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2002-2003 Adopted BudgetCity of Chino Hills California l II Y M CHINO HILLS INCORPORATED 1991 Annual Budget 2002-2003 CITY OF CHINO HILLS CALIFORNIA CITY COUNCIL Gwenn Norton -Perry Mayor James S. Thalman W. C. "Bill' Kruger Mayor Pro Tem Council Member Ed M. Graham Gary G. Larson Council Member Council Member CITY MANAGER Douglas N. LaBelle CITY CLERK/DEPUTY CITY MANAGER Linda D. Ruth CITY ATTORNEY Mark D. Hensley DEPARTMENT HEADS Jeff Collier, Community Development Director Michael S. Fleager, Community Services Director Kathleen Gotch, Deputy City Manager/Personnel Pat Hagler, Public Facilities and Operations Director Stan McCartney, Finance Director/City Treasurer This page intentionally left blank. City of Chino Hills 2002-03 Annual Budget Table of Contents BudgetTransmittal.......................................................................................................... Overview MissionNalues Statement...................................................................................... A 1 BudgetResolution................................................................................................... A 3 OrganizationChart.................................................................................................. A 7 ProgramsBy Department....................................................................................... A 9 Major Program Objectives By Activity..................................................................... A 11 Major Program Objectives FY 2001-02.................................................................. A 23 Personnel Summary By Activity.............................................................................. A 39 Authorized Full Time Positions By Classification.................................................... A 41 Combined Funds Statement and Analysis Summary of Changes to Fund Balances................................................................. B 1 Program Budgets Legislative OrganizationChart....................................................................................... C 1 ActivityChart................................................................................................ C 2 PersonnelSummary .................................................................................... C 3 BudgetSummary ......................................................................................... C 5 CityCouncil.................................................................................................. C 6 CityAttorney................................................................................................ C 8 CityClerk..................................................................................................... C 10 Contract Services......................................................................................... C 14 Program Budgets City Manager OrganizationChart....................................................................................... D 1 ActivityChart................................................................................................ D 2 PersonnelSummary .................................................................................... D 3 BudgetSummary ......................................................................................... D 5 Administration.............................................................................................. D 6 GrantServices............................................................................................. D 10 HumanResources....................................................................................... D 12 RiskManagement........................................................................................ D 16 Community Development OrganizationChart.................................................................................. E 1 ActivityChart................................................................................................ E 2 PersonnelSummary .................................................................................... E 3 BudgetSummary ......................................................................................... E 5 Administration.............................................................................................. E 6 BuildingServices......................................................................................... E 10 Development Services................................................................................. E 14 Economic Development............................................................................... E 16 Community Services OrganizationChart....................................................................................... F 1 ActivityChart................................................................................................ F 2 PersonnelSummary .................................................................................... F 3 BudgetSummary ......................................................................................... F 5 Administration.............................................................................................. F 6 Community Development Block Grant Program .......................................... F 10 Emergency Preparedness........................................................................... F 14 Neighborhood Services................................................................................ F 18 PublicSafety................................................................................................ F 22 Recreation Services..................................................................................... F 26 Program Budgets Engineering 1 1 OrganizationChart....................................................................................... OrganizationChart....................................................................................... G 1 ActivityChart................................................................................................ G 2 Personnel Summary .................................................................................... G 3 BudgetSummary ......................................................................................... G 5 Administration.............................................................................................. G 6 CapitalProjects............................................................................................ G 10 Engineering Services................................................................................... G 14 Finance 1 1 OrganizationChart....................................................................................... H 1 ActivityChart................................................................................................ H 2 Personnel Summary .................................................................................... H 3 BudgetSummary ......................................................................................... H 5 Administration.............................................................................................. H 6 DataProcessing........................................................................................... H 10 DevelopmentProgram................................................................................. H 14 Non -Departmental Services......................................................................... H 18 Utility Customer Services............................................................................. H 20 Public Facilities and Operations OrganizationChart....................................................................................... 1 1 ActivityChart................................................................................................ 1 2 Personnel Summary .................................................................................... 1 3 BudgetSummary ......................................................................................... 1 5 Administration.............................................................................................. 1 6 Facilities and Equipment Maintenance...................................................................................... 1 12 Parks and Landscape.................................................................................. 1 16 Sanitation Maintenance............................................................................... 1 22 Storm System Maintenance......................................................................... 1 26 Street Maintenance...................................................................................... 1 28 Water........................................................................................................... 1 32 Revenue and Expenditure Summaries BudgetSummary ................................................................................................... J 1 Appropriations Limitation........................................................................................ J 1 Summary of Revenue and Interfund Transfers By Fund ....................................... J 3 Summary of Expenditures by Object Type............................................................. J 9 Expenditures By Fund Type.................................................................................. J 15 Operating Expenditures and Interfund Transfers ................................................... J 19 Five Year Operating Program Summary............................................................................................................... K 1 Anticipated New Positions/Years Two and Three ................................................... K 3 Development Assumptions..................................................................................... K 7 Forecasted Revenues............................................................................................ K 9 Forecasted Expenditures........................................................................................ K15 Five Year Capital Improvement Program Summary............................................................................................................... L 1 Fiscal Year 2002-03 Project Detail......................................................................... L 3 Fiscal Year 2002-03 - 2006-07 Five Year Project Summary .................................. L45 Program Project Summary ..................................................................................... L51 Interfund Transfers Summary............................................................................................................... M 1 Appendices Glossaryof Budget Terms....................................................................................... N 1 Chart of Accounts (Expenditures).......................................................................... N 5 BUDGET TRANSMITTAL July 12, 2002 It is a pleasure to transmit to the City Council your adopted program of municipal services and projects for fiscal year 2002/03. This year's budget document represents a continuation of the budget program format initiated in fiscal year 1997/98. In addition to a program plan for fiscal year 2002/03, the budget document continues to include five-year operating and capital improvement programs. The budget includes actual program expenditures for fiscal year 1999/00 and 2000/01 as well as projected actual expenditures for fiscal year 2001/02. The annual operating and capital programs as well as the five-year operating and capital improvement programs are designed to enable the organization to continue to move forward in a proactive manner. As an organization we continue to make progress in meeting our operating program objectives as well as implementing the City's comprehensive capital improvement program. Our success as an organization is due to the continued support of the City Council and a dedicated City staff. The City Council's adopted Mission Statement remains the basis upon which we measure all of our efforts: i MISSION AND VALUES STATEMENT It is the mission of the City of Chino Hills, in partnership with the community, to continue to develop and maintain the aesthetic beauty of the City, while fostering a safe and family oriented environment. The City is committed to providing excellent customer service, effectively managing growth, and creating a viable financial plan to ensure the continued success of the City. In developing this year's work program, we measure what we have accomplished and what we propose to accomplish against the City's Mission and Values Statement. SIGNIFICANT PROGRAM OBJECTIVES FOR FISCAL YEAR 2002/2003 • Establish a consolidated engineering program within a new Department. • Complete and present for City Council direction July, a long term financial plan. • Complete the Big League Dreams of Chino Hi sports park project. • Continue implementation of the City's five -ye Capital Improvement Program. • Finalize the Town Center plan and begin t implementation phases. • Update the Parks and Open Space Master Plan. • Prepare commercial design standards. • Update the development fee program. in IIs ar he • Implement Chino Hills Cable TV programming and develop guidelines. • Design and implement the neighborhood recognition program component of the Neighborhood Network Program. • Develop programs, activities, and services for youth in conjunction with the City's Teen Commission. • Implement a trail maintenance management program. It is important to evaluate the progress we have made as an organization during the past fiscal year. This evaluation is included as a part of this year's budget in the Overview section. As this section reflects, we have accomplished a number of objectives and are carrying over into fiscal year 2002/03 some objectives for completion. Additionally, new program objectives have been established that continue to build on what has been accomplished. The City of Chino Hills, during calendar year 2001, continued to experience significant growth. Our percentage growth was 2.6 as the City's population grew from 69,183 as of January 1, 2001, to a January 1, 2002, estimate of 70,952. Since incorporation in 1991, the City's population has grown from an estimated 42,000 to 70,952, approximately a 69 percent increase. Given the vacant land that remains to be developed under the General Plan, projects currently under consideration and the attractiveness of the Chino Hills marketplace, our population is projected to grow to an estimated 77,045 at the end of the current five-year operating plan. The total full-time authorized positions proposed for fiscal year 2002/03 equals 127, a proposed increase of eight positions over the 119 authorized positions in last year's budget. Refer to the Personnel section below for a ii discussion of the proposed increase in authorized positions. Part-time staffing also is provided to augment our full-time staff. BUDGET OVERVIEW The program document, including the resources for delivering services and projects in the ensuing fiscal year, continues to be a refinement of the process initiated earlier. That process initiated the allocation of resources on a departmental basis to increase accountability and maximize resources. This document contains the approved appropriations for various programs and staff resources allocated to each program. Administering the thirty-three programs within the budget is the responsibility of the City Manager, Deputy City Manager/City Clerk, Deputy City Manager, City Attorney, City Engineer, Finance Director, Community Development Director, Community Services Director, and Public Facilities and Operations Director. This year's program of municipal services continues the objectives initiated in fiscal year 2001/2002. Process and Procedures The challenges presented by the demands of providing essential municipal services during a dynamic growth cycle, continues to be a principal challenge for Chino Hills into the foreseeable future. It is vital that the processes needed to sustain the organization over the long term continue to be developed, clarified and refined as appropriate. Program and Service Levels A continued focus on maintenance of the City's existing infrastructure is reflected within both the Operating and Capital Improvement budgets. This maintenance effort is critical, on a proactive basis, to minimize our costs over the long term. The budget reflects a modification of the programs established earlier, with an addition of a new Engineering Department. The modified program structure now consists of seven departments: Legislative, City Manager, Community Development, Community Services, Engineering, Finance, and Public Facilities and Operations, and thirty-three program activities. The Engineering Department will serve to consolidate the City's engineering functions within a single department. The reorganization is designed to enhance the delivery of engineering services. Revenue Base The City has been proactive in pursuing revenue enhancement opportunities. Such activities have included the economic incentive program to attract sales -tax producing commercial enterprises and the development of the Big League Dreams Sports Park from which the City expects to earn significant long term revenues from the lease of the park. Efforts are continuing to ensure that new residential projects are revenue neutral. User fees are evaluated on an ongoing basis to ensure that program costs are covered by user fees to the extent allowed by law and City Council policy. iii Infrastructure This year's budget continues an aggressive Capital Improvement Program effort (via staff and consultant resources) to implement critical capital improvement projects in a timely and cost effective manner. A coordinated approach to the capital improvement program is critical to meet the facility and infrastructure needs' of our current residents and businesses as well as the infrastructure needs that the growth in Chino Hills will require. The Capital Improvement Program will become a critical program element in the Engineering Department for fiscal year 2002/03, and will remain a significant part of the program objectives of the entire organization. The management and implementation of our Capital Improvement Program deserves and will continue to receive the attention of the entire organization. Individual project management and coordination will continue to be the responsibility of our managers throughout the organization. Personnel A significant modification to the City's authorized positions is being implemented. The modification includes the previously -mentioned establishment of a new Engineering Department, staffed primarily by City employees rather than consultants. Additionally, certain planning and building functions, currently staffed by consultants, are programmed to be staffed by City employees within the existing Community Development Department. The above modifications add six new positions to the list of authorized positions. The additional positions are included in the Community Development Department and are comprised of a Senior Landscape Planner, Associate Planner, Senior Building Inspector, and three Building Inspector positions. The Engineering Department, is comprised of 13 positions which includes transferring seven existing positions from the Community Development Department (City Engineer, Associate Engineer, Principal Public Works Engineer, Senior Public Works Inspector, two Public Works Inspectors, and an Engineering Tech ll) and transferring six existing positions from the Public Facilities and Operations Department (Capital Programs Division Manager, two Project Managers — one position re-classified to Administrative Analyst II, Capital Projects Coordinator, Assistant Engineer, and a Secretary — re-classified to Administrative Secretary). In addition to the above new positions, two positions are being added to the list of authorized positions: one Senior Account Clerk position in the Finance Department, and one Recreation Coordinator in the Community Services Department. The addition of the Senior Account Clerk position is being added to relieve the Community Development Department's Administrative Analyst II position of a significant clerical workload in administering the Department's development trust deposit financial iv transactions. The new Recreation Coordinator position is being added to oversee the operation of the McCoy Equestrian Center; the new position will replace two part-time positions that currently provide this function. OPERATING PROGRAM The budget, as presented, represents a balanced operating budget, with a projected surplus, in terms of the General Fund. General Fund operating revenues for fiscal year 2002/03 are estimated at $20,170,400, and operating expenditures are recommended at $20,045,700. The total Operating Program for all funds for fiscal year 2002/03 forecasts expenditures of $68,733,000, and these expenditures are funded by ongoing revenues of $53,216,900 and intermittent revenues (excluding projected bond proceeds and other capital project financing sources) of $21,080,800. Intermittent revenues are those revenues that are either one-time or unstable and highly variable revenues. Examples of intermittent revenues include fines and forfeitures, fees for service, and cost reimbursements. Examples of ongoing revenues include taxes and assessments, franchise fees, State subventions, and water and sewer utility fees. The total of the ongoing and intermittent revenues ($74,297,700) exceeds the Operating Program expenditures by $5,564,700. The operating revenue amount that exceeds the operating expenditures amount primarily occurs in the Development Program (Community Facilities District Program) section of the Finance Department budget. Fiscal year 2002/2003 expenditures and appropriations are only those covered by the Council's approval. The remaining four years of the five-year operating plan are based upon anticipated program service level needs in light of the growth that is projected to occur over that period of time. This year's five year operating plan reflects revised assumptions as contained within the five- year operating budget portion of the budget document. These anticipated program adjustments are intended to provide Council with an indicator of service level adjustments projected over the near term to meet the increasing service needs generated by the residential and commercial growth projected to occur within Chino Hills. CAPITAL IMPROVEMENTS The Capital Improvement Program for fiscal year 2002/03 includes expenditures in the amount of $64,662,600. These projects include expenditures in the following categories and amounts: Streets $15,920,000 Public Facilities $ 1,150,500 Parks/Open Space $21,711,100 Landscape Projects $ 761,400 Water $17,712,800 Reclaimed Water $ 2,749,000 Sewer/Storm Drain $ 4,657,800 The above total is comprised of $58,439,500 in carry- over projects and $6,223,100 in new projects. The remaining four years of the five-year Capital v Improvement Program includes projects totaling $114,111,600; the project categories and amounts are as follows: Streets $54,013,200 Public Facilities $21,982,000 Parks/Open Space $15,387,500 Landscape Projects $400,000 Water $15,710,000 Reclaimed Water $ 6,197,900 Sewer/Storm Drain $ 421,000 The total five-year Capital Improvement Program budget is $178,774,200. CONCLUSION With adoption by the City Council, this document will be the focus of our organizational efforts. The success of our program and project efforts during the next three to five years will shape the long term viability and future of our community. As always, the cooperation and support of the Department Heads and their staffs have been critical to the completion of this document. I would like to particularly thank our Finance Director, Stan McCartney, and his staff for their support in completing the numerous talcs necessary to create the document that is before you. P'71011� as N. La Belle, City Manager This page intentionally left blank. vi City of Chino gfilzs Muk It is the mission of the City of Chino Hills, in partnership with the community, to continue to develop and maintain the aesthetic beauty of the City, while fostering a safe and family oriented environment. The City is committed to providing excellent customer. service, effectively managing growth, and creating a viable financial plan to ensure the continued success of the City. varus Commitment - We are guided by the belief that the City of Chino Hills is a prominent, beautiful, and well- maintained City. We value our commitment to the citizens of Chino Hills and strive to provide them with the highest quality municipal services. it,- Community Partnership - We work as partners with our residents to enhance the quality of life in Chino Hills. We respond to the needs of our community, and together, promote Chino Hills as a safe and healthy City. Honesty, Integrity, and Truthfulness - We value honesty, integrity, and truthfulness as the foundation of our organization. We recognize their importance in upholding our credibility with the community we serve, o- People/Employees - Employees are the organization's most important resource. We work together as a team and each employee's contribution is key to our success. ro- Pride - As employees, we take pride in ourselves, our organization, and our community, as we work together to provide professional services to the citizens of Chino Hills. ro- Professionalism - We value our employees as professionals who provide an outstanding level of service to the citizens of Chino Hills. Responsiveness to the Community - We are dedicated to service, to identifying and addressing individual and, community needs, to being responsive to change within the community, and to enhancing the quality of life in Chino Hills. We are here to serve our community. A 1 I This page intentionally left blank. A 2 1 RESOLUTION NO. 02R- 59 i A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHINO HILLS, ADOPTING A BUDGET FOR FISCAL YEAR 2002-2003. The City Council of the City of Chino Hills does hereby resolve as follows: SECTION 1. For the fiscal year period from July 1, 2002, through June 30, 2003, the City Council hereby adopts a budget for the,City of Chino Hills and that budget is specified in Exhibit A of the staff report presented with, this resolution as - "Total Budget Appropriations" In the "City Council Approved" column and totals $195,379,300. SECTION 2. The budget reported in the fiscal year 2002-03 Capital, Improvement Program portion of the fiscal year 2002.03 Annual Budget document is the budget being approved by the City Council for the individual capital projects: The approved budgets for the individual capital projects remain as authorized appropriations for the individual capital projects until these capital projects are completed., Any unexpended authorized appropriation for each capital project is automatically carried over from fiscal year to fiscal year until the funds,of the individual capital project are expended or the capital project is canceled. Following the completion of the Individual capital projects, the unexpended appropriation of each completed capital project shall be canceled and the capital projects' funding sources shall be released from their unexpended funding commitment. SECTION 3. The City Manager shall execute on behalf of the City Council administrative supervision and control over this budget as authorized In accord with Chino Hills Municipal Code Section 2.08, The City Manager is authorized to transfer appropriations from reserves to a department or capital project, or among funds, departments, or to/from capital improvement projects in transactions not exceeding $10,000 for the fiscal year for each expenditure elementlobject number and capital improvement project. All capital improvement project budget transfers, transfers from reserves, and transfers among The fund and department budget amounts are listed in the column entitled dCity Council Approved" appropriations reported in Exhibit A of the staff report that'presented this Resolution. The total budgeted permanent full-time regular staff is 127 positions. No r increase shall be made in this number of positions without City Council approval. However, the City Manager is authorized to transfer such positions within existing 1 of 3 A 3 position classification and reorganize departments under his authority if in his judgement such actions will result in a higher degree of efficiency of overall operations of the City. - SECTION 4. That the City Clerk is instructed to forward a copy of the Resolution and the Fiscal Year 2002-03 Budget to the Auditor/Controller of the County of San Bernardino, in accordance with Section 53901 of the Government Code. SECTION 5. The City Clerk shall certify as to the adoption of this Resolution. PASSED, APPROVED, and ADOPTED this 25th day of June 2002. ATTEST: 4-Ao-bc LINDA D. RUTH, CIT7 CLERK APPROVED AS TO FORM: MARK D. HENSLEY, CITY ATTORNEY 4WENN40RMON-PRY, MAYOR 2 of 3 STATE OF CALIFORNIA COUNTY OF SAN BERNARDINO CITY OF CHINO HILLS I, LINDA D. RUTH, City Clerk of the City of Chino Hills, DO HEREBY CERTIFY that the foregoing Resolution No. 02R-59 was duly adopted at a regular meeting of the City Council of the City of Chino Hills held on the 251' day of June, 2002, by the following roll call, to wit: AYES: COUNCIL MEMBERS: NORTON -PERRY, GRAHAM, KRUGER AND LARSON NOES: COUNCIL MEMBERS: NONE ABSENT: COUNCIL MEMBERS: THALMAN LINDA D. RUTH, CITY CLERK (SEAL) The foregoing is the original of Resolution No. 02R-59 duly passed and adopted by the Chino Hills City Council at their regular meeting held June 25, 2002. (SEAL)CX A LINDA H C CLERK 3of3 A 4 EXHIBIT A 2002-03 BUDGET APPROPRIATIONS Fund/Department General Fund: City Council City Manager City Clerk City Attorney Engineering Finance Human Resources Risk Management Grants Administration Program Non -Departmental Public Safety Contract Services Community Development Public Facilities and Operations Community Services Development Fee Program Interfund Transfers Total General Fund Gas Tax Fund Measure I Fund Water Fund (including depreciation and amortization expense) Water Facilities Fee Fund Sewer Fund (including depreciation expense) Sewer Facilities Fee Fund Solid Waste Fund Equipment Maintenance Fund (Including depreciation expense) Page 1 Sub -total City Manager City Council Recommended Approved 135,600 1,021,200 724,400 400,000 1,593,400 1,273,300 239,000 712,300 39,700 38,300 4,156,800 282,800 2,989,600 2,675,000 2,666,400 722,800 15,707,200 35,377,800 3,757,500 1,886,700 19,945,100 16,887,800 4,733,000 183,600 2,957,800 812,000 135,600 1,055,200 756,300 400,000 1,644,800 1,335,000 251,500 721,600 40,000 38,300 4,156,800 282,800 3,088,000 2,735,100 2,730,600 722,800 15,707,200 35,801,600 3,757,500 1,886,700 20,010,500 16,887,800 4,748,300 183,600 2,957,800 816,600 Change 34,000(l) 31,900(1) 51,400(1) 61,700(1) 12,500(1) 9,300(1) 300 (1) 98,400(1) 60,100(1) 64,200(1) 423,800 65,400(1) 15,300(1) 4,600(1) 86,541,300 87,050,400 509,100 (1) Increase reflects the increase In employees' compensation as considered by the City Council on June 11, 2002, and June 25, 2002. Page 1 of 2 A 5 EXHIBIT A 2002-03 BUDGET APPROPRIATIONS Fund/Department Page 1 Sub -total Data Processing Fund (Including depreciation expense) Existing Infrastructure Fee Fund General City Facilities Fee Fund Park Facilities Fee Funds Traffic Facilities Fee Fund Traffic Signal Fee Fund Storm Drain Facilities Fee Fund Capital Projects Fund Landscape and Lighting District Funds Assessment Districts (A.D): A.D. 1980 Funds A.D. 1994 Funds A.D. 1995 Funds Community Facilities Districts (CFD's): CFD #1 Funds CFD #2 Funds CFD #4 Funds CFD #5 Funds CFD #6 Funds CFD #8 Funds CFD #9 Funds CFD #10 Funds Chino Hills Capital Corporation Debt Service Fund Street Sweeping Assessment Fund Sleepy Hollow Assessment Fund Community Development Block Grant Fund Air Quality Grant Fund Frontline Policing Grant (AB 3229) Fund COPS MORE Grant Fund Miscellaneous Grants Fund Total Budget Appropriations (1) Refer to Footnote (1) on previous page. City Manager City Council Recommended Approved Chance 86,541,300 87,050,400 509,100 669,200 9,937,600 511,700 1,080,800 3,781,900 1,300 563,300 62,170,500 9,131,000 42,800 632,200 1,818,900 947,200 3,142,800 306,400 1,129,100 8,400 438,800 4,041,500 1,615,800 2,706,900 250,700 500 692,000 424,000 156,800 15,000 2,082,400 194,840,800 Page 2 of 2 669,200 9,937,600 511,700 1,080,800 3,781,900 1,300 563,300 62,170,500 9,160,400 42,800 632,200 1,818,900 947,200 3,142,800 306,400 1,129,100 8,400 438,800 4,041,500 1,615,800 2,706,900 250,700 500 692,000 424,000 156,800 15,000 2,082,400 195,379,300 29,400 (1) 538,500 This page intentionally left blank. M Community Development Administration Building Services Development Services Economic Development Community Services Administration CDBG Program Emergency Preparedness Neighborhood Services Public Safety Recreation Services City of Chino Hills Fiscal Year 2002/03 City Organization Citizens of Chino Hills Legislature City Council Legislative City Attorney City Clerk City Manager Contract Services Administration Grant Services Human ----------------- Resources Risk Management Engineering Administration Capital Projects Engineering Services A 7 Finance Administration Data Processing Development Program Non -Departmental Services Utility Customer Services Public Facilities & Operations Administration Facilities and Equipment Maintenance Parks and Landscape Sanitation Maintenance Storm System Maintenance Street Maintenance Water This page intentionally left blank. ;: Program Summary Y E Fiscal Year 2002/03 Department/Activity LEGISLATIVE • City Council • City Attorney • City Clerk • Contract Services CITY MANAGER • Administration • Grant Services • Human Resources • Risk Management COMMUNITY DEVELOPMENT • Administration • Building • Development Services • Economic Development COMMUNITY SERVICES • Administration • Community Development Block Grant Program • Emergency Preparedness • Neighborhood Services • Public Safety • Recreation Services A 9 ENGINEERING • Administration • Capital Projects • Engineering Services FINANCE • Administration • Data Processing • Development Program • Non Departmental Services • Utility Customer Service PUBLIC FACILITIES & OPERATIONS • Administration • Facilities and Equipment Maintenance • Parks and Landscape • Sanitation Maintenance • Storm System Maintenance • Street Maintenance • Water This page intentionally left blank. A 10 CITY OF CHINO HILLS FISCAL YEAR 2002/03 MAJOR PROGRAM OBJECTIVES BY ACTIVITY LEGISLATIVE ' QUARTERLY REPORT/ACTION A 11 First Second Third Fourth Complete File Conversion in Community Development Department x Update Chino Hills Municipal Code on a Quarterly Basis x x x x Perform Records Destruction in Accordance with Adopted Records Retention Schedules x x x x Assist Departments in Development of Records Systems x x x x Scan Additional Records into Imaging System x x x x Complete Annual Report on Source Reduction and Recycling Programs x Provide Contract Compliance Service to Department Staff x x x x Maintain Animal Control Contract with Inland Valley Humane Society x x x x Maintain Contract with San Bernardino County Fire Department for Household Hazardous Waste Services x x x x A 11 CITY OF CHINO HILLS FISCAL YEAR 2002/03 MAJOR PROGRAM OBJECTIVES BY ACTIVITY QUARTERLY REPORT/ACTION CITY MANAGER i First Second Third Fourth Maintain Solid Waste and Recycling Contracts for Residential and Commercial Refuse And Recycling Services x x X x CITY MANAGER i A 12 First Second Third Fourth Develop Small Business and Home-based Business Forums and Workshops X Complete Public Information Guide X Develop Exit Interview Process X Conclude Town Center Conceptual Planning X Implement Chino Hills Community Identity Program Elements X X Develop and Implement City-wide Activity Reports X X A 12 CITY OF CHINO HILLS FISCAL YEAR 2002/03 MAJOR PROGRAM OBJECTIVES BY ACTIVITY CITY MANAGER (continued) QUARTERLY REPORT/ACTION A 13 First Second Third Fourth Continue Administrative Policy Manual Revisions x x x x Develop Process to Review Facility Use and Temporary Use Permits for Insurance Requirements x Review Contract Instructors Insurance Requirements x Inventory and Develop Process for Standardizing Printed Brochures/Information, etc. x Implement Chino Hills Cable Channel and Develop Programming Guidelines x Complete Secretary and Human Resources Desk Manuals x Publish Park Map/Brochure x Inventory City -owned Property and Develop Process for Evaluating Continued Ownership And Divestment Procedure x Update the Open Space Element of the Parks, Recreation, and Open Space Master Plan x x x A 13 CITY OF CHINO HILLS FISCAL YEAR 2002/03 MAJOR PROGRAM OBJECTIVES BY ACTIVITY CITY MANAGER x I x x x (continued) x Complete Small Business Needs Assessment and Draft "Ombudsman" Program Develop New Employee Orientation Video/Materials Upgrade Website to Include Interactive Applications COMMUNITY•. Continue Proactive Business Attraction and Retention Efforts Actively Promote Commercial Development Along the Hwy. 71 Corridor and Other Locations Complete Tree Preservation Ordinance Revise Lighting Standards Prepare National Pollution Elimination Ordinance A 14 QUARTERLY REPORT/ACTION First Second Third Fourth x I x x x x x First Second Third Fourth x I x I x x x x a CITY OF CHINO HILLS FISCAL YEAR 2002/03 MAJOR PROGRAM OBJECTIVES BY ACTIVITY COMMUNITY DEVELOPMENT (continued) QUARTERLY REPORT/ACTION A 15 First Second Third Fourth Complete Town Center EIR x Revise Fire Overlay Zone x Develop Affordable Housing Program and Ordinance x Prepare Commercial Design Standards x Update Community Development Fees x Prepare Development Code Clean -Up x Prepare City-wide Equestrian Overlay Zoning district Animal Regulation Ordinance x Prepare Sign Ordinance x Prepare Senior Housing Ordinance x A 15 CITY OF CHINO HILLS FISCAL YEAR 2002/03 MAJOR PROGRAM OBJECTIVES BY ACTIVITY QUARTERLY REPORT/ACTION Conduct Department/Role Specific Emergency Training Courses for City Staff First Second Third Fourth x I x Develop a Public Information Program to Inform Residents/Businesses About Emergency I I x I x Preparedness A 16 First Second Third Fourth Prepare Standard Development Conditions x Prepare Security Ordinance x Prepare Department Policies and Procedures Manual x Revise Noise Ordinance x Draft Fortune-telling and Psychic Ordinances x Image Map and Document Files x Conduct Department/Role Specific Emergency Training Courses for City Staff First Second Third Fourth x I x Develop a Public Information Program to Inform Residents/Businesses About Emergency I I x I x Preparedness A 16 CITY OF CHINO HILLS FISCAL YEAR 2002/03 MAJOR PROGRAM OBJECTIVES BY ACTIVITY COMMUNITY SERVICES KI QUARTERLY REPORT/ACTION A 17 First Second Third Fourth Conduct at Least Two Community Preparedness Presentations X X Design a Neighborhood Recognition Component to the Neighborhood Network Program X Implement a Neighborhood Recognition Component to the Neighborhood Network X Program Develop a City Trails Adoption Program in Order to Assist in the Maintenance and Upkeep X Of the City Trail System Implement a City Trails Adoption Program in Order to Assist in the Maintenance and X Upkeep of the City Trail System Expand the Comprehensive City-wide Abandoned Vehicle/In-Op Vehicle Program X Expand the Neighborhood Network Leadership Program Training to Include Classes on a Quarterly Basis to Increase the Community's Participation in the Neighborhood X X X X Network Program Implement a Case Management System to More Efficiently Manage Code Enforcement X Cases Provide the Community with Enhanced Trails Programming, which includes supervised X Trail Hikes. A 17 CITY OF CHINO HILLS FISCAL YEAR 2002/03 MAJOR PROGRAM OBJECTIVES BY ACTIVITY COMMUNITY SERVICES (continued) QUARTERLY REPORT/ACTION A 18 First Second Third Fourth Coordinate Student Government Day Activities x x x x Develop Programs, Activities, and Services for Youth In Conjunction with the City's Teen x x x x Commission x Coordinate Groundbreaking and Dedication Ceremonies As Necessary, which may include Big League Dreams Sports Park, Fairfield Ranch Park, Skate Park, and the x Sleepy Hollow Community Building Continue to Enhance Events and Activities at the McCoy Equestrian and Recreation Center on an On-going Process x Prepare the Community Development Block Grant Consolidated Plan for Submission to the Department of Housing and Urban Development for the Fiscal Year 2003/04. x A 18 First Second Third Fourth Evaluate and Refine Department Program Objectives and Organizational Structure x x x x Implement the Comprehensive Capital Improvement Program x x x x A 18 CITY OF CHINO HILLS FISCAL YEAR 2002/03 MAJOR PROGRAM OBJECTIVES BY ACTIVITY ENGINEERING (continued) QUARTERLY REPORT/ACTION LF!NANCE First Second Third Fourth Continue Revising Engineering and Landscape Standards and Specifications X X x X Revise Surplus Open Space Policy x X X X Revise Design Immunity Policy X X LF!NANCE A 19 First Second Third Fourth Revenue and Expenditures Status Report X X X X Significant Program Changes — Budget Modifications x X X X Implement Comprehensive Financial Strategy Plan X Implement Records Retention Program X A 19 CITY OF CHINO HILLS FISCAL YEAR 2002/03 MAJOR PROGRAM OBJECTIVES BY ACTIVITY QUARTERLY REPORT/ACTION A 20 First Second Third Fourth Continue Implementation of the Requirements of Governmental Accounting Standards Board Statement No. 34 x x x x A 20 First Second Third Fourth Purchase an Asset Management Program x Implement a Trail Maintenance Management Program x Complete the Inventory of Amenities, Surfaces, and all Relevant Information Pertaining To Long -Term Facilities Maintenance x Install Street Print in 50% of School Zone Crosswalks x Replace Water Meters in Sleepy Hollow and Oak Tree Downs with Radio Meters x Clean and Inspect 66 Miles of Sewer System x A 20 CITY OF CHINO HILLS FISCAL YEAR 2002/03 MAJOR PROGRAM OBJECTIVES BY ACTIVITY PUBLIC- FACILITIES AND OPERATIONS QUARTERLY REPORT/ACTION A 21 First Second Third Fourth GPS Water, Sanitation, and Storm Drain Infrastructure x Implement Water Master Plan of Source and Supply x x x x A 21 This page intentionally left blank. A 22 CITY OF CHINO HILLS STATUS OF MAJOR PROGRAM OBJECTIVES BY ACTIVITY 2001/02 Department: Legislative Objective: Complete File Conversion in Community Development Department The conversion of the Community Development Department files into a standardized functional filing system has been ongoing and will continue until completion, which is anticipated for early this Fiscal Year. Objective: Perform Records Destruction in Accordance with the Adopted Records Retention Schedules In accordance with the City Council adopted Records Retention Schedules, the City Clerk staff will continue to assist City Departments in inventorying and identifying records eligible for destruction and will coordinate the destruction with a Bonded Records Destruction Firm. Objective: Assist Departments in Development of Records Systems City Clerk staff will continue to work with various City Departments in the development of standardized filing A 23 systems and will coordinate and/or carry -out the transition to appropriate functional files, as necessary. Objective: Scan Additional Records into Imaging System City Clerk staff will continue to scan records into the LibertyNET Information Management System. City Clerk staff will work with various City Department to identify additional records that would be appropriate to scan into the system and to coordinate the input of those records. Objective: Complete Annual Report on Source Reduction and Recycling Programs In August 2001, staff submitted an Annual Report as required by AB 939, a State mandate which sets forth diversion goals requiring the reduction in the amount of waste entering landfills by 50% by the year 2000. This report reflects the City's current diversion measurement of 42%. With the continued promotion of the City's recycling programs, the cooperation of the residents to participate in recycling, and the continued processing of the City's waste through the Waste Hauler's Materials Recovery Facility, it is anticipated that the City will meet and/or exceed the 50% diversion goal as required by the State. Objective: Provide