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2001-2002 Adopted Budget.t ICITY OF CHINO HILLSI INCORPORATED 1991 CITY OF CHINO HILLS CALIFORNIA ANNUAL BUDGET FISCAL YEAR 2001 - 2002 Celebrating the City's 10th Anniversary 1991-2001 CITY OF • HILLS CALIFORNIA CITY COUNCIL Ed M. Graham Mayor Gwenn Norton -Perry Gary G. Larson Mayor Pro Tem Council Member W. C. Kruger James S. Thalman Council Member Council Member CITY MANAGER Douglas N. LaBelle CITY CLERK/DEPUTY CITY MANAGER Linda D. Ruth CITY ATTORNEY Mark D. Hensley DEPARTMENT HEADS Jeff Collier, Community Development Director Michael S. Fleager, Community Services Director Kathleen Gotch, Deputy City Manager/Personnel Pat Hagler, Public Facilities and Operations Director Stan McCartney, Finance Director/City Treasurer This page intentionally left blank. City of Chino Hills 2001-02 Annual Budget Table of Contents BudgetTransmittal.......................................................................................................... Overview MissionNaluesStatement....................................................................................... A 1 BudgetResolution................................................................................................... A 3 OrganizationChart.................................................................................................. A 5 Programs By Department........................................................................................ A 7 Major Program Objectives By Activity..................................................................... A 9 Major Program Objectives FY 2000-01................................................................... A 19 Personnel Summary By Activity.............................................................................. A 37 Authorized Full Time Positions By Classification.................................................... A 39 Combined Funds Statement and Analysis Summary of Changes to Fund Balances.................................................................. B 1 Program Budgets Legislative_ OrganizationChart ....................................................................................... C 1 ActivityChart ................................................................................................ C 2 PersonnelSummary ..................................................................................... C 3 BudgetSummary .......................................................................................... C 5 CityCouncil.................................................................................................. C 6 CityAttorney................................................................................................. C 8 CityClerk...................................................................................................... C 10 ContractServices......................................................................................... C 14 Program Budgets City Manager OrganizationChart ....................................................................................... D 1 ActivityChart ................................................................................................ D 2 Personnel Summary ..................................................................................... D 3 BudgetSummary .......................................................................................... D 5 Administration............................................................................................... D 6 GrantServices.............................................................................................. D10 Human Resources........................................................................................ D 12 RiskManagement........................................................................................ D 16 Community Development OrganizationChart ....................................................................................... E 1 ActivityChart ................................................................................................ E 2 Personnel Summary ..................................................................................... E 3 BudgetSummary .......................................................................................... E 5 Administration............................................................................................... E 6 Building, Engineering and Inspection Services ............................................ E 10 Development Services................................................................................. E 14 Economic Development............................................................................... E 16 Community Services OrganizationChart ....................................................................................... F 1 ActivityChart ................................................................................................ F 2 Personnel Summary ..................................................................................... F 3 BudgetSummary .......................................................................................... F 5 Administration............................................................................................... F 6 Community Development Block Grant Program ........................................... F 10 Emergency Preparedness............................................................................ F 12 Neighborhood Services................................................................................ F 14 PublicSafety................................................................................................ F 18 Recreation Services..................................................................................... F 20 Program Budgets Finance H 1 OrganizationChart ....................................................................................... G 1 ActivityChart ................................................................................................ G 2 PersonnelSummary ..................................................................................... G 3 BudgetSummary .......................................................................................... G 5 Administration............................................................................................... G 6 DataProcessing........................................................................................... G10 DevelopmentProgram................................................................................. G 14 Non Departmental Services......................................................................... G 18 Utility Customer Services............................................................................. G 20 Public Facilities and Operations OrganizationChart ....................................................................................... H 1 ActivityChart ................................................................................................ H 2 PersonnelSummary ..................................................................................... H 3 BudgetSummary .......................................................................................... H 5 Administration............................................................................................... H 6 CapitalProjects............................................................................................ H 10 Facilities and Equipment Maintenance...................................................................................... H 12 Parksand Landscape................................................................................... H 16 Sanitation Maintenance................................................................................ H 22 Storm System Maintenance......................................................................... H 26 Street Maintenance...................................................................................... H 28 Water............................................................................................................ H 32 Revenue and Expenditure Summaries BudgetSummary ................................................................................................... 1 1 AppropriationsLimitation......................................................................................... 1 1 Summary of Revenue and Interfund Transfers By Fund ........................................ 1 3 Summary of Expenditures by Object Type.............................................................. 1 9 I Revenue and Expenditure Summaries (continued) Expenditures By Fund Type................................................................................... 1 15 Operating Expenditures and Interfund Transfers ................................................... 1 19 Five Year Operating Program Summary............................................................................................................... J 1 Anticipated New Positions/Years Two and Three ................................................... J 3 Development Assumptions..................................................................................... J 7 Forecasted Revenues............................................................................................. J 9 Forecasted Expenditures........................................................................................ J 15 Five Year Capital Improvement Program Summary............................................................................................................... K 1 Fiscal Year 2001-02 Project Detail.......................................................................... K 3 Fiscal Year 2001-02 - 2005-06 Five Year Project Summary ................................... K 45 Program Project Summary ...................................................................................... K 53 Interfund Transfers Summary............................................................................................................... L 1 Appendices Glossary of Budget Terms....................................................................................... M 1 Chart of Accounts (Expenditures).......................................................................... M 5 July 6, 2001 It is a pleasure to transmit to the City Council your adopted program of municipal services and projects for fiscal year 2001/02. This year's budget document represents a continuation of the budget program format initiated in fiscal year 1997/98. In addition to a program plan for fiscal year 2001/02, the budget document continues to include the five-year operating and capital improvement programs. The budget includes actual program expenditures for fiscal year 1998/99 and 1990/00 as well as projected actual expenditures for fiscal year 2000/01. The annual operating and capital programs as well as the five-year operating and capital improvement programs are designed to enable the organization to continue to move forward in a proactive manner. However, there is one caveat. At this time, the impact of the State's current energy crises has not been factored into the City's budget as insufficient information is available to quantify the impact. The activities that will be impacted by the energy crises include street and park lighting, water utility, and facilities energy needs. As an organization we continue to make significant progress in meeting our operating program objectives as well as in implementing the City's comprehensive capital improvement program. Our success as an organization is due to the continued support of the City Council and a dedicated City staff. The City Council's adopted Mission Statement remains the basis upon which we measure all of our efforts: MISSION AND VALUES STATEMENT It is the mission of the City of Chino Hills, in partnership with the community, to continue to develop and maintain the aesthetic beauty of the City, while fostering a safe and family oriented environment. The City is committed to providing excellent customer service, effectively managing growth, and creating a viable financial plan to ensure the continued success of the City. In developing this year's work program, we have again measured what we have accomplished and what we propose to accomplish against the City's Mission and Values Statement. SIGNIFICANT PROGRAM OBJECTIVES FOR FISCAL YEAR 2001/2002 • Complete and present for City Council direction, the long term financial plan. • Substantially complete the Big League Dreams of Chino Hills sports park project. • Continue implementation of the City's five-year Capital Improvement Program. • Finalize the Town Center plan and begin the implementation phases. • Update the Parks and Open Space Master Plan. • Prepare commercial design standards. • Update the General Plan land use and zoning maps. • Establish and implement an energy conservation program. • Complete renovation of the new City Yard. • Develop and implement a comprehensive City Trails program. • Create an interagency/interdepartmental task force to enhance the effectiveness of the neighborhood network program. It is important to evaluate progress we have made as an organization during the past fiscal year. This evaluation is included as a part of this year's budget in the Overview Section. As this section reflects, we have accomplished a number of objectives and are carrying over into fiscal year 2001/02 some objectives for completion. Additionally, new program objectives have been established that continue to build on what has been accomplished. The City of Chino Hills, during calendar year 2000, continued to experience significant growth. Our percentage growth was 3.6 as the City's population grew from 66,787 as of January 1, 2000 (per the year 2000 census), to a January 1, 2001, estimate of 69,183. Since incorporation in 1991, the City's population has grown from an estimated 42,000 to 69,183, approximately a 65 percent increase. Given the vacant land that remains to be developed under the General Plan, projects currently under consideration and the attractiveness of the Chino Hills marketplace, our population is projected to grow to an estimated 77,260 at the end of the current five-year operating plan. The total full time authorized positions proposed for fiscal year 2001/02 remains at 119, the number of positions authorized last fiscal year. Part-time staffing also is provided to augment our full time staff. BUDGET OVERVIEW The program document, including the resources for delivering services and projects in the ensuing fiscal 11 year, continues to be a refinement of the process initiated earlier. That process initiated the allocation of resources on a departmental basis to increase accountability and maximize resources. This document contains the approved appropriations for various programs and staff resources allocated to each program. Administering the thirty-one programs within the budget is the responsibility of the City Manager, Deputy City Manager/City Clerk, Deputy City Manager/Personnel, City Attorney, Finance Director, Community Development Director, Community Services Director, and Public Facilities and Operations Director. This year's program of municipal services continues the objectives initiated in fiscal year 2000/2001. Process and Procedures The challenges presented by the demands of providing essential municipal services during a dynamic growth cycle, continue to be the principal challenge for Chino Hills into the foreseeable future. It is vital that the processes needed to sustain the organization over the long term continue to be developed, clarified and refined as appropriate. Program and Service Levels A continued focus on maintenance of the City's existing infrastructure is reflected within both the Operating and Capital Improvement budgets. This maintenance effort is critical, on a proactive basis, to minimize our costs over the long term. The budget reflects a continuation of the programs established earlier, with six Departments: Legisla- tive, City Manager, Community Development, Community Services, Finance, and Public Facili- ties and Operations, and thirty-one program activi- ties. Revenue Base The City has been proactive in pursuing revenue enhancement opportunities. Such activities have included the economic incentive program to attract sales -tax producing commercial enterprises, development of recreation fee programs at Grand Avenue Park to help cover park operating and maintenance costs. Efforts are continuing to ensure that new residential projects are revenue neutral by requiring developments to implement homeowners associations or assessment districts to finance maintenance of the developments' infrastructure. User fees are evaluated on an ongoing basis to ensure that program costs are covered by user fees to the extent allowed by law and City Council policy. Infrastructure This year's budget continues an aggressive Capital Improvement Program effort (via staff and consultant resources) to implement critical capital improvement projects in a timely and cost effective manner. A coordinated approach to the capital improvement program is critical to meeting the facility and infrastructure needs of our current residents and businesses as well as the infrastructure needs that the growth in Chino Hills will require. The Capital Improvement Program is iii not only a critical element of the Public Facilities and Operations Department's objectives for fiscal year 2001/02, but of the entire organization. The management and implementation of our Capital Improvement Program deserves and will continue to receive the attention of the entire organization. Individual project management and coordination will continue to be the responsibility of our managers throughout the organization. Personnel In Community Development, we will continue to rely on consultant services provided by our pri- mary consultant, P & D Technologies, who will provide as needed Engineering, Planning, Land- scape Design, and Building & Safety support services to meet the demands of the development cycle. Additional planning and engineering services, as required, will provide support to our Capital Improvement Program effort, environ- mental review processes, and public works inspection services on a project -by -project basis. This budget reflects a status quo of the number of authorized full time positions. While workload factors indicate a need for additional positions, the City's limited discretionary resources are not sufficient at this time to finance additional positions. Additionally, due to limited resources, the recruitment to fill four vacant positions has been suspended and the budget for these positions has been eliminated. However, the positions remain as authorized positions in the budget in case resources increase to the extent that these positions can be filled. These unfilled positions include a Project Manager position and a Secretary position in Public Facilities and Operations and an Assistant Planner position and an Engineering Technician II position in Community Development. OPERATING PROGRAM The budget, as presented, represents a balanced operating budget in terms of the General Fund except as described below. General Fund operating revenues for fiscal year 20010/02 are estimated at $19,361,100, and operating expenditures are recommended at $19,452,100. The General Fund operating program expenditures exceed the Fund's operating program revenues by $91,000 due to a major capital outlay of $92,100 to purchase a show trailer for the City's Concerts in the Park program. As the expenditure for the show trailer is for the purchase of a new asset that will be used for a number of years, it is appropriate to fund this type of major purchase from existing reserves, rather than from current revenues. The total Operating Program for all funds for fiscal year 2001/02 forecasts expenditures of $70,075,700 and these expenditures are funded by ongoing revenues of $50,493,200 and intermittent revenues (excluding projected bond proceeds and other capital project financing sources) of $24,978,600. Intermittent revenues are those revenues that are either one-time or unstable and highly variable revenues. Examples of intermittent revenues include fines and forfeitures, fees for service, and cost reimbursements. Examples of ongoing revenues include taxes and assessments, franchise fees, IV State subventions, and water and sewer utility fees. The total of the ongoing and intermittent revenues ($75,471,800) exceeds the Operating Program expenditures by $5,396,100. The operating revenue amount that exceeds the operating expenditures amount primarily occurs in the Development Program (Community Facilities District Program) section of the Finance Department budget. Fiscal year 2001/2002 expenditures and appropriations are only those covered by the Council's approval. The remaining four years of the five-year operating plan are based upon anticipated program service level needs in light of the growth that is projected to occur over that period of time. This year's five-year operating plan reflects revised assumptions as contained within the five- year operating budget portion of the budget document. These anticipated program adjustments are intended to provide Council with an indicator of service level adjustments projected over the near term to meet the increasing service needs generated by the residential and commercial growth projected to occur within Chino Hills. CAPITAL IMPROVEMENTS The Capital Improvement Program for fiscal year 2001/02 includes expenditures in the amount of $72,835,900. These projects include expenditures in the following categories and amounts: Streets $14,913,000 Public Facilities $ 2,475,900 Park/Open Space $24,951,600 Landscape Projects $ 1,131,000 Water $21,775,000 Reclaimed Water $ 2,749,000 Sewer/Storm Drain $ 4,840,400 The above total is comprised of $61,125,300 in carry- over projects and $11,710,600 in new projects. The remaining four years of the five-year Capital Improvement Program includes projects totaling $116,143,600; the project categories and amounts are as follows: Streets $54,745,200 Public Facilities $21,982,000 Parks/Open Space $15,947,500 Landscape Projects $ 400,000 Water $15,710,000 Reclaimed Water $ 6,197,900 Sewer/Storm Drain $ 1,161,000 The total five-year Capital Improvement Program budget is $188,979,500. CONCLUSION With adoption by the City Council, this document will be the focus of our organizational efforts. The success of our program and project efforts during the next three to five years will shape the long term viability and future of our community. As always, the cooperation and support U11 of the Department Heads and their staffs have been critical to the completion of this document. I would like to particularly thank our Finance Director, Stan McCartney, and his staff for their support in completing the numerous tq,g-ks necessary to create the document that is before N. La Belle, City Manager This page intentionally left blank. vi Coq of Chino WE ftp It is the mission of the City of Chino Hills, in partnership with the community, to continue to develop and maintain the aesthetic beauty of the City, while fostering a safe and family oriented environment. The City, is'committed to providing excellent customer, service, effectively managing growth; and creating a - viable financial plan to ensure'the continued success of the City. VQrm Commitment - Weare guided by the belief that'the City ofChino Hills is a prominent, beautiful, and well- maintained City. We value our commitment to the.citizens of Chino Hills and 'strive to provide them with the highest quality municipal' services. t� Community Partnership - We work as partners1with our residents to enhance the quality of life in Chino Hills. We respond to the needs of our community, and tbgether' promote Chino -Hills as a safe and healthy City ,Honesty, Integrity; and Truthfulness - We`value"honesty, integrity, and truthfulness as the foundation of our organization. We recognize their importance -in upholding our credibility with the community we serve. . People /Employees -'Employees are the, organization's most important resource. We work together as a team and each employee's contribution is key to our success.' Pride - As employees, we take pride in ourselves, our organization, and our community, as we work together to provide professional services to the citizens of Chino Hills. tz,. Professionalism - We value our employees, as professionals who provide an outstanding -level of service to the citizens of Chino Hills. = Responsiveness to the Community We are dedicated to`serviee, to identifying, and addressing individual! and community needs, to being responsive to change within the community, `and -to° enhancing the quality of life in Chino Hills. We are here to serve our community. = — A 1 RESOLUTION NO OIR-54 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHINO HILLS, CALIFORNIA ADOPTING A BUDGET FOR FISCAL YEAR 2001-2002 The City Council of the City of Chino Hills does hereby resolve as follows: SECTION 1. Forth fiscal year period from July 1, 2001, through June 30, 2002, the City Council hereby adopts a budget for the City of Chino Hills and that budget Is specified in Exhibit A of the staff report presented with this resolution as 'Total Budget Appropriations" in the "City Council Approved" column and totals $211,167,600. SECTION 2 The budget reported In the fiscal year 2001-02 Capital Improvement Program portion of the fiscal year 2001-02 Annual Budget document is the budget being approved by the City Council for the Individual capital projects. The approved budgets for the individual capital projects remain as authorized appropriations for the individual capital projects until these capital protects are completed. Any unexpended authorized appropriation for each capital project is automatically carried over from fiscal year to fiscal year until the funds of the individual capital project are expended or the capital project is canceled. Following the completion of the individual capital projects, the unexpended appropriation of each completed capital project shall be canceled and the capital projects' funding sources shall be released from their unexpended funding commitment. SECTION 3. The City Manager shall execute on behalf of the City Council administrative supervision and control over this budget as authorized in accord with Chino Hills Municipal Code Section 2.08. The City Manager is authorized to transfer appropriations from reserves to a department or capital project, or among funds, departments, or to/from capital improvement projects in transactions not exceeding $10,000 forthe fiscal year for each expenditure element/object number and capital Improvement project. All capital Improvement project budget transfers, transfers from reserves, and transfers among funds and departments exceeding $10,000 will require City Council approval. The City Manager is authorized to transfer appropriations within a department without limitation. The fund and department budget amounts are listed in the column entitled "City Council Approved" appropriations reported in Exhibit A of the staff report that presented this Resolution. The total budgeted permanent full-time regular staff is 119 positions. No increase shall be made in this number of positions without City Council approval. However, the City Manager is authorized to transfer such positions within existing position classification and reorganize departments under his authority if in his judgement such actions will result in a higher degree of efficiency of overall operations of the City. SECTION 4. That the City Clerk is instructed to forward a copy of the Resolution and the Fiscal Year 2001-02 Budget to the Auditor/Controller of the County of San Bernardino, In accordance with Section 53901 of the Government Code. SECTION 5. The City Clerk shall certify as to the adoption of this Resolution. PASSED, APPROVED, and ADOPTED this 26" day of June 2001. ED M. GRAHAM, MAYOR ATTEST: LINDA D. RUTH, CITY CLERK APPROVED AS TO FORM: "(- �D� Z MARK D. ENSLEY, CITY ATTOR Y STATE OF CALIFORNIA COUNTY OF SAN BERNARDINO CITY OF CHINO HILLS I, LINDA D. RUTH, City Clerk of the City of Chino Hills, DO HEREBY CERTIFY that the foregoing Resolution No 01R-54 was duly adopted at a regular meeting of the City Council of the City of Chino Hills held on the 26"' day of June, 2001, by the following roll call, to wit AYES- COUNCIL MEMBERS GRAHAM, NORTON -PERRY, KRUGER, AND LARSON NOES: COUNCIL MEMBERS. NONE ABSENT COUNCIL MEMBERS' THALMAN LINDA D RUTH, CITY CLERK (SEAL) The foregoing is the original of Resolution No. 01 R-54 duly passed and adopted by the Chino Hills City Council at their regular meeting held June 26, 2001 A 3 (SEAL) LINDA b RUTH, CITY CLERK EXHIBIT A 2001-02 BUDGET APPROPRIATIONS Fund/Department General Fund. City Council City Manager City Clerk City Attorney Finance Human Resources Risk Management Grants Administration Program Non -Departmental Public Safety Contract Services Community Development Public Facilities and Operations Community Services Development Fee Program Interfund Transfers Total General Fund Gas Tax Fund Measure I Fund Water Fund (including depreciation and amortization expense) Water Facilities Fee Fund Sewer Fund (including depreciation expense) Sewer Facilities Fee Fund Solid Waste Fund Equipment Maintenance Fund (including depreciation expense) Page 1 Sub -total City Manager City Council City Manager City Council Recommended Approved Chanae Fund/Department Recommended Approved Chanae Sub -total camed forward 91,404,300 91,508,800 104,500 121,300 104,800 (16,500) (1) 12, 569, 800 899,500 899,500 1,142,400 Data Processing Fund 765,300 765,300 28,800 (including depreciation expense) 475,000 475,000 69,403,800 Existing Infrastructure Fee Fund 1,204,900 1,204,900 32,500 General City Facilities Fee Fund 215,700 215,700 2,086,000 Park Facilities Fee Funds 815,400 815,400 3,113,800 Traffic Facilities Fee Fund 47,900 47,900 954,500 Traffic Signal Fee Fund 38,000 38,000 432,500 Storm Drain Facilities Fee Fund 3,816,400 3,816,400 2,596,100 Capital Projects Fund 200,700 200,700 175,400 Landscape and Lighting District Funds 4,306,600 4,306,600 578,200 Assessment Districts (AD ) 2,918,000 2,918,000 199,400 A D. 1980 Funds 2,591,500 2,712,500 121,000 (2) A D. 1994 Funds 848,400 848,400 AD 1995 Funds 17,521,900 17,521,900 Community Facilities Districts (CFD's): 36,786,500 36,891,000 104,500 CFD #1 Funds CFD #2 Funds 3,190,500 3,190,500 CFD #4 Funds 784,300 784,300 CFD #5 Funds CFD #6 Funds 19,814,100 19,814,100 CFD #8 Funds 22,735,400 22,735,400 CFD #9 Funds CFD #10 Funds 4,550,300 4,550,300 Chino Hills Capital Corporation Debt 26,600 26,600 Service Fund 3,012,700 3,012,700 Street Sweeping Assessment Fund Sleepy Hollow Assessment Fund 503,900 503,900 Community Development Block Grant Fund Air Quality Grant Fund Frontline Policing Grant (AB 3229) Fund 91,404,300 91,508,800 104,500 COPS MORE Grant Fund Miscellaneous Grants Fund (1) Decrease reflects the budget transfer from the City Council's Special Studies account to the Community Services Administration's Special Parts and Supplies account to aid in funding the $30,000 increase in the budget for the 10th Anniversary celebration (see footnote #2 below) (2) The modification to the Community Services budget is three -fold a $30,000 increase in the Administration's budget for the 10th Anniversary celebration (see footnote #1 above), a decrease of $1,100 in the Recreation Services' capital outlay budget for purchase of a dot matrix printer; and a $92,100 increase in the Recreation Services' capital outlay account for the purchase of a show trader for the Concerts in the Park events. A 4 Total Budget Appropriations 554,100 554,100 12, 569, 800 12, 569, 800 1,090,700 1,090,700 1,142,400 1,142,400 2,491,500 2,491,500 28,800 28,800 428,100 428,100 69,403,800 69,403,800 9,936,400 9,936,400 32,500 32,500 668,700 668,700 2,086,000 2,086,000 2,399,400 2,399,400 3,113,800 3,113,800 304,000 304,000 954,500 954,500 273,900 273,900 432,500 432,500 3,817,800 3,817,800 2,596,100 2,596,100 1,748,200 1,748,200 175,400 175,400 500 500 578,200 578,200 155,000 155,000 199,400 199,400 26,700 26,700 2,450,600 2,450,600 211,063,100 211,167,600 104,500 City of • Hills Fiscal Year 2001/02 City Organization Citizens of Chino Hills Legislature Public Facilities & Operations City Council Administration Administration Legislative Data Processing City Attorney Development Program City Clerk City Manager Contract Services Administration Storm System Maintenance Grant Services Street Maintenance Human------------------� Water Resources Risk Management Community Development N I I Community Services Administration Administration Building, Engineering and Inspection CDBG Program Services Emergency Preparedness Development Services Neighborhood Services Economic Development Public Safety Recreation Services Finance Public Facilities & Operations Administration Administration Capital Projects Data Processing Facilities and Equipment Maintenance Development Program Parks and Landscape Non Departmental Services Sanitation Maintenance Utility Customer Services Storm System Maintenance Street Maintenance Water A 5 This page intentionally left blank. MM. Program Summary Fiscal Year 2001/02 Department/Activity LEGISLATIVE City Council City Attorney City Clerk Contract Services CITY MANAGER Administration Grant Services Human Resources Risk Management COMMUNITY DEVELOPMENT Administration Building, Engineering and Inspection Services Development Services Economic Development COMMUNITY SERVICES Administration Community Development Block Grant Program A 7 COMMUNITY SERVICES (continued) • Emergency Preparedness • Neighborhood Services • Public Safety • Recreation Services FINANCE Administration Data Processing Development Program Non Departmental Services Utility Customer Service PUBLIC FACILITIES & OPERATIONS Administration Capital Projects Facilities and Equipment Maintenance Parks and Landscape Sanitation Maintenance Storm System Maintenance Street Maintenance Water This page intentionally left blank. IA 8 CITY OF CHINO HILLS FISCAL YEAR 2001/02 MAJOR PROGRAM OBJECTIVES BY ACTIVITY QUARTERLY REPORT/ACTION A 9 First Second Third Fourth Adopt Chino Hills Municipal Code x Adopt and Implement City-wide Records Management Program and Manual x Assist Departments in Development of Records Systems and Inventory of Records x x x x Adopt a City-wide Records Retention Schedule x Scan Additional Records into Imaging System x x x x Complete Annual Report on Source Reduction and Recycling Programs x Provide Contract Compliance Service to Department Staff x x x x Maintain Animal Control Contract with Inland Valley Humane Society x x x x Maintain Contract with San Bernardino Fire Department for Household Hazardous Waste Services x x x x Maintain Solid Waste and Recycling Contracts for Residential and Commercial Refuse and Recycling Services x x x x A 9 CITY OF CHINO HILLS FISCAL YEAR 2001/02 MAJOR PROGRAM OBJECTIVES BY ACTIVITY QUARTERLY REPORT/ACTION A 10 First Second Third Fourth Continue Revisions to Administrative Manuals x x x x Monitor Organics Management Strategy x x x x Update Parks and Open Space Master Plan - Open Space Element x Develop City Identification/Monumentation Program x Develop Process to Track Certificates of Insurance x Develop Exit Interview Process x Develop City -Wide Monthly Activity Report Format x Publish Trail Map/Brochure x Complete Secreterial and Human Resources Desk Manuals x Complete Revisions to Engineering/Landscaping Standards and Specifications x Complete Planning for City Ten -Year Celebration x Establish a Formal Training Policy x A 10 CITY OF CHINO HILLS FISCAL YEAR 2001/02 MAJOR PROGRAM OBJECTIVES BY ACTIVITY QUARTERLY REPORT/ACTION CITY MANAGER (continued) First Second Third Fourth Publish Park Map/Brochure x Develop New Employee Orientation Program x Complete Inventory of City -Owned Property x Conclude Town Center Conceptual Planning x Initiate Town Center/Civic Center Implementation Process x JMMUNITY DEVELOF A 11 First Second Third Fourth Administer Comprehensive Development Services Contract x x x x Continue Proactive Business and Retention Efforts x x x x Actively Promote Commercial Development Along the Hwy. 71 Corridor and Other Locations x x x x Create a Permanent Records Storage and Retrieval System x x x x Create an Economic Development Web Page x x x x A 11 CITY,OF CHINO HILLS FISCAL YEAR 2001102 MAJOR PROGRAM OBJECTIVES BY ACTIVITY QUARTERLY REPORT/ACTION Mw First Second Third Fourth Complete Town Center EIR x x x x Complete Tree Preservation Ordinance x Establish Standard Activity Codes for Trust Account Reporting Purposes x Prepare Security Ordinance x Revise Design Immunity Policy x Submit Carbon Canyon Scenic Highway Application x Revise Fire Overlay Zones x Prepare Development Services Policies and Procedures Manual x Prepare City -Wide Equestrian Overlay Zoning District Animal Regulation Ordinance x Revise Sign Ordinance x Revise Lighting Standards x A 12 CITY OF CHINO HILLS FISCAL YEAR 2001/02 MAJOR PROGRAM OBJECTIVES BY ACTIVITY QUARTERLY REPORT/ACTION A 13 First Second Third Fourth Prepare Annual General Plan Implementation Report x Prepare Commercial Design Standards x Revise Surplus Open Space Policy x Update Community Development Fees x Revise Noise Ordinance x Prepare Development Code Clean Up x Prepare Senior Housing Ordinance x Draft Fortunetelling and Psychic Ordinances x Update General Plan Land Use and Zoning Maps x Review Engineering Standards x Prepare Standardized Development Conditions x A 13 CITY OF CHINO HILLS FISCAL YEAR 2001/02 MAJOR PROGRAM OBJECTIVES BY ACTIVITY QUARTERLY REPORT/ACTION A 14 First Second Third Fourth Conduct Department/Role Specific Emergency Training Courses for City Staff x x x x Develop a Public Information Program to Inform Residents/Businesses about Emergency Preparedness Conduct at Least Two Community Preparedness Presentations x x x x Design and Implement a Neighborhood Recognition Program in Conjunction with the Neighborhood Network Program x x x x Create an Interagency/Interdepartmental Task Force to Enhance the Neighborhood Network Program's Effectiveness x x x x Develop and Implement a Comprehensive City Trails Program as a part of the Healthy Cities and Communities Grant Program, including the informational materials maps, and programming activities x x x x Develop and Implement a Comprehensive Abandoned Vehicle/In-Op Vehicle Program to Eliminate the majority Vehicles throughout the City to enhance the City's Neighborhood Network and Code Enforcement Programs x x x x Provide the Community with Enhanced Special Events, and General Recreation Programs x x x x A 14 CITY OF CHINO HILLS FISCAL YEAR 2001/02 MAJOR PROGRAM OBJECTIVES BY ACTIVITY QUARTERLY REPORT/ACTION First Second Third Fourth Provide New Community Sports Programs, such as Youth and Adult Flag Football to be held at Grand Avenue Park x x x x Continue to Improve the Operation of the Concession Stand Facility at Grand Avenue Park x x x x Provide the Community with New Equestrian Related Programming at the McCoy Equestrian and Recreation Center to Include Shows, Riding Lessons, and Camps x x x x Conduct Community Meetings and Design a Second Skate Park Facility x x x x Conduct Community Meetings and Design a Dog Park x x x x Provide the Community with Trails Programming x x x x Develop a Teen Commission/Council that will Develop Programs and Activities x x x x First Second Third Fourth Revenue and Expenditures Status Report x x x x Siqnificant Proqram Chanqes - Budget Modifications x x x x A 15 CITY OF CHINO HILLS FISCAL YEAR 2001/02 MAJOR PROGRAM OBJECTIVES BY ACTIVITY QUARTERLY REPORT/ACTION A 16 First Second Third Fourth Complete Comprehensive Financial Strategy x Scope, Budget, Schedule, Design, Construction, Inspection, Implement Comprehensive Financial Strategy Plan x and Financial Reporting x x Implement Records Retention Program x Develop a Long -Range Replacement Schedule of Playground Plan and Begin Implementation of the Requirements of Governmental Accounting Standards Board Statement No. 34 x Equipment, Site Furnishings, and Parking, Tennis, and Basketball Begin Development of Civic Center Master Plan Court Surfaces x A 16 First Second Third Fourth Implement the CIP Program Including Project Specifications: Scope, Budget, Schedule, Design, Construction, Inspection, and Financial Reporting x x x x Develop a Long -Range Replacement Schedule of Playground Equipment, Site Furnishings, and Parking, Tennis, and Basketball Court Surfaces x Develop a Preventitive Maintenance Program for the Facilities, Vehicles and Equipment x A 16 CITY OF CHINO HILLS FISCAL YEAR 2001102 MAJOR PROGRAM OBJECTIVES BY ACTIVITY QUARTERLY REPORT/ACTION A 17 First Second Third Fourth Complete the Renovation of the New City Yard, Move, and Equip the Building for Operation x Establish and Begin Implementation of an Energy Conservation Program x Evaluate Recommendations from the Trail Committee and Develop a Trail Management Program x - x x x Implement Water Master Plan of Source and Supply x x x x A 17 This page intentionally left blank. A 18 CITY OF CHINO HILLS STATUS OF MAJOR PROGRAM OBJECTIVES BY ACTIVITY 2000/01 Objective: Adopt Chino Hills Municipal Code Book Publishing Company is nearing completion of the first Chino Hills Municipal Code (CHMC) which is the codification of City Ordinances through Ordinance No. 139. Updating of the CHMC will occur on a monthly basis, with codification on an annual basis. Following adoption of the CHMC by the City Council, responsiveness to the community, as defined in the City's Mission and Values Statement, will be enhanced. Objective: Adopt and Implement a City-wide Records Management Program, Manual, and Retention Schedules The City's Records Consultant, in collaboration with City Departments, has developed a Records Management Manual, including Retention Schedules. Departments have completed Records Management training conducted by the Records Consultant. Following review and approval by the City Attorney, the Manual and Retention Schedules will be submitted to the City Council for adoption. A 19 The City Clerk's Office is assisting the Community Development Department in development of a standardized functional filing system, inventorying records, and transitioning their records to open -shelf filing. Assistance to other departments will occur as time and budget permits. The Liberty Information Management System has been updated, staff has received Administrator training, indexing/retrieval screens have been developed by the Maintenance Provider, and Minutes, Resolutions and Ordinances have been scanned into the System. Scanning of records will be an on-going task. As records are added and the system grows, customer service to the community, staff and the general public will be provided in a professional and responsive manner, as defined in the City's Mission and Values Statement. Objective: Complete Annual Report on Source Reduction and Recycling Programs In August 2000, staff submitted an Annual Report as required by AB 939, a State mandate which sets forth diversion goals requiring the reduction in the amount of waste entering landfills by 50% by the year 2000. This report reflects the City's continued success in meeting these diversion goals, as the diversion for the City has been measured at 50%. With the continued promotion of the City's recycling programs, and the cooperation by the residents to participate in recycling, it is anticipated that the City will maintain and exceed the 50% diversion goal as required by the State. Objective: Provide Contract Compliance Service to Department Staff Contract services continue to be provided to all department staff. Reviewing, processing, and negotiating of contracts, agreements, and requests for proposals, are all part of staffs commitment to ensure the highest quality of contractual services are being provided to the residents of Chino Hills. Objective: Maintain Contract with San Bernardino County Fire Department for Household Hazardous Waste Services The program for the collection, recycling, treatment and disposal of household hazardous waste is necessary to ensure household hazardous waste is safely