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2003-2004 Adopted BudgetCity of Chino Hills California CITY OF CHINO HILLS INCORPORATED 1991 Annual Budget 2003-2004 CITY OF CHINO HILLS CALIFORNIA CITY COUNCIL James S. Thalman Mayor Gary G. Larson W. C. "Bill' Kruger Mayor Pro Tem Council Member Ed M. Graham Gwenn Norton -Perry Council Member Council Member CITY MANAGER Douglas N. LaBelle INTERIM CITY CLERK Mary M. McDuffee CITY ATTORNEY Mark D. Hensley DEPARTMENT HEADS Garry Cohoe, City Engineer Jeff Collier, Community Development Director Michael S. Fleager, Community Services Director Kathleen Gotch, Assistant City Manager Pat Hagler, Public Facilities and Operations Director Judy R. Lancaster, Finance Director/City Treasurer This page intentionally left blank. City of Chino Hills 2003/04 Annual Budget Table of Contents BudgetTransmittal.......................................................................................................... Overview MissionNalues Statement...................................................................................... A 1 BudgetResolution................................................................................................... A 3 OrganizationChart.................................................................................................. A 7 Programs By Department....................................................................................... A 9 Major Program Objectives By Activity..................................................................... A 11 Major Program Objectives FY 2002/03................................................................... A 23 Personnel Summary By Activity.............................................................................. A 37 Authorized Full Time Positions By Classification.................................................... A 39 Combined Funds Statement and Analysis Summary of Changes to Fund Balances................................................................. B 1 Program Budgets Legislative Organization Chart ....................................................................................... t; i ActivityChart ................................................................................................ C 2 PersonnelSummary .................................................................................... C 3 BudgetSummary ......................................................................................... C 5 CityCouncil.................................................................................................. C 6 CityAttorney................................................................................................ C 8 CityClerk..................................................................................................... C 10 Contract Services......................................................................................... C 14 Program Budgets City Manager F 1 Organization Chart....................................................................................... D 1 ActivityChart................................................................................................ D 2 PersonnelSummary .................................................................................... D 3 BudgetSummary ......................................................................................... D 5 Administration.............................................................................................. D 6 GrantServices............................................................................................. D 10 Human Resources....................................................................................... D 12 RiskManagement........................................................................................ D 16 Community Development F 1 Organization Chart ....................................................................................... E 1 ActivityChart................................................................................................ E 2 Personnel Summary .................................................................................... E 3 BudgetSummary ......................................................................................... E 5 Administration.............................................................................................. E 6 BuildingServices......................................................................................... E 10 Development Services................................................................................. E 14 EconomicDevelopment............................................................................... E 16 Community Services OrganizationChart ....................................................................................... F 1 ActivityChart ................................................................................................ F 2 PersonnelSummary .................................................................................... F 3 BudgetSummary ......................................................................................... F 5 Administration.............................................................................................. F 6 CodeEnforcement....................................................................................... F 10 Community Development Block Grant Program .......................................... F 14 Emergency Preparedness........................................................................... F 18 NeighborhoodServices................................................................................ F 20 PublicSafety................................................................................................ F 24 Recreation Services..................................................................................... F 28 Program Budgets Engineering OrganizationChart ....................................................................................... G 1 ActivityChart................................................................................................ G 2 PersonnelSummary .................................................................................... G 3 BudgetSummary ......................................................................................... G 5 Administration.............................................................................................. G 6 Capital Improvements/Land Development................................................... G 10 Public Works Inspection Services................................................................ G 14 Finance OrganizationChart ....................................................................................... H 1 ActivityChart................................................................................................ H 2 PersonnelSummary .................................................................................... H 3 BudgetSummary ......................................................................................... H 5 Administration.............................................................................................. H 6 DataProcessing........................................................................................... H 10 Development Program................................................................................. H 14 Non -Departmental Services......................................................................... H 18 Utility Customer Services............................................................................. H 22 Public Facilities and Operations OrganizationChart ....................................................................................... 1 1 ActivityChart................................................................................................ 1 2 PersonnelSummary .................................................................................... 1 3 BudgetSummary ......................................................................................... 1 5 Administration.............................................................................................. 1 6 Facilities and Equipment Maintenance...................................................................................... 1 10 Parksand Landscape.................................................................................. 1 14 Sanitation Maintenance............................................................................... 1 18 StreetMaintenance...................................................................................... 1 22 Storm System Maintenance......................................................................... 1 26 Water........................................................................................................... 1 28 Revenue and Expenditure Summaries BudgetSummary ................................................................................................... J 1 AppropriationsLimitation........................................................................................ J 1 Summary of Revenue and Interfund Transfers By Fund ....................................... J 3 Summary of Expenditures by Object Type............................................................. J 9 ExpendituresBy Fund Type.................................................................................. J 15 Operating Expenditures and Interfund Transfers ................................................... J 19 Five Year Operating Program Summary............................................................................................................... K 1 Anticipated New Positions/Years Two and Three ................................................... K 3 Development Assumptions..................................................................................... K 7 Forecasted Revenues............................................................................................ K 9 Forecasted Expenditures........................................................................................ K15 Five Year Capital Improvement Program Summary............................................................................................................... L 1 Fiscal Year 2003/04 Project Detail......................................................................... L 3 Fiscal Year 2003/04 - 2007/08 Five Year Project Summary ................................... L45 Program Project Summary ..................................................................................... L52 Interfund Transfers Summary............................................................................................................... M 1 Appendices Glossary of Budget Terms....................................................................................... N 1 Chart of Accounts (Expenditures).......................................................................... N 5 BUDGET TRANSMITTAL June 22, 2003 It is a pleasure to transmit to the City Council your adopted program of municipal services and projects for fiscal year 2003/04. This year's budget represents a continuation of the program budget format. Additionally, the budget continues to include five-year operating and Capital Improvement Programs. Included are actual program expenditures for fiscal year 2000/01 and 2001/02 as well as projected actual expenditures for fiscal year 2002/03. The annual operating and Capital Programs as well as the five-year operating and Capital Improvement Programs are designed to enable the organization to continue to move forward in a proactive manner. While the budget is in balance, and we have been able to do so without a significant reduction in programs, critical municipal programs and services remain at risk due to uncertainty at the State level. At this time, there remains a $38± billion State budget deficit and whether there will be a "taking" of local revenues to balance the State's budget remains unknown. Correspondingly, the budget as presented recommends the continual deferral of General Fund Capital Improvement projects totaling $3,071,700 until there is a final resolution of the State budget. This provides a contingency fund in the event of a State "taking" without impacting ongoing programs and services. As an organization we continue to make progress in meeting our operating program objectives as well as our Capital Improvement Program. That success is due to the continued support of the City Council and a dedicated City staff. The City Council's adopted Mission Statement remains the basis upon which we measure our efforts: MISSION AND VALUES STATEMENT It is the mission of the City of Chino Hills, in partnership with the community, to continue to develop and maintain the aesthetic beauty of the City, while fostering a safe and family oriented environment. The City is committed to providing excellent customer service, effectively managing growth, and creating a viable financial plan to ensure the continued success of the City. In developing this year's work program, we measure what we have accomplished and what we propose to accomplish against the City's Mission and Values Statement. SIGNIFICANT PROGRAM OBJECTIVES FOR FISCAL YEAR 2003/04 • Continue implementation of the City's five-year Capital Improvement Program; subject to impacts resulting from adoption of the State budget. • Work towards approval of the Town Center project(s) and complete the Environmental Impact Report(s). • Complete a Long Term Financial Strategy. • Complete and implement, as appropriate, short-term revenue enhancements. • Complete a comprehensive update and revision of the Development Code. • Complete development of Commercial Design Guidelines. • Complete the Tree Preservation Ordinance. • Administrate the Community Development Block Grant as an eligible entitlement grantee. • Administer the lease agreement with Big League Dreams, USA. • Enhance law enforcement efforts by adding three Deputy II positions and one vehicle. • Implement the- first full year of the water rate restructure plan. • Operate a new traffic control center to be located at the City Yard. • Develop and implement a Street Sweeping Enforcement Program. • Review and update Community Development Fees. • Review and update Engineering and Development Impact Fees • Update the Storm Drain Master Plan. It is important to evaluate the progress we have made as an organization during the past fiscal year. This evaluation is included as a part of this year's budget in the Overview section. As this section reflects, we have accomplished a number of objectives and are carrying over into fiscal year 2003/04 some objectives for completion. Additionally, new program objectives have been established that continue to build on what has been accomplished. The City of Chino Hills, during calendar year 2002, continued to experience significant growth. Our percentage growth was 2.9 as the City's population grew from 70,952 as of January 1, 2002, to a January 1, 2003, estimate of 72,994. Since incorporation in 1991, the ii City's population has grown from an estimated 42,000 to 72,994, approximately a 74 percent increase. Given the vacant land that remains to be developed under the General Plan, projects currently under consideration and the attractiveness of the Chino Hills marketplace, our population is projected to grow to an estimated 78,149 at the end of the current five-year operating plan. The total full-time authorized positions proposed for fiscal year 2003/04 remains at 127; the number of positions authorized last fiscal year. One vacant Account Clerk II position is not programmed for funding in fiscal year 2003/04 but remains an authorized position in the budget. We will continue to evaluate the filling of currently vacant positions on a case by case basis. Contractual services have been reduced in some areas resulting in program adjustments as warranted. BUDGET OVERVIEW The program budget allocates resources on a departmental basis to increase accountability and maximize resources. This document contains recommended appropriations for the various programs and staff resources allocated to each program. Administering the thirty-four programs within the budget is the responsibility of the City Manager, City Clerk, City Attorney, City Engineer, Finance Director, Community Development Director, Community Services Director, and Public Facilities and Operations Director. This year's program of municipal services continues the objectives initiated in fiscal year 2002/03. Process and Procedures The challenges presented by the demands of providing essential municipal services during a dynamic growth cycle, continues to be a principal challenge for Chino Hills. It is vital that the processes needed to sustain the organization over the long term continue to be developed, clarified and refined as appropriate. Program and Service Levels A continued focus on maintenance of the City's existing infrastructure is reflected within both the Operating and Capital Improvement budgets. This maintenance effort is critical, on a proactive basis, to minimize our costs over the long term. The budget reflects a continuation of the programs established earlier, with seven departments: Legislative, City Manager, Community Development, Community Services, Engineering, Finance, and Public Facilities and Operations, and thirty-four program activities. Revenue Base The City has been proactive in pursuing revenue enhancement opportunities. Such activities have included incentive programs to attract sales -tax producing commercial enterprises and the development of the Big League Dreams Sports Park from which the City expects to earn significant long term revenues from the lease of the park. During FY 2003/04, additional short iii term revenue enhancements will be presented for policy direction before implementation. These revenue enhancements have not been factored in to the revenue projections for fiscal year 2003/04. Infrastructure This year's budget continues an aggressive Capital Improvement Program effort, utilizing staff and consultant resources, to implement critical Capital Improvement Projects in a timely and cost effective manner. It is recommended, however, that Capital Projects funded by the City's General Fund continue to be deferred until the State budget has been adopted. Currently six Capital Projects in fiscal year 2002/03 funded by the General Fund totaling $2,377,500 are being deferred. Proposed fiscal year 2003/04 General Fund Capital Projects totaling $694,200 are recommended to be included within the fiscal year 2003/04 Capital Improvement Program but also deferred. A coordinated approach to the Capital Improvement Program is critical to meet the facility and infrastructure needs of our current residents and businesses as well as the infrastructure needs that the growth in Chino Hills will require. The Capital Improvement Program is not only a critical program element of the Engineering Department's objectives, but the entire organization's. The management and implementation of our Capital Improvement Program deserves and will continue to receive the attention of the entire organization. Individual project management and coordination will continue to be the responsibility of our managers throughout the organization. Personnel As stated, there is no change proposed in the number of full time authorized positions. Certain planning functions, currently being staffed by consultants, are programmed to be staffed by City employees within the Community Development Department. While workload factors indicate a need for additional positions in some areas, the City's limited discretionary resources are not sufficient at this time to finance additional positions and maintain a balanced budget. OPERATING PROGRAM The budget, as presented, represents a balanced operating budget, in terms of the General Fund. General Fund operating revenues for fiscal year 2003/04 are estimated at $21,047,000, and operating expenditures are recommended at $21,001,200. The total Operating Program for all funds for fiscal year 2003/04 forecasts expenditures of $74,243,300, and these expenditures are funded by ongoing revenues of $59,978,400 and intermittent revenues (excluding projected bond proceeds and other Capital Project financing sources) of $23,721,900. Intermittent revenues are those revenues that are either one-time or unstable and highly variable revenues. Examples of intermittent revenues include fines and forfeitures, fees for service, and cost reimbursements. Examples of ongoing revenues include taxes and assessments, franchise fees, State subventions, and water and sewer utility fees. The iv total of the ongoing and intermittent revenues ($83,700,300) exceeds the Operating Program expenditures by $9,457,000. The operating revenue amount that exceeds the operating expenditures amount primarily occurs in the Development Program (Community Facilities District Program) section of the Finance Department budget. Fiscal year 2003/2004 expenditures and appropriations are only those covered by the Council's approval. The remaining four years of the five-year operating plan are based upon anticipated program service level needs in light of the growth that is projected to occur over that period of time. This year's five year operating plan reflects revised assumptions as contained within the five- year operating budget portion of the budget document. These anticipated program adjustments are intended to provide Council with an indicator of service level adjustments projected over the near term to meet the increasing service needs generated by the residential and commercial growth projected to occur within Chino Hills. CAPITAL IMPROVEMENTS The Capital Improvement Program for fiscal year 2003/04 includes expenditures in the amount of $47,658,200. These projects include expenditures in the following categories and amounts: Streets $15,256,700 Public Facilities $ 1,220,700 Parks/Open Space $ 9,742,700 Landscape Projects $ 842,600 Water $14,459,600 Reclaimed Water $ 1,437,700 Sewer/Storm Drain $ 4,698,200 • 0 The above total is comprised of $40,924,500 in carry- over projects and $6,733,700 in new projects. The new projects to be funded by the General Fund total $694,200 and are in the following categories and amounts: Streets $250,000 Public Facilities $335,400 Parks/Open Space $ 98,800 Sewer/Storm Drain $ 10,000 These projects are recommended to be deferred along with fiscal year 2002/03 General Fund projects totaling $2,377,500 currently being deferred until the impacts of the State budget are known. The remaining four years of the five-year Capital Improvement Program includes projects totaling $115,172,400; the project categories and amounts are as follows: Streets $54,013,200 Public Facilities $22,482,000 Parks/Open Space $15,618,700 Landscape Projects $400,000 Water $16,039,600 Reclaimed Water $ 6,197,900 Sewer/Storm Drain $ 421,000 The total five-year Capital Improvement Program budget is $162,830,600. v CONCLUSION With adoption by the City Council, this document will be the focus of our organizational efforts for fiscal year 2003/04. The success of our program and project efforts during the next three to five years, which may be impacted by the State's budget process if a "taking" occurs, will shape the long term viability and future of our community. As always, the cooperation and support of the Department Heads and their staffs have been critical to the completion of this document. I would like to particularly thank our Finance Director, Judy Lancaster, and Finance Manager, Penny Angel, and their staff for the support needed to complete the numerous tasks nec sary to create the document that is before you. N. La Belle, City Manager This page intentionally left blank. Ci l Of chino Yrds �Lzssfon � ', It is the mission of the City of Chino Hills,- in partnership with the community, to continue to develop,angl maintaia the aesthetic beauty of the City, iphi� f ostersd j4 s� e-qd ja roily oriented environment. The Ct js comn#*d tp'#aaiding,ex'elht�customer; ,',,£',� �' '+ qd se ce, a eetiuely,nranagirt roup ; a^nd•cte�tin via{it� financiudr to fa•easgre•tlte'eont ued auece�s {ij�t -U�t tt;,A�.i r,%,s. Y'.` �vy _ �a=•""��7e Jv'U� f�.,,�d, � �_ a_.• �, •�•.'�" p >r.:9+f rr �-�Y "� i �.�..9f'A RY a.a `'^,, ^• • � C fflfllitge4t :�We az gu%ded,�Y,the kelief iat%ihe� i 'uf C ut p 11 i °gp iminet�t;;beautiful, and well �- maintainedFG , We'�� lie of ^mi itmant o e`c%t e b f Nino fills ands rive to provide them with the <h� hest qua ty umd0al ser*s.,, 'Comi►iudity Parfne s) p Wework as partn�, with'qur resident& tv'enhance;the"qualz'ty of life in Chino Hills. We i SIA Ti respond%a'the i� � "r_q&& Chind'Iiills as a safe 04healthy City. +� H006 e i y,;ortr !*W4" targan^W• -e va u�ha>}estp,'i�rfoupdation of our 4iii�nV�unity k tiI we serve. t • � . e4P� ! � �f?,�',-'�ingjnye�s aye the aresonrces• A,*ork together as a team and , °eae @ geese fitribution° o ; m o ` u ey q • � -� mss� .t. Pride - A , ,: As employees; ,W take'pride:�n. oit sel a ;our'°or aiuz i�i;,an�rours�Oriunity, as we work together to f provide professlral xervicea to thertizens hof Chino t' .e mp�-� ��'`professionals who provide an outstanding level of service to the -� n5t. asA' "4 e All 'nsiueiss ld�'CBn�ititimiy`::e aid+Ii£el;ta''OOTvrce, io sentifyi#ig, 4 wk` ani a�ii drb� cv�di�af ;a ` co�in�m^uyry��{nit ee�]s,:,th'bde gy[�xeps^�I nsi� i tochange'.Witl3iu't e commuin6t-an o e�nl ii¢iiigq ie; ality% of n#e i J Chl o+alll ia)14.� hVrl9,tP'QGA YB^�W t_!S!"_u-n ,y.1��, rvy i•.i ki. M, •i ,r�_ -lse V'...... "'•- � " •Y. » � �.. '�� 3 � �f ,. 1. --:v . .T^ ^�,, � 7 ; &,�'�`.' , _ � r.. -.. F •_ . �- � .w _ .. �'� �, .. - ,w � �'"wig„,,�.`����i''"�,�': �.a.a>ai:iit��n...� ''..� � �,', t; , ,a:};ve ' + } . - -�»� •.,_., .- .. ,., ,. ,... ., .,,� .,. ,x -..ort.,. ._.» _. _.,,_.<� ��.�.....�.�.. »>-'-�_ ____.-.,..�'�.^ � as'< «��:'.��s_ ..- .. „y � � w, ��q� r ;: t @ 8 },1 ,�','i � ",��?� 'may �� •r i - ! ��• �° ' �� Al RESOLUTION NO. 03R -_L5 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHINO HILLS, ADOPTING A BUDGET FOR FISCAL YEAR 2003-2004. The City Council of the City of Chino Hills does hereby resolve as follows: SECTION 1. For the fiscal year period from July 1, 2003, through June 30, 2004, the City Council hereby adopts a budget for the City of Chino Hills and that budget is specified in Exhibit A of the staff report presented with this resolution as "Total Budget Appropriations" in the "City Council Approved" column and totals $168,667,100. SECTION 2. The budget reported in the fiscal year 2003-04 Capital Improvement Program portion of the fiscal year 2003-04 Annual Budget document is the budget being approved by the City Council for the individual capital projects. The approved budgets for the individual capital projects remain as authorized appropriations for the individual capital projects until these capital projects are completed. Any unexpended authorized appropriation for each capital project is automatically carried over from fiscal year to fiscal year until the funds of the individual capital project are expended or the capital project is canceled. Following the completion of the individual capital projects, the unexpended appropriation of each completed capital project shall be canceled and the capital projects' funding sources shall be released from their unexpended funding commitment. SECTION 3. The City Manager shall execute on behalf of the City Council administrative supervision and control over this budget as authorized in accord with Chino Hills Municipal Code Section 2.08. The City Manager is authorized to transfer appropriations from reserves to a department or capital project, or among funds, departments, or to/from capital improvement projects in transactions not exceeding $10,000 for the fiscal year for each expenditure element/object number and capital improvement project. All capital improvement project budget transfers, transfers from reserves, and transfers among funds and departments exceeding $10,000 will require City Council approval. The City Manager is authorized to transfer appropriations within a department without limitation. The fund and department budget amounts are listed in the column entitled "City Council Approved" appropriations reported in Exhibit A of the staff report that presented this Resolution. The total budgeted permanent full-time regular staff is 126 positions. No increase shall be made in this number of positions without City Council approval. However, the City Manager is authorized to transfer such positions within existing 1 of 3 A 3 position classification and reorganize departments under his authority if in his judgement such actions will result in a higher degree of efficiency of overall operations of the City. SECTION 4. That the City Clerk is instructed to forward a copy of the Resolution and the Fiscal Year 2003-04 Budget to the Auditor/Controller of the County of San Bernardino, in accordance with Section 53901 of the Government Code. SECTION 5. The City Clerk shall certify as to the adoption of this Resolution. PASSED, APPROVED, and ADOPTED this 24th day of June 2003. GARY G. LARSON, MAYOR PRO TEM ATTEST: A g� IJ1117, z�_,Z / MARY MCDUFFEE, INT M CITY CLERK APPR VED AS TO FORM: MARK D. HENSLEY, CITY ATTORNE 2of3 STATE OF CALIFORNIA COUNTY OF SAN BERNARDINO CITY OF CHINO HILLS I, Mary M. McDuffee, Interim City Clerk of the City of Chino Hills, DO HEREBY CERTIFY that the foregoing Resolution No. 03R-45 was duly adopted at a regular meeting of the City Council of the City of Chino Hills held on the 241h day of June, 2003, by the following roll call, to wit: AYES: COUNCIL MEMBERS: LARSON, GRAHAM, KRUGER AND NORTON -PERRY NOES: COUNCIL MEMBERS: NONE ABSENT: COUNCIL MEMBERS: THALMAN 'MARY "cDUFFE�'k (SEAL) The foregoing is the original of Resolution No. 03R-45 duly passed and adopted by the Chino Hills City Council at their regular meeting held June 24, 2003 (SEAL) dL�6/ff� — MARY Mr cDUFFEE, IN IM CITY CLERK 3of3 A 4 EXHIBIT A 2003-04 BUDGET APPROPRIATIONS Page 1 Sub -total 76,278,400 76,232,600 45,800 (1),(2) & (3) (1) Amounts represented the increase in the retirement benefits costs which were previously included under the Non -Departmental program For the Water, Sewer Utility Funds, Equipment Maintenance Fund and the Landscape and Lighting Distnct Funds, the Increase in retirement benefits costs have been incorporated into the funds and therefore, no modifications are required. (2) Amount reflected saving In eliminating the DARE Deputy of $76,800 to the Public Safety, and $9,000 to the Community Services programs (3) Included $40,000 additional cost to incorporate upgrades to the City's current website. A 5 EXHIBIT A 2003-04 BUDGET APPROPRIATIONS Fund/Department Page 1 Sub -total Data Processing Fund (including depreciation expense) Existing Infrastructure Fee Fund General City Facilities Fee Fund Park Facilities Fee Funds Traffic Facilities Fee Fund Traffic Signal Fee Fund Storm Drain Facilities Fee Fund Capital Projects Fund Landscape and Lighting District Funds Assessment Districts (A D ) A.D 1980 Funds A D. 1994 Funds A D. 1995 Funds Community Facilities Districts (CFD's): CFD #1 Funds CFD #2 Funds CFD #4 Funds CFD #5 Funds CFD #6 Funds CFD #8 Funds CFD #9 Funds CFD #10 Funds Chino Hills Capital Corporation Debt Service Fund Street Sweeping Assessment Fund Sleepy Hollow Assessment Fund Community Development Block Grant Fund Community Development Block Grant Entitlement Fund Air Quality Grant Fund Frontline Pollcing Grant (AB 3229) Fund COPS MORE Grant Fund Miscellaneous Grants Fund Total Budget Appropriations (1) Refer to Footnote (1) on previous page. City Manager City Council Recommended Approved Change 76,278,400 76,232,600 (45,800) (1),(2) & (3) 735,300 City Manager City Council 9,582,000 Fund/Department Recommended Approved Change General Fund 5,604,500 100 100 City Council 167,500 168,800 1,300 (1) City Manager 859,000 917,000 58,000 (1) & (3) City Clerk 697,300 710,300 13,000 (1) City Attomey 450,000 450,000 Engineering 2,382,100 2,414,200 32,100 (1) Finance 1,260,500 1,288,700 28,200 (1) Human Resources 241,200 245,400 4,200 (1) Risk Management 764,000 767,200 3,200 (1) Grants Administration Program 40,100 40,300 200 (1) Non -Departmental 977,000 773,400 (203,600) (1) Public Safety 4,796,200 4,719,400 (76,800) (2) Contract Services 273,900 273,900 Community Development 2,584,000 2,631,500 47,500 (1) Public Facilities and Operations 2,765,800 2,793,400 27,600 (1) Community Services 2,885,500 2,904,800 19,300 (1) & (2) Development Fee Program 631,100 631,100 Interfund Transfers 4,598,500 _ 4,598,500 Total General Fund 26,373,700 26,327,900 (45,800) (1),(2) & (3) Gas Tax Fund 2,193,700 2,193,700 Measure I Fund 1,623,100 1,623,100 Water Fund (including depreciation and amortization expense) 25,664,000 25,664,000 0 (1) Water Facilities Fee Fund 10,248,300 10,248,300 Sewer Fund (including depreciation expense) 4,650,000 4,650,000 0 (1) Sewer Facilities Fee Fund 221,600 221,600 Solid Waste Fund 3,150,500 3,150,500 Equipment Maintenance Fund (including depreciation expense) 2,153,500 2,153,500 0 (1) Page 1 Sub -total 76,278,400 76,232,600 45,800 (1),(2) & (3) (1) Amounts represented the increase in the retirement benefits costs which were previously included under the Non -Departmental program For the Water, Sewer Utility Funds, Equipment Maintenance Fund and the Landscape and Lighting Distnct Funds, the Increase in retirement benefits costs have been incorporated into the funds and therefore, no modifications are required. (2) Amount reflected saving In eliminating the DARE Deputy of $76,800 to the Public Safety, and $9,000 to the Community Services programs (3) Included $40,000 additional cost to incorporate upgrades to the City's current website. A 5 EXHIBIT A 2003-04 BUDGET APPROPRIATIONS Fund/Department Page 1 Sub -total Data Processing Fund (including depreciation expense) Existing Infrastructure Fee Fund General City Facilities Fee Fund Park Facilities Fee Funds Traffic Facilities Fee Fund Traffic Signal Fee Fund Storm Drain Facilities Fee Fund Capital Projects Fund Landscape and Lighting District Funds Assessment Districts (A D ) A.D 1980 Funds A D. 1994 Funds A D. 1995 Funds Community Facilities Districts (CFD's): CFD #1 Funds CFD #2 Funds CFD #4 Funds CFD #5 Funds CFD #6 Funds CFD #8 Funds CFD #9 Funds CFD #10 Funds Chino Hills Capital Corporation Debt Service Fund Street Sweeping Assessment Fund Sleepy Hollow Assessment Fund Community Development Block Grant Fund Community Development Block Grant Entitlement Fund Air Quality Grant Fund Frontline Pollcing Grant (AB 3229) Fund COPS MORE Grant Fund Miscellaneous Grants Fund Total Budget Appropriations (1) Refer to Footnote (1) on previous page. City Manager City Council Recommended Approved Change 76,278,400 76,232,600 (45,800) (1),(2) & (3) 735,300 735,300 9,582,000 9,582,000 688,400 688,400 748,800 748,800 5,604,500 5,604,500 100 100 1,056,000 1,056, 000 46,866,400 46,666,400 9,366,400 9,366,400 0 (1) 105,000 105,000 518,400 518,400 1,632,600 1,632,600 967,800 967,800 3,190,700 3,190,700 320,200 320,200 1,100,200 1,100,200 9,700 9,700 472,200 472,200 2,772,800 2,772,800 1,262,100 1,262,100 2,274,100 2,274,100 267,300 267,300 400 400 500,000 500,000 517,000 517,000 151,200 151,200 150,000 150,000 16,000 16,000 1,558,900 1,558,900 168,712,900_ 166 (45,800) (1),(2) & (3) This page intentionally left blank. Uw- Community Development Administration Building Services Development Services Economic Development Community Services Administration CDBG Program Code Enforcement Emergency Preparedness Neighborhood Services Public Safety Recreation Services City of Chino Hills Fiscal Year 2003/04 City Organization Citizens of Chino Hills Legislature City Council City Manager Administration Grant Services Human Resources Risk Management Engineering Legislative City Attorney City Clerk Contract Services ----------------- Administration Capital Improvements/Land Development Public Works Inspection Services UWAi Finance Administration Data Processing Development Program Non -Departmental Services Utility Customer Services Public Facilities & Operations Administration Facilities and Equipment Maintenance Parks and Landscape Sanitation Maintenance Storm System Maintenance Street Maintenance Water This page intentionally left blank. A8 Program Summary Fiscal Year 2003/04 Department/Activity LEGISLATIVE • City Council • City Attorney • City Clerk • Contract Services CITY MANAGER • Administration • Grant Services • Human Resources • Risk Management COMMUNITY DEVELOPMENT • Administration • Building • Development Services • Economic Development COMMUNITY SERVICES • Administration • Code Enforcement • Community Development Block Grant Program • Emergency Preparedness • Neighborhood Services • Public Safety • Recreation Services A 9 ENGINEERING • Administration • Capital Improvements/Land Development • Public Works Inspection Services FINANCE • Administration • Data Processing • Development Program • Non -Departmental Services • Utility Customer Services PUBLIC FACILITIES & OPERATIONS • Administration • Facilities and Equipment Maintenance • Parks and Landscape Maintenance • Sanitation Maintenance • Storm System Maintenance • Street Maintenance • Water This page intentionally left blank. A10 CITY OF CHINO HILLS FISCAL YEAR 2003/04 MAJOR PROGRAM OBJECTIVES BY ACTIVITY QUARTERLY REPORT/ACTION A11 First Second Third Fourth Complete File Conversion in Community Development Department x Update Chino Hills Municipal Code on a Quarterly Basis x x x x Perform Records Destruction in Accordance with Adopted Records Retention Schedules x x x x Assist Departments in Development of Records Systems x x x x Scan Additional Records into Imaging System x x x x Complete Annual Report on Source Reduction and Recycling Programs x Provide Contract Compliance Service to Department Staff x x x x Maintain Animal Control Contract with Inland Valley Humane Society x x x x Maintain Contract with San Bernardino County Fire Department for Household Hazardous Waste Services x x x x A11 CITY OF CHINO HILLS FISCAL YEAR 2003/04 MAJOR PROGRAM OBJECTIVES BY ACTIVITY QUARTERLY REPORT/ACTION CITY MANAGER First Second Third Fourth Maintain Solid Waste and Recycling Contracts for Residential and Commercial Refuse x And Recycling Services x x x x CITY MANAGER Al2 First Second Third Fourth Develop Small Business and Home-based Business Forums and Workshops x Develop Exit Interview Process x Conclude Town Center Conceptual Planning x x x x Implement Chino Hills Community Identity Program Elements x x Continue Administrative Policy Manual Revisions x x x x Continue Revising Engineering and Landscape Standards and Specifications x x x x Al2 CITY OF CHINO HILLS FISCAL YEAR 2003/04 MAJOR PROGRAM OBJECTIVES BY ACTIVITY QUARTERLY REPORT/ACTION A13 First Second Third Fourth Implement Chino Hills Cable Channel and Develop Programming Guidelines x Complete Secretary and Human Resources Desk Manuals x Update the Open Space Element of the Parks, Recreation, and Open Space Master Plan x x x Complete Small Business Needs Assessment and Draft "Ombudsman" Program x Implement New Employee Orientation Program x Develop a Workers' Compensation Procedure Manual and Job Bank for Modified Duty x Develop a Classification Specific Training Plan x x x x Update Classifications Specifications for Improved Physical Requirements for Field Positions x x Implement an Employee Professional Image Enhancement Program x x x x A13 CITY OF CHINO HILLS FISCAL YEAR 2003/04 MAJOR PROGRAM OBJECTIVES BY ACTIVITY Complete "Community Annual Report" for Mailing Redesign Website Update "Shop Chino Hills" Program QUARTERLY REPORT/ACTION First Second Third Fourth x 9 ►� A14 First Second Third Fourth Continue Proactive Business Attraction and Retention Efforts x x x x Actively Promote Commercial Development Along the Hwy. 71 Corridor and Other Locations x x x x Complete Tree Preservation Ordinance x Prepare Development Code Clean -Up x Update Community Development Fees x A14 CITY OF CHINO HILLS FISCAL YEAR 2003/04 MAJOR PROGRAM OBJECTIVES BY ACTIVITY QUARTERLY REPORT/ACTION C(111A111111n11TV Il=11=1 r1DM=K1T /nnn+inimmAl is A15 First Second Third Fourth Complete Town Center EIR x Develop Affordable Housing Program and Ordinance x Prepare Senior Housing Ordinance x Prepare Security Ordinance x Prepare Standard Development Conditions x Revise Promotional Event and Signage Regulation x Revise Sign Ordinance x Draft Fortune-telling and Psychic Ordinances x Image Map and Documents Files X A15 CITY OF CHINO HILLS FISCAL YEAR 2003/04 MAJOR PROGRAM OBJECTIVES BY ACTIVITY QUARTERLY REPORT/ACTION _nMlVll1K11TV CFR\LIrF'_q - - ' First Second Third Fourth Prepare City-wide Equestrian Overlay Zoning District Animal Regulation Ordinance x x x x Prepare Commercial Design Standards x x x Prepare Department Policies and Procedures Manual x x x x Revise Noise Ordinance x X _nMlVll1K11TV CFR\LIrF'_q - - ' First Second Third Fourth Expand the Neighborhood Network program through the Creation of Additional Neighborhood Organizations x x x x Recruit New Leaders to Increase Community Participation in Neighborhood Network Leadership program x x Maintain a Strong and Dedicated Cadre of City Volunteers x x x x Increase Effectiveness of California Healthy Cities Programs and Projects through Community Education and Outreach. x x A16 CITY OF CHINO HILLS FISCAL YEAR 2003/04 MAJOR PROGRAM OBJECTIVES BY ACTIVITY QUARTERLY REPORT/ACTION A17 First Second Third Fourth Increase Participation in the Neighborhood Recognition Program by Adding More Recognition Categories X Send a First Response Letter to All Citizen Complaints within 48 Hours to Achieve Code X Compliance Develop a Public Information Program to Educate Chino Hills' Residents About Common X Code Violations with the Goal of Reducing Violations. To Reduce City Attorney Fees Utilize Criminal Citations as Tool for Code Compliance X Efforts Review and Update the Existing Code Enforcement Procedures Manual X X Increase emergency and Sheltering Supplies at the Civic Center X Conduct a Full -Scale Emergency Exercise Combining all Five Functional Areas of the City's Emergency Plan X Provide Training for and Conduct a Sheltering Exercise X Provide Emergency Preparedness Training for EOC Staffing Relative to their Functional X Responsibilities A17 CITY OF CHINO HILLS FISCAL YEAR 2003/04 MAJOR PROGRAM OBJECTIVES BY ACTIVITY QUARTERLY REPORT/ACTION ��nnnni mn�v e%r-rws^r-r, i---& j% 11 A18 First Second Third Fourth Provide Basic Standardized Emergency Management System (SEMS) Training to All Uncertified City Staff x x Develop an Evaluation Process for Recreation Programs and Classes X Expand Adult Sports Program to Include Basketball and Volleyball X Continue to Implement and Utilize the New E -Gov Partner Class Registration Program x X x X Coordinate Groundbreaking and Dedication Ceremonies for the Sleepy Hollow Community X Building Expand Events and Programs at the McCoy Equestrian and Recreation Center x X x X Develop the Community Development Block Grant Program as an Entitlement Grantee X Establish Procedures to Track and Monitor Community Development Block Grant Funds X and Projects Prepare the Community Development Block Grant Annual Action Plan for Fiscal Year X 2004/05 A18 CITY OF CHINO HILLS FISCAL YEAR 2003/04 MAJOR PROGRAM OBJECTIVES BY ACTIVITY i. MMIINITV qt=RV1rF=Q /enntiniiarll QUARTERLY REPORT/ACTION A19 First Second Third Fourth Prepare the Consolidated Annual Performance and Evaluation Reporting for Community x x x x Development Block Grant Funds for Fiscal Year 2003/04 x x x x Coordinate with Other Departments to Fund Programs and Activities for Grants such as x x x x CDBG, Police Grants, etc. Administer and Evaluate Contract Compliance of Lease Agreement with Big League x x x x Dreams, USA Develop Procedures to Monitor the Proper Maintenance of Big League Dreams Chino Hills x Facility Collaborate with the San Bernardino County Sheriff's Department in Developing and x x x x Refining a Long Term policing program for the City of Chino Hills A19 First Second Third Fourth Continue to Develop the CIP Implementation Plan x x x x Revise Roadway and Drainage Standards and Specifications x x x x A19 CITY OF CHINO HILLS FISCAL YEAR 2003/04 MAJOR PROGRAM OBJECTIVES BY ACTIVITY QUARTERLY REPORT/ACTION A 20 First Second Third Fourth Review Engineering and Impact Fees x x Complete the Update of the Storm Drain Master Plan x x x Implement and Maintain an Activity Reporting System to Establish and Track the Schedule, Scope, and Costs of CIP projects and Identify Improvements to Increase Efficienc x x Continue to Pursue Funding from State and Federal Agencies as Appropriate x x x x Image Map and Document Files x Implement NPDES Requirements x x Revise the Water, Sewer, and Reclaimed Water Master Plans x x x Revise Design immunity Policy x A 20 CITY OF CHINO HILLS FISCAL YEAR 2003/04 MAJOR PROGRAM OBJECTIVES BY ACTIVITY FINANCE QUARTERLY REPORT/ACTION