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2000-2001 Adopted Budget CITY OF CHINO HILLS CALIFORNIA CITY COUNCIL Ed M. Graham James S. Thalman Mayor Mayor Pro Tem Gary G. Larson Gwenn E. Norton -Perry Council Member Council Member IwCITY MANAGER Douglas N. LaBelle CITY CLERK/DEPUTY CITY MANAGER Linda D. Ruth CITY ATTORNEY I Mark D. Hensley DEPARTMENT HEADS Jeff Collier, Community Development Director Michael S. Fleager, Community Services Director Kathleen Gotch, Deputy City Manager/Personnel Pat Hagler, Public Facilities and Operations Director Stan McCartney, Finance Director/City Treasurer In Memory of Mayor Michael G. Wickman March 22, 1938 — April 13, 2000 This page intentionally left blank. City of Chino Hills 2000-01 Annual Budget Table of Contents BudgetTransmittal......................................................................................................................... i Overview MissionNaluesStatement..................................................................................................... A 1 Budget Resolution ................................................... A 3 .............................................................. OrganizationChart ................................................................................................................ A 5 ProgramsBy Department...................................................................................................... A 7 Major Program Objectives By Activity................................................................................. A 9 Major Program Objectives FY 1999-00................................................................................ A 19 PersonnelSummary By Activity........................................................................................... A 37 Authorized Full Time Positions By Classification................................................................ A 39 Combined Funds Statement and Analysis Summary of Changes to Fund Balances................................................................................. B 1 Program Budgets Legislative OrganizationChart.................................................................................................... C 1 ActivityChart............................................................................................................ C 2 PersonnelSummary ................................................................................................... C 3 BudgetSummary ....................................................................................................... C 5 CityCouncil.............................................................................................................. C 6 CityAttorney............................................................................................................. C 8 CityClerk.................................................................................................................. C 10 Contract Services....................................................................................................... C 16 Program Budgets City Manager OrganizationChart.................................................................................................... D 1 ActivityChart ............................................................................................................ D 2 PersonnelSummary................................................................................................... D 3 BudgetSummary....................................................................................................... D 5 Administration........................................................................................................... D 6 GrantServices........................................................................................................... D 10 Human Resources...................................................................................................... D 12 RiskManagement...................................................................................................... D 16 Community Development OrganizationChart .................................................................................................... E 1 ActivityChart ............................................................................................................ E 2 PersonnelSummary................................................................................................... E 3 BudgetSummary....................................................................................................... E 5 Administration........................................................................................................... E 6 Building, Engineering and Inspection Services......................................................... E 10 Development Services............................................................................................... E 14 Economic Development............................................................................................ E 16 Community Services OrganizationChart .................................................................................................... F 1 ActivityChart ............................................................................................................ F 2 Personnel Summary................................................................................................... F 3 BudgetSummary....................................................................................................... F 5 Administration........................................................................................................... F 6 Community Development Block Grant Program ...................................................... F 10 Emergency Preparedness........................................................................................... F 12 NeighborhoodServices............................................................................................. F 14 PublicSafety.............................................................................................................. F 18 Recreation Services................................................................................................... F 22 Program Budgets Finance OrganizationChart.................................................................................................... ActivityChart............................................................................................................ PersonnelSummary................................................................................................... BudgetSummary....................................................................................................... Administration........................................................................................................... DataProcessing......................................................................................................... DevelopmentProgram............................................................................................... NonDepartmental Services....................................................................................... Utility Customer Services......................................................................................... Public Facilities and Operations OrganizationChart .................................................................................................... ActivityChart ............................................................................................................ PersonnelSummary................................................................................................... BudgetSummary....................................................................................................... Administration........................................................................................................... CapitalProjects......................................................................................................... Facilities and Equipment Maintenance.................................................................................................. Parksand Landscape................................................................................................. Sanitation Maintenance............................................................................................. Storm System Maintenance....................................................................................... StreetMaintenance.................................................................................................... Water......................................................................................................................... Revenue and Expenditure Summaries BudgetSummary.................................................................................................................. AppropriationsLimitation..................................................................................................... Summary of Revenue and Interfund Transfers By Fund ...................................................... Summary of Expenditures by Object Type........................................................................... G 1 G 2 G 3 G 5 G 6 G10 G14 G18 G 20 H 1 H 2 H 3 H 7 H 8 H12 H 14 H 20 H 26 H 30 H 32 H 36 I 1 I 1 I 3 111 Revenue and Expenditure Summaries (continued) Expenditures By Fund Type ................................... Operating Expenditures and Interfund Transfers ... Five Year Operating Program ......................................................... 117 ......................................................... 123 Summary.............................................................................................................................. J 1 Anticipated New Positions/Years Two and Three................................................................ J 2 Development Assumptions................................................................................................... J 5 Forecasted Expenditures....................................................................................................... J 7 ForecastedRevenues............................................................................................................. J 17 Five Year Capital Improvement Program Summary.............................................................................................................................. K 1 Fiscal Year 2000-01 Project Detail....................................................................................... K 3 Fiscal Year 2000-01 - 2004-05 Five Year Project Summary ................................................ K 35 Program Project Summary .................................................................................................... K 41 Interfund Transfers Summary............................................................................................................................... L 1 Appendices Glossaryof Budget Terms...................................................................................................... M 1 Chart of Accounts (Expenditures)......................................................................................... M 5 (BUDGET TRANSMITTAL �J July 7, 2000 It is a pleasure to transmit to the City Council the adopted program of municipal services and projects for fiscal year 2000/01. This year's budget document, represents a continuation of the budget program format initiated in fiscal year 1997/98. In addition to a program plan for fiscal year 2000/01, the budget document includes the City's five-year operating and improvement programs. The document is forward based and looks to the future. The budget includes actual program expenditures for fiscal year 1997/98 and 1998/99 as well as projected actual expenditures for fiscal year 1999/00. The annual operating and capital programs and the five-year operating and capital improvement programs are designed to enable the organization to continue to move forward in a proactive manner. As an organization we continue to make considerable progress in meeting operating program objectives as well as implementing a very comprehensive capital improvement program. This is due to the continued support of the City Council and a dedicated City staff. The City Council's adopted Mission Statement is the basis upon which we measure all of our efforts: MISSION AND VALUES STATEMENT It is the mission of the City of Chino Hills, in partnership with the community, to continue to develop and maintain the aesthetic beauty of the City, while fostering a safe and family oriented environment. The City is committed to providing excellent customer service, effectively managing growth, and creating a viable financial plan to ensure the continued success of the City. In developing this year's work program, we have again measured what we have accomplished and what we propose to accomplish against the City's Mission and Values Statement. SIGNIFICANT PROGRAM OBJECTIVES FOR FISCAL YEAR 2000/2001 • Complete, and present for Council policy direction, a financial plan for the provision of programs and services at General Plan build -out. • Award a construction contract and substantially complete the Big League Dreams of Chino Hills project. • Conclude the Water Privatization Process. • Continue implementation of the City's five-year Capital Improvement Program. • Finalize the Town Center plan and begin implementation of project phases. • Complete the Cable Franchise renewal process. • Complete the residential and commercial Refuse and Recycling Services process for awarding a franchise(s). Organizational progress continues and it is important to evaluate progress made during the past fiscal year. This evaluation has been completed and is included as a part of this year's budget in the Overview Section. As this section reflects, we have accomplished a number of objectives and are carrying over into fiscal year 2000/01 some of our objectives for completion. Additionally, new program objectives have been established that continue to build on what has been accomplished. The City of Chino Hills, during calendar year 1999, continued to experience significant growth. Our percentage growth was 3.7 as the City's population grew from 58,086 as of January 1, 1999, to a January 1, 2000, estimate of 60,236. Since incorporation in 1991, the City's population has grown from an estimated 42,000 to 60,236, approximately a 43 percent increase. Given the vacant land that remains to be developed under the General Plan, projects currently under consideration and the attractiveness of the Chino Hills marketplace, our population is projected to grow to an estimated 69,000 at the end of the current five-year operating plan. The total full time authorized positions proposed for fiscal year 2000/01 is 117, which represents an increase of eight new positions. Part-time staffing increases are also provided to augment our full time staff. BUDGET OVERVIEW The program document, including the resources for delivering services and projects in the ensuing fiscal year, continues to be a refinement of the process initiated earlier. That process initiated the allocation of resources on a departmental basis to increase accountability and maximize resources. This document contains the approved appropriations for various programs and staff resources allocated to each program. Administering the thirty-one programs within the budget is the responsibility of the City Manager, Deputy City Manager/City Clerk, Deputy City Manager/Personnel, City Attorney, Finance Director, Community Development Director, Community Services Director, and Public Facilities and Operations Director. This year's program of municipal services continues the objectives initiated in fiscal year 1999/2000: Process and Procedures The challenges presented by the demands of providing essential municipal services during a dynamic growth cycle, continue to be the principal challenge for Chino Hills into the foreseeable future. It is vital that the processes needed to sustain the organization over the long term continue to be developed, clarified and refined as appropriate. 11 Program and Service Levels A continued focus on maintenance of the City's existing infrastructure is reflected within both the Operating and Capital Improvement budgets. This maintenance effort is critical, on a proactive basis, to minimize our costs over the long term. The budget reflects a continuation of the programs established earlier, with six Departments: Legislative, City Manager, Community Development, Community Services, Finance, and Public Facilities and Operations, and thirty-one program activities. Revenue Base The City has been proactive in pursuing revenue enhancement opportunities. Such activities have included the economic incentive program to attract sales -tax producing commercial enterprises, development of recreation fee programs at Grand Avenue Park to help cover park operating and maintenance costs, implementation of a policy that all new residential projects are revenue neutral by requiring developments to implement homeowners associations or assessment districts to finance maintenance of the developments infrastructure, and conducting a review of all user fees to ensure that all program costs are covered by user fees to the extent allowed by law and City Council policy. iii Infrastructure This year's budget continues Capital Improvement Program efforts through the commitment of staff and consultant resources to implement critical capital improvement efforts in a timely and cost effective manner. A coordinated approach to the capital improvement effort is critical to meeting the facility and infrastructure needs of our current residents and businesses as well as the infrastructure needs that the growth in Chino Hills will require. The Capital Improvement Program is not only a critical element of the Public Facilities and Operations Department's objectives for fiscal year 2000/01, but of the entire organization. The management and implementation of our Capital Improvement Program deserves and will continue to receive the attention of the entire organization. Individual project management and coordination will become the responsibility of our managers throughout the organization. Personnel In Community Development, we will continue to rely on consultant services provided by our primary consultant, P & D Technologies, who will continue to provide Engineering, Planning, Landscape Design, and Building & Safety support services to meet the demands of the development cycle. Additional planning and engineering services, as required, will provide support to our Capital Improvement Program effort, environmental review processes, and public works inspection services on a project -by -project basis as we implement our Capital Improvement projects. This budget includes eight new employee positions. These positions include six Maintenance Worker H positions in Public Facilities and Operations activity(two each in Street Maintenance, Water Utility, and Sanitation Maintenance),one position (Administrative/Confidential Secretary) in City Manager activity, and one position (Recreation Supervisor) in Community Services activity. OPERATING PROGRAM The budget, as presented, represents a balanced operating budget in terms of the General Fund except as described below. General Fund Revenues for fiscal year 2000/01 are estimated at $19,427,300 and approved operating expenditures equal $19,547,300. The General Fund operating program expenditures exceed the Fund's operating program revenues by $120,000 due to a major capital outlay of $120,000 to purchase a patch truck for the Street Maintenance Program. As the expenditure for the patch truck is for the purchase of a new type of asset that will be used for a number of years, it is appropriate to fund this type of major purchase from existing reserves rather than from current revenues. The future replacement cost for this patch truck will be funded from the City's equipment replacement reserves. iv The total Operating Program for all funds for fiscal year 2000/01 forecasts expenditures of $67,569,400 and these expenditures are funded by ongoing revenues of $51,660,100 and intermittent revenues (excluding projected bond proceeds) of $15,814,100. Intermittent revenues are those revenues that are either one-time or unstable and highly variable revenues. Examples of intermittent revenues include fines and forfeitures, fees for service, and cost reimbursements. Examples of ongoing revenues include taxes and assessments, franchise fees, State subventions, and water and sewer utility fees. The total of the ongoing and intermittent revenues ($67,474,200) is exceeded by the Operating Program expenditures by $95,200. The operating expenditure amount that exceeds the operating revenues primarily occurred in the Development Program section of the Finance Department budget; Development Program reserves are being used to finance various development agreement obligations. Fiscal year 2000/2001 expenditures and appropriations are only those covered by the Council's approval. The remaining four years of the five-year operating plan are based upon anticipated program service level needs in light of the growth that is projected to occur over that period of time. This year's five- year operating plan reflects revised assumptions as contained within the five-year operating budget portion of the budget document. These anticipated program adjustments are to provide Council with an indicator of the service level adjustments projected over the near term to meet the increasing service needs generated by the residential and commercial growth that is projected to occur within Chino Hills. CAPITAL IMPROVEMENTS The Capital Improvement Program for fiscal year 2000/01 includes expenditures in the amount of $69,963,500. These projects include expenditures in the following categories and amounts: Streets $13,233,000 Public Facilities $1,875,300 Park/Open Space $26,852,000 Landscape Projects $1,333,500 Water $21,800,000 Reclaimed Water $2,749,000 Sewer/Storm Drain $2,120,700 The above total is comprised of $33,962,100 in carry-over projects and $36,001,400 in new projects. The remaining four years of the five-year Capital Improvement Program includes projects totaling $117,886,100; the project categories and amounts are as follows: Streets $53,346,200 Public Facilities $21,982,000 Parks/Open Space $18,999,000 Landscape Projects $490,000 Water $15,710,000 Reclaimed Water $6,197,900 Sewer/Storm Drain $1,161,000 v The total five-year Capital Improvement Program budget equals $187,849,600. CONCLUSION With adoption by the City Council, this document will be the focus of our organizational efforts. The success of our program and project efforts during the next several years will continue to shape the long term viability and future of our community. The cooperation and assistance of the Department Heads have been critical to the completion of this document. Their support, as always, is appreciated. I would like to particularly thank our Finance Director, Stan McCartney, and his staff for eir support in completing the numerous tasks necessary to cr to the document that is before yo . I�6o las N. LaBelle, City Manager This page intentionally left blank. vi City of Chino Hifl Mission It is the mission of the City of Chino Hills, in partnership with the community, to continue to develop and maintain the aesthetic beauty of the City, while fostering a safe and family oriented environment. The City is committed to providing excellent customer service, -effectively managing growth, and creating a viable financial plan to ensure the continued success of the City. Values Commitment - We. are guided by the belief that the City. of Chino Hills is -a prominent, beautiful, and well - maintained City. We value our commitment to the citizens of Chino Hills and'strive to provide them with the highest quality municipal services. Community Partnership - We work as partners with our residents to"enhance the quality of life in Chino Hills.: We respond to the needs of our community, and together, promote Chino Hills as a safe and healthy City. .Honesty; Integrity, and Truthfulness - We value honesty, integrity, and truthfulness as the foundation of our organization'. We'recognize their importance in upholding our credibility with the community we serve. , People lEmployees - Employees are the organization's most important resource. We work together as a team and each employee's contribution is key to our success. Pride - As employees, we take pride in ourselves, our organization, and our community, as we work together to provide' professional services to the citizens of Chino Hills. Professionalism - We value our employees as professionals who provide an outstanding level of service to the citizens of Chino Hills. Responsiveness to the Community - We are dedicated to service, to identifying and addressing individual and community needs, to being responsive to change within the community, and to enhancing.the_quality of life in Chino Hills. We are hereto serve our community. A 1 SECTION 5. The City Clerk shall certify as to the adoption of this Resolution. RESOLUTION NO nnR-70 PASSED, APPROVED, and ADOPTED this 27"' day of June 2000. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHINO HILLS, CALIFORNIA ADOPTING A BUDGET FOR FISCAL YEAR 2000.2001`/�s y ED M.GRAHAM, MAYOR The City Council of the City of Chino Hills does hereby resolve as follows: SECTION 1. For the fiscal year period from July 1, 2000, through June 30, 2001, the City ATTEST: Council hereby adopts a budget for the City of Chino Hills and that budget is specified in Exhibit A of the staff report presented with this resolution as "Total Budget Appropriations" in the "City Council Approved" column and totals $211,930,800. SECTION 2. The budget reported in the fiscal year 2000-01 Capital Improvement Program LINDA D. RUTH, CITY CLERK portion of the fiscal year 20OD-01 Annual Budget document is the budget being approved by the APPROVED AS TO FORM: City Council for the individual capital projects. The approved budgets for the Individual capital projects remain as authorized appropriations for the individual capital projects until these capital ' projects are completed. Any unexpended authorized appropriation for each capital project Is automatically carried over from fiscal year to fiscal year until the funds of the individual capital MARK D. HENSLEY. CITY ATTORNEY project are expended or the capital project is canceled. Following the completion of the individual capital projects, the unexpended appropriation of each completed capital project shall be canceled and the capital projects' funding sources shall be released from their unexpended funding STATE OF CALIFORNIA ) commitment. COUNTY OF SAN BERNARDINO ) § SECTION 3. The City Manager shall execute on behalf of the City Council administrative CITY OF CHINO HILLS ) supervision and control over this budget as authorized In accord with Chino Hills Municipal Code Section 2.08. I, LINDA D. RUTH, City Clerk of the City of Chino Hills, DO HEREBY CERTIFY that The CI Manager is authorized to transfer a ry g appropriations from reserves to a department foregoing Resolution No. OOR- 70 was duly passed and adopted at a regular meeting of the capital project, or among funds, departments, or to/fromm capital improvement projects Inn c Chino Hills City Council held on the 27th day of June, 2000, by the following roll call vote, to wit: transactions not exceeding $10,000 for the fiscal year for each expenditure element/object number and capital improvement project. All capital Improvement project budget transfers, transfers from reserves, and transfers among funds and departments exceeding $10,000 will AYES: COUNCIL MEMBERS: GRAHAM. THALt41N, LARSON, AND NORTON-PERRY require City Council approval. The City Manager is authorized to transfer appropriations within a department without limitation. The fund and department budget amounts are listed in the column NOES: COUNCIL MEMBERS: NONE entitled 'City Council Approved" appropriations reported In Exhibit A of the staff report that presented this Resolution. ABSENT: COUNCIL MEMBERS: NONE The total budgeted permanent full-time regular staff is 117 positions. No increase shall be made in this number of positions without City Council approval. However, the City Manager is VACANCY: COUNCIL MEMBERS: ONE authorized to transfer such positions within existing position classification and reorganize departments under his authority if in his judgement such actions will result in a higher degree of efficiency of overall operations of the City. LINDA D. RUTH, CiTY CLERK SECTION 4. That the City Clerk Is Instructed to forward a copy of the Resolution and the Fiscal Year 2000-01 Budget to the Auditor/Controller of the County of San Bernardino, in accordance with Section 53901 of the Government Code. (SEAL) The foregoing is the original of Resolution No. OOR-70 duly passed and adopted by the Chino Hills City Council at their regular meeting held June 27, 2000. cep s LINDA D. RUTH, CITY CLERK A 3 EXHIBIT A 2000.01 BUDGET APPROPRIATIONS City Manager City Council City Manager City Council Fund/Deoartment Recommended Approved Chance Fund/Department Recommended Approved Change General Fund: Sub -total carried forward 83,427,100 83,427,100 0 City Council 115,800 115,800 City Manager 1,438,200 1,438,200 Data Processing Fund City Clerk 759,100 759,100 (including depreciation expense) 431,900 431,900 City Attorney 350,000 350,000 Existing Infrastructure Fee Fund 9,662,500 9,662,500 Finance 1,126,800 1,126,800 General City Facilities Fee Fund 1,864,800 1,864,800 Human Resources 185,000 185,000 Park Facilities Fee Funds 4,365,800 4,365,800 Risk Management 814,200 814,200 Traffic Facilities Fee Fund 4,121,500 4,121,500 Grants Administration Program 27,900 27,900 Traffic Signal Fee Fund 47,500 47,500 Non -Departmental 38,400 38,400 Storm Drain Facilities Fee Fund 60,000 60.000 Public Safety 3,680,700 3,680,700 Capital Projects Fund 68,161,400 68,161,400 Contract Services 168,600 168,600 Landscape and Lighting District Funds 9,496,300 9,496,300 Community Development 4,524,200 4,524,200 Assessment Districts (A.D.): Public Facilities and Operations 2,949,900 2,949,900 A.D. 1994 Funds 652,500 652,500 Community Services 2,526,200 2,526,200 A.D. 1995 Funds 3,175,300 3,175,300 Development Fee Program 737,700 737,700 Community Facilities Districts (CFD's): Interfund Transfers 14.972.400 14.972.400 CFD #1 Funds 945,100 945,100 Total General Fund 34,415,100 34,415,100 0 CFD #2 Funds 2,236,900 2,236,900 CFD #4 Funds 292,900 292,900 CFD #5 Funds 1,047,300 1,047,300 CFD #6 Funds 12,900 12,900 Gas Tax Fund 1,590,300 1,590,300 CFD #8 Funds 422,500 422,500 Measure I Fund 589,000 589,000 CFD #9 Funds 5,004,600 5,004,600 Water Fund (including depreciation CFD #10 Funds 12,737,900 12,737,900 and amortization expense) 17,672,300 17,672,300 Chino Hills Capital Corporation Debt Water Facilities Fee Fund 20,835,100 20,835,100 Service Fund 1,739,100 1,739,100 Sewer Fund Street Sweeping Assessment Fund 202,900 202,900 (including depreciation expense) 4,071,600 4,071,600 Sleepy Hollow Assessment Fund 400 400 Sewer Facilities Fee Fund 26,600 26,600 Community Development Block Grant Fund 571,000 571,000 Solid Waste Fund 3,675,200 3,675,200 Air Quality Grant Fund 235,000 235,000 Equipment Maintenance Fund Frontline Policing Grant (AB 3229) Fund 202,800 202,800 (including depreciation expense) 551.900 551.900 COPS MORE Grant Fund 33,500 33,500 Miscellaneous Grants Fund 779.400 779.400 Sub -total 83.427.100 83.427.100 0 Total Budget Appropriations 211.930.800 211.930.800 A 4 City of Chino Hills Fiscal Year 2000/01 City Organization Citizens of Chino Hills Legislature City Council Legislative City Attorney City Manager City Clerk Administration Contract Services Grant Services Human Resources RiskManagementI........................................................... Community Development Administration Building, Engineering and Inspection Services Development Services Economic Development Finance Administration Data Processing Development Program Non Departmental Services Utility Customer Services Community Services Administration CDBG Program Emergency Preparedness Neighborhood Services Public Safety Recreation Services Public Facilities & Operations Administration Capital Projects Facilities and Equipment Maintenance Parks and Landscape Sanitation Maintenance Storm System Maintenance Street Maintenance Water ... .--_........._........ A 5 This page intentionally left blank. A 6 Program Summary Fiscal Year 2000/01 Department/Activity LEGISLATIVE • City Council • City Attorney • City Clerk • Contract Services CITY MANAGER • Administration • Grant Services • Human Resources • Risk Management COMMUNITY DEVELOPMENT • Administration • Building, Engineering and Inspection Services • Development Services • Economic Development COMMUNITY SERVICES • Administration • Community Development Block Grant Program COMMUNITY SERVICES (continued) • Emergency Preparedness • Neighborhood Services • Public Safety • Recreation Services FINANCE • Administration • Data Processing • Development Program • Non Departmental Services • Utility Customer Service PUBLIC FACILITIES & OPERATIONS • Administration • Capital Projects • Facilities and Equipment Maintenance • Parks and Landscape • Sanitation Maintenance • Storm System Maintenance • Street Maintenance • Water A 7 This page intentionally left blank. CITY OF CHINO HILLS FISCAL YEAR 2000/01 MAJOR PROGRAM OBJECTIVES BY ACTIVITY Conduct Special and General Municipal Election Complete Initial Codification of Ordinances Scan Additional Records into Imaging System Develop a City-wide Records Retention Schedule Complete Annual Report on Source Reduction and Recycling Programs Provide Contract Compliance Service to Department Staff Maintain Animal Control Contract with Inland Valley Humane Society Maintain Contract with San Bernardino Fire Department for Household Hazardous Waste Services Complete RFP Process and Maintain Solid Waste and Recycling Contracts for Residential and Commercial Refuse and Recycling Services OUARTERLY REPORT/ACTION First Second Third Fourth I I x I I I I x I x I x I x I x I I I x I x I I I x I x I x I x x I x I x I x x I x x I x x x x x A 9 CITY OF CHINO HILLS FISCAL YEAR 2000/01 MAJOR PROGRAM OBJECTIVES BY ACTIVITY First Conclude Water Privatization Process Establish a Formal Training/Staff Development Program X Update Parks and Open Space Master Plan I I Develop City Identification/Monumentation Program I I Publish Park Map/Brochure I X I Publish Trail Map/Brochure I X I Create Personnel Desk Manual I Develop Process to Track Certificates of Insurance I X I Develop New Employee Orientation Program I I Develop Exit Interview Process I I Update Landscape Standards I I QUARTERLY REPORT/ACTION Second Third Fourth XI I N. X A 10 CITY OF CHINO HILLS FISCAL YEAR 2000/01 MAJOR PROGRAM OBJECTIVES BY ACTIVITY I Plan the City's Tenth Anniversary Celebration COMMUNITY• n,AI.1111v6rio 1 Administer Comprehensive Development Services Contract Continue Proactive Business and Retention Efforts Actively Promote Commercial Development Along the Hwy. 71 Corridor and Other Locations Prepare Development Services Policies and Procedures Manual Prepare City-wide Equestrian Overlay Zoning District Animal Regulation Ordinance Complete Tree Preservation Ordinance Revise Sign Ordinance Submit Carbon Canyon Scenic Highway Application I First OUARTERLY REPORT/ACTION Second Third Fourth I x I x First Second Third Fourth I x I x I x I x I x I x I x I x I x I x I x I x A 11 CITY OF CHINO HILLS FISCAL YEAR 2000/01 MAJOR PROGRAM OBJECTIVES BY ACTIVITY OUARTERLY REPORUACTION First Second Third Fourth Update Noise Ordinance I I I X I Revise Lighting Standards , X I I I Draft Billboard and Psychic Ordinances I X I Revise Fire Overlay Zones I I X Complete and Maintain City Web Page X I I Update General Plan X I I I Update Development Code X I Complete Town Center EIR X I I Establish Standard Activity Codes for Trust Account Reporting Purposes (New FY 00/01) X I I Revise Wireless Ordinance (New FY 00/01) X I I I A 12 CITY OF CHINO HILLS FISCAL YEAR 2000/01 MAJOR PROGRAM OBJECTIVES BY ACTIVITY COMMUNITY DEVELOPMENT (continuecl) Prepare Commercial Design Standards (New FY 00/01) Draft Single Family Second Unit Ordinance (New FY 00/01) COMMUNITY SERVICES +_ Conduct Department/Role Specific Emergency Training Courses for City Staff Develop a Public Information Program to Inform Residents/Businesses about Emergency Preparedness Conduct at Least Two Community Preparedness Presentations Design and Implement an Administrative Remedies Program to Enhance Code Enforcement Effectiveness and Responsiveness Expand Code Enforcement Public Information Program to Include Bi-Weekly or Monthly Column in Local Newspaper to Inform Residents/Businesses About Common Code Violations First QUARTERLY REPORT/ACTION Second Third Fourth ►:a First Second X X I X Third Fourth X X x x x x X X X x x x A 13 CITY OF CHINO HILLS FISCAL YEAR 2000/01 MAJOR PROGRAM OBJECTIVES BY ACTIVITY Design and Implement a Neighborhood Recognition Program in conjunction with the Neighborhood Network Program Create an Interagency/Interdepartmental Task Force to Enhance the Neighborhood Network Program's Effectiveness Provide the Community with Enhanced Special Events, and General Recreation Programs Provide Youth Roller Hockey and Adult Soccer Programs and New Community Sports Programs, such as Adult Roller Hockey and Youth Flag Football at Grand Avenue Park Improve the Operation of the Concession Stand Facility at Grand Avenue Park Provide the Community with New Equestrian Related Programming at the McCoy Equestrian and Recreation Center to Include Shows, Riding Lessons, and Camps Conduct Community Meetings and Design a Second Skate Park Facility Conduct Community Meetings and Design a Dog Park First x OUARTERLY REPORUACTION Second Third Fourth x x x X X X I X I X I X x x x x X I X I X I X X X X X X X I X X X I X X I X A 14 CITY OF CHINO HILLS FISCAL YEAR 2000/01 MAJOR PROGRAM OBJECTIVES BY ACTIVITY Revenue and Expenditures Status Report Significant Program Changes - Budget Modifications Complete Comprehensive Financial Strategy Implement Comprehensive Financial Strategy Plan Revise Purchasing Policy Develop New 3-Year Data Processing Strategic Plan Begin Development of Civic Center Master Plan Implement Database Systems for Customer Service Calls, Utility Usage, and Budget Tracking for More Comprehensive Analysis and Timely Reporting OUARTERLY REPORUACTION IFirst Second X I X I x I x I IX I IX IXI I IX Third Fourth X I X X I X X I First Second Third Fourth X A 15 CITY OF CHINO HILLS FISCAL YEAR 2000/01 MAJOR PROGRAM OBJECTIVES BY ACTIVITY QUARTERLY REPORT/ACTION First Second Third Fourth Implement the CIP Program Including Project Specifications: Scope, Budget, Schedule, Design, Construction, Inspection, and Financial Reporting X X X X Develop Alternative Fueled Vehicles Purchasing Strategy to Comply with Rule 1190 X Track Labor and Material Costs of Individual Facilities to Analyze Service Levels Delivered and Formulate Square Footage Costs of the Facility Maintenance Program X Evaluate City's Multi -Use Trail System and Develop a Trail Management Program Which will Up -Date Existing Trail System, Increase Maintenance Standards, and Reduce the City's Liability X Assess the Level of Landscape Maintenance and Types of Service in Each Landscape District in Order to Maintain Costs and Balance Revenues X Develop and Implement a Bi-Annual Maintenance Schedule Identifying Entire Sewer System and Grouping of Areas for Cleaning X Complete Physical Inventory of Storm Channel, Storm Drain Facilities and Appurtenances I X I I Digitize an Inventory and Maps of Infrastructure Maintained by the City Including Signs, Traffic Signals, Sidewalks, Crosswalks, Red Curbs, and Rights -of Way X A 16 CITY OF CHINO HILLS FISCAL YEAR 2000/01 MAJOR PROGRAM OBJECTIVES BY ACTIVITY Implement Water Master Plan of Source and Supply QUARTERLY REPORT/ACTION First Second Third Fourth A 17 This page intentionally left blank. A 18 CITY OF CHINO HILLS STATUS OF MAJOR PROGRAM OBJECTIVES BY ACTIVITY FISCAL YEAR 1999/00 Objective: Conduct Special Municipal Election The City Council called a Special Municipal Election to be held November 2, 1999 for the submission to the voters a ques- tion relating to General Plan Amendments, residential densi- ties, and the process by which the General Plan could be amended. The question was designated as Ballot Measure U and commonly referred to as the "Save Our Canyon Initiative." The election was conducted and the Measure passed. Objective: Complete Initial Codification of Ordinances Book Publishing Company completed their review and analysis of the City's Ordinances and presented a number of recom- mendations. Staff has reviewed those recommendations and will be preparing amended Ordinances to the City Council for consideration and adoption. Ordinances to be amended or re- pealed will be submitted to the City Council for September 2000. Following adoption of these ordinances, Book Publish- ing will include them in the first Chino Hills Municipal Code (CHMC). Following adoption of the Municipal Code by the City Council, responsiveness to the community, as defined in the City's Mission and Values Statement, will be enhanced. Objective: Records Management and Retention Schedules Implementation of a City-wide Records Management Program has not progressed to the extent projected. The first recruit- ment for a Records Coordinator did not produce a successful candidate. A subsequent recruitment is in process. However, standardized functional file categories were developed by the City Clerk's Department and provided to Departments for im- plementation of a Citywide filing system. Through the efforts of the City Clerks Association of California, a standard records retention schedule was developed. The Secretary of State agreed to carry a Bill through the Legislature approving the retention schedule as a guideline for cities and counties. Work- ing with a records consultant, the Records Coordinator will fine tune the retention schedule for the City of Chino Hills and work with departments to inventory their records, create files as necessary, oversee the scanning of documents into the Lib- erty Information Management System, and dispose of records as authorized by the City Council. As records are added and the system grows, customer service to the community, staff and the general public will be provided in a professional and re- sponsive manner, as defined in the City's Mission and Values Statement. A 19 Objective: Complete Annual Report on Source Reduction and Recycling Programs In August 1999, staff submitted an Annual Report as required by AB 939, a State mandate which sets forth diversion goals requiring the reduction in the amount of waste entering land- fills by 50% by the year 2000. This report reflects the City's continued success in meeting these diversion goals, as the di- version for the City has been measured at 48%. With the con- tinued promotion of the City's recycling programs, and the co- operation by the residents to participate in recycling, it is an- ticipated that the City will accomplish the 50% diversion goal as required by the State. Objective: Provide Contract Compliance Service to Department Staff Contract services continue to be provided to all del0hjuctive: staff. Reviewing, processing, and negotiating of contracts, agreements, and requests for proposals, are all part of staff's commitment to ensure the highest quality of contractual ser- vices are being provided to the residents of Chino Hills. Objective: Maintain Contract with San Bernardino County Fire Department for Household Hazardous Waste Services The program for the collection, recycling, treatment and dis- posal of household hazardous waste is necessary to ensure household hazardous waste is safely and properly disposed. The City contracts with the San Bernardino County Fire De- partment to provide these services. Administration of this con- tract includes the coordination of annual events, implementa- tion of public education programs, and the promotion of used oil recycling programs. We continue to work as partners with our residents to ensure the environment of Chino Hills remains safe and healthy. Objective: Maintain Animal Control Contract with the Inland Valley Humane Society The Inland Valley Humane Society has been providing animal care and control services to the City since 1992. It is staff's responsibility to ensure animal -related ordinances and state laws continue to be enforced to protect the public health and welfare of the residents. Additional services provided by the Human Society include low cost rabies vaccination clinics, animal shelter services, and wildlife education programs. Objective: Maintain Solid Waste and Recycling Contracts for Residential and Commercial Refuse and Recycling Services Residential and commercial solid waste and recycling services are provided to the City by USA Waste Services of California, Inc. Maintenance of this contract requires the monitoring of refuse and recycling programs, to ensure compliance with State laws requiring waste diversion of 50% from entering landfills by the year 2000. A 20 Objective: Produce Community Promotional Videos This objective is ongoing. Staff is currently reviewing video production options with Adelphia, the