and properly disposed. The City contracts with the San Bernardino County Fire Department to provide these services. Administration of this contract includes the coordination of annual events, implementation of public education programs, and the promotion of used oil recycling programs. We continue to work as partners with our residents to ensure the environment of Chino Hills remains safe and healthy. A 20 Objective: Maintain Animal Control Contract with the Inland Valley Humane Society The Inland Valley Humane Society has been providing animal care and control services to the City since 1992. It is staff's responsibility to ensure animal -related ordinances and state laws continue to be enforced to protect the public health and welfare of the residents. Additional services provided by the Human Society include low cost rabies vaccination clinics, animal shelter services, and wildlife education programs. Objective: Maintain Solid Waste and Recycling Contracts for Residential and Commercial Refuse and Recycling Services Residential and commercial solid waste and recycling services are provided to the City by Republic Services, dba Chino Hills Disposal. Maintenance of this contract requires the monitoring of refuse and recycling programs, to ensure continued compliance with State laws requiring waste diversion of 50% from entering landfills. Objective: Conclude Water Privatization Process This concluded in the fourth quarter with a decision by the City Council to terminate negotiations with the private water company. We are in the process of filling all vacancies in the Water Production and Water Distribution divisions. In the first quarter of next fiscal year we will begin studying water rates and developing a long term financial plan for water operations. This program objective was consistent with our commitment to provide efficient, economical- customer service. Objective: Establish a Formal Training/ Staff Development Program This program objective will be carried over to fiscal year 2001/02. Objective: Update Parks and Open Space Master , Plan The Park, Recreation and Open Space Master Plan Trail Advisory Committee has completed the task of verifying existing trails, reviewing and recommending proposed trail locations, approving standards for trail development, and drafting the narrative portion of the Trail Element amendment. During the first quarter of the upcoming fiscal year we will initiate the environmental process and complete the amendment to the General Plan. This work has been consistent with value to promote a safe and healthy city and enhance the quality of life through community partnerships. A 21 Objective: Develop City Identification/ Monumentation Program Design Proposals have been submitted and reviewed by staff. Contracts for design and construction will be awarded during the first quarter of fiscal year 2001/02. Objective: Publish Park Map, Trail Map Brochure These Program Objectives were held pending the completion of the Trail Element amendment. This is expected to be completed during fiscal year 2001/02. Objective: Create Personnel Desk Manual This program objective will be carried forward to fiscal year 2001/02. Objective: Develop process to Track Certificates of Insurance City of Chino Hills participated in a pilot program with the CJPIA. While the program worked well the CJPIA concluded that it was not effective to coordinate this service for all their member agencies. During the upcoming fiscal year we will continue development of a process independently. Objective: Develop New Employee Orientation Program During this year we have completed an Employee Handbook for part time employees and expanded the training offered to all part time recreation staff. Additionally, we have refined and implemented the process of informing all new employees of available benefits and streamlined the process of enrollment. This program objective will continue and we will complete a New Employee Orientation Program for permanent employees during fiscal year 2001/02. Objective: Develop Exit Interview Process This Program Objective will continue in fiscal year 2001/02 Objective: Update Landscape Standards This program Objective has expanded to include updating of all water, sewer, storm drain, streets, trails and landscape standards. We have hired a consultant, developed a staff committee structure and initiated the process. The entire process will be completed during the first two quarters of fiscal year 2001/02. A 22 Objective: Plan the City's Tenth Anniversary Celebration The format for the Celebration has been determined and planning will continue during the first and second quarters of 2001/02. Department: Community Dovelopmen Objective: Administer Comprehensive Development Services Contract This program objective is ongoing. The City Council approved an agreement with P & D Consultants, Inc. on June 24, 1997, to provide comprehensive development services. On July 27, 1999, the City Council approved a revised contract with P&D to better serve the needs of the City. As a result of reorganization, the City engineering function and traffic engineering function will be provided under separate contracts. P&D will continue to provide special studies, through amendments to the Agreement, as needed. The services rendered by P & D directly relate to the City's Mission and Values Statement by providing commitment, professionalism, and responsiveness to the community. Objective: Continue Proactive Business and Retention Efforts This program objective is ongoing. The Community Development Department continues to send out marketing materials and information as well as general information about the community. Staff will progressively work on retention efforts as more business sites are built throughout the City. This objective is consistent with the City's commitment to effectively manage growth and create a viable financial plan to ensure the continued success of the City, as stated in the City's Mission Statement. Objective: Actively Promote Commercial Development Along the Highway 71 Corridor and Other Locations This program objective is ongoing. The promotion and recruitment efforts continued through the fiscal year. Staff continues to distribute the revised community profile to brokers and prospective businesses highlighting the sites throughout the City that are available for development. Updated marketing brochures and materials were distributed to prospective businesses. Aerial photographs of the various commercial sites have been taken. The updated marketing materials highlights the vacant commercial properties along the 71 Highway corridor and other key sites throughout the City. This objective is consistent with the City's commitment to effectively manage growth and create a viable financial plan to ensure the continued success of the City, as stated in the City's Mission Statement. A 23 Objective: Prepare Development Services Policies and Procedures Manual This objective is ongoing. Staff continues to work on the Development Services Policies and Procedures Manual. This objective is in accordance with the City's commitment to provide professional and excellent customer service to the citizens of Chino Hills. Objective: Prepare City -Wide Equestrian Overlay Zoning District Animal Regulation Ordinance This objective has been initiated. Staff has gathered information of similar ordinances from other cities to provide guidelines for completing the City-wide Equestrian Overlay Zoning District Animal Regulation Ordinance that will preserve the prominence, beauty, and enhanced quality of life in our City. This ordinance is consistent with the City's commitment to be responsive to the community and to maintain the aesthetic beauty of the City while fostering a safe and family oriented environment. Objective: Complete Tree Preservation Ordinance This objective is in progress. A draft Tree Preservation Ordinance has been completed and is in the initial review process. This Ordinance incorporates current standard tree mitigation practices and programs used with recent development projects. This objective is consistent with the City's commitment to be responsive to the community and to maintain the aesthetic beauty of the City while enhancing the quality of life. Objective: Revise Sign Ordinance This objective is in progress. A draft ordinance has been prepared for community review and input before presentation to the Planning Commission. The purpose of this objective is to update the existing ordinance to ensure that signs throughout the City are consistent with the community's aesthetic values as indicated in the General Plan while effectively serving residents and businesses. This objective is consistent with the City's mission to effectively manage growth while maintaining its aesthetic beauty. Objective: Submit Carbon Canyon Scenic Highway Application This objective is in progress. Staff is moving forward in completing the application to the California Transportation Commission to accept Carbon Canyon Road as a Scenic Highway. This objective, when accomplished, is consistent with the City's commitment to maintain the aesthetic beauty of the community. Objective: Update Noise Ordinance This objective is in progress. Staff is working to resolve an inconsistency in the General Plan Noise Element before a draft can be completed. This program objective is consistent with the City's commitment to be responsive A 24 to the community and maintain the aesthetic beauty of the City while enhancing the quality of life, as stated in the City's Mission and Values Statement. Objective: Revise Lighting Standards This objective is in progress. Staff has completed the initial file research and is in the stage of compiling and analyzing the information gathered. This program objective is consistent with the City's commitment to maintain the aesthetic beauty of the City while enhancing the equality of life and safety of our residents, as stated in the City's Mission and Values Statement. Objective: Draft Billboard and Psychic Ordinance This objective is in progress. The Billboard Ordinance is included in the Sign Ordinance and will, therefore, be separated from the Psychic Ordinance Objective. Instead, a Fortunetelling Ordinance will be added to the Psychic Ordinance draft. This program is consistent with the City's commitment to be responsive to the community and the maintain the aesthetic beauty of the City while enhancing the quality of life, as stated in the City's Mission and Values Statement. Objective: Revise Fire Overlay Zones This objective is in progress. Revising fire overlay zones assigned to a neighborhood to accurately reflect the fire risk to that neighborhood will have a direct impact on residents living in fire overlay zones. As the City develops the areas of interface between undeveloped grasslands and developed neighborhoods, fire overlay zones have diminished. Neighborhoods that were once adjacent to grasslands, thus assigned a high fire hazard rating, are now adjacent to developed land and have reduced risk of exposure to wild fires. A reduction in the fire hazard rating of a neighborhood should result to a decrease of fire insurance premiums paid within that neighborhood. A lower rating will also decrease the cost of construction and remodeling. This objective is consistent with the City's values to enhance the quality of life in Chino Hills and to provide professional services to our citizens. Objective: Create an Economic Development Web Page This program objective has evolved from an Economic Development Web Page to a City Web Page. A committee was formed with representatives from each department. A consultant firm was selected to assist with the technical aspect of the web page. As the City's new Web Page goes online, the Community Development Staff will maintain the Economic Development Web Page within the City's Web Site as an ongoing task. This program objective is consistent with the City's commitment to provide professional services to the community. A 25 Objective: Prepare Development Code Clean Up This project is ongoing. Staff is currently processing changes to the Permitted Use Table. This program objective is consistent with the City's commitment to be responsive to the community and to provide professional services. Objective: Complete Town Center EIR The main responsibility for this objective has been transferred from the Community Development Staff to a consultant. The consultant is overseen by the City Manager's Office. Community Development Staff is working with the consultant in completing the Town Center EIR. This objective is in accordance with the City's commitment to provide excellent customer service and effectively manage growth. Objective: Establish Standard Activity Codes for Trust Account Reporting Purposes This objective is in progress. The Project Trust Account Database that provides financial reports for staff and developers on the status of trust deposits with the City continues to be enhanced. This database will be expanded to link with activities and functions performed by staff on each project by establishing standard activity codes throughout the Divisions in the Department. The final product will be a comprehensive Project Trust Account Database system that will provide accurate and timely financial and functional information to staff and customers. This objective is in accordance with the City's commitment to provide excellent customer service, effectively manage growth, and create a viable financial plan to ensure the continued success of the City. Objective: Revise Wireless Ordinance This objective has been met. The Revised Wireless Ordinance was adopted by City Council on October 10, 2000. This objective is consistent with the City's commitment to continue to develop and maintain the aesthetic beauty of the City. Objective: Prepare Commercial Design Standards This objective is in progress. The purpose of this objective is to provide standard guidelines to developers and designers in understanding the City's minimum site and architectural design criteria for commercial development. The intent is to promote creative design solutions that complement mandatory development standards. The goal is to enhance the overall value and appearance and to achieve well-designed commercial projects as indicated in the General Plan. Objective: Draft Single Family Second Unit Ordinance This objective has been met. The Single Family Second Unit Ordinance was adopted by City Council on December 12, 2000. This objective is consistent with the A 26 City's commitment to manage growth and development while maintaining the aesthetic beauty of the City. Objective: Prepare Housing Element This objective has been met. The Single Family Second Unit Ordinance was adopted by City Council in December 2000. This objective is consistent with the City's commitment to manage growth and development while maintaining the aesthetic beauty of the City. Objective: Prepare Standardized Development Conditions This objective is in, progress. The draft Standardized Development Conditions were submitted by Building, Engineering, Landscaping, and Planning for review. This objective is consistent with the City's commitment to manage growth and development while enhancing the quality of life of the residents. Objective: Create a Permanent Records Storage and Retrieval System This objective is in progress. The Community Development's records management system is in active implementation. Storage equipment is installed. Staff is in the process of creating an index system for the files for efficient and effective storage and retrieval. Since there are a variety of files involved in this process (i.e., plans and maps of various sizes and material; texts and forms for various purposes; and, electronic files in various graphic applications), this is an extensive process that is expected to be an ongoing operation. This objective is in accordance with the City's commitment to provide excellent customer service and effectively manage growth. Objective: Conduct Department/Role Specific Emergency Training Courses for City Staff Throughout the last quarter of the fiscal year, City Staff and representatives from the Chino Valley Independent Fire District conducted Department/Role Specific Emergency Training Courses for City Staff. Some of these training courses included Shelter Management Training for all Recreation Division Staff. An enhanced table -top emergency preparedness drill was conducted in May 2001, as a follow-up to the role specific training, which enhanced the City's ability to respond in a disaster. This objective is consistent with the City's Values Statement regarding the importance of community partnerships and commitment to providing the highest quality municipal services. A 27 Objective: Develop a Public Information Program to Inform Residents/Businesses about Emergency Preparedness. Conduct at least two community preparedness presentations. Staff initiated several press releases relative to emergency preparedness that were published in the City News and Recreation Brochure and the local print media. Informational brochures on emergency preparedness were also inserted in to each individual water bill in April/May 2001, which potentially reached the entire community. Staff also developed an earthquake preparedness PowerPoint presentation geared towards middle school students and anticipates holding several classroom presentations in the fall of 2001. A Community Preparedness presentation is anticipated to be held in late June, with additional presentations in October and April of the next fiscal year. This objective is consistent with the City's Values Statement regarding the importance of community partnerships and commitment to providing the highest quality municipal services. Objective: Design and Implement an Administrative Remedies Program to Enhance Code Enforcement Effectiveness and Responsiveness During the past fiscal year, staff has completed the necessary research and draft design of an Administrative Remedies Program for Code Enforcement. Currently, staff is discussing and modifying this program with the assistance of the City Prosecutor. Implementation is anticipated to occur in late June. This objective is consistent with the City's Values Statement regarding our dedication to service and enhancing the quality of life in Chino Hills. Objective: Expand Code Enforcement Public Information Program to Include Bi - Weekly or Monthly Column in Local Newspaper to inform Residents/ Businesses About Common Code Violations A variety of public information activities were initiated to expand the Code Enforcement Public Information Program during the past fiscal year. Press releases and articles were developed and submitted to local newspapers and the City Newsletter. Press releases and other informational items were submitted to the press or distributed to the public via all public facilities as necessary. Press releases submitted addressed various issues such as yard sale regulations, placement and removal of trash cans, and overgrown or dead vegetation. Staff also developed an information campaign to assist in addressing the problem of inoperable vehicles stored at residences. This objective is consistent with the City's Values Statement regarding our dedication to service, identifying and addressing individual and community needs, being responsive to change within the community, and to enhancing the quality of life in Chino Hills. A 28 Objective: Design and Implement a Neighborhood Recognition Program in conjunction with the Neighborhood Network Program As a result of the implementation of the Neighborhood Network Program this fiscal year, the Neighborhood Recognition program was concurrently developed. Information was collected from various cities with similar programs and was reviewed by staff. The program is anticipated to be initiated shortly after the beginning of the next fiscal year, after the first community clean-up and yard sales events in May/June of 2001 and residents have been given the adequate opportunity to access the resources available through the Neighborhood Network Program to improve the appearance of their homes and the quality of life in their neighborhoods. Staff will continue implementation of this objective during the first and second quarters of fiscal year 2001/02. Objective: Create an Interagency/Interdepartmental Task Force to Enhance the Neighborhood Network Program's Effectiveness The development of the interagency/interdepartmental task force was initiated via a presentation at the monthly Lunch & Learn training to all city department heads, managers, supervisors, and coordinators. City employees attending the training learned how the Neighborhood Network Program and the programs of the Neighborhood Services Division could be used as a resource to help improve their service to residents in addition to learning how employees of other departments could be a resource to the Neighborhood Services Division. Staff initiated meetings on an informal basis with various employees from other departments and agencies relative to specific projects and concerns where coordination of activities from Neighborhood Services and other departments/ agencies increased the effectiveness of the City's response to residents. Staff anticipates the continued implementation and expansion of this objective as necessary during the fiscal year 2001/02. This objective meets the City's Values Statement in terms of our responsiveness to the community and through community partnership building. Objective: Provide the Community with Enhanced Special Events and General Recreation Programs Special Events and celebrations were offered to the community throughout the Fiscal year, including established favorites such as the Concerts in the Park series and the 4th of July Old Fashioned Picnic. The Concerts in the Park series has been increased from 8 to 10 concerts. Two of the concerts will be coordinated during fiscal year 2000/01. Approximately 4,000 hours (including full and part time staff) are committed to making special events a success in the City. This objective meets the City's Values Statement in terms of our responsiveness to the community and through community partnership building. A 29 Objective: Provide Youth Roller Hockey and Adult Soccer Programs and New Community Sports Programs, such as Adult Roller Hockey and Youth Flag Football at Grand Avenue Park Since the first quarter of fiscal year 99/00, staff has been focusing on the enhancement of the youth and adult sports program at Grand Avenue Park. The Youth Roller Hockey and Adult Soccer leagues have been highly successful, as both programs have seen an increase in participation. The Adult Roller Hockey league has been moderately successful with a total of six teams participating. Unfortunately the Youth Flag Football program did not gain sufficient registrants thus it had- to be cancelled. The youth and adult sports program at Grand Avenue Park is consistent with City's Values Statement with respect to the importance of being responsive to community needs. Objective: Improve the Operation of the Concession Stand Facility at Grand Avenue Park Coffee and hot chocolate were added to the menu and have proven to be very popular. Staff has developed a coupon for individuals on teams that are good for a drink and candy at a package price. Additionally, staff continues to increase marketing efforts to enhance sales and coordinate an appropriate staffing plan that reflects patronage. Objective: Provide the Community with New Equestrian Related Programming at the McCoy Equestrian and Recreation Center to Include Shows, Riding Lessons, and Camps Various special interest classes have been offered throughout the year, which include Horse Ownership, Basic Equine Photography, Equine Chiropractic and Acupressure, and Prevention of Lameness to name a few. Additionally various equestrian related organizations have booked and used the arenas for shows and other activities. Currently the bam is being renovated, which will lead to the booking of weddings, anniversary, and birthday parties. Objective: Conduct Community Meetings and Design a Second Skate Park Facility Council's decision will dictate the direction staff will take related to the issue of a Dog Park in the City. Objective: Revenue and Expenditure Status Report This program objective is ongoing. Reports are provided to the City Council on a monthly basis. The reports include the status of the current revenues collected and the current expenditures incurred, the comparison of the current revenues and expenditures to the prorata budget, as well as a comparison of the current revenues and expenditures to the prior year's revenues and expenditures. The cost incurred for this objective is limited to staff costs. This objective relates to all of the values listed in the City's Values Statement as well as the City's Mission Statement of providing excellent customer service and providing a viable financial plan. During the 4th Quarter, staff will be identifying potential sites where a second skate park could be constructed. Objective: Significant Program Changes - Budget Modifications Objective: Conduct Community Meetings and Design a Dog Park Staff presented a report to the Parks and Recreation Commission on March 21, 2001, requesting to no longer conduct a community workshop and consider a Dog Park to be built at Alterra Park. The request to no longer consider Alterra Park as a site for a Dog Park was denied. The issue will now be forwarded to the City Council for consideration in future meetings. The City A 30 This program objective is ongoing. Reports are provided to the City Council on a quarterly basis. The reports include a status of the City's budget position compared with actual revenues and expenditures to date and a recommendation for any budget modifications that are required due to new or modified programs. The cost incurred for this objective is limited to staff costs. This objective relates to all of the values listed in the City's Values Statement as well as the City's Mission Statement of providing excellent customer service and providing a viable financial plan. Objective: Complete Comprehensive Financial Strategy This objective is in process. It is expected that the strategic plan will be completed in the summer of 2001. The plan will present a strategy for identifying and securing the resources required to provide the program services for the citizens of the City as well as the capital needed to construct the City facilities for the program and services The cost incurred for this objective will be the staff time to prepare the plan. This objective relates to all of the values listed in the City's Values Statement as well as the City's mission of providing excellent customer service and providing a viable financial plan. Objective: Implement Comprehensive Financial Strategy Plan The action on this objective will begin following the completion of the above objective entitled Complete Comprehensive Financial Strategy. The expected implementation date of this objective is the summer of 2001. The cost incurred for this objective is limited to staff costs. This objective relates to all of the values listed in the City's Values Statement as well as the City's mission of providing excellent customer service and providing a viable financial plan. A 31 Objective: Revise Purchasing Policy This objective is expected to The policy will be presented review in June 2001. be complete by June 2001. to the City Council for their Objective: Develop New 3 -Year Data Processing Strategic Plan This objective is complete. The policy was adopted by City Council in February 2001. Objective: Begin Development of Civic Master Plan Work has not yet begun on the master plan, therefore this program objective has been carried over to the next fiscal year. Department: Public Facilities and Operations Objective: Implement Database Systems for Customer Service Calls, Utility Usage, and Budget Tracking for More Comprehensive Analysis and Timely Reporting Reporting data on maintenance activities to help manage the operations of the city is and ongoing objective. In the 2000/01 fiscal year Staff completed the budget tracking system and can now issue budget documents for the maintenance activities within a week of the end of the month. This provides managing staff with up-to-date spending history and budget information for decision- making. Staff is now able to review water usage reports in actual usage, which allows better control of limited resources. With the conclusion of the water privatization issue, staff will be reviewing maintenance and asset management systems in fiscal year 2001/02 which will provide more efficient customer service reporting. This objective is consistent with the City's commitment to effectively manage growth to ensure the continued success of the City. Objective: Implement Five -Year Capital Improvement Program The 2000/01 fiscal year was a successful year for the Capital Improvement Program. During this fiscal year, more than 8,000 employee hours were expended in the completion of fourteen projects. These projects ranged from major road repairs, parks, and traffic signals, to water main replacement. Additionally, seventeen projects are currently under construction and twenty-one projects are in the design phase. City staff is successfully providing project management in-house for most capital projects to ensure compliance with the City's Mission Statement to provide excellent customer service as well as to reduce the cost of CIP projects. Also, the CIP division provides in-house design of several CIP projects. The program exemplifies the City's Mission and Values Statement highlighting the professionalism of employees and their responsiveness to the community and their desire to provide its residents with the highest quality of municipal services. A 32 Objective: Develop Alternative Fueled Vehicles Purchasing Strategy to Comply with Rule 1190 This objective is ongoing. Staff recommended the purchase of alternatively fueled vehicles to utilize new types of technology and to comply with Rule 1190. Staff is awaiting delivery of the two hybrid/electric vehicles that were approved by Council in fiscal year 2000/01. The department has also recommended the purchase of two compressed natural gas (CNG) trucks to replace vehicles in fiscal year 2001/2002 budget. If the compressed natural gas vehicles are approved by the City Council, timed slow fill fuel stations will be installed in the City Hall and City Yard parking lots. Funding for this project is being sought through grant opportunities and the vehicle reserve account. This objective is consistent with the City's mission to ensure the continued success of the City of Chino Hills. Objective: Track Labor and Material Costs of Individual Facilities to Analyze Service Levels Delivered and Formulate Square Footage Costs of the Facility Maintenance Program This objective is complete. Personnel hours and costing for routine tasks have been calculated. Staff has developed and implemented a detailed annual routine maintenance program. This program will provide more detailed costing information as well as allow better planning of preventative maintenance activities. Service levels will increase, time spent on corrective maintenance will decrease, and staff will be able to reduce maintenance costs for the City Facilities. This objective exemplifies the City's commitment to effectively managing growth. Objective: Evaluate City's Multi -Use Trail System and Develop a Trail Management Program Which will Up -Date Existing Trail System, Increase Maintenance Standards, and Reduce the City's Liability This objective is ongoing. A Trails Committee was formed by the City Council and began meeting in December 2000. The Committee's goal is to have recommendations developed by June 2001. These recommendations will include measures to improve the current trail system, develop programming objectives, and develop more trail connections and expansions. This objective exemplifies the City's mission of partnering with the community, being responsive to the needs of the community and enhancing the quality of life in the City. Objective: Assess the Level of Landscape Maintenance and Types of Service in Each Landscape District in Order to Maintain Costs and Balance Revenues This objective will be complete by the end of the fiscal year. Staff is in the process of reviewing a feasibility study of the Lighting and Landscape Districts maintenance standards and costs. The study will enable staff to make adjustments in maintenance in order to balance those districts operating with deficits that are supported by the general fund. Staff is also in the process of expanding the central irrigation program. Council approved this project in February 2001. By completing this project, staff will be able to reduce the amount of water used for irrigating the landscape in maintenance areas. This objective reinforces the City's commitment to manage growth to ensure the continued success of the City while preserving the aesthetic beauty of the City. A 33 Objective: Develop and Implement a Bi -Annual Maintenance Schedule Identifying Entire Sewer System and Grouping of Areas for Cleaning This objective is complete. Staff created a map that depicts the City sewer infrastructure and establishes areas to be maintained on a quarterly basis. Staff began its maintenance of the sewer system through televised inspection of the system. Staff inspected approximately 50,000 linear feet of sewer system and logged information related to their findings. Areas requiring further attention such as cleaning or actual repairs were then pursued until completed. This objective and ongoing inspections and maintenance of the system continues to exemplify the City's commitment to provide excellent customer service while effectively managing growth Objective: Complete Physical Inventory of Storm Channel, Storm Drain Facilities and Appurtenances This objective is complete. Staff identified, by size, type of facility, and location, existing storm drain/storm channel facilities. Once identified, staff created a computer generated spread sheet indicating the specific data for each facility and other pertinent information such as last inspection date, date cleaned, inspected by, and a comment section. Work continues to move forward with the goal of plotting our existing facilities electronically with the use of the Global Positioning System. The continued steps taken to accomplish this objective and strides achieved in other areas of our storm drain/storm channel system exemplifies staffs' commitment to provide the highest quality municipal services. Objective: Digitize an Inventory and Maps of Infrastructure Maintained by the City Including Signs, Traffic Signals, Sidewalks, Crosswalks, Red Curbs, and Rights -of -Way This item will be complete by the end of the fiscal year. At the time of this writing, the asset mapping and inventory was still in process. This project includes the use of GIS technology and involves all street signs, pavement markings, curb markings, streetlights, catch basins, storm drains and fire hydrants. The database has been designed and approved by City staff. This A 34 project was delayed because of rainy weather; however, the project is expected to be completed on time. Objective: Implement Water Master Plan of Source and Supply As an ongoing objective for the City, in fiscal year 2000/01, staff continued to make great strides to ensure that an adequate supply of water is available for the residents of Chino Hills. The Monte Vista Interconnect project continued to be a major focus as an increase in water supply. The increased capacity in the new water line is an additional 16.8 MGD to meet future needs. The project underwent a successful bid process and was awarded in May 2001 with an estimated completion date of one year from notice to proceed. Other accomplishments include the completion of the Los Serranos Golf Course retrofit from potable water to recycled water, which relieves the domestic water demand by approximately 600 acre-feet. The City also began taking desalter water in the month of September. The full entitlement of 166.67 acre-feet per month has been delivered monthly since that date. Staff continues to negotiate for an additional 2000 acre-feet of desalter water from the proposed expansion of the Chino I Desalter facility. If successful, the agreement to receive desalter will be long term, approximately 30 years. Fairfield Ranch Well is currently under construction and is being equipped with an anion exchange unit to remove nitrates from the water. It is anticipated that this well will be in operation by September of 2001 and will have the capability to provide 1.5 MGD. The recycled water system continues to grow with the addition of the Fairfield Ranch, Sundance II development, and continued conditioning of new development to install recycled water facilities. Future plans for the recycled water system include the construction of a four million gallon recycled water reservoir and a booster station to allow water to be pumped from Zone "A" into Zone "B". Staff is currently researching the possibility of extending the 16" recycled waterline from its terminus at Pinehurst Drive at Soquel Canyon Parkway to Woodview Road, enabling the planned developments to extend the recycled water system. Accomplishments in this objective demonstrate the commitment to providing excellent customer service while effectively managing the City's growth. This objective also exemplifies the City's values of commitment to provide the highest quality municipal services and to respond to the needs of the community. A 35 This page intentionally left blank. CITY OF CHINO HILLS OPERATING PROGRAM PERSONNEL SUMMARY BY ACTIVITY ADJUSTED ADOPTED BUDGETED BUDGETED POSITIONS POSITIONS FY 2000/01 FY 2001/02 LEGISLATIVE CITY MANAGER 6 6 9 9 COMMUNITY DEVELOPMENT 22 22 COMMUNITY SERVICES FINANCE 14 14 18 18 PUBLIC FACILITIES AND OPERATIONS 50 50 TOTAL A 37 119 119 This page intentionally left blank. A 38 CITY OF CHINO HILLS FISCAL YEAR 2001/02 ACCOUNT CLERK II ACCOUNTANT ADMINISTRATIVE ANALYST II ADMINISTRATIVE SECRETARY ADMINISTRATIVE SECRETARY - CONFIDENTIAL ASSISTANT CITY CLERK ASSISTANT CIVIL ENGINEER ASSISTANT DIRECTOR OF COMMUNITY DEVELOPMENT ASSISTANT PLANNER ASSOCIATE ENGINEER ASSOCIATE PLANNER BUILDING AND ENGINEERING SERVICES PERMIT TECHNICIAN CAPITAL PROGRAMS DIVISION MANAGER CAPITAL PROJECTS COORDINATOR CITY ENGINEER CITY MANAGER A 39 5 2 6 4 2 1 1 1 2 1 2 2 1 1 1 1 CITY OF CHINO HILLS FISCAL YEAR 2001/02 AUTHORIZEDPOSITIONS r CITY PLANNER 1 CODE ENFORCEMENT OFFICER 2 COMMUNITY DEVELOPMENT DIRECTOR 1 COMMUNITY SERVICES COORDINATOR 1 COMMUNITY SERVICES DIRECTOR 1 CUSTOMER SERVICES REPRESENTATIVE 1 CUSTOMER SERVICES SUPERVISOR 1 DEPUTY CITY MANAGER/CITY CLERK 1 DEPUTY CITY MANAGER/PERSONNEL 1 ECONOMIC DEVELOPMENT MANAGER 1 ENGINEERING TECHNICIAN II 1 EXECUTIVE SECRETARY 1 FACILITIES MAINTENANCE SUPERVISOR 1 FINANCE DIRECTOR 1 FINANCE MANAGER 1 A 40 CITY OF CHINO HILLS FISCAL YEAR 2001/02 MAINTENANCE AND OPERATIONS MANAGER MAINTENANCE WORKER II NEIGHBORHOOD SERVICES MANAGER PARKS AND OPEN SPACE SUPERVISOR PAYROLL TECHNICIAN PERSONNEL ASSISTANT PRINCIPAL PUBLIC WORKS ENGINEER PROJECT MANAGER PUBLIC FACILITIES AND OPERATIONS DIRECTOR PUBLIC WORKS INSPECTOR RECORDS COORDINATOR RECREATION COORDINATOR RECREATION MANAGER RECREATION SUPERVISOR SANITATION SUPERVISOR A 41 1 20 1 1 1 1 1 2 1 2 1 3 1 1 1 CITY OF CHINO HILLS FISCAL YEAR 2001/02 AUTHORIZED POSITIONS SECRETARY 6 SENIOR ACCOUNT CLERK 2 SENIOR ACCOUNTANT 2 SENIOR ADMINISTRATIVE ANALYST 3 SENIOR ADMINISTRATIVE CLERK 1 SENIOR MAINTENANCE WORKER 9 SENIOR PERMIT TECHNICIAN 1 SENIOR PLANNER 1 SENIOR PUBLIC WORKS INSPECTOR 1 STREET MAINTENANCE SUPERVISOR 1 UTILITY CONSERVATION SPECIALIST 1 WATER AND SEWER MANAGER 1 WATER DISTRIBUTION SUPERVISOR 1 WATER PRODUCTION SUPERVISOR 1 WATER QUALITY TECHNICIAN 1 TOTAL AUTHORIZED POSITIONS 119 A 42 CITY OF CHINO HILLS ADOPTED BUDGET FISCAL YEAR 2001-02 SUMMARY OF CHANGES TO FUND BALANCES B 1 Beginning Estimated Estimated Ending Fund Revenues Expenditures Fund Fund Title Balance + & Transfers - & Transfers = Balance GENERALFUND Operating Fund 340,000 19,361,100 19,452,100 249,000 Cash Flow Reserve 3,225,200 - - 3,225,200 Contingency, Emergency, and Special Projects Reserve 21,916,600 1,389,000 17,438,900 5,866,700 Other Reserves 1,491,200 - - 1,491,200 GENERAL FUND SUBTOTAL 26,973,000 20,750,100 36,891,000 10,832,100 SPECIAL REVENUE FUNDS Gas Tax Fund 2,375,400 1,173,700 3,190,500 358,600 Measure I Fund 1,139,400 737,900 784,300 1,093,000 Air Quality Improvement Fund 174,300 82,800 155,000 102,100 Solid Waste Fund - 3,012,700 3,012,700 - Landscaping and Lighting Assessment District Funds 4,277,200 8,464,600 9,936,400 2,805,400 Development Fee Funds 13,181,800 38,634,700 40,513,300 11,303,200 Community Development Block Grant - 578,200 578,200 - Miscellaneous Special Revenue Funds 187,700 4,609,100 4,600,800 196,000 ENTERPRISE FUNDS Water Fund 5,172,600 16,146,600 19,814,100 1,505,100 Sewer Fund 5,091,700 4,584,100 4,550,300 5,125,500 INTERNAL SERVICE FUNDS Equipment Maintenance Fund 1,372,600 641,500 503,900 1,510,200 Data Processing Fund 525,800 418,900 554,100 390,600 CAPITAL PROJECTS FUNDS 2,615,700 69,995,100 72,535,900 74,900 AGENCY FUNDS 17,835,100 16,940,900 13,547,100 21,228,900 LESS: INTERFUND TRANSFERS AND TRANSACTIONS - (68,556,000) (68,556,000) - TOTAL ALL FUNDS 80,922,300 118,214,900 142,611,600 56,525,600 B 1 This page intentionally left blank. mm City of Chino Hills Organization By Activity Fiscal Year 2001/02 Legislative C 1 Contract Services 71% $3,213,400 LEGISLATIVE EXPENDITURES 2001/02 City Council 2% City Clerk $104,800 17% $765,300 C 2 omey 000 CITY OF CHINO HILLS ANNUAL BUDGET PERSONNEL SUMMARY ACTIVITY: LEGISLATIVE PROGRAM: CITY CLERK TOTAL FY 2000-01 FY 2001.02 ADOPTED/ ADJUSTED ADOPTED BUDGET BUDGET CITY CLERK/DEPUTY CITY MANAGER 1 1 ASSISTANT CITY CLERK 1 1 SENIOR ADMINISTRATIVE ANALYST 1 1 RECORDS COORDINATOR 1 1 ADMINISTRATIVE SECRETARY- CONFIDENTIAL 1 1 SECRETARY/RECEPTIONIST (ADMINISTRATIVE CLERK) 1 1 C 3 6 6 This page intentionally left blank. C 4 CITY OF CHINO HILLS BUDGET SUMMARY LEGISLATIVE PERSONNEL SERVICES OPERATIONS AND MAINTENANCE CAPITAL OUTLAY TOTAL LEGISLATIVE BUDGET PROGRAM CITY COUNCIL CITY ATTORNEY CITY CLERK CONTRACT SERVICES TOTAL LEGISLATIVE FY 1998-99 FY 1999-00 FY 2000-01 FY 2000-01 FY 2001-02 ADOPTED/ ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET 408,462 423,343 532,600 531,100 558,200 4,172,242 4,416,399 4,851,000 4,746,500 3,993,300 0 10,824 0 0 7,000 4,580,704 4,850,566 5,383,600 5,277,600 4,558,500 108,519 100,935 117,200 95,500 104,800 449,668 551,825 566,300 566,300 475,000 431,695 461,684 854,700 794,200 765,300 3,590,822 3,736,122 3,845,400 3,821,600 3,213,400 4,580,704 4,850,566 5,383,600 5,277,600 4,558,500 C 5 Legislative Program Purpose The City Council is the governing body that guides the progress of the City of Chino Hills. The City Council responds to issues and concerns of the community by allocating resources, developing policies, and formulating strategies that support the continued health and economic viability of the City of Chino Hills. The City Council manages the growth and development of the community to ensure efficient and effective delivery of services now and in the future. Primary Activities The City Council is responsible for the formulation of legislative policies that provide guidance for the activities of the City. Significant Changes from Prior Year None. Significant Items of Capital Outlay None. Performance Measures • Develop and implement a plan for future growth and financial stability in Chino Hills. • Remain open and responsive to the concerns of the community. • Develop and foster City relationships with residents, businesses, other agencies, and community leaders. • Foster economic development. 