PUBLIC FACILITIES AND OPERATIONS - First Second Third Fourth Revenue and Expenditures Status Report X x x x Significant Program Changes — Budget Modifications x x x x Implement Comprehensive Financial Strategy Plan x Continue Implementation of the Requirements of Governmental Accounting Standards Board Statement No. 34 X x x x Implement First Full Year of Water Rate Structure Plan X PUBLIC FACILITIES AND OPERATIONS - First Second Third Fourth Conduct Feasibility Study of Meter Reading Function X Fully Automate Butterfield Lift Station with Telemetry X A21 CITY OF CHINO HILLS FISCAL YEAR 2003/04 MAJOR PROGRAM OBJECTIVES BY ACTIVITY QUARTERLY REPORT/ACTION 131101 If% CAP111 ITICC AKIn nDCDATInKIC /....r,+i r...er1\ i A 22 First Second Third Fourth Clean, Label, and Inspect Entire Catch Basin System x x x x Implement Water Master Plan of Source and Supply x x x x Increase In -House Asphalt Repair by 10,000 Square Feet x x x x Revise Vehicle Replacement Program x Complete Inventories of All Landscape Infrastructure x A 22 CITY OF CHINO HILLS STATUS OF MAJOR PROGRAM OBJECTIVES BY ACTIVITY 2002/03 Department: Legislative Objective: Complete File Conversion in Community Development Department The conversion of the Community Development Department files into a standardized functional filing system has been completed. Objective: Perform Records Destruction in Accordance with the Adopted Records Retention Schedules In accordance with the City Council adopted Records Retention Schedules, the City Clerk staff will continue to assist City Departments in inventorying and identifying records eligible for destruction and will coordinate the destruction with a Bonded Records Destruction Firm. Objective: Assist Departments in Development of Records Systems City Clerk staff will continue to work with various City Departments in the development of standardized filing systems and will coordinate and/or carry -out the transition to appropriate functional files, as necessary. A 23 Objective: Scan Additional Records into Imaging System City Clerk staff will continue to scan records into the LibertyNET Information Management System. City Clerk staff will work with various City Departments to identify additional records that would be appropriate to scan into the system and to coordinate the input of those records. Objective: Complete Annual Report on Source Reduction and Recycling Programs In January 2003, staff submitted an Annual Report as required by AB 939, a State mandate which sets forth diversion goals requiring the reduction in the amount of waste entering landfills by 50 percent by the year 2000. This report reflects the City's current diversion measurement of 54 percent. With the continued promotion of the City's recycling programs, the cooperation of the residents to participate in recycling, and the continued processing of the City's waste through the Waste Hauler's Materials Recovery Facility, it is anticipated that the City will continue to exceed the 50 percent diversion goal as required by the State. Staff will continue to pursue State grants which are used to offset the costs associated with promoting the City's recycling programs. Objective: Provide Contract Compliance Service to Department Staff Contract services continues to be provided to all department staff. Reviewing, processing, and negotiating of contracts, agreements, and requests for proposals, are all part of staff's commitment to ensure the highest quality of contractual services are being provided to the residents of Chino Hills. Objective: Maintain Animal Control Contract with Inland Valley Humane Society The Inland Valley Humane Society has been providing animal care and control services to the City since 1992. It is staff's responsibility to ensure animal -related ordinances and State laws continue to be enforced to protect the public health and welfare of the residents. Additional services provided by the Humane Society include low cost rabies vaccination clinics, animal shelter services, and wildlife education programs. A 24 Objective: Maintain Contract with San Bernardino County Fire Department for Household Hazardous Waste Services The program for the collection, recycling, treatment and disposal of household hazardous waste is necessary to ensure household hazardous waste is safely and properly disposed. The City contracts with the San Bernardino County Fire Department to provide these services. Administration of this contract includes the coordination of annual events, implementation of public education programs, and the promotion of used oil recycling programs. We continue to work as partners with our residents to ensure the environment of Chino Hills remains safe and healthy. An electronics recycling program is currently in the planning stages. Objective: Maintain Solid Waste and Recycling Contracts for Residential and Commercial Refuse and Recycling Services Residential and commercial solid waste and recycling services are provided to the City by Republic Services dba Chino Hills Disposal. Maintenance of this contract requires the monitoring of refuse and recycling programs, to ensure compliance with State laws requiring waste diversion of 50 percent from entering landfills. Objective: Maintain and track Certificates of Insurance Staff is in the process of establishing a tracking system for Certificates of Insurance for the purpose of monitoring expiration dates and changes in coverage. Objective: Develop Small Business and Home- based Business Forums and Workshops The first Small Business and Home-based Business Workshop Series is set to begin in Fall 2003. Objective: Complete Public Information Guide This objective has been completed. Objective: Develop Exit Interview Process The initial analysis of the City's employee turnover has been completed. This project will continue in Fiscal Year 2003/04. Objective: Conclude Town Center Conceptual Planning This project is on going. Objective: Implement Chino Hills Community Identity Program Elements A 25 The City has an approved conceptual design for major and minor entrances, trail signage, and directional signage. Site specific designs are being finalized for three locations. The Parks and Recreation Commission has appointed a subcommittee to name the trails. Installation of trail signage will follow. Objective: Develop and Implement City-wide Activity Reports This objective has been completed. Objective: Continue Administrative Policy Manual Revisions This program objective is in progress. The committee continues to make strides and has completed their sixth revision to the Manual. The committee has worked in partnership to ensure that new and revised policies are constructive and are designed to meet the City's commitment to the community found in our Mission and Values Statement. Objective: Develop Process to Review Facility Use and Temporary Use Permits for Insurance Requirements The insurance requirements have been reviewed. Staff is currently developing procedures for Council review. Objective: Review Contract Instructors Insurance Requirements The requirements have been reviewed. A policy has been developed and is currently under review. Policy should be submitted to Council for approval during the first quarter of FY 2003/04. Objective: Inventory and Develop Process for Standardizing Printed Brochures/information, etc. Inventory is complete and implementation for Standardizing Printed Materials is in the initial design phase. Project to continue into first quarter of 2003- 2004. Objective: Implement Chino Hills Cable Channel and Develop Programming Guidelines This project will be presented to Council for review. Objective: Complete Secretary and Human Resources Desk Manuals The first draft of the Secretary Handbook is complete. Human Resources Desk Manual will be completed by the third quarter of FY 2003/04. Objective: Publish Park Map/Brochure This objective has been carried forward to Fiscal Year 2003/04. A 26 Objective: Inventory City -owned Property and Develop Process for Evaluating Continued Ownership and Divestment Procedure The inventory has been completed. This project will be reassigned to the Engineering Department in FY 2003/04. Objective: Update the Open Space Element of the Parks, Recreation, and Open Space Master Plan This objective has been carried forward to FY 2003/04. Objective: Complete Small Business Needs Assessment and Draft "Ombudsman" Program This objective has been carried forward to Fiscal Year 2003/04. Objective: Develop New Employee Orientation Video/Materials This program objective is in progress. Handbooks have been developed for both part-time employees and volunteers. The handbooks emphasize our strong commitment to provide quality customer service to the community and are a valuable tool in reinforcing the City's policies and rules. This objective is consistent with the value we place on our employees and the recognition that each employee's contribution is key to the City's success. Objective: Upgrade Website to Include Interactive Applications This project is ongoing. Objective: Continue Proactive Business Attraction and Retention Efforts This program objective is ongoing. This year has concluded with an increase in the number of new businesses along with the continued success of existing businesses. The positive outcome of this objective translates to increased sales tax revenues to the City. This objective is consistent with the City's commitment to effectively manage growth and create a viable financial plan to ensure the continued success of the City. Objective: Actively Promote Commercial Development Along the Highway 71 Corridor and Other Locations This program objective is ongoing. Development in the Crossroads Marketplace continues as evidenced by the significant increase in the number of new businesses this fiscal year with more businesses anticipated in the coming fiscal year. Also noteworthy is the commencement of construction of the Fairfield Ranch A 27 Business Park. This objective is consistent with the City's commitment to effectively manage growth and create a viable financial plan to ensure the continued success of the City. Objective: Complete Tree Preservation Ordinance This program objective is in progress. The draft ordinance is being prepared for consideration and is anticipated to be adopted. This objective is consistent with the City's commitment to be responsive to the community and to maintain the aesthetic beauty of the City while enhancing the quality of life. Objective: Revise Lighting Standards This program objective is completed. Staff has completed the initial research and is in the process of compiling and analyzing the information gathered in order to present valid and meaningful recommendations for consideration. This program objective is consistent with the City's commitment to maintain the aesthetic beauty of the City while enhancing the quality of life and safety of our residents. Objective: Complete Town Center EIR This program objective is in progress. The New Town Center Project is being considered and a revised EIR will be prepared and processed. Objective: Revise Fire Overlay Zones This program objective is completed. A consultant completed the report which staff reviewed. The Fire Overlay Zones and Standards for the entire City have been revised. This objective is consistent with the City's values to foster a safe environment for the residents of Chino Hills and to provide professional services. Objective: Develop Affordable Housing Program and Ordinance This program objective is in progress. The City has instituted an interim ordinance to allow staff to study the various Affordable Housing Program alternatives. This objective is consistent with the City's values to identify and address community needs and to respond to change within the community. Objective: Prepare Commercial Design Standards This program objective is in progress. Sections of this comprehensive ordinance are under review and in various stages of completion. The purpose of this objective is to provide standard guidelines to developers and designers in understanding the City's minimum site and architectural design criteria for commercial development. The intent is to promote creative design solutions that complement mandatory development standards. The goal is to enhance the overall value and appearance of the community and to achieve well- designed commercial projects as indicated in the General Plan. A 28 Objective: Update Community Development Fees This program objective is in progress. This objective is consistent with the City's commitment to effectively manage growth and create a viable financial plan to ensure the continued success of the City. Objective: Prepare Development Code Clean Up This program objective is in progress. Staff is currently processing changes to the various sections of the Development Code. This objective is consistent with the City's commitment to be responsive to the community and to provide professional services to our customers. Objective: Prepare City-wide Equestrian Overlay Zoning District Animal Regulation Ordinance This program objective will be reinitiated. The initial program was put on hold due to change in staff. This program will formally identify the appropriate equestrian zones in the City to establish standards that will preserve the rural character and essence of Chino Hills. This objective is consistent with the City's commitment to be responsive to the community and to maintain the aesthetic beauty of the City. Objective: Prepare Sign Ordinance This program objective is in progress. Sections of this comprehensive ordinance are under review and in various stages of completion. The purpose of this objective is to update the existing ordinance to ensure that signs throughout the City are consistent with the community identity plan and the City's esthetic values as indicated in the General Plan while, at the same time, effectively serving the needs of residents and businesses. Objective: Prepare Senior Housing Ordinance This program objective is in progress. This program will be developed concurrent with the Affordable Housing Program and Ordinance. This objective is in accordance with the City's goal to respond to the needs of our community, effectively manage growth, and enhance the quality of life in Chino Hills. Objective: Prepare Standard Development Conditions This program objective is in progress. This program is being reviewed in coordination with the Engineering Department. This objective is consistent with the City's commitment to manage growth and development while enhancing the quality of life of the residents. Objective: Prepare Security Ordinance This program objective is in progress. This program is being developed in coordination with the Sheriff's Department. This objective is consistent with the City's mission to foster a safe and family oriented environment for the residents. A 29 Objective: Prepare Development Services Policies and Procedures Manual This program objective is in progress. Staff continues to draft policies and procedures on the various processes while the department managers continue to review and comment on the completed drafts. This objective is in accordance with the City's commitment to provide professional and excellent customer service to the residents of Chino Hills. Objective: Revise Noise Ordinance This program objective is in progress. Staff is currently deliberating to resolve inconsistencies in the General Plan Noise Element before completing the draft ordinance. This objective is consistent with the City's commitment to be responsive to the community and maintain the aesthetic beauty of the City while enhancing the quality of life of its residents. Objective: Draft Fortune-telling and Psychic Ordinances This program objective is in progress. This objective is in accordance with the City's commitment to be responsive to the community and maintain the aesthetic beauty of the City while enhancing the quality of life of its residents. Objective: Image Map and Document Files This program objective is in progress. This program is being developed in coordination with the City Clerk's Office's Records Management Program. Staff is completing a comprehensive update, inventory and preparation of the map files. This program objective is consistent with the City's commitment to provide the highest quality professional services to the community. Department: Community Services Objective: Conduct Department/Role Specific Emergency Training Courses for City Staff In January 2003, staff presented Standardized Emergency Management System (SEMS) basic training for 19 City staff members. In May 2003, staff conducted shelter training for 20 City staff members. In June 2003, staff conducted a role specific training and conducted a functional exercise in the Emergency Operation Center (EOC) for 30 City staff members. Objective: Develop a Public Information Program to Inform Residents/Businesses about Emergency Preparedness. Conduct at Least Two Community Preparedness Presentations. Staff provided public information regarding emergency preparedness planning in the Spring 2003 Recreation Brochure and through the City's water bill notices. Staff conducted four community emergency preparedness presentations for 200 City residents throughout fiscal year 2002/03. A 30 Objective: Design and Implement a Neighborhood Recognition Program in Conjunction with the Neighborhood Network Program Staff has designed a Neighborhood Recognition component to the Neighborhood Network Program. Staff implemented the Neighborhood Recognition component in the fourth quarter of fiscal year 2002/03. Expansion of the program is scheduled for fiscal year 2003/04. Objective: Develop and Implement a Trails Adoption Program in Order to Assist in the Maintenance and Upkeep of the City Trail System. The City Trail Adoption Program has been developed. The Trails Adoption Program was implemented with six City trails adopted by City residents and community groups. Objective: Expand the Comprehensive City Wide Abandoned Vehicle/In-Op Vehicle Program Expansion of the comprehensive City-wide Abandoned Vehicle/In-Op Vehicle Program included inspecting properties with abandoned/in-op vehicles parked within public view. Violators were issued a notice to remove or repair and register the abandoned/in-op vehicles. Objective: Expand the Neighborhood Network Leadership Program Training to Include Classes on a Quarterly Basis to Increase the Community's Participation in the Neighborhood Network Program The Neighborhood Network Program Leadership classes were scheduled throughout fiscal year 2002/03. The Neighborhood Network Program has expanded to include 39 Neighborhood Leaders who have graduated from the Program and are actively participating in Chino Hills' neighborhoods. Objective: Implement a Case Management System to More Efficiently Manage Code Enforcement Cases. Code Enforcement staff has enhanced the City's existing Code Enforcement database until funding becomes available for a new Code Enforcement database. Objective: Provide the Community with Trails Programming that Includes Supervised Trail Hikes As part of enhancing the use of trails, a meeting was held, which included 60 people interested in joining a biking, hiking, or riding club. Since the meeting, designated group leaders have provided staff with calendar days and dates each group meets. Staff will conduct an annual get-together to discuss their groups progress and schedules of events for the coming year. As an incentive to promote activities participation in City A31 trail activities, a trails t -shirt was developed, which is given to anyone that participates in five trail programs. Participation remains high in all trails programs, which includes Tike Hikes for ages 3-5, Nature and Fitness Hikes for adults and Family Hikes for all ages. Objective: Coordinate Student Government Day Activities Program activities occurred on March 13, 2003. Objective: Develop Programs, Activities, and Services for Youth in Conjunction with the City's Teen Commission Staff has been meeting with the Teen Commission on a monthly basis since the start of the 2002/03 fiscal year, brainstorming and developing programs related to Teens. A logo was developed. The Teen Commission sold concessions and also assisted with cleanup at Big League Dreams Grand Opening Event. Both activities resulted in raising $600. In the third and fourth quarters, they are developing a quarterly newsletter for distribution to junior and high school students. Objective: Coordinate Groundbreaking and Dedication Ceremonies as Necessary, which may include Big League Dreams Sports Park, Fairfield Ranch Park, Skate Park, and the Sleepy Hollow Community Building October 26, 2002, staff coordinated a "City" dedication ceremony at Big League Dreams. Staff also assisted Big League Dreams staff with the coordination of a grand opening celebration on November 2, 2002. Dedication and opening ceremony festivities for Fairfield Ranch Park and the City's first Skate Park took place in the fourth quarter. Objective: Continue to Enhance Events and Activities at the McCoy Equestrian and Recreation Center on an On-going Basis As part of enhancing activities inside the arena and throughout the facility, a marketing brochure was developed. To enhance arena business, an open house was conducted on January 9, 2003, which included 35 people representing ten different equestrian organizations. In addition, staff attended a four-day trade show called "Equine Affair" at Fairplex Park to promote the Center. A 32 Objective: Prepare the Community Development Block Grant Consolidated Plan for Submission to the Department of Housing and Urban Development for the Fiscal Year 2003/04 Staff completed and submitted the Consolidated Plan and grant application in May 2003. Objective: Evaluate and Refine Department Program Objectives and Organizational Structure The organization of the Engineering Department has been established and the duties of the staff have been redefined. Objective: Implement the Comprehensive Capital Improvement Program The comprehensive Capital Improvement Program was implemented under the guidance of the Engineering Department in FY 2002/2003. More than 8,300 hours were expended in the completion of nine (9) projects, which included Big League Dreams Sports Park, Pomona Rincon Road Extension, Monte Vista Interconnect, and McCoy Parking Lot Improvements. There are currently (eighteen) 18 projects under construction and twenty (20) projects are in the design phase. Objective: Continue Revising Engineering and Landscape Standards and Specifications The Water Standard Plans have been revised, and the revision of the Road and Drainage Standard Plans is to be initiated. Objective Revise Surplus Open Space Policy This program objective is in progress. The policy will be presented for consideration, and it is anticipated to be approved in the fourth quarter. The implementation of this policy will clarify the criteria for the sale of surplus city -owned open space pursuant to Government Code Section 54221. Objective: Revise Design Immunity Policy This objective has been initiated and should be completed by the second quarter of fiscal year 2003/04. Department: Finance Objective: Revenue and Expenditure Status Report This program objective is ongoing. Reports are provided to the City Council on a monthly basis. The reports include the status of the current revenues collected and the current expenditures incurred, the comparison of the current revenues and expenditures to the prorata budget, as well as a comparison of the current revenues and A 33 expenditures to the prior year's revenues and expenditures. The cost incurred for this objective is limited to staff costs. This objective relates to all of the values listed in the City's Values Statement as well as the City's Mission Statement of providing excellent customer service and providing a viable financial plan. Objective: Significant Program Changes - Budget Modifications This program objective is ongoing. Reports are provided to the City Council on a quarterly basis. The reports include a status of the City's budget position compared with actual revenues and expenditures to date and a recommendation for any budget modifications that are required due to new or modified programs. The cost incurred for this objective is limited to staff costs. This objective relates to all of the values listed in the City's Values Statement as well as the City's Mission Statement of providing excellent customer service and providing a viable financial plan. Objective: Implement Comprehensive Financial Strategy Plan The action on this objective will begin following the expected completion of the Comprehensive Financial Strategy Plan in Summer 2003. The expected implementation date of this objective is the Fall of 2003. The cost incurred for this objective is limited to staff costs. This objective relates to all of the values listed in the City's Values Statement as well as the City's mission of providing excellent customer service and providing a viable financial plan. Objective Implement Records Retention Program This program objective is completed. Staff has implemented the Records Retention Program. Staff will shift efforts from implementation to maintenance of the records in accordance with the Records Retention Program. Objective: Plan and Begin Implementation of the Requirements of the Governmental Accounting Standards Board Statement No. 34 The planning stage was completed and the implementation of the requirements of Statement No. 34 is in progress. The implementation is expected to be completed by June 2004. Department: Public Facilities and Operations Objective: Purchase an Asset Management System Deleted A 34 Objective: Implement a Trail Maintenance Management Program Staff implemented a trail management program during the 2002/03 fiscal year. This process began with the identification of various types and locations of the current and future multi -use trails throughout the City. Specific maintenance needs were identified based on the trail types. This program is both proactive and reactive. Staff performs scheduled maintenance throughout the trail network including work such as scraping, weed abatement, resurfacing and erosion control. Staff also responds to service requests from trail user groups and the Trail Inspection Volunteer. The Trail Maintenance Management Program will expand as the City continues to accept and build new trails. Objective: Complete the Inventory of Amenities, Surfaces, and All Relevant Information Pertaining to Long -Term Facilities Maintenance The objective of inventorying the amenities and surfaces to develop a long-term facility maintenance program is not complete. A majority of the data has been collected. Staff continues to identify replacement costs and dates for the various major facility assets. The work to achieve this objective will continue during the upcoming fiscal year. Objective: Install Street Print in 50 Percent of School Zone Crosswalks Staff has accomplished the goal of installing Street Print on 50 percent of the City's school crosswalks. This process involves imprinting the asphalt surface of the crosswalks with a textured brick pattern. The asphalt surface is then colored; this provides increased visibility and raises the awareness for pedestrian traffic. The remaining 50% of the school crosswalks will be completed in fiscal year 2003/2004. Objective: Replace Water Meters in Sleepy Hollow and Oak Tree Downs with Radio Meters Staff evaluated technologies and interviewed current users of radio meter technology to determine the best application for the City. The meters have been purchased and will be installed by in-house staff. This objective is expected to be completed in August 2003. Objective: Clean and Inspect 66 Miles of Sewer System This objective was met ahead of schedule. Objective: GPS Water, Sanitation, and Storm Drain Infrastructure This objective is delayed while staff evaluates citywide needs for inventorying infrastructure. The possibility of using aerial photography, recently completed by the City, instead of GPS is being examined. A 35 Objective: Implement Water Master Plan of Source and Supply The entire 42" Monte Vista Interconnect line will be completed in Summer 2003, enabling the City to transmit nearly 30 million gallons per day to the City. Staff continues to work with Department of Health Services to obtain the required permits in order to add Well #5 to the City water system. Completion of this project will bring an additional 2,000 AF to the City. Additional water may be purchased from MVWD upon completion of the 42" interconnect line. This page intentionally left blank. A 36 CITY OF CHINO HILLS OPERATING PROGRAM .._. L_ __ _.�_... .�� � ..0 Mr^'a .�>.t. .. _ . <.... .... a4 ...... :u.. _ �9�... ._. +.u. � �_ x_ _.....ra.._�...,. _. � �.r. �...... • ..._ ra«�.N'...� .., .5 .-�_..v J✓iw,, ,. � . ,n �, a..:r,. .a.. uE-ras-......, m ^Q �..w _r cEr°�L �� ADJUSTED PROPOSED BUDGETED BUDGETED POSITIONS POSITIONS FY 2002/03 FY 2003/04 LEGISLATIVE 6 6 CITY MANAGER 9 9 COMMUNITY DEVELOPMENT 21 21 COMMUNITY SERVICES 15 15 FINANCE 19 17 PUBLIC FACILITIES AND OPERATIONS 44 46 ENGINEERING 13 13 TOTAL 127 127 A 37 This page intentionally left blank. A 38 CITY OF CHINO HILLS FISCAL YEAR 2003/04 AUTHORIZED POSITIONS ACCOUNT CLERK 1/11 5 ACCOUNTANTI/11 2 ADMINISTRATIVE ANALYST 1/11 6 ADMINISTRATIVE SECRETARY 5 ADMINISTRATIVE SECRETARY - CONFIDENTIAL 2 ASSISTANT CITY CLERK 1 ASSISTANT CITY MANAGER 1 ASSISTANT/ASSOCIATE ENGINEER 2 ASSISTANT/ASSOCIATE PLANNER 4 ASSISTANT DIRECTOR OF COMMUNITY DEVELOPMENT 1 BUILDING INSPECTION SUPERVISOR 1 BUILDING INSPECTOR 1/11 3 CITY CLERK 1 CITY ENGINEER 1 CITY MANAGER 1 CITY PLANNER 1 CODE ENFORCEMENT OFFICER 2 A 39 CITY OF CHINO HILLS FISCAL YEAR 2003/04 AUTHORIZED POSITIONS COMMUNITY DEVELOPMENT DIRECTOR 1 COMMUNITY RELATIONS MANAGER 1 COMMUNITY SERVICES DIRECTOR 1 CUSTOMER SERVICE REPRESENTATIVE 1 CUSTOMER SERVICE SUPERVISOR 1 EXECUTIVE SECRETARY 1 FACILITIES MAINTENANCE SUPERVISOR 1 FINANCE DIRECTOR 1 FINANCE MANAGER 1 MAINTENANCE AND OPERATIONS MANAGER 1 MAINTENANCE WORKER 1/II 20 MANAGING CIVIL ENGINEER 1 NEIGHBORHOOD SERVICES COORDINATOR 1 NEIGHBORHOOD SERVICES MANAGER 1 PARKS AND OPEN SPACE SUPERVISOR 1 A 40 CITY OF CHINO HILLS FISCAL YEAR 2003/04 AUTHORIZED POSITIONS PAYROLL TECHNICIAN 1 PERMIT TECHNICIAN 1/II 2 PERSONNEL ASSISTANT 1 PRINCIPAL PUBLIC WORKS ENGINEER 1 PROJECT COORDINATOR 1 PUBLIC FACILITIES AND OPERATIONS DIRECTOR 1 PUBLIC WORKS INSPECTION SUPERVISOR 1 PUBLIC WORKS INSPECTOR 1/II 2 RECORDS COORDINATOR 1 RECREATION COORDINATOR 4 RECREATION MANAGER 1 RECREATION SUPERVISOR 1 SANITATION SUPERVISOR 1 SECRETARY 5 SENIOR ACCOUNT CLERK 3 A41 CITY OF CHINO HILLS FISCAL YEAR 2003/04 AUTHORIZED POSITIONS SENIOR ACCOUNTANT 2 SENIOR ADMINISTRATIVE ANALYST 4 SENIOR ADMINISTRATIVE CLERK 1 SENIOR ENGINEER 2 SENIOR LANDSCAPE PLANNER 1 SENIOR MAINTENANCE WORKER 9 SENIOR PERMIT TECHNICIAN 1 SENIOR PLANNER 2 STREET MAINTENANCE SUPERVISOR 1 UTILITY CONSERVATION SPECIALIST 1 WATER AND SEWER MANAGER 1 WATER DISTRIBUTION SUPERVISOR 1 WATER PRODUCTION SUPERVISOR 1 WATER QUALITY TECHNICIAN 1 TOTAL AUTHORIZED POSITIONS 127 A 42 0 G CITY OF CHINO HILLS ADOPTED BUDGET FISCAL YEAR 2003-04 SUMMARY OF CHANGES TO FUND BALANCES Estimated Estimated Beginning Estimated Estimated Ending Fund Revenues Expenditures Fund Fund Title Balance + & Transfers - & Transfers - Balance GENERAL FUND Operating Fund Cash Flow Reserve Contingency, Emergency, and Special Projects Reserve Other Reserves GENERAL FUND SUBTOTAL SPECIAL REVENUE FUNDS Gas Tax Fund Measure I Fund Air Quality Improvement Fund Solid Waste Fund Landscaping and Lighting Assessment District Funds Development Fee Funds Community Development Block Grant Miscellaneous Special Revenue Funds ENTERPRISE FUNDS Water Fund Sewer Fund INTERNAL SERVICE FUNDS Equipment Maintenance Fund Data Processing Fund CAPITAL PROJECTS FUNDS AGENCY FUNDS LESS: INTERFUND TRANSFERS AND TRANSACTIONS TOTAL ALL FUNDS 784,800 21,047,000 21,001,200 830,600 3,225,200 0 0 3,225,200 12,041,200 964,600 4,592,200 8,413,600 1,673,700 734,500 734,500 1,673,700 17,724,900 22,746,100 26,327,900 14,143,100 1,965,000 1,323,200 2,193,700 1,094,500 1,000,500 823,700 1,623,100 201,100 340,500 79,000 151,200 268,300 0 3,269,100 3,150,500 118,600 6,224,100 8,446,100 9,366,400 5,303,800 23,560,800 16,968,900 28,149,700 12,380,000 0 1,017,000 1,017,000 0 240,500 4,411,500 4,266,700 385,300 9,679,900 16,332,000 25,664,000 347,900 4,235,000 6,573,400 4,650,000 6,158,400 1,333,100 2,247,900 2,153,500 1,427,500 502,100 381,100 735,300 147,900 1,554,600 45,891,800 46,866,400 580,000 28,370,300 13,475,400 12,351,700 29,494,000 0 (47,557,400) (47,557,400) 0 96,731,300 96,428,800 121,109,700 72,050,400 B1 This page intentionally left blank. B 2 Legislative City Council City Attorney City Clerk Title and Number of Full Time Positions City Clerk (1) Assistant City Clerk (1) Senor Administrative Analyst (1) Records Coordinator (1) Administrative Secretary—Confidential (1) Secretary/Receptionist (Administrative Clerk) (1) Contract Services Title and Number of Full Time Positions None C1 Legislative Expenditures 2003/04 City Council $168,800 4% City Attorney $450,000 9% City Clerk $710,300 15% . ��. . . . . . . . . . . . . . . . . . . . ........ . . . . ..... .................. . . . . . . . ............ . . . . . . . . . . . . . . . . . . . . . . • .\\`.\'4•\\\\\'..\\\•\\\\\`•. Contract Services $3,424,400 72% C2 .•4���iv.'4.1vv�4�4�4.4.4vv\`ti'•.�4vvvv`.�4�4.4• .`v\4\.�•vi'vel.•'v\.�•'�yk•1"4vv\.•'.`v�k•1.�•'v`v. CITY OF CHINO HILLS ANNUAL BUDGET PERSONNEL SUMMARY ACTIVITY: LEGISLATIVE FY 2002-03 FY 2003-04 ADOPTED/ ADJUSTED ADOPTED BUDGET BUDGET PROGRAM: CITY CLERK TOTAL CITY CLERK 0 1 DEPUTY CITY MANAGER/CITY CLERK 1 0 ASSISTANT CITY CLERK 1 1 SENIOR ADMINISTRATIVE ANALYST 1 1 RECORDS COORDINATOR 1 1 ADMINISTRATIVE SECRETARY - CONFIDENTIAL 1 1 SECRETARY/RECEPTIONIST (ADMINISTRATIVE CLERK) 1 1 C 3 6 6 This page intentionally left blank. C 4 CITY OF CHINO HILLS BUDGET SUMMARY LEGISLATIVE PERSONNEL SERVICES OPERATIONS AND MAINTENANCE CAPITAL OUTLAY TOTAL LEGISLATIVE BUDGET PROGRAM CITY COUNCIL CITY ATTORNEY CITY CLERK CONTRACT SERVICES TOTAL LEGISLATIVE FY 2000-01 FY 2001-02 FY 2002-03 FY 2002-03 FY 2003-04 ADOPTED/ ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET 482,038 559,644 621,700 598,600 607,800 4,269,793 3,621,702 3,955,400 3,824,400 4,145,700 157 5,387 0 0 0 4,751,988 4,186,733 4,577,100 4,423,000 4,753,500 103,853 143,542 155,600 149,500 168,800 608,460 385,520 423,900 423,900 450,000 553,605 587,510 757,000 658,500 710,300 3,486,070 3,070,161 3,240,600 3,191,100 3,424,400 4,751,988 4,186,733 4,577,100 4,423,000 4,753,500 C 5 Legislative City Council Program Purpose The City Council is the governing body that guides the progress of the City of Chino Hills. The City Council responds to issues and concerns of the community by allocating resources, developing policies, and formulating strategies that support the continued health and economic viability of the City of Chino Hills. The City Council manages the growth and development of the community to ensure efficient and effective delivery of services now and in the future. Primary Activities The City Council is responsible for the formulation of legislative policies that provide guidance for the activities of the City. Significant Changes from Prior Year • Council salaries increased. Significant Items of Capital Outlay None Performance Measures • Develop and implement a plan for future growth and financial stability in Chino Hills. • Remain open and responsive to the concerns of the community. • Develop and foster City relationships with residents, businesses, other agencies, and community leaders. • Foster economic development. (1) Percent change: "02/03 Adjusted Budget' column compared to "v3/v4 buaget" column. "N/A" = Not Applicable C 6 00/01 Actual 01/02 Actual 02/03 Adjusted Budget 02/03 Projected Actual 03/04 Budget Percent Change(l) Personnel 70,528 76,490 94,900 94,900 105,500 11.2% Operations & Maintenance 33,325 67,052 60,700 54,600 63,300 4.3% Capital Outlay 0 0 0 0 0 N/A Total 103,853 143,542 155,600 149,500 168,800 8.5% (1) Percent change: "02/03 Adjusted Budget' column compared to "v3/v4 buaget" column. "N/A" = Not Applicable C 6 CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: LEGISLATIVE PROGRAM: CITY COUNCIL PERSONNEL 1010 REGULAR SALARIES 1540 FRINGE BENEFITS TOTAL PERSONNEL OPERATIONS & MAINTENANCE 2010 MEMBERSHIPS AND CERTIFICATIONS 2015 CONFERENCES, MEETINGS, AND TRAINING 2020 AUTO MILEAGE 3135 SPECIAL STUDIES 4030 PRINTING & PHOTOCOPYING 4440 OFFICE SUPPLIES 4445 SPECIAL PARTS & SUPPLIES 4450 REFERENCE MATERIALS AND SERVICES TOTAL OPERATIONS & MAINTENANCE TOTAL FUNDING SOURCE: GENERAL FUND ($168,800) PROGRAM CODE 001-0200 FY 2002-03 ADOPTED/ FY 2002-03 FY 2003-04 FY 2000-01 FY 2001-02 ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET 22,339 24,001 27,500 27,500 32,500 48,189 52,489 67,400 67,400 73,000 70,528 76,490 94,900 94,900 105,500 20,823 52,598 39,500 39,500 38,900 10,507 10,193 15,800 11,400 17,600 431 603 1,100 0 0 1,485 112 100 100 2,500 0 81 100 0 100 0 92 100 0 100 0 3,045 3,400 3,200 3,500 79 328 600 400 600 33,325 67,052 60,700 54,600 63,300 103,853 143,542 155,600 149,500 168,800 C 7 Legislative City Attorney Program Purpose The City Attorney provides legal counsel and representation on a wide variety of municipal issues. Primary Activities The primary activity of the City Attorney is to provide legal guidance to City staff and officials on municipal issues, including labor relations, dispute resolution, contract review, regulatory compliance, and litigation representation. Significant Changes from Prior Year The City Attorney's budget has been increased 6.2 percent due to projected increased legal activity. Significant Items of Capital Outlay None Performance Measures • Provide legal advice that enhances the City's ability to operate in a cost effective manner. (1) Percent change: "02/03 Adjusted Budget" column compared to "03/04 Budget" column. "N/A" = Not Applicable C 8 00/01 Actual 01/02 Actual 02/03 Adjusted Budget 02/03 Projected Actual 03/04 Budget Percent Change(l) Personnel 0 0 0 0 0 N/A & Maintenance 608,460 385,520 423,900 423,900 450,000 6.2% -Operations Outla 0 0 0 0 0 N/A -Capital Total 608,460 385,520 423,900 1 423,900 450,000 6.2% (1) Percent change: "02/03 Adjusted Budget" column compared to "03/04 Budget" column. "N/A" = Not Applicable C 8 CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: LEGISLATIVE PROGRAM: CITY ATTORNEY PROGRAM CODE 001-1000 FUNDING SOURCE: GENERAL FUND ($450,000) C 9 FY 2000-01 FY 2001-02 FY 2002-03 FY 2002-03 FY 2003-04 ADOPTED/ ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET OPERATIONS & MAINTENANCE 3010 LEGAL SERVICES 608,460 385,520 423,900 423,900 450,000 TOTAL OPERATIONS & MAINTENANCE 608,460 385,520 423,900 423,900 450,000 TOTAL 608,460 385,520 423,900 423,900 450,000 FUNDING SOURCE: GENERAL FUND ($450,000) C 9 Legislative City Clerk Program Purpose As an appointed official of the City Council, the City Clerk assists the City Council and City staff in the performance of their administrative, legal and legislative functions in accordance with State, Federal and City Codes, Ordinances, Resolutions, and Policies. Additionally, the City Clerk maintains the official records of the City and makes public records available for inspection. The City Clerk acts as Filing Officer under the Fair Political Reform Act and administers General and Special Municipal Elections. Contract compliance oversight and administration is also a function under the management of the City Clerk. Primary Activities Responsibilities of the City Clerk include preparing City Council agenda and packets, assisting departments in submission of staff reports and support documentation, keeping an accurate record of the proceedings of the legislative body, administering oaths or affirmations, certifying, maintaining and retrieving official records and documents, receiving and processing claims/lawsuits against the City, coordinating bid openings, processing legal publications and notices, receiving and filing Campaign Statements and Statements of Economic Interests, administering Municipal and Special Elections, providing administrative/clerical support to City Council, maintaining Municipal Code, maintaining City Seal, providing records management assistance to City departments, providing contract compliance and administration services to all departments, including the review and approval of bid specifications and contract C10 documents for professional, construction, and maintenance contracts, and monitor receipt and approval of bonds, insurance and required contract documents. Significant Changes from Prior Year • Additional records will be scanned into the LibertyNet Imaging System. • City ordinances will be codified as adopted. • Records Retention Schedules will be updated to include new Engineering Department records. Significant Items of Capital Outlay None Performance Measures • Prepare City Council Agenda and Minutes in accordance with Council Policy. • Comply with State and City reporting requirements for Campaign Statements and Statements of Economic Interests. • Maintain Municipal Code. • Scan additional City records into the LibertyNet Imaging System. • Update and monitor compliance with adopted Records Management Manual and Retention Schedules. • Assist departments in development of records systems and file conversions. Legislative City Clerk Performance Measures (continued) Complete document input plan for conversion of permanent Community Development Department records to LibertyNet Imaging System. (1) Percent change: "02/03 Adjusted Budget" column compared to "03/04 Budget" column. "N/A" — Not Applicable C11 00/01 Actual 01/02 Actual 02/03 Adjusted Budget 02/03 Pro'ected Actual 03/04 Budget Percent Chane 1 Personnel 411,510 483,154 526,800 503,700 502,300 4.7% Operations & Maintenance 141,938 98,969 230,200 154,800 208,000 9.6% Capital Outla 157 5,387 0 0 0 N/A Total 553,605 587,510 757,000 658,500 710,300 6.2% (1) Percent change: "02/03 Adjusted Budget" column compared to "03/04 Budget" column. "N/A" — Not Applicable C11 CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: LEGISLATIVE PROGRAM: CITY CLERK 483,154 526,800 503,700 PROGRAM CODE 001-0400 1,131 1,835 1,900 1,150 1,800 6,549 FY 2000-01 FY 2001-02 FY 2002-03 FY 2002-03 FY 2003-04 305 380 300 ADOPTED/ 200 35,131 4,507 31,000 ADJUSTED PROJECTED ADOPTED 5,606 ACTUAL ACTUAL BUDGET ACTUAL BUDGET PERSONNEL 45,600 37,200 37,200 47,400 1010 REGULAR SALARIES 296,826 344,189 362,200 344,200 336,000 1015 PART-TIME/SEASONAL WAGES 11,907 29,012 24,500 24,500 21,400 1020 OVERTIME SALARIES 832 675 6,500 1,400 4,700 1540 FRINGE BENEFITS 101,945 109,278 133,600 133,600 140,200 TOTALPERSONNEL OPERATIONS & MAINTENANCE 2010 MEMBERSHIPS AND CERTIFICATIONS 2015 CONFERENCES, MEETINGS, AND TRAINING 2020 AUTO MILEAGE 3090 PROFESSIONAL SERVICES 3105 TEMPORARY EMPLOYEE SERVICES 3115 DATA PROCESSING SERVICES 4010 LEGAL ADVERTISING 4025 ELECTION EXPENSE 4030 PRINTING AND PHOTOCOPY SERVICES 4031 DOCUMENT IMAGING 4035 POSTAGE AND EXPRESS DELIVERY 4125 SURETY BOND 4430 SMALL EQUIPMENT AND TOOLS 4440 OFFICE SUPPLIES 4450 REFERENCE MATERIALS AND SERVICES 5025 OFFICE EQUIPMENT MAINTENANCE 5625 EQUIPMENT RENTAL TOTAL OPERATIONS & MAINTENANCE 411,510 483,154 526,800 503,700 502,300 1,131 1,835 1,900 1,150 1,800 6,549 5,215 11,600 6,300 3,700 305 380 300 150 200 35,131 4,507 31,000 30,100 98,500 5,606 0 30,000 22,000 0 29,700 45,600 37,200 37,200 47,400 6,949 3,642 5,000 3,000 5,000 16,871 113 37,400 7,000 0 0 1,287 900 0 100 5,187 6,584 15,000 15,000 15,000 1,189 1,022 1,100 1,100 1,200 0 0 0 0 200 2,632 0 1,000 1,000 1,400 11,514 8,633 31,900 10,000 11,000 2,674 2,042 2,500 2,500 2,800 0 108 2,200 600 1,000 16,500 18,001 21,200 17,700 18,700 141,938 98,969 230,200 154,800 208,000 C12 CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: LEGISLATIVE PROGRAM CODE PROGRAM: CITY CLERK 001-0400 FY 2000-01 FY 2001-02 FY 2002-03 FY 2002-03 FY 2003-04 ADOPTED/ ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET CAPITAL OUTLAY 8050 OFFICE FURNITURE AND EQUIPMENT 157 5,387 0 0 0 TOTAL CAPITAL OUTLAY 157 5,387 0 0 0 TOTAL 553,605 5875510 757,000 658,500 710,300 FUNDING SOURCE: GENERAL FUND ($710,300) C13 Legislative Contract Services Program Purpose The Contract Services Division is responsible for the administration of the Refuse and Recycling contract and Household Hazardous Waste contract, implementation of the City's Source Reduction and Recycling Element (SRRE) and Household Hazardous Waste Element (HHWE), and administration of the contract for Animal Care and Control Services. Primary Activities The primary activities of the Contract Services Division include the implementation of the City's Source Reduction and Recycling Element (SRRE) and the Household Hazardous Waste Element (HHWE). This includes management of the Commercial and Residential Solid Waste and Recycling Contracts to ensure