Contract Compliance Service to Department Staff Contract services continue to be provided to all department staff. Reviewing, processing, and negotiating of contracts, agreements, and requests for proposals, are all part of staff's commitment to ensure the highest quality of contractual services are being provided to the residents of Chino Hills. Objective: Maintain Animal Control Contract with Inland Valley Humane Society The Inland Valley Humane Society has been providing animal care and control services to the City since 1992. It is staff's responsibility to ensure animal -related ordinances and State laws continue to be enforced to protect the public health and welfare of the residents. Additional services provided by the Humane Society include low cost rabies vaccination clinics, animal shelter services, and wildlife education programs. Objective: Maintain Contract with San Bernardino County Fire Department for Household Hazardous Waste Services The program for the collection, recycling, treatment and disposal of household hazardous waste is necessary to ensure household hazardous waste is safely and properly disposed. The City contracts with the San A 24 Bernardino County Fire Department to provide these services. Administration of this contract includes the coordination of annual events, implementation of public education programs, and the promotion of used oil recycling programs. We continue to work as partners with our residents to ensure the environment of Chino Hills remains safe and healthy. This Fiscal Year will mark the beginning of the Electronic Recycling Program within the City. Objective: Maintain Solid Waste and Recycling Contracts for Residential and Commercial Refuse and Recycling Services Residential and commercial solid waste and recycling services are provided to the City by Republic Services dba Chino Hills Disposal. Maintenance of this contract requires the monitoring of refuse and recycling programs, to ensure compliance with State laws requiring waste diversion of 50% from entering landfills. Department: City Manager Objective: Continue Revisions to Administrative Manuals Many policies have been revised during the current fiscal year. The committee will continue to meet twice a month to review and revise other existing policies. Once the remaining policies have been revised, they will be taken on a quarterly basis to the City Council for approval. Objective: Monitor Organics Management Strategy This objective has been met and the agreement between the City and the Inland Empire Utilities Agency will be monitored on an on-going basis. Objective: Update Parks and Open Space Master Plan — Open Space Element This objective has been carried forward to Fiscal Year 2002/03. Objective: Develop City Identification / Monu- mentation Program Community workshops have been held and a monument master plan is complete as well as the preliminary monument designs. Objective: Develop Process to Track Certificates of Insurance This objective has been carried forward to Fiscal Year 2002/03. A 25 Objective: Develop Exit Interview Process The initial analysis of the City's employee turnover has been completed. This project will continue in Fiscal Year 2002/03. Objective: Develop City-wide Monthly Activity Report Format This objective has been carried forward to Fiscal Year 2002/03. Objective: Publish Trail Map/Brochure This objective has been completed. Objective: Complete Secretarial and Human Resources Desk Manuals This objective is in process and will be completed during Fiscal Year 2002/03. Objective: Complete Revisions to Engineering/Landscaping Standards and Specifications The revision of the water standards has been completed and will be presented to City Council for approval during Fiscal Year 2001/02. Staff will continue to revise sewer, streets, and landscape standards for approval by Council during Fiscal Year 2002/03. Objective: Complete Planning for City Ten -Year Celebration This objective has been completed. Objective: Establish a Formal Training Policy This objective has been carried forward to Fiscal Year 2002/03. Objective: Publish Park Map/Brochure This objective has been carried forward to Fiscal Year 2002/03. Objective: Develop New Employee Orientation Program The new employee benefit enrollment process has been completed. Staff will continue to work on an orientation video and materials. A 26 Objective: Complete Inventory of City -Owned Property Staff has completed an inventory of City -owned parcels. We are in the process of merging adjacent lots, inventorying right-of-way, and drafting a procedure for the sale of surplus properties. Objective: Conclude Town Center Conceptual Planning This project is on going. Objective: Initiate Town Center/Civic Center Implementation Process This project is on going. Department: Community Development Objective: Administer Comprehensive Development Services Contract This program objective is ongoing. The contract is currently being maintained at the highest possible efficiency level. The services rendered by the contract services provider fulfill the need to provide essential department services to residents, businesses, and developers. This is in accordance with the City's Mission and Values Statement to provide committed, professional, and responsive services to the community. Objective: Continue Proactive Business Attraction and Retention Efforts This program objective is ongoing. This year has concluded with an increase in the number of new businesses along with the continued success of existing businesses. The positive outcome of this objective translates to increased sales tax revenues to the City. This objective is consistent with the City's commitment to effectively manage growth and create a viable financial plan to ensure the continued success of the City. Objective: Actively Promote Commercial Development Along the Highway 71 Corridor and Other Locations This program objective is ongoing. Development in the Crossroads Marketplace continues as evidenced by the significant increase in the number of new businesses this fiscal year with more businesses anticipated in the coming fiscal year. Also noteworthy is the commencement of construction of the Fairfield Ranch Business Park. This objective is consistent with the City's commitment to effectively manage growth and create a viable financial plan to ensure the continued success of the City. A 27 Objective: Create A Permanent Records Storage and Retrieval System This program objective is completed. The Building Permit Address Files, Planning project files, and various Building, Engineering and Planning files have been converted to the standard City records filing system. The next phase of this project is imaging the documents and map files in the Department. This objective is in accordance with the City's commitment to provide excellent customer service and effectively manage growth. Objective: Create an Economic Development Web Page This program objective is completed. The Economic Development Web Page has been integrated into the City's Web Page. This web page will dovetail closely with the City's web page as staff will continue to provide the required information to the City's web master to keep the economic development information current. This program objective is consistent with the City's commitment to provide professional services to the community. Objective: Complete Town Center EIR This program objective is in progress. The Town Center EIR is being updated for circulation. This objective is in accordance with the City's commitment to provide excellent customer service and effectively manage growth. Objective: Complete Tree Preservation Ordinance This program objective is in progress. The draft ordinance was presented for consideration and is anticipated to be adopted. This objective is consistent with the City's commitment to be responsive to the community and to maintain the aesthetic beauty of the City while enhancing the quality of life. Objective: Establish Standard Activity Codes for Trust Account Reporting Purposes This program objective is completed. The Development Services Division has established activity codes and developed a database for trust account reporting purposes. This objective is in accordance with the City's commitment to provide excellent customer service, effectively manage growth, and create a viable financial plan to ensure the continued success of the City. Objective: Prepare Security Ordinance This program is to be initiated. This ordinance will establish minimum requirements for security measures to be incorporated into development projects to assist public safety personnel in enhancing public safety within A 28 residences and businesses. Depending upon the specific land use, measures may include video security cameras, security guards, secure window and door assemblies, deadbolt locks, enhanced lighting levels, etc. Objective: Revise Design Immunity Policy This program objective will be initiated by the new Engineering Department. Objective: Submit Carbon Canyon Scenic Highway Application This program objective is completed. An application has been submitted to the State of California. This objective is consistent with the City's commitment to maintain the aesthetic beauty of the community. Objective: Revise Fire Overlay Zones This program objective is in progress. A Request For Proposal was prepared and circulated. The response to the Request for Proposal is currently under review. This objective is consistent with the City's values to foster a safe environment for the residents of Chino Hills and to provide professional services. Objective: Prepare Development Services Policies and Procedures Manual This program objective is in progress. Staff continues to draft policies and procedures on the various processes while the department managers continue to review and comment on the completed drafts. This objective is in accordance with the City's commitment to provide professional and excellent customer service to the residents of Chino Hills. Objective: Prepare City-wide Equestrian Overlay Zoning District Animal Regulation Ordinance This program objective has been initiated. Staff is in the initial stages of formally identifying the appropriate equestrian zones in the City to establish standards that will preserve the rural character and essence of Chino Hills. This objective is consistent with the City's commitment to be responsive to the community and to maintain the aesthetic beauty of the City. Objective: Revise Sign Ordinance This program objective is in progress. Sections of this comprehensive ordinance are under review and in various stages of completion. The purpose of this objective is to update the existing ordinance to ensure that signs throughout the City are consistent with the A 29 community's aesthetic values as indicated in the General Plan while, at the same time, effectively serving the needs residents and businesses. Objective: Revise Lighting Standards This program objective is in progress. Staff has completed the initial research and is in the process of compiling and analyzing the information gathered in order to present valid and meaningful recommendations for consideration. This program objective is consistent with the City's commitment to maintain the aesthetic beauty of the City while enhancing the quality of life and safety of our residents. Objective: Prepare Annual General Plan Implementation Report This program objective is completed. The City Council received and filed this report in December 2001. The City Clerk forwarded the report to the State of California. This objective is consistent with the City's commitment to manage growth and development while enhancing the quality of life of the residents. Objective: Prepare Commercial Design Standards This program objective is in progress. Sections of this comprehensive ordinance are under review and in various stages of completion. The purpose of this objective is to provide standard guidelines to developers and designers in understanding the City's minimum site and architectural design criteria for commercial development. The intent is to promote creative design solutions that complement mandatory development standards. The goal is to enhance the overall value and appearance of the community and to achieve well- designed commercial projects as indicated in the General Plan. Objective: Revise Surplus Open Space Policy This program objective has been initiated. Staff is currently reviewing the existing policy and has identified key issues that need further consideration and deliberation within the Community Development Department before valid and meaningful recommendations can be presented for consideration. This objective is consistent with the City's goal to enhance the overall aesthetic value and rural appearance of the community. Objective: Update Community Development Fees This program objective is to be initiated. This objective is consistent with the City's commitment to effectively manage growth and create a viable financial plan to ensure the continued success of the City. A 30 Objective: Revise Noise Ordinance This program objective is in progress. Staff is currently deliberating to resolve inconsistencies in the General Plan Noise Element before completing the draft ordinance. This objective is consistent with the City's commitment to be responsive to the community and maintain the aesthetic beauty of the City while enhancing the quality of life of its residents. Objective: Prepare Development Code Clean Up This program objective is in progress. Staff is currently processing changes to the various sections of the Development Code. This objective is consistent with the City's commitment to be responsive to the community and to provide professional services to our customers. Objective: Prepare Senior Housing Ordinance This program objective is in progress. This objective is in accordance with the City's goal to respond to the needs of our community, effectively manage growth, and enhance the quality of life in Chino Hills. Objective: Draft Fortune-telling and Psychic Ordinances This program objective is in progress. This objective is in accordance with the City's commitment to be responsive to the community and maintain the aesthetic beauty of the City while enhancing the quality of life of its residents. Objective: Update General Plan Land Use and Zoning Maps This program objective is completed. This objective is consistent with the City's commitment to effectively manage growth and development while enhancing the quality of life of the residents. Objective: Review Engineering Standards This program objective is in progress. The purpose of this objective is to establish engineering standards for public works, namely: Water, Sewer, Storm Drain, and Road. This comprehensive review is being done by a citywide work group consisting of Public Works Inspectors and Public Facilities and Operations Staff with the City Engineering Staff acting as the lead for project oversight. The Water Standards, the first category to be reviewed, is 90% complete. This objective is in accord with the City's goal to implement mandatory development standards to foster a safe environment for the residents of Chino Hills. A 31 Objective: Prepare Standardized Development Conditions This program objective is in progress. This objective is consistent with the City's commitment to manage growth and development while enhancing the quality of life of the residents. Objective: Conduct Department/Role Specific Emergency Training Courses for City Staff In January 2002, staff presented Standardized Emergency Management System (SEMS) basic training for 35 city staff members, a sheltering walkthrough exercise for 15 city staff members, and conducted an Emergency Operation Center (EOC) training and mock disaster exercise for 40 city staff members covering functional role specific training. Objective: Develop a Public Information Program to Inform Residents/Businesses about Emergency Preparedness. Conduct at least two community preparedness presentations. Emergency preparedness staff provided public information regarding emergency preparedness planning and conducted a community emergency preparedness presentation in third quarter of fiscal year 2001/02. Objective: Design and Implement a Neighborhood Recognition Program in Conjunction with the Neighborhood Network Program Staff has researched and collected data for designing a Neighborhood Recognition Program. Program design and implementation will be initiated in the second quarter of fiscal year 2002/03. Objective: Create an Interagency/interdepartmental Task Force to Enhance the Neighborhood Network Program's Effectiveness City staff initiated the development of an interagency/interdepartmental task force designed to provide resources for identifiable neighborhood issues during the third and fourth quarters of fiscal year 2001/02. A 32 Through the formation of the task force, the Neighborhood Network Program's effectiveness will be enhanced. Objective: Develop and Implement a Comprehensive City Trails Program as a part of the Healthy Cities and Communities Grant Program, including the informational materials maps, and programming activities A City Trails Map was created during the second and third quarters of fiscal year 2001/02. The Trails Map was distributed in the Spring 2002 edition of the Chino Hills City News and Recreation Brochure. The Trails Map and trails system was promoted during the third and fourth quarters of fiscal year 2001/02. Objective: Develop and Implement a Comprehensive Abandoned Vehicle/in- Op Vehicle Program to Eliminate the Majority Vehicles throughout the City to enhance the City's Neighborhood Network and Code Enforcement Programs. An abandoned vehicle/inoperable vehicle elimination program was designed in third quarter of fiscal year 2001/02. Initial implementation of the program in the Los Serranos neighborhood occurred in the third and fourth quarters of fiscal year 2001/02. Objective: Provide the Community with Enhanced Special Events, and General Recreation Programs On a quarterly basis the Recreation Division coordinated a variety of annual "special" events. Some events included the Old Fashioned Fourth of July Picnic, Easter Egg-Citement event, Trick or Treat at City Hall, Tree Lighting Ceremony, Movies in the Park and Concerts in the Park. Approximately wide special events in Interest programming wa basis. Popular programs Tots, and Pee Wee S participated in special in 2001/02. 40,000 people attended City- scal year 2001/02. Special also offered on a quarterly included, karate, dance, Tiny )orts. Approximately 6,700 Brest programs in fiscal year Objective: Continue to Improve the Operation of the Concession Stand Facility at Grand Avenue Park Due to enhanced on-site publicity, the Grand Avenue Park Concession Stand saw a modest increase in daily sales in fiscal year 2001/02. A 33 Objective: Provide New Community Sports Programs, such as Youth and Adult Flag Football to be held at Grand Avenue Park A youth and adult flag football program was offered in the second quarter. The total number of registrations was insufficient to continue the program. Objective: Provide the Community with New Equestrian Related Programming at the McCoy Equestrian and Recreation Center to Include Shows, Riding Lessons, and Camps The 2nd Annual City All -Breeds Horse Show was hosted during the first quarter. A total of 73 horses and their owners participated. A Fall Schooling Show was coordinated during the second quarter with a total of 25 horses participating. During the fourth quarter, an open All -Breeds Horse Show was offered. A variety of special interest horse -related classes were offered throughout fiscal year 2001/02. The Ayala Summer Camp included an excursion to the McCoy Center for a day of activities. Objective: Conduct Community Meetings and Design a Second Skate Park Facility As part of the Big League Dreams project the City's first skate park facility will be built. A second skate park location has not been determined; as a result no community meetings were held. Objective: Conduct Community Meetings and Design a Dog Park Public Hearings were conducted. Several sites were reviewed. Staff directed to continue to look for alternative locations. Objective: Provide the Community with Trails Programming Six trail hikes were offered for ages 16 and older in the third and fourth quarters. Each hike averaged 35-40 people. Also two tike hikes were offered for children ages 3-5 and their parents. Each program averaged 10-15 children and their parents. Also meetings were held with hiking, biking, and running enthusiasts for the purpose of developing "clubs" so that resident could meet others with the same interests/hobbies. Objective: Develop a Teen Commission/Council that will Develop Programs and Activities Twenty-four applications were submitted from Chino Hills students and residents in grades 7-12, prior to the January 31, 2002 deadline. Interviews were conducted and 12 students were recommended to the Parks and A 34 Recreation Commission for appointment on the City's Teen Commission. Objective: Manage the Construction of Big League Dreams Big League Dreams under construction, scheduled completion date is September 29, 2002. Objective: Revenue and Expenditure Status Report This program objective is ongoing. Reports are provided to the City Council on a monthly basis. The reports include the status of the current revenues collected and the current expenditures incurred, the comparison of the current revenues and expenditures to the prorata budget, as well as a comparison of the current revenues and expenditures to the prior year's revenues and expenditures. The cost incurred for this objective is limited to staff costs. This objective relates to all of the values listed in the City's Values Statement as well as the City's Mission Statement of providing excellent customer service and providing a viable financial plan. Objective: Significant Program Changes - Budget Modifications This program objective is ongoing. Reports are provided to the City Council on a quarterly basis. The reports include a status of the City's budget position compared with actual revenues and expenditures to date and a recommendation for any budget modifications that are required due to new or modified programs. The cost incurred for this objective is limited to staff costs. This objective relates to all of the values listed in the City's Values Statement as well as the City's Mission Statement of providing excellent customer service and providing a viable financial plan. Objective: Implement Comprehensive Financial Strategy Plan The action on this objective will begin following the expected completion of the Comprehensive Financial Strategy Plan in Spring 2002. The expected implementation date of this objective is the summer of 2002. The cost incurred for this objective is limited to staff costs. This objective relates to all of the values listed in the City's Values Statement as well as the City's mission of providing excellent customer service and providing a viable financial plan. A 35 Objective: Implement Records Retention Program Work has not yet begun on this objective; therefore, this program objective has been carried over to the next fiscal year. Objective: Plan and Begin Implementation of the Requirements of the Governmental Accounting Standards Board Statement No. 34 The planning stage was completed and the implementation of the requirements of Statement No. 34 is in progress. The implementation is expected to be completed by June 2003. Objective: Begin Development of Civic Center Master Plan This objective has been transferred to the Administration program. Department: Public Facilities and Operations Objective: Implement the CIP Program Including Project Specifications: Scope, Budget, Schedule, Design, Construction, Inspection, and Financial Reporting The 2001/02 fiscal year was a successful year for the Capital Improvement Program. More than 8300 employee hours were expended in the completion of twenty-three projects. These projects ranged from major road repairs, parks, and traffic signals, to transmission water line installation. Additionally, nineteen projects are currently under construction and twenty-one projects are in the design phase. City staff is successfully providing project management in-house for most capital projects to ensure compliance with the City's Mission Statement to provide excellent customer service as well as to reduce the cost of CIP projects. Also, the CIP division provides in-house design of several CIP projects. The program exemplifies the City's Mission and Values Statement highlighting the professionalism of employees and their responsiveness to the community as well as their desire to provide its residents with the highest quality of municipal services. A 36 Objective: Develop a Long -Range Replacement Schedule of Playground Equipment, Site Furnishings, and Parking, Tennis, and Basketball Court Surfaces Staff completed an inventory and developed replacement projections for major park assets. This objective reflects staff's commitment to preserve the aesthetic beauty of the City while providing the necessary information to create a viable financial plan that will ensure the continued success of the City. Objective: Develop a Preventative Maintenance Program for the Facilities, Vehicles, and Equipment Staff developed a preventative maintenance program for the City's fleet, which includes daily vehicle inspections and regularly scheduled maintenance inspections. Staff completed an inventory of City Facilities assessing the condition of each. This information will be used to identify the funding commitment needed to perform long- range maintenance programs. The completion of this objective highlights the City's commitment to provide the highest quality municipal service while working to create a viable financial plan. Objective: Complete the Renovation of the New City Yard, Move, and Equip the Building for Operation The Public Facilities and Operations Department moved into the new facility on November 15, 2001. A majority of the needed equipment and furniture is on order or has been delivered. Relocating the maintenance operations is a part of the mission of the City to be able to effectively manage growth and reflects staff's commitment to provide the highest quality of municipal services. Objective: Establish and Begin Implementation of an Energy Conservation Program A City-wide Energy Conservation Program was implemented in FY 2001/2002. Energy consumption is managed and reduced by monitoring and tracking energy usage. Projects to reduce consumption included efficiency testing and rehabilitation of electric motors, retrofitting traffic signals to LED lighting, retrofitting all facility lamps and fixtures including monument lighting, installing motion sensors in City buildings, and installing timers in park facilities. Staff continues to track energy usage and provide consumption comparisons to effected responsible parties. Staff is also working with the community to provide energy saving information, coordinate rebate and exchange programs, and provide various conservation programs. This objective is A 37 consistent with the City's commitment to ensure a viable financial plan. Objective: Evaluate Recommendations from the Trail Committee and Develop a Trail Management Program This program is ongoing. Staff is currently in the process of completing the Environmental Impact Study regarding the trails network. The City has been awarded grant funding to complete several of the Trails Capital Improvement Projects approved by the City Council. This objective exemplifies the City's mission and values statement to develop and maintain the aesthetic beauty of the City while addressing community needs and enhancing the quality of life for the residents of Chino Hills. Objective: Implement Water Master Plan of Source and Supply During fiscal year 2001/2002, the city continued to make strides towards obtaining additional sources of water. The Monte Vista interconnect line was a major focus for increased supply to the city. The current capacity from the existing Ramona Feeder is 16 million gallons per day (MGD). The new transmission line, when complete, will increase our ability to import water into Chino Hills by 100%. The North section of the line, from State Street in the City of Montclair to Philadelphia Avenue is installed. The remaining South section is anticipated to be . provide the highest quality municipal services and to complete one year after construction begins. respond to the needs of the community. - Another enhancement to the City water supply is the recycled water system. The design of a three million gallon recycled water reservoir is complete. Grant money for the engineering, design, and construction was sought from the State Water Resources Control Board for both the reservoir and a recycled water booster station that will be located on Soquel Canyon Road. The City has realized an actual savings of 600 AF of potable water by utilizing recycled water for irrigation purposes. During the last fiscal year, the City became a party to the newly formed Chino Desalter Basin Authority (CDA). Belonging to the CDA, along with the signing of a water purchase agreement, entitles Chino Hills to an additional 2,000 AF of water from the proposed Chino I Expansion project, which is expected to be completed in 2003. Entitlement from the Chino Desalter is now at 4,000 AF per year. The Fairfield Ranch Well is constructed and equipped with an anion exchange unit to ensure water quality. The new well will provide and additional 1.5 MGD to the City. The accomplishments in this objective demonstrate the commitment to provide excellent customer service while effectively managing the City's growth. This objective also exemplifies the City's values of commitment to A 38 CITY OF CHINO HILLS OPERATING PROGRAM A 39 ADJUSTED PROPOSED BUDGETED BUDGETED POSITIONS POSITIONS FY 2001/02 FY 2002/03 LEGISLATIVE 6 6 CITY MANAGER 9 9 COMMUNITY DEVELOPMENT 22 21 COMMUNITY SERVICES 14 15 FINANCE 18 19 PUBLIC FACILITIES AND OPERATIONS 50 44 ENGINEERING 0 13 TOTAL 119 127 A 39 This page intentionally left blank. A 40 CITY OF CHINO HILLS FISCAL YEAR 2002/03 ACCOUNT CLERK 1/II 5 ACCOUNTANT[/Il 2 ADMINISTRATIVE ANALYST 1/II 6 ADMINISTRATIVE SECRETARY 5 ADMINISTRATIVE SECRETARY - CONFIDENTIAL 2 ASSISTANT CITY CLERK 1 ASSISTANT/ASSOCIATE ENGINEER 1 ASSISTANT/ASSOCIATE PLANNER 4 ASSISTANT DIRECTOR OF COMMUNITY DEVELOPMENT 1 BUILDING AND ENGINEERING SERVICES PERMIT TECHNICIAN 2 BUILDING INSPECTOR 1/II 3 CAPITAL PROGRAMS DIVISION MANAGER 1 CAPITAL PROJECTS COORDINATOR 1 CITY ENGINEER 1 CITY MANAGER 1 CITY PLANNER 1 CODE ENFORCEMENT OFFICER 2 A 41 CITY OF CHINO HILLS FISCAL YEAR 2002/03 COMMUNITY DEVELOPMENT DIRECTOR 1 COMMUNITY RELATIONS MANAGER 1 COMMUNITY SERVICES COORDINATOR 1 COMMUNITY SERVICES DIRECTOR 1 CUSTOMER SERVICE REPRESENTATIVE 1 CUSTOMER SERVICE SUPERVISOR 1 DEPUTY CITY MANAGER 1 DEPUTY CITY MANAGER/CITY CLERK 1 ENGINEERING TECHNICIAN 1/II 1 EXECUTIVE SECRETARY 1 FACILITIES MAINTENANCE SUPERVISOR 1 FINANCE DIRECTOR 1 FINANCE MANAGER 1 MAINTENANCE AND OPERATIONS MANAGER 1 MAINTENANCE WORKER 1/II 20 A 42 CITY OF CHINO HILLS FISCAL YEAR 2002/03 NEIGHBORHOOD SERVICES MANAGER 1 PARKS AND OPEN SPACE SUPERVISOR 1 PAYROLL TECHNICIAN 1 PERSONNEL ASSISTANT 1 PRINCIPAL PUBLIC WORKS ENGINEER 2 PROJECT MANAGER 1 PUBLIC FACILITIES AND OPERATIONS DIRECTOR 1 PUBLIC WORKS INSPECTOR 1/II 2 RECORDS COORDINATOR 1 RECREATION COORDINATOR 4 RECREATION MANAGER 1 RECREATION SUPERVISOR 1 SANITATION SUPERVISOR 1 SECRETARY 5 SENIOR ACCOUNT CLERK 3 A 43 CITY OF CHINO HILLS FISCAL YEAR 2002/03 SENIOR ACCOUNTANT 2 SENIOR ADMINISTRATIVE ANALYST 4 SENIOR ADMINISTRATIVE CLERK 1 SENIOR BUILDING INSPECTOR 1 SENIOR LANDSCAPE PLANNER 1 SENIOR MAINTENANCE WORKER g SENIOR PERMIT TECHNICIAN 1 SENIOR PLANNER 2 SENIOR PUBLIC WORKS INSPECTOR 1 STREET MAINTENANCE SUPERVISOR 1 UTILITY CONSERVATION SPECIALIST 1 WATER AND SEWER MANAGER 1 WATER DISTRIBUTION SUPERVISOR 1 WATER PRODUCTION SUPERVISOR 1 WATER QUALITY TECHNICIAN 1 TOTAL AUTHORIZED POSITIONS 127 A 44 CITY OF CHINO HILLS ADOPTED BUDGET FISCAL YEAR 2002-03 SUMMARY OF CHANGES TO FUND BALANCES Fund Title GENERALFUND Operating Fund Cash Flow Reserve Contingency, Emergency, and Special Projects Reserve Other Reserves GENERAL FUND SUBTOTAL SPECIAL REVENUE FUNDS Gas Tax Fund Measure I Fund Air Quality Improvement Fund Solid Waste Fund Landscaping and Lighting Assessment District Funds Development Fee Funds Community Development Block Grant Miscellaneous Special Revenue Funds ENTERPRISE FUNDS Water Fund Sewer Fund INTERNAL SERVICE FUNDS Equipment Maintenance Fund Data Processing Fund CAPITAL PROJECTS FUNDS AGENCY FUNDS LESS: INTERFUND TRANSFERS AND TRANSACTIONS TOTAL ALL FUNDS Beginning Estimated Estimated Ending Fund Revenues Expenditures Fund Balance + & Transfers - & Transfers = Balance m 268,000 3,225,200 21,920,300 1,678,000 27,091,500 2,835,900 1,406,700 436,400 3,989,700 28,889,800 179,800 7,172,600 3,498,500 1,372,600 525,800 2,259,600 23,889,000 20,170,400 1,139,000 21,309,400 1,318,800 759,900 174,100 2,957,800 8,147,400 19,206,900 692,000 5,256,400 14,415,300 4,557,700 717,400 359,400 62,678,200 13,841,200 20,045,700 15,535,900 220,000- 35,801,600 3,757,500 1,886,700 424,000 2,957,800 9,160,400 32,948,000 692,000 5,212,300 20,010,500 4,748,300 816,600 669,200 63,982,600 12,311,800 - (62,663,700) (62,663,700) 103,547,900 93,728,200 132,715,600 392,700 3,225,200 7,523,400 1,458,000 12,599,300 397,200 279,900 186,500 2,976,700 15,148,700 223,900 1,577,400 3,307,900 1,273,400 216,000 955,200 25,418,400 64,560,500 This page intentionally left blank. no City of Chino Hills Organization By Activity Full Time Positions By Activity Fiscal Year 2002/03 Legislative City Council City Attorney City Clerk Title and Number of Full Time Positions City Clerk/Deputy City Manager (1) Assistant City Clerk (1) Senor Administrative Analyst (1) Records Coordinator (1) Administrative Secretary—Confidential (1) Secretary/Receptionist (Administrative Clerk) (1) Contract Services Title and Number of Full Time Positions None C 1 Contract Ser $3,240,6C„ LEGISLATIVE EXPENDITURES 2002/03 City Council $135,600 3% City Attorney 71% C 2 City Clerk $756,300 17% CITY OF CHINO HILLS ANNUAL BUDGET PERSONNEL SUMMARY ACTIVITY: LEGISLATIVE FY 2001-02 FY 2002-03 ADOPTED/ PROGRAM: CITY CLERK TOTAL ADJUSTED ADOPTED BUDGET BUDGET CITY CLERK/DEPUTY CITY MANAGER 1 1 ASSISTANT CITY CLERK 1 1 SENIOR ADMINISTRATIVE ANALYST 1 1 RECORDS COORDINATOR 1 1 ADMINISTRATIVE SECRETARY - CONFIDENTIAL 1 1 SECRETARY/RECEPTIONIST (ADMINISTRATIVE CLERK) 1 1 C 3 6 6 This page intentionally left blank. C 4 CITY OF CHINO HILLS BUDGET SUMMARY LEGISLATIVE PERSONNEL SERVICES OPERATIONS AND MAINTENANCE CAPITAL OUTLAY TOTAL LEGISLATIVE BUDGET PROGRAM CITY COUNCIL CITY ATTORNEY CITY CLERK CONTRACT SERVICES TOTAL LEGISLATIVE FY 1999-00 FY 2000-01 FY 2001-02 FY 2001-02 FY 2002-03 ADOPTED/ ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET 423,343 470,131 558,200 547,700 602,600 4,416,399 4,269,793 4,035,100 3,697,000 3,929,900 10,824 157 7,000 7,000 0 4,850,566 4,740,081 4,600,300 4,251,700 4,532,500 100,935 103,853 143,200 138,800 135,600 551,825 608,460 475,000 365,000 400,000 461,684 541,698 768,700 659,100 756,300 3,736,122 3,486,070 3,213,400 3,088,800 3,240,600 4,850,566 4,740,081 4,600,300 4,251,700 4,532,500 C 5 Legislative City Council Program Purpose The City Council is the governing body that guides the progress of the City of Chino Hills. The City Council responds to issues and concerns of the community by allocating resources, developing policies, and formulating strategies that support the continued health and economic viability of the City of Chino Hills. The City Council manages the growth and development of the community to ensure efficient and effective delivery of services now and in the future. Primary Activities The City Council is responsible for the formulation of legislative policies that provide guidance for the activities of the City. Significant Changes from Prior Year None Significant Items of Capital Outlay None Performance Measures • Develop and implement a plan for future growth and financial stability in Chino Hills. • Remain open and responsive to the concerns of the community. • Develop and foster City relationships with residents, businesses, other agencies, and community leaders. • Foster economic development. k rc1cenL cndnye: u iiue Hajustea tsuager column comparea to "uz/u3 Nudger" column. "N/A!'= Not Applicable C 6 99/00 Actual 00/01 Actual 01/02 Adjusted Budget 01/02 Projected Actual 02/03 Budget Percent Change(l) Personnel 72,958 70,528 73,600 73,600 76,500 3.9% Operations & Maintenance 27,977 33,325 69,600 65,200 59,100 15.1% Capital Ou lay 0 0 0 0 0 WA Total 100,935 103,853 143,200 138,800 135,600 5.3% k rc1cenL cndnye: u iiue Hajustea tsuager column comparea to "uz/u3 Nudger" column. "N/A!'= Not Applicable C 6 CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: LEGISLATIVE PROGRAM CODE PROGRAM: CITY COUNCIL 001-0200 FY 2001-02 ADOPTED/ FY 2001-02 FY 2001-02 FY 1999-00 FY 2000-01 ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET PERSONNEL 1010 REGULAR SALARIES 22,915 22,339 24,000 24,000 24,000 1540 FRINGE BENEFITS 50,043 48,189 49,600 49,600 52,500 TOTAL PERSONNEL 72,958 70,528 73,600 73,600 76,500 OPERATIONS & MAINTENANCE 2010 MEMBERSHIPS AND CERTIFICATIONS 15,920 20,823 53,200 53,200 37,900 2015 CONFERENCES, MEETINGS, AND TRAINING 6,903 10,507 10,000 8,600 15,800 2020 AUTO MILEAGE 625 431 1,000 400 1,100 3135 SPECIAL STUDIES 2,681 1,485 100 100 2,500 4030 PRINTING & PHOTOCOPYING 0 0 100 100 100 4440 OFFICE SUPPLIES 153 0 100 100 100 4445 SPECIAL PARTS & SUPPLIES 0 0 4,700 2,300 1,000 4450 REFERENCE MATERIALS AND SERVICES 326 79 400 400 600 7990 OTHER MISCELLANEOUS EXPENDITURES 1,369 0 0 0 0 TOTAL OPERATIONS & MAINTENANCE 27,977 33,325 69,600 65,200 59,100 TOTAL 100,935 103,853 143,200 138,800 135,600 FUNDING SOURCE: GENERAL FUND ($135,600) C 7 Legislative VIM Program Purpose The City Attorney provides legal counsel and representation on a wide variety of municipal issues. Primary Activities The primary activity of the City Attorney is to provide legal guidance to City staff and officials on municipal issues, including labor relations, dispute resolution, contract review, regulatory compliance, and litigation representation. Significant Changes from Prior Year The City Attorney's budget has been decreased 15.8 percent due to decreased legal activity. Significant Items of Capital Outlay None Performance Measures • Provide legal advice that enhances the City's ability to operate in a cost effective manner. k rercent cnange: --u]/UL Hajustea bugger- column compared to "uLo3 budget' column. "NIA"= Not Applicable C 8 99/00 Actual 00/01 Actual 01/02 Adjusted Budget 01/02 Projected Actual 02/03 Budget Percent Change(l) Personnel 0 0 0 0 0 N/A Operations & Maintenance 551,825 608,460 475,000 365,000 400,000 15.8% Capital Outlay 0 0 0 0 0 N/A Total 551,825 608,460 475,000 365,000 400,000 15.8% k rercent cnange: --u]/UL Hajustea bugger- column compared to "uLo3 budget' column. "NIA"= Not Applicable C 8 CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: LEGISLATIVE PROGRAM CODE PROGRAM: CITY ATTORNEY 001-1000 FY 1999-00 FY 2000-01 FY 2001-02 FY 2001-02 FY 2002-03 ADOPTED/ ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET OPERATIONS & MAINTENANCE 3010 LEGAL SERVICES 551,825 608,460 475,000 365,000 400,000 TOTAL OPERATIONS & MAINTENANCE 551,825 608,460 475,000 365,000 400,000 TOTAL 551,825 608,460 475,000 365,000 400,000 FUNDING SOURCE: GENERAL FUND ($400,000) C 9 Legislative City Clerk Program Purpose As an appointed official of the City Council, the City Clerk assists the City Council and City staff in the performance of their administrative, legal and legislative functions in accordance with State, Federal and City Codes, Ordinances, Resolutions, and Policies. Additionally, the City Clerk maintains the official records of the City and makes public records available for inspection. The City Clerk acts as Filing Officer under the Fair Political Reform Act and administers General and Special Municipal Elections. Contract compliance oversight and administration is also a function under the management of the City Clerk. Primary Activities Responsibilities of the City Clerk include preparing City Council agenda and packets, assisting departments in submission of staff reports and support documentation, keeping an accurate record of the proceedings of the legislative body, administering oaths or affirmations, certifying, maintaining and retrieving official records and documents, receiving and processing claims/lawsuits against the City, coordinating bid openings, processing legal publications and notices, receiving and filing Campaign Statements and Statements of Economic Interests, administering Municipal and Special Elections, providing administrative/clerical support to City Council, maintaining Municipal Code, maintaining City Seal, providing records management assistance to City departments, providing contract compliance and administration services to all departments, including the C 10 review and approval of bid specifications and contract documents for professional, construction, and maintenance contracts, and monitor receipt specifications and contract documents for professional, construction, and maintenance contracts, and monitor receipt and approval of bonds, insurance and required contract documents. Significant Changes from Prior Year • Additional records will be scanned into the Liberty CD-ROM Imaging System. • City ordinances will be codified as adopted. Significant Items of Capital Outlay None Performance Measures • Prepare City Council Agenda and Minutes in accordance with Council Policy. • Comply with State and City reporting requirements for Campaign Statements and Statements of Economic Interests. • Maintain Municipal Code. • Inventory, purge and scan into Liberty Imaging System official City records. • Monitor compliance with adopted Records Management Manual and Retention Schedules. • Assist departments in development of records systems and file conversions. Legislative L_qj_ �= Performance Measures (continued) • Expand the document management system program to include City departments. • Review bid specifications and contract documents to ensure compliance with Public Contract Code. (1) Percent change: "01/02 Adjusted Budget" column compared to "02/03 Budget' column. "N/A!'— Not Applicable C 11 99/00 Actual 00/01 Actual 01/02 Adjusted Budget 01/02 Projected Actual 02/03 Budget Percent Change(l) Personnel 350,385 399,603 484,600 474,100 526,100 8.6% Operations & Maintenance 100,475 141,938 277,100 178,000 230,200 16.9% Capital Outlay 10,824 157 7,000 7000 0 100.0% Total 461,684 541,698 768,700 1 659,100 1 756,300 1.6% (1) Percent change: "01/02 Adjusted Budget" column compared to "02/03 Budget' column. "N/A!'