98/99 Actual 99/00 00/01 Actual Adjusted Budget 00/01 Projected Actual 01/02 Budget Percent Change(1) Personnel 74,820 72,958 69,700 68,200 73,600 5.6% Operations & Maintenance 33,699 27,977 47,500 27,300 31,200 (34.3%) Capital Outlay 0 0 0 0 0 N/A Total 108,519 100,935 117,200 95,500 104,800 (10.6%) (1) Percent change: "00/01 Adjusted Budget" column compared to "01/02 Budget" column. "N/A" = Not Applicable MW CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: LEGISLATIVE PROGRAM CODE PROGRAM: CITY COUNCIL 001-0200 PERSONNEL 1010 REGULAR SALARIES 1540 FRINGE BENEFITS TOTAL PERSONNEL OPERATIONS & MAINTENANCE 2010 MEMBERSHIPS AND CERTIFICATIONS 2015 CONFERENCES, MEETINGS, AND TRAINING 2020 AUTO MILEAGE 3135 SPECIAL STUDIES 4440 OFFICE SUPPLIES 4450 REFERENCE MATERIALS AND SERVICES 7990 OTHER MISCELLANEOUS EXPENDITURES TOTAL OPERATIONS & MAINTENANCE FY 1998-99 FY 1999-00 ACTUAL ACTUAL FY 2000-01 ADOPTED/ ADJUSTED BUDGET FY 2000-01 FY 2001-02 PROJECTED ADOPTED ACTUAL BUDGET 24,092 22,915 22,000 21,700 24,000 50,728 50,043 47,700 46,500 49,600 74,820 72,958 69,700 68,200 73,600 14,627 15,920 19,600 19,600 19,800 9,369 6,903 10,000 7,000 10,000 201 625 1,000 300 1,000 1,430 2,681 16,500 200 0 117 153 0 0 0 155 326 400 200 400 7,800 1,369 0 0 0 33,699 27,977 47,500 27,300 31,200 TOTAL 108,519 100,935 117,200 95,500 104,800 FUNDING SOURCE: GENERAL FUND C 7 Legislative Program Purpose The City Attorney provides legal counsel and representation on a wide variety of municipal issues. Primary Activities The primary activity of the City Attorney is to provide legal guidance to City staff and officials on municipal issues, including labor relations, dispute resolution, contract review, regulatory compliance, and litigation representation. Significant Changes from Prior Year The City Attorney's budget has been increased 35.7 percent to more accurately reflect actual activity in recent years. Significant Items of Capital Outlay None. Performance Measures • Provide legal advice that enhances the City's ability to operate in a cost affective manner. (1) Percent change: "00/01 Adjusted Budget" column compared to "01/02 Budget" column. "N/A" = Not Applicable C 8 98/99 Actual 99/00 Actual 00/01 Adjusted Budget 00/01 Projected Actual 01/02 Budget Percent Change(1) Personnel 0 0 0 0 0 N/A Operations & Maintenance 449,668 551,825 566,300 566,300 475,000 (16.1%) Capital Outlay 0 0 0 0 0 N/A Total 449,668 551,825 566,300 566,300 475,000 (16.1T/T) (1) Percent change: "00/01 Adjusted Budget" column compared to "01/02 Budget" column. "N/A" = Not Applicable C 8 CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: LEGISLATIVE PROGRAM: CITY ATTORNEY PROGRAM CODE 001-1000 FY 1998-99 FY 1999-00 FY 2000-01 FY 2000-01 FY 2001-02 ADOPTED/ ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET OPERATIONS & MAINTENANCE 3010 LEGAL SERVICES 449,668 551,825 566,300 566,300 475,000 TOTAL OPERATIONS & MAINTENANCE 449,668 551,825 566,300 566,300 475,000 TOTAL 449,668 551,825 566,300 566,300 475,000 FUNDING SOURCE: GENERAL FUND C 9 Legislative Program Purpose As an appointed official of the City Council, the City Clerk assists the City Council and City staff in the performance of their administrative, legal and legislative functions in accordance with State, Federal and City Codes, Ordinances, Resolutions, and Policies. Additionally, the City Clerk maintains the official records of the City and makes public records available for inspection. The City Clerk acts as Filing Officer under the Fair Political Reform Act and administers General and Special Municipal Elections. Contract compliance oversight and administration is also a function under the management of the City Clerk. Primary Activities Responsibilities of the City Clerk include preparing City Council agenda and packets, assisting departments in submission of staff reports and support documentation, keeping an accurate record of the proceedings of the legislative body, administering oaths or affirmations, certifying, maintaining and retrieving official records and documents, receiving and processing claims/lawsuits against the City, coordinating bid openings, processing legal publications and notices, receiving and filing Campaign Statements and Statements of Economic Interests, administering Municipal and Special Elections, providing administrative/clerical support to City Council, maintaining Municipal Code, maintaining City Seal, providing records management assistance to City departments, providing contract compliance and administration services to all departments, including the C 10 review and approval of bid specifications and contract documents for professional, construction, and maintenance contracts, and monitor receipt specifications and contract documents for professional, construction, and maintenance contracts, and monitor receipt and approval of bonds, insurance and required contract documents. Significant Changes from Prior Year • Additional records will be scanned into the Liberty CD-ROM Imaging System. • City ordinances will be codified as adopted. • Part-time Administrative Secretary hours increased by 10 hours per week. Significant Items of Capital Outlay • Label maker software $7,000 Performance Measures • Prepare City Council Agenda and Minutes in accordance with Council Policy. • Comply with State and City reporting requirements for Campaign Statements and Statements of Economic I nterests. • Maintain Municipal Code. • Inventory, purge and scan into Liberty Imaging System official City records. • Adopt Records Management Manual and Retention Schedules. Legislative Performance Measures (continued) • Expand the document management system program to include City departments. • Review bid specifications and contract documents to ensure compliance with Public Contract Code. (1) Percent change: "00/01 Adjusted Budget" column compared to "01/02 Budget" column. "N/A" — Not Applicable C 11 98/99 Actual 99/00 Actual 00/01 Adjusted Budget 00/01 Projected Actual 01/02 Budget Percent Change(1) Personnel 333,642 350,385 462,900 462,900 484,600 4.7% Operations & Maintenance 98,053 100,475 391,800 331,300 273,700 (30.0%) Capital Outlay 0 10,842 0 0 7,000 N/A Total 431,695 461,684 854,700 794,200 765,300 (10.5%) (1) Percent change: "00/01 Adjusted Budget" column compared to "01/02 Budget" column. "N/A" — Not Applicable C 11 CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: LEGISLATIVE PROGRAM CODE PROGRAM: CITY CLERK 001-0400 FY 1998-99 FY 1999-00 FY 2000-01 FY 2000-01 FY 2001-02 ADOPTED/ PERSONNEL 1010 REGULAR SALARIES 1015 PART-TIME/SEASONAL WAGES 1020 OVERTIME SALARIES 1540 FRINGE BENEFITS TOTAL PERSONNEL OPERATIONS & MAINTENANCE 2010 MEMBERSHIPS AND CERTIFICATIONS 2015 CONFERENCES, MEETINGS, AND TRAINING 2020 AUTO MILEAGE 3090 PROFESSIONAL SERVICES 3105 TEMPORARY EMPLOYEE SERVICES 3115 DATA PROCESSING SERVICES 4010 LEGAL ADVERTISING 4025 ELECTION EXPENSE 4030 PRINTING AND PHOTOCOPY SERVICES 4031 DOCUMENT IMAGING 4035 POSTAGE AND EXPRESS DELIVERY 4430 SMALL EQUIPMENT AND TOOLS 4440 OFFICE SUPPLIES 4450 REFERENCE MATERIALS AND SERVICES 5025 OFFICE EQUIPMENT MAINTENANCE 5625 EQUIPMENT RENTAL TOTAL OPERATIONS & MAINTENANCE ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET 223,323 253,984 315,800 315,800 331,400 15,620 4,719 20,300 20,300 22,800 669 219 5,100 5,100 3,100 94,030 91,463 121,700 121,700 127,300 333,642 350,385 462,900 462,900 484,600 370 691 1,000 1,000 1,100 4,480 3,235 9,300 8,000 10,500 169 103 1,000 800 1,000 1,242 21 200,400 200,400 84,000 902 4,889 30,000 3,000 30,000 3,900 24,300 29,700 29,700 45,600 5,335 10,102 8,000 8,000 8,000 4,587 12,980 17,500 17,500 500 24 231 3,000 2,000 3,000 47,991 13,210 35,000 7,000 35,000 885 511 1,200 1,200 1,200 0 1,569 0 0 0 6,458 6,251 18,000 18,000 25,000 2,250 2,144 3,200 3,200 3,700 567 0 2,500 1,500 2,500 18,893 20,238 32,000 30,000 22,600 98,053 100,475 391,800 331,300 273,700 C 12 CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: LEGISLATIVE PROGRAM CODE PROGRAM: CITY CLERK 001-0400 FY 1998-99 FY 1999-00 FY 2000-01 FY 2000-01 FY 2001-02 ADOPTED/ ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET CAPITAL OUTLAY 8050 OFFICE FURNITURE AND EQUIPMENT 0 10,824 0 0 7,000 TOTAL CAPITAL OUTLAY 0 10,824 0 0 7,000 TOTAL 431,695 461,684 854,700 794,200 765,300 FUNDING SOURCE: GENERAL FUND C 13 Legislative Contract Services Program Purpose The Contract Services Division is responsible for the administration of the Refuse and Recycling contract and Household Hazardous Waste contract, implementation of the City's Source Reduction and Recycling Element (SRRE) and Household Hazardous Waste Element (HHWE), and administration of the contract for Animal Care and Control Services. Primary Activities The primary activities of the Contract Services Division include the implementation of the City's Source Reduction and Recycling Element (SRRE) and the Household Hazardous Waste Element (HHWE). This includes management of the Commercial and Residential Solid Waste and Recycling Contracts to ensure solid waste diversion requirements mandated by the State and addressed in the SRRE are being met. The Household Hazardous Waste Contract provides for the collection, recycling, treatment, and disposal of household hazardous waste generated by the residents within the community. The administration of the Animal Care and Control Contract is necessary to ensure animal -related City ordinances and State laws are enforced to protect the public health and welfare of the residents. This contract includes humane animal work, such as the pick-up and disposal of injured, stray, unwanted, or dead animals, a suitable animal shelter, educational programs, and low cost rabies vaccination clinics. Significant Changes from Prior Year On February 1, 2001, the City entered into an Agreement with Republic Services, dba Chino Hills Disposal, for residential and commercial refuse and recycling services following a Request for Proposal process. This change in service providers will result in a savings to service recipients of $5.49 per month for standard refuse service. Significant Items of Capital Outlay None. Performance Measures • Prepare City Council Agenda Items as necessary for program implementation. • Implement and monitor Source Reduction and Recycling Programs. • Comply with State and local reporting requirements for Solid Waste Reduction and Household Hazardous Waste Management. • Negotiate and monitor Solid Waste and Household Hazardous Waste and Animal Care and Control Service Contracts. • Provide public education programs regarding City ordinances and State laws. C 14 Legislative Contract Services k Percent change: --uuiuI Adjusted Budget" column compared to "01/02 Budget" column. "N/K = Not applicable C 15 98/99 Actual 99/00 Actual 00/01 Adjusted Budget 00/01 Projected Actual 01/02 Budget Percent Change(l) Personnel 0 0 0 0 0 N/A Operations & Maintenance 3,590,822 3,736,122 3,845,400 3,821,600 3,213,400 16.4% Capital Outlay 0 0 0 0 0 N/A Total 3,590,822 3,736,122 3,845,400 3,821,600 3,213,400 16.4% k Percent change: --uuiuI Adjusted Budget" column compared to "01/02 Budget" column. "N/K = Not applicable C 15 CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: LEGISLATIVE PROGRAM: CONTRACT SERVICES OPERATIONS & MAINTENANCE 2010 MEMBERSHIPS AND CERTIFICATIONS 2015 CONFERENCES, MEETINGS, AND TRAINING 2020 AUTO MILEAGE 3140 REFUSE CONTRACT 3173 ANIMAL CONTROL SERVICES 3190 CONTRACTUAL SERVICES 4015 ADVERTISING AND PROMOTION 7415 SPECIAL DEPARTMENTAL EXPENSES TOTAL OPERATIONS & MAINTENANCE TOTAL FUNDING SOURCE: GENERAL FUND SOLID WASTE FUND PROGRAM CODE VARIOUS FY 1998-99 FY 1999-00 FY 2000-01 FY 2000-01 FY 2001-02 ADOPTED/ ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET 75 0 200 200 200 688 0 1,800 1,300 1,900 96 0 0 0 0 3,460,615 3,605,113 3,542,500 3,542,500 3,012,700 66,837 67,773 84,500 84,200 87,000 44,416 47,084 49,300 49,300 51,000 18,095 16,152 34,400 11,400 60,600 0 0 132,700 132,700 0 3,590,822 3,736,122 3,845,400 3,821,600 3,213,400 3,590,822 3,736,122 3,845,400 3,821,600 3,213,400 C 16 City of Chino Hills Organization By Activity Fiscal Year 2001/02 City Manager D 1 CITY MANAGER EXPENDITURES 2001102 Risk Management Administration 41% Rale ann 46% Human Resources Grant Services 11% 2% $215,700 $47,900 D 2 CITY OF CHINO HILLS ANNUAL BUDGET PERSONNEL SUMMARY ACTIVITY: CITY MANAGER FY 2000-01 FY 2001-02 ADOPTED/ ADJUSTED ADOPTED BUDGET BUDGET PROGRAM: ADMINISTRATION CITY MANAGER 1 1 DEPUTY CITY MANAGER/PERSONNEL 1 1 ECONOMIC DEVELOPMENT MANAGER 1 1 SENIOR ADMINISTRATIVE ANALYST 2 2 ADMINISTRATIVE ANALYST II 1 1 EXECUTIVE SECRETARY 1 1 ADMINISTRATIVE SECRETARY 1 1 SUB -TOTAL PROGRAM: HUMAN RESOURCES PERSONNEL ASSISTANT SUB -TOTAL TOTAL D 3 8 8 9 9 This page intentionally left blank. D 4 CITY OF CHINO HILLS BUDGET SUMMARY PROGRAM ADMINISTRATION FY 1998-99 FY 1999-00 FY 2000-01 FY 2000-01 FY 2001-02 GRANT SERVICES 19,638 11,595 ADOPTED/ 10,000 47,900 HUMAN RESOURCES 165,338 176,290 ADJUSTED PROJECTED ADOPTED RISK MANAGEMENT ACTUAL ACTUAL BUDGET ACTUAL BUDGET CITY MANAGER 1,449,112 1,748,317 2,515,900 1,613,600 1,978,500 PERSONNEL SERVICES 738,315 718,204 771,700 625,800 795,100 OPERATIONS AND MAINTENANCE 710,797 1,030,113 1,736,200 982,200 1,183,400 CAPITAL OUTLAY 0 0 8,000 5,600 0 TOTAL CITY MANAGER BUDGET 1,449,112 1,748,317 2,515,900 1,613,600 1,978,500 PROGRAM ADMINISTRATION 665,036 739,112 1,464,400 662,200 899,500 GRANT SERVICES 19,638 11,595 27,900 10,000 47,900 HUMAN RESOURCES 165,338 176,290 205,100 155,600 215,700 RISK MANAGEMENT 599,100 821,320 818,500 785,800 815,400 TOTAL CITY MANAGER 1,449,112 1,748,317 2,515,900 1,613,600 1,978,500 D 5 City Manager Administration Program Purpose The purpose of this Program is to establish organizational goals, administer all City programs, organize efficient delivery of municipal services, and implement City policies pursuant to the direction of the City Council. Primary Activities The City Manager administers Council policy, provides leadership, and implements efficient and effective delivery of municipal services. The City Manager establishes and maintains controls to ensure that all operating departments adhere to City Council and legally mandated policies and regulations. The City Manager is responsible for the day-to-day operations of the City. He serves as the director of all City personnel, is responsible for the execution of City Council policy, the enforcement of all laws and ordinances, the preparation of the City's annual budget, public information, and legislative relations. Four City departments report to the City Manager: Community Development, Community Services, Finance, and Public Facilities and Operations. The City Manager's staff is responsible for support to the City Manager, risk management, grant administration, and personnel/labor relations. Significant Changes from Prior Year • Town center feasibility study will be finalized. • Parks and Open Space Master Plan update to continue with Open Space element. Significant Items of Capital Outlay None Performance Measures • Ensure implementation of action plans represented within the community and organizational strategic plans. • Implement budget directives. • Provide leadership and direction to City staff. • Maximize public outreach efforts, including use of public access television and other innovative techniques for communicating with the public. • Establishment of a Public Information and Education Program. • Identify and dispose of surplus real property. • Commence and complete annual development fee update. • Planning for City's Tenth Anniversary celebration will commence. • A Public Information Policy will be developed. • Administrative Policy Manual update will continue. City Manager (1) Percent change: "00/01 Adjusted Budget" column compared to "01/02 Budget" column. "N/A" = Not Applicable D 7 98/99 Actual 99/00 Actual 00/01 Adjusted Budget 00/01 Projected Actual 01/02 Budget Percent Change(1) Personnel 561,116 520,800 551,700 442,100 576,800 4.5% Operations & Maintenance 103,920 218,312 904,700 214,500 322,700 (64.3%) Capital Outlay 0 0 8,000 5,600 0 (100.0) Total 665,036 739,112 1,464,400 662,200 899,500 (38.6%) (1) Percent change: "00/01 Adjusted Budget" column compared to "01/02 Budget" column. "N/A" = Not Applicable D 7 CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: CITY MANAGER PROGRAM CODE PROGRAM: ADMINISTRATION 001-0300 PERSONNEL 1010 REGULAR SALARIES 1015 PART-TIME/SEASONAL WAGES 1020 OVERTIME SALARIES 1540 FRINGE BENEFITS TOTAL PERSONNEL OPERATIONS & MAINTENANCE 2010 MEMBERSHIPS AND CERTIFICATIONS 2015 CONFERENCES, MEETINGS, AND TRAINING 2020 AUTO MILEAGE 3030 DEVELOPMENT PROFESSIONAL SERVICES 3090 PROFESSIONAL SERVICES 3115 DATA PROCESSING SERVICES 3190 CONTRACTUAL SERVICES 4015 ADVERTISING AND PROMOTION 4030 PRINTING AND PHOTOCOPY SERVICES 4035 POSTAGE AND EXPRESS DELIVERY 4430 SMALL EQUIPMENT & TOOLS 4440 OFFICE SUPPLIES 4445 SPECIAL PARTS AND SUPPLIES 4450 REFERENCE MATERIALS AND SERVICES 5620 VEHICLE RENTAL 5625 EQUIPMENT RENTAL 7990 OTHER MISCELLANEOUS EXPENDITURES TOTAL OPERATIONS & MAINTENANCE FY 1998-99 ACTUAL FY 1999-00 ACTUAL FY 2000-01 ADOPTED/ ADJUSTED BUDGET FY 2000-01 PROJECTED ACTUAL FY 2001-02 ADOPTED BUDGET 408,207 368,627 395,900 321,200 423,800 1,069 2,868 9,100 3,800 9,700 151 506 100 100 0 151,689 148,799 146,600 117,000 143,300 561,116 520,800 551,700 442,100 576,800 1,394 2,382 2,500 2,500 2,000 5,719 7,463 8,900 8,400 15,000 381 546 800 800 800 0 36,084 600,000 1,700 0 40,107 50,521 174,600 86,400 162,500 13,800 18,600 17,100 17,100 18,200 6,400 80,675 70,600 70,600 73,200 10,431 7,612 9,500 9,500 24,500 3,643 263 2,500 400 2,500 636 413 400 400 500 0 0 0 0 1,300 3,800 5,742 10,500 10,500 10,500 1,324 1,631 1,700 1,300 1,700 216 1,520 1,800 1,100 1,600 4,200 2,100 2,900 2,900 0 0 0 900 900 8,400 11,869 2,760 0 0 0 103,920 218,312 904,700 214,500 322,700 W CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: CITY MANAGER PROGRAM CODE PROGRAM: ADMINISTRATION 001-0300 FY 1998-99 FY 1999-00 FY 2000-01 FY 2000-01 FY 2001-02 ADOPTED/ ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET CAPITAL OUTLAY 8050 OFFICE FURNITURE AND EQUIPMENT 0 0 8,000 5,600 0 TOTAL CAPITAL OUTLAY 0 0 8,000 5,600 0 TOTAL 665,036 739,112 1,464,400 662,200 899,500 FUNDING SOURCE: GENERAL FUND • City Manager Program Purpose This program provides for the administration of all grants for the City. Primary Activities The Grant Services Program responsibilities include identifying various grant funding opportunities, coordinating preparation of the grant applications with the appropriate departments, and ensuring that the departments understand all the requirements of the grants. Significant Changes from Prior Year • Addition of a contract Grants Analyst as well as increased hours for contract Grants Administrator. Significant Items of Capital Outlay None. Performance Measures • Ensure that the City meets all requirements of current grants. • Establish procedures to ensure proper accountability for grant Fund expenditures. (1) Percent change: "00/01 Adjusted Budget" column compared to "01/02Budget" column. "N/A" = Not Applicable D 10 98/99 Actual 99/00 Actual 00/01 Adjusted Budget 00/01 Projected Actual 01/02 Budget Percent Change(1) Personnel 19,609 0 2,400 1,100 4,900 104.7% Operations & Maintenance 29 11,595 25,500 8,900 43,000 68.6% Capital Outlay 00 0 0 0 N/A Total +-19,638 11,595 27,900 10,000 47,900 71.7% (1) Percent change: "00/01 Adjusted Budget" column compared to "01/02Budget" column. "N/A" = Not Applicable D 10 CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: CITY MANAGER PROGRAM: GRANT SERVICES PERSONNEL 1010 REGULAR SALARIES 1540 FRINGE BENEFITS TOTAL PERSONNEL OPERATIONS & MAINTENANCE 2015 CONFERENCES, MEETINGS, AND TRAINING 3090 PROFESSIONAL SERVICES 4450 REFERENCE MATERIALS & SERVICES TOTAL OPERATIONS & MAINTENANCE TOTAL FUNDING SOURCE: GENERAL FUND MISCELLANEOUS GRANT FUNDS FY 1998-99 FY 1999-00 ACTUAL 14,339 5,270 19,609 ACTUAL 0 0 0 FY 2000-01 ADOPTED/ ADJUSTED BUDGET 1,700 700 2,400 PROGRAM CODE VARIOUS FY 2000-01 PROJECTED ACTUAL 800 300 1,100 FY 2001-02 ADOPTED BUDGET 3,500 1,400 4,900 29 0 300 0 0 0 11,439 24,700 8,400 42,500 0 156 500 500 500 29 11,595 25,500 8,900 43,000 19,638 11,595 27,900 10,000 47,900 D 11 City Manager Program Purpose The purpose of the Human Resources Program is to maximize the City's most critical resource — its employees — by effectively recruiting, training, and developing City staff and providing personnel support to supervisors and managers. Primary Activities The primary activities of the Human Resources Program include recruitment; training; benefit administration; employee recognition; labor negotiations; maintenance and updating of Personnel Rules and Administrative Policies; monitoring of salary, compensation, and classification plans; and ensuring conformance with applicable laws and regulations. During the first half of the 1999/00 Budget Year, Human Resources conducted nine recruitments for full-time position vacancies and placed seven candidates in authorized positions. Recruitments were also held for part-time seasonal Recreation staff and part-time staff for the McCoy Equestrian Center. Significant Changes from Prior Year Increased costs for Professional Services related to consultant fees for employee/labor relations and Memorandum of Understanding meet and confer issues. D 12 Significant Items of Capital Outlay None. Performance Measures • Recruit, screen, assess, and provide the qualified personnel necessary to fill vacant positions. • Perform effective background investigations of final candidates. • Develop and administer a benefits program that meets the needs of employees while being cost conscious and consistent with other progressive cities. • Meet all federal and state reporting requirements. • Develop and deliver training programs that meet organizational needs and goals. • Reconcile Personnel Rules, Administration Policies, and any applicable Memoranda of Understanding. • Analyze data collected from exit interviews of employees separating from City employment to assist in lowering the City's employee turnover rate. • Implement an effective orientation program for new employees. • Customize the personnel software (ABRA) tracking program to best meet the City's needs. City Manager (1) Percent change: "00/01 Adjusted Budget" column compared to "01/02 Budget" column. "N/A" = Not Applicable D 13 98/99 Actual 99/00 Actual 00/01 Adjusted Budget 00/01 Projected Actual 01/02 Budget Percent Change(1) Personnel 99,920 116,717 126,900 99,000 117,100 (7.7%) Operations & Maintenance 65,418 59,573 78,200 56,600 98,600 26.1% Capital Outlay 0 0 0 0 0 N/A Total 165,338 176,290 205,100 155,600 215,700 5.2% (1) Percent change: "00/01 Adjusted Budget" column compared to "01/02 Budget" column. "N/A" = Not Applicable D 13 This page intentionally left blank. D 14 CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: CITY MANAGER PROGRAM: HUMAN RESOURCES PERSONNEL 1010 REGULAR SALARIES 1015 PART-TIME/SEASONAL WAGES 1020 OVERTIME SALARIES 1540 FRINGE BENEFITS TOTAL PERSONNEL OPERATIONS & MAINTENANCE 2010 MEMBERSHIPS AND CERTIFICATIONS 2015 CONFERENCES, MEETINGS, AND TRAINING 2020 AUTO MILEAGE 3025 MEDICAL SERVICES 3090 PROFESSIONAL SERVICES 4015 ADVERTISING AND PROMOTION 4030 PRINTING AND PHOTOCOPY SERVICES 4430 SMALL EQUIPMENT & TOOLS 4440 OFFICE SUPPLIES 4450 REFERENCE MATERIALS AND SERVICES 7415 SPECIAL DEPARTMENTAL EXPENSE 7990 OTHER MISCELLANEOUS EXPENDITURES TOTAL OPERATIONS & MAINTENANCE PROGRAM CODE 001-2200 FY 1998-99 FY 1999-00 FY 2000-01 FY 2000-01 FY 2001-02 2,063 2,199 ADOPTED/ 2,800 4,400 18,600 18,508 ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET 66,945 58,359 81,300 59,600 86,400 8,569 32,754 16,600 16,600 0 157 320 700 100 700 24,249 25,284 28,300 22,700 30,000 99,920 116,717 126,900 99,000 117,100 2,063 2,199 4,200 2,800 4,400 18,600 18,508 22,900 15,900 27,500 43 258 400 100 200 7,416 5,448 7,300 5,900 7,300 11,487 12,005 15,500 6,400 30,000 7,529 4,621 7,300 7,300 8,000 948 1,010 1,000 700 4,000 0 318 1,100 1,100 0 3,134 3,012 100 100 0 4,652 3,490 6,400 6,400 5,200 8,776 8,704 12,000 9,900 12,000 770 0 0 0 0 65,418 59,573 78,200 56,600 98,600 TOTAL 165,338 176,290 205,100 155,600 215,700 FUNDING SOURCE: GENERAL FUND D 15 City Manager Risk. Management Program Purpose The Risk Management Program is responsible for identifying and analyzing loss exposures, examining the feasibility of alternative risk management techniques, selecting the most appropriate alternatives, implementing the selected methods, and then monitoring and improving the risk management program. When this is accomplished, overall liability will be minimized and the proper risk transfer technique will be determined. Primary Activities Administration of the Risk Management Program includes coordinating the receipt, investigation, and resolution of liability claims files against the City; coordinating employee medical care and solution of Workers' Compensation claims; coordinating recovery when City property has been damaged; developing safety training programs and participating in safety meetings; monitoring losses and expense reserves; evaluating City insurance needs and purchasing appropriate coverage. Through February 28, 2001, the City is averaging approximately 32 liability claims per year with an average cost of $11,705 per claim, a 13 percent decrease from the previous year. This fiscal year, through the same time period, there have been 11 claims with an average cost of $5,104, a 17 percent decrease from the previous year. During fiscal year 99/00, there were 17 new Workers' Compensation claims. This is slightly below the average for the previous five fiscal years of 24.4 claims per year. D 16 Significant Changes from Prior Year None Significant Items of Capital Outlay None. Performance Measures • Develop information systems to provide the City's management staff with tools to control workers' compensation and liability expenses. • Implement new safety policies to ensure that the daily work functions result in a decrease of work-related injuries and damage to property. • Reduce the time period that liability claims remain active, thereby reducing the reserve amount calculated in the City's annual retrospective computation. • Ensure that the Safety program is compliant with all Federal, State, and local guidelines. • Continue the City-wide safety program. • Update all evacuation plans throughout the City and conduct periodic evacuation drills. • Conduct regular safety inspections of various City facilities. • Conduct mock OSHA inspections to help ensure compliance with OSHA standards. City Manager Risk Management (1) Percent change: "00/01 Adjusted Budget" column compared to "01/02 Budget" column. "N/A" = Not Applicable D 17 98/99 Actual 99/00 Actual 00/01 Adjusted Budget 00/01 Projected Actual 01/02 Budget Percent Change(1) Personnel 57,670 80,687 90,700 83,600 96,300 6.2% Operations & Maintenance 541,430 740,633 727,800 702,200 719,100 (1.2%) Capital Outlay 0 0 0 0 0 N/A Total 599,100 821,320 818,500 785,800 815,400 (.4%) (1) Percent change: "00/01 Adjusted Budget" column compared to "01/02 Budget" column. "N/A" = Not Applicable D 17 CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: CITY MANAGER PROGRAM CODE PROGRAM: RISK MANAGEMENT 001-2100 FY 1998-99 FY 1999-00 FY 2000-01 FY 2000-01 FY 2001-02 ADOPTED/ ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET PERSONNEL 1010 REGULAR SALARIES 42,651 59,733 67,900 61,700 72,100 1540 FRINGE BENEFITS 15,019 20,954 22,800 21,900 24,200 TOTAL PERSONNEL 57,670 80,687 90,700 83,600 96,300 OPERATIONS & MAINTENANCE 2010 MEMBERSHIPS AND CERTIFICATIONS 175 200 700 500 800 2015 CONFERENCES, MEETINGS, AND TRAINING 3,674 1,481 2,100 2,100 2,600 2020 AUTO MILEAGE 125 334 300 100 200 3190 CONTRACTURAL SERVICES 7,838 21,183 41,200 41,200 41,600 4035 POSTAGE & EXPRESS DELEIVERY 39 0 100 0 100 4110 LIABILITY INSURANCE 335,293 464,053 450,000 450,000 450,000 4115 FIRE AND CASUALTY INSURANCE 22,972 34,650 42,300 42,300 42,300 4125 SURETY BONDS 1,822 1,822 2,200 2,200 2,200 4130 WORKERS' COMPENSATION PROGRAM 153,577 198,979 160,400 160,400 160,400 4140 UNEMPLOYMENT INSURANCE 13,621 16,255 25,000 0 15,000 4450 REFERENCE MATERIALS AND SERVICES 1,507 1,150 2,000 1,900 2,400 7415 SPECIAL DEPARTMENTAL EXPENSE 787 526 1,500 1,500 1,500 TOTAL OPERATIONS & MAINTENANCE 541,430 7401633 727,800 702,200 719,100 TOTAL 599,100 821,320 818,500 785,800 815,400 FUNDING SOURCE: GENERAL FUND D 18 City of Chino Hills Organization By Activity Fiscal Year 2001/02 Community Development City Council City Manager Community k Administration Development Director Building, Development Economic Engineering Services Development and Inspection Services E 1 COMMUNITY DEVELOPMENT EXPENDITURES 2001/02 Economic Development Development Services Administration 19% 1% 18% $800,800 $52,300 $773,300 Building, Engineering & Inspection Services 62% $2,680,200 E 2 CITY OF CHINO HILLS ANNUAL BUDGET PERSONNEL SUMMARY ACTIVITY: COMMUNITY DEVELOPMENT FY 2000-01 FY 2001.02 ADOPTED/ ADJUSTED ADOPTED BUDGET BUDGET PROGRAM: ADMINISTRATION COMMUNITY DEVELOPMENT DIRECTOR 1 1 ASSISTANT COMMUNITY DEVELOPMENT DIRECTOR 1 1 ADMINISTRATIVE ANALYST II 2 2 ADMINISTRATIVE SECRETARY 1 1 SUB -TOTAL 5 5 PROGRAM: BUILDING, ENGINEERING & INSPECTION SERVICES CITY ENGINEER 1 1 ASSOCIATE ENGINEER 1 1 ENGINEERING TECHNICIAN II 1 1 PRINCIPAL PUBLIC WORKS ENGINEER 1 1 SENIOR PUBLIC WORKS INSPECTOR 1 1 PUBLIC WORKS INSPECTOR 2 2 PERMIT TECHNICIAN 3 3 SUB -TOTAL 10 10 PROGRAM: DEVELOPMENT SERVICES CITY PLANNER 1 1 SENIOR PLANNER 1 1 ASSOCIATE PLANNER 2 2 ASSISTANT PLANNER 1 1 SECRETARY 1 1 SUB -TOTAL 6 6 E 3 CITY OF CHINO HILLS ANNUAL BUDGET PERSONNEL SUMMARY ACTIVITY: COMMUNITY DEVELOPMENT PROGRAM: ECONOMIC DEVELOPMENT ASSISTANT PLANNER SUB -TOTAL TOTAL E 4 FY 2000.01 FY 2001-02 ADOPTED/ ADJUSTED ADOPTED BUDGET BUDGET 22 22 CITY OF CHINO HILLS BUDGET SUMMARY E 5 FY 1998-99 FY 1999-00 FY 2000-01 FY 2000-01 FY 2001-02 ADOPTED/ ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET COMMUNITY DEVELOPMENT PERSONNEL SERVICES 1,153,046 1,190,204 1,514,500 _ 1,095,000 1,617,200 OPERATIONS AND MAINTENANCE 2,581,941 2,940,347 3,014,200 2,218,800 2,686,900 CAPITAL OUTLAY 9,554 5,779 20,500 20,500 2,500 TOTAL COMMUNITY DEVELOPMENT 3,744,541 4,136,330 4,549,200 3,334,300 4,306,600 PROGRAM ADMINISTRATION 481,476 533,416 611,300 512,100 773,300 BUILDING, ENGINEERING & INSPECTION SERVICES 2,826,872 2,880,426 2,804,400 2,263,500 2,680,200 DEVELOPMENT SERVICES 370,888 650,879 1,014,500 514,200 800,800 ECONOMIC DEVELOPMENT 65,305 71,609 119,000 44,500 52,300 TOTAL COMMUNITY DEVELOPMENT 3,744,541 4,136,330 4,549,200 3,334,300 4,306,600 E 5 Community Development Program Purpose The Administration Division of the Community Development Department provides administrative services for the City's Economic Development, Planning, Building/Engineering and Inspection Divisions. The Administration Division attends all City Council, Planning Commission and Public Works Commission meetings as required, coordinates, prioritizes and oversees all Department activities, manages budgetary matters, and promotes employee training. Primary Activities The Administration Division's primary duties include: response to City Council, City Manager, Planning Commission, and Public Works Commission concerns; implementation of Council policy as it applies to the Department; formulation, implementation and management of the Department's budget; coordination and management of developer project trust accounts; personnel management and training; and the promotion of the City's objectives with regard to the development review process. Significant Changes from Prior Year • Continue the mid -year implementation of a comprehensive records management system. E 6 • The budget for Legal Services is being transferred to this program from the Development Services program. Significant Items of Capital Outlay None. Performance Measures • Implement and administer the Department's operating and capital budgets. • Implement and maintain an activity reporting system to capture specific costs related to development projects. • Prepare reports, analyses, investigations and make recommendations to the City Manager, City Council, and Planning Commission. • Evaluate performance of each Community Development Division and provide direction to each division. • Promote employee training. • Complete special projects as requested by the City Council and City Manager. • Review and update Community Development Department Fee Schedule. Community Development (1) Percent change: "00/01 Adjusted Budget" column compared to "01/02 Budget" column. "N/A" = Not Applicable E 7 98/99 Actual 99/00 Actual 00/01 Adjusted Budget 00/01 Projected Actual 01/02 Budget Percent Change(1) Personnel 391,759 404,961 477,500 388,000 485,700 1.7% Operations & Maintenance 85,038 126,111 115,800 106,100 287,600 159.6% Capital Outlay 4,679 2,344 18,000 1 18,000 0 1 (100.0%) Total 481,476 533,416 611,300 1 512,100 773,300 1 26.5% (1) Percent change: "00/01 Adjusted Budget" column compared to "01/02 Budget" column. "N/A" = Not Applicable E 7 CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: COMMUNITY DEVELOPMENT PROGRAM: ADMINISTRATION PERSONNEL 1010 REGULAR SALARIES 1015 PART-TIME/SEASONAL WAGES 1020 OVERTIME SALARIES 1540 FRINGE BENEFITS TOTAL PERSONNEL OPERATIONS & MAINTENANCE 2010 MEMBERSHIPS AND CERTIFICATIONS 2015 CONFERENCES, MEETINGS, AND TRAINING 2020 AUTO MILEAGE 3010 LEGAL SERVICES 3020 FINANCIAL SERVICES 3105 TEMPORARY EMPLOYEE SERVICES 3115 DATA PROCESSING SERVICES 3190 CONTRACTUAL SERVICES 4030 PRINTING AND PHOTOCOPY SERVICES 4031 DOCUMENT IMAGING 4035 POSTAGE AND EXPRESS DELIVERY 4440 OFFICE SUPPLIES 4445 SPECIAL PARTS AND SUPPLIES 4450 REFERENCE MATERIALS AND SERVICES 5025 OFFICE EQUIPMENT MAINTENANCE 5620 VEHICLE RENTAL 5625 EQUIPMENT RENTAL 6035 TELEPHONE 7990 OTHER MISCELLANEOUS EXPENDITURES TOTAL OPERATIONS & MAINTENANCE FY 1998-99 ACTUAL 284,840 1,339 661 104,919 391,759 22 0 0 0 0 35,600 144 620 0 447 14,315 20 6,934 3,811 6,000 15,380 1,485 260 85,038 E 8 FY 1999-00 ACTUAL 287,664 3,560 0 113,737 404,961 40 FY 2000-01 ADOPTED/ ADJUSTED BUDGET 337,000 10,000 2,000 128,500 477,500 Ais PROGRAM CODE 001-4000 FY 2000-01 PROJECTED ACTUAL 290,000 8,000 0 90,000 388,000 500 FY 2001-02 ADOPTED BUDGET 339,600 14,100 2,000 130,000 485,700 900 466 1,700 900 10,600 0 0 0 500 0 0 0 150,000 0 0 0 600 4,616 0 0 0 60,900 58,400 58,400 57,300 20,193 500 100 500 580 800 100 200 0 0 0 25,000 833 1,200 100 1,000 12,592 22,000 17,000 18,000 0 0 0 0 877 1,000 800 1,000 1,828 3,000 2,600 0 5,800 5,900 5,900 0 15,977 18,400 18,400 20,200 1,047 2,000 1,300 1,800 362 0 0 0 126,111 115,800 106,100 287,600 CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: COMMUNITY DEVELOPMENT PROGRAM: ADMINISTRATION PROGRAM CODE 001-4000 FUNDING SOURCE: GENERAL FUND E 9 FY 1998-99 FY 1999-00 FY 2000-01 FY 2000-01 FY 2001-02 ADOPTED/ ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET CAPITAL OUTLAY 8050 OFFICE FURNITURE AND EQUIPMENT 3,479 2,344 18,000 18,000 0 8995 CONTRIBUTION TO PROPRIETARY FUND 1,200 0 0 0 0 TOTAL CAPITAL OUTLAY 4,679 2,344 18,000 18,000 0 TOTAL 481,476 533,416 611,300 512,100 773,300 FUNDING SOURCE: GENERAL FUND E 9 Community Development Program Purpose The Building, Engineering and Inspection Services Program provides technical engineering support and information, to mitigate environmental hazards to public and private properties and to ensure that all structures are built to meet the Uniform Codes. The Program provides services related to capital projects, development review, subdivision map processing, and traffic engineering, as well as long range planning for infrastructure needs of the City. Primary Activities The primary activities of the Program can be divided into several areas. The first area is the conditioning, review and inspection of all developer built infrastructure; the second area is traffic system management for new development; and the third is the plan review, permit issuance, and field inspections of all privately built structures. It is through these functions that the City helps to provide a safely built environment, at home and at work, for the community and meets the City's need for new infrastructure. E 10 Significant Changes from Prior Year • Transfer Building Official duties and responsibilities from a contract consultant to a City employee. Significant Items of Capital Outlay • Map File storage units $2,500 Performance Measures • Provide efficient review of development applications. • Provide professional Engineering services to the City. • Provide professional counter services eight hours a day. • Provide quality plan review and inspection services. • Proactively assist customers with effective and efficient Building and Safety services. • Provide effective traffic engineering services related to development activity. • Effectively manage the comprehensive development services contract. • Provide GIS services to all City departments. Community Development (i) trercent change: "uu/u1u Adjusted Budget" column compared to "01/02 Budget" column. "N/K = Not Applicable E 11 98/99 Actual 99/00 Actual 00/01 Adjusted Budget 00/01 Projected Actual 01/02 Budget Percent Change(1) Personnel 398,972 433,340 573,200 353,100 662,500 15.6% Operations & Maintenance 2,423,025 2,443,651 2,228,700 1,907,900 2,015,200 (9.6%) Capital Outlay 4,875 3,435 2,500 2,500 2,500 0% Total 2,826,872 2,880,426 2,804,400 1 2,263,500 2,680,200 (4.4%) (i) trercent change: "uu/u1u Adjusted Budget" column compared to "01/02 Budget" column. "N/K = Not Applicable E 11 CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: COMMUNITY DEVELOPMENT PROGRAM CODE PROGRAM: BUILDING, ENGINEERING & INSPECTION SERVICES 001-4100 FY 1998-99 FY 1999-00 FY 2000-01 FY 2000-01 FY 2001-02 ADOPTED/ ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET PERSONNEL 1010 REGULAR SALARIES 278,819 316,065 389,100 258,000 445,000 1015 PART-TIME/SEASONAL WAGES 1,228 0 23,200 100 23,200 1020 OVERTIME SALARIES 2,920 1,341 6,000 1,000 7,000 1540 FRINGE BENEFITS 116,005 115,934 154,900 94,000 187,300 TOTAL PERSONNEL 398,972 433,340 573,200 353,100 662,500 OPERATIONS & MAINTENANCE 2010 MEMBERSHIPS AND CERTIFICATIONS 423 195 400 400 500 2015 CONFERENCES, MEETINGS, AND TRAINING 756 2,684 4,000 4,000 3,500 2020 AUTO MILEAGE 29 16 100 0 100 2030 UNIFORMS 1,403 1,219 1,500 1,400 1,500 3030 DEVELOPMENT PROFESSIONAL SERVICES 2,354,593 2,370,942 2,120,000 1,800,000 1,890,000 3105 TEMPORARY EMPLOYEE SERVICES 6,017 18,505 57,200 57,200 65,000 3115 DATA PROCESSING SERVICES 38,200 23,000 18,700 18,700 28,000 4010 LEGAL ADVERTISING 0 742 2,000 2,000 1,800 4030 PRINTING AND PHOTOCOPY SERVICES 3,688 2,674 1,600 1,600 1,600 4420 COMPUTER HARDWARE AND TRAINING 0 1,013 0 0 0 4430 SMALL EQUIPMENT AND TOOLS 944 0 500 500 500 4445 SPECIAL PARTS AND SUPPLIES 192 1,874 1,100 500 1,000 4450 REFERENCE MATERIALS AND SERVICES 0 633 800 800 1,000 5620 VEHICLE RENTAL 16,600 19,800 20,800 20,800 20,700 7990 OTHER MISCELLANEOUS EXPENDITURES 180 354 0 0 0 TOTAL OPERATIONS & MAINTENANCE 2,423,025 2,443,651 2,228,700 1,907,900 2,015,200 E 12 CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: COMMUNITY DEVELOPMENT PROGRAM: BUILDING, ENGINEERING & INSPECTION SERVICES CAPITAL OUTLAY PROGRAM CODE 001-4100 FY 1998-99 FY 1999-00 FY 2000-01 FY 2000-01 FY 2001-02 ADOPTED/ ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET 8050 OFFICE FURNITURE AND EQUIPMENT 0 3,435 2,500 2,500 2,500 8060 VEHICLES AND EQUIPMENT 4,875 0 0 0 0 TOTAL CAPITAL OUTLAY 4,875 3,435 2,500 2,500 2,500 TOTAL 2,826,872 2,880,426 2,804,400 2,263,500 2,680,200 FUNDING SOURCE: GENERAL FUND E 13 Community Development Development Program Purpose The Development Services Program is responsible for implementation of the City's General Plan and Development Code, and managing all land use entitlements in accordance with the Subdivision Map Act, California Environmental Quality Act (CEQA), and Planning, Zoning, and Development Laws. Primary Activities The primary activity of the Development Services Program is the management of land use entitlements for proposed residential and commercial projects, including the preparation of Initial Studies and Environmental Impact Reports, Site Plan Reviews, Design Reviews, Conditional Use Permits, Tract Maps, Parcel Maps, General Plan/Development Code Amendments, preparation of Conditions of Approval, and public hearings before the City Council and Planning Commission. Other activities include City -initiated General Plan/Development Code amendments, development of Planning standards and ordinances. Significant Changes from Prior Year Comprehensive update and revision of the Development Code. • Completion of the revised Sign Code. • Development of Community Design Guidelines. • The budget for Legal Services is being transferred from this program to the Administration Program. Significant Items of Capital Outlay None. Performance Measures • Provide comprehensive and professional planning services. • Manage all land use entitlements within the time frames prescribed by the Permit Streamlining Act. • Implement General Plan and Development Code. • Prepare complete design and development standards for new development projects, including standard conditions of approval. • Develop a Planning Procedures Manual to improve counter service and interaction with City residents and the development community. • Prepare commercial design standards. • Incorporate amendments and update Development Code. (1) Percent Change: "00/01 Adjusted Budget" column compared to "01/02 Budget" column. "N/A" = Not Applicable E 14 98/99 Actual 99/00 Actual 00/01 Adjusted Budget 00/01 Projected Actual 01/02 Budget Percent Change(1) Personnel 325,679 322,540 450,800 353,900 469,000 4.0% Operations & Maintenance 45,209 328,339 563,700 160,300 331,800 (41.1%) Capital Outlay 0 0 0 0 0 N/A Total 370,888 650,879 1,014,500 514,200 800,800 (21.1%) (1) Percent Change: "00/01 Adjusted Budget" column compared to "01/02 Budget" column. "N/A" = Not Applicable E 14 CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: COMMUNITY DEVELOPMENT PROGRAM CODE PROGRAM: DEVELOPMENT SERVICES 001-4200 FY 1998-99 FY 1999-00 FY 2000-01 FY 2000-01 FY 2001-02 ADOPTED/ ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET PERSONNEL 1010 REGULAR SALARIES 230,396 233,995 311,000 265,000 324,200 1015 PART-TIME/SEASONAL WAGES 4,531 8,777 20,400 1,400 20,400 1020 OVERTIME SALARIES 0 11 300 0 300 1540 FRINGE BENEFITS 90,752 79,757 119,100 87,500 124,100 TOTAL PERSONNEL 325,679 322,540 450,800 353,900 469,000 OPERATIONS & MAINTENANCE 2010 MEMBERSHIPS AND CERTIFICATIONS 743 632 2,000 2,000 1,400 2015 CONFERENCES, MEETINGS, AND TRAINING 1,440 1,107 3,000 2,800 1,500 2020 AUTO MILEAGE 33 0 300 100 300 3010 LEGAL SERVICES 0 0 150,000 110,000 0 3030 DEVELOPMENT PROFESSIONAL SERVICES 27,543 309,767 397,400 40,000 320,000 3090 PROFESSIONAL SERVICES 192 483 0 0 0 3115 DATA PROCESSING SERVICES 7,600 5,800 100 100 100 4010 LEGAL ADVERTISING 2,884 4,471 4,000 3,700 4,200 4030 PRINTING AND PHOTOCOPY SERVICES 2,540 1,106 3,500 300 3,000 4035 POSTAGE AND EXPRESS DELIVERY 964 0 2,000 200 0 4420 COMPUTER SOFTWARE AND HARDWARE 0 2,846 0 0 0 4445 SPECIAL PARTS AND SUPPLIES 345 1,218 400 200 400 4450 REFERENCE MATERIALS AND SERVICES 925 909 1,000 900 900 TOTAL OPERATIONS & MAINTENANCE 45,209 328,339 563,700 160,300 331,800 TOTAL 370,888 650,879 1,014,500 514,200 800,800 FUNDING SOURCE: GENERAL FUND E 15 Community Development Economic Development Program Purpose The Economic Development Program seeks to promote commercial, business park, and office development in the City of Chino Hills to create a diversified and sustainable economic base. This base would provide a stable tax revenue structure for the City as well as a full range of retail shopping, services, and employment opportunities for its residents. Primary Activities The primary activity of the Economic Development Program is to actively pursue new retail projects that generate retail sales tax, transient occupancy tax, and other revenue sources for the City. Another major activity includes working with existing shopping center owners and leasing agents to promote retention of existing businesses and attraction of new retailers. The goal is to reach full occupancy in the existing centers. This Program also seeks to actively pursue business I park development opportunities over a long-range time frame as sites become available for such uses. Significant Changes from Prior Year None. Significant Items of Capital Outlay None. Performance Measures • Actively participate at the International Council of Shopping Centers (ICSC) national and regional trade shows. • Contact 200 or more retailers to encourage them to locate in Chino Hills. • Contact existing businesses as part of the Business Visitation/Retention Program. • Develop Economic Development Profile for the