solid waste diversion requirements mandated by the State and addressed in the SRRE are being met. The Household Hazardous Waste Contract provides for the collection, recycling, treatment, and disposal of household hazardous waste generated by the residents within the community. The administration of the Animal Care and Control Contract is necessary to ensure animal -related City ordinances and State laws are enforced to protect the public health and welfare of the residents. This contract includes humane animal work, such as the pick- up and disposal of injured, stray, unwanted, or dead animals, a suitable animal shelter, educational programs, and low cost rabies vaccination clinics. C14 Significant Changes from Prior Year There are no significant changes from the previous year. Significant Items of Capital Outlay None Performance Measures • Prepare City Council Agenda Items as necessary for program implementation. • Implement and monitor Source Reduction and Recycling Programs. • Comply with State and local reporting requirements for Solid Waste reduction and Household Hazardous Waste management. • Monitor Solid Waste and Household Hazardous Contracts and negotiate Animal Care and Control Service Contract. • Provide public education programs regarding City ordinances and State laws. Legislative Contract Services (1) Percent change: "02/03 Adjusted Budget' column compared to "03/04 Budget' column. "N/A" = Not applicable 6 C15 00/01 Actual 01/02 Actual 02/03 Adjusted Budget 02/03 Projected Actual 03/04 Budget Percent Change(1) Personnel 0 0 0 0 0 N/A Operations & Maintenance 3,486,070 3,070,161 3,240,600 3,191,100 3,424,400 5.7% Capital Outla 0 0 0 0 0 1 N/A Total 3,486,070 3,070,161 3,240,600 3,191,100 3,424,400 1 5.7% (1) Percent change: "02/03 Adjusted Budget' column compared to "03/04 Budget' column. "N/A" = Not applicable 6 C15 CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: LEGISLATIVE PROGRAM: CONTRACT SERVICES PROGRAM CODE VARIOUS FY 2000-01 FY 2001-02 FY 2002-03 FY 2002-03 FY 2003-04 ADOPTED/ ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET OPERATIONS & MAINTENANCE 2010 MEMBERSHIPS AND CERTIFICATIONS 0 0 200 200 200 2015 CONFERENCES, MEETINGS, AND TRAINING 1,029 0 2,400 0 0 3140 REFUSE CONTRACT 3,340,452 2,918,222 2,957,800 2,957,800 3,150,500 3173 ANIMAL CONTROL SERVICES 84,160 86,937 96,200 93,200 102,000 3190 CONTRACTUAL SERVICES 49,268 49,605 88,300 85,400 88,500 4015 ADVERTISING AND PROMOTION 11,161 15,397 95,700 54,500 83,200 TOTAL OPERATIONS & MAINTENANCE 3,486,070 3,070,161 3,240,600 3,191,100 3,424,400 TOTAL 3,486,070 3,070,161 3,240,600 3,191,100 3,424,400 FUNDING SOURCE: GENERAL FUND ($190,700), MISCELLANEOUS GRANTS ($83,200) SOLID WASTE FUND ($3,150,500) C16 4 City Manager City Council City Manager Douglas N. LaBelle Grant Services I Human Resources Title and Number of Full Time Positions Title and Number of Full Time Positions None I Personnel Assistant (1) D1 Administration Title and Number of Full Time Positions Assistant City Manager (1) Community Relations Manager (1) Senior Administrative Analyst (2) Administrative Analyst II (1) Executive Secretary (1) Administrative Secretary — Confidential (1) Risk Management Title and Number of Full Time Positions None City Manager Expenditures 2003/04 Risk Management $767,200 39% Administration $917,000 47% w 12% D2 2% CITY OF CHINO HILLS ANNUAL BUDGET PERSONNEL SUMMARY ACTIVITY: CITY MANAGER FY 2002-03 FY 2003-04 ADOPTED/ ADJUSTED ADOPTED BUDGET BUDGET PROGRAM: ADMINISTRATION CITY MANAGER 1 1 ASSISTANT CITY MANAGER 0 1 DEPUTY CITY MANAGER 1 0 COMMUNITY RELATIONS MANAGER 1 1 SENIOR ADMINISTRATIVE ANALYST 2 2 ADMINISTRATIVE ANALYST II 1 1 EXECUTIVE SECRETARY 1 1 ADMINISTRATIVE SECRETARY - CONFIDENTIAL 1 1 SUB -TOTAL PROGRAM: HUMAN RESOURCES PERSONNEL ASSISTANT SUB -TOTAL TOTAL D 3 8 8 1 9 9 This page intentionally left blank. D 4 CITY OF CHINO HILLS BUDGET SUMMARY D 5 FY 2000-01 FY 2001-02 FY 2002-03 FY 2002-03 FY 2003-04 ADOPTED/ ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET CITY MANAGER PERSONNEL SERVICES 643,679 686,136 850,500 813,900 889,100 OPERATIONS AND MAINTENANCE 946,047 836,488 1,061,400 961,200 1,080,800 CAPITAL OUTLAY 5,548 0 220,000 0 0 TOTAL CITY MANAGER BUDGET 1,595,274 1,522,624 2,131,900 1,775,100 1,969,900 PROGRAM ADMINISTRATION 692,491 608,572 1,062,600 786,100 917,000 GRANT SERVICES 11,811 31,543 40,000 20,100 40,300 HUMAN RESOURCES 160,926 189,794 298,500 269,900 245,400 RISK MANAGEMENT 730,046 692,715 730,800 699,000 767,200 TOTAL CITY MANAGER 1,595,274 1,522,624 2,131,900 1,775,100 1,969,900 D 5 • Admlivi inistration Program Purpose The purpose of this Program is to establish organizational goals, administer all City programs, organize efficient delivery of municipal services, and implement City policies pursuant to the direction of the City Council. Primary Activities The City Manager administers Council policy, provides leadership, and implements efficient and effective delivery of municipal services. The City Manager establishes and maintains controls to ensure that all operating departments adhere to City Council and legally mandated policies and regulations. The City Manager is responsible for the day-to-day operations of the City. He serves as the director of all City personnel, is responsible for the execution of City Council policy, the enforcement of all laws and ordinances, the preparation of the City's annual budget, public information, and legislative relations. Four City departments report to the City Manager: Community Development, Community Services, Finance, and Public Facilities and Operations. The City Manager's staff is responsible for support to the City Manager, risk management, grant administration, and personnel/labor relations. Significant Changes from Prior Year • Advertising and Promotion increased to include costs associated with a "Shop Chino Hills" program. Significant Items of Capital Outlay None Performance Measures • Implement budget directives. • Provide leadership and direction to City staff. • Maximize public outreach efforts, and include the use of other innovative techniques for communicating with the public. • Commence and complete annual development fee update. • Administrative Policy Manual update will continue. • Monitor State budget impacts ,• DI M Administration (i) trercent change: "02/03 Adjusted Budget" column compared to "03/04 Budget' column. "N/A" = Not Applicable D 7 00/01 Actual 01/02 Actual 02/03 Adjusted Budget 02/03 Projected Actual 03/04 Budget Percent Chan e(1) Personnel 454,432 461,902 596,600 570,100 619,500 3.8% Operations & Maintenance 232,511 146,670 246,000 216,000 297,500 20.9% Capital Outlay 5,548 0 220,000 0 0 100.0% Total 692,491 608,572 1,062,600 786,100 917,000 13.7% (i) trercent change: "02/03 Adjusted Budget" column compared to "03/04 Budget' column. "N/A" = Not Applicable D 7 CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: CITY MANAGER PROGRAM CODE PROGRAM: ADMINISTRATION 001-0300 FY 2000-01 FY 2001-02 FY 2002-03 FY 2002-03 FY 2003-04 ADOPTED/ ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET PERSONNEL 1010 REGULAR SALARIES 336,854 350,660 434,300 429,100 453,800 1015 PART-TIME/SEASONAL WAGES 2,530 0 10,000 0 0 1020 OVERTIME SALARIES 153 0 500 0 500 1540 FRINGE BENEFITS 114,895 111,242 151,800 141,000 165,200 TOTAL PERSONNEL 454,432 461,902 596,600 570,100 619,500 OPERATIONS & MAINTENANCE 2010 MEMBERSHIPS AND CERTIFICATIONS 2015 CONFERENCES, MEETINGS, AND TRAINING 2020 AUTO MILEAGE 3030 DEVELOPMENT PROFESSIONAL SERVICES 3090 PROFESSIONAL SERVICES 3115 DATA PROCESSING SERVICES 3190 CONTRACTUAL SERVICES 4015 ADVERTISING AND PROMOTION 4030 PRINTING AND PHOTOCOPY SERVICES 4035 POSTAGE AND EXPRESS DELIVERY 4420 COMPUTER HARDWARE AND SOFTWARE EXPENSES 4430 SMALL EQUIPMENT & TOOLS 4440 OFFICE SUPPLIES 4445 SPECIAL PARTS AND SUPPLIES 4450 REFERENCE MATERIALS AND SERVICES 5620 VEHICLE RENTAL 5625 EQUIPMENT RENTAL TOTAL OPERATIONS & MAINTENANCE 2,595 1,496 2,600 2,600 2,300 11,367 9,052 16,000 7,000 11,900 940 612 1,000 100 1,000 1,925 0 3,000 0 0 79,065 43,892 96,200 96,200 113,100 17,100 18,200 15,500 15,500 19,500 87,724 48,054 55,200 49,700 52,500 12,084 5,514 24,500 16,800 59,400 2,037 693 2,500 300 2,000 4,145 563 500 300 6,100 0 0 500 0 300 759 848 3,200 3,200 0 6,385 7,472 12,800 12,800 15,000 2,003 952 1,200 200 2,700 1,135 592 1,100 1,100 1,500 2,900 0 0 0 0 347 8,730 10,200 10,200 10,200 232,511 146,670 246,000 216,000 297,500 o CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: CITY MANAGER PROGRAM: ADMINISTRATION PROGRAM CODE 001-0300 FY 2000-01 FY 2001-02 FY 2002-03 FY 2002-03 FY 2003-04 ADOPTED/ ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET CAPITAL OUTLAY 8050 OFFICE FURNITURE AND EQUIPMENT TOTAL CAPITAL OUTLAY 5,548 0 220,000 0 0 5,548 0 220,000 0 0 TOTAL 692,491 608,572 1,062,600 786,100 917,000 FUNDING SOURCE: GENERAL FUND ($917,000) m City Manager Grant Services Program Purpose This program provides for the administration of all grants for the City. Primary Activities The Grant Services Program responsibilities include identifying various grant funding opportunities, coordinating preparation of the grant applications with the appropriate departments, and ensuring that the departments understand all the requirements of the grants. Significant Changes from Prior Year None Significant Items of Capital Outlay None Performance Measures • Ensure that the City meets all requirements of current grants. • Establish procedures to ensure proper accountability for grant Fund expenditures. (1) Percent change: "02/03 Adjusted Budget" column compared to "03/04 Budget" column. "N/A" = Not Applicable D10 00/01 Actual 01/02 Actual 02/03 Adjusted Budget 02/03 Projected Actual 03/04 Budget Percent Change(1) Personnel 787 5,037 6,200 5,400 6,500 4.8% Operations & Maintenance 11,024 26,506 33,800 14,700 33,800 0.0% Capital Outlay 0 1 0 0 0 0 N/A Total 1 11,811 1 31,543 40,000 1 20,100 40,300 0.8% (1) Percent change: "02/03 Adjusted Budget" column compared to "03/04 Budget" column. "N/A" = Not Applicable D10 CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: CITY MANAGER PROGRAM: GRANT SERVICES PROGRAM CODE 001-0310 OPERATIONS & MAINTENANCE 3090 PROFESSIONAL SERVICES 4450 REFERENCE MATERIALS & SERVICES 7415 SPECIAL DEPARTMENTAL EXPENSES TOTAL OPERATIONS & MAINTENANCE TOTAL FUNDING SOURCE: GENERAL FUND ($40,300) 9,750 25,983 33,300 14,500 33,300 445 523 FY 2000-01 FY 2001-02 FY 2002-03 FY 2002-03 FY 2003-04 0 0 0 ADOPTED/ 26,506 33,800 14,700 33,800 11,811 ADJUSTED PROJECTED ADOPTED 40,300 ACTUAL ACTUAL BUDGET ACTUAL BUDGET PERSONNEL 1010 REGULAR SALARIES 565 3,641 4,300 4,000 4,500 1015 PART-TIME/SEASONAL WAGES 0 0 100 0 0 1020 OVERTIME SALARIES 0 0 0 0 100 1540 FRINGE BENEFITS 222 1,396 1,800 1,400 1,900 TOTAL PERSONNEL 787 5,037 6,200 5,400 6,500 OPERATIONS & MAINTENANCE 3090 PROFESSIONAL SERVICES 4450 REFERENCE MATERIALS & SERVICES 7415 SPECIAL DEPARTMENTAL EXPENSES TOTAL OPERATIONS & MAINTENANCE TOTAL FUNDING SOURCE: GENERAL FUND ($40,300) 9,750 25,983 33,300 14,500 33,300 445 523 500 200 500 829 0 0 0 0 11,024 26,506 33,800 14,700 33,800 11,811 31,543 40,000 20,100 40,300 D11 City Manager Human Resources Program Purpose The purpose of the Human Resources Program is to maximize the City's most critical resource — its employees — by effectively recruiting, training, and developing City staff and providing personnel support to supervisors and managers. Primary Activities The primary activities of the Human Resources Program include recruitment; training; benefit administration; employee recognition; labor negotiations; maintenance and updating of Personnel Rules and Administrative Policies; monitoring of salary, compensation, and classification plans; and ensuring conformance with applicable laws and regulations. Significant Changes from Prior Year Reduction in expense for professional services related to recruitments. Significant Items of Capital Outlay None D12 Performance Measures • Recruit, screen, assess, and provide the qualified personnel necessary to fill vacant positions. • Perform effective background investigations of final candidates. • Develop and administer a benefits program that meets the needs of employees while being cost conscious and consistent with other progressive cities. • Meet all federal and state reporting requirements. • Develop and deliver training programs that meet organizational needs and goals. • Evaluate the City's Personnel Rules, Administration Policies, and any applicable Memoranda of Understanding. • Analyze data collected from exit interviews of employees separating from City employment to assist in lowering the City's employee turnover rate. • Implement an effective employee wellness program. • Complete new contract negotiations. . • - Human Resources (1) rercent change: "02/03 Adjusted Budget" column compared to "03/04 Budget" column. "N/A" = Not Applicable D13 00/01 Actual 01/02 Actual 02/03 Adjusted Budget 02/03 Projected Actual 03/04 Budget Percent Change(l) Personnel 102,228 124,252 141,600 137,700 149,700 5.7% Operations & Maintenance 58,698 65,542 156,900 132,200 95,700 39.0% Capital Outla 0 0 0 0 0 N/A Total 160,926 189,794 298,500 269,900 245,400 17.8% (1) rercent change: "02/03 Adjusted Budget" column compared to "03/04 Budget" column. "N/A" = Not Applicable D13 This page intentionally left blank. D14 CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: CITY MANAGER PROGRAM CODE PROGRAM: HUMAN RESOURCES 001-2200 PERSONNEL 1010 REGULAR SALARIES 1015 PART-TIME/SEASONAL WAGES 1020 OVERTIME SALARIES 1540 FRINGE BENEFITS TOTALPERSONNEL OPERATIONS & MAINTENANCE 2010 MEMBERSHIPS AND CERTIFICATIONS 2015 CONFERENCES, MEETINGS, AND TRAINING 2020 AUTO MILEAGE 3025 MEDICAL SERVICES 3090 PROFESSIONAL SERVICES 4015 ADVERTISING AND PROMOTION 4030 PRINTING AND PHOTOCOPY SERVICES 4430 SMALL EQUIPMENT & TOOLS 4440 OFFICE SUPPLIES 4450 REFERENCE MATERIALS AND SERVICES 7415 SPECIAL DEPARTMENTAL EXPENSE TOTAL OPERATIONS & MAINTENANCE FY 2000-01 FY 2001-02 FY 2002-03 FY 2002-03 FY 2003-04 ADOPTED/ ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET 62,489 93,340 102,700 102,700 108,000 16,544 94 0 0 0 38 0 200 0 200 23,157 30,818 38,700 35,000 41,500 102,228 124,252 141,600 137,700 149,700 3,357 2,873 2,800 2,700 2,700 20,536 18,478 33,700 20,000 20,100 82 662 1,000 400 400 5,045 3,902 9,200 8,200 8,800 6,408 17,035 77,300 71,900 30,800 8,593 9,224 10,400 10,400 10,400 438 411 4,500 2,500 4,000 594 0 0 0 0 192 0 0 0 0 4,884 3,566 5,100 5,100 4,900 8,569 9,391 12,900 11,000 13,600 58,698 65,542 156,900 132,200 95,700 TOTAL 160,926 189,794 298,500 269,900 245,400 FUNDING SOURCE: GENERAL FUND ($245,400) D15 Risk Management Program Purpose The Risk Management Program is responsible for identifying and analyzing loss exposures, examining the feasibility of alternative risk management techniques, selecting the most appropriate alternatives, implementing the selected methods, and then monitoring and improving the risk management program. When this is accomplished, overall liability will be minimized and the proper risk transfer technique will be determined. Primary Activities Administration of the Risk Management Program includes coordinating the receipt, investigation, and resolution of liability claims filed against the City; coordinating employee medical care and solution of Workers' Compensation claims; coordinating recovery when City property has been damaged; developing safety training programs and participating in safety meetings; monitoring losses and expense reserves; evaluating City insurance needs and purchasing appropriate coverage. Through March 31, 2003, the City is averaging approximately 33 liability claims per year with an average cost of $9,908 per claim, an 11 percent decrease from the previous year. In Fiscal Year 02/03, through the same time period, there have been 37 claims with an average cost of $3,229, a 16 percent decrease from the previous year. During fiscal year 01/02, there were 14 new Workers' Compensation claims. This is below the average for the previous five fiscal years of 21 claims per year. D16 Significant Changes from Prior Year • Fire and Casualty Insurance has increased by 10.7%. • Workers' Compensation Program has increased by 16.7%. Significant Items of Capital Outlay None Performance Measures • Develop information systems to provide the City's management staff with tools to control workers' compensation and liability expenses. • Implement safety policies to ensure that the daily work functions result in a decrease of work-related injuries and damage to property. • Reduce the time period that liability claims remain active, thereby reducing the reserve amount calculated in the City's annual retrospective computation. • Ensure that the Safety program is compliant with all Federal, State, and local guidelines. • Continue the City-wide safety program. • Update all evacuation plans throughout the City and conduct periodic evacuation drills. • Conduct regular safety inspections of various City facilities. • Conduct mock OSHA inspections to help ensure compliance with OSHA standards. r .0 Management (1) Percent change: "02/03 Adjusted Budget" column compared to "03/04 Budget' column. "N/A" = Not Applicable D17 00/01 Actual 01/02 Actual 02/03 Adjusted Budget 02/03 Projected Actual 03/04 Budget Percent Change(l) Personnel 86,232 94,945 106,100 100,700 113,400 6.9% Operations & Maintenance 643,814 597,770 624,700 598,300 653,800 4.7% Capital Outlay 0 0 0 0 0 N/A Total 730,046 692,715 730,800 699,000 767,200 5.0% (1) Percent change: "02/03 Adjusted Budget" column compared to "03/04 Budget' column. "N/A" = Not Applicable D17 CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: CITY MANAGER PROGRAM: RISK MANAGEMENT PERSONNEL 1010 REGULAR SALARIES 1020 OVERTIME SALARIES 1540 FRINGE BENEFITS TOTAL PERSONNEL OPERATIONS & MAINTENANCE 2010 MEMBERSHIPS AND CERTIFICATIONS 2015 CONFERENCES, MEETINGS, AND TRAINING 2020 AUTO MILEAGE 3190 CONTRACTUAL SERVICES 4035 POSTAGE & EXPRESS DELIVERY 4110 LIABILITY INSURANCE 4115 FIRE AND CASUALTY INSURANCE 4125 SURETY BONDS 4130 WORKERS' COMPENSATION PROGRAM 4140 UNEMPLOYMENT INSURANCE 4450 REFERENCE MATERIALS AND SERVICES 7415 SPECIAL DEPARTMENTAL EXPENSE TOTAL OPERATIONS & MAINTENANCE TOTAL FUNDING SOURCE: GENERAL FUND ($767,200) PROGRAM CODE 001-2100 FY 2000-01 FY 2001-02 FY 2002-03 FY 2002-03 FY 2003-04 ADOPTED/ ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET 63,915 73,270 79,400 76,800 83,400 38 0 200 0 100 22,279 21,675 26,500 23,900 29,900 86,232 94,945 106,100 100,700 113,400 480 545 1,000 1,000 1,000 1,126 2,112 3,600 100 3,200 128 13 300 100 300 33,203 40,626 47,500 35,000 39,600 0 16 100 0 100 372,207 276,035 300,000 300,000 300,000 42,261 63,558 67,600 67,600 74,800 2,164 2,031 2,200 2,200 2,200 188,789 206,697 183,900 183,900 214,700 0 3,242 15,000 6,800 15,000 2,039 1,396 2,500 1,100 1,900 1,417 1,499 1,000 500 1,000 643,814 730,046 D18 597,770 692,715 624,700 730,800 598,300 699,000 653,800 767,200 City of Chino Hills Organization By Activity Full Time Positions By Activity Fiscal Year 2003/04 Community Development City Council City Manager Community Development Director Jeff Collier Building Services Title and Number of Full Time Positions Development Services Title and Number of Full Time Positions Asst. Director of Community Development (1) City Planner (1) Building Inspection Supervisor (1) Senior Planner (2) Building Inspector 1/II (3) Senior Landscape Planner (1) Senior Permit Technician (1) Associate Planner (2) Permit Technician 1/II (2) Assistant Planner (1) Secretary (1) E1 Administration Title and Number of Full Time Positions Administrative Analyst II (2) Administrative Secretary (1) Economic Development Title and Number of Full Time Positions Associate Planner (1) Development Services $865,900 33°% Community Development Expenditures 2003/04 Economic Development $121,500 5% Administration $653,900 25% E2 Building Services $990,200 37% CITY OF CHINO HILLS ANNUAL BUDGET PERSONNEL SUMMARY ACTIVITY: COMMUNITY DEVELOPMENT FY 2002-03 FY 2003-04 ADOPTED/ ADJUSTED ADOPTED BUDGET BUDGET PROGRAM: ADMINISTRATION COMMUNITY DEVELOPMENT DIRECTOR 1 1 ADMINISTRATIVE ANALYST II 2 2 ADMINISTRATIVE SECRETARY 1 1 SUB -TOTAL 4 4 PROGRAM: BUILDING SERVICES ASSISTANT DIRECTOR OF COMMUNITY DEVELOPMENT 1 1 BUILDING INSPECTION SUPERVISOR 0 1 SENIOR BUILDING INSPECTOR 1 0 BUILDING INSPECTOR 1/11 3 3 SENIOR PERMIT TECHNICIAN 1 1 PERMIT TECHNICIAN 1/II 0 2 BUILDING AND ENGINEERING SERVICES PERMIT TECHNICIAN 2 0 SUB -TOTAL 8 8 E 3 CITY OF CHINO HILLS ANNUAL BUDGET PERSONNEL SUMMARY ACTIVITY: COMMUNITY DEVELOPMENT FY 2002-03 FY 2003-04 ADOPTED/ ADJUSTED ADOPTED BUDGET BUDGET PROGRAM: DEVELOPMENT SERVICES CITY PLANNER 1 1 SENIOR PLANNER 2 2 SENIOR LANDSCAPE PLANNER 1 1 ASSOCIATE PLANNER 2 2 ASSISTANT PLANNER 1 1 SECRETARY 1 1 SUB -TOTAL 8 8 PROGRAM: ECONOMIC DEVELOPMENT ASSOCIATE PLANNER 0 1 ASSISTANT PLANNER 1 0 SUB -TOTAL 1 1 TOTAL 21 21 E 4 CITY OF CHINO HILLS BUDGET SUMMARY COMMUNITY DEVELOPMENT PERSONNEL SERVICES OPERATIONS AND MAINTENANCE CAPITAL OUTLAY TOTAL COMMUNITY DEVELOPMENT PROGRAM ADMINISTRATION BUILDING SERVICES DEVELOPMENT SERVICES ECONOMIC DEVELOPMENT TOTAL COMMUNITY DEVELOPMENT FY 2000-01 FY 2001-02 FY 2002-03 FY 2002-03 FY 2003-04 ADOPTED/ ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET 1,192,076 1,376,564 1,557,300 1,415,000 1,744,700 2,636,476 2,212,096 1,377,700 1,004,700 886,800 15,767 9,539 0 0 0 3,844,319 3,598,199 2,935,000 2,419,700 2,631,500 533,589 623,079 672,100 591,400 653,900 2,745,322 2,415,711 1,251,400 1,013,300 990,200 519,093 502,494 887,100 700,400 865,900 46,315 56,915 124,400 114,600 121,500 3,844,319 3,598,199 2,935,000 2,419,700 2,631,500 E 5 Community Development Administration :� Program Purpose The Administration Division of the Community Development Department provides administrative services to the City's Economic Development, Development Services, and Building Services Divisions. The Administration Division attends all City Council, Planning Commission, and Public Works Commission meetings as required; coordinates, prioritizes, and oversees all Department activities; manages budgetary matters; and, promotes employee training. Primary Activities The Administration Division's primary duties include: response to City Council, City Manager, Planning Commission, and Public Works Commission concerns; implementation of Council policy as it applies to the Department; formulation, implementation, and management of the Department's budget; coordination and management of developer project trust accounts; personnel management and training; and the promotion of the City's objectives with regard to the development review process. E 6 Significant Changes from Prior Year • Commence review of Development Agreements. Significant Items of Capital Outlay None Performance Measures • Evaluate performance of each Community Development Division and provide direction to each division. • Implement and administer the Department's operating and capital budgets. • Prepare reports, analyses, investigations, and make recommendations to the City Manager, City Council, and Planning Commission. • Promote employee training. • Implement and maintain an activity reporting system to capture specific developer -funded costs related to development projects. • Review and update Community Development Department Fee Schedule. • Complete special projects as requested by the City Council and City Manager. Community Development Administration —I (1) Percent change: "02/03 Adjusted Budget' column compared to "03/04 Budget' column. "N/A" = Not Applicable E 7 00/01 Actual 01/02 Actual 02/03 Adjusted Budget 02/03 Projected Actual 03/04 Budget Percent Change(l) Personnel 414,548 468,839 403,700 384,700 404,500 0.2% Operations & Maintenance 103,274 154,240 268,400 206,700 249,400 7.1% Capital Outlay 15,767 0 0 0 0 0% Total 533,589 623,079 672,100 591,400 653,900 2.7% (1) Percent change: "02/03 Adjusted Budget' column compared to "03/04 Budget' column. "N/A" = Not Applicable E 7 CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: COMMUNITY DEVELOPMENT PROGRAM CODE PROGRAM: ADMINISTRATION 001-4000 FY 2000-01 FY 2001-02 FY 2002-03 FY 2002-03 FY 2003-04 ADOPTED/ ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET PERSONNEL 1010 REGULAR SALARIES 306,792 351,313 268,800 268,800 277,400 1015 PART-TIME/SEASONAL WAGES 13,784 15,494 34,100 18,000 18,900 1020 OVERTIME SALARIES 0 0 2,200 0 2,300 1540 FRINGE BENEFITS 93,972 102,032 98,600 97,900 105,900 TOTAL PERSONNEL 414,548 468,839 403,700 384,700 404,500 OPERATIONS & MAINTENANCE 2010 MEMBERSHIPS AND CERTIFICATIONS 289 50 600 600 600 2015 CONFERENCES, MEETINGS, AND TRAINING 2,588 1,423 12,000 1,800 500 2020 AUTO MILEAGE 0 173 500 200 100 3010 LEGAL SERVICES 0 44,554 150,000 100,000 120,000 3020 FINANCIAL SERVICES 0 0 600 200 500 3115 DATA PROCESSING SERVICES 58,400 57,300 38,000 38,000 46,500 3190 CONTRACTUAL SERVICES 35 36 500 100 300 4030 PRINTING AND PHOTOCOPY SERVICES 413 158 400 300 400 4031 DOCUMENT IMAGING 0 0 17,500 17,500 40,000 4035 POSTAGE AND EXPRESS DELIVERY 173 902 1,000 1,000 1,100 4440 OFFICE SUPPLIES 16,599 29,463 19,800 19,800 20,000 4445 SPECIAL PARTS AND SUPPLIES 0 1,942 4,600 4,600 1,700 4450 REFERENCE MATERIALS AND SERVICES 847 1,088 1,200 900 1,200 5025 OFFICE EQUIPMENT MAINTENANCE 1,426 0 500 500 400 5620 VEHICLE RENTAL 5,900 0 0 0 0 5625 EQUIPMENT RENTAL 15,507 16,018 20,200 20,200 14,900 6035 TELEPHONE 1,097 1,133 1,000 1,000 1,200 TOTAL OPERATIONS & MAINTENANCE 103,274 154,240 268,400 206,700 249,400 E 8 CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: COMMUNITY DEVELOPMENT PROGRAM CODE PROGRAM: ADMINISTRATION 001-4000 FY 2000-01 FY 2001-02 FY 2002-03 FY 2002-03 FY 2003-04 ADOPTED/ ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET CAPITAL OUTLAY 8050 OFFICE FURNITURE AND EQUIPMENT 15,767 0 0 0 0 TOTAL CAPITAL OUTLAY 15,767 0 0 0 0 TOTAL 533,589 623,079 672,100 591,400 653,900 FUNDING SOURCE: GENERAL FUND ($653,900) E 9 Community Development Building Services Program Purpose The Building Services Division provides technical support and information to mitigate environmental hazards to public and private properties and to ensure that all structures are built to meet the Uniform Codes. The Division provides services related to capital projects, development review, and subdivision map processing, as well as long range planning for the infrastructure needs of the City. Primary Activities The primary activities of the Program can be divided into two primary areas. First is the conditioning, review and inspection of all developer built infrastructure; and second is plan review, permit issuance, and field inspections of all privately built structures. It is through these functions that the City provides a safe environment, at home and at work, for the community and, at the same time, meets the need for new infrastructure. Significant Changes from Prior Year • Implement the initial phase of converting the City's map files to digital images for effective and efficient retrieval and archive purposes. Significant Items of Capital Outlay None Performance Measures • Provide efficient review of development applications. • Provide professional and customer friendly counter services. • Provide quality plan review and inspection services. • Proactively assist customers with effective and efficient Building and Safety services. (1) Percent change: "02/03 Adjusted Budget" column compared to "03/04 Budget" column. "N/A" = Not Applicable E10 00/01 01/02 Actual Actual 02/03 Adjusted Budget 02/03 03/04 Projected Actual Budget Percent Change(1) Personnel 398,533 474,446 487,800 448,800 597,300 22.4% Operations & Maintenance 2,346,789 1,931,726 763,600 564,500 392,900 48.5% Capital Outla 0 9,539 0 0 0 N/A Total 2,745,322 2,415,711 1,251,400 1,013,300 990,200 20.9% (1) Percent change: "02/03 Adjusted Budget" column compared to "03/04 Budget" column. "N/A" = Not Applicable E10 This page intentionally left blank. E11 CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: COMMUNITY DEVELOPMENT PROGRAM CODE PROGRAM: BUILDING SERVICES 001-4100 FY 2000-01 FY 2001-02 FY 2002-03 FY 2002-03 FY 2003-04 ADOPTED/ ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET PERSONNEL 1010 REGULAR SALARIES 269,247 311,715 320,300 302,700 418,800 1015 PART-TIME/SEASONAL WAGES 16 0 15,200 0 0 1020 OVERTIME SALARIES 690 1,515 5,100 5,100 5,700 1540 FRINGE BENEFITS 128,580 161,216 147,200 141,000 172,800 TOTAL PERSONNEL 398,533 474,446 487,800 448,800 597,300 OPERATIONS & MAINTENANCE 2010 MEMBERSHIPS AND CERTIFICATIONS 345 255 1,000 1,000 1,000 2015 CONFERENCES, MEETINGS, AND TRAINING 544 295 4,000 3,000 3,000 2020 AUTO MILEAGE 44 0 100 0 100 2030 UNIFORMS 588 1,261 2,500 2,500 2,500 3030 DEVELOPMENT PROFESSIONAL SERVICES 2,282,486 1,819,199 675,000 500,000 350,000 3090 PROFESSIONAL SERVICES 0 0 15,000 0 0 3105 TEMPORARY EMPLOYEE SERVICES 19,656 53,369 5,500 5,500 0 3115 DATA PROCESSING SERVICES 18,700 28,000 9,500 9,500 0 4010 LEGAL ADVERTISING 269 306 1,000 0 0 4030 PRINTING AND PHOTOCOPY SERVICES 1,474 5,611 14,000 9,000 8,300 4430 SMALL EQUIPMENT AND TOOLS 0 95 8,000 6,000 6,000 4445 SPECIAL PARTS AND SUPPLIES 1,269 1,712 1,000 1,000 500 4450 REFERENCE MATERIALS AND SERVICES 614 923 2,000 2,000 2,000 5620 VEHICLE RENTAL 20,800 20,700 25,000 25,000 19,500 TOTAL OPERATIONS & MAINTENANCE 2,346,789 1,931,726 763,600 564,500 392,900 E12 CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: COMMUNITY DEVELOPMENT PROGRAM CODE PROGRAM: BUILDING SERVICES 001-4100 FY 2000-01 FY 2001-02 FY 2002-03 FY 2002-03 FY 2003-04 ADOPTED/ ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET CAPITAL OUTLAY 8050 OFFICE FURNITURE AND EQUIPMENT 0 9,539 0 0 0 TOTAL CAPITAL OUTLAY 0 9,539 0 0 0 TOTAL 2,745,322 2,415,711 1,251,400 1,013,300 990,200 FUNDING SOURCE: GENERAL FUND ($990,200) E13 Development Services Program Purpose The Development Services Division is responsible for implementation of the City's General Plan and Development Code, and managing all land use entitlements in accordance with the Subdivision Map Act, California Environmental Quality Act (CEQA), and Planning, Zoning, and Development Laws. Primary Activities The primary activity of the Development Services Division is the management of land use entitlements for proposed residential and commercial projects, including the preparation of Initial Studies and Environmental Impact Reports, Site Plan Reviews, Design Reviews, Conditional Use Permits, Tract Maps, Parcel Maps, General Plan and Development Code Amendments, preparation of Conditions of Approval, and public hearings before the City Council and Planning Commission. Other activities include City -initiated General Plan and Development Code amendments, and development of Planning standards and ordinances. Significant Changes from Prior Year • Comprehensive update and revision of the Development Code. • Completion of the revised Sign Code. • Development of Commercial Design Guidelines. • Completion of the Tree Preservation Ordinance. • Contract services reduced. Significant Items of Capital Outlay • None. Performance Measures • Provide comprehensive and professional planning services. • Manage all land use entitlements within the time frames prescribed by the Permit Streamlining Act. • Implement General Plan and Development Code. • Prepare complete design and development standards for new development projects, including standard conditions of approval. • Incorporate amendments and update Development Code. (1) Percent change: "02/03 Adjusted Budget" column compared to "03/04 Budget" column. "N/A" = Not Applicable E14 00/01 Actual 01/02 Actual 02/03 Adjusted Budget 02/03 Projected Actual 03/04 Budget Percent Change(l) Personnel 378,995 398,495 603,400 519,100 667,300 10.6% Operations & Maintenance 140,098 103,999 283,700 181,300 198,600 (30.0% Capital Outla 0 0 0 0 0 N/A Total 519,093 502,494 887,100 700,400 865,900 (2.4%) (1) Percent change: "02/03 Adjusted Budget" column compared to "03/04 Budget" column. "N/A" = Not Applicable E14 CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: COMMUNITY DEVELOPMENT PROGRAM: DEVELOPMENT SERVICES 276 2,000 2,000 PROGRAM CODE 001-4200 1,353 440 2,400 1,900 2,400 47 FY 2000-01 FY 2001-02 FY 2002-03 FY 2002-03 FY 2003-04 103,592 0 0 ADOPTED/ 0 28,805 94,492 270,000 ADJUSTED PROJECTED ADOPTED 100 ACTUAL ACTUAL BUDGET ACTUAL BUDGET PERSONNEL 4,686 4,200 4,200 4,200 1010 REGULAR SALARIES 281,970 294,012 422,500 368,200 474,100 1015 PART-TIME/SEASONAL WAGES 3,361 11,756 21,300 10,400 11,000 1020 OVERTIME SALARIES 0 0 300 300 0 1540 FRINGE BENEFITS 93,664 92,727 159,300 140,200 182,200 TOTAL PERSONNEL 378,995 398,495 603,400 519,100 667,300 OPERATIONS & MAINTENANCE 2010 MEMBERSHIPS AND CERTIFICATIONS 2015 CONFERENCES, MEETINGS, AND TRAINING 2020 AUTO MILEAGE 3010 LEGAL SERVICES 3030 DEVELOPMENT PROFESSIONAL SERVICES 3115 DATA PROCESSING SERVICES 4010 LEGAL ADVERTISING 4030 PRINTING AND PHOTOCOPY SERVICES 4035 POSTAGE AND EXPRESS DELIVERY 4445 SPECIAL PARTS AND SUPPLIES 4450 REFERENCE MATERIALS AND SERVICES TOTAL OPERATIONS & MAINTENANCE TOTAL FUNDING SOURCE: GENERAL FUND ($865,900) 1,129 276 2,000 2,000 2,000 1,353 440 2,400 1,900 2,400 47 0 300 100 100 103,592 0 0 0 0 28,805 94,492 270,000 170,000 185,000 100 0 0 0 0 2,635 4,686 4,200 4,200 4,200 951 2,353 3,500 2,000 3,500 495 0 0 0 0 247 1,066 400 200 400 744 686 900 900 1,000 140,098 103,999 283,700 181,300 198,600 519,093 502,494 887,100 700,400 865,900 E15 Community Development Program Purpose The Economic Development Division seeks to promote commercial, business park, and office development in the City of Chino Hills to establish a diversified and sustainable economic base. This base would provide a stable tax revenue structure for the City as well as a full range of retail shopping, services, and employment opportunities for its residents. Primary Activities The primary activity of the Economic Development Division is to actively pursue new retail projects that generate retail sales tax, transient occupancy tax, and other revenue sources for the City. Another major activity includes working with existing shopping center owners and leasing agents to promote retention of existing businesses and attraction of new retailers. The goal is to reach full occupancy in the existing centers. This Program also seeks to actively pursue business park development opportunities over a long-range time frame as sites become available for such uses. Significant Changes from Prior Year None Significant Items of Capital Outlay None Performance Measures • Actively participate at the International Council of Shopping Centers (ICSC) national and regional trade shows. • Contact 200 or more retailers to encourage them to locate in Chino Hills. • Contact existing businesses as part of the Business Visitation/Retention Program. • Develop an Economic Development Profile for the City. • Update economic development marketing materials. • Process land use changes to promote economic development. (1) Percent change; "02/03 Adjusted Budget" column compared to "03/04 Budget' column. "N/A" = Not Applicable E16 00/01 Actual 01/02 Actual 02/03 Adjusted Budget 02/03 Projected Actual 03/04 Budget Percent Change(l) Personnel 0 34,784 62,400 62,400 75,600 21.2% Operations & Maintenance 46,315 22,131 62,000 52,200 45,900 26.0% Capital Outlay 0 0 0 0 0 N/A Total 46,315 56,915 124,400 114,600 121,500 2.3% (1) Percent change; "02/03 Adjusted Budget" column compared to "03/04 Budget' column. "N/A" = Not Applicable E16 CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: COMMUNITY DEVELOPMENT PROGRAM: ECONOMIC DEVELOPMENT PROGRAM CODE 001-4400 OPERATIONS & MAINTENANCE 2010 MEMBERSHIPS AND CERTIFICATIONS 2015 CONFERENCES, MEETINGS, AND TRAINING 2020 AUTO MILEAGE 3020 FINANCIAL SERVICES 3090 PROFESSIONAL SERVICES 4015 ADVERTISING AND PROMOTION 4030 PRINTING AND PHOTOCOPY SERVICES 4035 POSTAGE AND EXPRESS DELIVERY 4445 SPECIAL PARTS AND SUPPLIES 4450 REFERENCE MATERIALS AND SERVICES TOTAL OPERATIONS & MAINTENANCE TOTAL FUNDING SOURCE: GENERAL FUND ($121,500) 520 695 900 800 800 5,437 4,903 FY 2000-01 FY 2001-02 FY 2002-03 FY 2002-03 FY 2003-04 300 100 100 ADOPTED/ 4,404 9,600 9,600 10,000 26,596 ADJUSTED PROJECTED ADOPTED 0 ACTUAL ACTUAL BUDGET ACTUAL BUDGET PERSONNEL 0 2,500 2,500 2,000 88 1010 REGULAR SALARIES 0 25,399 43,500 43,500 53,400 1020 OVERTIME SALARIES 0 156 0 0 0 1540 FRINGE BENEFITS 0 9,229 18,900 18,900 22,200 TOTAL PERSONNEL 0 34,784 62,400 62,400 75,600 OPERATIONS & MAINTENANCE 2010 MEMBERSHIPS AND CERTIFICATIONS 2015 CONFERENCES, MEETINGS, AND TRAINING 2020 AUTO MILEAGE 3020 FINANCIAL SERVICES 3090 PROFESSIONAL SERVICES 4015 ADVERTISING AND PROMOTION 4030 PRINTING AND PHOTOCOPY SERVICES 4035 POSTAGE AND EXPRESS DELIVERY 4445 SPECIAL PARTS AND SUPPLIES 4450 REFERENCE MATERIALS AND SERVICES TOTAL OPERATIONS & MAINTENANCE TOTAL FUNDING SOURCE: GENERAL FUND ($121,500) 520 695 900 800 800 5,437 4,903 8,700 6,200 8,200 179 88 300 100 100 2,698 4,404 9,600 9,600 10,000 26,596 0 0 0 0 8,292 9,800 36,500 30,500 21,500 823 0 2,500 2,500 2,000 88 30 500 0 300 308 358 1,000 500 1,000 1,374 1,853 2,000 2,000 2,000 46,315 22,131 62,000 52,200 45,900 46,315 56,915 124,400 114,600 121,500 E17 This page intentionally left blank. E18 Community Development Block Grant (CDBG) Title and Number of Full Time Positions None City of Chino Hills Organization By Activity Full Time Positions By Activity Emergency Preparedness Title and Number of Full Time Positions None Fiscal Year 2003/04 Community Services City Council City Manager Community Services Director Mike Fleager Neighborhood Services Title and Number of Full Time Positions Neighborhood Services Manager (1) Neighborhood Services Coordinator (1) Secretary (1) Code Enforcement Title and Number of Full Time Positions Code Enforcement Officer (2) F1 Administration Title and Number of Full Time Positions Administrative Analyst II (1) Administrative Secretary (1) Public Safety Title and Number of Full Time Positions None Recreation Services Title and Number of Full Time Positions Recreation Manager (1) Recreation Supervisor (1) Recreation Coordinator (4) Secretary (1) ..........................................� N -% asci..t.i■ii.r■e.r�i.i■�iraaa�r.r.r...s.s-------------• ... a��1t1t\�\������ ..0■■.uuuuuuu.uuuuouuruuuuuuuun _ :uuruu■..u...00uoouuour.rouuuuuuu .r....o...a o..■u.o o■u uv.rs o.e■■. o■u� ( . :.�...,.--.-........m.a..ffiee�n w^.ana.ara:s.mnsa..xrmasave CITY OF CHINO HILLS ANNUAL BUDGET PERSONNEL SUMMARY ACTIVITY: COMMUNITY SERVICES FY 2002-03 FY 2003-04 ADOPTED/ ADJUSTED ADOPTED BUDGET BUDGET PROGRAM: ADMINISTRATION COMMUNITY SERVICES DIRECTOR 1 1 ADMINISTRATIVE ANALYST II 1 1 ADMINISTRATIVE SECRETARY 1 1 SUB -TOTAL 3 3 PROGRAM: NEIGHBORHOOD SERVICES NEIGHBORHOOD SERVICES MANAGER 1 1 COMMUNITY SERVICES COORDINATOR 1 0 NEIGHBORHOOD SERVICES COORDINATOR 0 1 CODE ENFORCEMENT OFFICER 2 2 SECRETARY 1 1 SUB -TOTAL 5 5 PROGRAM: RECREATION SERVICES RECREATION MANAGER 1 1 RECREATION SUPERVISOR 1 1 RECREATION COORDINATOR 4 4 SECRETARY 1 1 SUB -TOTAL 7 7 TOTAL 15 15 F 3 This page intentionally left blank. F 4 CITY OF CHINO HILLS BUDGET SUMMARY COMMUNITY SERVICES PERSONNEL SERVICES OPERATIONS AND MAINTENANCE CAPITAL OUTLAY TOTAL COMMUNITY SERVICES BUDGET PROGRAM ADMINISTRATION CODE ENFORCEMENT CDBG PROGRAM EMERGENCY PREPAREDNESS NEIGHBORHOOD SERVICES PUBLIC SAFETY RECREATION SERVICES TOTAL COMMUNITY SERVICES FY 2000-01 FY 2001-02 FY 2002-03 FY 2002-03 FY 2003-04 ADOPTED/ ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET 1,308,553 1,373,211 1,711,800 1,636,900 1,808,700 4,788,299 4,995,654 6,087,900 5,430,900 6,998,500 52,567 140,603 20,500 20,500 0 6,149,419 6,509,468 7,820,200 7,088,300 8,807,200 408,524 509,572 529,300 502,800 513,500 142,282 134,476 154,300 153,300 106,200 212,995 0 692,000 100,000 1,017,000 7,268 9,295 17,500 9,700 25,800 282,898 292,782 300,200 294,000 336,600 3,825,438 4,081,529 4,365,100 4,351,800 4,876,400 1,270,014 1,481,814 1,761,800 1,676,700 1,931,700 6,149,419 6,509,468 7,820,200 7,088,300 8,807,200 F 5 Community Services Administration Program Purpose The Administration Division of the Community Services Department provides administrative services and leadership for Recreation, Neighborhood Services, Code Enforcement, Emergency Preparedness, Public Safety and Community Development Block Grant (CDBG) activities. It also provides staff support to the Parks and Recreation Division, the McCoy Equestrian Center Operations Committee, Teen Commission and the development of community facilities and parks. In addition the Administration Division serves as a liaison for issues with the Chino Valley Unified School District and the City of Chino. Primary Activities The primary activities of the Community Services Department Administration Division include preparation of agenda items for Council; administration, development and supervision of the department budget; oversight of departmental purchasing and cash handling operations; development and oversight of various Chino Valley Unified School District Agreements including TOP STARS/DARE, the School Resource Officer. In addition it manages the Human Services Agreement with the City of Chino; manages and administers the contract with the San Bernardino County Sheriff's Department; provides general oversight of all departmental programs; and the City News and Recreation Brochure and City Calendar. The Administration Division administers many different grant programs including: Community Development JET Block Grant (County funds and entitlement funds); Local Law Enforcement Block Grant; Citizen's Option for Public Safety Grant; Office of Traffic Safety Grant; High Technology Grant; and California State Funds. Significant Changes from Prior Year • Administration of Community Development Block Grant as an eligible entitlement grantee. • Administer the lease agreement with Big League Dreams, USA. Significant Items of Capital Outlay None Performance Measures • Adhere to the requirements of the Community Development Block Grant as mandated by the United States Department of Housing and Urban Development Department. • Coordinate with other departments to fund programs and activities that qualify for grant funding from CDBG and other grant fund sources. • Develop the mechanisms to administer the lease agreement with Big League Dreams, USA. • Coordinate and develop procedures to monitor and ensure the proper maintenance and care of the facilities at Big League Dreams Chino Hills. • Maintain the department master calendar of all major recurring activities. Community Services Administration Continue the development of department policies and procedures. Continue to refine the process for division level budget tracking system for a more comprehensive analysis. 