— Not Applicable C 11 CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: LEGISLATIVE PROGRAM: CITY CLERK PERSONNEL 1010 REGULAR SALARIES 1015 PART-TIME/SEASONAL WAGES 1020 OVERTIME SALARIES 1540 FRINGE BENEFITS TOTAL PERSONNEL OPERATIONS & MAINTENANCE 2010 MEMBERSHIPS AND CERTIFICATIONS 2015 CONFERENCES, MEETINGS, AND TRAINING 2020 AUTO MILEAGE 3090 PROFESSIONAL SERVICES 3105 TEMPORARY EMPLOYEE SERVICES 3115 DATA PROCESSING SERVICES 4010 LEGAL ADVERTISING 4025 ELECTION EXPENSE 4030 PRINTING AND PHOTOCOPY SERVICES 4031 DOCUMENT IMAGING 4035 POSTAGE AND EXPRESS DELIVERY 4430 SMALL EQUIPMENT AND TOOLS 4440 OFFICE SUPPLIES 4450 REFERENCE MATERIALS AND SERVICES 5025 OFFICE EQUIPMENT MAINTENANCE 5625 EQUIPMENT RENTAL TOTAL OPERATIONS & MAINTENANCE PROGRAM CODE 001-0400 FY 1999-00 FY 2000-01 FY 2001-02 FY 2001-02 FY 2002-03 691 1,131 ADOPTED/ 1,100 1,900 3,235 6,549 ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET 253,984 296 331,400 331,400 362,200 4,719 I /, 9 0' 22,800 33,900 23,800 219 832 3,100 3,100 6,500 91,463 101,945 127,300 105,700 133,600 350,385 399,603 484,600 474,100 526,100 691 1,131 1,100 1,100 1,900 3,235 6,549 10,500 6,000 11,600 103 305 1,000 800 300 21 35,131 87,400 20,000 31,000 4,889 5,606 30,000 15,000 30,000 24,300 29,700 45,600 45,600 37,200 10,102 6,949 8,000 4,000 5,000 12,980 16,871 500 300 37,400 231 0 3,000 2,500 900 13,210 5,187 35,000 35,000 15,000 511 1,189 1,200 800 1,100 1,569 2,632 0 0 1,000 6,251 11,514 25,000 25,000 31,900 2,144 2,674 3,700 3,700 2,500 0 0 2,500 200 2,200 20,238 16,500 22,600 18,000 21,200 100,475 141,938 277,100 178,000 230,200 C 12 CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: LEGISLATIVE PROGRAM CODE PROGRAM: CITY CLERK 001-0400 FY 1999-00 FY 2000-01 FY 2001-02 FY 2001-02 FY 2002-03 ADOPTED/ ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET CAPITAL OUTLAY 8050 OFFICE FURNITURE AND EQUIPMENT 10,824 157 7,000 7,000 0 TOTAL CAPITAL OUTLAY 10,824 157 7,000 7,000 0 TOTAL 461,684 541,698 768,700 659,100 756,300 FUNDING SOURCE: GENERAL FUND ($756,300) C 13 Legislative Contract Services Program Purpose The Contract Services Division is responsible for the administration of the Refuse and Recycling contract and Household Hazardous Waste contract, implementation of the City's Source Reduction and Recycling Element (SRRE) and Household Hazardous Waste Element (HHWE), and administration of the contract for Animal Care and Control Services. Primary Activities The primary activities of the Contract Services Division include the implementation of the City's Source Reduction and Recycling Element (SRRE) and the Household Hazardous Waste Element (HHWE). This includes management of the Commercial and Residential Solid Waste and Recycling Contracts to ensure solid waste diversion requirements mandated by the State and addressed in the SRRE are being met. The Household Hazardous Waste Contract provides for the collection, recycling, treatment, and disposal of household hazardous waste generated by the residents within the community. The administration of the Animal Care and Control Contract is necessary to ensure animal -related City ordinances and State laws are enforced to protect the public health and welfare of the residents. This contract includes humane animal work, such as the pick- up and disposal of injured, stray, unwanted, or dead animals, a suitable animal shelter, educational programs, and low cost rabies vaccination clinics. C 14 Significant Changes from Prior Year Due to changes in State Law requiring special handling of electronics waste (e -waste), the City must provide an avenue for the disposal/ recycling of items falling within the a -waste category. These items can no longer be accepted at the landfill and must be removed from the waste stream and recycled. Annual a -waste roundups, in addition to the acceptance of a -waste at certain Household Hazardous Waste drop-off facilities, will be provided by the San Bernardino County Fire Department. An additional $30,000 has been included in this years budget to cover the costs associated with this item. Significant Items of Capital Outlay None Performance Measures • Prepare City Council Agenda Items as necessary for program implementation. • Implement and monitor Source Reduction and Recycling Programs. • Comply with State and local reporting requirements for Solid Waste Reduction and Household Hazardous Waste Management. • Monitor Solid Waste and Household Hazardous Waste Contracts and negotiate Animal Care and Control Service Contract. • Provide public education programs regarding City ordinances and State laws. Legislative Contract Services k / rerceni cnange: --uiiuZ Adjusted Budget' column compared to "02/03 Budget' column. "N/A" = Not applicable C 15 99/00 Actual 00/01 Actual 01/02 Adjusted Budget 01/02 Projected Actual 02/03 Budget Percent Change(1) Personnel 0 0 0 0 0 N/A Operations & Maintenance 3,736,122 3,486,070 3,213,400 3,088,800 3,240,600 0.8% Capital Outlay 0 0 0 0 0 N/A Total 3,736,122 3,486,070 3,213 400 3,088,800 3,240,600 0.8% k / rerceni cnange: --uiiuZ Adjusted Budget' column compared to "02/03 Budget' column. "N/A" = Not applicable C 15 CIW OF CHINO HILLS ANNUAL BUDGET ACTIVITY: LEGISLATIVE PROGRAM: CONTRACT SERVICES OPERATIONS & MAINTENANCE 2010 MEMBERSHIPS AND CERTIFICATIONS 2015 CONFERENCES, MEETINGS, AND TRAINING 3140 REFUSE CONTRACT 3173 ANIMAL CONTROL SERVICES 3190 CONTRACTUAL SERVICES 4015 ADVERTISING AND PROMOTION TOTAL OPERATIONS & MAINTENANCE TOTAL PROGRAM CODE VARIOUS FY 1999-00 FY 2000-01 FY 2001-02 FY 2001-02 FY 2002-03 ADOPTED/ ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET 0 0 200 200 200 0 1,029 1,900 1,800 2,400 3,605,113 3,340,452 3,012,700 2,920,200 2,957,800 67,773 84,160 87,000 87,000 96,200 47,084 49,268 51,000 49,700 88,300 16,152 11,161 60,600 29,900 95,700 3,736,122 3,486,070 3,213,400 3,088,800 3,240,600 3,736,122 3,486,070 3,213,400 3,088,800 3,240,600 FUNDING SOURCE: GENERAL FUND ($187,100), MISCELLANEOUS GRANTS ($95,700) SOLID WASTE FUND ($2,957,800) C 16 City of Chino Hills Organization By Activity Full Time Positions By Activity Fiscal Year 2002/03 City Manager City Council City Manager Administration Douglas N. LaBelle Title and Number of Full Time Positions Deputy City Manager (1) Community Relations Manager (1) Senior Administrative Analyst (2) Administrative Analyst II (1) Executive Secretary (1) Administrative Secretary — Confidential (1) Grant Services I Human Resources Title and Number of Full Time Positions Title and Number of Full Tme Positions None Personnel Assistant (1) D 1 Risk Management Title and Number of Full Time Positions None CITY MANAGER EXPENDITURES 2002/03 Risk Management $721,600 35% 12% Grant Services $40,000 2% D 2 Administration 5,200 o� CITY OF CHINO HILLS ANNUAL BUDGET PERSONNEL SUMMARY ACTIVITY: CITY MANAGER FY 2001-02 FY 2002-03 ADOPTED/ ADJUSTED ADOPTED BUDGET BUDGET PROGRAM: ADMINISTRATION CITY MANAGER 1 1 DEPUTY CITY MANAGER 1 1 COMMUNITY RELATIONS MANAGER 1 1 SENIOR ADMINISTRATIVE ANALYST 2 2 ADMINISTRATIVE ANALYST II 1 1 EXECUTIVE SECRETARY 1 1 ADMINISTRATIVE SECRETARY - CONFIDENTIAL 1 1 SUB -TOTAL PROGRAM: HUMAN RESOURCES PERSONNEL ASSISTANT SUB -TOTAL TOTAL D 3 8 8 9 9 This page intentionally left blank. D 4 CITY OF CHINO HILLS BUDGET SUMMARY CITY MANAGER PERSONNEL SERVICES OPERATIONS AND MAINTENANCE CAPITAL OUTLAY TOTAL CITY MANAGER BUDGET PROGRAM ADMINISTRATION GRANT SERVICES HUMAN RESOURCES RISK MANAGEMENT TOTAL CITY MANAGER FY 1999-00 FY 2000-01 FY 2001-02 FY 2001-02 FY 2002-03 ADOPTED/ ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET 718,204 646,210 804,900 634,000 850,200 1,030,113 945,218 1,239,200 893,100 998,100 0 5,548 0 0 220,000 1,748,317 1,596,976 2,044,100 1,527,100 2,068,300 739,112 695,022 911,200 629,000 1,055,200 11,595 10,982 47,900 36,400 40,000 176,290 160,926 216,100 199,500 251,500 821,320 730,046 868,900 662,200 721,600 1,748,317 1,596,976 2,044,100 1,527,100 2,068,300 D 5 Administratid.r� Program Purpose The purpose of this Program is to establish organizational goals, administer all City programs, organize efficient delivery of municipal services, and implement City policies pursuant to the direction of the City Council. Primary Activities The City Manager administers Council policy, provides leadership, and implements efficient and effective delivery of municipal services. The City Manager establishes and maintains controls to ensure that all operating departments adhere to City Council and legally mandated policies and regulations. The City Manager is responsible for the day-to-day operations of the City. He serves as the director of all City personnel, is responsible for the execution of City Council policy, the enforcement of all laws and ordinances, the preparation of the City's annual budget, public information, and legislative relations. Four City departments report to the City Manager: Community Development, Community Services, Finance, and Public Facilities and Operations. The City Manager's staff is 9 responsible for support to the City Manager, risk management, grant administration, and personnel/labor relations. Significant Changes from Prior Year • Town Center feasibility study will be finalized. • Parks and Open Space Master Plan update to continue with Open Space element. Significant Items of Capital Outlay • Cable TV Production Equipment $220,000 Performance Measures • Implement budget directives. • Provide leadership and direction to City staff. • Maximize public outreach efforts, including use of public access television and other innovative techniques for communicating with the public. • Commence and complete annual development fee update. • Administrative Policy Manual update will continue. "Administration: (1) Percent change: "01/02 Adjusted Budget' column compared to "02/03 Budget" column. "N/A" = Not Applicable D 7 99/00 Actual 00/01 Actual 01/02 Adjusted Budget 01/02 Projected Actual 02/03 Budget Percent Change(l) Personnel 520,800 456,963 586,500 427,000 596,300 1.7% Operations & Maintenance 218,312 232,511 324,700 202,000 238,900 26.49/6 Capital Outlay 0 5,548 0 0 220,000 N/A Total 739,112 695,022 911,200 629,000 1,055,200 15.8% (1) Percent change: "01/02 Adjusted Budget' column compared to "02/03 Budget" column. "N/A" = Not Applicable D 7 CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: CITY MANAGER PROGRAM: ADMINISTRATION PERSONNEL 1010 REGULAR SALARIES 1015 PART-TIME/SEASONAL WAGES 1020 OVERTIME SALARIES 1540 FRINGE BENEFITS TOTAL PERSONNEL _ OPERATIONS & MAINTENANCE 2010 MEMBERSHIPS AND CERTIFICATIONS 2015 CONFERENCES, MEETINGS, AND TRAINING 2020 AUTO MILEAGE 3030 DEVELOPMENT PROFESSIONAL SERVICES 3090 PROFESSIONAL SERVICES 3115 DATA PROCESSING SERVICES 3190 CONTRACTUAL SERVICES 4015 ADVERTISING AND PROMOTION 4030 PRINTING AND PHOTOCOPY SERVICES 4035 POSTAGE AND EXPRESS DELIVERY 4430 SMALL EQUIPMENT & TOOLS 4440 OFFICE SUPPLIES 4445 SPECIAL PARTS AND SUPPLIES 4450 REFERENCE MATERIALS AND SERVICES 5620 VEHICLE RENTAL 5625 EQUIPMENT RENTAL 7990 OTHER MISCELLANEOUS EXPENDITURES TOTAL OPERATIONS & MAINTENANCE PROGRAM CODE 001-0300 FY 1999-00 FY 2000-01 FY 2001-02 FY 2001-02 FY 2002-03 ADOPTED/ ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET 368,627 339,385 433,500 323,100 434,300 2,868 2,530 9,700 0 9,700 506 153 0 0 500 148,799 114,895 143,300 103,900 151,800 520,800 456,963 586,500 427,000 596,300 2,382 2,595 2,000 2,000 2,500 7,463 11,367 15,000 9,500 16,000 546 940 800 800 1,000 36,084 1,925 0 0 3,000 50,521 79,065 164,500 90,500 95,600 18,600 17,100 18,200 18,200 15,500 80,675 87,724 73,200 55,000 55,200 7,612 12,084 23,900 3,900 24,500 263 2,037 2,500 1,500 2,500 413 4,145 500 400 500 0 759 1,300 0 800 5,742 6,385 10,500 10,000 10,500 1,631 2,003 1,700 600 1,200 1,520 1,135 1,600 600 1,100 2,100 2,900 0 0 0 0 347 9,000 9,000 9,000 2,760 0 0 0 0 218,312 232,511 324,700 202,000 238,900 R CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: CITY MANAGER PROGRAM CODE PROGRAM: ADMINISTRATION 001-0300 FY 1999-00 FY 2000-01 FY 2001-02 FY 2001-02 FY 2002-03 ADOPTED/ ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET CAPITAL OUTLAY 8050 OFFICE FURNITURE AND EQUIPMENT 0 5,548 0 0 220,000 TOTAL CAPITAL OUTLAY 0 5,548 0 0 220,000 TOTAL 739,112 695,022 911,200 629,000 1,055,200 FUNDING SOURCE: GENERAL FUND ($835,200; CABLE EQUIPMENT RESERVES $220,000) A • City Manager Program Purpose This program provides for the administration of all grants for the City. Primary Activities The Grant Services Program responsibilities include identifying various grant funding opportunities, coordinating preparation of the grant applications with the appropriate departments, and ensuring that the departments understand all the requirements of the grants. Significant Changes from Prior Year Deletion of the contract with the Grants Administrator as well as increased hours for contract Grants Analyst. Significant Items of Capital Outlay None Performance Measures • Ensure that the City meets all requirements of current grants. • Establish procedures to ensure proper accountability for grant Fund expenditures. (1) Percent change: "01/02 Adjusted Budget" column compared to "02/03 Budget" column. "N/A" = Not Applicable D 10 99/00 Actual 00/01 Actual 01/02 Adjusted Budget 01/02 Projected Actual 02/03 Budget Percent Change(l) Personnel 0 787 4,900 4,600 6,200 26.5% Operations & Maintenance 11,595 10,195 43,000 31,800 33,800 21.4% Capital Outlay 0 0 0 0 0 N/A Total 11,595 10,982 47,900 36,400 1 40,000 16.5% (1) Percent change: "01/02 Adjusted Budget" column compared to "02/03 Budget" column. "N/A" = Not Applicable D 10 CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: CITY MANAGER PROGRAM CODE PROGRAM: GRANT SERVICES VARIOUS FY 1999-00 FY 2000-01 FY 2001-02 FY 2001-02 FY 2002-03 ADOPTED/ ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET PERSONNEL 1010 REGULAR SALARIES 0 565 3,500 3,300 4,300 1020 OVERTIME SALARIES 0 0 0 0 100 1540 FRINGE BENEFITS 0 222 1,400 1,300 1,800 TOTAL PERSONNEL 0 787 4,900 4,600 6,200 OPERATIONS & MAINTENANCE 3090 PROFESSIONAL SERVICES 11,439 9,750 42,500 31,800 33,300 4450 REFERENCE MATERIALS & SERVICES 156 445 500 0 500 TOTAL OPERATIONS & MAINTENANCE 11,595 10,195 43,000 31,800 33,800 TOTAL 11,595 10,982 47,900 36,400 40,000 FUNDING SOURCE: GENERAL FUND ($40,000) D 11 City Manager Program Purpose The purpose of the Human Resources Program is to maximize the City's most critical resource — its employees — by effectively recruiting, training, and developing City staff and providing personnel support to supervisors and managers. Primary Activities The primary activities of the Human Resources Program include recruitment; training; benefit administration; employee recognition; labor negotiations; maintenance and updating of Personnel Rules and Administrative Policies; monitoring of salary, compensation, and classification plans; and ensuring conformance with applicable laws and regulations. During the first half of the 2001/02 Budget Year, Human Resources conducted nine recruitments for full-time position vacancies and placed seven candidates in authorized positions. Recruitments were also held for part-time seasonal Recreation staff and part-time staff for the McCoy Equestrian Center. Significant Changes from Prior Year None D 12 Significant Items of Capital Outlay None Performance Measures • Recruit, screen, assess, and provide the qualified personnel necessary to fill vacant positions. • Perform effective background investigations of final candidates. • Develop and administer a benefits program that meets the needs of employees while being cost conscious and consistent with other progressive cities. • Meet all federal and state reporting requirements. • Develop and deliver training programs that meet organizational needs and goals. • Reconcile Personnel Rules, Administration Policies, and any applicable Memoranda of Understanding. • Analyze data collected from exit interviews of employees separating from City employment to assist in lowering the City's employee turnover rate. • Implement an effective orientation program for new employees. • Customize the personnel software (ABRA) tracking program to best meet the City's needs. Cit Manager Human',Resources., (1) Percent change: "01/02 Adjusted Budget' column compared to "02/03 budget" column. "N/A!'= Not Applicable D 13 99/00 Actual 00/01 Actual 01/02 Adjusted Budget 01/02 Projected Actual 02/03 Budget Percent Change(l) Personnel 11,717 102,228 117,200 114,700 141,600 20.8% Operations & Maintenance 59,573 58,698 98,900 84,800 109,900 11.1% Capital Outlay 0 0 0 0 0 N/A Total 176,290 160,926 216,100 1 199,500 251,500 16.4% (1) Percent change: "01/02 Adjusted Budget' column compared to "02/03 budget" column. "N/A!'= Not Applicable D 13 This page intentionally left blank. D 14 CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: CITY MANAGER PROGRAM: HUMAN RESOURCES PERSONNEL 1010 REGULAR SALARIES 1015 PART-TIME/SEASONAL WAGES 1020 OVERTIME SALARIES 1540 FRINGE BENEFITS TOTAL PERSONNEL OPERATIONS & MAINTENANCE 2010 MEMBERSHIPS AND CERTIFICATIONS 2015 CONFERENCES, MEETINGS, AND TRAINING 2020 AUTO MILEAGE 3025 MEDICAL SERVICES 3090 PROFESSIONAL SERVICES 4015 ADVERTISING AND PROMOTION 4030 PRINTING AND PHOTOCOPY SERVICES 4430 SMALL EQUIPMENT & TOOLS 4440 OFFICE SUPPLIES 4450 REFERENCE MATERIALS AND SERVICES 7415 SPECIAL DEPARTMENTAL EXPENSE TOTAL OPERATIONS & MAINTENANCE TOTAL FUNDING SOURCE: GENERAL FUND ($251,500) PROGRAM CODE 001-2200 FY 1999-00 FY 2000-01 FY 2001-02 FY 2001-02 FY 2002-03 ADOPTED/ ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET 58,359 62,489 86,400 85,800 102,700 32,754 16,544 100 100 0 320 38 700 0 200 25,284 23,157 30,000 28,800 38,700 116,717 102,228 117,200 114,700 141,600 2,199 3,357 4,400 2,600 2,800 18,508 20,536 27,500 21,900 33,700 258 82 500 800 1,000 5,448 5,045 7,300 3,900 9,200 12,005 6,408 30,000 25,000 30,300 4,621 8,593 8,000 10,400 10,400 1,010 438 4,000 700 4,500 318 594 0 0 0 3,012 192 0 0 0 3,490 4,884 5,200 5,800 5,100 8,704 8,569 12,000 13,700 12,900 59,573 58,698 98,900 84,800 109,900 176,290 160,926 216,100 199,500 251,500 D 15 Risk Management Program Purpose The Risk Management Program is responsible for identifying and analyzing loss exposures, examining the feasibility of alternative risk management techniques, selecting the most appropriate alternatives, implementing the selected methods, and then monitoring and improving the risk management program. When this is accomplished, overall liability will be minimized and the proper risk transfer technique will be determined. Primary Activities Administration of the Risk Management Program includes coordinating the receipt, investigation, and resolution of liability claims filed against the City; coordinating employee medical care and solution of Workers' Compensation claims; coordinating recovery when City property has been damaged; developing safety training programs and participating in safety meetings; monitoring losses and expense reserves; evaluating City insurance needs and purchasing appropriate coverage. Through February 28, 2002, the City is averaging approximately 31 liability claims per year with an average cost of $11,150 per claim, a 5 percent decrease from the previous year. This fiscal year, through the same time period, there have been 4 claims with an average cost of $3,843, a 25 percent decrease from the previous year. During fiscal year 00/01, there were 14 new Workers' Compensation claims. This is slightly below the average for the previous five fiscal years of 22.8 claims per year. D 16 Significant Changes from Prior Year None Significant Items of Capital Outlay None Performance Measures • Develop information systems to provide the City's management staff with tools to control workers' compensation and liability expenses. • Implement safety policies to ensure that the daily work functions result in a decrease of work-related injuries and damage to property. • Reduce the time period that liability claims remain active, thereby reducing the reserve amount calculated in the City's annual retrospective computation. • Ensure that the Safety program is compliant with all Federal, State, and local guidelines. • Continue the City-wide safety program. • Update all evacuation plans throughout the City and conduct periodic evacuation drills. • Conduct regular safety inspections of various City facilities. • Conduct mock OSHA inspections to help ensure compliance with OSHA standards. . • - I -Risk TManagement J,, i (1) Percent change: "01/02 Adjusted Budget" column compared to "02/03 Budget' column. "N/A" = Not Applicable D 17 99/00 Actual 00/01 Actual 01/02 Adjusted Budget 01/02 Projected Actual 02/03 Budget Percent Change(l) Personnel 80,687 86,232 96,300 87,400 106,100 10.2% Operations & Maintenance 740,633 643,814 772,600 574,500 615,500 20.3% Capital Outla 0 0 0 0 0 N/A Total 821,320 730,046 868,900 662,200 721,600 17.0% (1) Percent change: "01/02 Adjusted Budget" column compared to "02/03 Budget' column. "N/A" = Not Applicable D 17 CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: CITY MANAGER PROGRAM: RISK MANAGEMENT PERSONNEL 1010 REGULAR SALARIES 1020 OVERTIME SALARIES 1540 FRINGE BENEFITS TOTAL PERSONNEL OPERATIONS & MAINTENANCE 2010 MEMBERSHIPS AND CERTIFICATIONS 2015 CONFERENCES, MEETINGS, AND TRAINING 2020 AUTO MILEAGE 3190 CONTRACTUAL SERVICES 4035 POSTAGE & EXPRESS DELIVERY 4110 LIABILITY INSURANCE 4115 FIRE AND CASUALTY INSURANCE 4125 SURETY BONDS 4130 WORKERS' COMPENSATION PROGRAM 4140 UNEMPLOYMENT INSURANCE 4450 REFERENCE MATERIALS AND SERVICES 7415 SPECIAL DEPARTMENTAL EXPENSE TOTAL OPERATIONS & MAINTENANCE TOTAL FUNDING SOURCE: GENERAL FUND ($721,600) PROGRAM CODE 001-2100 FY 1999-00 FY 2000-01 FY 2001-02 FY 2001-02 FY 2002-03 ADOPTED/ ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET 59,733 63,915 72,100 67,500 79,400 0 38 0 0 200 20,954 22,279 24,200 20,200 26,500 80,687 86,232 96,300 87,700 106,100 200 480 800 800 800 1,481 1,126 2,600 2,000 3,600 334 128 200 100 300 21,183 33,203 49,600 42,200 41,600 0 0 100 100 100 464,053 372,207 450,000 276,100 300,000 34,650 42,261 64,300 64,300 64,500 1,822 2,164 2,200 2,200 2,200 198,979 188,789 183,900 183,900 183,900 16,255 0 15,000 900 15,000 1,150 2,039 2,400 1,400 2,500 526 1,417 1,500 500 1,000 740,633 821,320 D 18 643,814 730,046 772,600 868,900 574,500 662,200 615,500 721,600 City of Chino Hills Organization By Activity Full Time Positions By Activity Fiscal Year 2002/03 Community Development City Council City Manager Community Development Director Jeff Collier Building Services Title and Number of Full Time Positions Assistant Community Development Director (1) Development Services Title and Number of Full Time Positions City Planner (1) Senior Building Inspector (1) Senior Planner (2) Building Inspector (3) Senior Landscape Planner (1) Senior Permit Technician (1) Associate Planner (2) Permit Technician (2) Assistant Planner (1) Secretary (1) E 1 Administration Title and Number of Full Time Positions Administrative Analyst II (2) Administrative Secretary (1) Economic Development Title and Number of Full Time Positions Assistant Planner (1) Developme $88( 2f COMMUNITY DEVELOPMENT EXPENDITURES 2002/03 Economic Development $124,400 4% Arimi7istration E 2 Building Services $1,401,200 45% '5,900 !2% CITY OF CHINO HILLS ANNUAL BUDGET PERSONNEL SUMMARY ACTIVITY: COMMUNITY DEVELOPMENT FY 2001-02 FY 2002-03 ADOPTED/ ADJUSTED ADOPTED BUDGET BUDGET PROGRAM: ADMINISTRATION COMMUNITY DEVELOPMENT DIRECTOR 1 1 ASSISTANT COMMUNITY DEVELOPMENT DIRECTOR 1 0 ADMINISTRATIVE ANALYST II 2 2 ADMINISTRATIVE SECRETARY 1 1 SUB -TOTAL 5 4 PROGRAM: BUILDING SERVICES ASSISTANT COMMUNITY DEVELOPMENT DIRECTOR 0 1 CITY ENGINEER 1 0 PRINCIPAL PUBLIC WORKS ENGINEER 1 0 ASSOCIATE ENGINEER 1 0 ENGINEERING TECHNICIAN II 1 0 SENIOR PUBLIC WORKS INSPECTOR 11 0 PUBLIC WORKS INSPECTOR 2 0 SENIOR BUILDING INSPECTOR 0 1 BUILDING INSPECTOR 0 3 SENIOR PERMIT TECHNICIAN 1 1 PERMIT TECHNICIAN 2 2 SUB -TOTAL 10 8 E3 CITY OF CHINO HILLS ANNUAL BUDGET PERSONNEL SUMMARY ACTIVITY: COMMUNITY DEVELOPMENT FY 2001-02 FY 2002-03 ADOPTED/ ADJUSTED ADOPTED BUDGET BUDGET PROGRAM: DEVELOPMENT SERVICES CITY PLANNER 1 1 SENIOR PLANNER 2 2 SENIOR LANDSCAPE PLANNER 0 1 ASSOCIATE PLANNER 1 2 ASSISTANT PLANNER 1 1 SECRETARY 1 1 SUB -TOTAL g g PROGRAM: ECONOMIC DEVELOPMENT ASSISTANT PLANNER SUB -TOTAL TOTAL E 4 22 21 CITY OF CHINO HILLS BUDGET SUMMARY COMMUNITY DEVELOPMENT PERSONNEL SERVICES OPERATIONS AND MAINTENANCE CAPITAL OUTLAY TOTAL COMMUNITY DEVELOPMENT PROGRAM ADMINISTRATION BUILDING SERVICES DEVELOPMENT SERVICES ECONOMIC DEVELOPMENT TOTAL COMMUNITY DEVELOPMENT FY 1999-00 FY 2000-01 FY 2001-02 FY 2001-02 FY 2002-03 ADOPTED/ ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET 1,190,204 1,192,076 1,656,100 1,638,700 1,561,200 2,940,347 2,636,476 2,756,100 2,417,200 1,526,800 5,779 15,767 12,500 10,000 0 4,136,330 3,844,319 4,424,700 4,065,900 3,088,000 533,416 533,589 788,700 772,900 675,900 2,880,426 2,745,322 2,689,900 2,673,400 1,401,200 650,879 519,093 857,000 550,000 886,500 71,609 46,315 89,100 69,600 124,400 4,136,330 3,844,319 4,424,700 4,065,900 3,088,000 E 5 Communit Development Program Purpose The Administration Division of the Community Development Department provides administrative services to the City's Economic Development, Development Services, and Building Services Divisions. The Administration Division attends all City Council, Planning Commission, and Public Works Commission meetings as required; coordinates, prioritizes, and oversees all Department activities; manages budgetary matters; and, promotes employee training. Primary Activities The Administration Division's primary duties include: response to City Council, City Manager, Planning Commission, and Public Works Commission concerns; implementation of Council policy as it applies to the Department; formulation, implementation, and management of the Department's budget; coordination and management of developer project trust accounts; personnel management and training; and the promotion of the City's objectives with regard to the development review process. Significant Changes from Prior Year • Transfer of engineering functions to the new Engineering Department. • Transfer of Assistant Community Development Director position to the Building Services Division. E 6 • Transfer responsibility of building inspection and certain engineering and planning services from contract consultant services to City staff and the addition of new positions (refer to new Engineering Department and revised Building and Development Services' program budgets). • Continue the implementation of a comprehensive records management system. • Implement a coordinated office equipment management plan. • Transfer the administration functions of developer trust deposit accounts from Community Development to Finance. Significant Items of Capital Outlay None Performance Measures • Implement and administer the Department's operating and capital budgets. • Implement and maintain an activity reporting system to capture specific developer -funded costs related to development projects. • Prepare reports, analyses, investigations, and make recommendations to the City Manager, City Council, and Planning Commission. • Evaluate performance of each Community Development Division and provide direction to each division. • Promote employee training. Community Development I • , • Performance Measures (continued) Complete special projects as requested by the City Council and City Manager. Review and update Community Development Department Fee Schedule. KM M (1) Percent change: "01/02 Adjusted Budget" column compared to `02/03 Budget" column. "N/A" = Not Applicable E 7 (- 02�W- ,70c�,} soc, 70 o ' 99/00 Actual 00/01 Actual 01/02 Adjusted Budget 01/02 Projected Actual 02/03 Budget Percent Change(l) Personnel 404,961 414,548 500,700 500,700 402,700 19.6% Operations & Maintenance 126,111 103,274 288,000 272,200 273,200 5.1% Capital Ou lay 2,344 15,767 0 0 0 N/A Total 533,416 533,589 1 788,700 1 772,900 675,900 14.3% (1) Percent change: "01/02 Adjusted Budget" column compared to `02/03 Budget" column. "N/A" = Not Applicable E 7 (- 02�W- ,70c�,} soc, 70 o ' CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: COMMUNITY DEVELOPMENT PROGRAM CODE PROGRAM: ADMINISTRATION 001-4000 FY 1999-00 FY 2000-01 FY 2001-02 FY 2001-02 FY 2002-03 ADOPTED/ ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET PERSONNEL 1010 REGULAR SALARIES 287,664 306,792 339,600 339,600 268,800 1015 PART-TIME/SEASONAL WAGES 3,560 13,784 29,100 29,100 33,100 1020 OVERTIME SALARIES 0 0 2,000 2,000 2,200 1540 FRINGE BENEFITS 113,737 93,972 130,000 130,000 98,600 TOTAL PERSONNEL 404,961 414,548 500,700 500,700 402,700 OPERATIONS & MAINTENANCE 2010 MEMBERSHIPS AND CERTIFICATIONS 40 289 900 600 600 2015 CONFERENCES, MEETINGS, AND TRAINING 466 2,588 10,600 7,000 12,000 2020 AUTO MILEAGE 0 0 500 500 500 3010 LEGAL SERVICES 0 0 150,000 150,000 150,000 3020 FINANCIAL SERVICES 0 0 600 600 600 3105 TEMPORARY EMPLOYEE SERVICES 4,616 0 0 0 0 3115 DATA PROCESSING SERVICES 60,900 58,400 57,300 57,300 38,000 3190 CONTRACTUAL SERVICES 20,193 35 500 100 500 4030 PRINTING AND PHOTOCOPY SERVICES 580 413 400 400 400 4031 DOCUMENT IMAGING 0 0 15,000 7,500 17,500 4035 POSTAGE AND EXPRESS DELIVERY 833 173 1,000 1,000 1,000 4440 OFFICE SUPPLIES 12,592 16,599 28,000 28,000 19,800 4445 SPECIAL PARTS AND SUPPLIES 0 0 0 0 9,400 4450 REFERENCE MATERIALS AND SERVICES 877 847 1,200 1,200 1,200 5025 OFFICE EQUIPMENT MAINTENANCE 1,828 1,426 0 0 500 5620 VEHICLE RENTAL 5,800 5,900 0 0 0 5625 EQUIPMENT RENTAL 15,977 15,507 20,200 17,000 20,200 6035 TELEPHONE 1,047 1,097 1,800 1,000 1,000 7990 OTHER MISCELLANEOUS EXPENDITURES 362 0 0 0 0 TOTAL OPERATIONS & MAINTENANCE 126,111 103,274 288,000 272,200 273,200 E 8 CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: COMMUNITY DEVELOPMENT PROGRAM CODE PROGRAM: ADMINISTRATION 001-4000 FY 1999-00 FY 2000-01 FY 2001-02 FY 2001-02 FY 2002-03 ADOPTED/ ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET CAPITAL OUTLAY 8050 OFFICE FURNITURE AND EQUIPMENT 2,344 15,767 0 0 0 TOTAL CAPITAL OUTLAY 2,344 15,767 0 0 0 TOTAL 533,416 533,589 788,700 772,900 675,900 FUNDING SOURCE: GENERAL FUND ($675,900) E 9 Community Development w... I Program Purpose The Building Services Division provides technical support and information to mitigate environmental hazards to public and private properties and to ensure that all structures are built to meet the Uniform Codes. The Division provides services related to capital projects, development review, and subdivision map processing, as well as long range planning for the infrastructure needs of the City. Primary Activities The primary activities of the Program can be divided into two areas. The first area is the conditioning, review and inspection of all developer built infrastructure; the second is plan review, permit issuance, and field inspections of all privately built structures. It is through these functions that the City provides a safe environment, at home and at work, for the community and, at the same time, meets the need for new infrastructure. Significant Changes from Prior Year • Transfer responsibility of building inspection and engineering services from contract consultant to City staff and the addition of four new positions to staff (one Senior Building Inspector and three Building Inspectors). E 10 • Transfer of engineering and public works inspection functions and staff to the new Engineering Department. • Assistant Community Development Director position transferred to this Division from the Administration Division. • Transfer Building Official duties and responsibilities from a contract consultant to a City employee. • Implement the initial phase of converting the City's map files to digital images for effective and efficient retrieval and archive purposes. • Review and revise the Fire Hazard Overlay District. Significant Items of Capital Outlay None Performance Measures • Provide efficient review of development applications. • Provide professional and customer friendly counter services eight hours a day. • Provide quality plan review and inspection services. • Proactively assist customers with effective and efficient Building and Safety services. • Effectively manage the comprehensive development services contract. Community Development -BuilOing- (1) Percent change: "01/02 Adjusted Budget" column compared to "02/03 Budget' column. "NIA"= Not Applicable E 11 99/00 Actual 00/01 Actual 01/02 Adjusted Budget 01/02 Projected Actual 02/03 Budget Percent Change(1) Personnel 433,340 398,533 647,500 635,800 493,300 23.8% Operations & Maintenance 2,443,651 2,346,789 2,029,900 2,027,600 907,900 55.3% Capital Outla 3,435 0 1 12,500 1 10,000 0 100.0% Total 2,880,426 2,745,322 2,689,900 2,673,400 1,401,200 47.9% (1) Percent change: "01/02 Adjusted Budget" column compared to "02/03 Budget' column. "NIA"= Not Applicable E 11 CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: COMMUNITY DEVELOPMENT PROGRAM: BUILDING SERVICES PERSONNEL 1010 REGULAR SALARIES 1015 PART-TIME/SEASONAL WAGES 1020 OVERTIME SALARIES 1540 FRINGE BENEFITS TOTAL PERSONNEL OPERATIONS & MAINTENANCE 2010 MEMBERSHIPS AND CERTIFICATIONS 2015 CONFERENCES, MEETINGS, AND TRAINING 2020 AUTO MILEAGE 2030 UNIFORMS 3030 DEVELOPMENT PROFESSIONAL SERVICES 3090 PROFESSIONAL SERVICES 3105 TEMPORARY EMPLOYEE SERVICES 3115 DATA PROCESSING SERVICES 4010 LEGAL ADVERTISING 4030 PRINTING AND PHOTOCOPY SERVICES 4420 COMPUTER HARDWARE AND TRAINING 4430 SMALL EQUIPMENT AND TOOLS 4445 SPECIAL PARTS AND SUPPLIES 4450 REFERENCE MATERIALS AND SERVICES 5620 VEHICLE RENTAL 7990 OTHER MISCELLANEOUS EXPENDITURES TOTAL OPERATIONS & MAINTENANCE PROGRAM CODE 001-4100 FY 1999-00 FY 2000-01 FY 2001-02 FY 2001-02 FY 2002-03 ADOPTED/ ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET 316,065 269,247 445,000 445,000 320,300 0 16 8,200 0 20,700 1,341 690 7,000 3,500 5,100 115,934 128,580 187,300 187,300 147,200 433,340 398,533 647,500 635,800 493,300 195 345 500 500 1,000 2,684 544 3,500 2,000 4,000 16 44 100 100 100 1,219 588 1,500 1,500 2,500 2,370,942 2,282,486 1,903,000 1,903,000 675,000 0 0 0 0 15,000 18,505 19,656 65,000 65,000 149,800 23,000 18,700 28,000 28,000 9,500 742 269 1,800 1,000 1,000 2,674 1,474 3,100 3,100 14,000 1,013 0 0 0 0 0 0 700 700 8,000 1,874 1,269 1,000 1,000 1,000 633 614 1,000 1,000 2,000 19,800 20,800 20,700 20,700 25,000 354 0 0 0 0 2,443,651 2,346,789 2,029,900 2,027,600 907,900 E 12 CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: COMMUNITY DEVELOPMENT PROGRAM CODE PROGRAM: BUILDING SERVICES 001-4100 FY 1999-00 FY 2000-01 FY 2001-02 FY 2001-02 FY 2002-03 ADOPTED/ ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET CAPITAL OUTLAY 8050 OFFICE FURNITURE AND EQUIPMENT 3,435 0 12,500 10,000 0 TOTAL CAPITAL OUTLAY 3,435 0 12,500 10,000 0 TOTAL 2,880,426 2,745,322 2,689,900 2,673,400 1,401,200 FUNDING SOURCE: GENERAL FUND ($1,401,200) E 13 Community Development .13 DevelopmentServices Program Purpose The Development Services Division is responsible for implementation of the City's General Plan and Development Code, and managing all land use entitlements in accordance with the Subdivision Map Act, California Environmental Quality Act (CEQA), and Planning, Zoning, and Development Laws. Primary Activities The primary activity of the Development Services Division is the management of land use entitlements for proposed residential and commercial projects, including the preparation of Initial Studies and Environmental Impact Reports, Site Plan Reviews, Design Reviews, Conditional Use Permits, Tract Maps, Parcel Maps, General Plan and Development Code Amendments, preparation of Conditions of Approval, and public hearings before the City Council and Planning Commission. Other activities include City -initiated General Plan and Development Code amendments, and development of Planning standards and ordinances. Significant Changes from Prior Year • Addition of two new positions (Senior Landscape Planner and Associate Planner) and reduction in contract planning consultant services. • Comprehensive update and revision of the Development Code. • Completion of the revised Sign Code. • Development of Commercial Design Guidelines. Significant Items of Capital Outlay None Performance Measures • Provide comprehensive and professional planning services. • Manage all land use entitlements within the time frames prescribed by the Permit Streamlining Act. • Implement General Plan and Development Code. • Prepare complete design for new development i conditions of approval. and development standards rojects, including standard • Incorporate amendments and update Development Code. (1) Percent change: "01/02 Adjusted Budget" column compared to "02/03 Budget" column. "NIX= Not Applicable E 14 99/01 Actual 00/01 Actual 01/02 Adjusted Budget 01/02 Projected Actual 02/03 Budget Percent Change(l) Personnel 322,540 378,995 469,000 463,300 602,800 28.5% Operations & Maintenance 328,339 140,098 388,000 86,700 283,700 26.9% Capital Ou la 0 0 0 0 0 N/A Total 650,879 519,093 857,000 550,000 886,500 3.4% (1) Percent change: "01/02 Adjusted Budget" column compared to "02/03 Budget" column. "NIX= Not Applicable E 14 CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: COMMUNITY DEVELOPMENT PROGRAM CODE PROGRAM: DEVELOPMENT SERVICES 001-4200 FY 1999-00 FY 2000-01 FY 2001-02 FY 2001-02 FY 2002-03 ADOPTED/ ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET PERSONNEL 1010 REGULAR SALARIES 233,995 281,970 324,200 324,200 422,500 1015 PART-TIME/SEASONAL WAGES 8,777 3,361 20,400 15,000 20,700 1020 OVERTIME SALARIES 11 0 300 0 300 1540 FRINGE BENEFITS 79,757 93,664 124,100 124,100 159,300 TOTAL PERSONNEL 322,540 378,995 469,000 463,300 602,800 OPERATIONS & MAINTENANCE 2010 MEMBERSHIPS AND CERTIFICATIONS 632 1,129 1,400 1,400 2,000 2015 CONFERENCES, MEETINGS, AND TRAINING 1,107 1,353 1,500 1,500 2,400 2020 AUTO MILEAGE 0 47 300 300 300 3010 'LEGAL SERVICES 0 103,592 0 0 0 3030 DEVELOPMENT PROFESSIONAL SERVICES 309,767 28,805 376,200 75,000 270,000 3090 PROFESSIONAL SERVICES 483 0 0 0 0 3115 DATA PROCESSING SERVICES 5,800 100 100 0 0 4010 LEGAL ADVERTISING 4,471 2,635 4,200 4,200 4,200 4030 PRINTING AND PHOTOCOPY SERVICES 1,106 951 3,000 3,000 3,500 4035 POSTAGE AND EXPRESS DELIVERY 0 495 0 0 0 4420 COMPUTER SOFTWARE AND HARDWARE 2,846 0 0 0 0 4445 SPECIAL PARTS AND SUPPLIES 1,218 247 400 400 400 4450 REFERENCE MATERIALS AND SERVICES 909 744 900 900 900 TOTAL OPERATIONS & MAINTENANCE 328,339 140,098 388,000 86,700 283,700 TOTAL 650,879 519,093 857,000 550,000 886,500 FUNDING SOURCE: GENERAL FUND ($886,500) E 15 Community Development Program Purpose The Economic Development Division seeks to promote commercial, business park, and office development in the City of Chino Hills to establish a diversified and sustainable economic base. This base would provide a stable tax revenue structure for the City as well as a full range of retail shopping, services, and employment opportunities for its residents. Primary Activities The primary activity of the Economic Development Division is to actively pursue new retail projects that generate retail sales tax, transient occupancy tax, and other revenue sources for the City. Another major activity includes working with existing shopping center owners and leasing agents to promote retention of existing businesses and attraction of new retailers. The goal is to reach full occupancy in the existing centers. This Program also seeks to actively pursue business park development opportunities over a long-range time frame as sites become available for such uses. Significant Changes from Prior Year None Significant Items of Capital Outlay None Performance Measures • Actively participate at the International Council of Shopping Centers (ICSC) national and regional trade shows. • Contact 200 or more retailers to encourage them to locate in Chino Hills. • Contact existing businesses as part of the Business Visitation/Retention Program. • Develop an Economic Development Profile for the City. • Update economic development marketing materials. • Process land use changes to promote economic development. k reiceni change: -v I/UZ HaJustea rsuaget- column compared to T2/03 Budget' column. "N/A" = Not Applicable E 16 99/01 Actual 00/01 Actual 01/02 Adjusted Budget 01/02 Projected Actual 02/03 Budget Percent Change(l) Personnel 29,363 0 38,900 38,900 62,400 60.4% Operations & Maintenance 42,246 46,315 50,200 30,700 62,000 23.5%- 3.5%Ca Capital ital Outlay 0 0 0 0 0 N/A Total 71,609 46,315 89,100 69,600 124,400 39.6% k reiceni change: -v I/UZ HaJustea rsuaget- column compared to T2/03 Budget' column. "N/A" = Not Applicable E 16 CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: COMMUNITY DEVELOPMENT PROGRAM CODE PROGRAM: ECONOMIC DEVELOPMENT 001-4400 FY 1999-00 FY 2000-01 FY 2001-02 FY 2001-02 FY 2002-03 ADOPTED/ ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET PERSONNEL 1010 REGULAR SALARIES 19,584 0 28,200 28,200 43,500 1540 FRINGE BENEFITS 9,779 0 10,700 10,700 18,900 TOTAL PERSONNEL 29,363 0 38,900 38,900 62,400 OPERATIONS & MAINTENANCE 2010 MEMBERSHIPS AND CERTIFICATIONS 475 520 1,100 1,100 900 2015 CONFERENCES, MEETINGS, AND TRAINING 6,040 5,437 8,900 5,000 8,700 2020 AUTO MILEAGE 0 179 300 300 300 3020 FINANCIAL SERVICES 1,920 2,698 11,000 5,000 9,600 3090 PROFESSIONAL SERVICES 0 26,596 0 0 0 4015 ADVERTISING AND PROMOTION 28,996 8,292 22,000 15,000 36,500 4030 PRINTING AND PHOTOCOPY SERVICES 2,192 823 1,000 1,000 2,500 4035 POSTAGE AND EXPRESS DELIVERY 129 88 1,800 500 500 4445 SPECIAL PARTS AND SUPPLIES 662 308 2,300 1,000 1,000 4450 REFERENCE MATERIALS AND SERVICES 1,832 1,374 1,800 1,800 2,000 TOTAL OPERATIONS & MAINTENANCE 42,246 46,315 50,200 30,700 62,000 TOTAL 71,609 46,315 89,100 69,600 124,400 FUNDING SOURCE: GENERAL FUND ($124,400) E 17 This page intentionally left blank. E 18 City of Chino Hills Organization By Activity Full Time Positions By Activity Fiscal Year 2002/03 Community Services City Council City Manager Community Services Director Mike Fleager Community Development Block Grant (CDBG) Emergency Preparedness Neighborhood Services Title and Number of Full Time Positions None Title and Number of Full Time Title and Number of Full Time Positions Neighborhood Services Manager (1) Positions None Community Services Coordinator (1) Code Enforcement Officer (2) Secretary (1) F 1 Administration Title and Number of Full Time Positions Administrative Analyst II (1) Administrative Secretary (1) Public Safety Title and Number of Full Time Positions None Recreation Services Title and Number of Full Time Positions Recreation Manager (1) Recreation Supervisor (1) Recreation Coordinator (4) Secretary (1) Recrea $1, COMMUNITY SERVICES EXPENDITURES 2002/03 Administration Cron ann 56 0 F 2 ss A Services ,900 CITY OF CHINO HILLS ANNUAL BUDGET PERSONNEL SUMMARY ACTIVITY: COMMUNITY SERVICES FY 2001-02 FY 2002-03 ADOPTED/ ADJUSTED ADOPTED PROGRAM: ADMINISTRATION BUDGET BUDGET COMMUNITY SERVICES DIRECTOR ADMINISTRATIVE ANALYST II 1 1 ADMINISTRATIVE SECRETARY 1 1 1 SUB -TOTAL 1 3 3 PROGRAM: NEIGHBORHOOD SERVICES NEIGHBORHOOD SERVICES MANAGER 1 COMMUNITY SERVICES COORDINATOR 1 1 CODE ENFORCEMENT OFFICER 2 1 2 SECRETARY 1 1 SUB -TOTAL 5 5 PROGRAM: RECREATION SERVICES RECREATION MANAGER 1 1 RECREATION SUPERVISOR 1 1 RE-CREATION COORDINATOR 3 4 SECRETARY 1 1 SUB -TOTAL 6 7 TOTAL 14 15 F 3 This page intentionally left blank. F 4 CITY OF CHINO HILLS BUDGET SUMMARY COMMUNITY SERVICES PERSONNEL SERVICES OPERATIONS AND MAINTENANCE CAPITAL OUTLAY TOTAL COMMUNITY SERVICES BUDGET PROGRAM ADMINISTRATION CDBG PROGRAM EMERGENCY PREPAREDNESS NEIGHBORHOOD SERVICES PUBLIC SAFETY RECREATION SERVICES TOTAL COMMUNITY- SERVICES-- - - - - -- - - - FY 1999-00 FY 2000-01 FY 2001-02 FY 2001-02 FY 2002-03 ADOPTED/ ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET 1,114,540 1,308,553 1,527,100 4,406,586 4,787,618 5,722,900 66,026 52,567 124,100 5,587,152 6,148,738 7,374,100 1,462,000 5,158,300 119,100 6,739,400 446,175 408,524 539,600 517,700 28,029 212,995 578,200 100,000 9,843 7,268 13,200 13,200 403,837 425,180 495,100 435,900 3,575,729 3,825,438 4,052,100 4,051,600 1,123,539 1,269,333 1,695,900 1,621,000 5,587,152 6,148,738 7,374,100 6,739,400 F 5 1,696,200 6,049,200 5,800 7,751,200 529,300 692,000 17,500 453,900 4,328,600 1,729,900 7,751,200 Community Services .'