEAR 2003-04 SUMMARY OF CHANGES TO FUND BALANCES Fund Title GENERALFUND Operating Fund Special Projects Reserve Capital Projects, Contingency and Emergency Reserves Cash Flow Reserve Other Reserves GENERAL FUND SUBTOTAL SPECIAL REVENUE FUNDS Gas Tax Fund Measure I Fund Air Quality Improvement Fund Community Development Block Grant Solid Waste Fund Landscaping and Lighting Assessment District Funds Development Fee Funds Miscellaneous Special Revenue Funds CAPITAL PROJECTS FUNDS ENTERPRISE FUNDS Water Fund (a) & (b) Sewer Fund (a) INTERNAL SERVICE FUNDS Equipment Maintenance Fund (a) Data Processing Fund (a) AGENCYFUNDS TOTAL ALL FUNDS Audited 745,800 2,223,000 42,600 1,936,187 917,386 370,800 Projected Beginning 32,943,773 13,517,000 Projected 1,030,300 34,533,973 93,627,897 Ending Fund Balance Projected Projected Interfund Projected Projected Fund Balance @7/1/03 Revenues Expenditures Transaction (c) Transfer In Transfer Out @6/30/04 0 20,798,000 20,207,300 632,100 47,700 6,300 0 274,305 274,305 9,518,093 480,900 2,013,800 7,985,193 3,225,244 3,225,244 1,355,732 1,355,732 14,373,374 21,278,900 20,207,300 632,100 47,700 2,020,100 12,840,474 2,088,326 1,362,300 0 1,022,000 2,428,626 1,220,292 917,300 0 760,300 1,377,292 525,403 90,600 174,300 252,000 189,703 0 225,600 225,600 0 0 3,150,500 3,150,500 0 6,044,282 6,920,400 4,700,600 1,748,200 1,187,000 1,898,900 5,803,982 13,647,229 18,456,100 5,496,800 1,245,700 5,100,600 20,260,229 415,117 2,876,900 2,688,100 13,600 576,000 14,317 2,746,725 1,621,400 14,176,800 11,795,100 1,986,425 7,486,395 15,493,600 16,449,500 1,598,200 7,763,608 4,760,100 3,843,700 387,900 1,399,900 3,532,395 8,292,108 3,455,987 745,800 2,223,000 42,600 1,936,187 917,386 370,800 731,000 557,186 32,943,773 13,517,000 10,896,500 1,030,300 34,533,973 93,627,897 91,787,300 84,963,700 6,698,600 13,029,800 13,029,800 93,752,897 (a). Beginning balance at July 1, 2003 for the enterprise and internal service funds reflect work -in -capital (b) Beginning balance at July 1, 2003 reflects 25% of customer deposits and cash and investments with fiscal agent (c): Interfund transactions include internal service fund charges, inter -departmental administrative overhead charges, and Agency funded capital improvement projects ICITY OF CHINO HILLS I INC OR P OR ATE D 19 9 1 This page intentionally left blank. C 2 n w CITY OF CHINO HILLS ADOPTED BUDGET FISCAL YEAR 2004-05 SUMMARY OF CHANGES TO FUND BALANCES Projected Projected Beginning Adopted Ending Fund Balance Adopted Adopted Interfund Adopted Adopted Fund Balance Fund Title @7/1/04 Revenues Expenditures Transaction (c) Transfer In Transfer Out @6/30/05 GENERALFUND Operating Fund Special Protects Reserve Capital Protects, Contingency and Emergency Reserves Cash Flow Reserve Other Reserves GENERAL FUND SUBTOTAL SPECIAL REVENUE FUNDS Gas Tax Fund Measure I Fund Air Quality Improvement Fund Community Development Block Grant Solid Waste Fund Landscaping and Lighting Assessment District Funds Development Fee Funds Miscellaneous Special Revenue Funds CAPITAL PROJECTS FUNDS ENTERPRISE FUNDS Water Fund (a) & (b) Sewer Fund (a) INTERNAL SERVICE FUNDS Equipment Maintenance Fund (a) Data Processing Fund (a) AGENCYFUNDS TOTAL ALL FUNDS 0 22,480,200 20,932,100 534,900 101,600 140,700 974,100 274,305 500,000 638,500 135,805 7,985,193 1,504,300 6,480,893 3,225,244 3,225,244 1,355,732 1,355,732 12,840,474 22,980,200 21,570,600 534,900 101,600 1,645,000 12,171,774 2,428,626 1,388,100 938,300 109,500 1,475,000 1,293,926 1,377,292 962,000 0 1,847,500 491,792 189,703 89,200 88,000 190,903 0 1,617,000 1,593,500 23,500 0 3,368,300 3,368,300 0 5,803,982 6,695,300 4,576,600 1,831,100 1,317,200 3,128,000 4,280,782 20,260,229 12,919,700 5,119,200 995,600 13,532,800 13,532,329 14,317 5,436,900 2,401,300 13,700 2,898,400 137,817 1,986,425 16,473,200 44,350,900 26,457,700 566,425 3,532,395 15,192,800 13,869,000 1,773,700 2,755,300 327,195 8,292,108 5,309,000 3,567,400 458,400 594,500 8,980,808 1,936,187 807,300 1,075,400 37,100 1,630,987 557,186 400,200 496,200 461,186 34,533,973 12,829,100 5,845,600 11,360,700 30,156,773 93,752,897 106,468,300 108,860,300 17,114,700 27,876,500 27,876,500 74,246,197 (a)• Beginning balance at July 1, 2003 for the enterprise and internal service funds reflect work -in -capital (b) Beginning balance at July 1, 2003 reflects 25% of customer deposits and cash and investments with fiscal agent (c): Interfund transactions include internal service fund charges, inter -departmental administrative overhead charges, and Agency funded capital improvement protects ICITY UT CHINO HILLS INC ORP O RATED 1 9 9 1 This page intentionally left blank. C 4 CITY OF CHINO HILLS FISCAL YEAR 2004-05 BUDGET SUMMARY RESOURCES Amount Beginning Fund Balances 93,752,897 Revenues: Taxes and Assessments 25,934,700 Licenses and Permits 1,717,000 Fines and Penalties 3?5,000 Use of Money and Property 2,580,100 Charges for Services 2,477,800 and Costs Reimbursements 20,317,600 Development Fees 10,351,100 Recreation Fees 1,261,800 Other Revenues 43,981,000 Transfer In 27,876,500 Sub -Total All Funds 134,344,800 TOTAL RESOURCES 228,097,697 USE OF RESOURCES Operating Program Legislative 1,491,700 City Manager 5,896,700 Community Development 2,904,800 Community Services 10,486,700 Engineering 2,477,800 Finance 28,480,100 Public Facilities and Operations 29,886,300 Capital Improvements Program (Less CDBG Projects) 44,350,900 Transfer Out 27,876,500 Sub -Total All Funds 153,851,500 Ending Fund Balances 74,246,197 TOTAL USE OF RESOURCES 228,097,697 APPROPRIATION LIMITATION ACCORDING TO ARTICLE XIII B OF THE STATE OF CALIFORNIA CONSTITUTION (rounded to the nearest dollar) 17,121,708 C 5 CITY OF CHINO HILLS ADOPTED BUDGET FISCAL YEAR 2004-05 SUMMARY OF EXPENDITURES BY FUND TYPE OPERATIONS AND CAPITAL FUND PERSONNEL MAINTENANCE OUTLAY TOTAL GENERALFUND LEGISLATIVE City Council City Attorney City Clerk TOTAL LEGISLATIVE CITY MANAGER Administration Contract Services Grant Services Risk Management Human Resources TOTAL CITY MANAGER COMMUNITY DEVELOPMENT Administration Building Services Development Services Economic Development TOTAL COMMUNITY DEVELOPMENT COMMUNITY SERVICES Administration Code Enforcement Emergency Preparedness Neighborhood Services Public Safety Recreation Services TOTAL COMMUNITY SERVICES ENGINEERING Administration Capital Improvements/Land Development Public Works Inspections TOTAL ENGINEERING FINANCE Administration Non -Departmental Development Program TOTAL FINANCE 110,700 76,500 - 187,200 - 750,000 - 750,000 406,400 148,100 - 554,500 517,100 974,600 - 1,491,700 760,700 397,000 114,500 1,272,200 - 242,200 - 242,200 6,600 33,800 - 40,400 117,300 599,000 - 716,300 158,800 98,500 - 257,300 1,043,400 1,370,500 114,500 2,528,400 395,500 184,200 - 579,700 687,200 442,100 - 1,129,300 719,200 346,100 - 1,065,300 83,800 46,700 - 130,500 1,885,700 1,019,100 - 2,904,800 261,400 300,000 - 561,400 92,100 36,500 - 128,600 - 15,000 - 15,000 248,900 113,100 - 362,000 - 5,725,500 - 5,725,500 1,241,100 848,600 - 2,089,700 1,843,500 7,038,700 - 8,882,200 452,500 163,100 22,600 638,200 643,400 783,600 - 1,427,000 250,200 32,400 - 282,600 1,346,100 979,100 22,600 2,347,800 1,081,000 262,800 - 1,343,800 - 39,900 - 39,900 - 722,900 - 722,900 1,081,000 1,025,600 - 2,106,600 C 6 CITY OF CHINO HILLS ADOPTED BUDGET FISCAL YEAR 2004-05 SUMMARY OF EXPENDITURES BY FUND TYPE OPERATIONS AND CAPITAL FUND PERSONNEL MAINTENANCE OUTLAY TOTAL GENERAL FUND (continued) PUBLIC FACILITIES AND OPERATIONS Administration Facilities Maintenance General Maintenance Storm System Maintenance Street Maintenance TOTAL PUBLIC FACILITIES AND OPERATIONS Interfund Transactions and Transfer Out TOTAL GENERAL FUND SPECIAL REVENUE FUNDS SOLID WASTE FUND Refuse and Recycling Programs TOTAL SOLID WASTE FUND LIGHTING AND LANDSCAPING ASSESSMENT FUNDS Parks and Landscapes Maintenance Interfund Transactions and Transfer Out TOTAL LIGHTING AND LANDSCAPING ASSESSMENT FUNDS GAS TAX FUND Special Gas Tax Interfund Transactions and Transfer Out TOTAL GAS TAX FUND MEASURE I TRANSPORTATION SALES TAX Interfund Transactions and Transfer Out TOTAL MEASURE I FUND AIR QUALITY IMPROVEMENT FUND Air Quality Project TOTAL AIR QUALITY IMPROVEMENT FUND 414,000 74,000 - 488,000 206,900 562,700 - 769,600 - 559,000 - 559,000 - 18,600 8,800 27,400 620,900 1,214,300 8,800 1,844,000 1,047,800 1,645,000 1,645,000 8,337,700 15,266,900 145,900 23,750,500 3,368,300 - 3,368,300 3,368,300 - 3,368,300 722,600 5,650,100 35,000 6,407,700 3,128,000 3,128,000 722,600 8,778,100 35,000 9,535,700 460,200 578,900 8,700 1,047,800 1,475,000 1,475,000 460,200 2,053,900 8,700 2,522,800 1,847,500 1,847,500 - 1,847,500 - 1,847,500 - - 88,000 88,000 - - 88,000 88,000 C 7 CITY OF CHINO HILLS ADOPTED BUDGET FISCAL YEAR 2004-05 SUMMARY OF EXPENDITURES BY FUND TYPE FUND SPECIAL REVENUE FUNDS (continued) DEVELOPMENT FEE FUNDS Park And Recreation Facilities Fee Traffic Signal Fee Existing Infrastructure General City Facilities Traffic Facilities Storm Drain Facilities Water Facilities Sewer Facilities Interfund Transactions and Transfer Out TOTAL DEVELOPMENT FEE FUNDS COMMUNITY DEVELOPMENT BLOCK GRANT FUND CDBG Program TOTAL COMMUNITY DEVELOPMENT BLOCK GRANT FUND MISCELLANEOUS SPECIAL REVENUE FUNDS AB3229 Frontline Policing Local Law Enforcement Block Grant Street Sweeping Sleepy Hollow Road Improvement Fund Chino Hills Capital Corporation Interfund Transactions and Transfer Out TOTAL MISCELLANEOUS SPECIAL REVENUE FUNDS ENTERPRISE FUNDS WATER FUNDS Water Utility Utility Customer Services Interfund Transactions and Transfer Out TOTAL WATER FUNDS SANITATION FUND Sewer Utility Interfund Transactions and Transfer Out TOTAL SANITATION FUND OPERATIONS AND CAPITAL PERSONNEL MAINTENANCE OUTLAY TOTAL - 451,400 - 451,400 - 100 - 100 - 3,897,400 - 3,897,400 - 288,400 - 288,400 - 40,600 - 40,600 - 280,300 - 280,300 - 1,125,500 - 1,125,500 - 31,100 - 31,100 13,532,800 13,532,800 - 19,647,600 - 19,647,600 118,400 1,475,100 - 1,593,500 118,400 1,475,100 - 1,593,500 11,000 - 11,000 275,500 - 275,500 400 - 400 2,128,100 - 2,128,100 2,898,400 2,898,400 5,313,400 - 5,313,400 1,311,800 13,353,500 549,300 15,214,600 219,100 189,000 20,000 428,100 2,755,300 2,755,300 1,530,900 16,297,800 569,300 18,398,000 361,000 3,650,100 14,700 4,025,800 594,500 594,500 361,000 4,244,600 14,700 4,620,300 C 8 CITY OF CHINO HILLS ADOPTED BUDGET FISCAL YEAR 2004-05 SUMMARY OF EXPENDITURES BY FUND TYPE FUND INTERNAL SERVICE FUNDS EQUIPMENT MAINTENANCE FUND Equipment Maintenance Services TOTAL EQUIPMENT MAINTENANCE FUND DATA PROCESSING FUND Data Processing Services TOTAL DATA PROCESSING FUND CAPITAL PROJECTS FUNDS Capital Improvement Program Community Facilities Districts TOTAL CAPITAL PROJECTS FUNDS AGENCYFUNDS Community Facilities Districts Funds Assessment District Funds TOTAL AGENCY FUNDS SUB -TOTAL ALL FUNDS LESS: INTERFUND TRANSACTIONS AND TRANSFER OUT TOTAL ALL FUNDS OPERATIONS AND CAPITAL PERSONNEL MAINTENANCE OUTLAY TOTAL 101,000 660,800 350,700 1,112,500 101,000 660,800 350,700 1,112,500 - 409,400 86,800 496,200 - 409,400 86,800 496,200 - - 42,901,900 42,901,900 - - 1,449,000 1,449,000 - - 44,350,900 44,350,900 - 4,300,400 10,913,500 15,213,900 - 1,992,400 - 1,992,400 - 6,292,800 10,913,500 17,206,300 11,631,800 85,656,200 56,563,500 153,851,500 - (34,077,700) (10,913,500) (44,991,200) 11,631,800 51,578,500 45,650,000 108,860,300 C 9 CITY OF CHINO HILLS FISCAL YEAR 2004-05 SUMMARY OF EXPENDITURES BY OBJECT TYPE C10 2003-04 2004-05 Adopted/ Adjusted Adopted Percent Budget Budget Change PERSONNEL 1010 Regular Salaries 6,769,300 6,940,200 2.5% 1015 Part-time/Seasonal Wages 756,800 880,200 163% 1020 Overtime Salaries 159,400 130,600 (18.1%) 1540 Fringe Benefits 2,989,800 3,680,800 23.1% TOTAL PERSONNEL 10,675,300 11,631,800 9.0% OPERATING EXPENSES 2010 Memberships and Certifications 68,200 70,200 2.9% 2015 Conferences, Meetings, and Training 125,500 64,500 (48.6%) 2020 Auto Mileage 5,900 5,400 (8.5%) 2030 Uniforms 46,700 51,300 9.9% 3010 Legal Services 905,000 1,161,700 28.4% 3020 Financial Services 319,500 337,200 5.5% 3025 Medical Services 8,800 9,100 3.4% 3030 Development Professional Services 1,398,000 1,403,000 04% 3090 Professional Services 1,783,500 780,200 (56.3%) 3110 Computer Services 218,200 234,100 7.3% 3115 Data Processing Services 360,300 417,200 15.8% 3135 Special Studies 62,500 70,000 12.0% 3140 Refuse Contract 3,154,400 3,373,200 6.9% 3155 Recreation Program Instructors 314,900 334,900 6.4% 3160 Water Meter Reading Services 138,900 72,000 (48.2%) 3165 Sewer Treatment Services 2,059,600 2,084,500 1.2% 3170 Police Services 4,685,100 5,545,200 18.4% 3171 Sheriff's Prisoner Booking Services 79,900 70,000 (12.4%) 3172 Parking Fine Processing Services 33,500 40,000 19.4% 3173 Animal Control Services 102,000 101,400 (0.6%) 3180 Crossing Guard Services 48,000 51,000 6.3% 3189 Communication System Services 28,300 3,700 (86.9%) 3190 Contractual Services 1,631,100 877,000 (46.2%) 4010 Legal Advertising 9,900 10,300 4.0% 4015 Advertising and Promotion 208,300 171,100 (17.9%) 4025 Election Expense - 20,000 N/A 4030 Printing and Photocopy Services 190,700 199,700 4.7% 4031 Document Imaging 87,500 50,000 (42.9%) 4035 Postage and Express Delivery 167,800 168,700 0.5% 4110 Liability Insurance 300,000 307,600 2.5% 4115 Fire and Casualty Insurance 74,800 70,500 (5.7%) 4120 Vehicle Insurance 18,500 - (100.0%) 4125 Surety Bond 2,400 2,200 (8.3%) 4130 Workers' Compensation Insurance 214,800 158,300 (26.3%) 4140 Unemployment Insurance 15,000 15,000 0.0% 4245 Traffic Signs 40,500 38,500 (4.9%) C10 CITY OF CHINO HILLS FISCAL YEAR 2004-05 SUMMARY OF EXPENDITURES BY OBJECT TYPE C11 2003-04 2004-05 Adopted/ Adjusted Adopted Percent Budget Budget Change OPERATING EXPENSES (continued) 4310 Fuel 80,300 91,200 13.6% 4315 Automotive Parts and Supplies 5,200 5,300 1.9% 4410 Chemical Supplies 145,300 132,400 (8.9%) 4420 Computer Hardware and Software Expense 83,200 82,300 (1.1 %) 4430 Small Equipment and Tools 58,800 73,700 25.3% 4440 Office Supplies 113,100 117,000 3.4% 4445 Special Parts and Supplies 338,600 311,700 (7.9%) 4450 Reference Materials and Services 29,100 29,300 0.7% 5010 Parks and Landscape 2,207,600 2,211,500 0.2% 5012 Tree Maintenance 282,300 287,000 1.7% 5020 Building and Structure Maintenance 41,900 43,900 4.8% 5021 Custodial Services 119,500 152,300 27.4% 5025 Office Equipment Maintenance 27,200 26,900 (1.1 %) 5035 Vehicle Maintenance 158,600 144,300 (9.0%) 5040 Communications Equipment Maintenance 5,000 1,500 (70.0%) 5045 Graffiti Removal Services 7,000 8,000 14.3% 5110 Street Repair and Maintenance 46,000 51,000 10.9% 5111 Street Sweeping 194,900 197,300 1.2% 5112 Pavement Striping 8,000 4,000 (50.0%) 5115 Traffic Signal Maintenance 65,000 62,500 (3.8%) 5220 Water Lines and Mains Maintenance 40,000 40,000 0.0% 5225 Meter Maintenance 7,500 10,000 33.3% 5235 Distribution Plant Maintenance 58,500 64,500 10.3% 5310 Sanitary Sewer Line Maintenance 30,000 25,000 (16.7%) 5490 Other Structural Repair and Maintenance 93,300 49,600 (46.8%) 5590 Equipment Maintenance 48,400 47,900 (1.0%) 5610 Facilities Rental 47,800 63,000 31.8% 5620 Vehicle Rental 714,800 778,200 8.9% 5625 Equipment Rental 157,700 154,800 (1.8%) 5690 Other Rental 2,500 1,900 (24.0°/x) 6010 Water 6,691,800 6,107,300 (8.7%) 6015 Electricity 382,800 368,300 (3.8%) 6020 Streetlight Power 520,900 526,300 1.0% 6025 Water Pumping Power 589,200 681,600 15.7% 6030 Gas 5,000 4,300 (14.0%) 6035 Telephone 187,200 201,500 7.6% 7010 Interest Payments 7,708,900 5,896,600 (23.5%) 7015 Principal Payments 13,345,400 7,485,700 (43.9%) 7025 Bond Call Payments 154,500 83,300 (46.1%) 7030 Assessment District Credits 2,583,900 1,424,100 (44.9%) 7045 Tax C Discharge Expense 25,900 16,500 (36.3%) 7046 Taxes and Assessments 152,800 171,400 12.2% 7050 Debt Issue Expense 49,300 - (100.0%) 7110 Depreciation Expense 3,576,600 3,632,600 1.6% C11 CITY OF CHINO HILLS FISCAL YEAR 2004-05 SUMMARY OF EXPENDITURES BY OBJECT TYPE C12 2003-04 2004-05 Adopted/ Adjusted Adopted Percent Budget Budget Change OPERATING EXPENSES (continued) 7120 Amortization Expense 394,500 407,100 3.2% 7220 Administrative Overhead 3,284,500 3,300,200 0.5% 7225 Departmental Overhead 1,630,000 1,705,600 4.6% 7415 Special Departmental Expense 22,200 18,300 (17.6%) 7610 Uncollectible Accounts 36,000 30,000 (16.7%) 7710 Developer Reimbursement Agreements 2,800,000 615,000 (78.0%) 7810 Water Conservation Program 17,000 21,600 27.1% 7911 Public Works Construction 929,600 1,359,400 46.2% 7985 NPDES Permit Costs 47,500 86,300 81.7% TOTAL OPERATING EXPENSES 63,506,700 57,779,700 (9.0%) CAPITAL OUTLAY 8015 Land Improvements 84,100 - (100.0%) 8030 Buildings 433,800 3,056,200 604.5% 8040 Improvements Other Than Buildings 12,664,700 13,440,400 6.1% 8050 Office Furniture and Equipment - 243,900 N/A 8060 Vehicles and Equipment 909,500 566,200 (37.7%) 8110 Streets Facilities 14,241,200 13,182,200 (7.4%) 8210 Sanitary Sewer Lines and Facilities 640,000 500,000 (21.9%) 8310 Storm Sewer Lines 4,932,900 4,152,800 (15.8%) 8410 Water Lines and Mains 4,956,700 2,914,900 (41.2%) 8420 Water Meters 424,000 465,000 9.7% 8450 Water Supply Facilities 14,179,800 7,128,400 (49.7%) 8990 Contributions to Construction Funds 3,043,600 10,913,500 258.6% TOTAL CAPITAL OUTLAY 68,357,300 56,563,500 (17.3%) Transfer Out 42,237,200 27,876,500 (34.0%) TOTAL BUDGET 184,776,500 153,851,500 (16.7%) Less: Interfund Transactions and Transfer Out (51,288,900) (44,991,200) (12.3%) NET BUDGET 133,487,600 108,860,300 (18.4%) C12 CITY OF CHINO HILLS FISCAL YEAR 2004-2005 EQUIPMENT REPLACEMENT DEPARTMENT ACCOUNT AMOUNT CITY MANAGER 551-8200-888-8060 93,000 Master Control/Character Generator System 001-0300-888-8050 102,450 High Resolution Digital Video Camera 001-0300-888-8050 8,550 TOTAL CITY MANAGER 551-8200-888-8060 111,000 FINANCE 551-8200-888-8060 30,000 RDS 6000 Scanner/OCR Reader 500-1210-888-8050 20,000 TOTAL FINANCE 20,000 ENGINEERING 551-8200-888-8060 70,000 Xerox Synergix 51ODP System 001-7300-888-8050 22,600 TOTAL ENGINEERING 551-8200-888-8060 22,600 PUBLIC FACILITIES AND OPERATIONS Replacement Backhoe/Skip loader (Water), Vehicle # 57991 551-8200-888-8060 93,000 Heavy Duty Service Truck (Water), Vehicle # 5343 551-8200-888-8060 100,000 Graffiti Truck (Water), Vehicle # 5956 551-8200-888-8060 30,000 Two -ton Brush Truck (Parks & Landscape), Vehicle # 24960 551-8200-888-8060 125,000 One -ton Service Truck (Sanitation), Vehicle # 5818 551-8200-888-8060 30,000 Ford Explorer (Equivalent), Vehicle # 5651 (Engineering) 551-8200-888-8060 30,000 New One -ton Flat Aerial Truck (Parks & Landscape and Streets) 551-8200-888-8060 70,000 Two Service Pickup Trucks (Parks & Landscape and Storm System Maintenace) See Note (1) 52,500 Used, Crown Victoria (Community Services) 551-8200-888-8060 21,000 Equipment/Muffin Monster (Sanitation) 501-8120-888-8060 14,700 TOTAL PUBLIC FACILITIES AND OPERATIONS 566,200 GRAND TOTAL 719,800 Note (1): 030-8400-888-8060 35,000 001-8121-888-8060 8,800 010-81.21-888-8060 8,700 Total 52,500 C13 ICITY OF CHINO HILLS I I N C O R P O R A T E D 1 9 9 1 This page intentionally left blank. C14 MAJOR PROGRAM F OBJECTIVES CITY OF CHINO HILLS FISCAL YEAR 2004/05 MAJOR PROGRAM OBJECTIVES BY ACTIVITY LEGISLATIVE Quarterly Report/Action CITY MANAGER First Second Third Fourth Implement Document Imaging Plan for Community X X X X Development Department Drawings and Records X Update Chino Hills Municipal Code on a Quarterly Basis X X X X Perform Records Destruction in Accordance with Adopted X X Records Retention Schedules X X Assistant Departments in Development of Records Systems X X X X Scan Additional Records into Imaging System X X X X Complete a City Clerk Department Policy and Procedure X Manual Conduct Municipal Election X Implement a Regular Training Program relating to Records X Management for all City Departments. CITY MANAGER D 1 First Second Third Fourth Conclude The Shoppes at Chino Hills Conceptual Planning X X X X Complete Design of Civic Center Facilities X Redesign Website X X X X Develop an expanded City-wide Website Use and Update Program X Implement Chino Hills Community Identity Program Elements X X D 1 CITY OF CHINO HILLS FISCAL YEAR 2004/05 MAJOR PROGRAM OBJECTIVES BY ACTIVITY CITY MANAGER Quarterly Report/Action D 2 First Second Third Fourth Incorporate Chino Hills "Look" in all Printed Materials. X X X X Develop Signature Look "Design Standards" Guide X Develop Process to Monitor Cell Tower Contracts X Implement Mock OSHA Inspections to Ensure Compliance with OSHA Standards X Develop Exit Interview Process X Evaluate Cost Effective Health Benefit Alternatives X Implement an Employee Professional Image Enhancement Program X X X X Update Classification Specifications X X X X Implement New Employee Orientation Program X Develop a Workers' Compensation Procedure Manual and Job Bank for Modified Duty X Evaluate Employment Testing Services X Update Classifications Specifications for Improved Physical Requirements for Field Positions X X Develop Off -Site Backup for all Employee Records and Other Vital Records X Develop a Coordinated Marketing Plan for ICSC Conferences X Implement "Shop Chino Hills" Program X X D 2 CITY OF CHINO HILLS FISCAL YEAR 2004/05 MAJOR PROGRAM OBJECTIVES BY ACTIVITY CITY MANAGER Quarterly Report/Action COMMUNITY DEVELOPMENT First Second Third Fourth Finalize City's Surplus Open Space Sales Policy and Implement X X X X and Organize Program X X X X Develop System to Identify, Classify, and Store Archival X X X X Photographs X X X X Develop Professional Development Program for Supervisors X X and Professional Staff X COMMUNITY DEVELOPMENT D 3 First Second Third Fourth Continue Proactive Business Attraction and Retention Efforts X X X X Actively Promote Commercial Development Along the Hwy 71 Corridor and Other Locations X X X X Continue the Development Code Clean -Up X X X X Continue to Update the Department Policies and Procedures Manual X X X X Complete Update of the General Plan Housing Element X Draft Fortune-telling and Psychic Ordinances X Review and Update Small Lot Overlay Requirements X Update Community Development Fees X Revise Fire Overlay Zones X Image Map and Document Files X Prepare Security Ordinance X D 3 CITY OF CHINO HILLS FISCAL YEAR 2004/05 MAJOR PROGRAM OBJECTIVES BY ACTIVITY Quarterly COMMUNITY DEVELOPMENT D 4 First Second Third Fourth Prepare Standard Development Conditions X X X X Complete Tree Preservation Ordinance X Revise Noise Ordinance X X Revise Promotional Event and Signage Regulation X Update Adult Business Ordinance X X X X Complete The Shoppes at Chino Hills EIR X Revise Sign Ordinance X X Prepare City -Wide Equestrian Overlay Zoning District Animal Regulation Ordinance X Prepare Commercial Design Standards X X D 4 First Second Third Fourth Expand the Neighborhood Network Program through the X X X X Creation of Additional Neighborhood Organizations Recruit New Leaders to Increase Community Participation X X in Neighborhood Network Leadership Program Maintain a Strong and Dedicated Cadre of City Volunteers X X X X Increase Effectiveness of California Healthy Cities Programs and Projects through Community Education and X X Outreach Increase Participation in the Neighborhood Recognition X Program by Adding More Recognition Categories D 4 CITY OF CHINO HILLS FISCAL YEAR 2004/05 MAJOR PROGRAM OBJECTIVES BY ACTIVITY COMMUNITY SERVICES Quarterly Report/Action D 5 First Second Third Fourth Send a First Response Letter to All Citizen Complaints X Within 48 Hours to Achieve Code Compliance Develop a Public Information Program to Educate Chino Hills' Residents about Common Code Violations with the Goal of X Reducing Violations To reduce City Attorney fees, utilize criminal citations as X tool for code compliance efforts Review and Update the Existing Code Enforcement X X Procedures Manual. Increase Emergency and Sheltering Supplies at the Civic X Center Conduct a Full -Scale Emergency Exercise Combining All X Five Functional Areas of the City's Emergency Plan Provide Training for and Conduct a Sheltering Exercise X Provide Emergency Preparedness Training for EOC X Staffing Relative to their Functional Responsibilities Provide Basic Standardized Emergency Management X X System (SEMS) Training to All Uncertified City staff. Increase Adult Basketball and Volleyball Team Participation X X by One, Six -Team League Utilize the Program and Class Evaluation Survey Information and Strive for a 90% Good Customer X X X X Service Rating Coordinate a Teen Commission sponsored Battle of the X Bands competitions at the Annual 4th of July celebration. Coordinate an Earth/Trails Day Fair X Acquire a Minimum of $10,000 in Sponsorships to X X X X Enhance Recreation programs Increase Special Interest Contract Class X X X X Programming at School Facilities D 5 CITY OF CHINO HILLS FISCAL YEAR 2004/05 MAJOR PROGRAM OBJECTIVES BY ACTIVITY Quarterly Report/Action COMMUNITY •. First Second Third Fourth Coordinate Special Interest Programs at the Sleepy X X X X Hollow Community Building X X X X Coordinate a Mobile Recreation Program at Various X X X X Park Sites X X X Prepare the Consolidated Annual Performance and X X Evaluation Reporting for Community Development X X X X Block Grant funds for Fiscal Year 2003/2004. X X Prepare the Community Development Block Grant X Annual Action Plan for Fiscal Year 2005/2006. Implement a Home Improvement Program X X Develop Performance Measurement Standards for Community Development Block Grant Reporting X Requirements •. First Second Third Fourth Continue to Develop the CIP Implementation Plan X X X X Revise Roadway and Drainage Standards and Specifications X X X X Review Development Impact Fees X Complete the Storm Drain and Sewer Master Plan X X X Implement and Maintain an Activity Reporting System to Establish and Track the Schedule, Scope, and Costs of CIP projects and Identify Improvements to Increase Efficiency X X Continue to Pursue Funding from State and Federal Agencies as Appropriate X X X X Implement NPDES Requirements X X •. CITY OF CHINO HILLS FISCAL YEAR 2004/05 MAJOR PROGRAM OBJECTIVES BY ACTIVITY Quarterly Report/Action A\loll\I-i�iill\l First Second Third Fourth Revise the Domestic Water Supply and Recycled Water Master Plans X X X X Bring Land Development in House and Train Existing Staff on the Development Processes X X X X Continue with the Preliminary Engineering and Environmental Clearance of the Ultimate Peyton Drive Improvements X X X X Finalize Procedures and Processes for Land Development X X D 7 First Second Third Fourth Revenue and Expenditures Status Report X X X X Significant Program Changes — Budget Modifications X X X X Implement Comprehensive Financial Strategy Plan X Implement User Fee Study X Implement Financial Plan for Government Center Project (The Shoppes at Chino Hills) X X Utility Customer Service: Analyze and Recommend a Utility Billing Software X Utility Customer Service: Complete the Utility Billing Software Conversion X X X D 7 First Second Third Fourth Review the facility maintenance tracking process and determine annual budget cost per facility. X D 7 CITY OF CHINO HILLS FISCAL YEAR 2004/05 MAJOR PROGRAM OBJECTIVES BY ACTIVITY Quarterly PUBLIC FACILITIES AND OPERATIONS D 8 First Second Third Fourth Implement a trail signage plan as approved by the Parks and X Recreation Commission. Repair 10,000 square feet of asphalt utilizing City staff. X Acquire Fish and Game permit to allow the City to maintain X inlets, outlets, and other areas of the Storm Drain System. Clean 100 miles of sewer line. X Replace 2000 meters in the Los Serranos area with radio -read X meters utilizing in-house staff. D 8 CITY OF CHINO HILLS STATUS OF MAJOR PROGRAM OBJECTIVES BY ACTIVITY 2003/04 9* Objective: Complete File Conversion in Community Development Department This objective has been completed. Objective: Update Chino Hills Municipal Code on a Quarterly Basis City Clerk staff coordinated and distributed Chino Hills Municipal Code updates on a quarterly basis; both in hard copy and on the City's website. Objective: Perform records destruction in accordance with the adopted Records Retention Schedules In accordance with the City Council adopted Records Retention Schedules, the City Clerk staff assisted City Departments in inventorying and identifying records eligible for destruction and coordinated the destruction with a bonded records destruction firm. Objective: Assist Departments in Development of Records Systems City Clerk staff will continue to work with various City Departments in the development of standardized filing systems and will coordinate and/or carry -out the transition to appropriate functional files, as necessary. Objective: Scan Additional Records into Imaging System City Clerk staff continues to scan records into the LibertyNET Information Management System. Objective: Complete Annual Report on Source Reduction and Recycling Program This objective was transferred to the City Manager's Department. Objective: Provide Contract Compliance Service to Department Staff This objective was transferred to the City Manager's Department. Objective: Maintain Animal Control Contract with Inland Valley Humane Society This objective was transferred to the City Manager's Department. Objective: Maintain Contract with San Bernardino County Fire Department for Household Hazardous Waste Services This objective was transferred to the City Manager's Department. CITY OF CHINO HILLS STATUS OF MAJOR PROGRAM OBJECTIVES BY ACTIVITY 2003/04 Objective: Maintain Solid Waste and Recycling Contracts for Residential and Commercial Refuse and Recycling Services This objective was transferred to the City Manager's Department. Objective: Develop Small Business and Home-based Business Forums and Workshops The first two programs have been held and were very successful. Objective: Develop Exit Interview Process This objective is to be initiated during the third quarter of fiscal year 03-04. Objective: Conclude The Shoppes at Chino Hills Conceptual Planning This objective is currently pending developer negotiations with major tenants. Objective: Implement Chino Hills Community Identity Program Elements The conceptual design has been completed. Site specific designs for three locations are being finalized. Objective: Continue Administrative Policy Manual Revisions This program objective is in progress. The committee has worked in partnership to ensure that new and revised policies are constructive and are designed to meet the City's commitment to the community found in our Mission and Values Statement. Objective: Implement Chino Hills Cable Channel and Develop Programming Guidelines This program objective has been deferred due to budget constraints. Objective: Complete Secretary and Human Resources Desk Manuals The Secretary Desk manual is in process and it is anticipated to be completed by the fourth quarter of FY 2003/04. Objective: Update the Open Space Element of the Parks, Recreation, and Open Space Master Plan To be initiated in the fourth quarter of FY 2003-04. Objective: Complete Small Business Needs Assessment and Draft "Ombudsman" Program To be initiated in the fourth quarter of FY 2003-04. D10 CITY OF CHINO HILLS STATUS OF MAJOR PROGRAM OBJECTIVES BY ACTIVITY 2003/04 (continued) Objective: Implement New Employee Orientation Video/Materials Video script has been drafted. Completion of this objective has been deferred due to other priorities. Objective: Develop a Workers' Compensation Procedure Manual and Job Bank for Modified Duty Staff is currently conducting initial research. Job bank ideas are being gathered. Objective: Develop a Classification Specific Training Plan To be initiated in the third quarter of FY 2003-04. Objective: Update Classifications specifications for Improved Physical Requirements for Field Positions To be initiated during the fourth quarter of FY 2003-04. Objective: Implement an Employee Professional Image Enhancement Program To be initiated during the fourth quarter of FY 2003-04. Objective: Complete "Community Annual Report" for mailing Deferred due to budget constraints. Objective: Redesign Website Website Committee has been formed and is currently reviewing various options. Objective: Update "Shop Chino Hills" Program Program is in process and will proceed after the City signature look is established. Objective: Maintain Contract with San Bernardino County Fire Department for Household Hazardous Waste Services Management of this contract is on-going. San Bernardino County Fire continues to provide household hazardous waste management services to the residents of Chino Hills. The next Household Hazardous Waste Roundup will include E -waste and has been scheduled for May 2004 at the old City Yard. D11 CITY OF CHINO HILLS STATUS OF MAJOR PROGRAM OBJECTIVES BY ACTIVITY 2003/04 (continued) Objective: Maintain Solid Waste and Recycling Contracts for Residential and Commercial Refuse and Recycling Services Staff continues to monitor the progress of the City's waste hauler, Chino Hills Disposal, to ensure the City's diversion rate of 56% is maintained. Objective: Complete Annual Report on Source Reduction and Recycling Programs The City's Annual AB -939 Report for 2002 was completed and sent to the State. The City exceeded the State requirement of 50% with a diversion rate of 56%. Objective: Provide Contract Compliance Service to Department Staff The City Manager's office works with all departments in assisting with the preparation and approval of various types of contracts. Objective: Maintain Animal Control Contract with Inland Valley Humane Society Management of this contract is on-going. Objective: Continue Proactive Business Attraction and Retention Efforts This program objective is ongoing. This year has concluded with an increase in the number of new businesses along with the continued success of existing businesses. The positive outcome of this objective translates to increased sales tax revenues to the City. This objective is consistent with the City's commitment to effectively manage growth and create a viable financial plan to ensure the continued success of the City. Objective: Actively Promote Commercial Development Along the Highway 71 Corridor and Other Locations This program objective is ongoing. Development in Crossroads Marketplace is nearing completion with the addition of Best Buy and Beverages & more. In addition, phase two of Gateway Village is complete with the opening of Henry's Market and Chick-fil-A. Also noteworthy is the continuing construction of Fairfield Ranch Business Park. Staff is also processing land use changes that include creating a new freeway commercial designation to specifically address certain properties along the Chino Valley section of Highway 71. This objective is consistent with the City's commitment to effectively manage growth and create a viable financial plan to ensure the continued success of the City. D12 CITY OF CHINO HILLS STATUS OF MAJOR PROGRAM OBJECTIVES BY ACTIVITY 2003/04 - .. • • (continued) Objective: Complete Tree Preservation Ordinance This program objective is in progress. The draft ordinance has been prepared and is under review. This objective is consistent with the City's commitment to be responsive to the community and to maintain the aesthetic beauty of the City while enhancing the quality of life. Objective: Prepare Development Code Clean Up This program objective is in progress. Staff continues to prioritize needed Development Code changes to address the more relevant and current issues faced by the City and process them incrementally. Recent amendments to the Development Code have included modifying the City's requirements for Second Units and changes to: parking standards; permitted uses; and, massage related requirements. This objective is consistent with the City's commitment to be responsive to the community and to provide professional services to our customers. Objective: Update Community Development Fees This program objective is in progress. Staff will review and update the Department's user fees for services rendered as part of the Citywide effort to perform a comprehensive study of all user fees and indirect costs. This objective is consistent with the City's commitment to effectively manage growth and create a viable financial plan to ensure the continued success of the City. Objective: Complete The Shoppes at Chino Hills Environmental Impact Review (EIR) This program objective is in progress. The completion of the EIR has been on hold pending the decision to move forward from the City and the Developer. This will be a major project for the Department when the EIR finally moves forward. The new Shoppes at Chino Hills Project is being considered and a revised EIR will be prepared and processed. This program objective is in accordance with the City's mission to effectively manage growth to ensure the community's continued success while enhancing the quality of life of its residents. Objective: Complete Update of the General Plan Housing Element This program objective is in progress. This program objective was added in the Mid Year Budget Review for Fiscal Year 2003-2004. The draft has been prepared for the majority of this objective and the rest will be drafted pending completion of the Affordable Housing Program and Ordinance. This program objective is consistent with the City's commitment to be responsive to changes within the community while enhancing the quality of life in Chino Hills. Objective: Develop Affordable Housing Program and Ordinance This program objective is completed. Inclusionary housing requirements and senior housing provisions are incorporated into this Ordinance. This objective is consistent with the City's values to identify and address community needs and to respond to change within the community. D13 CITY OF CHINO HILLS STATUS OF MAJOR PROGRAM OBJECTIVES BY ACTIVITY 2003/04 (continued) Objective: Prepare Senior Housing Ordinance This program objective is completed. This program was developed as part of the Affordable Housing Program and Ordinance. This objective is in accordance with the City's goal to respond to the needs of our community and enhance the quality of life in Chino Hills. Objective: Prepare Security Ordinance This program objective is in progress. This program is being developed in coordination with the Sheriff's Department. This objective is consistent with the City's mission to foster a safe and family oriented environment for the residents. Objective: Prepare Standard Development Conditions This program objective is in progress. This program is being reviewed in coordination with the Engineering Department. This objective is consistent with the City's commitment to manage growth and development while enhancing the quality of life of the residents. Objective: Revise Promotional Event and Signage Regulation This program objective is to be initiated. This will be completed as a pre -cursor to revise the entire Sign Ordinance to be consistent with the City's community identity plan. This objective is consistent with the City's mission to continue to develop and maintain the aesthetic beauty of the City. Objective: Revise Sign Ordinance This program objective is in progress. This will be moved forward upon completion of the revision to the Promotional Event and Signage Regulation. The purpose of this objective is to update the existing ordinance to ensure that signs throughout the City, including promotional events and signage regulations, are consistent with the community identity plan and the City's aesthetic values as indicated in the General Plan while, at the same time, effectively serving the needs of residents and businesses. Objective: Draft Fortune -Telling and Psychic Ordinances This program objective is in progress. This objective is in accordance with the City's commitment to be responsive to the community and maintain the aesthetic beauty of the City while enhancing the quality of life of its residents. Objective: Image Map and Document Files This program objective is in progress. Staff is completing a comprehensive update, inventory and preparation of the map files. This program objective is consistent with the City's commitment to provide the highest quality professional services to the community. D14 CITY OF CHINO HILLS STATUS OF MAJOR PROGRAM OBJECTIVES BY ACTIVITY 2003/04 Department: Community Development . - • Objective: Prepare City-wide Equestrian Overlay Zoning District Animal Regulation Ordinance This program objective will be initiated. This program will formally identify the appropriate equestrian zones in the City to establish standards that will preserve the rural character and essence of Chino Hills. This objective is consistent with the City's commitment to be responsive to the community and to maintain the aesthetic beauty of the City. Objective: Prepare Commercial Design Standards This program objective is in progress. Sections of this comprehensive ordinance are under review and in various stages of completion. The purpose of this objective is to provide standard guidelines to developers and designers in understanding the City's minimum site and architectural design criteria for commercial development. The intent is to promote creative design solutions that complement mandatory development standards. The goal is to enhance the overall value and appearance of the community and to achieve well-designed commercial projects as indicated in the General Plan. Objective: Prepare Development Services Policies and