local cable television operator. Community promotional videos are consistent with the City's Mission Statement in that they will be used to com- municate with our residents thereby promoting Community Partnership. Objective: Complete and Present a Cable Programming Policy This objective is ongoing. An analysis of the equipment needed to provide for cable programming efforts has been completed and a funding source must be identified to acquire the equipment needed to adequately utilize the cable opportuni- ties available to the City. The City will attempt to get funding from the cable operator for the purchase of needed equipment. This is consistent with the City's Mission and Values State- ment. Objective: Develop Grant Application and Monitoring Process This objective has been completed. Internal procedures for grant identification, procurement, and tracking have been es- tablished. This objective is consistent with the City's Values Statement in that the development of a grants policy is an inte- gral part of the City's responsiveness to the community by ap- plying for and obtaining grant funds that can be used to en- hance the quality of life in the City. Objective: Establish a Public Information/Education Program This program objective is ongoing. During the fiscal year 2000/01 we will work to formalize the program that is in place and present a complete Public Information/Education Program to the City Council for approval. This objective is consistent with the City's Mission and Values Statement in that this pro- gram will improve our responsiveness to the community when implemented. Objective: Renew Cable Television Franchise Agreement This objective is ongoing. The current franchise agreement expires on March 10, 2001. A community needs assessment is - currently in progress. Once completed, negotiations with the - franchisee can commence. This is expected to occur in the first, quarter of fiscal year 2000/01. This is consistent with the City's Mission and Values Statement in that the new cable franchise will reflect the wants and needs of the community. Objective: Implement Compensation Study This objective is completed. The City Council adopted salary adjustments for General, Supervisory, and Unrepresented Part- time and Seasonal employees in September 1999. Adjustments for Mid -Management, Professional, Confidential, and Execu- tive Units were adopted in October 1999. This is consistent with the City's Mission and Values Statement in that the ad - A 21 justments made reflect the City's attitude that its employees are its most important resource. Objective: Conduct Community Needs Assessment Focus Groups This objective is completed. The focus groups were con- ducted. The Consultant is in the process of finalizing the re- port. This is consistent with the City's Mission and Values Statement in that it emphasizes our responsiveness to the community. Objective: Formalize the Safety Program and Update Administrative Policies, Safety Section This objective is completed. The revised Injury and Illness Prevention Policy (HPP) as well as various safety policies were adopted by the City Council in October 1999. This is consis- tent with the City's Mission and Values Statement in that it emphasizes the importance of safety for City employees as well as maintaining a safe environment. Objective: Establish a Formal Training/Staff Development Program This program objective has not been started. This objective remains needed and will be addressed during fiscal year 2000/01. This objective is consistent with the City's Mission and Values Statement in that it emphasizes the importance of City employees as the City's most important resource. Objective: Complete Site Acquisition for Future Civic Center Site This program objective is ongoing. The City Council has ap- proved the terms of sale for needed property acquisitions. Staff is currently finalizing the purchase agreements. The Town Center EIR is currently underway. An informational Town Center meeting was held in June 2000 to inform the residents of the project. This objective is consistent with the City's Mis- sion and Values Statement in that a centralized Civic Center site will help promote the City's commitment to providing the highest quality municipal services. Objective: Determine Feasibility of Privatizing City Water System This program objective is ongoing. The City is currently nego- tiating with a contractor for lease of the City's water system. This objective is consistent with the City's Mission and Values Statement in that if successful, the privatization of the water system will help maintain a viable financial plan for the City. Objective: Modify Development Impact Fee Update This program objective is complete. A revised Development Impact Fee was approved by the City Council in March 2000. This objective is consistent with the City's Mission and Values Statement in that the revised impact fees will help maintain a viable financial plan for the City. A 22 Objective: Reconcile Personnel Rules with Administration Policies and any Memoranda of Understanding This program objective is ongoing. The Personnel Rules and any applicable Memoranda of Understanding have been recon- ciled. A committee has been formed to facilitate efficient revi- sions to the City's Administrative Policies Manual. This objec- tive is consistent with the City's Mission and Values Statement in that when complete, the City will operate more efficiently and will thus provide the citizens with a high level of munici- pal services. Objective: Provide Oversight for the Four Corners Transportation Planning Process This program objective is ongoing. The City has hosted infor- mational meetings on this subject for the citizens. This objec- tive is consistent with the City's Mission and Values Statement in that it reinforces our commitment to remain responsive to the needs of the community. Objective: Update Parks and Open Space Master Plan This program objective has not been started. This objective remains needed and will be addressed during fiscal year 2000/01. This objective is consistent with the City's Mission and Values Statement in that it reinforces our commitment to develop and maintain the aesthetic beauty of the City. Objective: Develop City Identification/ Monumentation Program This program objective has not been started. This objective remains needed and will be addressed during fiscal year 2000/01. This objective is consistent with the City's Mission and Values Statement in that it reinforces our commitment to develop and maintain the aesthetic beauty of the City. Objective: Publish Park Map/Brochure This program objective has not been started. This objective remains needed and will be addressed during fiscal year 2000/01. This objective is consistent with the City's Mission and Values Statement in that it reinforces our commitment to remain responsive to the needs of the community. Objective: Publish Trail Map/Brochure This program objective has not been started. This objective remains needed and will be addressed during fiscal year 2000/01. This objective is consistent with the City's Mission and Values Statement in that it reinforces our commitment to remain responsive to the needs of the community. Objective: Create Personnel Desk Manual This program objective has not been started. This objective remains needed and will be addressed during fiscal year 2000/01. This objective is consistent with the City's Mission and Values Statement in that when complete, the City will op- erate more efficiently and will thus provide the citizens with a high level of municipal services. A 23 Objective: Fully Implement ABRA System This program objective is complete. The ABRA software was upgraded to allow Personnel Department staff to concurrently access the program via the network. All information has been updated and reports are being generated. This objective is con- sistent with the City's Mission and Values Statement in that it helps to promote employees working together who in turn will be better able to provide excellent service to the citizens of the City. Objective: Complete Review of Contract Insurance Requirements This program objective is ongoing. A review of the insurance requirements has been completed and is being reviewed by staff. This objective is consistent with the City's Mission and Values Statement in that it helps to protect the City's assets and thus helps the City maintain a viable financial condition. Objective: Develop Process to Track Certificates of Insurance This program objective has not been started. This objective remains needed and will be addressed during fiscal year 2000/01. This objective is consistent with the City's Mission and Values Statement in that it would help protect the City's assets and thus help the City maintain a viable financial condi- tion. Objective: Develop New Employee Orientation Program This program objective has not been started. This objective remains needed and will be addressed during fiscal year 2000/01. This objective is consistent with the City's Mission and Values Statement in that it reinforces the City's commit- ment to its most important resource, its employees. Objective: Develop Exit Interview Process This program objective has not been started. This objective remains needed and will be addressed during fiscal year 2000/01. This objective is consistent with the City's Mission and Values Statement in that it reinforces the City's commit- ment to its most important resource, its employees. Objective: Develop Risk Management Handbook for Internal Use This program objective is ongoing. A draft handbook has been completed and is being reviewed by staff. This objective is consistent with the City's Mission and Values Statement in that it would help protect the City's assets and thus help the City maintain a viable financial condition. Objective: Administer Comprehensive Development Services Contract This program objective is ongoing. The City Council approved an agreement with P & D Consultants, Inc. on June 24, 1997, to provide comprehensive development services. On July 27, 1999, the City Council approved a revised contract with P&D A 24 to better serve the needs of the City. As a result of a reorgani- zation, the City engineering function and traffic engineering function will be provided under separate contracts. P&D will continue to provide special studies, through amendments to the Agreement, as needed. The services rendered by P & D di- rectly relate to the City's Mission and Values Statement by providing commitment, professionalism, and responsiveness to the community. Objective: Implement Contract for City Engineer This program objective has been met. The City Council ap- proved an agreement for City Engineering consultant services. Effective August 1, 1999, Joe Lopez assumed the duties of City Engineer, performing all functions associated with City engi- neering responsibilities. He provides technical oversight of the work of the City's engineering staff and prepares engineering studies, as needed. The services provided by this contract di- rectly related to the City's Mission and Values Statement by providing commitment, professionalism, and responsiveness to the community. Objective: Continue Proactive Business and Retention Efforts This program objective is ongoing. The Community Devel- opment Department mailed numerous letters to draw more commercial activity to the community. The types of materials sent out included marketing materials and information as well as general information about the community. Staff participated in a regional small business seminar. Staff also held meetings with shopping center owners, leasing agents, and tenants of existing commercial centers to assist in filling vacancies in their centers and provided job advertising on the local cable channel at no cost to the business owners. This objective is consistent with the City's commitment to effectively manage growth and create a viable financial plan to ensure the contin- ued success of the City, as stated in the City's Mission State- ment. Objective: Actively Promote Commercial Development Along the Highway 71 Corridor and Other Locations This program objective is ongoing. The promotion and re- cruitment efforts continued through the fiscal year. Staff dis- tributed the revised community profile to brokers and prospec- tive businesses highlighting the sites throughout the City that are available for development. Staff is in the process of updat- ing the marketing brochure and materials that will be made available for distribution. Aerial photographs of the various commercial sites have been taken. The marketing materials will highlight the vacant commercial properties along the 71 Highway corridor and other key sites throughout the City. This objective is consistent with the City's commitment to effec- tively manage growth and create a viable financial plan to en- sure the continued success of the City, as stated in the City's Mission Statement. Objective: Prepare Standardized Development Conditions The standardized Development Conditions have been submit- ted by the various departments and agencies. The final draft Development Conditions are currently under review by staff. It A 25 is anticipated that the Development Conditions will be com- pleted before the end of the fiscal year thereby meeting this program objective. This objective emphasizes commitment, professionalism, and responsiveness to the community, as stated in the City's Mission and Values Statement. Objective: Complete Prominent Ridgeline Study This program objective has not been met. The Planning Com- mission held several public hearings and also participated in touring the ridgelines. The Prominent Ridgeline Study Ordi- nance was adopted on December 14, 1999. This objective is consistent with the City's commitment to continue to develop and maintain the aesthetic beauty of the City, while effectively managing growth, as stated in the City's Mission Statement. Objective: Prepare Development Services Policies and Procedures Manual This objective has not been met. Staff will continue to work on the Development Services Policies and Procedures Manual as time permits. This objective has been carried forward to Fiscal Year 00/01. It is anticipated that the Development Services Policies and Procedures Manual will be completed in the third quarter. This objective demonstrates commitment to providing excellent customer service, as stated in the City's Mission Statement. Objective: Prepare City -Wide Equestrian Overlay Zoning District Animal Regulation Ordinance This program objective has not been met due to the reassign- ment of priorities. It is anticipated that staff will resume work in the next fiscal year and completion of the City-wide Eques- trian Overlay Zoning District Animal Regulation Ordinance is anticipated in the third quarter of Fiscal Year 00/01. When completed, the ordinance will be consistent with the City's commitment to be responsive to the community and to main- tain the aesthetic beauty of the City while enhancing the quality of life, as stated in the City's Mission and Values Statement. Objective: Complete Tree Preservation Ordinance This program objective has not been met. A preliminary draft ordinance has been prepared. It is anticipated that the prelimi- nary draft ordinance will be presented to the Planning Com- mission before June 30, 2000, and to the City Council for re- view during the third quarter of the next fiscal year. The Tree Preservation Ordinance will incorporate the standard tree miti- gation practices and programs used with recent development projects. When completed, the ordinance will be consistent with the City's commitment to be responsive to the community and to maintain the aesthetic beauty of the City while enhanc- ing the quality of life, as stated in the City's Mission and Val- ues Statement. Objective: Revise Sign Ordinance This program objective has not been met. It is anticipated that a draft ordinance will be presented to the Planning Commission tentatively before the end of the fiscal year and then to the City Council for approval in the second quarter of fiscal year 00/01. When completed, the ordinance will be consistent with the A 26 City's commitment to be responsive to the community and to maintain the aesthetic beauty of the City while enhancing the quality of life, as stated in the City's Mission and Values Statement. Objective: Prepare Massage Ordinance This program objective has been met. The ordinance pertain- ing to massage technicians has been completed by staff. It was presented to the Planning Commission on November 2, 1999, and then presented to the City Council for review and approval on January 25, 2000. Objective: Submit Carbon Canyon Scenic Highway Application This program objective has not been met. Submittal of the Carbon Canyon Scenic Highway application is currently on hold. This program objective has been carried over to the next fiscal year and tentatively scheduled for completion during the second quarter. When completed, this program objective will be consistent with the City's commitment to be responsive to the community and to maintain the aesthetic beauty of the City while enhancing the quality of life, as stated in the City's Mis- sion and Values Statement. Objective: Prepare Housing Element This program objective has not been met. It is anticipated that the Housing Element will be completed by June 30, 2000. A consultant has been selected to augment the current staff level in order to complete the Housing Element by the required deadline. Staff is actively monitoring the appeal process for the Regional Housing Needs Assessment figures and continu- ing the coordination of the completion of the Housing Element. Objective: Update Noise Ordinance This program objective has not been met. This program objec- tive has been carried over to the next fiscal year and is sched- uled for completion during the third quarter. This program ob- jective is consistent with the City's commitment to be respon- sive to the community and to maintain the aesthetic beauty of the City while enhancing the quality of life, as stated in the City's Mission and Values Statement. Objective: Revise Lighting Standards This program objective has not been met staff has completed the field research and is compiling the data for presentation to the Planning Commission the first quarter in fiscal year 00/01. This program objective is consistent with the City's commit- ment to maintain the aesthetic beauty of the City while enhanc- ing the quality of life, as stated in the City's Mission and Val- ues Statement. Objective: Draft Billboard and Psychic Ordinance This program objective has not been met. This objective has been temporarily placed on hold pending the completion of other projects. The Billboard Ordinance will be incorporated in the overall Sign Ordinance. This program objective will be carried over to fiscal year 00/01 and is scheduled for comple- tion during the second quarter. This program objective is con - A 27 sistent with the City's commitment to be responsive to the community and to maintain the aesthetic beauty of the City while enhancing the quality of life, as stated in the City's Mis- sion and Values Statement. Objective: Revise Fire Overlay Zones This program objective has not been met due to the scheduling of other projects. This objective will be carried over to fiscal year 00/01 and is scheduled for completion during the fourth quarter. This program objective is consistent with the City's commitment to the citizens of Chino Hills by providing them with the highest quality municipal services, as stated in the City's Mission and Values Statement. Objective: Create a Project Trust Account Database The program objective has been met. A database has been cre- ated in Microsoft Access that links developer trust accounts on deposit with the City. Several reports are now available to staff and developers as a result of establishing this database which has facilitated the management of these accounts. This new database has provided a direct benefit to the City in that it as- sists in monitoring the trust account balances which has re- sulted in a decrease of deficit accounts. This program objec- tive is consistent with the City's commitment to provide the highest quality of municipal services and its value of profes- sionalism. Objective: Create an Economic Development Web Page This program objective has evolved from an Economic Devel- opment Web Page to a City Web Page. A committee was formed with representatives from each department. A consult- ant firm was selected to assist with the technical aspect of the web page. This program objective will be carried over to fiscal year 00/01 and the completion of the web page is scheduled for the first quarter. The maintenance of the web page will be an ongoing task. This program objective is consistent with the City's commitment to provide professional services. Objective: Prepare General Plan Clean Up This program objective has been met. The City Council ap- proved the revision to the land use designation for certain areas in the City. This program objective is consistent with the City's commitment to provide professional services. Objective: Prepare Development Code Clean Up This program objective has not been met and will be carried over to the next fiscal year. It is scheduled for completion dur- ing the second quarter. When completed, this program objec- tive will be consistent with the City's commitment to be re- sponsive to the community and to provide professional ser- vices. Objective: Participate in the Four Corners Transportation Study This program objective has been met. During the course of the fiscal year, staff attended technical and policy committee meet- ings. The study recommendations were adopted by the Four A 28 Corners Group. This objective is consistent with the City's commitment to be responsive to the community by identifying and addressing individual and community needs and being re- sponsive to change within the community, and enhancing the quality of life in Chino Hills, as stated in the City's Mission and Values Statement. Objective: Conduct a Comprehensive Emergency Preparedness Drill in Conjunction with Neighboring Jurisdictions In October 1999, the City held a comprehensive Emergency Preparedness Drill in conjunction with the City of Chino, the Chino Valley Unified School District, the Chino Valley Inde- pendent Fire District, and the San Bernardino County Ameri- can Red Cross. The drill was coordinated by City staff with the assistance of the State's Office of Emergency Services Cali- fornia Specialized Training Institute (CSTI). The drill included additional training on the Standardized Emergency Manage- ment System, discussion of disaster roles and responsibilities, and simulated