.Administration Program Purpose The Administration Division of the Community Services Department provides administrative services and leadership for the City's Recreation Division, Neighborhood Services Division, Code Enforcement, Community Development Block Grant (CDBG) activities, Public Safety Programs, and community activities and events. In addition, it oversees the Emergency Preparedness program. The Administration Division provides staff support to the City's Parks and Recreation Commission and the McCoy Equestrian Center Operations Committee and the development of community facilities and parks. In addition, the Administration Division serves as a liaison for issues with the Chino Valley Unified School District and the City of Chino. Primary Activities The primary activities of the Community Services Department Administration Division include preparation of agenda items for Council; administration, development and supervision of the department budget; oversight of departmental purchasing and cash handling operations; development and oversight of various Chino Valley Unified School District Agreements including TOP STARS/DARE, the School Resource Officer, and manages the Human Services Agreement with the City of Chino; oversight and administration of the contract with the San Bernardino County Sheriff's Department; advocacy and planning for community facilities; general F 6 oversight of all Department Programs; and the City News and Recreation Brochure and City Calendar. Significant Changes from Prior Year • Completion of Big League Dreams. • Grant administration for the Community Development Block Grant (CDBG), Local Law Enforcement Block Grant (LLEBG), Citizen's Options for Public Safety Grant (COPS), Office of Traffic Safety Grant (OTS) and High Technology Grant moved from Neighborhood Services Division to Administration Division. Significant Items of Capital Outlay None Performance Measures • Maintain the department master calendar of all major recurring activities. • Continue the development of department policies and procedures. • Continue to refine the process for division level budget tracking system for a more comprehensive analysis. Community Services Administration I '-Iu IL l+l IQI I1 G. U UUL MUJUbLUU DUUger- column compared to "02/03 Budget" column. "N/A" = Not Applicable F 7 99/00 Actual 00/01 Actual 01/02 Adjusted Budget 01/02 Projected Actual 02/03 Budget Percent Chane 1 Personnel 203,968 237,934 268,000 262,100 293,500 9.5% Operations & Maintenance 214,897 169,849 268,100 252,100 235,800 12.0% Capital Outla 27,310 741 3,500 3,500 0 100.0% Total 446,175 408,524 539,600 517,700 529,300 1.9% I '-Iu IL l+l IQI I1 G. U UUL MUJUbLUU DUUger- column compared to "02/03 Budget" column. "N/A" = Not Applicable F 7 CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: COMMUNITY SERVICES PROGRAM CODE PROGRAM: ADMINISTRATION 001-1100 PERSONNEL 1010 REGULAR SALARIES 1020 OVERTIME SALARIES 1540 FRINGE BENEFITS TOTAL PERSONNEL OPERATIONS & MAINTENANCE 2010 MEMBERSHIPS AND CERTIFICATIONS 2015 CONFERENCES, MEETINGS, AND TRAINING 2020 AUTO MILEAGE 3105 TEMPORARY EMPLOYEE SERVICES 3115 DATA PROCESSING SERVICES 3190 CONTRACTUAL SERVICES 4015 ADVERTISING AND PROMOTION 4030 PRINTING AND PHOTOCOPY SERVICES 4035 POSTAGE & EXPRESS DELIVERY 4440 OFFICE SUPPLIES 4445 SPECIAL PARTS AND SUPPLIES 4450 REFERENCE MATERIALS AND SERVICES 5025 OFFICE EQUIPMENT MAINTENANCE 5620 VEHICLE RENTAL 5625 EQUIPMENT RENTAL 6035 TELEPHONE 7990 OTHER MISCELLANEOUS EXPENDITURES TOTAL OPERATIONS & MAINTENANCE FY 1999-00 FY 2000-01 FY 2001-02 FY 2001-02 FY 2002-03 ADOPTED/ ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET 149,469 178,480 200,400 200,400 215,800 1,376 0 2,900 500 3,100 53,123 59,454 64,700 61,200 74,600 203,968 237,934 268,000 262,100 293,500 495 465 600 500 600 1,499 1,808 4,500 3,400 3,800 0 265 400 300 400 0 0 0 0 5,000 28,600 28,000 43,800 43,800 33,700 71,383 0 2,500 2,500 30,000 758 333 1,200 600 800 67,085 88,702 97,700 97,700 102,900 12,807 14,103 16,100 16,100 21,300 5,439 2,751 5,800 4,300 5,800 7,666 4,988 62,300 50,000 5,300 336 501 1,000 700 1,000 0 0 400 400 400 13,600 21,300 21,300 21,300 14,300 3,892 6,051 9,900 9,900 9,900 724 582 600 600 600 613 0 0 0 0 214,897 169,849 268,100 252,100 235,800 F 8 CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: COMMUNITY SERVICES PROGRAM CODE PROGRAM: ADMINISTRATION 001-1100 FY 1999-00 FY 2000-01 FY 2001-02 FY 2001-02 FY 2002-03 ADOPTED/ ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET CAPITAL OUTLAY 8050 OFFICE FURNITURE AND EQUIPMENT 2,971 741 3,500 : 3,500 0 8060 VEHICLES & EQUIPMENT 24,339 0 0 0 0 TOTAL CAPITAL OUTLAY 27,310 741 3,500 3,500 0 TOTAL 446,175 408,524 539,600 517,700 529,300 FUNDING SOURCE: GENERAL FUND ($529,300) F 9 • Community Development Fill ty Services Block Grant '(CDBG) Program Program Purpose The purpose of the Community Development Block Grant (CDBG) Program is to promote the development of a viable urban community by providing for decent housing, a suitable living environment, and expanded economic opportunities principally for low and moderate income persons. Funding is provided by the U.S. Department of Housing and Urban Development (HUD). Primary Activities The primary activity of the CDBG Program is the implementation of eligible public improvement projects that principally benefit low and moderate income neighborhoods or which remove architectural barriers to the disabled. The City also allocates funds to public service providers, which in 2002/03 includes funding of $21,000 to the San Bernardino County Library Literacy Program. A total of $662,772 is allocated to infrastructure construction and improvement in the Los Serranos area. Beginning Fiscal Year 2003/2004, the City qualifies as a metropolitan city to receive a direct Community Development Block Grant formula entitlement grant fund from the United States Housing and Urban Development F 10 Department. Prior to receiving any funds, the City must prepare a Consolidated Plan that describes the needs, resources, priorities and proposed activities to be implemented under the various United States Housing and Urban Development Department programs including the Community Development Block Grant Program. Significant Changes from Prior Year • The United States Department of Housing and Development accepted the City's definition of blight and designated the Los Serranos area as blighted. • City qualifies for designation as a metropolitan city and can receive a direct Community Development Block Grant formula entitlement grant beginning in Fiscal Year 2003-2004. Significant Items of Capital Outlay None Performance Measures • Begin the Analysis, Design and Construction of Infrastructure Improvements in the Los Serranos Area. • Submit the Consolidated Plan to the United States Housing and Urban Development Department. • Community Development Block Grant (CDBG) Program (1) trercent change: "01/02 Adjusted Budget" column compared to "02/03 Budget" column. "N/X= Not Applicable F 11 99/00 Actual 00/01 Actual 01/02 Adjusted Budget 01/02 Projected Actual 02/03 Budget Percent Change Personnel 0 0 0 0 0 N/A Operations & Maintenance 28,029 212,995 578,200 100,000 692,000 19.7% Capital Outla 0 0 0 00 N/A Total 28,029 212,995 578,200 100,000 692,000 19.7% (1) trercent change: "01/02 Adjusted Budget" column compared to "02/03 Budget" column. "N/X= Not Applicable F 11 This page intentionally left blank. F 12 CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: COMMUNITY SERVICES PROGRAM CODE PROGRAM: COMMUNITY DEVELOPMENT BLOCK GRANT 014-4011 FY 1999-00 FY 2000-01 FY 2001-02 FY 2001-02 FY 2002-03 ADOPTED/ ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET OPERATIONS & MAINTENANCE 3190 CONTRACTUAL SERVICES 0 0 0 0 12,000 7911 PUBLIC WORKS CONSTRUCTION 28,029 212,995 578,200 100,000 680,000 TOTAL OPERATIONS & MAINTENANCE 28,029 212,995 578,200 100,000 692,000 TOTAL 28,029 212,995 578,200 100,000 692,000 FUNDING SOURCE: COMMUNITY DEVELOPMENT BLOCK GRANT ($692,000) F 13 Community Services Program Purpose The purpose of the Emergency Preparedness Program is to enhance the City's ability to respond to and recover from the effects of natural or manmade disasters, to administer the Federal and State Disaster Assistance Programs, and to serve as the liaison to these, and other agencies in San Bernardino County. Primary Activities Community Services staff provides emergency preparedness training and information to City staff; coordinates a community informational campaign regarding preparedness; plans and implements disaster drills in conjunction with other agencies; acts as liaison to the Chino Hills Auxiliary Radio Team (C.H.A.R.T.); participates in the Coordinated Emergency Management Organization (CEMO); serves as City representative to the San Bernardino County Operational mea; coordinates disaster reimbursement claim processing; maintains Emergency Operations Center (EOC) preparedness; maintains emergency sheltering, food, water, and equipment supplies; coordinates disaster/damage information with San Bernardino County; and maintains the City's Emergency Management Plan. F 14 Significant Changes from Prior Year Increased expenses related to expanded emergency preparedness training for sheltering exercises and full functional emergency exercises. Significant Items of Capital Outlay None Performance Measures • Establish sheltering supplies for the McCoy Equestrian Center. • Conduct a sheltering exercise for Recreation personnel at a City facility. • Conduct a combined emergency exercise incorporating EOC activation and sheltering site activations. • Provide emergency preparedness training for EOC staffing relative to their functional responsibilities. • Provide emergency preparedness information to residents through the Neighborhood Network Program. • Provide basic Standardized Emergency Management System (SEMS) training to all uncertified City staff members. Community Services • ' • . • (1) Percent change: "01/02 Adjusted Budget' column compared to "02/03 Budget" column. "NIA"= Not Applicable F 15 99/00 Actual 00/01 Actual 01/02 Adjusted Budget 01/02 Projected Actual 02/03 Budget Percent Change(l) Personnel 0 0 0 0 0 N/A Operations & Maintenance 9,843 7,268 13,200 13,200 17,500 32.6% Capital Outlay 0 0 0 0 0 N/A Total i 9,843 7,268 13,200 13,200 17,500 132.6% (1) Percent change: "01/02 Adjusted Budget' column compared to "02/03 Budget" column. "NIA"= Not Applicable F 15 This page intentionally left blank. F 16 CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: COMMUNITY SERVICES PROGRAM CODE PROGRAM: EMERGENCY PREPAREDNESS 001-1110 FY 1999-00 FY 2000-01 FY 2001-02 FY 2001-02 FY 2002-03 ADOPTED/ ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET OPERATIONS &MAINTENANCE 2010 MEMBERSHIPS AND CERTIFICATIONS 0 50 200 200 200 2015 CONFERENCES, MEETINGS, AND TRAINING 1,141 1,333 7,200 7,200 9,300 2020 AUTO MILEAGE 0 105 200 200 400 4015 ADVERTISING AND PROMOTION 0 0 0 0 500 4030 PRINTING AND PHOTOCOPYING 0 0 800 800 800 4035 POSTAGE AND EXPRESS DELIVERY 0 146 200 200 300 4430 SMALL EQUIPMENT AND TOOLS 2,579 400 500 500 800 4440 OFFICE SUPPLIES 101 300 300 300 300 4445 SPECIAL PARTS AND SUPPLIES 3,622 2,734 2,200 2,200 3,800 5620 VEHICLE RENTAL 2,400 2,200 1,600 1,600 1,100 TOTAL OPERATIONS & MAINTENANCE 9,843 7,268 13,200 13,200 17,500 TOTAL 9,843 7,268 13,200 13,200 17,500 FUNDING SOURCE: GENERAL FUND ($12,000) EMERGENCY MANAGEMENT ASSISTANCE ($5,500) F 17 Community Services Neighborhood Services7i Program Purpose The purpose of the Neighborhood Services Division is to centralize various functions to provide a focus for community outreach programs in order to enhance and improve the quality of life in the City. Projects within the Division provide a forum for citizen participation, provide opportunities for involvement in the community, encourage and support neighborhood groups in identifying specific needs within various geographic areas of the City, provide citizens with tools and/or information to promote public/personal safety and encourages positive personal development of youth in the community. A component of the Neighborhood Services Division is Code Enforcement. The primary goal of the Code Enforcement Program is to maintain and improve the general appearance, safety, and property values of the City's residential neighborhoods and commercial districts through the identification of community needs and the enforcement of all applicable land use regulations. Primary Activities The Neighborhood Services Division oversees and coordinates with City programs and services which support neighborhoods throughout the City, including the Neighborhood Network Program (NNP), Neighborhood and Business Watch, Code Enforcement, the Volunteer Graffiti Abatement Team, the Roadway Adoption Program, the Trails Adoption Program, the Park Adoption Program, and various community improvement projects. F 18 The NNP also provides a mechanism for active communication between neighborhoods and City staff/ representatives. The Neighborhood Services Division provides technical support to projects including the Chino Hills Advisory and Mentoring program (CHAMP), Youth Accountability Board (YAB), Seniors Assisted by Visiting Volunteers and Youth (SAVVY), Summer Job Shadowing Program, and Celebrate the Family Contest. The Neighborhood Services Division also oversees the Volunteer Service Program, which provides a framework of volunteer activities designed to serve as resources for many different functions throughout the City (i.e., providing clerical support for various departments, data entry, event planning, and trail/park patrol). The City maintains a Healthy Cities designation for the successful completion and participation in Healthy Cities Projects The Code Enforcement Program responds to citizen's complaints regarding alleged and observed violations of the Municipal Code in an on-going effort to maintain the quality of life in the City's residential and commercial areas. Code Enforcement staff utilizes a notification process designed to gain voluntary compliance to code regulations. In those cases when voluntary compliance fails, staff will utilize administrative citations as an enforcement tool in order to reduce City Attorney participation in code enforcement compliance efforts. When voluntary compliance and civil enforcement efforts fail to gain code compliance, staff will utilize criminal citations and the criminal complaint process in order to gain code violation relief through the municipal court. Communitv Services Neighborhood Services Significant Changes from Prior Year • Design and implement a program to assist residents in Los Serranos with home improvements. • Improve and expand the Neighborhood Network Leadership Program to enhance communication between City staff and the City's neighborhoods. • Utilize Administrative Citations as an enforcement tool in order to reduce City Attorney participation in code enforcement compliance efforts. Significant Items of Capital Outlay None Performance Measures • Continuation of the neighborhood outreach program. • Create additional neighborhood organizations. • Expand Neighborhood and Business Watch meetings/presentations in various geographic segments of the City. • Maintain a strong and dedicated cadre of City volunteers. • Expand community participation in Neighborhood Network Leadership Program. • Send a first response letter to all citizen complaints within 48 hours and achieve code compliance as soon as possible following policies and legal procedures. • Develop a public information program to educate Chino Hills' residents about common code violations with the goal of reducing violations. • Implement a case management system to more efficiently manage code enforcement cases. • Produce and distribute monthly/annual reports for code enforcement activity. • Utilize Administrative Citations as an enforcement tool in order to reduce City Attorney participation in code enforcement compliance efforts. • Review and update the existing Code Enforcement Procedures Manual. U vuc r UJUZ:i eu auager cuiumn comparea to ••uz/u;j tivager column. "N/A" = Not Applicable F 19 99/00 00/01 01/02 01/02 02/03 Percent Actual Actual Adjusted Budget Projected Actual Budget Change(l) Personnel 280,924 310,411 344,200 303,500 349,200 1.5% Operations & Maintenance 109,649 114,010 149,000 130,500 104,700 (29.7%) Capital Outla 13,264 759 1,900 1,900 1 0 100.0% Total 403,837 425,180 495,100 435,900 453,900 8.3% U vuc r UJUZ:i eu auager cuiumn comparea to ••uz/u;j tivager column. "N/A" = Not Applicable F 19 CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: COMMUNITY SERVICES PROGRAM: NEIGHBORHOOD SERVICES PERSONNEL 1010 REGULAR SALARIES 1015 PART-TIME/SEASONAL WAGES 1020 OVERTIME SALARIES 1540 FRINGE BENEFITS TOTAL PERSONNEL OPERATIONS & MAINTENANCE 2010 MEMBERSHIPS AND CERTIFICATIONS 2015 CONFERENCES, MEETINGS, AND TRAINING 2020 AUTO MILEAGE 3010 LEGAL SERVICES 3090 PROFESSIONAL SERVICES 3105 TEMPORARY EMPLOYEE SERVICES 3180 CROSSING GUARD SERVICES 3190 CONTRACTUAL SERVICES 4015 ADVERTISING AND PROMOTION 4030 PRINTING AND PHOTOCOPYING 4035 POSTAGE AND EXPRESS DELIVERY 4130 WORKERS' COMPENSATION PROGRAM 4430 SMALL EQUIPMENT AND TOOLS 4440 OFFICE SUPPLIES 4445 SPECIAL PARTS AND SUPPLIES 4450 REFERENCE MATERIALS AND SERVICES 5620 VEHICLE RENTAL 5625 EQUIPMENT RENTAL 6035 TELEPHONES 7990 OTHER MISCELLANEOUS EXPENDITURES TOTAL OPERATIONS & MAINTENANCE FY 1999-00 ACTUAL FY 2000-01 ACTUAL FY 2001-02 ADOPTED/ ADJUSTED BUDGET PROGRAM CODE VARIOUS FY 2001-02 PROJECTED ACTUAL FY 2002-03 ADOPTED BUDGET 205,101 218,340 238,100 212,000 229,200 2,466 14,233 20,500 20,500 19,500 218 48 8,000 3,000 9,900 73,139 77,790 77,600 68,000 90,600 280,924 310,411 344,200 303,500 349,200 435 345 400 300 700 3,544 2,788 3,000 2,300 4,000 308 241 300 300 400 5,920 10,967 11,000 11,000 11,000 0 0 1,200 1,200 1,000 0 0 10,600 0 0 57,201 48,038 48,000 43,000 42,000 20,351 24,949 36,500 35,200 7,000 60 0 800 800 800 1,154 1,738 13,600 13,600 4,500 163 325 1,800 1,600 2,000 72 64 100 100 100 0 675 2,500 2,500 6,800 2,022 2,012 3,300 3,300 4,000 4,934 8,748 6,900 6,300 6,500 192 220 400 400 500 9,400 12,900 8,600 8,6010 12,000 3,240 0 0 0 0 0 0 0 0 1,400 653 0 0 0 0 109,649 114,010 149,000 130,500 104,700 F 20 CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: COMMUNITY SERVICES PROGRAM CODE PROGRAM: NEIGHBORHOOD SERVICES VARIOUS FY 1999-00 FY 2000-01 FY 2001-02 FY 2001-02 FY 2002-03 ADOPTED/ ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET CAPITAL OUTLAY 8050 OFFICE FURNITURE AND EQUIPMENT 0 759 1,900 1,900 0 8060 VEHICLES & EQUIPMENT 13,264 0 0 0 0 TOTAL CAPITAL OUTLAY 13,264 759 1,900 1,900 0 TOTAL 403,837 425,180 495,100 435,900 453,900 FUNDING SOURCE: GENERAL FUND ($453,900) F 21 Community Services FM Ra -M Program Purpose The purpose of Public Safety, through the City's contract with the San Bernardino County Sheriff's Department, is to provide general police services and a variety of community services. It is also to work with the City in developing community policing programs that meet the specific needs of Chino Hills residents. Primary Activities The primary activities of the Public Safety Program include general law enforcement, crime prevention, traffic enforcement, TOP STARS/DARE program, Neighborhood Watch Residential/Business and other public education programs. The majority of services included in the Public Safety Program are provided through a contract with the San Bernardino County Sheriff's Department. The Sheriff's Department mandates some in-service training, however, additional training will be provided by the City to ensure the Officers meet the specific needs of the community. It is important to maintain the current status of the "Safest City in San Bernardino County" especially with the significant growth within the community. The City and the San Bernardino County Sheriff's Department will collaborate to develop a comprehensive Community Policing plan to meet the future policing needs and services of the City; this includes increasing the public safety personnel and equipment. F 22 Significant Changes from Prior Year • Add two Sergeant positions and one Deputy position and delete one Deputy III position at a cost of approximately $258,000. • Under the contract agreement with the San Bernardino County Sheriff's Department, the City will purchase two police motorcycles to add to the current vehicle motor pool. Significant Items of Capital Outlay None Performance Measures • Maintenance of Chino Hills' rating as "Safest City in San Bernardino County." • Reduction in the City's rate of traffic accidents with injuries and/or fatalities. • Continue to develop interaction between City staff and the Sheriff's Department in order to meet the needs of both agencies. • In conjunction with the Neighborhood Services Division, continue to expand the City's Neighborhood Watch Program. • Coordinate with Code Enforcement to resolve code violations of mutual concern. Community Services rercent cnange: 01/u2 Adjusted Budget" column compared to "02/03 Budget" column. "N/A" = Not Applicable F 23 99/00 Actual 00/01 Actual 01/02 Adjusted Budget 01/02 Projected Actual 02/03 Budget Percent Chane 1 Personnel 0 0 0 0 0 N/A Operations & Maintenance 3,568,985 3,795,255 4,046,500 4,046,000 4,328,600 7.0% Capital Outlay 6,744 30,183 5,600 5,600 0 100.0% Total 3,575,729 3,825,438 4,052,100 4,051,600 4,328,600 6.8% rercent cnange: 01/u2 Adjusted Budget" column compared to "02/03 Budget" column. "N/A" = Not Applicable F 23 This page intentionally left blank. F 24 CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: COMMUNITY SERVICES PROGRAM CODE PROGRAM: PUBLIC SAFETY 001-6000 FY 1999-00 FY 2000-01 FY 2001-02 FY 2001-02 FY 2002-03 ADOPTED/ ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET OPERATIONS & MAINTENANCE 2010 MEMBERSHIPS AND CERTIFICATIONS 100 2,500 100 100 2,700 2015 CONFERENCES, MEETINGS, AND TRAINING 6,039 2,596 5,000 5,000 10,000 2020 AUTO MILEAGE 0 112 500 200 500 3090 OTHER PROFESSIONAL SERVICES 41,460 44,310 52,900 52,900 53,900 3170 POLICE SERVICES 3,439,398 3,636,921 3,861,200 3,861,200 4,138,300 3171 SHERIFF'S PRISONER BOOKING SERVICES 44,562 57,978 62,400 62,400 62,400 3172 PARKING FINE PROCESSING SERVICES 16,624 22,907 28,800 28,800 33,500 4030 PRINTING AND PHOTOCOPY SERVICES 2,007 2,231 3,700 3,700 3,500 4035 POSTAGE AND EXPRESS DELIVERY 456 547 1,000 800 1,000 44304446 SMALL EQUIPMENT & TOOLS 0 610 0 0 0 4445 SPECIAL PARTS AND SUPPLIES 9,059 14,891 17,400 17,400 9,000 5020 BUILDING & STRUCTURE MAINTENANCE 52 893 1,500 1,500 1,500 5025 OFFICE EQUIPMENT MAINTENANCE 0 0 0 0 300 5625 EQUIPMENT RENTAL 9,008 8,759 12,000 12,000 12,000 7990 OTHER MISCELLANEOUS EXPENDITURES 220 0 0 0 0 TOTAL OPERATIONS & MAINTENANCE 3,568,985 3,795,255 4,046,500 4,046,000 4,328,600 CAPITAL OUTLAY 8050 OFFICE FURNITURE AND EQUIPMENT 6,744 0 5,600 5,600 0 8060 VEHICLES & EQUIPMENT 0 30,183 0 0 0 TOTAL CAPITAL OUTLAY 6,744 30,183 5,600 5,600 0 TOTAL 3,575,729 3,825,438 4,052,100 4,051,600 4,328,600 FUNDING SOURCE: GENERAL FUND ($4,156,800) MISCELLANEOUS GRANTS ($171,800) F 25 Community Services Recreation Program Purpose The Recreation Division provides quality recreation activities, which reflect the interests, needs, and demographics of the residents of Chino Hills. Recreation programs enhance the quality of life in the City, build a sense of community, expose children to positive role models, improve self-esteem, and contribute to the safety of our community. Primary Activities The primary activities of the Recreation Division include program development and implementation, ongoing monitoring and evaluation, staff development and training, and trend review. The Recreation Division supports the following "no fee" services: General information queries; City and School District Community Sports organization field allocation support; scheduling of all City facilities; special events (Fourth of July, Easter, Halloween, and special projects, as assigned); Parks and Recreation Commission special projects, support, and research; Special Interest Resident projects, i.e., Dog Park and Skate Park Committees; facilities and park planning; and liaison with the School District on a variety of issues. Fee programs offered by the Recreation Division include day camps, aquatics, adult and youth sports, special interest classes, and after school recreation programs. F 26 Significant Changes from Prior Year • Reclassify pay range for Recreation Manager. • Addition of a "Full -Time Status" Recreation Coordinator position at the McCoy Equestrian and Recreation Center. • Coordinate four, 6 -a -side Adult Soccer Tournaments. • Coordinate an Adult Basketball program at Chino Hills High School Gym. • Coordinate enhanced programs for teens in conjunction with the Teen Commission • Coordinate Trails programs. • Increase in revenues and programs based on new facilities. • Operation of the Sleepy Hollow Community Building. • Facilitate the design and siting of a Skate Park facility. • Facilitate the design and siting of Dog Park facility. Significant Items of Capital Outlay • Tables and Chairs for Civic Center Building $5,800 Performance Measures Expansion of the Roller Hockey Program at Grand Avenue Park. Maintain team participation in the Adult Soccer Program at Grand Avenue Park. Continue to offer a variety of special events targeted toward different segments of the community (e.g. Concerts in the Park, Movies in the Park, 4�' of July Celebration, Easter Egg-Citement, Trick or Treat at City Hall, and Holiday Craft Fair). r Community Services Performance Measures (continued) • Continue to offer a variety of new programs and services to be conducted at the Civic Center, Mystic Canyon, and Grand Avenue Park Community Buildings, and the McCoy Center. • Through recreation program evaluations, maintain an above average to excellent rating by at least 75 percent of all participants. k r-tjrcehi change: u I/u;-- Hajusiea rivager- column compared to "02/03 budget" column. "N/A" = Not Applicable F 27 99/00 Actual 00/01 Actual 01/02 Adjusted Budget 01/02 Projected Actual 02/03 Budget Percent Change(l) Personnel 629,648 760,208 914,900 896,400 1,053,500 15.1% Operations & Maintenance 475,183 488,241 667,900 611,500 670,600 0.4% Capital Outlay 18,708 20,884 113,100 113,100 5,800 94.9% Total 1,123,539 1,269,333 1,695,900 1,621,000 1,729,900 2.0% k r-tjrcehi change: u I/u;-- Hajusiea rivager- column compared to "02/03 budget" column. "N/A" = Not Applicable F 27 CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: COMMUNITY SERVICES PROGRAM CODE PROGRAM: RECREATION SERVICES VARIOUS PERSONNEL 1010 REGULAR SALARIES 1015 PART-TIME/SEASONAL WAGES 1020 OVERTIME SALARIES 1540 FRINGE BENEFITS TOTAL PERSONNEL OPERATIONS & MAINTENANCE 2010 MEMBERSHIPS AND CERTIFICATIONS 2015 CONFERENCES, MEETINGS, AND TRAINING 2020 AUTO MILEAGE 2030 UNIFORMS 3155 RECREATION PROGRAM INSTRUCTORS 3190 CONTRACTUAL SERVICES 4015 ADVERTISING AND PROMOTION 4030 PRINTING AND PHOTOCOPY SERVICES 4430 SMALL EQUIPMENT AND TOOLS 4440 OFFICE SUPPLIES 4445 SPECIAL PARTS AND SUPPLIES 4450 REFERENCE MATERIALS AND SERVICES 5025 OFFICE EQUIPMENT MAINTENANCE 5610 FACILITIES RENTAL 5620 VEHICLE RENTAL 5625 EQUIPMENT RENTAL 5690 OTHER RENTAL FY 1999-00 ACTUAL FY 2000-01 ACTUAL FY 2001-02 ADOPTED/ ADJUSTED BUDGET FY 2001-02 PROJECTED ACTUAL FY 2002-03 ADOPTED BUDGET 188,899 208,683 258,000 250,000 319,000 343,144 445,789 537,600 537,600 577,900 7,301 4,900 13,800 6,000 16,300 90,304 100,836 105,500 102,800 140,300 629,648 760,208 914,900 896,400 1,053,500 420 670 1,700 1,600 1,700 61088 4,164 9,200 7,000 10,500 78 0 300 200 300 7,471 4,800 6,300 6,300 6,600 233,807 223,625 228,000 228,000 240,500 44,309 87,114 160,900 157,300 175,200 376 1,181 3,900 3,400 9,200 3,189 6,433 18,100 7,800 16,800 10,151 6664 �19> 800 700 700 9,744 15,700 15,500 17,100 80,179 87,797 123,800 107,100 108,600 399 221 1,500 1,200 1,500 0 0 1,300 700 600 10,305 10,576 18,500 18,500 16,900 0 0 0 0 1,600 10,823 15,671 23,600 23,600 19,700 5,732 12,164 5,300 3,100 5,700 F 28 CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: COMMUNITY SERVICES PROGRAM CODE PROGRAM: RECREATION SERVICES VARIOUS FY 1999-00 FY 2000-01 FY 2001-02 FY 2001-02 FY 2002-03 ADOPTED/ ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET OPERATIONS & MAINTENANCE (Continued) 6015 ELECTRICITY 41,358 17,318 47,100 27,600 35,400 6035 TELEPHONE 2,536 2,653 1,900 1,900 2,000 7990 OTHER MISCELLANEOUS EXPENDITURES 8,218 0 0 0 0 TOTAL OPERATIONS & MAINTENANCE 475,183 488,241 667,900 611,500 670,600 CAPITAL OUTLAY 8050 OFFICE FURNITURE AND EQUIPMENT 18,708 20,884 19,000 19,000 5,800 8060 VEHICLES AND EQUIPMENT 0 0 94,100 94,100 0 TOTAL CAPITAL OUTLAY 18,708 20,884 113,100 113,100 5,800 TOTAL 1,123,539 1,269,333 1,695,900 1,621,000 1,729,900 FUNDING SOURCE: GENERAL FUND ($1,729,900) F 29 This page intentionally left blank. F 30 City of Chino Hills Organization By Activity Full Time Positions By Activity Fiscal Year 2002/03 Engineering City Council City Manager City Engineer Administration (Vacant) Title and Number of Full Time Positions Principal Public Works Engineer (1) Administrative Analyst II (1) Administrative Secretary (1) Capital Projects Title and Number of Full Time Positions Capital Programs Division Manager (1) Project Manager (1) Capital Projects Coordinator (1) Senior Public Works Inspector (1) Assistant Engineer (1) Public Works Inspector II (1) Public Works Inspector (1) G 1 Engineering Services Title and Number of Full Time Positions Principal Public Works Engineer (1) Engineering Tech II (1) Engineering Services $67E 41 ENGINEERING EXPENDITURES 2002/03 Administration $354,600 22% G 2 ects 37% CITY OF CHINO HILLS ANNUAL BUDGET PERSONNEL SUMMARY ACTIVITY: ENGINEERING FY 2001-02 FY 2002-03 ADOPTED/ ADJUSTED ADOPTED BUDGET BUDGET PROGRAM: ADMINISTRATION CITY ENGINEER 0 1 PRINCIPAL PUBLIC WORKS ENGINEER 0 1 ADMINISTRATIVE ANALYST II 0 1 ADMINISTRATIVE SECRETARY 0 1 SUB -TOTAL 0 4 PROGRAM: CAPITAL PROJECTS CAPITAL PROGRAMS DIVISION MANAGER 0 1 PROJECT MANAGER 0 1 CAPITAL PROJECTS COORDINATOR 0 1 SENIOR PUBLIC WORKS INSPECTOR 0 1 ASSISTANT ENGINEER 0 1 PUBLIC WORKS INSPECTOR II 0 1 PUBLIC WORKS INSPECTOR 0 1 SUB -TOTAL 0 7 PROGRAM: ENGINEERING SERVICES PRINCIPAL PUBLIC WORKS ENGINEER 0 1 ENGINEERING TECH II 0 1 SUB -TOTAL 0 2 TOTAL 0 13 G 3 This page intentionally left blank. G 4 CITY OF CHINO HILLS BUDGET SUMMARY ENGINEERING PERSONNEL SERVICES OPERATIONS AND MAINTENANCE CAPITAL OUTLAY TOTAL ENGINEERING PROGRAM ADMINISTRATION CAPITAL PROJECTS ENGINEERING SERVICES TOTAL ENGINEERING FY 1999-00 FY 2000-01 FY 2001-02 FY 2001-02 FY 2002-03 ADOPTED/ ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET 0 0 0 0 847,700 0 0 0 0 797,100 0 0 0 0 0 0 0 0 0 1,644,800 G 5 0 0 0 0 354,600 612,000 0 0 0 0 678,200 0 0 0 0 1,644,800 Engineering Program Purpose The Administration Division of the Engineering Department sets and evaluates departmental goals and provides administrative support for Engineering Services and Capital Projects Divisions. The Administration Division executive staff attends all City Council meetings and Planning and Public Works Commission meetings as required. The Division coordinates, prioritizes, and oversees all Department activities, manages budgetary matters, and promotes employee training. Primary Activities The Administration Division's primary duties include: response to the City Council, City Manager, Planning, Public Works, and Parks and Recreation Commissions concerns; implementation of Council policy as it applies to the Department budget; coordination and management of Developer trust accounts; personnel management and training. Significant Changes from Prior Year This Department is newly created and is comprised of functions formerly performed by the Community Development Department and the Public Facilities and Operations Department. The creation of an Engineering Department will combine and centralize engineering activities increasing effectiveness, efficiency and productivity. Significant Items of Capital Outlay None Performance Measures • Implement and administer the Department's operating and capital budgets. • Develop departmental policies, procedures and processes. • Develop departmental goals and objectives. • Implement and maintain an activity reporting system to identify specific costs and evaluate the efficient delivery of service. • Prepare reports, analyses, investigations and recommendations regarding delivery of engineering services for the City Manager. • Identify methods for capturing and recovering costs generated by new development. • Evaluate performance and provide direction to each Engineering Division. Engineering Administration li) t-ercent cnange: "01/02 Adjusted Budget" column compared to "02/03 Budget" column. "N/A' = Not Applicable G 7 99/00 Actual 00/01 Actual 01/02 Adjusted Budget 01/02 Projected Actual 02/03 Budget Percent Change(l) Personnel 0 0 0 0 216,400 N/A Operations & Maintenance 0 0 0 0 138,200 N/A Capital Outla 0 0 0 0 0 N/A Total 0 0 0 0 354,600 N/A li) t-ercent cnange: "01/02 Adjusted Budget" column compared to "02/03 Budget" column. "N/A' = Not Applicable G 7 This page intentionally left blank. G 8 CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: ENGINEERING PROGRAM CODE PROGRAM: ADMINISTRATION 001-7300 FY 1999-00 FY 2000-01 FY 2001-02 FY 2001-02 FY 2002-03 ADOPTED/ ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET PERSONNEL 1010 REGULAR SALARIES 0 0 0 0 157,500 1020 OVERTIME SALARIES 0 0 0 0 500 1540 FRINGE BENEFITS 0 0 0 0 58,400 TOTAL PERSONNEL 0 0 0 0 216,400 OPERATIONS & MAINTENANCE 2010 MEMBERSHIPS AND CERTIFICATIONS 0 0 0 0 1,000 2015 CONFERENCES, MEETINGS, AND TRAINING 0 0 0 0 3,000 2020 AUTO MILEAGE 0 0 0 0 200 3090 PROFESSIONAL SERVICES 0 0 0 0 100,000 3115 DATA PROCESSING SERVICES 0 0 0 0 12,500 4030 PRINTING AND PHOTOCOPY SERVICES 0 0 0 0 9,000 4035 POSTAGE AND EXPRESS DELIVERY 0 0 0 0 500 4430 SMALL TOOLS AND EQUIPMENT 0 0 0 0 6,000 4440 OFFICE SUPPLIES 0 0 0 0 5,000 4450 REFERENCE MATERIALS AND SERVICES 0 0 0 0 1,000 TOTAL OPERATIONS & MAINTENANCE 0 0 0 0 138,200 TOTAL 0 0 0 0 354,600 FUNDING SOURCE: GENERAL FUND ($354,600) G 9 Engineering Program Purpose The Capital Projects Program provides for the planning, budgeting, scheduling, design, construction, inspection, and overall management of the capital improvement projects contained in the Five Year Capital Improvement Program (CIP) and for the implementation of emergency projects as required. Primary Activities The Capital Projects team is responsible for completing the capital projects included in each fiscal year budget and additional projects as emergency needs arise. The CIP team monitors each project from inception to completion including, but not limited to: scope of work, budget, specifications, project schedules, and notice of completion. Significant Changes from Prior Year • This program was transferred to the new Engineering Department from the Public Facilities and Operations Department. • The public works inspection function and staff was transferred to this program from the Community G 10 Development Department's Building Services Division. Significant Items of Capital Outlay None Performance Measures • Continue to develop the CIP Implementation Plan that includes: project specifications: scope, budget, schedule, design, construction, inspection, and financial reporting. • Continue to pursue funding from State and Federal agencies as appropriate. • Complete the Traffic Signal Synchronization for four major routes throughout the City in order to improve traffic flow. • Complete the construction of a Traffic Operation Center for monitoring traffic from a centralized location. • Complete a comprehensive study in the Los Serranos neighborhood for future infrastructure improvements. Engineering Capital Projects i rercent cnange: "u1/U2 Adjusted Budget" column compared to "02/03 Budget" column. "N/A" = Not Applicable G 11 99/00 Actual 00/01 Actual 01/02 Adjusted Budget 01/02 Projected Actual 02/03 Budget Percent Chane 1 Personnel 0 0 0 0 558,500 N/A Operations & Maintenance 0 0 0 0 53,500 N/A Capital Outla 0 0 0 0 0 N/A Total 0 0 0 0 612,000 N/A i rercent cnange: "u1/U2 Adjusted Budget" column compared to "02/03 Budget" column. "N/A" = Not Applicable G 11 This page intentionally left blank. G 12 CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: ENGINEERING PROGRAM CODE PROGRAM: CAPITAL PROJECTS 001-7400 FY 1999-00 FY 2000-01 FY 2001-02 FY 2001-02 FY 2002-03 ADOPTED/ ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET PERSONNEL 1010 REGULAR SALARIES 0 0 0 0 406,500 1020 OVERTIME SALARIES 0 0 0 0 8,300 1540 FRINGE BENEFITS 0 0 0 0 143,700 TOTAL PERSONNEL 0 0 0 0 558,500 OPERATIONS & MAINTENANCE 2010 MEMBERSHIPS AND CERTIFICATIONS 0 0 0 0 700 2015 CONFERENCES, MEETINGS, AND TRAINING 0 0 0 0 2,000 2020 AUTO MILEAGE 0 0 0 0 200 2030 UNIFORMS 0 0 0 0 2,200 4420 COMPUTER HARDWARE AND SOFTWARE 0 0 0 0 3,300 4430 SMALL EQUIPMENT & TOOLS 0 0 0 0 800 4445 SPECIAL PARTS AND SUPPLIES 0 0 0 0 2,000 4450 REFERENCE MATERIALS AND SERVICES 0 0 0 0 1,000 5620 VEHICLE RENTAL 0 0 0 0 32,300 5625 EQUIPMENT RENTAL 0 0 0 0 9,000 TOTAL OPERATIONS & MAINTENANCE 0 0 0 0 53,500 TOTAL 0 0 0 0 612,000 FUNDING SOURCE: GENERAL FUND ($612,000) G 13 Engineering Engineering Services Program Purpose The Engineering Services Division provides engineering support and information, mitigates environmental hazards to public and private properties, and ensures that public infrastructure is safe, efficient, and effective. Primary Activities The Engineering Services Division activities are divided into several specific areas; traffic engineering, civil engineering design, assessment engineering, providing support to the Planning Division by reviewing and conditioning of proposed development projects, maintaining the inventory of City -owned property, and providing support services for the design, maintenance and operation of City infrastructure. Significant Changes from Prior Year This is a newly created Division and is responsible for performing work previously performed by the Community Development Department and the Public Facilities and Operations Department. Significant Items of Capital Outlay None Performance Measures • Evaluate current service delivery and formulate recommendations to the City Manager for improving efficiency, effectiveness, timeliness, and consistency of engineering support service. • Develop procedures, processes and policies for the Engineering Services Division. • Provide efficient review of all development projects. • Provide engineering support to other departments. (1) Percent change: "01/02 Adjusted Budget' column compared to "02/03 Budget" column. "N/A" = Not Applicable G 14 99/00 Actual 00/01 Actual 01/02 Adjusted Budget 01/02 Projected Actual 02/03 Budget Percent Change(l) Personnel 0 0 0 0 72,800 N/A Operations & Maintenance Capital Outlay 0 0 0 0 0 0 0 0 605,400 0 N/A N/A Total 0 0 0 0 678,200 N/A (1) Percent change: "01/02 Adjusted Budget' column compared to "02/03 Budget" column. "N/A" = Not Applicable G 14 CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: ENGINEERING PROGRAM: ENGINEERING SERVICES PROGRAM CODE 001-7500 FY 1999-00 FY 2000-01 FY 2001-02 FY 2001-02 FY 2002-03 ADOPTED/ ADJUSTED PROJECTED ADOPTED PERSONNEL ACTUAL ACTUAL BUDGET ACTUAL BUDGET 1010 REGULAR SALARIES 0 0 0 0 52,300 1540 FRINGE BENEFITS 0 0 0 0 20,500 TOTAL PERSONNEL 0 0 0 0 72,800 OPERATIONS & MAINTENANCE 2010 MEMBERSHIPS AND CERTIFICATIONS 0 0 0 0 500 2015 CONFERENCES, MEETINGS, AND TRAINING 0 0 0 0 500 2020 AUTO MILEAGE 0 0 0 0 100 3030 DEVELOPMENT PROFESSIONAL SERVICES 0 0 0 0 568,000 3090 CONTRACTUAL SERVICES 0 0 0 0 36,300 TOTAL OPERATIONS & MAINTENANCE TOTAL F=UNDING SOURCE: GENERAL FUND ($678,200) G 15 0 0 0 0 605,400 0 0 0 0 678,200 This page intentionally left blank. G 16 City of Chino Hills Organization By Activity Full Time Positions By Activity Fiscal Year 2002/03 Finance City Council City Manager Finance Director Stan McCartney Administration Title and Number of Full Time Positions Finance Manager (1) Senior Administrative Analyst (1) Senior Accountant (2) Accountant (2) Administrative Secretary (1) Payroll Technician (1) Senior Account Clerk (2) Account Clerk II (4) Data Processing Development Program Non -Departmental Services Title and Number of Full Time Positions Title and Number of Full Time Positions Title and Number of Full Time Positions None None I None H 1 Utility Customer Services Title and Number of Full Time Positions Customer Service Supervisor (1) Senior Account Clerk (1) Customer Services Representative (1) Account Clerk II (1) Non -Departmental Services $27"r nnn , FINANCE EXPENDITURES 2002/03 Utility Customer Services Administration $621,200 $1,335,000 not coi IMMM 82% CITY OF CHINO HILLS ANNUAL BUDGET PERSONNEL SUMMARY ACTIVITY: FINANCE FY 2001-02 FY 2002-03 ADOPTED/ ADJUSTED ADOPTED PROGRAM: ADMINISTRATION BUDGET BUDGET FINANCE DIRECTOR 1 1 FINANCE MANAGER 1 1 SENIOR ADMINISTRATIVE ANALYST 0 1 ADMINISTRATIVE ANALYST II 1 0 SENIOR ACCOUNTANT 2 2 ACCOUNTANT 2 2 ADMINISTRATIVE SECRETARY 1 1 PAYROLL TECHNICIAN 1 1 SENIOR ACCOUNT CLERK 1 2 ACCOUNT CLERK II 4 4 SUB -TOTAL 14 15 PROGRAM: UTILITY CUSTOMER SERVICES CUSTOMER SERVICE SUPERVISOR 1 1 SENIOR ACCOUNT CLERK 1 1 CUSTOMER SERVICES REPRESENTATIVE 1 1 ACCOUNT CLERK II 1 1 SUB -TOTAL 4 4 TOTAL 18 19 H 3 This page intentionally left blank. H 4 CITY OF CHINO HILLS BUDGET SUMMARY PROGRAM ADMINISTRATION DATA PROCESSING DEVELOPMENT PROGRAM NON -DEPARTMENTAL SERVICES UTILITY CUSTOMER SERVICES TOTAL FINANCE 1,014,946 1,124,103 1,217,300 1,135,900 1,335,000 354,167 430,125 FY 1999-00 FY 2000-01 FY 2001-02 FY 2001-02 FY 2002-03 35,088,700 27,613,400 23,708,200 ADOPTED/ 1,771,020 1,788,500 1,780,400 2,745,200 460,450 ADJUSTED PROJECTED ADOPTED 621,200 ACTUAL ACTUAL BUDGET ACTUAL BUDGET FINANCE PERSONNEL SERVICES 1,002,597 1,068,761 1,225,500 1,129,900 1,360,400 OPERATIONS AND MAINTENANCE 30,316,200 22,674,168 35,087,900 29,839,700 24,265,000 CAPITAL OUTLAY 508,581 482,487 2,915,300 660,500 3,453,400 TOTAL FINANCE BUDGET 31,827,378 24,225,416 39,228,700 31,630,100 29,078,800 PROGRAM ADMINISTRATION DATA PROCESSING DEVELOPMENT PROGRAM NON -DEPARTMENTAL SERVICES UTILITY CUSTOMER SERVICES TOTAL FINANCE 1,014,946 1,124,103 1,217,300 1,135,900 1,335,000 354,167 430,125 565,600 552,700 669,200 27,642,952 20,419,636 35,088,700 27,613,400 23,708,200 2,354,863 1,771,020 1,788,500 1,780,400 2,745,200 460,450 480,532 568,600 547,700 621,200 31,827,378 24,225,416 39,228,700 31,630,100 29,078,800 H 5 Finance Program Purpose The Finance Department recommends fiscal policies to City management and implements such policies. The Department provides fiscal support to all City Departments and programs and ensures that the fiscal affairs of the City are effectively managed in accordance with the City's municipal code, policies, and state and federal statutes. Primary Activities The primary activities are preparing annual and periodic financial reports and analyses, preparation of the annual budget, controlling expenditures for budgetary accounts, investing idle funds, and providing payroll, accounts payable, accounts receivable, cashiering, utility billing, business license, purchasing, and accounting services. Significant Changes from Prior Year • New Senior Account Clerk position to provide clerical support for the Community Development Department's development trust deposit activity. • Administrative Analyst II reclassified as a Senior Administrative Analyst. • Enhanced development program accounting and analysis. • Expanded special projects accounting and analysis. Significant Items of Capital Outlay None Performance Measures • Implement comprehensive Long Term Financial Plan. • Complete Finance Department Procedures Manual. • Administer Comprehensive Data Processing Strategic Plan. • Submit timely and accurate monthly and annual financial and Treasurer's reports to the City Council. • Provide friendly and efficient cashiering services. • Deposit all City funds within one day following receipt of funds. • Timely invest all funds not required for expenditures or bank compensatory balances. • Prepare business licenses within two weeks after receipt of payment from applicant. • Select vendor via informal bid process within 5 days of receipt of approved purchase requisition and complete purchase order within 3 days following selection of vendor. I= Finance (1) t'ercent change: "01/02 Adjusted Budget" column compared to "02/03 Budget" column. "NIA"= Not Applicable H 7 99/00 Actual 00/01 Actual 01/02 Adjusted Budget 01/02 Projected Actual 02/03 Budget Percent Change(l) Personnel 816,494 879,112 980,100 904,900 1,096,100 11.8% Operations & Maintenance 198,452 244,991 237,200 212,200 238,900 0.7% Capital Outlay 0 0 0 0 0 N/A Total 1,014,946 1,124,103 1,217,300 1 117,100 1,335,000 9.7% (1) t'ercent change: "01/02 Adjusted Budget" column compared to "02/03 Budget" column. "NIA"= Not Applicable H 7 This page intentionally left blank. H 8 CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: FINANCE PROGRAM CODE PROGRAM: ADMINISTRATION 001-1200 FY 1999-00 FY 2000-01 FY 2001-02 FY 2001-02 FY 2002-03 ADOPTED/ ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET PERSONNEL 1010 REGULAR SALARIES 570,457 590,050 691,700 652,300 756,100 1015 PART-TIME/SEASONAL WAGES 13,701 16,289 18,900 19,600 21,400 1020 OVERTIME SALARIES 13,902 9,577 16,600 8,000 14,000 1540 FRINGE BENEFITS 218,434 263,196 252,900 225,000 304,600 TOTAL PERSONNEL 816,494 879,112 980,100 904,900 1,096,100 OPERATIONS & MAINTENANCE 2010 MEMBERSHIPS AND CERTIFICATIONS 535 475 600 600 600 2015 CONFERENCES, MEETINGS, AND TRAINING 5,247 4,396 5,500 2,000 5,900 2020 AUTO MILEAGE 630 490 500 400 500 3020 FINANCIAL SERVICES 64,624 59,768 66,900 66,900 57,400 3105 TEMPORARY EMPLOYEE SERVICES 34,599 43,872 6,800 6,200 0 3115 DATA PROCESSING SERVICES 65,650 85,400 118,600 118,600 131,500 3190 CONTRACTUAL SERVICES 904 1,674 1,600 600 1,100 4010 LEGAL ADVERTISING 0 0 200 200 400 4030 PRINTING AND PHOTOCOPY SERVICES 5,421 5,738 6,900 6,800 6,800 4035 POSTAGE AND EXPRESS DELIVERY 185 143 400 400 400 4430 SMALL EQUIPMENT AND TOOLS 1,335 4,671 2,400 2,400 5,800 4440 OFFICE SUPPLIES 11,182 11,283 12,400 12,400 13,400 4450 REFERENCE MATERIALS AND SERVICES 815 1,844 1,300 2,200 2,100 5025 OFFICE EQUIPMENT MAINTENANCE 525 1,118 800 800 800 5625 EQUIPMENT RENTAL 6,633 5,477 8,300 6,500 8,200 7610 UNCOLLECTIBLE ACCOUNTS 0 18,642 4,000 4,000 4,000 7990 OTHER MISCELLANEOUS EXPENDITURES 167 0 0 0 0 TOTAL OPERATIONS & MAINTENANCE 198,452 244,991 237,200 231,000 238,900 TOTAL 1,014,946 1,124,103 1,217,300 1,135,900 1,335,000 FUNDING SOURCE: GENERAL FUND ($1,335,000) H 9 Finance Program Purpose The Data Processing program provides for the centralized fiscal and operational control of the City's computer hardware and software systems, policies, procedures, acquisitions, and security. Primary Activities The program's primary activities include the acquisition and maintenance of city-wide microcomputer hardware and software systems, providing network administration, training, and security, providing troubleshooting support to the City departments, and providing fiscal accountability for the hardware/software inventory. Significant Changes from Prior Year Implement the first year of the new Comprehensive Data Processing Strategy Plan which includes the major elements listed below: • Replace obsolete computers and peripheral equipment. • Enhance records retention system. • Implement interactive online system for delivery of services to community and staff. • Replace existing reprographic system with new digital reprographic system (plotter, scanner, computer). Significant Items of Capital Outlay • Implement Interactive Online System $100,000 • Network Server Replacement $50,000 • Install Data/Voice Lines to Grand Avenue Park and McCoy Equestrian Center $50,000 • Plotter Replacement (Ink Jet — Oil Based) $30,000 • Enhancements for Records Retention System $ 6,000 • Laser Printer — High Speed Color $ 6,000 • GIS Data Base $18,000 Performance Measures • Implement the second year recommendations of the Comprehensive Data Processing Strategy Plan. • Correct or repair most of computer hardware or software malfunctions within four hours of department notification. • Implement policies, procedures, and other recommendations of the City's Computer Committee. H 10 Finance (1) Percent change: "01/02 Adjusted Budget" column compared to "02/03 Budget" column. "N/A!'