Procedures Manual This program objective is in progress. Staff continues to draft policies and procedures on the various processes while the department managers continue to review and comment on the completed drafts. This objective is in accordance with the City's commitment to provide professional and excellent customer service to the residents of Chino Hills. Objective: Revise Noise Ordinance This program objective is in progress. Staff is currently deliberating to resolve inconsistencies in the General Plan Noise Element before completing the draft ordinance. This objective is consistent with the City's commitment to be responsive to the community and maintain the aesthetic beauty of the City while enhancing the quality of life of its residents. Objective: Expand the Neighborhood Network Program through the Creation of Additional Neighborhood Organizations Neighborhood Services staff works with Neighborhood Leaders to develop Neighborhood organizations. There are five active Neighborhood Groups representing neighborhoods in the Los Serranos, Fairfield Ranch, Sleepy Hollow, Pinehurst, and Carbon Canyon areas that have become self sufficient in conducting their neighborhood meetings and addressing concerns within their neighborhoods. Staff is currently working with two newly formed groups in the Woodview and Gordon Ranch areas. D15 CITY OF CHINO HILLS STATUS OF MAJOR PROGRAM OBJECTIVES BY ACTIVITY 2003/04 Department: Community Services • - • Objective: Recruit New Leaders to Increase Community Participation in Neighborhood Network Leadership Program The Neighborhood Network Program held two sessions of Neighborhood Leadership Classes to residents throughout the City. There are currently 58 Neighborhood Leaders working in Neighborhood Groups throughout the City and 12 residents that expect to graduate by the end of this fiscal year. Objective: Maintain a Strong and Dedicated Cadre of City Volunteers There are 168 Volunteers working in the City of Chino Hills. They are serving the City in a variety of capacities; including youth mentoring, Youth Accountability Board, visiting senior citizens, assisting Finance staff with opening water bills, assisting City staff in filing and clerical, etc. Objective: Increase Effectiveness of California Healthy Cities Programs and Projects through Community Education and Outreach The effectiveness of the California Healthy Cities Programs and Projects has increased through educational articles in periodicals such as the Chino Hills City News & Recreation Brochure, local magazines, and local newspapers; and through promotion at City events, grand openings, and business expos. These programs and projects are highlighted in the Neighborhood Leadership Classes and Community Meetings. Objective: Increase Participation in the Neighborhood Recognition Program by Adding More Recognition Categories Staff has developed an outline that will serve as the framework for the Recognition Program which will be used to enhance residential property maintenance throughout the City of Chino Hills. Objective: Send a First Response Letter to All Citizen Complaints within 48 Hours to Achieve Code Compliance Code Enforcement staff constantly strives to provide notices in response to complaints within 48 hours in an effort to achieve code compliance quickly. Objective: Develop a Public Information Program to Educate Chino Hills' Residents About Common Code Violations with the Goal of Reducing Violations Code Enforcement staff is developing a public information program in an effort to educate Chino Hills residents about common code violations. This is accomplished through articles in local periodicals, attendance at classes and meetings, and through the development of our educational brochure. D16 CITY OF CHINO HILLS STATUS OF MAJOR PROGRAM OBJECTIVES BY ACTIVITY 2003/04 (continued) Objective: To Reduce City Attorney Fees, Utilize Criminal Citations as Tool for Code Compliance Efforts Criminal citations are used as an enforcement tool by Code Enforcement staff. Criminal citations reduce the costs associated with the City Attorney's participation in processing code enforcement criminal cases. Objective: Review and Update the Existing Code Enforcement Procedures Manual Staff reviews and updates the existing Code Enforcement Policies and Procedures Manual on an ongoing basis. There are presently 11 policies and procedures in the manual. Objective: Increase Emergency and Sheltering Supplies at the Civic Center An emergency supplies storage bin has been installed and retrofitted with electricity, lighting, and a cooling system; and stocked with supplies. Objective: Conduct a Full -Scale Emergency Exercise Combining all Five Functional Areas of the City's Emergency Plan A full-scale emergency exercise has been postponed until next fiscal year. Staff conducted an Emergency Operation Center (EOC) training and tabletop mock disaster exercise for City EOC staff members covering functional role specific training. Objective: Provide Training for and Conduct a Sheltering Exercise The American Red Cross provided a shelter operations training course for Recreation staff. Staff conducted a sheltering exercise at City facilities. Objective: Provide Emergency Preparedness Training for EOC Staffing Relative to their Functional Responsibilities Staff conducted an Emergency Operation Center (EOC) training and tabletop mock disaster exercise for City EOC staff members covering functional role specific training. Objective: Provide Basic Standardized Emergency Management System (SEMS) Training to all Uncertified City Staff Two Basic Standardized Emergency Management System (SEMS) training classes were scheduled for this year, however three trainings were held D17 CITY OF CHINO HILLS STATUS OF MAJOR PROGRAM OBJECTIVES BY ACTIVITY 2003/04 (continued) Objective: Develop an Evaluation Process for Recreation Programs and Classes Recreation Division Staff has developed and implemented the Recreation Programs and Classes Evaluation process. Residents have the opportunity to comment on Recreation Division programs and services. Survey results will be made available after the fourth quarter of fiscal year 03/04. Objective: Expand Adult Sports Programs to include Basketball and Volleyball The first seasons of Adult Basketball and Volleyball are being offered during the fourth quarter at Chino Hills High School on Sundays. At the time of this update the program has not yet taken place. Objective: Continue to Implement and Utilize the New E -Gov Partner Class Registration Program The end of fiscal year 03/04 marks the first full year of use of the E -Gov Partner Class Registration Program. The system has allowed counter staff at the Civic Center Community Building to be much more efficient with the registration process. The system has also allowed staff to target market its audience for various events. Objective: Coordinate Groundbreaking and Dedication Ceremonies for the Sleepy Hollow Community Building A joint dedication and grand opening ceremony was held for the Sleepy Hollow Community Building and Western Hills Park on Saturday, January 17, 2004. At Western Hills Park approximately 30 people attended, which were all shuttled to the opening of the Sleepy Hollow Community Building. The Sleepy Hollow Community Building Grand opening attracted more than 150 people throughout the day. Objective: Expand Events and Programs at the McCoy Equestrian and Recreation Center The Center continues to be highly visible to the community as use continues to rise on a monthly basis. Staff attended the Equine Affaire again this year, which is a four-day equestrian trade show at Fairplex Park. Once again a variety of new clients have been realized due to the City's participation at Equine Affaire. Four City sponsored horse shows were also coordinated throughout the year and remain extremely popular as more than 80 horse owners attended each show. A first-ever City - sponsored Pet Fair was coordinated, which attracted over 500 participants including many owners of dogs, cats, and a variety of exotic pets. A Dog Fun Day was planned but unfortunately it did not take place due to low enrollment, however it will be offered again during this upcoming fiscal year. Objective: Develop the Community Development Block Grant Program as an Entitlement Grantee This program objective was completed in June, 2003. D18 CITY OF CHINO HILLS STATUS OF MAJOR PROGRAM OBJECTIVES BY ACTIVITY 2003/04 Department: Community Services • -•, Objective: Establish Procedures to Track and Monitor Community Development Block Grant Funds and Programs Community Services staff and Finance staff have worked together to establish the necessary procedures to ensure compliance requirements of Community Development Block Grant funds. As the number of projects and programs increase utilizing grant funds, collaborative efforts will continue. Objective: Prepare the Community Development Block Grant Annual Action Plan for Fiscal Year 2004/2005 The 2004\2005 Annual Action Plan was submitted to the U.S. Department of Housing and Urban Development in May 2004. Objective: Prepare the Consolidated Annual Performance and Evaluation Reporting for Community Development Block Grant Funds for Fiscal Year 2003/2004 The Consolidated Annual Performance and Evaluation Report FY 2003/2004 for Community Development Block Grant deadline for submission to the U.S. Department of Housing and Urban Development is September 2004. Objective: Coordinate with Other Departments to Fund Programs and Activities for Grants such as CDBG, Police Grants, etc. This program objective is ongoing. Objective: Administer and Evaluate Contract Compliance of Lease Agreement with Big League Dreams, USA Regular meetings were conducted with Big League Dreams staff to discuss and review their compliance with lease agreement. This includes review of maintenance, sports park security, programming, advertising and marketing, and Big League Dreams initiated improvements. Objective: Develop Procedures to Monitor the Proper Maintenance of Big League Dreams Chino Hills Facility Minimally, a monthly walk through of Big League Dreams will be conducted to observe the maintenance of facility, develop, when necessary, a punch list of deficiencies, and monitor Big League Dreams compliance in correcting deficiencies. City staff will assist Big League Dreams in creating a proper specification for the maintenance of the facility that includes the grounds and buildings. Objective: Collaborate with the San Bernardino County Sheriff's Department in Developing and Refining a Long Term Program for the City of Chino Hills City staff conducted several meetings with the Sheriff Department staff to identify current service levels, future service level needs, and projecting costs associated with a County Sheriff Station D19 CITY OF CHINO HILLS STATUS OF MAJOR PROGRAM OBJECTIVES BY ACTIVITY 2003/04 (continued) compared to a City "stand alone" station, which will be included in a report analyzing present and future policing needs in the City of Chino Hills. Objective: Continue to Develop the Capital Improvement Program As of the completion of the 3rd quarter of FY 2003/04, twenty-three (23) projects have been completed, which includes Monte Vista Interconnect — South, Sleepy Hollow Community Center, Grand Avenue Traffic Signal and Median Improvements, Western Hills Park, Fairfield Ranch Neighborhood Park, and Lower Los Serranos Channel, for a total of $13,596,450 (this includes the purchase of water rights of $2,548,149). There are currently seventeen (17) projects under construction for a total of $6,414,500, fifteen (15) projects are in the design phase for a total of $14,323,000, thirty (30) projects are pending for a total of $20,740,900, and three (3) projects had the funding deleted. A long-range CIP plan has been developed to address the needs of the City at build out. In developing this plan, all sources of funding, including impact fees and the Community Facilities Districts, were taken into account. Objective: Revise Roadway and Drainage Standards and Specifications Due to other priorities this objective is being delayed until FY 2004/05. Objective: Review Engineering and Impact Fees Review of the Engineering fee schedule will be done as part of the overall fee study for the City. A consultant for this project was approved at the February 24, 2004, City Council Meeting. Upon completion of the Master Plans, Impact Fees will be reviewed by staff which should begin by the third quarter of FY 2004/05. Objective: Complete the Update of the Storm Drain Master Plan The preliminary hydraulics analysis will be sent to the San Bernardino County Flood Control District for review and approval in the fourth quarter of FY 2003/04, at which time the City will request the first reimbursement payment of $25,000 from the County. Objective: Implement and Maintain an Activity Reporting System to Establish and Track the Schedule, Scope, and Costs of CIP projects and Identify Improvements to Increase Efficiency Spreadsheets are being utilized until a determination is made whether the City will use the project management module of E -Gov. D 20 CITY OF CHINO HILLS STATUS OF MAJOR PROGRAM OBJECTIVES BY ACTIVITY 2003/04 • .tell [zlAil 1.01(continued) Objective: Continue to Pursue Funding from State and Federal Agencies as Appropriate This program objective is ongoing. In the second quarter of fiscal year 2003/04 the City received its first reimbursement check on the recycled water grant for Reservoir #20 in the amount of $305,543. The City also received reimbursement from the State Parks Department for $61,451 for Valle Vista Park improvements. Final reimbursement has been requested from the State for the Sleepy Hollow Community Center for $34,475, and the City has received another $100,000 reimbursement from the County for the same project. Staff submitted appropriation requests in the amount of $33,400,000 to Senators Feinstein and Boxer and Congressman Miller for the Federal FY 2005 budget for the following projects: Peyton/Eucalyptus and English Channel, Los Serranos, Police Station, Library, Fire Administration Building, Community Park, Civic Center, Fairfield Ranch Road Realignment, and Carbon Canyon Sewer. In addition, the San Bernardino County Flood Control District Zone 1 Advisory Committee has recommended that their funding for design of the English Channel project be increased by $215,000 for a total of $380,000. The recommendation also includes $2 million to be budgeted in the Flood Control's 10 -Year Construction Funding Program. Objective: Image Map and Document Files This objective has been completed. The Engineering Department maps and drawings have been scanned, indexed, and loaded into the LibertyNet system. Objective: Implement NPDES Requirements This objective is ongoing. A consultant has been selected and has commenced work for the City to evaluate the program and to develop the processes and procedures to comply with the storm water permit. Staff anticipates completion of this objective in the third quarter of FY 2004/05. Objective: Revise the Water, Sewer, and Reclaimed Water Master Plans This objective is ongoing. A Consultant has been selected to revise the water, sewer, and reclaimed water master plans. The master plans, including the environmental clearance, will be completed by the end of FY 2004/05. Objective: Design Immunity Policy This objective was completed in the second quarter of FY 2003/04. Objective: Revenue and Expenditure Status Report This program objective is ongoing. Reports are provided to the City Council on a monthly basis. The reports include the status of the current revenues collected and the current expenditures incurred, the D21 CITY OF CHINO HILLS STATUS OF MAJOR PROGRAM OBJECTIVES BY ACTIVITY 2003/04 (continued) comparison of the current revenues and expenditures to the prorata budget, as well as a comparison of the current revenues and expenditures to the prior year's revenues and expenditures. The cost incurred for this objective is limited to staff costs. This objective relates to all of the values listed in the City's Values Statement as well as the City's Mission Statement of providing excellent customer service and providing a viable financial plan. Objective: Significant Program Changes - Budget Modifications This program objective is ongoing. Reports are provided to the City Council on a quarterly basis. The reports include a status of the City's budget position compared with actual revenues and expenditures to date and a recommendation for any budget modifications that are required due to new or modified programs. The cost incurred for this objective is limited to staff costs. This objective relates to all of the values listed in the City's Values Statement as well as the City's Mission Statement of providing excellent customer service and providing a viable financial plan. Objective: Implement Comprehensive Financial Strategy Plan The action on this objective is contingent upon the State of California's financial impact on the Cities. The State of California's budget crises remains unresolved and potential impact to the Cities is unknown. The cost incurred for this objective is limited to staff costs. This objective relates to all of the values listed in the City's Values Statement as well as the City's mission of providing excellent customer service and providing a viable financial plan. Objective: Continue Implementation of the Requirements of Governmental Accounting Standards Board Statement No. 34 The implementation of the requirements of Statement No. 34 is in progress. The implementation is expected to be completed by June 2004. Objective: Implement First Full Year of Water Rate Structure Plan This program objective was completed in July, 2003. F-.. �.- Objective: Conduct Feasibility Study of Meter Reading Function The report is complete. Fiscal year 2004/2005 budget includes operational changes to incorporate recommendations form the feasibility study. Objective: Fully Automate Butterfield Lift Station with Telemetry RFP's were developed and a consultant has been selected. Design for new telemetry equipment is currently underway. Completion of this project is expected to be in December 2004. D 22 CITY OF CHINO HILLS STATUS OF MAJOR PROGRAM OBJECTIVES BY ACTIVITY 2003/04 Department: Public Facilities and Operations • - • Objective: Clean, Label, and Inspect Entire Catch Basin System This objective has been met. All catch basins have been inspected and labeled as required. Objective: Implement Water Master Plan of Source and Supply The city approved participation in the Dry Year Yield Program with IEUA. Participation in this program entitles the City to a grant of $1.3 million for the refurbishing/drilling of a well at the Pellisier Well site. The new well will be equipped with wellhead treatment technology for nitrate removal. This project is being managed by the Engineering Department. Objective: Increase In-house Asphalt Repair by 10,000 Square Feet With the use of the new asphalt patch truck, efficiency has increased. Many repairs previously completed by contractors are now done by in-house staff. In previous years, staff averaged 5,000 square feet of street repairs. During the 03/04 fiscal year, staff completed 15,640 square feet of repairs. Completed street repairs include extensive work in the Sleepy Hollow area requested by the Fire Safe Council and local residents, repair work on Woodview Road, and 52 repairs related to water line repairs. Objective: Revise Vehicle Replacement Program Staff has completed a revised Vehicle Replacement strategy. The previous policy used vehicle mileage as the major component to determine if a vehicle should be replaced. The new strategy considers total mileage along with vehicle condition, repair costs, usefulness of equipment to the current mission, and vehicle age. This new strategy was used to develop the replacement list that is proposed in the 2004/2005 budget. Objective: Complete Inventories of All Landscape Infrastructure Staff has completed an inventory of all landscape assets within the City. The inventory includes information pertaining to number of trees, irrigation controllers, pumps, and square feet of various plant material. This information is being used to refine maintenance cycles and contract specifications. The inventory will also be used to establish future replacement schedules and costs. D 23 ICITY OF CHINO HILLS INC ORP O RATED 1 9 9 1 This page intentionally left blank. D 24 w REVENUES CITY OF CHINO HILLS I N C' 0 R P 0 R A T I,.-" D 1 9 () I I CITY OF CHINO HILLS FISCAL YEAR 2004-05 SUMMARY OF REVENUE AND INTERFUND TRANSFERS BY FUND COMMUNITY DEVELOPMENT BLOCK GRANT SOLID WASTE FUND TOTAL TOTAL LIGHTING AND LANDSCAPING ASSESSMENT DISTRICT FUNDS DEVELOPMENT FEE FUNDS MISCELLANEOUS SPECIAL REVENUES FUNDS CAPITAL PROJECTS FUNDS WATER UTILITY FUND SEWER FUND EQUIPMENT MAINTENANCE FUND DATA PROCESSING FUND COMMUNITY FACILITIES DISTRICTS FUNDS ASSESSMENT DISTRICTS FUNDS SUB -TOTAL ALL FUNDS LESS: TRANSFER IN TOTAL ALL FUNDS - 2001-02 2002-03 2003-04 2003-04 2004-05 2,986,365 3,269,100 3,150,500 Adopted/ 8,230,543 8,029,455 8,410,900 8,107,400 8,012,500 Adjusted Projected Adopted FUND NAME Actual Actual Budget Actual Budget GENERAL FUND 20,647,771 21,306,104 22,065,900 21,326,600 23,081,800 GAS TAX FUND 1,259,327 1,479,441 1,318,200 1,362,300 1,388,100 MEASURE I FUND 868,603 886,197 730,700 917,300 962,000 AIR QUALITY IMPROVEMENT FUND 91,274 93,985 77,900 90,600 89,200 COMMUNITY DEVELOPMENT BLOCK GRANT SOLID WASTE FUND TOTAL TOTAL LIGHTING AND LANDSCAPING ASSESSMENT DISTRICT FUNDS DEVELOPMENT FEE FUNDS MISCELLANEOUS SPECIAL REVENUES FUNDS CAPITAL PROJECTS FUNDS WATER UTILITY FUND SEWER FUND EQUIPMENT MAINTENANCE FUND DATA PROCESSING FUND COMMUNITY FACILITIES DISTRICTS FUNDS ASSESSMENT DISTRICTS FUNDS SUB -TOTAL ALL FUNDS LESS: TRANSFER IN TOTAL ALL FUNDS - 42,160 1,017,000 225,600 1,617,000 2,918,222 2,986,365 3,269,100 3,150,500 3,368,300 8,230,543 8,029,455 8,410,900 8,107,400 8,012,500 17, 884, 953 16,138,123 16, 903, 200 18, 456,100 12, 919, 700 995,390 3,751,824 4,545,600 2,876,900 5,436,900 13,476,516 11,544,451 50,276,200 13,416,500 42,930,900 24,531,663 19,515,550 16,309,800 15,493,600 15,192,800 4,856,014 4,817,990 6,559,200 4,760,100 5,309,000 615,102 831,583 2,242,600 745,800 807,300 416,715 348,176 393,900 370,800 400,200 12,588,681 11,793,441 2,417,235 2,514,006 111,798,009 106,078,851 (31,660,074) (12,532,496) 80,137,935 93,546,355 E 1 11,215,600 11,517,100 10,088,700 2,171,700 1,999,900 2,740,400 147, 507, 5 00 104, 817,10 0 134, 344, 800 (51,084,900) (13,029,800) (27,876,500) 96,422,600 91,787,300 106,468,300 ICITY OF CHINO HILLS I INC OR P OR ATE D 1 9 9 1 This page intentionally left blank. E 2 CITY OF CHINO HILLS FISCAL YEAR 2004-05 SUMMARY OF REVENUE AND INTERFUND TRANSFERS BY FUND 2001-02 2002-03 2003-04 2003-04 2004-05 Adopted/ Adjusted Projected Adopted FUND NAME Actual Actual Budget Actual Budget GENERAL FUND TAXES Property Taxes Sales Taxes Other Taxes TOTAL TAXES LICENSE AND PERMITS Building and Safety Permit Fees Other Permit Fees TOTAL LICENSE AND PERMITS FINES AND PENALTIES Parking Citations Traffic Violations and Other Fines TOTAL FINE AND PENALTIES REVENUE FROM USE OF MONEY AND PROPERTY REVENUE FROM OTHER AGENCIES State Motor Vehicle In -Lieu Fees/ Off -Highway Fees TOTAL REVENUE FROM OTHER AGENCIES CHARGES FOR CURRENT SERVICES Recreation Fees Plan Checking Fees Miscellaneous Community Development Fees Engineering Inspection Fees Miscellaneous Public Works Fees Police Services TOTAL CHARGES FOR CURRENT SERVICES OTHER REVENUES Administrative Overhead Charges Other Miscellaneous Revenues Big League Dream Sports Park Loan Repayment Advance TOTAL OTHER REVENUES 1�01-1111111:14TIMIZD1 INTERFUND TRANSFERS AND CONTRIBUTIONS TOTAL GENERAL FUND 1,923,282 2,139,090 2,133,500 2,360,500 2,582,000 3,046,022 3,300,701 3,880,500 3,821,100 4,036,000 1,750,970 1,715,948 1,705,700 1,853,400 1,911,200 6,720,274 7,155,739 7,719,700 8,035,000 8,529,200 1,152,996 1,734,705 1,206,800 1,720,200 1,666,700 203,845 32,590 25,500 32,800 50,300 1,356,841 1,767,295 1,232,300 1,753,000 1,717,000 119,977 105,814 147,400 96,800 98,700 171,831 196,173 173,100 221,800 226,300 291,808 301,987 320,500 318,600 325,000 1,653,220 849,039 817,100 794,300 787,700 3,865,157 4,058,618 3,409,400 3,225,500 4,402,200 3,865,157 4,058,618 3,409,400 3,225,500 4,402,200 952,600 1,011,135 1,255,600 1,009,100 1,261,800 323,465 184,342 187,300 173,100 291,700 320,313 88,047 288,000 77,700 76,500 259,369 446,375 763,800 465,000 621,200 180,686 59,330 46,200 35,900 66,800 62,543 11,602 13,600 15,700 16,000 2,098,976 1,800,831 2,554,500 1,776,500 2,334,000 3,699,880 3,718,445 3,889,200 3,923,800 3,875,000 838,380 1,462,734 1,121,200 1,188,200 246,100 - - - - 500,000 - - 260,400 264,000 264,000 4,538,260 5,181,179 5,270,800 5,376,000 4,885,100 20,524,536 21,114,688 21,324,300 21,278,900 22,980,200 123,235 191,416 741,600 47,700 101,600 20,647,771 21,306,104 22,065,900 21,326,600 23,081,800 E 3 CITY OF CHINO HILLS FISCAL YEAR 2004-05 SUMMARY OF REVENUE AND INTERFUND TRANSFERS BY FUND 2001-02 2002-03 2003-04 2003-04 2004-05 Adopted/ 33,800 Adjusted Projected Adopted FUND NAME Actual Actual Budget Actual Budget SPECIAL REVENUE FUNDS GAS TAX FUND Interest Income 105,314 42,297 33,800 32,600 32,OOC State Gas Taxes 1,154,013 1,437,144 1,284,400 1,329,700 1,356,10C TOTAL GAS TAX FUND 1,259,327 1,479,441 1,318,200 1,362,300 1,388,100 MEASUREIFUND Interest Income 66,073 23,134 20,200 19,400 19,200 Measure I Sales Tax 802,530 863,063 710,500 897,900 942,80C TOTAL MEASURE I FUND 868,603 886,197 730,700 917,300 962,000 AIR QUALITY IMPROVEMENT FUND Interest Income 14,858 9,996 7,500 8,000 6,60C Air Quality Control Fee 76,416 83,989 70,400 82,600 82,600 TOTAL AIR QUALITY IMPROVEMENT FUND 91,274 93,985 77,900 90,600 89,200 COMMUNITY DEVELOPMENT BLOCK GRANT - 42,160 1,017,000 225,600 1,617,000 SOLID WASTE FUND TOTAL 2,918,222 2,986,365 3,269,100 3,150,500 3,368,30C LIGHTING AND LANDSCAPING ASSESSMENT DISTRICT FUNDS Taxes and Assessments 5,112,762 5,122,895 5,067,900 5,071,900 5,115,80C Interest Income 482,197 283,178 240,700 242,100 251,40C Inter -Department Charges 1,221,900 1,239,300 1,334,800 1,334,800 1,222,700 Other Revenues 18,052 11,182 344,300 8,700 5,400 Loan Repayment Advance - - 45,300 72,000 100,00( Interfund Transfers and Contributions 1,395,632 1,372,900 1,377,900 1,377,900 1,317,20C TOTAL LIGHTING AND LANDSCAPING ASSESSMENT DISTRICT FUNDS 8,230,543 8,029,455 8,410,900 8,107,400 8,012,50( DEVELOPMENT FEE FUNDS Interest Income 962,121 570,452 439,600 368,400 386,80C Development Fees 14,984,579 12,581,933 13,960,300 13,465,300 10,351,10( Other Revenues 1,335,135 2,985,738 3,300 1,296,900 3,500 Debt Issue Proceeds 603,118 - 2,500,000 213,200 2,178,300 Interfund Transfers and Contributions - - - 3,112,300 - DEVELOPMENT FEE FUNDS TOTAL 17,884,953 16,138,123 16,903,200 18,456,100 12,919,700 E 4 CITY OF CHINO HILLS FISCAL YEAR 2004-05 SUMMARY OF REVENUE AND INTERFUND TRANSFERS BY FUND 2001-02 2002-03 2003-04 2003-04 2004-05 Adopted/ Adjusted Projected Adopted FUND NAME Actual Actual Budget Actual Budget SPECIAL REVENUE FUNDS (continued) MISCELLANEOUS SPECIAL REVENUES FUNDS Taxes and Assessments Interest Income Miscellaneous Grants Inter -Agency Revenues Loan Repayment Advance TOTAL MISCELLANEOUS SPECIAL REVENUES FUNDS CAPITAL PROJECTS FUNDS Interest Income Contributions from Property Owners Interfund Transfers TOTAL CAPITAL PROJECTS FUNDS WATER UTILITY FUND Water Sales Meter Installation Fees Interest Income Rents and Leases Miscellaneous Charges Other Miscellaneous Revenues Contributions From Property Owners Proceeds From Sales Loan Repayment Advance Interfund Contributions WATER UTILITY FUND TOTAL SEWER UTILITY FUND Sewer Maintenance Fees Inland Empire Utilities Agency Treatment Fees Interest Income Contributions From Property Owners Other Miscellaneous Charges Loan Repayment Advance Interfund Contributions SEWER FUND TOTAL 207,857 209,424 211,700 212,500 216,900 46,853 27,975 21,700 19,400 18,500 740,680 1,246,513 1,862,200 260,900 2,897,500 - 2,267,912 2,274,100 2,208,200 2,128,100 - - 175,900 175,900 175,900 995,390 3,751,824 4,545,600 2,876,900 5,436,900 90,159 43,624 27,800 39,300 29,000 558,156 568,745 10,498,600 1,582,100 16,444,200 12,828,201 10,932,082 39,749,800 11,795,100 26,457,700 13,476,516 11,544,451 50,276,200 13,416,500 42,930,900 12,152,591 12,932,756 14,865,600 14,124,800 14,604, 900 130,373 154,298 181,100 157,100 160,000 378,969 306,772 148,800 194,000 195,600 75,533 14,712 - - - 205,926 170,419 179,000 208,400 170,000 69,536 99,552 67,000 65,900 62,300 4,864,409 370,306 - - - - 475,065 - 475,100 - - - 600,000 - - 6,654,326 4,991,670 268,300 268,300 - 24,531,663 19,515,550 16,309,800 15,493,600 15,192,800 3,869,923 3,938,991 4,645,300 4,172,600 4,203,800 93,282 101,116 111,100 104,600 106,700 480,495 341,551 95,300 276,500 277,800 295,069 320,718 - - - 117,245 115,614 131,900 114,800 120,700 - - 1,484,000 - 600,000 - - 91,600 91,600 - 4,856,014 4,817,990 6,559,200 4,760,100 5,309,000 E 5 CITY OF CHINO HILLS FISCAL YEAR 2004-05 SUMMARY OF REVENUE AND INTERFUND TRANSFERS BY FUND TOTAL EQUIPMENT MAINTENANCE FUND 615,102 831,583 2,242,600 745,800 807,30C DATA PROCESSING FUND Interest Income 2001-02 2002-03 2003-04 2003-04 2004-05 Data Processing Charges 373,800 326,300 Adopted/ 360,300 389,800 Other Revenues 1,262 - Adjusted Projected Adopted FUND NAME Actual Actual Budget Actual Budget EQUIPMENT MAINTENANCE FUND 416,715 348,176 393,900 370,800 400,200 Interest Income 139,116 81,526 .35,300 37,900 32,100 Equipment Rental Fees 465,600 581,700 707,300 707,300 775,20C Other Revenues 10,386 168,357 - 600 - Loan Repayment Advance - - 1,500,000 - - TOTAL EQUIPMENT MAINTENANCE FUND 615,102 831,583 2,242,600 745,800 807,30C DATA PROCESSING FUND Interest Income 41,653 21,876 18,100 10,500 10,40C Data Processing Charges 373,800 326,300 360,300 360,300 389,800 Other Revenues 1,262 - - - - Interfund Transfers and Contributions - - 15,500 - - DATA PROCESSING FUND TOTAL 416,715 348,176 393,900 370,800 400,200 COMMUNITY FACILITIES DISTRICTS FUNDS Taxes and Assessments 9,468,945 10,452,326 10,063,800 10,060,900 9,657,600 Interest Income 960,645 662,390 459,000 611,900 431,10C Other Revenues 1,501,078 585,535 30,900 6,300 - Interfund Transfers 658,013 93,190 112,700 - - Loan Repayment Advance - - 549,200 838,000 - COMMUNITY FACILITIES DISTRICTS FUNDS TOTAL 12,588,681 11,793,441 11,215,600 11,517,100 10,088,700 ASSESSMENT DISTRICTS FUNDS Taxes and Assessments 1,980,379 1,794,353 1,511,600 1,808,100 2,415,20C Interest Income 255,999 215,985 129,600 191,800 101,900 Other Miscellaneous Revenues 15,985 8,050 170,000 - 140,OOC Contributions From Property Owners 164,872 495,618 360,500 - 83,30C ASSESSMENT DISTRICTS FUNDS TOTAL 2,417,235 2,514,006 2,171,700 1,999,900 2,740,400 SUB -TOTAL ALL FUNDS 111,798,009 106,078,851 147,507,500 104,817,100 134,344,800 LESS: TRANSFER IN (31,660,074) (12,532,495) (51,084,900) (13,029,800) (27,876,500 TOTAL ALL FUNDS 80,137,935 93,546,356 96,422,600 91,787,300 106,468,300 E 6 LEGISLATIVE CITY OF CHINO HILLS INCORPORATED 1 9 9 1 r- rm City of Chino Hills Organization By Activity Full Time Positions By Activity Fiscal Year 2004/05 Legislative City Council City Attorney City Clerk Administration Title and Number of Full Time Positions Mary M. Mc Duffee Assistant City Clerk (1) Mark D. Hensley Records Coordinator (1) Administrative Secretary—Confidential (1) Secretary/Receptionist (Administrative Clerk) (1) Legislative Expenditures 2004/051 City Council $187,200 City Clerk 13% City Attorney $750,000 50% CITY OF CHINO HILLS ANNUAL BUDGET PERSONNEL SUMMARY ACTIVITY: LEGISLATIVE FY 2003-04 FY 2004-05 ADOPTED/ ADJUSTED ADOPTED BUDGET BUDGET PROGRAM: CITY CLERK City Clerk 1 Assistant City Clerk 1 Records Coordinator 1 Administrative Secretary - Confidential 1 Secretary/Receptionist (Administrative Clerk) 1 TOTAL F3 5 5 CITY OF CHINO HILLS INC ORP ORATED 1 9 9 1 This page intentionally left blank. F 4 CITY OF CHINO HILLS BUDGET SUMMARY City Council 143,542 145,591 176,000 163,600 187,200 City Attorney 385,520 461,638 900,000 900,000 750,000 City Clerk FY 2001-02 FY 2002-03 FY 2003-04 FY 2003-04 FY 2004-05 TOTAL LEGISLATIVE 1,116,572 1,222,617 ADOPTED/ 1,650,000 1,491,700 ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET LEGISLATIVE Personnel Services 559,644 596,270 539,300 442,400 517,100 Operations and Maintenance 551,541 626,347 1,223,100 1,207,600 974,600 Capital Outlay 5,387 0 0 0 0 TOTAL LEGISLATIVE BUDGET 1,116,572 1,222,617 1,762,400 1,650,000 1,491,700 City Council 143,542 145,591 176,000 163,600 187,200 City Attorney 385,520 461,638 900,000 900,000 750,000 City Clerk 587,510 615,388 686,400 586,400 554,500 TOTAL LEGISLATIVE 1,116,572 1,222,617 1,762,400 1,650,000 1,491,700 F 5 Legislative City Council Program Purpose The City Council is the governing body that guides the progress of the City of Chino Hills. The City Council responds to issues and concerns of the community by allocating resources, developing policies, and formulating strategies that support the continued health and economic viability of the City of Chino Hills. The City Council manages the growth and development of the community to ensure efficient and effective delivery of services now and in the future. Primary Activities The City Council is responsible for the formulation of legislative policies that provide guidance for the activities of the City. Significant Changes from Prior Year None Significant Items of Capital Outlay None Performance Measures • Develop and implement a plan for future growth and financial stability in Chino Hills. • Remain open and responsive to the concerns of the community. • Develop and foster City relationships with residents, businesses, other agencies, and community leaders. • Foster economic development. (1) Percent change: "03/04 Adjusted Budget" column compared to "04/05 Budget" column. "N/A" = Not Applicable. F 6 01/02 Actual 02/03 Actual 03/04 Adjusted Budget 03/04 Projected Actual 04/05 Budget Percent Change (1) Personnel 76,490 99,748 105,500 98,000 110,700 4.9% Operations & Maintenance 67,052 45,843 70,500 65,600 76,500 8.5% Capital Outlay 0 0 0 0 0N/A Total 143,542 1 145,591 176,000 163,600 187,200 6.4% (1) Percent change: "03/04 Adjusted Budget" column compared to "04/05 Budget" column. "N/A" = Not Applicable. F 6 CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: LEGISLATIVE PROGRAM CODE PROGRAM: CITY COUNCIL 0200 FY 2003-04 ADOPTED/ FY 2003-04 FY 2004-05 FY 2001-02 FY 2002-03 ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET PERSONNEL 1010 Regular Salaries 24,001 28,681 32,500 28,800 32,500 1540 Fringe Benefits 52,489 71,067 73,000 69,200 78,200 TOTAL PERSONNEL 76,490 99,748 105,500 98,000 110,700 OPERATIONS & MAINTENANCE 2010 Memberships and Certifications 52,598 30,562 38,900 40,600 42,500 2015 Conferences, Meetings, and Training 10,193 11,842 17,600 11,000 16,900 2020 Auto Mileage 603 0 0 0 0 3135 Special Studies 112 24 9,500 9,500 10,000 4030 Printing and Photocopying 81 0 300 300 300 4440 Office Supplies 92 70 100 100 100 4445 Special Parts and Supplies 3,045 3,176 3,500 3,500 3,500 4450 Reference Materials and Services 328 169 600 600 600 6035 Telephone 0 0 0 0 2,600 TOTAL OPERATIONS & MAINTENANCE 67,052 45,843 70,500 65,600 76,500 TOTAL FUNDING SOURCE: GENERAL FUND ($187,200) 143,542 145,591 176,000 163,600 187,200 F 7 City Attorney Program Purpose The City Attorney provides legal counsel and representation on a wide variety of municipal issues. Primary Activities The primary activity of the City Attorney is to provide legal guidance to City staff and officials on municipal issues, including labor relations, dispute resolution, contract review, regulatory compliance, and litigation representation. Significant Changes from Prior Year • The City Attorney's budget has decreased 16.7 percent due to a projected decrease in legal activity. Significant Items of Capital Outlay None Performance Measures • Provide legal advice that enhances the City's ability to operate in a cost effective manner. k r) ruluurlr �-,nanye: u,5/L)4 Hajusiea nuaget column compared to "U4/Ub budget" column. "N/A" = Not Applicable. F 8 01/02 Actual 02/03 Actual 03/04 Adjusted Budget 03/04 Projected Actual 04/05 Budget Percent Change (1) Personnel 0 0 0 0 0 N/A Operations & Maintenance 385,520 461,638 900,000 900,000 750,000 (16.7%)- 16.7%Ca Capital ital Outlay 0 0 1 0 0 0 N/A Total 385,520 461,638 900,000 900,000 750,000 16.7% k r) ruluurlr �-,nanye: u,5/L)4 Hajusiea nuaget column compared to "U4/Ub budget" column. "N/A" = Not Applicable. F 8 CITY OF CHINO HILLS ANNUALBUDGET ACTIVITY: LEGISLATIVE PROGRAM: CITY ATTORNEY PROGRAM CODE 1000 TOTAL FUNDING SOURCE: GENERAL FUND ($750,000) 385,520 461,638 900,000 900,000 750,000 F 9 FY 2001-02 FY 2002-03 FY 2003-04 FY 2003-04 FY 2004-05 ADOPTED/ ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET OPERATIONS & MAINTENANCE 3010 Legal Services 385,520 461,638 900,000 900,000 750,000 TOTAL OPERATIONS & MAINTENANCE 385,520 461,638 900,000 900,000 750,000 TOTAL FUNDING SOURCE: GENERAL FUND ($750,000) 385,520 461,638 900,000 900,000 750,000 F 9 Legislative City Clerk Program Purpose As an appointed official of the City Council, the City Clerk assists the City Council and City staff in the performance of their administrative, legal and legislative functions in accordance with State, Federal and City Codes, Ordinances, Resolutions, and Policies. Additionally, the City Clerk maintains the official records of the City and makes public records available for inspection. The City Clerk acts as Filing Officer under the Fair Political Reform Act and administers General and Special Municipal Elections. Primary Activities Responsibilities of the City Clerk include preparing City Council agenda and packets, assisting departments in submission of staff reports and support documentation, keeping an accurate record of the proceedings of the legislative body, administering oaths or affirmations, certifying, maintaining and retrieving official records and documents, receiving and processing claims/lawsuits against the City, coordinating bid openings, processing legal publications and notices, receiving and filing Campaign Statements and Statements of Economic Interests, administering Municipal and Special Elections, providing administrative/clerical support to City Council, maintaining Municipal Code, maintaining City Seal, and providing records management assistance and direction to City departments. Significant Changes from Prior Year • Completed scanning of Engineering Department drawings into the LibertyNet Imaging System. • Savings in Personnel Budget due to reclassifying City Clerk and Assistant City Clerk positions. • Contract Compliance function was moved to the City Manager's Department. Significant Items of Capital Outlay None Performance Measures • Prepare City Council Agenda and Minutes. • Comply with State and City reporting requirements for Campaign Statements and Statements of Economic Interests. • Maintain Municipal Code. • Scan additional City records into the LibertyNet Imaging System, including various Community Development Department drawings and records. • Update and monitor compliance with adopted Records Management Manual and Retention Schedules. • Assist departments in development of records systems and file conversions. • Complete a City Clerk Department Policy and Procedure Manual. F10 Legislative City Clerk Performance Measures (continued) Conduct Municipal Election. Implement a regular training program relating to Records Management for all City Departments. (1) Percent change: "03/04 Adjusted Budget' column compared to "04/05 Budget' column. "N/A" — Not Applicable F11 01/02 Actual 02/03 Actual 03/04 Adjusted Budget 03/04 Projected Actual 04/05 Percent Budget Change (1) Personnel 483,154 496,522 433,800 344,400 406,400 6.39% Operations & Maintenance 98,969 118,866 252,600 242,000 148,100 41.4% Capital Outla 5,387 0 0 0 L0 N/A Total 587,510 615,388 686,400 586,400 1 554,500 19.2% (1) Percent change: "03/04 Adjusted Budget' column compared to "04/05 Budget' column. "N/A" — Not Applicable F11 CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: LEGISLATIVE PROGRAM: CITY CLERK PERSONNEL 1010 Regular Salaries 1015 Part-Time/Seasonal Wages 1020 Overtime Salaries 1540 Fringe Benefits TOTALPERSONNEL OPERATIONS & MAINTENANCE 2010 Memberships and Certifications 2015 Conferences, Meetings, and Training 2020 Auto Mileage 3090 Professional Services 3105 Temporary Employee Services 3115 Data Processing Services 4010 Legal Advertising 4025 Election Expense 4030 Printing and Photocopy Services 4031 Document Imaging 4035 Postage and Express Delivery 4125 Surety Bond 4430 Small Equipment and Tools 4440 Office Supplies 4450 Reference Materials and Services 5025 Office Equipment Maintenance 5625 Equipment Rental 6035 Telephone TOTAL OPERATIONS & MAINTENANCE CAPITAL OUTLAY 8050 Office Furniture and Equipment TOTAL CAPITAL OUTLAY TOTAL FUNDING SOURCE: GENERAL FUND ($554,500) PROGRAM CODE 0400 FY 2001-02 FY 2002-03 FY 2003-04 FY 2003-04 FY 2004-05 ADOPTED/ ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET 344,189 336,146 284,700 224,300 246,700 29,012 21,074 21,400 21,400 22,200 675 1,505 4,700 2,500 1,300 109,278 137,797 123,000 96,200 136,200 483,154 496,522 433,800 344,400 406,400 1,835 986 1,800 1,100 1,000 5,215 6,319 3,300 