disaster scenarios, which required participants to evaluate, discuss, and decide an appropriate course of action. The drill enhanced the City's ability to respond in a disaster by ensuring our emergency preparedness system is fully integrated throughout the community. This objective is consistent with the City's Values Statement regarding the importance of com- munity partnerships and commitment to providing the highest quality municipal services. Objective: Initiate and Fully Implement the Neighborhood Network Program in at Least Ten Neighborhoods During the past fiscal year, staff has finalized the design of the Neighborhood Network Program and presented an implementa- tion plan to the City Council. Staff has had articles promoting the program printed in the Chino Champion, Daily Bulletin and the City's News & Recreation Brochure. The first community meeting/forum introducing and fully implementing the pro- gram was held in May. From this meeting, staff identified po- tential neighborhood leaders and potential neighborhood areas. This objective is consistent with the City's Values Statement regarding our dedication to service and enhancing the quality of life in Chino Hills. A second community meeting is sched- uled for June. Objective: Design and Implement The Neighborhood Network Training Program for Community Leaders/Block Captains The initial Leadership Academy Training Program and a draft Community Leaders Manual were completed during the past fiscal year. Staff reviewed materials from other cities with similar programs and designed a program based upon Chino Hills' residents and needs. Leaders were identified throughout the year and additional leaders were recruited at the first com- munity meeting/forum that was held in May. Full implementa- tion of the program to being summer 2000. This objective is consistent with the City's Values Statement regarding the im- portance of community partnerships and commitment to pro- viding the highest quality municipal services. A 29 Objective: Develop a Public Information Program to Inform Residents/Businesses About Common Code Violations During the past fiscal year, staff developed a Code Enforce- ment Public Information Program, providing information to the general public on common code violations. Staff has had arti- cles on code enforcement printed in the Chino Champion, Daily Bulletin and the City's News & Recreation Brochure. Staff has also created a Property Maintenance Regulations bro- chure, which outlines the most common property maintenance violations and has been handed out at various community events. This objective is consistent with the City's Values Statement regarding our dedication to service, identifying and addressing individual and community needs, being responsive to change within the community, and to enhancing the quality of life in Chino Hills. Objective: Provide the Community with City-wide Special Events Special events and celebrations were offered to the community throughout the fiscal year, including established favorites such as the Concerts in the Park series and the 41h of July Old - Fashioned Picnic. New events offered included a Valentine Tea Party, Breakfast with Santa, and Breakfast with the Easter Bunny. Approximately 4,000 hours (including full and part time staff) are committed to making special events a success in the City. This objective meets the City's Values Statement in terms of our responsiveness to the community and through community partnership building. Objective: Offer New and Enhanced Community Recreation Activities at the Civic Center Com- munity Building and Facilitate the Needs of Community Organizations for Meeting Room Space A variety of activities were offered to the community through- out the fiscal year, which included such favorites as Theatrical Dance. New activities offered included Tai Chi, Hip Hop, To- piary, Tumbling, and Drama. Staff spends approximately 100 hours per year recruiting and coordinating program needs with the various contract instructors that provide these classes. This objective meets the City's Values Statement in terms of our responsiveness to the community and through community part- nership building. Objective: Open and Staff the First City Store The City's first City Store offered a variety of City logo items to the community throughout the fiscal year, which includes T- shirts, coffee mugs, water bottles, key chains, writing pens, etc. Staff spent over 50 hours coordinating the initial process of or- dering and developing the Store. This objective meets the City Values Statement in terms of our responsiveness to the com- munity and through community partnership building. A 30 Object: Finalize a Comprehensive Joint Use Agreement with the Chino Valley Unified School District Both City and School District officials have reviewed a revised copy of the document in fiscal year 1999/00 and provided each parties' respective counsels with a copy for input. Implementa- tion of the document is scheduled for the first quarter of 2000/01. Approximately 100 City staff hours have been ex- pended on this objective, to date. The objective to develop a comprehensive joint use agreement between the City and the School District is consistent with the City's Values Statement regarding the importance of developing community partner- ships. Objective: Complete Construction of the McCoy Equestrian Center During the fiscal year, the McCoy Equestrian Center has been under construction with an anticipated completion date of the fourth quarter of fiscal year 1999/00. The programming and operations for the facility have been established and implemen- tation will continue during the first and second quarters of fis- cal year 2000/01. This objective meets the City's Values Statement with respect to the importance of fostering commu- nity partnerships and being responsive to community needs. Objective: Conduct Community Meetings and Design a Skate Park During the fiscal year, the Skate Park Committee has met with the charge of reviewing potential sites for a Skate Park and the amenities it might include. The Committee met with the archi- tectural firm Purkiss•Rose/RSI regarding the design of a skate park at the Big League Dreams Park site and discussed poten- tial amenities for the skate park. Purkiss•Rose will be present- ing a final design to the Committee in the fourth quarter for final review. The skate park construction timeline will coin- cide with the construction of the Big League Dreams Sports Complex. Staff has spent approximately 25 hours working with the Skate Park Committee to date, which meets the City's Values Statement through recognizing the need for community partnerships and through our commitment to being responsive to the community. Objective: Offer New Community Sports Programs at Grand Avenue Park Since the first quarter of this fiscal year 1999/00, staff has been focusing on the development of a youth and adult sports pro- gram at Grand Avenue Park. Since the second quarter, a Youth Roller Hockey and Adult Soccer league has been developed and implemented at the site. Staff has spent approximately 300 hours on this program. The youth and adult sports program at Grand Avenue Park is consistent with the City's Values State- ment with respect to the importance of being responsive to community needs. Objective: Revenue and Expenditure Status Report This program objective is ongoing. Reports are provided to the City Council on a monthly basis. The reports include the status A 31 of the current revenues collected and the current expenditures incurred, the comparison of the current revenues and expendi- tures to the prorata budget, as well as a comparison of the cur- rent revenues and expenditures to the prior year's revenues and expenditures. The cost incurred for this objective is limited to staff costs. This objective relates to all of the values listed in the City's Values Statement as well as the City's Mission Statement of providing excellent customer service and provid- ing a viable financial plan. Objective: Significant Program Changes - Budget Modifications This program objective is ongoing. Reports are provided to the City Council on a quarterly basis. The reports include a status of the City's budget position compared with actual revenues and expenditures to date and a recommendation for any budget modifications that are required due to new or modified pro- grams. The cost incurred for this objective is limited to staff costs. This objective relates to all of the values listed in the City's Values Statement as well as the City's Mission State- ment of providing excellent customer service and providing a viable financial plan. Objective: Complete Comprehensive Financial Strategy This objective is in process. It is expected that the strategic plan will be completed in the fall of 2000. The plan will pre- sent a strategy for identifying and securing the resources re- quired to provide the program services for the citizens of the City as well as the capital needed to construct the City facilities for the program and services. The City has secured the ser- vices of a financial advisor to spearhead the development of the strategic plan. The cost incurred for this objective, besides staff time, is the $35,000 annual retainer fee for the City's fi- nancial advisor, Stone & Youngberg, Inc. This objective re- lates to all of the values listed in the City's Values Statement as well as the City's mission of providing excellent customer ser- vice and providing a viable financial plan. Objective: Implement Comprehensive Financial Strategy Plan The action on this objective will begin following the comple- tion of the above objective entitled Complete Comprehensive Financial Strategy. The expected implementation date of this objective is in fall 2000. The cost incurred for this objective is limited to staff costs. This objective relates to all of the values listed in the City's Values Statement as well as the City's mis- sion of providing excellent customer service and providing a viable financial plan. Objective: Revise Purchasing Policy This objective is in process. It is expected that the policy will be completed in fall 2000. The entire current policy is being reviewed, reorganized, and streamlined. The draft for City staff review will be completed and circulated in July 2000, with the final draft presented to the City Council for review by September 2000. The cost incurred for this objective is the staff time needed to revise the policy. This objective relates to all of the values listed in the City's Values Statement as well as the City's Mission Statement of providing excellent customer service and a viable financial plan. A 32 Objective: Begin Development of Civic Master Plan Work has not yet begun on the master plan, therefore this pro- gram objective has been carried over to the next fiscal year. Objective: Develop and Implement a Pavement Management Program The development of a five-year pavement management pro- gram is complete. Staff presented the program to the City Council in January 2000 and a street maintenance program was approved based on the recommendation of the report. Accord- ing to the program approved by the City Council, the City will spend $1,100,000 annually for the next five years to accom- plish the objectives and the commitment to maintain high stan- dards for the City's streets. Regular maintenance is a cost ef- fective method of prolonging the life of the streets. A compre- hensive pavement management program is in keeping with the City's Mission to provide residents with a safe environment and to maintain the aesthetic beauty of the City. Objective: Implement Five -Year Capital Improvement Program The 1999/00 fiscal year was a successful year for the Capital Improvement Program. During this fiscal year, over 8,000 em- ployee hours were expended in completion of twenty-three pro- jects. These projects ranged from major road repairs, parks, traffic signals, and water main replacement. Additionally, twelve projects are currently under construction and twenty projects are in the design phase. City staff is successfully pro- viding project management in-house for most capital projects to ensure compliance with the City's Mission Statement to provide excellent customer service and to reduce the cost of project management. In the same regards, the CIP division be- gan in-house design of several CEP projects. The program ex- emplifies the City's Mission and Values Statement highlighting the professionalism of employees and their responsiveness to the Community and their desire to provide its residents with the highest quality of municipal services. Objective: Evaluate Vehicle Maintenance Program to Determine Cost Effectiveness This program objective is complete. The Vehicle Maintenance Division has determined that the practice of out sourcing the preventative and corrective maintenance of City vehicles is cost effective. During the evaluation of this operation, staff determined that improvements were needed in the scheduling of the vehicle repairs. City staff is in the process of developing an annual schedule of maintenance of specific vehicles. This will allow for better planning and reduce vehicle down time. City staff will continue to track maintenance costs of specific vehicles to enable the planning of future maintenance costs and replacement schedules. This objective emulates the values of the City's Mission Statement of effectively managing growth and creating a viable financial plan to ensure the continued success of the City. A 33 Objective: Implement Water Master Plan of Source and Supply This is an ongoing objective for the City. In fiscal year 1999/00, staff made great strides to ensure that an adequate supply of water will be available for the citizens of Chino Hills. During this year, the Monte Vista Interconnect Line project was a major focus to increase supply to the City from an exist- ing 16.22 MGD to 33 MGD to meet future City needs. Phase one, the South section, is 100% designed. The design for phase two, the North section, is 90% complete. Construction is ex- pected to begin by the end of the year. Another area of accomplishment is the recycled water system. The newest addition to the system is the Los Serranos Golf Course. This system, when complete, will offset current do- mestic water demand by approximately 500 acre-feet per year. Another source of supply to the City is the newly constructed SAWPA desalter. This additional source will bring an initial capacity of 2,000 acre-feet per year to the City. Staff is cur- rently researching the possibility of an additional 2,000 acre- feet of supply from the desalter to the intermediate zone. Staff is negotiating for emergency inter -ties with surrounding cities and has secured an 18" emergency tie-in with the City of Chino. Staff is on target to produce all of its groundwater enti- tlement in spite of the challenges of the subsidence issue, pro- viding maximum use of least -cost water. This objective dem- onstrates the City's commitment to providing excellent cus- tomer service while effectively managing the City's growth. This objective also exemplifies the City's values of commit- ment to provide the highest quality municipal services and to respond to the needs of the community. Objective: Reduce Water Use on City Facilities through Conservation and Irrigation System Improve- ments This is an ongoing objective. The current phase, the installation of a City -owned repeater, is near completion. This will provide improved communication of the central irrigation system and allow irrigation schedules to be based on evapotranspiration rates allowing for changes in weather patterns and maximizing water usage. During fiscal year 1999/00, major improvements of the existing central irrigation infrastructure were made in the southern region of the City. Staff developed a central irrigation expansion strategy throughout the City. A bid package is being prepared for the purchase and installation of this equipment with work taking place in the first quarter of the 2000/01 fiscal year. This objective is in accordance with the City's Mission Statement to maximize resources while still preserving the aes- thetic beauty of the City. Objective: Inspect 52,000 Linear Feet of Sewer Main This is an ongoing, five-year objective to inspect the complete system. The equipment underwent modifications to ensure that it would be in good working condition. Staff has developed and implemented a training program on the use of the updated equipment. Approximately 30,000 linear feet of sewer inspec- tion is anticipated to be completed this fiscal year. No major problems have been identified in the sewer lines inspected to date. The program exemplifies staffs' commitment to provide the highest quality municipal services. A 34 Objective: Increase Storm Channel Maintenance Pro- gram to Include Inspection of 16 Basins and 1,000 Linear Feet of Storm Drains This objective is complete. All 16 basins have been inspected and staff is in the process of inspecting the 1,000 linear feet of storm drain. Inspections of both the storm drain and the basins have revealed that both systems are performing adequately and no major problems have been found. This objective demon- strates staffs' commitment to provide the highest quality mu- nicipal service. Objective: Evaluate Cost Effectiveness of In -House Asphalt and Sidewalk Repair Program This program objective is complete. A report comparing the cost, response time, and quality of in-house repairs verses con- tracted repairs was completed. Staff determined that the use of contractors to conduct large quantities of repairs is cost effec- tive. It was also found that the in-house operations were the best option to respond quickly to specific asphalt and concrete damage. This operation will continue in cases that involve safety concerns, and to supplement the annual sidewalk re- placement and street projects. The City has implemented a pavement management program and City crews will complete many of the localized repairs called for by this program. This will increase the amount and efficiency of the annual sidewalk and street projects enabling contractors to focus on larger pro- jects that cannot be completed by City staff. This program objective is in keeping with the City's Mission Statement to provide the citizens with a beautiful and well -maintained City. Objective: Implement Contract for Weed Abatement Services This program is an on -going objective for the City, however in the 1999/00 fiscal year a contract was awarded for the annual maintenance and weed abatement of City right-of-ways. This was found to be a cost effective alternative to City staff con- ducting this operation. The City was unable to reach an agreement with the Chino Valley Independent Fire District for weed abatement services of City -owned open spaces. City crews will complete this work in the fiscal year. Costs of this operation will continue to be tracked and maps of the areas will be developed to provide improved management. This data will assist in further negotiations with the Chino Valley Independ- ent Fire District. This is in keeping with values set forth in the City's Mission Statement to maintain the aesthetic beauty of the City as well as the City's mission of providing excellent customer service. Objective: Implement Contract for Water Atlas Database This objective is complete. On April 25, 2000, a contract was awarded for the preparation of phase one of the City's Atlas sheets. The awarded portion includes the preparation of the base maps for the entire water system in electronic form and the plotting of existing facilities as indicated on existing hard copies filed in the Community Development file room. The completion of a digital water atlas will provide the City with the tools necessary for prudent asset management. This object is in keeping with the City's commitment to provide excellent customer service while effectively managing growth. A 35 Objective: Design, Build, and Move Operations to the New City Yard This is an incomplete program objective, however during this fiscal year staff developed construction and grading plans. This project is behind schedule due to construction limitations on the property because of easement restrictions. Plans have now been approved by Southern California Edison and have been submitted to the City of Chino for approval. When final approval of the plans is given, construction specifications will be developed and presented to the City Council for approval. This is expected to take place in July 2000. This program ob- jective is consistent with the City's commitment to the citizens of Chino Hills as we strive to provide them with the highest quality municipal services. A 36 CITY OF CHINO HILLS OPERATING PROGRAM PERSONNEL ADJUSTED PROPOSED BUDGETED BUDGETED POSITIONS POSITIONS FY 1999/00 FY 2000/01 LEGISLATIVE CITY MANAGER 6 6 8 9 COMMUNITY DEVELOPMENT 20 20 COMMUNITY SERVICES III-►"Irm 13 14 18 18 PUBLIC FACILITIES AND OPERATIONS 44 50 TOTAL 109 117 A 37 This page intentionally left blank. A 38 CITY OF CHINO HILLS FISCAL YEAR 2000/01 AUTliORIZED POSITIONS ACCOUNT CLERK II 6 ACCOUNTANT 2 ADMINISTRATIVE ANALYST H 6 ADMINISTRATIVE SECRETARY 4 ADMINISTRATIVE SECRETARY - CONFIDENTIAL 2 ASSISTANT CITY CLERK 1 ASSISTANT CIVIL ENGINEER 1 ASSISTANT DIRECTOR OF COMMUNITY DEVELOPMENT 1 ASSISTANT PLANNER 2 ASSOCIATE PLANNER 2 BUILDING AND ENGINEERING SERVICES PERMIT TECHNICIAN 2 CAPITAL PROGRAMS DIVISION MANAGER 1 CAPITAL PROJECTS COORDINATOR 1 CITY MANAGER 1 CITY PLANNER 1 CODE ENFORCEMENT OFFICER 2 A 39 CITY OF CHINO HILLS FISCAL YEAR 2000/01 AUTHORIZED POSITIONS COMMUNITY DEVELOPMENT DIRECTOR I COMMUNITY SERVICES COORDINATOR 1 COMMUNITY SERVICES DIRECTOR 1 CUSTOMER SERVICES REPRESENTATIVE 1 CUSTOMER SERVICES SUPERVISOR 1 DEPUTY CITY MANAGER/CITY CLERK 1 DEPUTY CITY MANAGER/PERSONNEL I ECONOMIC DEVELOPMENT MANAGER 1 EXECUTIVE SECRETARY I FACILITIES MAINTENANCE SUPERVISOR 1 FINANCE DIRECTOR 1 FINANCE MANAGER 1 MAINTENANCE AND OPERATIONS MANAGER 1 MAINTENANCE WORKER I 5 MAINTENANCE WORKER II 16 CITY OF CHINO HILLS FISCAL YEAR 2000/01 AUT14ORIZED POSITIONS MANAGING CIVIL ENGINEER 1 NEIGHBORHOOD SERVICES MANAGER 1 PARKS AND OPEN SPACE SUPERVISOR 1 PERSONNEL ASSISTANT 1 PRINCIPAL PUBLIC WORKS ENGINEER 1 PROJECT MANAGER 2 PUBLIC FACILITIES AND OPERATIONS DIRECTOR 1 PUBLIC WORKS INSPECTOR 2 RECORDS COORDINATOR 1 RECREATION COORDINATOR 3 RECREATION MANAGER 1 RECREATION SUPERVISOR 1 SANITATION SUPERVISOR 1 SECRETARY 6 SENIOR ACCOUNT CLERK 2 SENIOR ACCOUNTANT 2 A 41 CITY OF CHINO HILLS FISCAL YEAR 2000/01 AUTHORIZED POSITIONS SENIOR ADMINISTRATIVE ANALYST 3 SENIOR ADMINISTRATIVE CLERK 1 SENIOR MAINTENANCE WORKER 8 SENIOR PERMIT TECHNICIAN 1 SENIOR PLANNER 1 SENIOR PUBLIC WORKS INSPECTOR 1 f•�l_Y_:��I�f 11 �_[.h�G\�[y �.Y11'� �1 ��i/f.Y�7: WATER AND SEWER MANAGER 1 WATER CONSERVATION SPECIALIST 1 WATER DISTRIBUTION SUPERVISOR 1 WATER PRODUCTION SUPERVISOR 1 WATER QUALITY TECHNICIAN 1 TOTAL AUTHORIZED POSITIONS 117 B A 42 CITY OF CHINO HILLS FINAL BUDGET FISCAL YEAR 2000-01 SUMMARY OF CHANGES TO FUND BALANCES Beginning Estimated Estimated Ending Fund Revenues Expenditures Fund Fund Title Balance + & Transfers - & Transfers = Balance GENERAL FUND Operating Fund 460,000 19,427,300 19,547,300 340,000 Cash Flow Reserve 3,267,000 - - 3,267,000 Contingency,Emergency, and Special Projects Reserve 17,716,400 2,537,000 14,867,800 5,385,600 Other Reserves 1,352,700 - - 1,352,700 GENERAL FUND SUBTOTAL 22,796,100 21,964,300 34,415,100 10,345,300 SPECIAL REVENUE FUNDS Gas Tax Fund 1,389,800 1,129,600 1,590,300 929,100 Measure I Fund 834,900 643,800 589,000 889,700 Air Quality Improvement Fund 330,700 66,600 235,000 162,300 Solid Waste Fund - 3,675,200 3,675,200 - Landscaping and Lighting Assessment District Funds 7,206,000 8,192,700 9,496,300 5,902,400 Development Fee Funds 20,544,400 34,004,300 40,983,800 13,564,900 Community Development Block Grant - 571,000 571,000 - Miscellaneous Special Revenue Funds 202,600 2,991,300 2,958,100 235,800 ENTERPRISE FUNDS Water Fund 6,937,800 15,907,100 17,672,300 5,172,600 Sewer Fund 4,818,800 4,344,500 4,071,600 5,091,700 INTERNAL SERVICE FUNDS Equipment Maintenance Fund 1,332,200 592,300 551,900 1,372,600 Data Processing Fund 603,100 354,600 431,900 525,800 CAPITAL PROJECTS FUNDS 950,000 68,673,500 69,623,500 - AGENCY FUNDS 26,242,200 15,699,400 25,065,800 16,875,800 LESS: INTERFUND TRANSFERS AND TRANSACTIONS - (74,737,900) (74,737,900) - TOTAL ALL FUNDS 94,188,600 104,072,300 137,192,900 61,068,000 am This page intentionally left blank. City of Chino Hills Organization By Activity Fiscal Year 2000/01 City Attorney Legislative City Council City Clerk Contract Services C 1 Contract Ser, 76% $3,843,800 LEGISLATIVE EXPENDITURES 2000/01 City Council 2% City Clerk $115,800 15 % $759,100 ..............