= Not Applicable H 11 99/00 Actual 00/01 Actual 01/02 Adjusted Budget 01/02 Projected Actual 02/03 Budget Percent Change(l) Personnel 0 0 0 0 0 N/A Operations & Maintenance 265,642 300,168 294,800 281,900 393,200 33.4% Capital Outla 88,525 129,957 270,800 270,800 276,000 1.9% Total 354,167 430,125 565,600 552,700 669,200 (1) Percent change: "01/02 Adjusted Budget" column compared to "02/03 Budget" column. "N/A!'= Not Applicable H 11 This page intentionally left blank. H 12 CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: FINANCE PROGRAM CODE PROGRAM: DATA PROCESSING 552-2520 FY 1999-00 FY 2000-01 FY 2001-02 FY 2001-02 FY 2002-03 ADOPTED/ ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET OPERATIONS & MAINTENANCE 2015 CONFERENCES, MEETINGS, AND TRAINING 1,249 1,404 17,000 7,000 10,300 3110 COMPUTER SERVICES 88,487 141,302 99,000 97,800 180,700 3190 CONTRACTUAL SERVICES 12,814 16,825 11,400 11,400 24,400 4420 COMPUTER HARDWARE AND SOFTWARE 45,029 10,735 31,700 31,700 110,400 4450 REFERENCE MATERIALS AND SERVICES 129 3 300 300 300 5025 OFFICE EQUIPMENT MAINTENANCE 4,160 2,789 7,900 6,500 16,000 5625 EQUIPMENT RENTAL 17,808 18,824 19,200 18,900 18,900 7110 DEPRECIATION EXPENSE 95,966 108,286 108,300 108,300 32,200 TOTAL OPERATIONS & MAINTENANCE 265,642 300,168 294,800 281,900 393,200 CAPITAL OUTLAY 10- 8050 OFFICE FURNITURE AND EQUIPMENT 1 g9- ,957 270,800 270,800 276,000 TOTAL CAPITAL OUTLAY 88,525 1 L29;957 270,800 270,800 276,000 TOTAL 354,167 430;1"25 565,600 552,700 669,200 30o /e? FUNDING SOURCE: DATA PROCESSING FUND ($669,200) H 13 Finance Development Program Program Purpose This program provides the resources to construct various facilities for the City's residential and commercial development program, and provides for the administration of the Community Facilities Districts and Assessment Districts. The residential and commercial development program includes the Traffic Facilities Fee, Storm Drain Facilities Fee, Water Facilities Fee, Sewer Facilities Fee, General Facilities Fee, Park Facilities Fee, and the Existing Infrastructure Fee. Primary Activities The activities of this program include providing resources for the construction of street, drainage, parks, traffic signals, water and sewer distribution facilities, and acquisition of street right of way. The activities also include the monitoring for and accounting of the developer reimbursement agreement debt that was incurred for resources to construct the above facilities. Additionally, this program's activities includes administering seven debt issues, establishing the annual CFD special taxes and administering the annual levy and collection of the special taxes, and accounting for the appropriations of the special tax revenues. Besides the above activities, this program's activities include administering two assessment district bond issues, establishing and administering the annual assessment district levies and collection of the levies. H 14 Significant Changes from Prior Year • Reduction in development program debt service payments. Significant Items of Capital Outlay • Community Park Expansion $1,000,000 • CFD #9 Improvements $ 441,800 • English Channel Improvements $ 836,000 • Los Serranos Channel Mitigation $ 474,600 • Fairfield Ranch Road Southern Extension $ 350,000 • Fairfield Ranch Park $ 75,000 Performance Measures • Development fees collected to retire existing assessment district liens for bond call payments will be timely and accurately accounted. • The annual assessment district levies will be prepared and forwarded to the county no later than the second week in August of the fiscal year that the levy is imposed. • The CFD special tax levy resolutions will be presented for City Council approval at the first meeting in December of the fiscal year which precedes the fiscal year of the tax levy. Finance (1) Percent change: "01/02 Adjusted Budget" column compared to "02/03 Budget" column. "NIA"= Not Applicable H 15 99/00 Actual 00/01 Actual 01/02 Adjusted Budget 01/02 Projected Actual 02/03 Budget Percent Change(l Personnel 0 0 0 0 0 N/A Operations & Maintenance 27,222,896 20 069,362 32,444,200 27,223,700 20,530,800 36.7% Capital Outla 420,056 350,274 2,644,500 389,700 3,177,400 20.2% Total 27,642,952 20,419,636 35,088,700 27,613,400 23,708,200 32.4% (1) Percent change: "01/02 Adjusted Budget" column compared to "02/03 Budget" column. "NIA"= Not Applicable H 15 This page intentionally left blank. H 16 CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: FINANCE PROGRAM CODE PROGRAM: DEVELOPMENT PROGRAM VARIOUS FY 1999-00 FY 2000-01 FY 2001-02 FY 2001-02 FY 2002-03 ADOPTED/ ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET OPERATIONS & MAINTENANCE 3010 LEGAL SERVICES 23,248 32,068 83,300 51,500 113,100 3020 FINANCIAL SERVICES 79,130 109,487 107,600 111,100 155,900 3090 PROFESSIONAL SERVICES 69,100 30,350 120,000 12,000 720,000 5690 OTHER RENTAL 0 0 0 7010 INTEREST PAYMENTS 4,959,941 5,183,821 5,670,800 5,498,400 5,020,600 7015 PRINCIPAL PAYMENTS 7,335,442 8,701,630 14,653,300 12,535,600 6,878,100 7025 BOND CALL PAYMENTS 980,039 331,859 1,596,500 165,000 360,500 7030 ASSESSMENT DISTRICT CREDITS 2,745,294 2,539,557 3,651,300 2,788,700 2,853,900 7045 TAX C DISCHARGE EXPENSE 218 29,896 23,300 23,300 23,000 7046 TAXES AND ASSESSMENTS 0 0 142,100 142,100 142,200 7050 DEBT ISSUE EXPENSE 290,000 664 0 0 0 7211 REIMBURSEMENT FOR AUTHORIZED PROJECTS 1,254,022 0 1,695,300 1,695,300 0 7220 ADMINISTRATIVE OVERHEAD 1,624,439 1,656,181 1,704,900 1,704,900 1,513,500 7415 SPECIAL DEPARTMENTAL EXPENSE 0 141,981 0 0 0 7710 DEVELOPER REIMBURSEMENT AGREEMENTS 7,721,134 1,311,868 2,995,800 2,495,800 2,750,000 7990 OTHER MISCELLANEOUS EXPENDITURES 140,889 0 0 0 0 TOTAL OPERATIONS & MAINTENANCE 27,222,896 20,069,362 32,444,200 27,223,700 20,530,800 CAPITAL OUTLAY 8990 CONTRIBUTIONS TO CONSTRUCTION FUNDS 420,056 350,274 2,644,500 389,700 3,177,400 TOTAL CAPITAL OUTLAY 420,056 350,274 2,644,500 389,700 3,177,400 TOTAL 27,642,952 20,419,636 35,088,700 27,613,400 23,708,200 FUNDING SOURCE: DEVELOPMENT FEE FUNDS ($11,347,100), COMMUNITY FACILITIES DISTRICTS FUNDS ($9,144,400), ASSESSMENT DISTRICT FUNDS ($2,493,900), GENERAL FUND ($722,800) H 17 Finance Program Purpose The purpose of this program is to account for the appropriations of special revenue funds and programs that are not readily accounted for in other programs. The special revenues and grants include state and county subventions, such as Gas Tax and Measure I revenues. Additionally, this program accounts for the Chino Hills Capital Improvement Corporation debt issue, as well as City wide costs such as postage and stationery. Primary Activities The primary activities of this program include the administration of the Certificates of Participation debt issues for the water utility, the administering of the State Gas Tax and Measure I revenues, and coordination of City-wide mailing services and stationery acquisitions. Significant Changes from Prior Year • Debt service increase due to the issuance of a second water utility Certificate of Participation debt issue. Significant Items of Capital Outlay None Performance Measures • The debt services payments for the Certificates of Participation debt issues will be paid in accordance with debt service schedules. • The restricted revenue received from state and county subventions will continue to be effectively administered. • Mail services will be provided daily by 3:00 p.m. • Central photocopy and facsimile machine services and supplies will be provided on a continuing basis with machines operable during working hours. • City letterhead will be available at all time for staff use. (1) Percent change: "01/02 Adjusted Budget" column compared to "02/03 Budget' column. "N/A" = Not Applicable H 18 99/00 Actual 00/01 Actual 01/02 Adjusted Budget 01/02 Projected Actual 02/03 Budget Percent Change(l) Personnel 0 0 0 0 0 N/A Operations & Maintenance 2,354,863 1,768,764 1,788,500 1,780,400 2,745,200 53.5% Capital Outlay 0 2,256 0 0 0 N/A Total 1 2,354,863 1,771,020 1 1,788,500 1,780,400 2,745,200 53.5% (1) Percent change: "01/02 Adjusted Budget" column compared to "02/03 Budget' column. "N/A" = Not Applicable H 18 CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: FINANCE PROGRAM: NON -DEPARTMENTAL SERVICES OPERATIONS & MAINTENANCE 2015 CONFERENCES, MEETINGS AND TRAINING 3020 FINANCIAL SERVICES 4030 PRINTING AND PHOTOCOPY SERVICES 4035 POSTAGE AND EXPRESS DELIVERY 4440 OFFICE SUPPLIES 4445 SPECIAL PARTS AND SUPPLIES 5025 OFFICE EQUIPMENT MAINTENANCE 7010 INTEREST PAYMENTS 7015 PRINCIPAL PAYMENTS 7990 OTHER MISCELLANEOUS EXPENDITURES TOTAL OPERATIONS & MAINTENANCE CAPITAL OUTLAY 8050 OFFICE FURNITURE AND EQUIPMENT TOTAL CAPITAL OUTLAY TOTAL PROGRAM CODE VARIOUS FY 1999-00 FY 2000-01 FY 2001-02 FY 2001-02 FY 2002-03 ADOPTED/ ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET 1,983 714 0 0 0 3,469 2,538 2,700 2,600 6,200 4,035 4,686 6,000 6,000 6,000 23,837 19,423 27,100 20,000 25,000 627 90 900 900 1,000 5,531 4,683 6,000 5,100 6,000 300 0 300 300 300 1,289,550 1,066,630 1,035,500 1,035,500 1,920,700 1,020,000 670,000 710,000 710,000 780,000 5,531 0 0 0 0 2,354,863 1,768,764 1,788,500 1,780,400 2,745,200 0 2,256 0 0 0 0 2,256 0 0 0 2,354,863 1,771,020 1,788,500 1,780,400 2,745,200 FUNDING SOURCE: GENERAL FUND ($38,300) CHINO HILLS CAPITAL IMPROVEMENT CORPORATION FUND ($2,706,900) H 19 Finance Program Purpose The purpose of the program is to provide services to the customers of the City's water utility. This program was formerly included in the Water Utility operating budget. Primary Activities The primary activities of this program include meter reading, utility billing, turn on/turn off, and delinquent payment notification services. Meter reading services are performed through contract. Significant Changes from Prior Year • Increased meter reading cost as a result of a new agreement awarded for this contractual service. Significant Items of Capital Outlay None Performance Measures • Timely and accurately read customer water meters on a monthly basis in accordance with timely established read cycles. • Timely and accurately prepared monthly utility bills in accordance with established billing cycles. • Turn on/turn off customer's water service within one day of the customer's request. • Notify customers with delinquent water bills in accordance with established bill due date cycles and in accordance with procedures established by state statutes. (1) rercent cnange: "01/02 Adjusted Budget" column compared to "02/03 Budget" column. "N/An = Not Applicable H 20 99/00 Actual 00/01 Actual 01/02 Adjusted Budget 01/02 Projected Actual 02/03 Budget Percent Change(l) Personnel 186,103 189,649 245,400 225,000 264,300 7.7% Operations & Maintenance 274,347 290,883 323,200 322,700 356,900 10.4% Capital Outla 0 0 0 0 0 N/A Total 460,450 480,532 568,600 547,700 621,200 9.3% (1) rercent cnange: "01/02 Adjusted Budget" column compared to "02/03 Budget" column. "N/An = Not Applicable H 20 CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: FINANCE PROGRAM CODE PROGRAM: UTILITY CUSTOMER SERVICE 500-1210 FY 1999-00 FY 2000-01 FY 2001-02 FY 2001-02 FY 2002-03 ADOPTED/ ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET PERSONNEL 1010 REGULAR SALARIES 118,979 124,392 149,700 142,200 170,300 1015 PART-TIME/SEASONAL WAGES 0 0 17,600 17,600 0 1020 OVERTIME SALARIES 19,158 15,110 26,800 14,500 30,900 1540 FRINGE BENEFITS 47,966 50,147 51,300 50,700 63,100 TOTAL PERSONNEL 186,103 189,649 245,400 225,000 264,300 OPERATIONS & MAINTENANCE 2030 UNIFORMS 965 855 1,100 1,000 1,100 3105 TEMPORARY EMPLOYEE SERVICES 32,396 34,008 8,100 8,100 0 3115 DATA PROCESSING SERVICES 32,950 15,700 15,100 15,100 12,700 3160 WATER METER READING SERVICES 82,094 102,003 117,100 117,100 141,500 3190 CONTRACTUAL SERVICES 16,057 20,372 21,800 21,800 22,500 4030 PRINTING AND PHOTOCOPY SERVICES 10,176 17,236 18,900 18,900 20,800 4035 POSTAGE AND EXPRESS DELIVERY 80,949 80,453 88,900 88,900 98,400 4430 SMALL EQUIPMENT AND TOOLS 237 0 0 0 500 4440 OFFICE SUPPLIES 423 99 1,100 700 1,100 5620 VEHICLE RENTAL 18,100 19,100 20,300 20,300 27,400 5625 EQUIPMENT RENTAL 0 100 800 800 900 7610 UNCOLLECTIBLE ACCOUNTS 0 957 30,000 30,000 30,000 TOTAL OPERATIONS & MAINTENANCE 274,347 290,883 323,200 322,700 356,900 TOTAL FUNDIN ATER UTILITY FUND 460 H 21 568,600 547,700 621 This page intentionally left blank. H 22 Sanitation Maintenance Title and Number of Full Time Positions Sanitation Supervisor (1) Senior Maintenance Worker (1) Maintenance Worker II (3) City of Chino Hills Organization By Activity Full Time Positions By Activity Fiscal Year 2002/03 Public Facilities and Operations City Council City Manager Public Facilities and Operations Director Pat Hagler Facilities and Equipment Maintenance Title and Number of Full Time Positions Facilities Maintenance Supervisor (1) Senior Maintenance Worker (1) Maintenance Worker II (2) Storm System Maintenance Title and Number of Full Time Positions None Administration Title and Number of Full Time Positions Administrative Analyst II (1) Utility Conservation Specialist (1) Administrative Secretary (1) Senior Administrative Clerk (1) Secretary (1) Parks and Landscape Maintenance Title and Number of Full Time Positions Maintenance and Operations Manager (1) Parks and Open Space Supervisor (1) Senior Maintenance Worker (3) Maintenance Worker II (4) Street Maintenance Title and Number of Full Time Positions Street Maintenance Supervisor (1) Senior Maintenance Worker (1) Maintenance Worker II (4) Water Title and Number of Full Time Positions Water and Sewer Manager (1) Water Distribution Supervisor (1) Water Production Supervisor (1) Senior Maintenance Worker (3) Water Quality Technician (1) Maintenance Worker 11 (7) We $15,1( 52% PUBLIC FACILITIES AND OPERATIONS EXPENDITURES 2002/03 Administration $555,900 2% Capital Projects $0 0% Street Maintenance $1,029,500 3% 1 2 Facilities and Equipment Maintenance $1,726,200 6% Storm System Maintenance $104,200 0% Parks and Landscape $6,744,700 23% Sanitation Maintenance $4,248,300 14% 1 CITY OF CHINO HILLS ANNUAL BUDGET PERSONNEL SUMMARY ACTIVITY: PUBLIC FACILITIES AND OPERATIONS FY 2001-02 FY 2002-03 ADOPTED/ ADJUSTED ADOPTED BUDGET BUDGET PROGRAM: ADMINISTRATION PUBLIC FACILITIES AND OPERATIONS DIRECTOR ADMINISTRATIVE ANALYST II UTILITY CONSERVATION SPECIALIST ADMINISTRATIVE SECRETARY SENIOR ADMINISTRATIVE CLERK SECRETARY SUB -TOTAL PROGRAM: CAPITAL PROJECTS 1 1 1 1 1 1 1 1 1 1 2 1 7 6 CAPITAL PROGRAMS DIVISION MANAGER 1 0 PROJECT MANAGER 2 0 CAPITAL PROJECT COORDINATOR 1 0 ASSISTANT CIVIL ENGINEER 1 0 SUB -TOTAL 5 0 PROGRAM: FACILITIES AND EQUIPMENT MAINTENANCE FACILITIES MAINTENANCE SUPERVISOR 1 1 SENIOR MAINTENANCE WORKER 1 1 MAINTENANCE WORKER II 2 2 SUB -TOTAL 4 4 PROGRAM: PARKS AND LANDSCAPE MAINTENANCE AND OPERATIONS MANAGER 1 1 PARKS AND OPEN SPACE SUPERVISOR 1 1 SENIOR MAINTENANCE WORKER 3 3 MAINTENANCE WORKER II 4 4 SUB -TOTAL 9 9 1 3 CITY OF CHINO HILLS ANNUAL BUDGET PERSONNEL SUMMARY ACTIVITY: PUBLIC FACILITIES AND OPERATIONS FY 2001-02 FY 2002-03 ADOPTED/ ADJUSTED ADOPTED BUDGET BUDGET PROGRAM: STREET MAINTENANCE STREET MAINTENANCE SUPERVISOR 1 1 SENIOR MAINTENANCE WORKER 1 1 MAINTENANCE WORKER 11 4 4 SUB -TOTAL 6 6 PROGRAM: SANITATION MAINTENANCE SANITATION SUPERVISOR 1 1 SENIOR MAINTENANCE WORKER 1 1 MAINTENANCE WORKER II 3 3 SUB -TOTAL 5 5 PROGRAM: WATER WATER AND SEWER MANAGER 1 1 WATER DISTRIBUTION SUPERVISOR 1 1 WATER PRODUCTION SUPERVISOR 1 1 SENIOR MAINTENANCE WORKER 3 3 WATER QUALITY TECHNICIAN 1 1 MAINTENANCE WORKER II 7 7 SUB -TOTAL 14 14 TOTAL 50 44 1 4 CITY OF CHINO HILLS BUDGET SUMMARY PUBLIC FACILITIES AND OPERATIONS PERSONNEL SERVICES OPERATIONS AND MAINTENANCE CAPITAL OUTLAY TOTAL PUBLIC FACILITIES AND OPERATIONS BUDGET PROGRAM ADMINISTRATION CAPITAL PROJECTS FACILITIES AND EQUIPMENT MAINTENANCE PARKS AND LANDSCAPE SANITATION MAINTENANCE STORM SYSTEM MAINTENANCE STREET MAINTENANCE WATER TOTAL PUBLIC FACILITIES AND OPERATIONS FY 1999-00 FY 2000-01 FY 2001-02 FY 2001-02 FY 2002-03 ADOPTED/ ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET 2,351,313 2,388,679 2,977,200 2,668,900 2,879,500 24,770,412 25,353,958 25,727,300 24,455,100 25,940,600 231,424 183,170 1,136,700 1,136,700 695,500 27,353,149 27,925,807 29,841,200 28,260,700 29,515,600 399,741 426,609 555,300 550,100 555,900 298,222 318,331 366,100 342,400 0 1,072,634 1,059,958 1,532,700 1,508,300 1,726,200 5,713,605 6,536,445 7,182,900 6,768,300 6,744,700 3,317,668 3,586,670 4,059,000 3,939,000 4,248,300 36,748 36,118 57,500 53,900 104,200 896,239 891,283 1,145,400 1,065,000 1,029,500 15, 618, 292 15,070,393 14, 942, 300 14, 033, 700 15,106, 800 27,353,149 1 5 27,925,807 29,841,200 28,260,700 29,515,600 Public Facilities and Operations Program Purpose The purpose of the Administration Division is to provide coordination and support to the three department divisions: Maintenance Operations, Water and Sewer, and the Capital Improvement Program. Administration establishes organizational goals, provides technical and management support, and coordinates and monitors budgets for the largest department in the City, both in operations and resources. This Program coordinates the electrical and water conservation programs and supports the Public Works Commission, the Traffic Committee and the Trails subcommittee. Primary Activities The primary activities of the Administration Division includes coordination of the electrical and water conservation programs, coordination and tracking of departmental service orders, preparation of agenda items for the City Council and Public Works Commission, coordination and implementation of the annual budget, oversight of departmental purchasing, coordination of data processing, personnel and training management, preparation of departmental policies and procedures, departmental records and data management, and general oversight of all the divisions within the Public Facilities and Operations Department. Significant Changes from Prior Year • A Secretary position was deleted from this program. • Refuse costs were moved to this program to more effectively spread the costs. • With the new storage and work areas, staff now has the resources to organize a centralized filing system and create a more efficient work area. Significant Items of Capital Outlay None Performance Measures • Create Desk Manuals to provide consistency in customer service handling. • Organize filing system to comply with the new City- wide retention schedule by the fourth quarter. • Develop a periodic interdepartmental report to staff communicating reoccurring events, training topics, committee and meeting information, and policy issues. Public Facilities and Operations rerceni change: uiiuL Adjusted Budger column compared to "02/03 Budget' column. "NIA"= Not Applicable 1 7 99/00 Actual 00/01 Actual 01/02 Adjusted Budget 01/02 Projected Actual 02/03 Budget Percent Change(l) Personnel 343,778 357,608 435,300 433,500 482,100 10.8% Operations & Maintenance 52,967 69,001 78,900 75,500 73,800 6.5% Capital Outla 2,996 0 41,100 41,100 0 100.0% Total 1 399,741 426,609 555,300 550,100 555,900 0.1% rerceni change: uiiuL Adjusted Budger column compared to "02/03 Budget' column. "NIA"= Not Applicable 1 7 CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: PUBLIC FACILITIES AND OPERATIONS PROGRAM CODE PROGRAM: ADMINISTRATION 001-8001 FY 1999-00 FY 2000-01 FY 2001-02 FY 2001-02 FY 2002-03 ADOPTED/ ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET PERSONNEL 1010 REGULAR SALARIES 244,344 248,298 316,400 316,400 331,600 1015 PARTTIME 7,345 12,339 5,500 5,500 20,000 1020 OVERTIME SALARIES 552 2,294 4,200 2,400 3,200 1540 FRINGE BENEFITS 91,537 94,677 109,200 109,200 127,300 TOTAL PERSONNEL 343,778 357,608 435,300 433,500 482,100 OPERATIONS & MAINTENANCE 2010 MEMBERSHIPS AND CERTIFICATIONS 321 297 400 400 400 2015 CONFERENCES, MEETINGS, AND TRAINING 3,751 5,209 4,400 3,800 5,200 2020 AUTO MILEAGE 72 59 100 100 100 2030 UNIFORMS 0 0 500 500 500 3105 TEMPORARY EMPLOYEE SERVICES 0 14,104 0 0 0 3115 DATA PROCESSING SERVICES 9,900 15,600 11,100 11,100 18,100 3140 REFUSE 0 0 0 0 6,000 4010 LEGAL ADVERTISING 253 212 400 400 300 4030 PRINTING AND PHOTOCOPY SERVICES 5,840 1,397 11,200 10,600 5,800 4035 POSTAGE AND EXPRESS DELIVERY 2,374 2,775 5,600 3,500 500 4430 SMALL EQUIPMENT AND TOOLS 2,248 404 300 300 2,300 4440 OFFICE SUPPLIES 14,087 13,406 14,000 14,000 14,000 4450 REFERENCE MATERIALS AND SERVICES 625 497 500 500 500 5025 OFFICE EQUIPMENT MAINTENANCE 50 792 900 800 800 5620 VEHICLE RENTAL 5,400 6,800 13,800 13,800 3,600 5625 EQUIPMENT RENTAL 6,876 6,079 14,400 14,400 14,400 6035 TELEPHONE 1,170 1,370 1,300 1,300 1,300 TOTAL OPERATIONS & MAINTENANCE 52,967 69,001 78,900 75,500 73,800 w CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: PUBLIC FACILITIES AND OPERATIONS PROGRAM CODE PROGRAM: ADMINISTRATION 001-8001 FY 1999-00 FY 2000-01 FY 2001-02 FY 2001-02 FY 2002-03 ADOPTED/ ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET CAPITAL OUTLAY 8050 OFFICE FURNITURE AND EQUIPMENT TOTAL CAPITAL OUTLAY 2,996 0 41,100 41,100 2,996 0 41,100 41,100 A 0 TOTAL 399,741 426,609 555,300 550,100 555,900 FUNDING SOURCE: GENERAL FUND ($555,900) im Public Facilities and Operations Program Purpose This program has been transferred to the new Engineering Department. � 1 rcIcCin cnctnye: a iiu;-- A usiea buager column compared to "02/03 Budget" column. "N/A" = Not Applicable 1 10 99/00 00/01 01/02 01/02 02/03 Percent Actual Actual Adjusted Budget Projected Actual Budget Chane 1 Personnel 282,873 303,130 346,200 322,500 0 100.0% Operations & Maintenance 15,349 15,201 18,600 18,600 0 100.0% Capital Out ay 0 0 1,300 1,300 0 100.0% Total 298,222 318,331 366,100 342,400 0 100.0% � 1 rcIcCin cnctnye: a iiu;-- A usiea buager column compared to "02/03 Budget" column. "N/A" = Not Applicable 1 10 CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: PUBLIC FACILITIES AND OPERATIONS PROGRAM CODE PROGRAM: CAPITAL PROJECTS 001-8901 FY 1999-00 FY 2000-01 FY 2001-02 FY 2001-02 FY 2002-03 ADOPTED/ ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET PERSONNEL 1010 REGULAR SALARIES 206,913 228,919 251,300 248,700 0 1015 PART-TIME/SEASONAL WAGES 8,052 0 9,500 3,100 0 1020 OVERTIME 0 0 0 0 0 1540 FRINGE BENEFITS 67,908 74,211 85,400 70,700 0 TOTAL PERSONNEL 282,873 303,130 346,200 322,500 0 OPERATIONS & MAINTENANCE 2010 MEMBERSHIPS AND CERTIFICATIONS 200 275 700 700 0 2015 CONFERENCES, MEETINGS, AND TRAINING 671 1,930 2,000 2,000 0 2020 AUTO MILEAGE 93 79 200 200 0 2030 UNIFORMS 377 0 300 300 0 4430 SMALL EQUIPMENT AND TOOLS 260 142 300 300 0 4445 SPECIAL PARTS AND SUPPLIES 422 710 1,000 1,000 0 4450 REFERENCE MATERIALS AND SERVICES 726 365 400 400 0 5620 VEHICLE RENTAL 6,000 3,500 5,800 5,800 0 7225 DEPARTMENTAL OVERHEAD 6,600 8,200 7,900 7,900 0 TOTAL OPERATIONS & MAINTENANCE 15,349 15,201 18,600 18,600 0 CAPITAL OUTLAY 8050 OFFICE FURNITURE AND EQUIPMENT 0 0 1,300 1,300 0 TOTAL CAPITAL OUTLAY 0 0 1,300 1,300 0 TOTAL 298,222 318,331 366,100 342,400 0 FUNDING SOURCE: GENERAL FUND ($0) 1 11 Program Purpose The Facilities and Equipment Maintenance Program provides for and coordinates maintenance and repairs of the City's buildings, vehicles, and equipment. The Facilities Maintenance staff is also responsible for shipping, receiving and warehousing services for the City. The Vehicle Maintenance function operates with revenues generated from rental charges to each of the City's vehicles. These revenues provide for vehicle replacement, maintenance, fuel, insurance, operational costs and overhead. The Facilities Maintenance Program conducts the maintenance and repairs of facilities related to City business activities. Primary Activities The Facilities Maintenance Program is responsible for the repair and maintenance of the city's buildings including the Civic Center/Library complex, Public Facilities and Operations Yard, Mystic Canyon Community Center, McCoy Equestrian Center, Grand Avenue Park, partial maintenance for the Chino Hills Sheriff's Station, and the Chino Valley Independent Fire District's administrative building. The buildings maintained are in excess of 65,000 square feet. The Facilities Maintenance Program provides set up and tear down for meetings, assists in records retrieval, and has increased the level of maintenance through the assignment of a Maintenance Worker at the City Hall complex. Facilities Maintenance also provides for the 1 12 maintenance of the City's 14 park restrooms. The Vehicle Maintenance function is responsible for the repair and replacement of the City's 73 vehicles and 15 pieces of maintenance equipment. City vehicles are maintained through several contracts coordinated by City staff. Significant Changes from Prior Year • The division will install a timed -filled compressed natural gas (CNG) fuel stations at Civic Center and City Yard. • The construction of the Sleepy Hollow Community Center and restrooms at Danbury Park and Fairfield Ranch Neighborhood Park will be completed and added to the facilities inventory. Significant Items of Capital Outlay • 3/4 -ton pick up truck (CNG) $25,000 • Two 1 -ton service trucks $60,000 • Six mid-size pick-up trucks $107,000 • Air compressor $15,000 • Agriculture tractor $90,000 • CNG compression stations $104,000 • Major Facilities Repair $23,500 Performance Measures • Monitor CNG time -fill station use to determine optimum alternative vehicle purchasing strategy by the fourth quarter. • Complete inventory of amenities, including various flooring surfaces and all relevant information to enable the formation of a long-term maintenance program by the second quarter. • Implement a facilities preventative maintenance program by the fourth quarter. (1) Percent change: "01/02 Adjusted Budget' column compared to "02/03 Budget" column. "N/A" = Not Applicable 1 13 99/00 Actual 00/01 Actual 01/02 Adjusted Budget 01/02 Projected Actual 02/03 Budget Percent Change(l) Personnel 215,942 203,496 258,000 247,600 273,500 6.0% Operations & Maintenance 715,507 785,154 885,800 871,800 1,028 200 16.1% Capital Outlay 141,185 71,308 388,900 388,900 424,500 9.2% Total 1,072,634 1,059,958 1,5321700 1,508 300 1,726,200 12.6% (1) Percent change: "01/02 Adjusted Budget' column compared to "02/03 Budget" column. "N/A" = Not Applicable 1 13 CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: PUBLIC FACILITIES AND OPERATIONS PROGRAM: FACILITIES AND EQUIPMENT MAINTENANCE PERSONNEL 1010 REGULAR SALARIES 1015 PART-TIME/SEASONAL WAGES 1020 OVERTIME SALARIES 1540 FRINGE BENEFITS TOTAL PERSONNEL OPERATIONS & MAINTENANCE 2010 MEMBERSHIPS AND CERTIFICATIONS 2015 CONFERENCES, MEETINGS, AND TRAINING 2030 UNIFORMS 3140 REFUSE CONTRACT 3189 COMMUNICATIONS EQUIPMENT 3190 CONTRACTUAL SERVICES 4120 VEHICLE INSURANCE 4310 FUEL 4315 AUTOMOTIVE PARTS AND SUPPLIES 4410 CHEMICAL SUPPLIES 4430 SMALL EQUIPMENT AND TOOLS 4445 SPECIAL PARTS AND SUPPLIES 4450 REFERENCE MATERIALS AND SERVICES 5010 PARKS AND LANDSCAPE 5012 TREE TRIMMING 5020 BUILDING AND STRUCTURE MAINTENANCE 5021 CUSTODIAL SERVICES 5035 VEHICLE MAINTENANCE 5040 COMMUNICATIONS EQUIPMENT MAINTENANCE PROGRAM CODE VARIOUS FY 1999-00 FY 2000-01 FY 2001-02 FY 2001-02 FY 2002-03 ADOPTED/ ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET 152,239 141,204 186,900 180,300 189,800 48 0 2,100 0 0 2,579 2,893 3,000 3,000 5,500 61,076 59,399 66,000 64,300 78,200 215,942 203,496 258,000 247,600 273,500 0 0 100 100 0 550 887 900 900 1,300 2,256 2,318 3,100 3,100 3,100 0 0 1,800 0 0 0 22,500 23,400 23,400 23,400 11,357 8,809 20,100 19,700 15,900 34,800 27,900 23,900 23,900 13,100 49,656 55,135 58,500 52,300 70,000 6,332 4,024 4,500 4,000 4,500 1,469 70 1,100 1,000 1,100 5,977 4,746 5,400 5,400 5,000 18,395 19,977 32,500 32,500 33,000 0 253 300 300 300 21,983 22,187 27,200 27,200 30,100 0 0 1,000 1,000 1,000 15,020 27,024 26,000 26,000 28,200 34,361 42,471 60,000 60,000 78,000 93,396 101,423 100,000 100,000 110,000 1,527 6,613 7,700 7,700 7,700 1 14 CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: PUBLIC FACILITIES AND OPERATIONS PROGRAM CODE PROGRAM: FACILITIES AND EQUIPMENT MAINTENANCE VARIOUS FY 1999-00 FY 2000-01 FY 2001-02 FY 2001-02 FY 2002-03 ADOPTED/ ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET OPERATIONS & MAINTENANCE (continued) 5045 GRAFFITI REMOVAL SERVICES 841 708 1,100 1,100 1,100 5235 BACKFLOW TESTING AND REPAIR 504 45 100 100 200 5490 OTHER STRUCTURAL REPAIR AND MAINTENANCE 1,659 247 1,000 1,000 0 5610 FACILITIES RENTAL 8,329 7,514 4,000 4,000 0 5620 VEHICLE RENTAL 22,300 21,900 39,800 39,800 43,600 6010 WATER AND SEWER 1,632 1,824 5,000 5,000 5,100 6015 ELECTRICITY 97,215 90,802 117,300 117,300 128,800 6030 GAS 1,476 3,306 8,900 4,000 5,000 6035 TELEPHONE 160,858 170,922 171,000 171,000 172,000 7110 DEPRECIATION EXPENSE 108,414 122,912 117,900 117,900 222,000 7225 DEPARTMENTAL OVERHEAD 15,200 16,600 19,900 19,900 22,500 7415 SPECIAL DEPARTMENTAL EXPENSE 2,037 2,300 2,200 2,200 TOTAL OPERATIONS & MAINTENANCE 715,507 785,154 885,800 871,800 1,028,200 CAPITAL OUTLAY 8015 LAND IMPROVEMENTS 14,279 0 0 0 0 8030 BUILDINGS 3,910 8,659 25,300 25,300 23,500 8040 IMPROVEMENTS OTHER THAN BUILDINGS 0 0 0 0 104,000 8050 OFFICE FURNITURE AND EQUIPMENT 0 8,700 8,700 0 8060 VEHICLES AND EQUIPMENT 122,996 6,649 354,900 354,900 297,000 TOTAL CAPITAL OUTLAY 141,185 71,308 388,900 388,900 424,500 TOTAL 1,072,634 1,059,958 1,532,700 1,508,300 1,726,200 FUNDING SOURCE: GENERAL FUND ($805,600), EQUIPMENT MAINTENANCE FUND ($816,600) AIR QUALITY MANAGEMENT DISTRICT FEES ($15,600), FEDERAL GRANT ($88,400) 1 15 Public Facilities and Operations 'Parks. . , • Landscape Program Purpose The Parks and Landscape Program provides for the maintenance of 36 City parks, more than 647.5 acres of public landscaping, and 3,000 acres of public open space. The maintenance program provides safe, attractive settings for public recreational activities. These facilities improve the quality of life for the residents of the community. This Program provides weed abatement in public open space, lake maintenance, rodent control, and urban forestry management. Primary Activities Activities within this Program include maintaining City parks, medians, common areas and slopes through contractual services. The City's Landscape Maintenance Division staff respond to customer complaints, requests, after-hours emergencies and manages the landscape maintenance contracts. Additional maintenance responsibilities include: weed abatement, tree maintenance, irrigation testing, water management, vandalism repair, restroom cleaning, building repair, trail maintenance, litter removal from public parks, landscape and open space. This division provides emergency response for hazards and safety issues. This Program also coordinates the acceptance of additional landscape areas into the City's maintenance program. Significant Changes from Prior Year • Centex Homes will construct Fairfield Neighborhood Park adjacent to Big League Dreams Sports Park. 1 16 • Additional areas of responsibility to the Parks and Landscape Division include: Fairfield Neighborhood Park Fairfield Plaza Trail Western Hills Park Oak Ridge Trail Project Green Valley Trail Pinehurst Park Grand Avenue Median Grand Avenue City Entrance Project Significant Items of Capital Outlay • Tree reforestation in the Nature Parks $30,000 • GPS Infrastructure Inventory $30,500 Performance Measures • Complete inventories and mapping of all the City's trees, water meters, irrigation controllers and landscaping maintenance areas by the end of the fiscal year. • Expand central irrigation system to further reduce landscape water consumption by City facilities; complete the expansion by end of the fiscal year. • Implement a reforestation program in the nature parks devastated by the red gum lerp infestation by the end of the fiscal year. Public Facilities and O erations s Performance Measures (continued) • Increase use of recycled water in parks and landscape areas to reduce potable water consumption. • Develop citywide median plan to incorporate City theme and improve existing appearance by end of the fiscal year. • Implement a trail maintenance management program based upon the needs of the City's expanding trail network by the end of the fiscal year. • Develop and implement a citywide plan for maintenance and replacement of sports field lighting by the first quarter. (1) Percent change: "01/02 Adjusted Budget' column compared to "02/03 Budget' column. "N/A" = Not Applicable 1 17 99/00 Actual 00/01 Actual 01/02 Adjusted Budget 01/02 Projected Actual 02/03 Budget Percent Change(l) Personnel 484,902 454,853 494,200 453,700 537,400 8.7% Operations & Maintenance 5,203,318 6,071,551 6,651,200 6,277,100 6,207,300 6.7% Capital Outlay 25,385 1 10,040 37,500 37,500 0 100.0 Total 5,713,605 1 6,536,444 7,182,900 6,768 300 6,744,700 6.1 (1) Percent change: "01/02 Adjusted Budget' column compared to "02/03 Budget' column. "N/A" = Not Applicable 1 17 CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: PUBLIC FACILITIES AND OPERATIONS PROGRAM CODE PROGRAM: PARKS AND LANDSCAPE VARIOUS FY 1999-00 FY 2000-01 FY 2001-02 FY 2001-02 FY 2002-03 ADOPTED/ ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET PERSONNEL 1010 REGULAR SALARIES 313,483 305,809 341,900 314,900 360,600 1015 PART-TIME/SEASONAL WAGES 5,416 0 10,000 6,300 9,500 1020 OVERTIME SALARIES 9,756 6,944 11,100 8,800 7,700 1540 FRINGE BENEFITS 156,247 142,100 131,200 123,700 159,600 TOTAL PERSONNEL 484,902 454,853 494,200 453,700 537,400 OPERATIONS & MAINTENANCE 2010 MEMBERSHIPS AND CERTIFICATIONS 222 127 900 900 800 2015 CONFERENCES, MEETINGS, AND TRAINING 3,838 4,107 4,000 4,000 5,200 2020 AUTO MILEAGE 104 167 200 100 100 2030 UNIFORMS 4,794 4,170 9,500 8,000 7,900 3010 LEGAL SERVICES 193 0 7,500 0 7,500 3020 FINANCIAL SERVICES 15,467 14,968 15,000 15,000 15,300 3030 DEVELOPMENT PROFESSIONAL SERVICES 2,500 0 0 0 0 3090 PROFESSIONAL SERVICES 2,351 27,051 33,800 33,800 25,000 3115 DATA PROCESSING SERVICES 6,900 6,000 6,700 6,700 4,200 3140 REFUSE CONTRACT 9,733 7,203 0 0 0 3189 COMMUNICATION SYSTEM SERVICES 16,950 0 0 0 0 3190 CONTRACTUAL SERVICES 315,225 310,781 431,000 368,300 313,400 4245 TRAFFIC SIGNS 696 2,653 5,000 5,000 10,000 4315 AUTOMOTIVE PARTS AND SUPPLIES 268 0 0 0 0 4410 CHEMICAL SUPPLIES 1,317 29 7,400 5,000 3,000 4430 SMALL EQUIPMENT AND TOOLS 6,011 7,875 8,000 7,500 8,000 4445 SPECIAL PARTS AND SUPPLIES 37,127 51,782 131,500 124,800 55,300 1 19 CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: PUBLIC FACILITIES AND OPERATIONS PROGRAM: PARKS AND LANDSCAPE OPERATIONS & MAINTENANCE (continued) 4450 REFERENCE MATERIALS AND SERVICES 5010 PARKS AND LANDSCAPE 5012 TREE MAINTENANCE 5020 BUILDING AND STRUCTURE MAINTENANCE 5021 CUSTODIAL SERVICES 5040 COMMUNICATIONS EQUIPMENT MAINTENANCE 5045 GRAFFITI REMOVAL SERVICES 5235 DISTRIBUTION PLANT MAINTENANCE 5490 OTHER STRUCTURAL REPAIR AND MAINTENANCE 5590 EQUIPMENT MAINTENANCE 5610 FACILITIES RENTAL 5620 VEHICLE RENTAL 5625 EQUIPMENT RENTAL 6010 WATER 6015 ELECTRICITY 6020 STREET LIGHT POWER 6030 GAS 6035 TELEPHONE 7015 PRINCIPAL PAYMENTS 7046 TAXES AND ASSESSMENTS 7220 ADMINISTRATIVE OVERHEAD 7225 DEPARTMENTAL OVERHEAD 7415 SPECIAL DEPARTMENTAL EXPENSE TOTAL OPERATIONS & MAINTENANCE PROGRAM CODE VARIOUS FY 1999-00 FY 2000-01 FY 2001-02 FY 2001-02 FY 2002-03 ADOPTED/ ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET 500 485 500 500 500 1,487,626 1,764,421 1,962,500 1,821,500 1,896,600 61,618 490,565 346,500 346,500 288,700 8,845 6,385 14,000 9,000 9,000 21,685 20,856 26,000 26,000 29,000 3,996 0 0 0 0 2,085 6,384 10,700 4,800 4,800 5,262 4,369 15,500 15,500 15,900 27,107 42,035 63,500 59,500 43,500 895 3,089 2,500 2,500 3,500 10,530 11,380 12,500 11,800 12,200 83,900 97,000 83,300 83,300 106,300 236 3,169 3,000 3,000 3,000 983,874 944,723 1,127,200 1,026,200 1,026,400 88,327 100,551 150,700 120,100 121,800 317,997 323,186 410,200 410,200 413,700 66 0 0 0 0 1,524 985 10,700 6,200 9,200 18,201 75,819 66,400 66,400 66,400 0 3,618 3,700 3,700 3,700 314,400 319,700 325,100 325,100 327,400 1,337,400 1,412,300 1,356,200 1,356,200 1,370,000 3,548 3,618 0 0 0 5,203,318 6,071,551 6,651,200 6,277,100 6,207,300 1 20 CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: PUBLIC FACILITIES AND OPERATIONS PROGRAM CODE PROGRAM: PARKS AND LANDSCAPE VARIOUS FY 1999-00 FY 2000-01 FY 2001-02 FY 2001-02 FY 2002-03 ADOPTED/ ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET CAPITAL OUTLAY 8015 LAND IMPROVEMENTS 0 8,335 0 0 0 8040 IMPROVEMENTS OTHER THAN BUILDING 2,194 1,705 8,000 8,000 0 8050 OFFICE FURNITURE AND EQUIPMENT 0 14,500 14,500 0 8060 VEHICLES AND EQUIPMENT 23,191 0 15,000 15,000 0 TOTAL CAPITAL OUTLAY 25,385 10,040 37,500 37,500 0 TOTAL 5,713,605 6,536,444 7,182,900 6,768,300 6,744,700 FUNDING SOURCE: GENERAL FUND ($491,100) LANDSCAPING AND LIGHTING DISTRICT FUNDS ($6,253,600) 1 21 Public Facilities and Operations From M 1 Program Purpose The Sanitation Division maintains reliability of the entire sewerage system in a state that assures conveyance of all wastewater generated within the City limits to a treatment facility for further processing. Primary Activities The Sanitation Division's primary task is preventative maintenance of the entire system, including lift stations, sewer mains, and all appurtenances. Other duties include responding to customer complaints, minor repairs and maintenance to sewer facilities, and graffiti removal at City owned sewer facilities. Significant Changes from Prior Year • The City accepted a new lift station into the maintenance system that serves Fairfield Ranch area. The City anticipates accepting another lift station in fiscal year 2002/03 to service Big League Dreams and the Neighborhood Park area. • The City implemented a 3 -year contract for TV inspection. Significant Items of Capital Outlay • TV Camera (Laterals) $8,000 • Mag Meter at Pomona Rincon $9,000 Performance Measures • Clean and TV inspect 66 miles of sewer system throughout the City. • Conduct pumping equipment efficiency testing at Pomona Rincon Lift Station. • GPS all manholes and existing facilities including retention/detention basins, and lift stations. k i civ.cln t, laiIyC. V I/VG Aujubteu budget column comparea to --uZ/u3 Budget" column. "N/A" = Not Applicable 1 22 99/00 00/01 01/02 01/02 02/03 Percent Actual Actual Adjusted Budget Projected Actual Budget Change(1) Personnel 188,300 234,440 304,300 237,700 315,300 3.6% Operations & Maintenance 3,129,368 3,352,230 3,782,300 3,735,500 3,916,000 3.5% Capital Outlay 0 0 16,400 16,400 17,000 3.7% Total 3,317,668 3,352,230 4,103,000 3,989,600 1 4,248,300 3.5% k i civ.cln t, laiIyC. V I/VG Aujubteu budget column comparea to --uZ/u3 Budget" column. "N/A" = Not Applicable 1 22 This page intentionally left blank. 