2,300 1,100 380 21 200 100 200 - 4,507 25,808 98,500 91,000 15,700 0 1,910 25,000 25,000 0 45,600 37,200 47,400 47,400 37,000 3,642 3,787 5,000 4,000 5,000 113 6,417 20,000 20,000 20,000 1,287 0 100 100 100 6,584 0 15,000 15,000 30,000 1,022 822 1,200 1,100 1,200 0 0 200 0 0 0 1,018 1,400 1,400 1,300 8,633 14,129 11,000 11,000 12,300 2,042 2,683 2,800 3,000 2,900 108 145 1,000 800 1,000 18,001 17,621 18,700 18,700 18,700 0 0 0 0 600 98,969 118,866 252,600 242,000 148,100 5,387 0 0 0 0 5,387 0 0 0 0 587,510 615,388 686,400 586,400 554,500 F12 a CITY MANAGER Ago c� City of Chino Hills Organization By Activity Full Time Positions By Activity Fiscal Year 2004/05 City Manager City Council City Manager Administration Douglas N. LaBelleTitle and Number of Full Time Positions Assistant City Manager (1) Community Relations Manager (1) Senior Administrative Analyst (2) Administrative Analyst II (1) Executive Secretary (1) Administrative Secretary—Confidential (1) Contract Services Grant Services Human ResourcesRisk Management Title and Number of Full Time Positions FTitle and Number of Full Time Positions Title and Number of Full Time Positions Title and Number of Full Time Positions Senior Administrative Analyst (1) None Personnel Assistant (1) None Grant Services N $40,400 1% City Manager Expenditures 2004/05 Risk Management Contract Services $3,610,500 CITY OF CHINO HILLS ANNUAL BUDGET PERSONNEL SUMMARY ACTIVITY: CITY MANAGER FY 2003-04 FY 2004-05 ADOPTED/ ADJUSTED ADOPTED BUDGET BUDGET PROGRAM: ADMINISTRATION City Manager 1 1 Assistant City Manager 1 1 Community Relations Manager 1 1 Senior Administrative Analyst 2 2 Administrative Analyst II 1 1 Executive Secretary 1 1 Administrative Secretary - Confidential 1 1 Sub -Total 8 8 PROGRAM: CONTRACT SERVICES Senior Administrative Analyst Sub -Total PROGRAM: HUMAN RESOURCES Personnel Assistant Sub -Total TOTAL G 3 10 10 ICITY OF CHINO HILLS I I N C O R P O R A T E D 1 9 9 1 This page intentionally left blank. G 4 CITY OF CHINO HILLS BUDGET SUMMARY CITY MANAGER Personnel Services Operations and Maintenance Capital Outlay TOTAL CITY MANAGER BUDGET PROGRAM Administration Contract Services Grant Services Human Resources Risk Management TOTAL CITY MANAGER FY 2001-02 FY 2002-03 FY 2003-04 FY 2003-04 FY 2004-05 ADOPTED/ ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET 686,136 823,477 959,900 939,400 1,043,400 3,906,649 4,052,341 4,595,000 4,376,900 4,738,800 0 0 8,000 6,700 114,500 4,592,785 4,875,818 5,562,900 5,323,000 5,896,700 608,572 716,458 1,040,400 952,300 1,272,200 3,070,161 3,171,676 3,434,300 3,350,200 3,610,500 31,543 32,173 40,300 19,400 40,400 189,794 260,810 266,300 259,300 257,300 692,715 694,701 781,600 741,800 716,300 4,592,785 4,875,818 5,562,900 5,323,000 5,896,700 G 5 l Administration Program Purpose The purpose of this Program is to establish organizational goals, administer all City programs, organize efficient delivery of municipal services, and implement City policies pursuant to the direction of the City Council. Primary Activities The City Manager administers Council policy, provides leadership, and implements efficient and effective delivery of municipal services. The City Manager establishes and maintains controls to ensure that all operating departments adhere to City Council and legally mandated policies and regulations. The City Manager is responsible for the day-to-day operations of the City. He serves as the director of all City personnel, is responsible for the execution of City Council policy, the enforcement of all laws and ordinances, the preparation of the City's annual budget, public relations and public information, and legislative relations. Five City departments report to the City Manager: Community Development, Community Services, Engineering, Finance, and Public Facilities and Operations. The City Manager's staff is responsible for support to the City Manager, risk management, public relations and public information, grant administration, and personnel/labor relations. Significant Changes from Prior Year Fringe Benefits have increased due to the transfer of personnel into the City Manager's Office. Contractual Services decreased due to replacement of the Chamber of Commerce contract with the new Chairman's Circle participation which includes Chamber membership, State of the City coordination, and Business Expo sponsorship. Advertising and Promotion increased to include costs associated with the continuation of the "Shop Chino Hills" program, implementation of a marketing plan for local publications, the purchase of the annual Chamber Directory, booth costs for the Business Expo, and the addition of quarterly water bill inserts for City public information purposes. Significant Items of Capital Outlay • A character generator and related equipment will be purchased for the City's cable television channel. Performance Measures • Implement budget directives. • Provide leadership and direction to City staff. • Maximize public outreach efforts, and include the use communicating with the public. • Commence and complete annual development fee update. • Administrative Policy Manual update will continue. • Monitor State budget impacts. ism of other innovative techniques for Administration Performance Measures (continued) • Maximize website capabilities and use. (1) Percent Change: "03/04 Adjusted Budget' column compared to "04/05 Budget" column. "N/A" = Not Applicable. G 7 01/02 Actual 02/03 03/04 Actual Adjusted Budget 03/04 Projected Actual 04/05 Budget Percent Change (1) Personnel 461,902 574,709 690,300 676,900 760,700 10.20/0 Operations & Maintenance 146,670 141,749 342,100 268,700 397,000 16.00% Capital Outla 0 0 8,000 6,700 114,500 1,331.3% Total 608,572 716,458 1,040,400 952,300 1 1,272,200 22.3% (1) Percent Change: "03/04 Adjusted Budget' column compared to "04/05 Budget" column. "N/A" = Not Applicable. G 7 ICITY OF CHINO HILLS I INC OR P OR ATE D 1 9 9 1 This page intentionally left blank. M CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: CITY MANAGER PROGRAM: ADMINISTRATION PROGRAM CODE 0300 OPERATIONS & MAINTENANCE 2010 Memberships and Certifications 2015 Conferences, Meetings, and Training 2020 Auto Mileage 3090 Professional Services 3115 Data Processing Services 3190 Contractual Services 4015 Advertising and Promotion 4030 Printing and Photocopy Services 4035 Postage and Express Delivery 4420 Computer Hardware and Software Expenses 4430 Small Equipment and Tools 4440 Office Supplies 4445 Special Parts and Supplies 4450 Reference Materials and Services 5625 Equipment Rental 6035 Telephone CAPITAL OUTLAY 8050 Office Furniture and Equipment TOTAL CAPITAL OUTLAY TOTAL 1,496 2,809 2,300 2,300 2,700 9,052 13,157 FY 2001-02 FY 2002-03 FY 2003-04 FY 2003-04 FY 2004-05 1,000 100 500 ADOPTED/ 32,996 140,700 140,700 209,400 18,200 ADJUSTED PROJECTED ADOPTED 23,100 ACTUAL ACTUAL BUDGET ACTUAL BUDGET PERSONNEL 6,201 65,900 18,800 44,000 693 1010 Regular Salaries 350,660 432,842 505,100 492,200 518,300 1020 Overtime Salaries 0 152 500 0 0 1540 Fringe Benefits 111,242 141,715 184,700 184,700 242,400 TOTAL PERSONNEL 461,902 574,709 690,300 676,900 760,700 OPERATIONS & MAINTENANCE 2010 Memberships and Certifications 2015 Conferences, Meetings, and Training 2020 Auto Mileage 3090 Professional Services 3115 Data Processing Services 3190 Contractual Services 4015 Advertising and Promotion 4030 Printing and Photocopy Services 4035 Postage and Express Delivery 4420 Computer Hardware and Software Expenses 4430 Small Equipment and Tools 4440 Office Supplies 4445 Special Parts and Supplies 4450 Reference Materials and Services 5625 Equipment Rental 6035 Telephone CAPITAL OUTLAY 8050 Office Furniture and Equipment TOTAL CAPITAL OUTLAY TOTAL 1,496 2,809 2,300 2,300 2,700 9,052 13,157 12,300 10,000 6,100 612 239 1,000 100 500 43,892 32,996 140,700 140,700 209,400 18,200 15,500 19,500 19,500 23,100 48,054 47,684 52,500 42,200 66,700 5,514 6,201 65,900 18,800 44,000 693 412 2,000 100 2,000 563 294 6,100 500 6,500 0 0 300 300 0 848 2,377 4,600 4,600 0 7,472 8,482 15,000 12,100 16,000 952 620 2,700 1,100 1,300 592 1,595 1,500 700 1,400 8,730 9,383 15,700 15,700 15,700 0 0 0 0 1,600 146,670 141,749 342,100 268,700 397,000 0 0 8,000 6,700 114,500 0 0 8,000 6,700 114,500 608,572 716,458 1,040,400 952,300 1,272,200 FUNDING SOURCE: GENERAL FUND ($1,133,700), GENERAL FUND SPECIAL PROJECT RESERVES ($138,500) G 9 Contract Services Program Purpose The Contract Services Division is responsible for the administration of the Refuse and Recycling contract and Household Hazardous Waste contract, implementation of the City's Source Reduction and Recycling Element (SRRE) and Household Hazardous Waste Element (HHWE), and administration of the contract for Animal Care and Control Services. Primary Activities The primary activities of the Contract Services Division include the implementation of the City's Source Reduction and Recycling Element (SRRE) and the Household Hazardous Waste Element (HHWE). This includes management of the Commercial and Residential Solid Waste and Recycling Contracts to ensure solid waste diversion requirements mandated by the State and addressed in the SRRE are being met. The Household Hazardous Waste Contract provides for the collection, recycling, treatment, and disposal of household hazardous waste generated by the residents within the community. The administration of the Animal Care and Control Contract is necessary to ensure animal -related City ordinances and State laws are enforced to protect the public health and welfare of the residents. This contract includes humane animal work, such as the pick-up and disposal of injured, stray, unwanted, or dead animals, a suitable animal shelter, educational programs, and low cost rabies vaccination clinics. Significant Changes from Prior Year • There are no significant changes from the previous year. Significant Items of Capital Outlay None Performance Measures • Prepare City Council Agenda Items as necessary for program implementation. • Implement and monitor Source Reduction and Recycling Programs. • Comply with State and local reporting requirements for Solid Waste reduction and Household Hazardous Waste management. • Monitor Solid Waste and Household Hazardous Contracts and negotiate Animal Care and Control Service Contract. • Provide public education programs regarding City ordinances and State laws. (1) Percent Change: "03/04 Adjusted Budget" column compared to "04/05 Budget" column. "N/A" = Not Applicable G10 01/02 02/03 Actual Actual 03/04 Adjusted Budget 03/04 Projected Actual 04/05 Percent Budget Change (1) Personnel 0 0 0 0 0 N/A Operations & Maintenance 3,070,161 3,171,676 3,434,300 3,350,200 3,610,500 5.1% Capital Outlay 0 1 0 1 0 0 0 N/A Total 3,070,161 1 3,171,676 1 3,434,300 3,350,200 3,610,500 5.1% (1) Percent Change: "03/04 Adjusted Budget" column compared to "04/05 Budget" column. "N/A" = Not Applicable G10 CITY OF CHINO HILLS ANNUALBUDGET ACTIVITY: CITY MANAGER PROGRAM CODE PROGRAM: CONTRACT SERVICES 8500 OPERATIONS & MAINTENANCE 2010 Memberships and Certifications 3140 Refuse Contract 3173 Animal Control Services 3190 Contractual Services 4015 Advertising and Promotion TOTAL OPERATIONS & MAINTENANCE TOTAL FY 2001-02 FY 2002-03 FY 2003-04 FY 2003-04 FY 2004-05 ADOPTED/ ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET 0 0 200 200 200 2,918,222 2,977,893 3,150,500 3,150,500 3,368,300 86,937 93,138 102,000 93,200 101,400 49,605 56,327 88,500 58,600 61,400 15,397 44,318 93,100 47,700 79,200 3,070,161 3,171,676 3,434,300 3,350,200 3,610,500 3,070,161 3,171,676 3,434,300 3,350,200 3,610,500 FUNDING SOURCE: GENERAL FUND ($163,000), MISCELLANEOUS GRANTS ($79,200) SOLID WASTE FUND ($3,368,300) G11 City Manager Program Purpose This program provides for the administration of all grants for the City. Primary Activities The Grant Services Program responsibilities include identifying various grant funding opportunities, coordinating preparation of the grant applications with the appropriate departments, and ensuring that the departments understand all the requirements of the grants. Significant Changes from Prior Year None Significant Items of Capital Outlay None Performance Measures • Ensure that the City meets all requirements of current grants. • Establish procedures to ensure proper accountability for grant Fund expenditures. • Identify and aggressively pursue grant opportunities. • Work with State and Federal legislators to identify funding opportunities. 01/02 Actual 02/03 Actual 03/04 Adjusted Budget 03/04 Projected Actual 04/05 Budget Percent Change (1) Personnel 5,037 5,637 6,500 6,100 6,600 1.5% Operations & Maintenance 26,506 26,536 33,800 13,300 33,800 0.0% Capital Outlay 0 0 0 1 0 0 N/A Total 1 31,543 32,173 40,300 1 19,400 40,400 0.2% (1) Hercent Change: "03/04 Adjusted Budget" column compared to "04/05 Budget' column. "N/A" = Not Applicable. G12 CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: CITY MANAGER PROGRAM CODE PROGRAM: GRANT SERVICES 0310 PERSONNEL 1010 Regular Salaries 1020 Overtime Salaries 1540 Fringe Benefits TOTALPERSONNEL OPERATIONS & MAINTENANCE 3090 Professional Services 4450 Reference Materials and Services TOTAL OPERATIONS & MAINTENANCE TOTAL FUNDING SOURCE: GENERAL FUND ($40,400) FY 2001-02 FY 2002-03 FY 2003-04 FY 2003-04 FY 2004-05 25,983 26,370 ADOPTED/ 12,900 33,300 523 166 ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET 3,641 4,155 4,500 4,300 4,400 0 0 100 0 0 1,396 1,482 1,900 1,800 2,200 5,037 5,637 6,500 6,100 6,600 25,983 26,370 33,300 12,900 33,300 523 166 500 400 500 26,506 26,536 33,800 13,300 33,800 31,543 32,173 40,300 19,400 40,400 G13 City Manager Human Resources Program Purpose The purpose of the Human Resources Program is to maximize the City's most critical resource — its employees — by effectively recruiting, training, and developing City staff and providing personnel support to supervisors and managers. Primary Activities The primary activities of the Human Resources Program include recruitment; training; benefit administration; employee recognition; labor negotiations; maintenance and updating of Personnel Rules and Administrative Policies; monitoring of salary, compensation, and classification plans; and ensuring conformance with applicable laws and regulations. Significant Changes from Prior Year • Reduction in expense for professional services related to recruitments. Significant Items of Capital Outlay None Performance Measures • Recruit, screen, assess, and provide the qualified personnel necessary to fill vacant positions. • Perform effective background investigations of final candidates. • Develop and administer a benefits program that meets the needs of employees while being cost conscious and consistent with other progressive cities. • Meet all federal and state reporting requirements. • Develop and deliver training programs that meet organizational needs and goals. • Evaluate the City's Personnel Rules, Administration Policies, and any applicable Memoranda of Understanding. • Analyze data collected from exit interviews of employees separating from City employment to assist in lowering the City's employee turnover rate. • Implement an effective employee wellness program. • Complete new contract negotiations. (1) Percent Change: "03/04 Adjusted Budget" column compared to "04/05 Budget" column. "N/A" = Not Applicable. G14 01/02 Actual 02/03 Actual 03/04 Adjusted Budget 03/04 Projected Actual 04/05 Budget Percent Change (1) Personnel 124,252 138,489 149,700 147,000 158,800 6.1% Operations & Maintenance 65,542 122,321 116,600 112,300 98,500 15.5% Capital Outlay 0 0 0 0 0 N/A Total 189,794 260,810 266,300 259,300 257,300 3.40/- (1) Percent Change: "03/04 Adjusted Budget" column compared to "04/05 Budget" column. "N/A" = Not Applicable. G14 CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: CITY MANAGER PROGRAM CODE PROGRAM: HUMAN RESOURCES 2200 FY 2001-02 FY 2002-03 FY 2003-04 FY 2003-04 FY 2004-05 ADOPTED/ ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET PERSONNEL 1010 Regular Salaries 93,340 103,257 108,000 105,300 105,300 1015 Part-Time/Seasonal Wages 94 0 0 0 0 1020 Overtime Salaries 0 0 200 200 1,000 1540 Fringe Benefits 30,818 35,232 41,500 41,500 52,500 TOTAL PERSONNEL 124,252 138,489 149,700 147,000 158,800 OPERATIONS & MAINTENANCE 2010 Memberships and Certifications 2,873 2,375 2,700 2,700 3,000 2015 Conferences, Meetings, and Training 18,478 14,775 20,100 20,100 3,000 2020 Auto Mileage 662 247 400 100 400 3010 Legal Services 0 0 0 0 25,000 3025 Medical Services 3,902 8,787 8,800 8,800 9,100 3090 Professional Services 17,035 62,694 50,800 50,800 22,200 4015 Advertising and Promotion 9,224 14,283 10,400 10,400 10,400 4030 Printing and Photocopy Services 411 1,870 4,000 1,000 5,000 4450 Reference Materials and Services 3,566 5,523 5,800 5,800 6,800 7415 Special Departmental Expense 9,391 11,767 13,600 12,600 13,600 TOTAL OPERATIONS & MAINTENANCE 65,542 122,321 116,600 112,300 98,500 TOTAL 189,794 260,810 266,300 259,300 257,300 FUNDING SOURCE: GENERAL FUND ($257,300) G15 City ,•- Risk Mana ement Program Purpose The Risk Management Program is responsible for identifying and analyzing loss exposures, examining the feasibility of alternative risk management techniques, selecting the most appropriate alternatives, implementing the selected methods, and then monitoring and improving the risk management program. When this is accomplished, overall liability will be minimized and the proper risk transfer technique will be determined. Primary Activities Administration of the Risk Management Program includes coordinating the receipt, investigation, and resolution of liability claims filed against the City; coordinating employee medical care and solution of Workers' Compensation claims; coordinating recovery when City property has been damaged; developing safety training programs and participating in safety meetings; monitoring losses and expense reserves; evaluating City insurance needs and purchasing appropriate coverage. Through December 31, 2003, the City is averaging approximately 33 liability claims per year with an average cost of $9,887 per claim, a 0.21 percent decrease from the previous year. In Fiscal Year 03/04, through the same time period, there have been 11 claims with an average cost of $2,641, an 18 percent decrease from the previous year. During fiscal year 02/03, there were 19 new Workers' Compensation claims. This is on par with the average for the previous five fiscal years of 19 claims per year. Significant Changes from Prior Year • Contractual Services has decreased by 26.7%. Significant Items of Capital Outlay None Performance Measures • Develop information systems to provide the City's management staff with tools to control workers' compensation and liability expenses. • Implement safety policies to ensure that the daily work functions result in a decrease of work- related injuries and damage to property. • Reduce the time period that liability claims remain active, thereby reducing the reserve amount calculated in the City's annual retrospective computation. • Ensure that the Safety program is compliant with all Federal, State, and local guidelines. • Continue the City-wide safety program. • Conduct periodic evacuation drills. • Conduct regular safety inspections of various City facilities. • Conduct mock OSHA inspections to help ensure compliance with OSHA standards. G16 Risk Management (continued) 01/02 Actual 02/03 Actual 03/04 Adjusted Budget 03/04 04/05 Projected Budget Actual Percent Change (1) Personnel 94,945 104,642 113,400 109,400 117,300 3.40//o- .4°0O erations & Maintenance 597,770 Operations 590,059 668,200 632,400 599,000 10.4% Capital Outlay 0 0 0 0 0 N/A Total 692,715 694,701 781,600 741,800 716,3008.4°0 (1) Percent Change: "03/04 Adjusted Budget' column compared to "04/05 Budget' column. "N/A" = Not Applicable. G17 CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: CITY MANAGER PROGRAM CODE PROGRAM: RISK MANAGEMENT 2100 FY 2001-02 FY 2002-03 FY 2003-04 FY 2003-04 FY 2004-05 ADOPTED/ ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET PERSONNEL 1010 Regular Salaries 73,270 79,693 83,400 80,200 79,900 1020 Overtime Salaries 0 0 100 0 0 1540 Fringe Benefits 21,675 24,949 29,900 29,200 37,400 TOTAL PERSONNEL 94,945 104,642 113,400 109,400 117,300 OPERATIONS & MAINTENANCE 2010 Memberships and Certifications 545 760 1,000 1,100 1,100 2015 Conferences, Meetings, and Training 2,112 108 3,200 1,500 2,000 2020 Auto Mileage 13 89 300 200 300 3190 Contractual Services 40,626 35,699 54,000 39,500 39,600 4035 Postage and Express Delivery 16 0 100 0 0 4110 Liability Insurance 276,035 280,211 300,000 300,000 307,600 4115 Fire and Casualty Insurance 63,558 67,552 74,800 65,700 70,500 4125 Surety Bonds 2,031 1,740 2,200 2,200 2,200 4130 Workers' Compensation Program 206,697 197,785 214,700 214,700 158,200 4140 Unemployment Insurance 3,242 4,597 15,000 6,200 15,000 4450 Reference Materials and Services 1,396 1,003 1,900 500 1,500 7415 Special Departmental Expense 1,499 515 1,000 800 1,000 TOTAL OPERATIONS & MAINTENANCE 597,770 590,059 668,200 632,400 599,000 TOTAL 692,715 694,701 781,600 741,800 716,300 FUNDING SOURCE: GENERAL FUND ($716,300) G18 Nq r) C rm < 0 rri O rm z COMMUNITY 4 DEVELOPMENT CITY OF CHINO HILLS INCORPORATED 1 9 91 City of Chino Hills Organization By Activity Full Time Positions By Activity Fiscal Year 2004/05 Community Development City Council City Manager Community Development Director I Jeff Collier I Building Services Title and Number of Full Time Positions Development Services Title and Number of Full Time Positions Asst. Director of Community Development (1) City Planner (1) Senior Plans Examiner (1) I Senior Planner (2) Building Inspector 1/11 (3) Senior Landscape Planner (1) Senior Permit Technician (1) Associate Planner (2) Permit Technician 1/11 (2) Assistant Planner (1) Secretary (1) Administration Title and Number of Full Time Positions Administrative Analyst 11 (2) Administrative Secretary (1) Economic Development Title and Number of Full Time Positions Associate Planner (1) I Community Development Expenditures 2004/05 Developme $1,06 3 Economic Development $130,500 4% Administration $579,700 20 Building Services $1,129,300 39% CITY OF CHINO HILLS ANNUAL BUDGET PERSONNEL SUMMARY ACTIVITY: COMMUNITY DEVELOPMENT FY 2003-04 FY 2004-05 ADOPTED/ ADJUSTED ADOPTED BUDGET BUDGET PROGRAM: ADMINISTRATION Community Development Director 1 1 Administrative Analyst II 2 2 Administrative Secretary 1 1 Sub -Total 4 4 PROGRAM: BUILDING SERVICES Assistant Director of Community Development 1 1 Senior Plans Examiner 0 1 Building Inspection Supervisor 1 0 Building Inspector 1/11 3 3 Senior Permit Technician 1 1 Permit Technician 1/11 2 2 Sub -Total 8 8 PROGRAM: DEVELOPMENT SERVICES City Planner 1 1 Senior Planner 2 2 Senior Landscape Planner 1 1 Associate Planner 2 2 Assistant Planner 1 1 Secretary 1 1 Sub -Total 8 8 PROGRAM: ECONOMIC DEVELOPMENT Associate Planner 1 1 Sub -Total 1 1 TOTAL 21 21 H 3 CITY OF CHINO HILLS INC ORP ORATED 1 9 9 1 This page intentionally left blank. H 4 CITY OF CHINO HILLS BUDGET SUMMARY H 5 FY 2001-02 FY 2002-03 FY 2003-04 FY 2003-04 FY 2004-05 ADOPTED/ ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET COMMUNITY DEVELOPMENT Personnel Services 1,376,564 1,370,804 1,744,700 1,744,700 1,885,700 Operations and Maintenance 2,212,096 658,929 1,035,700 901,200 1,019,100 Capital Outlay 9,539 0 0 0 0 TOTAL COMMUNITY DEVELOPMENT 3,598,199 2,029,733 2,780,400 2,645,900 2,904,800 PROGRAM Administration 623,079 480,696 687,800 584,000 579,700 Building Services 2,415,711 840,360 1,105,200 1,077,900 1,129,300 Development Services 502,494 606,854 865,900 865,100 1,065,300 Economic Development 56,915 101,823 121,500 118,900 130,500 TOTAL COMMUNITY DEVELOPMENT 3,598,199 2,029,733 2,780,400 2,645,900 2,904,800 H 5 Community Development Program Purpose The Administration Division of the Community Development Department provides administrative services to the City's Economic Development, Development Services, and Building Services Divisions. The Administration Division attends all City Council and Planning Commission meetings; attends the Parks and Recreation Commission and Public Works Commission meetings, as required; coordinates, prioritizes, and oversees all Department activities; manages budgetary matters; and, promotes employee training. Primary Activities The Administration Division's primary duties include: responding to City Council, City Manager, Planning Commission; responding to other City Commissions and other City Departments' concerns as it involves the Community Development Department; implementation of Council policies as it applies to the Department; preparation, implementation, and management of the Department's budget; coordination and management of developer project trust accounts; personnel management and training; and, the promotion of the City's objectives with regard to the development review process. Significant Changes from Prior Year None Significant Items of Capital Outlay None Performance Measures • Evaluate performance of each Community Development Division and provide direction to each division. • Implement and administer the Department's operating and capital budgets. • Prepare reports, analyses, investigations, and make recommendations to the City Manager, City Council, and Planning Commission. • Promote employee training. • Monitor developer -funded costs related to processing development projects. • Review and update Community Development Department Fee Schedule as part of the Citywide effort to review and update the City's user fees. • Complete special projects as requested by the City Council and City Manager. (1) Percent Change: "03/04 Adjusted Budget" column compared to "04/05 Budget" column. "N/A" = Not Applicable. H 6 01/02 Actual 02/03 03/04 Actual Adjusted Budget 03/04 04/05 Projected Budget Actual Percent Change (1) Personnel 468,839 375,118 404,500 404,500 395,500 2.2%O (2.2%)- Operations erations & Maintenance 154,240 105,578 283,300 179,500 184,200 35.0% Capital Outlay 0 0 0 0 0 N/A Total 1 623,079 480,696 687,800 584,000 579,700 (15.7%)- (1) Percent Change: "03/04 Adjusted Budget" column compared to "04/05 Budget" column. "N/A" = Not Applicable. H 6 CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: COMMUNITY DEVELOPMENT PROGRAM CODE PROGRAM: ADMINISTRATION 4000 FY 2001-02 FY 2002-03 FY 2003-04 FY 2003-04 FY 2004-05 ADOPTED/ ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET PERSONNEL 1010 Regular Salaries 351,313 267,012 277,400 277,400 267,100 1015 Part-Time/Seasonal Wages 15,494 18,022 18,900 18,900 0 1020 Overtime Salaries 0 0 2,300 2,300 2,000 1540 Fringe Benefits 102,032 90,084 105,900 105,900 126,400 TOTAL PERSONNEL 468,839 375,118 404,500 404,500 395,500 OPERATIONS & MAINTENANCE 2010 Memberships and Certifications 50 306 600 600 600 2015 Conferences, Meetings, and Training 1,423 1,201 500 500 1,600 2020 Auto Mileage 173 82 100 100 100 3010 Legal Services 44,554 31,221 120,000 75,000 75,000 3020 Financial Services 0 0 500 500 500 3105 Temporary Employee Services 0 0 4,900 4,900 0 3115 Data Processing Services 57,300 38,000 46,500 46,500 57,000 3190 Contractual Services 36 275 3,300 3,300 1,800 4030 Printing and Photocopy Services 158 124 400 400 400 4031 Document Imaging 0 0 57,500 0 10,000 4035 Postage and Express Delivery 902 1,204 1,100 1,100 1,400 4440 Office Supplies 29,463 13,669 20,000 20,000 17,500 4445 Special Parts and Supplies 1,942 2,035 10,200 10,000 1,700 4450 Reference Materials and Services 1,088 351 1,200 700 700 5025 Office Equipment Maintenance 0 270 400 400 400 5625 Equipment Rental 16,018 16,392 14,900 14,900 14,900 6035 Telephone 1,133 448 1,200 600 600 TOTAL OPERATIONS & MAINTENANCE 154,240 105,578 283,300 179,500 184,200 TOTAL 623,079 480,696 687,800 584,000 579,700 FUNDING SOURCE: GENERAL FUND ($579,700) H 7 Community Develo ment J:fm. a@ Program Purpose The Building Services Division is responsible to ensure that all residential, commercial, and other construction in the City meets or exceeds the minimum requirements of the Uniform Building Code, Uniform Plumbing Code, Uniform Mechanical Code, National Electrical Code, all applicable State Energy and Accessibility Codes, as well as the City of Chino Hills Municipal Code. The Division also provides technical support to the Community Development Department's Development Services Division, the Engineering Department, and Code Enforcement Division. Primary Activities The primary activities of the Program are providing customer service assistance at the Community Development Department front counter, plan review services, permit issuance, and field inspections of construction projects. It is through these functions that the City provides a safe environment at home, work, and play for the community while assuring that the City's needs for housing and commercial development are being met. Significant Changes from Prior Year The Building Inspection Supervisor is being upgraded to Senior Plans Examiner to provide a higher level of in-house plan check and inspection support services, in effect decreasing the comparatively higher cost of contract services. Significant Items of Capital Outlay None Performance Measures • Provide efficient review of development applications. • Provide professional and customer friendly counter services. • Provide quality plan review and inspection services. • Proactively assist customers with effective and efficient Building and Safety services. (1) Percent Change: "03/04 Adjusted Budget" column compared to "04/05 Budget" column. "N/A" = Not Applicable. H 8 01/02 Actual 02/03 Actual 03/04 Adjusted Budget 03/04 Projected Actual 04/05 Budget Percent Change (1) Personnel 474,446 411,872 597,300 597,300 687,200 15.1% Operations & Maintenance 1,931,726 428,488 507,900 480,600 442,100 13.0% Capital Outlay 9,539 0 0 0 0 N/A Total 2,415,711 840,360 1,105,200 1,077,900 1,129,300 2.2% (1) Percent Change: "03/04 Adjusted Budget" column compared to "04/05 Budget" column. "N/A" = Not Applicable. H 8 CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: COMMUNITY DEVELOPMENT PROGRAM: BUILDING SERVICES PROGRAM CODE 4100 TOTAL PERSONNEL 474,446 411,872 597,300 597,300 687,200 OPERATIONS & MAINTENANCE 2010 Memberships and Certifications 2015 Conferences, Meetings, and Training 2020 Auto Mileage 2030 Uniforms 3030 Development Professional Services 3090 Professional Services 3105 Temporary Employee Services 3115 Data Processing Services 4010 Legal Advertising 4030 Printing and Photocopy Services 4430 Small Equipment and Tools 4445 Special Parts and Supplies 4450 Reference Materials and Services 5620 Vehicle Rental 6035 Telephone TOTAL OPERATIONS & MAINTENANCE CAPITAL OUTLAY 8050 Office Furniture and Equipment TOTAL CAPITAL OUTLAY TOTAL FUNDING SOURCE: GENERAL FUND ($1,129,300) 255 530 1,000 1,000 1,000 295 55 3,000 3,000 FY 2001-02 FY 2002-03 FY 2003-04 FY 2003-04 FY 2004-05 100 1,261 479 2,500 ADOPTED/ 2,600 1,819,199 377,948 450,000 450,000 400,000 ADJUSTED PROJECTED ADOPTED 0 0 ACTUAL ACTUAL BUDGET ACTUAL BUDGET PERSONNEL 9,500 0 0 0 306 1010 Regular Salaries 311,715 296,996 418,800 418,800 437,800 1015 Part-Time/Seasonal Wages 0 0 0 0 29,700 1020 Overtime Salaries 1,515 604 5,700 5,700 6,800 1540 Fringe Benefits 161,216 114,272 172,800 172,800 212,900 TOTAL PERSONNEL 474,446 411,872 597,300 597,300 687,200 OPERATIONS & MAINTENANCE 2010 Memberships and Certifications 2015 Conferences, Meetings, and Training 2020 Auto Mileage 2030 Uniforms 3030 Development Professional Services 3090 Professional Services 3105 Temporary Employee Services 3115 Data Processing Services 4010 Legal Advertising 4030 Printing and Photocopy Services 4430 Small Equipment and Tools 4445 Special Parts and Supplies 4450 Reference Materials and Services 5620 Vehicle Rental 6035 Telephone TOTAL OPERATIONS & MAINTENANCE CAPITAL OUTLAY 8050 Office Furniture and Equipment TOTAL CAPITAL OUTLAY TOTAL FUNDING SOURCE: GENERAL FUND ($1,129,300) 255 530 1,000 1,000 1,000 295 55 3,000 3,000 0 0 0 100 0 100 1,261 479 2,500 1,600 2,600 1,819,199 377,948 450,000 450,000 400,000 0 0 15,000 0 0 53,369 5,020 0 0 0 28,000 9,500 0 0 0 306 0 0 0 400 5,611 1,499 8,300 3,000 2,500 95 7,405 6,000 0 2,000 1,712 303 500 500 1,000 923 749 2,000 2,000 3,000 20,700 25,000 19,500 19,500 26,800 0 0 0 0 2,700 1,931,726 428,488 507,900 480,600 442,100 9,539 0 0 0 0 9,539 0 0 0 0 2,415,711 840,360 1,105,200 1,077,900 1,129,300 Development Services Program Purpose The Development Services Division is responsible for implementation of the City's General Plan and Development Code, and managing all land use entitlements in accordance with the Subdivision Map Act; California Environmental Quality Act (CEQA); and, Planning, Zoning, and Development Laws. Primary Activities The primary activity of the Development Services Division is the management of land use entitlements for proposed residential and commercial projects, including the preparation of Initial Studies and Environmental Impact Reports, Site Plan Reviews, Design Reviews, Conditional Use Permits, Tract Maps, Parcel Maps, General Plan and Development Code Amendments, preparation of Conditions of Approval, and public hearings before the City Council and Planning Commission. Other activities include City -initiated General Plan and Development Code amendments, and development of Planning standards and ordinances. Significant Changes from Prior Year None Significant Items of Capital Outlay None Performance Measures • Provide comprehensive and professional planning services. • Manage all land use entitlements within the time frames prescribed by the Permit Streamlining Act. • Implement General Plan and Development Code. • Prepare complete design and development standards for new development projects. • Incorporate amendments and update Development Code. (1) Percent Change: "03/04 Adjusted Budget" column compared to "04/05 Budget" column. "N/A" = Not Applicable. H10 01/02 Actual 02/03 Actual 03/04 Adjusted Budget 03/04 Projected Actual 04/05 Budget Percent Change (1) Personnel 398,495 516,117 667,300 667,300 719,200 7.8% Operations & Maintenance 103,999 90,737 198,600 197,800 346,100 74.3% [Capital Outlay 0 0 0 0 0 N/A Total 502,494 606,854 865,900 865,100 1 1,065,300 23.0% (1) Percent Change: "03/04 Adjusted Budget" column compared to "04/05 Budget" column. "N/A" = Not Applicable. H10 CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: COMMUNITY DEVELOPMENT PROGRAM: DEVELOPMENT SERVICES PERSONNEL 1010 Regular Salaries 1015 Part-Time/Seasonal Wages 1020 Overtime Salaries 1540 Fringe Benefits TOTALPERSONNEL OPERATIONS & MAINTENANCE 2010 Memberships and Certifications 2015 Conferences, Meetings, and Training 2020 Auto Mileage 3030 Development Professional Services 4010 Legal Advertising 4030 Printing and Photocopy Services 4445 Special Parts and Supplies 4450 Reference Materials and Services 6035 Telephone TOTAL OPERATIONS & MAINTENANCE TOTAL FUNDING SOURCE: GENERAL FUND ($1,065,300) PROGRAM CODE 4200 FY 2001-02 FY 2002-03 FY 2003-04 FY 2003-04 FY 2004-05 ADOPTED/ ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET 294,012 378,750 474,100 474,100 486,600 11,756 2,951 11,000 11,000 11,000 0 404 0 0 2,000 92,727 134,012 182,200 182,200 219,600 398,495 516,117 667,300 667,300 719,200 276 721 2,000 2,000 2,000 440 456 2,400 2,400 0 0 28 100 100 100 94,492 85,041 185,000 185,000 335,000 4,686 2,696 4,200 4,200 4,200 2,353 935 3,500 2,500 2,500 1,066 132 400 400 500 686 728 1,000 1,200 1,200 0 0 0 0 600 103,999 90,737 198,600 197,800 346,100 502,494 606,854 865,900 865,100 1,065,300 H11 Economic Develo ment Program Purpose The Economic Development Division seeks to promote commercial, business park, and office development in the City of Chino Hills to establish a diversified and sustainable economic base. This base would provide a stable tax revenue structure for the City as well as a full range of retail shopping, services, and employment opportunities for its residents. Primary Activities The primary activity of the Economic Development Division is to actively pursue new retail projects that generate retail sales tax, transient occupancy tax, and other revenue sources for the City. Another major activity includes working with existing shopping center owners and leasing agents to promote retention of existing businesses and attraction of new retailers. The goal is to reach full occupancy in the existing centers. Significant Changes from Prior Year None Significant Items of Capital Outlay None Performance Measures • Actively participate at the International Council of Shopping Centers (ICSC) national and regional trade shows. • Contact 200 or more retailers to encourage them to locate in Chino Hills. • Update economic development marketing materials. • Process land use changes to promote economic development. (1) Percent Change: "03/04 Adjusted Budget' column compared to "04/05 Budget' column. "N/A" = Not Applicable. H12 01/02 Actual 02/03 Actual 03/04 Adjusted Budget 03/04 Projected Actual 04/05 Budget Percent Change (1) Personnel 34,784 67,697 75,600 75,600 83,800 10.8% Operations & Maintenance 22,131 34,126 45,900 43,300 46,700 1.7% Capital Outlay0 0 0 0 0 N/A Total 56,915 101,823 1 121,500 118,900 130,500 7.4%- (1) Percent Change: "03/04 Adjusted Budget' column compared to "04/05 Budget' column. "N/A" = Not Applicable. H12 CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: COMMUNITY DEVELOPMENT PROGRAM: ECONOMIC DEVELOPMENT PROGRAM CODE 4400 OPERATIONS & MAINTENANCE 2010 Memberships and Certifications 2015 Conferences, Meetings, and Training 2020 Auto Mileage 3020 Financial Services 4015 Advertising and Promotion 4030 Printing and Photocopy Services 4035 Postage and Express Delivery 4445 Special Parts and Supplies 4450 Reference Materials and Services TOTAL OPERATIONS & MAINTENANCE 695 645 800 800 800 4,903 5,361 FY 2001-02 FY 2002-03 FY 2003-04 FY 2003-04 FY 2004-05 100 0 0 ADOPTED/ 4,480 10,000 10,000 10,000 9,800 ADJUSTED PROJECTED ADOPTED 21,500 ACTUAL ACTUAL BUDGET ACTUAL BUDGET PERSONNEL 0 300 0 0 358 1010 Regular Salaries 25,399 48,319 53,400 53,400 56,000 1020 Overtime Salaries 156 1,339 0 0 0 1540 Fringe Benefits 9,229 18,039 22,200 22,200 27,800 TOTAL PERSONNEL 34,784 67,697 75,600 75,600 83,800 OPERATIONS & MAINTENANCE 2010 Memberships and Certifications 2015 Conferences, Meetings, and Training 2020 Auto Mileage 3020 Financial Services 4015 Advertising and Promotion 4030 Printing and Photocopy Services 4035 Postage and Express Delivery 4445 Special Parts and Supplies 4450 Reference Materials and Services TOTAL OPERATIONS & MAINTENANCE 695 645 800 800 800 4,903 5,361 8,200 6,000 8,200 88 0 100 0 0 4,404 4,480 10,000 10,000 10,000 9,800 20,694 21,500 21,500 21,500 0 781 2,000 2,000 2,000 30 0 300 0 0 358 0 1,000 1,000 2,000 1,853 2,165 2,000 2,000 2,200 22,131 34,126 45,900 43,300 46,700 TOTAL 56,915 101,823 121,500 118,900 130,500 FUNDING SOURCE: GENERAL FUND ($130,500) H13 CITY OF CHINO HILLS INC ORP ORATED 1 9 9 1 This page intentionally left blank. H14 COMMUNITY SERVICES CITY OF (-71-11NO -HILLS INC 0 I'0 R A TF r City of Chino Hills Organization By Activity Full Time Positions By Activity Fiscal Year 2004/05 Community Services City Council City Manager Community Services Director Mike Fleager Community Development Emergency Neighborhood Block Grant (CDBG) Preparedness Services Title and Number of Full Time Title and Number of Full Time Title and Number of Full Time Positions Positions Positions None None Neighborhood Services Manager (1) Neighborhood Services Coordinator (1) Secretary (1) Code Enforcement Title and Number of Full Time Positions Code Enforcement Officer (2) Administration Title and Number of Full Time Positions Administrative Analyst II (1) Administrative Secretary (1) Public Safety Title and Number of Full Time Positions None Recreation Services Title and Number of Full Time Positions Recreation Manager (1) Recreation Supervisor (1) Recreation Coordinator (4) Secretary (1) N Community Services Expenditures 2004/05 Code Enforcement $128,600 CDBG Program Recreation Services Administration 1% $1.593.500 Public Safety $5,736,500 56% less od Services ,000 /o CITY OF CHINO HILLS ANNUALBUDGET PERSONNEL SUMMARY ACTIVITY: COMMUNITY SERVICES FY 2003-04 FY 2004-05 ADOPTED/ ADJUSTED ADOPTED BUDGET BUDGET PROGRAM: ADMINISTRATION Community Services Director 1 1 Administrative Analyst II 1 1 Administrative Secretary 1 1 Sub -Total 3 3 PROGRAM: NEIGHBORHOOD SERVICES Neighborhood Services Manager 1 1 Neighborhood Services Coordinator 1 1 Code Enforcement Officer 2 2 Secretary 1 1 Sub -Total 5 5 PROGRAM: RECREATION SERVICES Recreation Manager 1 1 Recreation Supervisor 1 1 Recreation Coordinator 4 4 Secretary 1 1 Sub -Total 7 7 TOTAL 15 15 13 ICITY OF CHINO HILLS I INC OR P OR ATE D 1 9 9 1 This page intentionally left blank. 