■eeeeeeeL ' ■uuuuuuueeuuueueuuuueu■ ■uuuueuuuuuuuuuuuuuueeu ' ■uuuue.ueuuuuesuuuuuuuuesuee ■ueuuuuuuuuueueuuuuuueuu ■ueuuuuauuuuuuruuuuu uuusuu.eoeuuoeuoo .. ■uueeuuuuuuu■ . _ eeeueeeeeeeue■ f City Attorney 7% $350,000 C 2 CITY OF CHINO HILLS ANNUAL BUDGET PERSONNEL SUMMARY ACTIVITY: LEGISLATIVE FY 1999-00 FY 2000-01 ADOPTED/ ADJUSTED ADOPTED BUDGET BUDGET PROGRAM: CITY CLERK CITY CLERK/DEPUTY CITY MANAGER 1 1 ASSISTANT CITY CLERK 1 1 SENIOR ADMINISTRATIVE ANALYST 1 1 RECORDS COORDINATOR 1 1 ADMINISTRATIVE SECRETARY - CONFIDENTIAL 1 1 SECRETARY/RECEPTIONIST 1 1 TOTAL 6 6 low, This page intentionally left blank. C 4 CITY OF CHINO HILLS BUDGET SUMMARY LEGISLATIVE PERSONNEL SERVICES OPERATIONS AND MAINTENANCE CAPITAL OUTLAY TOTAL LEGISLATIVE BUDGET PROGRAM CITY COUNCIL CITY ATTORNEY CITY CLERK CONTRACT SERVICES TOTAL LEGISLATIVE FY 1997-98 FY 1998-99 FY 1999-00 FY 1999-00 FY 2000-01 ADOPTED/ ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET 357,587 408,462 488,800 492,800 532,600 3,725,137 4,172,146 4,408,600 4,285,600 4,536,100 0 6,000 0 0 0 4,082,724 4,586,608 4,897,400 4,778,400 5,068,700 8,582 108,519 127,400 102,100 115,800 288,969 449,668 315,000 323,400 350,000 334,164 437,695 749,000 660,200 759,100 3,371,009 3,590,726 3,706,000 3,692,700 3,843,800 4,002,724 4,586,608 4,897,400 4,778,400 5,068,700 C 5 Legislative City council Program Purpose The City Council is the governing body that guides the progress of the City of Chino Hills. The City Council responds to issues and concerns of the community by allocating resources, developing policies, and formulating strategies that support the continued health and economic viability of the City of Chino Hills. The City Council manages the growth and development of the community to ensure efficient and effective delivery of services now and in the future. Primary Activities The City Council is responsible for the formulation of legislative policies that provide guidance for the activities of the City. Significant Changes from Prior Year None. Significant Items of Capital Outlay None. Performance Measures • Develop and implement a plan for future growth and financial stability in Chino Hills. • Remain open and responsive to the concerns of the community. • Develop and foster City relationships with residents, businesses, other agencies, and community leaders. • Foster economic development. 97/98 I 98/99 I 99/00 I 99/00 Actual Actual Adjusted Budget Projected Actual Personnel 1 65,277 74,820 69,900 76,500 Operations & Maintenance 23,305 33,699 57,500 25,600 Capital Outlay 0 0 0 0 Total 88,582 108,519 127,400 102,100 (1) Percent change: "99/00 Adjusted Budget" column compared to "00/01 Budget" column. "N/A" = Not Applicable 00/01 Percent Budget Change(1) 69,700 (.3%) 46,100 (19.8%) 0 N/A 115,800 (9.1%) C 6 CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: LEGISLATIVE PROGRAM: CITY COUNCIL PERSONNEL 1010 REGULAR SALARIES 1540 FRINGE BENEFITS TOTAL PERSONNEL OPERATIONS & MAINTENANCE 2010 MEMBERSHIPS AND CERTIFICATIONS 2015 CONFERENCES, MEETINGS, AND TRAINING 2020 AUTO MILEAGE 3135 SPECIAL STUDIES 4440 OFFICE SUPPLIES 4450 REFERENCE MATERIALS AND SERVICES 7990 OTHER MISCELLANEOUS EXPENDITURES TOTAL OPERATIONS & MAINTENANCE CAPITAL OUTLAY 8050 OFFICE FURNITURE AND EQUIPMENT TOTAL CAPITAL OUTLAY TOTAL FUNDING SOURCE: GENERAL FUND FY 1997-98 FY 1998-99 ACTUAL 24,093 41,184 65,277 ACTUAL 24,092 50,728 74,820 FY 1999-00 ADOPTED/ ADJUSTED BUDGET 24,000 45,900 69,900 PROGRAM CODE 001-0200 FY 1999-00 FY 2000-01 PROJECTED ACTUAL 24,000 52,500 76,500 ADOPTED BUDGET 22,000 47,700 69,700 13,037 14,627 17,900 18,100 18,200 7,819 9,369 11,000 4,800 10,000 1,222 201 1,000 700 1,000 36 1,430 25,000 100 16,500 225 117 200 0 0 286 155 400 325 400 680 7,800 2,000 1,600 0 23,305 33,699 57,500 25,625 46,100 0 0 0 0 0 0 0 0 0 0 88,582 108,519 127,400 102,125 115,800 C 7 egislative City Attorney Program Purpose The City Attorney provides legal counsel and representation on a wide variety of municipal issues. Primary Activities The primary activity of the City Attorney is to provide legal guidance to City staff and officials on municipal issues, including labor relations, dispute resolution, contract review, regulatory compliance, and litigation representation. Significant Changes from Prior Year None. Significant Items of Capital Outlay None. Performance Measures • Provide legal advice that enhances the City's ability to operate in a cost affective manner. 97/98 I 98/99 99/00 99/00 Actual Actual I Adjusted Budget I Projected Actual I Personnel 0 0 0 0 Operations & Maintenance 288,969 449,668 315,000 323,400 Capital Outlay 0 0 0 0 Total 288,969 449,668 315,000 323,400 (1) Percent change: "99/00 Adjusted Budget" column compared to "00/01 Budget" column. "N/A" = Not Applicable 00/01 Percent Budget Change(1) 0 N/A 350,000 11.1 % 0 N/A 350,000 ( 11.1 % CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: LEGISLATIVE PROGRAM: CITY ATTORNEY OPERATIONS & MAINTENANCE 3010 LEGAL SERVICES TOTAL OPERATIONS & MAINTENANCE TOTAL FUNDING SOURCE: GENERAL FUND FY 1997-98 FY 1998-99 ACTUAL 288,969 288,969 288,969 ACTUAL 449,668 449,668 449,668 FY 1999-00 ADOPTED/ ADJUSTED BUDGET 315,000 315,000 315,000 PROGRAM CODE 001-1000 FY 1999-00 FY 2000-01 PROJECTED ACTUAL 323,400 323,400 323,400 ADOPTED BUDGET 350,000 350,000 350,000 C 9 Legislative City Clerk Program Purpose As an appointed official of the City Council, the City Clerk assists the City Council and City staff in the performance of their administrative, legal and legislative functions in accordance with State, Federal and City Codes, Ordinances, Resolutions, and Policies. Additionally, the City Clerk maintains the official records of the City and makes public records available for inspection. The City Clerk acts as Filing Officer under the Fair Political Reform Act and administers General and Special Municipal Elections. Contract compliance oversight and administration is also a function under the management of the City Clerk. Primary Activities Responsibilities of the City Clerk include preparing City Council agenda and packets, assisting departments in submission of staff reports and support documentation, keeping an accurate record of the proceedings of the legislative body, administering oaths or affirmations, certifying, maintaining and retrieving official records and documents, receiving and processing claims/lawsuits against the City, coordinating bid openings, processing legal publications and notices, receiving and filing Campaign Statements and Statements of Economic Interests, administering Municipal and Special Elections, providing administrative/clerical support to City Council, maintaining Municipal Code, maintaining City Seal, providing records management assistance to City departments, providing contract compliance and administration services to all departments, including the review and approval of bid specifications and contract documents for professional, construction, and maintenance contracts, and monitor receipt specifications and contract documents for professional, construction, and maintenance contracts, and monitor receipt and approval of bonds, insurance and required contract documents. Significant Changes from Prior Year • Conduct Municipal Election to be held November 7, 2000. • Additional records will be included on the CD-ROM imaging system. • City ordinances will be codified as adopted. • Part-time temporary Administrative Clerk is proposed for part-time permanent Administrative Secretary at 3/5's equivalent. Significant Items of Capital Outlay None. Performance Measures • Prepare City Council Agenda and Minutes in accordance with Council Policy. • Comply with State and City reporting requirements for Campaign Statements and Statements of Economic Interests. • Maintain Municipal Code. C 10 Legislative City Clerk Performance Measures (continued) • Expand the document management system program to include City departments. • Review bid specifications and contract documents to ensure compliance with Public Contract Code. 97/98 98/99 99/00 99/00 Actual Actual I I Adjusted Budget I Projected Actual I Personnel 292,310 333,642 418,900 416,300 Operations & Maintenance 1 41,854 98,053 330,100 243,900 Capital Outlay 1 0 6,000 0 0 Total 1 334,164 437,695 749,000 660,200 (1) Percent change: "99/00 Adjusted Budget" column compared to "00/01 Budget" column. "N/A" — Not Applicable 00/01 Budget 462,900 296,200 0� 759,100 Percent Change(1) 10.5% (10.3 %) N/A 1.3% C 11 This page intentionally left blank. C 12 CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: LEGISLATIVE PROGRAM: CITY CLERK PROGRAM CODE 001-0400 FY 1997-98 FY 1998-99 FY 1999-00 FY 1999-00 FY 2000-01 ADOPTED/ ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET PERSONNEL 1010 REGULAR SALARIES 197,507 223,323 280,000 280,000 315,800 1015 PART-TIME/SEASONAL WAGES 17,784 15,620 15,000 15,000 20,300 1020 OVERTIME SALARIES 518 669 4,600 2,000 5,100 1540 FRINGE BENEFITS 76,501 94,030 119,300 119,300 121,700 TOTAL PERSONNEL 292,310 333,642 418,900 416,300 462,900 OPERATIONS & MAINTENANCE 2010 MEMBERSHIPS AND CERTIFICATIONS 793 370 1,000 1,000 1,000 2015 CONFERENCES, MEETINGS, AND TRAINING 1,782 4,480 9,500 5,000 9,300 2020 AUTO MILEAGE 540 169 1,000 500 1,000 3090 PROFESSIONAL SERVICES 1,000 1,242 129,600 100,000 111,400 3105 TEMPORARY EMPLOYEE SERVICES 0 902 30,000 10,000 30,000 3115 DATA PROCESSING SERVICES 3,900 3,900 24,300 24,300 29,700 3190 CONTRACTUAL SERVICES 2,922 0 0 0 0 4010 LEGAL ADVERTISING 2,732 5,335 6,000 6,000 6,000 4025 ELECTION EXPENSE 91 4,587 40,600 20,000 16,100 4030 PRINTING AND PHOTOCOPY SERVICES 44 24 3,000 2,000 3,000 4031 DOCUMENT IMAGING 0 47,991 35,000 20,000 35,000 4035 POSTAGE AND EXPRESS DELIVERY 346 885 1,000 1,000 1,000 4430 SMALL EQUIPMENT AND TOOLS 0 0 1,500 1,500 0 4440 OFFICE SUPPLIES 6,541 6,458 15,000 15,000 15,000 4450 REFERENCE MATERIALS AND SERVICES 1,996 2,250 3,100 3,100 3,200 C 13 CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: LEGISLATIVE PROGRAM: CITY CLERK OPERATIONS & MAINTENANCE (Continued) 5025 OFFICE EQUIPMENT MAINTENANCE 5625 EQUIPMENT RENTAL TOTAL OPERATIONS & MAINTENANCE CAPITAL OUTLAY 8050 OFFICE FURNITURE AND EQUIPMENT TOTAL CAPITAL OUTLAY TOTAL FUNDING SOURCE: GENERAL FUND FY 1997-98 FY 1998-99 ACTUAL 771 18,396 41,854 ACTUAL 567 18,893 98,053 FY 1999-00 ADOPTED/ ADJUSTED BUDGET 2,500 27,000 330,100 PROGRAM CODE 001-0400 FY 1999-00 FY 2000-01 PROJECTED ACTUAL 2,500 32,000 243,900 ADOPTED BUDGET 2,500 32,000 296,200 0 6,000 0 0 0 0 6,000 0 0 0 334,164 437,695 749,000 6605200 759,100 C 14 This page intentionally left blank. C 15 Contract Services Program Purpose The Contract Services Division is responsible for the administration of the Refuse and Recycling contract and Household Hazardous Waste contract, implementation of the City's Source Reduction and Recycling Element (SRRE) and Household Hazardous Waste Element (HHWE), and administration of the contract for Animal Care and Control Services. Primary Activities The primary activities of the Contract Services Division include the implementation of the City's Source Reduction and Recycling Element (SRRE) and the Household Hazardous Waste Element (HHWE). This includes management of the Commercial and Residential Solid Waste and Recycling Contracts to ensure solid waste diversion requirements mandated by the State and addressed in the SRRE are being met. The Household Hazardous Waste Contract provides for the collection, recycling, treatment, and disposal of household hazardous waste generated by the residents within the community. The administration of the Animal Care and Control Contract is necessary to ensure animal -related City ordinances and State laws are enforced to protect the public health and welfare of the residents. This Contract includes humane animal work, such as the pick-up and disposal of injured, stray, unwanted, or dead animals, a suitable animal shelter, educational programs, and low cost rabies vaccination clinics. Significant Changes from Prior Year None. Significant Items of Capital Outlay None. Performance Measures • Prepare City Council Agenda Items as necessary for program implementation. • Implement and monitor Source Reduction and Recycling Programs. • Comply with State and local reporting requirements for Solid Waste Reduction and Household Hazardous Waste Management. • Negotiate and monitor Solid Waste and Household Hazardous Waste and Animal Care and Control Service Contracts. • Provide public education programs regarding City ordinances and State laws. C 16 Legislative Contract Services 97/98 98/99 99/00 99/00 Actual Actual I I Adjusted Budget I Projected Actual Personnel 0 0 0 0 Operations & Maintenance 1 3,371,009 3,590,726 3,706,000 3,692,700 Capital Outlay 1 0 0 0 0 Total 1 3,371,009 3,590,726 3,706,000 3,692,700 (1) Percent change: "99/00 Adjusted Budget" column compared to "00/01 Budget" column. "N/A" = Not applicable 00/01 Percent Budget Change(1) 0 N/A 3,843,800 3.7% 0 N/A 3,843,800 3.7% C 17 This page intentionally left blank. C 18 CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: LEGISLATIVE PROGRAM: CONTRACT SERVICES OPERATIONS & MAINTENANCE 2010 MEMBERSHIPS AND CERTIFICATIONS 2015 CONFERENCES, MEETINGS, AND TRAINING 3140 REFUSE CONTRACT 3173 ANIMAL CONTROL SERVICES 3190 CONTRACTUAL SERVICES 4015 ADVERTISING AND PROMOTION TOTAL OPERATIONS & MAINTENANCE TOTAL FUNDING SOURCE: GENERAL FUND SOLID WASTE FUND FY 1997-98 FY 1998-99 ACTUAL 75 585 3,246,935 70,000 42,114 11,300 3,371,009 3,371,009 ACTUAL 75 688 3,460,615 66,837 44,416 18,095 3,590,726 PROGRAM CODE VARIOUS FY 1999-00 FY 1999-00 FY 2000-01 ADOPTED/ ADJUSTED PROJECTED ADOPTED BUDGET ACTUAL BUDGET 100 100 100 900 900 1,800 3,569,300 3,569,300 3,675,200 63,600 63,600 84,500 46,300 47,100 47,800 25,800 11,700 34,400 3,706,000 3,692,700 3,843,800 3,590,726 3,706,000 3,692,700 3,843,800 C 19 This page intentionally left blank. C 20 City of Chino Hills Organization By Activity Fiscal Year 2000/01 City Manager City Council City Administration Manager Grant Human Risk Services Resources Management D 1 CITY OF CHINO HILLS ANNUAL BUDGET PERSONNEL SUMMARY ACTIVITY: CITY MANAGER FY 1999-00 FY 2000-01 ADOPTED/ ADJUSTED ADOPTED BUDGET BUDGET PROGRAM: ADMINISTRATION CITY MANAGER 1 1 DEPUTY CITY MANAGER/PERSONNEL 1 1 ECONOMIC DEVELOPMENT MANAGER 1 1 SENIOR ADMINISTRATIVE ANALYST 2 2 ADMINISTRATIVE ANALYST II 1 1 EXECUTIVE SECRETARY 1 1 ADMINISTRATIVE SECRETARY - CONFIDENTIAL 0 1 SUB -TOTAL 7 g PROGRAM: HUMAN RESOURCES PERSONNEL ASSISTANT 1 1 SUB -TOTAL 1 1 TOTAL g 9 D 3 This page intentionally left blank. M- CITY OF CHINO HILLS BUDGET SUMMARY CITY MANAGER PERSONNEL SERVICES OPERATIONS AND MAINTENANCE CAPITAL OUTLAY TOTAL CITY MANAGER BUDGET PROGRAM ADMINISTRATION GRANT SERVICES HUMAN RESOURCES RISK MANAGEMENT TOTAL CITY MANAGER FY 1997-98 FY 1998-99 FY 1999-00 FY 1999-00 FY 2000-01 ADOPTED/ ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET 465,770 738,315 707,600 700,800 755,000 797,373 710,797 1,758,000 1,069,800 1,702,300 0 0 2,200 800 8,000 1,263,143 1,449,112 2,467,800 1,771,400 2,465,300 410,953 665,036 1,388,400 842,400 1,438,200 19,552 19,638 31,500 12,300 27,900 145,139 165,338 212,400 181,400 185,000 687,499 599,100 835,500 735,300 814,200 1,263,143 1,449,112 2,467,800 1,771,400 2,465,300 D 5 City Manager Program Purpose The purpose of this Program is to establish organizational goals, administer all City programs, organize efficient delivery of municipal services, and implement City policies pursuant to the direction of the City Council. Primary Activities The City Manager administers Council policy, provides leadership, and implements efficient and effective delivery of municipal services. The City Manager establishes and maintains controls to ensure that all operating departments adhere to City Council and legally mandated policies and regulations. The City Manager is responsible for the day-to-day operations of the City. He serves as the director of all City personnel, is responsible for the execution of City Council policy, the enforcement of all laws and ordinances, the preparation of the City's annual budget, public information, and legislative relations. Four City departments report to the City Manager: Community Development, Community Services, Finance, and Public Facilities and Operations. The City Manager's staff is responsible for support to the City Manager, risk management, grant administration, and personnel/labor relations. Significant Changes from Prior Year • Project administration for construction and marketing of Chino Hills Sports Park. • Complete feasibility of privatizing City Water operations. • Continue the process of renewing our cable television franchise. • Six community promotional videos will be produced. • Town center feasibility study will be finalized. • Parks and Open Space Master Plan update to be completed. • Addition of Administrative Secretary position. Significant Items of Capital Outlay • Computer projector $5,000 • Lap top computer $3,000 Performance Measures • Ensure implementation of action plans represented within the community and organizational strategic plans. • Implement budget directives. • Provide leadership and direction to City staff. • Negotiation of a new cable television franchise agreement. • Maximize public outreach efforts, including use of public access television and other innovative techniques for communicating with the public. • Establishment of a Public Information and Education Program. • Update the City's Park Master Plan. • Complete acquisition of a permanent Civic Center site. • Identify and dispose of surplus real property. • Commence and complete annual development fee update. • Planning for City's Tenth Anniversary celebration will commence. • A Public Information Policy will be developed. • Administrative Policy Manual update will continue. OURMana er 97/98 9 8/99 99/00 99/00 Actual I Actual I Adjusted Budget I Projected Actual Personnel 1 336,325 561,116 513,000 514,200 Operations & Maintenance 74,628 103,920 874,400 327,400 Capital Outlay 0 0 1,000 800 Total 410,953 665,036 1,388,400 842,400 (1) Percent change: "99/00 Adjusted Budget" column compared to "00/01 Budget" column. "N/A" = Not Applicable 00/01 Percent Budget Change(1) 551,600 7.5% 878,600 .5% 8,000 700.0% 1,438,200 3.6% CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: CITY MANAGER PROGRAM: ADMINISTRATION PERSONNEL 1010 REGULAR SALARIES 1015 PART-TIME/SEASONAL WAGES 1020 OVERTIME SALARIES 1540 FRINGE BENEFITS TOTAL PERSONNEL OPERATIONS & MAINTENANCE 2010 MEMBERSHIPS AND CERTIFICATIONS 2015 CONFERENCES, MEETINGS, AND TRAINING 2020 AUTO MILEAGE 3030 DEVELOPMENT PRORSERVICES 3090 PROFESSIONAL SERVICES 3115 DATA PROCESSING SERVICES 3190 CONTRACTUAL SERVICES 4015 ADVERTISING AND PROMOTION 4030 PRINTING AND PHOTOCOPY SERVICES 4035 POSTAGE AND EXPRESS DELIVERY 4440 OFFICE SUPPLIES 4445 SPECIAL PARTS AND SUPPLIES 4450 REFERENCE MATERIALS AND SERVICES 5620 VEHICLE RENTAL 7415 SPECIAL DEPARTMENTAL EXPENSE 7990 OTHER MISCELLANEOUS EXPENDITURES TOTAL OPERATIONS & MAINTENANCE PROGRAM CODE 001-0300 FY 1997-98 FY 1998-99 FY 1999-00 FY 1999-00 FY 2000-01 ADOPTED/ ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET 244,628 408,207 352,400 368,900 395,900 0 1,069 9,100 2,900 9,100 0 151 0 100 0 91,697 151,689 151,500 142,300 146,600 336,325 561,116 513,000 514,200 551,600 3,111 1,394 1,900 1,700 2,200 5,542 5,719 9,900 9,300 8,900 351 381 500 500 500 0 0 600,000 100,000 600,000 35,227 40,107 158,400 96,700 162,500 7,000 13,800 18,600 18,600 17,100 0 6,400 55,900 79,000 60,600 0 10,431 11,500 5,800 9,500 894 3,643 3,000 100 2,500 246 636 400 400 400 4,332 3,800 5,000 6,600 8,000 417 1,324 1,500 1,700 1,700 189 216 700 1,300 1,800 5,400 4,200 2,100 2,100 2,900 5,028 0 0 0 0 6,891 11,869 5,000 3,600 0 74,628 103,920 874,400 327,400 878,600 D 8 CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: CITY MANAGER PROGRAM: ADMINISTRATION CAPITAL OUTLAY 8050 OFFICE FURNITURE AND EQUIPMENT TOTAL CAPITAL OUTLAY TOTAL FUNDING SOURCE: GENERAL FUND FY 1997-98 FY 1998-99 ACTUAL ACTUAL PROGRAM CODE 001-0300 FY 1999-00 FY 1999-00 FY 2000-01 ADOPTED/ ADJUSTED PROJECTED ADOPTED BUDGET ACTUAL BUDGET 0 0 1,000 800 8,000 0 0 1,000 800 8,000 410,953 665,036 1,388,400 842,400 1,438,200 e I I Grant Services Program Purpose Significant Items of Capital Outlay This Program provides for the administration of all grants for None. the City. Performance Measures Primary Activities • Ensure that the City meets all requirements of current grants. The Grant Services Program responsibilities include • Establish procedures to ensure proper accountability for grant identifying various grant funding opportunities, coordinating Fund expenditures. preparation of the grant applications with the appropriate departments, and ensuring that the departments understand all the requirements of the grants. Significant Changes from Prior Year • A specific grants policy action plan will be developed for implementation. 