1 rercent change: "02/03 Adjusted Budget" column compared to "03/04 Budget' column. "N/A" = Not Applicable F 7 00/01 Actual 01/02 Actual 02/03 Adjusted Budget 02/03 Projected Actual 03/04 Budget Percent Change (1) Personnel 237,934 256,900 293,500 277,400 241,400 17.8% Operations & Maintenance 169,849 250,715 235,800 225,400 272,100 15.4% Capital Outlay 741 1 1,957 0 0 0 N/A Total 408,524 1 509,572 529,300 502,800 1 513,500 3.0% 1 rercent change: "02/03 Adjusted Budget" column compared to "03/04 Budget' column. "N/A" = Not Applicable F 7 CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: COMMUNITY SERVICES PROGRAM CODE PROGRAM: ADMINISTRATION 001-1100 FY 2000-01 FY 2001-02 FY 2002-03 FY 2002-03 FY 2003-04 ADOPTED/ ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET PERSONNEL 1010 REGULAR SALARIES 178,480 194,276 215,800 205,800 173,400 1020 OVERTIME SALARIES 0 0 3,100 1,000 2,300 1540 FRINGE BENEFITS 59,454 62,624 74,600 70,600 65,700 TOTAL PERSONNEL 237,934 256,900 293,500 277,400 241,400 OPERATIONS & MAINTENANCE 2010 MEMBERSHIPS AND CERTIFICATIONS 465 465 600 600 600 2015 CONFERENCES, MEETINGS, AND TRAINING 1,808 528 3,800 1,000 800 2020 AUTO MILEAGE 265 248 400 400 400 3105 TEMPORARY EMPLOYEE SERVICES 0 0 3,000 1,000 0 3115 DATA PROCESSING SERVICES 28,000 43,800 33,700 33,700 57,200 3190 CONTRACTUAL SERVICES 0 3,903 30,600 30,600 30,600 4015 ADVERTISING AND PROMOTION 333 542 800 800 1,000 4030 PRINTING AND PHOTOCOPY SERVICES 88,702 101,799 92,900 90,000 90,600 4035 POSTAGE & EXPRESS DELIVERY 14,103 15,748 21,300 21,000 21,300 4440 OFFICE SUPPLIES 2,751 4,844 5,200 5,000 5,800 4445 SPECIAL PARTS AND SUPPLIES 4,988 49,702 15,300 15,300 7,500 4450 REFERENCE MATERIALS AND SERVICES 501 531 1,000 800 1,000 5025 OFFICE EQUIPMENT MAINTENANCE 0 109 400 300 400 5620 VEHICLE RENTAL 21,300 21,433 14,300 14,300 44,300 5625 EQUIPMENT RENTAL 6,051 6,397 9,900 8,000 9,900 6035 TELEPHONE 582 666 2,600 2,600 700 TOTAL OPERATIONS & MAINTENANCE 169,849 250,715 235,800 225,400 272,100 F 8 CITY OF CHINO HILLS ANNUALBUDGET ACTIVITY: COMMUNITY SERVICES PROGRAM CODE PROGRAM: ADMINISTRATION 001-1100 FY 2000-01 FY 2001-02 FY 2002-03 FY 2002-03 FY 2003-04 ADOPTED/ ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET CAPITAL OUTLAY 8050 OFFICE FURNITURE AND EQUIPMENT 741 1,957 0 0 0 TOTAL CAPITAL OUTLAY 741 1,957 0 0 0 TOTAL 408,524 509,572 529,300 502,800 513,500 FUNDING SOURCE: GENERAL FUND ($513,500) F 9 Community Services Code Enforcement Program Purpose The purpose of the Code Enforcement Program is to maintain and improve the general appearance, safety, and property values of the City's residential neighborhoods and commercial districts through the identification of community needs and the enforcement of all applicable land use regulations. Primary Activities The Code Enforcement Program responds to citizen's complaints regarding alleged and observed violations of the Municipal Code in an on-going effort to maintain the quality of life in the City's residential and commercial areas. Code Enforcement staff utilizes a notification process designed to gain voluntary compliance to code regulations. In those cases when voluntary compliance fails, staff will utilize administrative citations as an enforcement tool in order to reduce City Attorney participation in code enforcement compliance efforts. When voluntary compliance and civil enforcement efforts fail to gain code compliance, staff will utilize criminal citations and the criminal complaint process in order to gain code violation relief through the municipal court. Significant Changes from Prior Year • Utilize Criminal Citations as an enforcement tool in order to reduce City Attorney participation in code enforcement compliance efforts. F10 Significant Items of Capital Outlay None Performance Measures • Send a first response letter to all citizen complaints within 48 hours and achieve code compliance as soon as possible following policies and legal procedures. • Develop and implement a public information program to educate residents about common code violations in order to reduce violations. Information will be provided in the City's Recreation Brochure and through presentations at community and neighborhood meetings. • Maintain a case management system to efficiently manage code enforcement cases. • Produce a monthly tracking report for code enforcement activity. • Utilize Criminal Citations as an enforcement tool in order to reduce City Attorney participation in code enforcement compliance efforts. • Review and update the existing Code Enforcement Procedures Manual. Community Services Code Enforcement 1) Nercent change: "02/03 Adjusted Budget" column compared to "03/04 Budget' column. "N/A" = Not Applicable F11 00/01 Actual 01/02 Actual 02/03 Adjusted Budget 02/03 Projected Actual 03/04 Budget Percent Change(l) Personnel 115,410 104,200 122,400 122,400 86,800 29.1 Operations & Maintenance 26,113 29,365 31,900 30,900 19,400 (39.2%) Capital Outlay 759 911 0 1 0 0 N/A Total 142,282 134,476 154,300 1 153,300 106,200 31.2% 1) Nercent change: "02/03 Adjusted Budget" column compared to "03/04 Budget' column. "N/A" = Not Applicable F11 This page intentionally left blank. F12 CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: COMMUNITY SERVICES PROGRAM: CODE ENFORCEMENT 200 300 300 PROGRAM CODE 001-1155 1,084 274 400 400 400 10,967 FY 2000-01 FY 2001-02 FY 2002-03 FY 2002-03 FY 2003-04 0 0 600 ADOPTED/ 600 39 464 1,400 ADJUSTED PROJECTED ADOPTED 23 ACTUAL ACTUAL BUDGET ACTUAL BUDGET PERSONNEL 208 500 500 900 1010 REGULAR SALARIES 84,600 73,969 86,800 86,800 59,500 1015 PART-TIME/SEASONAL WAGES 0 4,317 0 0 0 1020 OVERTIME SALARIES 0 0 500 500 2,100 1540 FRINGE BENEFITS 30,810 25,914 35,100 35,100 25,200 TOTAL PERSONNEL 115,410 104,200 122,400 122,400 86,800 OPERATIONS & MAINTENANCE 2010 MEMBERSHIPS AND CERTIFICATIONS 2015 CONFERENCES, MEETINGS, AND TRAINING 3010 LEGAL SERVICES 3090 PROFESSIONAL SERVICES 4030 PRINTING AND PHOTOCOPYING 4035 POSTAGE AND EXPRESS DELIVERY 4430 SMALL EQUIPMENT AND TOOLS 4440 OFFICE SUPPLIES 4445 SPECIAL PARTS AND SUPPLIES 4450 REFERENCE MATERIALS AND SERVICES 5620 VEHICLE RENTAL 6035 TELEPHONES TOTAL OPERATIONS & MAINTENANCE CAPITAL OUTLAY 8050 OFFICE FURNITURE AND EQUIPMENT TOTAL CAPITAL OUTLAY 295 200 300 300 400 1,084 274 400 400 400 10,967 19,264 14,000 14,000 11,000 0 0 600 200 600 39 464 1,400 1,400 2,200 23 30 400 200 1,000 11 208 500 500 900 0 0 800 800 1,200 794 325 0 0 0 0 0 100 100 500 12,900 8,600 12,000 12,000 0 0 0 1,400 1,000 1,200 26,113 29,365 31,900 30,900 19,400 759 911 0 0 0 759 911 0 0 0 TOTAL 142,282 134,476 154,300 153,300 106,200 FUNDING SOURCE: GENERAL FUND ($106,200) F13 Community Community Development Block Grant (CDBG) Program Program Purpose The purpose of the Community Development Block Grant Program is to promote the development of a viable urban community by providing for decent housing, a suitable living environment, and expanded economic opportunities principally for low and moderate income persons. Funding is provided by the United States Department of Housing and Urban Development. Primary Activities The primary activity of the CDBG Program is to identify and implement eligible activities that benefit low and moderate income persons and further fair housing practices. Eligible activities that qualify under the United States Department of Housing and Urban Development include public service projects, public improvement projects and code enforcement. This will be the first year the City qualifies as an Entitlement entity. This allows the City to be a direct recipient of Community Development Block Grant funds. In addition this entitles the City to receive a larger portion of funding, but also allows the City to offset administrative costs with grant funds. However, this also increases the responsibility of the City in administering the grant funds, Community Services Administration is responsible to monitor and ensure that all programs and projects comply with the grant requirements. In addition, Community Services Administration will administer the funds to other departments and divisions who will utilize F14 funds for specific programs and projects (i.e. Engineering, Capital Improvements, Code Enforcement and Neighborhood Services). The City is required to submit to the United States Department of Housing and Urban Development a Five - Year Consolidation Plan which is a comprehensive planning document and application for funding over a five year period; an Annual Action Plan which sets the goals and objectives for the current year; and the Consolidated Annual Performance and Evaluation Report which tracks funding disbursements and reports on the City's Community Development Block Grant programs and its accomplishments. Significant Changes from Prior Year • Administer two different Community Development Block Grant Programs, County and Entitlement. Significant Items of Capital Outlay None Performance Measures • Develop and submit a Consolidated Plan as an entitlement city directly to the United States Department of Housing and Urban Development. • Develop a Citizen Participation Plan. • Develop the Annual Action Plan. u Community Services Community Development Block Grant (CDBG) Program Performance Measures (Continued) Develop contract agreements with public service organizations. Establish procedures to track and monitor grant funds and projects. (1) Percent change: "02/03 Adjusted Budget' column compared to "03/04 Budget' column. "N/A" = Not Applicable F15 00/01 Actual 01/02 Actual 02/03 AdJusted Budget 02/03 Protected Actual 03/04 Budget Percent Change Personnel 0 0 0 0 114,800 N/A Operations & Maintenance 212,995 0 692,000 100,000 902,200 30.4% Capital Outla 0 0 0 0 0 N/A Total 212,995 0 692,000 100,000 1,017,000 47.0% (1) Percent change: "02/03 Adjusted Budget' column compared to "03/04 Budget' column. "N/A" = Not Applicable F15 This page intentionally left blank. F16 CITY OF CHINO HILLS ANNUALBUDGET ACTIVITY: COMMUNITY SERVICES PROGRAM: COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM CODE Various FY 2000-01 FY 2001-02 FY 2002-03 FY 2002-03 FY 2003-04 ADOPTED/ ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET PERSONNEL 1010 REGULAR SALARIES 0 0 0 0 82,100 1020 OVERTIME SALARIES 0 0 0 0 2,000 1540 FRINGE BENEFITS 0 0 0 0 30,700 TOTAL PERSONNEL 0 0 0 0 114,800 OPERATIONS & MAINTENANCE 2015 CONFERENCES, MEETINGS, AND TRAINING 0 0 0 0 500 2020 AUTO MILEAGE 0 0 0 0 200 3190 CONTRACTUAL SERVICES 0 0 0 0 103,200 4015 ADVERTISING AND PROMOTION 0 0 0 0 3,000 4030 PRINTING AND PHOTOCOPY SERVICES 0 0 0 0 3,000 4440 OFFICE SUPPLIES 0 0 0 0 500 7911 PUBLIC WORKS CONSTRUCTION 212,995 0 692,000 100,000 791,800 TOTAL OPERATIONS & MAINTENANCE 212,995 0 692,000 100,000 902,200 TOTAL 212,995 0 692,000 100,000 1,017,000 FUNDING SOURCE: COMMUNITY DEVELOPMENT BLOCK GRANT ($517,000 ENTITLEMENT AND $500,000 COUNTY) F17 Community Services ' •. • Program Purpose The purpose of the Emergency Preparedness Program is to enhance the City's ability to respond to and recover from the effects of natural or manmade disasters, to administer the Federal and State Disaster Assistance Programs, and to serve as the liaison to these, and other agencies in San Bernardino County. Primary Activities Community Services staff provides emergency preparedness training and information to City staff; coordinates a community informational campaign regarding preparedness; plans and implements disaster drills in conjunction with other agencies; acts as liaison to the Chino Hills Auxiliary Radio Team (C.H.A.R.T.); participates in the Coordinated Emergency Management Organization (CEMO); serves as City representative to the San Bernardino County Operational Area; coordinates disaster reimbursement claim processing; maintains Emergency Operations Center (EOC) preparedness; maintains emergency sheltering, food, water, and equipment supplies; coordinates disaster/damage information with San Bernardino County; and maintains the City's Emergency Management Plan. Significant Changes from Prior Year None. Significant Items of Capital Outlay None Performance Measures • Establish sheltering supplies for the McCoy Equestrian Center. • Provide training and conduct a sheltering exercise for Recreation personnel. • Conduct an emergency exercise in the EOC. • Provide emergency preparedness training for EOC staffing relative to their functional responsibilities. • Provide emergency preparedness information to residents through the Neighborhood Network Program. • Provide basic Standardized Emergency Management System (SEMS) training to all uncertified City staff members. (1) Percent change: "02/03 Adjusted Budget" column compared to "03/04 Budget" column. "N/A" = Not Applicable F18 00/01 Actual 01/02 Actual 02/03 Adjusted Budget 02/03 Projected Actual 03/04 Budget Percent Change(l) Personnel 0 0 0 0 0 N/A Operations & Maintenance 7,268 9,295 17,500 9,700 25,800 47.4% Capital Outla 0 0 0 0 0 N/A Total 7,268 29 9,5 17,500 1 9,700 25,800 47.4% (1) Percent change: "02/03 Adjusted Budget" column compared to "03/04 Budget" column. "N/A" = Not Applicable F18 CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: COMMUNITY SERVICES PROGRAM: EMERGENCY PREPAREDNESS OPERATIONS & MAINTENANCE 2010 MEMBERSHIPS AND CERTIFICATIONS 2015 CONFERENCES, MEETINGS, AND TRAINING 2020 AUTO MILEAGE 3190 CONTRACTURAL SERVICES 4015 ADVERTISING AND PROMOTION 4030 PRINTING AND PHOTOCOPYING 4035 POSTAGE AND EXPRESS DELIVERY 4430 SMALL EQUIPMENT AND TOOLS 4440 OFFICE SUPPLIES 4445 SPECIAL PARTS AND SUPPLIES 5620 VEHICLE RENTAL TOTAL OPERATIONS & MAINTENANCE TOTAL PROGRAM CODE 001-1110 FY 2000-01 FY 2001-02 FY 2002-03 FY 2002-03 FY 2003-04 ADOPTED/ ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET 50 0 200 200 200 1,333 5,118 9,300 2,300 4,300 105 18 400 100 400 0 0 0 0 5,900 0 0 500 500 500 0 0 800 800 1,000 146 0 300 0 300 400 468 800 800 800 300 72 300 100 300 2,734 2,152 3,800 3,800 12,100 2,200 1,467 1,100 1,100 0 7,268 9,295 17,500 9,700 25,800 7,268 9,295 17,500 9,700 25,800 FUNDING SOURCE: GENERAL FUND ($18,400) EMERGENCY MANAGEMENT PERFORMANCE GRANT PROGRAM ($7,400) F19 Community Services Program Purpose The purpose of the Neighborhood Services Division is to be the catalyst for various resources and community outreach programs in order to enhance and improve the quality of life in the City. Programs within the Division provide a forum for citizen participation; encourages resident involvement; assists and supports neighborhood groups in identifying specific needs within their community; and encourages positive personal development of youth. In addition, Neighborhood Services provides residents with information to promote public and personal safety. Primary Activities The Neighborhood Services Program oversees and coordinates City programs and services that support neighborhoods throughout the City. This includes the Neighborhood Network Program, Neighborhood and Business Watch, Code Enforcement, the Volunteer Graffiti Abatement Team, the Roadway Adoption Program, the Trails Adoption Program, the Park Adoption Program, and various community improvement projects. The Neighborhood Network Program also provides a mechanism for active communication between neighborhoods and City staff. The Neighborhood Services Division provides technical support to projects, including the Chino Hills Advisory and Mentoring Program, Youth Accountability Board, Seniors Assisted by Visiting Volunteers and Youth , Neighborhood Network Program, Summer Job Shadowing Program, and F 20 Celebrate the Family Contest. The Neighborhood Services Division coordinates the Volunteer Service Program, which provides a framework of volunteer activities designed to serve as resources for many different functions throughout the City (i.e., providing clerical support for various departments, data entry, event planning, and trail/park patrol). The City maintains a Healthy Cities designation for the successful completion and participation in Healthy Cities Projects. Significant Changes from Prior Year • Design and implement a program to assist residents in Los Serranos with exterior home improvements. • Improve and expand the Neighborhood Network Leadership Program to enhance communication between City staff and the City's neighborhoods. • Develop and implement a Neighborhood Network Program newsletter for distribution to neighborhood organizations through the Neighborhood Leaders. Significant Items of Capital Outlay None Performance Measures • Expand the Neighborhood Network Program through the creation of additional neighborhood organizations. • Increase community participation in Neighborhood Network Leadership Program. Community Services 11 -OTOT I... Performance Measures (Continued) • Maintain a strong and dedicated cadre of City volunteers. • Increase effectiveness of California Healthy Cities programs and projects through community education and outreach. • Increase participation of the Neighborhood Recognition Program through additional recognition categories. (1) rercent change: "02/03 Adjusted Budget" column compared to "03/04 Budget" column. "N/A" = Not Applicable F21 00/01 Actual 01/02 Actual 02/03 Adjusted Budget 02/03 Projected Actual 03/04 Budget Percent Change(l) Personnel 195,001 188,171 223,000 220,500 232,600 4.3% Operations & Maintenance 87,897 102,603 77,200 73,500 104,000 34.7% Capital Outlay 0 2,008 0 0 0 N/A Total 282,898 292,782 300,200 294,000 1 336,600 1 12.1% (1) rercent change: "02/03 Adjusted Budget" column compared to "03/04 Budget" column. "N/A" = Not Applicable F21 CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: COMMUNITY SERVICES PROGRAM: NEIGHBORHOOD SERVICES 250 300 300 PROGRAM CODE VARIOUS 1,704 1,227 1,800 900 600 241 FY 2000-01 FY 2001-02 FY 2002-03 FY 2002-03 FY 2003-04 0 0 400 ADOPTED/ 200 48,038 43,230 42,000 ADJUSTED PROJECTED ADOPTED 24,949 ACTUAL ACTUAL BUDGET ACTUAL BUDGET PERSONNEL 706 800 800 3,000 1010 REGULAR SALARIES 133,740 124,737 142,400 142,400 139,000 1015 PART-TIME/SEASONAL WAGES 14,233 18,329 20,100 20,100 28,700 1020 OVERTIME SALARIES 48 558 5,000 2,500 8,300 1540 FRINGE BENEFITS 46,980 44,547 55,500 55,500 56,600 TOTAL PERSONNEL 195,001 188,171 223,000 220,500 232,600 OPERATIONS & MAINTENANCE 2010 MEMBERSHIPS AND CERTIFICATIONS 2015 CONFERENCES, MEETINGS, AND TRAINING 2020 AUTO MILEAGE 3090 PROFESSIONAL SERVICES 3180 CROSSING GUARD SERVICES 3190 CONTRACTUAL SERVICES 4015 ADVERTISING AND PROMOTION 4030 PRINTING AND PHOTOCOPYING 4035 POSTAGE AND EXPRESS DELIVERY 4130 WORKERS' COMPENSATION PROGRAM 4430 SMALL EQUIPMENT AND TOOLS 4440 OFFICE SUPPLIES 4445 SPECIAL PARTS AND SUPPLIES 4450 REFERENCE MATERIALS AND SERVICES TOTAL OPERATIONS & MAINTENANCE 50 250 300 300 500 1,704 1,227 1,800 900 600 241 68 400 100 400 0 0 400 100 200 48,038 43,230 42,000 42,000 48,000 24,949 30,970 13,800 13,800 23,500 0 706 800 800 3,000 1,699 12,638 2,600 1,600 3,300 302 258 1,600 1,600 2,700 64 64 100 100 100 664 1,633 3,300 3,300 6,700 2,012 3,152 3,200 3,200 4,100 7,954 8,037 6,500 5,500 10,500 220 370 400 200 400 87,897 102,603 77,200 73,500 104,000 F 22 CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: COMMUNITY SERVICES PROGRAM CODE PROGRAM: NEIGHBORHOOD SERVICES VARIOUS FY 2000-01 FY 2001-02 FY 2002-03 FY 2002-03 FY 2003-04 ADOPTED/ ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET CAPITAL OUTLAY 8050 OFFICE FURNITURE AND EQUIPMENT 0 2,008 0 0 0 TOTAL CAPITAL OUTLAY 0 2,008 0 0 0 TOTAL 282,898 292,782 300,200 294,000 336,600 FUNDING SOURCE: GENERAL FUND ($336,600) F 23 Comm unit Services Program Purpose The purpose of Public Safety is to provide general police services and a variety of community services through a contractual agreement with the San Bernardino County Sheriff's Department. In collaboration with the City, the Sheriff's Department can continue to develop the community policing programs that meet the specific needs of Chino Hills residents. Primary Activities The primary activities of the Public Safety Program include general law enforcement, crime prevention, traffic enforcement, TOP STARS/DARE program, Neighborhood Watch Residential/Business and other public education programs. The majority of services included in the Public Safety Program are provided through a contract with the San Bernardino County Sheriff's Department. The Sheriff's Department mandates some in-service training, however, additional training will be provided by the City to ensure the Officers meet the specific needs of the community. The City and the San Bernardino County Sheriff's Department will collaborate to develop a comprehensive Community Policing plan to meet the future policing needs and services of the City; this includes increasing the public safety personnel and equipment. F 24 Significant Changes from Prior Year Add three Deputy I positions and one vehicle. Schedule "A" costs have increased as a result of new labor agreements with represented Sheriff's personnel. Significant Items of Capital Outlay None Performance Measures • Maintain police services and programs that will decrease and maintain low crime levels. • Continue interaction between City staff and the Sheriff's Department personnel to meet the needs of the each agency and those of the community. • Expand the Neighborhood Watch program in conjunction with the Neighborhood Services Division. • Support and coordinate with Code Enforcement to resolve code violations. • Increase awareness in crime preventive measures through community education. • Continue to develop and modify community policing program. Community Services (1) Percent change: "02/03 Adjusted Budget" column compared to "03/04 Budget' column. "N/A" = Not Applicable F 25 00/01 Actual 01/02 Actual 02/03 Adjusted Budget 02/03 Projected Actual 03/04 Budget Percent Change (1) Personnel 0 0 0 0 0 N/A Operations & Maintenance 3,795,255 4,057,033 4,350,400 4,337,100 4,876,400 12.1% Capital Outla 30,183 24,496 14,700 14,700 0 100.0% Total 3,825,438 4,081,529 1 4,365,100 4,351,800 4,876,400 11.7% (1) Percent change: "02/03 Adjusted Budget" column compared to "03/04 Budget' column. "N/A" = Not Applicable F 25 This page intentionally left blank. F 26 CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: COMMUNITY SERVICES PROGRAM CODE PROGRAM: PUBLIC SAFETY Various OPERATIONS & MAINTENANCE 2010 MEMBERSHIPS AND CERTIFICATIONS 2015 CONFERENCES, MEETINGS, AND TRAINING 2020 AUTO MILEAGE 3090 OTHER PROFESSIONAL SERVICES 3170 POLICE SERVICES 3171 SHERIFF'S PRISONER BOOKING SERVICES 3172 PARKING FINE PROCESSING SERVICES 3190 CONTRACTURAL SERVICES 4030 PRINTING AND PHOTOCOPY SERVICES 4035 POSTAGE AND EXPRESS DELIVERY 4430 SMALL EQUIPMENT & TOOLS 4440 OFFICE SUPPLIES 4445 SPECIAL PARTS AND SUPPLIES 5020 BUILDING & STRUCTURE MAINTENANCE 5025 OFFICE EQUIPMENT MAINTENANCE 5620 VEHICLE RENTAL 5625 EQUIPMENT RENTAL TOTAL OPERATIONS & MAINTENANCE CAPITAL OUTLAY 8050 OFFICE FURNITURE AND EQUIPMENT 8060 VEHICLES & EQUIPMENT TOTAL CAPITAL OUTLAY TOTAL FY 2000-01 FY 2001-02 FY 2002-03 FY 2002-03 FY 2003-04 0 7,574 ADOPTED/ 0 0 30,183 16,922 ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET 2,500 25 2,700 300 3,800 2,596 6,573 10,000 5,000 8,000 112 25 500 100 300 44,310 52,050 53,900 53,900 55,600 3,636,921 3,872,695 4,139,200 4,139,200 4,672,800 57,978 70,596 62,400 62,000 79,900 22,907 21,910 33,200 30,000 33,500 0 0 300 300 0 2,231 2,499 3,500 3,000 3,500 547 448 1,000 800 1,000 610 1,745 7,300 7,300 0 0 283 10,000 10,000 0 14,891 17,233 12,600 12,600 0 893 1,500 1,500 500 1,500 0 0 300 100 300 0 0 0 0 4,200 8,759 9,451 12,000 12,000 12,000 3,795,255 4,057,033 4,350,400 4,337,100 4,876,400 0 7,574 0 0 0 30,183 16,922 14,700 14,700 0 30,183 24,496 14,700 14,700 0 3,825,438 4,081,529 4,365,100 4,351,800 4,876,400 FUNDING SOURCE: GENERAL FUND ($4,710,400), LOCAL LAW ENFORCEMENT BLOCK GRANTS ($12,000) CITIZEN'S OPTION FOR PUBLIC SAFETY GRANTS ($150,000), MISCELLANEOUS GRANTS ($4,000) F 27 Community Services Recreation Program Purpose The Recreation Division provides quality recreation activities, which reflect the interests, needs, and demographics of the residents of Chino Hills. Recreation programs enhance the quality of life in the City, build a sense of community, expose children to positive role models, improve self-esteem, and contribute to the safety of our community. Primary Activities The primary activities of the Recreation Division include program development and implementation; ongoing monitoring and evaluation; staff development and training; and review of program trends as it relates to the Chino Hills community. The Recreation Division coordinates and schedules all City facilities for Chino Hills youth focused organizations; provides field allocation scheduling for City and School District facilities; coordinates special events (Fourth of July, Easter, Halloween, and special projects, as assigned); provides staff support for the Parks and Recreation Commission and McCoy Equestrian and Recreation Center Planning Committee. Fee programs offered by the Recreation Division include day camps, aquatics, adult and youth sports, special interest classes, and other age specific recreation programs. F 28 Significant Changes from Prior Year • Expand Adult Sports Program to include Adult Basketball and Volleyball. • Coordinate enhanced programs for teens in conjunction with the Teen Commission. • Monitor the new E -Gov Partner class registration program. • Coordinate an "extended" Summer Day Camp program at Grand Avenue Park. • Develop and institute an evaluation program for programs, classes and instructors. • Oversee programming and operation of the Sleepy Hollow Community Building. Significant Items of Capital Outlay None Performance Measures • Expand the enrollment for the Roller Hockey Program at Grand Avenue Park by 5%. • Expand the enrollment for the Adult Soccer Program at Grand Avenue Park by 5%. • Expand the variety of special events targeted toward different segments of the community by offering programs for the whole family. • Expand the variety of new programs and services to be conducted at the Civic Center, Mystic Canyon, Grand Avenue Park and Sleepy Hollow Community Buildings, and McCoy Equestrian and Recreation Center. Community Services Recreation Performance Measures (Continued) • Through the implementation of a program and class evaluation program, strive for a 90% good customer service rating. tib rercent change: "02/03 Adjusted Budget" column compared to "03/04 Budget" column. "N/A" = Not Applicable F 29 00/01 Actual 01/02 Actual 02/03 Adjusted Budget 02/03 Projected Actual 03/04 Budget Percent Change(l) Personnel 760,208 823,940 1,072,900 1,016,600 1,133,100 5.6% Operations & Maintenance 488,922 546,643 683,100 654,300 798,600 16.9% 6.9%Ca Capital Outla italOutla 20,884 1 111,231 5,800 5,800 0 - 100.0%) Total 1,270,014 1 1,481,814 1,761,800 1,676,700 1,931,700 9.6% tib rercent change: "02/03 Adjusted Budget" column compared to "03/04 Budget" column. "N/A" = Not Applicable F 29 CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: COMMUNITY SERVICES PROGRAM: RECREATION SERVICES MEMBERSHIPS AND CERTIFICATIONS 670 945 PROGRAM CODE VARIOUS 1,700 1,800 2015 CONFERENCES, MEETINGS, AND TRAINING 4,164 7,065 FY 2000-01 FY 2001-02 FY 2002-03 FY 2002-03 FY 2003-04 AUTO MILEAGE 0 24 ADOPTED/ 100 400 2030 UNIFORMS ADJUSTED PROJECTED ADOPTED 6,600 ACTUAL ACTUAL BUDGET ACTUAL BUDGET PERSONNEL 250,167 240,500 240,500 314,900 1010 REGULAR SALARIES 208,683 258,084 319,000 319,000 344,100 1015 PART-TIME/SEASONAL WAGES 445,789 454,029 597,300 554,600 609,800 1020 OVERTIME SALARIES 4,900 3,790 16,300 4,000 16,800 1540 FRINGE BENEFITS 100,836 108,037 140,300 139,000 162,400 TOTAL PERSONNEL 760,208 823,940 1,072,900 ldk 1,016,600 1,133,100 • OPERATIONS & MAINTENANCE 2010 MEMBERSHIPS AND CERTIFICATIONS 670 945 1,700 1,700 1,800 2015 CONFERENCES, MEETINGS, AND TRAINING 4,164 7,065 10,500 5,200 8,800 2020 AUTO MILEAGE 0 24 300 100 400 2030 UNIFORMS 4,800 5,888 6,600 6,600 6,700 3155 RECREATION PROGRAM INSTRUCTORS 223,625 250,167 240,500 240,500 314,900 3190 CONTRACTUAL SERVICES 87,114 107,751 175,200 162,000 172,500 4015 ADVERTISING AND PROMOTION 1,181 1,696 9,200 9,200 9,900 4030 PRINTING AND PHOTOCOPY SERVICES 6,433 4,069 29,300 29,300 14,300 4035 POSTAGE & EXPRESS DELIVERY 762 0 0 0 0 4430 SMALL EQUIPMENT AND TOOLS 6,664 695 700 0 2,500 4440 OFFICE SUPPLIES 7,109 11,531 17,100 17,100 18,100 4445 SPECIAL PARTS AND SUPPLIES 87,797 86,327 108,600 100,200 117,100 4450 REFERENCE MATERIALS AND SERVICES 221 181 1,500 600 1,500 5025 OFFICE EQUIPMENT MAINTENANCE 0 347 600 500 900 5610 FACILITIES RENTAL 10,576 13,613 16,900 16,900 35,800 5620 VEHICLE RENTAL 0 0 1,600 1,600 0 5625 EQUIPMENT RENTAL 15,671 17,902 19,700 19,700 27,700 5690 OTHER RENTAL 12,164 2,274 5,700 5,700 2,300 F 30 CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: COMMUNITY SERVICES PROGRAM CODE PROGRAM: RECREATION SERVICES VARIOUS FY 2000-01 FY 2001-02 FY 2002-03 FY 2002-03 FY 2003-04 ADOPTED/ ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET OPERATIONS & MAINTENANCE (Continued) 6015 ELECTRICITY 17,318 33,912 35,400 35,400 61,400 6035 TELEPHONE 2,653 2,256 2,000 2,000 2,000 TOTAL OPERATIONS & MAINTENANCE 488,922 546,643 683,100 654,300 798,600 CAPITAL OUTLAY 8050 OFFICE FURNITURE AND EQUIPMENT 20,884 17,020 5,800 5,800 0 8060 VEHICLES AND EQUIPMENT 0 94,211 0 0 0 TOTAL CAPITAL OUTLAY 20,884 111,231 5,800 5,800 0 TOTAL 1,270,014 1,481,814 1,761,800 1,676,700 1,931,700 FUNDING SOURCE: GENERAL FUND ($1,931,700) F31 This page intentionally left blank. F 32 City of Chino Hills Organization By Activity Full Time Positions By Activity Fiscal Year 2003/04 Engineering City Council City Manager City Engineer Garry Cohoe Capital Improvements/Land Development Title and Number of Full Time Positions Managing Civil Engineer (1) Senior Engineer (2) Projects Coordinator (1) Assistant/Associate Engineer (2) G1 Administration Title and Number of Full Time Positions Principal Public Works Engineer (1) Administrative Analyst II (1) Administrative Secretary (1) Public Works Inspection Services Title and Number of Full Time Positions Public Works Inspection Supervisor (1) Public Works Inspector II (2) 'Engineering Expenditures 2003/041 Public Works Inspections $309,200 Administration 13% $779.700 Capital Improvements/Land Development $1,325,300 55% G2 CITY OF CHINO HILLS ANNUAL BUDGET PERSONNEL SUMMARY ACTIVITY: ENGINEERING FY 2002-03 FY 2003-04 ADOPTED/ ADJUSTED ADOPTED BUDGET BUDGET PROGRAM: ADMINISTRATION CITY ENGINEER 1 1 PRINCIPAL PUBLIC WORKS ENGINEER 1 1 ADMINISTRATIVE ANALYST II 1 1 ADMINISTRATIVE SECRETARY 1 1 SUB -TOTAL 4 4 PROGRAM: CAPITAL IMPROVEMENTS/LAND DEVELOPMENT CAPITAL PROGRAMS DIVISION MANAGER 1 0 MANAGING CIVIL ENGINEER 0 1 PROJECT MANAGER 1 0 SENIOR ENGINEER 0 2 PRINCIPAL PUBLIC WORKS ENGINEER 1 0 PROJECTS COORDINATOR 0 1 CAPITAL PROJECTS COORDINATOR 1 0 ASSISTANT/ASSOCIATE ENGINEER 1 2 ENGINEERING TECH 1 0 SUB -TOTAL 6 6 PROGRAM: PUBLIC WORKS INSPECTION SERVICES PUBLIC WORKS INSPECTION SUPERVISOR 0 1 SENIOR PUBLIC WORKS INSPECTOR 1 0 PUBLIC WORKS INSPECTOR II 2 2 SUB -TOTAL 3 3 TOTAL 13 13 G 3 This page intentionally left blank. ; CITY OF CHINO HILLS BUDGET SUMMARY ENGINEERING PERSONNEL SERVICES OPERATIONS AND MAINTENANCE CAPITAL OUTLAY TOTAL ENGINEERING PROGRAM ADMINISTRATION CAPITAL IMPROVEMENTS/LAND DEVELOPMENT PUBLIC WORKS INSPECTIONS TOTAL ENGINEERING FY 2000-01 FY 2001-02 FY 2002-03 FY 2002-03 FY 2003-04 ADOPTED/ ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET G 5 0 0 847,900 847,400 1,191,100 0 0 969,300 954,800 1,223,100 0 0 0 0 0 0 0 1,817,200 1,802,200 2,414,200 0 0 373,200 369,500 779,700 0 0 761,800 751,600 1,325,300 0 0 682,200 681,100 309,200 0 0 1,817,200 1,802,200 2,414,200 • • Administration j Program Purpose The Administration Division of the Engineering Department sets and evaluates departmental goals and provides administrative support for Capital Improvements/Land Development Division and Public Works Inspection Division. The Administration Division executive staff attends all City Council meetings and Commission meetings as required. The Division coordinates, prioritizes, and oversees all Departmental activities, manages budgetary matters, and promotes employee training. Primary Activities The Administration Division's primary duties include: responding to the concerns of the City Council, City Manager, Planning, Public Works, and Parks and Recreation Commissions; implementation of Council policy as it applies to the Department budget; coordination and management of developer trust accounts. Other duties include managing the City's real property, utilizing and improving GIS, and overseeing the City Traffic Engineering Consultant. Significant Changes from Prior Years The Divisions' reporting has been restructured from the organization included in the 2002/03 budget. The Capital Improvements Division has been combined with the Engineering Services Division and renamed Capital Improvements/Land Development Division. The Public M0 Works Inspectors have been moved from the Capital Projects Division into their own division entitled Public Works Inspections and will report directly to the City Engineer. The Traffic Engineering Consultant, the National Pollution Discharge Elimination System (NPDES) Consultant, and the NPDES permit costs have also been placed in the Administration Division's budget. Significant Items of Capital Outlay None Performance Measures • Implement and administer the Department's operating and capital budgets. • Develop departmental policies, procedures, and processes. • Develop departmental goals and objectives. • Implement and maintain an activity reporting system to establish and track schedule, scope, and costs and identify improvements to increase efficiency. • Prepare reports, analyses, investigations and recommendations regarding delivery of engineering services. • Review methods for capturing and recovering costs generated by new development. • Provide direction to and evaluate performance of each Engineering Division. • Implement the NPDES requirements. • I I i I I Me Administration (1) Percent change: "02/03 Adjusted Budget' column compared to "03/04 Budget' column. "N/A" = Not Applicable G 7 00/01 Actual 01/02 Actual 02/03 Adjusted Budget 02/03 Projected Actual 03/04 Budget Percent Change(l) Personnel 0 0 229,700 229,200 374,300 63.0% Operations & Maintenance 0 0 143,500 140,300 405,400 182.5% Capital Outla 0 0 0 0 0 N/A Total 0 0 373,200 369,500 779,700 108.9% (1) Percent change: "02/03 Adjusted Budget' column compared to "03/04 Budget' column. "N/A" = Not Applicable G 7 This page intentionally left blank. G 8 CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: ENGINEERING PROGRAM CODE PROGRAM: ADMINISTRATION 001-7300 FY 2000-01 FY 2001-02 FY 2002-03 FY 2002-03 FY 2003-04 ADOPTED/ ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET PERSONNEL 1010 REGULAR SALARIES 1020 OVERTIME SALARIES 1540 FRINGE BENEFITS TOTAL PERSONNEL OPERATIONS & MAINTENANCE 2010 MEMBERSHIPS AND CERTIFICATIONS 2015 CONFERENCES, MEETINGS, AND TRAINING 2020 AUTO MILEAGE 3090 PROFESSIONAL SERVICES 3115 DATA PROCESSING SERVICES 3190 CONTRACTUAL SERVICES 4030 PRINTING AND PHOTOCOPY SERVICES 4031 DOCUMENT IMAGING 4035 POSTAGE AND EXPRESS DELIVERY 4430 SMALL TOOLS AND EQUIPMENT 4440 OFFICE SUPPLIES 4445 SPECIAL PARTS AND SUPPLIES 4450 REFERENCE MATERIALS AND SERVICES 5025 OFFICE EQUIPMENT MAINTENANCE 5625 EQUIPMENT RENTAL 6035 TELEPHONE 7985 NPDES PERMIT COSTS TOTAL OPERATIONS & MAINTENANCE I"Ll4 FUNDING SOURCE: GENERAL FUND ($779,700) G 9 0 0 167,300 167,300 269,800 0 0 500 0 1,200 0 0 61,900 61,900 103,300 0 0 229,700 229,200 374,300 0 0 1,000 300 500 0 0 3,000 1,000 4,900 0 0 200 100 200 0 0 100,000 100,000 250,000 0 0 12,500 12,500 36,900 0 0 0 0 15,000 0 0 9,000 9,000 9,000 0 0 0 0 15,000 0 0 500 300 500 0 0 6,000 6,000 3,000 0 0 5,000 5,000 7,800 0 0 4,800 4,800 8,600 0 0 1,000 800 1,500 0 0 0 0 200 0 0 0 0 11,300 0 0 500 500 1,000 0 0 0 0 40,000 0 0 143,500 140,300 405,400 0 0 373,200 369,500 779,700 Engineering Capital Improvements /Land Development Program Purpose The Capital Improvements/Land Development Division provides for the planning, budgeting, scheduling, design, construction, management, and overall management of the capital improvement projects contained in the Five Year Capital Improvement Program (CIP) and for the implementation of emergency projects as required. The Division is also responsible for engineering aspects for land development projects. Primary Activities The Capital Improvement/Land Development team is responsible for completing the capital projects included in each fiscal year budget, and additional projects as emergency needs arise; providing support to the planning division by reviewing and conditioning of proposed development projects; and providing support services for the maintenance and operation of City infrastructure. The Division monitors each project from inception to completion including, but not limited to, scope of work, budget, specifications, project schedules, and notice of completion. The Division provides timely reviews of land development submittals. Significant Changes from Prior Year This Division is a combination of the Capital Improvement Projects (CIP) program and the Engineering Services G10 program. This is a new organizational structure that is to be evaluated and changes made as necessary. Significant Items of Capital Outlay None Performance Measures • Continue to develop the CIP Implementation Plan including project scope, budget, schedule, design, specifications, construction management, and financial reporting. • Continue to pursue funding from State and Federal agencies as appropriate. • Evaluate current service delivery and formulate recommendations to the City Manager for improving efficiency, effectiveness, timeliness, and consistency of engineering support service. • Continue to develop procedures, processes, and policies for the Division. • Provide efficient review of all development projects. • Provide engineering support to other departments. • Complete the update of the Storm Drain Master Plan. • Complete a priority list of projects for the Community Facilities Districts. ,Engineering Capital Improvements /Land Development Performance Measures (continued) • Initiate the preliminary engineering and environmental clearance of the ultimate Peyton Drive improvements. • Develop guidelines, checklists, and procedures for engineering submittals. • Cross train staff to be proficient in CIP and land development review. (1) Percent change: "02/03 Adjusted Budget' column compared to "03/04 Budget' column. "N/A" = Not Applicable G 11 00/01 Actual 01/02 Actual 02/03 Adjusted Budget 02/03 Projected Actual 03/04 Budget Percent Change(l) Personnel 0 0 558,500 558,500 545,000 2.4% Operations & Maintenance 0 0 203,300 193,100 780,300 283.8% Capital Outlay 0 0 1 0 0 0 N/A Total 0 0 1 761,800 751,600 1,325,300 74.0% (1) Percent change: "02/03 Adjusted Budget' column compared to "03/04 Budget' column. "N/A" = Not Applicable G 11 This page intentionally left blank. G12 CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: ENGINEERING PROGRAM CODE PROGRAM: CAPITAL IMPROVEMENTS/LAND DEVELOPMENT 001-7400 PERSONNEL 1010 REGULAR SALARIES 1020 OVERTIME SALARIES 1540 FRINGE BENEFITS TOTAL PERSONNEL OPERATIONS & MAINTENANCE 2010 MEMBERSHIPS AND CERTIFICATIONS 2015 CONFERENCES, MEETINGS, AND TRAINING 2020 AUTO MILEAGE 2030 UNIFORMS 3030 DEVELOPMENT PROFESSIONAL SERVICES 3105 TEMPORARY EMPLOYEE SERVICES 4420 COMPUTER HARDWARE AND SOFTWARE 4430 SMALL EQUIPMENT & TOOLS 4445 SPECIAL PARTS AND SUPPLIES 4450 REFERENCE MATERIALS AND SERVICES 5620 VEHICLE RENTAL 5625 EQUIPMENT RENTAL TOTAL OPERATIONS & MAINTENANCE TOTAL FUNDING SOURCE: GENERAL FUND ($1,325,300) FY 2000-01 FY 2001-02 ACTUAL G13 ACTUAL 11 0 0 0 0 FY 2002-03 ADOPTED/ ADJUSTED BUDGET 406,500 8,300 143,700 558,500 FY 2002-03 PROJECTED ACTUAL 406,500 8,300 143,700 558,500 FY 2003-04 ADOPTED BUDGET 397,100 0 147,900 545,000 0 0 700 500 1,000 0 0 2,000 1,500 4,100 0 0 200 200 200 0 0 2,200 3,000 0 0 0 0 0 763,000 0 0 149,800 149,800 0 0 0 3,300 0 10,000 0 0 4,300 3,800 0 0 0 2,000 1,000 1,000 0 0 1,000 1,000 1,000 0 0 32,300 32,300 0 0 0 5,500 0 0 0 0 203,300 193,100 780,300 0 0 761,800 751,600 1,325,300 Public Works Inspection Services Program Purpose The Public Works Inspection Services Division of the Engineering Department inspects all improvements within the City right-of-way and oversees rough grading for developments on private property. Primary Activities The Public Works Inspection Services Division's primary duties include inspection of Capital Improvement projects, inspection of public works improvements funded by development, oversight of rough grading for development, and monitoring the NPDES during construction. Inspection includes ensuring that the improvements are constructed to City approved plans and specifications, ensuring the public's safety during construction, and providing guidance to the construction contractor. Significant Changes from Prior Year This Division has been segmented from the Capital Projects Division and will report directly to the City Engineer. Significant Items of Capital Outlay None Performance Measures • Continue to enforce the plans and specifications of the Capital Improvement projects. • Through formal and on-the-job training, increase staff's knowledge on the different aspects of grading and geotechnical engineering. • Complete training in the NPDES and Storm Water Pollution Prevention Program. 