14 CITY OF CHINO HILLS BUDGET SUMMARY 15 FY 2001-02 FY 2002-03 FY 2003-04 FY 2003-04 FY 2004-05 ADOPTED/ ADJUSTED PROJECTED ADOPTED ACTUAL BUDGET ACTUAL BUDGET COMMUNITY SERVICES Personnel Services 1,373,211 1,523,428 1,808,700 1,805,400 1,961,900 Operations and Maintenance 4,995,654 5,270,444 7,209,800 6,167,500 8,524,800 Capital Outlay 140,603 24,693 0 0 0 TOTAL COMMUNITY SERVICES BUDGET 6,509,468 6,818,565 9,018,500 7,972,900 10,486,700 PROGRAM Administration 509,572 466,173 532,900 529,000 561,400 Code Enforcement 134,476 157,606 116,200 115,600 128,600 Community Development Block Grant Program 0 42,160 1,154,800 225,600 1,593,500 Emergency Preparedness 9,295 3,100 25,800 25,500 15,000 Neighborhood Services 292,782 292,002 337,000 326,500 362,000 Public Safety 4,081,529 4,343,133 4,915,500 4,904,000 5,736,500 Recreation Services 1,481,814 1,514,391 1,936,300 1,846,700 2,089,700 TOTAL COMMUNITY SERVICES 6,509,468 6,818,565 9,018,500 7,972,900 10,486,700 15 Community Services Administration Program Purpose The Administration Division of the Community Services Department provides administrative services and leadership for Recreation, Neighborhood Services, Code Enforcement, Emergency Preparedness, Public Safety and Community Development Block Grant (CDBG) activities. It also provides staff support to the Parks and Recreation Commission, the McCoy Equestrian Center Operations Committee, Teen Commission and the development of community facilities and parks. In addition, Administration serves as a liaison for issues with the Chino Valley Unified School District and the City of Chino. Primary Activities The primary activities of Community Services Administration include preparation of agenda items for Council; administration, development and supervision of the department budget; oversight of departmental purchasing and cash handling operations; development and oversight of various Chino Valley Unified School District Agreements including Facilities Joint Use Agreement and the School Resource Officer. In addition, it manages the Human Services Agreement with the City of Chino; manages and administers the contract with the San Bernardino County Sheriff's Department; provides general oversight of all departmental programs; and the City News and Recreation Brochure and City Calendar. Administration oversees many different grant programs including: Community Development Block Grant; Local Law Enforcement Block Grant; Citizen's Option for Public Safety Grant; Office of Traffic Safety Grant; High Technology Grant; and California State Funds. Another facet of Administration is administering the agreement with Big League Dreams, USA as it relates to the operations and maintenance of Chino Hills Big League Dreams facility. Significant Changes from Prior Year None Significant Items of Capital Outlay None Performance Measures • Adhere to the requirements of the Community Development Block Grant as mandated by the United States Department of Housing and Urban Development Department. • Coordinate with other departments to fund programs and activities that qualify for grant funding from CDBG and other grant fund sources. • Maintain the department master calendar of all major recurring activities. • Continue the development of department policies and procedures. W -Community Services Administration i (continued) (1) Percent Change: "03/04 Adjusted Budget' column compared to "04/05 Budget' column. "N/A" = Not Applicable. 17 01/02 Actual 02/03 Actual 03/04 03/04 Adjusted Projected , Budget Actual 04/05 Budget Percent Change (1) Personnel 256,900 261,011 241,400 240,100 261,400 8.3% Operations & Maintenance 250,715 205,162 291,500 288,900 300,000 2.9% Capital Outlay 1,957 0 0 0 0 N/A Total 509,572 466,173 532,900 529,000 561,400 5.3% (1) Percent Change: "03/04 Adjusted Budget' column compared to "04/05 Budget' column. "N/A" = Not Applicable. 17 CITY OF CHINO HILLS INC ORP ORATED 1 9 9 1 This page intentionally left blank. 18 CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: COMMUNITY SERVICES PROGRAM CODE PROGRAM: ADMINISTRATION 1100 PERSONNEL 1010 Regular Salaries 1020 Overtime Salaries 1540 Fringe Benefits TOTALPERSONNEL OPERATIONS & MAINTENANCE 2010 Memberships and Certifications 2015 Conferences, Meetings, and Training 2020 Auto Mileage 3105 Temporary Employee Services 3115 Data Processing Services 3190 Contractual Services 4015 Advertising and Promotion 4030 Printing and Photocopy Services 4035 Postage and Express Delivery 4440 Office Supplies 4445 Special Parts and Supplies 4450 Reference Materials and Services 5025 Office Equipment Maintenance 5620 Vehicle Rental 5625 Equipment Rental 6035 Telephone TOTAL OPERATIONS & MAINTENANCE CAPITAL OUTLAY 8050 Office Furniture and Equipment TOTAL CAPITAL OUTLAY TOTAL FUNDING SOURCE: GENERAL FUND ($561,400) FY 2001-02 FY 2002-03 FY 2003-04 FY 2003-04 FY 2004-05 ADOPTED/ ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET 194,276 193,897 173,400 173,400 174,800 0 0 2,300 1,000 3,000 62,624 67,114 65,700 65,700 83,600 256,900 261,011 241,400 240,100 261,400 465 499 600 600 600 528 815 800 800 1,700 248 295 400 300 400 0 950 0 0 0 43,800 33,700 57,200 57,200 60,000 3,903 32,677 38,600 38,600 40,000 542 1,351 1,000 800 1,000 101,799 76,084 102,000 102,000 1071,600 15,748 15,145 21,300 21,300 22,200 4,844 3,552 5,800 5,000 5,500 49,702 15,523 7,500 7,500 5,500 531 642 1,000 1,000 1,000 109 270 400 400 400 21,433 14,300 44,300 44,300 43,600 6,397 6,464 9,500 8,000 9,900 666 2,895 1,100 1,100 600 250,715 205,162 291,500 288,900 300,000 1,957 0 0 0 0 1,957 0 0 0 0 509,572 466,173 532,900 529,000 561,400 119 Community Services Code Enforcement Program Purpose The purpose of the Code Enforcement Program is to maintain and improve the general appearance, safety, and property values of the City's residential neighborhoods and commercial districts through the identification of community needs and the enforcement of all applicable property maintenance and land use regulations. Primary Activities The Code Enforcement Program responds to citizen's complaints regarding alleged and observed violations of the Municipal Code in an on-going effort to maintain the quality of life in the City's residential and commercial areas. Code Enforcement staff utilizes a notification process designed to gain voluntary compliance to code regulations. When voluntary compliance and civil enforcement efforts fail to gain code compliance, staff will utilize criminal citations and the criminal complaint process in order to gain code violation relief through the court system. Significant Changes from Prior Year None Significant Items of Capital Outlay None Performance Measures • Send a first response letter to all citizen complaints within 48 hours and achieve code compliance as soon as possible following policies and legal procedures. • Continue to provide public information to educate residents about common code violations in order to reduce violations. • Enhance and maintain a case management system to efficiently manage and track code enforcement cases. • Continue to provide monthly statistical reports for code enforcement activities. • Review and update the existing Code Enforcement Procedures Manual. • Review City Codes and make recommendations for amendments as needed. (1) Percent Change: "03/04 Adjusted Budget" column compared to "04/05 Budget" column. "N/A" = Not Applicable. 110 01/02 Actual 02/03 Actual 03/04 03/04 04/05 Adjusted Projected Budget Budget Actual Percent Change (1) Personnel 104,200 121,326 86,800 86,800 92,100 6.1% Operations & Maintenance 29,365 36,280 29,400 28,800 36,500 24.1% Capital Outlay 911 0 0 0 0 N/A Total 134,476 157,606 116,200 115,600 128,600 10.7% (1) Percent Change: "03/04 Adjusted Budget" column compared to "04/05 Budget" column. "N/A" = Not Applicable. 110 CITY OF CHINO HILLS ANNUALBUDGET ACTIVITY: COMMUNITY SERVICES PROGRAM CODE PROGRAM: CODE ENFORCEMENT 1155 FY 2001-02 FY 2002-03 FY 2003-04 FY 2003-04 FY 2004-05 ADOPTED/ ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET PERSONNEL 1010 Regular Salaries 73,969 86,927 59,500 59,500 57,800 1015 Part-Time/Seasonal Wages 4,317 0 0 0 0 1020 Overtime Salaries 0 0 2,100 2,100 3,300 1540 Fringe Benefits 25,914 34,399 25,200 25,200 31,000 TOTAL PERSONNEL 104,200 121,326 86,800 86,800 92,100 OPERATIONS & MAINTENANCE 2010 Memberships and Certifications 200 250 400 400 400 2015 Conferences, Meetings, and Training 274 399 400 400 0 2030 Uniforms 0 0 0 0 1,100 3010 Legal Services 19,264 21,138 21,000 21,000 27,000 3090 Professional Services 0 0 600 200 600 4030 Printing and Photocopying 464 596 2,200 2,200 3,000 4035 Postage and Express Delivery 30 0 1,000 1,000 1,000 4430 Small Equipment and Tools 208 284 900 900 500 4440 Office Supplies 0 685 1,200 1,200 1,500 4445 Special Parts and Supplies 325 0 0 0 0 4450 Reference Materials and Services 0 18 500 500 300 5620 Vehicle Rental 8,600 12,000 0 0 0 6035 Telephones 0 910 1,200 1,000 1,100 TOTAL OPERATIONS & MAINTENANCE 29,365 36,280 29,400 28,800 36,500 CAPITAL OUTLAY 8050 Office Furniture and Equipment 911 0 0 0 0 TOTAL CAPITAL OUTLAY 911 0 0 0 0 TOTAL FUNDING SOURCE: GENERAL FUND ($128,600) 134,476 157,606 116,200 115,600 128,600 Community Services Community Development Block Grant CDBG Program Program Purpose The purpose of the Community Development Block Grant (CDBG) Program is to promote the development of a viable urban community by providing for decent housing, a suitable living environment, and expanded economic opportunities principally for low and moderate income persons. Funding is provided by the United States Department of Housing and Urban Development. Primary Activities The primary activity of the CDBG Program is to identify and implement eligible activities that benefit low and moderate income persons and further fair housing practices. Eligible activities that qualify under the United States Department of Housing and Urban Development include public service projects, public improvement projects and code enforcement. Community Services Administration is responsible to administer, monitor and ensure that all programs and projects comply with the grant requirements. In addition to the CDBG program requirements, some of the City's projects and activities may be subject to other Federal requirements that include: fair housing and equal opportunities; handicapped accessibility; employment and contracting; environmental review; lead-based paint and labor standards. Administration coordinates with Engineering, Code Enforcement and Neighborhood Services who will utilize funds for specific programs and projects. The City is required to submit to the United States Department of Housing and Urban Development a Five -Year Consolidation Plan which is a comprehensive planning document and application for funding over a five year period; an Annual Action Plan which sets the goals and objectives for the current year; and the Consolidated Annual Performance and Evaluation Report which tracks funding disbursements and reports on the City's Community Development Block Grant programs and its accomplishments. Significant Changes from Prior Year • Prepare the City's first Consolidated Annual Performance and Evaluation Report. Significant Items of Capital Outlay None Performance Measures • Submit the Consolidated Annual Performance and Evaluation Report. • Develop the Annual Action Plan. • Develop Performance Measurement System. • Continue to develop program procedures. 1 12 Community Services Community Development Block Grant CDBG Program (continued) (1) Percent Change: "03/04 Adjusted Budget' column compared to "04/05 Budget" column. "N/A" = Not Applicable. 113 01/02 02/03 Actual Actual 03/04 Adjusted Budget 03/04 Projected Actual 04/05 Budget Percent Change (1) Personnel 0 0 114,800 112,800 118,400 3.1% Operations & Maintenance 0 42,160 1,040,000 112,800 1,475,100 41.8% Capital Outlay 0 0 0 0 0 N/A Total 0 42,160 1,154,800 225,600 1,593,500 3i8 0 (1) Percent Change: "03/04 Adjusted Budget' column compared to "04/05 Budget" column. "N/A" = Not Applicable. 113 CITY OF CHINO HILLS INC ORP ORATED 1 9 9 1 This page intentionally left blank. 114 CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: COMMUNITY SERVICES PROGRAM CODE PROGRAM: COMMUNITY DEVELOPMENT BLOCK GRANT Various OPERATIONS & MAINTENANCE 2015 Conferences, Meetings, and Training 2020 Auto Mileage 3190 Contractual Services FY 2001-02 FY 2002-03 FY 2003-04 FY 2003-04 FY 2004-05 Office Supplies 7911 Public Works Construction ADOPTED/ 0 0 3,000 2,000 3,000 0 0 ADJUSTED PROJECTED ADOPTED 0 42,160 ACTUAL ACTUAL BUDGET ACTUAL BUDGET PERSONNEL 1,475,100 1010 Regular Salaries 0 0 82,100 82,100 81,900 1020 Overtime Salaries 0 0 2,000 0 0 1540 Fringe Benefits 0 0 30,700 30,700 36,500 TOTAL PERSONNEL 0 0 114,800 112,800 118,400 OPERATIONS & MAINTENANCE 2015 Conferences, Meetings, and Training 2020 Auto Mileage 3190 Contractual Services 4015 Advertising and Promotion 4030 Printing and Photocopy Services 4440 Office Supplies 7911 Public Works Construction TOTAL OPERATIONS & MAINTENANCE 0 0 500 300 500 0 0 200 200 400 0 0 103,200 77,000 107,800 0 0 3,000 2,000 3,000 0 0 3,000 2,000 3,000 0 0 500 200 1,000 0 42,160 929,600 31,100 1,359,400 0 42,160 1,040,000 112,800 1,475,100 TOTAL 0 42,160 1,154,800 225,600 1,593,500 FUNDING SOURCE: COMMUNITY DEVELOPMENT BLOCK GRANT ($784,400 ENTITLEMENT AND $809,100 COUNTY) 115 Communit Services Program Purpose The purpose of the Emergency Preparedness Program is to enhance the City's ability to respond to and recover from the effects of natural or manmade disasters, to administer the Federal and State Disaster Assistance Programs, and to serve as the liaison to these, and other agencies in San Bernardino County. Primary Activities Community Services staff provides emergency preparedness training and information to City staff; coordinates a community informational campaign regarding preparedness; plans and implements disaster drills in conjunction with other agencies; acts as liaison to the Chino Hills Auxiliary Radio Team; participates in the Coordinated Emergency Management Organization; serves as City representative to the San Bernardino County Operational Area; coordinates disaster reimbursement claim processing; maintains Emergency Operations Center (EOC) preparedness; maintains emergency sheltering, food, water, and equipment supplies; coordinates disaster/damage information with San Bernardino County; and maintains and updates the City's Emergency Operations Plan. Significant Changes from Prior Year Improve and expand the Neighborhood Emergency Neighborhoods' ability to respond to emergencies. Enhance communication ability within the new EOC TV/VCR/DVD combination units. Significant Items of Capital Outlay None Performance Measures Action Team Program to enhance the City's location by equipping the facility with three • Provide training and conduct a sheltering exercise for Recreation personnel. • Conduct an emergency exercise in the EOC. • Provide emergency preparedness training for EOC staffing relative to their functional responsibilities. • Provide emergency preparedness information to residents through the Neighborhood Network Program. • Provide basic Standardized Emergency Management System training to all uncertified City staff members. • Increase emergency supplies in the Civic Center Emergency Supply Storage Unit. (1) Percent Change: "03/04 Adjusted Budget" column compared to "04/05 Budget" column. "N/A" = Not Applicable. 116 01/02 Actual 02/03 Actual 03/04 Adjusted Budget 03/04 Projected Actual 04/05 Budget Percent Change (1) Personnel 0 0 0 0 0 N/A Operations & Maintenance 9,295 3,100 25,800 25,500 15,000 41.9% Capital Outlay 0 0 0 0 0 N/A Total 9,295 3,100 25,800 25,500 15,000 41.9% (1) Percent Change: "03/04 Adjusted Budget" column compared to "04/05 Budget" column. "N/A" = Not Applicable. 116 CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: COMMUNITY SERVICES PROGRAM: EMERGENCY PREPAREDNESS OPERATIONS & MAINTENANCE 2010 Memberships and Certifications 2015 Conferences, Meetings, and Training 2020 Auto Mileage 3190 Contractual Services 4015 Advertising and Promotion 4030 Printing and Photocopying 4035 Postage and Express Delivery 4430 Small Equipment and Tools 4440 Office Supplies 4445 Special Parts and Supplies 5620 Vehicle Rental 6035 Telephone TOTAL OPERATIONS & MAINTENANCE TOTAL PROGRAM CODE 1110 FY 2001-02 FY 2002-03 FY 2003-04 FY 2003-04 FY 2004-05 ADOPTED/ ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET 0 0 200 200 200 5,118 288 4,300 4,300 0 18 65 400 100 400 0 0 5,900 5,900 5,000 0 0 500 500 500 0 39 1,000 1,000 800 0 0 300 300 300 468 479 800 800 800 72 28 300 300 300 2,152 550 12,100 12,100 6,700 1,467 1,100 0 0 0 0 551 0 0 0 9,295 3,100 25,800 25,500 15,000 9,295 3,100 25,800 25,500 15,000 FUNDING SOURCE: GENERAL FUND ($4,800) EMERGENCY MANAGEMENT PERFORMANCE GRANT PROGRAM ($10,200) 117 Community Services Neighborhood Services Program Purpose The purpose of the Neighborhood Services Division is to be the conduit for various resources and community outreach programs in order to enhance and improve the quality of life in the City. Programs within the Division provide a forum for citizen participation; encourages resident involvement; assists and supports neighborhood groups in identifying specific needs within their community; and encourages positive personal development of youth. In addition, Neighborhood Services provides residents with information to promote public and personal safety. Primary Activities The Neighborhood Services Division oversees and coordinates City programs and services that support neighborhoods throughout the City. This includes the Neighborhood Network Program, Neighborhood and Business Watch, Code Enforcement, the Volunteer Graffiti Abatement Team, the Roadway Adoption Program, the Trails Adoption Program, the Park Adoption Program, and various community improvement projects. The Neighborhood Network Program also provides a mechanism for active communication between neighborhoods and City staff. The Neighborhood Services Division provides technical support to projects, including the Chino Hills Advisory and Mentoring Program, Youth Accountability Board, Seniors Assisted by Visiting Volunteers and Youth, Neighborhood Network Program, and Celebrate the Family Contest. The Neighborhood Services Division coordinates the Volunteer Service Program, which provides a framework of volunteer activities designed to serve as resources for many different functions throughout the City (i.e., providing clerical support for various departments, data entry, and event planning). The City maintains a Healthy Cities designation for the successful completion and participation in Healthy Cities Projects. Significant Changes from Prior Year • Design a Neighborhood Recognition component to the Neighborhood Network Program to enhance residential property maintenance throughout the City of Chino Hills. • Improve and expand the Neighborhood Network Leadership Program to integrate Neighborhood Leaders with Neighborhood Watch Program Captains. • Develop and implement a Neighborhood Network Program newsletter for distribution to neighborhood organizations through the Neighborhood Leaders. • Change of Salary Grade for the Neighborhood Services Manager to be consistent with other manager positions within the City. Significant Items of Capital Outlay None Performance Measures Expand the Neighborhood Network Program through the creation of additional neighborhood organizations. Increase community participation in Neighborhood Network Leadership Program through increased marketing and partnership with the Neighborhood Watch Program. 118 -Community Services Neighborhood Performance Measures (continued) • Maintain a strong and dedicated cadre of City volunteers. • Increase effectiveness of California Healthy Cities programs and projects through community education and outreach. • Increase effectiveness of the Neighborhood Network Program by utilizing the Interdepartmental Response Team to address neighborhood issues. (1) Hercent Change: "03/04 Adjusted budget" column compared to "04/05 Budget' column. "N/A" = Not Applicable. ID 01/02 Actual 02/03 03/04 Actual Adjusted Budget 03/04 04/05 Projected Budget Actual Percent Change (1) Personnel 188,171 219,104 232,600 232,600 248,900 7.0% Operations & Maintenance 102,603 72,898 104,400 93,900 113,100 8.3% Capital Outla 2,008 0 0 1 0 0 N/A Total 1 292,782 292,002 337,000 1 326,500 1 362,000 7.4% (1) Hercent Change: "03/04 Adjusted budget" column compared to "04/05 Budget' column. "N/A" = Not Applicable. ID ICITY OF CHINO HILLS I INC OR P OR ATE D 1 9 9 1 This page intentionally left blank. 120 CITY OF CHINO HILLS ANNUALBUDGET ACTIVITY: COMMUNITY SERVICES PROGRAM CODE PROGRAM: NEIGHBORHOOD SERVICES 1150 FY 2001-02 FY 2002-03 FY 2003-04 FY 2003-04 FY 2004-05 ADOPTED/ ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET PERSONNEL 1010 Regular Salaries 124,737 142,576 139,000 139,000 145,900 1015 Part-Time/Seasonal Wages 18,329 22,998 28,700 28,700 29,800 1020 Overtime Salaries 558 287 8,300 8,300 2,400 1540 Fringe Benefits 44,547 53,243 56,600 56,600 70,800 TOTAL PERSONNEL 188,171 219,104 232,600 232,600 248,900 OPERATIONS & MAINTENANCE 2010 Memberships and Certifications 250 0 500 500 400 2015 Conferences, Meetings, and Training 1,227 718 600 600 0 2020 Auto Mileage 68 139 400 400 400 3090 Professional Services 0 20 200 200 200 3180 Crossing Guard Services 43,230 41,507 48,000 48,000 51,000 3190 Contractual Services 30,970 15,504 23,500 13,000 26,500 4015 Advertising and Promotion 706 680 3,000 3,000 2,500 4030 Printing and Photocopying 12,638 941 3,300 3,300 4,400 4035 Postage and Express Delivery 258 909 2,700 2,700 3,600 4130 Workers' Compensation Program 64 68 100 100 100 4430 Small Equipment and Tools 1,633 2,365 7,100 7,100 7,000 4440 Office Supplies 3,152 2,613 4,100 4,100 4,500 4445 Special Parts and Supplies 8,037 7,232 10,500 10,500 11,000 4450 Reference Materials and Services 370 202 400 400 400 6035 Telephone 0 0 0 0 1,100 TOTAL OPERATIONS & MAINTENANCE 102,603 72,898 104,400 93,900 113,100 CAPITAL OUTLAY 8050 Office Furniture and Equipment 2,008 0 0 0 0 TOTAL CAPITAL OUTLAY 2,008 0 0 0 0 TOTAL 292,782 292,002 337,000 326,500 362,000 FUNDING SOURCE: GENERAL FUND ($362,000) 121 Community Services Program Purpose The purpose of Public Safety is to provide general police services and a variety of community services through a contractual agreement with the San Bernardino County Sheriff's Department. In collaboration with the City, the Sheriff's Department can continue to develop the community policing programs that meet the specific needs of Chino Hills residents. Primary Activities The primary activities of the Public Safety Program include general law enforcement, crime prevention, traffic enforcement, Neighborhood Watch Residential/Business and other public education programs. The majority of services included in the Public Safety Program are provided through a contract with the San Bernardino County Sheriff's Department. The Sheriff's Department mandates some in-service training, however, additional training will be provided by the City to ensure the Officers meet the specific needs of the community. The City and the San Bernardino County Sheriff's Department will collaborate to develop a comprehensive Community Policing plan to meet the future policing needs and services of the City. This includes increasing the public safety personnel and equipment. Significant Changes from Prior Year Add three Deputy I positions. Schedule "A" costs have increased as a result of new labor agreements with represented Sheriff's personnel. Significant Items of Capital Outlay None Performance Measures • Maintain police services and programs that will decrease and maintain low crime levels. • Continue interaction between City staff and the Sheriff's Department personnel to meet the needs of the each agency and those of the community. • Expand the Neighborhood Watch program in conjunction with the Neighborhood Services Division. • Support and coordinate with Code Enforcement to resolve code violations. • Increase awareness in crime prevention measures through community education. • Continue to develop and modify community policing program. t 1) Percent mange: 03/04 Adjusted budget" column compared to "04/05 Budget" column. "N/A" = Not Applicable. 122 01/02 Actual 02/03 Actual 03/04 Adjusted Budget 03/04 Projected Actual 04/05 Budget Percent Change 1 Personnel 0 0 0 0 0 N/A Operations & Maintenance 4,057,033 4,328,544 4,915,500 4,904,000 5,736,500 16.7% Capital Outlay 24,496 14,589 0 0 0 N/A Total 4,081,529 4,343,133 4,915,500 4,904,000 5,736,500 16.7% t 1) Percent mange: 03/04 Adjusted budget" column compared to "04/05 Budget" column. "N/A" = Not Applicable. 122 CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: COMMUNITY SERVICES PROGRAM CODE PROGRAM: PUBLIC SAFETY 6000 OPERATIONS & MAINTENANCE 2010 Memberships and Certifications 2015 Conferences, Meetings, and Training 2020 Auto Mileage 3090 Other Professional Services 3170 Police Services 3171 Sheriff's Prisoner Booking Services 3172 Parking Fine Processing Services 3190 Contractual Services 4030 Printing and Photocopy Services 4035 Postage and Express Delivery 4420 Computer Hardware & Software 4430 Small Equipment and Tools 4440 Office Supplies 4445 Special Parts and Supplies 5020 Building and Structure Maintenance 5025 Office Equipment Maintenance 5620 Vehicle Rental 5625 Equipment Rental TOTAL OPERATIONS & MAINTENANCE CAPITAL OUTLAY 8050 Office Furniture and Equipment 8060 Vehicles and Equipment TOTAL CAPITAL OUTLAY TOTAL FY 2001-02 FY 2002-03 FY 2003-04 FY 2003-04 FY 2004-05 ADOPTED/ ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET 25 3,365 3,800 3,800 3,800 6,573 5,271 8,000 5,000 0 25 57 300 100 200 52,050 52,215 55,600 53,900 57,300 3,872,695 4,142,394 4,685,100 4,683,800 5,545,200 70,596 56,701 79,900 79,900 70,000 21,910 19,900 33,500 30,000 40,000 0 250 12,300 12,300 0 2,499 1,596 3,500 3,500 3,500 448 165 1,000 400 1,000. 0 0 4,000 4,000 1,700 1,745 7,927 7,500 7,500 0 0 9,148 0 0 0 17,516 19,555 3,000 3,000 0 1,500 521 1,500 1,500 1,500 0 0 300 100 300 0 0 4,200 4,200 0 9,451 9,479 12,000 11,000 12,000 4,057,033 4,328,544 4,915,500 4,904,000 5,736,500 7,574 0 0 0 0 16,922 14,589 0 0 0 24,496 14,589 0 0 0 4,081,529 4,343,133 4,915,500 4,904,000 5,736,500 FUNDING SOURCE: GENERAL FUND ($5,723,800) CITIZEN'S OPTION FOR PUBLIC SAFETY GRANT ($11,000) HIGH TECHNOLOGY GRANT ($1,700) 123 Community Services Recreation � Program Purpose The Recreation Division provides quality recreation activities, which reflect the interests, needs, and demographics of the residents of Chino Hills. Recreation programs enhance the quality of life in the City, build a sense of community, expose children to positive role models, improve self-esteem, and contribute to the safety of our community. Primary Activities The primary activities of the Recreation Division include program development and implementation; ongoing monitoring and evaluation; staff development and training; and review of program trends as it relates to the Chino Hills community. The Recreation Division coordinates and schedules all City facilities for Chino Hills youth focused organizations; provides field allocation scheduling for City and School District facilities; coordinates special events (Fourth of July, Easter, Halloween, and special projects, as assigned); provides staff support for the Parks and Recreation Commission and McCoy Equestrian and Recreation Center Planning Committee. Recreation coordinates rental agreements for all City facilities. Fee programs offered by the Recreation Division include day camps, aquatics, adult and youth sports, special interest classes, and other age specific recreation programs. Significant Changes from Prior Year • Expand Adult Sports Program participation in basketball and volleyball programs. • Coordinate a Teen Commission sponsored Battle of the Bands competition at the Fourth of July Celebration. • Coordinate an Earth/Trails Day Fair at McCoy Equestrian and Recreation Center. • Coordinate special interest programs at the Sleepy Hollow Community Building. • Seek sponsorship opportunities to support Recreation Division programs. • Increase Special Interest Contract Class programming at the Chino Valley Unified School District sites. • Change in Salary Grade of Recreation Supervisor to be consistent with other supervisor positions within the City. Significant Items of Capital Outlay None Performance Measures • Increase Adult Basketball and Volleyball team participation by one, 6 -team league each. • Utilize the program and class evaluation survey to assist in improving good customer service. • Expand the variety of special events targeted toward different segments of the community by offering programs for the whole family. • Acquire a minimum of $10,000 in sponsorship monies to enhance Recreation Division programs • Expand the variety of programs and services to be conducted at the Civic Center, Mystic Canyon, Grand Avenue Park and Sleepy Hollow Community Buildings, and McCoy Equestrian and Recreation Center. 124 Community Services Recreation ' (continued) (1) Percent Change: "03/04 Adjusted Budget" column compared to "04/05 Budget" column. "N/A" = Not Applicable. 125 01/02 Actual 02/03 Actual 03/04 Adjusted Budget 03/04 Projected Actual 04/05 Budget Percent Change (1) Personnel 823,940 921,987 1,133,100 1,133,100 1,241,100 9.5% Operations & Maintenance 546,643 582,300 803,200 713,600 848,600 5.7% Capital Outla 111,231 10,104 0 0 1 0 1 N/A Total 1,481,814 1,514,391 1 1,936,300 1,846,700 1 2,089,700 7.9% (1) Percent Change: "03/04 Adjusted Budget" column compared to "04/05 Budget" column. "N/A" = Not Applicable. 125 CITY OF CHINO HILLS ANNUALBUDGET ACTIVITY: COMMUNITY SERVICES PROGRAM CODE PROGRAM: RECREATION SERVICES 0900 FY 2001-02 FY 2002-03 FY 2003-04 FY 2003-04 FY 2004-05 ADOPTED/ ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET PERSONNEL 1010 Regular Salaries 258,084 326,382 344,100 344,100 347,200 1015 Part-Time/Seasonal Wages 454,029 453,593 609,800 609,800 685,000 1020 Overtime Salaries 3,790 2,796 16,800 16,800 12,000 1540 Fringe Benefits 108,037 139,216 162,400 162,400 196,900 TOTAL PERSONNEL 823,940 921,987 1,133,100 1,133,100 1,241,100 OPERATIONS & MAINTENANCE 2010 Memberships and Certifications 945 1,465 1,800 1,800 1,800 2015 Conferences, Meetings, and Training 7,065 4,378 8,800 8,800 0 2020 Auto Mileage 24 0 400 100 400 2030 Uniforms 5,888 5,461 6,700 6,700 7,000 3105 Temporary Personnel 0 0 3,800 3,800 0 3155 Recreation Program Instructors 250,167 272,957 314,900 314,900 334,900 3190 Contractual Services 107,751 101,624 172,500 123,200 176,400 4015 Advertising and Promotion 1,696 1,715 9,900 9,600 9,000 4030 Printing and Photocopy Services 4,069 14,993 14,300 8,000 13,000 4430 Small Equipment and Tools 695 54 2,500 2,500 6,000 4440 Office Supplies 11,531 9,681 18,100 12,100 15,000 4445 Special Parts and Supplies 86,327 90,680 117,900 91,700 120,600 4450 Reference Materials and Services 181 186 1,500 700 1,500 5025 Office Equipment Maintenance 347 295 900 500 900 5610 Facilities Rental 13,613 22,107 35,800 35,800 55,400 5620 Vehicle Rental 0 1,600 0 0 0 5625 Equipment Rental 17,902 14,382 27,700 27,700 27,700 5690 Other Rental 2,274 5,505 2,300 2,300 1,700 6015 Electricity 33,912 33,190 61,400 61,400 74,100 6035 Telephone 2,256 2,027 2,000 2,000 3,200 TOTAL OPERATIONS & MAINTENANCE 546,643 582,300 803,200 713,600 848,600 CAPITAL OUTLAY 8050 Office Furniture and Equipment 17,020 5,624 0 0 0 8060 Vehicles and Equipment 94,211 4,480 0 0 0 TOTAL CAPITAL OUTLAY 111,231 10,104 0 0 0 TOTAL 1,481,814 1,514,391 1,936,300 1,846,700 2,089,700 FUNDING SOURCE: GENERAL FUND ($2,089,700) 126 ENGINEERING Im CITY QF CHINO HINO HI�LS INCORPORATED l99l ' City of Chino Hills Organization By Activity Full Time Positions By Activity Fiscal Year 2004/05 Engineering City Council City Manager City Engineer Administration Garry Cohoe Title and Number of Full Time Positions Principal Public Works Engineer (1) Administrative Analyst II (1) Administrative Secretary (1) Secretary (1) Capital Improvements/Land Development Title and Number of Full Time Positions Assistant City Engineer (1) Senior Engineer (2) Projects Coordinator (1) Assistant/Associate Engineer (2) Public Works Inspection Services Title and Number of Full Time Positions Public Works Inspection Supervisor (1) Public Works Inspector II (2) Engineering Expenditures 2004/05 1 Public Works Inspections $282,600 Administration 11% $638,200 Capital Improvements/Land Development $1,557,000 63% CITY OF CHINO HILLS ANNUAL BUDGET PERSONNEL SUMMARY ACTIVITY: ENGINEERING FY 2003-04 FY 2004-05 ADOPTED/ ADJUSTED ADOPTED BUDGET BUDGET PROGRAM: ADMINISTRATION City Engineer 1 1 Principal Public Works Engineer 1 1 Administrative Analyst II 1 1 Administrative Secretary 1 1 Secretary 1 1 Sub -Total 5 5 PROGRAM: CAPITAL IMPROVEMENTS/LAND DEVELOPMENT Assistant City Engineer 0 1 Managing Civil Engineer 1 0 Senior Engineer 2 2 Projects Coordinator 1 1 Assistant/Associate Engineer 2 2 Sub -Total 6 6 PROGRAM: PUBLIC WORKS INSPECTION SERVICES Public Works Inspection Supervisor 1 1 Public Works Inspector II 2 2 Sub -Total 3 3 TOTAL 14 14 J 3 CITY OF CHINO HILLS INC ORP ORATED 1 9 9 1 This page intentionally left blank. J 4 CITY OF CHINO HILLS BUDGET SUMMARY ENGINEERING Personnel Services Operations and Maintenance Capital Outlay TOTAL ENGINEERING PROGRAM Administration Capital Improvements/Land Development Public Works Inspections TOTAL ENGINEERING FY 2001-02 FY 2002-03 FY 2003-04 FY 2003-04 FY 2004-05 ADOPTED/ ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET 1 5 0 812,817 1,204,900 1,203,700 1,346,100 0 749,207 1,507,800 965,000 1,109,100 0 0 0 0 22,600 0 1,562,024 2,712,700 2,168,700 2,477,800 0 329,027 869,400 727,100 638,200 0 710,960 1,488,700 1,090,200 1,557,000 0 522,037 354,600 351,400 282,600 0 1,562,024 2,712,700 2,168,700 2,477,800 Administration Program Purpose The Administration Division of the Engineering Department sets and evaluates departmental goals and provides administrative support for the Capital Improvements/Land Development Division and the Public Works Inspection Division. The Administration Division executive staff attends all City Council meetings and commission meetings as required. The Division coordinates, prioritizes, and oversees all departmental activities, manages budgetary matters, and promotes employee training. Primary Activities The Administration Division's primary duties include: representing the City on various regional committees, such as the Inland Empire Utilities Agency (IEUA) Sewer Technical Committee and the San Bernardino Associated Governments (SANBAG) Technical and Advisory Committee; responding to the concerns of the City Council, City Manager, Planning, Public Works, and Parks and Recreation Commissions; implementing Council policy as it applies to the department budget; coordinating and managing developer trust accounts; managing the City's real property; utilizing and improving the Geographic Information System (GIS); providing engineering services to the water and sewer enterprises; and providing engineering support to other departments. Significant Changes from Prior Years The Traffic Engineering consultant, the National Pollution Discharge Elimination System (NPDES) consultant, and the NPDES permit costs have been moved to the Capital Improvements/Land Development Division. Significant Items of Capital Outlay None Performance Measures • Implement and administer the department's operating and capital budgets. • Develop departmental policies, procedures, and processes. • Develop departmental goals and objectives. • Review methods for capturing and recovering costs generated by new development. • Provide direction to and evaluate performance of each engineering division. • Continue to pursue funding from State and Federal agencies as appropriate. • Continue to improve, enhance, and maintain the citywide GIS system. • Compile a preliminary inventory of City -owned property. Complete the sewer and water master plans. (1) Percent Change: "03/04 Adjusted Budget" column compared to "04/05 Budget" column. "W" = Not Applicable. W 01/02 Actual 02/03 03/04 Actual Adjusted Budget 03/04 Projected Actual 04/05 Percent Budget Change (1) Personnel 0 202,470 374,300 373,100 452,500 20.9% Operations & Maintenance 0 126,557 495,100 354,000 163,100 67.1% Capital Outla 0 0 0 0 22,600 100% Total 0 329,027 869,400 727,100 638,200 26.6% (1) Percent Change: "03/04 Adjusted Budget" column compared to "04/05 Budget" column. "W" = Not Applicable. W CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: ENGINEERING PROGRAM CODE PROGRAM: ADMINISTRATION 7300 FY 2001-02 FY 2002-03 FY 2003-04 FY 2003-04 FY 2004-05 ADOPTED/ ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET PERSONNEL 1010 Regular Salaries 0 151,825 269,800 269,800 311,800 1020 Overtime Salaries 0 0 1,200 0 1,400 1540 Fringe Benefits 0 50,645 103,300 103,300 139,300 TOTAL PERSONNEL 0 202,470 374,300 373,100 452,500 OPERATIONS & MAINTENANCE 2010 Memberships and Certifications 0 317 500 500 400 2015 Conferences, Meetings, and Training 0 285 4,900 3,000 1,600 2020 Auto Mileage 0 0 200 200 200 3090 Professional Services 0 99,912 252,500 125,000 50,000 3115 Data Processing Services 0 12,500 36,900 36,900 59,300 3190 Contractual Services 0 0 100,000 100,000 0 4030 Printing and Photocopy Services 0 1,294 5,000 4,000 7,000 4031 Document Imaging 0 0 15,000 5,000 10,000 4035 Postage and Express Delivery 0 273 800 800 800 4430 Small Tools and Equipment 0 3,907 6,000 6,000 2,500 4440 Office Supplies 0 4,547 7,800 7,800 8,100 4445 Special Parts and Supplies 0 2,596 10,800 10,800 10,000 4450 Reference Materials and Services 0 543 1,500 1,100 1,100 5025 Office Equipment Maintenance 0 0 200 200 200 5625 Equipment Rental 0 0 11,300 11,300 11,300 6035 Telephone 0 383 1,000 700 600 7985 NPDES Permit Costs 0 0 40,700 40,700 0 TOTAL OPERATIONS & MAINTENANCE 0 126,557 495,100 354,000 163,100 CAPITAL OUTLAY 8050 Office Furniture and Equipment 0 0 0 0 22,600 TOTAL CAPITAL OUTLAY 0 0 0 0 22,600 TOTAL 0 329,027 869,400 727,100 638,200 FUNDING SOURCE: GENERAL FUND ($638,200) J 7 Engineering Capital Improvements /Land Development Program Purpose The Capital Improvements/Land Development Division provides for the planning, budgeting, scheduling, design, construction, and overall management of the capital improvement projects contained in the Five Year Capital Improvement Program (CIP) and for the implementation of emergency projects as required. The Division is also responsible for engineering aspects of land development projects, traffic engineering, and National Pollution Discharge Elimination System (NPDES). Primary Activities The Capital Improvement/Land Development team is responsible for completing the capital projects included in each fiscal year budget and additional projects as emergency needs arise; providing support to the Planning Division by reviewing and conditioning proposed development projects; and providing support services for the maintenance and operations of City infrastructure. The Division monitors each project from inception to completion including, but not limited to, scope of work, budget, specifications, project schedules, and notice of completion. The Division also provides timely reviews of land development submittals, and is responsible for traffic engineering operations and planning, and the administration of the NPDES requirements. Significant Changes from Prior Year The Traffic Engineering Consultant, the National Pollution Discharge Elimination System (NPDES) Consultant, and the NPDES permit costs have been moved to the Capital Improvements/Land Development Division. The majority of land development review and processing will be brought in- house, which will result in an institutional knowledge of the City's infrastructure and reduce the need for outside consultants. Significant Items of Capital Outlay None Performance Measures • Continue to develop the CIP Implementation Plan including project scope, budget, schedule, design, specifications, construction management, and financial reporting. • Continue to pursue funding from State and Federal agencies as appropriate. • Evaluate current service delivery to determine ways of improving efficiency, effectiveness, timeliness, and consistency of engineering support service. • Continue to develop procedures, processes, and policies for the Division. • Provide efficient review of all development projects and ensure that the City's interests are being met. • Provide engineering support to other departments. • Complete the update of the Storm Drain Master Plan. • Continue to update the long-range priority list of projects taking into consideration available funding from the Community Facilities Districts (CFD), impact fees, and other sources of funding. J 8 Engineering Capital Improvements /Land Development Performance Measures (continued) • Continue with the preliminary engineering and environmental clearance of the ultimate Peyton Drive improvements. • Cross train staff to be proficient in CIP and land development review. • Implement the NPDES requirements within the organization. • Bring most aspects of land development in house. 