97/98 98/99 99/00 99/00 00/01 Percent Actual Actual Adjusted Budget Projected Actual Budget Change(1) Personnel 1 18,450 19,609 0 0 2,400 N/A Operations & Maintenance 1,102 29 31,500 12,300 25,500 (19.0%) Capital Outlay 0 0 0 0 0( N/A Total 19,552 19,638 31,500 12,300 27,900 (11.4%) (1) Percent change: "99/00 Adjusted Budget" column compared to "00/O1Budget" column. "N/A" = Not Applicable D 10 CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: CITY MANAGER PROGRAM: GRANT SERVICES PERSONNEL 1010 REGULAR SALARIES 1540 FRINGE BENEFITS TOTAL PERSONNEL OPERATIONS & MAINTENANCE 2015 CONFERENCES, MEETINGS, AND TRAINING 3090 PROFESSIONAL SERVICES 4450 REFERENCE MATERIALS & SERVICES TOTAL OPERATIONS & MAINTENANCE TOTAL PROGRAM CODE VARIOUS FY 1997-98 FY 1998-99 FY 1999-00 FY 1999-00 FY 2000-01 ADOPTED/ ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET 13,927 14,339 0 0 1,700 4,523 5,270 0 0 700 18,450 19,609 0 0 2,400 728 29 1,700 0 300 0 0 29,700 12,100 25,000 374 0 100 200 200 1,102 29 31,500 12,300 25,500 19,552 19,638 31,500 12,300 27,900 FUNDING SOURCE: GENERAL FUND MISCELLANEOUS GRANT FUNDS D 11 ty Manager Human Resources Program Purpose The purpose of the Human Resources Program is to maximize the City's most critical resource — its employees — by effectively recruiting, training, and developing City staff and providing personnel support to supervisors and managers. Primary Activities The primary activities of the Human Resources Program include recruitment; training; benefit administration; employee recognition; labor negotiations; maintenance and updating of Personnel Rules and Administrative Policies; monitoring of salary, compensation, and classification plans; and ensuring conformance with applicable laws and regulations. During the first half of the 1999/00 Budget Year, Human Resources conducted nine recruitments for full-time position vacancies and placed seven candidates in authorized positions. Recruitments were also held for part-time seasonal Recreation staff and part-time staff for the McCoy Equestrian Center. Significant Changes from Prior Year None. Significant Items of Capital Outlay None. Performance Measures • Recruit, screen, assess, and provide the qualified personnel necessary to fill vacant positions. • Perform effective background investigations of final candidates. • Develop and administer a benefits program that meets the needs of employees while being cost conscious and consistent with other progressive cities. • Meet all federal and state reporting requirements. • Develop and deliver training programs that meet organizational needs and goals. • Reconcile Personnel Rules, Administration Policies, and any applicable Memoranda of Understanding. • Analyze data collected from exit interviews of employees separating from City employment to assist in lowering the City's employee turnover rate. • Implement an effective orientation program for new employees. • Customize the ABRA personnel tracking program to best meet the City's needs. 97/98 98/99 99/00 99/00 Actual Actual I I Adjusted Budget I Projected Actual Personnel 83,844 99,920 112,100 111,300 Operations & Maintenance 1 61,295 65,418 99,100 70,100 Capital Outlay 1 0 0 1,200 0 Total 1 145,139 165,338 212,400 181,400 (1) Percent change: "99/00 Adjusted Budget" column compared to "00/01 Budget" column. "N/A" = Not Applicable 00/01 I Percent Budget Change(1) 110,300 (1.6%) 74,700 (24.6%) 0 N/A 185,000 (12.9%) D 12 City of Chino Hills ANNUAL BUDGET ACTIVITY: CITY MANAGER PROGRAM: HUMAN RESOURCES PERSONNEL 1010 REGULAR SALARIES 1015 PART-TIME/SEASONAL WAGES 1020 OVERTIME SALARIES 1540 FRINGE BENEFITS TOTAL PERSONNEL OPERATIONS & MAINTENANCE 2010 MEMBERSHIPS AND CERTIFICATIONS 2015 CONFERENCES, MEETINGS, AND TRAINING 2020 AUTO MILEAGE 3025 MEDICAL SERVICES 3090 PROFESSIONAL SERVICES 4015 ADVERTISING AND PROMOTION 4030 PRINTING AND PHOTOCOPY SERVICES 4430 SMALL EQUIPMENT & TOOLS 4440 OFFICE SUPPLIES 4450 REFERENCE MATERIALS AND SERVICES 7415 SPECIAL DEPARTMENTAL EXPENSE 7990 OTHER MISCELLANEOUS EXPENDITURES TOTAL OPERATIONS & MAINTENANCE PROGRAM CODE 001-2200 FY 1997-98 FY 1998-99 FY 1999-00 FY 1999-00 FY 2000-01 ADOPTED/ ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET 41,097 66,945 72,500 65,600 81,300 17,440 8,569 7,800 18,400 0 3,053 157 1,100 100 700 22,254 24,249 30,700 27,200 28,300 83,844 99,920 112,100 111,300 110,300 2,282 2,063 4,000 3,900 4,200 14,123 18,600 25,000 17,900 22,900 26 43 200 400 400 5,909 7,416 6,000 6,300 7,300 25,357 11,487 32,800 14,700 15,500 7,417 7,529 6,000 3,600 6,000 717 948 1,000 1,600 1,000 0 0 400 0 0 1,858 3,134 6,500 5,200 0 3,606 4,652 5,200 4,500 5,400 0 8,776 12,000 12,000 12,000 0 770 0 0 0 61,295 65,418 99,100 70,100 74,700 D 13 City of Chino Hills ANNUAL BUDGET ACTIVITY: CITY MANAGER PROGRAM: HUMAN RESOURCES CAPITAL OUTLAY 8050 OFFICE FURNITURE & EQUIPMENT TOTAL CAPITAL OUTLAY TOTAL FUNDING SOURCE: GENERAL FUND FY 1997-98 FY 1998-99 ACTUAL ACTUAL PROGRAM CODE 001-2200 FY 1999-00 FY 1999-00 FY 2000-01 ADOPTED/ ADJUSTED PROJECTED ADOPTED BUDGET ACTUAL BUDGET 0 0 1,200 0 0 0 0 1,200 0 0 145,139 165,338 212,400 181,400 185,000 D 14 This page intentionally left blank. D 15 ManagerCity Risk Management Program Purpose The Risk Management Program is responsible for identifying and analyzing loss exposures, examining the feasibility of al- ternative risk management techniques, selecting the most ap- propriate alternatives, implementing the selected methods, and then monitoring and improving the risk management program. When this is accomplished, overall liability will be minimized and the proper risk transfer technique will be determined. Primary Activities Administration of the Risk Management Program includes co- ordinating the receipt, investigation, and resolution of liability claims files against the City; coordinating employee medical care and solution of Workers' Compensation claims; coordinat- ing recovery when City property has been damaged; develop- ing safety training programs and participating in safety meet- ings; monitoring losses and expense reserves; evaluating City insurance needs and purchasing appropriate coverage. Through January 31, 2000, the City is averaging approximately 33 liability claims per year with an average cost of $13,448 per claim. This fiscal year, through the same time period, there have been 11 claims with an average cost of $6,155. During fiscal year 98/99, there were 23 new Workers' Compensation claims. This is slightly below the average for the previous five fiscal years of 25.6 claims per year. Significant Changes from Prior Year • Personnel costs have increased by 9.9% due to personnel reclassifications, cost -of -living increases, and the addition of a secretary on a part-time basis. • Contractual Services have increased 73.2% due to an in creased need for additional services from our safety con- sultant. • Fire and Casualty Insurance has decreased 33.3% due to reduced cost of insurance. Significant Items of Capital Outlay None. Performance Measures • Develop information systems to provide the City's man- agement staff with tools to control workers' compensation and liability expenses. • Implement new safety policies to ensure that the daily work functions result in a decrease of work -related injuries and damage to property. • Reduce the time period that liability claims remain active, thereby reducing the reserve amount calculated in the City's annual retrospective computation. • Ensure that the Safety program is compliant with all Federal, State, and local guidelines. • Continue the City-wide safety program. • Update all evacuation plans throughout the City and conduct periodic evacuation drills. • Develop a Risk Management Handbook. • Evaluate insurance needs for contract recreation classes. • Conduct regular safety inspections of various city facilities. • Conduct mock OSHA inspections to help ensure compli- ance with OSHA standards. D 16 City Manager 97/98 98/99 99/00 99/00 Actual I Actual I Adjusted Budget I Projected Actual Personnel 27,151 57,670 82,500 75,300 Operations & Maintenance 660,348 541,430 753,000 660,000 Capital Outlay 0 0 0 0 Total 687,499 599,100 835,500 735,300 (1) Percent change: "99/00 Adjusted Budget" column compared to "00/01 Budget" column. "N/A" = Not Applicable 00/01 Percent Budget Change(1) 90,700 9.9% 723,500 (3.9%) 0 N/A 814,200 (2.5%) D 17 CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: CITY MANAGER PROGRAM: RISK MANAGEMENT PERSONNEL 1010 REGULAR SALARIES 1540 FRINGE BENEFITS TOTAL PERSONNEL OPERATIONS & MAINTENANCE 2010 MEMBERSHIPS AND CERTIFICATIONS 2015 CONFERENCES, MEETINGS, AND TRAINING 2020 AUTO MILEAGE 3190 CONTRACTURAL SERVICES 4035 POSTAGE & EXPRESS DELEIVERY 4110 LIABILITY INSURANCE 4115 FIRE AND CASUALTY INSURANCE 4125 SURETY BONDS 4130 WORKERS' COMPENSATION PROGRAM 4140 UNEMPLOYMENT INSURANCE 4450 REFERENCE MATERIALS AND SERVICES 7415 SPECIAL DEPARTMENTAL EXPENSE TOTAL OPERATIONS & MAINTENANCE TOTAL FUNDING SOURCE: GENERAL FUND PROGRAM CODE 001-2100 FY 1997-98 FY 1998-99 FY 1999-00 FY 1999-00 FY 2000-01 ADOPTED/ ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET 20,635 42,651 59,000 55,600 67,900 6,516 15,019 23,500 19,700 22,800 27,151 57,670 82,500 75,300 90,700 156 175 200 200 700 883 3,674 4,400 3,200 2,100 0 125 500 400 300 0 7,838 22,800 21,100 39,500 0 39 0 0 100 449,877 335,293 498,700 414,900 450,000 29,829 22,972 60,000 34,700 40,000 1,822 1,822 1,900 1,900 1,900 175,300 153,577 146,000 153,700 160,400 1,697 13,621 13,800 29,000 25,000 784 1,507 2,700 300 2,000 0 787 2,000 600 1,500 660,348 541,430 753,000 660,000 723,500 687,499 599,100 835,500 735,300 814,200 Building, Engineering and Inspection Services City of Chino Hills Organization By Activity Fiscal Year 2000/01 Community Development City Council City Manager Community Development Director i Development Services Administration Economic Development E 1 COMMUNITY DEVELOPMENT EXPENDITURES 2000/01 Economic Development Administration Development Services 3% 16% 19% $119,500 $736,300 $864,000 igineering & Inspection Services 62% $2,804,400 E 2 City of Chino Hills ANNUAL BUDGET PERSONNEL SUMMARY ACTIVITY: COMMUNITY DEVELOPMENT FY 1999-00 FY 2000-01 ADOPTED/ ADJUSTED ADOPTED BUDGET BUDGET PROGRAM: ADMINISTRATION COMMUNITY DEVELOPMENT DIRECTOR 1 1 ASSISTANT COMMUNITY DEVELOPMENT DIRECTOR 1 1 ADMINISTRATIVE ANALYST II 1 2 ADMINISTRATIVE ANALYST I 1 0 ADMINISTRATIVE SECRETARY 1 I SUB -TOTAL 5 5 PROGRAM: BUILDING, ENGINEERING & INSPECTION SERVICES MANAGING CIVIL ENGINEER 1 1 PRINCIPAL PUBLIC WORKS ENGINEER I 1 SENIOR PUBLIC WORKS INSPECTOR 0 1 PUBLIC WORKS INSPECTOR 3 2 PERMIT TECHNICIAN 3 3 SUB -TOTAL 8 8 PROGRAM: DEVELOPMENT SERVICES CITY PLANNER 1 1 SENIOR PLANNER 1 1 ASSOCIATE PLANNER 2 2 ASSISTANT PLANNER I I SECRETARY 1 I SUB -TOTAL 6 6 E 3 City of Chino Hills ANNUAL BUDGET PERSONNEL SUMMARY ACTIVITY: COMMUNITY DEVELOPMENT FY 1999-00 FY 2000-01 ADOPTED/ ADJUSTED ADOPTED BUDGET BUDGET PROGRAM: ECONOMIC DEVELOPMENT ASSISTANT PLANNER 1 1 SUB -TOTAL 1 1 TOTAL 20 20 E 4 CITY OF CHINO HILLS BUDGET SUMMARY COMMUNITY DEVELOPMENT PERSONNEL SERVICES OPERATIONS AND MAINTENANCE CAPITAL OUTLAY INTERFUND TRANSFERS TOTAL COMMUNITY DEVELOPMENT BUDGET PROGRAM ADMINISTRATION BUILDING, ENGINEERING & INSPECTION SERVICES DEVELOPMENT SERVICES ECONOMIC DEVELOPMENT TOTAL COMMUNITY DEVELOPMENT FY 1997-98 FY 1998-99 FY 1999-00 FY 1999-00 FY 2000-01 ADOPTED/ ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET 1,073,746 1,153,046 1,521,200 1,237,100 1,556,500 2,669,228 2,581,941 2,916,200 2,714,800 2,965,200 16,941 9,554 7,400 7,400 2,500 0 3,759,915 3,744,541 4,444,800 3,959,300 4,524,200 289,535 481,476 572,700 549,800 736,300 3,011,507 2,826,872 2,775,200 2,660,900 2,804,400 335,243 370,888 980,900 673,100 864,000 123,630 65,305 116,000 75,500 119,500 3,759,915 3,744,541 4,444,800 3,959,300 4,524,200 E 5 Community Development i i Program Purpose The Administration Division of the Community Development Department provides administrative services for the City's Economic Development, Planning, Building/ Engineering and Inspection Divisions. The Administration Division attends all City Council, Planning Commission and Public Works Commission meetings as required, coordinates, prioritizes and oversees all Department activities, manages budgetary matters, and promotes employee training. Primary Activities The Administration Division's primary duties include: response to City Council, City Manager, Planning Commission, and Public Works Commission concerns; implementation of Council policy as it applies to the Department; formulation, implementation and management of the Department's budget; coordination and management of developer project trust accounts; personnel management and training; and the promotion of the City's objectives with regard to the development review process. Significant Changes from Prior Year • Addition of legal services to capture expenses reimbursed by developer trust accounts. • An Administrative Analyst I is being reclassified as an Administrative Analyst H. Significant Items of Capital Outlay None. Performance Measures • Implement and administer the Department's operating and capital budgets. • Design an activity reporting system to capture specific costs related to development projects. • Prepare reports, analyses, investigations and make recommendations to the City Manager, City Council, Planning Commission, and Public Works Commission. • Evaluate performance of each Community Development Division and provide direction to each division. • Promote employee training. • Complete special projects as requested by the City Council and City Manager. E 6 Community Development o rM I I I RjLrALLI1 97/98 98/99 99/00 99/00 00/01 Percent Actual Actual Adjusted Budget Projected Actual Budget Change(1) Personnel 234,318 391,759 450,100 432,000 477,500 6.1 % Operations & Maintenance 55,217 85,0380 120,200 115,400 258,800 115.3% Capital Outlay 0 4,6790 2,400 2,400 0 N/A Total 289,535 481,476 572,700 549,800 736,300 28.6% (1) Percent change: "99/00 Adjusted Budget" column compared to "00/01 Budget" column. "N/A" = Not Applicable E 7 CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: COMMUNITY DEVELOPMENT PROGRAM: ADMINISTRATION PERSONNEL 1010 REGULAR SALARIES 1015 PART-TIME/SEASONAL WAGES 1020 OVERTIME SALARIES 1540 FRINGE BENEFITS TOTAL PERSONNEL OPERATIONS & MAINTENANCE 2010 MEMBERSHIPS AND CERTIFICATIONS 2015 CONFERENCES, MEETINGS, AND TRAINING 3010 LEGAL SERVICES 3105 TEMPORARY EMPLOYEE SERVICES 3115 DATA PROCESSING SERVICES 3190 CONTRACTUAL SERVICES 4030 PRINTING AND PHOTOCOPY SERVICES 4035 POSTAGE AND EXPRESS DELIVERY 4440 OFFICE SUPPLIES 4445 SPECIAL PARTS AND SUPPLIES 4450 REFERENCE MATERIALS AND SERVICES 5025 OFFICE EQUIPMENT MAINTENANCE 5620 VEHICLE RENTAL 5625 EQUIPMENT RENTAL 6035 TELEPHONE 7990 OTHER MISCELLANEOUS EXPENDITURES TOTAL OPERATIONS & MAINTENANCE PROGRAM CODE 001-4000 FY 1997-98 FY 1998-99 FY 1999-00 FY 1999-00 FY 2000-01 ADOPTED/ ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET 171,848 284,840 318,200 310,000 337,000 3,934 1,339 500 1,000 10,000 389 661 2,500 1,000 2,000 58,147 104,919 128,900 120,000 128,500 234,318 391,759 450,100 432,000 477,500 432 0 100 100 900 293 22 500 500 1,700 0 0 0 0 150,000 0 0 8,300 5,000 0 17,300 35,600 60,900 60,900 58,400 366 144 500 500 500 512 620 11000 800 800 189 447 2,500 2,000 1,200 14,211 14,315 16,000 16,000 15,000 0 20 0 0 0 1,198 6,934 1,200 1,200 1,000 5,561 3,811 2,500 2,500 3,000 0 6,000 5,800 5,800 5,900 14,694 15,380 18,400 18,000 18,400 0 1,485 2,000 1,600 2,000 461 260 500 500 0 55,217 85,038 120,200 115,400 258,800 E 8 CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: COMMUNITY DEVELOPMENT PROGRAM: ADMINISTRATION CAPITAL OUTLAY 8050 OFFICE FURNITURE AND EQUIPMENT 8995 CONTRIBUTION TO PROPRIETARY FUND TOTAL CAPITAL OUTLAY TOTAL FUNDING SOURCE: GENERAL FUND FY 1997-98 FY 1998-99 ACTUAL 0 0 0 289,535 ACTUAL 3,479 1,200 4,679 481,476 PROGRAM CODE 001-4000 FY 1999-00 FY 1999-00 FY 2000-01 ADOPTED/ ADJUSTED PROJECTED ADOPTED BUDGET ACTUAL BUDGET 2,400 2,400 0 0 0 0 2,400 2,400 0 572,700 549,800 736,300 E 9 1• i0 Building, Engineering and Inspection Services Program Purpose The Building, Engineering and Inspection Services Program provides technical engineering support and information, to mitigate environmental hazards to public and private properties and to ensure that all structures are built to meet the Uniform Codes. The Program provides services related to capital projects, development review, subdivision map processing, and traffic engineering, as well as long range planning for infrastructure needs of the City. Primary Activities The primary activities of the Program can be divided into several areas. One is the conditioning, review and inspection of all developer built infrastructure. The second area is traffic system management for new development. The third is the plan review, permit issuance, and field inspections of all privately built structures. It is through these functions that the City helps to provide a safely built environment, at home and at work, for the community and meets the City's need for new infrastructure. Significant Changes from Prior Year • A Public Works Inspector is being reclassified as a Senior Public Works Inspector. Significant Items of Capital Outlay • Map file storage units $2,500 Performance Measures • Provide efficient review of development applications. • Provide professional Engineering services to the City. • Provide professional counter services eight hours a day. • Provide quality plan review and inspection services. • Proactively assist customers with effective and efficient Building and Safety services. • Provide effective traffic engineering services related to development activity. • Effectively manage the comprehensive development services contract. 97/98 98/99 99/00 00/01 Percent Actual I Actual I Adjusted B Budget Projected Actual I Budget I Change(1) Personnel 1 513,682 398,972 531,000 432,000 573,200 7.9% Operations & Maintenance 1 2,480,884 2,423,025 2,239,200 2,223,900 2,228,700 (.5%) Capital Outlay 16,941 4,875 5,000 5,000 2,500 (50.0%) Total 3,011,507 2,826,872 2,775,200 2,660,900 2,804,400 1.1% (1) Percent change: "99/00 Adjusted Budget" column compared to "00/01 Budget" column. "N/A" = Not Applicable E 10 CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: COMMUNITY DEVELOPMENT PROGRAM: BUILDING, ENGINEERING & INSPECTION SERVICES PERSONNEL 1010 REGULAR SALARIES 1015 PART-TIME/SEASONAL WAGES 1020 OVERTIME SALARIES 1540 FRINGE BENEFITS TOTAL PERSONNEL OPERATIONS & MAINTENANCE 2010 MEMBERSHIPS AND CERTIFICATIONS 2015 CONFERENCES, MEETINGS, AND TRAINING 2020 AUTO MILEAGE 2030 UNIFORMS 3030 DEVELOPMENT PROFESSIONAL SERVICES 3105 TEMPORARY EMPLOYEE SERVICES 3115 DATA PROCESSING SERVICES 4010 LEGAL ADVERTISING 4030 PRINTING AND PHOTOCOPY SERVICES 4420 COMPUTER HARDWARE AND TRAINING 4430 SMALL EQUIPMENT AND TOOLS 4445 SPECIAL PARTS AND SUPPLIES 4450 REFERENCE MATERIALS AND SERVICES 5620 VEHICLE RENTAL 7990 OTHER MISCELLANEOUS EXPENDITURES TOTAL OPERATIONS & MAINTENANCE PROGRAM CODE 001-4100 FY 1997-98 FY 1998-99 FY 1999-00 FY 1999-00 FY 2000-01 ADOPTED/ ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET 380,973 278,819 355,900 300,000 389,100 7,543 1,228 18,900 9,000 23,200 6,895 2,920 9,000 3,000 6,000 118,271 116,005 147,200 120,000 154,900 513,682 398,972 531,000 432,000 573,200 195 423 400 400 400 1,628 756 5,900 3,000 4,000 0 29 200 100 100 1,537 1,403 1,400 1,400 1,500 2,397,846 2,354,593 2,120,000 2,120,000 2,120,000 0 6,017 57,200 50,000 57,200 57,800 38,200 23,000 23,000 18,700 373 0 1,500 1,300 1,500 3,545 3,688 5,500 1,000 1,200 0 0 1,100 1,100 0 361 944 500 500 500 222 192 1,500 1,500 2,000 1,377 0 900 500 800 16,000 16,600 19,800 19,800 20,800 0 180 300 300 0 2,480,884 2,423,025 2,239,200 2,223,900 2,228,700 E 11 CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: COMMUNITY DEVELOPMENT PROGRAM: BUILDING, ENGINEERING & INSPECTION SERVICES CAPITAL OUTLAY 8050 OFFICE FURNITURE AND EQUIPMENT 8060 VEHICLES AND EQUIPMENT TOTAL CAPITAL OUTLAY TOTAL FUNDING SOURCE: GENERAL FUND FY 1997-98 ACTUAL PROGRAM CODE 001-4100 FY 1998-99 FY 1999-00 FY 1999-00 FY 2000-01 ADOPTED/ ADJUSTED PROJECTED ADOPTED ACTUAL BUDGET ACTUAL BUDGET 0 0 5,000 5,000 2,500 16,941 4,875 0 0 0 16,941 4,875 5,000 5,000 2,500 3,011,507 2,826,872 2,7757200 2,660,900 2,804,400 E 12 This page intentionally left blank. E 13 Development Services Program Purpose The Development Services Program is responsible for implementation of the City's General Plan and Development Code and for managing all land use entitlements in accordance with the Subdivision Map Act, California Environmental Quality Act (CEQA), and Planning, Zoning, and Development Laws. Primary Activities The primary activity of the Development Services Program is the management of land use entitlements for proposed residential and commercial projects, including the preparation of Initial Studies and Environmental Impact Reports, Site Plan Reviews, Design Reviews, Conditional Use Permits, Tract Maps, Parcel Maps, General Plan/Development Code Amendments, preparation of Conditions of Approval, and public hearings before the City Council and Planning Commission. Other activities include City -initiated General Plan/Development Code amendments, development of Planning standards and ordinances. Significant Changes from Prior Year • Staff will oversee the completion of the EIR for the new Town Center. • Development Services will implement the Ridgeline and Hillside Development Standards. • Development Services will complete the revised Sign Code. Significant Items of Capital Outlay None. Performance Measures • Provide comprehensive and professional planning services. • Manage all land use entitlements within the time frames prescribed by the Permit Streamlining Act. • Implement General Plan and Development Code. • Prepare complete design and development standards for new development projects, including standard conditions of approval. • Develop a Planning Procedures Manual to improve counter service and interaction with City residents and the development community. • Prepare commercial design standards. • Incorporate amendments and update Development Code. 97/98 98/99 99/00 99/00 Actual Actual I I Adjusted Budget I Projected Actual Personnel 237,278 325,679 481,900 329,100 Operations & Maintenance 97,965 45,209 499,000 344,000 Capital Outlay 0 0 0 0 Total 335,243 370,888 980,900 673,100 (1) Percent change: "99/00 Adjusted Budget" column compared to "00/01 Budget" column. "N/A" = Not Applicable E 14 00/01 Percent Budget Change(1) 450,800 (6.5%) 413,200 (17.2%) 0 N/A 864,000 (11.9%) CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: COMMUNITY DEVELOPMENT PROGRAM: DEVELOPMENT SERVICES PERSONNEL 1010 REGULAR SALARIES 1015 PART-TIME/SEASONAL WAGES 1020 OVERTIME SALARIES 1540 FRINGE BENEFITS TOTAL PERSONNEL OPERATIONS & MAINTENANCE 2010 MEMBERSHIPS AND CERTIFICATIONS 2015 CONFERENCES, MEETINGS, AND TRAINING 2020 AUTO MILEAGE 3030 DEVELOPMENT PROFESSIONAL SERVICE 3090 PROFESSIONAL SERVICES 3115 DATA PROCESSING SERVICES 4010 LEGAL ADVERTISING 4030 PRINTING AND PHOTOCOPY SERVICES 4035 POSTAGE AND EXPRESS DELIVERY 4420 COMPUTER SOFTWARE AND HARDWARE 4445 SPECIAL PARTS AND SUPPLIES 4450 REFERENCE MATERIALS AND SERVICES TOTAL OPERATIONS & MAINTENANCE TOTAL FUNDING SOURCE: GENERAL FUND PROGRAM CODE 001-4200 FY 1997-98 FY 1998-99 FY 1999-00 FY 1999-00 FY 2000-01 ADOPTED/ ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET 174,131 230,396 323,400 235,000 311,000 6,543 4,531 22,300 10,000 20,400 0 0 500 100 300 56,604 90,752 135,700 84,000 119,100 237,278 325,679 481,900 329,100 450,800 1,446 743 2,000 1,000 1,200 437 1,440 1,800 1,800 1,200 0 33 400 100 300 82,596 27,543 476,900 325,000 400,000 1,753 192 500 200 0 3,000 7,600 5,800 5,800 100 3,045 2,884 4,000 4,000 4,000 5,244 2,540 3,500 2,000 3,500 283 964 0 0 2,000 0 0 3,200 3,200 0 161 345 400 400 400 0 925 500 500 500 97,965 45,209 499,000 344,000 413,200 335,243 370,888 980,900 673,100 864,000 E 15 Economic Development Program Purpose The Economic Development Program seeks to promote commercial, business park, and office development in the City of Chino Hills to create a diversified and sustainable economic base which provides a stable tax revenue structure for the City and also provides a full range of retail shopping, services, and employment opportunities for its residents. Primary Activities The primary activity of the Economic Development Program is to actively pursue new retail projects that generate retail sales tax, transient occupancy tax, and other revenue sources for the City. Another major activity includes working with existing shopping center owners and leasing agents to promote retention of existing businesses and attraction of new retailers. The goal is to reach full occupancy in the existing centers. This program also seeks to actively pursue business park development opportunities over a long-range time frame as sites become available for such uses. Significant Changes from Prior Year • This program will increase marketing efforts for existing commercial vacancies in established centers. • Existing marketing materials and City information will be updated and redesigned. Significant Items of Capital Outlay None. Performance Measures • Actively participate at the International Council of Shopping Centers (ICSC) national and regional trade shows. • Contact 200 or more retailers to encourage them to locate in Chino Hills. • Contact existing businesses as part of the Business Visitation/Retention Program. • Continue implementation and maintenance of the Internet web site to market the City to prospective retailers and other businesses and to disseminate City information to residents. • Develop Economic Development Profile for the City. • Conduct a small business seminar. 