City. (1) Percent change: "00/01 Adjusted budget" column compared to "U1/U2 budget" column. "N/A" = Not Applicable E 16 98/99 Actual 99/00 Actual 00/01 Adjusted Budget 00/01 Projected Actual 01/02 Budget Percent Change(1) Personnel 36,636 29,363 13,000 0 0 (100.0%) Operations & Maintenance 28,669 42,246 106,000 44,500 52,300 (50.7%) Capital Outlay 0 0 0 0 0 N/A Total 65,305 71,609 119,000 44,500 52,300 (56.1%) (1) Percent change: "00/01 Adjusted budget" column compared to "U1/U2 budget" column. "N/A" = Not Applicable E 16 CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: COMMUNITY DEVELOPMENT PROGRAM CODE PROGRAM: ECONOMIC DEVELOPMENT 001-4400 FY 1998-99 FY 1999-00 FY 2000-01 FY 2000-01 FY 2001-02 ADOPTED/ ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET PERSONNEL 1010 REGULAR SALARIES 26,251 19,584 0 0 0 1015 PART-TIME/SEASONAL WAGES 0 0 0 0 0 1540 FRINGE BENEFITS 10,385 9,779 13,000 0 0 TOTAL PERSONNEL 36,636 29,363 13,000 0 0 OPERATIONS & MAINTENANCE 2010 MEMBERSHIPS AND CERTIFICATIONS 750 475 1,100 1,100 1,100 2015 CONFERENCES, MEETINGS, AND TRAINING 4,903 6,040 10,000 5,000 8,900 2020 AUTO MILEAGE 74 0 200 200 300 3020 FINANCIAL SERVICES 0 1,920 11,000 900 11,000 3090 PROFESSIONAL SERVICES 0 0 42,000 30,000 0 4015 ADVERTISING AND PROMOTION 19,862 28,996 22,000 5,000 22,000 4030 PRINTING AND PHOTOCOPY SERVICES 780 2,192 12,500 100 2,500 4035 POSTAGE AND EXPRESS DELIVERY 327 129 3,200 100 2,000 4445 SPECIAL PARTS AND SUPPLIES 1,753 662 2,500 600 2,500 4450 REFERENCE MATERIALS AND SERVICES 220 1,832 1,500 1,500 2,000 TOTAL OPERATIONS & MAINTENANCE 28,669 42,246 106,000 44,500 52,300 TOTAL 65,305 71,609 119,000 44,500 52,300 FUNDING SOURCE: GENERAL FUND E 17 This page intentionally left blank. E 18 City of Chino Hills Organization By Activity Fiscal Year 2001/02 Community Services City Council City Manager Community Administration Services Director Community Emergency Neighborhood Public Development Preparedness Services Safety Block Grant (CDBG) F 1 Recreation Services COMMUNITY SERVICES EXPENDITURES Recreation Services Administration 23% 7% CDBG Program $1,678,300 $535,900 8% $578,200 Public Safety 55% $4,042,500 F 2 3paredness a borhood Services 7% $485,100 CITY OF CHINO HILLS ANNUAL BUDGET PERSONNEL SUMMARY ACTIVITY: COMMUNITY SERVICES FY 2000-01 FY 2001-02 ADOPTED/ ADJUSTED ADOPTED BUDGET BUDGET PROGRAM: ADMINISTRATION COMMUNITY SERVICES DIRECTOR 1 1 ADMINISTRATIVE ANALYST II 1 1 ADMINISTRATIVE SECRETARY 1 1 SUB -TOTAL 3 3 PROGRAM: NEIGHBORHOOD SERVICES NEIGHBORHOOD SERVICES MANAGER 1 1 COMMUNITY SERVICES COORDINATOR 1 1 CODE ENFORCEMENT OFFICER 2 2 SECRETARY 1 1 SUB -TOTAL 5 5 PROGRAM: RECREATION SERVICES RECREATION MANAGER 1 1 RECREATION SUPERVISOR 1 1 RECREATION COORDINATOR 3 3 SECRETARY 1 1 SUB -TOTAL 6 6 TOTAL 14 14 F 3 This page intentionally left blank. F 4 CITY OF CHINO HILLS BUDGET SUMMARY COMMUNITY SERVICES PERSONNEL SERVICES OPERATIONS AND MAINTENANCE CAPITAL OUTLAY TOTAL COMMUNITY SERVICES BUDGET PROGRAM ADMINISTRATION CDBG PROGRAM EMERGENCY PREPAREDNESS NEIGHBORHOOD SERVICES PUBLIC SAFETY RECREATION SERVICES TOTAL COMMUNITY SERVICES FY 1998-99 FY 1999-00 FY 2000-01 FY 2000-01 FY 2001-02 ADOPTED/ ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET 702,663 1,114,540 1,544,500 1,355,000 1,527,100 4,272,403 4,406,617 5,631,600 4,998,200 5,705,200 21,095 66,026 45,400 45,400 100,900 4,996,161 5,587,183 7,221,500 6,398,600 7,333,200 298,963 446,175 429,200 428,400 535,900 10,326 28,029 754,800 300,000 578,200 12,781 9,874 9,700 9,700 13,200 291,370 403,837 452,400 426,600 485,100 3,577,572 3,575,729 3,917,000 3,917,000 4,042,500 805,149 1,123,539 1,658,400 1,316,900 1,678,300 4,996,161 5,587,183 7,221,500 6,398,600 7,333,200 F 5 Community Services Administration Program Purpose The Administration Division of the Community Services Department provides administrative services and leadership for the City's Recreation Division, Neighborhood Services Division, Code Enforcement, Community Development Block Grant activities, Public Safety Programs, and community activities and events. In addition, it oversees the Healthy Cities Projects and Emergency Preparedness program. The Administration Division provides staff support to the City's Parks and Recreation Commission and the McCoy Equestrian Center Planning and Operations Committee; and the development of community facilities and parks. In addition the Administration Division serves as a liaison for issues with the Chino Valley Unified School District and the City of Chino. Primary Activities The primary activities of the Community Services Department Administration Division include preparation of agenda items for Council; administration, development and supervision of the department budget; oversight of departmental purchasing and cash handling operations; development and oversight of various Chino Valley Unified School District Agreements including TOP STARS/DARE, the School Resource Officer, and crossing guard program; manages the Human Services F 6 Agreement with the City of Chino; oversight and administration of the contract with the San Bernardino County Sheriffs Department; advocacy and planning for community facilities; general oversight of all Department Programs; and the City News and Recreation Brochure and City Calendar. Significant Changes from Prior Year • Completion of the McCoy Barn Community Center. • Design and construction of the Sleepy Hollow Community Center. • Planning and presenting City's 10 year anniversary celebration. Significant Items of Capital Outlay • Fax machine and file cabinets $3,500 Performance Measures • Maintain the department master calendar of all major recurring activities. • Development of department policies and procedures. • Implementation of division level budget tracking system for a more comprehensive analysis. Community Services (1) Hercent change: "()0/01 Adjusted Budget' column compared to "01/02 Budget" column. "N/A" = Not Applicable F 7 98/99 Actual 99/00 Actual 00/01 Adjusted Budget 00/01 Projected Actual 01/02 Budget Percent Change (1) Personnel 70,404 203,968 250,100 249,400 268,000 7.2% Operations & Maintenance 228,559 214,897 179,100 179,000 264,400 47.6% Capital Outlay 0 27,310 0 0 3,500 N/A Total 298,963 446,175 429,200 428,400 535,900 24.9% (1) Hercent change: "()0/01 Adjusted Budget' column compared to "01/02 Budget" column. "N/A" = Not Applicable F 7 CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: COMMUNITY SERVICES PROGRAM: ADMINISTRATION PERSONNEL 1010 REGULAR SALARIES 1020 OVERTIME SALARIES 1540 FRINGE BENEFITS TOTAL PERSONNEL OPERATIONS & MAINTENANCE 2010 MEMBERSHIPS AND CERTIFICATIONS 2015 CONFERENCES, MEETINGS, AND TRAINING 2020 AUTO MILEAGE 3115 DATA PROCESSING SERVICES 3190 CONTRACTUAL SERVICES 4015 ADVERTISING AND PROMOTION 4030 PRINTING AND PHOTOCOPY SERVICES 4035 POSTAGE & EXPRESS DELIVERY 4430 SMALL EQUIPMENT AND TOOLS 4440 OFFICE SUPPLIES 4445 SPECIAL PARTS AND SUPPLIES 4450 REFERENCE MATERIALS AND SERVICES 5025 OFFICE EQUIPMENT MAINTENANCE 5620 VEHICLE RENTAL 5625 EQUIPMENT RENTAL 6035 TELEPHONE 7990 OTHER MISCELLANEOUS EXPENDITURES TOTAL OPERATIONS & MAINTENANCE PROGRAM CODE 001-1100 FY 1998-99 FY 1999-00 FY 2000-01 FY 2000-01 FY 2001-02 ADOPTED/ ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET 48,743 149,469 179,000 179,000 200,400 1,180 1,376 2,700 2,000 2,900 20,481 53,123 68,400 68,400 64,700 70,404 203,968 250,100 249,400 268,000 385 495 500 500 600 132 1,499 1,400 1,400 4,500 48 0 400 400 400 18,500 28,600 28,000 28,000 43,800 106,698 71,383 0 0 0 609 758 900 900 1,200 69,145 67,085 88,000 88,000 97,700 3,109 12,807 15,500 15,500 16,100 852 0 0 0 0 5,954 5,439 6,500 6,500 5,800 1,571 7,666 6,100 6,100 61,100 187 336 1,000 1,000 1,000 0 0 400 300 400 12,100 13,600 21,300 21,300 21,300 7,770 3,892 8,500 8,500 9,900 0 724 600 600 600 1,499 613 0 0 0 228,559 214,897 179,100 179,000 264,400 F 8 1 CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: COMMUNITY SERVICES PROGRAM CODE PROGRAM: ADMINISTRATION 001-1100 FY 1998-99 FY 1999-00 FY 2000-01 FY 2000-01 FY 2001-02 ADOPTED/ ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET CAPITAL OUTLAY 8050 OFFICE FURNITURE AND EQUIPMENT 0 2,971 0 0 3,500 8060 VEHICLES & EQUIPMENT 0 24,339 0 0 0 TOTAL CAPITAL OUTLAY 0 27,310 0 0 3,500 TOTAL 298,963 446,175 429,200 428,400 535,900 FUNDING SOURCE: GENERAL FUND F 9 Community Services Program Purpose The purpose of the Community Development Block Grant (CDBG) Program is to promote the development of a viable urban community by providing for decent housing, a suitable living environment, and expanded economic opportunities principally for low and moderate income persons. Funding is provided by the U.S. Department of Housing and Urban Development (HUD). Primary Activities The primary activity of the CDBG Program is the implementation of eligible public improvement projects which principally benefit low and moderate income neighborhoods or which remove architectural barriers to the disabled. The City also allocates funds to public service providers, which in 2001/02 includes funding of $21,900 to the San Bernardino County Library Literacy I Program. Of the total authorization of $600,100 $578,200 is allocated to unprogrammed funds in anticipation of future projects in the Los Serranos area. Significant Changes from Prior Year • Program indicates a measurable decrease in rollover funds due to the expenditure of previously allocated funds. Significant Items of Capital Outlay None. Performance Measures • Complete previously approved projects. • Complete a comprehensive infrastructure and a neighborhood salary survey needs assessment for Los Serranos to facilitate future improvements. (1) Percent change: "00/01 Adjusted Budget" column compared to "01/02 Budget" column. "N/A" = Not Applicable F 10 98/99 Actual 99/00 Actual 00/01 Adjusted Budget 00/01 Projected Actual 01/02 Budget Percent Change Personnel 0 0 0 0 0 N/A Operations & Maintenance 10,326 28,029 754,800 300,000 578,200 (23.4%) Capital Outlay 0 0 0 0 0 N/A Total 10,326 28,029 754,800 300,000 578,200 (23.4%) (1) Percent change: "00/01 Adjusted Budget" column compared to "01/02 Budget" column. "N/A" = Not Applicable F 10 CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: COMMUNITY SERVICES PROGRAM: COMMUNITY DEVELOPMENT BLOCK GRANT OPERATIONS & MAINTENANCE 7911 PUBLIC WORKS CONSTRUCTION TOTAL OPERATIONS & MAINTENANCE TOTAL FY 1998-99 FY 1999-00 ACTUAL 10,326 10,326 10,326 FUNDING SOURCE: COMMUNITY DEVELOPMENT BLOCK GRANT F 11 ACTUAL 28,029 28,029 28,029 PROGRAM CODE 014-4011 FY 2000-01 FY 2000-01 FY 2001-02 ADOPTED/ ADJUSTED PROJECTED ADOPTED BUDGET ACTUAL BUDGET 754,800 300,000 578,200 754,800 300,000 578,200 754,800 300,000 578,200 Community Services Emergency Preparedness' Program Purpose The purpose of the Emergency Preparedness Program is to enhance the City's ability to respond to and recover from the effects of natural or manmade disasters, to administer the Federal and State Disaster Assistance Programs, and to serve as the liaison to these, and other agencies in San Bernardino County. Primary Activities Community Services staff provides emergency preparedness training and information to City staff; coordinates a community informational campaign regarding preparedness; plans and implements disaster drills in conjunction with other agencies; acts as liaison to the Chino Hills Auxiliary Radio Team (C.H.A.R.T.); participates in the Coordinated Emergency Management Organization (CEMO); serves as City representative to the San Bernardino County Operational Area; coordinates disaster reimbursement claim processing; maintains Emergency Operations Center (EOC) preparedness; maintains emergency food, water, and equipment supplies; coordinates disaster/damage information with San Bernardino County; and maintains the City's Emergency Management Plan. Significant Changes from Prior Year None. Significant Items of Capital Outlay None. Performance Measures • Obtain emergency supplies for the McCoy Equestrian Center. • Conduct a tabletop mock drill and a full-scale emergency exercise. • Conduct a sheltering exercise for Recreation personnel. • Provide emergency preparedness training for EOC staffing relative to their functional responsibilities. • Provide emergency preparedness information to residents through the Neighborhood Network Program. (1) Percent change: "00/01 Adjusted Budget" column compared to "01/02 Budget" column. (2) "N/A" = Not Applicable F 12 98/99 Actual 99/00 Actual 00/01 Adjusted Budget 00/01 Projected Actual 01/02 Budget Percent Change (1) Personnel 0 0 0 0 0 N.A Operations & Maintenance 12,781 9,874 9,700 9,700 13,200 36.1% Capital Outlay 0 0 0 0 0 N/A Total 12,781 9,874 9,700 9,700 13,200 36.1% (1) Percent change: "00/01 Adjusted Budget" column compared to "01/02 Budget" column. (2) "N/A" = Not Applicable F 12 CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: COMMUNITY SERVICES PROGRAM CODE PROGRAM: EMERGENCY PREPAREDNESS 001-1110 FY 1998-99 FY 1999-00 FY 2000-01 FY 2000-01 FY 2001-02 ADOPTED/ ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET OPERATIONS & MAINTENANCE 2010 MEMBERSHIPS AND CERTIFICATIONS 0 0 300 300 200 2015 CONFERENCES, MEETINGS, AND TRAINING 25 1,141 3,400 3,400 7,200 2020 AUTO MILEAGE 51 0 200 200 200 3190 CONTRACTUAL SERVICES 5,000 0 0 0 0 4030 PRINTING AND PHOTOCOPYING 0 0 0 0 800 4035 POSTAGE AND EXPRESS DELIVERY 26 0 100 100 200 4430 SMALL EQUIPMENT AND TOOLS 401 2,579 400 400 500 4440 OFFICE SUPPLIES 19 101 300 300 300 4445 SPECIAL PARTS AND SUPPLIES 4,159 3,622 2,800 2,800 2,200 5620 VEHICLE RENTAL 3,100 2,400 2,200 2,200 1,600 7990 MISCELLANEOUS EXPENDITURES 0 31 0 0 0 TOTAL OPERATIONS & MAINTENANCE 12,781 9,874 9,700 9,700 13,200 TOTAL 12,781 9,874 9,700 9,700 13,200 FUNDING SOURCE: GENERAL FUND EMERGENCY MANAGEMENT ASSISTANCE F 13 Community Services Program Purpose The purpose of the Neighborhood Services Program is to centralize various functions to provide a focus for community outreach programs in order to enhance and improve the quality of life in the City. Projects within the Program provide a forum for citizen participation, provide opportunities for involvement in the community, encourage and support neighborhood groups in identifying specific needs within various geographic areas of the City, provide citizens with tools and/or information to promote public/personal safety and encourages positive personal development of youth in the community. A component of the Neighborhood Services Division is Code Enforcement. The primary goal of the Code Enforcement Program is to maintain and improve the general appearance, safety, and property values of the City's residential neighborhoods and commercial districts through the identification of community needs and the enforcement of all applicable land use regulations. Primary Activities The Neighborhood Services Program oversees and coordinates with City programs and services which support neighborhoods throughout the City, including Neighborhood and Business Watch, Code Enforcement, the Volunteer Graffiti Abatement Team, the Roadway Adoption Program, the Park Adoption Program, and various community improvement projects. This Program F 14 also provides a mechanism for active communication between neighborhoods and City staff/ representatives. The Neighborhood Services Program provides technical support to all Healthy Cities Projects, including the CHAMP, YAB, SAVVY, Neighborhood Network Program (NNP), Summer Job Shadowing Program, and Celebrate the Family Contest, and oversees the Volunteer Service Program. The City provides support for Healthy Cities Projects including stationery and/or postage, preparation of statistical information, volunteer recruitment and screening. The primary activities of the Code Enforcement Program are to investigate and act on complaints and to engage in abatement activities, which gives the City the flexibility to proactively remove conditions that cause a public nuisance or create an unhealthy environment. Abatement procedures allow Code Enforcement staff to perform corrective actions, and subsequently assess the cost of such actions against the property. Significant Changes from Prior Year Evaluation and review of Los Serranos and Sleepy Hollow improvements will be conducted this fiscal year. • Expansion of this program will continue during this fiscal year, including such program components as neighborhood outreach, organization of neighborhood groups, development of active communication between various geographical segments of the community and Community Services Significant Changes from Prior Year (continued) the City; offering of Neighborhood and Business Watch, and Emergency Preparedness outreach and education programs in neighborhoods. In addition, a Healthy Cities project renewal application will be submitted during the fiscal year. Significant Items of Capital Outlay • Office Furniture and Equipment $1,900 Performance Measures • Continuation of the neighborhood outreach program. • Create additional neighborhood organizations. • Expand Neighborhood and Business Watch meetings/presentations in various geographic segments of the City. • Healthy Cities Project identification and submission of a renewal application for the new project year. • Maintain a strong and dedicated cadre of City volunteers. • Expand community participation in Neighborhood Network Leadership Academy. • Send a first response letter to all citizen complaints within 48 hours and achieve code compliance as soon as possible following policies and legal procedures. • Develop a public information program to educate Chino Hills' residents about common code violations with the goal of reducing violations. • Implement a case management system to more efficiently manage code enforcement cases. Production and distribution of monthly/annual reports of activity. • Implement a Lien Program for cost recovery. • Finalize a comprehensive Code Enforcement Procedures Manual. 1/ reruum mange: UU1U-1 Hajustea budget,- column compared to "U1/UZ Budget" column. "N/A" = Not Applicable F 15 98/99 Actual 99/00 Actual 00/01 Adjusted Budget 00/01 Projected Actual 01/02 Budget Percent Change (1) Personnel 171,198 280,924 315,100 315,100 344,200 9.2% Operations & Maintenance 114,216 109,649 136,500 110,700 139,000 1.8% Capital Outlay 5,956 13,264 800 800 1,900 137.5% Total 1 291,370 403,837 1 452,400 1 426,600 485,100 7.2% 1/ reruum mange: UU1U-1 Hajustea budget,- column compared to "U1/UZ Budget" column. "N/A" = Not Applicable F 15 CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: COMMUNITY SERVICES PROGRAM CODE PROGRAM: NEIGHBORHOOD SERVICES VARIOUS FY 1998-99 FY 1999-00 FY 2000-01 FY 2000-01 FY 2001-02 ADOPTED/ ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET PERSONNEL 1010 REGULAR SALARIES 118,291 205,101 216,400 216,400 238,100 1015 PART-TIME/SEASONAL WAGES 2,230 2,466 13,300 13,300 20,500 1020 OVERTIME SALARIES 53 218 2,300 2,300 8,000 1540 FRINGE BENEFITS 50,624 73,139 83,100 83,100 77,600 TOTAL PERSONNEL 171,198 280,924 315,100 315,100 344,200 OPERATIONS & MAINTENANCE 2010 MEMBERSHIPS AND CERTIFICATIONS 20 435 400 400 400 2015 CONFERENCES, MEETINGS, AND TRAINING 746 3,544 3,600 3,600 3,500 2020 AUTO MILEAGE 200 308 200 200 300 3010 LEGAL SERVICES 321 5,920 10,000 6,000 11,000 3090 PROFESSIONAL SERVICES 0 0 0 0 1,200 3105 TEMPORARY EMPLOYEE SERVICES 0 0 0 0 10,600 3180 CROSSING GUARD SERVICES 50,348 57,201 48,000 48,000 48,000 3190 CONTRACTUAL SERVICES 38,549 20,351 36,300 20,000 36,500 4015 ADVERTISING AND PROMOTION 0 60 700 700 800 4030 PRINTING AND PHOTOCOPY SERVICES 282 1,154 3,400 3,400 3,600 4035 POSTAGE AND EXPRESS DELIVERY 358 163 900 500 1,800 4130 WORKERS' COMPENSATION PROGRAM 340 72 100 100 100 4430 SMALL EQUIPMENT AND TOOLS 0 0 2,000 1,600 2,000 4440 OFFICE SUPPLIES 1,688 2,022 2,800 2,800 3,300 4445 SPECIAL PARTS AND SUPPLIES 5,671 4,934 14,800 10,100 6,900 4450 REFERENCE MATERIALS AND SERVICES 50 192 400 400 400 5620 VEHICLE RENTAL 10,300 9,400 12,900 12,900 8,600 5625 EQUIPMENT RENTAL 0 3,240 0 0 0 7990 OTHER MISCELLANEOUS EXPENDITURES 5,343 653 0 0 0 TOTAL OPERATIONS & MAINTENANCE 114,216 109,649 136,500 110,700 139,000 F 16 CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: COMMUNITY SERVICES PROGRAM: NEIGHBORHOOD SERVICES CAPITAL OUTLAY 8050 OFFICE FURNITURE AND EQUIPMENT 8060 VEHICLES & EQUIPMENT TOTAL CAPITAL OUTLAY TOTAL FUNDING SOURCE: GENERAL FUND HEALTHY CITIES GRANT PROGRAM CODE VARIOUS FY 1998-99 FY 1999-00 FY 2000-01 FY 2000-01 FY 2001-02 ADOPTED/ ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET 5,956 0 800 800 1,900 0 13,264 0 0 0 5,956 13,264 800 800 1,900 291,370 403,837 452,400 426,600 485,100 F 17 Community Services Program Purpose The purpose of the Public Safety Division is to provide general police services and a variety of community ser- vices in conjunction with the Neighborhood Services Pro- gram to the residents of Chino Hills. Primary Activities The primary activities of the Public Safety Program in- clude general law enforcement, crime prevention, traffic enforcement, TOP STARS/DARE program and other public education programs. The majority of services in- cluded in the Public Safety Program are provided through a contract with the San Bernardino County Sheriffs De- partment. Although some inservice training is mandated by the Sheriffs Department, additional training will be provided by the City to ensure the Officers, Explorers, and Citizen Patrol volunteers meet the specific needs of the community. Significant Changes from Prior Year • Parking Fine Processing Services have increased 97.1 percent due to increased parking enforcement. Significant Items of Capital Outlay None. Performance Measures • Maintenance of Chino Hills' rating as "Safest City in San Bernardino County." • Reduction in the City's rate of traffic accidents with injuries and/or fatalities. • In conjunction with the Neighborhood Services Divi- sion, continue to expand the City's Neighborhood Watch Program. • Coordinate with Code Enforcement to resolve code violations of mutual concern. 1) 1 U1%,UlIL k.naiiyc. wiv i t-%UJU 1CU ODUYUL uuiumii Gumparea to ul/uz tfuager- column. "N/A" = Not Applicable F 18 98/99 99/00 00/01 00/01 01/02 Percent Actual Actual Adjusted Budget Projected Actual Budget Change (1) Personnel 0 0 0 0 0 N/A Operations & Maintenance 3,569,472 3,568,985 3.899,000 3,899,000 4,042,500 3.9% Capital Outlay 8,100 6,744 18,000 18,000 0 (100.0%) Total 3,577,572 3,575,729 3,917,000 3,917,000 4,042,500 3.2% 1) 1 U1%,UlIL k.naiiyc. wiv i t-%UJU 1CU ODUYUL uuiumii Gumparea to ul/uz tfuager- column. "N/A" = Not Applicable F 18 CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: COMMUNITY SERVICES PROGRAM: PUBLIC SAFETY PROGRAM CODE 001-6000 FY 1998-99 FY 1999-00 FY 2000-01 FY 2000-01 FY 2001-02 ADOPTED/ ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET OPERATIONS & MAINTENANCE 2010 MEMBERSHIPS AND CERTIFICATIONS 2,400 100 2,500 2,500 100 2015 CONFERENCES, MEETINGS, AND TRAINING 3,828 6,039 5,900 5,900 6,000 2020 AUTO MILEAGE 61 0 100 100 500 3090 OTHER PROFESSIONAL SERVICES 39,750 41,460 44,600 44,600 47,200 3170 POLICE SERVICES 3,435,950 3,439,398 3,731,300 3,731,300 3,867,300 3171 SHERIFF'S PRISONER BOOKING SERVICES 40,731 44,562 62,400 62,400 62,400 3172 PARKING FINE PROCESSING SERVICES 31,021 16,624 30,100 30,100 33,500 4030 PRINTING AND PHOTOCOPY SERVICES 326 2,007 2,000 2,000 3,000 4035 POSTAGE AND EXPRESS DELIVERY 300 456 600 600 1,000 4445 SPECIAL PARTS AND SUPPLIES 5,458 9,059 8,000 8,000 8,000 5020 BUILDING & STRUCTURE MAINTENANCE 1,248 52 1,500 1,500 1,500 5625 EQUIPMENT RENTAL 8,107 9,008 10,000 10,000 12,000 7990 OTHER MISCELLANEOUS EXPENDITURES 292 220 0 0 0 TOTAL OPERATIONS & MAINTENANCE 3,569,472 3,568,985 3,899,000 3,899,000 4,042,500 CAPITAL OUTLAY 8040 IMPROVEMENTS OTHER THAN BLDGS. 3,550 0 0 0 0 8050 OFFICE FURNITURE AND EQUIPMENT 897 6,744 18,000 18,000 0 8060 VEHICLES & EQUIPMENT 3,653 0 0 0 0 TOTAL CAPITAL OUTLAY 8,100 6,744 18,000 18,000 0 TOTAL 3,577,572 3,575,729 3,917,000 3,917,000 4,042,500 FUNDING SOURCE: GENERAL FUND, GRANTS F 19 Community Services Program Purpose The Recreation Program provides quality recreation activities, which reflect the interests, needs, and demographics of the residents of Chino Hills. Recreation programs enhance the quality of life in the City, build a sense of community, expose children to positive role models, improve self-esteem, and contribute to the safety of our community. Primary Activities The primary activities of the Recreation Program include program development and implementation, ongoing monitoring and evaluation, staff development and training, and trend review. The Recreation Program supports the following "no fee" services: General information queries, over 2,000 annual gazebo reservations, City and School District Community Sports organization field allocation support, scheduling of all City facilities, special events (Fourth of July, Easter, Halloween, and special projects as assigned), Parks and Recreation Commission special projects, support, and research, Special Interest Resident projects, i.e. Dog Park and Skate Park Committees, facilities and park planning, and liaison with the School District on a variety of issues. Fee programs offered by the Recreation Division include day camps, aquatics, adult and youth sports, special interest classes, and after school recreation programs. F 20 Significant Changes from Prior Year • Coordinate a Youth and Adult Flag Football Program. • Increase in revenues and programs based on new facilities. • Marketing and daily operation of the McCoy Equestrian and Recreation Center Barn. • Facilitate the design and site of a Skate Park facility. • Facilitate the design and site of a Dog Park facility. • Acquire show trailer for Concerts in the Park program. Significant Items of Capital Outlay • Pressure wash machine $ 2,000 • Civic Center Community tables $ 1,000 • Dot matrix printer $ 400 • Show trailer $92,100 Performance Measures • Expansion of the Roller Hockey Program at Grand Avenue Park. • Expansion of the City coordinated Adult Soccer Program at Grand Avenue Park. • Continue to offer a variety of special events targeted toward different segments of the community (e.g. Concerts in the Park, Movies in the Park, 4t' of July Celebration, Easter Egg-Citement, Trick or Treat at City Hall, and Holiday Craft Fair). Community Services Recreation Performance Measures (continued) • Continue to offer a variety of new programs and services to be conducted at the Civic Center Community Building. • Through recreation program evaluations, maintain an above average to excellent rating by at least 75 percent of all participants. ` I i rCI %,UI II 1.1101 IYU. VU/U I /AUJUSIeU DUUCJ. el cuiumn compares io --uwuz t5uager- column. "N/A' = Not Applicable F 21 98/99 Actual 99/00 Actual 00/01 Adjusted Budget 00/01 Projected Actual 01/02 Budget Percent Change (1) Personnel 461,061 629,648 979,300 790,500 914,900 (6.6%) Operations & Maintenance 337,049 475,183 652,500 499,800 667,900 2.4% Capital Outlay 7,039 18,708 26,600 26,600 95,500 259.0% Total. 805,149 1,123,539 1,658,400 1,316,900 1,678,300 1.2% ` I i rCI %,UI II 1.1101 IYU. VU/U I /AUJUSIeU DUUCJ. el cuiumn compares io --uwuz t5uager- column. "N/A' = Not Applicable F 21 CITY OF CHINO HILLS ANNUAL BUDGET I ACTIVITY: COMMUNITY SERVICES PROGRAM CODE PROGRAM: RECREATION SERVICES VARIOUS FY 1998-99 FY 1999-00 FY 2000-01 FY 2000-01 FY 2001-02 ADOPTED/ ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET PERSONNEL 1010 REGULAR SALARIES 142,336 188,899 228,800 212,100 258,000 1015 PART-TIME/SEASONAL WAGES 243,866 343,144 626,600 467,800 537,600 1020 OVERTIME SALARIES 10,148 7,301 11,900 10,500 13,800 1540 FRINGE BENEFITS 64,711 90,304 112,000 100,100 105,500 TOTAL PERSONNEL 461,061 629,648 979,300 790,500 914,900 OPERATIONS & MAINTENANCE 2010 MEMBERSHIPS AND CERTIFICATIONS 615 420 1,000 900 1,700 2015 CONFERENCES, MEETINGS, AND TRAINING 3,761 6,088 8,000 7,500 9,200 2020 AUTO MILEAGE 31 78 300 200 300 2030 UNIFORMS 3,395 7,471 6,100 6,100 6,300 3110 COMPUTER SERVICES 531 0 0 0 0 3155 RECREATION PROGRAM INSTRUCTORS 176,285 233,807 211,300 204,000 228,000 3190 CONTRACTUAL SERVICES 11,260 44,309 138,700 78,800 160,900 4015 ADVERTISING AND PROMOTION 966 376 2,400 2,400 3,900 4030 PRINTING AND PHOTOCOPY SERVICES 2,810 3,189 16,300 13,700 18,100 4430 SMALL EQUIPMENT AND TOOLS 1,275 10,151 6,800 6,800 800 4440 OFFICE SUPPLIES 3,063 9,744 14,200 14,200 15,700 4445 SPECIAL PARTS AND SUPPLIES 38,788 80,179 151,000 71,100 123,800 4450 REFERENCE MATERIALS AND SERVICES 113 399 800 800 1,500 5025 OFFICE EQUIPMENT MAINTENANCE 72 0 900 500 1,300 5490 OTHER STRUCTURAL REPAIR & MAINTENANCE 0 0 1,000 500 0 5610 FACILITIES RENTAL 8,485 10,305 12,900 12,900 18,500 5625 EQUIPMENT RENTAL 3,935 10,823 18,000 18,000 23,600 5690 OTHER RENTAL 8,187 5,732 14,100 12,800 5,300 F 22 CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: COMMUNITY SERVICES PROGRAM CODE PROGRAM: RECREATION SERVICES VARIOUS FY 1998-99 FY 1999-00 FY 2000-01 FY 2000-01 FY 2001-02 ADOPTED/ ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET OPERATIONS & MAINTENANCE (Continued) 6015 ELECTRICITY 48,464 41,358 46,100 46,100 47,100 6035 TELEPHONE 2,716 2,536 2,600 2,500 1,900 7990 OTHER MISCELLANEOUS EXPENDITURES 22,297 8,218 0 0 0 TOTAL OPERATIONS & MAINTENANCE 337,049 475,183 652,500 499,800 667,900 CAPITAL OUTLAY 8050 OFFICE FURNITURE AND EQUIPMENT 7,039 18,708 26,600 26,600 1,400 8060 VEHICLES AND EQUIPMENT 0 0 0 0 94,100 TOTAL CAPITAL OUTLAY 7,039 18,708 26,600 26,600 95,500 TOTAL 805,149 1,123,539 1,658,400 1,316,900 1,678,300 FUNDING SOURCE: GENERAL FUND F 23 7 This page intentionally left blank. F 24 City of Chino Hills Organization By Activity Fiscal Year 2001/02 Finance City Council City Manager FinanceI Administration Director G 1 Non -Departmental Services 5% $1,786,200 FINANCE EXPENDITURES 2001102 Utility Customer Services 2% $551,700 Administration Data Processing 4% 2% $1,204,900 $554,100 G 2 Dgram $29,200,300 I CITY OF CHINO HILLS ANNUALBUDGET PERSONNEL SUMMARY ACTIVITY: FINANCE FY 2000-01 FY 2001-02 ADOPTED/ ADJUSTED ADOPTED BUDGET BUDGET PROGRAM: ADMINISTRATION FINANCE DIRECTOR 1 1 FINANCE MANAGER 1 1 ADMINISTRATIVE ANALYST II 1 1 SENIOR ACCOUNTANT 2 2 ACCOUNTANT 2 2 ADMINISTRATIVE SECRETARY 1 1 PAYROLL TECHNICIAN 0 1 SENIOR ACCOUNT CLERK 1 1 ACCOUNT CLERK II 5 4 SUB -TOTAL 14 14 PROGRAM: UTILITY CUSTOMER SERVICES CUSTOMER SERVICE SUPERVISOR 1 1 SENIOR ACCOUNT CLERK 1 1 CUSTOMER SERVICES REPRESENTATIVE 1 1 ACCOUNT CLERK II 1 1 SUB -TOTAL 4 4 TOTAL 18 18 G 3 This page intentionally left blank. G 4 CITY OF CHINO HILLS BUDGET SUMMARY PROGRAM ADMINISTRATION 969,696 1,014,946 1,147,200 1,052,200 1,204,900 DATA PROCESSING FY 1998-99 FY 1999-00 FY 2000-01 FY 2000-01 FY 2001-02 DEVELOPMENT PROGRAM 48,420,371 27,642,952 ADOPTED/ 20,875,600 29,200,300 NON -DEPARTMENTAL SERVICES 462,846 2,354,863 ADJUSTED PROJECTED ADOPTED UTILITY CUSTOMER SERVICES ACTUAL ACTUAL BUDGET ACTUAL BUDGET FINANCE 50,845,716 31,827,378 34,282,000 24,609,500 33,297,200 PERSONNEL SERVICES 977,909 1,002,597 1,089,400 985,600 1,229,300 OPERATIONS AND MAINTENANCE 45,881,666 30,316,200 29,919,900 23,155,500 29,160,300 CAPITAL OUTLAY 3,986,141 508,581 3,272,700 468,400 2,907,600 TOTAL FINANCE BUDGET 50,845,716 31,827,378 34,282,000 24,609,500 33,297,200 PROGRAM ADMINISTRATION 969,696 1,014,946 1,147,200 1,052,200 1,204,900 DATA PROCESSING 532,908 354,167 433,000 403,500 554,100 DEVELOPMENT PROGRAM 48,420,371 27,642,952 30,382,200 20,875,600 29,200,300 NON -DEPARTMENTAL SERVICES 462,846 2,354,863 1,778,300 1,777,800 1,786,200 UTILITY CUSTOMER SERVICES 459,895 460,450 541,300 500,400 551,700 TOTAL FINANCE 50,845,716 31,827,378 34,282,000 24,609,500 33,297,200 G 5 Finance Program Purpose The Finance Department recommends fiscal policies to City management and implements such policies. The Department provides fiscal support to all City Departments and programs and ensures that the fiscal affairs of the City are effectively managed in accordance with the City's municipal code, policies, and state and federal statutes. Primary Activities The primary activities are preparing annual and periodic financial reports and analyses, preparation of the annual budget, controlling expenditures for budgetary accounts, investing idle funds, and providing payroll, accounts payable, accounts receivable, cashiering, utility billing, business license, purchasing, and accounting services. Significant Changes from Prior Year • Account Clerk II position reclassified as a Payroll Technician position. • Enhanced development program accounting and analysis. • Expanded special projects accounting and analysis. • Financial Advisory Services contract with Stone & Youngberg is reported in Water Utility due to the focus on debt issuance in the 2001-02 fiscal year for water facilities construction financing. Significant Items of Capital Outlay None. Performance Measures • Implement comprehensive Long Term Financial Plan. • Complete Finance Department Procedures Manual. • Administer Comprehensive Data Processing Strategic Plan. • Implement updated purchasing policies and procedures manual. • Submit timely and accurate monthly and annual financial and Treasurer's reports to the City Council. • Provide friendly and efficient cashiering services. • Deposit all City funds within one day following receipt of funds. • Timely invest all funds not required for expenditures or bank compensatory balances. • Prepare business licenses within two weeks after receipt of payment from applicant. • Distribute monthly trust deposit report to City Departments within 30 days following the end of the month. • Select vendor via informal bid process within 5 days of receipt of approved purchase requisition and complete purchase order within 3 days following selection of vendor. G 6 Finance (1) Percent change: "00/01 Adjusted Budget" column compared to "01/02 Budget" column. "N/K= Not Applicable G 7 98/99 Actual 99/00 Actual 00/01 Adjusted Budget 00/01 Projected Actual 01/02 Budget Percent Change(1) Personnel 751,175 816,494 891,400 798,900 986,900 10.7% Operations & Maintenance 218,521 198,452 255,800 253,300 218,000 (14.8%) Capital Outlay 0 0 0 0 0 N/A Total 969,696 1,014,946 1,147,200 1,052,200 1,204,900 5.0% (1) Percent change: "00/01 Adjusted Budget" column compared to "01/02 Budget" column. "N/K= Not Applicable G 7 This page intentionally left blank. G 8 CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: FINANCE PROGRAM CODE PROGRAM: ADMINISTRATION 001-1200 FY 1998-99 FY 1999-00 FY 2000-01 FY 2000-01 FY 2001-02 ADOPTED/ ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET PERSONNEL 1010 REGULAR SALARIES 518,769 570,457 614,200 572,100 697,100 1015 PART-TIME/SEASONAL WAGES 15,887 13,701 18,700 10,000 18,900 1020 OVERTIME SALARIES 13,585 13,902 15,700 8,800 16,600 1540 FRINGE BENEFITS 202,934 218,434 242,800 208,000 254,300 TOTAL PERSONNEL 751,175 816,494 891,400 798,900 986,900 OPERATIONS & MAINTENANCE 2010 MEMBERSHIPS AND CERTIFICATIONS 485 535 600 600 600 2015 CONFERENCES, MEETINGS, AND TRAINING 3,491 5,247 5,100 5,500 5,500 2020 AUTO MILEAGE 443 630 400 500 500 3020 FINANCIAL SERVICES 61,183 64,624 77,600 75,000 56,400 3105 TEMPORARY EMPLOYEE SERVICES 60,393 34,599 35,400 35,400 0 3115 DATA PROCESSING SERVICES 54,700 65,650 85,400 85,400 118,600 3190 CONTRACTUAL SERVICES 535 904 1,500 900 1,600 4030 PRINTING AND PHOTOCOPY SERVICES 5,209 5,421 6,100 6,100 6,900 4035 POSTAGE AND EXPRESS DELIVERY 455 185 400 400 400 4430 SMALL EQUIPMENT AND TOOLS 1,929 1,335 1,000 1,000 500 4440 OFFICE SUPPLIES 9,166 11,182 12,100 12,100 12,600 4450 REFERENCE MATERIALS AND SERVICES 681 815 1,300 1,200 1,300 5025 OFFICE EQUIPMENT MAINTENANCE 255 525 500 800 800 5625 EQUIPMENT RENTAL 6,892 6,633 7,700 7,700 8,300 7610 UNCOLLECTIBLE ACCOUNTS 12,371 0 20,700 20,700 4,000 7990 OTHER MISCELLANEOUS EXPENDITURES 333 167 0 0 0 TOTAL OPERATIONS & MAINTENANCE 218,521 198,452 255,800 253,300 218,000 TOTAL 969,696 1,014,946 1,147,200 1,052,200 1,204,900 FUNDING SOURCE: GENERAL FUND G 9 Finance Program Purpose Significant Items of Capital Outlay The Data Processing program provides for the centralized fiscal and operational control of the City's • Replacement of Obsolete computer hardware and software systems, policies, Computers $63,000 procedures, acquisitions, and security. • Replacement of Obsolete Printers $ 3,800 • Enhancements for Records Primary Activities Retention System $22,900 • Asset Management System $64,500 The program's primary activities include the • Check/Document Printing acquisition and maintenance of city-wide Hardware/Software Upgrade $25,000 microcomputer hardware and software systems, • Replacement of Obsolete providing network administration, training, and Reprographic System $45,000 security, providing troubleshooting support to the City • GIS Data Base $18,000 departments, and providing fiscal accountability for • Upgraded Mapping System the hardware/software inventory. Software System $ 8,900 • Code Enforcement Tracking Significant Changes from Prior Year System Software $ 7,500 • NT Server Upgrade $ 4,500 Implement the first year of the new Comprehensive Data Processing Strategy Plan which includes the Performance Measures major elements listed below: • Replace obsolete computers and peripheral • Implement the first year recommendations of the new equipment. Comprehensive Data Processing Strategy Plan. • Enhance records retention system. • Correct or repair most of computer hardware or software • Upgrade mapping software for planning, malfunctions within four hours of department notification. engineering, and water/sewer utility services • Implement policies, procedures, and other programs. recommendations of the City's Computer Committee. • Replace existing reprographic system with new digital reprographic system (plotter, scanner, computer). G 10 Finance (1) rercent change: "00/01 Adjusted Budget" column compared to "01/02 Budget" column. "N/A" = Not Applicable G 11 98/99 Actual 99/00 Actual 00/01 Adjusted Budget 00/01 Projected Actual 01/02 Budget Percent Change(1) Personnel 0 0 0 0 0 0 Operations & Maintenance 262,864 265,642 295,000 265,500 291,000 (1.4%) Capital Outlay 270,044 88,525 138,000 138,000 263,100 90.7% Total 532,908 354,167 433,000 403,500 554,100 28.0% (1) rercent change: "00/01 Adjusted Budget" column compared to "01/02 Budget" column. "N/A" = Not Applicable G 11 This page intentionally left blank. G 12 City of Chino Hills ANNUAL BUDGET ACTIVITY: FINANCE PROGRAM CODE PROGRAM: DATA PROCESSING 552-2520 FY 1998-99 FY 1999-00 FY 2000-01 FY 2000-01 FY 2001-02 ADOPTED/ ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET OPERATIONS & MAINTENANCE 2015 CONFERENCES, MEETINGS, AND TRAINING 268 1,249 4,900 2,900 17,000 3110 COMPUTER SERVICES 94,717 88,487 112,400 94,700 99,000 3190 CONTRACTUAL SERVICES 4,399 12,814 14,100 11,400 11,400 4420 COMPUTER HARDWARE AND SOFTWARE 73,444 45,029 34,800 30,000 31,700 4450 REFERENCE MATERIALS AND SERVICES 78 129 600 300 300 5025 OFFICE EQUIPMENT MAINTENANCE 7,107 4,160 5,900 3,900 7,900 5625 EQUIPMENT RENTAL 0 17,808 17,800 17,800 19,200 7110 DEPRECIATION EXPENSE 82,851 95,966 104,500 104,500 104,500 TOTAL OPERATIONS & MAINTENANCE 262,864 265,642 295,000 265,500 291,000 CAPITAL OUTLAY 8050 OFFICE FURNITURE AND EQUIPMENT 270,044 88,525 138,000 138,000 263,100 TOTAL CAPITAL OUTLAY 270,044 88,525 138,000 138,000 263,100 TOTAL 532,908 354,167 433,000 403,500 554,100 FUNDING SOURCE: DATA PROCESSING FUND G 13 Development Program Program Purpose This program provides the resources to construct various facilities for the City's residential and commercial development program, and provides for the administration of the Community Facilities Districts and Assessment Districts. The residential and commercial development program includes the Traffic Facilities Fee, Storm Drain Facilities Fee, Water Facilities Fee, Sewer Facilities Fee, General Facilities Fee, Park Facilities Fee, and the Existing Infrastructure Fee. Primary Activities The activities of this program include providing resources for the construction of street, drainage, parks, traffic signals, water and sewer distribution facilities, and acquisition of street right of way. The activities also include the monitoring for and accounting of the developer reimbursement agreement debt that was incurred for resources to construct the above facilities. Additionally, this program's activities includes administering seven debt issues, establishing the annual CFD special taxes and administering the annual levy and collection of the special taxes, and accounting for the appropriations of the special tax revenues. Besides the above activities, this program's activities include administering two assessment district bond issues, G 14 establishing and administering the annual assessment district levies and collection of the levies. Significant Changes from Prior Year Completion of CFD #10 projects. Significant Items of Capital Outlay • Community Park Expansion $1,000,000 • CFD #9 Improvements $ 333,900 • English Channel Improvements $ 836,000 • Los Serranos Channel Mitigation $ 474,600 Performance Measures • Development fees collected to retire existing assessment district liens for bond call payments will be timely and accurately accounted. • The annual assessment district levies will be prepared and forwarded to the county no later than the second week in August of the fiscal year that the levy is imposed. • The CFD special tax levy resolutions will be presented for City Council approval at the first meeting in December of the fiscal year which precedes the fiscal year of the tax levy. Finance (1) Percent change: "00/01 Adjusted Budget" column compared to "01/02 Budget' column. "N/A" = Not Applicable G 15 98/99 Actual 99/00 Actual 00/01 Adjusted Budget 00/01 Projected Actual 01/02 Budget Percent Change(1) Personnel 0 0 0 0 0 0 Operations & Maintenance 44,704,274 27,222,896 27,250,100 20,547,500 26,555,800 (2.5%) Capital Outlay 3,716,097 420,056 3,132,100 328,100 2,644,500 (15.6)% Total 48,420,371 27,642,952 30,382,200 20,875,600 29,200,300 (3.9%) (1) Percent change: "00/01 Adjusted Budget" column compared to "01/02 Budget' column. "N/A" = Not Applicable G 15 This page intentionally left blank. G 16 CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: FINANCE PROGRAM: DEVELOPMENT PROGRAM OPERATIONS & MAINTENANCE 3010 LEGAL SERVICES 3020 FINANCIAL SERVICES 3090 PROFESSIONAL SERVICES 5690 OTHER RENTAL 7010 INTEREST PAYMENTS 7015 PRINCIPAL PAYMENTS 7025 BOND CALL PAYMENTS 7030 ASSESSMENT DISTRICT CREDITS 7045 TAX C DISCHARGE EXPENSE 7046 TAXES AND ASSESSMENTS 7050 DEBT ISSUE EXPENSE 7211 REIMBURSEMENT FOR AUTHORIZED PROJECTS 7220 ADMINISTRATIVE OVERHEAD 7415 SPECIAL DEPARTMENTAL EXPENSE 7710 DEVELOPER REIMBRSMT AGREEMENTS 7990 OTHER MISCELLANEOUS EXPENDITURES TOTAL OPERATIONS & MAINTENANCE CAPITAL OUTLAY 8990 CONTRIBUTIONS TO CONSTRUCTION FUNDS TOTAL CAPITAL OUTLAY TOTAL PROGRAM CODE VARIOUS FY 1998-99 FY 1999-00 FY 2000-01 FY 2000-01 FY 2001-02 3,716,097 420,056 ADOPTED/ 328,100 2,644,500 48,420,371 27,642,952 ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET 72,750 23,248 102,900 32,400 83,000 97,757 79,130 86,600 79,900 103,700 45,518 69,100 120,000 50,000 120,000 0 0 0 0 5,066,687 4,959,941 5,450,200 5,108,300 5,381,300 28,574,168 7,335,442 12,725,200 7,828,400 9,154,500 3,320,977 980,039 1,596,500 335,400 1,596,500 5,105,381 2,745,294 3,408,800 3,408,800 3,651,300 42,793 218 64,800 18,000 23,300 0 0 0 0 142,000 0 290,000 700 700 0 0 1,254,022 0 0 1,695,300 2,113,033 1,624,439 1,672,400 1,663,600 1,704,900 0 0 142,000 142,000 0 130,549 7,721,134 1,880,000 1,880,000 2,900,000 134,661 140,889 0 0 0 44,704,274 27,222,896 27,250,100 20,547,500 26,555,800 3,716,097 420,056 3,132,100 328,100 2,644,500 3,716,097 420,056 3,132,100 328,100 2,644,500 48,420,371 27,642,952 30,382,200 20,875,600 29,200,300 FUNDING SOURCE: DEVELOPMENT FEE FUNDS, COMMUNITY FACILITIES DISTRICTS FUNDS, ASSESSMENT DISTRICT FUNDS, GENERAL FUND G 17 Non Departmental Services Program Purpose The purpose of this program is to account for the appropriations of special revenue funds and programs that are not readily accounted for in other programs. The special revenues and grants include state and county subventions, such as Gas Tax and Measure I revenues. Additionally, this program accounts for the Chino Hills Capital Improvement Corporation debt issue, as well as City wide costs such as postage and stationery. Primary Activities The primary activities of this program include the administration of the Certificates of Participation debt issues for the water utility and civic center site, the administering of the State Gas Tax and Measure I revenues, and coordination of City-wide mailing services and stationery acquisitions. Significant Changes from Prior Year None. Significant Items of Capital Outlay None. Performance Measures • The debt services payments for the Certificates of Participation debt issue will be paid in accordance with debt service schedules. • The restricted revenue received from state and county subventions will continue to be effectively administered. • Mail services will be provided daily by 3:00 p.m. • Central photocopy and facsimile machine services and supplies will be provided on a continuing basis with machines operable during working hours. • City letterhead will be available at all time for staff use. (1) Percent change: "00/01 Adjusted Budget" column compared to "01/02 Budget" column. "N/A" = Not Applicable G 18 98/99 Actual 99/00 Actual 00/01 Adjusted Budget 00/01 Projected Actual 01/02 Budget Percent Change(1) Personnel 0 0 0 0 0 0 Operations & Maintenance 2,206,081 2,354,863 1,775,700 1,775,500 1,786,200 0.6% Capital Outlay 0 0 2,600 2,300 0 N/A Total 2,206,081 2,354,863 1,778,300 1,777,800 1,786,200 0.4% (1) Percent change: "00/01 Adjusted Budget" column compared to "01/02 Budget" column. "N/A" = Not Applicable G 18 CIW OF CHINO HILLS ANNUAL BUDGET ACTIVITY: FINANCE PROGRAM CODE PROGRAM: NON DEPARTMENTAL SERVICES VARIOUS FY 1998-99 FY 1999-00 FY 2000-01 FY 2000-01 FY 2001-02 ADOPTED/ ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET OPERATIONS & MAINTENANCE 2015 CONFERENCES, MEETINGS AND TRAINING 1,698 1,983 2,000 2,000 0 3020 FINANCIAL SERVICES 3,337 3,469 2,600 2,600 2,700 4030 PRINTING AND PHOTOCOPY SERVICES 5,386 4,035 6,200 6,000 4,000 4035 POSTAGE AND EXPRESS DELIVERY 20,372 23,837 21,700 21,700 27,100 4440 OFFICE SUPPLIES 398 627 600 600 600 4445 SPECIAL PARTS AND SUPPLIES 6,302 5,531 5,600 5,600 6,000 5025 OFFICE EQUIPMENT MAINTENANCE 242 300 300 300 300 7010 INTEREST PAYMENTS 1,182,044 1,289,550 1,066,700 1,066,700 1,035,500 7015 PRINCIPAL PAYMENTS 980,000 1,020,000 670,000 670,000 710,000 7990 OTHER MISCELLANEOUS EXPENDITURES 6,302 5,531 0 0 0 TOTAL OPERATIONS & MAINTENANCE 2,206,081 2,354,863 1,775,700 1,775,500 1,786,200 CAPITAL OUTLAY 8050 OFFICE FURNITURE AND EQUIPMENT 0 0 2,600 2,300 0 TOTAL CAPITAL OUTLAY 0 0 2,600 2,300 0 TOTAL 2,206,081 2,354,863 1,778,300 1,777,800 1,786,200 FUNDING SOURCE: GENERAL FUND, GAS TAX FUND, MEASURE I FUND, MISCELLANEOUS GRANTS FUND, CHCIC FUND G 19 Finance Program Purpose The purpose of the program is to provide services to the customers of the City's water utility. This program was formerly included in the Water Utility operating budget. Primary Activities The primary activities of this program include meter reading, utility billing, turn on/turn off, and delinquent payment notification services. Meter reading services are performed through contract. Significant Changes from Prior Year None. Significant Items of Capital Outlay None. Performance Measures • Timely and accurately read customer water meters on a monthly basis in accordance with timely established read cycles. • Timely and accurately prepared monthly utility bills in accordance with established billing cycles. • Turn on/turn off customer's water service within one day of the customer's request. • Notify customers with delinquent water bills in accordance with established bill due date cycles and in accordance with procedures established by state statutes. (1) Percent change: "00/01 Adjusted Budget" column compared to "01/02 Budget" column. "N/A" = Not Applicable G 20 98/99 Actual 99/00 Actual 00/01 Adjusted Budget 00/01 Projected Actual 01/02 Budget Percent Change(1) Personnel 226,734 186,103 198,000 186,700 242,400 22.4% Operations & Maintenance 233,161 274,347 343,300 313,700 309,300 (9.9%) Capital Outlay 0 0 0 0 0 0 Total i 459,895 460,450 541,300 500,400 551,700 1.9% (1) Percent change: "00/01 Adjusted Budget" column compared to "01/02 Budget" column. "N/A" = Not Applicable G 20 CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: FINANCE PROGRAM: UTILITY CUSTOMER SERVICE PROGRAM CODE 500-1210 FY 1998-99 FY 1999-00 FY 2000-01 FY 2000-01 FY 2001-02 ADOPTED/ ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET PERSONNEL 1010 REGULAR SALARIES 140,375 118,979 124,200 124,200 162,900 1020 OVERTIME SALARIES 29,734 19,158 26,000 14,700 _ 26,800 1540 FRINGE BENEFITS 56,625 47,966 47,800 47,800 52,700 TOTAL PERSONNEL 226,734 186,103 198,000 186,700 242,400 OPERATIONS & MAINTENANCE 2030 UNIFORMS 844 965 1,100 1,000 1,100 3105 TEMPORARY EMPLOYEE SERVICES 0 32,396 38,300 37,500 0 3115 DATA PROCESSING SERVICES 26,400 32,950 15,700 15,700 15,100 3160 WATER METER READING SERVICES 76,913 82,094 104,500 101,600 117,100 3190 CONTRACTUAL SERVICES 12,416 16,057 42,100 18,500 21,800 4030 PRINTING AND PHOTOCOPY SERVICES 25,357 10,176 15,100 15,100 17,800 4035 POSTAGE AND EXPRESS DELIVERY 69,020 80,949 75,000 75,000 84,200 4430 SMALL EQUIPMENT AND TOOLS 471 237 900 300 0 4440 OFFICE SUPPLIES 816 423 1,100 500 1,100 5620 VEHICLE RENTAL 16,600 18,100 19,100 19,100 20,300 5625 EQUIPMENT RENTAL 0 0 400 400 800 7610 UNCOLLECTIBLE ACCOUNTS 4,324 0 30,000 29,000 30,000 TOTAL OPERATIONS & MAINTENANCE 233,161 274,347 343,300 313,700 309,300 TOTAL 459,895 460,450 541,300 500,400 551,700 FUNDING SOURCE: WATER UTILITY FUND G 21 This page intentionally left blank. G 22 City of Chino Hills Organization By Activity Fiscal Year 2001/02 Public Facilities and Operations Capital Facilities Projects and Equipment Maintenance Sanitation Storm Maintenance System Maintenance City Council City Manager Public Administration Facilities and Operations Director H 1 Parks and Landscape Street Maintenance Water PUBLIC FACILITIES AND OPERATIONS EXPENDITURES 2001/02 Administration Capital Protects 2% 1% $516,000 $364,700 Facilities and Equipment 4% $1,213,400 Street Maintenance Storm System 3% Maintenance $957,500 0% $52,700 H 2 Parks and Landscape 24% $6,858,300 Sanitation Maintenance 14% $3,966,400 � � `:.