01/02 Actual 02/03 Actual 03/04 Adjusted Budget 03/04 Projected Actual 04/05 Budget Percent Change (1) Personnel 0 610,345 558,800 558,800 643,400 15.1 0/'0- aO Operations erations & Maintenance 0 100,615 929,900 531,400 913,600 1.8% Capital Outlay 0 0 0 0 0 N/A Total 0 710,960 1,488,700 1,090,200 1,557,000 4.6% (1) Percent Change: "03/04 Adjusted Budget' column compared to "04/05 Budget" column. "N/A" = Not Applicable. J 9 ICITY OF CHINO HILLS I I N C O R P O R A T E D 1 9 9 1 This page intentionally left blank. J 10 CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: ENGINEERING PROGRAM: CAPITAL IMPROVEMENTS/LAND DEVELOPMENT PERSONNEL 1010 Regular Salaries 1015 Part-Time/Seasonal Wages 1020 Overtime Salaries 1540 Fringe Benefits TOTALPERSONNEL OPERATIONS & MAINTENANCE 2010 Memberships and Certifications 2015 Conferences, Meetings, and Training 2020 Auto Mileage 2030 Uniforms 3010 Legal Services 3030 Development Professional Services 3090 Professional Services 3105 Temporary Employee Services 4035 Postage & Express Delivery 4420 Computer Hardware and Software 4430 Small Equipment and Tools 4445 Special Parts and Supplies 4450 Reference Materials and Services 5620 Vehicle Rental 6035 Telephone 7985 NPDES Permit Costs TOTAL OPERATIONS & MAINTENANCE TOTAL PROGRAM CODE 7400 FY 2001-02 FY 2002-03 FY 2003-04 FY 2003-04 FY 2004-05 1,000 1,000 ADOPTED/ 0 1,334 4,100 2,100 0 ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET 0 415,404 394,000 394,000 410,500 0 73 13,000 13,000 17,700 0 2,424 100 100 0 0 192,444 151,700 151,700 215,200 0 610,345 558,800 558,800 643,400 0 288 1,000 1,000 1,600 0 1,334 4,100 2,100 0 0 208 200 200 200 0 2,945 0 0 0 0 0 20,000 20,000 20,000 0 0 763,000 500,000 668,000 0 0 0 0 130,000 0 62,926 124,700 1,200 0 0 0 0 0 500 0 0 10,000 0 0 0 43 4,900 4,900 1,200 0 208 1,000 1,000 1,000 0 363 1,000 1,000 1,000 0 32,300 0 0 12,500 0 0 0 0 2,600 0 0 0 0 75,000 0 100,615 929,900 531,400 913,600 0 710,960 1,488,700 1,090,200 1,557,000 FUNDING SOURCE: GENERAL FUND ($1,427,000), GAS TAX ($130,000) 'vim Engineering Public Works Inspection Services Program Purpose The Public Works Inspection Services Division of the Engineering Department inspects all improvements within the City right-of-way and oversees rough grading for developments on private property. Primary Activities The Public Works Inspection Services Division's primary duties include inspection of Capital Improvement projects, inspection of public works improvements funded by development, oversight of rough grading for development, and monitoring the NPDES during construction. Inspection includes ensuring that the improvements are constructed to City approved plans and specifications, ensuring the public's safety during construction, and providing guidance to the construction contractor. Significant Changes from Prior Year None Significant Items of Capital Outlay None Performance Measures Continue to enforce the plans and specifications of the Capital Improvement projects. Through formal and on-the-job training, increase staff's knowledge on the different aspects of grading and geotechnical engineering. Complete training in the NPDES and Storm Water Pollution Prevention Program. (1) Percent Change: "03/04 Adjusted Budget" column compared to "04/05 Budget" column. "N/A" = Not Applicable. J 12 01/02 Actual 02/03 03/04 Actual Adjusted Budget 03/04 Projected Actual 04/05 Percent Budget Change (1) Personnel 0 2 271,800 271,800 250,200 7.9% Operations & Maintenance 0 522,035 82,800 79,600 32,400 60.9% Capital Outlay 0 0 0 1 0 0 N/A Total 0 1 522,037 354,600 1 351,400 1 282,600 20.3% (1) Percent Change: "03/04 Adjusted Budget" column compared to "04/05 Budget" column. "N/A" = Not Applicable. J 12 CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: ENGINEERING PROGRAM: PUBLIC WORKS INSPECTIONS PROGRAM CODE 7500 OPERATIONS & MAINTENANCE 2015 Conferences, Meetings, and Training 2020 Auto Mileage 2030 Uniforms 3030 Development Professional Services 3090 Professional Services 4430 Small Tools and Equipment 5620 Vehicle Rental 6035 Telephone TOTAL OPERATIONS & MAINTENANCE 0 0 1,000 500 0 0 0 100 100 FY 2001-02 FY 2002-03 FY 2003-04 FY 2003-04 FY 2004-05 0 467,921 37,700 35,000 ADOPTED/ 0 38,395 7,700 7,700 0 0 15,719 ADJUSTED PROJECTED ADOPTED 0 0 ACTUAL ACTUAL BUDGET ACTUAL BUDGET PERSONNEL 1,600 0 522,035 82,800 79,600 32,400 1010 Regular Salaries 0 0 161,800 161.800 158,900 1020 Overtime Salaries 0 0 9,100 9,100 9,200 1540 Fringe Benefits 0 2 100,900 100,900 82,100 TOTAL PERSONNEL 0 2 271,800 271,800 250,200 OPERATIONS & MAINTENANCE 2015 Conferences, Meetings, and Training 2020 Auto Mileage 2030 Uniforms 3030 Development Professional Services 3090 Professional Services 4430 Small Tools and Equipment 5620 Vehicle Rental 6035 Telephone TOTAL OPERATIONS & MAINTENANCE 0 0 1,000 500 0 0 0 100 100 200 0 0 3,000 3,000 3,000 0 467,921 37,700 35,000 0 0 38,395 7,700 7,700 0 0 15,719 800 800 800 0 0 30,800 30,800 26,800 0 0 1,700 1,700 1,600 0 522,035 82,800 79,600 32,400 TOTAL 0 522,037 354,600 351,400 282,600 FUNDING SOURCE: GENERAL FUND ($282,600) J13 ICITY OF CHINO HILLS INC ORP ORA TED 1 9 9 1 This page intentionally left blank. J14 FINANCE Z D Z n m J City of Chino Hills Organization By Activity Full Time Positions By Activity Fiscal Year 2004/05 Finance City Council City Manager Finance Director Judy R. Lancaster Administration Title and Number of Full Time Positions Assistant Finance Director (1) Accounting Supervisor (1) Senior Accountant (1) Accountant II (2) Administrative Secretary (1) Payroll Technician (1) Senior Account Clerk (2) Account Clerk 11 (3) Data Processing Development Program Non -Departmental Services Title and Number of Full Time Positions Title and Number of Full Time Positions Title and Number of Full Time Positions None I I None I I None Utility Customer Services Title and Number of Full Time Positions Revenue Supervisor (1) Senior Account Clerk (1) Account Clerk 11 (2) N Finance Expenditures 2004/05 Utility Customer Services $428,100 Administration $1,343,800 Development Program $24,044,000 83% CITY OF CHINO HILLS ANNUAL BUDGET PERSONNEL SUMMARY ACTIVITY: FINANCE FY 2003-04 FY 2004-05 ADOPTED/ ADJUSTED ADOPTED BUDGET BUDGET PROGRAM: ADMINISTRATION Finance Director 1 1 Assistant Finance Director 1 1 Accounting Supervisor 1 1 Senior Accountant 1 1 Accountant II 2 2 Administrative Secretary 1 1 Payroll Technician 1 1 Senior Account Clerk 2 2 Account Clerk II 3 3 Sub -Total 13 13 PROGRAM: UTILITY CUSTOMER SERVICES Revenue Supervisor 1 1 Senior Account Clerk 1 1 Account Clerk II 2 2 Sub -Total 4 4 TOTAL 17 17 224111110 CITY OF CHINO HILLS INC ORP ORATED 1 9 9 1 This page intentionally left blank. K 4 CITY OF CHINO HILLS BUDGET SUMMARY FINANCE Personnel Services Operations and Maintenance Capital Outlay TOTAL FINANCE BUDGET PROGRAM Administration Data Processing Development Program Non -Departmental Services Utility Customer Services TOTAL FINANCE FY 2001-02 FY 2002-03 FY 2003-04 FY 2003-04 FY 2004-05 ADOPTED/ ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET 1,205,335 1,192,725 1,222,400 1,233,700 1,300,100 21,094,209 22,861,171 28,283,300 20,777,700 16,159,700 586,590 771,242 3,059,900 699,000 11,020,300 22,886,134 24,825,138 32,565,600 22,710,400 28,480,100 1,192,629 1,237,132 1,292,200 1,307,700 1,343,800 344,982 531,380 379,300 356,000 496,200 19,018,895 20,191,128 27,367,300 18,416,300 24,044,000 1,782,795 2,305,546 3,203,700 2,315,400 2,168,000 546,833 559,952 323,100 315,000 428,100 22,886,134 24,825,138 32,565,600 22,710,400 28,480,100 K 5 Finance Program Purpose The Finance Department recommends fiscal policies to City management and implements such policies. The Department provides fiscal support to all City Departments and programs and ensures that the fiscal affairs of the City are effectively managed in accordance with the City's municipal code, policies, and State and Federal statutes. Primary Activities The primary activities are preparing annual and periodic financial reports and analyses, preparation of the annual budget, controlling expenditures for budgetary accounts, investing idle funds, and providing payroll, accounts payable, accounts receivable, cashiering, utility billing, business license, purchasing, and accounting services. Significant Changes from Prior Year Enhanced development program accounting and analysis. Expanded special projects accounting and analysis. Consultant services to provide Finance Department Policy and Procedure Manual. Significant Items of Capital Outlay None Performance Measures • Implement the comprehensive Long Term Financial Plan. • Administer Comprehensive Data Processing Strategic Plan. • Submit timely and accurate monthly and annual financial and Treasurer's reports to the City Council. • Provide friendly and efficient cashiering services. • Deposit all City funds within one day following receipt of funds. • Timely invest all funds not required for expenditures or bank compensatory balances. • Prepare business licenses within two weeks after receipt of payment from applicant. • Select vendor via informal bid process within 5 days of receipt of approved purchase requisition and complete purchase order within 3 days following selection of vendor. 01/02 Actual 02/03 Actual 03/04 Adjusted Budget 03/04 04/05 Projected Budget Actual Percent Change (1) Personnel 980,883 974,656 1,080,400 1,093,700 1,081,000 0.1% Operations & Maintenance 211,746 262,476 211,800 214,000 262,800 24.1% Capital Outlay 0 00 0 0 N/A Total 1,192,629 1,237,132 1,292,200J 1,307,700 1,343,800 4.0% (1) Percent Change: "03/04 Adjusted Budget" column compared to "04/05 Budget" column. "N/A" = Not Applicable. KIM. CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: FINANCE PROGRAM: ADMINISTRATION PERSONNEL 1010 Regular Salaries 1015 Part-Time/Seasonal Wages 1020 Overtime Salaries 1540 Fringe Benefits TOTALPERSONNEL OPERATIONS & MAINTENANCE 2010 Memberships and Certifications 2015 Conferences, Meetings, and Training 2020 Auto Mileage 3020 Financial Services 3090 Professional Services 3105 Temporary Employee Services 3115 Data Processing Services 3190 Contractual Services 4010 Legal Advertising 4030 Printing and Photocopy Services 4035 Postage and Express Delivery 4430 Small Equipment and Tools 4440 Office Supplies 4450 Reference Materials and Services 5025 Office Equipment Maintenance 5625 Equipment Rental 7610 Uncollectible Accounts TOTAL OPERATIONS & MAINTENANCE TOTAL FUNDING SOURCE: GENERAL FUND ($1,343,800) PROGRAM CODE 1200 FY 2001-02 FY 2002-03 FY 2003-04 FY 2003-04 FY 2004-05 ADOPTED/ ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET 669,107 628,070 725,900 682,300 698,400 18,088 27,623 0 12,000 0 8,295 9,317 10,400 8,700 10,400 285,393 309,646 344,100 390,700 372,200 980,883 974,656 1,080,400 1,093,700 1,081,000 579 865 900 800 800 1,675 2,979 4,800 2,500 2,000 379 384 100 100 100 54,552 69,960 80,300 85,200 93,500 0 0 0 0 25,000 6,165 19,997 0 0 0 118,600 131,500 91,300 91,300 101,800 292 471 1,000 1,000 1,000 172 0 400 400 400 4,629 4,947 6,600 6,300 7,700 349 234 300 300 300 2,902 7,517 0 600 2,500 11,179 11,976 13,700 13,700 15,900 1,146 1,323 1,600 1,500 1,000 1,094 1,235 1,200 1,200 1,700 6,345 6,678 6,600 6,100 6,100 1,688 2,410 3,000 3,000 3,000 211,746 262,476 211,800 214,000 262,800 1,192,629 1,237,132 1,292,200 1,307,700 1,343,800 K 7 Finance Program Purpose The Data Processing program provides for the centralized fiscal and operational control of the City's computer hardware and software systems, policies, procedures, acquisitions, and security. Primary Activities The program's primary activities include the acquisition and maintenance of city-wide microcomputer hardware and software systems, providing network administration, training, and security, providing troubleshooting support to the City departments, and providing fiscal accountability for the hardware/software inventory. Significant Changes from Prior Year Implement the third year of the new Comprehensive Data Processing Strategy Plan which includes the major elements listed below: • Replace obsolete computers and peripheral equipment as equipment fails. • Enhance records retention system. • Implement interactive online system for delivery of services to community and staff. • Replace existing reprographic system with new digital reprographic system (plotter, scanner, computer). Significant Items of Capital Outlay • Purchase of new utility billing system as current system will no longer be supported as of June 2005. • Upgrade WaterGEMS(5000) upgrade for water modeling and water master plan. • SewerCAD software for the sewer master plan. Performance Measures • Implement the third year recommendations of the Comprehensive Data Processing Strategy Plan. • Correct or repair most of computer hardware or software malfunctions within four hours of department notification. • Implement policies, procedures, and other recommendations of the City's Computer Committee. • Update Comprehensive Data Processing Strategy Plan (1) Percent Change: "03/04 Adjusted Budget" column compared to "04/05 Budget" column. "W" = Not Applicable. K 8 01/02 Actual 02/03 Actual 03/04 Adjusted Budget 03/04 Projected Actual 04/05 Budget Percent Change (1) Personnel 0 0 0 0 0 N/A Operations & Maintenance 237,895 328,882 370,800 347,500 409,400 10.4% Capital Outla 107,087 202,498 8,500 8,500 86,800 921.2% Total 344,982 531,380 379,300 356,000 496,200 30.8% (1) Percent Change: "03/04 Adjusted Budget" column compared to "04/05 Budget" column. "W" = Not Applicable. K 8 CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: FINANCE PROGRAM: DATA PROCESSING PROGRAM CODE 2520 TOTAL OPERATIONS & MAINTENANCE 237,895 328,882 370,800 347,500 409,400 CAPITAL OUTLAY FY 2001-02 FY 2002-03 FY 2003-04 FY 2003-04 FY 2004/05 202,498 8,500 8,500 86,800 ADOPTED/ 107,087 202,498 8,500 8,500 86,800 TOTAL ADJUSTED PROJECTED ADOPTED 356,000 496,200 ACTUAL ACTUAL BUDGET ACTUAL BUDGET OPERATIONS & MAINTENANCE 2015 Conferences, Meetings, and Training 1,909 1,456 0 0 8,100 3110 Computer Services 103,077 150,213 202,700 220,900 234,100 3190 Contractual Services 10,506 33,849 25,500 14,600 15,400 4420 Computer Hardware and Software 27,829 92,884 72,900 61,000 80,600 4450 Reference Materials and Services 0 0 300 300 200 5025 Office Equipment Maintenance 5,947 4,563 21,800 6,900 21,000 5625 Equipment Rental 17,027 18,273 18,900 18,900 18,900 7110 Depreciation Expense 71,600 27,644 28,700 24,900 31,100 TOTAL OPERATIONS & MAINTENANCE 237,895 328,882 370,800 347,500 409,400 CAPITAL OUTLAY 8050 Office Furniture and Equipment 107,087 202,498 8,500 8,500 86,800 TOTAL CAPITAL OUTLAY 107,087 202,498 8,500 8,500 86,800 TOTAL 344,982 531,380 379,300 356,000 496,200 FUNDING SOURCE: DATA PROCESSING FUND ($496,200) I.4us, Finance Program Purpose This program provides the resources to construct various facilities for the City's residential and commercial development program, and provides for the administration of the Community Facilities Districts and Assessment Districts. The residential and commercial development program includes the Traffic Facilities Fee, Storm Drain Facilities Fee, Water Facilities Fee, Sewer Facilities Fee, General Facilities Fee, Park Facilities Fee, and the Existing Infrastructure Fee. Primary Activities The activities of this program include providing resources for the construction of street, drainage, parks, traffic signals, water and sewer distribution facilities, and acquisition of street right of way. The activities also include the monitoring for and accounting of the developer reimbursement agreement debt that was incurred for resources to construct the above facilities. Additionally, this program's activities includes administering seven debt issues, establishing the annual CFD special taxes and administering the annual levy and collection of the special taxes, and accounting for the appropriations of the special tax revenues. Besides the above activities, this program's activities include administering three assessment district bond issues, establishing and administering the annual assessment district levies and collection of the levies. Significant Changes from Prior Year Decrease in debt service costs due to refunding of five CFD bond issues. Decrease in estimated costs pertaining to Assessment Districts credits and Developer Reimbursement Agreements due to projected decline in developer obligation activity. Significant increase in capital outlay related to The Shoppes/Government Center projects. Significant Items of Capital Outlay • Bird Farm Park $ 1,025,000 • Chino Hills Branch Library $ 420,000 • Drainage Improvements at Pipeline Avenue and Glenridge Drive $ 327,800 • English Channel Improvement $ 786,000 • English Springs Park Restroom $ 170,000 • Fire District Headquarters $ 225,000 • Galstian Park $ 30,900 • Government Center Phase I — Civic Center $ 789,200 • Government Center Phase I — Police Station $ 420,700 • Government Center Phase II — Community Center $ 375,000 • Los Serranos Channel Mitigation Project $ 234,900 • New Community Park $ 3,700,000 • Parking Lot Expansion at Grand Avenue Park $ 106,400 • Peyton Drive/Eucalyptus Avenue Project $ 2,200,000 • Skate Park Restroom $ 102,600 Total $10,913,500 K10 Finance (continued) Performance Measures • Development fees collected to retire existing assessment district liens for bond call payments will be timely and accurately accounted. • The annual assessment district levies will be prepared and forwarded to the county no later than the second week in August of the fiscal year that the levy is imposed. • The CFD special tax levy resolutions will be presented for City Council approval at the first meeting in December of the fiscal vear which precedes the fiscal vear of the tax levv. (1) Percent Lnange: "U3/u4 Adjusted budget" column compared to "04/05 budget" column. "N/A" = Not Applicable. K11 01/02 Actual 02/03 Actual 03/04 Adjusted Budget 03/04 04/05 Projected Budget Actual Percent Change 1 Personnel 0 0 0 0 0 N/A Operations & Maintenance 18,539,392 19,622,384 24,315,900 17,725,800 13,130,500 Capital Outlay 479,503 568,744 3,051,400 690,500 10,913,500 257.7% Total 19,018,895 20,191,128 27,367,300 18,416,300 24,044,000 12.1% (1) Percent Lnange: "U3/u4 Adjusted budget" column compared to "04/05 budget" column. "N/A" = Not Applicable. K11 ICITY OF CHINO HILLS I I N C O R P O R A T E D 1 9 9 1 This page intentionally left blank. K12 CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: FINANCE PROGRAM CODE PROGRAM: DEVELOPMENT PROGRAM VARIOUS OPERATIONS & MAINTENANCE 3010 Legal Services 3020 Financial Services 3090 Professional Services 7010 Interest Payments 7015 Principal Payments 7025 Bond Call Payments 7030 Assessment District Credits 7045 Tax C Discharge Expense 7046 Taxes and Assessments 7050 Debt Issue Expense 7211 Reimbursement For Authorized Projects 7220 Administrative Overhead 7710 Developer Reimbursement Agreements TOTAL OPERATIONS & MAINTENANCE CAPITAL OUTLAY 8990 Contributions To Construction Funds TOTAL CAPITAL OUTLAY TOTAL FY 2001-02 FY 2002-03 FY 2003-04 FY 2003-04 FY 2004-05 ADOPTED/ ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET 50,283 84,390 143,500 59,600 84,200 112,277 156,061 176,100 150,600 177,100 10,975 15,540 770,000 166,900 120,000 5,297,286 4,481,566 5,807,300 5,252,500 3,702,100 6,835,744 6,719,236 9,815,600 7,459,700 5,323,000 164,871 495,618 154,500 82,400 83,300 1,595,937 3,333,587 2,583,900 2,150,000 1,424,100 19,274 31,358 26,600 26,600 16,500 141,929 136,732 139,500 139,500 142,400 0 0 313,400 313,400 0 1,461,648 0 0 0 0 1,683,111 1,507,172 1,585,500 1,585,500 1,442,800 1,166,057 2,661,124 2,800,000 339,100 615,000 18,539,392 19,622,384 24,315,900 17,725,800 13,130,500 479,503 568,744 3,051,400 690,500 10,913,500 479,503 568,744 3,051,400 690,500 10,913,500 19,018,895 20,191,128 27,367,300 18,416,300 24,044,000 FUNDING SOURCE: DEVELOPMENT FEE FUNDS ($6,114,800), COMMUNITY FACILITIES DISTRICTS FUNDS ($15,213,900), ASSESSMENT DISTRICT FUNDS ($1,992,400), GENERAL FUND ($722,900) K13 Finance Program Purpose The purpose of this program is to account for the appropriations of special revenue funds and programs that are not readily accounted for in other programs. Additionally, this program accounts for the Chino Hills Capital Improvement Corporation debt issue, as well as City wide costs such as postage and stationery, and principal and interest payments of interfund loans. Primary Activities The primary activities of this program include the administration of the Certificates of Participation debt issues for the water utility, and coordination of City-wide mailing services and stationery acquisitions. Significant Changes from Prior Year None Significant Items of Capital Outlay None Performance Measures • The debt services payments for the Certificates of Participation debt issues will be paid in accordance with debt service schedules. • The restricted revenue received from state and county subventions will continue to be effectively administered. • Mail services will be provided daily by 3:00 p.m. • Central photocopy and facsimile machine services and supplies will be provided on a continuing basis with machines operable during working hours. • City letterhead will be available at all time for staff use. (1) rercent unange: "U3/u4 Adjusted tiuciget" column compared to "04/05 budget" column. "N/A" = Not Applicable. K14 01/02 02/03 03/04 Actual Actual Adjusted Budget 03/04 Projected Actual 04/05 Budget Percent Change (1) Personnel 0 0 0 0 0 N/A Operations & Maintenance 1,782,795 2,305,546 3,203,700 2,315,400 2,168,000 32.3% [Capital Outlay 0 0 0 0 0 N/A Total 1,782,795 2,305,546 3,203,700 2,315,400 2,168,000 32.3% (1) rercent unange: "U3/u4 Adjusted tiuciget" column compared to "04/05 budget" column. "N/A" = Not Applicable. K14 CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: FINANCE PROGRAM: NON -DEPARTMENTAL SERVICES OPERATIONS & MAINTENANCE 3020 Financial Services 4030 Printing and Photocopy Services 4035 Postage and Express Delivery 4440 Office Supplies 4445 Special Parts and Supplies 5025 Office Equipment Maintenance 7010 Interest Payments 7015 Principal Payments TOTAL OPERATIONS & MAINTENANCE TOTAL PROGRAM CODE VARIOUS FY 2001-02 FY 2002-03 FY 2003-04 FY 2003-04 FY 2004-05 ADOPTED/ ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET 2,647 4,030 8,400 8,000 8,400 6,451 4,187 6,300 6,300 6,300 21,718 24,214 25,200 21,100 25,200 1,469 486 2,000 2,000 2,000 4,740 4,422 6,000 5,500 6,000 295 295 400 300 400 1,035,475 1,477,912 1,445,900 1,225,200 1,039,700 710,000 790,000 1,709,500 1,047,000 1,080,000 1,782,795 2,305,546 3,203,700 2,315,400 2,168,000 1,782,795 2,305,546 3,203,700 2,315,400 2,168,000 FUNDING SOURCE: GENERAL FUND ($39,900) CHINO HILLS CAPITAL IMPROVEMENT CORPORATION FUND ($2,128,100) K15 Finance Program Purpose The purpose of the program is to provide services to the customers of the City's water utility. Primary Activities The primary activities of this program include utility billing, water connection turn on/turn off service, and delinquent payment notification services. Significant Changes from Prior Year • Purchase of encloded reader to automate the processing of utility payment stubs. Significant Items of Capital Outlay • Encoded Reader $20,000 Performance Measures • Timely and accurately bill customers for water, sewer, and trash services on a monthly basis in accordance with timely established billing cycles. • Turn on/turn off customer's water service within one day of the customer's request. • Notify customers with delinquent water bills in accordance with established bill due date cycles and in accordance with procedures established by state statutes. (1) Percent Change: "03/04 Adjusted Budget" column compared to "04/05 Budget" column. "N/A" = Not Applicable. K16 01/02 Actual 02/03 Actual 03/04 Adjusted Budget 03/04 Projected Actual 04/05 Budget Percent Change (1) Personnel 224,452 218,069 142,000 140,000 219,100 54.3% Operations & Maintenance 322,381 341,883 181,100 175,000 189,000 4.4% Capital Outlay 0 0 0 0 20,000 100% Total 546,833 559,952 323,100 315,000 428,100 32.5% (1) Percent Change: "03/04 Adjusted Budget" column compared to "04/05 Budget" column. "N/A" = Not Applicable. K16 CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: FINANCE PROGRAM: UTILITY CUSTOMER SERVICE PROGRAM CODE 1210 FY 2001-02 FY 2002-03 FY 2003-04 FY 2003-04 FY 2004-05 ADOPTED/ ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET PERSONNEL 1010 Regular Salaries 153,558 141,249 89,800 89,800 138,400 1015 Part-Time/Seasonal Wages 8,170 9,935 0 0 0 1020 Overtime Salaries 14,184 10,257 6,800 4,800 2,900 1540 Fringe Benefits 48,540 56,628 45,400 45,400 77,800 TOTAL PERSONNEL 224,452 218,069 142,000 140,000 219,100 OPERATIONS & MAINTENANCE 2030 Uniforms 999 761 0 0 0 3105 Temporary Employee Services 8,096 21,987 15,100 15,100 0 3115 Data Processing Services 15,100 12,700 5,600 5,600 25,200 3160 Water Meter Reading Services 114,226 127,578 0 0 0 3190 Contractual Services 58,700 38,442 33,900 33,900 38,100 4010 Legal Advertising 0 165 0 0 0 4030 Printing and Photocopy Services 16,579 19,723 18,700 17,900 19,100 4035 Postage and Express Delivery 86,906 91,085 100,200 96,000 101,300 4430 Small Equipment and Tools 444 385 3,800 3,800 500 4440 Office Supplies 335 419 1,800 1,800 3,800 5620 Vehicle Rental 20,300 27,400 0 0 0 5625 Equipment Rental 696 835 1,000 900 1,000 7610 Uncollectible Accounts 0 403 1,000 0 0 TOTAL OPERATIONS & MAINTENANCE 322,381 341,883 181,100 175,000 189,000 CAPITAL OUTLAY 8050 Office Furniture and Equipment 0 0 0 0 20,000 TOTAL CAPITAL OUTLAY 0 0 0 0 20,000 TOTAL 546,833 559,952 323,100 315,000 428,100 FUNDING SOURCE: WATER UTILITY FUND ($428,100) K17 CITY OF CHINO HILLS INC ORP ORATED 1 9 9 1 This page intentionally left blank. K18 m > z On rm m yn 0 Z rm PUBLIC FACILITIES (A(A AND OPERATIONS CITY OF CHINO HILLS INCORPORATED 1 9 9 1 City of Chino Hills Organization By Activity Full Time Positions By Activity Fiscal Year 2004/05 Public Facilities and Operations r N Water $15,214,600 51% Public Facilities and Operations Expenditures 2004/05 Administration $488,000 2% Equipment Maintenance Facilities Maintenance $1,200,500 $769,600 Street Maintenance Storm System Maintenance $1,166,100 $55,000 4% 0% :ape Maintenance 6,700 CITY OF CHINO HILLS ANNUALBUDGET PERSONNEL SUMMARY ACTIVITY: PUBLIC FACILITIES AND OPERATIONS FY 2003-04 FY 2004-05 ADOPTED/ ADJUSTED ADOPTED BUDGET BUDGET PROGRAM: ADMINISTRATION Public Facilities And Operations Director 1 1 Administrative Analyst II 1 1 Administrative Secretary 1 1 Senior Administrative Clerk 1 1 Sub -Total 4 4 PROGRAM: EQUIPMENT MAINTENANCE Senior Maintenance Worker Sub -Total PROGRAM: FACILITIES MAINTENANCE Facilities Maintenance Supervisor Maintenance Worker II Sub -Total PROGRAM: PARKS AND LANDSCAPE 1 1 2 2 3 3 Maintenance and Operations Manager 1 1 Parks And Open Space Supervisor 1 1 Senior Maintenance Worker 3 3 Landscape Inspector 1/11 0 2 Maintenance Worker II 4 4 Sub -Total g 11 PROGRAM: SANITATION MAINTENANCE Sanitation Supervisor 1 1 Senior Maintenance Worker 1 1 Maintenance Worker If 3 3 Sub -Total 5 5 L3 CITY OF CHINO HILLS ANNUAL BUDGET PERSONNEL SUMMARY ACTIVITY: PUBLIC FACILITIES AND OPERATIONS FY 2003-04 FY 2004-05 ADOPTED/ ADJUSTED ADOPTED BUDGET BUDGET PROGRAM: STREET MAINTENANCE Street Maintenance Supervisor 1 1 Senior Maintenance Worker 1 1 Maintenance Worker II 4 4 Sub -Total 6 6 PROGRAM: WATER Water and Sewer Manager 1 1 Water Distribution Supervisor 1 1 Water Production Supervisor 1 1 Customer Service Supervisor 1 1 Senior Maintenance Worker 3 3 Water Quality Technician 1 1 Utility Conservation Specialist 1 1 Customer Service Representative 1 1 Maintenance Worker II 7 8 Meter Readers 0 2 Sub -Total TOTAL L 4 17 20 45 50 CITY OF CHINO HILLS BUDGET SUMMARY PUBLIC FACILITIES AND OPERATIONS Personnel Services Operations and Maintenance Capital Outlay TOTAL PUBLIC FACILITIES AND FY 2001-02 FY 2002-03 FY 2003-04 FY 2003-04 FY 2004-05 ADOPTED/ ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET 2,370,824 2,822,348 3,234,400 3,131,400 3,577,500 24,175,842 24,621,096 28,599,600 28,326,600 25,253,600 561,835 723,080 1,683,200 1,690,300 1,055,200 OPERATIONS BUDGET 27,108,501 28,166,524 33,517,200 33,148,300 29,886,300 PROGRAM Administration 525,102 520,499 504,600 491,500 488,000 Equipment Maintenance 747,182 695,925 1,464,700 1,465,600 1,200,500 Facilities Maintenance 730,245 747,106 1,016,400 978,600 769,600 Parks and Landscape 6,530,626 6,775,059 7,061,300 7,008,100 6,966,700 Sanitation Maintenance 3,654,181 4,006,641 4,278,400 4,231,600 4,025,800 Storm System Maintenance 55,226 172,072 44,600 48,000 55,000 Street Maintenance 948,319 1,205,468 1,203,300 1,192,200 1,166,100 Water 13,917,620 14,043,754 17,943,900 17,732,700 15,214,600 TOTAL PUBLIC FACILITIES AND OPERATIONS 27,108,501 28,166,524 33,517,200 33,148,300 29,886,300 L5 Public Facilities and Operations Program Purpose The purpose of the Administration Division is to provide coordination and support to the department divisions. Administration establishes organizational goals, provides technical and management support, and coordinates and monitors budgets for the largest department in the City, both in operations and resources. This Program coordinates the Customer Service Order program and supports the Public Works Commission and the Trails subcommittee. Primary Activities The primary activities of the Administration Division include coordination of the Customer Service program, preparation of agenda items for the City Council and Public Works Commission, coordination and implementation of the annual budget; oversight of departmental purchasing; coordination of data processing; personnel and training management; office equipment and supplies; preparation of departmental policies and procedures; departmental records and data management; and general oversight of all the divisions within the Public Facilities and Operations Department. The cost of this function is allocated over the divisions in the Public Facilities and Operations. The General Fund supports less than 5% of the total costs of this operation. Significant Changes from Prior Year • One full-time Secretarial position was reduced to a part-time position. Significant Items of Capital Outlay None Performance Measures Analyze database needs and convert customer service system and financial information to database format. (1) Percent Change: "03/04 Adjusted Budget" column compared to "04/05 Budget' column. "N/A" = Not Applicable. L 6 01/02 Actual 02/03 Actual 03/04 Adjusted Budget 03/04 Projected Actual 04/05 Budget Percent Change (1) Personnel 441,448 445,153 415,100 396,000 414,000 0.3% Operations & Maintenance 73,367 57,900 79,400 85,400 74,000 6.8% [Capital Outla 10,287 17,446 10,100 10,100 0100.0% Total 525,102 520,499 504,600 491,500 488,000 3.3% (1) Percent Change: "03/04 Adjusted Budget" column compared to "04/05 Budget' column. "N/A" = Not Applicable. L 6 CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: PUBLIC FACILITIES AND OPERATIONS PROGRAM: ADMINISTRATION PERSONNEL 1010 Regular Salaries 1015 PartTime 1020 Overtime Salaries 1540 Fringe Benefits TOTALPERSONNEL OPERATIONS & MAINTENANCE 2010 Memberships and Certifications 2015 Conferences, Meetings, and Training 2020 Auto Mileage 2030 Uniforms 3090 Professional Services 3105 Temporary Employee Services 3115 Data Processing Services 3140 Refuse 4010 Legal Advertising 4030 Printing and Photocopy Services 4035 Postage and Express Delivery 4430 Small Equipment and Tools 4440 Office Supplies 4450 Reference Materials and Services 5025 Office Equipment Maintenance 5620 Vehicle Rental 5625 Equipment Rental 6035 Telephone TOTAL OPERATIONS & MAINTENANCE CAPITAL OUTLAY 8050 Furniture and Equipment TOTAL CAPITAL OUTLAY TOTAL FUNDING SOURCE: GENERAL FUND ($488,000) PROGRAM CODE 8001 FY 2001-02 FY 2002-03 FY 2003-04 FY 2003-04 FY 2004-05 ADOPTED/ ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET 322,295 318,153 274,300 265,500 252,300 5,237 8,343 20,700 13,400 27,500 2,417 1,542 3,000 2,900 2,900 111,499 117,115 117,100 114,200 131,300 441,448 445,153 415,100 396,000 414,000 261 266 0 0 0 3,066 1,739 2,300 2,300 1,500 110 36 100 100 100 230 230 0 0 0 0 0 3,200 3,200 0 0 0 0 6,500 0 11,100 18,100 29,500 29,500 21,800 0 3,689 3,900 3,900 3,900 377 335 300 300 300 12,761 828 5,800 5,300 2,500 3,574 233 500 400 400 686 359 700 700 600 11,706 12,294 13,500 13,500 13,500 287 260 500 500 500 745 443 600 600 600 13,800 3,600 2,900 2,900 11,500 13,366 14,102 14,200 14,000 14,100 1,298 1,386 1,400 1,700 2,700 73,367 57,900 79,400 85,400 74,000 10,287 17,446 10,100 10,100 0 10,287 17,446 10,100 10,100 0 525,102 520,499 504,600 491,500 488,000 L7 • I I 1 • Equipment Maintenance Program Purpose The Equipment Maintenance Program provides for and coordinates the maintenance and repairs of the City's vehicles, and equipment. The Vehicle Maintenance function is funded by rental charges to each of the City's vehicles. These revenues provide for vehicle replacement, maintenance, fuel, insurance, operational costs, and overhead. Primary Activities The Vehicle Maintenance is responsible for the repair and replacement of the City's 93 vehicles and 38 pieces of maintenance equipment. City vehicles are maintained through the use of City Staff and several contracts coordinated by City staff. This function is also responsible for the development of the vehicle replacement schedule, new vehicle specifications and the sale of surplus equipment. Significant Changes from Prior Year • The division will maintain two timed -filled compressed natural gas (CNG) fuel stations at Civic Center and City Yard. Significant Items of Capital Outlay • Backhoe/Skip Loader $ 58,600 (An additional $34,400 is funded by the Water Utility 03/04 Adjusted Budget 03/04 Projected Actual Fund) • Heavy Duty Service Truck $ 74,100 (An additional $25,900 is funded by the Water Utility 81,205 95,600 Fund) • Graffiti Truck $ 30,000 • CNG Brush Truck $ 125,000 • Service Truck $ 30,000 • CNG Arial Lift Truck $ 70,000 • Sedan $ 21,000 • 4 Wheel Drive $ 30,000 Performance Measures • Improve the vehicle specification development and procurement process to accelerate the new vehicle purchase process by the end of the first quarter. • Implement the surplus vehicle process to dispose of replaced vehicles more efficiently by the end of the second quarter. (i) rercent unange: "UM4 Adjusted t3udget" column compared to "04/05 budget" column. "N/A" = Not Applicable. L 8 01/02 Actual 02/03 Actual 03/04 Adjusted Budget 03/04 Projected Actual 04/05 Budget Percent Change (1) Personnel 74,042 81,205 95,600 95,600 101,000 5.6% Operations & Maintenance 377,257 417,032 518,900 519,800 660,800 27.3% Capital Outla 295,883 197,688 850,200 850,200 1 438,70048.4% Total 747,182 695,925 1,464,700 1,465,600 1,200,500 18.0% (i) rercent unange: "UM4 Adjusted t3udget" column compared to "04/05 budget" column. "N/A" = Not Applicable. L 8 CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: PUBLIC FACILITIES AND OPERATIONS PROGRAM CODE PROGRAM: EQUIPMENT MAINTENANCE 8200 FY 2001-02 FY 2002-03 FY 2003-04 FY 2003-04 FY 2004-05 ADOPTED/ ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET PERSONNEL 1010 Regular Salaries 54,749 58,449 67,100 67,100 65,200 1020 Overtime Salaries 427 319 300 300 300 1540 Fringe Benefits 18,866 22,437 28,200 28,200 35,500 TOTAL PERSONNEL 74,042 81,205 95,600 95,600 101,000 OPERATIONS & MAINTENANCE 2015 Conferences, Meetings, and Training 0 0 200 0 1,000 2030 Uniforms 299 288 300 300 1,100 3189 Communications Equipment 0 800 0 0 0 3190 Contractual Services 858 877 600 900 900 4120 Vehicle Insurance 23,900 13,100 18,500 18,500 0 4310 Fuel 49,520 66,552 80,100 80,100 91,100 4315 Automotive Parts and Supplies 2,078 5,476 5,200 5,200 5,300 4410 Chemical Supplies 813 1,063 1,100 1,100 1,400 4430 Small Equipment and Tools 1,168 1,717 1,500 2,000 4,000 4445 Special Parts and Supplies 1,379 2,491 0 300 0 5035 Vehicle Maintenance 149,744 137,160 158,600 158,600 144,300 5620 Vehicle Rental 0 0 8,300 8,300 13,300 6035 Telephone 0 0 0 0 1,100 7110 Depreciation Expense 138,903 173,798 227,600 227,600 372,400 7225 Departmental Overhead 7,600 9,000 15,800 15,800 23,800 7415 Special Departmental Expense 995 4,710 1,100 1,100 1,100 TOTAL OPERATIONS & MAINTENANCE 377,257 417,032 518,900 519,800 660,800 CAPITAL OUTLAY 8060 Vehicles and Equipment 295,883 197,688 850,200 850,200 438,700 TOTAL CAPITAL OUTLAY 295,883 197,688 850,200 850,200 438,700 TOTAL 747,182 695,925 1,464,700 1,465,600 1,200,500 FUNDING SOURCE: EQUIPMENT MAINTENANCE FUND ($1,112,500) AIR QUALITY IMPROVEMENT FUND ($88,000) L9 Facilities Maintenance Program Purpose The Facilities Program provides for and coordinates the maintenance and repairs of the City's buildings. These responsibilities include buildings used for City Business, Recreational Activities, the Community Library, Fire Headquarters, and Sheriff Department and public restrooms within City Parks. The Facilities Maintenance staff is also responsible for shipping, receiving and warehousing services for the City and special projects. Primary Activities The Facilities Maintenance is responsible for the repair and maintenance of the City's buildings including the Civic Center/Library complex, Public Facilities and Operations Yard, Mystic Canyon Community Center, Sleepy Hollow Community Center, McCoy Equestrian Center, Grand Avenue Park, maintenance for a portion of the Chino Hills Sheriff's Station, and the Chino Valley Independent Fire District's administrative building. The buildings maintained are in excess of 92,000 square feet. The Facilities Maintenance Program provides set up for meetings at City Hall, assists in records storage and retrieval, and provides various services as needed to operate City-wide functions. This program also provides for the maintenance of the City's 13 park restrooms. Significant Changes from Prior Year None Significant Items of Capital Outlay None Performance Measures Develop system to capture maintenance costs per facility by the end of the third quarter. Establish and implement a facility preventative maintenance schedule by the end of the fourth quarter. (1) Percent Change: "03/04 Adjusted Budget" column compared to "04/05 Budget" column. "N/A" = Not Applicable. L10 01/02 Actual 02/03 Actual 03/04 Adjusted Budget 03/04 Projected Actual 04/05 Budget Percent Change 1 Personnel 174,688 194,798 200,900 195,900 206,900 3.0% Operations & Maintenance 530,088 522,328 621,200 581,300 562,700 9.4% Capital Outlay 25,469 29,980 194,300 201,400 0 100% Total 1 730,245 1 747,106t 1,016,400 978,600 769,600 24.3% (1) Percent Change: "03/04 Adjusted Budget" column compared to "04/05 Budget" column. "N/A" = Not Applicable. L10 CITY OF CHINO HILLS ANNUALBUDGET ACTIVITY: PUBLIC FACILITIES AND OPERATIONS PROGRAM: FACILITIES MAINTENANCE PERSONNEL 1010 Regular Salaries 1020 Overtime Salaries 1540 Fringe Benefits TOTALPERSONNEL OPERATIONS & MAINTENANCE 2010 Memberships and Certifications 2015 Conferences, Meetings, and Training 2020 Auto Mileage 2030 Uniforms 3140 Refuse Contract 3189 Communications Equipment 3190 Contractual Services 4430 Small Equipment and Tools 4445 Special Parts and Supplies 4450 Reference Materials and Services 5010 Parks and Landscape Maintenance 5012 Tree Trimming 5020 Building and Structure Maintenance 5021 Custodial Services 5040 Communications Equipment Maintenance 5045 Graffiti Removal Services 5235 Distribution Plant Maintenance 5490 Other Structural Repair and Maintenance 5610 Facilities Rental 5620 Vehicle Rental 6010 Water and Sewer 6015 Electricity 6030 Gas 6035 Telephone 7225 Departmental Overhead 7415 Special Departmental Expense TOTAL OPERATIONS & MAINTENANCE PROGRAM CODE 2510 FY 2001-02 FY 2002-03 FY 2003-04 FY 2003-04 FY 2004-05 ADOPTED/ ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET 123,227 131,399 132,500 132,500 128,300 3,926 2,643 5,300 4,200 3,100 47,535 60,756 63,100 59,200 75,500 174,688 194,798 200,900 195,900 206,900 64 64 0 0 0 623 157 1,000 1,000 0 0 134 0 0 0 2,382 3,310 2,700 2,700 2,900 1,720 0 0 0 0 23,400 7,958 10,300 8,500 3,700 17,348 9,837 16,500 16,500 13,300 4,046 7,166 7,000 7,000 8,000 36,356 39,685 50,000 35,000 35,000 384 297 300 300 300 24,556 30,027 48,600 47,300 48,900 0 1,000 1,000 1,000 1,000 34,467 33,834 29,900 32,400 29,900 57,242 70,636 82,300 88,500 113,400 6,531 3,500 2,000 2,000 500 998 921 1,100 1,100 400 0 111 200 200 200 1,018 74 2,500 0 0 3,933 0 0 0 0 40,852 43,600 50,700 50,700 30,400 3,906 4,294 4,800 4,600 4,600 94,174 100,577 125,200 108,200 112,200 4,069 3,823 5,000 4,200 4,200 158,190 146,155 163,200 152,000 139,000 12,300 13,500 15,700 15,700 12,400 1,529 1,668 1,200 2,400 2,400 530,088 522,328 621,200 581,300 562,700 L11 ICITY OF CHINO HILLS I I N C O R P O R A T E D 1 9 9 1 This page intentionally left blank. L12 CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: PUBLIC FACILITIES AND OPERATIONS PROGRAM CODE PROGRAM: FACILITIES MAINTENANCE 2510 FY 2001-02 FY 2002-03 FY 2003-04 FY 2003-04 FY 2004-05 ADOPTED/ ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET CAPITAL OUTLAY 8030 Buildings 13,923 15,225 20,000 20,000 0 8040 Improvements Other Than Buildings 0 14,755 174,300 181,400 0 8050 Office Furniture and Equipment 11,546 0 0 0 0 TOTAL CAPITAL OUTLAY 25,469 29,980 194,300 201,400 0 TOTAL 730,245 747,106 1,016,400 978,600 769,600 FUNDING SOURCE: GENERAL FUND ($769,600) L13 ' M •• • • 13 . • Parks and Landscape Maintenance Program Purpose The Parks and Landscape Program provides for the maintenance of 39 City parks, more than 673 acres of public landscaping, and 3,000 acres of public open space. The maintenance program provides safe, attractive settings for public recreational activities. These facilities improve the quality of life for the residents of the community. This Program provides weed abatement in public open space, lake maintenance, rodent control, and urban forestry management. Primary Activities Activities within this program include maintaining City parks, medians, common areas and slopes. The City's Parks and Landscape Division staff responds to customer complaints, requests, after- hours emergencies, and manages the landscape maintenance contracts. Additional maintenance responsibilities include: weed abatement, tree maintenance, irrigation