1) Percent change: "02/03 Adjusted Budget" column compared to "03/04 Budget" column. N/A" = Not Applicable G14 00/01 Actual 01/02 Actual 02/03 Adjusted Budget 02/03 Projected Actual 03/04 Budget Percent Chan e (1 Personnel 0 0 59,700 59,700 271,800 355.3% Operations & Maintenance 0 0 622,500 621,400 37,400 94.0%) Capital Outlay 0 0 0 0 0 N/A Total 0 0 682,200 681,100 309,200 54.7%) 1) Percent change: "02/03 Adjusted Budget" column compared to "03/04 Budget" column. N/A" = Not Applicable G14 CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: ENGINEERING PROGRAM CODE PROGRAM: PUBLIC WORKS INSPECTIONS 001-7500 FY 2000-01 FY 2001-02 FY 2002-03 FY 2002-03 FY 2003-04 ADOPTED/ ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET PERSONNEL 1010 REGULAR SALARIES 0 0 39,200 39,200 161,800 1020 OVERTIME SALARIES 0 0 0 0 9,100 1540 FRINGE BENEFITS 0 0 20,500 20,500 100,900 TOTAL PERSONNEL 0 0 59,700 59,700 271,800 OPERATIONS & MAINTENANCE 2010 MEMBERSHIPS & CERTIFICATIONS 0 0 500 0 0 2015 CONFERENCES, MEETINGS, AND TRAINING 0 0 500 0 1,000 2020 AUTO MILEAGE 0 0 100 0 100 2030 UNIFORMS 0 0 0 0 3,000 3030 DEVELOPMENT PROFESSIONAL SERVICES 0 0 568,000 568,000 0 3090 PROFESSIONAL SERVICES 0 0 43,300 43,300 0 4430 SMALL TOOLS AND EQUIPMENT 0 0 10,100 10,100 800 5620 VEHICLE RENTAL 0 0 0 0 30,800 6035 TELEPHONE 0 0 0 0 1,700 TOTAL OPERATIONS & MAINTENANCE 0 0 622,500 621,400 37,400 TOTAL 0 0 682,200 681,100 309,200 FUNDING SOURCE: GENERAL FUND ($309,200) G15 This page intentionally left blank. G16 City of Chino Hills Organization By Activity Full Time Positions By Activity Fiscal Year 2003/04 Finance City Council City Manager Finance Director Judy R. Lancaster Administration Title and Number of Full Time Positions Finance Manager (1) Senior Administrative Analyst (1) Senior Accountant (2) Accountant (2) Administrative Secretary (1) Payroll Technician (1) Senior Account Clerk (2) Account Clerk II (4) Data Processing Development Program(', Non -Departmental Services Title and Number of Full Time Positions Title and Number of Full Time Positions j4 Title and Number of Full Time Positions None None None H1 Utility Customer Services Title and Number of Full Time Positions Senior Account Clerk (1) Account Clerk II (1) Finance Expenditures 2003/04 Non -Departmental Services Utility Customer Services $3,047,500 $262,800 Administration 10% 1% $1,288,700 1 1 4% H2 Data Processing $360,300 1% Development Program $25,092,400 84% CITY OF CHINO HILLS ANNUALBUDGET PERSONNEL SUMMARY ACTIVITY: FINANCE FY 2002-03 FY 2003-04 ADOPTED/ ADJUSTED ADOPTED BUDGET BUDGET PROGRAM: ADMINISTRATION FINANCE DIRECTOR 1 1 FINANCE MANAGER 1 1 SENIOR ADMINISTRATIVE ANALYST 1 1 SENIOR ACCOUNTANT 2 2 ACCOUNTANT 2 2 ADMINISTRATIVE SECRETARY 1 1 PAYROLL TECHNICIAN 1 1 SENIOR ACCOUNT CLERK 2 2 ACCOUNT CLERK II 4 4 SUB -TOTAL 15 15 PROGRAM: UTILITY CUSTOMER SERVICES CUSTOMER SERVICE SUPERVISOR 1 0 SENIOR ACCOUNT CLERK 1 1 CUSTOMER SERVICES REPRESENTATIVE 1 0 ACCOUNT CLERK II 1 1 SUB -TOTAL 4 2 TOTAL 19 17 H 3 This page intentionally left blank. H 4 CITY OF CHINO HILLS BUDGET SUMMARY FINANCE PERSONNEL SERVICES OPERATIONS AND MAINTENANCE CAPITAL OUTLAY TOTAL FINANCE BUDGET PROGRAM ADMINISTRATION DATA PROCESSING DEVELOPMENT PROGRAM NON -DEPARTMENTAL SERVICES UTILITY CUSTOMER SERVICES TOTAL FINANCE FY 2000-01 FY 2001-02 FY 2002-03 FY 2002-03 FY 2003-04 ADOPTED/ ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET 1,068,761 1,205,335 1,350,800 1,141,700 1,195,800 22,674,168 21,089,514 25,400,300 22,200,700 25,745,400 352,530 586,590 3,582,000 742,000 3,110,500 24,095,459 22,881,439 30,333,100 24,084,400 30,051,700 1,124,103 1,192,628 1,348,900 1,189,600 1,288,700 300,168 344,982 779,300 727,600 360,300 20,419,636 19,014,201 24,766,700 19,256,500 25,092,400 1,771,020 1,782,795 2,755,200 2,349,400 3,047,500 480,532 546,833 683,000 561,300 262,800 24,095,459 22,881,439 30,333,100 24,084,400 30,051,700 H 5 Finance Program Purpose The Finance Department recommends fiscal policies to City management and implements such policies. The Department provides fiscal support to all City Departments and programs and ensures that the fiscal affairs of the City are effectively managed in accordance with the City's municipal code, policies, and state and federal statutes. Primary Activities The primary activities are preparing annual and periodic financial reports and analyses, preparation of the annual budget, controlling expenditures for budgetary accounts, investing idle funds, and providing payroll, accounts payable, accounts receivable, cashiering, utility billing, business license, purchasing, and accounting services. Significant Changes from Prior Year • Enhanced development program accounting and analysis. • Expanded special projects accounting and analysis. • The recruitment for Account Clerk II position has been suspended and the budget for this position has been eliminated. However, the position remains as an authorized position in the budget in the event resources increase to the extent that the position can be filled. Significant Items of Capital Outlay None Performance Measures • Implement the comprehensive Long Term Financial Plan. • Administer Comprehensive Data Processing Strategic Plan. • Submit timely and accurate monthly and annual financial and Treasurer's reports to the City Council. • Provide friendly and efficient cashiering services. • Deposit all City funds within one day following receipt of funds. • Timely invest all funds not required for expenditures or bank compensatory balances. • Prepare business licenses within two weeks after receipt of payment from applicant. • Select vendor via informal bid process within 5 days of receipt of approved purchase requisition and complete purchase order within 3 days following selection of vendor. Administration (1) Percent change: "02/03 Adjusted Budget" column compared to "03/04 Budget" column. "N/A" = Not Applicable H 7 00/01 Actual 01/02 Actual 02/03 Adjusted Budget 02/03 Projected Actual 03/04 Budget Percent Change(l) Personnel 879,112 980,883 1,076,500 926,200 1,080,400 .4% Operations & Maintenance 244,991 211,745 272,400 263,400 208,300 23.5% Capital Outla 0 0 0 0 0 N/A Total 1,124,103 1,192,628 1 1,348,900 1,189,600 1,288,700 4.5% (1) Percent change: "02/03 Adjusted Budget" column compared to "03/04 Budget" column. "N/A" = Not Applicable H 7 This page intentionally left blank. H 8 CITY OF CHINO HILLS ANNUALBUDGET ACTIVITY: FINANCE PROGRAM: ADMINISTRATION PERSONNEL 1010 REGULAR SALARIES 1015 PART-TIME/SEASONAL WAGES 1020 OVERTIME SALARIES 1540 FRINGE BENEFITS TOTALPERSONNEL OPERATIONS & MAINTENANCE 2010 MEMBERSHIPS AND CERTIFICATIONS 2015 CONFERENCES, MEETINGS, AND TRAINING 2020 AUTO MILEAGE 3020 FINANCIAL SERVICES 3105 TEMPORARY EMPLOYEE SERVICES 3115 DATA PROCESSING SERVICES 3190 CONTRACTUAL SERVICES 4010 LEGAL ADVERTISING 4030 PRINTING AND PHOTOCOPY SERVICES 4035 POSTAGE AND EXPRESS DELIVERY 4430 SMALL EQUIPMENT AND TOOLS 4440 OFFICE SUPPLIES 4450 REFERENCE MATERIALS AND SERVICES 5025 OFFICE EQUIPMENT MAINTENANCE 5625 EQUIPMENT RENTAL 7610 UNCOLLECTIBLE ACCOUNTS TOTAL OPERATIONS & MAINTENANCE TOTAL FUNDING SOURCE: GENERAL FUND ($1,288,700) PROGRAM CODE 001-1200 FY 2000-01 FY 2001-02 FY 2002-03 FY 2002-03 FY 2003-04 ADOPTED/ ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET 590,050 669,107 737,000 626,700 725,900 16,289 18,088 29,300 29,300 0 9,577 8,295 14,000 8,000 10,400 263,196 285,393 296,200 262,200 344,100 879,112 980,883 1,076,500 926,200 1,080,400 475 579 900 900 900 4,396 1,675 5,900 3,100 4,800 490 379 500 400 100 59,768 54,552 70,500 70,500 76,800 43,872 6,165 20,000 20,000 0 85,400 118,600 131,500 131,500 91,300 1,674 292 700 100 1,000 0 172 400 400 400 5,738 4,629 6,800 6,300 6,600 143 349 400 200 300 4,671 2,902 5,800 5,600 0 11,283 11,178 13,400 13,400 13,700 1,844 1,146 2,100 2,100 1,600 1,118 1,094 1,300 1,300 1,200 5,477 6,345 8,200 6,600 6,600 18,642 1,688 4,000 1,000 3,000 244,991 1,124,103 H 9 211,745 1,192,628 272,400 1,348,900 263,400 1,189,600 208,300 1,288,700 Finance Program Purpose The Data Processing program provides for the centralized fiscal and operational control of the City's computer hardware and software systems, policies, procedures, acquisitions, and security. Primary Activities The program's primary activities include the acquisition and maintenance of city-wide microcomputer hardware and software systems, providing network administration, training, and security, providing troubleshooting support to the City departments, and providing fiscal accountability for the hardware/software inventory. Significant Changes from Prior Year • Excess reserves in the amount of $375,000 have been transferred; General Fund, $304,700; Water Fund, $33,500; Sewer Fund, $3,300; and Parks and Landscape, $33,500. • The methodology for allocation of data processing charges for city-wide equipment is based on number of work stations in the respective cost center. Implement the second year of the new Comprehensive Data Processing Strategy Plan which includes the major elements listed below: H10 • Replace obsolete computers and peripheral equipment. • Enhance records retention system. • Implement interactive online system for delivery of services to community and staff. • Replace existing reprographic system with new digital reprographic system (plotter, scanner, computer). Significant Items of Capital Outlay None Performance Measures • Implement the third year recommendations of the Comprehensive Data Processing Strategy Plan. • Correct or repair most of computer hardware or software malfunctions within four hours of department notification. • Implement policies, procedures, and other recommendations of the City's Computer Committee. • Update Comprehensive Data Processing Strategy Plan Data Processing (1) Percent change: "02/03 Adjusted Budget' column compared to "03/04 Budget' column. "N/A" = Not Applicable H11 00/01 Actual 01/02 Actual 02/03 Adjusted Budget 02/03 Projected Actual 03/04 Budget Percent Change(l) Personnel 0 0 0 0 0 N/A Operations & Maintenance 300,168 237,895 437,300 431,600 360,300 17.6% Capital Outla 0 107,087 342,000 296,000 0 100% Total i 300,168 344,982 779,300 727,600 360,300 53.8% (1) Percent change: "02/03 Adjusted Budget' column compared to "03/04 Budget' column. "N/A" = Not Applicable H11 This page intentionally left blank. H12 CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: FINANCE PROGRAM CODE PROGRAM: DATA PROCESSING 552-2520 FY 2000-01 FY 2001-02 FY 2002-03 FY 2002-03 FY 2003-04 ADOPTED/ ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET OPERATIONS & MAINTENANCE 2015 CONFERENCES, MEETINGS, AND TRAINING 1,404 1,909 10,300 5,000 0 3110 COMPUTER SERVICES 141,302 103,077 193,000 193,000 200,400 3190 CONTRACTUAL SERVICES 16,825 10,506 50,400 50,400 25,500 4420 COMPUTER HARDWARE AND SOFTWARE 10,735 27,829 110,400 110,000 64,700 4450 REFERENCE MATERIALS AND SERVICES 3 0 300 300 300 5025 OFFICE EQUIPMENT MAINTENANCE 2,789 5,947 21,800 21,800 21,800 5625 EQUIPMENT RENTAL 18,824 17,027 18,900 18,900 18,900 7110 DEPRECIATION EXPENSE 108,286 71,600 32,200 32,200 28,700 TOTAL OPERATIONS & MAINTENANCE 300,168 237,895 437,300 431,600 360,300 CAPITAL OUTLAY 8050 OFFICE FURNITURE AND EQUIPMENT 0 107,087 342,000 296,000 0 TOTAL CAPITAL OUTLAY 0 107,087 342,000 296,000 0 TOTAL 300,168 344,982 779,300 727,600 360,300 FUNDING SOURCE: DATA PROCESSING FUND ($360,300) H13 Finance Program Purpose This program provides the resources to construct various facilities for the City's residential and commercial development program, and provides for the administration of the Community Facilities Districts and Assessment Districts. The residential and commercial development program includes the Traffic Facilities Fee, Storm Drain Facilities Fee, Water Facilities Fee, Sewer Facilities Fee, General Facilities Fee, Park Facilities Fee, and the Existing Infrastructure Fee. Primary Activities The activities of this program include providing resources for the construction of street, drainage, parks, traffic signals, water and sewer distribution facilities, and acquisition of street right of way. The activities also include the monitoring for and accounting of the developer reimbursement agreement debt that was incurred for resources to construct the above facilities. Additionally, this program's activities includes administering seven debt issues, establishing the annual CFD special taxes and administering the annual levy and collection of the special taxes, and accounting for the appropriations of the special tax revenues. Besides the above activities, this program's activities include administering two assessment district bond issues, establishing and administering the annual assessment district levies and collection of the levies. H14 Significant Changes from Prior Year • Increase in development program principal payments for the repayment of inter -fund loans. Significant Items of Capital Outlay • Community Park Expansion $1,000,000 • CFD #9 Improvements $ 449,900 • English Channel Improvements $ 836,000 • Los Serranos Channel Mitigation $ 474,600 • Fairfield Ranch Road Southern Extension $ 350,000 Performance Measures • Development fees collected to retire existing assessment district liens for bond call payments will be timely and accurately accounted. • The annual assessment district levies will be prepared and forwarded to the county no later than the second week in August of the fiscal year that the levy is imposed. • The CFD special tax levy resolutions will be presented for City Council approval at the first meeting in December of the fiscal year which precedes the fiscal year of the tax levy. Finance (1) Percent change: "02/03 Adjusted Budget' column compared to "03/04 Budget' column. "N/A" = Not Applicable H15 00/01 Actual 01/02 Actual 02/03 Adjusted Budget 02/03 Projected Actual 03/04 Budget Percent Change(l) Personnel 0 0 0 0 0 N/A Operations & Maintenance 20,069,362 18,534,698 21,526,700 18,810,500 21,981,900 1.8% Capital Outla 350,274 479,503 3,240,000 446,000 3,110,500 4.0% Total 20,419,636 19,014,201 24,766,700 19,256,500 25,092,400 1.0% (1) Percent change: "02/03 Adjusted Budget' column compared to "03/04 Budget' column. "N/A" = Not Applicable H15 This page intentionally left blank. IMUSIMO CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: FINANCE PROGRAM CODE PROGRAM: DEVELOPMENT PROGRAM VARIOUS TOTAL OPERATIONS & MAINTENANCE 20,069,362 18,534,698 21,526,700 18,810,500 21,981,900 CAPITAL OUTLAY 8990 CONTRIBUTIONS TO CONSTRUCTION FUNDS 350,274 479,503 3,240,000 446,000 3,110,500 TOTAL CAPITAL OUTLAY 350,274 479,503 3,240,000 446,000 3,110,500 TOTAL 20,419,636 19,014,201 24,766,700 19,256,500 25,092,400 FUNDING SOURCE: DEVELOPMENT FEE FUNDS ($12,802,400), COMMUNITY FACILITIES DISTRICTS FUNDS ($9,402,900), ASSESSMENT DISTRICT FUNDS ($2,256,000), GENERAL FUND ($631,100) H17 FY 2000-01 FY 2001-02 FY 2002-03 FY 2002-03 FY 2003-04 ADOPTED/ ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET OPERATIONS & MAINTENANCE 3010 LEGAL SERVICES 32,068 50,283 141,900 91,900 143,500 3020 FINANCIAL SERVICES 109,487 107,583 155,900 148,200 176,100 3090 PROFESSIONAL SERVICES 30,350 10,975 720,000 0 720,000 7010 INTEREST PAYMENTS 5,183,821 5,297,286 5,274,900 4,925,600 4,755,200 7015 PRINCIPAL PAYMENTS 8,701,630 6,835,744 7,358,100 6,299,400 8,851,100 7025 BOND CALL PAYMENTS 331,859 164,871 587,200 587,200 154,500 7030 ASSESSMENT DISTRICT CREDITS 2,539,557 1,595,937 2,853,900 2,828,700 2,583,900 7045 TAX C DISCHARGE EXPENSE 29,896 19,274 29,100 29,100 25,900 7046 TAXES AND ASSESSMENTS 0 141,929 142,200 136,900 136,900 7050 DEBT ISSUE EXPENSE 664 0 0 0 0 7211 REIMBURSEMENT FOR AUTHORIZED PROJECTS 0 1,461,648 0 0 0 7220 ADMINISTRATIVE OVERHEAD 1,656,181 1,683,111 1,513,500 1,513,500 1,634,800 7415 SPECIAL DEPARTMENTAL EXPENSE 141,981 0 0 0 0 7710 DEVELOPER REIMBURSEMENT AGREEMENTS 1,311,868 1,166,057 2,750,000 2,250,000 2,800,000 TOTAL OPERATIONS & MAINTENANCE 20,069,362 18,534,698 21,526,700 18,810,500 21,981,900 CAPITAL OUTLAY 8990 CONTRIBUTIONS TO CONSTRUCTION FUNDS 350,274 479,503 3,240,000 446,000 3,110,500 TOTAL CAPITAL OUTLAY 350,274 479,503 3,240,000 446,000 3,110,500 TOTAL 20,419,636 19,014,201 24,766,700 19,256,500 25,092,400 FUNDING SOURCE: DEVELOPMENT FEE FUNDS ($12,802,400), COMMUNITY FACILITIES DISTRICTS FUNDS ($9,402,900), ASSESSMENT DISTRICT FUNDS ($2,256,000), GENERAL FUND ($631,100) H17 Finance Program Purpose The purpose of this program is to account for the appropriations of special revenue funds and programs that are not readily accounted for in other programs. The special revenues and grants include state and county subventions, such as Gas Tax and Measure I revenues. Additionally, this program accounts for the Chino Hills Capital Improvement Corporation debt issue, as well as City wide costs such as postage and stationery. Primary Activities The primary activities of this program include the administration of the Certificates of Participation debt issues for the water utility, the administering of the State Gas Tax and Measure I revenues, and coordination of City-wide mailing services and stationery acquisitions. Significant Changes from Prior Year • Principal installment payment of inter -fund loans for the sports park. • Personnel costs reflect an increase in retirement costs of 3.8% for the General Fund. The costs in the General Fund are reflected in this program for preliminary budget presentation only. The retirement cost will be reflected in the appropriate General Fund program budgets in the final budget document. H18 Significant Items of Capital Outlay None Performance Measures • The debt services payments for the Certificates of Participation debt issues will be paid in accordance with debt service schedules. • The restricted revenue received from state and county subventions will continue to be effectively administered. • Mail services will be provided daily by 3:00 p.m. • Central photocopy and facsimile machine services and supplies will be provided on a continuing basis with machines operable during working hours. • City letterhead will be available at all time for staff use. Non -Departmental Services (1) Percent change: "02/03 Adjusted Budget' column compared to "03/04 Budget" column. "N/A" = Not Applicable H19 00/01 Actual 01/02 Actual 02/03 Adjusted Budget 02/03 Projected Actual 03/04 Budget Percent Change(l) Personnel 0 0 0 0 0 N/A Operations & Maintenance 1,768,764 1,782,795 2,755,200 2,349,400 3,047,500 10.6% Capital Outla 2,256 0 0 0 0 N/A Total 1,771,020 1,782,795 2,755,200 2,349,400 3,047,500 10.6% (1) Percent change: "02/03 Adjusted Budget' column compared to "03/04 Budget" column. "N/A" = Not Applicable H19 a This page intentionally left blank. H 20 CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: FINANCE PROGRAM CODE PROGRAM: NON -DEPARTMENTAL SERVICES VARIOUS FY 2000-01 FY 2001-02 FY 2002-03 FY 2002-03 FY 2003-04 ADOPTED/ ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET OPERATIONS & MAINTENANCE 2015 CONFERENCES, MEETINGS AND TRAINING 3020 FINANCIAL SERVICES 4030 PRINTING AND PHOTOCOPY SERVICES 4035 POSTAGE AND EXPRESS DELIVERY 4440 OFFICE SUPPLIES 4445 SPECIAL PARTS AND SUPPLIES 5025 OFFICE EQUIPMENT MAINTENANCE 7010 INTEREST PAYMENTS 7015 PRINCIPAL PAYMENTS TOTAL OPERATIONS & MAINTENANCE CAPITAL OUTLAY 8050 OFFICE FURNITURE AND EQUIPMENT TOTAL CAPITAL OUTLAY TOTAL 714 0 0 0 0 2,538 2,647 6,200 5,400 8,200 4,686 6,451 6,000 6,000 6,300 19,423 21,718 25,000 23,200 25,200 90 1,469 1,000 1,000 1,000 4,683 4,740 6,000 5,500 6,000 0 295 300 300 400 1,066,630 1,035,475 1,920,700 1,518,000 1,445,900 670,000 710,000 790,000 790,000 1,554,500 1,768,764 1,782,795 2,755,200 2,349,400 3,047,500 2,256 0 0 0 0 2,256 0 0 0 0 1,771,020 1,762,795 2,755,200 2,349,400 3,047,500 FUNDING SOURCE: GENERAL FUND ($773,400) CHINO HILLS CAPITAL IMPROVEMENT CORPORATION FUND ($2,274,100) H21 Finance Program Purpose The purpose of the program is to provide services to the customers of the City's water utility. This program was formerly included in the Water Utility operating budget. Primary Activities The primary activities of this program include meter reading, utility billing, turn on/turn off, and delinquent payment notification services. Meter reading services are performed through contract. Significant Changes from Prior Year • Implement first full year of water rate restructure plan. • Meter reading and field work and related customer service functions are transferred into the Water operation division of the Public Facilities and Operations Department. Significant Items of Capital Outlay None Performance Measures • Timely and accurately read customer water meters on a monthly basis in accordance with timely established read cycles. • Timely and accurately prepared monthly utility bills in accordance with established billing cycles. • Turn on/turn off customer's water service within one day of the customer's request. • Notify customers with delinquent water bills in accordance with established bill due date cycles and in accordance with procedures established by state statutes. (1) Percent change: "02/03 Adjusted Budget" column compared to "03/04 Budget' column. "N/A" = Not Applicable H 22 00/01 Actual 01/02 Actual 02/03 Adjusted Budget 02/03 Projected Actual 03/04 Budget Percent Change(l) Personnel 189,649 224,452 274,300 215,500 115,400 57.9% Operations & Maintenance 290,883 322,381 408,700 345,800 147,400 63.9% Capital Outlay 0 0 0 0 0 N/A Total 480,532 546,833 683,000 561,300 262,800 61.5% (1) Percent change: "02/03 Adjusted Budget" column compared to "03/04 Budget' column. "N/A" = Not Applicable H 22 CITY OF CHINO HILLS ANNUALBUDGET ACTIVITY: FINANCE PROGRAM CODE PROGRAM: UTILITY CUSTOMER SERVICE 500-1210 FY 2000-01 FY 2001-02 FY 2002-03 FY 2002-03 FY 2003-04 ADOPTED/ ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET PERSONNEL 1010 REGULAR SALARIES 1015 PART-TIME/SEASONAL WAGES 1020 OVERTIME SALARIES 1540 FRINGE BENEFITS TOTAL PERSONNEL OPERATIONS & MAINTENANCE 2030 UNIFORMS 3105 TEMPORARY EMPLOYEE SERVICES 3115 DATA PROCESSING SERVICES 3160 WATER METER READING SERVICES 3190 CONTRACTUAL SERVICES 4030 PRINTING AND PHOTOCOPY SERVICES 4035 POSTAGE AND EXPRESS DELIVERY 4430 SMALL EQUIPMENT AND TOOLS 4440 OFFICE SUPPLIES 5620 VEHICLE RENTAL 5625 EQUIPMENT RENTAL 7610 UNCOLLECTIBLE ACCOUNTS TOTAL OPERATIONS & MAINTENANCE 124,392 153,558 170,300 140,300 71,000 0 8,170 10,000 10,000 0 15,110 14,184 30,900 11,000 6,800 50,147 48,540 63,100 54,200 37,600 189,649 224,452 274,300 215,500 115,400 855 999 1,100 800 0 34,008 8,096 21,400 21,400 0 15,700 15,100 12,700 12,700 5,600 102,003 114,226 141,500 128,000 0 20,372 58,700 52,900 37,700 19,900 17,236 16,579 20,800 19,300 18,700 80,453 86,906 98,400 95,600 100,200 0 444 500 500 0 99 335 1,100 500 1,000 19,100 20,300 27,400 27,400 0 100 696 900 900 1,000 957 0 30,000 1,000 1,000 290,883 322,381 408,700 345,800 147,400 TOTAL 480,532 546,833 683,000 561,300 262,800 FUNDING SOURCE: WATER UTILITY FUND ($262,800) H 23 This page intentionally left blank. :IPE Sanitation Maintenance Title and Number of Full Time Positions Sanitation Supervisor (1) Senior Maintenance Worker (1) Maintenance Worker II (3) City of Chino Hills Organization By Activity Full Time Positions By Activity Fiscal Year 2003/04 Public Facilities and Operations City Council City Manager Public Facilities and Operations Director Pat Hagler Facilities and Equipment Maintenance Title and Number of Full Time Positions Facilities Maintenance Supervisor (1) Senior Maintenance Worker (1) Maintenance Worker II (2) Storm System Maintenance Title and Number of Full Time Positions None Administration Title and Number of Full Time Positions Administrative Analyst II (1) Administrative Secretary (1) Senior Administrative Clerk (1) Secretary (1) Parks and Landscape Maintenance Title and Number of Full Time Positions Maintenance and Operations Manager (1) Parks and Open Space Supervisor (1) Senior Maintenance Worker (3) Maintenance Worker II (4) Street Maintenance Title and Number of Full Time Positions Street Maintenance Supervisor (1) Senior Maintenance Worker (1) Maintenance Worker II (4) Water Title and Number of Full Time Positions Water and Sewer Manager (1) Water Distribution Supervisor (1) Water Production Supervisor (1) Customer Service Supervisor (1) Senior Maintenance Worker (3) Water Quality Technician (1) Utility Conservation Specialist (1) Customer Service Representative (1) Maintenance Worker II (7) Public Facilities and Operations Expenditures 2003/04 Administration $514,100 2% >>>>> y y y y y y y} y y } y } y > > } } } > > > y } y y y y { { { { { { { { { { { { { { { { { { { { } } } } y y y } } } > > y } > } > } y y y y }}}}} y y y} y} y y y y y y} y}> y>}> }}} y}}>}>>> y y y y y y y y y y} y y y y y y }}} y y y y y y} y y y y y y y y y y y}}}}}> { {} Y4 r T Yt }� •}' Water $17,767,600 54% Facilities and Equipment Maintenance $2,187,600 Street Maintenance $21,800 $1,144,300 0% 3% 12 ape Maintenance 6,500 m Maintenance 150, 000 13% CITY OF CHINO HILLS ANNUAL BUDGET PERSONNEL SUMMARY ACTIVITY: PUBLIC FACILITIES AND OPERATIONS FY 2002-03 FY 2003-04 ADOPTED/ ADJUSTED ADOPTED BUDGET BUDGET PROGRAM: ADMINISTRATION PUBLIC FACILITIES AND OPERATIONS DIRECTOR 1 1 ADMINISTRATIVE ANALYST II 1 1 UTILITY CONSERVATION SPECIALIST 1 0 ADMINISTRATIVE SECRETARY 1 1 SENIOR ADMINISTRATIVE CLERK 1 1 SECRETARY 1 1 SUB -TOTAL 6 5 PROGRAM: FACILITIES AND EQUIPMENT MAINTENANCE FACILITIES MAINTENANCE SUPERVISOR 1 1 SENIOR MAINTENANCE WORKER 1 1 MAINTENANCE WORKER II 2 2 SUB -TOTAL 4 4 PROGRAM: PARKS AND LANDSCAPE MAINTENANCE AND OPERATIONS MANAGER PARKS AND OPEN SPACE SUPERVISOR SENIOR MAINTENANCE WORKER MAINTENANCE WORKER II SUB -TOTAL PROGRAM: STREET MAINTENANCE 1 1 1 1 3 3 4 4 9 9 STREET MAINTENANCE SUPERVISOR 1 1 SENIOR MAINTENANCE WORKER 1 1 MAINTENANCE WORKER II 4 4 SUB -TOTAL 6 6 13 CITY OF CHINO HILLS ANNUAL BUDGET PERSONNEL SUMMARY ACTIVITY: PUBLIC FACILITIES AND OPERATIONS FY 2002-03 FY 2003-04 ADOPTED/ ADJUSTED ADOPTED BUDGET BUDGET PROGRAM: SANITATION MAINTENANCE SANITATION SUPERVISOR 1 1 SENIOR MAINTENANCE WORKER 1 1 MAINTENANCE WORKER II 3 3 SUB -TOTAL 5 5 PROGRAM: WATER WATER AND SEWER MANAGER 1 1 WATER DISTRIBUTION SUPERVISOR 1 1 WATER PRODUCTION SUPERVISOR 1 1 CUSTOMER SERVICE SUPERVISOR 0 1 SENIOR MAINTENANCE WORKER 3 3 WATER QUALITY TECHNICIAN 1 1 UTILITY CONSERVATION SPECIALIST 0 1 CUSTOMER SERVICE REPRESENTATIVE 0 1 MAINTENANCE WORKER it 7 7 SUB -TOTAL TOTAL 14 14 17 44 46 CITY OF CHINO HILLS BUDGET SUMMARY PUBLIC FACILITIES AND OPERATIONS PERSONNEL SERVICES OPERATIONS AND MAINTENANCE CAPITAL OUTLAY TOTAL PUBLIC FACILITIES AND OPERATIONS BUDGET PROGRAM ADMINISTRATION FACILITIES AND EQUIPMENT MAINTENANCE PARKS AND LANDSCAPE SANITATION MAINTENANCE STORM SYSTEM MAINTENANCE STREET MAINTENANCE WATER TOTAL PUBLIC FACILITIES AND OPERATIONS FY 2000-01 FY 2001-02 FY 2002-03 FY 2002-03 FY 2003-04 426,609 525,102 ADOPTED/ 510,200 514,100 1,012,504 1,477,427 ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET 2,085,549 2,370,824 2,837,100 2,730,400 3,257,200 25,338,757 24,164,351 26,690,900 26,037,400 28,184,200 135,716 527,079 1,315,200 1,249,000 1,292,500 27,560,022 27,062,254 30,843,200 30,016,800 32,733,900 426,609 525,102 530,900 510,200 514,100 1,012,504 1,477,427 1,859,200 1,756,300 2,187,600 6,536,445 6,516,991 7,059,700 6,995,600 6,948,500 3,586,670 3,654,181 4,391,000 4,224,700 4,150,000 36,118 55,226 228,700 213,600 21,800 891,283 939,770 1,196,400 1,171,200 1,144,300 15,070,393 13,893,557 15,577,300 15,145,200 17,767,600 27,560,022 15 27,062,254 30,843,200 30,016,800 32,733,900 Public Facilities and Operations • , • Program Purpose The purpose of the Administration Division is to provide coordination and support to the department divisions. Administration establishes organizational goals, provides technical and management support, and coordinates and monitors budgets for the largest department in the City, both in operations and resources. This Program coordinates the Customer Service Order program and supports the Public Works Commission, the Traffic Committee and the Trails subcommittee. Primary Activities The primary activities of the Administration Division includes coordination of the Customer Service program, preparation of agenda items for the City Council and Public Works Commission, coordination and implementation of the annual budget, oversight of departmental purchasing, coordination of data processing, personnel and training management, preparation of departmental policies and procedures, departmental records and data management, and general oversight of all the divisions within the Public Facilities and Operations Department. Significant Changes from Prior Year Utility Conservation program was moved from this budget to better serve the Water Operation Division. The Utility Conservation Specialist position was also be moved into the Water Division. Significant Items of Capital Outlay None Performance Measures • Review 100 percent of the reports generated by the Division to determine effectiveness by the end of the Fiscal Year. (1) Percent change: "02/03 Adjusted buager" column comparea to U3/u4 DUUyei UUiuiIII I. "N/A" = Not Applicable W. 00/01 Actual 01/02 Actual 02/03 Adjusted Budget 02/03 Projected Actual 03/04 Budget Percent Change(l) Personnel 357,608 441,448 428,900 411,500 437,900 2.1% Operations & Maintenance 69,001 73,367 71,200 67,900 76,200 7.0% Capital Outla 0 10,287 30,800 30,800 0 100.0% Total 426,609 525,102 530,900 510,200 514,100 3.2% (1) Percent change: "02/03 Adjusted buager" column comparea to U3/u4 DUUyei UUiuiIII I. "N/A" = Not Applicable W. This page intentionally left blank. 17 CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: PUBLIC FACILITIES AND OPERATIONS PROGRAM: ADMINISTRATION 441,448 428,900 411,500 PROGRAM CODE 001-8001 297 261 300 300 0 5,209 FY 2000-01 FY 2001-02 FY 2002-03 FY 2002-03 FY 2003-04 59 110 100 ADOPTED/ 100 0 230 0 ADJUSTED PROJECTED ADOPTED 14,104 ACTUAL ACTUAL BUDGET ACTUAL BUDGET PERSONNEL 11,100 18,100 18,100 29,500 1010 REGULAR SALARIES 248,298 322,295 299,100 292,800 301,800 1015 PART TIME 12,339 5,237 12,600 8,500 10,700 1020 OVERTIME SALARIES 2,294 2,417 2,900 2,900 3,000 1540 FRINGE BENEFITS 94,677 111,499 114,300 107,300 122,400 TOTAL PERSONNEL OPERATIONS & MAINTENANCE 2010 MEMBERSHIPS AND CERTIFICATIONS 2015 CONFERENCES, MEETINGS, AND TRAINING 2020 AUTO MILEAGE 2030 UNIFORMS 3105 TEMPORARY EMPLOYEE SERVICES 3115 DATA PROCESSING SERVICES 3140 REFUSE 4010 LEGAL ADVERTISING 4030 PRINTING AND PHOTOCOPY SERVICES 4035 POSTAGE AND EXPRESS DELIVERY 4430 SMALL EQUIPMENT AND TOOLS 4440 OFFICE SUPPLIES 4450 REFERENCE MATERIALS AND SERVICES 5025 OFFICE EQUIPMENT MAINTENANCE 5620 VEHICLE RENTAL 5625 EQUIPMENT RENTAL 6035 TELEPHONE TOTAL OPERATIONS & MAINTENANCE 357,608 441,448 428,900 411,500 437,900 297 261 300 300 0 5,209 3,066 5,200 3,500 2,300 59 110 100 100 100 0 230 0 0 0 14,104 0 0 0 0 15,600 11,100 18,100 18,100 29,500 0 0 3,900 3,900 3,900 212 377 300 300 300 1,397 12,761 5,800 5,300 5,800 2,775 3,574 500 500 500 404 686 2,300 1,600 700 13,406 11,706 14,000 14,000 13,500 497 287 500 500 500 792 745 800 600 600 6,800 13,800 3,600 3,600 2,900 6,079 13,366 14,400 14,200 14,200 1,370 1,298 1,400 1,400 1,400 69,001 73,367 71,200 67,900 76,200 IK CITY OF CHINO HILLS ANNUALBUDGET ACTIVITY: PUBLIC FACILITIES AND OPERATIONS PROGRAM: ADMINISTRATION PROGRAM CODE 001-8001 FUNDING SOURCE: GENERAL FUND ($514,100) 19 FY 2000-01 FY 2001-02 FY 2002-03 FY 2002-03 FY 2003-04 ADOPTED/ ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET CAPITAL OUTLAY 8050 OFFICE FURNITURE AND EQUIPMENT 0 10,287 30,800 30,800 0 TOTAL CAPITAL OUTLAY 0 10,287 30,800 30,800 0 TOTAL 426,609 525,102 530,900 510,200 514,100 FUNDING SOURCE: GENERAL FUND ($514,100) 19 Program Purpose The Facilities and Equipment Maintenance Program provides for and coordinates the maintenance and repairs of the City's buildings, vehicles, and equipment. The Facilities Maintenance staff is also responsible for shipping, receiving and warehousing services for the City. The Vehicle Maintenance function is funded by rental charges to each of the City's vehicles. These revenues provide for vehicle replacement, maintenance, fuel, insurance, operational costs and overhead. The Facilities Maintenance Program conducts the maintenance and repairs of facilities to City business activities. Primary Activities The Facilities Maintenance Program is responsible for the repair and maintenance of the City's buildings including the Civic Center/Library complex, Public Facilities and Operations Yard, Mystic Canyon Community Center, McCoy Equestrian Center, Grand Avenue Park, partial maintenance for the Chino Hills Sheriff's Station, and the Chino Valley Independent Fire District's administrative building. The buildings maintained are in excess of 65,000 square feet. The Facilities Maintenance Program provides set up and tear down for meetings, assists in the records retrieval, and has increased the level of maintenance through the assignment of a Maintenance Worker at the City Hall complex. Facilities Maintenance also provides for the 110 maintenance of the City's 13 park restrooms. The Vehicle Maintenance function is responsible for the repair and replacement of the City's 93 vehicles and 38 pieces of maintenance equipment. City vehicles are maintained through several contracts coordinated by City staff. Significant Changes from Prior Year • The division will install timed -filled compressed natural gas (CNG) fuel stations at Civic Center and City Yard • The construction of Sleepy Hollow Community Center and a restroom at Danbury Park will increase maintenance responsibility Significant Items of Capital Outlay • Seven full size pick up trucks $175,000 • Two 1 -ton service trucks $ 65,000 • Five mid-size pick-up trucks $ 90,000 • Mini Van $ 19,000 • Agriculture Tractor $ 55,000 • Two Equipment Trailers $ 30,000 • Five -yard Dump Truck $ 55,000 • Vactor Truck $250,000 Public Facilities and Operations Performance Measures (Continued) • Add Sleepy Hollow Community Center in maintained inventory and establish annual maintenance cost by end of the third quarter • Design a replacement schedule for city maintained air conditioning equipment by the end of the fourth quarter. • Review the process of tracking the vehicle maintenance and determining replacement dates by the end of the first quarter (1) Percent change: "02/03 Adjusted Budget' column compared to "03/04 Budget' column. "N/A" = Not Applicable 111 00/01 Actual 01/02 Actual 02/03 Adjusted Budget 02/03 Projected Actual 03/04 Budget Percent Change(l) Personnel 203,496 248,730 273,500 262,600 296,500 8.4% Operations & Maintenance 785,154 907,345 1,074,600 1,048,800 1,140,100 6.1% Capital Outla 23,854 321,352 511,100 444,900 751,000 46.9% Total 1,012,504 1,477,427 1,859,200 1 1,756,300 2,187,600 1 17.7% (1) Percent change: "02/03 Adjusted Budget' column compared to "03/04 Budget' column. "N/A" = Not Applicable 111 CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: PUBLIC FACILITIES AND OPERATIONS PROGRAM: FACILITIES AND EQUIPMENT MAINTENANCE 248,730 273,500 262,600 PROGRAM CODE VARIOUS 0 64 0 0 0 887 FY 2000-01 FY 2001-02 FY 2002-03 FY 2002-03 FY 2003-04 2,318 2,681 3,100 ADOPTED/ 3,000 0 1,720 0 ADJUSTED PROJECTED ADOPTED 22,500 ACTUAL ACTUAL BUDGET ACTUAL BUDGET PERSONNEL 18,206 15,900 15,600 17,100 1010 REGULAR SALARIES 141,204 177,976 189,800 180,900 199,600 1015 PART-TIME/SEASONAL WAGES 0 0 0 0 0 1020 OVERTIME SALARIES 2,893 4,353 5,500 5,500 5,600 1540 FRINGE BENEFITS 59,399 66,401 78,200 76,200 91,300 TOTAL PERSONNEL OPERATIONS & MAINTENANCE 2010 MEMBERSHIPS AND CERTIFICATIONS 2015 CONFERENCES, MEETINGS, AND TRAINING 2030 UNIFORMS 3140 REFUSE CONTRACT 3189 COMMUNICATIONS EQUIPMENT 3190 CONTRACTUAL SERVICES 4120 VEHICLE INSURANCE 4310 FUEL 4315 AUTOMOTIVE PARTS AND SUPPLIES 4410 CHEMICAL SUPPLIES 4430 SMALL EQUIPMENT AND TOOLS 4445 SPECIAL PARTS AND SUPPLIES 4450 REFERENCE MATERIALS AND SERVICES 5010 PARKS AND LANDSCAPE 5012 TREE TRIMMING 5020 BUILDING AND STRUCTURE MAINTENANCE 5021 CUSTODIAL SERVICES 5035 VEHICLE MAINTENANCE 5040 COMMUNICATIONS EQUIPMENT MAINTENANCE 203,496 248,730 273,500 262,600 296,500 0 64 0 0 0 887 623 1,300 400 1,200 2,318 2,681 3,100 3,100 3,000 0 1,720 0 0 0 22,500 23,400 10,300 10,300 10,300 8,809 18,206 15,900 15,600 17,100 27,900 23,900 13,100 13,100 18,500 55,135 49,520 70,000 69,700 80,100 4,024 2,078 6,200 6,200 5,200 70 813 1,100 1,100 1,100 4,746 5,214 8,200 8,200 8,500 19,977 37,735 44,300 44,300 50,000 253 384 300 300 300 22,187 24,556 33,300 33,300 48,600 0 0 1,000 1,000 1,000 27,024 34,467 28,200 28,200 29,900 42,471 57,242 78,000 78,000 82,300 101,423 149,744 149,800 149,800 158,600 6,613 6,531 7,700 2,000 2,000 112 CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: PUBLIC FACILITIES AND OPERATIONS PROGRAM: FACILITIES AND EQUIPMENT MAINTENANCE OPERATIONS & MAINTENANCE (continued) 5045 GRAFFITI REMOVAL SERVICES 5235 BACKFLOW TESTING AND REPAIR 5490 OTHER STRUCTURAL REPAIR AND MAINTENANCE 5610 FACILITIES RENTAL 5620 VEHICLE RENTAL 6010 WATER AND SEWER 6015 ELECTRICITY 6030 GAS 6035 TELEPHONE 7110 DEPRECIATION EXPENSE 7225 DEPARTMENTAL OVERHEAD 7415 SPECIAL DEPARTMENTAL EXPENSE TOTAL OPERATIONS & MAINTENANCE CAPITAL OUTLAY 8015 LAND IMPROVEMENTS 8030 BUILDINGS 8040 IMPROVEMENTS OTHER THAN BUILDINGS 8050 OFFICE FURNITURE AND EQUIPMENT 8060 VEHICLES AND EQUIPMENT TOTAL CAPITAL OUTLAY TOTAL PROGRAM CODE VARIOUS FY 2000-01 FY 2001-02 FY 2002-03 FY 2002-03 FY 2003-04 ADOPTED/ ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET 708 998 1,100 1,100 1,100 45 0 200 200 200 0 0 0 0 0 247 1,018 0 0 2,500 7,514 3,933 0 0 0 21,900 40,852 43,600 43,600 59,000 1,824 3,906 5,100 4,800 4,800 90,802 94,174 128,800 121,200 125,200 3,306 4,069 5,000 4,300 5,000 170,922 158,190 172,000 162,300 163,200 122,912 138,903 222,000 222,000 227,600 16,600 19,900 22,500 22,500 31,500 2,037 2,524 2,500 2,200 2,300 785,154 907,345 1,074,600 1,048,800 1,140,100 0 0 0 0 0 8,659 13,923 34,800 17,500 12,000 0 0 104,000 104,000 0 0 11,546 0 0 0 15,195 295,883 372,300 323,400 739,000 23,854 321,352 511,100 444,900 751,000 1,012,504 1,477,427 1,859,200 1,756,300 2,187,600 FUNDING SOURCE: GENERAL FUND ($834,100), EQUIPMENT MAINTENANCE FUND ($1,353,500) 113 Public Facilities and Operations Parks and Landscape Progra ..- Program Purpose The Parks and Landscape Program provides for the maintenance of 36 City parks, more than 647.5 acres of public landscaping, and 3,000 acres of public open space. The maintenance program provides safe, attractive settings for public recreational activities. These facilities improve the quality of life for the residents of the community. This Program provides weed abatement in public open space, lake maintenance, rodent control, and urban forestry management. Primary Activities Activities within this Program include maintaining City parks, medians, common areas and slopes. The City's Parks and Landscape Division staff responds to customer complaints, requests, after-hours emergencies and manages the landscape maintenance contracts. Additional maintenance responsibilities include: weed abatement, tree maintenance, irrigation testing, water management, vandalism repair, trail maintenance, litter removal from public parks, landscape and open space. This division provides emergency response for hazards and safety issues. This Program also coordinates the acceptance of additional landscape areas into the City's maintenance program. Significant Changes from Prior Year • The Parks and Landscape Division has redistricted landscape service areas and will be using new landscape contractors in these areas. 114 • Additional areas of responsibility in the Parks and Landscape Division include: Danbury Park Restrooms Fairfield Plaza Trail Western Hills Park Oak Ridge Trail Project Green Valley Trail Mission Apts. Median Grand Avenue Median Grand Avenue City Entrance Project Significant Items of Capital Outlay • Oakridge Drainage Project $ 100,300 • Community Park — slurry/striping $22,000 • GPS Infrastructure Inventory $30,500 Performance Measures • Complete inventories and mapping of all the City's trees, water meters, irrigation controllers and landscaping maintenance areas by the end of the fiscal year. • Expand central irrigation system to further reduce landscape water consumption by City facilities; complete the expansion by end of the third quarter. Public Facilities and Operations Parks • Landscape Performance Measures (continued) Develop citywide median plan to incorporate City theme and improve existing appearance by end of the fiscal year. Implement a trail maintenance management program based upon the needs of the City's expanding trail network by the end of the second quarter. Rehabilitate and increase current trail network utilizing grant monies as they become available. (1) Percent change: "02/03 Adjusted Budget" column compared to "03/04 Budget" column. "N/A" = Not Applicable 115 00/01 Actual 01/02 Actual 02/03 Adjusted Budget 02/03 Projected Actual 03/04 Budget Percent Change(l) Personnel 454,854 425,204 537,800 527,800 573,300 6.6% Operations & Maintenance 6,071,551 6,077,306 6,503,800 6,449,700 6,375,200 2.0% Capital Outla 10,040 14,481 18,100 1 18,100 1 0 100.0% Total 6,536,445 6,516,991 7,059,700 1 6,995,600 1 6,948,500 1.6% (1) Percent change: "02/03 Adjusted Budget" column compared to "03/04 Budget" column. "N/A" = Not Applicable 115 CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: PUBLIC FACILITIES AND OPERATIONS PROGRAM: PARKS AND LANDSCAPE PERSONNEL 1010 REGULAR SALARIES 1015 PART-TIME/SEASONAL WAGES 1020 OVERTIME SALARIES 1540 FRINGE BENEFITS TOTALPERSONNEL OPERATIONS & MAINTENANCE 2010 MEMBERSHIPS AND CERTIFICATIONS 2015 CONFERENCES, MEETINGS, AND TRAINING 2020 AUTO MILEAGE 2030 UNIFORMS 3010 LEGAL SERVICES 3020 FINANCIAL SERVICES 3090 PROFESSIONAL SERVICES 3115 DATA PROCESSING SERVICES 3140 REFUSE CONTRACT 3189 COMMUNICATION SYSTEM SERVICES 3190 CONTRACTUAL SERVICES 4245 TRAFFIC SIGNS 4410 CHEMICAL SUPPLIES 4430 SMALL EQUIPMENT AND TOOLS 4445 SPECIAL PARTS AND SUPPLIES 4450 REFERENCE MATERIALS AND SERVICES 5010 PARKS AND LANDSCAPE 5012 TREE MAINTENANCE 5020 BUILDING AND STRUCTURE MAINTENANCE PROGRAM CODE VARIOUS FY 2000-01 FY 2001-02 FY 2002-03 FY 2002-03 FY 2003-04 ADOPTED/ ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET 305,809 298,400 360,600 360,600 375,300 0 3,232 8,600 0 0 6,944 8,331 9,000 9,000 9,300 142,101 115,241 159,600 158,200 188,700 454,854 425,204 537,800 527,800 573,300 127 724 800 800 800 4,107 4,267 5,200 5,200 4,800 167 0 100 100 100 4,170 5,542 8,300 8,300 7,500 0 0 0 0 0 14,968 15,283 15,300 15,300 17,200 27,051 20,109 24,500 24,500 24,500 6,000 6,700 4,200 4,200 9,000 7,203 0 0 0 0 0 0 5,800 5,800 5,800 310,781 400,163 416,600 395,900 323,900 2,653 387 10,000 2,000 6,500 29 429 3,000 500 500 7,875 12,263 13,800 13,800 8,000 51,782 42,485 72,500 70,400 54,400 485 320 500 500 500 1,764,421 1,769,723 1,976,100 1,976,100 2,100,600 490,565 346,257 288,700 288,700 235,000 6,385 9,780 8,000 8,000 8,000 116 CITY OF CHINO HILLS ANNUALBUDGET ACTIVITY: PUBLIC FACILITIES AND OPERATIONS PROGRAM CODE PROGRAM: PARKS AND LANDSCAPE VARIOUS FY 2000-01 FY 2001-02 FY 2002-03 FY 2002-03 FY 2003-04 ADOPTED/ ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET OPERATIONS & MAINTENANCE (continued) 5021 CUSTODIAL SERVICES 5045 GRAFFITI REMOVAL SERVICES 5235 DISTRIBUTION PLANT MAINTENANCE 5490 OTHER STRUCTURAL REPAIR AND MAINTENANCE 5590 EQUIPMENT MAINTENANCE 5610 FACILITIES RENTAL 5620 VEHICLE RENTAL 5625 EQUIPMENT RENTAL 6010 WATER 6015 ELECTRICITY 6020 STREET LIGHT POWER 6035 TELEPHONE 7015 PRINCIPAL PAYMENTS 7046 TAXES AND ASSESSMENTS 7220 ADMINISTRATIVE OVERHEAD 7225 DEPARTMENTAL OVERHEAD 7415 SPECIAL DEPARTMENTAL EXPENSE TOTAL OPERATIONS & MAINTENANCE CAPITAL OUTLAY 8015 LAND IMPROVEMENTS 8040 IMPROVEMENTS OTHER THAN BUILDING 8050 OFFICE FURNITURE AND EQUIPMENT 8060 VEHICLES AND EQUIPMENT TOTAL CAPITAL OUTLAY TOTAL 20,856 28,142 27,000 27,000 37,200 6,384 5,469 5,200 3,600 3,600 4,369 9,708 14,000 8,300 8,300 42,035 85,443 52,900 52,900 49,000 3,089 3,997 3,500 3,500 3,500 11,380 11,030 12,200 12,000 12,000 97,000 83,300 106,300 106,300 139,200 3,169 784 3,000 3,000 3,000 944,723 962,440 1,080,300 1,080,300 1,127,300 100,551 105,852 131,500 130,800 136,500 323,186 404,771 413,700 401,600 403,900 985 6,053 13,600 13,100 13,800 75,819 50,900 66,400 66,400 0 3,618 3,685 23,400 23,400 15,900 319,700 325,100 327,400 327,400 370,900 1,412,300 1,356,200 1,370,000 1,370,000 1,244,000 3,618 0 0 0 0 6,071,551 6,077,306 6,503,800 6,449,700 6,375,200 8,335 0 0 0 0 1,705 0 8,100 8,100 0 0 0 10,000 10,000 0 0 14,481 0 0 0 10,040 6,536,445 14,481 6,516,991 18,100 7,059,700 FUNDING SOURCE: GENERAL FUND ($546,800), LANDSCAPING AND LIGHTING DISTRICT FUNDS ($6,401,700) 1 17 18,100 6,995,600 0 6,948,500 Public Facilities and Operations Sanitation Program Purpose The Sanitation Division maintains reliability of the entire sewerage system in a state that assures conveyance of all wastewater generated within the City limits to a treatment facility for further processing. Primary Activities The Sanitation Division's primary task is preventative maintenance of the sewer system, including lift stations, sewer mains, and all appurtenances. Other duties include responding to customer complaints, minor repairs and maintenance to sewer facilities, and graffiti removal at City owned sewer facilities. Significant Changes from Prior Year • The City accepted the Fairfield Ranch Neighborhood Park lift station into the maintenance system that services a portion of the new park and Big League Dreams Park. • This Division will be responsible to pump septic at the new Sleepy Hollow Community Center. Significant Items of Capital Outlay • Muffin Monster $10,000 • Backup Power - Fairfield Lift $25,000 Performance Measures • Fully automate Butterfield Lift Station with telemetry in order to operate remotely. Controls will include on/off controls, level indicators with alarms, and real time flow rates. • Continue to clean, televise, and inspect an additional 66 miles of sewer line. (1) Percent change: "02/03 Adjusted Budget" column compared to "03/04 Budget" column. "N/A" = Not Applicable RE 00/01 Actual 01/02 02/03 Actual Adjusted Budget 02/03 Projected Actual 03/04 Budget Percent Change(1) Personnel 234,440 232,454 315,300 281,900 334,900 6.2% Operations & Maintenance 3,352,230 3,392,248 4,044,800 3,911,900 3,776,600 (6.6)% Capital Outla 0 29,479 30,900 30,900 38,500 24.6% Total 3,586,670 3,654,181 4,391,000 4,224,700 4,150,000 (5.5)% (1) Percent change: "02/03 Adjusted Budget" column compared to "03/04 Budget" column. "N/A" = Not Applicable RE This page intentionally left blank. 