�; :�, m� •` .?.,'��," �..`� �e �", D� ism' _ �*�. 1L F..ia ,. E 4v, a "...4 Ao- Water $14,685,6001en Facilities and Equipment 4% $1,213,400 Street Maintenance Storm System 3% Maintenance $957,500 0% $52,700 H 2 Parks and Landscape 24% $6,858,300 Sanitation Maintenance 14% $3,966,400 CITY OF CHINO HILLS ANNUAL BUDGET PERSONNEL SUMMARY ACTIVITY: PUBLIC FACILITIES AND OPERATIONS FY 2000-01 FY 2001-02 ADOPTED/ ADJUSTED ADOPTED BUDGET BUDGET PROGRAM: ADMINISTRATION PUBLIC FACILITIES AND OPERATIONS 1 1 DIRECTOR 1 1 ADMINISTRATIVE ANALYST II 1 1 UTILITY CONSERVATION SPECIALIST 0 1 ADMINISTRATIVE SECRETARY 1 1 SENIOR ADMINISTRATIVE CLERK 1 1 SECRETARY 2 2 SUB -TOTAL g 7 PROGRAM: CAPITAL PROJECTS CAPITAL PROJECTS DIVISION MANAGER 1 1 PROJECT MANAGER 2 2 CAPITAL PROJECT COORDINATOR 1 1 ASSISTANT CIVIL ENGINEER 1 1 SUB -TOTAL 5 5 PROGRAM: FACILITIES AND EQUIPMENT MAINTENANCE FACILITIES MAINTENANCE SUPERVISOR 1 1 SENIOR MAINTENANCE WORKER 0 1 MAINTENANCE WORKER II 3 2 SUB -TOTAL 4 4 PROGRAM: PARKS AND LANDSCAPE MAINTENANCE AND OPERATIONS MANAGER PARKS AND OPEN SPACE SUPERVISOR SENIOR MAINTENANCE WORKER MAINTENANCE WORKER II SUB -TOTAL H 3 1 1 1 1 4 3 3 4 9 9 CITY OF CHINO HILLS ANNUAL BUDGET PERSONNEL SUMMARY ACTIVITY: PUBLIC FACILITIES AND OPERATIONS PROGRAM: STREET MAINTENANCE STREET MAINTENANCE SUPERVISOR SENIOR MAINTENANCE WORKER MAINTENANCE WORKER II SUB -TOTAL PROGRAM: SANITATION MAINTENANCE FY 2000-01 FY 2001-02 ADOPTED/ ADJUSTED ADOPTED BUDGET BUDGET 1 1 1 1 4 4 6 6 SANITATION SUPERVISOR 1 1 SENIOR MAINTENANCE WORKER 0 1 MAINTENANCE WORKER II 4 3 SUB -TOTAL 5 5 PROGRAM: WATER WATER AND SEWER MANAGER 1 1 WATER DISTRIBUTION SUPERVISOR 1 1 WATER PRODUCTION SUPERVISOR 1 1 WATER CONSERVATION SPECIALIST 1 0 SENIOR MAINTENANCE WORKER 3 3 WATER QUALITY TECHNICIAN 1 1 MAINTENANCE WORKER II 7 7 SUB -TOTAL TOTAL H 4 15 14 50 50 CITY OF CHINO HILLS BUDGET SUMMARY FY 1998-99 FY 1999-00 FY 2000-01 FY 2000-01 FY 2001-02 ADOPTED/ ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET PUBLIC FACILITIES AND OPERATIONS PERSONNEL SERVICES OPERATIONS AND MAINTENANCE CAPITAL OUTLAY TOTAL PUBLIC FACILITIES AND OPERATIONS BUDGET PROGRAM ADMINISTRATION CAPITAL PROJECTS FACILITIES AND EQUIPMENT PARKS AND LANDSCAPE SANITATION MAINTENANCE STORM SYSTEM MAINTENANCE STREET MAINTENANCE WATER TOTAL PUBLIC FACILITIES AND OPERATIONS 2,184,400 20,827,307 79,347 2,351,313 24,784,359 178,286 2,789,500 23,731,600 765,100 2,226,300 22,919,800 574,600 2,984,900 25,074,500 555,200 23,091,054 27,313,958 27,286,200 25,720,700 28,614,600 424,114 416,641 506,100 452,400 516,000 172,995 298,222 396,800 323,300 364,700 757,869 1,074,784 1,325,600 1,097,400 1,213,400 5,815,221 5,713,539 7,342,600 6,641,900 6,858,300 2,998,973 3,312,801 3,612,800 3,506,300 3,966,400 35,352 36,748 40,900 40,300 52,700 727,593 896,239 1,166,900 1,027,000 957,500 12,158,937 15,564,984 12,894,500 12,632,100 14,685,600 23,091,054 H 5 27,313,958 27,286,200 25,720,700 28,614,600 Public Facilities and Operations Program Purpose The purpose of the Administration Division is to provide coordination and support to the three department divisions: Maintenance Operations, Water and Sewer, and the Capital Improvement Program. Administration establishes organizational goals, provides technical and management support, and coordinates and monitors budgets for the largest department in the City, both in operations and resources. This Program coordinates the electrical and water conservation programs and supports the Public Works Commission, the Traffic Committee and the Trails subcommittee. Primary Activities The primary activities of the Administration Division includes coordination of the electrical and water conservation programs, coordination and tracking of departmental service orders, preparation of agenda items for the City Council and Public Works Commission, coordination and implementation of the annual budget, oversight of departmental purchasing, coordination of data processing, personnel and training management, preparation of departmental policies and procedures, departmental records and data management, and general oversight of all the divisions within the Public Facilities and Operations Department. H 6 Significant Changes from Prior Year • Water Conservation program was moved from the budget of various funds and combined with electrical conservation to form a Utility Conservation program to be administered from this budget. • Administration support staff will coordinate the relocation of the City Yard facility during the fiscal year. Significant Items of Capital Outlay • Lateral Files $4,200 Performance Measures • Establish an Electrical Conservation program that will provide reporting and coordinate the implementation of various conservation methods for the City by the second quarter • Centralize department files in the second quarter. • Organize and monitor the department share drive in the second quarter • Purchase an operations and asset management system by the end of the second quarter. Public Facilities and Operations k -i rercent cnange: --uu/uI Adjusted Budget" column compared to "01/02 Budget" column. "N/A" = Not Applicable H 7 98/99 Actual 99/00 Actual 00/01 Adjusted Budget 00/01 Projected Actual 01/02 Budget Percent Change (1) Personnel 369,043 343,778 400,500 352,000 435,300 8.7% Operations & Maintenance 55,071 69,867 99,200 94,000 76,500 (22.9)% Capital Outlay 0 2,996 6,400 6,400 4,200 (34.4)% Total 424,114 416,641 506,100 452,400 516,000 2.0% k -i rercent cnange: --uu/uI Adjusted Budget" column compared to "01/02 Budget" column. "N/A" = Not Applicable H 7 CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: PUBLIC FACILITIES AND OPERATIONS PROGRAM CODE PROGRAM: ADMINISTRATION 001-8001 FY 1998-99 FY 1999-00 FY 2000-01 FY 2000-01 FY 2001-02 ADOPTED/ ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET PERSONNEL 1010 REGULAR SALARIES 260,549 244,344 284,400 247,300 316,400 1015 PARTTIME 0 7,345 13,900 11,000 5,500 1020 OVERTIME SALARIES 380 552 3,000 1,000 4,200 1540 FRINGE BENEFITS 108,114 91,537 993200 92,700 109,200 TOTAL PERSONNEL 369,043 343,778 400,500 352,000 435,300 OPERATIONS & MAINTENANCE 2010 MEMBERSHIPS AND CERTIFICATIONS 309 321 400 400 400 2015 CONFERENCES, MEETINGS, AND TRAINING 3,210 3,751 3,800 3,800 4,400 2020 AUTO MILEAGE 0 72 100 100 100 2030 UNIFORMS 60 0 0 0 500 3105 TEMPORARY EMPLOYEE SERVICES 0 0 10,500 10,500 0 3115 DATA PROCESSING SERVICES 14,900 9,900 15,600 15,600 11,100 4010 LEGAL ADVERTISING 718 253 400 200 200 4030 PRINTING AND PHOTOCOPY SERVICES 6,541 5,840 9,500 5,500 9,000 4035 POSTAGE AND EXPRESS DELIVERY 388 2,374 6,000 5,600 5,600 4430 SMALL EQUIPMENT AND TOOLS 1,566 2,248 500 500 300 4440 OFFICE SUPPLIES 11,724 14,087 14,000 14,000 14,000 4450 REFERENCE MATERIALS AND SERVICES 270 625 500 500 500 5025 OFFICE EQUIPMENT MAINTENANCE 1,759 50 1,000 500 900 5620 VEHICLE RENTAL 5,400 5,400 6,800 6,800 13,800 5625 EQUIPMENT RENTAL 6,857 6,876 8,700 8,700 14,400 6035 TELEPHONE 1,369 1,170 1,400 1,300 1,300 7046 TAXES AND ASSESSMENTS 0 0 0 0 0 7415 SPECIAL DEPARTMENTAL EXPENSE 0 0 20,000 20,000 0 7990 MISCELLANEOUS EXPENSE 0 16,900 0 0 0 TOTAL OPERATIONS & MAINTENANCE 55,071 69,867 99,200 94,000 76,500 H 8 CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: PUBLIC FACILITIES AND OPERATIONS PROGRAM: ADMINISTRATION PROGRAM CODE 001-8001 FY 1998-99 FY 1999-00 FY 2000-01 FY 2000-01 FY 2001-02 ADOPTED/ ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET CAPITAL OUTLAY 8050 OFFICE FURNITURE AND EQUIPMENT 0 2996 6,400 6,400 4,200 TOTAL CAPITAL OUTLAY 0 2,996 6,400 6,400 4,200 TOTAL 424,114 416,641 506,100 452,400 516,000 FUNDING SOURCE: GENERAL FUND H 9 Public Facilities and Operations Program Purpose The Capital Projects Program provides for the planning, budgeting, scheduling, design, construction, and overall management of the capital improvement projects contained in the Five Year Capital Improvement Program (CIP) and for the implementation of emergency projects as required. Primary Activities The Capital Projects team is responsible for completing the capital projects included in each fiscal year budget and additional projects as emergency needs arise. The CIP team monitors each project from inception to completion including, but not limited to: scope of work, budget, specifications, project schedules, and notice of completion. Significant Changes from Prior Year • Staff completed a list of pre -qualified consultants to assist in various aspects of future capital project design and construction. • Staff completed a computerized inventory for striping in order to perform the annual maintenance in an efficient manner. Significant Items of Capital Outlay None. Performance Measures • Continue to develop the CIP Implementation Plan that includes: project specifications: scope, budget, schedule, design, construction, inspection, and financial reporting. • Continue to pursue funding from State and Federal agencies as appropriate. • Complete the Traffic Signal Synchronization for four major routes throughout the City in order to improve traffic flow. • Complete the construction of a Traffic Operation Center for monitoring traffic from a centralized location. k 1/ rUiL;UnL cnanye: uuiu i Haiusiea tsuager- column compares to --uwuz t3udget" column. "N/A" = Not Applicable H 10 98/99 Actual 99/00 Actual 00/01 Adjusted Budget 00/01 Projected Actual 01/02 Budget Percent Change (1) Personnel 158,403 282,873 379,500 306,000 346,200 (8.8%) Operations & Maintenance 14,501 15,349 16,000 16,000 18,500 15.6% Capital Outlay 91 0 1,300 1,300 0 (100%) Total 172,995 298,222 396,800 323,300 364,700 (8.1%)l k 1/ rUiL;UnL cnanye: uuiu i Haiusiea tsuager- column compares to --uwuz t3udget" column. "N/A" = Not Applicable H 10 CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: PUBLIC FACILITIES AND OPERATIONS PROGRAM CODE PROGRAM: CAPITAL PROJECTS 001-8901 FY 1998-99 FY 1999-00 FY 2000-01 FY 2000-01 FY 2001-02 ADOPTED/ ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET PERSONNEL 1010 REGULAR SALARIES 112,776 206,913 271,900 229,000 251,300 1015 PART-TIME/SEASONAL WAGES 8,818 8,052 9,400 0 9,500 1020 OVERTIME 0 0 0 0 0 1540 FRINGE BENEFITS 36,809 67,908 98,200 77,000 85,400 TOTAL PERSONNEL 158,403 282,873 379,500 306,000 346,200 OPERATIONS & MAINTENANCE 2010 MEMBERSHIPS AND CERTIFICATIONS 0 200 500 500 600 2015 CONFERENCES, MEETINGS, AND TRAINING 440 671 1,900 1,900 2,000 2020 AUTO MILEAGE 0 93 200 200 200 2030 UNIFORMS 91 377 200 200 300 4430 SMALL EQUIPMENT AND TOOLS 1,319 260 300 300 300 4445 SPECIAL PARTS AND SUPPLIES 212 422 800 800 1,000 4450 REFERENCE MATERIALS AND SERVICES 439 726 400 400 400 5620 VEHICLE RENTAL 6,000 6,000 3,500 3,500 5,800 7225 DEPARTMENTAL OVERHEAD 6,000 6,600 8,200 8,200 7,900 TOTAL OPERATIONS & MAINTENANCE 14,501 15,349 16,000 16,000 18,500 CAPITAL OUTLAY 8050 OFFICE FURNITURE AND EQUIPMENT 91 0 1,300 1,300 0 8055 COMPUTER HARDWARE/SOFTWARE 0 0 0 0 0 TOTAL CAPITAL OUTLAY 91 0 1,300 1,300 0 TOTAL 172,995 298,222 396,800 323,300 364,700 FUNDING SOURCE: GENERAL FUND CAPITAL PROJECTS H 11 Public Facilities and Operations Program Purpose The Facilities and Equipment Maintenance Program provides for and coordinates maintenance and repairs of the City's buildings, vehicles, and equipment. The Facilities Maintenance staff is also responsible for shipping, receiving and warehouse services for the City. The Vehicle Maintenance function operates with revenues generated from rental charges to each of the City's departments. These revenues provide for vehicle replacement, maintenance, fuel, insurance, operational costs and overhead. The Facilities Maintenance Program operates in a similar fashion, with each City department supporting the maintenance and repairs of facilities related to City business activities. Primary Activities The Facilities Maintenance Program is responsible for the repair and maintenance of 14 buildings including the Civic Center/Library complex, Public Facilities and Operations Yard, Mystic Canyon Community Center, Grand Avenue Park, partial maintenance for the Chino Hills Sheriffs Station, and the Chino Valley Independent Fire District's administrative building. The buildings maintained are in excess of 65,000 square feet. The Facilities Maintenance Program provides set up and tear down for meetings, assists in records retrieval, and increased the level of maintenance through the assignment of a Maintenance Worker at the City Hall H 12 complex. Facilities Maintenance also provides for the maintenance of the City's 13 park restrooms. The Vehicle Maintenance function is responsible for the repair and replacement of the City's fleet. City vehicles are maintained through several contracts coordinated by City staff. Significant Changes from Prior Year • The McCoy Equestrian Center Community Building will be operational during the 2001/2002 fiscal year, adding to the maintenance responsibilities of the division. • The new City Maintenance Yard will be completed in the 2001/2002 fiscal year. This will require coordination of moving all operations and providing maintenance to the new facility. • The energy crisis in California will demand usage programs and conservation measures to comply with mandated decreases in electrical consumption and control costs in City facilities. • The division will contract with a building consultant to analyze and develop a long-term repair and replacement schedule of the City's various buildings. This will enable the division to properly plan and budget for future repairs. • The division has requested a reclassification of a current position from a Maintenance Worker II to a Senior Maintenance Worker. This position will Significant Changes From Prior Year (continued) primarily be responsible for the vehicle maintenance operation of this division. Significant Items of Capital Outlay • 3/4 -ton pick up truck (CNG) $25,000 • 1 -ton service truck $30,000 • Sedan (CNG) $25,000 • % ton 4x4 pick up truck $30,000 Performance Measures • Complete preventive maintenance program that includes a long term major repair and replacement schedule for all City buildings by the third quarter. • Develop a preventive maintenance program for City vehicles by the fourth quarter. • Develop an alternative fuel purchasing strategy to comply with Rule 1190 by the third quarter. • Implement conservation measures to reduce energy consumption by 20 percent compared to last fiscal year. i1) rercent cnange: "uu/u1 Adjusted bugger column compared to "01/02 Budget" column. "N/A" = Not Applicable H 13 98/99 Actual 99/00 Actual 00/01 Adjusted Budget 00/01 Projected Actual 01/02 Budget Percent Change(1) Personnel 166,480 215,942 220,200 186,200 258,000 17.2% Operations & Maintenance 570,946 716,157 779,400 774,700 845,400 8.5% Capital Outlay 20,443 142,685 326,000 136,500 110,000 (66.3%) Total 757,869 1,074,784 1,325,600 1,097,400 1,213,400 (8.5%) i1) rercent cnange: "uu/u1 Adjusted bugger column compared to "01/02 Budget" column. "N/A" = Not Applicable H 13 CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: PUBLIC FACILITIES AND OPERATIONS 550 800 800 PROGRAM CODE PROGRAM: FACILITIES AND EQUIPMENT MAINTENANCE 2,256 2,400 2,300 VARIOUS 692 FY 1998-99 FY 1999-00 FY 2000-01 FY 2000-01 FY 2001-02 0 23,400 23,400 ADOPTED/ 5,894 11,357 9,500 9,300 20,100 ADJUSTED PROJECTED ADOPTED 27,900 ACTUAL ACTUAL BUDGET ACTUAL BUDGET PERSONNEL 4,826 6,332 4,500 4,500 4,500 1010 REGULAR SALARIES 106,700 152,239 155,300 129,700 186,900 1015 PART-TIME/SEASONAL WAGES 7,315 48 0 14,513 2,100 1020 OVERTIME SALARIES 6,844 2,579 2,900 2,900 3,000 1540 FRINGE BENEFITS 45,621 61,076 62,000 53,600 66,000 TOTAL PERSONNEL 166,480 215,942 220,200 186,200 258,000 OPERATIONS & MAINTENANCE 2010 MEMBERSHIPS AND CERTIFICATIONS 2015 CONFERENCES, MEETINGS, AND TRAINING 2030 UNIFORMS 3140 REFUSE CONTRACT 3189 COMMUNICATIONS EQUIPMENT 3190 CONTRACTUAL SERVICES 4120 VEHICLE INSURANCE 4310 FUEL 4315 AUTOMOTIVE PARTS AND SUPPLIES 4410 CHEMICAL SUPPLIES 4430 SMALL EQUIPMENT AND TOOLS 4445 SPECIAL PARTS AND SUPPLIES 4450 REFERENCE MATERIALS AND SERVICES 5010 PARKS AND LANDSCAPE 5012 TREE TRIMMING 5020 BUILDING AND STRUCTURE MAINTENANCE 5021 CUSTODIAL SERVICES 5035 VEHICLE MAINTENANCE 5040 COMMUNICATIONS EQUIPMENT MAINTENANCE 5045 GRAFFITI REMOVAL SERVICES 5235 BACKFLOW TESTING AND REPAIR 64 D 101 0 100 1,304 550 800 800 900 2,007 2,256 2,400 2,300 2,600 692 0 0 0 1,800 0 0 23,400 23,400 23,400 5,894 11,357 9,500 9,300 20,100 26,000 34,800 27,900 27,900 23,900 27,320 49,656 55,200 55,200 58,500 4,826 6,332 4,500 4,500 4,500 407 1,469 1,300 1,000 1,100 15,424 5,977 5,200 5,000 5,400 14,513 18,395 18,400 18,400 18,500 0 0 0 0 300 25,482 21,983 25,500 25,500 27,200 1,961 0 1,000 1,000 1,000 17,839 15,020 21,000 21,000 23,500 31,172 34,361 42,300 42,300 52,400 78,547 93,396 92,900 92,900 94,500 0 1,527 6,700 6,700 7,700 0 841 1,100 1,100 1,100 0 504 100 100 100 H 14 CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: PUBLIC FACILITIES AND OPERATIONS PROGRAM: FACILITIES AND EQUIPMENT MAINTENANCE OPERATIONS & MAINTENANCE (continued) 5490 OTHER STRUCTURAL REPAIR AND MAINTENANCE 5610 FACILITIES RENTAL 5620 VEHICLE RENTAL 6010 WATER AND SEWER 6015 ELECTRICITY 6030 GAS 6035 TELEPHONE 7110 DEPRECIATION EXPENSE 7225 DEPARTMENTAL OVERHEAD 7415 SPECIAL DEPARTMENTAL EXPENSE TOTAL OPERATIONS & MAINTENANCE CAPITAL OUTLAY 8015 LAND IMPROVEMENTS 8030 BUILDINGS 8040 IMPROVEMENTS OTHER THAN BUILDINGS 8050 OFFICE FURNITURE AND EQUIPMENT 8060 VEHICLES AND EQUIPMENT 8995 CONTRIBUTIONS TO PROPRIETRY FUNDS TOTAL CAPITAL OUTLAY TOTAL FUNDING SOURCE: GENERAL FUND EQUIPMENT MAINTENANCE FUND AIR QUALITY FUND PROGRAM CODE VARIOUS FY 1998-99 FY 1999-00 FY 2000-01 FY 2000-01 FY 2001-02 ADOPTED/ ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET 6,752 1,659 1,000 1,000 1,000 6,795 8,329 7,200 7,200 4,000 26,300 22,300 21,900 21,900 39,800 0 1,632 5,000 2,100 5,000 47,921 97,215 101,100 101,100 117,300 1,623 1,476 3,300 3,300 8,900 117,815 160,858 171,900 171,900 161,400 95,025 108,414 109,400 109,400 117,900 15,000 15,200 16,600 16,600 19,900 263 650 2,800 1,800 1,600 570,946 716,157 779,400 774,700 845,400 4,247 14,279 0 0 0 0 3,910 9,000 9,000 0 4,819 0 0 0 0 0 0 0 0 0 9,877 122,996 317,000 127,500 110,000 1,500 1,500 0 0 0 20,443 142,685 326,000 136,500 110,000 757,869 1,074,784 1,325,600 1,097,400 1,213,400 H 15 Public Facilities and Operations Parks and L!anndd!.s�cape Program Purpose The Parks and Landscape Program provides for the maintenance of 36 City parks, more than 647.5 acres of public landscaping, and 2,500 acres of public open space. The maintenance program provides safe, attractive settings for public recreational activities. These facilities improve the quality of life for the residents of the community. This Program provides weed abatement in public open space, lake maintenance, rodent control, and urban forestry management. Primary Activities Activities within this Program include maintaining City parks, medians, common areas and slopes through contractual services. The City's' Landscape Maintenance Division staff respond to customer complaints, requests, after-hours emergencies and manages the landscape maintenance contracts. Additional maintenance responsibilities include: weed abatement, tree maintenance, irrigation testing, water management, vandalism repair, restroom cleaning, building repair, trail maintenance, litter removal from public parks, landscape and open space. This division provides emergency response for hazards and safety issues. This Program also coordinates the acceptance of additional landscape areas into the City's maintenance program. H 16 Significant Changes from Prior Year • The City will start construction of the Big League Dreams Sports Park providing additional expansion of the City's Parks and Recreation programs. • Additional areas of responsibility to the Parks and Landscape Division include: Fairfield Median Fairfield Neighborhood Park Fairfield Plaza Trail Danbury Park Western Hills Park Sears Median John Lang Property Warmington Project Green Valley Trail Pinehurst Los Serranos Trail Grand Avenue Median Significant Items of Capital Outlay • Automatic timers for park lights $ 8,000 • Office furnishings $ 8,000 • Trail mower $15,000 Performance Measures • Complete inventories and mapping of all the City's trees, water meters, irrigation controllers and landscaping maintenance areas by the third quarter. Public Facilities and Operations Performance Measures (continued) • Expand central irrigation system to further reduce landscape water consumption by City facilities; complete the expansion by end of the fiscal year. • Develop and implement a long-range replacement schedule of playground equipment, site furnishings, and parking lot tennis and basketball court surfaces by the third quarter. • Increase use of recycled water in parks and landscape areas to reduce potable water consumption. • Develop City wide median plan to incorporate City theme and improve existing appearance by end of the fiscal year. • Evaluate recommendations from the City Trails Committee and develop a trail management program by the third quarter. This will increase maintenance standards and reduce the City's liability. • Develop and implement energy saving measures that include programming the park lighting into the central irrigation computer programs by end of the fiscal year. k I I uulu-%uiubudu ouuget column comparea to --uwu1 buager column. "N/A" = Not Applicable H 17 98/99 99/00 00/01 00/01 01/02 Percent Actual Actual Adjusted Budget Projected Actual Budget Change(1) Personnel 536,621 484,902 527,800 358,200 494,200 (6.4%) Operations & Maintenance 5,263,007 5,203,252 6,790,100 6,259,000 6,333,100 (6.7%) Capital Outlay 15,593 25,385 24,700 24,700 31,000 25.5% Total 5,815,221 5,713,539 7,342,600 6,641,900 1 6,858,300 1 (6.6%) k I I uulu-%uiubudu ouuget column comparea to --uwu1 buager column. "N/A" = Not Applicable H 17 CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: PUBLIC FACILITIES AND OPERATIONS PROGRAM CODE PROGRAM: PARKS AND LANDSCAPE VARIOUS FY 1998-99 FY 1999-00 FY 2000-01 FY 2000-01 FY 2001-02 ADTOPTED/ ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET PERSONNEL 1010 REGULAR SALARIES 350,565 313,483 350,400 240,800 341,900 1015 PART-TIME/SEASONAL WAGES 5,765 5,416 20,600 0 10,000 1020 OVERTIME SALARIES 8,978 9,756 11,000 4,600 11,100 1540 FRINGE BENEFITS 171,313 156,247 145,800 112,800 131,200 TOTAL PERSONNEL 536,621 484,902 527,800 358,200 494,200 OPERATIONS & MAINTENANCE 2010 MEMBERSHIPS AND CERTIFICATIONS 220 222 700 600 900 2015 CONFERENCES, MEETINGS, AND TRAINING 6,274 3,838 3,700 3,700 4,000 2020 AUTO MILEAGE 139 104 200 200 200 2030 UNIFORMS 9,195 4,794 9,300 6,500 6,500 3010 LEGAL SERVICES 21 193 7,500 0 7,500 3020 FINANCIAL SERVICES 21,883 15,467 14,400 14,400 15,000 3030 DEVELOPMENT PROFESSIONAL SERVICES 9,130 2,500 0 0 0 3090 PROFESSIONAL SERVICES 0 2,351 46,000 42,000 15,000 3115 DATA PROCESSING SERVICES 5,800 6,900 6,000 6,000 6,700 3140 REFUSE CONTRACT 7,560 9,733 13,000 6,900 0 3189 COMMUNICATION SYSTEM SERVICES 6,150 16,950 0 0 0 3190 CONTRACTUAL SERVICES 141,684 315,225 413,400 365,900 333,600 4245 TRAFFIC SIGNS 0 696 2,300 2,300 5,000 4315 AUTOMOTIVE PARTS AND SUPPLIES 0 268 0 0 0 4410 CHEMICAL SUPPLIES 1,850 1,317 5,000 4,000 4,000 4430 SMALL EQUIPMENT AND TOOLS 7,759 6,011 10,000 10,000 8,000 4445 SPECIAL PARTS AND SUPPLIES 36,491 37,127 70,200 64,100 59,500 H 18 CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: PUBLIC FACILITIES AND OPERATIONS PROGRAM CODE PROGRAM: PARKS AND LANDSCAPE VARIOUS FY 1998-99 FY 1999-00 FY 2000-01 FY 2000-01 FY 2001-02 ADTOPTED/ ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET OPERATIONS & MAINTENANCE (continued) 4450 REFERENCE MATERIALS AND SERVICES 55 500 500 500 500 5010 PARKS AND LANDSCAPE 1,528,899 1,487,626 1,862,200 1,862,200 1,965,400 5012 TREE MAINTENANCE 432,299 61,618 528,300 485,300 284,900 5020 BUILDING AND STRUCTURE MAINTENANCE 9,050 8,845 15,000 11,500 14,000 5021 CUSTODIAL SERVICES 14,400 21,685 29,400 21,000 25,900 5040 COMMUNICATIONS EQUIPMENT MAINTENANCE 1,656 3,996 0 0 0 5045 GRAFFITI REMOVAL SERVICES 7,947 2,085 20,500 14,600 10,700 5235 DISTRIBUTION PLANT MAINTENANCE 10,625 5,262 15,500 8,900 15,500 5490 OTHER STRUCTURAL REPAIR AND MAINTENANCE 18,864 27,107 33,900 33,900 37,500 5590 EQUIPMENT MAINTENANCE 2,477 895 3,000 2,500 2,500 5610 FACILITIES RENTAL 11,870 10,530 12,500 12,500 12,500 5620 VEHICLE RENTAL 73,900 83,900 97,000 97,000 83,300 5625 EQUIPMENT RENTAL 0 236 3,000 1,200 3,000 6010 WATER 999,104 983,874 1,260,400 940,000 1,127,200 6015 ELECTRICITY 108,790 88,327 155,800 116,100 150,700 6020 STREET LIGHT POWER 235,028 317,997 334,200 311,100 378,000 6035 TELEPHONE 1,597 1,524 5,500 2,400 4,200 7015 PRINCIPAL PAYMENTS 0 18,201 66,400 66,400 66,400 7046 TAXES AND ASSESSMENTS 0 0 3,700 7220 ADMINISTRATIVE OVERHEAD 317,100 314,400 319,700 319,700 325,100 7225 DEPARTMENTAL OVERHEAD 1,231,774 1,337,400 1,421,900 1,421,900 1,356,200 7415 SPECIAL DEPARTMENTAL EXPENSE 3,416 3,548 3,700 3,700 0 TOTAL OPERATIONS & MAINTENANCE 5,263,007 5,203,252 6,790,100 6,259,000 6,333,100 H 19 CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: PUBLIC FACILITIES AND OPERATIONS PROGRAM CODE PROGRAM: PARKS AND LANDSCAPE VARIOUS FY 1998-99 FY 1999-00 FY 2000-01 FY 2000-01 FY 2001-02 ADTOPTED/ ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET CAPITAL OUTLAY 8040 IMPROVEMENTS OTHER THAN BUILDING 0 2,194 18,200 18,200 8,000 8050 OFFICE FURNITURE AND EQUIPMENT 6,500 6,500 0 8060 VEHICLES AND EQUIPMENT 6,993 23,191 0 0 23,000 8995 CONTRIB. TO PROPIETRY FUND 8,600 0 0 0 0 TOTAL CAPITAL OUTLAY 15,593 25,385 24,700 24,700 31,000 TOTAL 5,815,221 5,713,539 7,342,600 6,641,900 6,858,300 FUNDING SOURCE: GENERAL FUND LANDSCAPE AND LIGHTING ASSESSMENTS H 20 This page intentionally left blank. H 21 Public Facilities and Operations Program Purpose The primary purpose of the Sanitation Program is to ensure that wastewater is safely conveyed throughout the City from residential and commercial sewer laterals to the treatment facility. Primary Activities The Sanitation Division is tasked with the inspection, cleaning, and maintenance of sewer mains, lift stations, and all appurtenances. Other duties required of the division personnel include responding to customer complaints as they relate to the sewer system, weed abatement, fence repair, and graffiti removal at City sewer facilities. Significant Changes from Prior Year The City will accept a new lift station into the maintenance system this fiscal year. The station will service the Fairfield Ranch Community. An enhanced level of T.V. inspection, via contract, will be implemented in this new fiscal year. In an effort to utilize energy at the highest efficiency possible, and in an effort to conserve energy, the Sanitation Division will implement efficiency testing, rate studies, and motor rehabilitations as required. Significant Items of Capital Outlay • Mag Meter at the Butterfield Lift Station $9,000 • Docking Station for Gas Monitors $5,200 • High Pressure Rodder Hose $2,200 Performance Measures • Increase TV inspection of sewer system to inspect system on a three-year cycle. • Continue cleaning of City sewer system, and clean approximately 50 miles. • Conduct electric rate analysis for lift stations to determine lowest possible rates with the highest rate savings by the end of the first quarter. • Refurbish three motors at the Butterfield Lift Station. (i) rercent change: "uu/u1 Adjusted budget" column compared to "01/02 Budget" column. "N/A" = Not Applicable H 22 98/99 Actual 99/00 Actual 00/01 Adjusted Budget 00/01 Projected Actual 01/02 Budget Percent Change(1) Personnel 196,421 188,300 289,900 223,500 304,300 5.0% Operations & Maintenance 2,796,252 3,124,501 3,295,900 3,255,900 3,645,700 10.6% Capital Outlay 6,300 0 27,000 26,900 16,400 (39.3%) Total 2,998,973 3,312,801 3,612,800 3,506,300 3,966,400 9.8% (i) rercent change: "uu/u1 Adjusted budget" column compared to "01/02 Budget" column. "N/A" = Not Applicable H 22 CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: PUBLIC FACILITIES AND OPERATIONS PROGRAM: SANITATION MAINTENANCE PERSONNEL 1010 REGULAR SALARIES 1020 OVERTIME SALARIES 1540 FRINGE BENEFITS TOTALPERSONNEL OPERATIONS & MAINTENANCE 2010 MEMBERSHIPS AND CERTIFICATIONS 2015 CONFERENCES, MEETINGS, AND TRAINING 2020 AUTO MILEAGE 2030 UNIFORMS 3010 LEGAL SERVICES 3020 FINANCIAL SERVICES 3030 DEVELOPMENT PROFESSIONAL SERVICES 3090 PROFESSIONAL SERVICES 3115 DATA PROCESSING SERVICES 3140 REFUSE CONTRACT 3165 SEWER TREATMENT SERVICES 3189 COMMUNICATION SYSTEM SERVICES 3190 CONTRACTUAL SERVICES 4245 TRAFFIC SIGNS 4310 FUEL 4410 CHEMICAL SUPPLIES 4430 SMALL EQUIPMENT AND TOOLS PROGRAM CODE 501-8120 FY 1998-99 FY 1999-00 FY 2000-01 FY 2000-01 FY 2001-02 ADOPTED/ ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET 1201479 120,053 197,900 165,700 211,000 4,387 2,712 5,600 2,400 4,900 71,555 65,535 86,400 55,400 88,400 196,421 188,300 289,900 223,500 304,300 151 230 300 200 400 1,600 345 900 900 900 0 0 100 100 100 2,259 2,340 3,900 3,500 3,900 59 0 500 0 500 2,089 2,194 2,400 2,400 2,500 1,264 6,045 5,000 5,000 5,000 0 0 65,000 65,000 50,000 4,700 5,200 9,600 9,600 4,800 2,896 493 1,500 500 0 1,778,393 1,918,590 2,001,700 1,983,200 1,985,600 1,650 4,950 0 0 0 23,032 19,148 50,600 46,000 228,400 344 46 500 500 500 0 434 500 500 1,000 3,158 6,798 38,000 31,800 31,800 3,754 1,868 2,500 2,400 1,000 H 23 CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: PUBLIC FACILITIES AND OPERATIONS PROGRAM CODE PROGRAM: SANITATION MAINTENANCE 501-8120 FY 1998-99 FY 1999-00 FY 2000-01 FY 2000-01 FY 2001-02 ADOPTED/ ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET OPERATIONS & MAINTENANCE (continued) 4445 SPECIAL PARTS AND SUPPLIES 1,974 2,494 2,100 1,900 900 4450 REFERENCE MATERIALS AND SERVICES 0 83 100 100 100 5020 BUILDING AND STRUCTURE MAINTENANCE 361 1,471 1,500 800 800 5040 COMMUNICATIONS EQUIPMENT MAINTENANCE 396 1,188 1,300 0 1,000 5045 GRAFFITI REMOVAL SERVICES 120 438 800 300 100 5110 STREET REPAIR AND MAINTENANCE 0 0 1,000 1,000 1,000 5310 SANITARY SEWER LINE MAINTENANCE 2,793 8,537 5,000 5,000 5,000 5490 OTHER STRUCTURAL REPAIR AND MAINTENANCE 0 59,726 1,000 1,000 1,500 5590 EQUIPMENT MAINTENANCE 3,015 3,877 7,300 7,300 33,000 5620 VEHICLE RENTAL 48,600 58,200 63,700 63,700 73,000 6010 WATER 865 935 1,000 1,000 1,100 6015 ELECTRICITY 11,597 12,652 19,500 13,600 23,400 7015 PRINCIPAL PAYMENT 0 0 17,800 17,800 17,800 7110 DEPRECIATION EXPENSE 718,382 785,719 769,800 769,800 930,400 7220 ADMINISTRATIVE OVERHEAD 127,800 162,000 149,500 149,500 160,600 7225 DEPARTMENTAL OVERHEAD 55,000 58,500 64,800 64,800 70,100 7610 UNCOLLECTIBLE ACCOUNTS 0 0 6,700 6,700 9,500 TOTAL OPERATIONS & MAINTENANCE 2,796,252 3,124,501 3,295,900 3,255,900 3,645,700 CAPITAL OUTLAY 8060 VEHICLES AND EQUIPMENT 0 0 27,000 26,900 16,400 8995 CONTRIBUTION TO ENTERPRISE FUNDS 6,300 0 0 0 0 TOTAL CAPITAL OUTLAY 6,300 0 27,000 26,900 16,400 TOTAL 2,998,973 3,312,801 3,612,800 3,506,300 3,966,400 FUNDING SOURCE: SEWER FEES H 24 This page intentionally left blank. H 25 Public Facilities and Operations Program Purpose The purpose of the Storm Channel Maintenance Program is to ensure that all storm drain facilities and storm channels are maintained properly and provide the City with the means to comply with the National Pollutant Discharge Elimination System (NPDES) provisions of the Federal Clean Water Act of 1972. Primary Activities The Storm Channel Maintenance Program maintains and cleans the storm drainage facilities, including catch basins, storm drains, culverts, storm drainage pipes, storm channels, and retention and detention basins within the City. Monthly scheduled maintenance will be the driving force to complete required maintenance and compliance of Federal requirements. Significant Changes from Prior Year NPDES permit costs will increase from $29,500 to $40,700 this fiscal year; cost is based on the City population. Chino Hills is responsible for 5.3 percent of the total San Bernardino County Stormwater program budget. Significant Items of Capital Outlay None. Performance Measures • Clean, label, and inspect entire catch basin system throughout the City by June 30, 2002, as required by NPDES regulations. • Identify protected areas throughout the city in storm channel system to determine permitting requirements and work limitations, and acquiring permits as appropriate, in the first quarter. • GPS all detention and retention basins; and archive into the City Geographic Information System by the end of the fiscal year. (1) Percent change: "00/01 Adjusted Budget" column compared to "01/02 Budget" column. "N/A" = Not Applicable H 26 98/99 Actual 99/00 Actual 00/01 Adjusted Budget 00/01 Projected Actual 01/02 Budget Percent Change(1) Personnel 0 0 0 0 0 N/A Operations & Maintenance 35,352 36,748 40,900 40,300 52,700 28.9% Capital Outlay 0 0 0 0 0 N/A Total 35,352 36,748 40,900 40,300 52,700 28.9% (1) Percent change: "00/01 Adjusted Budget" column compared to "01/02 Budget" column. "N/A" = Not Applicable H 26 CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: PUBLIC FACILITIES AND OPERATIONS PROGRAM CODE PROGRAM: STORM SYSTEM MAINTENANCE 001-8121 FY 1998-99 FY 1999-00 FY 2000-01 FY 2000-01 FY 2001-02 ADOPTED/ ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET OPERATIONS & MAINTENANCE 2015 CONFERENCES, MEETINGS, AND TRAINING 0 0 200 200 200 2020 AUTO MILEAGE 0 0 0 0 100 3190 CONTRACTUAL SERVICES 9,947 2,969 5,500 5,400 6,400 4410 CHEMICAL SUPPLIES 0 145 100 100 100 4430 SMALL EQUIPMENT AND TOOLS 310 913 200 200 100 4445 SPECIAL PARTS AND SUPPLIES 114 180 2,500 2,500 2,500 4450 REFERENCE MATERIALS AND SERVICES 0 0 100 100 100 5045 GRAFFITI REMOVAL SERVICES 0 166 200 200 500 5490 OTHER STRUCTURE REPAIR & MAINT. 