testing, water management, vandalism repair, trail maintenance, litter removal from public parks, landscape and open space. This division provides emergency response for hazards and safety issues. This Program also coordinates the acceptance of additional landscape areas into the City's maintenance program. Significant Changes from Prior Year The Parks and Landscape Division will be using in-house staff to administer the landscape contracts and track irrigation water usage previously completed by consultants. The Division will add two Landscape Inspector 1/11 positions to manage the contracts. Additional areas of responsibility in the Parks and Landscape Division include: Fairfield Neighborhood Park Grand Avenue City Entrance Project Significant Items of Capital Outlay • Two Ford Ranger Pickup Trucks $ 35,000 Performance Measures • Complete radio read meter installation of highest use meters in landscaped areas to improve water consumption tracking by the end of the fourth quarter. • Expand central irrigation system to further reduce city landscape water consumption. Complete the expansion by end of the third quarter. • Implement a trail signage plan approved by the Parks and Recreation Commission by the end of the second quarter. • Rehabilitate and increase current trail network utilizing grant monies as they become available. L14 Public Facilities • • • erations Parks and Landscape Maintenance (continued) 01/02 02/03 Actual Actual 03/04 Adjusted Budget 03/04 Projected Actual 04/05 Budget Percent Change (1) Personnel 425,204 533,794 573,300 573,300 722,600 26.0% Operations & Maintenance 6,077,306 6,233,183 6,488,000 6,434,800 6,209,100 4.3% Capital Outla28,116 8,082 0 0 35,000 100% Total 6,530,626 6,775,059 7,061,300 1 7,008,100 6,966,700 1.3% (1) Percent Change: "03/04 Adjusted Budget' column compared to "04/05 Budget' column. "N/A" = Not Applicable. L15 CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: PUBLIC FACILITIES AND OPERATIONS Memberships and Certifications 724 PROGRAM CODE PROGRAM: PARKS AND LANDSCAPE MAINTENANCE 800 800 8400 Conferences, Meetings, and Training FY 2001-02 FY 2002-03 FY 2003-04 FY 2003-04 FY 2004-05 2020 Auto Mileage 0 ADOPTED/ 100 100 100 2030 Uniforms ADJUSTED PROJECTED ADOPTED 7,500 ACTUAL ACTUAL BUDGET ACTUAL BUDGET PERSONNEL 1,100 0 3020 Financial Services 15,283 1010 Regular Salaries 298,400 353,712 375,300 375,300 451,600 1015 Part-Time/Seasonal Wages 3,232 0 0 0 0 1020 Overtime Salaries 8,331 13,563 9,300 9,300 10,900 1540 Fringe Benefits 115,241 166,519 188,700 188,700 260,100 TOTAL PERSONNEL 425,204 533,794 573,300 573,300 722,600 OPERATIONS & MAINTENANCE 2010 Memberships and Certifications 724 639 800 800 800 2015 Conferences, Meetings, and Training 4,267 4,947 4,800 4,800 4,800 2020 Auto Mileage 0 0 100 100 100 2030 Uniforms 5,542 6,950 7,500 7,500 8,900 3010 Legal Services 0 0 0 1,100 0 3020 Financial Services 15,283 16,073 17,200 17,200 18,200 3090 Professional Services 20,109 10,830 24,500 17,000 11,500 3115 Data Processing Services 6,700 4,200 9,000 9,000 10,300 3189 Communication System Services 0 10,400 5,800 5,800 0 3190 Contractual Services 400,163 357,601 350,000 350,000 93,400 4245 Traffic Signs 387 0 16,500 16,500 6,500 4410 Chemical Supplies 429 874 500 500 500 4430 Small Equipment and Tools 12,263 13,269 8,000 8,000 6,000 4445 Special Parts and Supplies 42,485 68,791 57,700 57,700 54,100 4450 Reference Materials and Services 320 87 500 300 300 5010 Parks and Landscape 1,769,723 1,872,132 2,153,600 2,115,100 2,157,200 5012 Tree Maintenance 346,257 283,664 235,000 235,000 235,000 5020 Building and Structure Maintenance 9,780 9,159 8,000 10,000 10,000 5021 Custodial Services 28,142 26,869 37,200 32,800 38,900 5045 Graffiti Removal Services 5,469 5,248 3,600 3,600 3,800 5235 Distribution Plant Maintenance 9,708 2,559 8,300 8,300 7,300 5490 Other Structural Repair and Maintenance 85,443 40,013 49,000 49,000 44,600 5590 Equipment Maintenance 3,997 4,974 3,500 3,500 5,500 5610 Facilities Rental 11,030 0 12,000 14,400 7,600 5620 Vehicle Rental 83,300 106,300 139,200 139,200 134,000 5625 Equipment Rental 784 1,729 3,000 3,000 3,000 6010 Water 962,440 1,056,305 1,127,300 1,127,000 1,065,700 6015 Electricity 105,852 111,299 136,500 125,100 128,100 6020 Street Light Power 404,771 408,360 403,900 409,200 409,200 6035 Telephone 6,053 10,496 13,800 12,100 17,200 7015 Principal Payments 50,900 66,219 0 0 0 7046 Taxes and Assessments 3,685 35,796 36,300 36,300 29,000 7220 Administrative Overhead 325,100 327,400 370,900 370,900 370,900 7225 Departmental Overhead 1,356,200 1,370,000 1,244,000 1,244,000 1,326,700 TOTAL OPERATIONS & MAINTENANCE 6,077,306 6,233,183 6,488,000 6,434,800 6,209,100 L16 CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: PUBLIC FACILITIES AND OPERATIONS PROGRAM: PARKS AND LANDSCAPE MAINTENANCE CAPITAL OUTLAY 8040 Improvements Other Than Building 8050 Office Furniture and Equipment 8060 Vehicles and Equipment TOTAL CAPITAL OUTLAY TOTAL PROGRAM CODE 8400 FY 2001-02 FY 2002-03 FY 2003-04 FY 2003-04 FY 2004-05 ADOPTED/ ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET 0 8,082 0 0 0 13,635 0 0 0 0 14,481 0 0 0 35,000 28,116 8,082 0 0 35,000 6,530,626 6,775,059 7,061,300 7,008,100 6,966,700 FUNDING SOURCE: GENERAL FUND ($559,000) LANDSCAPING AND LIGHTING DISTRICT FUNDS ($6,407,700) L17 11 ' • • • • - • Sanitation Maintenance Program Purpose The Sanitation Division maintains reliability of the entire sewerage system in a state that assures conveyance of all wastewater generated within the City limits to a treatment facility for further processing. Primary Activities The Sanitation Division's primary task is preventative maintenance of the sewer system, including lift stations, sewer mains, and all appurtenances. Other duties include responding to customer complaints, minor repairs and maintenance to sewer facilities, and graffiti removal at City owned sewer facilities. Significant Changes from Prior Year • Capacity Management Operations and Maintenance (CMOM) regulations will require increased maintenance standards. Significant Items of Capital Outlay • Muffin Monster - Pomona Rincon $14,700 Performance Measures • Clean 100 miles of sewer line. • Conduct pump efficiency testing and prepare recommendation at Pomona Rincon Lift Station. (1) Percent Lhange: "03/04 Adjusted Budget' column compared to "04/05 Budget" column. "N/A" = Not Applicable. L18 01/02 Actual 02/03 Actual 03/04 Adjusted Budget 03/04 Projected Actual 04/05 Budget Percent Change (1) Personnel 232,454 308,255 334,900 334,900 361,000 7.8% Operations & Maintenance 3,392,248 3,690,386 3,905,000 3,858,200 3,650,100 6.5% Capital Outlay 29,479 8,000 38,500 38,500 .14,700 61.8% Total 3,654,181 4,006,641 4,278,400 4,231,600 4,025,800 5.9% (1) Percent Lhange: "03/04 Adjusted Budget' column compared to "04/05 Budget" column. "N/A" = Not Applicable. L18 CITY OF CHINO HILLS ANNUALBUDGET ACTIVITY: PUBLIC FACILITIES AND OPERATIONS PROGRAM CODE PROGRAM: SANITATION MAINTENANCE 8120 FY 2001-02 FY 2002-03 FY 2003-04 FY 2003-04 FY 2004-05 ADOPTED/ ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET PERSONNEL 1010 Regular Salaries 160,711 212,031 224,300 224,300 226,100 1020 Overtime Salaries 2,896 4,999 4,500 4,500 4,700 1540 Fringe Benefits 68,847 91,225 106,100 106,100 130,200 TOTAL PERSONNEL 232,454 308,255 334,900 334,900 361,000 OPERATIONS & MAINTENANCE 2010 Memberships and Certifications 231 563 600 400 600 2015 Conferences, Meetings, and Training 310 1,899 1,800 1,800 1,800 2020 Auto Mileage 0 20 200 200 200 2030 Uniforms 3,030 3,168 4,200 4,200 4,300 3010 Legal Services 0 0 500 0 500 3020 Financial Services 2,419 2,600 2,800 2,800 2,700 3030 Development Professional Services 10,773 0 0 0 0 3090 Professional Services 1,953 0 30,000 30,000 5,000 3115 Data Processing Services 4,800 1,600 1,900 1,900 1,700 3165 Sewer Treatment Services 2,001,241 2,041,341 2,059,600 2,059,600 2,084,500 3189 Communication System Services 0 2,700 3,200 3,200 0 3190 Contractual Services 64,647 215,719 298,200 298,200 14,800 4245 Traffic Signs 424 0 1,000 1,000 1,000 4310 Fuel 0 0 200 100 100 4410 Chemical Supplies 33,956 41,837 79,800 35,000 41,600 4430 Small Equipment and Tools 1,470 2,506 3,000 3,000 3,000 4445 Special Parts and Supplies 4,743 7,956 7,000 7,000 8,000 4450 Reference Materials and Services 102 0 0 0 0 5020 Building and Structure Maintenance 1,127 2,193 2,000 2,000 2,000 5040 Communications Equipment Maintenance 0 2,986 3,000 3,000 1,000 5045 Graffiti Removal Services 100 96 100 100 200 5110 Street Repair and Maintenance 0 0 5,000 5,000 5,000 5310 Sanitary Sewer Line Maintenance 1,012 11,211 30,000 30,000 25,000 5490 Other Structural Repair and Maintenance 1,338 5,550 3,500 3,500 3,000 5590 Equipment Maintenance 5,928 27,400 14,500 14,500 12,000 5620 Vehicle Rental 73,000 73,400 78,100 78,100 112,900 6010 Water 996 1,054 1,100 1,100 1,100 6015 Electricity 15,456 15,592 23,200 17,100 17,100 6035 Telephone 0 0 0 0 3,200 7015 Principal Payment 13,612 17,707 0 0 0 7110 Depreciation Expense 914,818 937,231 935,600 935,600 942,100 7120 Amortization Expense 0 4,864 0 4,900 4,900 7220 Administrative Overhead 160,600 190,400 234,400 234,400 282,200 7225 Departmental Overhead 70,100 75,600 73,500 73,500 61,600 7610 Uncollectible Accounts 4,062 3,193 7,000 7,000 7,000 TOTAL OPERATIONS & MAINTENANCE 3,392,248 3,690,386 3,905,000 3,858,200 3,650,100 L19 CITY OF CHINO HILLS I N C O R P O R A T E D 1 9 9 1 This page intentionally left blank. L 20 CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: PUBLIC FACILITIES AND OPERATIONS PROGRAM CODE PROGRAM: SANITATION MAINTENANCE 8120 FY 2001-02 FY 2002-03 FY 2003-04 FY 2003-04 FY 2004-05 ADOPTED/ ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET CAPITAL OUTLAY 8060 Vehicles and Equipment 29,479 8,000 38,500 38,500 14,700 TOTAL CAPITAL OUTLAY 29,479 8,000 38,500 38,500 14,700 TOTAL 3,654,181 4,006,641 4,278,400 4,231,600 4,025,800 FUNDING SOURCE: SEWER UTILITY FUND ($4,025,800) L21 Storm System Maintenance Program Purpose The purpose of the Storm Channel Maintenance Program is to ensure that all storm drain facilities and storm channels are maintained properly and provide the City with the means to comply with the National Pollutant Discharge Elimination System (NPDES) provisions of the Federal Clean Water Act of 1972. Primary Activities The Storm Channel Maintenance Program maintains and cleans the storm drainage facilities, including catch basins, storm drains, culverts, storm drainage pipes, storm channels, and retention and detention basins within the City. Scheduled maintenance is required in order to comply with Federal regulations. Significant Changes from Prior Year • Increased NPDES regulations demand enhanced storm system maintenance programs. • This division is now 50% funded by Gas Tax with the remaining support from General Fund. Significant Items of Capital Outlay • One Service truck $17,500 Performance Measures • Clean, label, and inspect entire catch basin system (1,621) throughout the City by June 30, 2005, as required by NPDES regulations. • Acquire Fish and Game permit to allow the City to maintain inlets, outlets, and other areas of the Storm Drain System. (1) Percent Change: "03/04 Adjusted Budget" column compared to "04/05 Budget' column. "N/A" = Not Applicable. L 22 01/02 Actual 02/03 Actual 03/04 Adjusted Budget 03/04 Projected Actual 04/05 Budget Percent Change (1) Personnel 0 0 0 0 0 N/A Operations & Maintenance 55,226 172,072 1 44,600 48,000 37,500 15.9% Capital Outlay 0 0 0 0 17,500 100% Total 55,226 172,072 44,600 48,000 55,000 23.3% (1) Percent Change: "03/04 Adjusted Budget" column compared to "04/05 Budget' column. "N/A" = Not Applicable. L 22 CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: PUBLIC FACILITIES AND OPERATIONS PROGRAM CODE PROGRAM: STORM SYSTEM MAINTENANCE 8121 OPERATIONS & MAINTENANCE 2015 Conferences, Meetings, and Training 2020 Auto Mileage 2030 Uniform 3190 Contractual Services 4430 Small Equipment and Tools 4445 Special Parts and Supplies 5045 Graffiti Removal Services 5490 Other Structure Repair and Maintenance 5625 Equipment Rental 6035 Telephone 7225 Departmental Overhead 7415 Special Departmental Expense 7985 NPDES TOTAL OPERATIONS & MAINTENANCE CAPITAL OUTLAY 8060 Vehicles and Equipment TOTAL CAPITAL OUTLAY FY 2001-02 FY 2002-03 FY 2003-04 FY 2003-04 FY 2004-05 ADOPTED/ ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET 0 0 200 0 0 0 0 100 0 0 0 0 0 0 900 5,300 8,711 26,400 26,400 18,900 47 0 100 0 0 2,500 397 3,500 3,500 3,500 308 -308 500 500 800 5,193 117,822 3,800 3,800 1,000 378 0 300 300 0 0 0 0 0 600 800 1,000 1,800 1,800 300 0 0 400 400 200 40,700 44,450 7,500 11,300 11,300 55,226 172,072 44,600 48,000 37,500 0 0 0 0 17,500 0 0 0 0 17,500 TOTAL 55,226 172,072 44,600 48,000 55,000 FUNDING SOURCE: GENERAL FUND ($27,400), GAS TAX FUND ($27,600) L 23 Public Facilities and Operations Program Purpose The Street Maintenance Program provides maintenance of public improvements located in the right- of-way. This includes providing safe clean roads, sidewalks, curbs and gutters. The maintenance and repair of traffic control devices is a part of this program. The division provides preventive maintenance including street sweeping and repairs for approximately 200 lane miles of public streets through a combination of City work force and contract services. The management of approximately 3,800 street trees, not within the lighting and landscape districts, is also a part of this program. The Street Maintenance Division coordinates the pavement management program along with the Capital Improvement Program team and provides the necessary field activities to identify and replace any unsafe curb, gutter, or sidewalk throughout the City. Primary Activities Through a combination of City staff and contractors, the Street Maintenance Division repairs street failures such as potholes, trench failures, cracks, water repair patches and general pavement failure. Curb, gutter and sidewalk maintenance are also conducted using City personnel. Tree trimming, street striping, traffic signal repair and maintenance, installation of traffic engineering requests, weed abatement of non -landscaped areas along roadways and street sweeping are achieved through contractual services and part-time street sweeping ticketing staff. The City's Street Maintenance crew performs sign installations, traffic control in support of emergencies, hazardous material spill response, and continues to increase the amount of concrete replacement and street repairs performed by staff. The Division is also responsible for cleaning debris and removing graffiti from public right-of-way. Significant Changes from Prior Year • Maintain an additional three miles of roadway and associated sidewalks. • Implement the Street Sweeping Enforcement Program. • The Streets Maintenance portion is now funded by Gas Tax. Significant Items of Capital Outlay None Performance Measures • Repair or replace 3,000 square feet of defective sidewalk utilizing City staff by fiscal year end. • Repair 10,000 square feet of asphalt utilizing City staff by fiscal year end. (1) Percent Change: "03/04 Adjusted Budget" column compared to "04/05 Budget" column. "N/A" = Not Applicable. L 24 01/02 Actual 02/03 Actual 03/04 03/04 Adjusted Projected Budget Actual 04/05 Budget Percent Change (1) Personnel 328,307 380,090 429,100 413,700 460,200 7.2% Operations & Maintenance 576,993 645,408 753,400 757,700 705,900 6.3% [Capital Outlay 43,019 179,970 20,800 20,800 0 100% Total 1 948,319 1,205,468 1,203,300 1,192,200 1,166,100 3.1 (1) Percent Change: "03/04 Adjusted Budget" column compared to "04/05 Budget" column. "N/A" = Not Applicable. L 24 CITY OF CHINO HILLS ANNUALBUDGET ACTIVITY: PUBLIC FACILITIES AND OPERATIONS PROGRAM CODE PROGRAM: STREET MAINTENANCE 8300 FY 2001-02 FY 2002-03 FY 2003-04 FY 2003-04 FY 2004-05 ADOPTED/ ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET PERSONNEL 1010 Regular Salaries 233,711 263,843 277,800 276,900 273,200 1015 Part Time Salaries 0 0 25,000 10,500 25,000 1020 Overtime Salaries 5,220 10,836 5,500 5,500 6,000 1540 Fringe Benefits 89,376 105,411 120,800 120,800 156,000 TOTAL PERSONNEL 328,307 380,090 429,100 413,700 460,200 OPERATIONS & MAINTENANCE 2010 Memberships and Certifications 402 295 500 400 400 2015 Conferences, Meetings, and Training 2,339 2,778 1,500 1,300 0 2020 Auto Mileage 157 0 100 100 100 2030 Uniforms 3,972 4,131 5,700 5,500 5,700 3020 Financial Services 12,995 14,443 14,400 14,400 15,400 3090 Professional Services 40,305 5,220 5,000 0 0 3140 Refuse Contract 262 0 0 1,500 1,000 3190 Contractual Services 23,756 26,378 35,300 33,800 26,000 4245 Traffic Signs 22,681 20,640 21,000 26,000 26,000 4430 Small Equipment and Tools 7,268 3,056 3,000 3,000 3,000 4445 Special Parts and Supplies 19,546 15,898 13,000 16,000 14,500 4450 Reference Material 123 694 700 300 300 5012 Tree Maintenance 41,110 53,849 46,300 46,300 51,000 5045 Graffiti Removal Services 2,477 2,500 1,500 1,500 1,600 5110 Street Repair and Maintenance 2,485 7,220 49,900 61,900 10,000 5111 Street Sweeping 123,327 186,924 194,900 191,800 197,300 5112 Pavement Striping 7,381 4,030 5,000 4,000 4,000 5115 Traffic Signal Maintenance 50,920 54,885 65,000 65,000 62,500 5590 Equipment Maintenance 871 1,681 1,000 1,000 1,000 5620 Vehicle Rental 35,000 62,000 105,500 105,500 96,300 5625 Equipment Rental 2,406 875 3,000 3,000 1,000 6015 Electricity 36,472 36,180 36,500 34,400 36,800 6020 Street Light Power 115,689 118,961 117,000 113,400 117,100 6035 Telephone 349 470 500 500 8,200 7220 Administrative Overhead 4,400 4,000 9,300 9,300 9,700 7225 Departmental Overhead 20,300 18,300 17,800 17,800 17,000 TOTAL OPERATIONS & MAINTENANCE 576,993 645,408 753,400 757,700 705,900 L 25 ICITY OF CHINO HILLS I I N C O R P O R A T E D 1 9 9 1 This page intentionally left blank. L 26 CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: PUBLIC FACILITIES AND OPERATIONS PROGRAM CODE PROGRAM: STREET MAINTENANCE 8300 FY 2001-02 FY 2002-03 FY 2003-04 FY 2003-04 FY 2004-05 ADOPTED/ ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET CAPITAL OUTLAY 8015 Land Improvements 24,995 0 0 0 0 8050 Office Furniture and Equipment 4,500 0 0 0 0 8060 Vehicle and Equipment 13,524 179,970 20,800 20,800 0 TOTAL CAPITAL OUTLAY 43,019 179,970 20,800 20,800 0 TOTAL 948,319 1,205,468 1,203,300 1,192,200 1,166,100 FUNDING SOURCE: GAS TAX FUND ($890,200) STREET SWEEPING ASSESSMENTS ($275,500) SLEEPY HOLLOW ASSESSMENTS ($400) L 27 Public Facilities and Operations Program Purpose The Water Division procures and maintains a reliable water supply to ensure a consistent delivery to its residents. Maintaining the integrity of the distribution system and storage facilities insures a dependable, adequate means to provide this service to its customers. Primary Activities The Water Program insures that all Federal and State water quality requirements for potable water are being met or surpassed through the testing of its water supply. The Water Division develops and implements preventive maintenance programs for all City owned water infrastructure including pipelines, water wells, booster stations, and storage facilities. Significant Changes from Prior Year • Additional 2 MGD of Desalter water to be delivered to the Intermediate Zone via new Soquel Canyon Booster Station. • New 3 million gallon recycled water reservoir constructed in Zone A. • New recycled water booster at Soquel Canyon Station, Zone A to Zone B. • Expansion of new radio read meters into the Woodview, Summit Ranch and Carriage Hills Communities. • The Water Division will be using in-house staff to read meters previously performed through contracted services. • Two Meter Reader positions were added to bring the meter reading service in-house. • Department of Health Services now requires a documented exercising program for the City's 3,000 valves and 1,700 fire hydrants. • One Maintenance Worker position was added to meet DHS proposed requirements. Significant Items of Capital Outlay • Water Meters $465,000 • Incremental Motor Rehabilitations at B4 and B6 $ 24,000 • Backhoe/Skip Loader $ 34,400 (An additional $58,600 is funded by the Equipment Maintenance Fund) • Heavy Duty Service Truck $ 25,900 (An additional $74,100 funded by the Equipment Maintenance Fund) Performance Measures • Replace 2000 meters in the Los Serranos area with radio -read meters utilizing in-house staff by the 4th quarter. • Abandon Well #7D and #14 per DHS requirements. • Expand elementary school projects for Water Conservation to include activities. L 28 Public Facilities and Operations (continued) 01/02 Actual 02/03 Actual 03/04 Adjusted Budge 03/04 Projected Actual 04/05 Percent Budget Change 1 Personnel 694,681 879,053 1,185,500 1,122,000 1,311,800 10.7% Operations & Maintenance 13,093,357 12,882,787 16,189,100 16,041,400 13,353.500 17.5% [Capital Outla 129,582 281,914 569,300 569,300 549,300 3.500 Total 13,917,620 14,043,754 17,943,900 17,732,700 15,214,600 15.290 (1) Percent Change: "03/04 Adjusted Budget' column compared to "04/05 Budget' column. "N/A" = Not Applicable. L 29 CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: PUBLIC FACILITIES AND OPERATIONS PROGRAM: WATER PERSONNEL 1010 Regular Salaries 1015 Part-Time/Seasonal Wages 1020 Overtime Salaries 1540 Fringe Benefits TOTALPERSONNEL OPERATIONS & MAINTENANCE 2010 Memberships and Certifications 2015 Conferences, Meetings, and Training 2020 Auto Mileage 2030 Uniforms 3010 Legal Services 3020 Financial Services 3090 Professional Services 3105 Temporary Services 3115 Data Processing Services 3135 Special Studies 3140 Refuse Contract 3160 Water Meter Reading Services 3189 Communication System Services 3190 Contractual Services 4030 Printing and Photocopying 4035 Postage and Express Delivery 4245 Traffic Signs 4410 Chemical Supplies 4430 Small Equipment and Tools 4445 Special Parts and Supplies 4450 Reference Materials and Services 5010 Parks and Landscape 5020 Building and Structure Maintenance 5045 Graffiti Removal Services 5110 Street Repair and Maintenance 5220 Water Lines and Mains Maintenance 5225 Meter Maintenance 5235 Distribution Plant Maintenance 5490 Other Structural Repair and Maintenance 5590 Equipment Maintenance 5620 Vehicle Rental 5625 Equipment Rental 5690 Other Rental 6010 Water PROGRAM CODE 8110 FY 2001-02 FY 2002-03 FY 2003-04 FY 2003-04 FY 2004-05 ADOPTED/ ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET 464,222 579,236 744,000 710,200 783,300 3,232 4,922 31,300 29,800 32,300 26,201 29,959 58,900 58,900 45,000 201,026 264,936 351,300 323,100 451,200 694,681 879,053 1,185,500 1,122,000 1,311,800 2,320 2,791 5,300 3,500 3,500 4,797 6,738 4,900 4,900 2,600 47 114 300 300 300 8,162 11,241 14,100 12,800 13,800 268,678 223,287 180,000 180,000 180,000 41,107 6,598 10,000 10,000 11,400 121,641 116,161 255,000 255,000 100,000 14,838 0 0 0 0 24,600 11,800 15,500 15,500 20,000 3,200 0 60,000 10,000 60,000 60 4,140 0 0 0 0 0 138,900 137,200 72,000 0 9,000 9,000 9,000 0 67,596 58,483 218,700 133,900 130,000 0 5,567 6,000 6,000 7,000 0 2,497 6,000 3,000 3,000 585 867 2,000 2,000 5,000 6,398 38,176 63,900 63,900 88,900 6,910 6,013 13,000 13,000 24,000 10,313 14,643 20,800 20,800 25,800 911 743 900 600 600 4,582 3,600 5,400 5,400 5,400 0 50 500 500 500 685 190 200 200 1,200 11,426 23,522 31,000 31,000 36,000 47,826 32,662 40,000 40,000 40,000 1,245 9,625 7,500 7,500 10,000 42,415 60,466 50,000 50,000 57,000 3,162 0 1,000 1,000 1,000 10,247 18,947 29,400 29,400 29,400 142,400 179,100 231,300 231,300 270,100 841 0 500 500 500 105 106 200 200 200 5,811,918 4,910,528 5,558,600 5,558,600 5,035,900 L 30 CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: PUBLIC FACILITIES AND OPERATIONS PROGRAM CODE PROGRAM: WATER 8110 FY 2001-02 FY 2002-03 FY 2003-04 FY 2003-04 FY 2004-05 ADOPTED/ ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET OPERATIONS & MAINTENANCE (Continued) 6025 Water Pumping Power 636,234 541,597 589,200 589,200 681,600 6030 Gas 0 120 0 100 100 6035 Telephone 330 487 500 500 10,000 7010 Interest Payments 1,208,248 1,596,752 1,507,800 1,507,800 1,154,800 7015 Principal Payments 803,749 900,241 2,939,800 2,939,800 1,082,700 7110 Depreciation Expense 2,231,380 2,343,581 2,384,700 2,384,700 2,287,000 7120 Amortization Expense 386,959 396,130 394,500 394,500 402,200 7121 Loss of Disposal of Assets 1,491 0 0 0 0 7220 Administrative Overhead 888,600 1,045,200 1,084,400 1,084,400 1,194,600 7225 Departmental Overhead 250,900 279,800 261,400 261,400 263,800 7415 Special Departmental Expense 0 0 4,900 0 0 7610 Uncollectible Accounts 9,988 10,763 25,000 25,000 20,000 7710 Developer Reimbursement Agreements 6,000 0 0 0 0 7810 Water Conservation 10,463 10,461 17,000 17,000 21,600 TOTAL OPERATIONS & MAINTENANCE 13,093,357 12,882,787 16,189,100 16,041,400 13,353,500 CAPITAL OUTLAY 8040 Improvements Other than Building 12,572 0 0 0 0 8050 Office Furniture and Equipment 3,511 0 0 0 0 8055 Computer Hardware and Software 3,080 0 0 0 0 8060 Vehicles and Equipment 16,005 28,636 44,200 44,200 60,300 8410 Water Lines and Mains 0 2,289 0 0 0 8420 Water Meters 89,314 177,310 424,000 424,000 465,000 8450 Water Facilities 5,100 73,679 101,100 101,100 24,000 TOTAL CAPITAL OUTLAY 129,582 281,914 569,300 569,300 549,300 TOTAL 13,917,620 14, 043,754 17,943,900 17,732,700 15,214,600 FUNDING SOURCE: WATER UTILITY FUND ($15,214,600) L31 CITY OF CHINO HILLS INC ORP ORATED 1 9 9 1 This page intentionally left blank. L 32 CURRENT YEAR CAPITAL IMPROVEMENT PROGRAM y (A, Clfll3'0 HILLS I N C () It 1) (--) R A 'r E D 1 9 9 1 rm z rri CITY OF CHINO HILLS FISCAL YEAR 2004/05 The Capital Improvement Program (CIP) for fiscal year 2004/05 is fully funded and will utilize a combination of developer impact fees, general and special revenues, and, in some cases, existing reserves to complete the needed improvements. The proposed resources which will be used to support the 2004/05 CIP are included in this section following this page. Enhanced revenues and additional funding sources will be necessary to achieve funding for completion of the five-year program. This year's portion of the five year CIP includes projects carried over from the 2003/04 fiscal year plus new projects totaling $45,710,300. Streets $11,445,900 Public Facilities 3,368,500 Parks/Open Space 12,136,100 Landscape Projects 467,000 Water 8,174,400 Recycled Water 1,844,900 Sewer/Storm Drain 4,742,800 Developer Funded Projects 3,530,700 Total $45,710,300 M 1 ICITY OF CHINO HILLS I INC OR P OR ATE D 19 9 1 This page intentionally left blank. AM CITY OF CHINO HILLS CAPITAL IMPROVEMENT PROGRAM PROJECT SUMMARY Proiect Name Streets: Peyton Drive/Eucalyptus Avenue Project Los Serranos Infrastructure Improvements - Phase I Drainage Improvements at Pipeline Avenue and Glenridge Drive Fairfield Ranch Phase II Traffic Signal at Peyton Drive and Frost Avenue Overlay/Slurry Seal Program (03/04) Overlay/Slurry Seal Program (Annual) Sidewalk Replacement Program (03/04) Sidewalk Replacement Program (Annual) Pavement Management Program Striping Program (Annual) Traffic Signal at Chino Avenue and Eagle Canyon Drive Peyton Drive Sidewalk Extension Total Streets Public Facilities: City Entrance Monument Signs Tiny Tots Program Modular Unit Rollup Doors Installation at the City Yard Sidewalk Replacement at Civic Center Crossroads Park North Restroom Enlargement Mystic Canyon Recreation Building Flooring English Springs Park Restroom Patio Heaters at McCoy Barn Emergency Generator at the City Yard Government Center Phase I - Civic Center Government Center Phase I - Police Station Fire District Headquarters Chino Hills Branch Library Government Center Phase II - Community Center Sleepy Hollow Community Center Enhancements City Facilities Repainting Project Library Restroom Rehabilitation Council Chambers Renovations Total Public Facilities Parks and Open Space: New Community Park Bird Farm Park City Skate Park Galstian Park Trail Construction Chino Hills Dog Park M 3 Rollover New Total $5,237,400 $0 $5,237,400 1,848,500 460,900 2,309,400 327,800 0 327,800 350,300 0 350,300 167,500 0 167,500 1,250,000 0 1,250,000 0 1,250,000 1,250,000 80,000 0 80,000 0 100,000 100,000 50,000 0 50,000 0 100,000 100,000 0 200,000 200,000 0 23,500 23,500 $9,311,500 $2,134,400 $11,445,900 $351,100 $100,000 $451,100 125,000 0 125,000 15,000 0 15,000 6,400 0 6,400 75,000 0 75,000 9,000 0 9,000 170,000 0 170,000 0 0 0 60,000 0 60,000 844,000 0 844,000 450,000 0 450,000 225,000 0 225,000 420,000 0 420,000 375,000 0 375,000 0 18,000 18,000 0 20,000 20,000 0 30,000 30,000 0 75,000 75,000 $3,125,500 $243,000 $3,368,500 $0 $9,000,000 $9,000,000 1,025,000 0 1,025,000 200,000 0 200,000 80,000 0 80,000 175,000 0 175,000 0 0 0 CITY OF CHINO HILLS CAPITAL IMPROVEMENT PROGRAM PROJECT SUMMARY Proiect Name Grand Avenue Park Turf and Soil Replacement Parks Improvement Project (03/04) Parks Improvement Project (04/05) McCoy Restroom Skate Park Restroom Parking Lot Expansion at Grand Avenue Park Roller Hockey Rink Resurfacing Torrey Pines Park Modifications Total Parks and Open Space Landscape Projects: Plant Restoration, Irrigation and Upgrade (03/04) Plant Restoration, Irrigation and Upgrade (04/05) Total Landscape Projects Water: Pellisier Well Modifications Supervisory Control and Data Acquisition (SCADA) Reservoir No. 18 Well Acquisition Water Supply, Transmission, Storage, & Pumping 30" Water Line Relocation Los Serranos Water Main Replacement, Phase VI Rolling Ridge Water Main Replacement Phase II Total Water Recycled Water: Recycled Water Retrofit Soquel Canyon Pump Station No 1 Slate Drive Recycled Waterline Pipeline Avenue Recycled Water Main Total Recycled Water Sewer /Storm Drains: Miscellaneous Sewer Upgrade Project Rincon Storm Drain Channel (CFD No.9) Sewer Improvements Los Serranos Channel Mitigation Project English Channel Improvement Storm Drain Replacement at Grand/Peyton Pipeline/Glen Ridge Drainage Clarifier Bayberry Drive/Tern Street Drainage Clarifier Bayberry Drive /Zenobia Lane Drainage Clarifier M 4 Rollover New Total 125,000 675,000 800,000 175,000 0 175,000 0 222,000 222,000 0 0 0 0 205,200 205,200 0 212,800 212,800 0 16,100 16,100 0 25,000 25,000 $1,780,000 $10,356,100 $12,136,100 $50,000 $0 $50,000 0 417,000 417,000 $50,000 $417,000 $467,000 $200,000 $0 $200,000 510,000 0 510,000 195,200 0 195,200 2,000,000 0 2,000,000 2,525,900 0 2,525,900 350,000 0 350,000 2,042,800 0 2,042,800 0 350,500 350,500 $7,823,900 $350,500 $8,174,400 $73,300 $0 $73,300 1,600,000 0 1,600,000 126,600 0 126,600 45,000 0 45,000 $1,844,900 $0 $1,844,900 $100,000 $0 $100,000 1,106, 500 0 1,106, 500 400,000 0 400,000 461,000 0 461,000 1,586,000 216,800 1,802,800 140,000 0 140,000 200,000 0 200,000 50,000 0 50,000 $50,000 $0 $50,000 CITY OF CHINO HILLS CAPITAL IMPROVEMENT PROGRAM PROJECT SUMMARY Project Name Water Diffuser at Elinvar and Sapphire Road V -Ditch Drain at the McCoy Equestrian Center Hunters Hill Sewer Access Road English Springs Park Sewer Access Road Townsend Junior High School Sewer Access Road Pipeline Avenue Access Road Los Serranos Channel Betterment Total Sewer/Storm Drains Developer Funded Projects: Streets: Fairfield Ranch Road Total Streets Parks and Open Space: Wickman Elementary School Multi -Purpose Trail Lexington Multi -Purpose Trail Vellano Multi -Purpose Trail East Total Parks and Open Space Landscape Projects: Parkway at Fairfield Ranch Road (PM 15504) Fairfield Ranch Road Parkway (PM 15505) Total Landscape Projects Total Developer Funded Projects TOTAL 2004/05 PROJECTS M 5 Rollover New Total 30,000 0 30,000 10,000 0 10,000 25,000 0 25,000 25,000 0 25,000 15,000 0 15,000 25,000 25,000 302,500 302,500 $4,198,500 $544,300 $4,742,800 $3,095,700 $0 $3,095,700 $3,095,700 $0 $3,095,700 25,000 0 25,000 0 10,000 10,000 0 250,000 250,000 25,000 260,000 285,000 100,000 0 100,000 50,000 0 50,000 150,000 0 150,000 $3,270,700 $260,000 $3,530,700 $31,405,000 $14,305,300 $45,710,300 ICITY OF CHINO HILLS I INC OR P OR ATE D 19 9 1 This page intentionally left blank. CITY OF CHINO HILLS CAPITAL IMPROVEMENT PROGRAM PROJECT SUMMARY Project Name Budget Sleepy Hollow Community Center (See note 1) $873,700 Monte Vista Interconnect - South (See note 1) 6,185,800 Woodview Road 31,400 Reservoir No 20 (See note 1) 1,609,000 Western Hills Park (See note 1) 365,000 Traffic Signal at Peyton and Morningfield (See note 1) 167,000 Citywide Restriping and Street Marking (See note 1) 170,000 Parkway at Exxon Mobil 20,000 Danbury Park Restroom (See note 1) 149,000 Grand Avenue Traffic Signal & Median Improvements (See note 1) 528,800 Overlay/Slurry Seal - FY 02/03 (See note 1) 1,413,800 Citywide Sidewalk Replacement FY 02/03 100,000 Median at Chino Hills Parkway and Frost Avenue 30,000 Slate Drive Bikeway 60,000 Butterfield Ranch Road Median Reconfiguration 20,000 Gateway Village City Entrance Parkway 75,000 Butterfield Ranch Road Median at Slate 50,000 Oakmont Sewer Line 140,000 Chino Hills Professional Plaza Pkwy Rehabilitation 250,000 Traffic Signal Interconnect/Coordination 497,100 Lower Los Serranos Channel 574,000 Circulation Enhancement 221,400 V -Ditch Drain at McCoy Equestrian Center 10,000 TOTAL 2003/04 COMPLETED PROJECTS $13,541,000 Note 1: The completion of the project encompasses more than one fiscal year. M 7 ICITY OF CHINO HILLS I INC OR P OR ATE D 19 9 1 This page intentionally left blank. M 8 2004/05 Capital Improvement Program Detail Project Name: Peyton Drive/Eucalyptus Avenue Project Project Number: 800129 Program Year Initiated: 1997/98 Construction Year: 2006 Project Description: The first phase of this project includes environmental clearance and preliminary design. The entire project provides for widening of Peyton Drive from Grand Avenue to Chino Hills Parkway and extending Eucalyptus Avenue west of Peyton Drive to Galloping Hills Road. Funding Source: General Fund (In Lieu Fee) - $142,700; Traffic Facilities Fee Fund - $2,000,000; Storm Drain Facilities Fee Fund - $804,700; Federal Highway Funds (STP) - $90,000; Community Facilities District No. 2 - $2,200,000 2003/04 Roll Over: $5,237,400 Total Five -Year Budget: $12,000,000 Project Name: Los Serranos Infrastructure Improvement Project — Phase Project Number: 800256 Program Year Initiated: 2000/01 Construction Year: 2005 Project Description: This is the first of a five -phase project that will provide for storm drain, curb, gutter & sidewalk, and street improvements in the Los Serranos neighborhood in conformance with the approved Los Serranos Improvements Master Plan. Funding Source: General Fund - $950,000; Community Development Block Grant (CDBG) Funds - $1,359,400 2003/04 Roll Over: $1,848,500 2004/05 Budget: $460,900 Total Five -Year Budget: $2,309,400 MU Project Name: Project Number: Program Year Initiated Construction Year: Project Description: Funding Source: 2003/04 Roll Over: Total Five -Year Budget Drainage Improvement at Pipeline Avenue and Glen Ridge Drive 800287 2000/01 Ongoing Drainage at the intersection of Pipeline Avenue and Glen Ridge Drive will be improved by installing storm -drain pipe, a cross gutter and catch basin(s). Community Facilities District No. 5 $327,800 $327,800 Project Name: Fairfield Ranch Road - Phase II Project Number: 800364 Program Year Initiated: 2000/01 Construction Year: unknown Project Description: Roadway and drainage improvements on Fairfield Ranch Road between its current terminus near Big League Dreams of Chino Hills and Pine Avenue in the cities of Chino Hills and Chino. Funding Source: General Fund - $7,800; Community Facilities District No. 10 - $342,500 2003/04 Roll Over: $350,300 Total Five -Year Budget: $3,300,000 Project Name: Traffic Signal at Peyton Drive and Frost Avenue Project Number: 800367 Program Year Initiated: 2002/03 Construction Year: Ongoing Project Description: Installation of a traffic signal at Peyton Drive and Frost Avenue in accordance with the Traffic Signal Priority List. Funding Source: Measure 1 2003/04 Roll Over: $167,500 Total Five -Year Budget: $167,500 1AW Project Name: Overlay/Slurry Seal Program (Annual) Project Number: 800386 (Roll Over) and S05001 (New) Program Year Initiated: 1997/98 Construction Year: annual Project Description: Annual overlay and/or slurry seal various City streets pursuant to the City's Pavement Management Program. Funding Source: Measure I - $1,200,000; Gas Tax - $1,300,000 2003/04 Roll Over: $1,250,000 2004/05 Budget: $1,250,000 Total Five -Year Budget: $7,500,000 Project Name: Sidewalk Replacement Program (Annual) Project Number: 800387 (Roll Over) and S05002 (New) Program Year Initiated: 1998/99 Construction Year: annual Project Description: Annual replacement of damaged sidewalk throughout the City. Funding Source: Measure 1 2003/04 Roll Over: $80,000 2004/05 Budget: $100,000 Total Five -Year Budget: $580,000 Project Name: Pavement Management Program Project Number: 800388 Program Year Initiated: 1999/00 Construction Year: 2004 Project Description: Funding will be used to update the City's Pavement Management Program. Funding Source: Gas Tax 2003/04 Roll Over: $50,000 Total Five -Year Budget: $100,000 M11 Project Name: Striping Program (Annual) Project Number: S05003 Program Year Initiated: 2000/01 Construction Year: annual Project Description: Annual maintenance of striping and pavement markings throughout the City. Funding Source: Measure 1 2004/05 Budget: $100,000 Total Five -Year Budget: $440,000 Project Name: Traffic Signal at Chino Avenue and Eagle Canyon Drive Project Number: S05004 Program Year Initiated: 2004/05 Construction Year: 2005 Project Description: Design and installation of a traffic signal at Chino Avenue and Eagle Canyon Drive in accordance with the Traffic Signal Priority List. Funding Source: Measure 1 2004/05 Budget: $200,000 Total Five -Year Budget: $200,000 Project Name: Peyton Drive Sidewalk Extension Project Number: S05005 Program Year Initiated: 2004/05 Construction Year: 2004 Project Description: Construction of sidewalk on Peyton Drive from its current terminus ai Bayberry Drive south to Woodview Road and west to Ferrer Avenue. Funding Source: Gas Tax 2004/05 Budget: $23,500 Total Five -Year Budget: $23,500 M12 PUBLIC FACILITIES PROJECTS Project Name: City Entrance Monument Signs Project Number: 800208 Program Year Initiated: 1998/99 Construction Year: 2004 (first phase) Project Description: Implements the Citywide visual enhancement program by adding monuments and related improvements at key locations throughout the City. This project will include improvements to the median in Grand Avenue in the vicinity of Diamond Bar. Funding Source: General Facilities Fee - $261,100; Landscape & Lighting District - $90,000; Gas Tax - $100,000 2003/04 Roll Over: $351,100 2004/05 Budget: $100,000 Total Five -Year Budget: $1,021,200 Project Name: Project Number: Program Year Initiated Construction Year: Project Description: Funding Source: 2003/04 Roll Over: Total Five -Year Budget: Project Name: Project Number: Program Year Initiated: Construction Year: Project Description: Funding Source 2003/04 Roll Over: Total Five -Year Budget: Tiny Tots Program Modular Unit 800370 2002/03 2004 Replacement of a rented modular building with a permanent one to serve the Tiny Tots Program. The building will be sited at Rincon Park. Park & Recreation Fee Fund $125,000 $125,000 Roll Up Doors Installation at the City Yard 800371 2002/2003 Ongoing Installation of two roll -up doors in an open work space at the City Yard. Parks & Landscape Administration $7,500 $15,000 $15,000 M13 Fee - $7,500; Water Utility Fund - Project Name: Project Number: Program Year Initiated: Construction Year: Project Description: Funding Source: 2003/04 Roll Over: Total Five -Year Budget: Project Name: Project Number: Program Year Initiated: Construction Year: Project Description: Funding Source: 2003/04 Roll Over: Total Five -Year Budget: Sidewalk Replacement at Civic Center 800391 2003/04 2004 Replacement of damaged sidewalk in the Civic Center. General Fund $6,400 $6,400 Crossroads Park North Restroom Enlargement 800392 2003/04 2005 Enlargement of the restroom facilities at Crossroads Park North. Landscape & Lighting District $75,000 $75,000 Project Name: Mystic Canyon Recreation Building Flooring Project Number: 800393 Program Year Initiated: 2003/04 Construction Year: 2004 Project Description: Replacement of the flooring at the Mystic Canyon Recreation Building. Funding Source: General Fund 2003/04 Roll Over: $9,000 Total Five -Year Budget: $9,000 M14 Project Name: English Springs Park Restroom Project Number: 800394 Program Year Initiated: 2003/04 Construction Year: 2005 Project Description: Construction of additional restroom facilities at English Springs Park. Funding Source: Community Facilities District No. 2 2003/04 Roll Over: $170,000 Total Five -Year Budget: $170,000 Project Name: Patio Heaters at McCoy Barn Project Number: 800395 Program Year Initiated: 2003/04 Construction Year: unknown Project Description: Installation of fixed patio heaters at the McCoy Equestrian and Recreation Center. Funding Source: Donations 2003/04 Roll Over: none Total Five -Year Budget: $15,000 Project Name: Emergency Generator at the City Yard Project Number: 800396 Program Year Initiated: 2003/04 Construction Year: 2005 Project Description: Provides for an emergency generator at the City Yard. Funding Source: 2003/04 Roll Over: Total Five -Year Budget: General Facilities Fee Fund $60,000 $60,000 Amp Project Name: Project Number: Program Year Initiated: Construction Year: Project Description: Funding Source 2003/04 Roll Over: Total Five -Year Budget: Project Name: Project Number: Program Year Initiated Construction Year: Project Description: Funding Source: 2003/04 Roll Over: Total Five -Year Budget: Government Center Phase I — Civic Center F04001 2003/04 2006 Construction of a new, permanent Civic Center. The initial budget request will fund design of the facility. General Facilities Fee Fund - $54,800; Community Facilities District (CFD) No. 1 - $134,200, CFD No. 2 - $260,800, CFD No. 4 - $94,500, CFD No. 5 - $189,000, CFD No. 6 - $31,300, and CFD No. 8 - $79,400 $844,000 $13,050,000 Government Center Phase I — Police Station F04002 2003/04 2006 Construction of a new, permanent Police Station. The initial budget request will fund design of the facility. General Facilities Fee Fund - $29,300; Community Facilities District (CFD) No. 1 - $71,600, CFD No. 2 - $139,000, CFD No. 4 - $50,400, CFD No. 5 - $100,800, CFD No. 6 - $16,600, and CFD No. 8 - $42,300 $450,000 $6,950,000 Project Name: Fire District Headquarters Project Number: F04003 Program Year Initiated: 2003/04 Construction Year: 2006 Project Description: Construction of a new, permanent Fire District Headquarters Building. The initial budget request will fund design of the facility. Funding Source: Community Facilities District (CFD) No. 1 - $38,200, CFD No. 2 - $74,300, CFD No. 4 - $26,900, CFD No. 5 - $54,100, CFD No. 6 - $9,000, and CFD No. 8 - $22,500 2003/04 Roll Over: $225,000 Total Five -Year Budget: $3,500,000 M16 Project Name: Project Number: Program Year Initiated: Construction Year: Project Description: Funding Source 2003/04 Roll Over: Total Five -Year Budget: Project Name: Project Number: Program Year Initiated Construction Year: Project Description: Funding Source 2003/04 Roll Over: Total Five -Year Budget: Chino Hills Branch Library F04004 2003/04 2006 Construction of a new, permanent Chino Hills Branch Library. The initial budget request will fund design of the facility. Community Facilities District (CFD) No. 1 - $72,200, CFD No. 2 - $138,000, CFD No. 4 - $50,200, CFD No. 5 - $100,300, CFD No. 6 - $17,100, and CFD No. 8 - $42,200 $420,000 $6,500,000 Government Center Phase II — Community Center F04005 2003/04 2006 Construction of a new Community Center at the expanded Community Park site. The initial budget request will fund design of the facility Community Facilities District (CFD) No. 1 - $63,700, CFD No. 2 - $123,700, CFD No. 4 - $45,000, CFD No. 5'- $89,900, CFD No. 6 - $15,100, and CFD No. 8 - $37,600 $375,000 $5,750,000 Project Name: Sleepy Hollow Community Center Enhancements Project Number: F05001 Program Year Initiated: 2004/05 Construction Year: 2005 Project Description: Provides for a number of minor enhancements to the community center to include rain gutters and an alarm system. Funding Source: General Fund 2004/05 Budget: $18,000 Total Five -Year Budget: $18,000 M17 Project Name: City Facilities Repainting Project Project Number: F05002 Program Year Initiated: 2004/05 Construction Year: 2004 Project Description: Replacement of dry -rotted trim and repainting of facilities at Mystic Canyon Recreation Building and in the Civic Center Complex Funding Source: General Fund 2004/05 Budget: $20,000 Total Five -Year Budget: $20,000 Project Name: Library Restroom Rehabilitation Project Project Number: F05003 Program Year Initiated: 2004/05 Construction Year: 2005 Project Description: Replacement of wall board, partitions and flooring in the Chino Hills Branch Library restroom. Funding Source: General Fund 2004/05 Budget: $30,000 Total Five -Year Budget: $30,000 Project Name: Council Chambers Renovations Project Number: F05004 ' Program Year Initiated: 2004/05 Construction Year: 2004 Project Description: Needed functional modifications to the City Council chambers. Funding Source: General Fund 2004/05 Budget: $75,000 Total Five -Year Budget: $75,000 M18 Project Name: New Community Park Project Number: P05001 Program Year Initiated: 1997/98 Construction Year: 2005 Project Description: This project will improve land at the northeast corner of Peyton Drive and Eucalyptus Avenue to construct a new Community Park. Improvements may consist of sports fields, play areas, restroom facilities and parking. Funding Source: Park & Recreation Fee Fund - $474,500; Quimby In -Lieu Fee Fund - $1,100,000; Landscape & Lighting District Funds - $500,000; State Grant Funds (Propositions 12 & 40) - $1,225,500; Community Facilities District No. 2 — $3,700,000; Developer Funds - $2,000,000 2004/05 Budget: $9,000,000 Total Five -Year Budget: $9,000,000 Project Name: Bird Farm Park Project Number: 800212 Program Year Initiated: 1998/99 Construction Year: 2006 Project Description: Development of a community park in the Los Serranos neighborhood. This initial phase includes land acquisition and preliminary design. Funding Source: Community Facilities District No. 5 2003/04 Roll Over: $1,025,000 Total Five -Year Budget: $4,200,000 Project Name: City Skate Park Project Number: 800213 Program Year Initiated: 1998/99 Construction Year: Unknown Project Description: Provides for construction of a skate park, which includes 5,000 — 7,000 square feet of concrete area with benches, ramps, curbs, and rails. Other amenities may include park benches, drainage, walkways, landscaping, and off-site improvements. Funding Source: 2003/04 Roll Over: Total Five -Year Budget Park & Recreation Fee Fund $200,000 $200,000 M19 Project Name: Galstian Park Project Number: 800289 Program Year Initiated: 2000/01 Construction Year: 2007 Project Description: Construction of park improvements, on land dedicated to the City for that purpose, as part of a development project. Funding Source: General Fund (In Lieu Fee) - $49,100; Community Facilities District No. 5 - $30,900 2003/04 Roll Over: $80,000 Total Five -Year Budget: $1,500,000 Project Name: Trail Construction Project Number: 800290 Program Year Initiated: 2000/01 Construction Year: 2005 Project Description: Construction of improvements in trail linkages identified via the Trails Master Plan Funding Source: Grant Funds (State Parks Department) 2003/04 Roll Over: $175,000 Total Five -Year Budget: $175,000 Project Name: Chino Hills Dog Park Project Number: 800349 Program Year Initiated: 2001/02 Construction Year: Unknown Project Description: Construction of a Dog Park in the City at a location to be determined. Funding Source: Donations 2003/04 Roll Over: None Total Five -Year Budget: $189,000 M 20 Project Name: Grand Avenue Park Turf and Soil Replacement Project Number: 800355 Program Year Initiated: 2001/02 Construction Year: 2005 Project Description: Replacement of the existing turf and soil for one soccer field at Grand Avenue Park. Construction of this project is contingent upon approval of a water conservation challenge grant. Funding Source: Landscape and Lighting District - $500,000; Grant Funds - $300,000 2003/04 Roll Over: $125,000 2004/05 Budget: $675,000 Total Five -Year Budget: $800,000 Project Name: Project Number: Program Year Initiated Construction Year: Project Description: Funding Source 2003/04 Roll Over 2004/05 Budget: Total Five -Year Budget: Parks Improvement Project 800415 (Roll Over) and P05002 (New) 2003/04 Annual Annual project to replace park equipment, resurface parking lots, and resurface playing fields as necessary at various parks. General Fund - $100,000; $297,000 $175,000 $222,000 $1,197,000 Landscape and Lighting Districts — Project Name: McCoy Restroom Project Number: P05003 Program Year Initiated: 2004/05 Construction Year: Unknown Project Description: Construction of permanent restroom facilities at the McCoy Equestrian Center Funding Source: Donations 2004/05 Budget: none Total Five -Year Budget: $119,000 M21 Project Name: Skate Park Restroom Project Number: P05004 Program Year Initiated: 2004/05 Construction Year: 2005 Project Description: Construction of a restroom at the new skate park adjacent to Big League Dreams of Chino Hills Sports Park. Funding Source: Parks & Recreation Fee Fund - $102,600; Community Facilities District No. 5 - $102,600 2004/05 Budget: $205,200 Total Five -Year Budget: $205,200 Project Name: Parking Lot Expansion at Grand Avenue Park Project Number: P05005 Program Year Initiated: 2004/05 Construction Year: 2005 Project Description: Expansion of parking facilities at the Grand Avenue Park. Funding Source: Parks & Recreation Fee Fund - $106,400; Community Facilities District No. 2 - $106,400 2004/05 Budget: $212,800 Total Five -Year Budget: $212,800 Project Name: Roller Hockey Rink Resurfacing Project Number: P05006 Program Year Initiated: 2004/05 Construction Year: 2004 Project Description: Provides for resurfacing of the roller hockey rinks at Grand Avenue Park. Funding Source: General Fund 2004/05 Budget: $16,100 Total Five -Year Budget: $16,100 M 22 Project Name: Torrey Pines Park Modifications Project Number: P05007 Program Year Initiated: 2004/05 Construction Year: Unknown Project Description: Implementation of a re -design of the Torrey Pines Park equestrian staging area. The improvements could include a tennis court and a tot lot. Initial funding is for design only. Funding Source: Landscape & Lighting District Funds 2004/05 Budget: $25,000 Total Five -Year Budget: $250,000 M 23 Project Name: Plant Restoration, Irrigation, and Upgrade Project Project Number: 800414 (Roll Over) and L05001 (New) Program Year Initiated: 1997 Construction Year: Annual Project Description: Plant restoration, irrigation repairs, and upgrade parkways, medians, and landscape areas at various locations throughout the City. Funding Source: General Fund - $10,000; Landscape and Lighting Districts - $457,000 2003/04 Roll Over: $50,000 2004/05 Budget: $417,000 Total Five -Year Budget: $1,267,000 M 24 Project Name: Project Number: Program Year Initiated: Construction Year: Project Description: Funding Source: 2003/04 Roll Over: Total Five -Year Budget: Pellisier Well Modifications 800158 1997/98 Unknown The first phase of this project will determine the feasibility of modifying the existing Pellisier Well to provide an additional water supply source to the low-pressure zone. There are $1.3 million in grant funds secured through the Metropolitan Water District (MWD) if the project proves feasible. Water Capital Connection Fee $200,000 Undetermined until the feasibility study is complete. Project Name: Supervisory Control and Data Acquisition System (SCADA) Project Number: 800162 Program Year Initiated: 1997/98 Construction Year: 2005 Project Description: Phase I of this project will develop a system -wide plan to modify the existing Citywide telemetry system. The final plan will prioritize need to maximize system efficiency. Funding Source: 2003/04 Roll Over: Total Five -Year Budget: Water Capital Connection Fee $510,000 $510,000 Project Name: Reservoir No. 18 Project Number: 800164 Program Year Initiated: 1997/98 Construction Year: Pending update of Water Master Plan Project Description: Preliminary site and geotechnical feasibility study for Reservoir No. 18. Funding Source: Water Capital Connection Fee 2003/04 Roll Over: $195,200 Total Five -Year Budget: $1,695,200 M 25 Project Name: Well Acquisition Project Number: 800269 Program Year Initiated: 1999/00 Construction Year: Pending update of Water Master Plan Project Description: Acquisition and development of wells at various locations for additional ground water supply. Funding Source: Water Capital Connection Fee 2003/04 Roll Over: $2,000,000 Total Five -Year Budget: $2,000,000 Project Name: Project Number: Program Year Initiated Construction Year: Project Description: Funding Source: 2003/04 Roll Over: Total Five -Year Budget: Water Supply, Transmission, Storage, and Pumping 800300 2000/01 Pending update of Water Master Plan Provides for feasibility study, design, and construction of water mains, storage areas, and pump stations as well as securing permanent water rights. Water Capital Connection Fee $2,525,900 $20,051,800 Project Name: Relocation of 30" Waterline Project Number: 800374 Program Year Initiated: 2002/03 Construction Year: Pending approval of Montclair Grade Separation Project Project Description: Cost -shared project with the Monte Vista Water District for relocating the 30" Ramona feeder line due to a grade separation project in and by the City of Montclair. Funding Source: 2003/04 Roll Over: Total Five -Year Budget: Water Utility Fund $350,000 $350,000 M 26 Project Name: Los Serranos Water Main Replacement, Phase VI Project Number: 800402 Program Year Initiated: 2003/04 Construction Year: 2004 Project Description: Replacement of existing water lines in the neighborhood generally known as Lower Los Serranos. It is the final phase of a multi-year program to upgrade the entire water system in the Los Serranos neighborhood. Funding Source: Water Utility Fund 2003/04 Roll Over: $2,042,800 Total Five -Year Budget: $2,042,800 Project Name: Rolling Ridge Water Main Replacement, Phase II Project Number: W05001 Program Year Initiated: 2004/05 Construction Year: 2005 Project Description: Second phase of a program in the Rolling Ridge neighborhood will replace and upgrade the existing water lines. Affected streets include Royal Court, Galaxy Place, Meadow Crest Drive, Skyview Ridge, Emerald Way, and Cove Landing Road. Funding Source: Water Utility Fund 2004/05 Budget: $350,500 Total Five -Year Budget: $350,500 M 27 RECYCLED WATER PROJECTS Project Name: Recycled Water Retrofit Project Project Number: 800265 Program Year Initiated: 2001/02 Construction Year: Ongoing Project Description: Provides funding for retrofit of existing City -owned facilities to recycled water use as recycled water facilities expand within the City. Funding Source: Water Capital Connection Fee; Recycled Water Grant Reimbursement (estimated at $18,500) 2003/04 Roll Over: $73,300 Total Five -Year Budget: $73,300 Project Name: Soquel Canyon Pump Station No. 1 (a.ka. Chino Hills Pump Station Project) Project Number: 800266 Program Year Initiated: 1999/00 Construction Year: Ongoing Project Description: Construction of a pump station at Soquel Canyon for the recycled water system. This project was combined with a domestic water pump station being constructed by the Chino Basin Desalter Authority (CDA) for a combined -use facility. Funding Source: Water Capital Connection Fee; CDA Reimbursement (estimated at $902,600); Recycled Water Grant Reimbursement (estimated at $254,600) 2003/04 Roll Over: $1,600,000 Total Five -Year Budget: $1,600,000 Project Name: Slate Drive Recycled Water Line Project Number: 800416 Program Year Initiated: 2003/04 Construction Year: 2005 Project Description: Construction of an 8 -inch recycled water line between the intersection of Slate Drive and Jade Court and the Soquel Canyon Pump Station No. 1 Funding Source: Water Capital Connection Fee; Recycled Water Grant Reimbursement (estimated at $34,500) 2003/04 Roll Over: $126,600 Total Five -Year Budget: $126,600 M 28 Project Name: Pipeline Avenue Recycled Water Line Project Number: 800418 Program Year Initiated: 2003/04 Construction Year: 2005 Project Description: Construction of a 16 -inch recycled water line from the intersection of Soquel Canyon Parkway and Pipeline Avenue, north along Pipeline Avenue to Woodview Road, and southwesterly along Woodview Road to the intersection of Peyton Drive. Funding Source: Water Capital Connection Fee - $45,000 2003/04 Roll Over: $45,000 Total Five -Year Budget: $1,000,000 M 29 SEWER/STORM DRAIN PROJECTS Project Name: Miscellaneous Sewer Upgrade Project Project Number: 800173 Program Year Initiated: 1997/98 Construction Year: Ongoing Project Description: Elements of this project include modification to the Boy's Republic sewer easement access road, various sewer relief throughout the City, a sewer line at Soquel Canyon Parkway and SR -71, and pump upgrades at the Rincon Lift Station. Funding Source: Sewer Utility Fund 2003/04 Roll Over: $100,000 Total Five -Year Budget: $100,000 ------------------------------------------------------------------------------------------------------------------------- Project Name: Rincon Storm Drain Channel (CFD No. 9) Project Number: 800174 Program Year Initiated: 1997/98 Construction Year: Ongoing Project Description: Construction of a storm drain channel on Butterfield Ranch Road from the north boundary of the Richland property to SR -71. Funding Source: Community Facilities District No. 9 2003/04 Roll Over: $1,106,500 Total Five -Year Budget: $1,106,500 Project Name: Sewer Improvements Project Number: 800228 Program Year Initiated: 1998/99 Construction Year: Pending completion of the Sewer Master Plan Project Description: Construction to eliminate existing deficiencies in the City's sewer system. Funding Source: Sewer Utility Fund 2003/04 Roll Over: $400,000 Total Five -Year Budget: $821,000 M 30 Project Name: Los Serranos Mitigation Project Project Number: 800326 Program Year Initiated: 2000/01 Construction Year: Ongoing Project Description: This project will provide for the creation of approximately nine acres of mitigation area for wildlife habitat. Funding Source: General Fund - $60,200; Storm Drain Facilities Fee Fund - $165,900; Community Facilities District No. 5 - $234,900 2003/04 Roll Over: $461,000 Total Five -Year Budget: $461,000 Project Name: Project Number: Program Year Initiated Construction Year: Project Description: Funding Source 2003/04 Roll Over: 2004/05 Budget: Total Five -Year Budget: English Channel Improvement 800360 2001/02 2006 Construction of a box culvert and inlet/outlet transition on English Channel at Peyton Drive, south of Eucalyptus Avenue. Community Facilities District No. 2 - $786,000; Grants (San Bernardino County Flood Control District) - $800,000; Grants (EPA) - $216,800 $1,586,000 $216,800 $4,510,000 Project Name: Storm Drain Replacement at Grand/Peyton Project Number: 800405 Program Year Initiated: 2003/04 Construction Year: 2005 Project Description: Replacement of a portion of existing storm drain at Grand Avenue and Peyton Drive. Funding Source: Storm Drain Facilities Fee Fund 2003/04 Roll Over: $140,000 Total Five -Year Budget: $140,000 M 31 SEWER/STORM DRAIN PROJECTS (continued) Project Name: Pipeline/Glen Ridge Drainage Clarifier Project Number: 800406 Program Year Initiated: 2003/04 Construction Year: Pending review of the NPDES Program Project Description: Installation of a new clarifier in the storm drain at Pipeline Avenue and Glen Ridge Drive as required by NPDES. Funding Source: Storm Drain Facilities Fee Fund 2003/04 Roll Over: $200,000 Total Five -Year Budget: $200,000 Project Name: Bayberry Drive/Tern Street Drainage Clarifier Project Number: 800407 Program Year Initiated: 2003/04 Construction Year: Pending review of the NPDES Program Project Description: Installation of a new clarifier in the storm drain at Bayberry Drive and Tern Street as required by NPDES. Funding Source: Storm Drain Facilities Fee Fund 2003/04 Roll Over: $50,000 Total Five -Year Budget: $50,000 Project Name: Bayberry Drive/Zenobia Lane Drainage Clarifier Project Number: 800408 Program Year Initiated: 2003/04 Construction Year: Pending review of the NPDES Program Project Description: Installation of a new clarifier in the storm drain at Bayberry Drive and Zenobia Lane as required by NPDES. Funding Source: Storm Drain Facilities Fee Fund 2003/04 Roll Over: $50,000 Total Five -Year Budget: $50,000 M 32 Project Name: Project Number: Program Year Initiated Construction Year: Project Description: Funding Source: 2003/04 Roll Over: Total Five -Year Budget: Water Diffuser at Elinvar Drive and Sapphire Road 800409 2003/04 Pending review of the NPDES Program Construction of a concrete barrier in front of the inlet at Elinvar Drive and Sapphire Road to prevent silt from entering the storm drain system. Storm Drain Facilities Fee Fund $30,000 $30,000 Project Name: V -Ditch Drain at the McCoy Equestrian Center Project Number- 800410 Program Year Initiated: 2003/04 Construction Year: Ongoing Project Description: Construction of a concrete v -ditch to improve the drainage at McCoy Equestrian Center. Funding Source: General Fund 2003/04 Roll Over: $10,000 Total Five -Year Budget: $10,000 Project Name: Hunters Hill Sewer Access Road Project Number: 800411 Program Year Initiated: 2003/04 Construction Year: 2005 Project Description: Construction of a new road to gain access to the sewer line for the purpose of maintenance. Funding Source: Sewer Utility Fund 2003/04 Roll Over: $25,000 Total Five -Year Budget: $25,000 M 33 Project Name: English Springs Park Sewer Access Road Project Number: 800412 Program Year Initiated: 2003/04 Construction Year: 2005 Project Description: Construction of a new road to gain access to the sewer line for the purpose of maintenance. Funding Source: Sewer Utility Fund 2003/04 Roll Over: $25,000 Total Five -Year Budget: $25,000 Project Name: Townsend Junior High School Sewer Access Road Project Number: 800413 Program Year Initiated: 2003/04 Construction Year: 2005 Project Description: Construction of a new road to gain access to the sewer line for the purpose of maintenance. Funding Source: Sewer Utility Fund 2003/04 Roll Over: $15,000 Total Five -Year Budget: $15,000 Project Name: Pipeline Avenue Sewer Access Road Project Number: D05001 Program Year Initiated: 2004/05 Construction Year: 2006 Project Description: Construction of a new road to gain access along the edge of the Los Serranos Golf Course east of Pipeline Avenue for maintenance access to sewer line. Initial budget is for preliminary design. Funding Source: 2004/05 Budget Total Five -Year Budget: Sewer Utility Fund $25,000 $407,500 M 34 Project Name: Los Serranos Channel Betterment Project Number: D05002 Program Year Initiated: 2004/05 Construction Year: 2005 Project Description: Construction of channel improvements necessary to bring the channel to San Bernardino County Flood Control (SBCFCD) District standards for ultimate acceptance by SBCFCD Funding Source: Storm Drain Facilities Fee Fund 2004/05 Budget: $302,500 Total Five -Year Budget: $302,500 M 35 DEVELOPER FUNDED PROJECTS Project Name: Project Number: Program Year Initiated: Construction Year: Project Description: Funding Source: 2003/04 Roll Over: Total Five -Year Budget: Fairfield Ranch Road 800255 1999/00 2005 Extension of Fairfield Ranch Developer Funded $3,095,700 $3,095,700 Road north of Central Avenue. Project Name: Wickman Elementary School Multi -Purpose Trail Project Number: 800351 Program Year Initiated: 2001/02 Construction Year: 2005 Project Description: Construction of a trail at the Wickman Elementary School site. Funding Source: Developer Funded 2003/04 Roll Over: $25,000 Total Five -Year Budget: $25,000 Project Name: Lexington Multi -Purpose Trail Project Number: P05008 Program Year Initiated: 2004/05 Construction Year: Project Description: Construction of a trail along Torrey Pines Drive. Funding Source: Developer Funded 2004/05 Budget: $10,000 Total Five -Year Budget: $10,000 M 36 Project Name: Project Number: Program Year Initiated: Construction Year: Project Description: Funding Source: 2004/05 Budget: Total Five -Year Budget: Project Name: Project Number: Program Year Initiated Construction Year: Project Description: Funding Source: 2003/04 Roll Over: Total Five -Year Budget: Vellano Multi -Purpose Trail - East P05009 2004/05 Construction of a trail along the Woodview Road alignment from west of Medlar Lane to points northwest. Developer Funded $250,000 $250,000 Parkway at Fairfield Ranch Road (PM 15504) 800380 2002/03 2005 Parkway landscaping associated with Chino Hills Business Park. Developer Funded $100,000 $100,000 Project Name: Fairfield Ranch Road Parkway (PM 15505) Project Number: 800401 Program Year Initiated: 2003/04 Construction Year: 2005 Project Description: Parkway landscaping associated with Chino Hills Business Park. Funding Source: 2003/04 Roll Over: Total Five -Year Budget: Developer Funded $50,000 $50,000 M 37 ICITY OF CHINO HILLS I I N C O R P O R A T E D 1 9 9 1 This page intentionally left blank. M 38 FIVE-YEAR CAPITAL IMPROVEMENT PROGRAM CITY OF CHINO} HILLS I N C 0 R P 0 R AT F D 1 9 9 1 N L4 CITY OF CHINO HILLS FISCAL YEAR 2004/05 THROUGH 2008/09 The five-year Capital Improvement Program (CIP) was established in the 1997/98 fiscal year for the first time as a part of the program budget process. The development and implementation of the program resulted in the completion of twenty three (23) projects in 2003/04 with an additional seventeen (17) projects in progress. The five-year CIP accompanies the five-year operating program in establishing the framework for the period from July 1, 2004, through June 30, 2009, and provides a bridge between the City's planning and budgeting processes. It emphasizes developing a plan of action to properly maintain the existing infrastructure in a sound physical condition, as well as providing new facilities to support future development and growth. The CIP is a plan for short and long-range capital acquisition and development. The recommended program contains project priorities on a fiscal year basis and recognizes that the completion of some projects, due to their complexity and funding, will span a number of program years. The five-year CIP estimated total is $183,682,200. Streets $ 43,863,600 Public Facilities 38,189,600 Parks/Open Space 21,977,100 Landscape Projects 1,267,000 Water 28,744, 600 Recycled Water 2,799,900 Sewer/Storm Drain 8,253,500 Developer Funded Projects 38,586,900 Total $183,682,200 N 1 ICITY OF CHINO HILLS INC ORP O RATED 1 9 9 1 This page intentionally left blank. N 2 Project Number PROJECT CITY OF CHINO HILLS CAPITAL IMPROVEMENT PROGRAM FIVE-YEAR SUMMARY FISCAL YEAR 2004/05 THROUGH FISCAL YEAR 2008/09 Total Project 04/05 05/06 06/07 07/08 08/09 Estimate P05001 New Community Park 800212 Bird Farm Park 800213 City Skate Park 800289 Galstian Park 800290 Trail Construction 800349 Chino Hills Dog Park 800355 Grand Avenue Park Turf and Soil Replacement 800415 Parks Improvement Project (03-04 Rollover) P05002 Parks Improvement Project (Annual) P05003 McCoy Restroom P05004 Skate Park Restroom P05005 Parking Lot Expansion at Grand Avenue Park P05006 Roller Hockey Rink Resurfacing P05007 Torrey Pines Park Modifications Future Skate Park Parking Lot Future English Springs Lake Cleaning Future Richland Park Total Parks/Open Space $9,000,000 $0 $5,237,400 $6,762,600 $0 $0 $0 $12.000000 800129 Peyton Drive/Eucalyptus Avenue Project 800256 Los Serranos Infrastructure Improvement Project, Phase 1 $2,309,400 $0 $0 $0 SO $2,309,400 800287 Drainage Improvements at Pipeline Avenue and Glen Ridge Drive $327,800 $0 $0 $0 $0 $327,800 800364 Fairfield Ranch Road, Phase II $350,300 $0 $0 $0 $0 $3,300,000 800367 Traffic Signal at Peyton Drive and Frost Avenue $167,500 $0 $0 $0 $0 $167,500 800386 Overlay/Slurry Seal Program (03-04 Rollover) $1,250,000 $0 $0 $0 $0 $1,250,000 S05001 Overlay/Slurry Seal Program (Annual) $1,250,000 $1,250,000 $1,250,000 $1,250,000 $1,250,000 $6,250,000 800387 Sidewalk Replacement Program (03-04 Rollover) $80,000 SO $0 $0 $0 $80,000 S05002 Sidewalk Replacement Program (Annual) $100,000 $100,000 $100,000 $100,000 $100,000 $500,000 800388 Pavement Management Program $50,000 $0 $0 $0 $50,000 $100,000 S05003 Striping Program (Annual) $100,000 $85,000 $85,000 $85,000 $85,000 $440,000 S05004 Traffic Signal at Chino Avenue and Eagle Canyon Drive $200,000 $0 $0 $0 $0 $200000 S05005 Peyton Drive Sidewalk Extension $23,500 $0 $0 $0 $0 $23,500 Future Future Traffic Signals $0 $200,000 $200,000 $200,000 $200,000 $800,000 Future Los Serranos Infrastructure Improvement Project Phases II and III $0 $0 $0 $0 $0 $7,892,000 Future Los Serranos Infrastructure Improvement Project Phases IV and V $0 $0 $0 $0 $0 $8,223,400 F05003 Total Streets $11,445,900 $8,397,600 $1,635,000 $1,635,000 $1,685,000 $43,863600 P05001 New Community Park 800212 Bird Farm Park 800213 City Skate Park 800289 Galstian Park 800290 Trail Construction 800349 Chino Hills Dog Park 800355 Grand Avenue Park Turf and Soil Replacement 800415 Parks Improvement Project (03-04 Rollover) P05002 Parks Improvement Project (Annual) P05003 McCoy Restroom P05004 Skate Park Restroom P05005 Parking Lot Expansion at Grand Avenue Park P05006 Roller Hockey Rink Resurfacing P05007 Torrey Pines Park Modifications Future Skate Park Parking Lot Future English Springs Lake Cleaning Future Richland Park Total Parks/Open Space $9,000,000 $0 $451,100 $570,100 $0 $0 $0 $1,021,200 PUBLIC 800208 FACILITIES City Entrance Monument Signs 800370 Tiny Tots Program Modular Unit $125,000 $0 $0 $0 $0 $125,000 800371 Roll up Doors Installation at the City Yard $15,000 $0 $0 $0 $0 $15,000 800391 Sidewalk Replacement at Civic Center $6,400 $0 $0 $0 $0 $6.400 800392 Crossroads Park North Restroom Enlargement $75,000 $0 $0 $0 $0 $75,000 800393 Mystic Canyon Recreation Building Flooring $9,000 $0 $0 $0 $0 $9,000 600394 English Springs Park Restroom $170,000 $0 $0 $0 $0 $170,000 800395 Patio Heaters at McCoy Barn $0 $0 $0 $0 $0 $15,000 800396 Emergency Generator at City Yard $60,000 $0 $0 $0 $0 $60,000 F04001 Government Center, Phase I - Civic Center $844,000 $12,206,000 $0 $0 $0 $13,050,000 F04002 Government Center, Phase I - Police Station $450,000 $6,500,000 $0 $0 $0 $6,950,000 F04003 Fire District Headquarters $225,000 $3,275,000 $0 $0 $0 $3,500,000 F04004 Chino Hills Branch Library $420,000 $6,080,000 $0 $0 $0 $6,500,000 F04005 Government Center, Phase II - Community Center $375,000 $5,375,000 $0 $0 $0 $5,750,000 F05001 Sleepy Hollow Community Center Enhancements $18,000 $0 $0 $0 $0 $18,000 F05002 City Facilities Repainting Project $20,000 $0 $0 $0 $0 $20,000 F05003 Library Restroom Rehabilitation Project $30,000 $0 $0 $0 $0 $30,000 F05004 Council Chamber Renovations $75,000 $0 $0 $0 $0 $75,000 Future Lighted Sports Fields - Ayala HS $0 $50,000 $350,000 $0 $0 $400,000 Future Lighted Sports Fields - Chino Hills HS $0 $0 $50,000 $350,000 $0 $400,000 Total Public Facilities $3,368,500 $34,056,100 $400,000 $350,000 $0 $38,189,600 P05001 New Community Park 800212 Bird Farm Park 800213 City Skate Park 800289 Galstian Park 800290 Trail Construction 800349 Chino Hills Dog Park 800355 Grand Avenue Park Turf and Soil Replacement 800415 Parks Improvement Project (03-04 Rollover) P05002 Parks Improvement Project (Annual) P05003 McCoy Restroom P05004 Skate Park Restroom P05005 Parking Lot Expansion at Grand Avenue Park P05006 Roller Hockey Rink Resurfacing P05007 Torrey Pines Park Modifications Future Skate Park Parking Lot Future English Springs Lake Cleaning Future Richland Park Total Parks/Open Space $9,000,000 $0 $0 $0 $0 $9,000,000 $1,025,000 $3,175,000 $0 $0 $0 $4,200,000 $200,000 $0 $0 $0 $0 $200,000 $80,000 $1,420,000 $0 $0 $1,500,000 $175,000 $0 $0 $0 $0 $175,000 $0 $0 $0 $0 $0 $189,000 $800,000 $0 $0 $0 $0 $800,000 $175,000 $0 $0 $0 $0 $175,000 $222,000 $200,000 $200,000 $200,000 $200,000 $1,022,000 $0 $0 $0 $0 $0 $119,000 $205,200 $0 $0 $0 $0 $205,200 $212,800 $0 $0 $0 $0 $212,800 $16,100 $0 $0 $0 $0 $16,100 $25,000 $0 $0 $0 $0 $250,000 $0 $63,000 $0 $0 $0 $63,000 $0 $0 $0 $100,000 $0 $100,000 $0 $0 $0 $0 $3,750,000 $3,750,000 $12,136,100 $3,438,000 $1,620,000 $300,000 $3,950,000 $21,977,100 N 3 CITY OF CHINO HILLS CAPITAL IMPROVEMENT PROGRAM FIVE-YEAR SUMMARY FISCAL YEAR 2004/05 THROUGH FISCAL YEAR 2008/09 Project Total Project Number PROJECT 04/05 05/06 06/07 07/08 08/09 Estimate PROJECTSLANDSCAPE 800414 Plant Restoration, Irrigation, and Upgrade Project (03-04 Rollover) $50,000 $0 $0 SO $0 $50,000 L05001 Plant Restoration, Irrigation, and Upgrade Project (Annual) $417,000 $200,000 $200,000 $200000 $200.000 $1.217000 Total Landscape Projects $467,000 $200,000 $200,000 S200,000 5200.000 S1,267,000 800158 Pellisier Well Modifications $200,000 $0 $0 $0 SO See Note 1 800162 Supervisory Control and Data Acquisition System (SCADA) $510,000 $0 $0 $0 $0 $510,000 800164 Reservoir No 18 $195,200 $0 $1,500,000 $0 $0 $1,695,200 800269 Well Acquisition $2,000,000 $0 $0 $0 $0 $2,000,000 800300 Water Supply, Transmission, Storage, and Pumping $2,525,900 $2,525,900 $5,000,000 $5,000,000 $5,000,000 $20,051,800 800374 30" Water Line Relocation $350,000 $0 $0 $0 $0 $350,000 800402 Los Serranos Water Main Replacement, Phase VI $2,042,800 $0 $0 $0 $0 $2,042,800 W05001 Rolling Ridge Water Main Replacement, Phase II $350,500 $0 $0 $0 $0 $350,500 800160 Well No 13 Modifications $0 $75,000 $0 $0 $0 $75,000 600161 Existing Water Facility Replacement and Repair $0 $765,000 $0 $0 $0 $765,000 800403 Los Serranos Ranch Valve Replacement $0 $147,800 $0 $0 $0 $147,800 800404 Sleepy Hollow Water Main Replacement, Phase 1 $0 $326,900 $0 $0 $0 $326,900 Future Sleepy Hollow Water Main Replacement, Phase II $0 $329,600 $0 $0 $0 $329,600 Future Sleepy Hollow Pressure Reducing Station, Relocation and Modification $0 $0 $100,000 $0 $0 $100,000 800413 Total Water $8,174,400 $4,170,200 $6,600,000 $5,000,000 $5,000,000 $28,744,600 800265 Recycled Water Retrofit $73,300 $0 $0 $0 $0 $73,300 800266 Soquel Canyon Pump Station No 1 $1,600,000 $0 $0 $0 $0 $1,600,000 800416 Slate Drive Recycled Water Line $126,600 $0 $0 $0 $0 $126,600 800418 Pipeline Avenue Recycled Water Line $45,000 $0 $0 $0 $0 $1,000,000 Total Reclaimed Water $1,844,900 $0 $0 $0 $0 $2,799,900 'SEWER/STORM DRAINS 800173 Miscellaneous Sewer Upgrade Project $100,000 $0 $0 $0 $0 $100,000 800174 Rincon Storm Drain Channel (CFD No 9) $1,106,500 $0 $0 $0 $0 $1,106,500 800228 Sewer Improvements $400,000 $200,000 $73,000 $73,000 $75,000 $821,000 800326 Los Serranos Mitigation Project $461,000 $0 $0 $0 $0 $461,000 800360 English Channel Improvement $1,802,800 $2,707,200 $0 $0 $0 $4,510,000 800405 Storm Drain Replacement at Grand/Peyton $140,000 $0 $0 $0 $0 $140,000 800406 Pipeline/Glen Ridge Drainage Clarifier $200,000 $0 $0 $0 $0 $200,000 800407 Bayberry Drive/Tern Street Drainage Clarifier $50,000 $0 $0 $0 $0 $50,000 800408 Bayberry Drive/Zenobia Lane Drainage Clarifier $50,000 $0 $0 $0 $0 $50,000 800409 Water Diffuser at Elinvar Drive and Sapphire Road $30,000 $0 $0 $0 $0 $30,000 800410 V -Ditch Drain at McCoy Equestrian Center $10,000 $0 $0 $0 $0 $10,000 800411 Hunters Hill Sewer Access Road $25,000 $0 $0 $0 $0 $25,000 800412 English Springs Park Sewer Access Road $25,000 $0 $0 $0 $0 $25,000 800413 Townsend Junior High School Sewer Access Road $15,000 $0 $0 $0 $0 $15,000 D05001 Pipeline Avenue Sewer Access Road $25,000 $0 $0 $0 $0 $407,500 D05002 Los Serranos Channel Betterment $302,500 $0 $0 $0 $0 $302,500 Total Sewer/Storm Drains $4,742,800 $2,907,200 $73,000 $73,000 $75,000 $8,253,500 N 4 CITY OF CHINO HILLS CAPITAL IMPROVEMENT PROGRAM FIVE-YEAR SUMMARY FISCAL YEAR 2004/05 THROUGH FISCAL YEAR 2008/09 Project Total Project Number PROJECT 04/05 05/06 06/07 07/08 08/09 Estimate PROJECTSDEVELOPER FUNDED STREETS 800255 Fairfield Ranch Road Future Woodview Road Widening Future Soquel Canyon - Loop One Future Eucalyptus Avenue Emergency Road Future Soquel Canyon - Loop Two PARKS/OPEN SPACE 800351 Wickman Elementary School Multi -Purpose Trail P05008 Lexington Multi -Purpose Trail P05009 Vellano Multi -Purpose Trail East Future Vellano Multi -Purpose Trail West Future Vellano Vista Park Future Multi -Purpose Trail at Sycamore Crest Future Trail Staging Area Future Chow Multi -Purpose Trail Future Villa Borba Multi -Purpose Trail Future Woodview Terrace Park Project (Wang) Future Villa Borba Neighborhood Park Future Vellano Neighborhood Park LANDSCAPE PROJECTS 800380 Parkway at Fairfield Ranch Road (PM 15504) 800401 Fairfield Ranch Road Parkway (PM 15505) WATER $0 Future Soquel Canyon Reservoir Future Soquel Canyon Loop One Water Main Future Soquel Canyon Pump Station No 2 Future Soquel Canyon Loop Two Water Main Fiscal Year Total $3,095,700 $0 $0 SO s0 $3095,700 $0 $1,980,000 $0 SO s0 S1,980,000 $0 $310,000 $6,400,000 $2,035,000 So $8,745000 $0 $300,000 $1,200,000 SO $0 $1,500.000 $0 $0 $0 $1,500,000 $13.300,000 $14,800,000 $25,000 $0 $0 $0 $0 $25,000 $10,000 $0 $0 $0 $0 $10.000 $250,000 $0 $0 SO SO $250,000 $0 $75,000 $0 $0 $0 $75.000 $0 $625,000 $0 $0 $0 $625,000 $0 $15,000 $0 $0 $0 $15,000 $0 $120,000 $0 $0 $0 $120,000 $0 $60,000 $0 $0 $0 $60,000 $0 $60,000 $0 $0 $0 560,000 $0 $200,000 $1,000,000 $600,000 $0 $1,800,000 $0 $150,000 $1,350,000 $0 $0 $1,500,000 $0 $0 $1,000,000 $0 $0 $1,000,000 $100,000 $0 $0 $0 $0 $100,000 $50,000 $0 $0 $0 $0 $50,000 $0 $0 $906,800 $0 $0 $906,800 $0 $0 $451,800 $0 $0 $451,800 $0 $0 $0 $216,000 $0 $216,000 $0 $0 $0 $0 $1,201,600 $1,201,600 $3,530,700 $3,895,000 $12,308,600 $4,351,000 $14,501,600 $38,586,900 $45,710,300 $57,064,100 $22,836,600 $11,909,000 $25,411,600 $183,682,200 Note 1: Pellisier Well Project is undergoing a feasibility study Five-year project costs cannot be determined until the study is complete N 5 CITY OF CHINO HILLS INC ORP ORATED 1 9 9 1 This page intentionally left blank. FIVE-YEAR OPERATING PROGRAM CITY OF CHINO HILLS INCORPORATED 1 9 9 1 ri Ad City of Chino Hills Fiscal Year 2004/05 Through 2008/09 In developing and refining the Five -Year Operating Program, the program has been built upon certain growth assumptions to estimate the growth that will occur and the corresponding program service demands that will result through the year 2009. The City continues to experience residential growth with an estimated 229 new residential units to be constructed in fiscal year 2004/05. This growth is projected to continue at 600 or less units per year in each of the remaining four years of the five-year operating program. Residential growth assumptions assume a population of 82,000 by July 1, 2009. Retail (commercial) growth is assumed at 792,000 square feet over the five-year program, primarily resulting from the full development of Phase I and II of the regional commercial site at the Northeast corner of Chino Avenue and Peyton Drive. The plan also projects continued commercial/ business park development, primarily along the Highway 71 corridor over the next five years. Expenditure projections assume maintaining current service levels and expanding those service levels, as appropriate, to meet the demands of the growth cycle. Projected service level increases in the form of additional staff are included for each program for fiscal year 2005/06 and fiscal year 2006/07 as appropriate. Additionally, a 3 percent inflation factor was utilized in calculating future years operating expenditures beyond staff increases. Based upon the development assumptions described, the five-year operating plan projects the following incremental revenues will accrue to the City: 1. Sales Tax Increases — based upon projected retail growth over the five-year period. 2. Development related Impact Fees and Permit Fees based on the forecasted residential and commercial development as described above. 3. In -Lieu Fees at their present per capita number based upon residential development as described above. 4. Ad Valorum Property Taxes at the level 4 percent of 1 percent plus an additional amount based on the value of new commercial construction occurring since January 1, 1999, in accordance with the City's property tax sharing agreement with the County. Further assumptions used to complete the five-year operating plan include: 1. Current State and Federal revenue sources remain constant. 2. Interest earnings will keep pace with inflation and increase at the same rate assumed for sales tax at a constant rate of 2.5 percent over the next five years. 3. Water rates will be adjusted in accordance with the City Council approved annual rate increases through the 2006/07 fiscal year. 0 1 ICITY OF CHINO HILLS I INC OR P OR ATE D 1 9 9 1 This page intentionally left blank. 0 2 City of Chino Hills 5 -Year Operating Program Anticipated New PositionsNears Two and Three LEGISLATIVE City Clerk 2005/06 No new positions anticipated. 2006/07 No new positions anticipated. CITY MANAGER Administration 2005/06 No new positions anticipated. 2006/07 No new positions anticipated. Contract Services 2005/06 No new positions anticipated. 2006/07 No new positions anticipated. Human Resources 2005/06 No new positions anticipated. 2006/07 No new positions anticipated. 0 3 Risk Manaaement 2005/06 No new positions anticipated. 2006/07 No new positions anticipated. COMMUNITY DEVELOPMENT Administration 2005/06 No new positions anticipated. 2006/07 No new positions anticipated. Building Services 2005/06 No new positions anticipated. 2006/07 No new positions anticipated. Development Services 2005/06 No new positions anticipated. 2006/07 No new positions anticipated. Economic Development 2005/06 No new positions anticipated. 2006/07 No new positions anticipated. COMMUNITY SERVICES Administration 2005/06 No new positions anticipated. 2006/07 No new positions anticipated. Neighborhood Services 2005/06 Due to increased population, increased Neighborhood Services Programs, and expanded Neighborhood Network Programming, staff anticipates the need for an additional Neighborhood Services Coordinator. 2006/07 No new positions anticipated. Recreation Services 2005/06 No new positions anticipated. 2006/07 No new positions anticipated. ENGINEERING Administration 2005/06 Due to the increased population in the area and the demand from the public to mitigate traffic issues, staff anticipates the need to bring in an Engineering Technician. This position would be responsible for assisting with the operation of the recently completed traffic operations center, conducting manual traffic counts and speed surveys, and assisting with the Geographic Information System (GIS). In addition, this position would administer the pavement management system, provide support at the Community Development counter, and oversee the filing system of the engineering maps and drawings to ensure that 0 4 "as built' drawings are received and incorporated into the digital filing system as well as maintaining and updating the system as necessary. 