97/98 98/99 99/00 99/00 Actual Actual I I Adjusted Budget I Projected Actual Personnel 88,468 36,636 58,200 44,000 Operations & Maintenance 35,162 28,669 57,900 31,500 Capital Outlay 0 0 0 0 Total 123,630 65,305 116,000 75,500 (1) Percent change: "99/00 Adjusted Budget" column compared to "00/01 Budget" column "N/A" = Not Applicable 00/01 Percent Budget Change(1) 55,000 (5.5%) 64,500 11.6% 0 N/A 119,500 3.0% E 16 CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: COMMUNITY DEVELOPMENT PROGRAM: ECONOMIC DEVELOPMENT PERSONNEL 1010 REGULAR SALARIES 1015 PART-TIME/SEASONAL WAGES 1540 FRINGE BENEFITS TOTAL PERSONNEL OPERATIONS & MAINTENANCE 2010 MEMBERSHIPS AND CERTIFICATIONS 2015 CONFERENCES, MEETINGS, AND TRAINING 2020 AUTO MILEAGE 3020 FINANCIAL SERVICES 3115 DATA PROCESSING SERVICES 4015 ADVERTISING AND PROMOTION 4030 PRINTING AND PHOTOCOPY SERVICES 4035 POSTAGE AND EXPRESS DELIVERY 4445 SPECIAL PARTS AND SUPPLIES 4450 REFERENCE MATERIALS AND SERVICES TOTAL OPERATIONS & MAINTENANCE TOTAL FUNDING SOURCE: GENERAL FUND PROGRAM CODE 001-4400 FY 1997-98 FY 1998-99 FY 1999-00 FY 1999-00 FY 2000-01 ADOPTED/ ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET 67,472 26,251 40,600 30,000 39,800 2,607 0 0 0 0 18,389 10,385 173600 14,000 15,200 88,468 36,636 58,200 44,000 55,000 610 750 1,100 1,000 1,100 3,760 4,903 10,200 5,000 10,000 80 74 200 100 200 900 0 11,000 10,000 11,000 2,500 0 0 0 0 26,225 19,862 23,700 13,000 22,000 5 780 2,500 500 12,500 72 327 3,200 0 3,200 1,010 1,753 3,900 0 2,500 0 220 2,000 1,900 2,000 35,162 28,669 57,800 31,500 64,500 123,630 65,305 116,000 75,500 119,500 E 17 This page intentionally left blank. E 18 Community Development Block Grant (CDBG) Program Emergency Preparedness City of Chino Hills Organization By Activity Fiscal Year 2000/01 Community Services City Council City Manager Community Services Director Neighborhood Services Administration Public Safety i Recreation Services F 1 COMMUNITY SERVICES EXPENDITURES 2000/01 Administration Recreation Services 6% 23% $419,000 $1,647,700 Public Safety 56% $3,917,000 CDBG Program 8% $571,000 Emergency Preparedness 1% Neighborhood Services 6% $449,800 F 2 CITY OF CHINO HILLS ANNUAL BUDGET PERSONNEL SUMMARY ACTIVITY: COMMUNITY SERVICES FY 1999-00 FY 2000-01 ADOPTED/ ADJUSTED ADOPTED BUDGET BUDGET PROGRAM: ADMINISTRATION COMMUNITY SERVICES DIRECTOR 1 1 ADMINISTRATIVE ANALYST II 1 1 ADMINISTRATIVE SECRETARY 1 1 SUB -TOTAL 3 3 PROGRAM: NEIGHBORHOOD SERVICES NEIGHBORHOOD SERVICES MANAGER 1 1 COMMUNITY SERVICES COORDINATOR 1 1 CODE ENFORCEMENT OFFICER 2 2 SECRETARY 1 1 SUB -TOTAL 5 5 PROGRAM: RECREATION SERVICES RECREATION MANAGER 1 1 RECREATION SUPERVISOR 0 1 RECREATION COORDINATOR 3 3 SECRETARY 1 1 SUB -TOTAL 5 6 TOTAL 13 14 F 3 This page intentionally left blank. F 4 CITY OF CHINO HILLS BUDGET SUMMARY COMMUNITY SERVICES PERSONNEL SERVICES OPERATIONS AND MAINTENANCE CAPITAL OUTLAY TOTAL COMMUNITY SERVICES BUDGET PROGRAM ADMINISTRATION CDBG PROGRAM EMERGENCY PREPAREDNESS NEIGHBORHOOD SERVICES PUBLIC SAFETY RECREATION SERVICES TOTAL COMMUNITY SERVICES FY 1997-98 FY 1998-99 FY 1999-00 FY 1999-00 FY 2000-01 ADOPTED/ ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET 603,724 702,663 1,224,300 1,190,300 1,543,400 3,698,679 4,272,403 5,416,500 5,025,600 5,439,400 29,945 21,095 111,200 88,300 31,400 4,332,348 4,996,161 6,752,000 6,304,200 7,014,200 226,033 298,963 515,100 390,800 419,000 62,307 10,326 613,600 440,600 571,000 9,596 12,781 12,400 12,200 9,700 121,069 291,370 480,500 466,000 449,800 3,214,032 3,577,572 3,826,400 3,733,000 3,917,000 699,311 805,149 1,304,000 1,261,600 1,647,700 4,332,348 4,996,161 6,752,000 6,304,200 7,014,200 F 5 Communit Services Program Purpose This Program provides administrative services for City of Chino Hills Recreation, Community Services, Neighborhood Services, Code Enforcement, Community Development Block Grant activities, Public Safety Programs, and community activities and events. The Administration Program provides staff support to the City's Parks and Recreation Commission and the McCoy Equestrian Center Planning and Operations Committee; develops and administers the Department budget; provides leadership for Recreation, Neighborhood Services, Code Enforcement, the Healthy Cities Projects, the Volunteer Service Program, community events, Emergency Preparedness, the Summer Concerts in the Park Series, and the development of community facilities and parks. This Program provides staff liaison on various Chino Valley Unified School District issues including TOP STARS/DARE, the School Resource Officer, and crossing guard programs; manages the Human Services Agreement with the City of Chino; and is responsible for production of the City News and Recreation Brochure and the City Calendar. Primary Activities The primary activities of the Community Services Department Administration Program include preparation of agenda items for Council; administration, development and supervision of The Department's budget; oversight of Departmental purchasing and cash handling operations; development and oversight of various Chino Valley Unified School District Agreements, City of Chino Agreements and the Crossing Guard Contract; oversight and administration of the contract with the San Bernardino County Sheriff's Department; advocacy and planning for community facilities; and general oversight of all Department Programs. Significant Changes from Prior Year • Incorporate the McCoy Barn Community Center into the McCoy Equestrian Center Program. • Design and build the Sleepy Hollow Community Center. Significant Items of Capital Outlay None. Performance Measures • Expand Neighborhood and Business Watch throughout the City. 97/98 98/99 99/00 99/00 00/01 Percent Actual Actual Adjusted Budget Projected Actual Budget Change (1) Personnel 96,247 70,404 235,600 207,200 250,100 6.2% Operations & Maintenance 1 127,543 228,559 236,000 156,100 168,900 (28.4%) Capital Outlay 2,243 0 43,500 27,500 0 (100.0%) Total 226,033 298,963 515,100 390,800 419,000 (18.7%) (1) Percent change: "99/00 Adjusted Budget" column compared to "00/01 Budget" column. "N/A" = Not Applicable F 6 CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: COMMUNITY SERVICES PROGRAM: ADMINISTRATION PERSONNEL 1010 REGULAR SALARIES 1015 PART-TIME/SEASONAL WAGES 1020 OVERTIME SALARIES 1540 FRINGE BENEFITS TOTAL PERSONNEL OPERATIONS & MAINTENANCE 2010 MEMBERSHIPS AND CERTIFICATIONS 2015 CONFERENCES, MEETINGS, AND TRAINING 2020 AUTO MILEAGE 3115 DATA PROCESSING SERVICES 3190 CONTRACTUAL SERVICES 4015 ADVERTISING AND PROMOTION 4030 PRINTING AND PHOTOCOPY SERVICES 4035 POSTAGE & EXPRESS DELIVERY 4430 SMALL EQUIPMENT AND TOOLS 4440 OFFICE SUPPLIES 4445 SPECIAL PARTS AND SUPPLIES 4450 REFERENCE MATERIALS AND SERVICES 5025 OFFICE EQUIPMENT MAINTENANCE 5620 VEHICLE RENTAL 5625 EQUIPMENT RENTAL PROGRAM CODE 001-1100 FY 1997-98 FY 1998-99 FY 1999-00 FY 1999-00 FY 2000-01 ADOPTED/ ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET 69,731 48,743 162,500 152,000 179,000 0 0 0 0 0 1,162 1,180 6,900 4,000 2,700 25,354 20,481 66,200 51,200 68,400 96,247 70,404 235,600 207,200 250,100 442 385 800 500 500 896 132 1,700 1,400 1,600 0 48 300 300 200 23,792 18,500 28,600 28,600 28,000 54,203 106,698 78,600 0 0 650 609 1,200 1,200 900 31,629 69,145 75,700 75,700 78,000 93 3,109 13,300 13,000 15,500 0 852 0 0 0 3,916 5,954 6,100 6,100 6,300 1,755 1,571 5,100 5,100 6,100 286 187 500 500 1,000 0 0 400 400 400 3,100 12,100 13,600 13,600 21,300 6,085 7,770 7,400 7,400 8,500 F 7 CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: COMMUNITY SERVICES PROGRAM: ADMINISTRATION OPERATIONS & MAINTENANCE (Continued) 6035 TELEPHONE 7990 OTHER MISCELLANEOUS EXPENDITURES TOTAL OPERATIONS & MAINTENANCE CAPITAL OUTLAY 8030 BUILDINGS 8050 OFFICE FURNITURE AND EQUIPMENT 8060 VEHICLES & EQUIPMENT TOTAL CAPITAL OUTLAY TOTAL FUNDING SOURCE: GENERAL FUND FY 1997-98 FY 1998-99 ACTUAL 0 696 127,543 ACTUAL 0 1,499 228,559 PROGRAM CODE 001-1100 FY 1999-00 FY 1999-00 FY 2000-01 ADOPTED/ ADJUSTED PROJECTED ADOPTED BUDGET ACTUAL BUDGET 1,200 800 600 1,500 1,500 0 236,000 156,100 168,900 0 0 0 0 0 2,243 0 3,500 3,500 0 0 0 40,000 24,000 0 2,243 0 43,500 27,500 0 226,033 298,963 515,100 390,800 419,000 F 8 This page intentionally left blank. F 9 Community Community Development Block Grant (CDBG) Program Program Purpose The purpose of the Community Development Block Grant (CDBG) Program is to promote the development of a viable urban community by providing for decent housing, a suitable living environment, and expanded economic opportunities principally for low and moderate income persons. Funding is provided by the U.S. Department of Housing and Urban Development (HUD). Primary Activities The primary activity of the CDBG Program is the implementation of eligible public improvement projects which principally benefit low and moderate income neighborhoods or which remove architectural barriers to the disabled. The City also allocates funds to public service providers, which in 2000/01 includes funding of $22,200 to the San Bernardino County Library Literacy Program. Of the total authorization of $588,600, $508,800 is allocated to unprogrammed funds in anticipation of future projects in the Los Serranos area. Significant Changes from Prior Year • Program indicates a measurable increase due to the rollover of previously allocated funds and the inclusion of unexpended funds. Significant Items of Capital Outlay None. Performance Measures • Complete previously approved projects. • Complete a comprehensive infrastructure and a neighborhood salary survey needs assessment for Los Serranos to facilitate future improvements. 97/98 98/99 99/00 99/00 00/01 Budget Percent Actual Actual I I Adiusted Budget I Proiected Actual I I Change Personnel 1 0 0 1 0 1 0 0 N/A Operations & Maintenance 1 62,307 10,326 1 613,600 1 440,600 571,000 (6.9%) Capital Outlay 1 0 0 0 1 0 0 N/A Total 1 62,307 10,326 613,6001 440,600 571,000 (6.9%) (1) Percent change: "99/00 Adjusted Budget" column compared to "00/01 Budget" column. "N/A" = Not Applicable F 10 CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: COMMUNITY SERVICES PROGRAM: COMMUNITY DEVELOPMENT BLOCK GRANT FY 1997-98 OPERATIONS & MAINTENANCE 7911 PUBLIC WORKS CONSTRUCTION TOTAL OPERATIONS & MAINTENANCE TOTAL ACTUAL 62,307 FY 1998-99 ACTUAL 10,326 FY 1999-00 ADOPTED/ ADJUSTED BUDGET 613,600 PROGRAM CODE 014-4010 FY 1999-00 FY 2000-01 PROJECTED ACTUAL 440,600 ADOPTED BUDGET 571,000 62,307 10,326 613,600 440,600 571,000 62,307 10,326 613,600 440,600 571,000 FUNDING SOURCE: COMMUNITY DEVELOPMENT BLOCK GRANT F 11 Community Services D ., .� . Program Purpose The purpose of the Emergency Preparedness Program is to enhance the City's ability to respond to and recover from the effects of natural or manmade disasters, to administer the Federal and State Disaster Assistance Programs, and to serve as the liaison to these, and other agencies in San Bernardino County. Primary Activities Community Services staff provides emergency preparedness training and information to City staff; coordinates a community informational campaign regarding preparedness; plans and implements disaster drills in conjunction with other agencies; acts as liaison to the Chino Hills Emergency Auxiliary Radio Team (C.H.A.R.T.); participates in the Coordinated Emergency Management Organization (CEMO); serves as City representative to the San Bernardino County Operational Area; coordinates disaster reimbursement claim processing; maintains Emergency Operations Center (EOC) preparedness; maintains emergency food, water, and equipment supplies; coordinates disaster/damage information with San Bernardino County; and maintains the City's Emergency Management Plan. Significant Changes from Prior Year • None. Significant Items of Capital Outlay None. Performance Measures • Obtain emergency supplies for the McCoy Equestrian Center. • Conduct a tabletop mock drill and a full-scale emergency exercise. • Conduct a sheltering exercise for Recreation personnel. • Provide emergency preparedness training for EOC staffing relative to their functional responsibilities. • Provide emergency preparedness information to residents through the NNP. 97/98 98/99 99/00 99/00 00/01 Percent Actual Actual 1 Adjusted Budget Projected Actual Budget Change (1) Personnel 1 0 0 1 0 0 0 N/A Operations & Maintenance 1 9,596 12,781 1 12,400 12,200 9,700 (21.8%) Capital Outlay 0 0 1 0 0 0 N/A Total 9,596 12,7811 12,400 12,200 9,700 (21.8%) (1) Percent change: "99/00 Adjusted Budget" column compared to "00/O1Budget" column. "N/A" = Not Applicable F 12 CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: COMMUNITY SERVICES PROGRAM: EMERGENCY PREPAREDNESS OPERATIONS & MAINTENANCE 2010 MEMBERSHIPS AND CERTIFICATIONS 2015 CONFERENCES, MEETINGS, AND TRAINING 2020 AUTO MILEAGE 2030 UNIFORMS 3190 CONTRACTUAL SERVICES 4035 POSTAGE AND EXPRESS DELIVERY 4430 SMALL EQUIPMENT AND TOOLS 4440 OFFICE SUPPLIES 4445 SPECIAL PARTS AND SUPPLIES 5620 VEHICLE RENTAL 7990 MISCELLANEOUS EXPENDITURES TOTAL OPERATIONS & MAINTENANCE TOTAL PROGRAM CODE 001-1110 FY 1997-98 FY 1998-99 FY 1999-00 FY 1999-00 FY 2000-01 ADOPTED/ ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET 30 0 0 0 300 1,111 25 2,900 2,900 3,400 0 51 100 100 100 584 0 5,000 0 0 0 0 26 100 0 100 1,328 401 2,900 2,900 500 168 19 200 200 300 4,575 4,159 3,600 3,600 2,800 1,800 3,100 2,400 2,400 2,200 0 0 200 100 0 9,596 12,781 12,400 12,200 9,700 9,596 12,781 12,400 12,200 9,700 FUNDING SOURCE: GENERAL FUND EMERGENCY MANAGEMENT ASSISTANCE F 13 Community Neighborhood Services Program Purpose The purpose of the Neighborhood Services Program is to centralize various functions to provide a focus for community outreach programs in order to enhance and improve the quality of life in the City. Projects within the Program provide a forum for citizen participation, provide opportunities for involvement in the community, encourage and support neighborhood groups in identifying specific needs within various geographic areas of the City, provide citizens with tools and/or information to promote public/personal safety and encourages positive personal development of youth in the community. A component of the Neighborhood Services Division is Code Enforcement. The primary goal of the Code Enforcement Program is to maintain and improve the general appearance, safety, and property values of the City's residential neighborhoods and commercial districts through the identification of community needs and the enforcement of all applicable land use regulations. Primary Activities The Neighborhood Services Program oversees and coordinates with City programs and services which support neighborhoods throughout the City, including Neighborhood and Business Watch, Code Enforcement, the Volunteer Graffiti Abatement Team, the Roadway Adoption Program, the Park Adoption Program, and various community improvement projects. This program also provides a mechanism for active communication between neighborhoods and City staff/ representatives. The Neighborhood Services Program provides technical support to all Healthy Cities Projects, including the CHAMP, YAB, SAVVY, Neighborhood Network Program (NNP), Summer Job Shadowing Program, and Celebrate the Family Contest; and oversees the Volunteer Service Program. The City provides support for Healthy Cities Projects including stationery and/or postage, preparation of statistical information, volunteer recruitment and screening. The primary activities of the Code Enforcement Program are to investigate and act on complaints and to engage in abatement activities, which gives the City the flexibility to proactively remove conditions that cause a public nuisance or create an unhealthy environment. Abatement procedures allow Code Enforcement staff to perform corrective actions and subsequently assess the cost of such actions against the property. Significant Changes from Prior Year • Evaluation and review of Los Serranos and Sleepy Hollow improvements will be conducted this fiscal year. • Expansion of this program will continue during this fiscal year, including such program components as neighborhood outreach, organization of neighborhood groups, development of active communication between various geographical segments of the community and the City; offering of Neighborhood and Business Watch, and Emergency Preparedness outreach and education programs in neighborhoods. In addition, a Healthy Cities project renewal application will be submitted during the fiscal year. F 14 Community Neighborhood Services Significant Items of Capital Outlay None. Performance Measures • Continuation of the neighborhood outreach program. • Create additional neighborhood organizations. • Expand Neighborhood and Business Watch meetings/presentations in various geographic segments of the City. • Healthy Cities Project identification and submission of a renewal application for the new project year. • Maintain a strong and dedicated cadre of City volunteers. • Expand community participation in Neighborhood Network Leadership Academy. • Send a first response letter to all citizen complaints within 48 hours and achieve code compliance as soon as possible following policies and legal procedures. • Develop a public information program to educate Chino Hills' residents about common code violations with the goal of reducing violations. • Implement a case management system to more efficiently manage code enforcement cases. Production and distribution of monthly/annual reports of activity. • Implement a Lien Program for cost recovery. • Finalize a comprehensive Code Enforcement Procedures Manual. 97/98 98/99 99/00 99/00 Actual Actual I I Adjusted Budget I Projected Actual Personnel 1 101,071 171,198 304,900 299,300 Operations & Maintenance 19,998 114,216 157,600 153,500 Capital Outlay 0 5,956 18,000 13,200 Total 121,069 291,370 480,500 466,000 (1) Percent change: "99/00 Adjusted Budget" column compared to "00/01 Budget" column. "N/A" = Not Applicable 00/01 Percent Budget I Change (1) 314,000 3.0% 135,000 (14.3%) 800 (95.6%) 449,800 (6.4%) F 15 CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: COMMUNITY SERVICES PROGRAM: NEIGHBORHOOD SERVICES PERSONNEL 1010 REGULAR SALARIES 1015 PART-TIME/SEASONAL WAGES 1020 OVERTIME SALARIES 1540 FRINGE BENEFITS TOTAL PERSONNEL OPERATIONS & MAINTENANCE 2010 MEMBERSHIPS AND CERTIFICATIONS 2015 CONFERENCES, MEETINGS, AND TRAINING 2020 AUTO MILEAGE 3010 LEGAL SERVICES 3090 PROFESSIONAL SERVICES 3180 CROSSING GUARD SERVICES 3190 CONTRACTUAL SERVICES 4015 ADVERTISING AND PROMOTION 4030 PRINTING AND PHOTOCOPY SERVICES 4035 POSTAGE AND EXPRESS DELIVERY 4130 WORKERS' COMPENSATION PROGRAM 4430 SMALL EQUIPMENT AND TOOLS 4440 OFFICE SUPPLIES 4445 SPECIAL PARTS AND SUPPLIES 4450 REFERENCE MATERIALS AND SERVICES 5620 VEHICLE RENTAL 5625 EQUIPMENT RENTAL 7990 OTHER MISCELLANEOUS EXPENDITURES TOTAL OPERATIONS & MAINTENANCE PROGRAM CODE VARIOUS FY 1997-98 FY 1998-99 FY 1999-00 FY 1999-00 FY 2000-01 ADOPTED/ ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET 72,874 118,291 197,300 197,300 216,400 3,272 2,230 19,500 14,100 9,300 0 53 4,700 4,700 5,300 24,925 50,624 83,400 83,200 83,000 101,071 171,198 304,900 299,300 314,000 0 20 400 300 400 703 746 4,400 4,400 3,600 0 200 200 200 200 0 321 10,000 10,000 10,000 0 0 10,000 10,000 0 0 50,348 63,000 63,000 48,000 11,125 38,549 32,800 32,800 36,300 0 0 600 600 700 63 282 5,100 1,700 3,400 237 358 1,700 1,500 900 245 340 500 100 100 0 0 0 0 2,000 950 1,688 2,400 2,400 2,800 2,694 5,671 11,600 11,600 13,300 50 50 200 200 400 0 10,300 9,400 9,400 12,900 0 0 3,900 3,900 0 3,931 5,343 1,400 1,400 0 19,998 114,216 157,600 153,500 135,000 F 16 I CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: COMMUNITY SERVICES PROGRAM: NEIGHBORHOOD SERVICES CAPTAL OUTLAY 8050 OFFICE FURNITURE AND EQUIPMENT 8060 VEHICLES & EQUIPMENT TOTAL CAPITAL OUTLAY TOTAL FUNDING SOURCE: GENERAL FUND HEALTHY CITIES FY 1997-98 FY 1998-99 ACTUAL ACTUAL FY 1999-00 ADOPTED/ ADJUSTED BUDGET 0 5,956 0 0 0 18,000 0 5,956 18,000 121,069 291,370 480,500 PROGRAM CODE VARIOUS FY 1999-00 FY 2000-01 PROJECTED ADOPTED ACTUAL BUDGET 0 0 13,200 800 13,200 800 466,000 449,800 F 17 Community Services Public Safety 1" Program Purpose The purpose of the Public Safety Program is to provide general police services and a variety of community services in conjunc- tion with the Neighborhood Services Program to the citizens of Chino Hills. Primary Activities The primary activities of the Public Safety Program include general law enforcement, crime prevention, traffic enforce- ment, crossing guard services, and the provision of TOP STARS and other public education programs. The majority of services included in the Public Safety Program are provided through contract with the San Bernardino County Sheriff's De- partment. Although some in service training is mandated by the Sheriff's Department, additional training will be provided by the City to ensure the Officers, Explorers, Citizen Patrol volunteers meet the specific needs of the community. Significant Changes from Prior Year • The oversight and administration of the Public Safety Pro- gram has been transferred to Community Services. • Parking Fine Processing Services has increased 97.1 % due to increased parking enforcement. Significant Items of Capital Outlay None. Performance Measures • Maintenance of Chino Hills' rating as "Safest City in San Bernardino County". • Enhance the productivity of sworn personnel through the assignment of cost-effective civilian officers where ap- propriate. • Reduction in the City's rate of traffic accidents with inju- ries and/or fatalities. • With the City's Neighborhood Services Division expand the City's Neighborhood Watch Program. • Provide technical support to City staff. • Coordinate with Code Enforcement to enforce code viola- tions of mutual concern. 