681 975 500 500 500 5625 EQUIPMENT RENTAL 0 0 300 300 300 7225 DEPARTMENTAL OVERHEAD 1,400 1,900 900 900 800 7415 SPECIAL DEPARTMENTAL EXPENSE 0 0 900 400 400 7985 NPDES 22,900 29,500 29,500 29,500 40,700 TOTAL OPERATIONS & MAINTENANCE 35,352 36,748 40,900 40,300 52,700 TOTAL 35,352 36,748 40,900 40,300 52,700 FUNDING SOURCE: GENERAL FUND H 27 Public Facilities and Operations Program Purpose The Street Maintenance Program provides maintenance of public improvements located in the right-of-way. This includes providing safe clean roads, sidewalks, curbs, and gutters. The maintenance and repair of traffic control devices is a part of this program. The division provides preventive maintenance and repairs for approximately 200 lane miles of public streets through a combination of City work force and contract services. The management of approximately 3,500 street trees is also a part of this program. The Street Maintenance Division coordinates the pavement management program with the Capital Improvement Program team and provides the necessary field activities to identify and replace any unsafe curb, gutter, or sidewalk throughout the City. Primary Activities Through a combination of City staff and contractors, the Street Maintenance Division repairs road surface failures such as potholes, trench failures, and cracks. Curb, gutter, and sidewalk maintenance and repairs are conducted in a similar fashion. Tree trimming, pavement marking and striping, traffic signal repair and maintenance, weed abatement of non -landscaped areas along roadways, and street sweeping are all achieved through contractual services. The City's Street Maintenance crew perform sign installations, traffic control in support of emergencies, haz-mat spill response H 28 and is currently increasing the amount of sidewalk replacement and road surface repairs being performed by staff. The division is also responsible for cleaning debris and removing graffiti from the public right-of-ways. This program will continue evaluating the cost effectiveness of contracted and in-house maintenance activities as they relate to street maintenance. Significant Changes from Prior Year • Maintain five new traffic signals and an additional 9.8 miles of new roadways and sidewalks. • The Street Maintenance Division has completed an analysis of maintenance costs. In areas where City crews are more cost effective, and service levels higher, the division is expanding in-house repairs to maximize productivity. Significant Items of Capital Outlay • Vibratory Plate $5,500 Public Facilities and Operations Performance Measures • Inspect sidewalks, curbs and gutters Citywide. • Develop an inventory of all unsafe conditions for the Capital Improvement Program by the first quarter. • Repair or replace 1,500 square feet of unsafe sidewalks by City crews by fiscal year end. • Repair 5,000 square feet of damaged asphalt (water repairs, pavement failures) with City crew by fiscal year end. • Complete an inventory and maps of all property maintained by the City including signs, traffic signals, sidewalks, crosswalks, red curbs, and right of ways to develop a maintenance and replacement program by the third quarter. (1) Percent change: "00/01 Adjusted Budget" column compared to "01/02 Budget" column. "N/A" = Not Applicable H 29 98/99 Actual 99/00 Actual 00/01 Adjusted Budget 00/01 Projected Actual 01/02 Budget Percent Change(1) Personnel 195,039 213,855 241,300 174,100 332,200 37.7% Operations & Maintenance 527,334 675,164 797,100 724,400 619,800 (22.2%) Capital Outlay 5,220 7,2L01-128,500 128,500 5,500 (95.7%) Total 727,593 896,239 1 1,166,900 1 1,027,000 957,500 (17.9%) (1) Percent change: "00/01 Adjusted Budget" column compared to "01/02 Budget" column. "N/A" = Not Applicable H 29 CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: PUBLIC FACILITIES AND OPERATIONS PROGRAM CODE PROGRAM: STREET MAINTENANCE VARIOUS FY 1998-99 FY 1999-00 FY 2000-01 FY 2000-01 FY 2001-02 ADOPTED/ ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET PERSONNEL 1010 REGULAR SALARIES 133,758 149,248 167,900 124,600 240,300 1020 OVERTIME SALARIES 2,548 4,961 6,200 3,600 7,300 1540 FRINGE BENEFITS 58,733 59,646 67,200 45,900 84,600 TOTAL PERSONNEL 195,039 213,855 241,300 174,100 332,200 OPERATIONS & MAINTENANCE 2010 MEMBERSHIPS AND CERTIFICATIONS 394 240 400 400 400 2015 CONFERENCES, MEETINGS, AND TRAINING 2,373 788 2,300 2,300 2,300 2020 AUTO MILAGE 164 0 0 0 100 2030 UNIFORMS 2,226 2,614 3,400 2,000 3,500 3020 FINANCIAL SERVICES 24,008 13,087 23,900 23,900 13,500 3090 PROFESSIONAL SERVICES 23,225 93,863 61,800 50,000 55,000 3140 REFUSE CONTRACT 37,300 40,572 45,500 45,500 1,000 3189 COMMUNICATION SYSTEM SERVICES 1,500 4,500 0 0 0 3190 CONTRACTUAL SERVICES 25,588 32,860 124,000 100,100 20,000 4245 TRAFFIC SIGNS 11,971 42,852 24,400 19,000 19,000 4410 CHEMICAL SUPPLIES 0 0 300 0 0 4430 SMALL EQUIPMENT AND TOOLS 5,173 547 1,500 1,500 1,200 4445 SPECIAL PARTS AND SUPPLIES 12,830 13,664 20,000 14,500 14,500 4450 REFERENCE MATERIAL 500 300 300 5012 TREE MAINTENANCE 48,300 25,643 52,200 42,500 42,000 5040 COMMUNICATIONS EQUIPMENT MAINTENANCE 360 1,080 0 0 0 5045 GRAFFITI REMOVAL SERVICES 1,644 1,009 3,000 1,000 7,300 5110 STREET REPAIR AND MAINTENANCE 42,513 15,253 53,500 51,500 20,000 5111 STREET SWEEPING 90,646 98,643 104,100 104,100 113,500 5112 PAVEMENT STRIPING 32,353 53,655 9,000 9,000 7,000 H 30 CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: PUBLIC FACILITIES AND OPERATIONS PROGRAM CODE PROGRAM: STREET MAINTENANCE VARIOUS FY 1998-99 FY 1999-00 FY 2000-01 FY 2000-01 FY 2001-02 ADOPTED/ ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET OPERATIONS & MAINTENANCE (continued) 5115 TRAFFIC SIGNAL MAINTENANCE 36,701 62,097 61,400 61,400 63,600 5590 EQUIPMENT MAINTENANCE 787 387 1,000 1,000 1,000 5620 VEHICLE RENTAL 25,100 32,100 32,000 32,000 35,000 5625 EQUIPMENT RENTAL 640 1,000 1,000 1,000 1,000 6015 ELECTRICITY 9,104 14,720 53,400 43,200 56,100 6020 STREET LIGHT POWER 75,992 101,053 95,600 95,600 117,400 6035 TELEPHONE 342 337 700 400 400 7220 ADMINISTRATIVE OVERHEAD 3,500 4,000 4,500 4,500 4,400 7225 DEPARTMENTAL OVERHEAD 12,600 18,600 17,700 17,700 20,300 TOTAL OPERATIONS & MAINTENANCE 527,334 675,164 797,100 724,400 619,800 CAPITAL OUTLAY 8050 OFFICE FURNITURE AND EQUIPMENT 5,220 7,220 4,500 4,500 0 8060 VEHICLE AND EQUIPMENT 0 124,000 124,000 5,500 TOTAL CAPITAL OUTLAY 5,220 7,220 128,500 128,500 5,500 TOTAL 727,593 896,239 1,166,900 1,027,000 957,500 FUNDING SOURCE: GENERAL FUND AND GAS TAX FUND STREET SWEEPING ASSESSMENTS SLEEPY HOLLOW ASSESSMENTS H 31 Public Facilities and Operations Program Purpose The Water Division procures and maintains an adequate water production, reliable distribution systems and storage facilities necessary to ensure a continuous supply of safe potable water and adequate fire flow, while maintaining a cost effective and safe work environment. Primary Activities The Water Program involves the maintenance and operation of water production, pumping, storage and distribution facilities. The City assumes responsibility for water supply and quality and must deliver this service in a manner consistent with California Department of Health Services regulations. Significant Changes from Prior Year • The energy crisis requires electricity usage reduction. Power costs will increase while consumption must decrease. The emphasis will be on retrofitting water facilities for optimum energy efficiency. • The recycled water system will be expanded this year with the addition of a new booster station on Soquel Canyon Road. The new booster station will link Zone A (low pressure) to Zone B (high pressure) providing recycled water to the Torrey Pines area and will also provide increased pressure to Los Serranos Golf Course. H 32 • The potable water system will be expanded this fiscal year with additional supply, storage, and treatment facilities. Staff will be challenged by the new operational duties of the Fairfield Well and wellhead treatment facility. This well is expected to increase the City's source of supply by 1,452 acre-feet per year. The City will increase storage capacity by four million gallons with the addition of Reservoir #20 located west of Butterfield Ranch Road and Sage Brush Street. Significant Items of Capital Outlay • Water meters $ 90,000 • Portable Air Compressor $ 15,800 • Wacker DS -720 $ 4,000 • American Pneumatic Tool $ 1,300 • Paint reservoirs #7, #8, and #9 $ 95,000 • Rehabilitate motors and pumps at Booster Station #6 $ 32,000 • Rehabilitate well #17 $150,000 Performance Measures • Expand water conservation efforts through educational workshops to be conducted throughout the year. • Improve pump and motor efficiencies at Booster Station #6 and Well #17 to realize a savings of over $41,000 by utilizing efficiency reports and refurbishing inefficient equipment. Public Facilities and Operations (1) Percent change: "00/01 Adjusted Budget" column compared to "01/02 Budget" column. "N/A" = Not Applicable H 33 98/99 Actual 99/00 Actual 00/01 Adjusted Budget 00/01 Projected Actual 01/02 Budget Percent Change(1) Personnel 562,393 621,663 730,300 626,300 814,700 11.6% Operations & Maintenance 11,564,844 14,943,321 11,913,000 11,755,500 13,482,800 13.2% Capital Outlay 31,700 0 251,200 250,300 388,100 54.5% Total 12,158,937 15,564,984 12,894,500 12,632,100 14,685,600 13.9% (1) Percent change: "00/01 Adjusted Budget" column compared to "01/02 Budget" column. "N/A" = Not Applicable H 33 CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: PUBLIC FACILITIES AND OPERATIONS PROGRAM CODE PROGRAM: WATER 500-8110 FY 1998-99 FY 1999-00 FY 2000-01 FY 2000-01 FY 2001-02 ADOPTED/ ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET PERSONNEL 1010 REGULAR SALARIES 365,825 412,133 489,300 425,100 554,200 1015 PART-TIME/SEASONAL WAGES 13,108 2,601 18,600 5,300 18,900 1020 OVERTIME SALARIES 35,358 37,083 34,400 31,000 37,700 1540 FRINGE BENEFITS 148,102 169,846 188,000 164,900 203,900 TOTAL PERSONNEL 562,393 621,663 730,300 626,300 814,700 OPERATIONS & MAINTENANCE 2010 MEMBERSHIPS AND CERTIFICATIONS 3,183 1,026 3,000 2,900 3,300 2015 CONFERENCES, MEETINGS, AND TRAINING 6,220 4,880 4,600 4,600 6,800 2020 AUTO MILEAGE 139 469 200 200 700 2030 UNIFORMS 6,804 6,675 12,500 12,500 11,000 3010 LEGAL SERVICES 7,561 560 7,000 500 5,000 3020 FINANCIAL SERVICES 6,757 4,655 5,900 5,900 46,100 3030 DEVELOPMENT PROFESSIONAL SERVICES 232,265 73,873 0 0 0 3090 PROFESSIONAL SERVICES 2,992 3,498 146,600 77,600 158,000 3105 TEMPORARY SERVICES 0 16,447 44,600 44,600 0 3115 DATA PROCESSING SERVICES 28,200 28,200 27,900 27,900 24,600 3135 SPECIAL STUDIES 0 0 18,800 18,800 0 3140 REFUSE CONTRACT 2,174 932 3,000 1,000 0 3189 COMMUNICATION SYSTEM SERVICES 4,800 14,400 0 0 0 3190 CONTRACTUAL SERVICES 73,555 68,831 152,600 76,800 110,000 4010 LEGAL ADVERTISING 2,606 0 0 0 0 4245 TRAFFIC SIGNS 2,116 1,187 1,300 1,300 1,300 4410 CHEMICAL SUPPLIES 2,814 4,774 10,800 10,800 12,800 4430 SMALL EQUIPMENT AND TOOLS 7,696 5,246 5,300 5,300 7,300 H 34 CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: PUBLIC FACILITIES AND OPERATIONS PROGRAM: WATER PROGRAM CODE 500-8110 FY 1998-99 FY 1999-00 FY 2000-01 FY 2000-01 FY 2001-02 ADOPTED/ ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET OPERATIONS & MAINTENANCE (Continued) 4445 SPECIAL PARTS AND SUPPLIES 9,400 73,215 11,500 9,500 8,500 4450 REFERENCE MATERIALS AND SERVICES 424 496 500 500 300 5010 PARKS AND LANDSCAPE 6,220 7,799 5,100 5,100 5,400 5020 BUILDING AND STRUCTURE MAINTENANCE 1,446 145 1,000 500 500 5040 COMMUNICATIONS EQUIPMENT MAINTENANCE 1,152 3,312 0 0 0 5045 GRAFFITI REMOVAL SERVICES 9 0 800 800 800 5110 STREET REPAIR AND MAINTENANCE 6,955 21,327 25,000 25,000 15,000 5220 WATER LINES AND MAINS MAINTENANCE 3,821 29,414 30,000 30,000 30,000 5225 METER MAINTENANCE 10,726 6,611 6,000 6,000 6,000 5235 DISTRIBUTION PLANT MAINTENANCE 104,114 541,233 50,000 50,000 50,000 5490 OTHER STRUCTURAL REPAIR AND MAINTENANCE 874 14 2,000 1,000 2,900 5590 EQUIPMENT MAINTENANCE 32,094 25,484 34,700 34,700 28,400 5620 VEHICLE RENTAL 128,700 139,700 123,200 123,200 142,400 5625 EQUIPMENT RENTAL 0 175 1,500 1,000 500 5690 OTHER RENTAL 96 98 100 100 100 6010 WATER 4,867,731 5,427,119 5,192,000 5,192,000 6,702,500 6025 WATER PUMPING POWER 521,545 639,101 555,300 555,300 323,800 6035 TELEPHONE 375 387 500 400 400 7010 INTEREST PAYMENTS 1,321,219 1,277,763 1,180,600 1,180,600 1,243,800 7015 PRINCIPAL PAYMENTS 0 0 847,100 847,100 887,100 7110 DEPRECIATION EXPENSE 1,701,102 1,875,895 1,824,200 1,824,200 2,105,300 7120 AMORTIZATION EXPENSE 386,125 386,125 386,200 386,200 386,200 H 35 CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: PUBLIC FACILITIES AND OPERATIONS PROGRAM CODE PROGRAM: WATER 500-8110 FY 1998-99 FY 1999-00 FY 2000-01 FY 2000-01 FY 2001-02 ADOPTED/ ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET OPERATIONS & MAINTENANCE (Continued) 7220 ADMINISTRATIVE OVERHEAD 758,800 927,300 917,600 917,600 888,600 7225 DEPARTMENTAL OVERHEAD 213,200 225,800 258,100 258,100 250,900 7415 SPECIAL DEPARTMENTAL EXPENSE 2,836 1,330 4,900 4,900 4,900 7610 UNCOLLECTIBLE ACCOUNTS 0 140 0 0 0 7710 DEVELOPER REIMBRS AGRMNTS 1,093,929 3,085,302 0 0 0 7810 WATER CONSERVATION 2,069 12,383 11,000 11,000 11,600 TOTAL OPERATIONS & MAINTENANCE 11,564,844 14,943,321 11,913,000 11,755,500 13,482,800 CAPITAL OUTLAY 8050 OFFICE FURNITURE AND EQUIPMENT 0 0 41,900 41,900 0 8060 VEHICLES AND EQUIPMENT 0 0 81,400 81,400 21,100 8420 WATER METERS 0 0 127,900 127,000 90,000 8450 WATER FACILITIES 0 0 0 0 277,000 8995 CONTRIBUTIONS TO PROPRIETARY FND 31,700 0 0 0 0 TOTAL CAPITAL OUTLAY 31,700 0 251,200 250,300 388,100 TOTAL 12,158,937 15,564,984 12,894,500 12,632,100 14,685,600 FUNDING SOURCE: WATER UTILITY FUND H 36 CITY OF CHINO HILLS FISCAL YEAR 2001-02 BUDGET SUMMARY RESOURCES Amount Beginning Fund Balances 80,922,300 Revenues: Taxes and Assessments 23,244,800 Licenses and Permits 1,852,600 Fines and Penalties 224,700 Interest Income 5,613,200 Charges for Services Community Development and Costs Reimbursements 17,046,600 Development Fees 14,855,700 Recreation Fees 1,133,200 Other Revenues 122,800,100 Less: Interfund Transfers and Transactions (68,556,000) 118,214,900 TOTAL RESOURCES 199,137,200 USE OF RESOURCES Operating Program Legislative 4,558,500 City Manager 1,978,500 Community Development 4,306,600 Community Services 7,333,200 Finance 65,431,100 Public Facilities and Operations 55,023,800 Less: Interfund Transfers and Transactions (68,556,000) 70,075,700 Capital Improvements Program (Less CDBG Projects) 72,535,900 Total Appropriations 142,611,600 Ending Fund Balances 56,525,600 TOTAL USE OF RESOURCES 199,137,200 APPROPRIATION LIMITATION ACCORDING TO ARTICLE XIII B OF THE STATE OF CALIFORNIA CONSTITUTION (rounded to the nearest dollar) 14,829,802 This page intentionally left blank. 12 CITY OF CHINO HILLS FISCAL YEAR 2001-02 SUMMARY OF REVENUE AND INTERFUND TRANSFERS BY FUND FUND NAME GENERALFUND TAXES Property Taxes Sales Taxes Other Taxes TOTAL TAXES LICENSE AND PERMITS Budding and Safety Permit Fees Other Permit Fees TOTAL LICENSE AND PERMITS FINES AND PENALTIES Parking Citations Traffic Violations and Other Fines TOTAL FINE AND PENALTIES REVENUE FROM USE OF MONEY AND PROPERTY REVENUE FROM OTHER AGENCIES State Motor Vehicle In -Lieu Fees/Off-Highway Fees TOTAL REVENUE FROM OTHER AGENCIES CHARGES FOR CURRENT SERVICES Recreation Fees Plan Checking Fees Miscellaneous Community Development Fees Engineering Inspection Fees Miscellaneous Public Works Fees Police Services TOTAL CHARGES FOR CURRENT SERVICES 1998-99 Actual 1999-00 2000-01 2000-01 Adopted/ Adjusted Projected Actual Budget Actual 2001-02 Adopted Budget 1,468,067 1,621,327 1,756,300 1,687,800 1,774,400 1,876,620 2,409,269 2,475,300 2,475,300 2,641,500 1,472,764 1,508,713 1,521,300 1,482,100 1,565,100 4,817,451 5,539,309 5,752,900 5,645,200 5,981,000 1,503,785 1,360,512 1,700,000 1,658,700 1,757,700 111,719 154,773 90,700 199,800 94,900 1,615,504 1,515,285 1,790,700 1,858,500 1,852,600 116,864 77,262 80,000 98,700 100,000 140,362 178,501 199,500 121,400 124,700 257,226 255,763 279,500 220,100 224,700 1,189,989 1,792,460 1,455,000 1,665,500 1,346,300 2,475,262 2,830,717 2,883,900 2,935,400 3,243,600 2,475,262 2,830,717 2,883,900 2,935,400 3,243,600 598,622 983,763 1,343,000 875,300 1,133,200 225,526 327,485 795,200 137,100 158,800 1,037,393 1,036,749 1,264,100 1,086,300 678,300 308,940 343,358 250,000 244,100 224,000 19,046 89,530 33,300 140,600 31,400 12,957 12,514 13,800 9,900 12,600 2,202,484 2,793,399 3,699,400 2,493,300 2,238,300 1 3 CITY OF CHINO HILLS FISCAL YEAR 2001-02 SUMMARY OF REVENUE AND INTERFUND TRANSFERS BY FUND 1998-99 1999-00 2000-01 2000-01 2001-02 Adopted/ Adjusted Projected Adopted FUND NAME Actual Actual Budget Actual Budget GENERAL FUND (CONTINUED) OTHER REVENUES Administrative Overhead Charges Other Miscellaneous Revenues Loan Repayment TOTAL OTHER REVENUES TOTAL REVENUE INTERFUND TRANSFERS TOTAL GENERAL FUND SPECIAL REVENUE FUNDS GAS TAX FUND Interest Income State Gas Taxes Other Revenues TOTAL GAS TAX FUND MEASUREIFUND Interest Income Measure I Sales Tax TOTAL MEASURE I FUND AIR QUALITY IMPROVEMENT FUND Interest Income Air Quality Control Fee TOTAL AIR QUALITY IMPROVEMENT FUND COMMUNITY DEVELOPMENT BLOCK GRANT 4,000,663 3,667,473 3,696,700 3,765,000 3,774,900 686,249 4,429,833 495,800 1,121,300 2,018,100 4,686,912 8,097,306 4,192,500 4,886,300 5,793,000 17,244,828 22,824,239 20,053,900 19,704,300 20,679,500 27,606 23,863 572,500 543,000 70,600 17,272,434 22,848,102 20,626,400 20,247,300 20,750,100 69,138 78,938 97,100 81,800 93,600 1,008,955 1,061,958 1,032,500 1,080,100 1,080,100 - 11,000 - - - 1,078,093 1,151,896 1,129,600 1,161,900 1,173,700 60,610 33,839 29,500 33,700 38,600 523,330 605,715 614,300 672,400 699,300 583,940 639,554 643,800 706,100 737,900 9,822 14,849 5,000 17,400 16,700 70,023 70,119 61,600 66,000 66,100 79,845 84,968 66,600 83,400 82,800 10,326 28,029 571,000 571,000 578,200 1 4 CITY OF CHINO HILLS FISCAL YEAR 2001-02 SUMMARY OF REVENUE AND INTERFUND TRANSFERS BY FUND FUND NAME SPECIAL REVENUE FUNDS (continued) SOLID WASTE FUND TOTAL LIGHTING AND LANDSCAPING ASSESSMENT DISTRICT FUNDS Taxes and Assessments Interest Income Inter -Department Charges Other Revenues Interfund Transfers TOTAL LIGHTING AND LANDSCAPING ASSESSMENT DISTRICT FUNDS DEVELOPMENT FEE FUNDS Interest Income Development Fees Other Revenues Debt Issue Proceeds DEVELOPMENT FEE FUNDS TOTAL MISCELLANEOUS SPECIAL REVENUES FUNDS Taxes and Assessments Interest Income Miscellaneous Grants Inter -Agency Revenues Interfund Transfers TOTAL MISCELLANEOUS SPECIAL REVENUES FUNDS 1998-99 Actual 1999-00 2000-01 2000-01 Adopted/ Adjusted Projected Actual Budget Actual 2001-02 Adopted Budget 3,460,614 3,605,112 3,675,200 3,200,300 3,012,700 5,030,794 5,063,030 5,059,300 5,057,400 5,082,800 565,176 576,115 518,700 615,600 727,300 1,104,573 1,217,500 1,289,100 1,289,100 1,221,900 3,404 1,359,275 - 12,100 - 1,325,639 1,246,255 1,325,600 1,325,600 1,432,600 8,029,586 9,462,175 8,192,700 8,299,800 8,464,600 819,770 6,832,980 4,570 3,147,033 10,804,353 1,095,022 10,183,370 4,733 6,463,463 17,746,588 665,900 14,686,700 2,004,000 18,099,000 35,455,600 940,800 14,026,000 2,900 24,269,600 39,239,300 826,900 14,855,700 3,100 22,949,000 38,634,700 181,085 193,294 180,800 192,900 192,900 63,352 63,311 56,500 49,600 61,300 156,362 140,390 1,445,400 159,600 2,606,700 107,561 174,553 1,749,100 1,739,100 1,748,200 420,473 - - - - 928,833 571,548 3,431,800 2,141,200 4,609,100 1 5 CITY OF CHINO HILLS FISCAL YEAR 2001-02 SUMMARY OF REVENUE AND INTERFUND TRANSFERS BY FUND FUND NAME CAPITAL PROJECTS FUNDS Interest Income Contributions from Property Owners Debt Issue Proceeds Interfund Transfers TOTAL CAPITAL PROJECTS FUNDS WATER UTILITY FUND Water Sales Meter Installation Fees Interest Income Rents and Leases Miscellaneous Charges Other Miscellaneous Revenues Interfund Contributions WATER UTILITY FUND TOTAL SEWER UTILITY FUND Sewer Maintenance Fees IEUD Treatment Fees Interest Income Other Miscellaneous Charges SEWER FUND TOTAL EQUIPMENT MAINTENANCE FUND Interest Income Equipment Rental Fees Other Revenues TOTAL EQUIPMENT MAINTENANCE FUND 1998-99 1999-00 2000-01 2000-01 2001-02 Adopted/ Adjusted Projected Adopted Actual Actual Budget Actual Budget 43,806 52,148 34,000 82,800 120,600 5,193,551 1,689,338 572,100 328,200 470,700 - 11,274,255 - - - 8,002,272 9,081,692 68,039,000 - 69,403,800 13,239,629 22,097,433 68,645,100 411,000 69,995,100 10,169,833 10,894,927 11,120,200 10,733,900 11,531,200 190,492 182,641 150,000 210,600 210,600 310,973 436,679 370,500 450,700 371,800 115,612 96,396 249,800 40,300 28,100 150,327 148,341 156,300 145,200 147,300 102,348 63,733 60,300 123,400 57,600 11,307,126 3,183,142 3,800,000 - 3,800,000 22,346,711 15,005,859 15,907,100 11,704,100 16,146,600 3,530,096 3,621,233 3,649,500 3,746,800 3,829,400 45,843 73,162 79,600 79,100 81,500 336,057 450,952 494,900 456,700 531,700 136,275 135,001 120,500 144,600 141,500 4,048,271 4,280,348 4,344,500 4,427,200 4,584,100 128,200 155,440 159,300 143,800 175,900 382,900 418,800 433,000 433,000 465,600 737 18,688 - - - 511,837 592,928 592,300 576,800 641,500 llt CITY OF CHINO HILLS FISCAL YEAR 2001-02 SUMMARY OF REVENUE AND INTERFUND TRANSFERS BY FUND FUND NAME DATA PROCESSING FUND Interest Income Data Processing Charges DATA PROCESSING FUND TOTAL COMMUNITY FACILITIES DISTRICTS FUNDS Taxes and Assessments Interest Income Other Revenues Debt Issue Proceeds Interfund Transfers COMMUNITY FACILITIES DISTRICTS FUNDS TOTAL ASSESSMENT DISTRICTS FUNDS Taxes and Assessments Interest Income Other Miscellaneous Revenues ASSESSMENT DISTRICTS FUNDS TOTAL SUB -TOTAL ALL FUNDS LESS: INTERFUND TRANSFERS AND TRANSACTIONS TOTAL ALL FUNDS 1998-99 Actual 1999-00 2000-01 2000-01 Adopted/ Adjusted Projected Actual Budget Actual 2001-02 Adopted Budget 36,957 39,578 42,400 44,000 45,100 252,300 315,037 312,200 312,200 373,800 289,257 354,615 354,600 356,200 418,900 6,547,840 6,506,588 7,784,800 7,493,800 7,883,500 854,360 932,640 885,400 1,023,600 923,300 910,102 481,493 2,575,800 1,899,800 3,097,500 14,860,000 1,637,470 - - - 8,499,381 1,839,016 625,600 630,100 638,900 31,671,683 11,397,207 11,871,600 11,047,300 12,543,200 2,183,925 1,812,083 1,878,100 1,999,500 2,325,200 301,832 297,645 184,200 288,200 306,000 3,346,629 1,096,318 1,833,600 335,600 1,766,500 5,832,386 3,206,046 3,895,900 2,623,300 4,397,700 120,187,798 113,072,408 179,403,800 106,796,200 186,770,900 (18,275,371) (15,613,901) (77,564,000) (9,923,900) (68,556,000) 101,912,427 97,458,507 101,839,800 96,872,300 118,214,900 1 7 This page intentionally left blank. CITY OF CHINO HILLS FISCAL YEAR 2001-02 SUMMARY OF EXPENDITURES BY OBJECT TYPE PERSONNEL 1010 Regular Salaries 1015 Part-time/Seasonal Wages 1020 Overtime Salaries 1540 Fringe Benefits TOTAL PERSONNEL OPERATING EXPENSES 2010 Memberships and Certifications 2015 Conferences, Meetings, and Training 2020 Auto Mileage 2030 Uniforms 3010 Legal Services 3020 Financial Services 3025 Medical Services 3030 Development Professional Services 3090 Professional Services 3105 Temporary Employee Services 3110 Computer Services 3115 Data Processing Services 3135 Special Studies 3140 Refuse Contract 3155 Recreation Program Instructors 3160 Water Meter Reading Services 3165 Sewer Treatment Services 3170 Police Services 2000-01 Adopted/ Adjusted Budget 5,196,400 819,400 136,900 2,085,500 8,238,200 40,500 128,200 6,200 40,500 606,000 231,200 7,300 3,125,000 978,400 208,700 112,400 312,200 35,300 3,599,000 211,300 104,500 2,000,900 3,721,700 2001-02 Adopted Percent Budget Change 5,708,500 9.9% 713,200 (13.0%) 149,400 9.1% 2,140,700 2.6% 8,711,800 5.7% 41,900 3.5% 166,400 29.8% 8,100 30.6% 37,200 (8.1%) 732,000 20.8% 251,500 8.8% 7,300 0.0% 2,215,000 (29.1%) 765,400 (21.8%) 105,600 (49.4%) 99,000 (11.9%) 373,900 19.8% - (100.0%) 3,015,500 (16.2%) 228,000 7.9% 117,100 12.1% 1,985,600 (0.8%) 3,867,300 3.9% CITY OF CHINO HILLS FISCAL YEAR 2001-02 SUMMARY OF EXPENDITURES BY OBJECT TYPE OPERATING EXPENSES (continued) 3171 Sheriffs Prisoner Booking Services 3172 Parking Fine Processing Services 3173 Animal Control Services 3180 Crossing Guard Services 3189 Communication System Services 3190 Contractual Services 4010 Legal Advertising 4015 Advertising and Promotion 4025 Election Expense 4030 Printing and Photocopy Services 4031 Document Imaging 4035 Postage and Express Delivery 4110 Liability Insurance 4115 Fire and Casualty Insurance 4120 Vehicle Insurance 4125 Surety Bond 4130 Workers' Compensation Insurance 4140 Unemployment Insurance 4245 Traffic Signs 4310 Fuel 4315 Automotive Parts and Supplies 4410 Chemical Supplies 4420 Computer Hardware and Software Expense 4430 Small Equipment and Tools 1 10 2000-01 Adopted/ Adjusted Budget 62,400 29,800 84,500 48,000 23,400 1,133,700 12,900 75,900 16,100 173,200 35,000 128,100 449,900 42,300 27,900 2,200 160,500 25,000 28,200 55,700 4,500 55,500 34,800 42,900 2001-02 Adopted Budget 62,400 33,500 87,000 48,000 23,400 1,117,000 14,200 121,000 500 177,700 60,000 141,200 450,000 42,300 23,900 2,200 160,500 15,000 25,800 59,500 4,500 49,800 31,700 29,200 Percent Channe 0.0% 12.4% 3.0% 0.0% 0.0% (1.5%) 10.1% 59.4% (96.9%) 26% 71.4% 10.2% 0.0% 0.0% (14.3%) 0.0% 0.0% (40.0%) (8.5%) 6.8% 0.0% (10.3°/x) (8.9%) (31.9%) CITY OF CHINO HILLS FISCAL YEAR 2001-02 SUMMARY OF EXPENDITURES BY OBJECT TYPE 1 11 2000-01 2001-02 Adopted/ Adjusted Adopted Percent Budget Budget Change OPERATING EXPENSES (continued) 4440 Office Supplies 97,600 106,900 9.5% 4445 Special Parts and Supplies 330,700 319,000 (3.5%) 4450 Reference Materials and Services 25,100 25,700 2.4% 5010 Parks and Landscape 1,892,800 1,998,000 5.6% 5012 Tree Maintenance 588,900 327,900 (44.3%) 5020 Building and Structure Maintenance 44,600 40,300 (96%) 5021 Custodial Services 72,100 78,300 8.6% 5025 Office Equipment Maintenance 14,500 14,100 (2.8%) 5035 Vehicle Maintenance 92,900 94,500 1.7% 5040 Communications Equipment Maintenance 8,100 8,700 7.4% 5045 Graffiti Removal Services 26,400 20,500 (22.3°/x) 5110 Street Repair and Maintenance 82,500 36,000 (56.4%) 5111 Street Sweeping 103,300 113,500 9.9% 5112 Pavement Striping 6,000 7,000 16.7% 5115 Traffic Signal Maintenance 61,400 63,600 3.6% 5220 Water Lines and Mains Maintenance 30,000 30,000 0.0% 5225 Meter Maintenance 6,000 6,000 0.0% 5235 Distribution Plant Maintenance 65,600 65,600 0.0% 5310 Sanitary Sewer Line Maintenance 5,000 5,000 0.0% 5490 Other Structural Repair and Maintenance 41,900 43,400 3.6% 5590 Equipment Maintenance 46,000 64,900 41.1% 5610 Facilities Rental 33,000 35,000 6.1% 5620 Vehicle Rental 433,200 465,600 7.5% 5625 Equipment Rental 128,200 144,200 12.5% 1 11 CITY OF CHINO HILLS FISCAL YEAR 2001-02 SUMMARY OF EXPENDITURES BY OBJECT TYPE 12 2000-01 2001-02 Adopted/ Adjusted Adopted Percent Budget Budget Change OPERATING EXPENSES (continued) 5690 Other Rental 14,200 5,400 (62.0%) 6010 Water 6,458,400 7,835,800 21.3% 6015 Electricity 367,300 394,600 7.4% 6020 Streetlight Power 422,600 495,400 17.2% 6025 Water Pumping Power 555,300 323,800 (41.7%) 6030 Gas 3,200 8,900 178.1% 6035 Telephone 170,800 172,000 0.7% 7010 Interest Payments 7,706,300 7,660,600 (0.6%) 7015 Principal Payments 14,077,800 10,835,800 (23.0%) 7025 Bond Call Payments 1,596,500 1,596,500 0.0% 7030 Assessment District Credits 2,565,600 3,651,300 42.3% 7045 Tax C Discharge Expense 46,800 23,300 (50.2%) 7046 Taxes and Assessments - 145,700 N/A 7050 Debt Issue Expense 600 - (100.0%) 7110 Depreciation Expense 3,109,300 3,258,100 4.8% 7120 Amortization Expense 386,200 386,200 0.0% 7211 Reimbursement for Authorized Projects - 1,695,300 N/A 7220 Administrative Overhead 3,063,700 3,083,600 0.6% 7225 Departmental Overhead 1,788,200 1,726,100 (3.5%) 7415 Special Departmental Expense 333,900 20,400 (939%) 7610 Uncollectible Accounts 61,400 43,500 (29.2%) 7710 Developer Reimbursement Agreements 1,000,000 2,900,000 190.0% 7810 Water Conservation Program 11,000 11,600 5.5% 7911 Public Works Construction 754,800 578,200 (23.4%) 7985 NPDES Permit Costs 28,700 40,700 41.8% TOTAL OPERATING EXPENSES 66,980,100 67,803,600 1.2% 12 CITY OF CHINO HILLS FISCAL YEAR 2001-02 SUMMARY OF EXPENDITURES BY OBJECT TYPE CAPITAL OUTLAY 8010 Land 8015 Land Improvements 8030 Buildings 8040 Improvements Other Than Buildings 8050 Office Furniture and Equipment 8060 Vehicles and Equipment 8110 Streets Facilities 8210 Sanitary Sewer Lines and Facilities 8310 Storm Sewer Lines 8410 Water Lines and Mains 8420 Water Meters 8450 Water Supply Facilities 8990 Contributions to Construction Funds TOTAL CAPITAL OUTLAY TOTAL BUDGET Less: Interfund Transactions 2000-01 2001-02 Adopted/ Adjusted Adopted Percent Budget Budget Change 294,700 - (100.0%) 100,000 - (100.0%) 2,228,300 2,275,900 2.1% 25,115,200 26,290,600 4.7% 254,600 291,600 (0.1%) 575,400 262,100 (54.4%) 12,331,900 14,613,000 18.5% 500,000 500,000 0.0% 1,994,200 4,340,400 117.7% 12,829,700 10,850,000 (15.4%) 127,900 90,000 (29.6%) 17,078,400 13,951,000 (18.3%) 13,220,100 2,644,500 (80.0°/x) 86,650,400 76,109,100 (12.2%) 161,868,700 152,624,500 (5.7%) (18,533,100) (10,012,900) (46.0%) NET BUDGET 143,335,600 142,611,600 (0.5%) 1 13 This page intentionally left blank. 1 14 CITY OF CHINO HILLS ADOPTED BUDGET FISCAL YEAR 2001-02 SUMMARY OF EXPENDITURES BY FUND TYPE FUND GENERALFUND LEGISLATIVE CITY COUNCIL CITY ATTORNEY CITY CLERK CONTRACT SERVICES TOTAL LEGISLATIVE CITY MANAGER ADMINISTRATION GRANT SERVICES RISK MANAGEMENT HUMAN RESOURCES TOTAL CITY MANAGER COMMUNITY DEVELOPMENT ADMINISTRATION BUILDING, ENGINEERING AND INSPECTION SERVICES DEVELOPMENT SERVICES ECONOMIC DEVELOPMENT TOTAL COMMUNITY DEVELOPMENT COMMUNITY SERVICES ADMINISTRATION EMERGENCY PREPAREDNESS NEIGHBORHOOD SERVICES PUBLIC SAFETY RECREATION SERVICES TOTAL COMMUNITY SERVICES 1 15 OPERATIONS AND CAPITAL PERSONNEL MAINTENANCE OUTLAY TOTAL 73,600 31,200 - 104,800 - 475,000 - 475,000 484,600 273,700 7,000 765,300 - 200,700 - 200,700 558,200 980,600 7,000 1,545,800 576,800 322,700 - 899,500 4,900 43,000 - 47,900 96,300 719,100 - 815,400 117,100 98,600 - 215,700 795,100 1,183,400 - 1,978,500 485,700 287,600 - 773,300 662,500 2,015,200 2,500 2,680,200 469,000 331,800 - 800,800 - 52,300 - 52,300 1,617,200 2,686,900 2,500 4,306,600 268,000 264,400 3,500 535,900 - 13,200 - 13,200 344,200 139,000 1,900 485,100 - 3,816,400 - 3,816,400 914,900 667,900 95,500 1,678,300 1,527,100 4,900,900 100,900 6,528,900 CITY OF CHINO HILLS ADOPTED BUDGET FISCAL YEAR 2001-02 SUMMARY OF EXPENDITURES BY FUND TYPE FUND FINANCE ADMINISTRATION NON -DEPARTMENTAL DEVELOPMENT PROGRAM TOTAL FINANCE PUBLIC FACILITIES AND OPERATIONS ADMINISTRATION CAPITAL PROJECTS FACILITIES MAINTENANCE GENERAL MAINTENANCE STORM CHANNEL MAINTENANCE STREET MAINTENANCE TOTAL PUBLIC FACILITIES AND OPERATIONS TOTAL GENERAL FUND SPECIAL REVENUE FUNDS SOLID WASTE FUND Refuse and Recycling Programs TOTAL SOLID WASTE FUND LIGHTING AND LANDSCAPING ASSESSMENT FUNDS Parks and Landscapes Maintenance TOTAL LIGHTING AND LANDSCAPING ASSESSMENT FUNDS - 3,012,700 OPERATIONS - 3,012,700 - 3,012,700 494,200 5,844,600 AND CAPITAL 26,000 6,364,800 PERSONNEL MAINTENANCE OUTLAY TOTAL 986,900 218,000 - 1,204,900 - 38,000 - 38,000 - 848,400 - 848,400 986,900 1,104,400 - 2,091,300 435,300 76,500 4,200 516,000 346,200 18,500 - 364,700 176,700 532,800 - 709,500 - 488,500 5,000 493,500 - 52,700 - 52,700 332,200 443,900 5,500 781,600 1,290,400 1,612,900 14,700 2,918,000 6,774,900 12,469,100 125,100 19,369,100 - 3,012,700 - 3,012,700 - 3,012,700 - 3,012,700 494,200 5,844,600 26,000 6,364,800 494,200 5,844,600 26,000 6,364,800 CITY OF CHINO HILLS ADOPTED BUDGET FISCAL YEAR 2001-02 SUMMARY OF EXPENDITURES BY FUND TYPE FUND SPECIAL REVENUE FUNDS (continued) DEVELOPMENT FEE FUNDS PARK AND RECREATION FACILITIES FEE TRAFFIC SIGNAL FEE EXISTING INFRASTRUCTURE GENERAL CITY FACILITIES TRAFFIC FACILITIES STORM DRAIN FACILITIES WATER FACILITIES SEWER FACILITIES TOTAL DEVELOPMENT FEE FUNDS COMMUNITY DEVELOPMENT BLOCK GRANT FUND BLOCK GRANT FUND CDBG Program TOTAL COMMUNITY DEVELOPMENT BLOCK GRANT FUND MISCELLANEOUS SPECIAL REVENUE FUNDS AB3229 FRONTLINE POLICING LOCAL LAW ENFORCEMENT BLOCK GRANT STREET SWEEPING SLEEPY HOLLOW ROAD IMPROVEMENT FUND CHINO HILLS CAPITAL CORPORATION TOTAL MISCELLANEOUS SPECIAL REVENUE FUNDS ENTERPRISE FUNDS WATER FUNDS Water Utility Utility Customer Services TOTAL WATER FUNDS OPERATIONS - 199,400 AND CAPITAL - 26,700 PERSONNEL MAINTENANCE OUTLAY TOTAL - 152,400 - 152,400 - 4,500 - 4,500 - 12,569,800 - 12,569,800 - 182,500 - 182,500 - 221,500 - 221,500 - 2,286,400 - 2,286,400 - 26,600 - 26,600 - 15,443,700 - 15,443,700 1 17 578,200 - 578,200 578,200 - 578,200 - 199,400 - 199,400 - 26,700 - 26,700 - 175,400 - 175,400 - 500 - 500 - 1,748,200 - 1,748,200 - 2,150,200 - 2,150,200 814,700 13,482,800 388,100 14,685,600 242,400 309,300 - 551,700 1,057,100 13,792,100 388,100 15,237,300 CITY OF CHINO HILLS ADOPTED BUDGET FISCAL YEAR 2001-02 SUMMARY OF EXPENDITURES BY FUND TYPE OPERATIONS AND CAPITAL FUND PERSONNEL MAINTENANCE OUTLAY TOTAL ENTERPRISE FUNDS (continued) SANITATION FUND Sewer Utility 304,300 3,645,700 16,400 3,966,400 TOTAL SANITATION FUND 304,300 3,645,700 16,400 3,966,400 INTERNAL SERVICE FUNDS EQUIPMENT MAINTENANCE FUND Equipment Maintenance Services 81,300 312,600 110,000 503,900 TOTAL EQUIPMENT MAINTENANCE FUND 81,300 312,600 110,000 503,900 DATA PROCESSING FUND Data Processing Services - 291,000 263,100 554,100 TOTAL DATA PROCESSING FUND - 291,000 263,100 554,100 CAPITAL PROJECTS FUNDS CAPITAL IMPROVEMENT PROGRAM - - 69,403,800 69,403,800 COMMUNITY FACILITIES DISTRICTS - - 3,132,100 3,132,100 TOTAL CAPITAL PROJECTS FUNDS - - 72,535,900 72,535,900 AGENCY FUNDS COMMUNITY FACILITIES DISTRICTS FUNDS - 10,121,000 - 10,121,000 ASSESSMENT DISTRICT FUNDS - 2,787,200 - 2,787,200 TOTAL AGENCY FUNDS - 12,908,200 - 12,908,200 SUB -TOTAL ALL FUNDS 8,711,800 70,448,100 73,464,600 152,624,500 LESS: INTERFUND TRANSACTIONS - (10,012,900) - (10,012,900) TOTAL ALL FUNDS 8,711,800 60,435,200 73,464,600 142,611,600 1 18 CITY OF CHINO HILLS ADOPTED BUDGET FISCAL YEAR 2001-02 OPERATING EXPENDITURES AND INTERFUND TRANSFERS 1 19 Operating Interfund Fund Title Expenditures Transfers Total GENERAL FUND 19,369,100 17,521,900 36,891,000 SPECIAL REVENUE FUNDS Gas Tax Fund - 3,190,500 3,190,500 Measure I Fund - 784,300 784,300 Air Quality Improvement Fund - 155,000 155,000 Solid Waste Fund 3,012,700 - 3,012,700 Landscaping and Lighting Assessment District Funds 6,364,800 3,571,600 9,936,400 Development Fee Funds 15,443,700 25,069,600 40,513,300 Community Development Block Grant 578,200 - 578,200 Miscellaneous Special Revenue Funds 2,150,200 2,450,600 4,600,800 ENTERPRISE FUNDS - Water Fund 15,237,300 4,576,800 19,814,100 Sewer Fund 3,966,400 583,900 4,550,300 INTERNAL SERVICE FUNDS - Equipment Maintenance Fund 503,900 - 503,900 Data Processing Fund 554,100 - 554,100 CAPITAL PROJECTS FUNDS 72,535,900 - 72,535,900 AGENCY FUNDS 12,908,200 638,900 13,547,100 SUB -TOTAL ALL FUNDS 152,624,500 58,543,100 211,167,600 LESS: INTERFUND TRANSFERS AND TRANSACTIONS (10,012,900) (58,543,100) (68,556,000) TOTAL ALL FUNDS 142,611,600 - 142,611,600 1 19 This page intentionally left blank. 120 City of Chino Hills Fiscal Year 2001/02 Through 2005/06 (FIVE-YEAR OPERATING PROGRAM The five-year operating program was initially developed in Fiscal year 1997/98 to assist the City Council in achieving the organization's goals and objectives on a program by program basis. In developing and refining the five-year operating program, the program has been built upon the input from the Visioning Process and certain growth assumptions to estimate the growth that will occur and the corresponding program service demands that will result through the year 2006. The City continues to experience residential growth with an estimated 617 new residential units to be constructed in fiscal year 2001/02. This growth is projected to continue at 550 or less units per year in each of the remaining four years of the five-year operating program. Residential growth assumptions assume a population of 77,260 by July 1, 2006. Retail (commercial) growth is assumed at 440,937 square feet over the five-year program, primarily resulting from the full development of Phase I and II of the regional commercial site at the Northeast corner of Chino Avenue and Peyton Drive. The plan also projects continued commercial/ business park development, primarily along the Highway 71 corridor over the next five years. Expenditure projections assume maintaining current service levels and expanding those service levels, as appropriate, to meet the demands of the growth cycle. Projected service level increases in the form of additional staff are included for each program for fiscal year 2002/03 and fiscal year 2003/04 as appropriate. Additionally, a 3 percent inflation factor was utilized in calculating future years operating expenditures beyond staff increases. Based upon the development assumptions described, the five-year operating plan projects the following incremental revenues will accrue to the City: 1. Sales Tax Increases — based upon projected retail growth over the five-year period. 2. Development related Impact Fees and Permit Fees based on the forecasted residential and commercial development as described above. 3. In -Lieu Fees at their present per capita number. 4. Ad Valorum Property Taxes at the level 4% of 1% plus an additional 5.43% based on the value of new commercial construction occurring since January 1, 1999, in accordance with the City's property tax sharing agreement with the County. Further assumptions used to complete the five-year operating plan include: 1. Current State and Federal revenue sources remain constant. 2. Sales Tax will keep pace with inflation over the four years of the operating plan, projected at a constant 3.0 percent per year. 3. Interest earnings will keep pace with inflation and increase at the same rate assumed for sales tax at a constant rate of 3.0 percent over the next five years. 4. Water rates will be adjusted in accordance with production costs and will be adjusted over the five- year program period to meet the current systems capital projects obligation as improvements to the system's source and capacity are completed. J 2 City of Chino Hills 5 Year Operating Program Anticipated New Positions/Years Two and Three DEPARTMENT/ACTIVITY LEGISLATIVE Administration 2002/03 No new positions anticipated. 2003/04 No new positions anticipated. �DE-PARTMENT/ACTIVITY CITY MANAGER Administration 2002/03 No new positions anticipated. 2003/04 No new positions anticipated. DEPARTMENT/ACTIVITY COMMUNITY DEVELOPMENT Administration 2002/03 No new positions anticipated. 2003/04 No new positions anticipated. Development Services 2002/03 No new positions anticipated. 2003/04 No new positions anticipated. J 3 DEPARTMENT/ACTIVITY COMMUNITY SERVICES Neighborhood Services 2002/03 The Neighborhood Services Manager is responsible for the oversight and management of the Neighborhood Services Division, which includes the Code Enforcement Program, Emergency Services Program, Healthy Cities Programs, CDBG and Law Enforcement Grant administration, and the Neighborhood Network Program. Currently, the Neighborhood Services Manager is directly responsible for the design, implementation and coordination of the new Neighborhood Network Program. As the Neighborhood Network Program expands and resident participation grows, the Neighborhood Services Manager will not be able to dedicate sufficient time to adequately manage the program and meet the needs of the various neighborhoods and residents while managing the positions' other duties and responsibilities. With this in mind, staff is requesting the hiring of an additional Community Services Coordinator. This positions would primarily be responsible for the coordination and implementation of the Neighborhood Network Program, including conducting neighborhood/community meetings, coordinating various community events such as community yard sales, neighborhood clean-up days, neighborhood improvement recognition program, etc. This position would also be responsible for coordinating response or personally responding to resident complaints or suggestions discovered through the Neighborhood Network Program and developing/maintaining close relationships with various community organizations such as home owners associations, Sleepy Hollow Improvement Committee, Los Serranos Improvement committee, local agencies (Sheriff's Department, County Health, County ECD, American Red Cross, Inland Mediation Board, etc.) and businesses to assist in providing various resources to participating residents. Expected benefits from the adding of this position include an increase in responsiveness to community and resident needs and improved efficiency in the administration and delivery of Neighborhood Services Division programs and services. This position classification is subject to the general labor unit affiliation. 2003/04 No new positions anticipated. Recreation Division 2002/03 The Recreation Division currently has three full-time Recreation Coordinators and one part-time Recreation Coordinator. Each Recreation Coordinator is responsible for specific areas of the various recreation programs: Special Event, Special Programs, Sport Programs and Equestrian Events. The completion of the McCoy Equestrian Center Arenas and the renovation of the existing bam as a City Community Center will necessitate the need for a full-time Recreation Coordinator and require management at the McCoy Equestrian and Recreation Center similar to that at Grand Avenue Park. The responsibilities are equal to those of other full-time Recreation Coordinators. The Recreation Coordinator at the McCoy site is responsible for coordination J 4 of the equestrian center site, supervision and training of part-time staff, facility promotions, instructor recruitment, equipment purchases and City sponsored equestrian events. In addition, the Recreation Coordinator would attend monthly meetings and prepare reports for the Parks and Recreation Commission meetings. The benefit to the full-time Recreation Coordinator will ensure that the entire facility is appropriately managed. Also, this will allow an additional location for new programs and activities offered to the community. 2003/04 No new positions anticipated. FINANCE Administration 2002/03 No new positions anticipated. 2003/04 No new positions anticipated. Utility Customer Service 2002/03 No new positions anticipated. 2003/04 It is anticipated that an Account Clerk II position will need to be added to provide assistance for the monthly utility customer service process. The expected growth in utility customers is the principal cause of the need for this additional position. PUBLIC FACILITIES AND OPERATIONS Administration 2002/03 No new positions anticipated. 2003/04 No new positions anticipated. Facilities and Equipment Maintenance 2002/03 The City has increased the number of facilities and will undertake both the McCoy Barn and the Carbon Canyon Community Center in fiscal year 2001/02. With these added responsibilities, it is expected that an additional Maintenance Worker will be necessary. 2003/04 No new positions anticipated. Mi Sanitation Maintenance 2002/03 With the expansion of City-wide infrastructure and the addition of a storm channel in the Rincon area, staff anticipates the need for an additional Maintenance worker. 2003/04 No new positions anticipated. Street Maintenance 2002/03 Staff anticipates the completion of the Traffic Operations Center during fiscal year 2001/02. An Engineering Technician will be needed to run the center. 2003/04 No new positions anticipated. Water Operations 2002/03 With the addition of Well 5, staff anticipates the need for an additional Senior Maintenance Worker to manage the additional facility. 