1 23 CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: PUBLIC FACILITIES AND OPERATIONS PROGRAM CODE PROGRAM: SANITATION MAINTENANCE 501-8120 FY 1999-00 FY 2000-01 FY 2001-02 FY 2001-02 FY 2002 -03 - ADOPTED/ ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET PERSONNEL 1010 REGULAR SALARIES 120,053 144,086 211,000 162,700 217,500 1020 OVERTIME SALARIES 2,712 1,555 4,900 4,600 4,300 1540 FRINGE BENEFITS 65,535 88,799 88,400 70,400 93,500 TOTAL PERSONNEL 188,300 234,440 304,300 237,700 315,300 OPERATIONS & MAINTENANCE 2010 MEMBERSHIPS AND CERTIFICATIONS 230 265 400 400 500 2015 CONFERENCES, MEETINGS, AND TRAINING 345 785 900 900 900 2020 AUTO MILEAGE 0 0 100 100 100 2030 UNIFORMS 2,340 2,802 4,600 4,600 4,100 3010 LEGAL SERVICES 0 0 500 0 500 3020 FINANCIAL SERVICES 2,194 2,304 2,500 2,500 2,600 3030 DEVELOPMENT PROFESSIONAL SERVICES 6,045 465 5,000 0 0 3090 PROFESSIONAL SERVICES 0 102,459 85,400 85,400 15,000 3115 DATA PROCESSING SERVICES 5,200 9,600 4,800 4,800 1,600 3140 REFUSE CONTRACT 493 476 0 0 0 3165 SEWER TREATMENT SERVICES 1,918,590 1,963,046 2,083,300 2,083,300 2,142,600 3189 COMMUNICATION SYSTEM SERVICES 4,950 0 0 0 0 3190 CONTRACTUAL SERVICES 19,148 41,089 228,400 184,100 184,800 4245 TRAFFIC SIGNS 46 0 500 500 500 4310 FUEL 434 0 1,000 500 500 4410 CHEMICAL SUPPLIES 6,798 23,015 38,200 38,200 56,900 4430 SMALL EQUIPMENT AND TOOLS 1,868 2,144 1,000 1,000 1,500 1 24 CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: PUBLIC FACILITIES AND OPERATIONS PROGRAM CODE PROGRAM: SANITATION MAINTENANCE 501-8120 FY 1999-00 FY 2000-01 FY 2001-02 FY 2001-02 FY 2002-03 ADOPTED/ ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET OPERATIONS & MAINTENANCE (continued) 4445 SPECIAL PARTS AND SUPPLIES 2,494 3,585 3,000 3,000 3,400 4450 REFERENCE MATERIALS AND SERVICES 83 3 100 100 100 5020 BUILDING AND STRUCTURE MAINTENANCE 1,471 734 1,500 1,500 1,500 5040 COMMUNICATIONS EQUIPMENT MAINTENANCE 1,188 0 1,000 1,000 1,000 5045 GRAFFITI REMOVAL SERVICES 438 112 100 100 100 5110 STREET REPAIR AND MAINTENANCE 0 0 1,000 1,000 5,000 5310 SANITARY SEWER LINE MAINTENANCE 8,537 8,426 5,000 5,000 30,000 5490 OTHER STRUCTURAL REPAIR AND MAINTENANCE 59,726 465 1,500 1,500 3,500 5590 EQUIPMENT MAINTENANCE 3,877 3,269 33,000 33,000 33,000 5620 VEHICLE RENTAL 58,200 63,700 73,000 73,000 73,400 6010 WATER 935 955 1,100 1,000 1,200 6015 ELECTRICITY 12,652 13,419 23,400 20,600 23,000 7015 PRINCIPAL PAYMENT 4,867 17,707 17,800 17,800 17,800 7110 DEPRECIATION EXPENSE 785,719 870,406 930,400 930,400 1,037,900 7220 ADMINISTRATIVE OVERHEAD 162,000 149,500 160,600 160,600 190,400 7225 DEPARTMENTAL OVERHEAD 58,500 64,800 70,100 70,100 75,600 7610 UNCOLLECTIBLE ACCOUNTS 0 6,699 9,500 9,500 7,000 TOTAL OPERATIONS & MAINTENANCE 3,129,368 3,352,230 3,788,700 3,735,500 3,916,000 CAPITAL OUTLAY 8060 VEHICLES AND EQUIPMENT 0 0 16,400 16,400 17,000 TOTAL CAPITAL OUTLAY 0 0 16,400 16,400 17,000 TOTAL 3,317,668 3,586,670 4,109,400 3,989,600 4,248,300 FUNDING SOURCE: SEWER FEES ($4,248,300) 1 25 Public Facilities and Operations • r • Program Purpose The purpose of the Storm Channel Maintenance Program is to ensure that all storm drain facilities and storm channels are maintained properly and provide the City with the means to comply with the National Pollutant Discharge Elimination System (NPDES) provisions of the Federal Clean Water Act of 1972. Primary Activities The Storm Channel Maintenance Program maintains and cleans the storm drainage facilities, including catch basins, storm drains, culverts, storm drainage pipes, storm channels, and retention and detention basins within the City. Monthly scheduled maintenance will be the driving force to complete required maintenance and compliance of Federal requirements. Significant Changes from Prior Year NPDES permit costs will increase from $29,500 to $40,700 this fiscal year; cost is based on the City population. Chino Hills is responsible for 5.3 percent of the total San Bernardino County Stormwater program budget. Significant Items of Capital Outlay None Performance Measures • Clean, label, and inspect entire catch basin system throughout the City by June 30, 2002, as required by NPDES regulations. • Identify protected areas throughout the City in storm channel system to determine permitting requirements and work limitations, and acquiring permits as appropriate, in the first quarter. • GPS all detention and retention basins; and archive into the City Geographic Information System by the end of the fiscal year. k I U1k IUIIl �,,ICU Iyc. v iivc J%Uju,-Rcu ouuyeL wiurnn comparea io --uau:j bugger' column. "NIA"= Not Applicable 1 26 99/00 Actual 00/01 Actual 01/02 Adjusted Budget 01/02 Projected Actual 02/03 Budget Percent Change(1) Personnel 0 0 0 0 0 N/A Operations & Maintenance 36,748 36,118 57,500 53,900 104,200 81.2% Capital Ou lay 0 0 0 0 0 N/A Total 36,748 36,118 57,500 53,900 104,200 81.2% k I U1k IUIIl �,,ICU Iyc. v iivc J%Uju,-Rcu ouuyeL wiurnn comparea io --uau:j bugger' column. "NIA"= Not Applicable 1 26 CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: PUBLIC FACILITIES AND OPERATIONS PROGRAM CODE PROGRAM: STORM SYSTEM MAINTENANCE 001-8121 FY 1999-00 FY 2000-01 FY 2001-02 FY 2001-02 FY 2002-03 ADOPTED/ ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET OPERATIONS & MAINTENANCE 2015 CONFERENCES, MEETINGS, AND TRAINING 0 0 200 200 200 2020 AUTO MILEAGE 0 0 100 0 0 3190 CONTRACTUAL SERVICES 2,969 680 6,400 3,000 56,400 4410 CHEMICAL SUPPLIES 145 0 100 100 100 4430 SMALL EQUIPMENT AND TOOLS 913 189 100 100 100 4445 SPECIAL PARTS AND SUPPLIES 180 3,936 2,500 2,500 3,500 4450 REFERENCE MATERIALS AND SERVICES 0 74 100 0 0 5045 GRAFFITI REMOVAL SERVICES 166 0 500 500 500 5490 OTHER STRUCTURE REPAIR & MAINTENANCE 975 450 5,200 5,200 1,000 5625 EQUIPMENT RENTAL 0 0 400 400 300 7225 DEPARTMENTAL OVERHEAD 1,900 900 800 800 1,000 7415 SPECIAL DEPARTMENTAL EXPENSE 0 389 400 400 400 7985 NPDES 29,500 29,500 40,700 40,700 40,700 TOTAL OPERATIONS & MAINTENANCE 36,748 36,118 57,500 53,900 104,200 TOTAL 36,748 36,118 57,500 53,900 104,200 FUNDING SOURCE: GENERAL FUND ($104,200) 1 27 Public Facilities and Operations Program Purpose The Street Maintenance Program provides maintenance of public improvements located in the right-of-way. This includes providing safe clean roads, sidewalks, curbs, and gutters. The maintenance and repair of traffic control devices is a part of this program. The division provides preventive maintenance and repairs for approximately 200 lane miles of public streets through a combination of City work force and contract services. The management of approximately 3,800 street trees, not within the lighting and landscape districts, is also a part of this program. The program also manages the traffic engineering function that addresses traffic related concerns involving existing city -owned streets. The Street Maintenance Division coordinates the pavement management program along with the Capital Improvement Program team and provides the necessary field activities to identify and replace any unsafe curb, gutter, or sidewalk throughout the City. Primary Activities Through a combination of City staff and contractors, the Street Maintenance Division repairs street failures such as potholes, trench failures, cracks, water repair patches and general pavement failure. Curb, gutter, and sidewalk maintenance are also conducted using City personnel. Tree trimming, street striping, traffic signal repair and maintenance, traffic engineering, weed abatement of 1 28 non -landscaped areas along roadways and street sweeping are achieved primarily through contractual services. The City's Street Maintenance crew performs sign installations, traffic control in support of emergencies, hazardous material response, and continues to increase the amount of concrete replacement and street repairs performed by staff. The Division is also responsible for cleaning debris and removing graffiti from public right-of-way. Significant Changes from Prior Year • The Street Maintenance Division will increase the amount of concrete and asphalt repairs performed by staff. • Maintain four new traffic signals. • Maintain an additional three miles of roadway and associated sidewalks. • The Street Maintenance Division will be responsible for the operation of a traffic control center that manages the interconnected traffic signals. • The installation of StreetPrint textured asphalt on school crosswalks. • Coordinate and expand the digital inventory to track and document crew hours, costs and historical maintenance information. • The traffic engineering function has been transferred to the new Engineering Department. Public Facilities and Operations Significant Items of Capital Outlay None Performance Measures • Repair or replace 3,000 square feet of defective sidewalk utilizing City staff by fiscal year end. • Repair 10,000 square feet of damaged asphalt (water repairs, damaged asphalt) utilizing City staff by fiscal yearend. • Install fifty percent of all school zone crosswalks with StreetPrint by the end of the fiscal year. • Conduct speed and traffic surveys on all arterial and collector streets by the end of the fiscal year. • Develop and implement a traffic management manual. • Train and develop staff for GIS plotting and data input. (1) Percent change: "01/02 Adjusted Budget" column compared to "02/03 Budget" column. "N/A" = Not Applicable 1 29 99/00 Actual 00/01 Actual 01/02 Adjusted Budget 01/02 Projected Actual 02/03 Budget Percent Change(l) Personnel 213,855 200,925 332,200 324,000 376,000 13.2% Operations & Maintenance 675,164 684,129 660,400 588,200 653,500 (1.0%) - 1.0%Ca Capital Outla italOutla 7,220 6,229 152,800 152,800 0 100.0% Total 1 896,239 891,283 1,145,400 1,065,000 1,029,500 10.1% (1) Percent change: "01/02 Adjusted Budget" column compared to "02/03 Budget" column. "N/A" = Not Applicable 1 29 CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: PUBLIC FACILITIES AND OPERATIONS PROGRAM CODE PROGRAM: STREET MAINTENANCE VARIOUS FY 1999-00 FY 2000-01 FY 2001-02 FY 2001-02 FY 2002-03 ADOPTED/ ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET PERSONNEL 1010 REGULAR SALARIES 149,248 143,358 240,300 235,300 260,700 1020 OVERTIME SALARIES 4,961 3,044 7,300 4,100 4,100 1540 FRINGE BENEFITS 59,646 54,523 84,600 84,600 111,200 TOTAL PERSONNEL 213,855 200,925 332,200 324,000 376,000 OPERATIONS & MAINTENANCE 2010 MEMBERSHIPS AND CERTIFICATIONS 240 304 400 400 500 2015 CONFERENCES, MEETINGS, AND TRAINING 788 1,810 2,300 2,300 2,300 2020 AUTO MILEAGE 0 0 100 100 100 2030 UNIFORMS 2,614 1,844 5,000 5,000 4,500 3020 FINANCIAL SERVICES 13,087 21,983 13,500 13,500 14,100 3090 PROFESSIONAL SERVICES 93,863 41,895 55,500 44,300 7,000 3140 REFUSE CONTRACT 40,572 28,933 1,000 1,000 0 3189 COMMUNICATION SYSTEM SERVICES 4,500 0 0 0 0 3190 CONTRACTUAL SERVICES 32,860 105,291 28,700 16,000 16,000 4245 TRAFFIC SIGNS 42,852 22,006 27,700 19,200 21,000 4410 CHEMICAL SUPPLIES 0 1,291 0 0 0 4430 SMALL EQUIPMENT AND TOOLS 547 4,087 2,100 2,100 2,000 4445 SPECIAL PARTS AND SUPPLIES 13,664 8,373 18,900 18,900 20,000 4450 REFERENCE MATERIAL 205 300 700 700 5012 TREE MAINTENANCE 25,643 51,374 42,000 42,000 36,300 5040 COMMUNICATIONS EQUIPMENT MAINTENANCE 1,080 0 0 0 0 5045 GRAFFITI REMOVAL SERVICES 1,009 106 7,300 3,000 2,500 5110 STREET REPAIR AND MAINTENANCE 15,253 40,202 20,000 8,000 20,000 5111 STREET SWEEPING 98,643 104,165 129,400 129,400 194,900 1 30 CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: PUBLIC FACILITIES AND OPERATIONS PROGRAM CODE PROGRAM: STREET MAINTENANCE VARIOUS FY 1999-00 FY 2000-01 FY 2001-02 FY 2001-02 FY 2002-03 ADOPTED/ ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET OPERATIONS & MAINTENANCE (continued) 5112 PAVEMENT STRIPING 53,655 3,170 7,000 6,500 7,000 5115 TRAFFIC SIGNAL MAINTENANCE 62,097 44,533 63,600 53,900 53,900 5590 EQUIPMENT MAINTENANCE 387 151 1,000 1,000 1,000 5620 VEHICLE RENTAL 32,100 32,000 35,000 35,000 62,000 5625 EQUIPMENT RENTAL 1,000 0 1,000 2,800 3,000 6015 ELECTRICITY 14,720 51,312 56,100 43,000 45,000 6020 STREET LIGHT POWER 101,053 96,627 117,400 115,000 117,000 6035 TELEPHONE 337 267 400 400 400 7220 ADMINISTRATIVE OVERHEAD 4,000 4,500 4,400 4,400 4,000 7225 DEPARTMENTAL OVERHEAD 18,600 17,700 20,300 20,300 18,300 TOTAL OPERATIONS & MAINTENANCE 675,164 684,129 660,400 588,200 653,500 CAPITAL OUTLAY 8015 LAND IMPROVEMENTS 0 0 25,000 25,000 0 8050 OFFICE FURNITURE AND EQUIPMENT 7,220 4,500 4,500 0 8060 VEHICLE AND EQUIPMENT 6,229 123,300 123,300 0 TOTAL CAPITAL OUTLAY 7,220 6,229 152,800 152,800 0 TOTAL 896,239 891,283 1,145,400 1,065,000 1,029,500 FUNDING SOURCE: GENERAL FUND ($778,300) STREET SWEEPING ASSESSMENTS ($250,700) SLEEPY HOLLOW ASSESSMENTS ($500) 1 31 Public Facilities and Operations Program Purpose The Water Division procures and maintains a reliable water supply to ensure a consistent delivery to its residents, while maintaining its distribution system and storage facilities integrity to insure reliability and an adequate means in providing this service to its customers. Primary Activities The Water Program insures that all Federal and State water quality requirements for potable water are being met or superceded through its diligence of testing its water supply. The Water Division insures its delivery by instituting preventive maintenance programs of all City owned facilities including pipelines, water wells, booster stations, and storage facilities. Significant Changes from Prior Year • Printing and mailing of the Consumer Confidence Report was moved from Administration to this budget. • The division is fully staffed. Significant Items of Capital Outlay • Water meters $195,000 • Rehabilitate Reservoir #2 $35,000 • Rehabilitate Booster #3 and Pump at Booster Station #5 $24,000 Performance Measures • GPS entire water conveyance system, including all water production and storage facilities. • Replace existing water meters in the Sleepy Hollow and Oak Tree Downs communities with radio equipped water meters. (1) Percent change: "01/02 Adjusted Budget" column compared to "02/03 Budget column. "N/A = Not Applicable 1 32 99/00 Actual 00/01 Actual 01/02 Adjusted Budget 01/02 Projected Actual 02/03 Budget Percent Change(l) Personnel 621,663 634,226 807,000 649,900 895,200 10.9% Operations & Maintenance 14,941,991 14,340,574 13,636,600 12,885,100 13,957,600 2.4% Capital Outlay 54,638 95,593 498,700 498,700 254,000 (49.1% Total 15,618,292 r 15,070,393 14,942,300 14,033,700 15,106,800 1.1 (1) Percent change: "01/02 Adjusted Budget" column compared to "02/03 Budget column. "N/A = Not Applicable 1 32 CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: PUBLIC FACILITIES AND OPERATIONS PROGRAM CODE PROGRAM: WATER 500-8110 FY 1999-00 FY 2000-01 FY 2001-02 FY 2001-02 FY 2002-03 ADOPTED/ ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET PERSONNEL 1010 REGULAR SALARIES 412,133 419,015 548,400 429,500 581,100 1015 PART-TIME/SEASONAL WAGES 2,601 0 18,900 6,300 9,500 1020 OVERTIME SALARIES 37,083 27,957 37,700 28,000 41,900 1540 FRINGE BENEFITS 169,846 187,254 202,000 186,100 262,700 TOTAL PERSONNEL 621,663 634,226 807,000 649,900 895,200 OPERATIONS & MAINTENANCE 2010 MEMBERSHIPS AND CERTIFICATIONS 1,026 3,823 3,300 3,300 4,800 2015 CONFERENCES, MEETINGS, AND TRAINING 4,880 4,713 6,800 5,200 7,400 2020 AUTO MILEAGE 469 49 700 300 300 2030 UNIFORMS 6,675 6,252 15,800 11,000 11,800 3010 LEGAL SERVICES 560 5,425 57,200 57,200 120,000 3020 FINANCIAL SERVICES 4,655 4,852 46,100 46,100 9,800 3030 DEVELOPMENT PROFESSIONAL SERVICES 73,873 0 0 0 0 3090 PROFESSIONAL SERVICES 3,498 93,036 233,000 233,000 200,000 3105 TEMPORARY SERVICES 16,447 42,448 14,900 14,900 0 3115 DATA PROCESSING SERVICES 28,200 27,900 24,600 24,600 11,800 3135 SPECIAL STUDIES 0 16,004 0 0 0 3140 REFUSE CONTRACT 932 973 0 0 0 3189 COMMUNICATION SYSTEM SERVICES 14,400 0 0 0 0 3190 CONTRACTUAL SERVICES 68,831 50,062 110,000 110,000 172,300 4030 PRINTING AND PHOTOCOPYING 0 0 0 0 2,500 4035 POSTAGE AND EXPRESS DELIVERY 0 0 0 0 3,000 4245 TRAFFIC SIGNS 1,187 1,347 1,300 1,300 1,300 4410 CHEMICAL SUPPLIES 4,774 4,269 19,300 12,800 38,800 4430 SMALL EQUIPMENT AND TOOLS 5,246 4,665 7,300 3,100 8,400 1 33 CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: PUBLIC FACILITIES AND OPERATIONS PROGRAM: WATER PROGRAM CODE 500-8110 FY 1999-00 FY 2000-01 FY 2001-02 FY 2001-02 FY 2002-03 ADOPTED/ ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET OPERATIONS & MAINTENANCE (Continued) 4445 SPECIAL PARTS AND SUPPLIES 73,215 6,585 8,500 8,500 11,900 4450 REFERENCE MATERIALS AND SERVICES 496 1,024 600 600 800 5010 PARKS AND LANDSCAPE 7,799 4,546 5,400 5,400 5,400 5020 BUILDING AND STRUCTURE MAINTENANCE 145 0 500 500 500 5040 COMMUNICATIONS EQUIPMENT MAINTENANCE 3,312 0 0 0 0 5045 GRAFFITI REMOVAL SERVICES 0 270 800 200 200 5110 STREET REPAIR AND MAINTENANCE 21,327 4,625 15,000 15,000 20,000 5220 WATER LINES AND MAINS MAINTENANCE 29,414 39,364 30,000 30,000 30,000 5225 METER MAINTENANCE 6,611 6,774 6,000 6,000 6,000 5235 DISTRIBUTION PLANT MAINTENANCE 541,233 51,583 50,000 50,000 50,000 5490 OTHER STRUCTURAL REPAIR AND MAINTENANCE 14 0 2,900 1,000 1,000 5590 EQUIPMENT MAINTENANCE 25,484 34,454 28,400 28,400 28,400 5620 VEHICLE RENTAL 139,700 123,200 142,400 142,400 179,100 5625 EQUIPMENT RENTAL 175 0 500 0 500 5690 OTHER RENTAL 98 102 200 200 200 6010 WATER 5,427,119 5,083,345 6,266,400 5,535,400 5,842,700 6025 WATER PUMPING POWER 639,101 594,491 759,900 759,900 785,700 6035 TELEPHONE 387 321 400 400 500 7010 INTEREST PAYMENTS 1,277,763 1,253,584 1,243,800 1,243,800 1,606,400 7015 PRINCIPAL PAYMENTS 0 0 887,100 887,100 931,000 7110 DEPRECIATION EXPENSE 1,875,895 2,027,519 2,105,300 2,105,300 2,111,500 7120 AMORTIZATION EXPENSE 386,125 386,125 386,200 386,200 386,200 1 34 CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: PUBLIC FACILITIES AND OPERATIONS PROGRAM CODE PROGRAM: WATER 500-8110 FY 1999-00 FY 2000-01 FY 2001-02 FY 2001-02 FY 2002-03 ADOPTED/ ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET OPERATIONS & MAINTENANCE (Continued) 7220 ADMINISTRATIVE OVERHEAD 927,300 917,600 888,600 888,600 1,045,200 7225 DEPARTMENTAL OVERHEAD 225,800 258,100 250,900 250,900 279,800 7415 SPECIAL DEPARTMENTAL EXPENSE 0 1,960 4,900 4,900 4,900 7610 UNCOLLECTIBLE ACCOUNTS 140 21,120 0 0 25,000 7710 DEVELOPER REIMBURSEMENT AGREEMENTS 3,085,302 3,250,043 0 0 0 7810 WATER CONSERVATION 12,383 8,021 11,600 11,600 12,500 TOTAL OPERATIONS & MAINTENANCE 14,941,991 14,340,574 13,636,600 12,885,100 13,957,600 CAPITAL OUTLAY 8050 OFFICE FURNITURE AND EQUIPMENT 0 0 8,500 8,500 0 8055 COMP HARDWARE AND SOFTWARE 0 0 3,100 3,100 0 8060 VEHICLES AND EQUIPMENT 0 0 90,100 90,100 0 8420 WATER METERS 54,638 95,593 120,000 120,000 195,000 8450 WATER FACILITIES 0 1 0 277,000 277,000 59,000 TOTAL CAPITAL OUTLAY 54,638 95,593 498,700 498,700 254,000 TOTAL 15,618,292 15,070,393 14,942,300 14,033,700 15,106,800 FUNDING SOURCE: WATER UTILITY FUND ($15,106,800) 1 35 This page intentionally left blank. 1 36 CITY OF CHINO HILLS FISCAL YEAR 2002-03 BUDGET SUMMARY RESOURCES Amount Beginning Fund Balances 103,547,900 Revenues: Taxes and Assessments 23,506,500 Licenses and Permits 1,423,200 Fines and Penalties 281,100 Interest Income 4,131,400 Charges for Services Community Development and Costs Reimbursements 19,986,200 Development Fees 10,180,200 Recreation Fees 1,051,300 Other Revenues 95,832,000 Less: Interfund Transfers and Transactions (62,663,700) 93,728,200 TOTAL RESOURCES 197,276,100 USE OF RESOURCES Operating Program: Legislative 4,532,500 City Manager 2,068,300 Community Development 3,088,000 Community Services 7,751,200 Engineering 1,644,800 Finance 59,079,800 Public Facilities and Operations 53,232,100 Less: Interfund Transfers and Transactions (62,663,700) 68,733,000 Capital Improvements Program (Less CDBG Projects) 63,982,600 Total Appropriations 132,715,600 Ending Fund Balances 64,560,500 TOTAL USE OF RESOURCES 197,276,100 APPROPRIATION LIMITATION ACCORDING TO ARTICLE XIII B OF THE STATE OF CALIFORNIA CONSTITUTION (rounded to the nearest dollar) x,,15,202,232 J 1 ✓ This page intentionally left blank. J 2 CITY OF CHINO HILLS FISCAL YEAR 2002-03 SUMMARY OF REVENUE AND INTERFUND TRANSFERS BY FUND FINES AND PENALTIES Parking Citations 1999-00 2000-01 2001-02 2001-02 2002-03 Traffic Violations and Other Fines 178,501 143,179 Adopted/ 147,100 150,000 TOTAL FINE AND PENALTIES 255,763 267,064 Adjusted Projected Adopted FUND NAME Actual Actual Budget Actual Budget GENERAL FUND 1,792,460 2,779,510 1,028,800 1,127,700 993,200 TAXES 12,514 10,733 12,600 11,500 11,800 Property Taxes 1,621,327 1,728,252 1,774,400 1,864,900 1,953,800 Sales Taxes 2,409,269 2,787,062 2,891,500 2,892,000 2,841,500 Other Taxes 1,508,713 1,642,714 1,565,100 1,687,000 1,716,000 TOTAL TAXES 5,539,309 6,158,028 6,231,000 6,443,900 6,511,300 LICENSE AND PERMITS Building and Safety Permit Fees 1,360,512 1,592,923 1,757,700 1,570,200 1,333,300 Other Permit Fees 154,773 185,171 95,600 83,200 89,900 TOTAL LICENSE AND PERMITS 1,515,285 1,778,094 1,853,300 1,653,400 1,423,200 FINES AND PENALTIES Parking Citations 77,262 123,885 100,000 128,500 131,100 Traffic Violations and Other Fines 178,501 143,179 124,700 147,100 150,000 TOTAL FINE AND PENALTIES 255,763 267,064 224,700 275,600 281,100 REVENUE FROM USE OF MONEY 343,358 267,921 224,000 321,700 405,500 AND PROPERTY 1,792,460 2,779,510 1,028,800 1,127,700 993,200 REVENUE FROM OTHER AGENCIES State Motor Vehicle In -Lieu Fees/Off-Highway Fees 2,830,717 3,295,831 3,543,600 3,696,000 3,784,100 TOTAL REVENUE FROM OTHER AGENCIES 2,830,717 3,295,831 3,543,600 3,696,000 3,784,100 CHARGES FOR CURRENT SERVICES Recreation Fees 983,763 865,696 1,133,200 1,022,900 1,051,300 Plan Checking Fees 327,485 232,627 158,800 274,700 328,000 Miscellaneous Community Development Fees 1,036,749 802,286 677,600 291,500 527,300 Engineering Inspection Fees 343,358 267,921 224,000 321,700 405,500 Miscellaneous Public Works Fees 89,530 141,770 31,400 142,000 384,400 Police Services 12,514 10,733 12,600 11,500 11,800 TOTAL CHARGES FOR CURRENT SERVICES 2,793,399 2,321,033 2,237,600 2,064,300 2,708,300,,- J 3 CITY OF CHINO HILLS FISCAL YEAR 2002-03 SUMMARY OF REVENUE AND INTERFUND TRANSFERS BY FUND 1999-00 2000-01 2001-02 2001-02 2002-03 Adopted/ Adjusted Projected Adopted FUND NAME Actual Actual Budget Actual Budget GENERAL FUND (CONTINUED) OTHER REVENUES Administrative Overhead Charges 3,667,473 3;576,477 3,586,200 3,586,200 3,620,300 Other Miscellaneous Revenues 4,429,833 1,874,981 2,262,700 696,500 1,892,200 TOTAL OTHER REVENUES 8,097,306 5,451,458 5,848,900 4,282,700 5,512,500 TOTAL REVENUE 22,824,239 22,051,018 20,967,900 19,543,600 21,213,700 INTERFUND TRANSFERS 23,863 31,587 157,900 151,100 95,700 TOTAL GENERAL FUND 22,848,102 22,082,605 21,125,800 19,694,700 21,309,400 SPECIAL REVENUE FUNDS GAS TAX FUND Interest Income 78,938 141,389 70,200 92,900 73,200 State Gas Taxes 1,061,958 1,141,198 1,080,100 1,245,600 1,245,600 Other Revenues 11,000 - - - - TOTAL GAS TAX FUND 1,151,896 1,282,587 1,150,300 1,338,500 1,318,800 MEASURE IFUND Interest Income 33,839 67,234 29,000 50,900 39,900 Measure I Sales Tax 605,715 696,113 699,300 720,000 720,000 TOTAL MEASURE I FUND 639,554 763,347 728,300 770,900 759,900 AIR (QUALITY IMPROVEMENT FUND Interest Income 14,849 24,121 14,300 13,200 11,700 Air Quality Control Fee 70,119 66,956 66,100 70,400 74,000 Interfund Transfers - - - - 88,400 TOTAL AIR QUALITY IMPROVEMENT FUND 84,968 91,077 80,400 83,600 174,100 J 4 CITY OF CHINO HILLS FISCAL YEAR 2002-03 SUMMARY OF REVENUE AND INTERFUND TRANSFERS BY FUND FUND NAME SPECIAL REVENUE FUNDS (continued) COMMUNITY DEVELOPMENT BLOCK GRANT SOLID WASTE FUND TOTAL 1999-00 2000-01 2001-02 2001-02 2002-03 Adopted/ Adjusted Projected Adopted Actual Actual Budget Actual Budget 28,029 3,605,112 212,995 3,340,452 578,200 3,012,700 100,000 2,920,200 692,000 2,957,800 LIGHTING AND LANDSCAPING ASSESSMENT DISTRICT FUNDS Taxes and Assessments 5,063,030 5,116,115 5,082,800 5,097,000 5,117,200 Interest Income 576,115 814,827 545,300 457,600 424,900 Inter -Department Charges 1,217,500 1,289,100 1,221,900 1,221,900 1,239,600 Other Revenues 1,359,275 17,335 - 4,300 - Interfund Transfers 1,246,255 1,313,645 1,432,600 1,432,600 1,365,700 TOTAL LIGHTING AND LANDSCAPING ASSESSMENT DISTRICT FUNDS 9,462,175 8,551,022 8,282,600 8,213,400 8,147,400 DEVELOPMENT FEE FUNDS Interest Income 1,095,022 1,198,864 620,100 827,500 723,600 Development Fees 10,183,370 12,477,898 14,855,700 11,611,600 10,180,200 Other Revenues 4,733 3,000 3,100 3,700 3,100 Debt Issue Proceeds 6,463,463 578,995 22,949,000 2,000,000 8,300,000 DEVELOPMENT FEE FUNDS TOTAL 17,746,588 14,258,757 38,427,900 14,442,800 19,206,900 MISCELLANEOUS SPECIAL REVENUES FUNDS Taxes and Assessments 193,294 197,760 192,900 195,600 195,600 Interest Income 63,311 71,484 52,700 49,700 49,700 Miscellaneous Grants 140,390 356,996 2,625,200 369,500 2,304,200 Inter -Agency Revenues 174,553 10,000 1,748,200 1,748,200 2,706,900 TOTAL MISCELLANEOUS SPECIAL REVENUES FUNDS 571,548 636,240 4,619,000 2,363,000 5,256,400 J 5 CITY OF CHINO HILLS FISCAL YEAR 2002-03 SUMMARY OF REVENUE AND INTERFUND TRANSFERS BY FUND J 6 1999-00 2000-01 2001-02 2001-02 2002-03 Adopted/ Adjusted Projected Adopted FUND NAME Actual Actual Budget Actual Budget CAPITAL PROJECTS FUNDS Interest Income 52,148 156,733 93,900 98,600 65,900 Contributions from Property Owners 1,689,338 350,274 13,351,900 468,300 11,118,300 Debt Issue Proceeds 11,274,255 - - - - Interfund Transfers 9,081,692 3,696,020 63,207,000 14,705,000 51,494,000 TOTAL CAPITAL PROJECTS FUNDS 22,097,433 4,203,027 76,652,800 15,271,900 62,678,200 WATER UTILITY FUND Water Sales 10,894,927 10,749,867 11,531,200 11,223,600 13,837,800 Meter Installation Fees 182,641 196,690 210,600 150,800 146,200 Interest Income 436,679 540,871 278,800 347,500 224,500 Rents and Leases 96,396 40,337 28,100 61,500 - Miscellaneous Charges 148,341 173,777 147,300 146,700 147,100 Other Miscellaneous Revenues 63,733 143,713 57,600 67,600 59,700 Contributions From Property Owners - 3,009,750 - - - Proceeds From Sales - 784,125 - - - Proceeds From Long Term Debt - - 3,800,000 - - Interfund Contributions 3,183,142 2,522,568 - - - WATER UTILITY FUND TOTAL 15,005,859 18,161,698 16,053,600 11,997,700 14,415,300 SEWER UTILITY FUND Sewer Maintenance Fees 3,621,233 3,737,572 3,832,200 3,896,800 3,962,200 IEUD Treatment Fees 73,162 73,899 81,500 98,500 101,500 Interest Income 450,952 683,234 398,700 718,100 359,600 Contributions From Property Owners - - - 194,600 - Other Miscellaneous Charges 135,001 134,561 138,700 110,900 134,400 SEWER FUND TOTAL 4,280,348 4,629,266 4,451,100 5,018,900 4,557,700 EQUIPMENT MAINTENANCE FUND Interest Income 155,440 209,006 132,000 131,800 137,100 Equipment Rental Fees 418,800 433,200 465,600 465,600 580,300 Other Revenues 18,688 163 - - - TOTAL EQUIPMENT MAINTENANCE FUND 592,928 642,369 597,600 597,400 717,400 J 6 CITY OF CHINO HILLS FISCAL YEAR 2002-03 SUMMARY OF REVENUE AND INTERFUND TRANSFERS BY FUND FUND NAME DATA PROCESSING FUND Interest Income Data Processing Charges DATA PROCESSING FUND TOTAL COMMUNITY FACILITIES DISTRICTS FUNDS Taxes and Assessments Interest Income Other Revenues Debt Issue Proceeds Interfund Transfers COMMUNITY FACILITIES DISTRICTS FUNDS TOTAL ASSESSMENT DISTRICTS FUNDS Taxes and Assessments Interest Income Other Miscellaneous Revenues Contributions From Property Owners ASSESSMENT DISTRICTS FUNDS TOTAL SUB -TOTAL ALL FUNDS LESS: INTERFUND TRANSFERS AND TRANSACTIONS TOTAL ALL FUNDS 1999-00 2000-01 2001-02 2001-02 2002-03 Adopted/ Adjusted Projected Adopted Actual Actual Budget Actual Budget 39,578 59,861 33,800 36,400 33,100 315,037 312,200 373,800 373,800 326,300 354,615 372,061 407,600 410,200 359,400 6,506,588 9,705,336 9,253,200 9,708,200 9,951,200 932,640 1,364,229 719,000 821,500 762,800 481,493 18,496 1,695,300 1,718,600 - 1,637,470 - - - - 1,839,016 658,555 638,900 651,100 633,300 11,397,207 11,746,616 12,306,400 12,899,400 11,347,300 1,812,083 2,193,464 2,357,700 1,977,200 1,731,200 297,645 357,031 229,400 231,000 232,200 1,073,023 71,892 170,000 27,500 170,000 23,295 425,418 1,596,500 165,000 360,500 3,206,046 3,047,805 4,353,600 2,400,700 2,493,900 113,072,408 94,021,924 192,827,900 98,523,300 156,391,900 (15,613,901) (11,821,793) (73,865,900) (16,744,500) (62,663,700) 97,458,507 82,200,131 118,962,000 81,778,800 93,728,200 J 7 This page intentionally left blank. J 8 L CITY OF CHINO. HILLS FISCAL YEAR 2002-03 SUMMARY OF EXPENDITURES BY OBJECT TYPE - PERSONNEL L 1010 Regular Salaries 1015 Part-time/Seasonal Wages r- 1020 Overtime Salaries 1540 Fringe Benefits TOTAL PERSONNEL OPERATING EXPENSES 2010 Memberships and Certifications 2015 Conferences, Meetings, and Training 2020 Auto Mileage 2030 Uniforms 3010 Legal Services 3020 Financial Services 3025 Medical Services 3030 Development Professional Services 3090 Professional Services 3105 Temporary Employee Services 3110 Computer Services 3115 Data Processing Services 3135 Special Studies 3140 Refuse Contract 3155 Recreation Program Instructors 3160 Water Meter Reading Services 3165 Sewer Treatment Services 3170 Police Services J 9 2001-02 2002-03 Adopted/ 192,000 Adjusted Adopted Budget Budget 5,712,300 6,310,000 730,800 765,900 149,400 164,700 2,146,700 2,557,200 8,739,200 9,797,800 75,300 66,300 165,300 192,000 8,400 8,600 46,800 44,300 732,300 802,100 272,200 271,500 7,300 9,200 2,284,200 1,516,000 930,700 1,363,400 128,200 184,800 102,100 180,700 373,900 326,300 100 2,500 3,015,500 2,963;800 228,000 240,500 117,100 141,500 1,985,600 2,142,600 3 858 800 4 138 300 Percent Change 10.5% 4.8% 10.2% 19.1% 12.1% (12.0%) 16.2% 2.4% (5.3%) 9.5% 26..0% . (33.6%)L 46.5% 44.1% 77.0% (12.7%) 2400.0% (1.7%) 5.5% 20.8% 7.9% 7.2% CITY OF CHINO HILLS FISCAL YEAR 2002-03 SUMMARY OF EXPENDITURES BY OBJECT TYPE �1 2001-02 2002-03 Adopted/ Adjusted Adopted Percent Budget Budget Change OPERATING EXPENSES (continued) 3171 Sheriff's Prisoner Booking Services 62,400 62,400 0.0% j 3172 Parking Fine Processing Services 28,800 33,500 16.3% u 3173 Animal Control Services 87,000 96,200 10.6% c� 3180 Crossing Guard Services 48,000 42,000 (12.5%) � 3189 Communication System Services 23,400 23,400 0.0% 3190 Contractual Services 1,233,600 1,217,100 (1.3%) 4010 Legal Advertising 14,400 10,900 (24.3°/x) `J 4015 Advertising and Promotion 120,400 177,900 47.8% 4025 Election Expense 500 37,400 7380.0% 4030 Printing and Photocopy Services 190,800 207,800 8.9% 4031 Document Imaging 50,000 32,500 (35.0%) r7' 4035 Postage and Express Delivery 141,000 155,600 10.4% Li 4110 Liability Insurance 450,000 300,000 (33.3%) 4115 Fire and Casualty Insurance 64,300 64,500 0.3% I r-i 4120 Vehicle Insurance 23,900' 13,100 (45.2%) 4125 Surety Bond 2,200 2,200 0.0% r 4130 Workers' Compensation Insurance 160,500 184,000 14.6% 4140 Unemployment Insurance 15,000 15,000 0.0% 4245 Traffic Signs 34,500 32,800 (4.9%) r, 4310 Fuel 59,500 70,500 18.5% 4315 Automotive Parts and Supplies 4,500 4,500 0.0% 4410 Chemical Supplies 53,200 99,900 87.8% 4420 Computer Hardware and Software Expense 31,700 113,700 258.7% 4430 Small Equipment and Tools 42,600 58,500 37.3%-i r 1 10 CITY OF CHINO HILLS FISCAL YEAR 2002-03 SUMMARY OF EXPENDITURES BY OBJECT TYPE J 11 2001-02 2002-03 Adopted/ OPERATING EXPENSES (continued) 4440 Office Supplies Percent 4445 Special Parts and Supplies -` L5010 4450 Reference Materials and Services Parks 6.2% 417,800 and Landscape (32.4%) 5012 Tree Maintenance 11.7% 5020 Building and Structure Maintenance (3.2%) 5021 Custodial Services (17.5%) 5025 Office Equipment Maintenance I� 5035 Vehicle Maintenance 36.7% 5040 Communications Equipment Maintenance 55.3% 5045 5110 Graffiti Removal Services 17.3% 8,700 Street Repair and Maintenance 0.0% 5111 Street Sweeping (52.8%) 5112 Pavement Striping - 5115 Traffic Signal Maintenance - - 5220 Water Lines and Mains Maintenance 0.0% 5225 Meter Maintenance (15.3%) _ 5235 Distribution Plant Maintenance 0.0% 5310 Sanitary Sewer Line Maintenance 0.0% 5490 Other Structural Repair and Maintenance 0.8% 5590 Equipment Maintenance 500.0% 5610 Facilities Rental (53.8%) 5620" -Vehicle Rental.`, - 5625 Equipment Rental (16.9%) 5690 Other Rental J 11 2001-02 2002-03 Adopted/ Adjusted Adopted Percent Budget Budget Change 116,800 124,000 6.2% 417,800 282,300 (32.4%) 25,700 28,700 11.7% 1,995,100 1,932,100 (3.2%) 395,200 326,000 (17.5%) 40,300 40,700 11.0% 78,300 107,000 36.7% 14,100 21,900- 55.3% 93,800 110,000 17.3% 8,700 8,700 0.0% 19,500 9,200 (52.8%) 30,000 45,000 50.0% 139,700 194,900 39.5% 7,000 7,000 0.0% 63,600 53,900 (15.3%) _ 30,000 30,000 0.0% 6,000 6,000 0.0% 65,600 66,100 0.8% 5,000 30,000 500.0% 106,000 49,000 (53.8%) 66,400 65,900 (0.8%) 35,000 29,100 (16.9%) 466,800 581,700- 24.6% 145,800 150,200 3.0% 5,400 5,900 9.3% CITY OF CHINO HILLS FISCAL YEAR 2002-03 SUMMARY OF EXPENDITURES BY OBJECT TYPE OPERATING EXPENSES (continued) 6010 Water 6015 Electricity 6020 Streetlight Power 6025 Water Pumping Power 6030 Gas 6035 Telephone 7010 Interest Payments 7015 Principal Payments 7025 Bond Call Payments 7030 Assessment District Credits 7045 Tax C Discharge Expense 7046 Taxes and Assessments 7110 Depreciation Expense 7120 Amortization Expense 7211 Reimbursement for Authorized Projects 7220 Administrative Overhead 7225• Departmental Overhead 7415 Special Departmental Expense 7610 Uncollectible Accounts 7620 Uncollectible Long -Term Receivables 7710 Developer Reimbursement Agreements 7810 Water Conservation Program 7911 Public Works Construction 7985 NPDES Permit Costs 2001-02 2002-03 Adopted/ Adjusted Adopted Budget Budget 7,815,100 6,875,400 394,600 354,000 495,400 530,700 323,800 785,700 8,900 5,000 180,000 188,400 7,660,600 8,547,700 10,835,800 8,673,300 1,596,500 360,500 3,651,300 2,853,900 23,300 23,000 145,700 145,900 3,258,100 3,403,600 386,200 386,200 1,695,300 - 3,083,600 3,080,500 1,726,100 1,767,200 21,100 21,400 43,500 66,000 285,800 - 3,392,700 2,750,000 11,600 12,500 578,200 680,000 40,700 40,700 Percent Change (12.0%) (10.3%) 7.1% 142.6% (43.8°/x) 4.7% 11.6% (20.0%) (77.4%) (21.8%) (1.3%) 0.1% 4.5% 0.0% (100.0%) (0.1%) 2.4% 1.4% 51.7% (100.0%) (18.9%) 7.8% 17.6% 0.0% TOTAL OPERATING EXPENSES 69,305,500 63,506,700 (8.4%) J 12 �I n Ll n �J L CITY OF CHINO HILLS FISCAL YEAR 2002-03 SUMMARY OF EXPENDITURES BY OBJECT TYPE 2001-02 2002-03 Adopted/ Adjusted Adopted Percent Budget Budget Change CAPITAL OUTLAY 8010 Land 290,700 295,000 1.5% 8015 Land Improvements 110,800 50,000 (54.9%) 8030 Buildings 1,434,200 884,700 (38.3%) 8040 Improvements Other Than Buildings 28,683,900 22,520,800 (21.5%) 8050 Office Furniture and Equipment 400,300 501,800 25.4% 8060 Vehicles and Equipment 712,300 314,000 (55.9%) 8110 Streets Facilities 16,634,300 15,240,000 (8.4%) 8210 Sanitary Sewer Lines and Facilities 500,000 500,000 0.0% 8310 Storm Sewer Lines 4,086,300 4,157,800 1.7% 8410 Water Lines and Mains 11,458,100 6,587,800 (42.5%) 8420 Water Meters 90,000 195,000 116.7% 8450 Water Supply Facilities 17,322,100 13,933,000 (19.6%) 8990 Contributions to Construction Funds 2,755,200 3,177,400 15.3% TOTAL CAPITAL OUTLAY 84,478,200 68,357,300 (19.1%) TOTAL BUDGET 162,522,900 141,661,800 (12.8%) Less: Interfund Transactions (8,429,500) (8,946,200) " 6.1% NET BUDGET 154,093,400 132,715,600 (13.9%) J 13 This page intentionally left blank. C--1 Lj �I J 14 CITY OF CHINO HILLS ADOPTED BUDGET FISCAL YEAR 2002-03 SUMMARY OF EXPENDITURES BY FUND TYPE OPERATIONS AND CAPITAL FUND PERSONNEL MAINTENANCE OUTLAY TOTAL GENERAL FUND LEGISLATIVE CITY COUNCIL CITY ATTORNEY CITY CLERK CONTRACT SERVICES TOTAL LEGISLATIVE CITY MANAGER ADMINISTRATION GRANT SERVICES RISK MANAGEMENT HUMAN RESOURCES TOTAL CITY MANAGER COMMUNITY DEVELOPMENT ADMINISTRATION BUILDING SERVICES DEVELOPMENT SERVICES ECONOMIC DEVELOPMENT TOTAL COMMUNITY DEVELOPMENT COMMUNITY SERVICES ADMINISTRATION EMERGENCY PREPAREDNESS NEIGHBORHOOD SERVICES PUBLIC SAFETY RECREATION SERVICES TOTAL COMMUNITY SERVICES J 15 76,500 59,100 - 135,600 - 400,000 - 400,000 526,100 230,200 - 756,300 - 282,800 - 282,800 602,600 972,100 - 1,574,700 596,300 238,900 220,000 1,055,200 6,200 33,800 - 40,000 106,100 615,500 - 721,600 141,600 109,900 - 251,500 850,200 998,100 220,000 2,068,300 402,700 273,200 - 675,900 493,300 907,900 - 1,401,200 602,800 283,700 - 886,500 62,400 62,000 - 124,400 1,561,200 1,526,800 - 3,088,000 293,500 235,800 - 529,300 - 17,500 - 17,500 349,200 104,700 - 453,900 - 4,156,800 - 4,156,800 1,053,500 670,600 5,800 1,729,900 1,696,200 5,185,400 5,800 6,887,400 CITY OF CHINO HILLS ADOPTED BUDGET FISCAL YEAR 2002-03 SUMMARY OF EXPENDITURES BY FUND TYPE OPERATIONS AND CAPITAL FUND PERSONNEL MAINTENANCE OUTLAY TOTAL ENGINEERING ADMINISTRATION 216,400 138,200 - 354,600 CAPITAL PROJECTS 558,500 53,500 - 612,000 ENGINEERING SERVICES 72,800 605,400 - 678,200 TOTAL ENGINEERING 847,700 797,100 - 1,644,800 FINANCE ADMINISTRATION 1,096,100 238,900 - 1,335,000 NON -DEPARTMENTAL - 38,300 - 38,300 DEVELOPMENT PROGRAM - 722,800 - 722,800 TOTAL FINANCE 1,096,100 1,000,000 - 2,096,100 PUBLIC FACILITIES AND OPERATIONS ADMINISTRATION 482,100 73,800 - 555,900 FACILITIES MAINTENANCE 189,500 592,600 23,500 805,600 GENERAL MAINTENANCE - 491,100 - 491,100 STORM CHANNEL MAINTENANCE - 104,200 - 104,200 STREET MAINTENANCE 376,000 402,300 - 778,300 TOTAL PUBLIC FACILITIES AND OPERATIONS 1,047,600 1,664,000 23,500 2,735,100 TOTAL GENERAL FUND 7,701,600 12,143,500 249,300 '20,094,400 SPECIAL REVENUE FUNDS SOLID WASTE FUND Refuse and Recycling Programs - 2,957,800 - 2,957,800 TOTAL SOLID WASTE FUND - 2,957,800 - 2,957,800 LIGHTING AND LANDSCAPING ASSESSMENT FUNDS Parks and Landscapes Maintenance 537,400 5,716,200 - 6,253,600 TOTAL LIGHTING AND LANDSCAPING ASSESSMENT FUNDS 537,400 5,716,200 - 6,253,600 J 16 CITY OF CHINO HILLS ADOPTED BUDGET FISCAL YEAR 2002-03 SUMMARY OF EXPENDITURES BY FUND TYPE OPERATIONS AND CAPITAL FUND PERSONNEL MAINTENANCE OUTLAY TOTAL SPECIAL REVENUE FUNDS (continued) AIR QUALITY IMPROVEMENT FUND Air Quality Project TOTAL AIR QUALITY IMPROVEMENT FUND DEVELOPMENT FEE FUNDS PARK AND RECREATION FACILITIES FEE TRAFFIC SIGNAL FEE EXISTING INFRASTRUCTURE GENERAL CITY FACILITIES TRAFFIC FACILITIES STORM DRAIN FACILITIES WATER FACILITIES SEWER FACILITIES TOTAL DEVELOPMENT FEE FUNDS COMMUNITY DEVELOPMENT BLOCK GRANT FUND BLOCK GRANT FUND CDBG Program TOTAL COMMUNITY DEVELOPMENT BLOCK GRANT FUND MISCELLANEOUS SPECIAL REVENUE FUNDS AB3229 FRONTLINE POLICING LOCAL LAW ENFORCEMENT BLOCK GRANT STREET SWEEPING SLEEPY HOLLOW ROAD IMPROVEMENT FUND CHINO HILLS CAPITAL CORPORATION - TOTAL MISCELLANEOUS SPECIAL REVENUE FUNDS J 17 104,000 104,000 104,000 104,000 - 90,800 - 90,800 -1,300 - 1,300 - 9,937,600 - 9,937,600 - 151,700 - 151,700 - 111,900 - 111,900 - 169,200 - 169,200 - 701,000 - 701,000 - 183,600 - 183,600 - 11,347,100 - 11,347,100 692,000 - 692,000 692,000 - 692,000 - 156,800 - 156,800 - 15,000 - 15,000 -250,700 - 250,700 - 500 - 500 - 2,706,900 - 2,706,900 - 3,129,900 - 3,129,900 CITY OF CHINO HILLS ADOPTED BUDGET FISCAL YEAR 2002-03 SUMMARY OF EXPENDITURES BY FUND TYPE OPERATIONS AND CAPITAL FUND PERSONNEL MAINTENANCE OUTLAY TOTAL ENTERPRISE FUNDS - 5,967,000 3,177,400 9,144,400 ASSESSMENT DISTRICT FUNDS _ ,, WATER FUNDS - 2,493,900 TOTAL AGENCY FUNDS - 8,460,900 Water Utility 895,200 13,957,600 254,000 15,106,800 Utility Customer Services 264,300 356,900 - 621,200 TOTAL WATER FUNDS 1,159,500 14,314,500 254,000 15,728,000 SANITATION FUND Sewer Utility 315,300 3,916,000 17,000 4,248,300 TOTAL SANITATION FUND 315,300 3,916,000 17,000 4,248,300 INTERNAL SERVICE FUNDS EQUIPMENT MAINTENANCE FUND Equipment Maintenance Services 84,000 435,600 297,000 816,600 TOTAL EQUIPMENT MAINTENANCE FUND 84,000 435,600 297,000 816,600 DATA PROCESSING FUND Data Processing Services - 393,200 276,000 669,200 TOTAL DATA PROCESSING FUND - 393,200 276,000 669,200 CAPITAL PROJECTS FUNDS CAPITAL IMPROVEMENT PROGRAM - - 62,170,500 62,170,500 COMMUNITY FACILITIES DISTRICTS - - 1,812,100 1,812,100 TOTAL CAPITAL PROJECTS FUNDS - - 63,982,600 63,982,600 AGENCY FUNDS COMMUNITY FACILITIES DISTRICTS FUNDS - 5,967,000 3,177,400 9,144,400 ASSESSMENT DISTRICT FUNDS _ ,, - 2,493,900 - 2,493,900 TOTAL AGENCY FUNDS - 8,460,900 3,177,400 11,638,300 SUB -TOTAL ALL FUNDS 9,797,800 63,506,700 68,357,300 141,661,800 LESS: INTERFUND TRANSACTIONS - (8,946,200) - (8,946,200) TOTAL ALL FUNDS 9,797,800 54,560,500 68,357,300 132,715,600 J 18 CITY OF CHINO HILLS ADOPTED BUDGET FISCAL YEAR 2002-03 SUMMARY OF EXPENDITURES AND INTERFUND TRANSFERS Fund Title GENERAL FUND SPECIAL REVENUE FUNDS Gas Tax Fund Measure I Fund Air Quality Improvement Fund Solid Waste Fund Landscaping and Lighting Assessment District Funds Development Fee Funds Community Development Block Grant Miscellaneous Special Revenue Funds ENTERPRISE FUNDS Water Fund Sewer Fund INTERNAL SERVICE FUNDS Equipment Maintenance Fund Data Processing Fund CAPITAL PROJECTS FUNDS AGENCY FUNDS SUB -TOTAL ALL FUNDS LESS: INTERFUND TRANSFERS AND TRANSACTIONS TOTAL ALL FUNDS 1 19 Interfund Expenditures Transfers Total 20,094,400 15,707,200 35,801,600 - 3,757,500 3,757,500 - 1,886,700 1,886,700 104,000 320,000 424,000 2,957,800 - 2,957,800 6,253,600 2,906,800 9,160,400 11,347,100 21,600,900 32,948,000 692,000 - 692,000 3,129,900 2,082,400 5,212,300 15,728,000 4,282,500 20,010,500 4,248,300 500,000 4,748,300 816,600 - 816,600 669,200 - 669,200 63,982,600 - 63,982,600 11,638,300 673,500 12,311,800 141,661,800 53,717,500 195,379,300 (8,946,200) (53,717,500) (62,663,700) 132,715,600 - 132,715,600 This page intentionally left blank. J 20 City of Chino Hills Fiscal Year 2002/03 Through 2006/07 (FIVE-YEAR OPERATING PROGRAM The five-year operating program was initially developed in Fiscal year 1997/98 to assist the City Council in achieving the organization's goals and objectives on a program by program basis. In developing and refining the five-year operating program, the program has been built upon the input from the Visioning Process and certain growth assumptions to estimate the growth that will occur and the corresponding program service demands that will result through the year 2007. The City continues to experience residential growth with an estimated 347 new residential units to be constructed in fiscal year 2002/03. This growth is projected to continue at 500 or less units per year in each of the remaining four years of the five-year operating program. Residential growth assumptions assume a population of 77,045 by July 1, 2007. Retail (commercial) growth is assumed at 222,640 square feet over the five-year program, primarily resulting from the full development of Phase I and II of the regional commercial site at the Northeast corner of Chino Avenue and Peyton Drive. The plan also projects continued commercial/ business park development, primarily along the Highway 71 corridor over the next five years. Expenditure projections assume maintaining current service levels and expanding those service levels, as appropriate, to meet the demands of the growth cycle. Projected service level increases in the form of additional staff are included for each program for fiscal year 2003/04 and fiscal year 2004/05 as appropriate. Additionally, a 3 percent inflation factor was utilized in calculating future years operating expenditures beyond staff increases. Based upon the development assumptions described, the five-year operating plan projects the following incremental revenues will accrue to the City: 1. Sales Tax Increases — based upon projected retail growth over the five-year period. 2. Development related Impact Fees and Permit Fees based on the forecasted residential and commercial development as described above. 3. In -Lieu Fees at their present per capita number. 4. Ad Valorum Property Taxes at the level 4% of 1 % plus an additional 5.43% based on the value of new commercial construction occurring since January 1, 1999, in accordance with the City's property tax sharing agreement with the County. K 1 Further assumptions used to complete the five-year operating plan include: 1. Current State and Federal revenue sources remain constant. 2. Sales Tax will keep pace with inflation over the four years of the operating plan, projected at a constant 3 percent per year. 3. Interest earnings will keep pace with inflation and increase at the same rate assumed for sales tax at a constant rate of 3 percent over the next five years. 4. Water rates will be adjusted in accordance with the City Council approved annual rate increases through the 2005-06 fiscal year. K 2 City of Chino Hills 5 Year Operating Program Anticipated New Positions/Years Two and Three Human Resources LEGISLATIVE 2003/04 No new positions anticipated. City Clerk 2004/05 2003/04 No new positions anticipated. No new positions anticipated. Risk Management 2004/05 2003/04 No new positions anticipated. No new positions anticipated. EI BIT -.Vmkvil:akll 2004/05 No new positions anticipated. CITY MANAGER AdministrationW _ 2003/04 COMMUNITY DEVELOPMENT No new positions anticipated. Administration 2004/05 No new positions anticipated. 2003/04 No new positions anticipated. 2004/05 No new positions anticipated. K 3 Building Services 2003/04 No new positions anticipated. 2004/05 No new positions anticipated. Development Services 2003/04 No new positions anticipated. 2004/05 No new positions anticipated. COMMUNITY SERVICES Administration 2004/05 No new positions anticipated. DEPARTMENT/ACTIVITY ENGINEERING Administration 2003/04 No new positions anticipated. 2004/05 No new positions anticipated. Capital Projects 2003/04 No new positions anticipated. 2004/05 No new positions anticipated. 2003/04 No new positions anticipated. Engineering Services Neighborhood Services 2003/04 No new positions anticipated. 2003/04 Due to increased population, increased Neighborhood 2004/05 Services Programs, and expanded Neighborhood Network No new positions anticipated. Programming, staff anticipates the need for an additional Neighborhood Services Coordinator. K 4 DEPARTMENT/ACTIVITY FINANCE Administration 2003/04 No new positions anticipated. 2004/05 No new positions anticipated. Utility Customer Service 2003/04 No new positions anticipated. 2004/05 No new positions anticipated. DEPARTMENT/ACTIVITY PUBLIC FACILITIES AND OPERATIONS Administration 2003/04 No new positions anticipated. 2004/05 No new positions anticipated. Facilities and Equipment Maintenance 2003/04 The City has increased the number of facilities and will undertake the Carbon Canyon Community Center in fiscal year 2002/03. With these added responsibilities, it is expected that an additional Maintenance Worker will be necessary. 2004/05 No new positions anticipated. Parks and Landscape Maintenance 2003/04 No new positions anticipated. 2004/05 No new positions anticipated. Sanitation Maintenance 2003/04 With the expansion of City-wide infrastructure and the addition of a storm channel in the Rincon area, staff anticipates the need for an additional Maintenance Worker. 2004/05 No new positions anticipated. Street Maintenance 2003/04 Staff anticipates --#he completion of the Traffic Operations Center during fiscal year 2002/03. An Engineering Technician will be needed to run the center. I'M 2004/05 No new positions anticipated. Water 2003/04 With the addition of Well 5, staff anticipates the need for an additional Senior Maintenance Worker to manage the additional facility. 