119 CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: PUBLIC FACILITIES AND OPERATIONS PROGRAM: SANITATION MAINTENANCE PERSONNEL 1010 REGULAR SALARIES 1020 OVERTIME SALARIES 1540 FRINGE BENEFITS TOTALPERSONNEL OPERATIONS & MAINTENANCE 2010 MEMBERSHIPS AND CERTIFICATIONS 2015 CONFERENCES, MEETINGS, AND TRAINING 2020 AUTO MILEAGE 2030 UNIFORMS 3010 LEGAL SERVICES 3020 FINANCIAL SERVICES 3030 DEVELOPMENT PROFESSIONAL SERVICES 3090 PROFESSIONAL SERVICES 3115 DATA PROCESSING SERVICES 3140 REFUSE CONTRACT 3165 SEWER TREATMENT SERVICES 3189 COMMUNICATION SYSTEM SERVICES 3190 CONTRACTUAL SERVICES 4245 TRAFFIC SIGNS 4310 FUEL 4410 CHEMICAL SUPPLIES 4430 SMALL EQUIPMENT AND TOOLS PROGRAM CODE 501-8120 FY 2000-01 FY 2001-02 FY 2002-03 FY 2002-03 FY 2003-04 ADOPTED/ ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET 144,086 160,711 217,500 195,300 224,300 1,555 2,896 4,300 3,400 4,500 88,799 68,847 93,500 83,200 106,100 234,440 232,454 315,300 281,900 334,900 265 231 500 500 600 785 310 2,100 2,100 1,800 0 0 100 100 200 2,802 3,030 4,400 4,400 4,200 0 0 500 0 500 2,304 2,419 2,600 2,600 2,800 465 10,773 0 0 0 102,459 1,953 15,000 15,000 15,000 9,600 4,800 1,600 1,600 1,900 476 0 0 0 0 1,963,046 2,001,241 2,141,400 2,022,700 2,059,600 0 0 3,200 3,200 3,200 41,089 64,647 305,500 305,500 184,800 0 424 500 500 1,000 0 0 500 200 200 23,015 33,956 56,900 56,900 79,800 2,144 1,470 1,500 1,500 3,000 120 CITY OF CHINO HILLS ANNUALBUDGET ACTIVITY: PUBLIC FACILITIES AND OPERATIONS PROGRAM: SANITATION MAINTENANCE OPERATIONS & MAINTENANCE (continued) 4445 SPECIAL PARTS AND SUPPLIES 4450 REFERENCE MATERIALS AND SERVICES 5020 BUILDING AND STRUCTURE MAINTENANCE 5040 COMMUNICATIONS EQUIPMENT MAINTENANCE 5045 GRAFFITI REMOVAL SERVICES 5110 STREET REPAIR AND MAINTENANCE 5310 SANITARY SEWER LINE MAINTENANCE 5490 OTHER STRUCTURAL REPAIR AND MAINTENANCE 5590 EQUIPMENT MAINTENANCE 5620 VEHICLE RENTAL 6010 WATER 6015 ELECTRICITY 7015 PRINCIPAL PAYMENT 7110 DEPRECIATION EXPENSE 7220 ADMINISTRATIVE OVERHEAD 7225 DEPARTMENTAL OVERHEAD 7610 UNCOLLECTIBLE ACCOUNTS TOTAL OPERATIONS & MAINTENANCE CAPITAL OUTLAY 8060 VEHICLES AND EQUIPMENT TOTAL CAPITAL OUTLAY PROGRAM CODE 501-8120 FY 2000-01 FY 2001-02 FY 2002-03 FY 2002-03 FY 2003-04 ADOPTED/ ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET 3,585 4,743 6,500 6,500 7,000 3 102 100 0 0 734 1,127 1,500 1,500 2,000 0 0 2,500 2,500 3,000 112 100 100 100 100 0 0 5,000 5,000 5,000 8,426 1,012 30,000 30,000 30,000 465 1,338 3,500 3,500 3,500 3,269 5,928 33,000 28,000 14,500 63,700 73,000 73,400 73,400 78,100 955 996 1,200 1,100 1,100 13,419 15,456 23,000 21,800 23,200 17,707 13,612 17,800 17,800 0 870,406 914,818 1,037,900 1,037,900 935,600 149,500 160,600 190,400 190,400 234,400 64,800 70,100 75,600 75,600 73,500 6,699 4,062 7,000 0 7,000 3,352,230 3,392,248 4,044,800 3,911,900 3,776,600 0 29,479 30,900 30,900 38,500 0 29,479 30,900 30,900 38,500 TOTAL 3,586,670 3,654,181 4,391,000 4,224,700 4,150,000 FUNDING SOURCE: SEWER FEES ($4,150,000) 121 Public Facilities and Operations Program Purpose The Street Maintenance Program provides maintenance of public improvements located in the right-of-way. This includes providing safe clean roads, sidewalks, curbs and gutters. The maintenance and repair of traffic control devices is a part of this program. The division provides preventive maintenance and repairs for approximately 200 lane miles of public streets through a combination of City work force and contract services. The management of approximately 3,800 street trees, not within the lighting and landscape districts, is also a part of this program. The program also manages the traffic engineering function that addresses traffic related concerns involving existing city -owned streets. The Street Maintenance Division coordinates the pavement management program along with the Capital Improvement Program team and provides the necessary field activities to identify and replace any unsafe curb, gutter, or sidewalk throughout the City. Primary Activities Through a combination of City staff and contractors, the Street Maintenance Division repairs street failures such as potholes, trench failures, cracks, water repair patches and general pavement failure. Curb, gutter and sidewalk maintenance are also conducted using City personnel. Tree trimming, street striping, traffic signal repair and maintenance, traffic engineering, weed abatement of 122 non -landscaped areas along roadways and street sweeping are achieved primarily through contractual services. The City's Street Maintenance crew performs sign installations, traffic control in support of emergencies, hazardous material response, and continues to increase the amount of concrete replacement and street repairs performed by staff. The Division is also responsible for cleaning debris and removing graffiti from public right-of-way. Significant Changes from Prior Year • Maintain four additional traffic signals. • Maintain an additional three miles of roadway and associated sidewalks. • Operate a new traffic control center that will be located at the City Yard. • A Street Sweeping Enforcement Program will be developed Public Facilities and Operations Significant Items of Capital Outlay None Performance Measures • Repair or replace 3,000 square feet of defective sidewalk utilizing City staff by fiscal year end. • Repair 10,000 square feet of asphalt utilizing City staff by fiscal year end. • Install the remaining fifty percent of all school zone crosswalks with StreetPrint by the end of the fiscal year. • Train and develop staff for GIS plotting and data input. (1) Percent change: "02/03 Adjusted Budget' column compared to "03/04 Budget" column. "N/A" = Not Applicable 123 00/01 Actual 01/02 Actual 02/03 Adjusted Budget 02/03 Projected Actual 03/04 Budget Percent Chan e Personnel 200,925 328,307 386,000 374,400 429,100 11.2% Operations & Maintenance 684,129 576,993 681,000 667,400 695,200 2.1% -Capital Ou lay 6,229 34,470 129,400 129,400 20,000 84.50% Total 891,283 1 939,770 1 1,196,400 1 1,171,200 1 1,144,3004.4% (1) Percent change: "02/03 Adjusted Budget' column compared to "03/04 Budget" column. "N/A" = Not Applicable 123 CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: PUBLIC FACILITIES AND OPERATIONS PROGRAM: STREET MAINTENANCE PROGRAM CODE VARIOUS FY 2000-01 FY 2001-02 FY 2002-03 FY 2002-03 FY 2003-04 ADOPTED/ ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET PERSONNEL 1010 REGULAR SALARIES 143,358 233,711 260,700 249,100 277,800 1015 PART TIME SALARIES 0 0 0 0 25,000 1020 OVERTIME SALARIES 3,044 5,220 14,100 14,100 5,500 1540 FRINGE BENEFITS 54,523 89,376 111,200 111,200 120,800 TOTAL PERSONNEL 200,925 328,307 386,000 374,400 429,100 OPERATIONS & MAINTENANCE 2010 MEMBERSHIPS AND CERTIFICATIONS 304 402 500 500 500 2015 CONFERENCES, MEETINGS, AND TRAINING 1,810 2,339 2,400 2,400 1,500 2020 AUTO MILEAGE 0 157 100 0 100 2030 UNIFORMS 1,844 3,972 4,800 4,800 5,700 3020 FINANCIAL SERVICES 21,983 12,995 14,100 14,100 14,400 3090 PROFESSIONAL SERVICES 41,895 40,305 4,800 4,200 5,000 3140 REFUSE CONTRACT 28,933 262 0 0 0 3190 CONTRACTUAL SERVICES 105,291 23,756 40,700 38,000 26,000 4245 TRAFFIC SIGNS 23,009 22,681 21,000 21,000 21,000 4410 CHEMICAL SUPPLIES 288 0 0 0 0 4430 SMALL EQUIPMENT AND TOOLS 4,087 7,268 3,000 3,000 3,000 4445 SPECIAL PARTS AND SUPPLIES 8,373 19,546 15,600 15,600 13,000 4450 REFERENCE MATERIAL 205 123 700 700 700 5012 TREE MAINTENANCE 51,374 41,110 46,300 46,300 46,300 5045 GRAFFITI REMOVAL SERVICES 106 2,477 2,500 2,500 1,500 5110 STREET REPAIR AND MAINTENANCE 40,202 2,485 17,500 17,500 10,000 5111 STREET SWEEPING 104,165 123,327 194,900 194,200 194,900 5112 PAVEMENT STRIPING 3,170 7,381 7,000 7,000 7,000 5115 TRAFFIC SIGNAL MAINTENANCE 44,533 50,920 54,300 54,000 54,000 5590 EQUIPMENT MAINTENANCE 151 871 1,000 1,000 1,000 5620 VEHICLE RENTAL 32,000 35,000 62,000 62,000 105,500 5625 EQUIPMENT RENTAL 0 2,406 3,000 3,000 3,000 124 CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: PUBLIC FACILITIES AND OPERATIONS PROGRAM CODE PROGRAM: STREET MAINTENANCE VARIOUS FY 2000-01 FY 2001-02 FY 2002-03 FY 2002-03 FY 2003-04 ADOPTED/ ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET OPERATIONS & MAINTENANCE (continued) 6015 ELECTRICITY 51,312 36,472 45,000 36,500 36,500 6020 STREET LIGHT POWER 96,627 115,689 117,000 116,300 117,000 6035 TELEPHONE 267 349 500 500 500 7220 ADMINISTRATIVE OVERHEAD 4,500 4,400 4,000 4,000 9,300 7225 DEPARTMENTAL OVERHEAD 17,700 20,300 18,300 18,300 17,800 TOTAL OPERATIONS & MAINTENANCE 684,129 576,993 681,000 667,400 695,200 CAPITAL OUTLAY 8015 LAND IMPROVEMENTS 0 24,995 0 0 0 8050 OFFICE FURNITURE AND EQUIPMENT 0 4,500 0 0 0 8060 VEHICLE AND EQUIPMENT 6,229 4,975 129,400 129,400 20,000 TOTAL CAPITAL OUTLAY 6,229 34,470 129,400 129,400 20,000 TOTAL 891,283 939,770 1,196,400 1,171,200 1,144,300 FUNDING SOURCE: GENERAL FUND ($876,600) STREET SWEEPING ASSESSMENTS ($267,300) SLEEPY HOLLOW ASSESSMENTS ($400) 1 25 • • • • - t• Storm System Maintenance Program Purpose The purpose of the Storm Channel Maintenance Program is to ensure that all storm drain facilities and storm channels are maintained properly and provide the City with the means to comply with the National Pollutant Discharge Elimination System (NPDES) provisions of the Federal Clean Water Act of 1972. Primary Activities The Storm Channel Maintenance Program maintains and cleans the storm drainage facilities, including catch basins, storm drains, culverts, storm drainage pipes, storm channels, and retention and detention basins within the City. Scheduled maintenance is required in order to comply with Federal regulations. Significant Changes from Prior Year • City staff is working with Fish and Game to secure a long-term permit to maintain various inlets/outlets requiring plant removal. • Coordination of the NPDES program was moved to the Engineering Division. Significant Items of Capital Outlay None Performance Measures • Clean, label, and inspect entire catch basin system (1,047) throughout the City by June 30, 2004, as required by NPDES regulations. (1) Percent change: "02/03 Adjusted Budget' column compared to "03/04 Budget" column. "N/A" = Not Applicable 126 00/01 Actual 01/02 Actual 02/03 Adjusted Budget 02/03 Projected Actual 03/04 Budget Percent Change(1) Personnel 0 0 0 0 0 N/A Operations & Maintenance 36,118 55,226 228,700 213,600 21,800 (90.5)% Capital Outla 0 0 0 0 0 N/A Total 36,118 55,226 228,700 213,600 21,800 90.5 (1) Percent change: "02/03 Adjusted Budget' column compared to "03/04 Budget" column. "N/A" = Not Applicable 126 0 CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: PUBLIC FACILITIES AND OPERATIONS PROGRAM CODE PROGRAM: STORM SYSTEM MAINTENANCE 001-8121 FY 2000-01 FY 2001-02 FY 2002-03 FY 2002-03 FY 2003-04 ADOPTED/ ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET OPERATIONS & MAINTENANCE 2015 CONFERENCES, MEETINGS, AND TRAINING 2020 AUTO MILEAGE 3190 CONTRACTUAL SERVICES 4410 CHEMICAL SUPPLIES 4430 SMALL EQUIPMENT AND TOOLS 4445 SPECIAL PARTS AND SUPPLIES 4450 REFERENCE MATERIALS AND SERVICES 5045 GRAFFITI REMOVAL SERVICES 5490 OTHER STRUCTURE REPAIR & MAINTENANCE 5625 EQUIPMENT RENTAL 7225 DEPARTMENTAL OVERHEAD 7415 SPECIAL DEPARTMENTAL EXPENSE 7985 NPDES TOTAL OPERATIONS & MAINTENANCE TOTAL FUNDING SOURCE: GENERAL FUND ($21,800) 0 0 200 200 200 0 0 0 0 100 680 5,300 56,400 41,400 6,400 0 0 100 0 0 189 47 100 100 100 3,936 2,500 3,500 3,500 3,500 74 0 0 0 0 0 308 500 500 500 450 5,193 121,700 121,700 1,000 0 378 300 300 300 900 800 1,000 1,000 1,800 389 0 400 400 400 29,500 40,700 44,500 44,500 7,500 36,118 55,226 228,700 213,600 21,800 36,118 55,226 228,700 213,600 21,800 127 Public Facilities and Operations Program Purpose The Water Division procures and maintains a reliable water supply to ensure a consistent delivery to its residents. Maintaining the integrity of the distribution system and storage facilities insures a dependable, adequate means to provide this service to its customers. Primary Activities The Water Program insures that all Federal and State water quality requirements for potable water are being met or surpassed through the testing of its water supply. The Water Division develops and implements preventive maintenance programs for all City owned water infrastructure including pipelines, water wells, booster stations, and storage facilities. Significant Changes from Prior Year • New 42" Monte Vista Interconnect Line will be completed and ready for use in this fiscal year. • Meter Reading and Customer Service functions are transferred from the Finance Department into the Water Operation Division. • The Utility Conservation Function was transferred to the Water Operation Division. • Radio read meters will be operational in Sleepy Hollow and Carbon Canyon areas. Significant Items of Capital Outlay • Water meters $205,000 • Rehabilitate Reservoir #6 $35,000 • Rehabilitate Booster and Pump at Booster Station #4 $24,000 Performance Measures • Automate all large meters in the City with radio read technology. This includes approximately 25 meters that range in size 4" — 8". • Conduct student project with all elementary schools, targeting 5th grade level, to promote water conservation. • Conduct feasibility study for Meter Reading function. • Conduct aquifer testing at well 15B to evaluate flow characteristics and water quality. (1) Percent change: "02/03 Adjusted Budget" column compared to "03/04 Budget" column. "N/A" = Not Applicable 128 00/01 Actual 01/02 Actual 02/03 Adjusted Budget 02/03 Projected Actual 03/04 Budget Percent Change(l) Personnel 634,226 694,681 895,600 872,200 1,185,500 32.4% Operations & Maintenance 14,340,574 13,081,866 14,086,800 13,678,100 16,099,100 14.3% Capital Outla 95,593 117,010 594,900 594,900 483,000 18.8% Total 15,070,393 13,893,557 15,577,300 15,145,200 17,767,600 14.1 (1) Percent change: "02/03 Adjusted Budget" column compared to "03/04 Budget" column. "N/A" = Not Applicable 128 CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: PUBLIC FACILITIES AND OPERATIONS PROGRAM CODE PROGRAM: WATER 500-8110 FY 2000-01 FY 2001-02 FY 2002-03 FY 2002-03 FY 2003-04 ADOPTED/ ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET PERSONNEL 1010 REGULAR SALARIES 419,015 464,222 581,100 569,200 744,000 1015 PART-TIME/SEASONAL WAGES 0 3,232 9,900 8,000 31,300 1020 OVERTIME SALARIES 27,957 26,201 41,900 37,500 58,900 1540 FRINGE BENEFITS 187,254 201,026 262,700 257,500 351,300 TOTAL PERSONNEL 634,226 694,681 895,600 872,200 1,185,500 OPERATIONS & MAINTENANCE 2010 MEMBERSHIPS AND CERTIFICATIONS 3,823 2,320 4,800 4,800 5,300 2015 CONFERENCES, MEETINGS, AND TRAINING 4,713 4,797 7,400 7,400 4,900 2020 AUTO MILEAGE 49 47 300 300 300 2030 UNIFORMS 6,252 8,162 12,600 12,600 14,100 3010 LEGAL SERVICES 5,425 268,678 180,000 180,000 180,000 3020 FINANCIAL SERVICES 4,852 41,107 9,800 9,800 10,000 3090 PROFESSIONAL SERVICES 93,036 121,641 205,900 205,900 205,000 3105 TEMPORARY SERVICES 42,448 14,838 0 0 0 3115 DATA PROCESSING SERVICES 27,900 24,600 11,800 11,800 15,500 3135 SPECIAL STUDIES 16,004 3,200 0 0 60,000 3140 REFUSE CONTRACT 973 60 4,200 4,200 0 3160 WATER METER READING SERVICES 0 0 0 0 138,900 3189 COMMUNICATION SYSTEM SERVICES 0 0 9,000 9,000 9,000 3190 CONTRACTUAL SERVICES 50,062 67,596 172,300 170,000 178,700 4030 PRINTING AND PHOTOCOPYING 0 0 6,000 6,000 6,000 4035 POSTAGE AND EXPRESS DELIVERY 0 0 6,000 6,000 6,000 4245 TRAFFIC SIGNS 1,347 585 1,400 1,400 2,000 4410 CHEMICAL SUPPLIES 4,269 6,398 61,300 61,300 63,900 4430 SMALL EQUIPMENT AND TOOLS 4,665 6,910 8,400 8,400 13,000 129 CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: PUBLIC FACILITIES AND OPERATIONS PROGRAM: WATER PROGRAM CODE 500-8110 FY 2000-01 FY 2001-02 FY 2002-03 FY 2002-03 FY 2003-04 ADOPTED/ ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET OPERATIONS & MAINTENANCE (Continued) 4445 SPECIAL PARTS AND SUPPLIES 6,585 10,313 16,900 16,900 20,800 4450 REFERENCE MATERIALS AND SERVICES 1,024 911 800 600 900 5010 PARKS AND LANDSCAPE 4,546 4,582 5,400 5,400 5,400 5020 BUILDING AND STRUCTURE MAINTENANCE 0 0 500 500 500 5045 GRAFFITI REMOVAL SERVICES 270 685 200 200 200 5110 STREET REPAIR AND MAINTENANCE 4,625 11,426 34,000 34,000 31,000 5220 WATER LINES AND MAINS MAINTENANCE 39,364 47,826 30,000 30,000 40,000 5225 METER MAINTENANCE 6,774 1,245 6,000 6,000 7,500 5235 DISTRIBUTION PLANT MAINTENANCE 51,583 42,415 50,000 50,000 50,000 5490 OTHER STRUCTURAL REPAIR AND MAINTENANCE 0 3,162 1,000 1,000 1,000 5590 EQUIPMENT MAINTENANCE 34,454 10,247 28,400 28,400 29,400 5620 VEHICLE RENTAL 123,200 142,400 179,100 179,100 231,300 5625 EQUIPMENT RENTAL 0 841 500 500 500 5690 OTHER RENTAL 102 105 200 200 200 6010 WATER 5,083,345 5,811,918 5,842,700 5,640,000 5,558,600 6025 WATER PUMPING POWER 594,491 626,234 785,700 589,200 589,200 6035 TELEPHONE 321 330 500 500 500 7010 INTEREST PAYMENTS 1,253,584 1,208,248 1,606,400 1,606,400 1,507,800 7015 PRINCIPAL PAYMENTS 0 803,749 931,000 931,000 2,939,800 7110 DEPRECIATION EXPENSE 2,027,519 2,231,380 2,111,500 2,111,500 2,384,700 7120 AMORTIZATION EXPENSE 386,125 386,959 386,200 386,200 394,500 130 0 CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: PUBLIC FACILITIES AND OPERATIONS PROGRAM: WATER OPERATIONS & MAINTENANCE (Continued) 7220 ADMINISTRATIVE OVERHEAD 7225 DEPARTMENTAL OVERHEAD 7415 SPECIAL DEPARTMENTAL EXPENSE 7610 UNCOLLECTIBLE ACCOUNTS 7710 DEVELOPER REIMBURSEMENT AGREEMENTS 7810 WATER CONSERVATION TOTAL OPERATIONS & MAINTENANCE CAPITAL OUTLAY 8050 OFFICE FURNITURE AND EQUIPMENT 8055 COMP HARDWARE AND SOFTWARE 8060 VEHICLES AND EQUIPMENT 8420 WATER METERS 8450 WATER FACILITIES TOTAL CAPITAL OUTLAY TOTAL FUNDING SOURCE: WATER UTILITY FUND ($17,767,600) PROGRAM CODE 500-8110 FY 2000-01 FY 2001-02 FY 2002-03 FY 2002-03 FY 2003-04 ADOPTED/ ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET 917,600 888,600 1,045,200 1,045,200 1,084,400 258,100 250,900 279,800 279,800 261,400 1,960 0 4,900 4,900 4,900 21,120 9,988 25,000 18,000 25,000 3,250,043 6,000 0 0 0 8,021 10,463 13,700 13,700 17,000 14,340,574 13,081,866 14,086,800 13,678,100 16,099,100 0 3,511 0 0 0 0 3,080 0 0 0 0 16,005 69,000 69,000 0 95,593 89,314 195,000 195,000 424,000 0 5,100 330,900 330,900 59,000 95,593 117,010 594,900 594,900 483,000 15,070,393 13,893,557 15,577,300 15,145,200 17,767,600 131 This page intentionally left blank. 132 CITY OF CHINO HILLS FISCAL YEAR 2003-04 BUDGET SUMMARY RESOURCES Beginning Fund Balances Revenues: Taxes and Assessments Licenses and Permits Fines and Penalties Interest Income Charges for Services and Costs Reimbursements Development Fees Recreation Fees Other Revenues Less: Interfund Transfers and Transactions TOTAL RESOURCES USE OF RESOURCES Operating Program Legislative City Manager Community Development Community Services Engineering Finance Public Facilities and Operations Less: Interfund Transfers and Transactions Capital Improvements Program (Less CDBG Projects) Total Appropriations Ending Fund Balances TOTAL USE OF RESOURCES APPROPRIATION LIMITATION ACCORDING TO ARTICLE XIII B OF THE STATE OF CALIFORNIA CONSTITUTION (rounded to the nearest dollar) J 1 24, 324, 700 1,417,600 320,500 2,840,900 21,227,600 13,960,300 1,255,600 78,639,000 (47,557,400) 4,753,500 1,969,900 2,631,500 8,807,200 2,414,200 51, 842,500 49,381,900 (47,557,400) Amount 96,731,300 96,428,800 193,160,100 74,243,300 46,866,400 121,109, 700 72,050,400 193,160,100 15,918,909 This page intentionally left blank. J2 CITY OF CHINO HILLS FISCAL YEAR 2003-04 SUMMARY OF REVENUE AND INTERFUND TRANSFERS BY FUND FUND NAME GENERAL FUND TAXES Property Taxes Sales Taxes Other Taxes TOTAL TAXES LICENSE AND PERMITS Building and Safety Permit Fees Other Permit Fees TOTAL LICENSE AND PERMITS FINES AND PENALTIES Parking Citations Traffic Violations and Other Fines TOTAL FINE AND PENALTIES REVENUE FROM USE OF MONEY AND PROPERTY REVENUE FROM OTHER AGENCIES State Motor Vehicle In -Lieu Fees/Off-Highway Fees TOTAL REVENUE FROM OTHER AGENCIES CHARGES FOR CURRENT SERVICES Recreation Fees Plan Checking Fees Miscellaneous Community Development Fees Engineering Inspection Fees Miscellaneous Public Works Fees Police Services TOTAL CHARGES FOR CURRENT SERVICES 2000-01 2001-02 2002-03 2002-03 2003-04 Adopted/ Adjusted Projected Adopted Actual Actual Budget Actual Budget 1,728,252 1,923,282 1,993,800 2,045,600 2,133,500 2,787,062 3,046,022 3,116,500 3,193,800 3,630,500 1,642,714 1,750,970 1,716,000 1,680,300 1,705,700 6,158,028 6,720,274 6,826,300 6,919,700 7,469,700 1,592,923 1,152,996 1,333,300 1,502,200 1,206,800 185,171 203,845 267,600 34,600 210,800 1,778,094 1,356,841 1,600,900 1,536,800 1,417,600 123,885 119,977 139,600 118,300 147,400 143,179 171,831 141,500 186,000 173,100 267,064 291,808 281,100 304,300 320,500 2,779,510 1,653,220 993,200 1,155,400 913,600 3,295,831 3,865,157 3,784,100 4,151,900 4,318,800 3,295,831 3,865,157 3,784,100 4,151,900 4,318,800 865,696 952,600 1,051,300 1,019,500 1,255,600 232,627 323,465 623,800 268,300 287,200 802,286 320,313 3,000 3,600 2,800 267,921 259,369 840,700 583,300 810,000 141,770 180,686 - 2,400 - 10,733 62,543 60,700 62,600 13,600 2,321,033 2,098,976 2,579,500 1,939,700 2,369,200 J3 CITY OF CHINO HILLS FISCAL YEAR 2003-04 SUMMARY OF REVENUE AND INTERFUND TRANSFERS BY FUND 2000-01 2001-02 2002-03 2002-03 2003-04 Adopted/ Adjusted Projected Adopted FUND NAME Actual Actual Budget Actual Budget GENERAL FUND (CONTINUED) OTHER REVENUES Administrative Overhead Charges 3,576,477 3,699,880 3,788,600 3,698,900 3,889,200 Other Miscellaneous Revenues 1,874,981 838,380 1,780,400 1,204,800 1,072,300 TOTAL OTHER REVENUES 5,451,458 4,538,260 5,569,000 4,903,700 4,961,500 TOTAL REVENUE 22,051,018 20,524,536 21,634,100 20,911,500 21,770,900 INTERFUND TRANSFERS AND CONTRIBUTIONS 31,587 123,235 175,700 162,200 975,200 TOTAL GENERAL FUND 22,082,605 20,647,771 21,809,800 21,073,700 22,746,100 SPECIAL REVENUE FUNDS GAS TAX FUND Interest Income 141,389 105,314 73,200 87,700 38,800 State Gas Taxes 1,141,198 1,154,013 1,245,600 1,284,400 1,284,400 TOTAL GAS TAX FUND 1,282,587 1,259,327 1,318,800 1,372,100 1,323,200 MEASUREIFUND Interest Income 67,234 66,073 39,900 42,700 23,200 Measure I Sales Tax 696,113 802,530 720,000 800,500 800,500 TOTAL MEASURE I FUND 763,347 868,603 759,900 843,200 823,700 AIR QUALITY IMPROVEMENT FUND Interest Income 24,121 14,858 11,700 14,600 8,600 Air Quality Control Fee 66,956 76,416 74,000 82,900 70,400 Interfund Transfers - - 88,400 - - TOTAL AIR QUALITY IMPROVEMENT FUND 91,077 91,274 174,100 97,500 79,000 J 4 CITY OF CHINO HILLS FISCAL YEAR 2003-04 SUMMARY OF REVENUE AND INTERFUND TRANSFERS BY FUND FUND NAME SPECIAL REVENUE FUNDS (continued) COMMUNITY DEVELOPMENT BLOCK GRANT SOLID WASTE FUND TOTAL LIGHTING AND LANDSCAPING ASSESSMENT DISTRICT FUNDS Taxes and Assessments Interest Income Inter -Department Charges Other Revenues Interfund Transfers and Contributions TOTAL LIGHTING AND LANDSCAPING ASSESSMENT DISTRICT FUNDS DEVELOPMENT FEE FUNDS Interest Income Development Fees Other Revenues Debt Issue Proceeds DEVELOPMENT FEE FUNDS TOTAL MISCELLANEOUS SPECIAL REVENUES FUNDS Taxes and Assessments Interest Income Miscellaneous Grants Inter -Agency Revenues TOTAL MISCELLANEOUS SPECIAL REVENUES FUNDS 2000-01 2001-02 2002-03 2002-03 2003-04 Adopted/ Adjusted Projected Adopted Actual Actual Budget Actual Budget 212,995 - 692,000 100,000 1,017,000 3,340,452 2,918,222 2,957,800 3,250,400 3,269,100 5,116,115 5,112,762 5,117,200 5,096,000 5,067,900 814,827 482,197 424,900 333,200 275,900 1,289,100 1,221, 900 1,239,600 1,239,600 1,334,800 17,335 18,052 - - - 1,313,645 1,395,632 1,365, 900 1,363,700 1,767,500 8,551,022 8,230,543 8,147,600 8,032,500 8,446,100 1,198,864 962,121 723,600 796,300 505,300 12,477,898 14,984,579 10,180,200 10,519,400 13,960,300 3,000 1,335,135 3,100 1,278,200 3,300 578,995 603,118 8,300,000 2,500,000 2,500,000 14,258,757 17,884,953 19,206,900 15,093,900 16,968,900 197,760 207,857 195,600 208,700 211,700 71,484 46,853 49,700 23,900 24,900 356,996 740,680 2,451,300 2,418,800 1,724,900 10,000 - 2,706,900 2,706,900 2,450,000 636,240 995,390 5,403,500 5,358,300 4,411,500 J5 CITY OF CHINO HILLS FISCAL YEAR 2003-04 SUMMARY OF REVENUE AND INTERFUND TRANSFERS BY FUND WATER UTILITY FUND Water Sales 2000-01 2001-02 2002-03 2002-03 2003-04 Meter Installation Fees 196,690 130,373 Adopted/ 130,400 181,100 Interest Income 540,871 378,969 Adjusted Projected Adopted FUND NAME Actual Actual Budget Actual Budget CAPITAL PROJECTS FUNDS 173,777 205,926 147,100 263,000 179,000 Interest Income 156,733 90,159 65,900 53,800 32,000 Contributions from Property Owners 350,274 558,156 12,985,500 3,267,800 10,566,400 Interfund Transfers 3,696,020 12,828,201 50,452,300 23,655,100 35,293,400 TOTAL CAPITAL PROJECTS FUNDS 4,203,027 13,476,516 63,503,700 26,976,700 45,891,800 WATER UTILITY FUND Water Sales 10,749,867 12,152,591 13,837,800 13,694,100 14,865,600 Meter Installation Fees 196,690 130,373 146,200 130,400 181,100 Interest Income 540,871 378,969 224,500 316,400 171,000 Rents and Leases 40,337 75,533 - 7,400 - Miscellaneous Charges 173,777 205,926 147,100 263,000 179,000 Other Miscellaneous Revenues 143,713 69,536 81,200 140,100 67,000 Contributions From Property Owners 3,009,750 4,864,409 - 21,500 - Proceeds From Sales 784,125 - - - - Interfund Contributions 2,522,568 6,654,326 - - 868,300 WATER UTILITY FUND TOTAL 18,161,698 24,531,663 14,436,800 14,572,900 16,332,000 SEWER UTILITY FUND Sewer Maintenance Fees 3,737,572 3,869,923 3,958,800 4,607,400 4,645,300 Inland Empire Utilities Agency Treatment Fees 73,899 93,282 101,500 107,900 111,100 Interest Income 683,234 480,495 359,600 301,500 109,500 Contributions From Property Owners - 295,069 - - - Other Miscellaneous Charges 134,561 117,245 137,800 133,700 131,900 Interfund Contributions - - - - 1,575,600 SEWER FUND TOTAL 4,629,266 4,856,014 4,557,700 5,150,500 6,573,400 EQUIPMENT MAINTENANCE FUND Interest Income 209,006 139,116 137,100 88,400 40,600 Equipment Rental Fees 433,200 465,600 580,300 555,300 707,300 Other Revenues 163 10,386 - 300 - Loan Repayment - - - - 1,500,000 TOTAL EQUIPMENT MAINTENANCE FUND 642,369 615,102 717,400 644,000 2,247,900 J6 11 CITY OF CHINO HILLS FISCAL YEAR 2003-04 SUMMARY OF REVENUE AND INTERFUND TRANSFERS BY FUND FUND NAME DATA PROCESSING FUND Interest Income Data Processing Charges Other Revenues DATA PROCESSING FUND TOTAL COMMUNITY FACILITIES DISTRICTS FUNDS Taxes and Assessments Interest Income Other Revenues Interfund Transfers COMMUNITY FACILITIES DISTRICTS FUNDS TOTAL ASSESSMENT DISTRICTS FUNDS Taxes and Assessments Interest Income Other Miscellaneous Revenues Contributions From Property Owners ASSESSMENT DISTRICTS FUNDS TOTAL SUB -TOTAL ALL FUNDS LESS: INTERFUND TRANSFERS AND TRANSACTIONS TOTAL ALL FUNDS 2000-01 2001-02 2002-03 2002-03 2003-04 Adopted/ Adjusted Projected Adopted Actual Actual Budget Actual Budget 59,861 41,653 33,100 31,300 20,800 312,200 373,800 326,300 313,800 360,300 - 1,262 - - - 372,061 416,715 359,400 345,100 381,100 9,705,336 9,468,945 9,951,200 10,300,300 10,063,800 1,364,229 960,645 762,800 878,800 527,700 18,496 1,501,078 - 7,600 - 658,555 658,013 633,300 645,600 692,800 11,746,616 12,588,681 11,347,300 11,832,300 11,284,300 2,193,464 1,980,379 1,731,200 1,880,700 1,511,600 357,031 255,999 232,200 251,500 149,000 71,892 15,985 170,000 135,000 170,000 425,418 164,872 360,500 455,000 360,500 3,047,805 2,417,235 2,493,900 2,722,200 2,191,100 94,021,924 111,798,009 157,886,600 117,465,300 143,986,200 (11,821,793) (31,660,074) (61,641,600) (20,310,400) (47,557,400) 82,200,131 80,137,935 96,245,000 97,154,900 96,428,800 J 7 This page intentionally left blank. J8 CITY OF CHINO HILLS FISCAL YEAR 2003-04 SUMMARY OF EXPENDITURES BY OBJECT TYPE PERSONNEL 1010 Regular Salaries 1015 Part-time/Seasonal Wages 1020 Overtime Salaries 1540 Fringe Benefits TOTAL PERSONNEL OPERATING EXPENSES 2010 Memberships and Certifications 2015 Conferences, Meetings, and Training 2020 Auto Mileage 2030 Uniforms 3010 Legal Services 3020 Financial Services 3025 Medical Services 3030 Development Professional Services 3090 Professional Services 3105 Temporary Employee Services 3110 Computer Services 3115 Data Processing Services 3135 Special Studies 3140 Refuse Contract 3155 Recreation Program Instructors 3160 Water Meter Reading Services 3165 Sewer Treatment Services 3170 Police Services 1 9 2002-03 Adopted/ Adjusted Budget 6,280,800 787,200 158,400 2,565,600 9,797,800 65,000 193,700 8,600 42,000 805,100 271,500 9,200 1,533,200 1,423,600 38,100 191,400 326,300 100 2,963,800 240,500 141,500 2,137,400 4,139,300 2003-04 Adopted Budget 6,788,400 756,800 159,400 2,989,800 10,694,400 68,200 125,500 5,900 46,700 905,000 316,000 8,800 1,298,000 1,551,600 200,400 360,300 62,500 3,154,400 314,900 138,900 2,059,600 4,672,800 Percent Change 8.1% (3.9%) 0.6% 16.5% 9.2% 4.9% (35.2%) (31.4%) 11.2% 12.4% 16.4% (4.3%) (15.3%) 9.0% (100.0°/x) 4.7% 10.4% 62400.0% 6.4% 30.9% (1.8%) (3.6%) 12.9% CITY OF CHINO HILLS FISCAL YEAR 2003-04 SUMMARY OF EXPENDITURES BY OBJECT TYPE 110 2002-03 2003-04 Adopted/ Adjusted Adopted Percent Budget Budget Change OPERATING EXPENSES (continued) 3171 Sheriff's Prisoner Booking Services 62,400 79,900 28.0% 3172 Parking Fine Processing Services 33,200 33,500 0.9% 3173 Animal Control Services 96,200 102,000 6.0% 3180 Crossing Guard Services 42,000 48,000 14.3% 3189 Communication System Services 7,700 28,300 267.5% 3190 Contractual Services 1,531,400 1,314,900 (14.1%) 4010 Legal Advertising 10,900 9,900 (9.2%) 4015 Advertising and Promotion 170,600 191,900 12.5% 4025 Election Expense 37,400 - (100.0%) 4030 Printing and Photocopy Services 209,000 190,700 (8.8%) 4031 Document Imaging 32,500 70,000 115.4% 4035 Postage and Express Delivery 155,600 167,800 7.8% 4110 Liability Insurance 294,300 300,000 1.9% 4115 Fire and Casualty Insurance 67,600 74,800 10.7% 4120 Vehicle Insurance 13,100 18,500 41.2% 4125 Surety Bond 2,200 2,400 9.1% 4130 Workers' Compensation Insurance 184,000 214,800 16.7% 4140 Unemployment Insurance 15,000 15,000 0.0% 4245 Traffic Signs 32,800 30,500 (7.0%) 4310 Fuel 70,500 80,300 13.9% 4315 Automotive Parts and Supplies 4,500 5,200 15.6% 4410 Chemical Supplies 102,100 145,300 42.3% 4420 Computer Hardware and Software Expense 113,700 75,000 (34.0%) 4430 Small Equipment and Tools 66,700 58,400 (12.4%) 110 CITY OF CHINO HILLS FISCAL YEAR 2003-04 SUMMARY OF EXPENDITURES BY OBJECT TYPE OPERATING EXPENSES (continued) 4440 Office Supplies 4445 Special Parts and Supplies 4450 Reference Materials and Services 5010 Parks and Landscape 5012 Tree Maintenance 5020 Building and Structure Maintenance 5021 Custodial Services 5025 Office Equipment Maintenance 5035 Vehicle Maintenance 5040 Communications Equipment Maintenance 5045 Graffiti Removal Services 5110 Street Repair and Maintenance 5111 Street Sweeping 5112 Pavement Striping 5115 Traffic Signal Maintenance 5220 Water Lines and Mains Maintenance 5225 Meter Maintenance 5235 Distribution Plant Maintenance 5310 Sanitary Sewer Line Maintenance 5490 Other Structural Repair and Maintenance 5590 Equipment Maintenance 5610 Facilities Rental 5620 Vehicle Rental 5625 Equipment Rental 5690 Other Rental 1 11 2002-03 Adopted/ Adjusted Budget 122,900 322,000 28,700 1,936,000 350,400 40,700 107,000 22,000 110,000 7,600 9,200 56,500 194,900 7,000 54,300 30,000 6,000 66,100 30,000 118,800 65,900 32,500 581,700 148,200 5,900 2003-04 Adopted Budget 113,100 321,300 29,100 2,154,600 282,300 41,900 119,500 27,200 158,600 5,000 7,000 46,000 194,900 7,000 54,000 40,000 7,500 58,500 30,000 57,000 48,400 47,800 714,800 152,200 2,500 Percent Change (8.0%) (0.2%) 1.4% 11.3% (19.4%) 2.9% 11.7% 23.6% 44.2% (34.2%) (23.9%) (18.6%) 0.0% 0.0% (0.6%) 33.3% 25.0% (11.5%) 0.0% (52.0%) (26.6%) 47.1% 22.9% 2.7% (57.6%) CITY OF CHINO HILLS FISCAL YEAR 2003-04 SUMMARY OF EXPENDITURES BY OBJECT TYPE TOTAL OPERATING EXPENSES 63,506,700 68,264,500 7.5% J12 2002-03 2003-04 Adopted/ Adjusted Adopted Percent Budget Budget Change OPERATING EXPENSES (continued) 6010 Water 6,875,400 6,691,800 (2.7%) 6015 Electricity 354,000 382,800 8.1% 6020 Streetlight Power 530,700 520,900 (1.8%) 6025 Water Pumping Power 785,700 589,200 (25.0%) 6030 Gas 5,000 5,000 0.0% 6035 Telephone 191,000 187,200 (2.0%) 7010 Interest Payments 8,874,900 7,708,900 (13.1%) 7015 Principal Payments 8,673,300 13,345,400 53.9% 7025 Bond Call Payments 360,500 154,500 (57.1%) 7030 Assessment District Credits 2,853,900 2,583,900 (9.5%) 7045 Tax C Discharge Expense 23,000 25,900 12.6% 7046 Taxes and Assessments 145,900 152,800 4.7% 7050 Debt Issue Expense - 49,300 N/A 7110 Depreciation Expense 3,403,600 3,576,600 5.1% 7120 Amortization Expense 386,200 394,500 2.1% 7220 Administrative Overhead 3,080,500 3,284,500 6.6% 7225 Departmental Overhead 1,767,200 1,630,000 (7.8%) 7415 Special Departmental Expense 21,700 22,200 2.3% 7610 Uncollectible Accounts 66,000 36,000 (45.5%) 7710 Developer Reimbursement Agreements 2,750,000 2,800,000 1.8% 7810 Water Conservation Program 13,700 17,000 24.1% 7911 Public Works Construction 680,000 791,800 16.4% 7985 NPDES Permit Costs 40,700 47,500 16.7% TOTAL OPERATING EXPENSES 63,506,700 68,264,500 7.5% J12 CITY OF CHINO HILLS FISCAL YEAR 2003-04 SUMMARY OF EXPENDITURES BY OBJECT TYPE CAPITAL OUTLAY 8010 Land 8015 Land Improvements 8030 Buildings 8040 Improvements Other Than Buildings 8050 Office Furniture and Equipment 8060 Vehicles and Equipment 8110 Streets Facilities 8210 Sanitary Sewer Lines and Facilities 8310 Storm Sewer Lines 8410 Water Lines and Mains 8420 Water Meters 8450 Water Supply Facilities 8990 Contributions to Construction Funds TOTAL CAPITAL OUTLAY TOTAL BUDGET Less: Interfund Transactions 2002-03 Adopted/ Adjusted Budget 295,000 36,200 1,098,600 20,866,000 568,700 394,300 16,441,500 500,000 3,818,700 6,024,300 195,000 16,158,400 3,159,600 68,357,300 141,661,800 (8,946,200) 2003-04 Adopted Budget 75,000 808,500 10,939,500 797,500 14,524,900 500,000 4,133,200 2,983,700 424,000 12,972,600 3,110,500 51,269,400 130,228,300 (9,118, 600) Percent Change (100.0%) 107.2% (26.4%) (47.6%) (100.0%) 102.3% (11.7%) 0.0% 8.2% (50.5%) 117.4% (19.7%) (1.6%) (25.0%) NET BUDGET 132,715,600 121,109,700 (8.7%) J13 This page intentionally left blank. J14 CITY OF CHINO HILLS ADOPTED BUDGET FISCAL YEAR 2003-04 SUMMARY OF EXPENDITURES BY FUND TYPE OPERATIONS AND CAPITAL FUND PERSONNEL MAINTENANCE OUTLAY TOTAL .GENERAL FUND LEGISLATIVE CITY COUNCIL CITY ATTORNEY CITY CLERK CONTRACT SERVICES TOTAL LEGISLATIVE CITY MANAGER ADMINISTRATION GRANT SERVICES RISK MANAGEMENT HUMAN RESOURCES TOTAL CITY MANAGER COMMUNITY DEVELOPMENT ADMINISTRATION BUILDING SERVICES DEVELOPMENT SERVICES ECONOMIC DEVELOPMENT TOTAL COMMUNITY DEVELOPMENT COMMUNITY SERVICES ADMINISTRATION CODE ENFORCEMENT EMERGENCY PREPAREDNESS NEIGHBORHOOD SERVICES PUBLIC SAFETY RECREATION SERVICES TOTAL COMMUNITY SERVICES J15 105,500 63,300 - 168,800 - 450,000 - 450,000 502,300 208,000 - 710,300 - 273Y900 - 273,900 607,800 995,200 - 1,603,000 619,500 297,500 - 917,000 6,500 33,800 - 40,300 113,400 653,800 - 767,200 149,700 95,700 - 245,400 889,100 1,080,800 - 1,969,900 404,500 249,400 - 653,900 597,300 392,900 - 990,200 667,300 198,600 - 865,900 75,600 45,900 - 121,500 1,744,700 886,800 - 2,631,500 241,400 272,100 - 513,500 86,800 19,400 - 106,200 - 25,800 - 25,800 232,600 104,000 - 336,600 - 4,710,400 - 4,710,400 1,133,100 798,600 - 1,931,700 1,693,900 5,930,300 - 7,624,200 CITY OF CHINO HILLS ADOPTED BUDGET FISCAL YEAR 2003-04 SUMMARY OF EXPENDITURES BY FUND TYPE FUND GENERAL FUND (continued) ENGINEERING ADMINISTRATION CAPITAL IMPROVEMENTS/LAND DEVELOPMENT PUBLIC WORKS INSPECTIONS TOTAL ENGINEERING FINANCE ADMINISTRATION NON -DEPARTMENTAL DEVELOPMENT PROGRAM TOTAL FINANCE PUBLIC FACILITIES AND OPERATIONS ADMINISTRATION FACILITIES MAINTENANCE GENERAL MAINTENANCE STORM SYSTEM MAINTENANCE STREET MAINTENANCE TOTAL PUBLIC FACILITIES AND OPERATIONS TOTAL GENERAL FUND SPECIAL REVENUE•FUNDS SOLID WASTE FUND Refuse and Recycling Programs TOTAL SOLID WASTE FUND LIGHTING AND LANDSCAPING ASSESSMENT FUNDS Parks and Landscapes Maintenance TOTAL LIGHTING AND LANDSCAPING ASSESSMENT FUNDS J16 PERSONNEL OPERATIONS AND MAINTENANCE CAPITAL OUTLAY TOTAL 374,300 405,400 - 779,700 545,000 780,300 - 1,325,300 271,800 37,400 - 309,200 1,191,100 1,223,100 - 2,414,200 1,080,400 208,300 - 1,288,700 - 773,400 - 773,400 - 631,100 - 631,100 1,080,400 1,612,800 - 2,693,200 437,900 76,200 - 514,100 200,900 621,200 12,000 834,100 - 546,800 - 546,800 - 21,800 - 21,800 429,100 427,500 20,000 876,600 1,067,900 1,693,500 32,000 2,793,400 8,274,900 13,422,500 32,000 21,729,400 - 3,150,500 - 3,150,500 - 3,150,500 - 3,150,500 573,300 5,828,400 - 6,401,700 573,300 5,828,400 - 6,401,700 CITY OF CHINO HILLS ADOPTED BUDGET FISCAL YEAR 2003-04 SUMMARY OF EXPENDITURES BY FUND TYPE OPERATIONS AND CAPITAL FUND PERSONNEL MAINTENANCE OUTLAY TOTAL SPECIAL REVENUE FUNDS (continued) DEVELOPMENT FEE FUNDS PARK AND RECREATION FACILITIES FEE TRAFFIC SIGNAL FEE EXISTING INFRASTRUCTURE GENERAL CITY FACILITIES TRAFFIC FACILITIES STORM DRAIN FACILITIES WATER FACILITIES SEWER FACILITIES TOTAL DEVELOPMENT FEE FUNDS COMMUNITY DEVELOPMENT BLOCK GRANT FUND CDBG Program TOTAL COMMUNITY DEVELOPMENT BLOCK GRANT FUND MISCELLANEOUS SPECIAL REVENUE FUNDS AB3229 FRONTLINE POLICING LOCAL LAW ENFORCEMENT BLOCK GRANT STREET SWEEPING SLEEPY HOLLOW ROAD IMPROVEMENT FUND CHINO HILLS CAPITAL CORPORATION TOTAL MISCELLANEOUS SPECIAL REVENUE FUNDS ENTERPRISE FUNDS WATER FUNDS Water Utility Utility Customer Services TOTAL WATER FUNDS J17 - 275,500 - 275,500 - 100 - 100 - 9,582,000 - 9,582,000 - 330,600 - 330,600 - 281,100 - 281,100 - 191,900 - 191,900 - 1,984,600 - 1,984,600 - 156,600 - 156,600 - 12,802,400 - 12,802,400 114,800 902,200 - 1,017,000 114,800 902,200 - 1,017,000 - 150,000 - 150,000 - 16,000 - 16,000 - 267,300 - 267,300 - 400 - 400 - 2,274,100 - 2,274,100 - 2,707,800 - 2,707,800 1,185,500 16,099,100 483,000 17,767,600 115,400 147,400 - 262,800 1,300,900 16,246,500 483,000 18,030,400 CITY OF CHINO HILLS ADOPTED BUDGET FISCAL YEAR 2003-04 SUMMARY OF EXPENDITURES BY FUND TYPE OPERATIONS AND CAPITAL FUND PERSONNEL MAINTENANCE OUTLAY TOTAL ENTERPRISE FUNDS (continued) SANITATION FUND Sewer Utility 334,900 3,776,600 38,500 4,150,000 TOTAL SANITATION FUND 334,900 3,776,600 38,500 4,150,000 INTERNAL SERVICE FUNDS EQUIPMENT MAINTENANCE FUND Equipment Maintenance Services 95,600 518,900 739,000 1,353,500 TOTAL EQUIPMENT MAINTENANCE FUND 95,600 518,900 739,000 1,353,500 DATA PROCESSING FUND Data Processing Services - 360,300 - 360,300 TOTAL DATA PROCESSING FUND - 360,300 - 360,300 CAPITAL PROJECTS FUNDS CAPITAL IMPROVEMENT PROGRAM - - 45,409,900 45,409,900 COMMUNITY FACILITIES DISTRICTS - - 1,456,500 1,456,500 TOTAL CAPITAL PROJECTS FUNDS - - 46,866,400 46,866,400 AGENCY FUNDS COMMUNITY FACILITIES DISTRICTS FUNDS - 6,292,400 3,110,500 9,402,900 ASSESSMENT DISTRICT FUNDS - 2,256,000 - 2,256,000 TOTAL AGENCY FUNDS - 8,548,400 3,110,500 11,658,900 SUB -TOTAL ALL FUNDS 10,694,400 68,264,500 51,269,400 130,228,300 LESS: INTERFUND TRANSACTIONS - (9,118,600) - (9,118,600) TOTAL ALL FUNDS 10,694,400 59,145,900 51,269,400 121,109,700 J18 CITY OF CHINO HILLS ADOPTED BUDGET FISCAL YEAR 2003-04 SUMMARY OF EXPENDITURES AND INTERFUND TRANSFERS 119 Interfund Fund Title Expenditures Transfers Total GENERAL FUND 21,729,400 4,598,500 26,327,900 SPECIAL REVENUE FUNDS Gas Tax Fund - 2,193,700 2,193,700 Measure I Fund - 1,623,100 1,623,100 Air Quality Improvement Fund - 151,200 151,200 Solid Waste Fund 3,150,500 - 3,150,500 Landscaping and Lighting Assessment District Funds 6,401,700 2,964,700 9,366,400 Development Fee Funds 12,802,400 15,347,300 28,149,700 Community Development Block Grant 1,017,000 - 1,017,000 Miscellaneous Special Revenue Funds 2,707,800 1,558,900 4,266,700 ENTERPRISE FUNDS - Water Fund 18,030,400 7,633,600 25,664,000 Sewer Fund 4,150,000 500,000 4,650,000 INTERNAL SERVICE FUNDS - Equipment Maintenance Fund 1,353,500 800,000 2,153,500 Data Processing Fund 360,300 375,000 735,300 CAPITAL PROJECTS FUNDS 46,866,400 - 46,866,400 AGENCY FUNDS 11,658,900 692,800 12,351,700 SUB -TOTAL ALL FUNDS 130,228,300 38,438,800 168,667,100 LESS: INTERFUND TRANSFERS AND TRANSACTIONS (9,118,600) (38,438,800) (47,557,400) TOTAL ALL FUNDS 121,109,700 - 121,109,700 119 This page intentionally left blank. J 20 City of Chino Hills Fiscal Year 2003/04 Through 2007/08 FIVE-YEAR OPERATING PROGRAM The five-year operating program was initially developed in fiscal year 1997/98 to assist the City Council in achieving the organization's goals and objectives on a program by program basis. In developing and refining the five-year operating program, the program has been built upon the input from the Visioning Process and certain growth assumptions to estimate the growth that will occur and the corresponding program service demands that will result through the year 2008. The City continues to experience residential growth with an estimated 482 new residential units to be constructed in fiscal year 2003/04. This growth is projected to continue at 400 or less units per year in each of the remaining four years of the five-year operating program. Residential growth assumptions assume a population of 78,149 by July 1, 2008. Retail (commercial) growth is assumed at 805,550 square feet over the five-year program, primarily resulting from the full development of Phase I and II of the regional commercial site at the Northeast corner of Chino Avenue and Peyton Drive. The plan also projects continued commercial/ business park development, primarily along the Highway 71 corridor over the next five years. Expenditure projections assume maintaining current service levels and expanding those service levels, as appropriate, to meet the demands of the growth cycle. Projected service level increases in the form of additional staff are included for each program for fiscal year 2004/05 and fiscal year 2005/06 as appropriate. Additionally, a 3 percent inflation factor was utilized in calculating future years operating expenditures beyond staff increases. Based upon the development assumptions described, the five-year operating plan projects the following incremental revenues will accrue to the City: 1. Sales Tax Increases — based upon projected retail growth over the five-year period. 2. Development related Impact Fees and Permit Fees based on the forecasted residential and commercial development as described above. 3. In -Lieu Fees at their present per capita number based upon residential development as described above. 4. Ad Valorum Property Taxes at the level 4 percent of 1 percent plus an additional 5.43 percent based on the value of new commercial construction occurring since January 1, 1999, in accordance with the City's property tax sharing agreement with the County. K1 Further assumptions used to complete the five-year operating plan include: 1. Current State and Federal revenue sources remain constant. 2. Interest earnings will keep pace with inflation and increase at the same rate assumed for sales tax at a constant rate of 2.5 percent over the next five years. 3. Water rates will be adjusted in accordance with the City Council approved annual rate increases through the 2006-07 fiscal year. K2 City of Chino Hills 5 Year Operating Program Anticipated New Positions/Years Two and Three DEPARTMENT/ACTIVITY LEGISLATIVE City Clerk 2004/05 No new positions anticipated. 2005/06 No new positions anticipated. DEPARTMENT/ACTIVITY CITY MANAGER Administration 2004/05 No new positions anticipated. 2005/06 No new positions anticipated. Human Resources 2004/05 No new positions anticipated. 2005/06 No new positions anticipated. Risk Management 2004/05 No new positions anticipated. 2005/06 No new positions anticipated. DEPARTMENT/ACTIVITY COMMUNITY DEVELOPMENT Administration 2004/05 No new positions anticipated. 2005/06 No new positions anticipated. K 3 Building Services 2004/05 No new positions anticipated. 2005/06 No new positions anticipated. Development Services 2004/05 No new positions anticipated. 2005/06 No new positions anticipated. DEPARTMENT/ACTIVITY COMMUNITY SERVICES Administration 2004/05 No new positions anticipated. 2005/06 No new positions anticipated. Neighborhood Services 2004/05 Due to increased population, increased Neighborhood Services Programs, and expanded Neighborhood Network Programming, staff anticipates the need for an additional Neighborhood Services Coordinator. 2005/06 No new positions anticipated. DEPARTMENT/ACTIVITY ENGINEERING Administration 2004/05 No new positions anticipated. 2005/06 No new positions anticipated. Capital Improvements/Land Development 2004/05 No new positions anticipated. 2005/06 No new positions anticipated. Public Works Inspection Services 2004/05 No new positions anticipated. 2005/06 No new positions anticipated. K4 DEPARTMENT/ACTIVITY FINANCE Administration 2004/05 No new positions anticipated. 2005/06 No new positions anticipated. Utility Customer Service 2004/05 No new positions anticipated. 2005/06 No new positions anticipated. DEPARTMENT/ACTIVITY PUBLIC FACILITIES AND OPERATIONS Administration 2004/05 No new positions anticipated. 2005/06 No new positions anticipated. Facilities and Equipment Maintenance 2004/05 The City has increased the number of facilities and will undertake the Carbon Canyon Community Center in fiscal year 2003/04. With these added responsibilities, it is expected that an additional Maintenance Worker will be necessary. 2005/06 No new positions anticipated. Parks and Landscape Maintenance 2004/05 No new positions anticipated. 2005/06 No new positions anticipated. Sanitation Maintenance 2004/05 With the expansion of City-wide infrastructure and the addition of a storm channel in the Rincon area, staff anticipates the need for an additional Maintenance Worker. 2005/06 No new positions anticipated. K 5 Street Maintenance 2004/05 Staff anticipates the completion of the Traffic Operations Center during fiscal year 2003/04. An Engineering Technician will be needed to run the center. 2005/06 No new positions anticipated. Water 2004/05 With the addition of Well 5, staff anticipates the need for an additional Senior Maintenance Worker to manage the additional facility. 