2003/04 With the increase in population, staff anticipates the need for two Maintenance Workers to handle the additional infrastructure. J 6 City of Chino Hills Five -Year Operating Program Fiscal Year 2001/02 Through 2005/06 FISCAL RESIDENTIAL REGIONAL BUSINESS NEIGHBORHOOD YEAR UNITS COMMERCIAL* PARK* COMMERCIAL* OTHER 2001/02 617 186,767 233,550 90,809 0 2002/03 517 72,099 198,150 105,890 0 2003/04 550 33,571 190,900 76,200 0 2004/05 450 26,500 470,000 68,700 0 2005/06 390 122,000 705,000 90,000 0 TOTAL 2,524 440,937 1,797,600 431,599 0 * Unit of measure is square feet. J 7 This page intentionally left blank. J 8 CITY OF CHINO HILLS ADOPTED BUDGET FISCAL YEAR 2001-02 FIVE YEAR REVENUE PROJECTIONS BY FUND FUND NAME GENERAL FUND TAXES Property Taxes Sales Taxes Other Taxes TOTAL TAXES LICENSE AND PERMITS Building and Safety Permit Fees Other Permit Fees TOTAL LICENSE AND PERMITS FINE AND PENALTIES Parking Citations Traffic Violations and Other Fines TOTAL FINE AND PENALTIES REVENUE FROM USE OF MONEY AND PROPERTY REVENUE FROM OTHER AGENCIES State Motor Vehicle In-Lieu/Off-Highway Fees CHARGES FOR CURRENT SERVICES 2001-02 2002-03 2003-04 2004-05 2005-06 1,690,500 1,774,400 1,861,100 1,952,300 2,048,100 2,148,800 2,641,500 3,144,000 3,263,500 3,386,500 3,513,300 1,565,100 1,627,400 1,692,300 1,759,900 1,830,500 5,981,000 6,632,500 6,908,100 7,194,500 7,492,600 1,757,700 1,760,400 1,763,200 1,766,100 1,769,100 94,900 97,800 100,700 103,600 106,600 1,852,600 1,858,200 1,863,900 1,869,700 1,875,700 100,000 103,000 106,100 109,300 112,600 124,700 128,500 132,400 136,300 140,300 224,700 231,500 238,500 245,600 252,900 1,346,300 1,372,800 1,414,000 1,456,400 1,500,100 3,243,600 3,321,600 3,399,600 3,477,700 3,555,700 Recreation Fees 1,133,200 1,542,900 1,590,900 1,639,900 1,690,500 Plan Checking Fees 158,800 160,100 161,500 162,900 164,300 Miscellaneous Community Development Fees 678,300 683,900 689,800 695,700 701,900 Engineering Inspection Fees 224,000 224,100 224,200 224,300 224,400 Miscellaneous Public Works Fees 31,400 32,400 33,500 34,500 35,600 Police Services 12,600 12,900 13,400 13,800 14,300 TOTAL CHARGES FOR CURRENT SERVICES 2,238,300 2,656,300 2,713,300 2,771,100 2,831,000 1 9 CITY OF CHINO HILLS 96,400 99,300 102,300 105,400 1,080,100 ADOPTED BUDGET 1,200,600 1,236,500 1,273,400 1,173,700 1,262,300 FISCAL YEAR 2001-02 1,338,800 1,378,800 38,600 39,800 41,000 FIVE YEAR REVENUE PROJECTIONS BY FUND 43,500 699,300 755,200 815,600 880,800 FUND NAME 2001-02 2002-03 2003-04 2004-05 2005-06 GENERAL FUND (CONTINUED) 16,700 16,700 16,700 16,700 66,100 OTHER REVENUES 66,100 66,100 66,100 82,800 82,800 Administrative Overhead Charges 3,774,900 3,888,200 4,004,800 4,124,900 4,248,700 Other Miscellaneous Revenues 2,088,700 851,900 876,500 901,900 927,900 Loan Repayment TOTAL OTHER REVENUES 5,863,600 4,740,100 4,881,300 5,026,800 5,176,600 GENERAL FUND TOTAL 20,750,100 20,813,000 21,418,700 22,041,800 22,684,600 GAS TAX FUND Interest Income State Gas Taxes GAS TAX FUND TOTAL MEASUREIFUND Interest Income Measure I Sales Tax MEASURE I FUND TOTAL AIR QUALITY IMPROVEMENT FUND Interest Income Air Quality Control Fee AIR QUALITY IMPROVEMENT FUND TOTAL 93,600 96,400 99,300 102,300 105,400 1,080,100 1,165,900 1,200,600 1,236,500 1,273,400 1,173,700 1,262,300 1,299,900 1,338,800 1,378,800 38,600 39,800 41,000 42,200 43,500 699,300 755,200 815,600 880,800 951,300 737,900 795,000 856,600 923,000 994,800 16,700 16,700 16,700 16,700 16,700 66,100 66,100 66,100 66,100 66,100 82,800 82,800 82,800 82,800 82,800 COMMUNITY DEVELOPMENT BLOCK GRANT TOTAL 578,200 418,200 358,200 320,100 360,100 1 10 CITY OF CHINO HILLS ADOPTED BUDGET FISCAL YEAR 2001-02 FIVE YEAR REVENUE PROJECTIONS BY FUND FUND NAME 2001-02 2002-03 2003-04 2004-05 2005-06 SOLID WASTE FUND TOTAL 3,012,700 3,103,100 3,196,200 3,292,100 3,390,900 LIGHTING AND LANDSCAPING ASSESSMENT DISTRICTS FUNDS Taxes and Assessments Interest Income Inter -Department Charges Interfund Transfers LIGHTING AND LANDSCAPING ASSESSMENT DISTRICTS FUNDS TOTAL DEVELOPMENT FEE FUNDS Interest Income Development Fees Miscellaneous Cost Reimbursement Debt Issue Proceeds DEVELOPMENT FEE FUNDS TOTAL MISCELLANEOUS SPECIAL REVENUE FUNDS Taxes and Assessments Interest Income Miscellaneous Grants Inter -Agency Revenues MISCELLANEOUS SPECIAL REVENUE FUNDS TOTAL WATER UTILITY FUND Water Sales Meter Installation Fees Interest Income Rents and Leases 5,082,800 5,120,700 5,159,400 5,199,100 5,239,600 727,300 742,000 757,100 772,700 788,600 1,221,900 1,258,600 1,296,400 1,335,300 1,375,400 1,432,600 1,475,600 1,519,800 1,565,300 1,612,200 8,464,600 8,596,900 8,732,700 8,872,400 9,015,800 826,900 826,900 826,900 826,900 826,900 14,855,700 13,751,800 14,296,900 13,462,600 12,962,100 3,100 - - - - 22,949,000 - - - - 38,634, 700 14,578, 700 15,123,800 14,289,500 13,789,000 192,900 196,800 200,700 204,800 208,800 61,300 61,300 61,300 61,300 61,300 2,606,700 216,100 216,100 216,100 216,100 1,748,200 1,748,200 1,748,200 1,748,200 1,748,200 4,609,100 2,222,400 2,226,300 2,230,400 2,234,400 11,531,200 11,595,800 11,627,100 11,652,700 11,674,900 210,600 210,600 210,600 210,600 210,600 371,800 371,800 371,800 371,800 371,800 28,100 28,100 - - - 1 11 CITY OF CHINO HILLS ADOPTED BUDGET FISCAL YEAR 2001-02 FIVE YEAR REVENUE PROJECTIONS BY FUND FUND NAME 2001-02 2002-03 2003-04 2004-05 2005-06 WATER UTILITY FUND (continued) 81,500 84,000 86,500 89,100 91,800 Miscellaneous Charges 147,300 147,300 147,300 147,300 147,300 Other Miscellaneous Revenues 57,600 57,600 57,600 57,600 57,600 Debt Issue Proceeds 3,800,000 - - - - WATER UTILITY FUND TOTAL 16,146,600 12,411,200 12,414,400 12,440,000 12,462,200 SEWER FUND Sewer Maintenance Fees 3,829,400 3,846,500 3,854,700 3,861,500 3,867,300 CBMWD Treatment Fees 81,500 84,000 86,500 89,100 91,800 Interest Income 531,700 531,700 531,700 531,700 531,700 Other Miscellaneous Charges 141,500 120,000 120,000 120,000 120,000 SEWER FUND TOTAL 4,584,100 4,582,200 4,592,900 4,602,300 4,610,800 EQUIPMENT MAINTENANCE FUND Interest Income 175,900 175,900 175,900 175,900 175,900 Equipment Rental Fees 465,600 479,600 494,000 508,800 524,100 EQUIPMENT MAINTENANCE FUND TOTAL 641,500 655,500 669,900 684,700 700,000 DATA PROCESSING FUND Interest Income 45,100 45,100 45,100 45,100 45,100 Data Processing Charges 373,800 373,800 373,800 373,800 373,800 DATA PROCESSING FUND TOTAL 418,900 418,900 418,900 418,900 418,900 COMMUNITY FACILITIES DISTRICTS FUNDS Taxes and Assessments 7,883,500 8,041,200 8,202,000 8,366,100 8,533,400 Interest Income 923,300 923,300 923,300 923,300 923,300 Other Revenues 3,097,500 3,097,500 3,097,500 3,097,500 3,097,500 Interfund Transfers 638,900 658,100 677,900 698,200 719,100 COMMUNITY FACILITIES DISTRICTS FUNDS TOTAL 12,543,200 12,720,100 12,900,700 13,085,100 13,273,300 J 12 CITY OF CHINO HILLS ADOPTED BUDGET FISCAL YEAR 2001-02 FIVE YEAR REVENUE PROJECTIONS BY FUND FUND NAME 2001-02 2002-03 2003-04 2004-05 2005-06 ASSESSMENT DISTRICTS FUNDS Taxes and Assessments 2,325,200 2,371,700 2,419,200 2,467,300 2,516,900 Interest Income 306,000 306,000 306,000 306,000 306,000 Other Miscellaneous Revenues 1,766,500 1,766,500 1,766,500 1,766,500 1,766,500 ASSESSMENT DISTRICTS FUNDS TOTAL 4,397,700 4,444,200 4,491,700 4,539,800 4,589,400 SUB -TOTAL ALL FUNDS LESS: INTERFUND TRANSACTIONS 116,775,800 87,104,500 88,783,700 89,161,700 89,985,800 (10,012,900) (10,313,300) (10,622,700) (10,941,400) (11,269,700) TOTAL CITY REVENUES 106,762,900 76,791,200 78,161,000 78,220,300 78,716,100 J 13 This page intentionally left blank. J 14 CITY OF CHINO HILLS ADOPTED BUDGET FISCAL YEAR 2001-02 SUMMARY OF FIVE YEAR OPERATING PROGRAM FORECASTED EXPENDITURES 2001-02 2002-03 2003-04 2004-05 2005-06 LEGISLATIVE CITY COUNCIL Personnel 73,600 74,600 75,700 76,800 77,900 Operations & Maintenance 31,200 48,100 48,600 49,100 49,600 Capital Outlays - - - - - TOTAL CITY COUNCIL 104,800 122,700 124,300 125,900 127,500 CITY ATTORNEY Personnel - - - - - Operations & Maintenance 475,000 484,500 494,200 504,100 514,200 Capital Outlays - - - - - TOTAL CITY ATTORNEY 475,000 484,500 494,200 504,100 514,200 CITY CLERK Personnel 484,600 499,300 514,200 529,800 545,500 Operations & Maintenance 273,700 311,700 290,700 330,200 308,900 Capital Outlays 7,000 15,000 8,000 8,300 8,600 TOTAL CITY CLERK 765,300 826,000 812,900 868,300 863,000 CONTRACT SERVICES Personnel - - - - - Operations & Maintenance 3,213,400 3,292,600 3,390,000 3,490,400 3,593,800 Capital Outlays - - - - - TOTAL CONTRACT SERVICES 3,213,400 3,292,600 3,390,000 3,490,400 3,593,800 TOTAL LEGISLATIVE 4,558,500 4,725,800 4,821,400 4,988,700 5,098,500 1 15 CITY OF CHINO HILLS ADOPTED BUDGET FISCAL YEAR 2001-02 SUMMARY OF FIVE YEAR OPERATING PROGRAM FORECASTED EXPENDITURES 2001-02 2002-03 2003-04 2004-05 2005-06 CITY MANAGER ADMINISTRATION Personnel 576,800 588,400 600,300 612,500 624,900 Operations & Maintenance 322,700 330,000 337,500 345,200 353,000 Capital Outlays - - - - - TOTAL ADMINISTRATION 899,500 918,400 937,800 957,700 977,900 GRANT SERVICES Personnel 4,900 5,100 5,300 5,500 5,700 Operations & Maintenance 43,000 44,000 45,000 46,000 47,100 Capital Outlays - - - - - TOTAL GRANT SERVICES 47,900 49,100 50,300 51,500 52,800 RISK MANAGEMENT Personnel 96,300 111,200 113,500 115,800 118,200 Operations & Maintenance 719,100 721,900 724,800 727,700 730,600 Capital Outlays - - - - - TOTAL RISK MANAGEMENT 815,400 833,100 838,300 843,500 848,800 HUMAN RESOURCES Personnel 117,100 119,600 122,200 124,800 127,500 Operations & Maintenance 98,600 101,000 103,500 106,000 108,500 Capital Outlays - - - - - TOTAL HUMAN RESOURCES 215,700 220,600 225,700 230,800 236,000 TOTAL CITY MANAGER 1,978,500 2,021,200 2,052,100 2,083,500 2,115,500 J 16 CITY OF CHINO HILLS 751,300 788,900 828,400 869,800 2,015,200 ADOPTED BUDGET 2,058,500 2,027,400 2,031,600 2,500 - FISCAL YEAR 2001-02 - 2,500 2,680,200 2,786,100 2,849,900 SUMMARY OF FIVE YEAR OPERATING PROGRAM 2,903,900 469,000 483,400 497,800 512,700 FORECASTED EXPENDITURES 2001-02 2002-03 2003-04 2004-05 2005-06 COMMUNITY DEVELOPMENT 825,700 1,150,200 1,076,000 901,900 - ADMINISTRATION 59,600 61,400 63,200 52,300 54,300 Personnel 485,700 500,400 515,500 530,900 546,900 Operations & Maintenance 287,600 296,200 304,100 289,300 297,900 Capital Outlays - 2,000 - 2,500 - TOTAL ADMINISTRATION 773,300 798,600 819,600 822,700 844,800 BUILDING, ENGINEERING AND INSPECTION SERVICES Personnel Operations & Maintenance Capital Outlays TOTAL BUILDING, ENGINEERING AND INSPECTION SERVICES DEVELOPMENT SERVICES Personnel Operations & Maintenance Capital Outlays TOTAL DEVELOPMENT SERVICES ECONOMIC DEVELOPMENT Personnel Operations & Maintenance Capital Outlays TOTAL ECONOMIC DEVELOPMENT 662,500 751,300 788,900 828,400 869,800 2,015,200 2,034,800 2,058,500 2,027,400 2,031,600 2,500 - 2,500 - 2,500 2,680,200 2,786,100 2,849,900 2,855,800 2,903,900 469,000 483,400 497,800 512,700 528,000 331,800 342,300 652,400 563,300 373,900 800,800 825,700 1,150,200 1,076,000 901,900 - 57,900 59,600 61,400 63,200 52,300 54,300 56,000 57,600 59,300 52,300 112,200 115,600 119,000 122,500 TOTAL COMMUNITY DEVELOPMENT 4,306,600 4,522,600 4,935,300 4,873,500 4,773,100 J 17 CITY OF CHINO HILLS ADOPTED BUDGET FISCAL YEAR 2001-02 SUMMARY OF FIVE YEAR OPERATING PROGRAM FORECASTED EXPENDITURES 2001-02 2002-03 2003-04 2004-05 2005-06 COMMUNITY SERVICES 710,600 732,900 755,800 95,500 7,100 ADMINISTRATION 7,200 7,300 1,678,300 1,725,500 1,783,800 Personnel 268,000 281,600 298,500 306,600 314,900 Operations & Maintenance 264,400 221,700 229,100 236,800 244,800 Capital Outlays 3,500 6,000 - - - TOTAL ADMINISTRATION 535,900 509,300 527,600 543,400 559,700 RECREATION SERVICES Personnel Operations & Maintenance Capital Outlays TOTAL RECREATION SERVICES EMERGENCY PREPAREDNESS Personnel Operations & Maintenance Capital Outlays TOTAL EMERGENCY PREPAREDNESS NEIGHBORHOOD SERVICES Personnel Operations & Maintenance Capital Outlays TOTAL NEIGHBORHOOD SERVICES PUBLIC SAFETY Personnel Operations & Maintenance Capital Outlays TOTAL PUBLIC SAFETY J 18 914,900 1,029,300 1,066,000 1,121,600 1,268,400 667,900 689,100 710,600 732,900 755,800 95,500 7,100 7,200 7,200 7,300 1,678,300 1,725,500 1,783,800 1,861,700 2,031,500 13,200 18,800 21,700 24,500 27,400 13,200 18,800 21,700 24,500 27,400 344,200 467,200 505,300 522,100 533,100 139,000 146,800 150,400 158,100 161,500 1,900 25,000 5,000 - - 485,100 639,000 660,700 680,200 694,600 4,042,500 4,451,900 4,952,300 5,432,900 5,814,100 - 17,000 22,600 23,400 24,200 4,042,500 4,468,900 4,974,900 5,456,300 5,838,300 CITY OF CHINO HILLS ADOPTED BUDGET FISCAL YEAR 2001-02 SUMMARY OF FIVE YEAR OPERATING PROGRAM FORECASTED EXPENDITURES 2001-02 2002-03 2003-04 2004-05 2005-06 COMMUNITY SERVICES (CONTINUED) CDBG PROGRAM Personnel _ Operations & Maintenance 578,200 418,200 358,200 320,100 360,100 Capital Outlays - _ _ _ _ TOTAL CDBG PROGRAM 578,200 418,200 358,200 320,100 360,100 TOTAL COMMUNITY SERVICES 7,333,200 7,779,700 8,326,900 8,886,200 9,511,600 1 19 CITY OF CHINO HILLS ADOPTED BUDGET FISCAL YEAR 2001-02 SUMMARY OF FIVE YEAR OPERATING PROGRAM FORECASTED EXPENDITURES 2001-02 2002-03 2003-04 2004-05 2005-06 FINANCE ADMINISTRATION Personnel 986,900 1,031,900 1,074,200 1,110,500 1,140,900 Operations & Maintenance 218,000 224,400 231,300 238,200 245,100 Capital Outlays 0 0 0 0 0 TOTAL ADMINISTRATION 1,204,900 1,256,300 1,305,500 1,348,700 1,386,000 DATA PROCESSING Personnel 0 0 0 0 0 Operations & Maintenance 291,000 299,700 308,700 318,000 327,500 Capital Outlays 263,100 149,300 71,300 0 0 TOTAL DATA PROCESSING 554,100 449,000 380,000 318,000 327,500 DEVELOPMENT FEE PROGRAM Personnel 0 0 0 0 0 Operations & Maintenance 26,555,800 24,932,800 25,007,400 25,084,100 25,163,100 Capital Outlays 2,644,500 422,200 430,600 439,200 443,500 TOTAL DEVELOPMENT FEE PROGRAM 29,200,300 25,355,000 25,438,000 25,523,300 25,606,600 NON -DEPARTMENTAL SERVICES Personnel 0 0 0 0 0 Operations & Maintenance 1,786,200 1,839,800 1,895,000 1,951,900 2,010,500 Capital Outlays 0 0 0 0 0 TOTAL NON -DEPARTMENTAL SERVICES 1,786,200 1,839,800 1,895,000 1,951,900 2,010,500 UTILITY CUSTOMER SERVICES Personnel 242,400 248,200 282,200 289,700 297,600 Operations & Maintenance 309,300 318,600 328,200 338,000 348,100 Capital Outlays 0 0 4,000 0 0 TOTAL UTILITY CUSTOMER SERVICES 551,700 566,800 614,400 627,700 645,700 TOTAL FINANCE 33,297,200 29,466,900 29,632,900 29,769,600 29,976,300 J 20 CITY OF CHINO HILLS 356,700 367,500 378,500 389,800 18,500 ADOPTED BUDGET 20,200 20,700 21,300 364,700 376,400 FISCAL YEAR 2001-02 399,200 411,100 258,000 319,300 323,600 SUMMARY OF FIVE YEAR OPERATING PROGRAM 389,200 845,400 872,300 898,400 925,100 FORECASTED EXPENDITURES 2001-02 2002-03 2003-04 2004-05 2005-06 PUBLIC FACILITIES AND OPERATIONS 1,405, 600 1,409,500 1,461,700 1,457,700 ADMINISTRATION Personnel 435,300 497,000 511,800 527,200 543,100 Operations & Maintenance 76,500 80,000 82,200 84,600 87,100 Capital Outlays 4,200 4,000 - - - TOTAL ADMINISTRATION 516,000 581,000 594,000 611,800 630,200 CAPITAL PROJECTS Personnel Operations & Maintenance Capital Outlays TOTAL CAPITAL PROJECTS FACILITIES AND EQUIPMENT MAINTENANCE Personnel Operations & Maintenance Capital Outlays TOTAL FACILITIES AND EQUIPMENT MAINTENANCE PARKS AND LANDSCAPE Personnel Operations & Maintenance Capital Outlays TOTAL PARKS AND LANDSCAPE J 21 346,200 356,700 367,500 378,500 389,800 18,500 19,700 20,200 20,700 21,300 364,700 376,400 387,700 399,200 411,100 258,000 319,300 323,600 384,600 389,200 845,400 872,300 898,400 925,100 953,000 110,000 214,000 187,500 152,000 115,500 1,213,400 1,405, 600 1,409,500 1,461,700 1,457,700 494,200 6,333,100 31,000 6,858,300 509,100 524,300 6,873,000 7,096,900 7,382,100 7,621,200 590,100 7,406,900 30,000 8,027,000 606,300 7,629,300 8,235,600 CITY OF CHINO HILLS 58,200 62,300 66,800 71,800 52,700 ADOPTED BUDGET 62,300 66,800 71,800 332,200 391,500 FISCAL YEAR 2001-02 394,400 395,900 619,800 711,500 762,300 SUMMARY OF FIVE YEAR OPERATING PROGRAM 868,500 5,500 45,000 - 80,000 FORECASTED EXPENDITURES 2001-02 2002-03 2003-04 2004-05 2005-06 PUBLIC FACILITIES AND OPERATIONS 888,800 994,000 1,019,900 1,046,600 13,482,800 (CONTINUED) 14,319,000 14,748,100 15,190,100 388,100 429,800 SANITATION 424,100 436,900 14,685,600 15,213,400 15,754,800 Personnel 304,300 313,500 362,900 372,600 382,500 Operations & Maintenance 3,645,700 3,755,100 3,875,300 3,991,300 4,110,800 Capital Outlays 16,400 16,900 47,400 18,000 18,500 TOTAL SANITATION 3,966,400 4,085,500 4,285,600 4,381,900 4,511,800 STORM SYSTEM MAINTENANCE Personnel Operations & Maintenance Capital Outlays TOTAL STORM SYSTEM MAINTENANCE STREET MAINTENANCE Personnel Operations & Maintenance Capital Outlays TOTAL STREET MAINTENANCE WATER Personnel Operations & Maintenance Capital Outlays TOTAL WATER TOTAL PUBLIC FACILITIES AND OPERATIONS 52,700 58,200 62,300 66,800 71,800 52,700 58,200 62,300 66,800 71,800 332,200 391,500 393,000 394,400 395,900 619,800 711,500 762,300 814,500 868,500 5,500 45,000 - 80,000 - 957,500 1,148,000 1,155,300 1,288,900 1,264,400 814,700 888,800 994,000 1,019,900 1,046,600 13,482,800 13,894,800 14,319,000 14,748,100 15,190,100 388,100 429,800 441,800 424,100 436,900 14,685,600 15,213,400 15,754,800 16,192,100 16,673,600 28,614,600 30,250,200 31,270,400 32,429,400 33,256,200 J 22 CITY OF CHINO HILLS ADOPTED BUDGET FISCAL YEAR 2001-02 SUMMARY OF FIVE YEAR OPERATING PROGRAM FORECASTED EXPENDITURES 2001-02 2002-03 2003-04 2004-05 2005-06 SUB -TOTAL ALL FUNDS 80,088,600 49,299,500 51,406,100 53,261,300 54,754,900 LESS: INTERFUND TRANSACTIONS (10,012,900) (10,313,300) (10,622,700) (10,941,400) (11,269,700) GRAND TOTAL 70,075,700 38,986,200 40,783,400 42,319,900 43,485,200 J 23 This page intentionally left blank. J 24 City of Chino Hills Fiscal Year 2001/02 Through 2005/06 FIVE•YEAR CAPITAL IMPROVEMENT PROGRAM The five-year Capital Improvement Program (CIP) was established in the 1997/98 fiscal year for the first time as a part of the program budget process. The development and implementation of the program resulted in the completion of thirteen (13) projects in 200/01 with an additional nineteen (19) projects in progress. The five- year CIP accompanies the five-year operating program in establishing the framework for the period from July 1, 2001, through June 30, 2006, and providing a bridge between the City's planning and budgeting processes. It emphasizes developing a plan of action to properly maintain the existing infrastructure in a sound physical condition, as well as providing new facilities to support future development and growth. The CIP is a plan for short and long-range capital acquisition and development. The recommended program contains project priorities on a fiscal year basis and recognizes that the completion of some projects, due to their complexity and funding, will span a number of program years. The CIP for fiscal year 2001/02 is fully funded and will utilize a combination of developer impact fees, general and special revenues, and, in some cases, existing reserves to complete the needed improvements. The proposed resources that will be used to support the 2001/02 CIP are included in this section following this page. Enhanced revenues and additional funding sources will be necessary to achieve funding for completion of the five-year program. K 1 This year's portion of the five year CIP includes projects carried over from the 2000/2001 fiscal year plus new projects totaling $72,835,900. Streets $14,913,000 Public Facilities 2,475,900 Park/Open Space 24,951,600 Landscape Projects 1,131,000 Water 21,775,000 Reclaimed Water 2,749,000 Sewer/Storm Drain 4,840,400 Total $72.835,900 This page intentionally left blank. K 2 2001102 Capital Improvement Program Detail STREETS Project Name: Overlay/Slurry Seal Project (Annual) Project Number: S-01/01 Program Year Initiated: 1997/98 Project Duration: 120 days Project Description: This Project will overlay and/or slurry seal various City streets pursuant to the City's Pavement Management Program. Funding Source: Measure I, Gas Tax, Miscellaneous Grant (State Funds) 2000/01 Roll Over: $1,050,000 2001/02 Budget: $1,100,000 Total Five -Year Budget: $6,550,000 Project Name: Citywide Sidewalk Replacement Program Project Number: S-02/01 Program Year Initiated: 1998/99 Project Duration: 60 days Project Description: This Project will replace damaged sidewalk at various locations. Funding Source: Measure 1 2001/02 Budget: $100,000 Total Five -Year Budget: K 3 $300,000 9 2001/02 CAPITAL IMPROVEMENT PROGRAM Project Name: Western Hills Golf Course Road & Drainage Improvements Project Number: W-02/98 Program Year Initiated: 1997/98 Project Duration: 120 days Project Description: This Project will repair Fairway Lane adjacent to Western Hills Golf Course, improve the drainage on the road, and repair the parking lot at Western Hills Golf Course. Funding Source: Gas Tax, Lighting and Landscape District, General Fund, Water and Storm Drain Facilities 2000/01 Roll Over: $180,000 Total Five -Year Budget: $180,000 Project Name: Peyton Drive/Eucalyptus Avenue Project Project Number: S-05/97 Program Year Initiated: 1997/98 Project Duration: 5 years Project Description: The first phase of this project includes acquisition of right-of-way needed along Peyton Drive and land acquisition for the Eucalyptus gap. The entire project provides for widening of Peyton Drive from Grand Avenue to Chino Hills Parkway and extending Eucalyptus Avenue west of Peyton Drive to Galloping Hills Road. Funding Source: Traffic Facilities Fee Fund 2000/01 Roll Over: $2,270,000 Total Five -Year Budget: $16,370,000 K 4 2001/02 CAPITAL IMPROVEMENT PROGRAM Project Name: Fairfield Ranch Road Project Number: S-11199 Program Year Initiated: 1999/00 Project Duration: 1 year Project Description: This project provides for the extension of Fairfield Ranch Road to approximately 3,000 ft. north of Central Avenue. Funding Source: Developer Funded 2000/01 Roll Over: $3,000,000 Total Five -Year Budget: Project Name: Fairfield Ranch Phase II/ Pine Avenue Extension Project Number: S-03100 Program Year Initiated: 2000/01 $3,000,000 Project Duration: 5 years Project Description: This project is a joint project between the County of San Bernardino, the Chino Valley Independent Fire District, the City of Chino Hills, and the City of Chino. It provides for roadway and drainage improve- ments on Fairfield Ranch Road and Pine Avenue in the cities of Chino Hills and Chino. Funding Source: Community Facilities District No. 10 2000/01 Roll Over: $350,000 Total Five -Year Budget: K 5 $6,000,000 2001/02 CAPITAL IMPROVEMENT PROGRAM Project Name: Chino/Chino Hills Bikeway Connector Project Project Number: S-04/00 Program Year Initiated: 2000/01 Project Duration: 2 years Project Description: The project is a joint project between cities of Chino Hills and Chino. It will provide for construction of Class I & II bike lanes. The project includes adding a Class I bikeway on Chino Hills Parkway over the San Antonio Bridge. Also will include construction of Class II bikeway on Chino Hills Parkway between Monte Vista and Ramona Avenue and on Central Avenue/Soquel Canyon Parkway. The project will be funded with a grant from SANBAG and will be administered by City of Chino. The project budget is the City of Chino Hills' share for local match. Funding Source: Gas Tax 2000/01 Roll Over: $30,000 Total Five -Year Budget: $30,000 Project Name: Traffic Signal - Butterfield Ranch Road and Picasso Drive Project Number: S-03/01 Program Year Initiated: 2001/02 Project Duration: 120 days Project Description: The project will install a new traffic signal at Butterfield Ranch Road and Picasso Drive. Funding Source: Measure 1 2001/02 Budget: $160,000 Total Five -Year Budget: $160,000 K 6 2001102 CAPITAL IMPROVEMENT PROGRAM ST IrET-S— Project Name: Traffic Signal - Peyton Drive and Olympic View Drive Project Number: S-04/99 Program Year Initiated: 1999/00 Project Duration: 120 days Project Description: The project will install a new traffic signal at Peyton Drive and Olympic View Drive. Funding Source: Gas Tax, Measure I, Traffic Signal Fee 2000/01 Roll Over: $90,000 Total Five -Year Budget: $90,000 Project Name: Traffic Signal - Grand Avenue and Albertsons' Driveway Project Number: 5-05/00 Program Year Initiated: 2000/01 Project Duration: 120 days Project Description: The project will install a new traffic signal on Grand Avenue at the Albertsons' Driveway. Funding Source: Gas Tax, Measure 1 2000/01 Roll Over: $150,000 Total Five -Year Budget: $150,000 K 7 2001/02 CAPITAL IMPROVEMENT PROGRAM StRk-T-S ( n t� :- Project Name: Traffic Signal - Peyton Drive and Morningfield Drive Project Number: S-06/00 Program Year Initiated: 2000/01 Project Duration: 120 days Project Description: The project will install a new traffic signal at Peyton Drive and Morningfield Drive. Funding Source: Gas Tax, Measure 1 2000/01 Roll Over: $155,000 Total Five -Year Budget: $155,000 Project Name: Soquel Canyon Parkway/Central Avenue Bridge Project Number: S-07/97 Program Year Initiated: 1997/98 Project Duration: 2 years Project Description: The project is for construction of new bridge over the Chino Creek at Central Avenue to connect Central Avenue to the SR -71 Freeway. This is a joint project with City of Chino and SANBAG with a total cost of $6,600,000. The City of Chino Hills' share is $2,530,000. Funding Source: Gas Tax, Community Facilities District No. 10 2000/01 Roll Over: $1,320,000 2001/02 Budget: $110,000 Total Five -Year Budget: K 8 $1,430,000 2001/02 CAPITAL IMPROVEMENT PROGRAM i' IWET (Wntfhu �'- Project Name: Los Serranos (CDBG) Project Number: S-08/97 Program Year Initiated: 1997/98 Project Duration: 5 years Project Description: This project provides for construction of a 4 -foot sidewalk at various locations in the Los Serranos neighborhood based on a study of the area to be completed next year. Funding Source: Community Development Block Grant 2000/01 Roll Over: $300,000 Total Five -Year Budget: $803,200 Project Name: Woodview Road Project Number: S-03/98 Program Year Initiated: 1998/99 Project Duration: 120 days Project Description: The project will stabilize the slope and rebuild the road due to severe erosion from EI Nino storms in February 1998. Funding Source: Gas Tax 2000/01 Roll Over: $100,000 Total Five -Year Budget: $100,000 K 9 2001/02 CAPITAL IMPROVEMENT PROGRAM --- -- --- ---STREETS- (4�66tfti4ed)-- - Project Name: Traffic Signal Interconnect & Coordination Project Number: S-08/99 Program Year Initiated: 1999/00 Project Duration: 6 months Project Description: The project provides signal synchronization on Grand Avenue, Peyton Drive, Chino Hills Parkway, and Chino Avenue. It will also install a traffic operations center at the City Yard to improve the traffic flow throughout the City. Funding Source: Air Quality Fund, Congestion Management Air Quality Fund 2000/01 Roll Over: $320,000 Total Five -Year Budget: $320,000 Project Name: Los Serranos - Other Project Number: S-06/99 Program Year Initiated: 1999/00 Project Duration: 5 years Project Description: The project provides funds for infrastructure improvements within Los Serranos neighborhood. Funding Source: General Fund 2000/01 Roll Over: $500,000 2001/02 Budget: $250,000 Total Five -Year Budget: K 10 $1,750,000 2001/02 CAPITAL IMPROVEMENT PROGRAM TETn r. Project Name: Los Serranos Infrastructure Study Project Number: S-04/01 Program Year Initiated: 2000/01 Project Duration: 5 years Project Description: The project provides for a comprehensive study in Los Serranos neighborhood for infrastructure improvements. Funding Source: Grant Fund (Federal Grant) 2001/02 Budget: $200,000 Total Five -Year Budget: Project Name: Citywide Restriping and Street Marking Project Project Number: S-07/00 $200,000 Program Year Initiated: 2000/01 Project Duration: 120 days Project Description: The project will provide for the annual maintenance of striping and street markings throughout the City. Funding Source: Gas Tax 2000/01 Roll Over: $85,000 Total Five -Year Budget: $440,000 K 11 2001/02 CAPITAL IMPROVEMENT PROGRAM T EETS'((O itfiuedy--:: = - Project Name: Drainage Improvement at Pipeline Avenue & Glenridge Drive Project Number: S-08/00 Program Year Initiated: 2000/01 Project Duration: 180 days Project Description: This project will improve the drainage at intersection of Pipeline Avenue and Glenridge Drive by installing of a cross gutter and catch basins. Funding Source: Gas Tax 2000/01 Roll Over: $110,000 Total Five -Year Budget: $110,000 Project Name: Circulation Enhancement Project Number: S-09/00 Program Year Initiated: 2000/01 Project Duration: 1 year Project Description: This project will provide traffic calming devices to reduce vehicle speeding in residential neighborhoods throughout the City. Funding Source: Gas Tax 2000/01 Roll Over: $20,000 2000/01 Budget: $50,000 Total Five -Year Budget: $270,000 K 12 2001/02 CAPITAL IMPROVEMENT PROGRAM Project Name: Pomona Rincon Road Extension Project Number: S-05/01 Program Year Initiated: 2001/02 Project Duration: 1 year Project Description: The Project will provide for construction of a new road from Soquel Canyon Road, west SR71 to Picasso Drive. Funding Source: Gas Tax, Chino Valley Unified School District Funds (State Funds), General Fund (Developer's Reimbursement) 2001/02 Budget: $2,800,000 Total Five -Year Budget: $2,800,000 Project Name: Annual Citywide Traffic Count Project Number: S-06101 Program Year Initiated: 2001/02 Project Duration: 1 year Project Description: The project will provde for traffic counts at major intersections throughout the City. Funding Source: Gas Tax 2001/02 Budget: $6,000 Total Five -Year Budget: $38,000 K 13 I 2001/02 CAPITAL IMPROVEMENT PROGRAM STREET -S- (Wn Project Name: Eucalyptus Avenue Sidewalk Project Number: S-07/01 Program Year Initiated: 2001/02 Project Duration: 6 Months Project Description: The project will provide for construction of a new sidewalk on south side of Eucalyptus Avenue across from Litel Elementary school. Funding Source: Gas Tax 2001/02 Budget: $62,000 Total Five -Year Budget: $62,000 Project Name: Traffic Signals Battery Back -Up System Project Number: S-08/01 Program Year Initiated: 2001/02 Project Duration: 1 year Project Description: The project will provide for battery back-up system for major traffic signals throughout the City. Funding Source: General Fund 2001/02 Budget: $45,000 Total Five -Year Budget: $45,000 K 14 PUBLIC FACILITIES PROJECTS Project Name: Sleepy Hollow Community Center Project Number: PF -04/97 Program Year Initiated: 1997/98 Project Duration: 1 year Project Description: This project provides for construction of a new buiding including a parking lot at Sleepy Hollow area. Funding Source: 2000/01 Roll Over: Project Name: Project Number: General Fund, State Grant $600,000 .Total Five -Year Budget: City Entrance Monument Signs PF -01198 $600,000 Program Year Initiated: 1998/99 Project Duration: 3 years Project Description: This project implements a City-wide monument program to enhance the community. Funding Source: General Fund, Public Facilities Fee 2000/01 Roll Over: $200,000 Total Five -Year Budget: $682,000 K 15 2001/02 CAPITAL IMPROVEMENT PROGRAM Project Name: Public Facilities Maintenance Yard Project Number: PF -03/98 Program Year Initiated: 1998/99 Project Duration: 6 months Project Description: This project will renovate an existing facility to meet needs of City Yard. Funding Source: Water, Sewer, Public Facilities Fee (via General Fund Loan), Landscape and Lighting District, Equipment Maintenance Fund 2000/01 Roll Over: $1,607,900 Total Five -Year Budget: $1,607,900 Project Name: Chino Hills Police Station Improvement Project Number: PF -01/01 Program Year Initiated: 2001/02 Project Duration: 6 Months Project Description: This project will repair handicap ramps, walkways and repaint the City's portion of the Sheriffs Station. Funding Source: General Fund 2001/02 Budget: $18,000 Total Five -Year Budget: $18,000 K 16 2001/02 CAPITAL IMPROVEMENT PROGRAM -P RWEOTTS Project Name: Project Number: Program Year Initiated: Project Duration: Project Description: Energy Efficient Lighting PF -02/01 2001/02 6 Months This project will replace the lighting at the City's buildings with energy efficient lighting. Funding Source: General Fund 2001/02 Budget: $50,000 Total Five -Year Budget: $50,000 --------------------------------------------------------------------------------------------- K 17 PARK/OPEN SPACE PROJECTS Project Name: Community Park Expansion Project Number: P/OS-02/97 Program Year Initiated: 1997/98 Project Duration: 2 years Project Description: This project will purchase and improve land south of Chino Hills Community Park. Improvements may consist of sports fields, parking and a community building. Funding Source: Park Fee, General Fund, Community Facilities District # 2, Developer Funds, and Landscape and Lighting District 2000/01 Roll Over: $6,765,000 Total Five -Year Budget: $6,765,000 Project Name: Bird Farm Park Project Number: P/OS-02/98 Program Year Initiated: 1998/99 Project Duration: 3 years Project Description: This project will develop a community park in Los Serranos neighborhood. The initial phase includes land acquisition and preliminary design. Funding Source: Park Fee, General Fund 2000/01 Roll Over: $500,000 2001/02 Budget: $425,000 Total Five -Year Budget: K 18 $4,250,000 2001/02 CAPITAL IMPROVEMENT PROGRAM Project Name: Project Number: Program Year Initiated Project Duration: Project Description: Funding Source: 2001/02 Budget: Project Name: Project Number: Park Plant Restoration and Irrigation Project P/OS-04/97 1997/98 On-going This project upgrades existing landscape and irrigation systems to current standards. It will also replace aging irrigation components. Landscape and Lighting District $63,400 Total Five -Year Budget: Parks Improvement Project P/OS-01101 Program Year Initiated: 2001/02 Project Duration: On-going Project Description: This project will replace park equipment, resurface parking lots, and resurface playing fields at various parks. Funding Source: Landscape and Lighting District, General Fund 2001/02 Budget: $139,300 Total Five -Year Budget: K 19 $363,400 $449,300 2001/02 CAPITAL IMPROVEMENT PROGRAM ...... .. ------ -- Project Name: City Skate Park Project Number: P/OS-03/98 Program Year Initiated Project Duration: Project Description: Funding Source: 2000/01 Roll Over: Project Name: Project Number: Program Year Initiated: Project Duration: Project Description: 1998/99 2 years This project provides for construction of a skate park, which includes 5,000-7,000 sq. ft. of concrete areas with benches, ramps, curbs and rails. Other amenities will include park benches, drainage, walkways and landscaping, and off-site improvements. Park Fee, General Fund $300,000 Total Five -Year Budget: English Springs Lake Cleaning P/OS-06/98 1998/99 $300,000 1 year This project will remove silt accumulation in the lake to preserve long-term operation of the lake as a flood -control facility and park amenity. Funding Source: Landscape and Lighting District 2000/01 Roll Over: $65,000 2001/02 Budget: $175,000 Total Five -Year Budget: K 20 $400,000 2001/02 CAPITAL IMPROVEMENT PROGRAM PA - Project Name: Western Hills Park Project Number: P/OS-01/99 Program Year Initiated: 1999/00 Project Duration: 2 years Project Description: This project will aquire, improve, and equipt park land with amenities to be determined by community needs assessment. Funding Source: Grant Fund 2000/01 Roll Over: $295,000 Total Five -Year Budget: $295,000 Project Name: English Springs Lake Aeration System Replacement Project Number: P/OS-02/01 Program Year Initiated: 2001/02 Project Duration: 6 months Project Description: The project will replace the aeration system at English Springs Lake. Funding Source: Landscape and Lighting District 2001/02 Budget: $11,000 Total Five -Year Budget: $11,000 IK 21 111h, � 2001/02 CAPITAL IMPROVEMENT PROGRAM ----------- ---- ------ ..x Project Name: Big League Dreams of Chino Hills Sports Park Project Number: P/OS-05/99 Program Year Initiated: 1999/00 Project Duration: 1 year Project Description: This project includes construction of six (6) baseball fields, two restaurants, an arena for hockey and soccer, picnic facilities, and a neighborhood park. Funding Source: General Fund, Grant 2000/01 Roll Over: $11,356,600 2001/02 Budget: $1,063,100 Total Five -Year Budget: $12,419,700 ---------------------------------------------------------------------------------------- Project Name: Big Galstian Park Project Number: P/OS-02/00 Program Year Initiated: 2000/01 Project Duration: 3 years Project Description: This project will purchase and acquire 4 acres of land owned by the Galstian Family Trust for construction of a park. ' Funding Source: General Fund 2000/01 Roll Over: $50,000 Total Five -Year Budget: $50,000 ---------------------------------------------------------------------------------------- K 22 2001/02 CAPITAL IMPROVEMENT PROGRAM :PARKS OPEN. SPACES (cord#nuod):.... Project Name: Trail Construction Project Number: P/OS-03/00 Program Year Initiated: 2000/01 Project Duration: 2 years Project Description: This project will make improvements in trail linkages that will be identified when the Park Master Plan is updated. Funding Source: Developer Funds 2000/01 Roll Over: $175,000 Total Five -Year Budget: $175,000 Project Name: Chino Hills Dog Park Project Number: P/OS-03/01 Program Year Initiated: 2001/02 Project Duration: 1 year Project Description: The project will construct a Dog Park in the City at a location to be determined. Funding Source: Donation (General Fund) 2001/02 Budget: $189,000 Total Five -Year Budget: $189,000 K 23 2001/02 CAPITAL IMPROVEMENT PROGRAM PAIL # PIWI I AOI fwnflW Project Name: Park Restroom Skylights Project Number: PF -04/01 Program Year Initiated: 2001/02 Project Duration: 6 months Project Description: This project will install skylight in restrooms at parks. Funding Source: Landscape and Lighting District 2001/02 Budget: $24,000 Total Five -Year Budget: $24,000 Project Name: Park Restroom Doors Project Number: PF -05/01 Program Year Initiated: 2001/02 Project Duration: 6 Months Project Description: This project install automatic doors at park restrooms. Funding Source: Landscape and Lighting District 2001/02 Budget: $20,000 Total Five -Year Budget: $20,000 K 24 2001/02 CAPITAL IMPROVEMENT PROGRAM -PARI SIOPEN SPACES (confiftu ) -- Project Name: Park Restrooms Repainting Project Number: PF -06/01 Program Year Initiated: 2001/02 Project Duration: 6 Months Project Description: This project will repaint restroom interiors at Coral Ridge Park, Hidden Hills Park, Alterra Park, and English Springs Park. Funding Source: Landscape and Lighting District 2001/02 Budget: $10,000 Total Five -Year Budget: Project Name: Grand Avenue Park Turf and Soil Replacement Project Number: P/OS-07/01 Program Year Initiated: 2001/02 Project Duration: 6 Months Project Description: This project will replace the existing turf and soil for two soccer fields at Grand Avenue Park. Funding Source: Landscape and Lighting District 2001/02 Budget: $125,000 Total Five -Year Budget: K 25 $10,000 $125,000 2001/02 CAPITAL IMPROVEMENT PROGRAM PARKSIOPEN SPACES (pbr ;<r�uW' Project Name: Project Number: Program Year Initiated; Project Duration: Project Description: Funding Source: 2001/02 Budget: Project Name: Project Number: Program Year Initiated Project Duration: Project Description: Funding Source: 2001/02 Budget Parkway at Exxon Mobil P/OS-08/01 2001/02 1 year This project will construct a parkway median in front of Exxon Mobil by the Developer. Developer Funds $20,000 Total Five -Year Budget: Median and Parkway at Laband Village P/OS-09/01 2001/02 1 year This project will construct a parkway median in front of Laband Village Shopping Center at Grand Avenue and Chino Hills Parkway. Developer Funds $28,000 Total Five -Year Budget: K 26 $20,000 $28,000 2001/02 CAPITAL IMPROVEMENT PROGRAM PAR,K$1QPEN S A.QE(cpnir#uoo) Project Name: Median and Parkway at "The Great Indoors" Project Number: P/OS-10/01 Program Year Initiated: 2001/02 Project Duration: 1 year Project Description: This project will construct a parkway median in front of "The Great Indoors" Project. Funding Source: Developer Funds 2001/02 Budget: $16,000 Total Five -Year Budget: $16,000 Project Name: Sycamore Valley Park Project Number: P/OS-11/01 Program Year Initiated: 2001/02 Project Duration: 1 year Project Description: This project will construct a new park with the work done by the Developer as part of the Galstian Project. Funding Source: Developer Funds 2001/02 Budget: $800,000 Total Five -Year Budget: $800,000 K 27 2001/02 CAPITAL IMPROVEMENT PROGRAM Project Name: Project Number: Program Year Initiated Project Duration: Project Description: Funding Source: 2001/02 Budget: Project Name: Project Number: Program Year Initiated Project Duration: Project Description: Funding Source: 2001/02 Budget: Fairfield Ranch Neighborhood Park P/OS-12/01 2001/02 1 year This project will construct a new park next to Big League Dreams of Chino Hills Project by the Developer. Developer Funds $950,000 Total Five -Year Budget: Elementary School Multi -Purpose Trail P/OS-13/01 2001/02 1 year This project will construct a trail as part of the Elementary School. Developer Funds $25,000 Total Five -Year Budget: K 28 $950,000 $25,000 2001/02 CAPITAL IMPROVEMENT PROGRAM t **�-IOPEN?-SP ANCE S tcor#f#r#uod) . Project Name: Project Number: Program Year Initiated Project Duration: Project Description: Funding Source: 2000/01 Roll Over: Project Name: Project Number: Program Year Initiated Project Duration: Project Description: Pinehurst Phase Five P/OS-04/00 2000/01 1 year This project will construct a green space in parkway including monument acquisition. Developer Funds $68,500 Total Five -Year Budget: Danbury Park (Fairfield Ranch Paseo Park) P/OS-06/00 2000/01 1 year This project will construct a linear park with a multi-purpose trail as part of the development east of SR -71. $68,500 Funding Source: Developer Funds 2000/01 Roll Over: $1,150,000 Total Five -Year Budget: $1;150,000 K 29 2001/02 CAPITAL IMPROVEMENT PROGRAM `SARK.§# _ P5*I ' -' �n Project Name: Willow Crest Slope Project Number: P/OS-07/00 Program Year Initiated: 2000/01 Project Duration: 6 months Project Description: This project will repair and re-establish irrigation and plant material after grading in Village Park. Funding Source: Developer Funds 2000/01 Roll Over: $11,000 Total Five -Year Budget: Project Name: Project Number: Program Year Initiated Project Duration: Project Description: Funding Source: 2000/01 Roll Over: Fairfield Plaza Multi -Purpose Trail P/OS-08/00 2000/01 6 months This project will construct a portion of Fairfield Ranch Trail. Developer Funds $50,000 Total Five -Year Budget: K 30 $11,000 $50,000 2001/02 CAPITAL IMPROVEMENT PROGRAM PAR.KSIOPEN SPACEq tbgi f nue ) Project Name: Green Valley Multi -Purpose Trail Project Number: P/OS-10/00 Program Year Initiated: 2000/01 Project Duration: 6 months Project Description: This project will construct a trail to connect the Peyton access to the master plan of trails. Funding Source: Developer Funds 2000101 Roll Over: $81,700 Total Five -Year Budget: K 31 $81,700 LANDSCAPE PROJECTS Project Name: Plant Restoration, Irrigation and Upgrade Project Project Number: L-01/97 Program Year Initiated: 1997/98 Project Duration: On-going Project Description: Plant restoration, irrigation repairs and upgrade at various locations throughout the City. Funding Source: Landscape and Lighting District, General Fund 2001/02 Budget: $191,000 Total Five -Year Budget: $591,000 Project Name: Avenida Marguerite Slope Project Number: L-03/98 Program Year Initiated: 1998/99 Project Duration: 90 days Project Description: Repair the slope in the back of 2702 Avenida Marguerite which was damaged from EI Nino storms in February 1998. Funding Source: Developer Funds 2000/01 Roll Over: $600,000 Total Five -Year Budget: $600,000 K 32 2001/02 CAPITAL IMPROVEMENT PROGRAM Project Name: Oakway Lane Repair Project Number: L-01/00 Program Year Initiated: 2000/01 Project Duration: 6 months Project Description: Repair Oakway Lane roadway and slope due to the damage caused by the property owner. Funding Source: General Fund 2000/01 Roll Over: $200,000 Total Five -Year Budget: $200,000 Project Name: SR 71 Landscape Project Project Number: L-02/00 Program Year Initiated: 2000/01 Project Duration: 1 Year Project Description: To construct landscape area around SR -71 which is being done by SANBAG. Funding Source: Grant Funds 2001/02 Budget: $50,000 Total Five -Year Budget: $50,000 K 33 2001/02 CAPITAL IMPROVEMENT PROGRAM Project Name: Project Number: Program Year Initiated Project Duration: Project Description: Funding Source: 2001/02 Budget: Grand Avenue Median Improvements L-01/01 2000/01 1 Year To construct parkway median on Grand Avenue from Grand Avenue Park to the western City boundary. Landscape and Lighting District $90,000 Total Five -Year Budget: K 34 f WATER PROJECTS Project Name: Project Number: Program Year Initiated Project Duration: Project Description: Pellisier Well Modifications W-03/97 1997/98 120 days This project will modify the existing Pellisier Well to provide a water supply source to the low pressure zone. Funding Source: Water Facilities Fee 2000/01 Roll Over: $250,000 Project Name: Project Number: Program Year Initiated Project Duration: Project Description: Funding Source: 2000/01 Roll Over: Total Five -Year Budget: Well No. 13 Modification W-05/97 $250,000 1997/98 120 days This project will modify existing well facilities at Water Well No. 13 to allow blending for high nitrates. Water $75,000 Total Five -Year Budget: K 35 $75,000 2001/02 CAPITAL IMPROVEMENT PROGRAM -WATER �4o Project Name: Existing Water Facility Replacement and Repair Project Number: W-06/97 Program Year Initiated: 1997/98 Project Duration: On-going Project Description: Annual program of system modifications, including upgrades of facility equipment, site and system improvements. Funding Source: Water 2001/02 Budget: $200,000 Total Five -Year Budget: $1,000,000 Project Name: Supervisory Control and Data Acquisition System (SCADA) Project Number: W-07/97 Program Year Initiated: 1997/98 Project Duration: 2 years Project Description: This project will modify existing City-wide telemetry system and operational efficiency programs. Funding Source: Water Facilities Fee 2000/01 Roll Over: $600,000 Total Five -Year Budget: $600,000 K 36 2001/02 CAPITAL IMPROVEMENT PROGRAM ,WATER ( ntinijed) .: Project Name: Reservoir No. 18 Project Number: W-09/97 Program Year Initiated: 1997/98 Project Duration: 120 days Project Description: Preliminary site and geotechnical feasibility study for Reservoir No. 18. Funding Source: Water Facilities Fee 2000/01 Roll Over: $200,000 Total Five -Year Budget: $1,700,000 -------------------------------------------------------------------------------------------- Project Name: Monte Vista Interconnect Project Number: W-01/98 Program Year Initiated: 1998/99 Project Duration: 2 years Project Description: The project provides for construction of approximately 30,000 LF of 42 -inch water line from intersection of State Street and Ramona in the City of Montclair through East End Avenue in the County of San Bernardino and City of Chino to Schaefer Avenue. Funding Source: Water Facilities Fee 2000101 Roll Over: $10,850,000 Total Five -Year Budget: $10,850,000 K 37 2001/02 CAPITAL IMPROVEMENT PROGRAM WATER Project Name: Project Number: Program Year Initiated Project Duration: Project Description: Funding Source: 2000/01 Roll Over: Project Name: Project Number: Program Year Initiated Project Duration: Project Description: Funding Source: 2000/01 Roll Over: Well Acquisition W-05/99 1999/00 1 year Project includes the acquisition and development of wells at various locations for additional ground water supply. Water Facilities Fee $2,000,000 Total Five -Year Budget: $2,000,000 Water Supply, Transmission, Storage, and Pumping W-02/00 2000/01 4 years This projects provides for feasibility study, design, and construction of water mains, storage areas, and pump stations according to the water master plan. Water Facilities Fee, Water $7,600,000 Total Five -Year Budget K 38 $20,460,000 Project Name: Reservoir No. 20 Project Number: RW -01198 Program Year Initiated: 1998/99 Project Duration: 120 days Project Description: Design and construct a three -million gallon recycled water reservoir. Funding Source: Water Facilities Fee 2000101 Roll Over: $1,609,000 Total Five -Year Budget: $1,609,000 Project Name: Soquel Canyon Pump Station No. 1 Project Number: RW -02/99 Program Year Initiated: 1999/00 Project Duration: 6 months Project Description: Construction of a pump station at Soquel Canyon for recycled water system. Funding Source: Water Facilities Fee 2000/01 Roll Over: $1,140,000 Total Five -Year Budget: K 39 $1,140,000 SEWER/STORM DRAIN PROJECTS Project Name: Miscellaneous Sewer Upgrade Project Project Number: S/SD-02/97 Program Year Initiated: 1997/98 Project Duration: 120 days Project Description: The project includes modification of the Boys' Republic sewer easement access road, various sewer reliefs throughout the City, a sewer line at Soquel Canyon and SR -71, and pump upgrades at Rincon Lift Station. Funding Source: Sewer 2000/01 Roll Over: $100,000 Total Five -Year Budget: $100,000 Project Name: Rincon Storm Drain Channel Project Number: SD -03/97 Program Year Initiated: 1997/98 Project Duration: 1 year Project Description: This project will construct a storm drain channel on Butterfield Ranch Road from the north boundary of the Richland property to SR -71. Funding Source: Community Facilities District No. 9 2000/01 Roll Over: $1,462,100 Total Five -Year Budget: $1,462,100 K 40 2001102 CAPITAL