2004/05 With the increase in population, staff anticipates the need for two Maintenance Workers to handle the additional infrastructure. K 6 CITY OF CHINO HILLS FIVE-YEAR OPERATING PROGRAM FISCAL YEAR 2002/03 THROUGH 2006/07 FISCAL RESIDENTIAL REGIONAL BUSINESS NEIGHBORHOOD YEAR UNITS COMMERCIAL* PARK* COMMERCIAL* OTHER 2002/03 347 40,569 43,650 85,500 0 2003/04 500 33,571 188,000 82,000 0 2004/05 398 26,500 296,000 65,000 0 2005/06 359 82,000 630,000 95,000 0 2006/07 300 40,000 75,000 35,000 0 TOTAL 1,904 222,640 1,232,650 362,500 0 * Unit of measure is square feet. K 7 This page intentionally left blank. K 8 CITY OF CHINO HILLS ADOPTED BUDGET FISCAL YEAR 2002-03 FIVE YEAR REVENUE PROJECTIONS BY FUND FUND NAME GENERAL FUND TAXES Property Taxes Sales Taxes Other Taxes TOTAL TAXES LICENSE AND PERMITS Building and Safety Permit Fees Other Permit Fees TOTAL LICENSE AND PERMITS FINE AND PENALTIES Parking Citations Traffic Violations and Other Fines TOTAL FINE AND PENALTIES REVENUE FROM USE OF MONEY AND PROPERTY REVENUE FROM OTHER AGENCIES State Motor Vehicle In-Lieu/Off-Highway Fees CHARGES FOR CURRENT SERVICES Recreation Fees Plan Checking Fees Miscellaneous Community Development Fees Engineering Inspection Fees Miscellaneous Public Works Fees Police Services TOTAL CHARGES FOR CURRENT SERVICES 2002-03 2003-04 2004-05 2005-06 2006-07 1,953,800 2,059,900 2,171,800 2,289,700 2,414,000 2,841,500 2,926,700 3,014,500 3,104,900 3,198,000 1,716,000 1,767,500 1,820,500 1,875,100 1,931,400 6,511,300 6,754,100 7,006,800 7,269,700 7,543,400 1,333,300 1,921,200 1,529,300 1,379,400 1,152,700 89,900 92,600 95,400 98,300 101,200 1,423,200 2,013,800 1,624,700 1,477,700 1,253,900 131,100 135,000 139,100 143,300 147,600 150,000 154,500 159,100 163,900 168,800 281,100 289,500 298,200 307,200 316,400 993,200 1,023, 000 1,053,700 1,085,300 1,117,900 3,784,100 3,897,600 4,014,500 4,134,900 4,258,900 1,051,300 1,082,800 1,115,300 1,148,800 1,183,300 328,000 331,000 334,000 337,000 340,000 527,300 532,300 537,300 542,300 547,300 405,500 410,500 415,500 420;500 425,500 384,400 389,400 394,400 399,400 404,400 11,800 12,300 12,800 13,300 13,800 2,708,300 2,758,300 2,809,300 2,861,300 2,914,300 K 9 CITY OF CHINO HILLS ADOPTED BUDGET FISCAL YEAR 2002-03 FIVE YEAR REVENUE PROJECTIONS BY FUND FUND NAME 2002-03 2003-04 2004-05 2005-06 2006-07 GENERAL FUND (CONTINUED) OTHER REVENUES Administrative Overhead Charges 3,620,300 3,728,900 3,840,800 3,956,000 4,074,700 Other Miscellaneous Revenues 1,892,200 970,500 999,600 1,029,600 1,060,500 TOTAL OTHER REVENUES 5,512,500 4,699,400 4,840,400 4,985,600 5,135,200 INTERFUND TRANSFERS GENERAL FUND TOTAL GAS TAX FUND Interest Income State Gas Taxes GAS TAX FUND TOTAL MEASUREIFUND Interest Income Measure I Sales Tax MEASURE I FUND TOTAL AIR QUALITY IMPROVEMENT FUND Interest Income Air Quality Control Fee Interfund Transfers AIR QUALITY IMPROVEMENT FUND TOTAL 95,700 21,309,400 85,000 21,520,700 50,000 21,697,600 50,000 22,171,700 50,000 22,590,000 73,200 75,400 77,700 80,000 82,400 1,245,600 1,283,000 1,321,500 1,361,100 1,401,900 1,318,800 1,358,400 1,399,200 1,441,100 1,484,300 39,900 41,100 42,300 43,600 44,900 720,000 741,600 763,800 786,700 810,300 759,900 782,700 806,100 830,300 855,200 11,700 12,100 12,500 12,900 13,300 74,000 76,200 78,500 80,900 83,300 88,400 - - - - 174,100 88,300 91,000 93,800 96,600 COMMUNITY DEVELOPMENT BLOCK GRANT TOTAL 692,000 600,000 500,000 400,000 500,000 K 10 CITY OF CHINO HILLS ADOPTED BUDGET FISCAL YEAR 2002-03 FIVE YEAR REVENUE PROJECTIONS BY FUND FUND NAME 2002-03 2003-04 2004-05 2005-06 2006-07 SOLID WASTE FUND TOTAL 2,957,800 3,046,600 3,138,000 3,232,100 3,329,100 LIGHTING AND LANDSCAPING ASSESSMENT DISTRICTS FUNDS Taxes and Assessments Interest Income Inter -Department Charges Interfund Transfers LIGHTING AND LANDSCAPING ASSESSMENT DISTRICTS FUNDS TOTAL DEVELOPMENT FEE FUNDS Interest Income Development Fees Miscellaneous Cost Reimbursement Debt Issue Proceeds DEVELOPMENT FEE FUNDS TOTAL MISCELLANEOUS SPECIAL REVENUE FUNDS Taxes and Assessments Interest Income Miscellaneous Grants Inter -Agency Revenues MISCELLANEOUS SPECIAL REVENUE FUNDS TOTAL WATER UTILITY FUND Water Sales Meter Installation Fees Interest Income 5,117,200 5,117,200 5,117,200 5,117,200 5,117,200 424,900 437,600 450,700 464,200 478,100 1,239,600 1,276,800 1,315,100 1,354,600 1,395,200 1,365,700 1,406,700 1,448,900 1,492,400 1,537,200 8,147,400 8,238,300 8,331,900 8,428,400 8,527,700 723,600 10,180,200 3,100 8,300,000 19,206,900 745,300 12,140,000 12,885,300 767,500 10,833,500 11,601,000 790,700 10,334,100 11,124,800 814,300 9,578,100 10,392,400 195,600 199,500 203,500 207,600 211,700 49,700 51,100 52,500 54,000 55,500 2,304,200 371,800 371,800 371,800 371,800 2,706,900 1,751,400 1,749,700 1,755,400 1,748,100 5,256,400 2,373,800 2,377,500 2,388,800 2,387,100 13,837,800 14,680,200 15,461,000 16,124,900 16,528,000 146,200 146,200 146,200 146,200 146,200 224,500 231,200 238,100 245,200 252,600 K 11 CITY OF CHINO HILLS ADOPTED BUDGET FISCAL YEAR 2002-03 FIVE YEAR REVENUE PROJECTIONS BY FUND FUND NAME WATER UTILITY FUND (continued) Miscellaneous Charges Other Miscellaneous Revenues WATER UTILITY FUND TOTAL SEWER FUND Sewer Maintenance Fees IEUD Treatment Fees Interest Income Other Miscellaneous Charges SEWER FUND TOTAL EQUIPMENT MAINTENANCE FUND Interest Income Equipment Rental Fees EQUIPMENT MAINTENANCE FUND TOTAL DATA PROCESSING FUND Interest Income Data Processing Charges DATA PROCESSING FUND TOTAL COMMUNITY FACILITIES DISTRICTS FUNDS Taxes and Assessments Interest Income Interfund Transfers COMMUNITY FACILITIES DISTRICTS FUNDS TOTAL 2002-03 147,100 59,700 14,415,300 2003-04 2004-05 2005-06 2006-07 147,100 59,700 15,264,400 147,100 59,700 16,052,100 147,100 59,700 16,723,100 147,100 59,700 17,133,600 3,962,200 4,061,300 4,162,800 4,266,900 4,373,600 101,500 104,500 107,600 110,800 114,100 359,600 370,400 381,500 392,900 404,700 134,400 125,000 125,000 125,000 125,000 4,557,700 4,661,200 4,776,900 4,895,600 5,017,400 137,100 141,200 145,400 149,800 154,300 580,300 597,700 615,600 634,100 653,100 717,400 738,900 761,000 783,900 807,400 33,100 34,100 35,100 36,200 37,300 326,300 326,300 326,300 326,300 326,300 359,400 360,400 361,400 362,500 363,600 9,951,200 10,150,200 10,353,200 10,560,300 10,771,500 762,800 785,700 809,300 833,600 858,600 633,300 652,300 671,900 692,100 712,900 11,347,300 11,588,200 11,834,400 12,086,000 12,343,000 K 12 CITY OF CHINO HILLS ADOPTED BUDGET FISCAL YEAR 2002-03 FIVE YEAR REVENUE PROJECTIONS BY FUND FUND NAME 2002-03 2003-04 2004-05 2005-06 2006-07 ASSESSMENT DISTRICTS FUNDS Taxes and Assessments 1,731,200 1,597,900 1,592,600 1,593,900 1,595,200 Interest Income 232,200 239,200 246,400 253,800 261,400 Other Miscellaneous Revenues 170,000 171,000 172,000 173,000 174,000 Contributions From Property Owners 360,500 360,500 360,500 360,500 360,500 ASSESSMENT DISTRICTS FUNDS TOTAL 2,493,900 2,368,600 2,371,500 2,381,200 2,391,100 SUB -TOTAL ALL FUNDS 93,713,700 85,875,800 86,099,600 LESS: INTERFUND TRANSACTIONS (8,946,200) (9,214,600) (9,491,000) TOTAL CITY REVENUES 84,767,500 76,661,200 76,608,600 K 13 87,343,300 88,218,500 (9,775,700) (10,069,000) 77,567,600 78,149,500 This page intentionally left blank. K 14 CITY OF CHINO HILLS ADOPTED BUDGET FISCAL YEAR 2002-03 SUMMARY OF FIVE YEAR OPERATING PROGRAM FORECASTED EXPENDITURES 2002-03 2003-04 2004-05 2005-06 2006-07 LEGISLATIVE CITY COUNCIL Personnel 76,500 78,800 81,200 83,600 86,100 Operations & Maintenance 59,100 60,900 62,700 64,600 66,500 Capital Outlays _ _ _ _ _ TOTAL CITY COUNCIL 135,600 139,700 143,900 148,200 152,600 CITY ATTORNEY Personnel Operations & Maintenance 400,000 412,000 424,400 437,200 450,400 Capital Outlays _ _ _ _ _ TOTAL CITY ATTORNEY 400,000 412,000 424,400 437,200 450,400 CITY CLERK Personnel 526,100 541,900 558,200 574,900 592,100 Operations & Maintenance 230,200 237,100 244,200 251,500 259,000 Capital Outlays _ _ _ _ _ TOTAL CITY CLERK 756,300 779,000 802,400 826,400 851,100 CONTRACT SERVICES Personnel Operations & Maintenance 3,240,600 3,338,000 3,438,200 3,541,300 3,647,600 Capital Outlays _ _ _ _ _ TOTAL CONTRACT SERVICES 3,240,600 3,338,000 3,438,200 3,541,300 3,647,600 TOTAL LEGISLATIVE 4,532,500 4,668,700 4,808,900 4,953,100 5,101,700 K 15 CITY OF CHINO HILLS ADOPTED BUDGET FISCAL YEAR 2002-03 SUMMARY OF FIVE YEAR OPERATING PROGRAM FORECASTED EXPENDITURES CITY MANAGER ADMINISTRATION Personnel Operations & Maintenance Capital Outlays TOTAL ADMINISTRATION GRANT SERVICES Personnel Operations & Maintenance Capital Outlays TOTAL GRANT SERVICES RISK MANAGEMENT Personnel Operations & Maintenance Capital Outlays TOTAL RISK MANAGEMENT HUMAN RESOURCES Personnel Operations & Maintenance Capital Outlays TOTAL HUMAN RESOURCES 2002-03 2003-04 2004-05 2005-06 2006-07 596,300 614,200 632,600 651,600 671,100 238,900 246,100 253,500 261,100 268,900 220,000 - - - - 1,055,200 860,300 886,100 912,700 940,000 6,200 6,400 6,600 6,800 7,000 33,800 34,800 35,800 36,900 38,000 40,000 41,200 42,400 43,700 45,000 106,100 109,300 112,600 116,000 119,500 615,500 634,000 653,000 672,600 692,800 721,600 743,300 765,600 788,600 812,300 141,600 145,800 150,200 154,700 159,300 109,900 113,200 116,600 120,100 123,700 251,500 259,000 266,800 274,800 283,000 TOTAL CITY MANAGER 2,068,300 1,903,800 1,960,900 2,019,800 2,080,300 K 16 CITY OF CHINO HILLS ADOPTED BUDGET FISCAL YEAR 2002-03 SUMMARY OF FIVE YEAR OPERATING PROGRAM FORECASTED EXPENDITURES COMMUNITY SERVICES 2002-03 2003-04 2004-05 2005-06 2006-07 ADMINISTRATION Personnel 293,500 302,300 311,400 320,700 395,000 Operations & Maintenance 235,800 242,900 250,200 257,700 265,400 Capital Outlays - - _ 3,000 TOTAL ADMINISTRATION 529,300 545,200 561,600 578,400 663,400 RECREATION SERVICES Personnel 1,053,500 1,085,100 1,117,700 1,151,200 1,185,700 Operations & Maintenance 670,600 690,700 711,400 732,700 754,700 Capital Outlays 5,800 5,900 6,000 6,000 6,100 TOTAL RECREATION SERVICES 1,729,900 1,781,700 1,835,100 1,889,900 1,946,500 EMERGENCY PREPAREDNESS Personnel Operations & Maintenance 17,500 18,000 18,500 19,100 19,700 Capital Outlays - _ _ _ - TOTAL EMERGENCY PREPAREDNESS 17,500 18,000 18,500 19,100 19,700 NEIGHBORHOOD SERVICES Personnel 349,200 359,700 418,400 431,000 443,900 Operations & Maintenance 104,700 107,800 111,000 114,300 117,700 Capital Outlays _ _ - _ _ TOTAL NEIGHBORHOOD SERVICES 453,900 467,500 529,400 545,300 561,600 PUBLIC SAFETY Personnel Operations & Maintenance 4,328,600 4,396,500 4,643,400 4,897,700 5,159,600 Capital Outlays _ _ _ _ _ TOTAL PUBLIC SAFETY 4,328,600 4,396,500 4,643,400 4,897,700 5,159,600 K 17 CITY OF CHINO HILLS ADOPTED BUDGET FISCAL YEAR 2002-03 SUMMARY OF FIVE YEAR OPERATING PROGRAM FORECASTED EXPENDITURES 2002-03 2003-04 2004-05 2005-06 2006-07 COMMUNITY SERVICES (CONTINUED) CDBG PROGRAM Personnel Operations & Maintenance 692,000 600,000 500,000 400,000 500,000 Capital Outlays _ _ _ - _ TOTAL CDBG PROGRAM 692,000 600,000 500,000 400,000 500,000 TOTAL COMMUNITY SERVICES 7,751,200 7,808,900 8,088,000 8,330,400 8,850,800 K 18 CITY OF CHINO HILLS 508,100 523,300 539,000 555,200 907,900 ADOPTED BUDGET 963,200 992,100 1,021,900 1,401,200 1,443,200 FISCAL YEAR 2002-03 1,531,100 1,577,100 602,800 632,900 664,500 SUMMARY OF FIVE YEAR OPERATING PROGRAM 704,900 283,700 292,200 653,400 569,200 FORECASTED EXPENDITURES 886,500 925,100 1,317,900 1,253,600 1,079,900 62,400 2002-03 2003-04 2004-05 2005-06 2006-07 COMMUNITY DEVELOPMENT 66,300 68,100 70,300 124,400 126,600 ADMINISTRATION 140,800 145,200 Personnel 402,700 414,800 427,200 440,000 453,200 Operations & Maintenance 273,200 289,200 297,200 282,200 290,500 Capital Outlays - 5,000 - 5,000 - TOTAL ADMINISTRATION 675,900 709,000 724,400 727,200 743,700 BUILDING SERVICES Personnel Operations & Maintenance Capital Outlays TOTAL BUILDING SERVICES DEVELOPMENT SERVICES Personnel Operations & Maintenance Capital Outlays TOTAL DEVELOPMENT SERVICES ECONOMIC DEVELOPMENT Personnel Operations & Maintenance Capital Outlays TOTAL ECONOMIC DEVELOPMENT 493,300 508,100 523,300 539,000 555,200 907,900 935,100 963,200 992,100 1,021,900 1,401,200 1,443,200 1,486,500 1,531,100 1,577,100 602,800 632,900 664,500 684,400 704,900 283,700 292,200 653,400 569,200 375,000 886,500 925,100 1,317,900 1,253,600 1,079,900 62,400 62,300 66,300 72,700 74,900 62,000 64,300 66,300 68,100 70,300 124,400 126,600 132,600 140,800 145,200 TOTAL COMMUNITY DEVELOPMENT 3,088,000 3,203,900 3,661,400 3,652,700 3,545,900 K 19 CITY OF CHINO HILLS 575,300 592,600 610,400 628,700 53,500 ADOPTED BUDGET 56,800 58,500 60,300 612,000 630,400 FISCAL YEAR 2002-03 668,900 689,000 72,800 75,000 77,300 SUMMARY OF FIVE YEAR OPERATING PROGRAM 82,000 605,400 623,600 642,300 661,600 FORECASTED EXPENDITURES 2002-03 2003-04 2004-05 2005-06 2006-07 ENGINEERING ADMINISTRATION Personnel 216,400 222,900 229,600 236,500 243,600 Operations & Maintenance 138,200 142,300 146,600 151,000 155,500 Capital Outlays - - - - - TOTAL ADMINISTRATION 354,600 365,200 376,200 387,500 399,100 CAPITAL PROJECTS Personnel Operations & Maintenance Capital Outlays TOTAL CAPITAL PROJECTS ENGINEERING SERVICES Personnel Operations & Maintenance Capital Outlays TOTAL ENGINEERING SERVICES 558,500 575,300 592,600 610,400 628,700 53,500 55,100 56,800 58,500 60,300 612,000 630,400 649,400 668,900 689,000 72,800 75,000 77,300 79,600 82,000 605,400 623,600 642,300 661,600 681,400 678,200 698,600 719,600 741,200 763,400 TOTAL ENGINEERING 1,644,800 1,694,200 1,745,200 1,797,600 1,851,500 .� CITY OF CHINO HILLS ADOPTED BUDGET FISCAL YEAR 2002-03 2,745,200 2,827,600 2,912,400 2,999,800 3,089,800 SUMMARY OF FIVE YEAR OPERATING PROGRAM _ _ _ _ _ FORECASTED EXPENDITURES 2,745,200 2,827,600 2,912,400 2,999,800 3,089,800 FINANCE 2002-03 2003-04 2004-05 2005-06 2006-07 Personnel ADMINISTRATION 272,200 280,400 288,800 297,500 Operations & Maintenance Personnel 1,096,100 1,129,000 1,162,900 1,197,800 1,233,700 Operations & Maintenance 238,900 240,400 247,700 255,600 263,400 Capital Outlays _ _ _ _ _ TOTAL ADMINISTRATION 1,335,000 1,369,400 1,410,600 1,453,400 1,497,100 DATA PROCESSING Personnel Operations & Maintenance 393,200 405,000 417,200 429,700 442,600 Capital Outlays 276,000 71,300 100,000 100,000 100,000 TOTAL DATA PROCESSING 669,200 476,300 517,200 529,700 542,600 DEVELOPMENT FEE PROGRAM Personnel Operations & Maintenance 20,530,800 21,146,700 21,781,100 22,434,500 23,107,500 Capital Outlays 3,177,400 3,000,000 3,000,000 3,000,000 3,000,000 TOTAL DEVELOPMENT FEE PROGRAM 23,708,200 24,146,700 24,781,100 25,434,500 26,107,500 NON -DEPARTMENTAL SERVICES Personnel Operations & Maintenance 2,745,200 2,827,600 2,912,400 2,999,800 3,089,800 Capital Outlays _ _ _ _ _ TOTAL NON -DEPARTMENTAL SERVICES 2,745,200 2,827,600 2,912,400 2,999,800 3,089,800 UTILITY CUSTOMER SERVICES Personnel 264,300 272,200 280,400 288,800 297,500 Operations & Maintenance 356,900 367,600 378,600 390,000 401,700 Capital Outlays _ _ _ _ _ TOTAL UTILITY CUSTOMER SERVICES 621,200 639,800 659,000 678,800 699,200 TOTAL FINANCE 29,078,800 29,459,800 30,280,300 31,096,200 31,936,200 K 21 CITY OF CHINO HILLS ADOPTED BUDGET FISCAL YEAR 2002-03 SUMMARY OF FIVE YEAR OPERATING PROGRAM FORECASTED EXPENDITURES PUBLIC FACILITIES AND OPERATIONS ADMINISTRATION Personnel Operations & Maintenance Capital Outlays TOTAL ADMINISTRATION FACILITIES AND EQUIPMENT MAINTENANCE Personnel Operations & Maintenance Capital Outlays TOTAL FACILITIES AND EQUIPMENT MAINTENANCE PARKS AND LANDSCAPE Personnel Operations & Maintenance Capital Outlays TOTAL PARKS AND LANDSCAPE SANITATION Personnel Operations & Maintenance Capital Outlays TOTAL SANITATION STORM SYSTEM MAINTENANCE Personnel Operations & Maintenance Capital Outlays TOTAL STORM SYSTEM MAINTENANCE K 22 2002-03 2003-04 2004-05 2005-06 2006-07 482,100 469,200 483,300 497,800 512,800 73,800 76,000 78,300 80,600 83,000 555,900 545,200 561,600 578,400 595,800 273,500 312,900 322,300 332,000 342,000 1,028,200 1,059,000 1,090,800 1,123,500 1,157,200 424,500 437,200 450,300 463,800 477,700 1,726,200 1,809,100 1,863,400 1,919,300 1,976,900 537,400 553,500 570,100 587,200 604,800 6,207,300 6,394,000 6,586,000 6,784,000 6,988,000 6,744,700 6,947,500 7,156,100 7,371,200 7,592,800 315,300 355,900 366,600 377,600 388,900 3,916,000 4,033,500 4,154,500 4,279,100 4,407,500 17,000 17,500 18,000 18,500 19,100 4,248,300 4,406,900 4,539,100 4,675,200 4,815,500 104,200 62,600 64,500 66,400 68,400 104,200 62,600 64,500 66,400 68,400 CITY OF CHINO HILLS ADOPTED BUDGET FISCAL YEAR 2002-03 SUMMARY OF FIVE YEAR OPERATING PROGRAM FORECASTED EXPENDITURES 2002-03 2003-04 2004-05 2005-06 2006-07 PUBLIC FACILITIES AND OPERATIONS (CONTINUED) STREET MAINTENANCE Personnel 376,000 419,800 432,400 445,400 458,800 Operations & Maintenance 653,500 673,100 693,300 714,100 735,500 Capital Outlays - TOTAL STREET MAINTENANCE 1,029,500 1,092,900 1,125,700 1,159,500 1,194,300 WATER Personnel 895,200 914,000 991,500 1,021,300 1,052,000 Operations & Maintenance 13,957,600 14,376,300 14,807,600 15,251,800 15,709,400 Capital Outlays 254,000 261,600 269,400 277,500 285,800 TOTAL WATER 15,106,800 15,551,900 16,068,500 16,550,600 17,047,200 TOTAL PUBLIC FACILITIES AND OPERATIONS 29,515,600 30,416,100 31,378,900 32,320,600 33,290,900 K 23 CITY OF CHINO HILLS ADOPTED BUDGET FISCAL YEAR 2002-03 SUMMARY OF FIVE YEAR OPERATING PROGRAM FORECASTED EXPENDITURES 2001-02 2002-03 2003-04 2004-05 2005-06 SUB -TOTAL ALL FUNDS 77,679,200 79,155,400 81,923,600 84,170,400 86,657,300 LESS: INTERFUND TRANSACTIONS (8,946,200) (9,214,600) (9,491,000) (9,775,700) (10,069,000) GRAND TOTAL 68,733,000 69,940,800 72,432,600 74,394,700 76,588,300 K 24 CITY OF CHINO HILLS FISCAL YEAR 2002/03 THROUGH 2006/07 FIVE-YEAR CAPITALAMPROVEMENT PROGRAM The five-year Capital Improvement Program (CIP) was established in the 1997/98 fiscal year for the first time as a part of the program budget process. The development and implementation of the program resulted in the completion of twenty-three (23) projects in 2001/02 with an additional twelve (19) projects in progress. The five- year CIP accompanies the five-year operating program in establishing the framework for the period from July 1, 2002 through June 30, 2007, and provides a bridge between the City's planning and budgeting processes. It emphasizes developing a plan of action to properly maintain the existing infrastructure in a sound physical condition, as well as providing new facilities to support future development and growth. The CIP is a plan for short and long-range capital acquisition and development. The recommended program contains project priorities on a fiscal year basis and recognizes that the completion of some projects, due to their complexity and funding, will span a number of program years. The CIP for fiscal year 2002/03 is fully funded and will utilize a combination of developer impact fees, general and special revenues, and, in some cases, existing reserves to complete the needed improvements. The proposed resources that will be used to support the L 1 M 2002/03 CIP are included in this section following this page. Enhanced revenues and additional funding sources will be necessary to achieve funding for completion of the five-year program. This year's portion of the five year CIP includes projects carried over from the 2001/02 fiscal year plus new projects totaling $64,662,600. Streets $ 15,920,000 Public Facilities $ 1,150,500 Park/Open Space $ 21,711,100 Landscape Projects $ 761,400 Water $ 17,712,800 Reclaimed Water $ 2,749,000 Sewer/Storm Drain $ 4,657,800 Total $ 64,662,600 M This page intentionally left blank. L 2 I 2002/03 Capital Improvement Program Detail Project Name: Project Number: Program Year Initiated: Project Duration: Project Description: Overlay/Slurry Seal Project (Annual) S-01/02 1997/98 120 days This Project will overlay and/or slurry seal various City streets pursuant to the City's Pavement Management Program. L% Funding Source: Measure I, Gas Tax, Miscellaneous Grant (State Funds) 2001/02 Roll Over: $1,100,000 - 2002/03 Budget: $1,350,000 Total Five -Year Budget: Project Name: Project Number: Program Year Initiated: Project Duration: Project Description: Funding Source: 2001/02 Roll Over: 2002/03 Budget: Citywide Sidewalk Replacement Program S-02/02 $7,450,000 1998/99 60 days This Project will replace damaged sidewalks at various locations. Measure I $100,000 Total Five -Year Budget: $100,000 L 3 $500,000 20002/03 CAPITAL IMPROVEMENT PROGRAM QST R�E �TaS:*YC�rit�i ri'u ��d j Project Name: Peyton Drive/Eucalyptus Avenue Project Project Number: S-05/97 Program Year Initiated: 1997/98 Project Duration: 5 years Project Description: The first phase of this project includes acquisition of right-of-way needed along Peyton Drive and land acquisition for the Eucalyptus gap. The entire project provides for widening of Peyton Drive from Grand Avenue to Chino Hills Parkway and extending Eucalyptus Avenue west of Peyton Drive to Galloping Hills Road. Funding Source: Traffic Facilities Fee Fund 2001/02 Roll Over: $23270,000 Total Five -Year Budget: $16,370,000 2002/03 Budget: $1,400,000 Project Name: Fairfield Ranch Road Project Number: S-11/99 Program Year Initiated: 1999/00 Project Duration: 1 year Project Description: This project provides for the extension of Fairfield Ranch Road to approximately 3000 feet north of Central Avenue. Funding Source: Developer Funded 2001/02 Roll Over: $3,000,000 Total Five -Year Budget: $3,000,000 L 4 2002/0_3 CAPITAL IMPROVEMENT PROGRAM Project Name: Project Number: Program Year Initiated: Project Duration: Project Description: Funding Source: 2001/02 Roll Over: Project Name: Project Number: Program Year Initiated: Project Duration: Project Description: Funding Source: 2001/02 Roll Over: Fairfield Ranch Phase II/ Pine Avenue Extension S-03/00 2000/01 5 years This project is a joint project between the County of San Bernardino, the Chino Valley Independent Fire District, the City of Chino, and City of Chino Hills. It provides for roadway and drainage improvements on Fairfield Ranch Road and Pine Avenue in the Cities of Chino and Chino Hills. Community Facilities District No. 10 $350,000 Total Five -Year Budget: Traffic Signal - Peyton Drive and Morningfield Drive S-06/00 2000/01 120 days The project will install a new traffic signal at Peyton Drive and Morningfield Drive. Gas Tax, Measure 1 $155,000 L 5 Total Five -Year Budget: $6,000,000 $155,000 2002/03 CAPITAL IMPROVEMENT PROGRAM �S`T�REEl'S: (c�iti��ed) Project Name: Traffic Signal at Peyton Drive and Frost Avenue Project Number: S-03/02 Program Year Initiated: 2002/03 Project Duration: 90 days Project Description: This project will install a traffic signal at Peyton Drive and Frost Avenue according to the Traffic Signal Priority List. O/3 Funding Source: Measure 1 2002/03 Budget: $180,000 ✓ Total Five -Year Budget: $180,000 Project Name: Grand Avenue Traffic Signal and Median Improvements Project Number: S-04/02 Program Year Initiated: 2002/03 Project Duration: 1 year Project Description: This project will install a traffic signal at Grand Avenue entrance to Community Park, Boys Republic, and a future shopping center west of SR71. Project also includes median construction as a part of the traffic signal Funding Source: Gas Tax, Measure I 2001/02 Roll Over: $300,000 Total Five -Year Budget: $300,000 L 6 2002/03 CAPITAL IMPROVEMENT PROGRAM SI�RE��S�(�bri`,tin;ued�;4 Project Name: Los Serranos - Other Project Number: S-06/99 Program Year Initiated: 1999/00 Project Duration: 5 years Project Description: The project provides funds for infrastructure improvements within the Los Serranos neighborhood. Funding Source: General Fund 2001/02 Roll Over: $750,000 2002/03 Budget: $250,000 Total Five -Year Budget: $2,000,000 ----------------------------------------------------------------- Project Name: Los Serranos Infrastructure Study Project Number: S-04/01 Program Year Initiated: 2000/01 Project Duration: 5 years Project Description: The project provides for a comprehensive study in the Los Serranos neighborhood for infrastructure improvements. Funding Source: Grant Fund (Federal Grant) 2001/02 Roll Over: $200,000 Total Five -Year Budget: $200,000 L 7 2002/03 CAPITAL IMPROVEMENT PROGRAM ��TR�E'�TS4 c�ntriu� d} Project Name: Project Number: Program Year Initiated: Project Duration: Project Description: Funding Source: 2002/03 Budget: Project Name: Project Number: Program Year Initiated: Project Duration: Project Description: Funding Source: 2001/02 Roll Over: Los Serranos (CDBG) S-08/97 1997/98 5 years This project provides for construction of a 4 -foot sidewalk at various locations in the Los Serranos neighborhood based on a study of the area to be completed next year. C,' Community Development Block Grant $680,000- Total Five -Year Budget: $1,183,200 Woodview Road S-03/98 1998/99 120 days The project will stabilize the slope and rebuild the road due to severe erosion from EI Nino storms in February 1998. Gas Tax $100,000 Total Five -Year Budget: L 8 $100,000 2002/03 CAPITAL IMPROVEMENT PROGRAM 5TRES ontii^ruetl) Project Name: Project Number: Program Year Initiated: Project Duration: Project Description: Funding Source: 2001/02 Roll Over: Traffic Signal Interconnect and Coordination S-08/99 1999/00 6 months The project provides signal synchronization on Grand Avenue, Peyton Drive, Chino Hills Parkway, & Chino Avenue. It will also install a traffic operations center at the City Yard to improve the traffic flow throughout the City. Air Quality Fund, Congestion Management Air Quality Fund $320,000 Total Five -Year Budget: $320,000 Project Name: Citywide Restriping and Street Marking Project Project Number: S-07/00 Program Year Initiated: 2000/01 Project Duration: 120 days Project Description: The project will provide for the annual maintenance of striping and street markings throughout the City. Funding Source: Gas Tax 2001/02 Roll Over: $85,000 Total Five -Year Budget: $440,000 L 9 2002/03 CAPITAL IMPROVEMENT PROGRAM Project Name: Drainage Improvement at Pipeline Avenue and Glen Ridge Drive Project Number: S-08/00 Program Year Initiated: 2000/01 Project Duration: 180 days Project Description: This project will improve the drainage at the intersection of Pipeline Avenue and Glen Ridge Drive by installing of a cross gutter and catch basins. Funding Source: Gas Tax 2001/02 Roll Over: $110,000 2002/03 Budget: $240,000 Total Five -Year Budget: $350,000 ----------------------------------------------------------------- Project Name: Pomona Rincon Road Extension Project Number: S-05/01 Program Year Initiated: 2001/02 Project Duration: 1 year Project Description: The project will provide for construction of a new road from Soquel Canyon Road, west SR71 to Picasso Drive. Funding Source: Gas Tax, Chino Valley Unified School District Funds (State Funds), General Fund (Developer's Reimbursement) 2001/02 Rollover: $2,800,000 Total Five -Year Budget: $2,800,000 L 10 2002/03 CAPITAL IMPROVEMENT PROGRAM ISTREI`aTS co tr ued Project Name: Circulation Enhancement Project Number: S-09/00 Program Year Initiated: 2000/01 Project Duration: 1 year Project Description: This project will provide traffic calming devices to reduce vehicle speeding in residential neighborhoods throughout the City. Funding Source: Gas Tax, General Fund 2001/02 Roll Over: $30,000 2002/03 Budget: $50,000 Total Five -Year Budget: L 11 $280,000 This page intentionally left blank. L 12 PUBLIC FACILITIES PROJECTS Project Name: Project Number: Program Year Initiated: Project Duration: Project Description: Sleepy Hollow Community Center PF -04/97 1997/98 1 year This project provides for construction of a new buiding including a parking lot at Sleepy Hollow area. Funding Source: General Fund, State Grant 2001/02 Roll Over: $600,000 Total Five -Year Budget: $600,000 Project Name: Project Number: Program Year Initiated: Project Duration: Project Description: City Entrance Monument Signs PF -01/98 1998/99 3 years This project implements a City-wide monument program to enhance the Community. Funding Source: General Fund, Public Facilities Fee 2001/02 Roll Over: $200,000 2002/03 Budget: $200,000 Total Five -Year Budget: ------------------------------------------------------------------------- L 13 $882,000 2002/03 CAPITAL IMPROVEMENT PROGRAM PUBLICaFACI' ITItSWWE S riti0 ied _ Project Name: Sound Insulation for the Civic Center Project Number: PF -01/02 Program Year Initiated: 2002/03 Project Duration: 60 days Project Description: This project will install insulation in the Recreation Building to reduce the noise generated by various activities taking place in the classrooms. Funding Source: General Fund 2002/03 Budget: $5,000 Total Five -Year Budget: $5,000 ------------------------------------------------------------------------- Project Name: Additional Offices for Community Services Department Project Number: PF -02/02 Program Year Initiated: 2002/03 Project Duration: 90 days Project Description: This project will provide enclosed offices for a Code Enforcement Officer and additional workspace for the Neighborhood Services Division. Funding Source: General Fund 2002/03 Budget: $9,900 Total Five -Year Budget: $9,900 L 14 2002/03 CAPITAL IMPROVEMENT PROGRAM ;P IL.IE QRO;IECT (contiiuI Project Name: Project Number: Program Year Initiated: Project Duration: Project Description: Funding Source: 2002/03 Budget: Project Name: Project Number: Program Year Initiated: Project Duration: Project Description: Funding Source: 2002/03 Budget: Roll -Up Door Installation at the City Yard PF -03/02 2002/03 60 days This project will install two roll -up doors in an open work space at the City Yard. General Fund $15,000 Total Five -Year Budget: $15,000 Vandal Stop Dispensers PF -04/02 2002/03 30 days This project will replace plastic toilet paper dispensers at restrooms in three Parks with vandal resistant stainless steel dispensers. General Fund; Lighting & Landscape District $9,900 Total Five -Year Budget: L 15 $9,900 2002/03 CAPITAL IMPROVEMENT PROGRAM P�UBfgj 'A-ILITIES PzRQJEC S co t�rlu�e 1 Project Name: Tiny Tots Program Modular Unit Project Number: PF -05/02 Program Year Initiated: 2002/03 Project Duration: 90 days Project Description: This project replaces a rented modular building with a permanent one to serve the Tiny Tots program. Funding Source: General Fund 2002/03 Budget: $110,700 Total Five -Year Budget: $110,700 L 16 PAR KS/OPEN::-SPACE PROJECTS Project Name: Project Number: Program Year Initiated: Project Duration: Project Description: Funding Source: 2001/02 Roll Over: Project Name: Project Number: Program Year Initiated: Project Duration: Project Description: Funding Source: 2002/03 Budget: Community Park Expansion P/OS-02/97 1997/98 2 years This project will purchase and improve land south of Chino Hills Community Park. Improvements may consist of sports fields, parking, and a community building. Park Fee_, General Fund, Community Facilities District No. 2, Developer Funds, and Landscape and Lighting District $6,765,000 - Total Five -Year Budget: $6,765,000 Parks Improvement Project P/OS-01 /02 2002/03 On-going This project will replace park equipment, resurface parking lots, and resurface playing fields at various parks. Landscape -and Lighting District, General Fund $225,000 : - Total Five -Year Budget: $535,000 L 17 2002/03 CAPITAL IMPROVEMENT PROGRAM Project Name: Bird Farm Park Project Number: P/OS-02%98 Program Year Initiated: 1998/99 Project Duration:. 3 years Project Description: This project will develop a community park in the Los Serranos neighborhood. The initial phase includes land acquisition and preliminary design. Funding Source: Park Fee, General Fund 2001/02 Roll Over: $925,000 - 2002/03 Budget: $200,000 Total Five -Year Budget: $4,250,000 ---------------------------------------------------------------------- Project Name: City Skate Park - Project Number: P/OS-03/98 Program Year Initiated: 1998/99 Project Duration: 2 years Project Description: This project provides for construction of a skate park, which includes 5,000 - 7,000 sq. ft. of concrete areas with benches, ramps, curbs and rails. Other amenities will include park benches, drainage, walkways and landscaping, and off-site improvements. Funding Source: Park Fee, General Fund 2001/02 Roll Over: $300,000 Total Five -Year Budget: $300,000 L 18 2002/03 CAPITAL IMPROVEMENT PROGRAM __ cPAI�KS%O,F'EN"�SI?�ACES�(;contintaed. �' _ Project Name: Hockey Rink Dasher Boards Project Number: '-P/0S'-02/02 Program Year Initiated: 2002/03 Project Duration: 60 days Project Description: This, project will install dasher boards around the bottom of the roller rink to create proper -action for keeping the 'puck in play. Funding Source: General Fund _ 2002/03 Budget: $6,200. Total Five -Year Budget: $6,200 ------------------- ------------------------------ -------------------- _ Project Name: Western Niils Park Project Number: P/OS-01/99 Program Year Initiated: 1999/00 `- Project Duration: 2 year - Project Description: This project will acquire, improve, and equip park land with amenities to be determined by Community needs assessment. IV Funding Source: Grant Fund r 2001/02 Roll Over: $295,000 Total Five -Year Budget: $295,000 L 19 a �J 2002/03 CAPITAL IMPROVEMENT PROGRAM �l Project Name: Big League Dreams of Chino Hills,Sports Park Project Number: P/OS-05/99 Program Year Initiated: 1999/00 Project Duration: 1 year Project Description: This project includes construction of six (6) baseball fields, two, restaurants, an arena for hockey and soccer, picnic facilities, and a neighborhood park. C--, Funding Source: General Fund, Grant 2001/02 Roll Over: $10,500,000 ' Total Five -Year Budget: $10,500,000 ---------------------------------------------------------------------- Project Name: Big Galstian Park n, Project Number: P/OS-02/00 Program Year Initiated: 2000/01 Project Duration: 3 years Project Description: This project will purchase and acquire four (4) acres of land owned by the Galstian Family Trust for construction of a park. E , Funding Source: General Fund 2001/02 Roll Over: $50,000 Total Five -Year Budget: $50,000 n. L 20 r" , 2002/03 CAPITAL IMPROVEMENT PROGRAM Project Name: Trail Construction Project Number: P/OS-0.3/00 Program Year Initiated: 2000/01 Project Duration: 2 years Project Description: This project will make improvements in trail linkages identified via the Trails Master Plan. Funding Source: Developer Funds, Gr -ant -Funds 2001/02 Roll Over: $175,000_ Total 'Five -Year -Budget: $175,000 Project Name: Chino Hills Dog Park Project Number: P/OS-03/01 Program Year Initiated: 2001/02 Project Duration: 1 years Project Description: The project will construct a Dog Park in the City at a location, to be . determined. Funding Source: Donation (General Funds) 2001/02 Roll Over: $189,000 Total Five -Year Budget: $189,000 L 21 2002/03 CAPITAL IMPROVEMENT PROGRAM wF?`AR'KS!!J`P'E;N S'RACESv(, intinuedfiml, � Project Name: Grand Avenue Park Turf and Soil Replacement Project Number: P/OS-07/01 Program Year Initiated: 2001/02 Project Duration: 6 Months Project Description: This project will replace the existing turf and soil for two soccer fields at Grand Avenue Park. Funding Source: Landscape and Lighting District 2001/02 Roll Over: $125,000- Total Five -Year Budget: $125,000 ---------------------------------------------------------------------- Project Name: Danbury Park Restroom Project Number: P/08-1 4/01 Program Year Initiated: 2000/01 Project Duration: 1 years Project Description: This project will complete construction of restroom facilities for Danbury Park. Funding Source: Developer Funds 2001/02 Roll Over: $110,700 Total Five -Year Budget: $110,700 L 22 2002/0_3 CAPITAL IMPROVEMENT PROGRAM `PARKS%OF�EN� +� "-- ;, — Project Name: Parkway at Exxon Mobil Project Number: P/OS-08/01 Program Year Initiated: 2001/02 Project Duration: 1 years Project Description: This project will construct a parkway median in front of Exxon Mobil by the developer. Funding Source: .r Developer Funds — 2001/02 Roll Over $20,000 Total Five -Year Budget: $20,000 •--------------------------------------------------------------------- J Project Name: Sycamore Valley Park Project Number: P/OS-11/01 Program Year Initiated: 2001/02 Project Duration: 1 years Project Description: This project will construct -a new park with the work done by the _ developer as part of the Galstian Project. Funding Source: Developer Funds 2001/02 Roll Over: $800,000 Total Five -Year Budget: $800,000 ---------------------------------------------------------------------- L 23 2002/03 CAPITAL IMPROVEMENT PROGRAM �,RARKS%OP�N��SPACES� coritiiiued�r:�;3�.''ry53 Project Name: Fairfield Ranch Neighborhood Park Project Number: P/OS-12/01 Program Year Initiated: 2001/02 Project Duration: 1 years Project Description: This project will construct a new park next to Big League Dreams of Chino Hills Project by the developer. Funding Source: Developer Fund, Community Facilities District No. 5 2001/02 Roll Over: $800,000, Total Five -Year Budget: $800,000 Project Name: ---------------------------------------------------------------------- Elementary School Multi -Purpose Trail Project Number: P/OS-13/01 Program Year Initiated: 2001/02 Project Duration: 1 years Project Description: This project will construct a trail as part of the Elementary School. Funding Source: Developer Funds 2001/02 Roll Over: $25,000 / Total Five -Year Budget: $25,000 ---------------------------------------------------------------------- L 24 2002/03 CAPITAL IMPROVEMENT PROGRAM L Project Name: Pinehurst Phase Five Project Number: P/OS-04/00 Program Year Initiated: 2000/01 Project Duration: 1 years Project Description: This project will construct a green space in parkway including monument acquisition: Funding Source: Developer Funds 2001/02 Roll Over: $68,500 Total Five -Year Budget: $68,500 i---------------------------------------------------------------------- J Project Name: Fairfield Plaza Multi- Purpose Trail Project Number: P/OS-08/00 _ Program Year Initiated: 2000/01 Project Duration: 6 months Project Description: This project will construct a portion of Fairfield Ranch Trail. Funding Source: Developer Funds 2001/02 Roll Over: $50,000: Total Five -Year Budget: $50,000 ---------------------------------------------------------------------- L 25 U r Li 2002/03 CAPITAL IMPROVEMENT PROGRAM Project Name: Green Valley Multi -Purpose Trail Project Number: P/OS-10/00 Program Year Initiated: 2000/01 Project Duration: 6 months Project Description: This project will construct a trail to connect the Peyton access to the master plan of trails. Funding Source: Developer Funds 2001/02 Roll Over: $81,700. Total Five -Year Budget: $89,700 Ll L 26 92 Project Name: Plant Restoration, Irrigation and Upgrade Project Project Number: L-01/02 Program Year Initiated: 2002/03 Project Duration: On-going Project Description: Plant restoration, irrigation repairs and upgrades at'various locations throughout the City. - Funding Source: Landscape and Lighting District, General Fund 2002/03 Budget: $386,400 / Total Five -Year Budget: $706,400 i( Project Name: SR 71 Landscape Project Project Number: L-02/00 Program Year Initiated: 2000/01 Project Duration: 1 Year Project Description: To construct landscape area around SR71 which is being done b) SANBAG. Funding Source: Grant Funds r 20002/03 Roll Over: $50,000 ' Total Five -Year Budget: $ ------------------------------------------------------------------------------ L 27 al L - 2002/03 CAPITAL IMPROVEMENT PROGRAM n - t ',er t• Y r .r^ssi{aaxip�� �v ax.rr 'Ai H�Wt�' '.ftp L?P►ND`SCAFEs;P<RQJEC�TSj(,eontinued Project Name: Grand Avenue Median Improvements Project Number: L-01/01 Program Year Initiated: 2000/01 Project Duration: 1 Year Project, Description: To construct parkway median on Grand Avenue from Grand Avenue Park to the western City boundary. ;� I Funding Source: Landscape and Lighting District 2001/02 Roll Over: $90,000, Total Five -Year Budget: $90,000 Project Name: Parkways at Fairfield Ranch Road Project Number: L-02/02 Program Year Initiated: 2002/03 Project Duration: On-going Project Description: Establish parkway landscaping consistent with conditions of approval and final development plan requirements. Funding Source: Developer 2002/03 Budget: $100,000 Total Five -Year Budget: $100,000 ----------------------------------------------------------------------------- L 28 2002/03 CAPITAL IMPROVEMENT PROGRAM �LA�ND�,C�'F?�=PRO- t -,�r_ Project Name: Median on Chino Fulls Parkway and Frost Avenue Project Number: L-03/02 Program Year Initiated: 2002/03 ~ Project Duration: On-going Project Description: Establish parkway landscaping consistent with conditions of approval and master plan- requirements. Funding Source: Developer 2002/03 Budget: $30,000 Total Five -Year Budget: $30,000 ----------------------------------------- Project Name: Parkway at Acacia Apartments Project Number: L-04/02 Program Year Initiated: 2002/03 Project Duration: On-going Project Description: Establish parkway landscaping on Butterfield Ranch Road consistent with conditions of approval and final development plan requirements. Funding Source: Developer 2002/03 Budget: $30,000 ✓ Total Five -Year Budget: $30,000 ----------------------------------------------------------------------------- L 29 2002/03 CAPITAL IMPROVEMENT PROGRAM ;LAN D SCAP�E"P�RO�J EC~�TS�(continued)��� :;�:�,� Project Name: Medians and Parkways at Oakmont Senior Living Project Number: L-05/02 Program Year Initiated: 2002/03 Project Duration: On-going Project Description: Establish parkway landscaping on Peyton Drive consistent with conditions of approval and final development plan requirements. Funding Source: Developer - 2002/03'Budget: $75,000 Total Five -Year Budget: $75,000 ----------------------------------------------------------------------------- L 30 Project Name: Relocation of -30" Water Line Project Number: W-02/02 Program Year Initiated: 2002/03 Project Duration: 90 days Project Description: This project shares'the cost with Monte Vista Water District for relocating the 30" Ramona Feeder line due to a grade separation project in the City of Montclair. =.Z - Funding Source: Water Operating Fund 2002/03 Budget: -$350,000 " Total Five -Year Budget: $350,000 •------------------------------------------------------------------------- ProjectName: ----------------.Project Pellisier Well Modifications Project Number: W-03/97 Program Year Initiated: - 1997%98 Project Duration: 120 days Project Description: This project will modify the existing Pellisier Well to provide a water supply source to the low pressure zone. Funding Source:' Water Capital Connection Fee 2001/02 Roll Over: $250,000, Total Five -Year Budget: $250,000 L 31 2002/0.3 CAPITAL IMPROVEMENT PROGRAM TUU}AT R (e'co tmu l)le,-I i; Project Name: Well No. 13 Modification Project Number: W-05/97 Program Year Initiated: 1997/98 Project Duration: 120 days Project Description: This project will modify existing well facilities at Water Well No. 13 to allow blending for high nitrates. Funding Source: Water 2001/02 Roll Over: $75,000, Total Five -Year Budget: $75,000 - •------------------------------------------------------------------------ Project Name: - Supervisory Control and Data Acquisition System (SCADA) Project Number: W-07/97 Program Year Initiated: 1997/98 Project Duration: 2 years Project Description: This project will modify existing City-wide telemetry system and operational efficiency programs. Funding Source: Water Capital Connection Fee 2001/02 Roll Over: $600,000 Total Five -Year Budget: $600,000 L 32 2002/03 CAPITAL IMPROVEMENT PROGRAM kU1lA ,EIR,I:('adntinia Project Name: Reservoir No. 18 Project Number: W-09/97 Program Year Initiated: 1997/98 Project Duration: 120 days Project Description: Preliminary site and geotechi No. 18 feasibility study for Reservoir Funding Source: Water Capital Connection Fe 2001/02 Roll Over: $2001000 Total Five -Year Budget: Project Name: Project Number: Program Year Initiated: Project Duration: Project Description: Funding Source: -- 2001/02 Roll Over: Monte Vista Interconnect . W-01/98 $1,700,000 1998/99 2 years The project provides for const uction of approximately 30,000 LF of 42 -inch water line -from inte (section of State Street and Ramona in the City of Montclair through East End Avenue in the County of San Bernardino and City of Chino to Schaefer Avenue. Water Capital Connection Fee $6,237,800- Total Five -Year Budget: $6,237,800 L 33 \2/0/02/03 CAPITAL IMPROVEMENT PROGRAM Project Name: Well Acquisition Project Number: W-05/99 Program Year Initiated: 1999/00 Project Duration: 1 year Project Description: Project includes the acquisition and development of wells at various locations for additional ground water supply. Funding Source: Water Capital, Fees 2001/02 Roll Over: $2,000,000 Total Five -Year Budget: $2,000,000 Project Name: Water Supply, Transmission, Storage, and Pumping Project Number: W-02/00 Program Year Initiated: 2000/01 Project Duration: 4 years Project Description: This projects provides for feasibility study, design, and construction of water mains, storage areas, and pump stations according to the water master plan. Funding Source: Water Capital Fees; & Water 2001/02 Roll Over: $7,600,000 - Total Five -Year Budget: $20,460,000 ----------------------------------------------------------------------- L 34 2002/03 CAPITAL IMPROVEMENT PROGRAM ;WATER con iriueFli Project Name: Existing Water Facility Replacement and Repair Project Number: W-06/97 Program Year Initiated: 2002/03 Project Duration: On-going Project Description: Annual program of system modifications, including upgrades of facility equipment, site and system improvements. Funding Source: Water 2001/02 Roll Over: $200,000 2002/03 Budget: $200,000 Total Five -Year Budget: $1,200,000 L 35 r� Lj r-� r� I, I; L� I This page intentionally left blank. r; n L 36 Project Name: Reservoir No. 20 Project Number: RW -01/98 Program Year Initiated: 1998/99 Project Duration,: 120 days Project Description: Design and construct a three -million gallon recycled water reservoir. Funding Source: Water Capital Connection Fee 2001/02 Roll Over: $1,609,000 Total Five -Year ,Budget: ---------------------------------------------------------------------- $1,609,000 Project Name: Soquel Canyon Pump Station No. 1 Project Number: RW -02/99 Program Year Initiated: 1999/00 Project Duration: 6 months Project Description: Construction of a pump station at Soquel Canyon for recycled water system. Funding Source: Water Capital Connection Fee 2001/02 Roll Over: $1,140,000- Total Five -Year Budget: $1,140,000 ----------------------------------------------------------------------- L 37 This page intentionally left blank. F I� F, l JI J n r-, L 38 l.. -S'EWES78T0"RM`DRA1N'-PR eOTS" Project Name: Miscellaneous Sewer Upgrade Project Project Number: S/SD-02/97 Program Year Initiated: 1997/98 Project Duration: 120 days Project Description: The project includes modification of the Boy's Republic sewer easement access road, various sewer reliefs throughout the City, a sewer line at Soquel Canyon -and SR -71, and pump upgrades at 'Rincon Lift Station. Funding Source: Sewer 2001/02 Roll Over: $100,0001/ Total Five -Year Budget: $100,000 ------------------------------------------------------------------------ Project Name: Rincon Storm Drain Channel Project Number: SD -03/97 Program Year Initiated: 1997/98 Project Duration: 1 year Project Description: This project will construct a storm drain channel on Butterfield Ranch Road from the north boundary of the Richland property to SR71. 