2005/06 With the increase in population, staff anticipates the need for two Maintenance Workers to handle the additional infrastructure. An CITY OF CHINO HILLS FIVE-YEAR OPERATING PROGRAM FISCAL YEAR 2003/04 THROUGH 2007/08 FISCAL RESIDENTIAL REGIONAL BUSINESS NEIGHBORHOOD YEAR UNITS COMMERCIAL* PARK* COMMERCIAL* OTHER 2003/04 482 46,900 137,900 150,088 0 2004/05 390 396,500 355,397 75,000 0 2005/06 270 215,150 706,000 95,000 0 2006/07 230 20,000 75,000 35,000 0 2007/08 190 130,000 0 0 0 TOTAL 1,562 808,550 1,274,297 355,088 0 * Unit of measure is square feet. K 7 CITY OF CHINO HILLS ADOPTED BUDGET FISCAL YEAR 2003-04 FIVE YEAR REVENUE PROJECTIONS BY FUND FUND NAME 2003-04 2004-05 2005-06 2006-07 2007-08 GENERAL FUND TAXES Property Taxes 2,133,500 2,296,100 2,453,200 2,614,000 2,778,700 Sales Taxes 3,630,500 4,288,500 4,648,300 4,813,900 5,060,200 Other Taxes 1,705,700 1,756,900 1,809,600 1,863,900 1,919, 800 TOTAL TAXES 7,469,700 8,341,500 8,911,100 9,291,800 9,758,700 LICENSE AND PERMITS Building and Safety Permit Fees 1,206,800 976,500 676,000 575,900 475,700 Other Permit Fees 210,800 217,100 223,600 230,300 237,200 TOTAL LICENSE AND PERMITS 1,417,600 1,193,600 899,600 806,200 712,900 FINE AND PENALTIES Parking Citations 147,400 151,800 156,400 161,100 165,900 Traffic Violations and Other Fines 173,100 178,300 183,600 189,100 194,800 TOTAL FINE AND PENALTIES 320,500 330,100 340,000 350,200 360,700 REVENUE FROM USE OF MONEY AND PROPERTY 913,600 936,400 959,800 988,600 1,018,300 REVENUE FROM OTHER AGENCIES State Motor Vehicle In-Lieu/Off-Highway Fees 4,318,800 4,480,500 4,622,200 4,759,000 4,890,900 CHARGES FOR CURRENT SERVICES Recreation Fees 1,255,600 1,293,300 1,332,100 1,372,100 1,413,300 Plan Checking Fees 287,200 428,300 452,600 126,700 112,600 Miscellaneous Community Development Fees 2,800 2,900 3,000 3,100 3,200 Engineering Inspection Fees 810,000 1,208,100 1,276,500 357,400 317,600 Miscellaneous Public Works Fees 0 5,000 5,200 5,400 5,600 Police Services 13,600 14,000 14,400 14,800 15,200 TOTAL CHARGES FOR CURRENT SERVICES 2,369,200 2,951,600 3,083,800 1,879,500 1,867,500 K 9 CITY OF CHINO HILLS ADOPTED BUDGET FISCAL YEAR 2003-04 FIVE YEAR REVENUE PROJECTIONS BY FUND FUND NAME GENERAL FUND (CONTINUED) OTHER REVENUES Administrative Overhead Charges Other Miscellaneous Revenues TOTAL OTHER REVENUES INTERFUND TRANSFERS AND CONTRIBUTIONS GENERAL FUND TOTAL GAS TAX FUND Interest Income State Gas Taxes GAS TAX FUND TOTAL MEASUREIFUND Interest Income Measure I Sales Tax MEASURE I FUND TOTAL AIR QUALITY IMPROVEMENT FUND Interest Income Air Quality Control Fee AIR QUALITY IMPROVEMENT FUND TOTAL COMMUNITY DEVELOPMENT BLOCK GRANT TOTAL 2003-04 2004-05 2005-06 2006-07 2007-08 3,889,200 4,005,900 4,126,100 4,249,900 4,377,400 1,072,300 1,104,500 1,137,600 1,171, 700 1,206, 900 4,961,500 5,110,400 5,263,700 5,421,600 5,584,300 975,200 500,000 515,000 530,500 546,400 22,746,100 23,844,100 24,595,200 24,027,400 24,739,700 38,800 39,800 40,800 41,800 42,800 1,284,400 1,322,900 1,362,600 1,403,500 1,445,600 1,323,200 1,362,700 1,403,400 1,445,300 1,488,400 23,200 23,800 24,400 25,000 25,600 800,500 856,500 916,500 980,700 1,049,300 823,700 880,300 940,900 1,005,700 1,074,900 8,600 8,800 9,000 9,200 9,400 70,400 72,500 74,700 76,900 79,200 79,000 81,300 83,700 86,100 88,600 1,017,000 1,017,000 1,017,000 1,017,000 1,017,000 K10 CITY OF CHINO HILLS ADOPTED BUDGET FISCAL YEAR 2003-04 FIVE YEAR REVENUE PROJECTIONS BY FUND FUND NAME 2003-04 2004-05 2005-06 2006-07 2007-08 SOLID WASTE FUND TOTAL 3,269,100 3,331,300 3,374,300 3,411,000 3,441,300 LIGHTING AND LANDSCAPING ASSESSMENT 505,300 745,300 767,500 790,700 814,300 DISTRICTS FUNDS 13,960,300 12,245,200 10,493,600 9,925,700 9,358,100 Taxes and Assessments 5,067,900 5,067,900 5,067,900 5,067,900 5,067,900 Interest Income 275,900 282,800 289,900 297,100 304,500 Inter -Department Charges 1,334,800 1,374,800 1,416,000 1,458,500 1,502,300 Interfund Transfers and Contributions 1,767,500 1,820,500 1,875,100 1,931,400 1,989,300 LIGHTING AND LANDSCAPING ASSESSMENT DISTRICTS FUNDS TOTAL 8,446,100 8,546,000 8,648,900 8,754,900 8,864,000 DEVELOPMENT FEE FUNDS Interest Income 505,300 745,300 767,500 790,700 814,300 Development Fees 13,960,300 12,245,200 10,493,600 9,925,700 9,358,100 Miscellaneous Cost Reimbursement 3,300 0 0 0 0 Debt Issue Proceeds 2,500,000 0 0 0 0 DEVELOPMENT FEE FUNDS TOTAL 16,968,900 12,990,500 11,261,100 10,716,400 10,172,400 MISCELLANEOUS SPECIAL REVENUE FUNDS Taxes and Assessments 211,700 213,700 215,100 216,300 217,300 Interest Income 24,900 25,400 25,900 26,400 26,900 Miscellaneous Grants 1,724,900 375,000 375,000 375,000 375,000 Inter -Agency Revenues 2,450,000 2,446,900 2,454,200 2,458,700 2,464,800 MISCELLANEOUS SPECIAL REVENUE FUNDS TOTAL 4,411,500 3,061,000 3,070,200 3,076,400 3,084,000 WATER UTILITY FUND Water Sales 14,865,600 15,540,900 16,000,400 16,160,100 16,292,000 Meter Installation Fees 181,100 146,500 101,400 86,400 71,400 Interest Income 171,000 175,300 179,700 184,200 188,800 K11 CITY OF CHINO HILLS ADOPTED BUDGET FISCAL YEAR 2003-04 FIVE YEAR REVENUE PROJECTIONS BY FUND FUND NAME 2003-04 2004-05 2005-06 2006-07 2007-08 WATER UTILITY FUND (continued) 116,200 118,000 119,500 109,500 112,200 Miscellaneous Charges 179,000 184,400 189,900 195,600 201,500 Other Miscellaneous Revenues 67,000 69,000 71,100 73,200 75,400 Interfund Contributions 868,300 894,300 921,100 948,700 977,200 WATER UTILITY FUND TOTAL 16,332,000 17,010,400 17,463,600 17,648,200 17,806,300 SEWER FUND Sewer Maintenance Fees IEUD Treatment Fees Interest Income Other Miscellaneous Charges Interfund Contributions SEWER FUND TOTAL EQUIPMENT MAINTENANCE FUND Interest Income Equipment Rental Fees Loan Repayment EQUIPMENT MAINTENANCE FUND TOTAL DATA PROCESSING FUND Interest Income Data Processing Charges DATA PROCESSING FUND TOTAL COMMUNITY FACILITIES DISTRICTS FUNDS Taxes and Assessments Interest Income Interfund Transfers COMMUNITY FACILITIES DISTRICTS FUNDS TOTAL 4,645,300 4,648,100 4,650,000 4,651,700 4,653,100 111,100 114,100 116,200 118,000 119,500 109,500 112,200 115,000 117,900 120,800 131,900 131,900 131,900 131,900 131,900 1,575,600 914,200 914,200 914,200 914,200 6,573,400 5,920,500 5,927,300 5,933,700 5,939,500 40,600 41,600 42,600 43,700 44,800 707,300 728,500 750,400 772,900 796,100 1,500,000 - - - - 2,247,900 770,100 793,000 816,600 840,900 20,800 21,300 21,800 22,300 22,900 360,300 371,100 382,200 393,700 405,500 381,100 392,400 404,000 416,000 428,400 10,063, 800 10,438,900 10,770,400 11, 092,400 11,404,100 527,700 540,900 554,400 568,300 582,500 692,800 713,600 735,000 757,100 779,800 11,284,300 11,693,400 12,059,800 12,417,800 12,766,400 K12 CITY OF CHINO HILLS ADOPTED BUDGET FISCAL YEAR 2003-04 FIVE YEAR REVENUE PROJECTIONS BY FUND FUND NAME 2003-04 2004-05 2005-06 2006-07 2007-08 ASSESSMENT DISTRICTS FUNDS (9,118,600) (9,392,200) (9,674,000) (9,964,200) (10,263,100) Taxes and Assessments 1,511, 600 1,500,200 1,503,900 1,513,600 1,522,800 Interest Income 149,000 152,700 156,500 160,400 164,400 Other Miscellaneous Revenues 170,000 170,000 170,000 170,000 170,000 Contributions From Property Owners 360,500 360,500 360,500 360,500 360,500 ASSESSMENT DISTRICTS FUNDS TOTAL 2,191,100 2,183,400 2,190,900 2,204,500 2,217,700 SUB -TOTAL ALL FUNDS 98,094,400 93,084,400 93,233,300 92,977,000 93,969,500 LESS: INTERFUND TRANSACTIONS (9,118,600) (9,392,200) (9,674,000) (9,964,200) (10,263,100) TOTAL CITY REVENUES 88,975,800 83,692,200 83,559,300 83,012,800 83,706,400 K13 This page intentionally left blank. K14 CITY OF CHINO HILLS ADOPTED BUDGET FISCAL YEAR 2003-04 SUMMARY OF FIVE YEAR OPERATING PROGRAM FORECASTED EXPENDITURES 2003-04 2004-05 2005-06 2006-07 2007-08 LEGISLATIVE CITY COUNCIL Personnel 105,500 107,000 108,500 110,100 111,700 Operations & Maintenance 63,300 64,600 65,900 67,300 68,700 Capital Outlays 0 0 0 0 0 TOTAL CITY COUNCIL 168,800 171,600 174,400 177,400 180,400 CITY ATTORNEY Personnel 0 0 0 0 0 Operations & Maintenance 450,000 459,000 468,200 477,600 487,200 Capital Outlays 0 0 0 0 0 TOTAL CITY ATTORNEY 450,000 459,000 468,200 4771600 487,200 CITY CLERK Personnel 502,300 517,400 533,000 549,000 565,500 Operations & Maintenance 208,000 214,300 220,800 227,500 234,400 Capital Outlays 0 0 0 0 0 TOTAL CITY CLERK 710,300 731,700 753,800 776,500 799,900 CONTRACT SERVICES Personnel 0 0 0 0 0 Operations & Maintenance 3,424,400 3,527,200 3,633,100 3,742,100 3,854,400 Capital Outlays 0 0 0 0 0 TOTAL CONTRACT SERVICES 3,424,400 3,527,200 3,633,100 3,742,100 3,854,400 TOTAL LEGISLATIVE 4,753,500 4,889,500 5,029,500 5,173,600 5,321,900 K15 CITY OF CHINO HILLS ADOPTED BUDGET FISCAL YEAR 2003-04 SUMMARY OF FIVE YEAR OPERATING PROGRAM FORECASTED EXPENDITURES 2003-04 2004-05 2005-06 2006-07 2007-08 CITY MANAGER 33,800 34,500 35,200 36,000 36,800 ADMINISTRATION 0 0 0 0 0 Personnel 619,500 631,900 644,600 657,500 670,700 Operations & Maintenance 297,500 303,500 309,600 315,800 322,200 Capital Outlays 0 0 0 0 0 TOTAL ADMINISTRATION 917,000 935,400 954,200 973,300 992,900 GRANT SERVICES Personnel 6,500 6,700 6,900 7,100 7,300 Operations & Maintenance 33,800 34,500 35,200 36,000 36,800 Capital Outlays 0 0 0 0 0 TOTAL GRANT SERVICES 40,300 41,200 42,100 43,100 44,100 RISK MANAGEMENT Personnel 113,400 115,700 118,100 120,500 123,000 Operations & Maintenance 653,800 666,900 680,300 694,000 707,900 Capital Outlays 0 0 0 0 0 TOTAL RISK MANAGEMENT 767,200 782,600 798,400 814,500 830,900 HUMAN RESOURCES Personnel 149,700 152,700 155,800 159,000 162,200 Operations & Maintenance 95,700 97,700 99,700 101,700 103,800 Capital Outlays 0 0 0 0 0 TOTAL HUMAN RESOURCES 245,400 250,400 255,500 260,700 266,000 TOTAL CITY MANAGER 1,969,900 2,009,600 2,050,200 2,091,600 2,133,900 K16 CITY OF CHINO HILLS 597,300 614,800 632,900 651,400 670,400 ADOPTED BUDGET 392,900 405,100 417,400 429,800 442,800 FISCAL YEAR 2003-04 0 5,000 0 5,000 0 SUMMARY OF FIVE YEAR OPERATING PROGRAM 990,200 1,024,900 1,050,300 1,086,200 1,113,200 FORECASTED EXPENDITURES 2003-04 2004-05 2005-06 2006-07 2007-08 COMMUNITY DEVELOPMENT ADMINISTRATION Personnel 404,500 416,500 428,600 441,200 454,100 Operations & Maintenance 249,400 256,600 263,200 232,300 239,000 Capital Outlays 0 5,000 0 5,000 0 TOTAL ADMINISTRATION 653,900 678,100 691,800 678,500 693,100 BUILDING SERVICES Personnel 597,300 614,800 632,900 651,400 670,400 Operations & Maintenance 392,900 405,100 417,400 429,800 442,800 Capital Outlays 0 5,000 0 5,000 0 TOTAL BUILDING SERVICES 990,200 1,024,900 1,050,300 1,086,200 1,113,200 DEVELOPMENT SERVICES Personnel 667,300 687,000 706,900 727,600 748,900 Operations & Maintenance 198,600 305,100 411,200 423,400 236,200 Capital Outlays 0 0 5,000 0 5,000 TOTAL DEVELOPMENT SERVICES 865,900 992,100 1,123,100 1,151,000 990,100 ECONOMIC DEVELOPMENT Personnel 75,600 78,000 80,200 82,500 85,000 Operations & Maintenance 45,900 47,800 49,300 50,500 52,200 Capital Outlays 0 0 0 0 0 TOTAL ECONOMIC DEVELOPMENT 121,500 125,800 129,500 133,000 137,200 TOTAL COMMUNITY DEVELOPMENT 2,631,500 2,820,900 2,994,700 3,048,700 2,933,600 K17 CITY OF CHINO HILLS ADOPTED BUDGET FISCAL YEAR 2003-04 SUMMARY OF FIVE YEAR OPERATING PROGRAM FORECASTED EXPENDITURES 2003-04 2004-05 2005-06 2006-07 2007-08 COMMUNITY SERVICES 19,400 20,000 20,600 21,300 22,000 ADMINISTRATION 0 0 0 0 0 Personnel 241,400 248,700 256,200 263,900 271,900 Operations & Maintenance 272,100 280,300 288,800 297,500 306,500 Capital Outlays 0 0 0 0 0 TOTAL ADMINISTRATION 513,500 529,000 545,000 561,400 578,400 RECREATION SERVICES 0 0 0 0 0 Personnel 1,133,100 1,167,100 1,202,200 1,238,300 1,275,500 Operations & Maintenance 798,600 822,600 847,300 872,800 899,000 Capital Outlays 0 0 0 0 0 TOTAL RECREATION SERVICES 1,931,700 1,989,700 2,049,500 2,111,100 2,174,500 EMERGENCY PREPAREDNESS Personnel 0 0 0 0 0 Operations & Maintenance 25,800 26,600 27,400 28,300 29,200 Capital Outlays 0 0 0 0 0 TOTAL EMERGENCY PREPAREDNESS 25,800 26,600 27,400 28,300 29,200 CODE ENFORCEMENT Personnel 86,800 89,500 92,200 95,000 97,900 Operations & Maintenance 19,400 20,000 20,600 21,300 22,000 Capital Outlays 0 0 0 0 0 TOTAL CODE ENFORCEMENT 106,200 109,500 112,800 116,300 119,900 NEIGHBORHOOD SERVICES Personnel 232,600 239,600 246,800 254,300 262,000 Operations & Maintenance 104,000 107,200 110,500 113,900 117,400 Capital Outlays 0 0 0 0 0 TOTAL NEIGHBORHOOD SERVICES 336,600 346,800 357,300 368,200 379,400 K18 CITY OF CHINO HILLS ADOPTED BUDGET FISCAL YEAR 2003-04 SUMMARY OF FIVE YEAR OPERATING PROGRAM FORECASTED EXPENDITURES 2003-04 2004-05 2005-06 2006-07 2007-08 COMMUNITY SERVICES (CONTINUED) PUBLIC SAFETY Personnel 0 0 0 0 0 Operations & Maintenance 4,876,400 5,022,700 5,173,400 5,328,700 5,488,600 Capital Outlays 0 0 0 0 0 TOTAL PUBLIC SAFETY 4,876,400 5,022,700 5,173,400 5,328,700 5,488,600 CDBG PROGRAM Personnel 114,800 118,300 121,900 125,600 129,400 Operations & Maintenance 902,200 929,300 957,200 986,000 1,015,600 Capital Outlays 0 0 0 0 0 TOTAL CDBG PROGRAM 1,017,000 1,047,600 1,079,100 1,111,600 1,145,000 TOTAL COMMUNITY SERVICES 8,807,200 9,071,900 9,344,500 9,625,600 9,915,000 K19 CITY OF CHINO HILLS ADOPTED BUDGET FISCAL YEAR 2003-04 SUMMARY OF FIVE YEAR OPERATING PROGRAM FORECASTED EXPENDITURES 2003-04 2004-05 2005-06 2006-07 2007-08 ENGINEERING 780,300 803,800 828,000 852,900 878,500 ADMINISTRATION 0 0 0 0 0 Personnel 374,300 532,600 548,600 565,100 582,100 Operations & Maintenance 405,400 417,600 430,200 443,200 456,500 Capital Outlays 0 0 0 0 0 TOTAL ADMINISTRATION 779,700 950,200 978,800 1,008,300 1,038,600 CAPITAL IMPROVEMENTS/LAND DEVELOPMENT Personnel 545,000 633,700 706,500 727,700 749,600 Operations & Maintenance 780,300 803,800 828,000 852,900 878,500 Capital Outlays 0 0 0 0 0 TOTAL CAPITAL IMPROVEMENTS/LAND DEVELOPMENT 1,325,300 1,437,500 1,534,500 1,580,600 1,628,100 PUBLIC WORKS INSPECTIONS Personnel 271,800 339,300 349,500 360,000 370,800 Operations & Maintenance 37,400 38,600 39,800 41,000 42,300 Capital Outlays 0 20,000 0 0 0 TOTAL ENGINEERING SERVICES 309,200 397,900 389,300 401,000 413,100 TOTAL ENGINEERING 2,414,200 2,785,600 2,902,600 2,989,900 3,079,800 K 20 CITY OF CHINO HILLS 0 0 0 0 360,300 ADOPTED BUDGET 382,400 393,900 405,800 0 0 FISCAL YEAR 2003-04 0 0 360,300 371,200 382,400 SUMMARY OF FIVE YEAR OPERATING PROGRAM 405,800 0 0 0 0 FORECASTED EXPENDITURES 2003-04 2004-05 2005-06 2006-07 2007-08 FINANCE 3,203,900 3,300,100 3,399,200 3,501,200 25,092,400 ADMINISTRATION 26,620,800 27,419,600 28,242,300 0 0 Personnel 1,080,400 1,152,900 1,187,500 1,223,200 1,259,900 Operations & Maintenance 208,300 214,600 221,100 227,800 234,700 Capital Outlays 0 0 0 0 0 TOTAL ADMINISTRATION 1,288,700 1,367,500 1,408,600 1,451,000 1,494,600 DATA PROCESSING Personnel Operations & Maintenance Capital Outlays TOTAL DATA PROCESSING DEVELOPMENT FEE PROGRAM Personnel Operations & Maintenance Capital Outlays TOTAL DEVELOPMENT FEE PROGRAM NON -DEPARTMENTAL SERVICES Personnel Operations & Maintenance Capital Outlays TOTAL NON -DEPARTMENTAL SERVICES UTILITY CUSTOMER SERVICES Personnel Operations & Maintenance Capital Outlays TOTAL UTILITY CUSTOMER SERVICES 0 0 0 0 0 360,300 371,200 382,400 393,900 405,800 0 0 0 0 0 360,300 371,200 382,400 393,900 405,800 0 0 0 0 0 21,981,900 22,641,400 23,320,700 24,020,400 24,741,100 3,110,500 3,203,900 3,300,100 3,399,200 3,501,200 25,092,400 25,845,300 26,620,800 27,419,600 28,242,300 0 0 0 0 0 3,047,500 3,139,000 3,233,200 3,330,200 3,430,200 0 0 0 0 0 3,047,500 3,139,000 3,233,200 3,330,200 3,430,200 115,400 118,900 122,500 126,200 130,000 147,400 151,900 156,500 161,200 166,100 0 0 0 0 0 262,800 270,800 279,000 287,400 296,100 TOTAL FINANCE 30,051,700 30,993,800 31,924,000 32,882,100 33,869,000 K21 CITY OF CHINO HILLS ADOPTED BUDGET FISCAL YEAR 2003-04 SUMMARY OF FIVE YEAR OPERATING PROGRAM FORECASTED EXPENDITURES 2003-04 2004-05 2005-06 2006-07 2007-08 PUBLIC FACILITIES AND OPERATIONS ADMINISTRATION 296,500 354,700 365,400 376,400 387,700 Personnel 437,900 451,100 464,700 478,700 493,100 Operations & Maintenance 76,200 78,500 80,900 83,400 86,000 Capital Outlays 0 0 0 0 0 TOTAL ADMINISTRATION 514,100 529,600 545,600 562,100 579,100 FACILITIES AND EQUIPMENT MAINTENANCE Personnel 296,500 354,700 365,400 376,400 387,700 Operations & Maintenance 1,140,100 1,174,400 1,209,700 1,246,000 1,283,400 Capital Outlays 751,000 250,000 257,500 265,300 273,300 TOTAL FACILITIES AND EQUIPMENT MAINTENANCE 2,187,600 1,779,100 1,832,600 1,887,700 1,944,400 PARKS AND LANDSCAPE Personnel 573,300 590,500 608,300 626,600 645,400 Operations & Maintenance 6,375,200 6,566,500 6,763,500 6,966,500 7,175,500 Capital Outlays 0 0 0 0 0 TOTAL PARKS AND LANDSCAPE 6,948,500 7,157,000 7,371,800 7,593,100 7,820,900 SANITATION MAINTENANCE Personnel 334,900 394,200 406,100 418,300 430,900 Operations & Maintenance 3,776,600 3,889,900 4,006,600 4,126,800 4,250,700 Capital Outlays 38,500 39,700 40,900 42,200 43,500 TOTAL SANITATION MAINTENANCE 4,150,000 4,323,800 4,453,600 4,587,300 4,725,100 STORM SYSTEM MAINTENANCE Personnel 0 0 0 0 0 Operations & Maintenance 21,800 22,500 23,200 23,900 24,700 Capital Outlays 0 0 0 0 0 TOTAL STORM SYSTEM MAINTENANCE 21,800 22,500 23,200 23,900 24,700 K 22 CITY OF CHINO HILLS ADOPTED BUDGET FISCAL YEAR 2003-04 SUMMARY OF FIVE YEAR OPERATING PROGRAM FORECASTED EXPENDITURES 2003-04 2004-05 2005-06 2006-07 2007-08 PUBLIC FACILITIES AND OPERATIONS (CONTINUED) STREET MAINTENANCE Personnel 429,100 499,800 514,800 530,300 546,300 Operations & Maintenance 695,200 716,100 737,600 759,800 782,600 Capital Outlays 20,000 20,600 21,300 22,000 22,700 TOTAL STREET MAINTENANCE 1,144,300 1,236,500 1,273,700 1,312,100 1,351,600 WATER Personnel 1,185,500 1,273,600 1,361,900 1,402,800 1,444,900 Operations & Maintenance 16,099,100 16,582,100 17,079,600 17,592,000 18,119,800 Capital Outlays 483,000 497,500 537,500 512,500 527,900 TOTAL WATER 17,767,600 18,353,200 18,979,000 19,507,300 20,092,600 TOTAL PUBLIC FACILITIES AND OPERATIONS 32,733,900 33,401,700 34,479,500 35,473,500 36,538,400 K 23 CITY OF CHINO HILLS ADOPTED BUDGET FISCAL YEAR 2003-04 SUMMARY OF FIVE YEAR OPERATING PROGRAM FORECASTED EXPENDITURES 2003-04 2004-05 2005-06 2006-07 2007-08 SUB -TOTAL ALL FUNDS 83,361,900 85,973,000 88,725,000 91,285,000 93,791,600 LESS: INTERFUND TRANSACTIONS (9,118,600) (9,392,200) (9,674,000) (9,964,200) (10,263,100) GRAND TOTAL 74,243,300 76,580,800 79,051,000 81,320,800 83,528,500 K 24 CITY OF CHINO HILLS FISCAL YEAR 2003/04 THROUGH 2007/08 The five-year Capital Improvement Program (CIP) was established in the 1997/98 fiscal year for the first time as a part of the program budget process. The development and implementation of the program resulted in the completion of nine (9) projects in 2002/03 with an additional eighteen (18) projects in progress. The five- year CIP accompanies the five-year operating program in establishing the framework for the period from July 1, 2003, through June 30, 2004, and provides a bridge between the City's planning and budgeting processes. It emphasizes developing a plan of action to properly maintain the existing infrastructure in a sound physical condition, as well as providing new facilities to support future development and growth. The CIP is a plan for short- and long-range capital acquisition and development. The recommended program contains project priorities on a fiscal year basis and recognizes that the completion of some projects, due to their complexity and funding, will span a number of program years. The CIP for fiscal year 2003/04 is fully funded and will utilize a combination of developer impact fees, general and special revenues, and, in some cases, existing reserves to complete the needed improvements. The proposed resources, which will be used to support the 2003/04 CIP, are included in this section following this L 1 page. Enhanced revenues and additional funding sources will be necessary to achieve funding for completion of the five-year program. This year's portion of the five-year CIP includes projects carried over from the 2002/03 fiscal year plus new projects totaling $47,658,200. Streets $ 15,256,700 Public Facilities $ 1,220,700 Parks/Open Space $ 9,742,700 Landscape Projects $ 842,600 Water $ 14,459,600 Reclaimed Water $ 1,437,700 Sewer/Storm Drain $ 4,698,200 Total $ 47,658,200 This page intentionally left blank. L 2 2003/04 Capital Improvement Program Detail Project Name: Project Number: Program Year Initiated: Project Duration: Project Description: Overlay/Slurry Seal Project (Annual) S-01/03 1997/98 120 days This Project will overlay and/or slurry seal various City streets pursuant to the City's Pavement Management Program. Funding Source: Measure I, Gas Tax, Misc Grant (State Funds) 2002/03 Roll Over: $1,350,000 2003/04 Budget: $1,250,000 Total Five -Year Budget: --------------------------------------------------------------------- Project Name: Project Number: Program Year Initiated: Project Duration: Project Description: Funding Source: 2002/03 Roll Over: 2003/04 Budget: Citywide Sidewalk Replacement Program S-02/02 $7,600,000 1998/99 60 days This Project will replace damaged sidewalk at various locations. Measure I $100,000 $100,000 Total Five -Year Budget: L 3 $500,000 20003/04 CAPITAL IMPROVEMENT PROGRAM Project Name: Project Number: Program Year Initiated: Project Duration: Project Description: Funding Source: 2002/03 Roll Over: Project Name: Project Number: Program Year Initiated: Project Duration: Project Description: Funding Source: 2002/03 Roll Over: Peyton Drive/Eucalyptus Avenue Project 5-05/97 1997/98 5 years The first phase of this project includes acquisition of right-of-way needed along Peyton Drive and land acquisition for the Eucalyptus gap. The entire project provides for widening of Peyton Drive from Grand Aveue to Chino Hills Parkway and extending Eucalyptus Avenue west of Peyton Drive to Galloping Hills Road Traffic Facilities Fee Fund $5,323,400 Fairfield Ranch Road S-11/99 Total Five -Year Budget: $18,023,400 1999/00 i year This project provides for the extension of Fairfield Ranch Road to approximately 3000 feet north of Central Avenue. Developer Funded $3,115,700 Total Five -Year Budget: L 4 $3,115,700 2003/04 CAPITAL IMPROVEMENT PROGRAM I,STREETSC(ONT'j„. '. Project Name: Fairfield Ranch Phase II/ Pine Avenue Extension Project Number: S-03/00 Program Year Initiated: 2000/01 Project Duration: 5 years Project Description: This project is a joint project between the County of San Bernardino, the Chino Valley Independent Fire District, the City of Chino, & City of the Chino Hills. It provides for roadway and drainage improvements on Fairfield Ranch Road and Pine Avenue in the Cities of Chino & Chino Hills. Funding Source: Community Facilities District No. 10 2002/03 Roll Over: $350,000 Total Five -Year Budget: $6,000,000 Project Name: Traffic Signal - Peyton Drive and Morningfield Drive Project Number: S-06/00 Program Year Initiated: 2000/01 Project Duration: 120 days Project Description: The project will install a new traffic signal at Peyton Drive & Morningfield Drive. Funding Source: Gas Tax, Measure 1 2002/03 Roll Over: $159,200 Total Five -Year Budget: $159,200 L 5 2003/04 CAPITAL IMPROVEMENT PROGRAM �STF�EETS✓(CONT.')`,G ; Project Name: Project Number: Program Year Initiated: Project Duration: Project Description: Funding Source: 2002/03 Roll Over: Project Name: Project Number: Program Year Initiated: Project Duration: Project Description: Traffic Signal at Peyton Drive and Frost Avenue S-03/02 2002/03 90 days This project will install a traffic signal at Peyton Drive and Frost Avenue according to the Traffic Signal Priority List. Measure 1 $180,000 Total Five -Year Budget: $180,000 Traffic Signal & Median Improvements at Grand Avenue S-04/02 2002/03 1 year This project will install a traffic signal at Grand Avenue entrance to Community Park, Boys Republic, and a future shopping center west of SR71. Project also includes median construction as a part of the traffic signal Funding Source: Gas Tax, Measure 1 2002/03 Roll Over: $252,000 Total Five -Year Budget: $252,000 L 6 2003/04 CAPITAL IMPROVEMENT PROGRAM .Sl"REETS(C:ONI"'} Project Name: Project Number: Program Year Initiated: Project Duration: Project Description: Funding Source: 2003/04 Budget: Project Name: Project Number: Program Year Initiated: Project Duration: Project Description: Pavement Management Program S-03/03 1999/00 5 years The project provides funds to update the City's Pavement Management Program. Gas Tax $50,000 Total Five -Year Budget: Los Serranos (CDBG) S-08/97 $50,000 2000/01 5 years This project provides for construction of a 4 -foot sidewalk at various locations in the Los Serranos neighborhood based on a study of the area to be completed next year. Funding Source: Community Development Block Grant 2002/03 Roll Over: $500,000 2003/04 Budget: $291,800 Total Five -Year Budget: ----------------------------------------------------------------- L 7 $1,295,000 2003/04 CAPITAL IMPROVEMENT PROGRAM �STREEI"S��CONT')` Project Name: Woodview Road Project Number: S-03/98 Program Year Initiated: 1998/99 Project Duration: 120 days Project Description: The project will stabilize the slope and rebuild the road due to severe erosion from EI Nino storms in February, 1998. Funding Source: Gas Tax 2002/03 Roll Over: $100,000 Total Five -Year Budget: $100,000 Project Name: Traffic Signal Interconnect and Coordination Project Number: S-08/99 Program Year Initiated: 1999/00 Project Duration: 6 months Project Description: The project provides signal synchronization on Grand Avenue, Peyton Drive, Chino Hills Parkway, & Chino Avenue. It will also install a traffic operations center at the City Yard to improve the traffic flow throughout the City. Funding Source: Air Quality Fund, Congestion Management Air Quality Fund 2002/03 Roll Over: $316,200 Total Five -Year Budget: $316,200 L 8 2003/04 CAPITAL IMPROVEMENT PROGRAM ESTREETS_(CO.NT'}"ie Project Name: Citywide Restriping and Street Marking Project Project Number: S-07/00 Program Year Initiated: 2000/01 Project Duration: 120 days Project Description: The project will provide for the annual maintenance of striping & street markings throughout the City. Funding Source: Gas Tax; Measure 1 2002/03 Roll Over: $85,000 2003/04 Budget: $85,000 Total Five -Year Budget: $525,000 Project Name: Drainage Improvement at Pipeline Avenue and Glen Ridge Drive Project Number: S-08/00 Program Year Initiated: 2000/01 Project Duration: 180 days Project Description: This project will improve the drainage at the intersection of Pipeline Avenue and Glen Ridge Drive by installing of a cross gutter and catch basins. Funding Source: Gas Tax 2002/03 Roll Over: $328,400 Total Five -Year Budget: $328,400 L 9 2003/04 CAPITAL IMPROVEMENT PROGRAM IsREETs Project Name: Circulation Enhancement Project Number: S-09/00 Program Year Initiated: 2000/01 Project Duration: 1 year Project Description: This project will provide traffic calming devices to reduce vehicle speeding in residential neighborhoods throughout the City. Funding Source: Gas Tax 2003/04 Budget: $70,000 Total Five -Year Budget: $270,000 Project Name: Los Serranos - Other Project Number: S-06/99 Program Year Initiated: 1999/00 Project Duration: 5 years Project Description: The project provides funds for infrastructure improvements within the Los Serranos neighborhood. Funding Source: General Fund 2002/03 Roll Over: $1,000,000 2003/04 Budget: $250,000 Total Five -Year Budget: $2,250,000 L 10 Project Name: Project Number: Program Year Initiated: Project Duration: Project Description: Funding Source: 2002/03 Roll Over: Project Name: Project Number: Program Year Initiated: Project Duration: Project Description: Funding Source: 2002/03 Roll Over: Sleepy Hollow Community Center PF -04/97 1997/98 1 year This project provides for construction of a new building including a parking lot at Sleepy Hollow area. General Fund, State Grant, County Funding $400,000 Total Five -Year Budget: $400,000 City Entrance Monument Signs PF -01/98 1998/99 3 years This project implements a City-wide monument program to enhance the Community. Public Facilities Fee $357,800 Total Five -Year Budget: L 11 $839,800 2003/04 CAPITAL IMPROVEMENT PROGRAM ,-PUBLIC FACIL ITIES� PR0JECTS�'�C(JNT')w ' Project Name: Project Number: Program Year Initiated: Project Duration: Project Description: Funding Source: 2003/04 Budget: Project Name: Project Number: Program Year Initiated: Project Duration: Project Description: Funding Source: 2003/04 Budget: Sidewalk Replacement at Civic Center PF -01/03 2003/04 30 days This project will replace damaged sidewalk in the Civic Center. General Fund $6,400 Total Five -Year Budget: Crossroads Park North Restroom Enlargement PF -02/03 2003/04 90 days This project will enlarge the restroom facilities at Crossroads Park North. General Fund $75,000 Total Five -Year Budget: L 12 $6,400 $75,000 2003/04 CAPITAL IMPROVEMENT PROGRAM OUBLIG 'FACILlT1ESJ'ROJ'E' S CONT' '; } h° Project Name: Mystic Canyon Recreation Building Flooring Project Number: PF -03/03 Program Year Initiated: 2003/04 Project Duration: 90 days Project Description: This project will replace the flooring at the Mystic Canyon Recreation Building. Funding Source: General Fund 2003/04 Budget: $9,000 Total Five -Year Budget: $9,000 Project Name: English Springs Park Restroom Addition Project Number: PF -04/03 Program Year Initiated: 2003/04 Project Duration: 90 days Project Description: This project will enlarge the restroom facilities at English Springs Park. Funding Source: General Fund 2003/04 Budget: $170,000 Total Five -Year Budget: $170,000 L 13 2003/04 CAPITAL IMPROVEMENT PROGRAM P�BLCA(ILITIES;°PFiOJEC?S'C?N7' ... {_ i Project Name: Patio Heaters at McCoy Barn Project Number: PF -05/03 Program Year Initiated: 2003/04 Project Duration: 90 days Project Description: This project will install fixed patio heaters at the McCoy Equestrian and Recreation Center Funding Source: General Fund (donations) 2003/04 Budget: $15,000 Total Five -Year Budget: $15,000 ------------------------------------------------------------------------- Project Name: Emergency Generator at the City Yard Project Number: PF -06/03 Program Year Initiated: 2003/04 Project Duration: 120 days Project Description: This project will provide for an emergency generator at the City Yard. Funding Source: General Fund 2003/04 Budget: $60,000 Total Five -Year Budget: $60,000 L 14 2003/04 CAPITAL IMPROVEMENT PROGRAM ,PUB,L(C FACILITIES RROJECTS _... �w Project Name: Chino Hills Police Station Improvement Project Number: PF -01/01 Program Year Initiated: 2001/02 Project Duration: 6 months Project Description: This project will repair handicap ramps, walkways and repaint the City's portion of the Sheriff's Station. Funding Source: General Fund 2002/03 Roll Over: $16,800 Total Five -Year Budget: $16,800 Project Name: Tiny Tots Program Modular Unit Project Number: PF -05/02 Program Year Initiated: 2002/03 Project Duration: 90 days Project Description: This project replaces a rented modular building with a permanent one to serve the Tiny Tots program. Funding Source: General Fund 2002/03 Roll Over: $110,700 Total Five -Year Budget: $110,700 L 15 PARKS/OPEN SPACE PROJECTS Project Name: Community Park Expansion Project Number: P/OS-02/97 Program Year Initiated: 1997/98 Project Duration: 2 years Project Description: This project will purchase and improve land south of Chino Hills Community Park. Improvements may consist of sports fields, parking and a community building. Funding Source: Park Fee, General Fund, Community Facilities District # 2, Developer Funds, and Landscape & Lighting District 2002/03 Roll Over: $6,473,300 Total Five -Year Budget: $6,473,300 Project Name: Parks Improvement Project Project Number: P/OS-01/03 Program Year Initiated: 2003/04 Project Duration: On-going Project Description: This project will replace park equipment, resurface parking lots, and resurface playing fields at various parks. Funding Source: Landscape & Lighting District, General Fund 2003/04 Budget: $325,200 Total Five -Year Budget: $635,200 L 16 2003/04 CAPITAL IMPROVEMENT PROGRAM SPARKS/OPEN°SPACEe`(CONT'1 / u' 3 Project Name: Western Hills Park Project Number: P/OS-01/99 Program Year Initiated: 1999/00 Project Duration: 2 year Project Description: This project will acquire, improve, and equip park land with amenities to be determined by Community need's assessment. Funding Source: Grant Fund 2002/03 Roll Over: $100,000 Total Five -Year Budget: $100,000 Project Name: Big Galstian Park Project Number: P/OS-02/00 Program Year Initiated: 2000/01 Project Duration: 3 years Project Description: This project will purchase and acquire 4 acres of land owned by the Galstian Family Trust for construction of a park. Funding Source: General Fund 2002/03 Roll Over: $50,000 Total Five -Year Budget: $50,000 L 17 2003/04 CAPITAL IMPROVEMENT PROGRAM Project Name: Trail Construction Project Number: P/OS-03/00 Program Year Initiated: 2000/01 Project Duration: 2 years Project Description: This project will make improvements in trail linkages identified via the Trails Master Plan. Funding Source: Developer Funds, Grant Funds 2002/03 Roll Over: $175,000 Total Five -Year Budget: $175,000 Project Name: Chino Hills Dog Park Project Number: P/OS-03/01 Program Year Initiated: 2001/02 Project Duration: 1 years Project Description: The project will construct a Dog Park in the City at a location to be determined. Funding Source: Donation (General Funds) 2002/03 Roll Over: $189,000 Total Five -Year Budget: $189,000 L 18 2003/04 CAPITAL IMPROVEMENT PROGRAM PARKS/OPEN{SFACE(CONT') Project Name: Project Number: Program Year Initiated: Project Duration: Project Description: Funding Source: 2002/03 Roll Over: Project Name: Project Number: Program Year Initiated: Project Duration: Project Description: Funding Source: 2003/04 Budget: Grand Avenue Park Turf and Soil Replacement P/OS-07/01 2001/02 6 Months This project will replace the existing turf and soil for two soccer fields at Grand Avenue Park. Landscape & Lighting District $125,000 Total Five -Year Budget: $125,000 Slate Drive Bikeway P/OS-02/03 2003/04 1 year This project will provide a bikeway at the extension of Slate Drive to Butterfield Ranch Road where the sidewalk has been widened. Developer Funds $60,000 Total Five -Year Budget: L 19 $60,000 2003/04 CAPITAL IMPROVEMENT PROGRAM ERAKS/C)PEN SPAGEt(CONT`')`a w -w. Project Name: Sycamore Valley Park Project Number: P/OS-11/01 Program Year Initiated: 2001/02 Project Duration: 1 year Project Description: This project will construct a new park with the work done by the Developer as part of the Galstian Project. Funding Source: Developer Funds 2002/03 Roll Over: $800,000 Total Five -Year Budget: $800,000 Project Name: Project Number: Program Year Initiated: Project Duration: Project Description: Funding Source: 2002/03 Roll Over: Wickman Elementary School Multi -Purpose Trail P/OS-13/01 2001/02 1 years This project will construct a trail as part of the Elementary School. Developer Funds $25,000 Total Five -Year Budget: L 20 $25,000 2003/04 CAPITAL IMPROVEMENTPROGRAM DARKS%OPENS xSPACE CONT'} ,aa Project Name: Pinehurst Phase Five Project Number: P/OS-04/00 Program Year Initiated: 2000/01 Project Duration: 1 years Project Description: This project will construct a green space in parkway including monument acquisition. Funding Source: Developer Funds 2002/03 Roll Over: $68,500 Total Five -Year Budget: $68,500 Project Name: Fairfield Plaza Multi -Purpose Trail Project Number: P/OS-08/00 Program Year Initiated: 2000/01 Project Duration: 6 months Project Description: This project will construct a portion of Rincon Trail that includes a widened sidewalk and seating area. Funding Source: Developer Funds 2002/03 Roll Over: $50,000 Total Five -Year Budget: $50,000 L 21 2003/04 CAPITAL IMPROVEMENT PROGRAM PARKS%O1?EN,'SP�►GE -,(CONT')`` ._ N Project Name: Green Valley Multi -Purpose Trail Project Number: P/OS-10/00 Program Year Initiated: 2000/01 Project Duration: 6 months Project Description: This project will construct a trail to connect the Peyton access to the master plan of trails. Funding Source: Developer Funds 2002/03 Roll Over: $81,700 Total Five -Year Budget: $81,700 Project Name: Project Number: Program Year Initiated: Project Duration: Project Description: Funding Source: 2003/04 Budget: Butterfield Ranch Road Median Reconfiguration P/OS-03/03 2003/04 6 months This project will provide for improvements to the median as part of the Tract 14951-01. Developer Funds $20,000 Total Five -Year Budget: L 22 $20,000 2003/04 CAPITAL IMPROVEMENT PROGRAM SPARKS/OPENwSPACEt,(COONT'); w4,; Project Name: Bird Farm Park Project Number: P/OS-02/98 Program Year Initiated: 1998/99 Project Duration: 3 years Project Description: This project will develop a community park in the Los Serranos neighborhood. The initial phase includes land acquisition and preliminary design. Funding Source: Park Fee, General Fund 2002/03 Roll Over: $1,100,000 Total Five -Year Budget: $4,250,000 Project Name: City Skate Park Project Number: P/OS-03/98 Program Year Initiated: 1998/99 Project Duration: 2 years Project Description: This project provides for construction of a skate park, which includes 5,000 - 7,000 square feet of concrete areas with benches, ramps, curbs, rails. Other amenities will include park benches, drainage, walkways and landscaping, and off-site improvements. Funding Source: Park Fee, General Fund 2002/03 Roll Over: $100,000 Total Five -Year Budget: $300,000 L 23 LANDSCAPE PROJECTS Project Name: Project Number: Program Year Initiated: Project Duration: Project Description: Funding Source: 2003/04 Budget: Project Name: Project Number: Program Year Initiated: Project Duration: Project Description: Funding Source: 2002/03 Roll Over: Plant Restoration, Irrigation and Upgrade Project L-01/97 1997 On-going Plant restoration, irrigation repairs and upgrade at various locations throughout the City. Landscape and Lighting District, General Fund $342,600 Total Five -Year Budget: $742,600 Grand Avenue Median Improvements L-01/01 2000/01 1 Year To construct parkway median on Grand Avenue from Grand Avenue Park to the western City boundary. Landscape & Lighting District $90,000 Total Five -Year Budget: L 24 $90,000 2003/04 CAPITAL IMPROVEMENT PROGRAM 'LANDSCAPE PROJEGfiS (C NT)<ti, '"7 Project Name: Parkway at Fairfield Ranch Road Project Number: L-02/02 Program Year Initiated: 2002/03 Project Duration: On-going Project Description: Establish parkway landscaping consistent with conditions of approval and final development plan requirements. Funding Source: Developer 2002/03 Roll Over: $100,000 Total Five -Year Budget: $100,000 Project Name: Median on Chino Hills Parkway and Frost Avenue Project Number: L-03/02 Program Year Initiated: 2002/03 Project Duration: On-going Project Description: Establish parkway landscaping consistent with conditions of approval and master plan requirements. Funding Source: Developer 2002/03 Roll Over: $30,000 Total Five -Year Budget: $30,000 L 25 2003/04 CAPITAL IMPROVEMENT PROGRAM L+►VDSCi4F'E I I?Q1CTS Project Name: Parkway at Acacia Apartments Project Number: L-04/02 Program Year Initiated: 2002/03 Project Duration: On-going Project Description: Establish parkway landscaping on Butterfield Ranch Road consistent with conditions of approval and final development plan requirements. Funding Source: Developer 2002/03 Roll Over: $30,000 Total Five -Year Budget: $30,000 Project Name: Peyton Drive Medians and Parkways at Oakmont Senior Living Project Number: L-05/02 Program Year Initiated: 2002/03 Project Duration: On-going Project Description: Establish parkway landscaping on Peyton Drive consistent with conditions of approval and final development plan requirements. Funding Source: Developer 2002/03 Roll Over: $75,000 Total Five -Year Budget: $75,000 L 26 2003/04 CAPITAL IMPROVEMENT PROGRAM ~LANDSGAPE__PROJECTS:'(CONT') Project Name: Open Space Enhancement at Gateway Village Project Number: L-01/03 Program Year Initiated: 2003/2004 Project Duration: On-going Project Description: This project will provide for grading of the knoll in the open space, including planting and irrigation. Funding Source: Developer 2003/04 Budget: $75,000 Total Five -Year Budget: $75,000 Project Name: Butterfield Ranch Road Median at Slate Project Number: L-02/03 Program Year Initiated: 2003/2004 Project Duration: On-going Project Description: This project will provide for improvements to the Median and Parkway at Butterfield Ranch Road and Slate Drive. Funding Source: Developer 2003/04 Budget: $50,000 Total Five -Year Budget: $50,000 L 27 2003/04 CAPITAL IMPROVEMENT_ PROGRAM Project Name: Fairfield Ranch Road Parkway (PM 15505) Project Number: L-03/03 Program Year Initiated: 2003/2004 Project Duration: On-going Project Description: This project will provide for improvements to the parkway at Fairfield Ranch Road as part of Parcel Map 15505. Funding Source: Developer 2003/04 Budget: $50,000 Total Five -Year Budget: $50,000 0 L 28 Project Name: Project Number: Program Year Initiated: Project Duration: Project Description: Funding Source: 2002/03 Roll Over: Project Name: Project Number: Program Year Initiated: Project Duration: Project Description: Funding Source: 2002/03 Roll Over: Relocation of 30" Water Line W-02/02 2002/03 90 days This project shares the cost with Monte Vista Water District for relocating the 30" Ramona Feeder line due to a grade separation project in the City of Montclair. Water Operating Fund $350,000 Total Five -Year Budget: $350,000 Pellisier Well Modifications W-03/97 1997/98 120 days This project will modify the existing Pellisier Well to provide a water supply source to the low pressure zone. Water Capital Connection Fee $250,000 Total Five -Year Budget: L 29 $250,000 2003/04 CAPITAL IMPROVEMENT PROGRAM 'VIWATER (CONT"} !,� _._. fi Project Name: Well No. 13 Modification Project Number: W-05/97 Program Year Initiated: 1997/98 Project Duration: 120 days Project Description: This project will modify existing well facilities at Water Well No. 13 to allow blending for high nitrates. Funding Source: Water 2002/03 Roll Over: $75,000 Total Five -Year Budget: $75,000 Project Name: Existing Water Facility Replacement and Repair Project Number: W-06/97 Program Year Initiated: 2002/03 Project Duration: On-going Project Description: Annual program of system modifications, including upgrades of facility equipment, site and system improvements. Funding Source: Water 2002/03 Roll Over: $574,900 2003/04 Budget: $200,000 Total Five -Year Budget: $1,574,900 L 30 2003/04 CAPITAL_ IMPROVEMENT PROGRAM WATER. CONT Project Name: Project Number: Program Year Initiated: Project Duration: Project Description: Funding Source: 2002/03 Roll Over: Project Name: Project Number: Program Year Initiated: Project Duration: Project Description: Funding Source: 2002/03 Roll Over: Supervisory Control and Data Acquisition System (SCADA) W-07/97 1997/98 2 years This project will modify existing City-wide telemetry system and operational efficiency programs. Water Capital Connection Fee $576,000 Total Five -Year Budget: $576,000 Reservoir No. 18 W-09/97 1997/98 120 days Preliminary site and geotechnical feasibility study for Reservoir No. 18 Water Capital Connection Fee $200,000 Total Five -Year Budget: L 31 $1,700,000 2003/04 CAPITAL_ IMPROVEMENT PROGRAM WATER '(CONT) Project Name: Los Serranos Water Main Replacement, Phase VI Project Number: W-01/03 Program Year Initiated: 2003/04 Project Duration: 1 year Project Description: This project will replace the existing water lines at Quail Street, Avery, Cecelia, Los Serranos Road, Pomona Rincon Road, Fairway Boulevard, Yorba Avenue, Palomino Drive, Pinto Drive, Ethel Street, Pheasant Street, Ester Street, Williams Avenue, and Country Club Drive in Los Serranos area. Funding Source: Water Operating Fund 2003/04 Budget: $2,159,000 Total Five -Year Budget: $2,159,000 Project Name: Los Serranos Ranch Valve Replacement Project Number: W-02/03 Program Year Initiated: 2003/04 Project Duration: 1 year Project Description: This Project will replace nuts, bolts, and gaskets in existing valves in Los Serranos area with new stainless steel nuts, bolts, and gaskets. Funding Source: Water Operating Fund 2003/04 Budget: $147,800 Total Five -Year Budget: $147,800 L 32 2003/04 CAPITAL IMPROVEMENT PROGRAM IIVATER�,�CQNT`j,. a�. Project Name: Sleepy Hollow Water Main Replacement, Phase Project Number: W-03/03 Program Year Initiated: 2003/04 Project Duration: 1 year Project Description: This project will replace the existing water lines in the Sleepy Hollow area. Funding Source: Water Operating Fund 2003/04 Budget: $326,900 Total Five -Year Budget: $326,900 Project Name: Well Acquisition Project Number: W-05/99 Program Year Initiated: 1999/00 Project Duration: 1 year Project Description: Project includes the acquisition & development of wells at various locations for additional ground water supply. Funding Source: Water Capital Fees 2002/03 Roll Over: $2,000,000 Total Five -Year Budget: $2,000,000 L 33 2003/04 CAPITAL IMPROVEMENT PROGRAM :WATER`GC©N.r . Project Name: Project Number: Program Year Initiated: Project Duration: Project Description: Funding Source: 2002/03 Roll Over: Water Supply, Transmission, Storage, and Pumping W-02/00 2000/01 4 years This projects provides for feasibility study, design, and construction of water mains, storage areas, and pump stations according to the water master plan. Water Capital Fees, & Water $7,600,000 Total Five -Year Budget: L 34 $20,460,000 RECLAIMED WATER PROJECTS Project Name: Project Number: Program Year Initiated: Project Duration: Project Description: Funding Source: 2002/03 Roll Over: Project Name: Project Number: Program Year Initiated: Project Duration: Project Description: Funding Source: 2002/03 Roll Over: Reservoir No. 20 RW -01/98 1998/99 120 days Design and construct a three -million gallon recycled water reservoir. Water Capital Connection Fee $473,400 Total Five -Year Budget: $473,400 Soquel Canyon Pump Station No. 1 RW -02/99 1999/00 6 months Construction of a pump station at Soquel Canyon for recycled water system. Water Capital Connection Fee $964,300 Total Five -Year Budget: L 35 $964,300 SEWER/STORM DRAIN PROJECTS Project Name: Miscellaneous Sewer Upgrade Project Project Number: S/SD-02/97 Program Year Initiated: 1997/98 Project Duration: 120 days Project Description: The project includes modification of the Boy's Republic sewer easement access Road, various sewer relief throughout the City, a sewer line at Soquel Canyon and SR -71, and pump upgrades at Rincon Lift Station. Funding Source: Sewer 2002/03 Roll Over: $100,000 Total Five -Year Budget: $100,000 Project Name: Rincon Storm Drain Channel Project Number: SD -03/97 Program Year Initiated: 1997/98 Project Duration: 1 year Project Description: This project will construct a storm drain channel on Butterfield Ranch Road from the north boundary of the Richland property to SR -71. Funding Source: Community Facilities District No. 9 2002/03 Roll Over: $1,106,500 Total Five -Year Budget: $1,106,500 L 36 2003/04 CAPITAL IMPROVEMENT PROGRAM 'EW ER%STORMDRAINSACONT) Project Name: Project Number: Program Year Initiated: Project Duration: Project Description: Funding Source: 2002/03 Roll Over: Project Name: Project Number: Program Year Initiated: Project Duration: Project Description: Funding Source: 2002/03 Roll Over: Sewer Improvements S/SD-01 /98 1998/99 5 years Construction to eliminate existing deficiencies in the City sewer system as identified in the Sewer Master Plan. Sewer $400,000 Total Five -Year Budget: Los Serranos Channel Mitigation Project S/S D-02/01 $821,000 2000/01 1 Year The project will provide for creation of approximately nine (9) acres of mitigation areas for wild life habitat. Storm Drain, Community Facilities District # 5 $848,700 Total Five -Year Budget: L 37 $848,700 2003/04 CAPITAL IMPROVEMENT PROGRAM ESEWER/STORM� DRAINS'°{CONT')�� ��: Project Name: Project Number: Program Year Initiated: Project Duration: Project Description: Funding Source: 2002/03 Roll Over: Project Name: Project Number: Program Year Initiated: Project Duration: Project Description: Funding Source: 2002/03 Roll Over: English Channel Improvement S/SD-01/01 2001/02 1 Year To construct box culvert, and inlet/outlet transition on English Channel at Peyton Drive, south of Eucalyptus Avenue. Grant Funds, Community Facilities District # 2 $1,636,000 Total Five -Year Budget: $1,636,000 Lower Los Serranos Channel S/SD-01 /99 1999/00 1 Year To clean and repair Lower Los Serranos Channel from Soquel Canyon Road to the end of Channel at the rip -rap area. Gas Tax, General Fund $42,000 Total Five -Year Budget: L 38 $42,000 2003/04 CAPITAL IMPROVEMENT PROGRAM SEWER/STO°RNf",sDRA°INS"(CANT'}... .. �,— _ _ .. . Project Name: Project Number: Program Year Initiated: Project Duration: Project Description: Funding Source: 2002/03 Roll Over: Project Name: Project Number: Program Year Initiated: Project Duration: Project Description: Funding Source: 2003/04 Budget Construction of Concrete Gutter S/SD-01 /02 2002/03 60 days This project will install a concrete gutter in the existing dirt drainage ditch on Pipeline Avenue between CenFed Bank and the San Bernardino County Flood Control Channel. Storm Drain Facilities Fund $20,000 Total Five -Year Budget: $20,000 Storm Drain Replacement at Grand/Peyton S/SD-01/03 2003/04 120 days This project will replace portion of existing storm drain at Grand Avenue and Peyton Drive. Storm Drain Facilities Fund $1409000 Total Five -Year Budget: L 39 $140,000 2003/04 CAPITAL IMPROVEMENT PROGRAM SEWER%SU� DRAIIVS``(DONT'°°:° .