IMPROVEMENT PROGRAM t 0;5 0*tiTJi Project Name: Sewer Improvements Project Number: S/SD-01/98 Program Year Initiated: 1998/99 Project Duration: 5 years Project Description Funding Source: 2000101 Roll Over: Construction to eliminate existing deficiencies in the City sewer system as identified in the Sewer Master Plan. Sewer $400,000 Total Five -Year Budget: Project Name: Los Serranos Channel Mitigation Project Project Number: S/SD-02/01 Program Year Initiated: 2000/01 Project Duration: 1 Year Project Description: The project will provide for creation of approximately nine (9) acres of mitigation areas for wild life habitat. Funding Source: Storm Drain Facilities Fee, Community Facilities District No. 5 2000101 Roll Over: $374,100 2001/02 Budget: $474,600 Total Five -Year Budget: K 41 $821,000 $848,700 2001/02 CAPITAL IMPROVEMENT PROGRAM 8E #E STOR i 'DRANS (Ontfrfuid` Project Name: Storm Drain System Improvements Project Number: S/SD-02/98 Program Year Initiated: 1998/99 Project Duration: 5 years Project Description: Construction to eliminate existing deficiencies in the City drainage system as identified in the Master Plan of Drainage. Funding Source: Gas Tax 2000/01 Roll Over: $50,000 Total Five -Year Budget: -------------------------------------------------------------------------------------------- Project Name: English Channel Improvement Project Number: S/SD-01/01 Program Year Initiated: 2001/02 Project Duration: 1 Year Project Description: To construct box culvert, and inlet/outlet transition on English Channel at Peyton Drive, south of Eucalyptus Avenue. Funding Source: Grant Funds, Community Facilities District No. 2 2001/02 Budget: $1,636,000 Total Five -Year Budget: K 42 $790,000 $1,636,000 2001/02 CAPITAL IMPROVEMENT PROGRAM SE: #.ERISTOR 11 DRAINS ( ttlnbod) Project Name: Lower Los Serranos Channel Project Number: S/SD-01/99 Program Year Initiated: 1999/00 Project Duration: 1 Year Project Description: To clean and repair Lower Los Serranos Channel from Soquel Canyon Road to the end of Channel at the rip -rap area. Funding Source: 2000/01 Roll Over: 2001102 Budget: Gas Tax, General Fund $106,200 $158,800 Total Five -Year Budget: Project Name: Cut Off Wall at Storm Drain Inlet Near Elinvar Project Number: S/SD-03/98 Program Year Initiated: 1998/99 Project Duration: 60 days Project Description: Construct a cut-off wall at Elinvar Road and Sapphire Road to reduce erosion around the storm drain and limit silt infiltration into the storm drain. Funding Source: Gas Tax 2000/01 Roll Over: $14,300 Total Five -Year Budget: K 43 $265,000 $14,300 2001/02 CAPITAL IMPROVEMENT PROGRAM SE ffPv§ oRt"i-:-vI Project Name: Madrugada Surface Drain Improvements Project Number: S/SD-04/98 Program Year Initiated: 1998/99 Project Duration: 90days Project Description: Regrade around the drainage facility to reduce channel erosion and minimize future silting problems. Funding Source: Landscape and Lighting District 2000/01 Roll Over: $64,300 Total Five -Year Budget: $64,300 K 44 CITY OF CHINO HILLS CAPITAL IMPROVEMENT PROGRAM FIVE-YEAR SUMMARY FISCAL YEAR 2001/02 THROUGH FISCAL YEAR 2005/06 NUMBER PROJECT TOTAL 01/02 02/03 03/04 04/05 05/06 5 -YR EST. $2,150,000 $1,100,000 $1,100,000 Overlay/Slurry Seal Project S-01/01 S-02/01 City-wide Sidewalk Replacement Program S-02/98 Western Hills Golf Course Road $0 and Drainage Improvements S-05/97 Peyton Drive /Eucalyptus Project S-11/99 Fairfield Ranch Road S-03/00 Fairfield Ranch Phase II /Pine Avenue Extension S-04/00 Chino/Chino Hills Bikeway Connector Project S-03/01 Traffic Signal (Butterfield Ranch Road and Picasso) S-04/99 Traffic Signal (Peyton Drive and Olympic View Drive) S-05/00 Traffic Signal (Grand Avenue and Albertsons' D/W) S-06/00 Traffic Signals (Peyton Drive & Morningfield) S-06/99 Los Serranos - Other S-04/01 Los Serranos Infrastructure Study S-07/97 Soquel Canyon Parkway/Central Avenue Bridge S-08/97 Los Serranos (CDBG) S-03/98 Woodview Road S-08/99 Traffic Signal Interconnect and Coordination S-07/00 City-wide Restriping and Street Marking Project S-08/00 Drainage Improvement at Pipeline Avenue $0 and Glen Ridge Drive S-05/01 Pomona Rincon Road Extension S-06/01 Annual City-wide Traffic Count TOTAL 01/02 02/03 03/04 04/05 05/06 5 -YR EST. $2,150,000 $1,100,000 $1,100,000 $1,100,000 $1,100,000 $6,550,000 $100,000 $100,000 $100,000 $0 $0 $300,000 $180,000 $0 $0 $0 $0 $180,000 $2,270,000 $2,500,000 $5,500,000 $5,500,000 $600,000 $16,370,000 $3,000,000 $0 $0 $0 $0 $3,000,000 $350,000 $0 $0 $600,000 $5,050,000 $6,000,000 $30,000 $0 $0 $0 $0 $30,000 $160,000 $0 $0 $0 $0 $160,000 $90,000 $0 $0 $0 $0 $90,000 $150,000 $0 $0 $0 $0 $150,000 $155,000 $0 $0 $0 $0 $155,000 $750,000 $250,000 $250,000 $250,000 $250,000 $1,750,000 $200,000 $0 $0 $0 $0 $200,000 $1,430,000 $0 $0 $0 $0 $1,430,000 $300,000 $125,800 $125,800 $125,800 $125,800 $803,200 $100,000 $0 $0 $0 $0 $100,000 $320,000 $0 $0 $0 $0 $320,000 $85,000 $85,000 $85,000 $90,000 $95,000 $440,000 $110,000 $0 $0 $0 $0 $110,000 $2,800,000 $0 $0 $0 $0 $2,800,000 $6,000 $8,000 $8,000 $8,000 $8,000 $38,000 K 45 NUMBER PROJECT CITY OF CHINO HILLS CAPITAL IMPROVEMENT PROGRAM FIVE-YEAR SUMMARY FISCAL YEAR 2001/02 THROUGH FISCAL YEAR 2005/06 TOTAL 01/02 02/03 03/04 04/05 05/06 5 -YR EST. PF -04/97 Sleepy Hollow Community Center $70,000 $50,000 $50,000 $50,000 $50,000 $270,000 PF -02/01 Circulation Enhancement S-09/00 S-07/01 Eucalyptus Avenue Sidewalk $62,000 $0 $0 $0 $0 $62,000 S-08/01 Traffic Signals Battery Back -Up System $45,000 $0 $0 $0 $0 $45,000 S-XX/02 Woodview Road Widening $0 $1,980,000 $0 $0 $0 $1,980,000 S-10/97 Soquel Canyon/Loop One $0 $310,000 $6,400,000 $2,035,000 $0 $8,745,000 S-XX/02 Eucalyptus Avenue Emergency Road $0 $300,000 $1,200,000 $0 $0 $1,500,000 S-07/99 Sleepy Hollow - Other $0 $0 $50,000 $50,000 $50,000 $150,000 S-XX/02 Future Traffic Signals $0 $180,000 $180,000 $180,000 $180,000 $720,000 S-XX/02 Pedestrian Overcrossing $0 $350,000 $0 $0 $0 $350,000 S-XX/04 Soquel Canyon/Loop Two $0 $0 $0 $1,500,000 $13,300,000 $14,800,000 S-XX/05 Advance Street Signs $0 $0 $0 $0 $60,000 $60,000 Total Streets $14,913,000 $7,338,800 $15,048,800 $11,488,800 $20,868,800 $69,658,200 PF -04/97 Sleepy Hollow Community Center PF -01/98 City Entrance Monument Signs PF -03/98 Public Facilities Maintenance Yard PF -01/01 Chino Hills Police Station Improvement PF -02/01 Energy Efficient Lighting Replacement PF-XX/03 Town Center $1,607,900 Total Public Facilities $600,000 $0 $0 $0 $0 $600,000 $200,000 $300,000 $182,000 $0 $0 $682,000 $1,607,900 $0 $0 $0 $0 $1,607,900 $18,000 $0 $0 $0 $0 $18,000 $50,000 $0 $0 $0 $0 $50,000 $0 $0 $500,000 $3,000,000 $18,000,000 $21,500,000 $2,475,900 $300,000 $682,000 $3,000,000 $18,000,000 $24,457,900 K 46 CITY OF CHINO HILLS CAPITAL IMPROVEMENT PROGRAM FIVE-YEAR SUMMARY FISCAL YEAR 2001/02 THROUGH FISCAL YEAR 2005/06 NUMBER PROJECT 01/02 02/03 03/04 04/05 05/06 TOTAL 5 -YR EST. PARKSIOPEN P/OS-02/97 Community Park Expansion $6,765,000 $0 $0 $0 $0 $6,765,000 P/OS-01/01 Parks Improvement Project $139,300 $100,000 $80,000 $80,000 $50,000 $449,300 P/OS-04/97 Park Plant Restoration and Irrigation Project $63,400 $100,000 $100,000 $50,000 $50,000 $363,400 P/OS-02/98 Bird Farm Park $925,000 $3,325,000 $0 $0 $0 $4,250,000 P/OS-03/98 City Skate Park $300,000 $0 $0 $0 $0 $300,000 P/OS-06/98 English Springs Lake Cleaning $240,000 $0 $0 $80,000 $80,000 $400,000 P/OS-02/01 English Springs Lake Aeration System Replacement $11,000 $0 $0 $0 $0 $11,000 P/OS-01/99 Western Hills Park $295,000 $0 $0 $0 $0 $295,000 P/OS-05/99 Big League Dreams of Chino Hills Sports Park $12,419,700 $0 $0 $0 $0 $12,419,700 P/OS-02/00 Big Galstian Park $50,000 $0 $0 $0 $0 $50,000 P/OS-03/00 Trail Construction $175,000 $0 $0 $0 $0 $175,000 P/OS-03/01 Chino Hills Dog Park $189,000 $0 $0 $0 $0 $189,000 P/OS-04/01 Park Restroom Skylights $24,000 $0 $0 $0 $0 $24,000 P/OS-05/01 Park Restroom Doors $20,000 $0 $0 $0 $0 $20,000 P/OS-06/01 Park Restrooms Repainting $10,000 $0 $0 $0 $0 $10,000 P/OS-07/01 Grand Avenue Park Turf and Soil Replacement $125,000 $0 $0 $0 $0 $125,000 P/OS-08/01 Parkway at Exxon Mobil $20,000 $0 $0 $0 $0 $20,000 K 47 CITY OF CHINO HILLS CAPITAL IMPROVEMENT PROGRAM FIVE-YEAR SUMMARY FISCAL YEAR 2001/02 THROUGH FISCAL YEAR 2005/06 K 48 TOTAL NUMBER PROJECT 01/02 02/03 03/04 04/05 05/06 5 -YR EST. PARKSIOPEN P/OS-09/01 Median and Parkway at Laband Village $28,000 $0 $0 $0 $0 $28,000 P/OS-10/01 Median and Parkway at "The Great Indoors" $16,000 $0 $0 $0 $0 $16,000 P/OS-11/01 Sycamore Valley Park $800,000 $0 $0 $0 $0 $800,000 P/OS-12/01 Fairfield Ranch Neighborhood Park $950,000 $0 $0 $0 $0 $950,000 P/OS-13/01 Elementary School Multi -Purpose Trail $25,000 $0 $0 $0 $0 $25,000 P/OS-04/00 Pinehurst Phase Five $68,500 $0 $0 $0 $0 $68,500 P/OS-06/00 Danbury Park (Fairfield Ranch Paseo Park) $1,150,000 $0 $0 $0 $0 $1,150,000 P/OS-07/00 Willow Crest Slope $11,000 $0 $0 $0 $0 $11,000 P/OS-08/00 Fairfield Plaza Multi -Purpose Trail $50,000 $0 $0 $0 $0 $50,000 P/OS-10/00 Green Valley Multi -Purpose Trail $81,700 $0 $0 $0 $0 $81,700 P/OS-XX/02 Ayala Soccer Field Lighting $0 $150,000 $0 $0 $0 $150,000 P/OS-XX/02 Trail Staging Area $0 $120,000 $0 $0 $0 $120,000 P/OS-XX/02 Sundance III Multi -Purpose Trail $0 $10,000 $0 $0 $0 $10,000 P/OS-XX/02 Oakcrest Multi -Purpose Trail East $0 $250,000 $0 $0 $0 $250,000 P/OS-XX/02 Woodview Terrace Park Project $0 $2,000,000 $0 $0 $0 $2,000,000 P/OS-XX/02 Multi -Purpose Trail at Sycamore Crest $0 $15,000 $0 $0 $0 $15,000 P/OS-XX/02 Caltrans Lot at "The Great Indoors" $0 $7,500 $0 $0 $0 $7,500 P/OS-XX/03 Chino Avenue Park $0 $0 $200,000 $1,700,000 $0 $1,900,000 P/OS-XX/03 Oakcrest Multi -Purpose Trail West $0 $0 $75,000 $0 $0 $75,000 P/OS-XX/03 Oakcrest Vista Park $0 $0 $625,000 $0 $0 $625,000 K 48 NIIMRFR PROJECT DAR CITY OF CHINO HILLS CAPITAL IMPROVEMENT PROGRAM FIVE-YEAR SUMMARY FISCAL YEAR 2001/02 THROUGH FISCAL YEAR 2005/06 TOTAL 01/02 02/03 03/04 04/05 05106 5 -YR EST. P/0S-XX/03 Oakcrest Neighborhood Park $0 $0 $1,000,000 $0 $0 $1,000,000 P/OS-XX/03 Multi -Purpose Trail at Pinehurst West $0 $0 $30,000 $0 $0 $30,000 P/0S-XX/03 Ranch at Carbon Canyon Multi -Purpose Trail $0 $0 $175,000 $0 $0 $175,000 P/OS-XX/04 Canyon Estates Multi -Purpose Trail $0 $0 $0 $125,000 $0 $125,000 P/OS-XX/04 Chow Multi -Purpose Trail $0 $0 $0 $60,000 $0 $60,000 P/OS-XX/04 Vila Borba Multi -Purpose Trail System $0 $0 $0 $60,000 $0 $60,000 P/0S-XX/04 Vila Borba Neiborhood Park $0 $0 $0 $1,500,000 $0 $1,500,000 P/OS-XX/05 Richland Park $0 $0 $0 $0 $3,750,000 $3,750,000 Total Parks/Open Space $24,951,600 $6,077,500 $2,285,000 $3,655,000 $3,930,000 $40,899,100 LANDSCAPE PROJECTS L-01/97 Plant Restoration, Irrigation/Upgrade Project L-03/98 Avenida Marguerite Slope L-01/00 Oakway Lane Repair L-02/00 SR 71 Landscape Project L-01/01 Grand Avenue Median Improvements $200,000 Total Landscape Projects $191,000 $100,000 $100,000 $100,000 $100,000 $591,000 $600,000 $0 $0 $0 $0 $600,000 $200,000 $0 $0 $0 $0 $200,000 $50,000 $0 $0 $0 $0 $50,000 $90,000 $0 $0 $0 $0 $90,000 $1,131,000 $100,000 $100,000 $100,000 $100,000 $1,531,000 W-03/97 Pellisier Well Modifications $250,000 $0 $0 $0 $0 $250,000 W-05/97 Well No. 13 Modifications $75,000 $0 $0 $0 $0 $75,000 W-06/97 Existing Water Facility Replacement and Repair $200,000 $200,000 $200,000 $200,000 $200,000 $1,000,000 K 49 CITY OF CHINO HILLS CAPITAL IMPROVEMENT PROGRAM FIVE-YEAR SUMMARY FISCAL YEAR 2001/02 THROUGH FISCAL YEAR 2005/06 NUMBER PROJECT 01/02 02/03 03/04 04/05 05/06 TOTAL 5 -YR EST. W-07/97 Supervisory Control and Data Acquistion System (SCADA) $600,000 $0 $0 $0 $0 $600,000 W-09/97 Reservoir No. 18 $200,000 $1,500,000 $0 $0 $0 $1,700,000 W-01/98 Monte Vista Interconnect $10,850,000 $0 $0 $0 $0 $10,850,000 W-05/99 Well Acquisition $2,000,000 $0 $0 $0 $0 $2,000,000 W-02/00 Water Supply, Transmission, Storage, and Pumping $7,600,000 $960,000 $5,300,000 $6,600,000 $20,460,000 W-01/97 Well No 18 $0 $450,000 $0 $0 $0 $450,000 W-XX/03 Sleepy Hollow Pressure Reducing Station, Relocation and Modification $0 $0 $100,000 $0 $100,000 Total Water $21,775,000 $3,110,000 $5,600,000 $6,800,000 $200,000 $37,485,000 RECLAIMED WATER RW -01/98 Reservoir No. 20 $1,609,000 $0 $0 $0 $0 $1,609,000 RW -02/99 Soquel Canyon Pump Station No. 1 $1,140,000 $0 $0 $0 $0 $1,140,000 RW-XX/03 Soquel Canyon Reservoir $0 $0 $0 $906,800 $0 $906,800 RW-XX/03 Soquel Canyon Loop One Water Main $0 $0 $0 $451,800 $0 $451,800 RW-XX/03 Soquel Canyon Pump Station No. 2 $0 $0 $0 $216,000 $0 $216,000 RW-XX/04 Soquel Canyon Loop Two Water Main $0 $0 $0 $0 $1,201,600 $1,201,600 RW-XX/03 Rincon Reservoir No. 19 $0 $0 $0 $800,400 $0 $800,400 RW-XX/04 Rincon Water Main, Phase 1 $0 $0 $0 $145,700 $0 $145,700 RW-XX/04 Rincon Water Main, Phase II $0 $0 $0 $669,300 $0 $669,300 RW-XX/04 Rincon Pump Station No. 3 $0 $0 $0 $427,800 $0 $427,800 RW-XX/05 Rincon Water Main, Phase III $0 $0 $0 $0 $467,700 $467,700 RW-XX/05 Rincon Reservoir $0 $0 $0 $0 $910,800 $910,800 Total Reclaimed Water $2,749,000 $0 $0 $3,617,800 $2,580,100 $8,946,900 K 50 CITY OF CHINO HILLS CAPITAL IMPROVEMENT PROGRAM FIVE-YEAR SUMMARY FISCAL YEAR 2001/02 THROUGH FISCAL YEAR 2005/06 K 51 TOTAL NUMBER PROJECT 01/02 02/03 03/04 04/05 05/06 5 -YR EST. SEWERISTORMDRAINS S/SD-02/97 Miscellaneous Sewer Upgrade Project $100,000 $0 $0 $0 $0 $100,000 S/SD-03/97 Rincon Storm Drain Channel $1,462,100 $0 $0 $0 $1,462,100 S/SD-01/98 Sewer Improvements $400,000 $200,000 $73,000 $73,000 $75,000 $821,000 S/SD-02/01 Los Serranos Channel Mitigation Project $848,700 $0 $0 $0 $0 $848,700 S/SD-02/98 Storm Drain System Improvements $50,000 $340,000 $134,000 $134,000 $132,000 $790,000 S/SD-01/99 Lower Los Serranos Channel $265,000 $0 $0 $0 $0 $265,000 S/SD-03/98 Cut -Off Wall at Storm Drain Near Elinvar $14,300 $0 $0 $0 $0 $14,300 S/SD-04/98 Madrugada Surface Drain Improvements $64,300 $0 $0 $0 $0 $64,300 S/SD-01/01 English Channel Improvement $1,636,000 $0 $0 $0 $0 $1,636,000 Total Sewer/Storm Drains $4,840,400 $540,000 $207,000 $207,000 $207,000 $6,001,400 Fiscal Year Total $72,835,900 $17,466,300 $23,922,800 $28,868,600 $45,885,900 $188,979,500 K 51 This page intentionally left blank. K 52 CITY OF CHINO HILLS CAPITAL IMPROVEMENT PROGRAM PROJECT SUMMARY Project Name Budge 2000/2001 COMPLETED PROJECTS Central Avenue Overlay $13,200 Peyton Drive Slurry Seal $18,400 Pine Avenue Repair $31,500 Western Hills Pressure Reducing Station $52,000 Lower Los Serranos Channel $200,000 Reservoir No. 15 $390,000 Rolling Ridge Slurry Seal $24,900 Monte Vista Interconnect at Chino Avenue $171,000 Los Serranos CDBG (Descanso Sidewalk) $183,000 Valle Vista Park Playground Renovation $85,000 Los Serranos Replacement, Phase V (5str) $750,000 Fence at Woodview Creek $25,000 Chino Avenue 20" Water Main $186,500 TOTAL 2000/01 COMPLETED PROJECTS $2,130,500.00 2000101 ROLL OVER PROJECTS Overlay/Slurry Seal Project $1,050,000 Western Hills Golf Course Road and Drainage Improvements $180,000 Peyton Drive/Eucalyptus Project $2,270,000 Fairfield Ranch Road $3,000,000 Fairfield Ranch Phase II/Pine Avenue Extention $350,000 Chino/Chino Hills Bikeway Project $30,000 Traffic Signal - Peyton and Olympic View $90,000 K 53 CITY OF CHINO HILLS CAPITAL IMPROVEMENT PROGRAM PROJECT SUMMARY Project Name Bud e Traffic Signal - Grand and Albertsons' Driveway $150,000 Traffic Signal - Peyton and Morningfield $155,000 Drainage Improvement at Pipeline and Glen Ridge $110,000 Soquel Canyon Parkway/Central Avenue Bridge $1,320,000 Los Serranos Sidewalk $300,000 Woodview Road $100,000 Traffic Signal Interconnect and Coordination $320,000 Los Serranos - Others $500,000 City-wide Restriping and Marking $85,000 Circulation Enhancement $20,000 Public Facilities Maintenance Yard $1,607,900 Sleepy Hollow Community Center $600,000 City Entrance Monument Signs $200,000 Community Park Expansion $6,765,000 Bird Farm Park $500,000 City Skate Park $300,000 Western Hills Park $295,000 Big League Dreams of Chino Hills $11,356,600 Misc. Sewer Upgrade Projects $100,000 Rincon Storm Drain Channel $1,462,100 Sewer System Improvement $400,000 Storm Drain System Improvement $50,000 Cut -Off Wall at Storm Drain Near Elinvar $14,300 Madrugada Surface Drain Improvements $64,300 Lower Los Serranos Channel $106,200 Los Serranos Channel Mitigation Project $498,700 K 54 CITY OF CHINO HILLS CAPITAL IMPROVEMENT PROGRAM PROJECT SUMMARY Project Name Bud e 2000/01 ROLL OVER PROJECTS - (continued) English Springs Lake Cleaning $65,000 Big Galstain Park $50,000 Trail Construction $175,000 Pinehurst Phase Five $68,500 Danbury Park (Fairfield Ranch Paseo Park) $1,150,000 Willow Crest Slope $11,000 Fairfield Plaza Multi -Purpose Trail $50,000 Green Valley Multi -Purpose Trail $81,700 Avenida Marguerite Repair $600,000 Oakway Lane Repair $200,000 Pellisier Well Modifications $250,000 Well No. 13 Modifications $75,000 Monte Vista Interconnect $10,850,000 Supervisory Control & Data Acquisition System (SCADA) $600,000 Reservoir No. 18 $200,000 Well Acquisition $2,000,000 Water Supply, Transmission, Storage, & Pumping $7,600,000 Reservoir No. 20 $1,609,000 Soquel Canyon Pump Station No. 1 $1,140,000 TOTAL 2000/01 ROLL OVER PROJECTS $61,125,300 K 55 This page intentionally left blank. K 56 CITY OF CHINO HILLS CAPITAL IMPROVEMENT PROGRAM PROJECT SUMMARY Project Name Bud e 2001102 NEW PROJECTS Overlay/Slurry Seal Project $1,100,000 City-wide Sidewalk Replacement Program $100,000 Traffic Signal - Butterfield Ranch Road and Picasso Drive $160,000 Soquel Canyon Pkwy./Central Ave. Bridge $110,000 Los Serranos Infrastructure Study $200,000 Los Serranos - Others $250,000 Circulation Enhancement $50,000 Pomona-Rincon Road Extension $2,800,000 Annual City-wide Traffic Counts $6,000 Eucalyptus Avenue Sidewalk $62,000 Traffic Signals Battery Back -Up $45,000 Bird Farm Park $425,000 Chino Hills Dog Park $189,000 Big League Dreams of Chino Hills $1,063,100 SR 71 Landscape Project $50,000 English Channel Improvement $1,636,000 Lower Los Serranos Channel $158,800 Los Serranos Channel Mitigation Project $350,000 Park Restroom Skylights $24,000 Park Restroom Doors $20,000 Chino Hills Police Station Improvements $18,000 Park Restrooms Repainting $10,000 Energy Efficient Lighting Replacement $50,000 Grand Avenue Park Turf and Soil Replacement $125,000 Parks Improvement Project $139,300 Park Plant Restoration and Irrigation $63,400 English Springs Lake Cleaning $175,000 K 57 CITY OF CHINO HILLS CAPITAL IMPROVEMENT PROGRAM PROJECT SUMMARY Project Name B� t English Springs Lake Aeration System $11,000 Parkway at Exxon Mobil $20,000 Median and Parkway at Laband Village $28,000 Median and Parkway at "The Great Indoors" $16,000 Sycamore Valley Park $800,000 Fairfield Ranch Neighborhood Park $950,000 Elementary School Multi -Purpose Trail $25,000 Plant Restoratian and Irrigation Upgrade $191,000 Grand Avenue Median Improvements $90,000 Existing Water Facility Replacement and Repair $200,000 TOTAL 2001/02 NEW PROJECTS $11,710,600 K 58 CITY OF CHINO HILLS FISCAL YEAR 2001-02 INTERFUND TRANSFERS The Interfund Transfer budgets are established for the purpose of having one fund provide capital to another fund for financing capital projects and/or operating programs. For example, amounts are transferred from various funds to the Capital Projects Fund for the financing of eligible capital projects in the Capital Improvement Program. As another example, amounts are transferred from various Landscaping and Lighting District (LLD) zone funds to the LLD Administration Fund for the financing of the LLD administration activity. The purposes for which the interfund transfers are being budgeted, and the programs that are funding these activities are shown below and in the accompanying schedule. Finance Activity • Development Program: • Street Projects $2,348,300 • Public Facilities Projects $908,200 • Parks and Landscape Projects $990,000 • Water Projects $20,449,000 • Storm Drain Project $374,100 • CFD Operating Program $638,900 • Non Departmental Services Program: • Street Projects $4,759,800 • Parks and Landscape Projects $445,000 L 1 • Public Facilities Projects $350,000 • Storm Drain Projects $800,000 • Used Oil Recycling Operating Program $43,200 • Healthy Cities Grant $10,000 • Miscellaneous Grant — Department of Conservation $17,400 Public Facilities & Operations Activity • Facilities and Equipment Maintenance Program: • Public Facilities Projects $358,000 • Parks and Landscape Program: • Street Projects $4,500 • Public Facilities Projects $314,500 • Parks and Landscape Projects $16,672,400 • Storm Drain Projects $64,300 • Parks and Landscape Operating $1,432,600 • Sanitation Maintenance Program: • Public Facilities Projects $83,900 • Storm Drain Projects $500,000 • Street Maintenance Program: • Street Projects $2,163,500 • Storm Drain Projects $238,700 • Water Utility Program: • Street Projects $40,500 • Public Facilities Projects $461,300 • Water Projects $4,075,000 98/99 Actual 99/00 Actual 00/01 Adjusted Budget 00/01 Projected Actual 01/02 Budget Percent Change(1) Interfund Transfers 32,123,529 13,136,402 58,093,100 9,923,900 58,543,100 0.8% (1) Hercent change: "UU/U1 Adjusted Budget" column compared to "01/02 Budget" column. "N/A" = Not Applicable L 2 CITY OF CHINO HILLS FISCAL YEAR 2001-02 ACTIVITY: SUMMARY OF INTERFUND TRANSFERS 73,466 3,712 828,800 PROGRAM CODE VARIOUS 358,000 FY 1998-99 FY 1999-00 FY 2000-01 FY 2000-01 FY 2001-02 2,739,200 18,488,300 Sanitation Maintenance ADOPTED/ 69,735 578,900 14,600 583,900 ADJUSTED PROJECTED ADOPTED PROGRAM ACTUAL ACTUAL BUDGET ACTUAL BUDGET Finance 106,985 125,000 - 238,700 Development Program 23,475,350 6,466,605 29,863,800 4,873,700 25,708,500 Non -Departmental Services 2,495,542 2,128,761 3,221,400 572,200 6,425,400 Total Finance 25,970,892 8,595,366 33,085,200 5,445,900 32,133,900 Public Facilities and Operations Facilities and Equipment Maintenance 73,466 3,712 828,800 248,100 358,000 Parks and Landscape 6,023,046 3,210,414 17,164,000 2,739,200 18,488,300 Sanitation Maintenance - 69,735 578,900 14,600 583,900 Street Maintenance 56,125 291,757 701,300 268,000 2,163,500 Storm System Maintenance - 106,985 125,000 - 238,700 Water Utility - 858,433 5,609,900 1,208,100 4,576,800 Total Public Facilities and Operations 6,152,637 4,541,036 25,007,900 4,478,000 26,409,200 TOTAL 32,123,529 13,136,402 58,093,100 9,923,900 58,543,100 L 3 This page intentionally left blank. L 4 Glossary of Budget Terms Appropriation - An authorization by the City Council to make expenditures and to incur obligations for a specific purpose within a specific time frame. Assessed Valuation - A dollar value placed on real estate or other property by San Bernardino County as a basis for levying property taxes. Audit - A view of the City's accounts by an independent auditing firm to substantiate fiscal year-end fund, salaries, reserves and cash on hand. Beginning/Ending (Unappropriated) Fund Balance - Unencumbered resources available in a fund from the prior/current fiscal year after payment of the prior/current fiscal year's expenditures. This is not necessarily cash on hand. Bond - A City may raise capital by issuing a written promise to pay a specific sum of money, called the face value or principal amount, at a specific date or dates in the future, together with periodic interest at a special rate. Budget - A fiscal plan of financial operation listing an estimate of proposed appropriations or expenditures and the proposed means of financing them for a particular time period. The budget is proposed until it has been M 1 approved by the City Council. Chino Hills' annual budget encompasses one fiscal year (July 1 through June 30.) Capital Improvement - A permanent addition to the City's assets, including the design, construction, or purchase of land, building, or facilities, or major renovations of same. Capital Improvement Program - A financial plan or proposed capital improvement projects with single -and multiple -year capital expenditures/expenses. The Capital Improvement Program plans for five years and is updated annually. Capital Outlay - A budget appropriation category which budgets all equipment having a unit cost of more than $1,000 and an estimated useful life of over one year. Capital Projects - Physical structural improvements with a cost of $5,000 or more and a useful life of one year or more. Examples include a new park, building modifications or road construction. Debt Service - Payment of the principal and interest on an obligation resulting from the issuance of bonds, notes, or Certificates of Participation (COP's). Debt Service Requirements - The amount of money required to pay interest on outstanding debt and required contributions to accumulate monies for future retirement of term bonds. Deficit - An excess of expenditures or expenses over revenues (resources). Department - It is the basic unit of service responsibility encompassing a broad array of related activities. Division - A subsection (or activity) within a department which furthers the objectives of the City Council by providing specific services. Encumbrances - A legal obligation to pay funds, the expenditure of which has not yet occurred. They cease to be encumbrances when the obligations are paid or otherwise terminated. Expense/Expenditure - The actual spending of funds set aside by an appropriation. Fiscal Year - A twelve-month period of time to which a budget applies. In Chino Hills, it is July 1 through June 30. Fund - An independent fiscal and accounting entity used to record all financial transactions related to the specific purpose for which the fund was created. Fund Balance - The amount of financial resources available for use. Generally, this represents the detail of all the annual operating surpluses and deficits since the fund's inception. M 2 General Fund - The primary fund of the City used to account for all revenues and expenditures of the City not legally restricted as to use. This fund is used to offset the cost of the City's general operations. All revenues which do not have to be placed in a separate fund are deposited in the general fund. All expenditures must be made pursuant to appropriations which lapse annually at the end of the fiscal year. General Obligation Bond - Bonds used for various purposes and repaid by the regular (usually via the General Fund) revenue raising powers of the City. Grant - Contributions, gifts or cash, or other assets from another governmental entity to be used or expended for a specific purpose, activity, or facility. An example is the Community Development Block Grant provided by the Federal Government. Interfund Transfers - Monies transferred from one fund to another. Such money is transferred to finance the operations of another fund or to reimburse the fund for certain expenditures. Internal Service Fund - An Internal Service Fund provides services to other City departments and bills the various other funds for services rendered, just as would private business. Materials, Supplies, and Services - Expenditures for materials, supplies, and services which are ordinarily consumed within a fiscal year and which are not included in departmental inventories. Municipal Code - A book that contains the City Council approved ordinances currently in effect. The Code defines City policy with respect to areas such as planning, etc. Objectives - The expected results or achievements of a budget activity. Operating Budget - Annual appropriation of funds for ongoing program costs, including salaries and benefits, services and supplies, debt service, capital outlay and capital improvements. Operations and Maintenance - A section of the budget that addresses all the programs and day-to-day operating costs associated with the day-to-day operations of a division or a department. Ordinance - A formal legislative enactment by the City Council. It has the full force and effect of law within City boundaries unless pre-empted by a higher form of law. An Ordinance has a higher legal standing than a Resolution. Reimbursement - Payment of amount remitted on behalf of another party, department, or fund. M 3 Reserve - An account used to record a portion of the fund balance as legally segregated for a specific use. Resolution - A special order of the City Council which has a lower legal standing than an ordinance. Revenues - Amount received for taxes, fees, permits, licenses, interest, intergovernmental sources, and other sources during the fiscal year. Revenue Bonds - A type of bonds usually issued to construct facilities. The bonds are repaid from the revenue produced by the operation of these facilities. Salaries and Benefits - A budget category which generally accounts for full-time and temporary employees, overtime expenses, and all employee benefits, such as medical, dental, and retirement. Special Revenue Funds - This fund type collects revenues that are restricted by the City, State, or Federal Government as to how the City might spend them. This page intentionally left blank. M 4 OBJECTIVE DESIGNATIONS Line Item Title and Description Salaries and Wages 1010 Regular Salaries Base salary, including additional monthly earnings, paid to full-time employees and City Council. Additional earnings include special duty pay such as bilingual, stand by, and call back pay. 1015 Part-time/Seasonal Wages Wages of part-time hourly employees. 1020 Overtime Salaries Overtime. Pay for employment classifications subject to requirements of the Fair Labors Standards Act. Fringe Benefits 1540 Fringe Benefits Cost of medical, dental, vision insurance and direct payments to the employees in accordance with the C flexible benefit plan, tuition reimbursement, PST Plan, accrued leave compensation, auto allowance, Me insurance, employer retirement contribution, deferred compensation plan, group vision plan, group life in State Disability Insurance, and Workers' Compensation. Operations & Maintenance 2010 Memberships and Certifications Organizational membership fees and professional and technical certifications, and licenses. 2015 Conferences, Meetings, and Training Registration, meals, transportation, and lodging for conferences and training meetings and seminars. [uM OBJECTIVE DESIGNATIONS Line Item Title and Description 2020 Auto Mileage Reimbursement for use of personal vehicle for City business other than costs applicable to conferences, and training. 2030 Uniforms Costs of City -supplied uniform accessories such as boots, gloves, hats, glasses, etc., and uniform cleani Professional and Contractual Services 3010 Legal Services Attorney fees for rendering legal services to the City. 3020 f=inancial Services Financial advisory, analytical, and processing services; accounting and auditing services. 3025 Medical Services Medical costs for personnel physical examinations and injuries, police suspect hospital tests, and prison( care. 3030 Development Professional Services Fees for architectural, planning, engineering, plan checking, inspection, and appraisal services. 3090 Professional Services Professional service fees not included elsewhere. 3105 Temporary Employee Services Charges for temporary help contracted directly with an employment agency. zws, OBJECTIVE DESIGNATIONS Line Item Title and Description 3110 Computer Services Cost of computer system and application software development and support, and network administration. 3115 Data Processing Services Charges to departments for City -supplied data processing services. 3135 Special Studies Costs of unique studies and surveys. 3140 Refuse Contract Cost of debris disposal and services provided by the City's contract disposal firm. 3151 Hazardous Materials Removal Services Charges for removal of hazardous materials spilled or deposited within the City. 3155 Recreation Program Instructors Cost of services provided by fee-based Recreation Program Instructors. 3160 Water Meter Reading Services Charges for contractual water meter reading services. 3165 Sewer Treatment Services Costs for sewer treatment services provided by the Chino Basin Municipal Water District. 3170 Police Services Costs for contract police services provided by County. M 7 OBJECTIVE DESIGNATIONS Line Item Title and Description 3171 Sheriff's Prisoner Booking Services Charges by the County Sheriff's Department for booking suspected criminals apprehended within the City. 3172 Parking Fine Processing Services Fees paid to the State and County for surcharges on parking fines issued by City Police. 3173 Animal Control Services Costs for animal control services provided by a humane society. 3180 Crossing Guard Services Cost for contract crossing guard services provided for schools located within the City. 3189 Communication System Services Contract costs for wire and wireless communication system licenses and operating maintenance services (i.e., 800 MHz system). 3190 Contractual Services Contract costs for public agency services, collection services, insurance claims administration, personnel services, weed abatement services, water quality analysis services, and other contractual services not included. Supplies and Services 4010 Legal Advertising Cost for newspaper publishing or required legal notices. M 8 OBJECTIVE DESIGNATIONS Line Item Title and Description 4015 Advertising and Promotion Includes cost of City brochures. 4025 Election Expense Incurred costs for elections. 4030 Printing and Photocopy Services Costs for photocopy machines usage; and outside printing reprographics and printing costs of a general nature. 4031 Document Imaging Cost of microfilming supplies and other imaging services. 4035 Postage and Express Delivery Metered and nonmetered postal delivery services costs, including charges for express delivery services. 4110 Liability Insurance Premium for liability insurance coverage and additions to insurance reserves. 4115 Fire and Casualty Insurance Premium for fire and casualty insurance coverage. 4120 Vehicle Insurance Premium for vehicle public liability and property damage insurance coverage. 4125 Surety Bond Cost of specific and blanket surety bonds for City employees. M 9 OBJECTIVE DESIGNATIONS Line Item Title and Description 4130 Workers' Compensation Insurance Premium and payments for Workers' Compensation insurance coverage. 4140 Unemployment Insurance Cost of claim payments for unemployment insurance. 4245 Traffic Signs Signs used in the directing of traffic. 4310 Fuel Cost of gasoline and diesel fuel. 4315 Automotive Parts and Supplies Automotive replacement parts and components, including tires, batteries, and supplies. Miscellaneous items such as steam cleaning compounds, brake and transmission fluid, polish, radio cleaner and lubricants. 4410 Chemical Supplies Costs of chlorine, oxygen, acid, and similar items. 4420 Computer Hardware and Software Expense Cost of computer hardware and software which costs less than $1,000 per unit. 4430 Small Equipment and Tools Cost of hand tools, equipment and office equipment which individually costs less than $1,000. 4440 Office Supplies Cost of all office stationery and supplies. M 10 OBJECTIVE DESIGNATIONS Line Item Title and Description 4445 Special Parts and Supplies Unique department parts and supplies costs. Such parts and supplies include pipes and fittings, rock products, cement and concrete, turf and landscape, photography, custodial, and recreation supplies. 4450 Reference Materials and Services Purchase of books, technical manuals and periodical subscriptions. Maintenance and Rentals 5010 Parks and Landscape Costs for landscape and irrigation system maintenance and debris removal. Also includes charges for of lakes, ponds, fountains and other water features. 5012 Tree Maintenance Charges for contract maintenance of City trees, including pruning and removal services. 5020 Building and Structure Maintenance Cost of repair and maintenance of City buildings such as electrical wiring, plumbing, flooring, heating, conditioning. 5021 Custodial Services Cleaning and janitorial products such as cleansers, disinfectants, floor oils, wax, mops, rags, paper towels, tissue. 5025 Office Equipment Maintenance Repair and preventative maintenance of office equipment including computer equipment. M 11 OBJECTIVE DESIGNATIONS Line Item Title and Description 5035 Vehicle Maintenance Charges for repair and maintenance of vehicles. 5040 Communications Equipment Maintenance Repair costs for communication equipment, including mobile phones, telephones, and pagers. 5045 Graffiti Removal Services Cost of graffiti removal services including supplies and contract labor. 5110 Street Repair and Maintenance Costs of street patching and resurfacing, curb and gutter repairs, and related repairs. 5111 Street Sweeping Charges for contract street sweeping services. 5112 Pavement Striping Contract costs for placing pavement markings for traffic and pedestrian control. 5113 Traffic Calming Improvements Traffic calming devices such as speed humps traffic circles, restriping, etc., to reduce vehicle speeding residential neighborhoods throughout the City. 5115 Traffic Signal Maintenance Cost of maintaining and repairing traffic signals, including contractual costs. 5220 Water Lines and Mains Maintenance Repair and maintenance of the Water Utility's lines and mains. M 12 OBJECTIVE DESIGNATIONS Line Item Title and Description 5225 Meter Maintenance Costs for repair of the Water Utility's meters. 5230 Fire Hydrant Maintenance Costs of parts for maintenance of fire hydrants. 5235 Distribution Plant Maintenance Contracted labor and equipment costs for the maintenance of the Water Utility's distribution systems. distribution system. 5236 Monte Vista Capacity Maintenance Charge Amount charged by Monte Vista Water District (MVWD) for the cost of maintaining MVWD water for which the City uses in transmission of water acquired from MVWD. 5310 Sanitary Sewer Line Maintenance Maintenance and repair costs for sanitary sewer lines. 5315 Storm Sewer Line Maintenance Maintenance and repair costs for storm sewer lines and drainage easements. 5490 Other Structural Repair and Maintenance Charges for the repair and maintenance of structures such as street lights, bleachers and drinking fountains. 5590 Equipment Maintenance Cost of the maintenance of equipment not covered elsewhere. AMR] OBJECTIVE DESIGNATIONS Line Item Title and Description 5610 Facilities Rental Rent of land and buildings for City programs and projects. 5620 Vehicle Rental Monthly charges to the department to maintain and service department vehicles. 5625 Equipment Rental Charges for rental or lease of equipment. 5690 Other Rental Rental charges for items not covered elsewhere. 6010 Water Wholesale water purchases by the City's Water Utility and retail water purchases by City departments. 6015 Electricity City electricity costs except for Water Utility pumping power and street light costs. 6020 Street Light Power Electricity costs for street lights. 6025 Water Pumping Power Electricity and natural gas for operating Water Utility's pumps. 6030 Gas City natural gas costs. M 14 OBJECTIVE DESIGNATIONS Line Item Title and Description 6035 Telephone City telecommunication costs, including cellular and mobile telephones and paging services. Miscellaneous Expenditures 7010 Interest Payments Payment of any interest charges for borrowed funds. 7015 Principal Payments Payments of principal on bonds, notes, etc., which have matured in the current fiscal year. 7020 Bond Payment Insurance The cost of insurance or other form of security (i.e., Letter of Credit) to ensure that the City does not bond payment. 7025 Bond Call Payments Payment of principal on bonds as a result of prepayment of Assessment Districts Fee programs. 7030 Assessment District Credits Payments to the Assessment Districts from Development Fee Program Funds for bond call payments providing land owners credits against development fees for payoffs of Assessment District property 7045 Tax C Discharge Expense The cost of Tax C Discharge payment for CFD #9. M 15 OBJECTIVE DESIGNATIONS Line Item Title and Description 7046 Taxes and Assessments Payments for property taxes assessed on City -owned property located outside of the City's corporate boundaries; and payments of assessment district assessments on behalf of property owners pursuant to a reimhbursement agreement with the property owners. 7050 Debt Issue Expense Cost of financial advisory services, bond counsel services, printing services, and other debt issuance expense. 7110 Depreciation Expense To record the annual depreciation costs of equipment in the Proprietary Funds. 7120 Amortization Expense To record the annual amortization costs for bond issuance costs. 7220 Administrative Overhead City-wide administrative costs allocated to funds and activities for services provided by City Council, City Clerk, City Attorney, Finance, Risk Management, and general non -departmental functions. This not include departmental overhead costs which are reported in account number 7225 - Departmental Overhead. 7225 Departmental Overhead Departmental Administrative costs allocated to the division managed by the department. This account include City-wide administrative overhead costs which are reported in account number 7220 - Overhead. 7415 Special Departmental Expense Costs for studies, projects, or programs. M 16 OBJECTIVE DESIGNATIONS Line Item Title and Description 7610 Uncollectible Accounts 7710 Developer Reimbursement Agreements Refunds to developers per agreements. 7810 Water Conservation Program Cost of materials, supplies, and other activities to promote water conservation in the community. 7910 Removal of Architectural Barriers This element/object number is only for Community Development Block Grant use. 7911 Public Works Construction This element/object number is only for Community Development Block Grant use. 7919 Contingency This element/object number is only for Community Development Block Grant use. 7985 NPDES Permit Costs City's share of County's National Pollution Discharge Elimination System permit cost. 7990 Other Miscellaneous Expenditures Expenses not accounted for elsewhere. Capital Outlay 8010 Land Purchase price of real property and all incidental costs involved. 8015 Land Improvements Costs of grading, landscaping, and irrigation systems. M 17 OBJECTIVE DESIGNATIONS Line Item Title and Description 8030 Buildings Cost of constructing buildings and the basic equipment which forms an integral part of the building. replacement of major components of existing buildings (roofs, mechanical, equipment, etc.). 8040 Improvements Other than Buildings Cost of structures such as playground equipment, band shells, fences, and bridges. 8050 Office Furniture and Equipment Cost of furniture and office equipment including computer hardware and software having a purchase $1,000 or more. 8060 Vehicles and Equipment Purchase of vehicles such as cars, trucks, and vans. Purchase of other equipment having a purchase $1,000 or more. 8110 Street Facilities Cost of construction and installation of streets, curbs, gutters, sidewalks, traffic signals and street lights. 8210 Sanitary Sewer Lines and Facilities Cost of construction and installation of sanitary sewer lines and pump stations. 8310 Storm Sewer Lines Cost of construction and installation of storm sewer lines and other drainage facilities. 8410 Water Lines and Mains Cost of construction and installation of water lines and mains. M 18 OBJECTIVE DESIGNATIONS Line Item Title and Description 8420 Water Meters Purchase and installation of water meters 8425 Fire Hydrants Purchase and installation of fire hydrants. 8450 Water Supply Facilities Cost of construction and installation of reservoirs, wells, pumps, and booster stations. 8990 Contributions to Construction Funds Transfers to construction funds for Assessment Districts and Community Facilities Districts financed 8995 Contributions to Proprietary Funds Transfers to proprietary funds for water/sewer facilities and vehicles/computer equipment financed by special revenue, and capital projects funds. Other Charges 9010 Interfund Transfers to Other Funds Transfers to other funds for reimbursement of administrative and/or overhead charges; program reimbursement for project and program expenses. 9020 Intra/Inter Agency Fund Transfers To account for transactions among agency -type funds and between agency -type funds and other type as Governmental, Enterprise, Capital Projects, and Debt Service funds. M 19 OBJECTIVE DESIGNATIONS Line Item Title and Description 9030 Residual Equity Transfers Transfers of uncommitted reserves among the General Fund, Special Revenue Funds, and other fund types. M 20