7 - •_ Funding Source: Community Facilities District No. 9 2001/02 Roll Over: $1,462,100 L ' Total Five -Year Budget: $1,462,100 L 39 2002/03 CAPITAL IMPROVEMENT PROGRAM �SEINEFi%STORM;D`RuAINS,�cor_tiri'ued)'.r >>I: Project Name: Sewer Improvements Project Number: S/SD-01/98 Program Year Initiated: 1998/99 Project Duration: 5 years Project Description: Construction to eliminate existing deficiencies in the City sewer system as identified in the Sewer Master Plan. :�J) Funding Source: Sewer - 2001/02 Roll Over: $400,000 Total Five -Year Budget: $821,000 Project Name: Los Serranos Channel Mitigation Project Project Number: S/SD-02/01 Program Year Initiated: 2000/01 Project Duration: 1 Year Project Description: The project will provide for creation of approximately nine (9) acres of mitigation areas for wild life habitat. Funding Source: Storm Drain, Community Facilities District No. 5 2001/02 Roll Over: $848,700•-' Total Five -Year Budget: $848,700 L 40 2002/03 CAPITAL IMPROVEMENT PROGRAM ��N1:`b; .�..�-,'iso..''..��,:�---����r:�,..LY... RAINS (coritrmuedj; �Y i Project Name: English Channel Improvement Project Number: S/SD-01/01 Program Year Initiated: 2001/02 Project Duration: 1 Year Project Description: To construct box culvert, and inlet/outlet transition on English Channel at Peyton Drive, south of Eucalyptus Avenue. Funding Source: Grant Funds, Community Facilities District No. 2 2001/02 Roll Over: $1,636,000,' Total Five -Year Budget: $1,636,000 ------------------------------------------------------------------ Project Name: Lower Los Serranos Channel Project Number: S/SD-01/99 Program Year Initiated:. 1999/00 Project Duration: ! 1 Year Project Description: i To clean and repair Lower Los Serranos Channel from Soq el Canyon Road to the end of Channel at the rip -rap area. Funding Source: Gas Tax, General Fund 2001/02 Roll Over: $191,000, Total Five -Year Budget: $191,000 ------------------------------------------------------------------------ L 41 2002/03 CAPITAL IMPROVEMENT PROGRAM Project Name: Construction of Concrete Gutter Project Number: S/SD-01/02 Program Year Initiated: 2002/03 Project Duration: 60 days Project Description: This project will install a concrete gutter in the existing dirt drainage ditch on Pipeline Avenue between CenFed Bank and the San Bernardino County Flood Control Channel. Funding Source: Storm Drain Facilities Fund 2002/03 Budget $20,000 Total Five -Year Budget: $20,000 ------------------------------------------------------------------------ L 42 CITY OF CHINO HILLS CAPITAL IMPROVEMENT PROGRAM FIVE-YEAR SUMMARY FISCAL YEAR 2002/03 THROUGH FISCAL YEAR 2006/07 NUMBER PROJECT 02/03 03/04 04/05 05/06 06/07 TOTAL 5 -YR EST. S-01/02 Overlay/Slurry Seal Project $2,450,000 $1,250,000 $1,250,000 $1,250,000 $1,250,000 $7,450,000 S-02/02 Citywide Sidewalk Replacement Program $200,000 $100,000 $100,000 $100,000 $0 $500,000 S-05/97 Peyton Drive/Eucalyptus Project $3,670,000 $1,800,000 $4,800,000 $5,500,000 $600,000 $16,370,000 S-11/99 Fairfield Ranch Road $3,000,000 $0 $0 $0 $0 $3,000,000 S-03/00 Fairfield Ranch Phase II/Pine Avenue Extension $350,000 $0 $0 $600,000 $5,050,000 $6,000,000 S-06/00 Traffic Signals (Peyton Drive and Morningfield) $155,000 $0 $0 $0 $0 $155,000 S-06/00 Traffic Signal (Peyton/Frost) $180,000 $0 $0 $0 $0 $180,000 S-04/02 Traffic Signal and Median Improvement at Grand Avenue $300,000 $0 $0 $0 $0 $300,000 S-06/99 Los §erranos - Other $1,000,000 $250,000 $250,000 $250,000 $250,000 $2,000,000 S-04/01 Los Serranos Infrastructure Study $200,000 $0 $0 $0 $0 $200,000 S-08/97 Los Serranos (CDBG) $680,000 $125,800 $125,800 $125,800 $125,800 $1,183,200 S-03/98 Woodview Road $100,000 $0 $0 $0 $0 $100,000 S-08/99 Traffic Signal Interconnect and Coordination $320,000 $0 $0 $0 $0 $320,000 S-07/00 Citywide Restriping and Street Marking Project $85,000 $85,000 $85,000 $90,000 $95,000 $440,000 S-08/00 Drainage Improvement at Pipeline Avenue and Glenridge Drive $350,000 $0 $0 $0 $0 $350,000 S-05/01 Pomona Rincon Road Extension $2,800,000 $0 $0 $0 $0 $2,800,000 S-09/00 Circulation Enhancement $80,000 $50,000 $50,000 $50,000 $50,000 . $280,000 S-XX/03 Woodview Road Widening $0 $1,980,000 $0 $0 $0 $1,980,000 S-10/97 SoquelCanyon/Loop One $0 $310,000 $6,400,000 $2,035,000 $0 $8,745,000 S-XX/03 Eucalyptus Avenue Emergency Road $0 $300,000 $1,200,000 $0 $0 $1,500,000 S-07/99 Sleepy Hollow - Other $0 $0 $50,000 $50,000 $50,000 $150,000 S-XX/03 Future Traffic Signals $0 $180,000 $180,000 $180,000 $180,000 $720,000 S-XX/03 Pedestrian Overcrossing $0 $350,000 $0 $0 $0 $350,000 S-XX/05 Soquel Canyon/Loop Two $0 $0 $0 $1,500,000 $13,300,000 $14,800,000 L 43 CITY OF CHINO HILLS CAPITAL IMPROVEMENT PROGRAM FIVE-YEAR SUMMARY FISCAL YEAR 2002/03 THROUGH FISCAL YEAR 2006/07 TOTAL NUMBER PROJECT 02/03 03/04 04/05 05/06 06/07 5 -YR EST. S-XX/06 Advance Street Signs $0 $0 $0 $0 $60,000 $60,000 Total Streets $15,920,000 $6,780,800 $14,490,800 $11,730,800 $21,010,800 $69,933,200 L 44 CITY OF CHINO HILLS CAPITAL IMPROVEMENT PROGRAM FIVE-YEAR SUMMARY FISCAL YEAR 2002/03 THROUGH FISCAL YEAR 2006/07 NUMBER PROJECT PF -04/97 Sleepy Hollow Community Center PF -01/98 City Entrance Monument Signs PF -01/02 Sound Insulation for Civic Center PF -02/02 Additional Offices for Community Services Dept. PF -03/02 Roll -Up Door at the City Yard PF -04/02 Vandal Stop Dispensers PF -05/02 Tiny Tots Program Modular Units PF-XX/04 Town Center $0 Total Public Facilities TOTAL 02/03 03/04 04/05 05/06 06/07 5 -YR EST. $600,000 $0 $0 $0 $0 $600,000 $400,000 $300,000 $182,000 $0 $0 $882,000 $5,000 $0 $0 $0 $0 $5,000 $9,900 $0 $0 $0 $0 $9,900 $15,000 $0 $0 $0 $0 $15,000 $9,900 $0 $0 $0 $0 $9,900 $110,700 $0 $0 $0 $0 $110,700 $0 $0 $500,000 $3,000,000 $18,000,000 $21,500,000 $1,150,500 $300,000 $682,000 $3,000,000 $18,000,000 $23,132,500 PAFIKS1015EN $0 P/OS-02/97 Community Park Expansion P/OS-01/02 Parks Improvement Project P/OS-02/98 Bird Farm Park P/OS-03/98 City Skate Park P/OS-02/02 Hockey Rink Dasher Boards P/OS-01/99 Western Hills Park P/OS-05/99 Big League Dreams of Chino Hills Sports Park P/OS-02/00 Big Galstian Park P/OS-03/00 Trail Construction P/OS-03/01 Chino Hills Dog Park P/OS-07/01 Grand Avenue Park Turf and Soil Replacement P/OS-14/01 Danbury Park Restroom P/OS-08/01 Parkway at Exxon Mobil $6,765,000 $0 $0 $0 $0 $6,765,000 $225,000 $100,000 $80,000 $80,000 $50,000 $535,000 $1,125,000 $3,125,000 $0 $0 $0 $4,250,000 $300,000 $0 $0 $0 $0 $300,000 $6,200 $0 $0 $0 $0 $6,200 $295,000 $0 $0 $0 $0 $295,000 $10,500,000 $0 $0 $0 $0 $10,500,000 $50,000 $0 $0 $0 $0 $50,000 $175,000 $0 $0 $0 $0 $175,000 $189,000 $0 $0 $0 $0 $189,000 $125,000 $0 $0 $0 $0 $125,000 $110,700 $0 $0 $0 $0 $110,700 $20,000 $0 $0 $0 $0 $20,000 L 45 CITY OF CHINO HILLS CAPITAL IMPROVEMENT PROGRAM FIVE-YEAR SUMMARY FISCAL YEAR 2002/03 THROUGH FISCAL YEAR 2006/07 NUM13ER PROJECT 02/03 03/04 04/05 05/06 PARKS/OPEN $0 P/OS-11/01 Sycamore Valley Park P/OS-12/01 Fairfield Ranch Neighborhood Park P/OS-13/01 Elementary School Multi -Purpose Trail P/OS-04/00 Pinehurst Phase Five P/OS-08/00 Fairfield Plaza Multi -Purpose Trail P/OS-10/00 Green Valley Multi -Purpose Trail P/OS-XX/03 Ayala Soccer Field Lighting P/OS-XX/03 Trail Staging Area P/OS-XX/03 Sundance III Multi -Purpose Trail P/OS-XX/03 Oakcrest Multi -Purpose Trail East P/OS-XX/03 Woodview Terrace Park Project P/OS-XX/03 Multi -Purpose Trail at Sycamore Crest P/OS-XX/03 Caltrans Lot at Great Indoors P/OS-XX/04 Chino Avenue Park P/OS-XX/04 Oakcrest Multi -Purpose Trail West P/OS-XX/04 Oakcrest Vista Park P/OS-XX/04 Oakcrest Neighborhood Park P/OS-XX/04 Multi -Purpose Trail at Pinehurst West P/OS-XX/04 Ranch at Carbon Canyon Multi -Purpose Trail P/OS-XX/05 Canyon Estates Multi -Purpose Trail TOTAL 06/07 5 -YR EST. $800,000 $0 $0 $0 $0 $800,000 $800,000 $0 $0 $0 $0 $800,000 $25,000 $0 $0 $0 $0 $25,000 $68,500 $0 $0 $0 $0 $68,500 $50,000 $0 $0 $0 $0 $50,000 $81,700 $0 $0 $0 $0 $81,700 $0 $150,000 $0 $0 $0 $150,000 $0 $120,000 $0 $0 $0 $120,000 $0 $10,000 $0 $0 $0 $10,000 $0 $250,000 $0 $0 $0 $250,000 $0 $2,000,000 $0 $0 $0 $2,000,000 $0 $15,000 $0 $0 $0 $15,000 $0 $7,500 $0 $0 $0 $7,500 $0 $0 $200,000 $1,700,000 $0 $1,900,000 $0 $0 $75,000 $0 $0 $75,000 $0 $0 $625,000 $0 $0 $625,000 $0 $0 $1,000,000 $0 $0 $1,000,000 $0 $0 $30,000 $0 $0 $30,000 $0 $0 $175,000 $0 $0 $175,000 $0 $0 $0 $125,000 $0 $125,000 L 46 CITY OF CHINO HILLS CAPITAL IMPROVEMENT PROGRAM FIVE-YEAR SUMMARY FISCAL YEAR 2002/03 THROUGH FISCAL YEAR 2006/07 TOTAL NUMBER PROJECT 02/03 03/04 04/05 05/06 06/07 5 -YR EST. P/OS-XX/05 Chow Multi -Purpose Trail P/OS-XX/05 Villa Borba Multi -Purpose Trail System P/OS-XX/05 Villa Borba Neighborhood Park P/OS-XX/06 English Springs Lake Cleaning P/OS-XX/06 Richland Park $0 Total Parks/Open Space $0 $0 $0 $60,000 $0 $60,000 $0 $0 $0 $60,000 $0 $60,000 $0 $0 $0 $1,500,000 $0 $1,500,000 $0 $0 $0 $0 $100,000 $100,000 $0 $0 $0 $0 $3,750,000 $3,750,000 $21,711,100 $5,777,500 $2,185,000 $3,525,000 $3,900,000 $37,098,600 LANDSCAPE • $100,000 $100,000 L-01/97 Plant Restoration, Irrigation/Upgrade Project L-02/00 SR 71 Landscape Project L-01/01 Grand Avenue Median Improvements L-02/02 Parkway at Fairfield Ranch Road L-03/02 Median at Chino Hills Parkway and Frost L-04-02 Parkway at Acacia Apartments L-05-02 Median and Parkway at Oakmont Senior Living $100,000 Total Landscape Projects $386,400 $100,000 $100,000 $100,000 $100,000 $786,400 $50,000 $0 $0 $0 $0 $50,000 $90,000 $0 $0 $0 $0 $90,000 $100,000 $0 $0 $0 $0 $100,000 $30,000 $0 $0 $0 $0 $30,000 $30,000 $0 $0 $0 $0 $30,000 $75,000 $0 $0 $0 $0 $75,000 $761,400 $100,000 $100,000 $100,000 $100,000 $1,161,400 W-01/02 30" Water Line Relocation $350,000 $0 $0 $0 $0 $350,000 W-03/97 Pellisier Well Modifications $250,000 $0 $0 $0 $0 $250,000 W-05/97 Well No. 13 Modifications $75,000 $0 $0 $0 $0 $75,000 W-06/97 Existing Water Facility Replacement and Repair $400,000 $200,000 $200,000 $200,000 $200,000 $1,200,000 L 47 CITY OF CHINO HILLS CAPITAL IMPROVEMENT PROGRAM FIVE-YEAR SUMMARY FISCAL YEAR 2002/03 THROUGH FISCAL YEAR 2006/07 NUMBER PROJECT Total Water RW -01/98 Reservoir No. 20 W-07/97 Supervisory Control and Data Acgwstion RW-XX/05 System (SCADA) W-09/97 Reservoir No 18 W-01/98 Monte Vista Interconnect W-05/99 Well Acquisition W-02/00 Water Supply, Transmission, Storage, RW-XX/05 and Pumping W-01/97 Well No 18 W-XX/04 Sleepy Hollow Pressure Reducing Station, RW-XX/06 Relocation and Modification Total Water RW -01/98 Reservoir No. 20 RW -02/99 Soquel Canyon Pump Station No 1 RW-XX/05 Soquel Canyon Reservoir RW-XX/05 Soquel Canyon Loop One Water main RW-XX/05 Soquel Canyon Pump Station No. 2 RW-XX/05 Rincon Reservoir No. 19 RW-XX/05 Rincon Water main, Phase I RW-XX/05 Rincon Water main, Phase II RW-XX/05 Rincon Pump Station No. 3 RW-XX/06 Soquel Canyon Loop Two Water Main RW-XX/06 Rincon Water Main, Phase III RW-XX/06 Rincon Reservoir $7,600,000 Total Reclaimed Water TOTAL 02/03 03/04 04/05 05/06 06/07 5 -YR EST. $600,000 $0 $0 $0 $0 $600,000 $200,000 $1,500,000 $0 $0 $0 $1,700,000 $6,237,800 $0 $0 $0 $0 $6,237,800 $2,000,000 $0 $0 $0 $0 $2,000,000 $7,600,000 $960,000 $5,300,000 $6,600,000 $0 $20,460,000 $0 $450,000 $0 $0 $0 $450,000 $0 $0 $100,000 $145,700 $0 $100,000 $0 $0 $0 $669,300 $0 $669,300 $17,712,800 $3,110,000 $5,600,000 $6,800,000 $200,000 $33,422,800 $1,609,000 $0 $0 $0 $0 $1,609,000 $1,140,000 $0 $0 $0 $0 $1,140,000 $0 $0 $0 $906,800 $0 $906,800 $0 $0 $0 $451,800 $0 $451,800 $0 $0 $0 $216,000 $0 $216,000 $0 $0 $0 $800,400 $0 $800,400 $0 $0 $0 $145,700 $0 $145,700 $0 $0 $0 $669,300 $0 $669,300 $0 $0 $0 $427,800 $0 $427,800 $0 $0 $0 $0 $1,201,600 $1,201,600 $0 $0 $0 $0 $467,700 $467,700 $0 $0 $0 $0 $910,800 $910,800 $2,749,000 $0 $0 $3,617,800 $2,580,100 $8,946,900 L 48 CITY OF CHINO HILLS CAPITAL IMPROVEMENT PROGRAM FIVE-YEAR SUMMARY FISCAL YEAR 2002/03 THROUGH FISCAL YEAR 2006/07 L 49 TOTAL NUMBER PROJECT 02/03 03/04 04/05 05/06 06/07 5 -YR EST. SEWER/STORMDRAINS S/SD-02/97 Miscellaneous Sewer Upgrade Project $100,000 $0 $0 $0 $0 $100,000 S/SD-03/97 Rmcon Storm Drain Channel $1,462,100 $0 $0 $0 $1,462,100 S/SD-01/98 Sewer Improvements $400,000 $200,000 $73,000 $73,000 $75,000 $821,000 S/SD-02/01 Los Serranos Channel Mitigation Project $848,700 $0 $0 $0 $0 $848,700 S/SD-01/99 Lower Los Serranos Channel $191,000 $0 $0 $0 $0 $191,000 S/SD-01/02 Concrete Gutter Construction at Pipeline Avenue $20,000 $0 $0 $0 $0 $20,000 S/SD-01/01 English Channel Improvement $1,636,000 $0 $0 $0 $0 $1,636,000 Total Sewer/Storm Drains $4,657,800 $200,000 $73,000 $73,000 $75,000 $5,078,800 Fiscal Year Total $64,662,600 $16,268,300 $23,130,800 $28,846,600 $45,865,900 $178,774,200 L 49 This page intentionally left blank. L 50 CITY OF CHINO HILLS CAPITAL IMPROVEMENT PROGRAM PROJECT SUMMARY Project Name Budget 2001/02 COMPLETED PROJECTS Citywide Sidewalk Replacement $100,000 Traffic Signal - Peyton Drive/Olympic View Drive $158,000 McCoy Barn $690,000 Civic Center Enhancement $38,300 Willow Crest Slope $11,000 Overlay/Slurry Seal Project (Annual) $1,050,000 Annual Citywide Traffic Count $6,000 Energy Efficient Lighting Replacement $50,000 Los Serranos Country Club Drive Drainage $80,000 Shade Structure at McCoy $40,000 Central Irrigation Expansion $284,000 Traffic Signal - Butterfield Ranch/Picasso Drive $160,000 Public Facilities Maintenance Yard $1,607,900 Danbury Park (Fairfield Ranch Paseo Park) $1,150,000 English Springs Lake Cleaning $240,000 Parks Improvement Project $139,300 Oakway Lane Repair $200,000 Traffic Signal - Grand Avenue/Albertson Drive $150,000 Avenida Marguerite Slope $600,000 Madrugada Surface Drain Improvements $64,300 English Springs Lake Aeration Replacement $11,000 Median and Parkway at Great Indoors $16,000 Median and Parkway at Laband Village $28,000 TOTAL 2001/02 COMPLETED PROJECTS $69873,800 L 51 CITY OF CHINO HILLS CAPITAL IMPROVEMENT PROGRAM PROJECT SUMMARY Proiect Name Rudaet 00RoLLOVER PROJECTS Overlay/Slurry Seal Project $1,100,000 Citywide Sidewalk Replacement Program $100,000 Peyton Drive/Eucalyptus Project $2,270,000 Traffic Signal and Median Improvement at Grand Avenue $300,000 Fairfield Ranch Road $3,000,000 Fairfield Ranch Phase II/Pine Avenue Extention $350,000 Traffic Signal - Peyton and Morningfield $155,000 Los Serranos - others $750,000 Los Serranos Infrastructure Study $200,000 Woodview Road $100,000 Traffic Signal Interconnect and Coordination $320,000 Citywide Restriping and Marking $85,000 Drainage Improvement at Pipeline and Glenridge $110,000 Pomona-Rincon Road Extension $2,800,000 Circulation Enhancement $30,000 Sleepy Hollow Community Center $600,000 City Entrance Monument Signs $200,000 Community Park Expansion $6,765,000 Bird Farm Park $925,000 City Skate Park $300,000 Western Hills Park $295,000 Big league Dreams of Chino Hills $10,500,000 Big Galstain Park $50,000 Trail Construction $175,000 Chino Hills Dog Park $189,000 Grand Avenue Park Turf and Soil Replacement $125,000 Danbury Park Restroom $110,700 Parkway at Exxon Mobil $20,000 L 52 CITY OF CHINO -HILLS CAPITAL IMPROVEMENT PROGRAM PROJECT SUMMARY 2001/02 ROLL OVER PROJECTS -.(Continued) Sycamore Valley Park $800,000 Fairfield Ranch Neigborhood Park $800,000 Elementary School Multi -Purpose Trail $25,000 Pinehurst Phase Five $68,500 Fairfield Plaza Multi -Purpose Trail $50,000 Green Valley Multi -Purpose Trail $81,700 SR 71 Landscape Project $50,000 Grand Avenue Median Improvements $90,000 Pellisier Well Modifications $250,000 Well No. 13 Modifications $75,000 Supervisory Control and Data Acquisition System (SCADA) $600,000 Reservoir No. 18 $200,000 Monte Vista Interconnect $6,237,800 Well Acquisition $2,000,000 Water Supply, Transmission, Storage, and Pumping $7,600,000 Existing Water Facility Replacement and Repair $200,000 Reservoir No. 20 $1,609,000 Soquel Canyon Pump Station No. 1 $1,140,000 Miscellaneous Sewer Upgrade Projects $100,000 Rincon Storm Drain Channel $1,462,100 Sewer System Improvement $400,000 Los Serranos Channel Mitigation Project $848,700 Lower Los Serranos Channel $191,000 English Channel Improvement $1,636,000 TOTAL 2000/01 ROLL OVER PROJECTS $58,439,500 L 53 CITY OF CHINO HILLS CAPITAL IMPROVEMENT PROGRAM PROJECT SUMMARY Promect Name Budqet 2002/03 NEW PROJECTS Overlay/Slurry Seal Project $1,350,000 Citywide Sidewalk Replacement Program $100,000 Peyton Drive/Eucalyptus Project $1,400,000 Traffic Signal -Peyton and Frost $180,000 Los Serranos - others $250,000 Los Serranos (CDBG) $680,000 Drainage Improvement at Pipeline and Glenridge $240,000 Circulation Enhancement $50,000 City Entrance Monument Signs $200,000 Sound Insulation for Civic Center $5,000 Additional Offices for Community Services Dept. $9,900 Roll -Up Door at the City Yard $15,000 Vandal Stop Dispensers $9,900 Tiny Tots Program Modular Units $110,700 Parks Improvement Project $225,000 Bird Farm Park $200,000 Hockey Rink Dasher Boards $6,200 Plant Restoratian and Irrigation Upgrade $386,400 Parkway at Fairfield Ranch Road $100,000 Median at Chino Hill Parkway at Frost $30,000 Parkway at Acacia Apartments $30,000 Median and Parkway at Oakmont Senior Living $75,000 30" Water Line Relocation $350,000 Existing Water Facility Replacement and Repair $200,000 Construction of Concrete Gutter at Pipeline Avenue $20,000 TOTAL 2002/03 NEW PROJECTS $6,223,100 L 54 CITY OF CHINO HILLS FISCAL YEAR 2002-03 INTERFUND TRANSFERS The Interfund Transfer budgets are established for the purpose of having one fund provide capital to another fund for financing capital projects and/or operating programs. For example, amounts are transferred from various funds to the Capital Projects Fund for the financing of eligible capital projects in the Capital Improvement Program. As another example, amounts are transferred from various Landscaping and Lighting District (LLD) zone funds to the LLD Administration Fund for the financing of the LLD administration activity. The purposes for which the interfund transfers are being budgeted, and the programs that are funding these activities are shown below and in the accompanying schedule. Finance Activity • Development Program: • Street Projects $3,670,000 • Parks and Landscape Projects $1,350,000 • Water Projects $16,186,800 • Storm Drain Projects $394,100 • CFD Operating Program $673,500 • Non -Departmental Services Program: • Street Projects $5,900,000 - • Parks and Landscape Projects $445,000 • Public Facilities Projects $438,400 • Storm Drain Projects $847,500 • Used Oil Recycling Operating Program $56,400 • Miscellaneous Grant — Department of Conservation $39,300 Public Facilities & Operations Activity • Facilities and Equipment Maintenance Program: • Public Facilities Projects $735,600 • Parks and Landscape Program: 01/02 Adjusted Budget • Public Facilities Projects $16,300 • Parks and Landscape Projects $14,816,200 • Parks and Landscape Operating $1,365,900 • Sanitation Maintenance Program: 16,744,500 • Sewer System Projects $500,000 • Street Maintenance Program: • Street Projects $2,000,000 • Water Utility Program: • Public Facilities Projects $7,500 • Water Projects $4,275,000 (1) Percent change: "01/02 Adjusted Budget" column compared to "02/03 Budget" column. "N/A" = Not Applicable M 1 99/00 Actual 00/01 Actual 01/02 Adjusted Budget 01/02 Projected Actual 02/03 Budget Percent Change(l) Interfund Transfers 13,136,402 5,701,586 65,436,400 16,744,500 53,717,500 17.9% (1) Percent change: "01/02 Adjusted Budget" column compared to "02/03 Budget" column. "N/A" = Not Applicable M 1 This page intentionally left blank. M 2 CITY OF CHINO HILLS FISCAL YEAR 2002-03 PROGRAM CODE ACTIVITY: SUMMARY OF INTERFUND TRANSFERS VARIOUS FY 1999-00 FY 2000-01 FY 2001-02 FY 2001-02 FY 2002-03 ADOPTED/ ADJUSTED PROJECTED ADOPTED PROGRAM ACTUAL ACTUAL BUDGET ACTUAL BUDGET Finance Development Program Non -Departmental Services Total Finance Public Facilities and Operations .Facilities and Equipment Maintenance Parks and Landscape Sanitation Maintenance Street Maintenance Storm System Maintenance Water Utility _ Total Public Facilities and Operations TOTAL 6,466,605 2,128,761 8,595,366 1,501,149 562,904 2,064,053 29,062,600 7,629,200 36,691,800 7,898,000 2,328, 700 10,226,700 22,274,400 7,726,600 30,001,000 3,712 148,599 494,700 129,400 735,600 3,210,414 3,389,319 21,476,000 6,015,900 16,198,400 69,735 0 612,200 77,900 500,000 291,757 96,306 1,450,100 63,100 2,000,000 106,985 3,308 121,700 3,300 0 858,433 0 4,589,900 228,200 4,282,500 4,541,036 3,637,533 28,744,600 6,517,800 23,716,500 13,136,402 5,701,586 65,436,400 16,744,500 53,717,500 M 3 This page intentionally left blank. AM, Glossary of Budget Terms Appropriation - An authorization by the City Council to make expenditures and to incur obligations for a specific purpose within a specific time frame. Assessed Valuation - A dollar value placed on real estate or other property by San Bernardino County as a basis for levying property taxes. Audit - A view of the City's accounts by an independent auditing firm to substantiate fiscal year-end fund, salaries, reserves and cash on hand. Beginning/Ending (Unappropriated) Fund Balance - Unencumbered resources available in a fund from the prior/current fiscal year after payment of the prior/current fiscal year's expenditures. This is not necessarily cash on hand. Bond - A City may raise capital by issuing a written promise to pay a specific sum of money, called the face value or principal amount, at a specific date or dates in the future, together with periodic interest at a special rate. Budget - A fiscal plan of financial operation listing an estimate of proposed appropriations or expenditures and the proposed means of financing them for a particular time period. The budget is proposed until it has been N 1 approved by the City Council. Chino Hills' annual budget encompasses one fiscal year (July 1 through June 30.) Capital Improvement - A permanent addition to the City's assets, including the design, construction, or purchase of land, building, or facilities, or major renovations of same. Capital Improvement Program - A financial plan or proposed capital improvement projects with single -and multiple -year capital expenditures/expenses. The Capital Improvement Program plans for five years and is updated annually. Capital Outlay - A budget appropriation category which budgets all equipment having a unit cost of more than $1,000 and an estimated useful life of over one year. Capital Projects - Physical structural improvements with a cost of $5,000 or more and a useful life of one year or more. Examples include a new park, building modifications or road construction. Debt Service - Payment of the principal and interest on an obligation resulting from the issuance of bonds, notes, or Certificates of Participation (COP's). Debt Service Requirements - The amount of money required to pay interest on outstanding debt and required contributions to accumulate monies for future retirement of term bonds. Deficit - An excess of expenditures or expenses over revenues (resources). Department - It is the basic unit of service responsibility encompassing a broad array of related activities. Division - A subsection (or activity) within a department which furthers the objectives of the City Council by providing specific services. Encumbrances - A legal obligation to pay funds, the expenditure of which has not yet occurred. They cease to be encumbrances when the obligations are paid or otherwise terminated. Expense/Expenditure - The actual spending of funds set aside by an appropriation. Fiscal Year - A twelve-month period of time to which a budget applies. In Chino Hills, it is July 1 through June 30. Fund - An independent fiscal and accounting entity used to record all financial transactions related to the specific purpose for which the fund was created. Fund Balance - The amount of financial resources available for use. Generally, this represents the detail of all the annual operating surpluses and deficits since the fund's inception. General Fund - The primary fund of the City used to account for all revenues and expenditures of the City not legally restricted as to use. This fund is used to offset the cost of the City's general operations. All revenues which do not have to be placed in a separate fund are deposited in the general fund. All expenditures must be made pursuant to appropriations which lapse annually at the end of the fiscal year. General Obligation Bond - Bonds used for various purposes and repaid by the regular (usually via the General Fund) revenue raising powers of the City. Grant - Contributions, gifts or cash, or other assets from another governmental entity to be used or expended for a specific purpose, activity, or facility. An example is the Community Development Block Grant provided by the Federal Government. Interfund Transfers - Monies transferred from one fund to another. Such money is transferred to finance the operations of another fund or to reimburse the fund for certain expenditures. Internal Service Fund - An Internal Service Fund provides services to other City departments and bills the various other funds for services rendered, just as would private business. N 2 Materials, Supplies, and Services - Expenditures for materials, supplies, and services which are ordinarily consumed within a fiscal year and which are not included in departmental inventories. Municipal Code - A book that contains the City Council approved ordinances currently in effect. The Code defines City policy with respect to areas such as planning, etc. Objectives - The expected results or achievements of a budget activity. Operating Budget - Annual appropriation of funds for ongoing program costs, including salaries and benefits, services and supplies, debt service, capital outlay and capital improvements. Operations and Maintenance - A section of the budget that addresses all the programs and day-to-day operating costs associated with the day-to-day operations of a division or a department. Ordinance - A formal legislative enactment by the City Council. It has the full force and effect of law within City boundaries unless pre-empted by a higher form of law. An Ordinance has a higher legal standing than a Resolution. Reimbursement - Payment of amount remitted on behalf of another party, department, or fund. Reserve - An account used to record a portion of the fund balance as legally segregated for a specific use. ►N Resolution - A special order of the City Council which has a lower legal standing than an ordinance. Revenues - Amount received for taxes, fees, permits, licenses, interest, intergovernmental sources, and other sources during the fiscal year. Revenue Bonds - A type of bonds usually issued to construct facilities. The bonds are repaid from the revenue produced by the operation of these facilities. Salaries and Benefits - A budget category which generally accounts for full-time and temporary employees, overtime expenses, and all employee benefits, such as medical, dental, and retirement. Special Revenue Funds - This fund type collects revenues that are restricted by the City, State, or Federal Government as to how the City might spend them. This page intentionally left blank. N 4 OBJECTIVE DESIGNATIONS Line Item Title and Description Salary and Wages 1010 Regular Salaries Base salary, including additional monthly earnings, paid to full-time employees and City Council. Additional earnings include special duty pay such as bilingual, stand by, and call back pay. 1015 Part-time/Seasonal Wages Wages of part-time hourly employees. 1020 Overtime Salaries Salary for overtime pay for employment classifications subject to requirements of the Fair Labor Standards Act. Fringe Benefits 1540 Fringe Benefits Cost of medical, dental, vision insurance, and direct payments to the employees in accordance with the City's flexible benefit plan, tuition reimbursement, PST Plan, accrued leave compensation, auto allowance, Medicare insurance, employer retirement contribution, deferred compensation plan, group vision plan, group life insurance, State Disability Insurance, and workers compensation. Operations and Maintenance 2010 Memberships and Certifications Organizational membership fees, professional and technical certifications, and licenses. 2015 Conferences, Meetings, and Training Registration, meals, transportation, and lodging for conferences and training meetings and seminars. 2020 Auto Mileage Reimbursement for use of personal vehicle for City business. N 5 OBJECTIVE DESIGNATIONS Line Item Title and Description 2030 Uniforms Cost of City -supplied uniform accessories such as boots, gloves, hats, glasses, etc. and uniform cleaning. Professional and Contractual Services 3010 Legal Services Attorney fees for rendering legal services to the City. 3020 Financial Services Financial advisory, analytical, and processing services; accounting and auditing services. 3025 Medical Services - Medical costs for personnel physical examinations and injuries. 3030 Development Professional Services Fees for architectural, engineering, plan checking, inspection, and appraisal services. 3090 Professional Services Professional services not included elsewhere. 3105 Temporary Employee Services Charges for temporary help contracted directly with an employment agency. 3110 Computer Services Cost of computer system and application software development and support; network administration. 3115 Data Processing Services Charges to departments for City -supplied data processing services. M OBJECTIVE DESIGNATIONS Line Item Title and Description 3135 Special Studies Costs of unique studies and surveys. 3140 Refuse Contract Cost of debris disposal and services provided by the City's contract disposal firm. 3151 Hazardous Materials Removal Services Charges for removal of hazardous materials spilled or deposited within the City. 3155 Recreation Program Instructors Cost of services provided by fee-based Recreation Program Instructors. 3160 Water Meter Reading Services Charges for contractual water meter reading services. 3165 Sewer Treatment Services Costs for sewer treatment services provided by the Inland Empire Utilities Agency. 3170 Police Services Costs for contract police services provided by County. 3171 Sheriff's Prisoner Booking Services Charges by the County Sheriff's Department for booking suspected criminals apprehended within the City. 3172 Parking Fine Processing Services Fees paid to the State and County for surcharges of parking fines issued by City Police. 3173 Animal Control Services Costs for animal control services provided by the Humane Society. N 7 OBJECTIVE DESIGNATIONS Line Item Title and Description 3180 Crossing Guard Services Cost for contract crossing guard services provided for schools located within the City. 3189 Communication System Services Contract costs for wire and wireless communication system licenses and operating maintenance services (i.e., 800 MHz system). 3190 Contractual Services Contract costs for public agency services, collection services, insurance claims administration, personnel services, weed abatement services, water quality analysis services, and other contractual services not included elsewhere. Supplies and Services 4010 Legal Advertising Costs of newspaper publishing of required legal notices. 4015 Advertising and Promotion Includes costs of City brochures. 4025 Election Expense Incurred costs for elections. 4030 Printing and Photocopy Services Costs for photocopy machines usage; and outside print reprographics and printing costs of a general nature. 4031 Document Imaging Cost of microfilming supplies and other imaging services. N 8 OBJECTIVE DESIGNATIONS Line Item Title and Description 4035 Postage and Express Delivery Metered and non -metered postal delivery services costs, including charges for express delivery services. 4110 Liability Insurance Premium for liability insurance coverage and additions to insurance reserves. 4115 Fire and Casualty Insurance Premium for fire and casualty insurance coverage. 4120 Vehicle Insurance Premium for vehicle public liability and property damage insurance coverage. 4125 Surety Bond Costs of specific and blanket surety bonds for City employees. 4130 Workers' Compensation Insurance Premium and payments for Workers' Compensation insurance coverage. 4140 Unemployment Insurance Cost of claim payments for unemployment insurance. 4245 Traffic Signs Signs used in the directing of traffic. 4310 Fuel Cost of gasoline and diesel fuel. aul OBJECTIVE DESIGNATIONS Line Item Title and Description 4315 Automotive Parts and Supplies Automotive replacement parts and components, including tires, batteries, and supplies. Miscellaneous items such as steam cleaning compounds, brake and transmission fluid, polish, radio cleaner and lubricants. 4410 Chemical Supplies Costs of chlorine, oxygen, acid, and similar items. 4420 Computer Hardware and Software Expense Cost of computer hardware and software which costs less than $5,000 unit. 4430 Small Equipment and Tools Cost of hand tools, equipment, and office equipment which individually costs less than $5,000. 4440 Office Supplies Cost of all office stationery and supplies. 4445 Special Parts and Supplies Unique department parts and supplies costs. Such parts and supplies include pipes and fittings, rock products, cement and concrete, turf and landscape, photography, custodial, and recreation supplies. 4450 Reference Materials and Services Purchase of books, technical manuals, and periodical subscriptions. Maintenance and Rentals 5010 Parks and Landscape Costs for landscape and irrigation system maintenance and debris removal. Also includes charges for maintenance of lakes, ponds, fountains, and other water features. N10 OBJECTIVE DESIGNATIONS Line Item Title and Description 5012 Tree Maintenance Charges for contract maintenance of City trees, including pruning and removal services. 5020 Building and Structure Maintenance Cost of repair and maintenance of City buildings such as electrical wiring, plumbing, flooring, heating, and air-conditioning. 5021 Custodial Services Cleaning and janitorial products such as cleaners, disinfectants, floor oils, wax, mops, rags, paper towels, and tissue. 5025 Office Equipment Maintenance Repair and preventative maintenance of office equipment including computer equipment. 5035 Vehicle Maintenance Charges for repair and maintenance of vehicles. 5040 Communications Equipment Maintenance Repair costs for communication equipment, including mobile phones, telephones, and pagers. 5045 Graffiti Removal Services Cost of graffiti removal services including supplies and contract labor. 5110 Street Repair and Maintenance Cost of street patching and resurfacing, curb and gutter repairs, and related repairs. 5111 Street Sweeping Charges for contract street sweeping services. 5112 Pavement Striping Contract costs for placing pavement markings for traffic and pedestrian control. N11 OBJECTIVE DESIGNATIONS Line Item Title and Description 5113 Traffic Calming Improvements Traffic calming devices such as speed humps, traffic circles, restriping, etc., to reduce vehicle speeding in residential neighborhoods throughout the City. 5115 Traffic Signal Maintenance Cost of maintaining and repairing traffic signals, including contractual costs. 5220 Water Lines and Mains Maintenance Repair and maintenance of the Water Utility's lines and mains. 5225 Meter Maintenance Costs for repair of the Water Utility's meters. 5230 Fire Hydrant Maintenance Costs of parts for maintenance of fire hydrants. 5235 Distribution Plant Maintenance Contracted labor and equipment costs for the maintenance of the Water Utility's distribution system. 5236 Monte Vista Capacity Maintenance Charge Amount charged by Monte Vista Water District (MVWD) for the cost of maintaining MVWD water for which the City uses in transmission of water acquired from MVWD. 5310 Sanitary Sewer Line Maintenance Maintenance and repair costs for sanitary sewer lines. 5315 Storm Sewer Line Maintenance Maintenance and repair costs for storm sewer lines and drainage easements. N12 OBJECTIVE DESIGNATIONS Line Item Title and Description 5490 Other Structural Repair and Maintenance Charges for the repair and maintenance of structures such as streetlights, bleachers, and drinking fountains. 5590 Equipment Maintenance Cost of the maintenance of equipment not covered elsewhere. 5610 Facilities Rental Rent of land and buildings for City programs and projects. 5620 Vehicle Rental Monthly charges to the department to maintain and service department vehicles. 5625 Equipment Rental Charges for rental or lease of equipment. 5690 Other Rental Rental charges for items not covered elsewhere. Utilities 6010 Water Wholesale water purchases by the City's Water Utility and retail water purchases by City departments. 6015 Electricity City electricity costs except for Water Utility pumping power and streetlight costs. 6020 Streetlight Power Electricity costs for streetlights. 6025 Water Pumping Power Electricity and natural gas for operating Water Utility's pumps. N13 OBJECTIVE DESIGNATIONS Line Item Title and Description 6030 Gas City natural gas costs. 6035 Telephone City telecommunication costs, including cellular, mobile telephones, and paging services. Miscellaneous Expenditures 7010 Interest Payments Payment of any interest charges for borrowed funds. 7015 Principal Payments Payment of principal on bonds, notes, etc. which have matured in the current fiscal year. 7020 Bond Payment Insurance The cost of insurance or other form of security (i.e., Letter of Credit) to ensure that the City does not default on any bond payment. 7025 Bond Call Payments Payment of principal on bonds as a result of prepayment of Assessment Districts Fee programs. 7030 Assessment District Credits Payments to the Assessment Districts from Development Fee Program Funds for bond call payments resulting from providing landowners credits against development fees for payoffs of Assessment District property. , 7045 Tax C Discharge Expense The cost of Tax C Discharge payment for CFD #9. N14 OBJECTIVE DESIGNATIONS Line Item Title and Description 7046 Taxes and Assessments Payments for property taxes assessed on City owned property located outside of the City's corporate boundaries; and payments of assessment district assessments on behalf of property owners pursuant to a reimbursement agreement with the property owners. 7050 Debt Issue Expense Cost of financial advisory services, bond counsel services, printing services, and other debt issuance expense. 7110 Depreciation Expense To record the annual depreciation costs of equipment in the Proprietary Funds. 7120 Amortization Expense To record the annual amortization costs for bond issuance costs. 7211 Reimbursement for Authorized Projects Debt service principal payment from one CFD to another for advances for authorized projects. 7220 Administrative Overhead City-wide administrative costs allocated to funds and activities for services provided by City Council, City Manager, City Clerk, City Attorney, Finance, Risk Management, and general non -departmental functions. This account does not include departmental overhead costs which are reported in account number 7225 — Departmental Overhead. 7225 Departmental Overhead Departmental administrative costs allocated to the divisions managed by the department. This account does not include City-wide administrative overhead costs which are reported in account number 7220 — Administrative Overhead. N15 OBJECTIVE DESIGNATIONS Line Item Title and Description 7415 Special Departmental Expense Costs for studies, projects, or programs, for City Council and City Manager activities. This element/object number is oI for City Council and City Manager use. 7610 Uncollectible Accounts Charge-offs for bills that cannot be collected. 7710 Developer Reimbursement Agreements Refunds to developers per agreements. 7810 Water Conservation Program Costs of materials, supplies, and other activities to promote water conservation in the community. 7910 Removal of Architectural Barriers This element/object number is only for Community Development Block Grant use. 7911 Public Works Construction This element/object number is only for Community Development Block Grant use. 7919 Contingency This element/object number is only for Community Development Block Grant use. 7985 NPDES Permit Costs City's share of County's National Pollution Discharge Elimination System permit cost. 4)0 Other Miscellaneous Expenditures Expenses not accounted for elsewhere. N16 OBJECTIVE DESIGNATIONS Line Item Title and Description Capital Outlay 8010 Land Purchase price of real property and all incidental costs involved. 8015 Land Improvements Costs of grading, landscaping, and irrigation systems. 8030 Buildings Cost of constructing buildings and the basic equipment which forms an integral part of the building. Includes replacement of major components of existing buildings (roofs, mechanical, equipment, etc.). 8040 Improvement Other than Buildings Cost of structures such as playground equipment, band shells, fences, and bridges. 8050 Office Furniture and Equipment Cost of furniture and office equipment, including computer hardware and software having a purchase price of $1,000 or more. 8060 Vehicles and Equipment Purchase of vehicles such as cars, trucks, and vans. Purchase of other equipment having a purchase price of $1,000 or more. 8110 Streets, Facilities Cost of construction and installation of streets, curbs, gutters, sidewalks, traffic signals, and streetlights. 8210 Sanitary Sewer Lines and Facilities Cost of construction and installation of sanitary sewer lines and pump stations. 8310 Storm Sewer Lines Cost of construction and installation of storm sewer lines and other drainage facilities. N17 OBJECTIVE DESIGNATIONS Line Item Title and Description 8410 Water Lines and Mains Cost of construction and installation of water lines and mains. 8420 Water Meters Purchase and installation of water meters. 8425 Fire Hydrants Purchase and installation of fire hydrants. 8450 Water Supply Facilities Cost of construction and installation of reservoirs, wells, pumps, and booster stations. 8990 Contributions to Construction Funds Transfers to construction funds for Assessment Districts and Community Facilities Districts financed facilities. 8995 Contributions to Proprietary Funds Transfers to proprietary funds for water/sewer facilities and vehicles/computer equipment financed by special revenue, and capital projects funds. Other Charges 9010 Interfund Transfers to Other Funds Transfers to other funds for reimbursement of administrative and/or overhead charges; program subsidies, and the reimbursement for project and program expenses. 9020 Intra/Inter Agency Fund Transfers To account for transactions among agency -type funds and between agency -type funds and other type funds such as Governmental, Enterprise, Capital Projects, and Debt Service funds. N18 OBJECTIVE DESIGNATIONS Line Item Title and Description 9030 Residual Equity Transfers Transfers of uncommitted reserves among the General Fund, Special Revenue Funds, and other fund types. ONES This page intentionally left blank. N 20