< Project Name: Project Number: Program Year Initiated: Project Duration: Project Description: Funding Source: 2003/04 Budget Project Name: Project Number: Program Year Initiated: Project Duration: Project Description: Funding Source: 2003/04 Budget Pipeline/Glen Ridge Drainage Clarifier S/SD-02/03 2003/04 60 days This project will install a new Clarifier in the storm drain at Pipeline and Glenridge as required by NPDES. Storm Drain Facilities Fund $200,000 Total Five -Year Budget: $200,000 Bayberry/Tern Drainage Clarifier S/S D-03/03 2003/04 60 days This project will install a new Clarifier in the storm drain at Bayberry and Tern as required by NPDES. Storm Drain Facilities Fund $50,000 Total Five -Year Budget: L 40 $50,000 2003/04 CAPITAL IMPROVEMENT PROGRAM LSEWER/STORItiII�DRAIIVS�GQNT')s��;`� Y: Project Name: Project Number: Program Year Initiated: Project Duration: Project Description: Funding Source: 2003/04 Budget Project Name: Project Number: Program Year Initiated: Project Duration: Project Description: Funding Source: 2003/04 Budget Bayberry/Zenobia Drainage Clarifier S/SD-04/03 2003/04 60 days This project will install a new Clarifier in the storm drain at Bayberry and Zenobia as required by NPDES. Storm Drain Facilities Fund $50,000 Total Five -Year Budget: $50,000 Water Defuser at Elinvar and Skyline S/SD-05/03 2003/04 60 days This project will build a concrete barrier in front of inlet at Elinvar and Skyline to prevent silt from entering the storm drain. Storm Drain Facilities Fund $30,000 Total Five -Year Budget: L 41 $30,000 2003/04 CAPITAL IMPROVEMENT PROGRAM 'SEWER/STORM DRAINS CONT') Project Name: Project Number: Program Year Initiated: Project Duration: Project Description: Funding Source: 2003/04 Budget Project Name: Project Number: Program Year Initiated: Project Duration: Project Description: Funding Source: 2003/04 Budget V -Ditch Drain at the McCoy Equestrian Center S/SD-06/03 2003/04 60 days This project will install a concrete v -ditch to improve the drainage at McCoy Equestrian Center. General Fund $10,000 Total Five -Year Budget: $10,000 Hunter Hills Sewer Access Road S/S D-07/03 2003/04 60 days This project will construct a new road to gain access to the sewer line for the purpose of maintenance. Sewer Facilities Fees $25,000 Total Five -Year Budget: L 42 $25,000 2003/04 CAPITAL IMPROVEMENT PROGRAM SEWER/STORM:DRAINS,(CONT'.}i Project Name: Project Number: Program Year Initiated: Project Duration: Project Description: Funding Source: 2003/04 Budget Project Name: Project Number: Program Year Initiated: Project Duration: Project Description: Funding Source: 2003/04 Budget English Spring Park Sewer Access Road S/SD-08/03 2003/04 60 days This project will construct a new road to gain access to the sewer line for the purpose of maintenance. Sewer Facilities Fees $25,000 Total Five -Year Budget: Townsend Junior High School Sewer Access Road S/SD-09/03 $25,000 2003/04 60 days This project will construct a new road to gain access to the sewer line for the purpose of maintenance. Sewer Facilities Fees $15,000 Total Five -Year Budget: L 43 $15,000 This page intentionally left blank. L 44 CITY OF CHINO HILLS CAPITAL IMPROVEMENT PROGRAM FIVE-YEAR SUMMARY FISCAL YEAR 2003/04 THROUGH FISCAL YEAR 2007/08 NUMBER PROJECT TOTAL 03/04 04/05 05/06 06/07 07/08 5 -YR EST. $2,600,000 $1,250,000 S-01/03 Overlay/Slurry Seal Project S-02/03 Citywide Sidewalk Replacement Program S-05/97 Peyton Drive /Eucalyptus Project S-11/99 Fairfield Ranch Road S-03/00 Fairfield Ranch Phase II /Pine Avenue Extension S-06/00 Traffic Signals (Peyton Drive & Morningfield) S-03/02 Traffic Signal (Peyton/Frost) S-04/02 Traffic Signal & Median Improvement at Grand Ave. S-03/03 Pavement Management Program S-08/97 Los Serranos (CDBG) S-03/98 Woodview Road S-08/99 Traffic Signal Interconnect & Coordination S-07/00 Citywide Restnping & Street Marking Project S-08/00 Drainage Improvement at Pipeline Avenue $159,200 & Glenndge Drive S-09/00 Circulation Enhancement S-06/99 Los Serranos - Other S-XX/03 Woodview Road Widening S-10/97 Soquel Canyon/Loop One S-XX/03 Eucalyptus Avenue Emergency Road S-07/99 Sleepy Hollow - Other S-XX/03 Future Traffic Signals S-XX/03 Pedestrian Overcrossing S-XX/05 Soquel Canyon/Loop Two S-XX/06 Advance Street Signs $0 Total Streets TOTAL 03/04 04/05 05/06 06/07 07/08 5 -YR EST. $2,600,000 $1,250,000 $1,250,000 $1,250,000 $1,250,000 $7,600,000 $200,000 $100,000 $100,000 $100,000 $0 $500,000 $5,323,400 $1,800,000 $4,800,000 $5,500,000 $600,000 $18,023,400 $3,115,700 $0 $0 $0 $0 $3,115,700 $350,000 $0 $0 $600,000 $5,050,000 $6,000,000 $159,200 $0 $0 $0 $0 $159,200 $180,000 $0 $0 $0 $0 $180,000 $252,000 $0 $0 $0 $0 $252,000 $50,000 $0 $0 $0 $0 $50,000 $791,800 $125,800 $125,800 $125,800 $125,800 $1,295,000 $100,000 $0 $0 $0 $0 $100,000 $316,200 $0 $0 $0 $0 $316,200 $170,000 $85,000 $85,000 $90,000 $95,000 $525,000 $328,400 $0 $0 $0 $0 $328,400 $70,000 $50,000 $50,000 $50,000 $50,000 $270,000 $1,250,000 $250,000 $250,000 $250,000 $250,000 $2,250,000 $0 $1,980,000 $0 $0 $0 $1,980,000 $0 $310,000 $6,400,000 $2,035,000 $0 $8,745,000 $0 $300,000 $1,200,000 $0 $0 $1,500,000 $0 $0 $50,000 $50,000 $50,000 $150,000 $0 $180,000 $180,000 $180,000 $180,000 $720,000 $0 $350,000 $0 $0 $0 $350,000 $0 $0 $0 $1,500,000 $13,300,000 $14,800,000 $0 $0 $0 $0 $60,000 $60,000 $15,256,700 $6,780,800 $14,490,800 $11,730,800 $21,010,800 $69,269,900 L 45 CITY OF CHINO HILLS CAPITAL IMPROVEMENT PROGRAM FIVE-YEAR SUMMARY FISCAL YEAR 2003/04 THROUGH FISCAL YEAR 2007/08 NUMBER PROJECT 03/04 04/05 05/06 06/07 07/08 TOTAL 5 -YR EST. PUBLIC FACILITIES PF -04/97 Sleepy Hollow Community Center $400,000 $0 $0 $0 $0 $400,000 PF -01/98 City Entrance Monument Signs $357,800 $300,000 $182,000 $0 $0 $839,800 PF -01/03 Chino Hills Police Station Improvement $16,800 $0 $0 $0 $0 $16,800 PF -01/03 Sidewalk Replacement at Civic Center $6,400 $0 $0 $0 $0 $6,400 PF -02/03 Crossroads Park North Bathroom Enlargement $75,000 $0 $0 $0 $0 $75,000 PF -03/03 Mystic Canyon Recreation Building Flooring $9,000 $0 $0 $0 $0 $9,000 PF -04/03 English Springs Park Restroom Addition $170,000 $0 $0 $0 $0 $170,000 PF -05/03 Patio Heaters at McCoy Barn $15,000 $0 $0 $0 $0 $15,000 PF -06/03 Emergency Generator at City Yard $60,000 $0 $0 $0 $0 $60,000 PF -05/02 Tiny Tots Program Modular Unit $110,700 $0 $0 $0 $0 $110,700 PF-XX/04 Town Center $0 $500,000 $500,000 $3,000,000 $18,000,000 $22,000,000 Total Public Facilities $1,220,700 $800,000 $682,000 $3,000,000 $18,000,000 $23,702,700 PARKS/OPEN P/OS-02/97 Community Park Expansion $6,473,300 $0 $0 $0 $0 $6,473,300 P/OS-01/03 Parks Improvement Project $325,200 $100,000 $80,000 $80,000 $50,000 $635,200 P/OS-01/99 Western Hills Park $100,000 $0 $0 $0 $0 $100,000 P/OS-02/00 Big Galstian Park $50,000 $0 $0 $0 $0 $50,000 P/OS-03/00 Trail Construction $175,000 $0 $0 $0 $0 $175,000 P/OS-03/01 Chino Hills Dog Park $189,000 $0 $0 $0 $0 $189,000 P/OS-07/01 Grand Avenue Park Turf & Soil Replacement $125,000 $0 $0 $0 $0 $125,000 P/OS-02/03 Slate Drive Bikeway $60,000 $0 $0 $0 $0 $60,000 L 46 CITY OF CHINO HILLS CAPITAL IMPROVEMENT PROGRAM FIVE-YEAR SUMMARY FISCAL YEAR 2003/04 THROUGH FISCAL YEAR 2007/08 NUMBER PROJECT 03/04 04/05 05/06 06/07 07/08 TOTAL 5 -YR EST. PARKS/OPEN P/OS-11/01 Sycamore Valley Park $800,000 $0 $0 $0 $0 $800,000 P/OS-03/03 Butterfield Ranch Road Median & Parkway Reconfiguration $20,000 $0 $0 $0 $0 $20,000 P/OS-13/01 Wickman Elementary School Multi -Purpose Trail $25,000 $0 $0 $0 $0 $25,000 P/OS-04/00 Pinehurst Phase Five $68,500 $0 $0 $0 $0 $68,500 P/OS-08/00 Fairfield Plaza Multi -Purpose Trail $50,000 $0 $0 $0 $0 $50,000 P/OS-10/00 Green Valley Multi -Purpose Trail $81,700 $0 $0 $0 $0 $81,700 P/OS-02/98 Bird Farm Park $1,100,000 $25,000 $3,125,000 $0 $0 $4,250,000 P/OS-03/98 City Skate Park $100,000 $200,000 $0 $0 $0 $300,000 P/OS-02/02 Hockey Rink Dasher Boards $0 $6,200 $0 $0 $0 $6,200 P/OS-XX/03 Ayala Soccer Field Lighting $0 $150,000 $0 $0 $0 $150,000 P/OS-XX/03 Trail Staging Area $0 $120,000 $0 $0 $0 $120,000 P/OS-XX/03 Sundance III Multi -Purpose Trail $0 $10,000 $0 $0 $0 $10,000 P/OS-XX/03 Oakcrest Multi -Purpose Trail East $0 $250,000 $0 $0 $0 $250,000 P/OS-XX/03 Woodview Terrace Park Project $0 $2,000,000 $0 $0 $0 $2,000,000 P/OS-XX/03 Multi -Purpose Trail at Sycamore Crest $0 $15,000 $0 $0 $0 $15,000 P/OS-XX/03 Caltrans Lot at Great Indoors $0 $7,500 $0 $0 $0 $7,500 P/OS-XX/04 Chino Avenue Park $0 $0 $200,000 $1,700,000 $0 $1,900,000 P/0S-XX/04 Oakcrest Multi -Purpose Trail West $0 $0 $75,000 $0 $0 $75,000 P/OS-XX/04 Oakcrest Vista Park $0 $0 $625,000 $0 $0 $625,000 P/OS-XX/04 Oakcrest Neighborhood Park $0 $0 $1,000,000 $0 $0 $1,000,000 P/OS-XX/04 Multi -Purpose Trail at Pinehurst West $0 $0 $30,000 $0 $0 $30,000 P/OS-XX/04 Ranch at Carbon Canyon Multi -Purpose Trail $0 $0 $175,000 $0 $0 $175,000 P/OS-XX/05 Canyon Estates Multi -Purpose Trail $0 $0 $0 $125,000 $0 $125,000 L 47 CITY OF CHINO HILLS CAPITAL IMPROVEMENT PROGRAM FIVE-YEAR SUMMARY FISCAL YEAR 2003/04 THROUGH FISCAL YEAR 2007/08 NUMBER PROJECT 03/04 04/05 05/06 06/07 07/08 TOTAL 5 -YR EST. PARKS/OPEN Grand Avenue Median Improvements $90,000 $0 $0 $0 $0 $90,000 P/OS-XX/05 Chow Multi -Purpose Trail $0 $0 $0 $60,000 $0 $60,000 P/OS-XX/05 Villa Borba Multi -Purpose Trail System $0 $0 $0 $60,000 $0 $60,000 P/OS-XX/05 Villa Borba Neighborhood Park $0 $0 $0 $1,500,000 $0 $1,500,000 P/OS-XX/06 English Springs Lake Cleaning $0 $0 $0 $0 $100,000 $100,000 P/OS-XX/06 Richland Park $0 $0 $0 $0 $3,750,000 $3,750,000 L-02/03 Total Parks/Open Space $9,742,700 $2,883,700 $5,310,000 $3,525,000 $3,900,000 $25,361,400 L-01/97 Plant Restoration, Irrigation/Upgrade Project $342,600 $100,000 $100,000 $100,000 $100,000 $742,600 L-01/01 Grand Avenue Median Improvements $90,000 $0 $0 $0 $0 $90,000 L-02/02 Parkway at Fairfield Ranch Road $100,000 $0 $0 $0 $0 $100,000 L-03/02 Median at Chino Hill Parkway at Frost $30,000 $0 $0 $0 $0 $30,000 L-04/02 Parkway at Acacia Apartments $30,000 $0 $0 $0 $0 $30,000 L-05-02 Median & Parkway at Oakmont Senior Living $75,000 $0 $0 $0 $0 $75,000 L-01/03 Open Space Enhancement at Gateway Village $75,000 $0 $0 $0 $0 $75,000 L-02/03 Butterfield Ranch Road Median at Slate $50,000 $0 $0 $0 $0 $50,000 L-03/03 Fairfield Ranch Road Parkway (PM 15505) $50,000 $0 $0 $0 $0 $50,000 Total Landscape Projects $842,600 $100,000 $100,000 $100,000 $100,000 $1,242,600 W-01/02 30° Water Line Relocation $350,000 $0 $0 $0 $0 $350,000 W-03/97 Pellisier Well Modifications $250,000 $0 $0 $0 $0 $250,000 W-05/97 Well No. 13 Modifications $75,000 $0 $0 $0 $0 $75,000 W-06/97 Existing Water Facility Replacement and Repair $774,900 $200,000 $200,000 $200,000 $200,000 $1,574,900 L 48 CITY OF CHINO HILLS CAPITAL IMPROVEMENT PROGRAM FIVE-YEAR SUMMARY FISCAL YEAR 2003/04 THROUGH FISCAL YEAR 2007/08 TOTAL NUMBER PROJECT 03/04 04/05 05/06 06/07 07/08 5 -YR EST. W-07/97 Supervisory Control & Data Acquisition RW -02/99 System (SCADA) W-09/97 Reservoir No. 18 W-01/03 Los Serranos Water Main Replacement Phase VI W-02/03 Los Serranos Ranch Valve Replacement W-03/03 Sleepy Hollow Water Main Replacement Phase 1 W-05/99 Well Acquisition W-02/00 Water Supply, Transmission, Storage, RW-XX/05 & Pumping W-XX/04 Sleepy Hollow Water Main Replacement Phase II W-01/97 Well No 18 W-XX/04 Sleepy Hollow Pressure Reducing Station, $326,900 Relocation and Modification $0 Total Water RW -01/98 Reservoir No. 20 RW -02/99 Soquel Canyon Pump Station No. 1 RW-XX/05 Soquel Canyon Reservoir RW-XX/05 Soquel Canyon Loop One Water main RW-XX/05 Soquel Canyon Pump Station No. 2 RW-XX/05 Rincon Reservoir No. 19 RW-XX/05 Rincon Water main, Phase I RW-XX/05 Rincon Water main, Phase II RW-XX/05 Rincon Pump Station No. 3 RW-XX/06 Soquel Canyon Loop Two Water main RW-XX/06 Rincon Water main, Phase III RW-XX/06 Rincon Reservoir $326,900 Total Reclaimed Water $576,000 $0 $0 $0 $0 $576,000 $200,000 $1,500,000 $0 $0 $0 $1,700,000 $2,159,000 $0 $0 $0 $0 $2,159,000 $147,800 $0 $0 $0 $0 $147,800 $326,900 $0 $0 $0 $0 $326,900 $2,000,000 $0 $0 $0 $0 $2,000,000 $7,600,000 $960,000 $5,300,000 $6,600,000 $0 $20,460,000 $0 $329,600 $0 $0 $0 $329,600 $0 $450,000 $0 $0 $0 $450,000 $0 $0 $100,000 $0 $0 $100,000 $14,459,600 $3,439,600 $5,600,000 $6,800,000 $200,000 $30,499,200 $473,400 $0 $0 $0 $0 $473,400 $964,300 $0 $0 $0 $0 $964,300 $0 $0 $0 $906,800 $0 $906,800 $0 $0 $0 $451,800 $0 $451,800 $0 $0 $0 $216,000 $0 $216,000 $0 $0 $0 $800,400 $0 $800,400 $0 $0 $0 $145,700 $0 $145,700 $0 $0 $0 $669,300 $0 $669,300 $0 $0 $0 $427,800 $0 $427,800 $0 $0 $0 $0 $1,201,600 $1,201,600 $0 $0 $0 $0 $467,700 $467,700 $0 $0 $0 $0 $910,800 $910,800 $1,437,700 $0 $0 $3,617,800 $2,580,100 $7,635,600 L 49 CITY OF CHINO HILLS CAPITAL IMPROVEMENT PROGRAM FIVE-YEAR SUMMARY FISCAL YEAR 2003/04 THROUGH FISCAL YEAR 2007/08 TOTAL NUMBER PROJECT 03/04 04/05 05/06 06/07 07/08 5 -YR EST. SEWER/STORMDRAINS S/SD-02/97 Misc. Sewer Upgrade Protect $100,000 $0 $0 $0 $0 $100,000 S/SD-03/97 Rincon Storm Drain Channel $1,106,500 $0 $0 $0 $1,106,500 S/SD-01/98 Sewer Improvements S/SD-02/01 Los Serranos Channel Mitigation Project S/SD-01/99 Lower Los Serranos Channel S/SD-01/02 Concrete Gutter Construction at Pipeline Avenue S/SD-01/01 English Channel Improvement S/SD-01/03 Storm Drain Replacement at Grand/Peyton S/SD-02/03 Pipeline/Glen ridge Drainage Clarifier S/SD-03/03 Bayberry/Tern Drainage Clarifier S/SD-04/03 Bayberry/Zenobia Drainage Clarifier S/SD-05/03 Water Defuser at Elinvar and Skyline S/SD-06/03 V -Ditch Drain at Mccoy Equestrian Center S/SD-07/03 Hunter Hills Sewer Access Road S/SD-08/03 English Springs Park Sewer Access Road S/SD-09/03 Townsend Jr. High School Sewer Access Road $0 Total Sewer/Storm Drains $140,000 Fiscal Year Total $400,000 $200,000 $73,000 $73,000 $75,000 $821,000 $848,700 $0 $0 $0 $0 $848,700 $42,000 $0 $0 $0 $0 $42,000 $20,000 $0 $0 $0 $0 $20,000 $1,636,000 $0 $0 $0 $0 $1,636,000 $140,000 $0 $0 $0 $0 $140,000 $200,000 $0 $0 $0 $0 $200,000 $50,000 $0 $0 $0 $0 $50,000 $50,000 $0 $0 $0 $0 $50,000 $30,000 $0 $0 $0 $0 $30,000 $10,000 $0 $0 $0 $0 $10,000 $25,000 $0 $0 $0 $0 $25,000 $25,000 $0 $0 $0 $0 $25,000 $15,000 $0 $0 $0 $0 $15,000 $4,698,200 $200,000 $73,000 $73,000 $75,000 $5,119,200 $47,658,200 $14,204,100 $26,255,800 $28,846,600 $45,865,900 $162,830,600 L 50 CITY OF CHINO HILLS CAPITAL IMPROVEMENT PROGRAM PROJECT SUMMARY Project Name Budaet Monte Vista Interconnect- North $4,065,750 Overlay/Slurry Seal Project (Annual) $1,100,000 Pinehurst Phase V $68,500 Green Valley Multi -Purpose Trail $81,700 Citywide Sidewalk Replacement $100,000 Pomona Rincon Road Extension $2,800,000 Big League Dreams Sports Park $13,655,900 Lower Los Serranos Channel $191,000 McCoy Parking Lot Improvements $100,000 TOTAL 2002/03 COMPLETED PROJECTS $22,162,850 L 51 CITY OF CHINO HILLS CAPITAL IMPROVEMENT PROGRAM PROJECT SUMMARY Project Name Budget 00ROLL OVER PROJECTS Overlay/Slurry Seal Project $1,350,000 Citywide Sidewalk Replacement Program $100,000 Peyton Drive/Eucalyptus Project $5,323,400 Traffic Signal and Median Improvement at Grand Avenue $252,000 Fairfield Ranch Road $3,115,700 Fairfield Ranch Phase II/Pine Avenue Extension $350,000 Traffic Signal- Peyton and Morningfield $159,200 Traffic Signal -Peyton and Frost $180,000 Los Serranos (CDBG) $500,000 Los Serranos - Other $1,000,000 Woodview Road $100,000 Traffic Signal Interconnect and Coordination $316,200 Citywide Restriping and Marking $85,000 Drainage Improvement at Pipeline and Glenridge $328,400 Sleepy Hollow Community Center $400,000 City Entrance Monument Signs $357,800 Tiny Tots Program Modular Unit $110,700 Chino Hills Police Station Improvement $16,800 Community Park Expansion $6,473,300 Bird Farm Park $1,100,000 City Skate Park $100,000 Western Hills Park $100,000 Big Galstian Park $50,000 Trail Construction $175,000 Chino Hills Dog Park $189,000 Grand Avenue Park Turf and Soil Replacement $125,000 Sycamore Valley Park $800,000 Wickman Elementary School Multi -Purpose Trail $25,000 Pinehurst Phase Five $68,500 Fairfield Plaza Multi -Purpose Trail $50,000 Green Valley Multi -Purpose Trail $81,700 Grand Avenue Median Improvements $90,000 L 52 0 CITY OF CHINO HILLS CAPITAL IMPROVEMENT PROGRAM PROJECT SUMMARY Project Name Budget Parkway at Fairfield Ranch Road $100,000 Median on Chino Hills Parkway and Frost Avenue $30,000 Parkway at Acacia Apartments $30,000 Peyton Drive Medians and Parkways at Oakmont Senior Living $75,000 Relocation of 30" Water Line $350,000 Pellisier Well Modifications $250,000 Well No. 13 Modifications $75,000 Supervisory Control and Data Acquisition System (SCADA) $576,000 Reservoir No. 18 $200,000 Well Acquisition $2,000,000 Water Supply, Transmission, Storage, and Pumping $7,600,000 Existing Water Facility Replacement and Repair $574,900 Reservoir No. 20 $473,400 Soquel Canyon Pump Station No. 1 $964,300 Misc. Sewer Upgrade Projects $100,000 Rincon Storm Drain Channel $1,106,500 Sewer System Improvement $400,000 Los Serranos Channel Mitigation Project $848,700 Lower Los Serranos Channel $42,000 English Channel Improvement $1,636,000 Construction of Concrete Gutter $20,000 TOTAL 2002/03 ROLL OVER PROJECTS $40,924,500 L 53 CITY OF CHINO HILLS CAPITAL IMPROVEMENT PROGRAM PROJECT SUMMARY Project Name Budget 0 Overlay/Slurry Seal Project $1,250,000 Citywide Sidewalk Replacement Program $100,000 Pavement Management Program $50,000 Los Serranos (CDBG) $291,800 Los Serranos - Other $250,000 Citywide Restriping and Street Marking Project $85,000 Circulation Enhancement $70,000 Sidewalk Replacement at Civic Center $6,400 Crossroads Park North Restroom Enlargement $75,000 Mystic Canyon Recreation Building Flooring $9,000 English Springs Park Restroom Addition $170,000 Patio Heaters at McCoy Barn $15,000 Emergency Generator at City Yard $60,000 Parks Improvement Project $325,200 Slate Drive Bikeway $60,000 Butterfield Ranch Road Median Reconfiguration $20,000 Plant Restoration and Irrigation Upgrade $342,600 Open Space Enhancement at Gateway Village $75,000 Butterfield Ranch Road Median at Slate $50,000 Fairfield Ranch Road Parkway (PM 15505) $50,000 Existing Water Facility Replacement and Repair $200,000 Los Serranos Water Main Replacement Phase VI $2,159,000 Los Serranos Ranch Valve Replacement $147,800 Sleepy Hollow Water Main Replacement Phase 1 $326,900 Storm Drain Replacement at Grand/Peyton $140,000 Pipeline/Glenridge Drainage Clarifier $200,000 Bayberry/Tern Drainage Clarifier $50,000 Bayberry/Zenobia Drainage Clarifier $50,000 Water Def user at Elinvar and Skyline $30,000 V -Ditch Drain at Mccoy Equestrian Center $10,000 Hunter Hills Sewer Access Road $25,000 English Springs Park Sewer Access Road $25,000 Townsend Jr. High School Sewer Access Road $15,000 TOTAL 2003/04 NEW PROJECTS $6,733,700 L 54 CITY OF CHINO HILLS FISCAL YEAR 2003-04 INTERFUND TRANSFERS The Interfund Transfer budgets are established for the purpose of having one fund provide capital to another fund for financing capital projects and/or operating programs. For example, amounts are transferred from various funds to the Capital Projects Fund for the financing of eligible capital projects in the Capital Improvement Program. As another example, amounts are transferred from various Landscaping and Lighting District (LLD) zone funds to the LLD Administration Fund for the financing of the LLD administration activity. The purposes for which the interfund transfers are being budgeted, and the programs that are funding these activities are shown below and in the accompanying schedule. Finance Activity • Development Program: • Street Projects $5,323,400 • Parks and Landscape Projects $473,300 • Water/Reclaimed Water Projects $8,263,700 • Sewer/Storm Drain Projects $929,100 • CFD Operating Program $692,800 • Public Facilities Projects $357,800 • Data Processing Program: • Excess Reserve $375,000 M 1 • Non -Departmental Services Program: • Street Projects $4,285,100 • Parks and Landscape Projects $100,000 • Public Facilities Projects $100,000 • Sewer/Storm Drain Projects $800,000 • Used Oil Recycling Operating Program $63,200 • Miscellaneous Grant — Department of Conservation $20,000 Emergency Management $7,400 Public Facilities & Operations Activity • Facilities and Equipment Maintenance Program: • Public Facilities Projects $914,100 • Excess Reserve $800,000 • Parks and Landscape Program: • Parks and Landscape Projects $4,321,800 • Parks and Landscape Operating $1,187,000 • Sanitation Maintenance Program: • Sewer System Projects $500,000 • Storm System Maintenance Program: • Storm Drain Projects $41,500 • Street Maintenance Program: • Street Projects $1,250,000 • Water Utility Program: • Water Projects $7,633,600 (1) Percent change: "02/03 Adjusted Budget" column compared to "03/04 Budget" column. "N/A" = Not Applicable M 2 00/01 Actual 01/02 Actual 02/03 Adjusted Budget 02/03 Projected Actual 03/04 Budget Percent Change(l) Interfund Transfers 5,701,586 25,528,307 52,643,200 14,518,500 38,438,800 27.0% (1) Percent change: "02/03 Adjusted Budget" column compared to "03/04 Budget" column. "N/A" = Not Applicable M 2 CITY OF CHINO HILLS FISCAL YEAR 2003-04 PROGRAM CODE ACTIVITY: SUMMARY OF INTERFUND TRANSFERS VARIOUS FY 2000-01 FY 2001-02 FY 2002-03 FY 2002-03 FY 2003-04 ADOPTED/ ADJUSTED PROJECTED ADOPTED PROGRAM ACTUAL ACTUAL BUDGET ACTUAL BUDGET Finance Development Program 1,501,149 7,802,875 24,513,900 2,426,200 16,040,100 Non -Departmental Services 562,904 3,224,688 7,375,200 3,418,500 5,375,700 Data Processing 0 0 0 0 375,000 Total Finance 2,064,053 11,027,563 31,889,100 5,844,700 21,790,800 Public Facilities and Operations Facilities and Equipment Maintenance 148,599 102,674 604,800 900 1,714,100 Parks and Landscape 3,389,319 10,413,879 13,055,400 8,618,800 5,508,800 Sanitation Maintenance 0 77,844 500,000 0 500,000 Street Maintenance 96,306 25,215 1,786,500 50,200 1,250,000 Storm System Maintenance 3,308 12,234 0 3,900 41,500 Water Utility 0 3,868,898 4,807,400 0 7,633,600 Total Public Facilities and Operations 3,637,533 14,500,744 20,754,100 8,673,800 16,648,000 TOTAL 5,701,586 25,528,307 52,643,200 14,518,500 38,438,800 M 3 i This page intentionally left blank. M 4 Glossary of Budget Terms Appropriation - An authorization by the City Council to make expenditures and to incur obligations for a specific purpose within a specific time frame. Assessed Valuation - A dollar value placed on real estate or other property by San Bernardino County as a basis for levying property taxes. Audit - A view of the City's accounts by an independent auditing firm to substantiate fiscal year-end fund, salaries, reserves and cash on hand. Beginning/Ending (Unappropriated) Fund Balance - Unencumbered resources available in a fund from the prior/current fiscal year after payment of the prior/current fiscal year's expenditures. This is not necessarily cash on hand. Bond - A City may raise capital by issuing a written promise to pay a specific sum of money, called the face value or principal amount, at a specific date or dates in the future, together with periodic interest at a special rate. Budget - A fiscal plan of financial operation listing an estimate of proposed appropriations or expenditures and the proposed means of financing them for a particular time period. The budget is proposed until it has been IN approved by the City Council. Chino Hills' annual budget encompasses one fiscal year (July 1 through June 30.) Capital Improvement - A permanent addition to the City's assets, including the design, construction, or purchase of land, building, or facilities, or major renovations of same. Capital Improvement Program - A financial plan or proposed capital improvement projects with single -and multiple -year capital expenditures/expenses. The Capital Improvement Program plans for five years and is updated annually. Capital Outlay - A budget appropriation category which budgets all equipment having a unit cost of more than $1,000 and an estimated useful life of over one year. Capital Projects - Physical structural improvements with a cost of $5,000 or more and a useful life of one year or more. Examples include a new park, building modifications or road construction. Debt Service - Payment of the principal and interest on an obligation resulting from the issuance of bonds, notes, or Certificates of Participation (COP's). Debt Service Requirements - The amount of money required to pay interest on outstanding debt and required contributions to accumulate monies for future retirement of term bonds. Deficit - An excess of expenditures or expenses over revenues (resources). Department - It is the basic unit of service responsibility encompassing a broad array of related activities. Division - A subsection (or activity) within a department which furthers the objectives of the City Council by providing specific services. Encumbrances - A legal obligation to pay funds, the expenditure of which has not yet occurred. They cease to be encumbrances when the obligations are paid or otherwise terminated. Expense/Expenditure - The actual spending of funds set aside by an appropriation. Fiscal Year - A twelve-month period of time to which a budget applies. In Chino Hills, it is July 1 through June 30. Fund - An independent fiscal and accounting entity used to record all financial transactions related to the specific purpose for which the fund was created. Fund Balance - The amount of financial resources available for use. Generally, this represents the detail of all the annual operating surpluses and deficits since the fund's inception. N 2 General Fund - The primary fund of the City used to account for all revenues and expenditures of the City not legally restricted as to use. This fund is used to offset the cost of the City's general operations. All revenues which do not have to be placed in a separate fund are deposited in the general fund. All expenditures must be made pursuant to appropriations which lapse annually at the end of the fiscal year. General Obligation Bond - Bonds used for various purposes and repaid by the regular (usually via the General Fund) revenue raising powers of the City. Grant - Contributions, gifts or cash, or other assets from another governmental entity to be used or expended for a specific purpose, activity, or facility. An example is the Community Development Block Grant provided by the Federal Government. Interfund Transfers - Monies transferred from one fund to another. Such money is transferred to finance the operations of another fund or to reimburse the fund for certain expenditures. Internal Service Fund - An Internal Service Fund provides services to other City departments and bills the various other funds for services rendered, just as would private business. Materials, Supplies, and Services - Expenditures for materials, supplies, and services which are ordinarily consumed within a fiscal year and which are not included in departmental inventories. Municipal Code - A book that contains the City Council approved ordinances currently in effect. The Code defines City policy with respect to areas such as planning, etc. Objectives - The expected results or achievements of a budget activity. Operating Budget - Annual appropriation of funds for ongoing program costs, including salaries and benefits, services and supplies, debt service, capital outlay and capital improvements. Operations and Maintenance - A section of the budget that addresses all the programs and day-to-day operating costs associated with the day-to-day operations of a division or a department. Ordinance - A formal legislative enactment by the City Council. It has the full force and effect of law within City boundaries unless pre-empted by a higher form of law. An Ordinance has a higher legal standing than a Resolution. Reimbursement - Payment of amount remitted on behalf of another party, department, or fund. Reserve - An account used to record a portion of the fund balance as legally segregated for a specific use. N 3 Resolution - A special order of the City Council which has a lower legal standing than an ordinance. Revenues - Amount received for taxes, fees, permits, licenses, interest, intergovernmental sources, and other sources during the fiscal year. Revenue Bonds - A type of bonds usually issued to construct facilities. The bonds are repaid from the revenue produced by the operation of these facilities. Salaries and Benefits - A budget category which generally accounts for full-time and temporary employees, overtime expenses, and all employee benefits, such as medical, dental, and retirement. Special Revenue Funds - This fund type collects revenues that are restricted by the City, State, or Federal Government as to how the City might spend them. This page intentionally left blank. N 4 OBJECTIVE DESIGNATIONS Line Item Title and Description Salary and Wages 1010 Regular Salaries Base salary, including additional monthly earnings, paid to full-time employees and City Council. Additional earnings include special duty pay such as bilingual, stand by, and call back pay. 1015 Part-time/Seasonal Wages Wages of part-time hourly employees. 1020 Overtime Salaries Salary for overtime pay for employment classifications subject to requirements of the Fair Labor Standards Act. Fringe Benefits 1540 Fringe Benefits Cost of medical, dental, vision insurance, and direct payments to the employees in accordance with the City's flexible benefit plan, tuition reimbursement, PST Plan, accrued leave compensation, auto allowance, Medicare insurance, employer retirement contribution, deferred compensation plan, group vision plan, group life insurance, State Disability Insurance, and workers compensation. Operations and Maintenance 2010 Memberships and Certifications Organizational membership fees, professional and technical certifications, and licenses. 2015 Conferences, Meetings, and Training Registration, meals, transportation, and lodging for conferences and training meetings and seminars. 2020 Auto Mileage Reimbursement for use of personal vehicle for City business. N 5 OBJECTIVE DESIGNATIONS Line Item Title and Description 2030 Uniforms Cost of City -supplied uniform accessories such as boots, gloves, hats, glasses, etc. and uniform cleaning. Professional and Contractual Services 3010 Legal Services Attorney fees for rendering legal services to the City. 3020 Financial Services Financial advisory, analytical, and processing services; accounting and auditing services. 3025 Medical Services Medical costs for personnel physical examinations and injuries. 3030 Development Professional Services Fees for architectural, engineering, plan checking, inspection, and appraisal services. 3090 Professional Services Professional services not included elsewhere. 3105 Temporary Employee Services Charges for temporary help contracted directly with an employment agency. 3110 Computer Services Cost of computer system and application software development and support; network administration. 3115 Data Processing Services Charges to departments for City -supplied data processing services. N 6 E OBJECTIVE DESIGNATIONS Line Item Title and Description 3135 Special Studies Costs of unique studies and surveys. 3140 Refuse Contract Cost of debris disposal and services provided by the City's contract disposal firm. 3151 Hazardous Materials Removal Services Charges for removal of hazardous materials spilled or deposited within the City. 3155 Recreation Program Instructors Cost of services provided by fee-based Recreation Program Instructors. 3160 Water Meter Reading Services Charges for contractual water meter reading services. 3165 Sewer Treatment Services Costs for sewer treatment services provided by the Inland Empire Utilities Agency. 3170 Police Services Costs for contract police services provided by County. 3171 Sheriff's Prisoner Booking Services Charges by the County Sheriff's Department for booking suspected criminals apprehended within the City. 3172 Parking Fine Processing Services Fees paid to the State and County for surcharges of parking fines issued by City Police. 3173 Animal Control Services Costs for animal control services provided by the Humane Society. N 7 OBJECTIVE DESIGNATIONS Line Item Title and Description 3180 Crossing Guard Services Cost for contract crossing guard services provided for schools located within the City. 3189 Communication System Services Contract costs for wire and wireless communication system licenses and operating maintenance services (i.e., 800 MHz system). 3190 Contractual Services Contract costs for public agency services, collection services, insurance claims administration, personnel services, weed abatement services, water quality analysis services, and other contractual services not included elsewhere. Supplies and Services 4010 Legal Advertising Costs of newspaper publishing of required legal notices. 4015 Advertising and Promotion Includes costs of City brochures. 4025 Election Expense Incurred costs for elections. 4030 Printing and Photocopy Services Costs for photocopy machines usage; and outside print reprographics and printing costs of a general nature. 4031 Document Imaging Cost of microfilming supplies and other imaging services. N 8 OBJECTIVE DESIGNATIONS Line Item Title and Description 4035 Postage and Express Delivery Metered and non -metered postal delivery services costs, including charges for express delivery services. 4110 Liability Insurance Premium for liability insurance coverage and additions to insurance reserves. 4115 Fire and Casualty Insurance Premium for fire and casualty insurance coverage. 4120 Vehicle Insurance Premium for vehicle public liability and property damage insurance coverage. 4125 Surety Bond Costs of specific and blanket surety bonds for City employees. 4130 Workers' Compensation Insurance Premium and payments for Workers' Compensation insurance coverage. 4140 Unemployment Insurance Cost of claim payments for unemployment insurance. 4245 Traffic Signs Signs used in the directing of traffic. 4310 Fuel Cost of gasoline and diesel fuel. im OBJECTIVE DESIGNATIONS Line Item Title and Description 4315 Automotive Parts and Supplies Automotive replacement parts and components, including tires, batteries, and supplies. Miscellaneous items such as steam cleaning compounds, brake and transmission fluid, polish, radio cleaner and lubricants. 4410 Chemical Supplies Costs of chlorine, oxygen, acid, and similar items. 4420 Computer Hardware and Software Expense Cost of computer hardware and software which costs less than $5,000 unit. 4430 Small Equipment and Tools Cost of hand tools, equipment, and office equipment which individually costs less than $5,000. 4440 Office Supplies Cost of all office stationery and supplies. 4445 Special Parts and Supplies Unique department parts and supplies costs. Such parts and supplies include pipes and fittings, rock products, cement and concrete, turf and landscape, photography, custodial, and recreation supplies. 4450 Reference Materials and Services Purchase of books, technical manuals, and periodical subscriptions. Maintenance and Rentals 5010 Parks and Landscape Costs for landscape and irrigation system maintenance and debris removal. Also includes charges for maintenance of lakes, ponds, fountains, and other water features. N10 OBJECTIVE DESIGNATIONS Line Item Title and Description 5012 Tree Maintenance Charges for contract maintenance of City trees, including pruning and removal services. 5020 Building and Structure Maintenance Cost of repair and maintenance of City buildings such as electrical wiring, plumbing, flooring, heating, and air-conditioning. 5021 Custodial Services Cleaning and janitorial products such as cleaners, disinfectants, floor oils, wax, mops, rags, paper towels, and tissue. 5025 Office Equipment Maintenance Repair and preventative maintenance of office equipment including computer equipment. 5035 Vehicle Maintenance Charges for repair and maintenance of vehicles. 5040 Communications Equipment Maintenance Repair costs for communication equipment, including mobile phones, telephones, and pagers. 5045 Graffiti Removal Services Cost of graffiti removal services including supplies and contract labor. 5110 Street Repair and Maintenance Cost of street patching and resurfacing, curb and gutter repairs, and related repairs. 5111 Street Sweeping Charges for contract street sweeping services. 5112 Pavement Striping Contract costs for placing pavement markings for traffic and pedestrian control. N11 OBJECTIVE DESIGNATIONS Line Item Title and Description 5113 Traffic Calming Improvements Traffic calming devices such as speed humps, traffic circles, restriping, etc., to reduce vehicle speeding in residential neighborhoods throughout the City. 5115 Traffic Signal Maintenance Cost of maintaining and repairing traffic signals, including contractual costs. 5220 Water Lines and Mains Maintenance Repair and maintenance of the Water Utility's lines and mains. 5225 Meter Maintenance Costs for repair of the Water Utility's meters. 5230 Fire Hydrant Maintenance Costs of parts for maintenance of fire hydrants. 5235 Distribution Plant Maintenance Contracted labor and equipment costs for the maintenance of the Water Utility's distribution system. 5236 Monte Vista Capacity Maintenance Charge Amount charged by Monte Vista Water District (MVWD) for the cost of maintaining MVWD water for which the City uses in transmission of water acquired from MVWD. 5310 Sanitary Sewer Line Maintenance Maintenance and repair costs for sanitary sewer lines. 5315 Storm Sewer Line Maintenance Maintenance and repair costs for storm sewer lines and drainage easements. N12 OBJECTIVE DESIGNATIONS Line Item Title and Description 5490 Other Structural Repair and Maintenance Charges for the repair and maintenance of structures such as streetlights, bleachers, and drinking fountains. 5590 Equipment Maintenance Cost of the maintenance of equipment not covered elsewhere. 5610 Facilities Rental Rent of land and buildings for City programs and projects. 5620 Vehicle Rental Monthly charges to the department to maintain and service department vehicles. 5625 Equipment Rental Charges for rental or lease of equipment. 5690 Other Rental Rental charges for items not covered elsewhere. Utilities 6010 Water Wholesale water purchases by the City's Water Utility and retail water purchases by City departments. 6015 Electricity City electricity costs except for Water Utility pumping power and streetlight costs. 6020 Streetlight Power Electricity costs for streetlights. 6025 Water Pumping Power Electricity and natural gas for operating Water Utility's pumps. N13 OBJECTIVE DESIGNATIONS Line Item Title and Description 6030 Gas City natural gas costs. 6035 Telephone City telecommunication costs, including cellular, mobile telephones, and paging services. Miscellaneous Expenditures 7010 Interest Payments Payment of any interest charges for borrowed funds. 7015 Principal Payments Payment of principal on bonds, notes, etc. which have matured in the current fiscal year. 7020 Bond Payment Insurance The cost of insurance or other form of security (i.e., Letter of Credit) to ensure that the City does not default on any bond payment. 7025 Bond Call Payments Payment of principal on bonds as a result of prepayment of Assessment Districts Fee programs. 7030 Assessment District Credits Payments to the Assessment Districts from Development Fee Program Funds for bond call payments resulting from providing landowners credits against development fees for payoffs of Assessment District property. 7045 Tax C Discharge Expense The cost of Tax C Discharge payment for CFD #9. N14 OBJECTIVE DESIGNATIONS Line Item Title and Description 7046 Taxes and Assessments Payments for property taxes assessed on City owned property located outside of the City's corporate boundaries; and payments of assessment district assessments on behalf of property owners pursuant to a reimbursement agreement with the property owners. 7050 Debt Issue Expense Cost of financial advisory services, bond counsel services, printing services, and other debt issuance expense. 7110 Depreciation Expense To record the annual depreciation costs of equipment in the Proprietary Funds. 7120 Amortization Expense To record the annual amortization costs for bond issuance costs. 7211 Reimbursement for Authorized Projects Debt service principal payment from one CFD to another for advances for authorized projects. 7220 Administrative Overhead City-wide administrative costs allocated to funds and activities for services provided by City Council, City Manager, City Clerk, City Attorney, Finance, Risk Management, and general non -departmental functions. This account does not include departmental overhead costs which are reported in account number 7225 — Departmental Overhead. 7225 Departmental Overhead Departmental administrative costs allocated to the divisions managed by the department. This account does not include City-wide administrative overhead costs which are reported in account number 7220 — Administrative Overhead. N15 OBJECTIVE DESIGNATIONS Line Item Title and Description 7415 Special Departmental Expense Costs for studies, projects, or programs, for City Council and City Manager activities. This element/object number is only for City Council and City Manager use. 7610 Uncollectible Accounts Charge-offs for bills that cannot be collected. 7710 Developer Reimbursement Agreements Refunds to developers per agreements. 7810 Water Conservation Program Costs of materials, supplies, and other activities to promote water conservation in the community. 7910 Removal of Architectural Barriers This element/object number is only for Community Development Block Grant use. 7911 Public Works Construction This element/object number is only for Community Development Block Grant use. 7919 Contingency This element/object number is only for Community Development Block Grant use. 7985 NPDES Permit Costs City's share of County's National Pollution Discharge Elimination System permit cost. 7990 Other Miscellaneous Expenditures Expenses not accounted for elsewhere. N16 OBJECTIVE DESIGNATIONS Line Item Title and Description Capital Outlay 8010 Land Purchase price of real property and all incidental costs involved. 8015 Land Improvements Costs of grading, landscaping, and irrigation systems. 8030 Buildings Cost of constructing buildings and the basic equipment which forms an integral part of the building. Includes replacement of major components of existing buildings (roofs, mechanical, equipment, etc.). 8040 Improvement Other than Buildings Cost of structures such as playground equipment, band shells, fences, and bridges. 8050 Office Furniture and Equipment Cost of furniture and office equipment, including computer hardware and software having a purchase price of $1,000 or more. 8060 Vehicles and Equipment Purchase of vehicles such as cars, trucks, and vans. Purchase of other equipment having a purchase price of $1,000 or more. 8110 Streets, Facilities Cost of construction and installation of streets, curbs, gutters, sidewalks, traffic signals, and streetlights. 8210 Sanitary Sewer Lines and Facilities Cost of construction and installation of sanitary sewer lines and pump stations. 8310 Storm Sewer Lines Cost of construction and installation of storm sewer lines and other drainage facilities. N17 OBJECTIVE DESIGNATIONS Line Item Title and Description 8410 Water Lines and Mains Cost of construction and installation of water lines and mains. 8420 Water Meters Purchase and installation of water meters. 8425 Fire Hydrants Purchase and installation of fire hydrants. 8450 Water Supply Facilities Cost of construction and installation of reservoirs, wells, pumps, and booster stations. 8990 Contributions to Construction Funds Transfers to construction funds for Assessment Districts and Community Facilities Districts financed facilities. 8995 Contributions to Proprietary Funds Transfers to proprietary funds for water/sewer facilities and vehicles/computer equipment financed by special revenue, and capital projects funds. Other Charges 9010 Interfund Transfers to Other Funds Transfers to other funds for reimbursement of administrative and/or overhead charges; program subsidies, and the reimbursement for project and program expenses. 9020 Intra/Inter Agency Fund Transfers To account for transactions among agency -type funds and between agency -type funds and other type funds such as Governmental, Enterprise, Capital Projects, and Debt Service funds. N18 OBJECTIVE DESIGNATIONS Line Item Title and Description 9030 Residual Equity Transfers Transfers of uncommitted reserves among the General Fund, Special Revenue Funds, and other fund types. ZEN This page intentionally left blank. N 20