2006/07 No new positions anticipated. Capital Improvements/Land Development r 2005/06 No new positions anticipated. 2006/07 No new positions anticipated. Public Works Inspection Services 2005/06 No new positions anticipated. 2006/07 No new positions anticipated. FINANCE Administration 2005/06 No new positions anticipated. 2006/07 No new positions anticipated. Utility Customer Service 2005/06 No new positions anticipated. 2006/07 No new positions anticipated. DEPARTMENT/ACTIVITY PUBLIC FACILITIES AND OPERATIONS Administration 2005/06 With the increase in population and the added infrastructure, it is expected that the customer service area will need additional personnel. Staff anticipates the need to boost the hours of the part-time secretarial position to meet the increase in resident demand. 2006/07 No new positions anticipated. Facilities Maintenance 2005/06 No new positions anticipated. 2006/07 No new positions anticipated. Equipment Maintenance 2005/06 No new positions anticipated. 2006/07 No new positions anticipated. Parks and Landscape Maintenance 2005/06 No new positions anticipated. 2006/07 No new positions anticipated. Sanitation Maintenance 2005/06 No new positions anticipated. 2006/07 No new positions anticipated. 0 5 Street Maintenance 2005/06 No new positions anticipated. 2006/07 No new positions anticipated. Water 2005/06 No new positions anticipated. 2006/07 No new positions anticipated. FISCAL RESIDENTIAL YEAR UNITS CITY OF CHINO HILLS FIVE-YEAR OPERATING PROGRAM FISCAL YEAR 2004/05 THROUGH 2008/09 REGIONAL BUSINESS NEIGHBORHOOD COMMERCIAL* PARK* COMMERCIAL* OTHER 2004/05 229 106,500 111,374 243,900 0 2005/06 470 416,500 150,000 525,400 0 2006/07 626 119,000 120,000 411,397 0 2007/08 296 20,000 55,000 125,000 0 2008/09 146 130,000 15,000 0 0 TOTAL 1,767 792,000 451,374 1,305,697 0 * Unit of measure is square feet. W CITY OF CHINO HILLS ADOPTED BUDGET FISCAL YEAR 2004-05 SUMMARY OF FIVE YEAR OPERATING PROGRAM FORECASTED EXPENDITURES 2004-05 2005-06 2006-07 2007-08 2008-09 LEGISLATIVE CITY COUNCIL Personnel 110,700 112,200 113,800 115,400 117,000 Operations and Maintenance 76,500 78,100 79,700 81,300 83,000 Capital Outlays 0 0 0 0 0 TOTAL CITY COUNCIL 187,200 190,300 193,500 196,700 200,000 CITY ATTORNEY Personnel 0 0 0 0 0 Operations and Maintenance 750,000 765,000 780,300 796,000 812,000 Capital Outlays 0 0 0 0 0 TOTAL CITY ATTORNEY 750,000 765,000 780,300 796,000 812,000 CITY CLERK Personnel 406,400 418,600 431,200 444,200 457,600 Operations and Maintenance 148,100 152,600 157,200 162,000 166,900 Capital Outlays 0 0 0 0 0 TOTAL CITY CLERK 554,500 571,200 588,400 606,200 624,500 TOTAL LEGISLATIVE 1,491,700 1,526,500 1,562,200 1,598,900 1,636,500 0 7 CITY OF CHINO HILLS ADOPTED BUDGET FISCAL YEAR 2004-05 SUMMARY OF FIVE YEAR OPERATING PROGRAM FORECASTED EXPENDITURES 2004-05 2005-06 2006-07 2007-08 2008-09 CITY MANAGER ADMINISTRATION Personnel 760,700 776,000 791,600 807,500 823,700 Operations and Maintenance 397,000 405,000 413,100 421,400 429,900 Capital Outlays 114,500 0 0 0 0 TOTAL ADMINISTRATION 1,272,200 1,181,000 1,204,700 1,228,900 1,253,600 CONTRACT SERVICES Personnel 0 0 0 0 0 Operations and Maintenance 3,610,500 3,682,800 3,756,500 3,831,700 3,908,400 Capital Outlays 0 0 0 0 0 TOTAL CONTRACT SERVICES 3,610,500 3,682,800 3,756,500 3,831,700 3,908,400 GRANT SERVICES Personnel 6,600 6,800 7,000 7,200 7,400 Operations and Maintenance 33,800 34,500 35,200 36,000 36,800 Capital Outlays 0 0 0 0 0 TOTAL GRANT SERVICES 40,400 41,300 42,200 43,200 44,200 HUMAN RESOURCES Personnel 158,800 162,000 165,300 168,700 172,100 Operations and Maintenance 98,500 100,500 102,600 104,700 106,800 Capital Outlays 0 0 0 0 0 TOTAL HUMAN RESOURCES 257,300 262,500 267,900 273,400 278,900 RISK MANAGEMENT Personnel 117,300 119,700 122,100 124,600 127,100 Operations and Maintenance 599,000 611,000 623,300 635,800 648,600 Capital Outlays 0 0 0 0 0 TOTAL RISK MANAGEMENT 716,300 730,700 745,400 760,400 775,700 TOTAL CITY MANAGER 5,896,700 5,898,300 6,016,700 6,137,600 6,260,800 I CITY OF CHINO HILLS ADOPTED BUDGET FISCAL YEAR 2004-05 SUMMARY OF FIVE YEAR OPERATING PROGRAM FORECASTED EXPENDITURES 2004-05 20005-06 2006-07 2007-08 2008-09 COMMUNITY DEVELOPMENT ADMINISTRATION Personnel 395,500 407,200 419,100 431,300 444,100 Operations and Maintenance 184,200 196,700 202,200 207,700 213,600 Capital Outlays 0 5,000 0 5,000 0 TOTAL ADMINISTRATION 579,700 608,900 621,300 644,000 657,700 BUILDING SERVICES Personnel 687,200 707,500 728,300 749,600 771,600 Operations and Maintenance 442,100 458,400 475,200 486,600 504,100 Capital Outlays 0 5,000 0 5,000 0 TOTAL BUILDING SERVICES 1,129,300 1,170,900 1,203,500 1,241,200 1,275,700 DEVELOPMENT SERVICES Personnel 719,200 740,400 762,100 784,400 807,400 Operations and Maintenance 346,100 459,400 570,200 587,200 304,900 Capital Outlays 0 0 5,000 0 5,000 TOTAL DEVELOPMENT SERVICES 1,065,300 1,199,800 1,337,300 1,371,600 1,117,300 ECONOMIC DEVELOPMENT Personnel 83,800 86,300 88,900 91,400 94,200 Operations and Maintenance 46,700 50,500 52,300 53,600 55,200 Capital Outlays 0 0 0 0 0 TOTAL ECONOMIC DEVELOPMENT 130,500 136,800 141,200 145,000 149,400 TOTAL COMMUNITY DEVELOPMENT 2,904,800 3,116,400 3,303,300 3,401,800 3,200,100 CITY OF CHINO HILLS ADOPTED BUDGET FISCAL YEAR 2004-05 SUMMARY OF FIVE YEAR OPERATING PROGRAM FORECASTED EXPENDITURES 2004-05 2005-06 2006-07 2007-08 2008-09 COMMUNITY SERVICES ADMINISTRATION Personnel 261,400 281,600 298,500 306,600 314,900 Operations and Maintenance 300,000 315,400 345,700 352,600 356,400 Capital Outlays 0 0 0 0 0 TOTAL ADMINISTRATION 561,400 597,000 644,200 659,200 671,300 CODE ENFORCEMENT Personnel 92,100 92,600 206,200 212,600 219,200 Operations and Maintenance 36,500 43,900 58,900 52,300 54,500 Capital Outlays 0 0 0 0 0 TOTAL CODE ENFORCEMENT 128,600 136,500 265,100 264,900 273,700 CDBG PROGRAM Personnel 118,400 112,600 114,300 115,000 117,300 Operations and Maintenance 1,475,100 510,600 410,600 410,600 410,600 Capital Outlays 0 0 0 0 0 TOTAL CDBG PROGRAM 1,593,500 623,200 524,900 525,600 527,900 EMERGENCY PREPAREDNESS Personnel 0 0 0 0 0 Operations and Maintenance 15,000 25,100 26,900 24,700 38,900 Capital Outlays 0 0 0 0 0 TOTAL EMERGENCY PREPAREDNESS 15,000 25,100 26,900 24,700 38,900 NEIGHBORHOOD SERVICES Personnel 248,900 318,600 328,400 338,500 348,900 Operations and Maintenance 113,100 133,500 134,800 138,500 143,500 Capital Outlays 0 0 0 0 0 TOTAL NEIGHBORHOOD SERVICES 362,000 452,100 463,200 477,000 492,400 PUBLIC SAFETY Personnel 0 0 0 0 0 Operations and Maintenance 5,736,500 6,653,400 6,841,600 7,241,400 7,663,700 Capital Outlays 0 0 0 0 0 TOTAL PUBLIC SAFETY 5,736,500 6,653,400 6,841,600 7,241,400 7,663,700 RECREATION SERVICES Personnel 1,241,100 1,250,800 1,452,200 1,495,800 1,540,600 Operations and Maintenance 848,600 887,300 979,400 1,009,700 1,040,900 Capital Outlays 0 0 5,000 5,200 5,400 TOTAL RECREATION SERVICES 2,089,700 2,138,100 2,436,600 2,510,700 2,586,900 TOTAL COMMUNITY SERVICES 10,486,700 10,625,400 11,202,500 11,703,500 12,254,800 010 CITY OF CHINO HILLS ADOPTED BUDGET FISCAL YEAR 2004-05 SUMMARY OF FIVE YEAR OPERATING PROGRAM FORECASTED EXPENDITURES 2004-05 2005-06 2006-07 2007-08 2008-09 ENGINEERING ADMINISTRATION Personnel 452,500 466,100 480,100 494,600 509,500 Operations and Maintenance 163,100 168,000 173,100 178,300 183,700 Capital Outlays 22,600 0 0 0 0 TOTAL ADMINISTRATION 638,200 634,100 653,200 672,900 693,200 CAPITAL IMPROVEMENTS/LAND DEVELOPMENT Personnel 643,400 716,900 738,500 760,700 783,600 Operations and Maintenance 913,600 941,100 969,400 998,500 1,028,500 Capital Outlays 0 0 0 0 0 TOTAL CAPITAL IMPROVEMENTS/ LAND DEVELOPMENT 1,557,000 1,658,000 1,707,900 1,759,200 1,812,100 PUBLIC WORKS INSPECTIONS Personnel 250,200 257,800 265,600 273,600 281,900 Operations and Maintenance 32,400 33,400 34,500 35,600 36,700 Capital Outlays 0 0 0 0 0 TOTAL PUBLIC WORKS INSPECTIONS 282,600 291,200 300,100 309,200 318,600 TOTAL ENGINEERING 2,477,800 2,583,300 2,661,200 2,741,300 2,823,900 Oil CITY OF CHINO HILLS ADOPTED BUDGET FISCAL YEAR 2004-05 SUMMARY OF FIVE YEAR OPERATING PROGRAM FORECASTED EXPENDITURES FINANCE ADMINISTRATION Personnel Operations and Maintenance Capital Outlays TOTAL ADMINISTRATION DATA PROCESSING Personnel Operations and Maintenance Capital Outlays TOTAL DATA PROCESSING DEVELOPMENT FEE PROGRAM Personnel Operations and Maintenance Capital Outlays TOTAL DEVELOPMENT FEE PROGRAM NON -DEPARTMENTAL SERVICES Personnel Operations and Maintenance Capital Outlays TOTAL NON -DEPARTMENTAL SERVICES UTILITY CUSTOMER SERVICES Personnel Operations and Maintenance Capital Outlays TOTAL UTILITY CUSTOMER SERVICES TOTAL FINANCE 2004-05 2005-06 2006-07 2007-08 2008-09 1,081,000 1,113,500 1,147,000 1,181,500 1,217,000 262,800 270,700 278,900 287,300 296,000 0 0 0 0 0 1,343,800 1,384,200 1,425,900 1,468,800 1,513,000 0 0 0 0 0 409,400 421,700 434,400 447,500 461,000 86,800 0 0 0 0 496,200 421,700 434,400 447,500 461,000 0 0 0 0 0 13,130,500 13,524,500 13,930,300 14,348,300 14,778,800 10,913,500 11,241,000 11,578,300 11,925,700 12,283,500 24,044,000 24,765,500 25,508,600 26,274,000 27,062,300 0 0 0 0 0 2,168,000 2,233,100 2,300,100 2,369,200 2,440,300 0 0 0 0 0 2,168,000 2,233,100 2,300,100 2,369,200 2,440,300 219,100 225,700 232,500 239,500 246,700 189,000 194,700 200,600 206,700 213,000 20,000 0 0 0 0 428,100 420,400 433,100 446,200 459,700 28,480,100 29,224,900 30,102,100 31,005,700 31,936,300 012 CITY OF CHINO HILLS ADOPTED BUDGET FISCAL YEAR 20004-05 SUMMARY OF FIVE YEAR OPERATING PROGRAM FORECASTED EXPENDITURES PUBLIC FACILITIES AND OPERATIONS ADMINISTRATION Personnel Operations and Maintenance Capital Outlays TOTAL ADMINISTRATION EQUIPMENT MAINTENANCE Personnel Operations and Maintenance Capital Outlays TOTAL EQUIPMENT MAINTENANCE FACILITIES MAINTENANCE Personnel Operations and Maintenance Capital Outlays TOTAL FACILITIES MAINTENANCE PARKS AND LANDSCAPE Personnel Operations and Maintenance Capital Outlays TOTAL PARKS AND LANDSCAPE SANITATION MAINTENANCE Personnel Operations and Maintenance Capital Outlays TOTAL SANITATION MAINTENANCE STORM SYSTEM MAINTENANCE Personnel Operations and Maintenance Capital Outlays TOTAL STORM SYSTEM MAINTENANCE STREET MAINTENANCE Personnel Operations & Maintenance Capital Outlays TOTAL STREET MAINTENANCE WATER Personnel Operations & Maintenance Capital Outlays TOTAL WATER TOTAL PUBLIC FACILITIES AND OPERATIONS 2004-05 2005-06 2006-07 2007-08 2008-09 414,000 443,200 456,500 470,200 484,400 74,000 76,300 78,600 81,000 83,500 0 0 0 0 0 488,000 519,500 535,100 551,200 567,900 101,000 104,100 107,300 162,600 167,500 660,800 680,700 701,200 902,300 929,400 438,700 250,000 257,500 265,300 273,300 1,200,500 1,034,800 1,066,000 1,330,200 1,370,200 206,900 213,200 219,600 226,200 233,000 562,700 579,600 597,000 615,000 633,500 0 250,000 257,500 265,300 273,300 769,600 1,042,800 1,074,100 1,106,500 1,139, 800 722,600 744,300 766,700 789,800 813,500 6,209,100 6,395,400 6,767,300 6,970,400 7,179,600 35,000 36,100 37,200 38,400 39,600 6,966,700 7,175,800 7,571,200 7,798,600 8,032,700 361,000 371,900 383,100 394,600 406,500 3,650,100 3,759,700 3,872,500 3,988,700 4,108,400 14,700 15,200 15,700 16,200 16,700 4,025,800 4,146,800 4,271,300 4,399,500 4,531,600 0 0 0 0 0 37,500 38,700 39,900 41,100 42,400 17,500 18,100 18,700 19,300 19,900 55,000 56,800 58,600 60,400 62,300 460,200 474,100 488,400 503,100 518,200 705,900 727,100 749,000 771,500 794,700 0 0 0 0 0 1,166,100 1,201,200 1,237,400 1,274,600 1,312,900 1,311,800 1,351,200 1,391,800 1,433,600 1,476,700 13, 353, 500 13, 754, 200 14,166, 900 14,592,000 15, 029, 800 549,300 565,800 582,800 582,800 600,300 15,214,600 15,671,200 16,141,500 16,608,400 17,106,800 29,886,300 30,848,900 31,955,200 33,129,400 34,124,200 013 CITY OF CHINO HILLS ADOPTED BUDGET FISCAL YEAR 2004-05 SUMMARY OF FIVE YEAR OPERATING PROGRAM C(lD=r'AQ7=r) CYD=K1rN T11DCC nnnA nr nnnr n, .,.... ..., ........ ,.,. SUB -TOTAL ALL FUNDS 81,624,100 83,823,700 86,803,200 89,718,200 92,236,600 LESS: INTERFUND TRANSACTIONS (17,114,700) (17,628,100) (18,156,900) (18,701,600) (19,262,600) GRAND TOTAL 64,509,400 66,195,600 68,646,300 71,016,600 72,974,000 * This summary does not include Capital Improvement Program 014 CITY OF CHINO HILLS ADOPTED BUDGET FISCAL YEAR 2004-05 FIVE YEAR REVENUE PROJECTIONS BY FUND FUND NAME 2004-05 2005-06 2006-07 2007-08 2008-09 GENERALFUND TAXES Property Taxes 2,582,000 2,700,400 2,924,800 3,168.500 3.313 700 Sales Taxes 4,036,000 4,150,500 4,438,500 4,910,000 5,180,100 Other Taxes 1,911,200 1,968,500 2,027,600 2,088.400 2.151,100 TOTAL TAXES 8,529,200 8,819,400 9,390,900 10,166,900 10,644,900 LICENSE AND PERMITS Building and Safety Permit Fees 1,666,700 3,420,700 4,556,100 2,154,300 1,062,600 Other Permit Fees 50,300 51,800 53,400 55,000 56,700 TOTAL LICENSE AND PERMITS 1,717,000 3,472,500 4,609,500 2,209,300 1,119,300 FINE AND PENALTIES Parking Citations 98,700 101,700 104,800 107,900 111,100 Traffic Violations and Other Fines 226,300 233,100 240,100 247,300 254,700 TOTAL FINE AND PENALTIES 325,000 334,800 344,900 355,200 365,800 REVENUE FROM USE OF MONEY AND PROPERTY 787,700 807,400 827,600 852,400 878,000 REVENUE FROM OTHER AGENCIES State Motor Vehicle In -Lieu/ Off -Highway Fees 4,402,200 4,460,800 4,580,500 4,809,500 5,050,000 TOTAL REVENUE FROM OTHER AGENCIES CHARGES FOR CURRENT SERVICES Recreation Fees 1,261,800 1,299,700 1,338,700 1,378,900 1,420,300 Plan Checking Fees 291,700 598,700 797,400 377,000 186,000 Miscellaneous Community Development Fees 76,500 157,000 209,100 98,900 48,800 Engineering Inspection Fees 621,200 639,800 659,000 678,800 699,200 Miscellaneous Public Works Fees 66,800 137,100 182,600 86,300 42,600 Police Services 16,000 16,500 17,000 17,500 18,000 TOTAL CHARGES FOR CURRENT SERVICES 2,334,000 2,848,800 3,203,800 2,637,400 2,414,900 OTHER REVENUES Administrative Overhead Charges 3,875,000 3,991,300 4,111,000 4,234,300 4,361,300 Other Miscellaneous Revenues 746,100 768,500 791,600 815,300 839,800 Loan Repayment Advance 264,000 - - - - TOTAL OTHER REVENUES 4,885,100 4,759,800 4,902,600 5,049,600 5,201,100 INTERFUND TRANSFERS 101,600 101,600 101,600 101,600 101,600 TOTAL GENERAL FUND 23,081,800 25,605,100 27,961,400 26,181,900 25,775,600 015 CITY OF CHINO HILLS ADOPTED BUDGET FISCAL YEAR 2004-05 FIVE YEAR REVENUE PROJECTIONS BY FUND FUND NAME GAS TAX FUND Interest Income State Gas Taxes TOTAL GAS TAX FUND MEASURE IFUND Interest Income Measure I Sales Tax TOTAL MEASURE I FUND AIR QUALITY IMPROVEMENT FUND Interest Income Air Quality Control Fee TOTAL AIR QUALITY IMPROVEMENTFUND COMMUNITY DEVELOPMENT BLOCK GRANT TOTAL SOLID WASTE FUND TOTAL LIGHTING AND LANDSCAPING ASSESSMENT DISTRICTS FUNDS Taxes and Assessments Interest Income Inter -Department Charges Other Revenues Loan Repayment Advance Interfund Transfers and Contributions TOTAL LIGHTING AND LANDSCAPING ASSESSMENT DISTRICTS FUNDS DEVELOPMENT FEE FUNDS Interest Income Development Fees Miscellaneous Cost Reimbursement Debt Issue Proceeds DEVELOPMENT FEE FUNDS TOTAL MISCELLANEOUS SPECIAL REVENUE FUNDS Taxes and Assessments Interest Income Miscellaneous Grants Inter -Agency Revenues Loan Repayment Advance TOTAL MISCELLANEOUS SPECIAL REVENUE FUNDS 2004-05 2005-06 32,000 32,800 1,356,100 1,396,800 1,388,100 1,429,600 2006-07 33,600 1,438,700 1,472,300 2007-08 2008-09 34,400 35,300 1,481,900 1,526,400 1,516,300 1,561,700 19,200 19,700 20,200 20,700 21,200 942,800 971,100 1,000,200 1,030,200 1,061,100 962,000 990,800 1,020,400 1,050,900 1,082,300 6,600 6,800 7,000 7,200 7,400 82,600 85,100 87,700 90,300 93,000 89,200 91,900 94,700 97,500 100,400 1,617,000 623,200 524,900 525,600 527,900 3,368,300 3,443,200 3,543,000 3,590,200 3,613,500 5,115,800 5,115,800 5,115,800 5,115,800 5,115,800 251,400 257,700 264,100 270,700 277,500 1,222,700 1,259,400 1,297,200 1,336,100 1,376,200 5,400 5,400 5,400 5,400 5,400 100,000 0 0 0 0 1,317,200 1,356,700 1,397,400 1,439,300 1,482,500 8,012,500 7,995,000 8,079,900 8,167,300 8,257,400 386,800 396,500 406,200 416,400 426,800 10,351,100 14,878,600 16,806,600 10,417,300 7,789,700 3,500 0 0 0 0 2,178,300 0 0 0 0 12,919,700 15,275,100 17,212,800 10,833,700 8,216,500 216,900 218,900 220,300 221,500 222,500 18,500 18,900 19,300 19,700 20,100 2,897,500 100,000 100,000 100,000 100,000 2,128,100 2,267,600 2,266,400 2,266,800 2,266,800 175,900 0 0 0 0 5,436,900 2,605,400 2,606,000 2,608,000 2,609,400 016 CITY OF CHINO HILLS ADOPTED BUDGET FISCAL YEAR 2004-05 FIVE YEAR REVENUE PROJECTIONS BY FUND FUND NAME 2004-05 2005-06 2006-07 2007-08 2008-09 CAPITAL PROJECTS FUNDS Interest Income 29,000 29,600 30,200 30,800 31.400 Interfund Transfers and Contributions 42,901,900 53,169,100 10,528,000 7.558,000 10,910.000 TOTAL CAPITAL PROJECTS FUNDS 42,930,900 53,198,700 10,558,200 7,588,800 10,941,400 WATER UTILITY FUND Water Sales 14,604,900 15,490,500 16,244,300 17,272,400 17,574.300 Meter Installation Fees 160,000 328,400 437,400 206,800 102,000 Interest Income 195,600 200,500 205,500 210,600 215,900 Miscellaneous Charges 170,000 175,100 180,400 185,800 191.400 Other Miscellaneous Revenues 62,300 64,200 66,100 68,100 70,100 Interfund Contributions - - - - - WATER UTILITY FUND TOTAL 15,192,800 16,258,700 17,133,700 17,943,700 18,153,700 SEWER FUND Sewer Maintenance Fees 4,203,800 4,208,800 4,218,300 4,230,000 4,242,700 IEUD Treatment Fees 106,700 112,100 122,300 134,800 148,400 Interest Income 277,800 284,700 291,800 299,100 306,600 Other Miscellaneous Charges 120,700 120,700 120,700 120,700 120,700 Loan Repayment Advance 600,000 600,000 600,000 600,000 600,000 SEWER FUND TOTAL 5,309,000 5,326,300 5,353,100 5,384,600 5,418,400 EQUIPMENT MAINTENANCE FUND Interest Income 32,100 32,900 33,700 34,500 35,400 Equipment Rental Fees 775,200 798,500 822,500 847,200 872,600 TOTAL EQUIPMENT MAINTENANCE FUND 807,300 831,400 856,200 881,700 908,000 DATA PROCESSING FUND Interest Income 10,400 10,700 11,000 11,300 11,600 Data Processing Charges 389,800 401,500 413,500 425,900 438,700 DATA PROCESSING FUND TOTAL 400,200 412,200 424,500 437,200 450,300 COMMUNITY FACILITIES DISTRICTS FUNDS Taxes and Assessments 9,657,600 9,850,800 10,047,800 10,248,800 10,453,800 Interest Income 431,100 441,900 452,900 464,200 475,800 COMMUNITY FACILITIES DISTRICTS FUNDS TOTAL 10,088,700 10,292,700 10,500,700 10,713,000 10,929,600 017 CITY OF CHINO HILLS ADOPTED BUDGET FISCAL YEAR 2004-05 FIVE YEAR REVENUE PROJECTIONS BY FUND FUND NAME 2004-05 2005-06 2006-07 2007-08 2008-09 ASSESSMENT DISTRICTS FUNDS Taxes and Assessments 2,415,200 2,463,500 2,512,800 2,563,100 2,614,400 Interest Income 101,900 104,400 107,000 109,700 112,400 Other Miscellaneous Revenues 223,300 - - - - ASSESSMENT DISTRICTS FUNDS TOTAL 2,740,400 2,567,900 2,619,800 2,672,800 2,726,800 SUB -TOTAL ALL FUNDS 134,344,800 146,947,200 109,961,600 100,193,200 101,272,900 LESS: TRANSFER IN (27,876,500) (53,169,100) (10,528,000) (7,558,000) (10,910,000) TOTAL CITY REVENUES 106,468,300 93,778,100 99,433,600 92,635,200 90,362,900 018 MR Y m Z n m APPENDICES GLOSSARY OF BUDGET TERMS Appropriation - An authorization by the City Council to make expenditures and to incur obligations for a specific purpose within a specific time frame. Assessed Valuation - A dollar value placed on real estate or other property by San Bernardino County as a basis for levying property taxes. Audit - A view of the City's accounts by an independent auditing firm to substantiate fiscal year- end fund, salaries, reserves and cash on hand. Beginning/Ending (Unappropriated) Fund Balance - Unencumbered resources available in a fund from the prior/current fiscal year after payment of the prior/current fiscal year's expenditures. This is not necessarily cash on hand. Bond - A City may raise capital by issuing a written promise to pay a specific sum of money, called the face value or principal amount, at a specific date or dates in the future, together with periodic interest at a special rate. Budget - A fiscal plan of financial operation listing an estimate of proposed appropriations or expenditures and the proposed means of financing them for a particular time period. The budget is proposed until it has been approved by the City Council. Chino Hills' annual budget encompasses one fiscal year (July 1 through June 30.) Capital Improvement - A permanent addition to the City's assets, including the design, construction, or purchase of land, building, or facilities, or major renovations of same. Capital Improvement Program - A financial plan or proposed capital improvement projects with single -and multiple -year capital expenditures/expenses. The Capital Improvement Program plans for five years and is updated annually. Capital Outlay - A budget appropriation category which budgets all equipment having a unit cost of more than $1,000 and an estimated useful life of over one year. Capital Projects - Physical structural improvements with a cost of $5,000 or more and a useful life of one year or more. Examples include a new park, building modifications or road construction. Debt Service - Payment of the principal and interest on an obligation resulting from the issuance of bonds, notes, or Certificates of Participation (COP's). Debt Service Requirements - The amount of money required to pay interest on outstanding debt and required contributions to accumulate monies for future retirement of term bonds. Deficit - An excess of expenditures or expenses over revenues (resources). Department - It is the basic unit of service responsibility encompassing a broad array of related activities. Division - A subsection (or activity) within a department which furthers the objectives of the City Council by providing specific services. P 1 Encumbrances - A legal obligation to pay funds, the expenditure of which has not yet occurred. They cease to be encumbrances when the obligations are paid or otherwise terminated. Expense/Expenditure - The actual spending of funds set aside by an appropriation. Fiscal Year - A twelve-month period of time to which a budget applies. In Chino Hills, it is July 1 through June 30. Fund - An independent fiscal and accounting entity used to record all financial transactions related to the specific purpose for which the fund was created. Fund Balance - The amount of financial resources available for use. Generally, this represents the detail of all the annual operating surpluses and deficits since the fund's inception. General Fund - The primary fund of the City used to account for all revenues and expenditures of the City not legally restricted as to use. This fund is used to offset the cost of the City's general operations. All revenues which do not have to be placed in a separate fund are deposited in the general fund. All expenditures must be made pursuant to appropriations which lapse annually at the end of the fiscal year. General Obligation Bond - Bonds used for various purposes and repaid by the regular (usually via the General Fund) revenue raising powers of the City. Grant - Contributions, gifts or cash, or other assets from another governmental entity to be used or expended for a specific purpose, activity, or facility. An example is the Community Development Block Grant provided by the Federal Government. Interfund Transfers - Monies transferred from one fund to another. Such money is transferred to finance the operations of another fund or to reimburse the fund for certain expenditures. Internal Service Fund - An Internal Service Fund provides services to other City departments and bills the various other funds for services rendered, just as would private business. Materials, Supplies, and Services - Expenditures for materials, supplies, and services which are ordinarily consumed within a fiscal year and which are not included in departmental inventories. Municipal Code - A book that contains the City Council approved ordinances currently in effect. The Code defines City policy with respect to areas such as planning, etc. Objectives - The expected results or achievements of a budget activity. Operating Budget - Annual appropriation of funds for ongoing program costs, including salaries and benefits, services and supplies, debt service, capital outlay and capital improvements. Operations and Maintenance - A section of the budget that addresses all the programs and day-to-day operating costs associated with the day-to-day operations of a division or a department. P 2 Ordinance - A formal legislative enactment by the City Council. It has the full force and effect of law within City boundaries unless pre-empted by a higher form of law. An Ordinance has a higher legal standing than a Resolution. Reimbursement - Payment of amount remitted on behalf of another party, department, or fund. Reserve - An account used to record a portion of the fund balance as legally segregated for a specific use. Resolution - A special order of the City Council which has a lower legal standing than an ordinance. Revenues - Amount received for taxes, fees, permits, licenses, interest, intergovernmental sources, and other sources during the fiscal year. Revenue Bonds - A type of bonds usually issued to construct facilities. The bonds are repaid from the revenue produced by the operation of these facilities. Salaries and Benefits - A budget category which generally accounts for full-time and temporary employees, overtime expenses, and all employee benefits, such as medical, dental, and retirement. Special Revenue Funds - This fund type collects revenues that are restricted by the City, State, or Federal Government as to how the City might spend them. P 3 CITY OF CHINO HILLS INC ORP ORATED 1 9 9 1 This page intentionally left blank. P 4 OBJECTIVE DESIGNATIONS Line Item Title and Description Salary and Wages 1010 Regular Salaries Base salary, including additional monthly earnings, paid to full-time employees and City Council. Additional earnings include special duty pay such as bilingual, stand by, and call back pay. 1015 Part-time/Seasonal Wages Wages of part-time hourly employees. 1020 Overtime Salaries Salary for overtime pay for employment classifications subject to requirements of the Fair Labor Standards Act. Fringe Benefits 1540 Fringe Benefits Cost of medical, dental, vision insurance, and direct payments to the employees in accordance with the City's flexible benefit plan, tuition reimbursement, PST Plan, accrued leave compensation, auto allowance, Medicare insurance, employer retirement contribution, deferred compensation plan, group vision plan, group life insurance, State Disability Insurance, and workers compensation. Operations and Maintenance 2010 Memberships and Certifications Organizational membership fees, professional and technical certifications, and licenses. 2015 Conferences, Meetings, and Training Registration, meals, transportation, and lodging for conferences and training meetings and seminars. 2020 Auto Mileage Reimbursement for use of personal vehicle for City business. 2030 Uniforms Cost of City -supplied uniform accessories such as boots, gloves, hats, glasses, etc. and uniform cleaning. Professional and Contractual Services 3010 Legal Services Attorney fees for rendering legal services to the City. 3020 Financial Services Financial advisory, analytical, and processing services; accounting and auditing services. P 5 OBJECTIVE DESIGNATIONS Line Item Title and Description 3025 Medical Services Medical costs for personnel physical examinations and injuries. 3030 Development Professional Services Fees for architectural, engineering, plan checking, inspection, and appraisal services. 3090 Professional Services Professional services not included elsewhere. 3105 Temporary Employee Services Charges for temporary help contracted directly with an employment agency. 3110 Computer Services Cost of computer system and application software development and support; network administration. 3115 Data Processing Services Charges to departments for City -supplied data processing services. 3135 Special Studies Costs of unique studies and surveys. 3140 Refuse Contract Cost of debris disposal and services provided by the City's contract disposal firm. 3151 Hazardous Materials Removal Services Charges for removal of hazardous materials spilled or deposited within the City. 3155 Recreation Program Instructors Cost of services provided by fee-based Recreation Program Instructors. 3160 Water Meter Reading Services Charges for contractual water meter reading services. 3165 Sewer Treatment Services Costs for sewer treatment services provided by the Inland Empire Utilities Agency. 3170 Police Services Costs for contract police services provided by County. 3171 Sheriff's Prisoner Booking Services Charges by the County Sheriff's Department for booking suspected criminals apprehended within the City. 3172 Parking Fine Processing Services Fees paid to the State and County for surcharges of parking fines issued by City Police. OBJECTIVE DESIGNATIONS Line Item Title and Description 3173 Animal Control Services Costs for animal control services provided by the Humane Society. 3180 Crossing Guard Services Cost for contract crossing guard services provided for schools located within the City. 3189 Communication System Services Contract costs for wire and wireless communication system licenses and operating maintenance services (i.e., 800 MHz system). 3190 Contractual Services Contract costs for public agency services, collection services, insurance claims administration, personnel services, weed abatement services, water quality analysis services, and other contractual services not included elsewhere. Supplies and Services 4010 Legal Advertising Costs of newspaper publishing of required legal notices. 4015 Advertising and Promotion Includes costs of City brochures. 4025 Election Expense Incurred costs for elections. 4030 Printing and Photocopy Services Costs for photocopy machines usage; and outside print reprographics and printing costs of a general nature. 4031 Document Imaging Cost of microfilming supplies and other imaging services. 4035 Postage and Express Delivery Metered and non -metered postal delivery services costs, including charges for express delivery services. 4110 Liability Insurance Premium for liability insurance coverage and additions to insurance reserves. 4115 Fire and Casualty Insurance Premium for fire and casualty insurance coverage. 4120 Vehicle Insurance Premium for vehicle public liability and property damage insurance coverage. 4125 Surety Bond Costs of specific and blanket surety bonds for City employees. IWA OBJECTIVE DESIGNATIONS Line Item Title and Description 4130 Workers' Compensation Insurance Premium and payments for Workers' Compensation insurance coverage. 4140 Unemployment Insurance Cost of claim payments for unemployment insurance. 4245 Traffic Signs Signs used in the directing of traffic. 4310 Fuel Cost of gasoline and diesel fuel. 4315 Automotive Parts and Supplies Automotive replacement parts and components, including tires, batteries, and supplies. Miscellaneous items such as steam cleaning compounds, brake and transmission fluid, polish, radio cleaner and lubricants. 4410 Chemical Supplies Costs of chlorine, oxygen, acid, and similar items. 4420 Computer Hardware and Software Expense Cost of computer hardware and software which costs less than $5,000 unit. 4430 Small Equipment and Tools Cost of hand tools, equipment, and office equipment which individually costs less than $5,000. 4440 Office Supplies Cost of all office stationery and supplies. 4445 Special Parts and Supplies Unique department parts and supplies costs. Such parts and supplies include pipes and fittings, rock products, cement and concrete, turf and landscape, photography, custodial, and recreation supplies. 4450 Reference Materials and Services Purchase of books, technical manuals, and periodical subscriptions. Maintenance and Rentals 5010 Parks and Landscape Costs for landscape and irrigation system maintenance and debris removal. Also includes charges for maintenance of lakes, ponds, fountains, and other water features. 5012 Tree Maintenance Charges for contract maintenance of City trees, including pruning and removal services. W. OBJECTIVE DESIGNATIONS Line Item Title and Description 5020 Building and Structure Maintenance Cost of repair and maintenance of City buildings such as electrical wiring, plumbing, flooring, heating, and air-conditioning. 5021 Custodial Services Cleaning and janitorial products such as cleaners, disinfectants, floor oils, wax, mops, rags, paper towels, and tissue. 5025 Office Equipment Maintenance Repair and preventative maintenance of office equipment including computer equipment. 5035 Vehicle Maintenance Charges for repair and maintenance of vehicles. 5040 Communications Equipment Maintenance Repair costs for communication equipment, including mobile phones, telephones, and pagers. 5045 Graffiti Removal Services Cost of graffiti removal services including supplies and contract labor. 5110 Street Repair and Maintenance Cost of street patching and resurfacing, curb and gutter repairs, and related repairs. 5111 Street Sweeping Charges for contract street sweeping services. 5112 Pavement Striping Contract costs for placing pavement markings for traffic and pedestrian control. 5113 Traffic Calming Improvements Traffic calming devices such as speed humps, traffic circles, restriping, etc., to reduce vehicle speeding in residential neighborhoods throughout the City. 5115 Traffic Signal Maintenance Cost of maintaining and repairing traffic signals, including contractual costs. 5220 Water Lines and Mains Maintenance Repair and maintenance of the Water Utility's lines and mains. 5225 Meter Maintenance Costs for repair of the Water Utility's meters. 5230 Fire Hydrant Maintenance Costs of parts for maintenance of fire hydrants. OBJECTIVE DESIGNATIONS Line Item Title and Description 5235 Distribution Plant Maintenance Contracted labor and equipment costs for the maintenance of the Water Utility's distribution system. 5236 Monte Vista Capacity Maintenance Charge Amount charged by Monte Vista Water District (MVWD) for the cost of maintaining MVWD water for which the City uses in transmission of water acquired from MVWD. 5310 Sanitary Sewer Line Maintenance Maintenance and repair costs for sanitary sewer lines. 5315 Storm Sewer Line Maintenance Maintenance and repair costs for storm sewer lines and drainage easements. 5490 Other Structural Repair and Maintenance Charges for the repair and maintenance of structures such as streetlights, bleachers, and drinking fountains. 5590 Equipment Maintenance Cost of the maintenance of equipment not covered elsewhere. 5610 Facilities Rental Rent of land and buildings for City programs and projects. 5620 Vehicle Rental Monthly charges to the department to maintain and service department vehicles. 5625 Equipment Rental Charges for rental or lease of equipment. 5690 Other Rental Rental charges for items not covered elsewhere. Utilities 6010 Water Wholesale water purchases by the City's Water Utility and retail water purchases by City departments. 6015 Electricity City electricity costs except for Water Utility pumping power and streetlight costs. 6020 Streetlight Power Electricity costs for streetlights. 6025 Water Pumping Power Electricity and natural gas for operating Water Utility's pumps. 6030 Gas City natural gas costs. P10 OBJECTIVE DESIGNATIONS Line Item Title and Description 6035 Telephone City telecommunication costs, including cellular, mobile telephones, and paging services. Miscellaneous Expenditures 7010 Interest Payments Payment of any interest charges for borrowed funds. 7015 Principal Payments Payment of principal on bonds, notes, etc. which have matured in the current fiscal year. 7020 Bond Payment Insurance The cost of insurance or other form of security (i.e., Letter of Credit) to ensure that the City does not default on any bond payment. 7025 Bond Call Payments Payment of principal on bonds as a result of prepayment of Assessment Districts Fee programs. 7030 Assessment District Credits Payments to the Assessment Districts from Development Fee Program Funds for bond call payments resulting from providing landowners credits against development fees for payoffs of Assessment District property. 7045 Tax C Discharge Expense The cost of Tax C Discharge payment for CFD #9. 7046 Taxes and Assessments Payments for property taxes assessed on City owned property located outside of the City's corporate boundaries; and payments of assessment district assessments on behalf of property owners pursuant to a reimbursement agreement with the property owners. 7050 Debt Issue Expense Cost of financial advisory services, bond counsel services, printing services, and other debt issuance expense. 7110 Depreciation Expense To record the annual depreciation costs of equipment in the Proprietary Funds. 7120 Amortization Expense To record the annual amortization costs for bond issuance costs. 7211 Reimbursement for Authorized Projects Debt service principal payment from one CFD to another for advances for authorized projects. P11 OBJECTIVE DESIGNATIONS Line Item Title and Description 7220 Administrative Overhead City-wide administrative costs allocated to funds and activities for services provided by City Council, City Manager, City Clerk, City Attorney, Finance, Risk Management, and general non -departmental functions. This account does not include departmental overhead costs which are reported in account number 7225 — Departmental Overhead. 7225 Departmental Overhead Departmental administrative costs allocated to the divisions managed by the department. This account does not include City-wide administrative overhead costs which are reported in account number 7220 — Administrative Overhead. 7415 Special Departmental Expense Costs for studies, projects, or programs, for City Council and City Manager activities. This element/object number is only for City Council and City Manager use. 7610 Uncollectible Accounts Charge-offs for bills that cannot be collected. 7710 Developer Reimbursement Agreements Refunds to developers per agreements. 7810 Water Conservation Program Costs of materials, supplies, and other activities to promote water conservation in the community. 7910 Removal of Architectural Barriers This element/object number is only for Community Development Block Grant use. 7911 Public Works Construction This element/object number is only for Community Development Block Grant use. 7919 Contingency This element/object number is only for Community Development Block Grant use. 7985 NPDES Permit Costs City's share of County's National Pollution Discharge Elimination System permit cost. Capital Outlay 8010 Land Purchase price of real property and all incidental costs involved. 8015 Land Improvements Costs of grading, landscaping, and irrigation systems. P12 OBJECTIVE DESIGNATIONS Line Item Title and Description 8030 Buildings Cost of constructing buildings and the basic equipment which forms an integral part of the building. Includes replacement of major components of existing buildings (roofs, mechanical, equipment, etc.). 8040 Improvement Other than Buildings Cost of structures such as playground equipment, band shells, fences, and bridges. 8050 Office Furniture and Equipment Cost of furniture and office equipment, including computer hardware and software having a purchase price of $1,000 or more. 8060 Vehicles and Equipment Purchase of vehicles such as cars, trucks, and vans. Purchase of other equipment having a purchase price of $1,000 or more. 8110 Streets, Facilities Cost of construction and installation of streets, curbs, gutters, sidewalks, traffic signals, and streetlights. 8210 Sanitary Sewer Lines and Facilities Cost of construction and installation of sanitary sewer lines and pump stations. 8310 Storm Sewer Lines Cost of construction and installation of storm sewer lines and other drainage facilities. 8410 Water Lines and Mains Cost of construction and installation of water lines and mains. 8420 Water Meters Purchase and installation of water meters. 8425 Fire Hydrants Purchase and installation of fire hydrants. 8450 Water Supply Facilities Cost of construction and installation of reservoirs, wells, pumps, and booster stations. 8990 Contributions to Construction Funds Transfers to construction funds for Assessment Districts and Community Facilities Districts financed facilities. 8995 Contributions to Proprietary Funds Transfers to proprietary funds for water/sewer facilities and vehicles/computer equipment financed by special revenue, and capital projects funds. P13 OBJECTIVE DESIGNATIONS Line Item Title and Description Other Charges 9010 Interfund Transfers to Other Funds Transfers to other funds for reimbursement of administrative and/or overhead charges; program subsidies, and the reimbursement for project and program expenses. 9020 Intra/Inter Agency Fund Transfers To account for transactions among agency -type funds and between agency -type funds and other type funds such as Governmental, Enterprise, Capital Projects, and Debt Service funds. 9030 Residual Equity Transfers Transfers of uncommitted reserves among the General Fund, Special Revenue Funds, and other fund types. P14