97/98 9 8/99 99/00 99/00 Actual Actual I I Adjusted Budget I Projected Actual Personnel 0 0 0 0 Operations & Maintenance 1 3,186,330 3,569,472 3,807,500 3,714,700 Capital Outlay 1 27,702 8,100 18,900 18,300 Total 1 3,214,032 3,577,572 3,826,400 3,733,000 (1) Percent change: "99/00 Adjusted Budget" column compared to "00/01 Budget" column. "N/A" = Not Applicable F 18 00/01 Percent Budget Change (1) 0 N/A 3,917,000 2.9% 0 (100.0%) 3,917,000 2.4% CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: COMMUNITY SERVICES PROGRAM: PUBLIC SAFETY OPERATIONS & MAINTENANCE 2010 MEMBERSHIPS AND CERTIFICATIONS 2015 CONFERENCES, MEETINGS, AND TRAINING 2020 AUTO MILEAGE 3090 OTHER PROFESSIONAL SERVICES 3135 SPECIAL STUDIES 3170 POLICE SERVICES 3171 SHERIFF'S PRISONER BOOKING SERVICES 3172 PARKING FINE PROCESSING SERVICES 3180 CROSSING GUARD SERVICES 4030 PRINTING AND PHOTOCOPY SERVICES 4035 POSTAGE AND EXPRESS DELIVERY 4430 SMALL EQUIPMENT & TOOLS 4440 OFFICE SUPPLIES 4445 SPECIAL PARTS AND SUPPLIES 4450 REFERENCE MATERIALS AND SUPPLIES 5020 BLDG. & STRUCTURE MAINTENANCE 5625 EQUIPMENT RENTAL 7990 OTHER MISCELLANEOUS EXPENDITURES TOTAL OPERATIONS & MAINTENANCE PROGRAM CODE 001-6000 FY 1997-98 FY 1998-99 FY 1999-00 FY 1999-00 FY 2000-01 ADOPTED/ ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET 2,400 2,400 2,500 2,500 100 3,848 3,828 12,000 12,000 6,000 148 61 200 0 0 36,767 39,750 45,000 45,000 44,600 0 0 0 0 0 3,014,115 3,435,950 3,538,500 3,526,700 3,749,300 48,986 40,731 56,200 56,200 62,400 20,661 31,021 33,500 33,500 33,500 48,696 0 0 0 0 636 326 1,000 1,000 1,000 167 300 400 400 600 1,218 0 0 0 0 86 0 0 0 0 0 5,458 6,100 6,100 8,000 19 0 0 0 0 2,096 1,248 1,500 200 1,500 6,312 8,107 13,500 10,000 10,000 175 292 97,100 21,100 0 3,186,330 3,569,472 3,807,500 3,714,700 3,917,000 F 19 CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: COMMUNITY SERVICES PROGRAM: PUBLIC SAFETY CAPITAL OUTLAY 8040 IMPROVEMENTS OTHER THAN BLDGS. 8050 OFFICE FURNITURE AND EQUIPMENT 8060 VEHICLES & EQUIPMENT TOTAL CAPITAL OUTLAY TOTAL FUNDING SOURCE: GENERAL FUND, GRANTS PROGRAM CODE 001-6000 FY 1997-98 FY 1998-99 FY 1999-00 FY 1999-00 FY 2000-01 ADOPTED/ ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET 0 3,550 0 0 0 20,946 897 4,600 4,600 0 6,756 3,653 14,300 13,700 0 27,702 8,100 18,900 18,300 0 3,214,032 3,577,572 3,826,400 3,733,000 3,917,000 F 20 This page intentionally left blank. F 21 Community Services Recreation Program Purpose The Recreation Program provides quality recreation activities, which reflect the interests, needs, and demographics of the residents of Chino Hills. Recreation programs enhance the quality of life in the City, build a sense of community, expose children to positive role models, improve self-esteem, and contribute to the safety of our community. Primary Activities The primary activities of the Recreation Program include program development and implementation, ongoing monitoring and evaluation, staff development and training, and trend review. The Recreation Program supports the following "no fee" services: General information queries; over 1,800 annual gazebo reservations, City and School District Community Sports organization field allocation support; scheduling of all City facilities; special events (Fourth of July, Easter, Halloween, and special projects, as assigned); Parks and Recreation Commission special projects, support, and research; facilities and park planning; and liaison with the School District on a variety of issues. Fee programs offered by the Recreation Division include day camps, aquatics, adult and youth sports, special interest classes, and after school recreation programs. Significant Changes from Prior Year • Addition of Recreation Supervisor position. • Increase in revenues and programs based on new facilities. • Marketing and daily operation of the McCoy Equestrian Center. • Facilitate the design and siting of a Skate Park facility. • Facilitate the design and siting of Dog Park facility. Significant Items of Capital Outlay • Equipment for the McCoy Equestrian Center ($21,060). • Office Furniture and Equipment ($8,450). • Civic Center Community Building Patio Tables ($1,050). Performance Measures • Expansion of the Roller Hockey Program at Grand Avenue Park. • Expansion of the City coordinated Adult Soccer Program at Grand Avenue Park. • Continue to offer a variety of special events targeted toward different segments of the community (e.g. Concerts in the Park, Movies in the Park, 4t' of July Celebration, Easter Egg-Citement, Trick or Treat at City Hall, and Holiday Craft Fair). • Continue to offer a variety of new programs and services to be conducted at the new Civic Center Community Building. F 22 Community Services Recreation Performance Measures (continued) • Through recreation program evaluations, maintain an above average to excellent rating by at least 75% of all participants. 97/9 8 9 8/99 99/00 99/00 00/01 Actual I Actual I Adjusted Budget I Projected Actual I Budget Personnel 406,406 461,061 683,800 683,800 979,300 Operations & Maintenance 1 292,905 337,049 589,400 548,500 637,800 Capital Outlay 0 7,039 30,800 29,300 30,600 Total 699,311 805,149 1,304,000 1,261,600 1,647,700 (1) Percent change: "99/00 Adjusted Budget" column compared to "00/01 Budget' column. "N/A" = Not Applicable Percent Change (1) 43.2% 8.2% (.6%) 26.4% F 23 CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: COMMUNITY SERVICES PROGRAM: RECREATION SERVICES PERSONNEL 1010 REGULAR SALARIES 1015 PART-TIME/SEASONAL WAGES 1020 OVERTIME SALARIES 1540 FRINGE BENEFITS TOTAL PERSONNEL OPERATIONS & MAINTENANCE 2010 MEMBERSHIPS AND CERTIFICATIONS 2015 CONFERENCES, MEETINGS, AND TRAINING 2020 AUTO MILEAGE 2030 UNIFORMS 3110 COMPUTER SERVICES 3155 RECREATION PROGRAM INSTRUCTORS 3190 CONTRACTUAL SERVICES 4015 ADVERTISING AND PROMOTION 4030 PRINTING AND PHOTOCOPY SERVICES 4430 SMALL EQUIPMENT AND TOOLS 4440 OFFICE SUPPLIES 4445 SPECIAL PARTS AND SUPPLIES 4450 REFERENCE MATERIALS AND SERVICES 5025 OFFICE EQUIPMENT MAINTENANCE 5490 OTHER STRUCTURAL REPAIR & MAINT. 5610 FACILITIES RENTAL 5625 EQUIPMENT RENTAL 5690 OTHER RENTAL PROGRAM CODE VARIOUS FY 1997-98 FY 1998-99 FY 1999-00 FY 1999-00 FY 2000-01 ADOPTED/ ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET 106,616 142,336 178,400 178,400 228,800 230,306 243,866 403,100 403,100 626,600 5,311 10,148 9,500 9,500 11,900 64,173 64,711 92,800 92,800 112,000 406,406 461,061 683,800 683,800 979,300 280 615 800 400 1,000 4,489 3,761 7,900 7,200 8,000 38 31 300 200 300 2,115 3,395 5,300 5,300 6,100 0 531 0 0 0 139,220 176,285 181,700 181,700 211,300 6,803 11,260 65,600 65,600 138,700 0 966 1,000 1,000 2,400 1,330 2,810 8,500 6,400 16,300 277 1,275 20,800 20,800 1,200 2,128 3,063 11,000 11,000 14,200 25,334 38,788 125,100 125,100 151,000 112 113 900 500 800 0 72 300 300 900 0 0 2,000 2,000 1,000 8,423 8,485 11,600 11,000 12,900 2,651 3,935 10,800 10,800 14,000 2,487 8,187 6,900 5,700 9,000 F 24 CITY OF CHINO HILLS ' ANNUAL BUDGET ACTIVITY: COMMUNITY SERVICES PROGRAM: RECREATION SERVICES OPERATIONS & MAINTENANCE (Continued) 6015 ELECTRICITY 6035 TELEPHONE 7990 OTHER MISCELLANEOUS EXPENDITURES TOTAL OPERATIONS & MAINTENANCE CAPITAL OUTLAY 8050 OFFICE FURNITURE AND EQUIPMENT TOTAL CAPITAL OUTLAY TOTAL FUNDING SOURCE: GENERAL FUND PROGRAM CODE VARIOUS FY 1997-98 FY 1998-99 FY 1999-00 FY 1999-00 FY 2000-01 ADOPTED/ ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET 66,570 48,464 116,200 80,900 46,100 1,731 2,716 2,700 2,600 2,600 28,917 22,297 10,000 10,000 0 292,905 337,049 589,400 548,500 637,800 0 7,039 30,800 7,900 30,600 0 7,039 30,800 29,300 30,600 699,311 805,149 1,304, 000 1,261,600 1,647,700 F 25 This page intentionally left blank. F 26 I Data Processing City of Chino Hills Organization By Activity Fiscal Year 2000/01 I Development Program Finance City Council City Manager Finance Director Administration I I Non Departmental Services I Utility Customer Services G 1 FINANCE EXPENDITURES 2000/Ol Non Departmental Administration Services 3% Utility Customer 4% $1,126,800 Services Data Processing $1,777,500 1% 1 % $500,800 del 9nn Development Program 91% $36,859,400 G 2 CITY OF CHINO HILLS ANNUAL BUDGET PERSONNEL SUMMARY ACTIVITY: FINANCE FY 1999-00 FY 2000-01 ADOPTED/ ADJUSTED ADOPTED BUDGET BUDGET PROGRAM: ADMINISTRATION FINANCE DIRECTOR 1 1 FINANCE MANAGER 1 1 ADMINISTRATIVE ANALYST II 1 1 SENIOR ACCOUNTANT 2 2 ACCOUNTANT 2 2 ADMINISTRATIVE SECRETARY 1 1 SENIOR ACCOUNT CLERK 1 1 ACCOUNT CLERK II 5 5 SUB -TOTAL 14 14 PROGRAM: UTILITY CUSTOMER SERVICES CUSTOMER SERVICE SUPERVISOR 1 1 SENIOR ACCOUNT CLERK 1 1 CUSTOMER SERVICES REPRESENTATIVE 1 1 ACCOUNT CLERK II 1 1 SUB -TOTAL 4 4 TOTAL 18 18 G 3 This page intentionally left blank. G 4 CITY OF CHINO HILLS BUDGET SUMMARY FY 1997-98 FY 1998-99 FY 1999-00 FY 1999-00 FY 2000-01 ADOPTED/ ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET FINANCE PERSONNEL SERVICES 871,204 977,909 1,070,200 1,023,200 1,163,100 OPERATIONS AND MAINTENANCE 33,693,533 45,881,666 33,998,000 29,051,000 26,240,900 CAPITAL OUTLAY 242,958 3,986,141 374,300 123,600 13,292,400 TOTAL FINANCE BUDGET 34,807,695 50,845,716 35,442,500 30,197,800 40,696,400 ADMINISTRATION 972,258 969,696 1,050,700 1,021,000 1,126,800 DATA PROCESSING 302,406 532,908 435,200 371,600 431,900 DEVELOPMENT PROGRAM 30,951,812 48,420,371 31,189,400 26,107,000 36,859,400 NON -DEPARTMENTAL SERVICES 2,196,645 462,846 2,217,400 2,203,900 1,777,500 UTILITY CUSTOMER SERVICES 384,574 459,895 549,800 494,300 500,800 TOTAL FINANCE 34,807,695 50,845,716 35,442,500 30,197,800 40,696,400 G 5 Finance i Program Purpose The Finance Department recommends fiscal policies to City management and implements such policies. The Department provides fiscal support to all City Departments and programs and ensures that the fiscal affairs of the City are effectively managed in accordance with the City's municipal code, policies, and state and federal statutes. Primary Activities The primary activities are preparing annual and periodic financial reports and analyses, preparation of the annual budget, controlling expenditures for budgetary accounts, investing idle funds, and providing payroll, accounts payable, accounts receivable, cashiering, utility billing, business license, purchasing, and accounting services. Significant Changes from Prior Year • Enhanced development program accounting and analysis. • Expanded special projects accounting and analysis. • Became responsible for formation of new Community Facilities Districts and annexation of properties into existing CFD's. Significant Items of Capital Outlay None. Performance Measures • Implement comprehensive Long Term Financial Plan. • Complete Finance Department Procedures Manual. • Administer Comprehensive Data Processing Strategic Plan. • Implement updated purchasing policies and procedures manual. • Submit timely and accurate monthly and annual financial and Treasurer's report to the City Council. • Provide friendly and efficient cashiering services. • Deposit all City funds within one day following receipt of funds. • Timely invest all funds not required for expenditures or bank compensatory balances. • Prepare business licenses within two weeks after receipt of payment from applicant. • Distribute monthly trust deposit report to City Departments within 30 days following the end of the month. • Select vendor via informal bid process within 5 days of receipt of approved purchase requisition and complete purchase order within 3 days following selection of vendor. 97/98 98/99 99/00 99/00 Actual I Actual I Adjusted Budget I Projected Actual Personnel 696,526 751,175 834,600 813,900 Operations & Maintenance 275,732 218,521 216,100 207,100 Capital Outlay 0 0 0 0 Total 972,258 969,696 1,050,700 1,021,000 (1) Percent change: "99/00 Adjusted Budget" column compared to "00/01 Budget" column. "N/A" = Not Applicable 00/01 Percent Budget Change(1) 926,800 11.0% 200,000 (7.5%) 0 N/A 1,126,800 7.2% G 6 CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: FINANCE PROGRAM: ADMINISTRATION PERSONNEL 1010 REGULAR SALARIES 1015 PART-TIME/SEASONAL WAGES 1020 OVERTIME SALARIES 1540 FRINGE BENEFITS TOTAL PERSONNEL OPERATIONS & MAINTENANCE 2010 MEMBERSHIPS AND CERTIFICATIONS 2015 CONFERENCES, MEETINGS, AND TRAINING 2020 AUTO MILEAGE 3020 FINANCIAL SERVICES 3105 TEMPORARY EMPLOYEE SERVICES 3115 DATA PROCESSING SERVICES 3190 CONTRACTUAL SERVICES 4030 PRINTING AND PHOTOCOPY SERVICES 4035 POSTAGE AND EXPRESS DELIVERY 4430 SMALL EQUIPMENT AND TOOLS 4440 OFFICE SUPPLIES 4450 REFERENCE MATERIALS AND SERVICES 5025 OFFICE EQUIPMENT MAINTENANCE PROGRAM CODE 001-1200 FY 1997-98 FY 1998-99 FY 1999-00 FY 1999-00 FY 2000-01 ADOPTED/ ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET 500,715 518,769 5605100 552,800 639,800 9,965 15,887 17,100 17,000 18,700 14,238 13,585 14,000 14,000 15,700 171,608 202,934 243,400 230,100 252,600 696,526 751,175 834,600 813,900 926,800 497 485 800 600 600 1,521 3,491 5,400 5,200 2,900 568 443 600 600 400 80,265 61,183 70,400 69,200 77,600 70,291 60,393 38,400 34,200 0 88,700 54,700 65,700 65,700 85,400 1,650 535 1,500 900 1,500 5,219 5,209 5,900 5,900 6,100 361 455 400 400 400 4,501 1,929 1,400 800 0 13,120 9,166 12,100 11,700 12,100 600 681 1,300 800 1,300 184 255 500 300 500 C- I CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: FINANCE PROGRAM: ADMINISTRATION OPERATIONS & MAINTENANCE (Continued) 5625 EQUIPMENT RENTAL 7610 UNCOLLECTIBLE ACCOUNTS 7990 OTHER MISCELLANEOUS EXPENDITURES TOTAL OPERATIONS & MAINTENANCE TOTAL FUNDING SOURCE: GENERAL FUND PROGRAM CODE 001-1200 FY 1997-98 FY 1998-99 FY 1999-00 FY 1999-00 FY 2000-01 ADOPTED/ ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET 7,928 6,892 7,700 7,100 7,700 0 12,371 3,500 3,500 3,500 327 333 500 200 0 275,732 218,521 216,100 207,100 200,000 972,258 969,696 1,050,700 1,021,000 1,126,800 G 8 This page intentionally left blank. G 9 Data Processing Program Purpose The Data Processing program provides for the centralized fiscal and operational control of the City's computer hardware and software systems, policies, procedures, acquisitions, and security. Primary Activities The program's primary activities include the acquisition and maintenance of city-wide microcomputer hardware and software systems, providing network administration, training, and security, providing troubleshooting support to the City departments, and providing fiscal accountability for the hardware/software inventory. Significant Changes from Prior Year Implement third year of Data Processing Strategy Plan which includes the major elements listed below: • Replace obsolete computers. • Enhance records retention system. • Install new mapping software for planning, engineering, and water/sewer utility services programs. • Implement annual maintenance program for mapping hardware/software systems. Significant Items of Capital Outlay • GIS Data Base $18,000 • Infrastructure Inventory/Customer Service Tracking System $28,700 • Two Presentation Systems $12,700 • Four New/Upgraded Mapping System Software Systems $11,000 • Code Enforcement Tracking System Software $ 7,500 • Two Computerized Light -boards $ 5,000 • Two Laptop Computers $ 4,500 • Two Desktop Computers $ 3,700 • Replacement of Obsolete Printers $ 3,800 • Replacement of Obsolete Computers $36,800 • Enhancements for Records Retention System $ 3,000 • Project Management Software $ 3,000 Performance Measures • Implement the third year recommendations of the Comprehensive Data Processing Strategy Plan. • Correct or repair most of computer hardware or software malfunctions within four hours of department notification. • Implement policies, procedures, and other recommendations of the City's Computer Committee. G 10 Data Processing 97/98 9 8/99 99/00 99/00 Actual I Actual I Adjusted Budget I Projected Actual Personnel 0 0 0 0 Operations & Maintenance 209,014 262,864 304,800 248,000 Capital Outlay 93,392 270,044 130,400 123,600 Total 302,406 532,908 435,200 371,600 (1) Percent change: "99/00 Adjusted Budget" column compared to "00/01 Budget" column. "N/A" = Not Applicable 00/01 Percent Budget I Change(1) 0 N/A% 294,200 (3.5)% 137,700 5.6% 431,900 (.8)% G 11 This page intentionally left blank. G 12 City of Chino Hills ANNUAL BUDGET ACTIVITY: FINANCE PROGRAM: DATA PROCESSING OPERATIONS & MAINTENANCE 2015 CONFERENCES, MEETINGS, AND TRAINING 3110 COMPUTER SERVICES 3190 CONTRACTUAL SERVICES 4420 COMPUTER HARDWARE AND SOFTWARE 4450 REFERENCE MATERIALS AND SERVICES 5025 OFFICE EQUIPMENT MAINTENANCE 5625 EQUIPMENT RENTAL 7110 DEPRECIATION EXPENSE TOTAL OPERATIONS & MAINTENANCE CAPITAL OUTLAY 8050 OFFICE FURNITURE AND EQUIPMENT TOTAL CAPITAL OUTLAY TOTAL FUNDING SOURCE: DATA PROCESSING FUND PROGRAM CODE 552-2520 FY 1997-98 FY 1998-99 FY 1999-00 FY 1999-00 FY 2000-01 ADOPTED/ ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET 80 268 3,800 2,400 4,900 98,545 94,717 107,900 92,800 112,400 3,098 4,399 20,400 10,500 14,100 19,395 73,444 26,800 26,800 34,800 122 78 700 100 600 15,114 7,107 20,300 4,100 5,900 0 0 17,800 17,800 17,000 72,660 82,851 107,100 93,500 104,500 209,014 262,864 304,800 248,000 294,200 93,392 270,044 130,400 123,600 137,700 93,392 270,044 130,400 123,600 137,700 302,406 532,908 435,200 371,600 431,900 G 13 Development Program Program Purpose This program provides the resources to construct various facilities for the City's residential and commercial development program, and provides for the administration of the Community Facilities Districts and Assessment Districts. The residential and commercial development program includes the Traffic Facilities Fee, Storm Drain Facilities Fee, Water Facilities Fee, Sewer Facilities Fee, General Facilities Fee, Park Facilities Fee, and the Existing Infrastructure Fee. Primary Activities The activities of this program include providing resources for the construction of street, drainage, parks, traffic signals, water and sewer distribution facilities, and acquisition of street right of way. The activities also include the monitoring for and accounting of the developer reimbursement agreement debt that was incurred for resources to construct the above facilities. Additionally, this program's activities includes administering seven debt issues, establishing the annual CFD special taxes and administering the annual levy and collection of the special taxes, and accounting for the appropriations of the special tax revenues. Besides the above activities, this program's activities include administering two assessment district bond issues, establishing and administering the annual assessment district levies and collection of the levies. Significant Changes from Prior Year • Increase in capital projects financed from development fees and CFD special taxes. • Reduction in expected residential development for the new fiscal year. Significant Items of Capital Outlay • Fairfield Ranch Infrastructure $8,920,000 • Central Avenue Bridge Construction $2,530,000 • Fairfield Ranch Road Extension $ 350,000 • Community Park Expansion $1,000,000 • CFD #9 Improvements $ 352,100 Performance Measures • Development fees collected to retire existing assessment district liens for bond call payments will be timely and accurately accounted. • The annual assessment district levies will be prepared and forwarded to the county no later than the second week in August of the fiscal year that the levy is imposed. • The CFD special tax levy resolutions will be presented for City Council approval at the first meeting in December of the fiscal year which precedes the fiscal year of the tax levy. G 14 Development Program I I 97/98 I 98/99 I 99/00 99/00 Actual Actual Adjusted Budget I Projected Actual Personnel 0 0 0 0 Operations & Maintenance 1 30,802,246 44,704,274 30,945,500 26,107,000 Capital Outlay 149,566 3,716,097 243,900 0 Total 30,951,812 48,420,371 31,189,400 26,107,000 (1) Percent change: "99/00 Adjusted Budget' column compared to "00/01 Budget' column. "N/A" = Not Applicable 00/01 Percent Budget Change(1) 0 N/A 23,707,300 (23.4%) 13,152,100 4,392.4% 36,859,400 18.2% G 15 This page intentionally left blank. G 16 CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: FINANCE PROGRAM: DEVELOPMENT PROGRAM OPERATIONS & MAINTENANCE 3010 LEGAL SERVICES 3020 FINANCIAL SERVICES 3090 PROFESSIONAL SERVICES 5690 OTHER RENTAL 7010 INTEREST PAYMENTS 7015 PRINCIPAL PAYMENTS 7025 BOND CALL PAYMENTS 7030 ASSESSMENT DISTRICT CREDITS 7045 TAX C DISCHARGE EXPENSE 7220 ADMINISTRATIVE OVERHEAD 7415 SPECIAL DEPARTMENTAL EXPENSE 7710 DEVELOPER REIMBRSMT AGREEMENTS 7990 OTHER MISCELLANEOUS EXPENDITURES TOTAL OPERATIONS & MAINTENANCE CAPITAL OUTLAY 8990 CONTRIBUTIONS TO CONSTRUCTION FUNDS TOTAL CAPITAL OUTLAY TOTAL FY 1997-98 FY 1998-99 ACTUAL ACTUAL 134,176 251,586 53,059 200,523 5,167,324 12,931,920 4,522,437 3,297,699 65,642 1,705,778 0 2,333,624 138,478 72,750 97,757 45,518 0 5,066,687 28,574,168 3,320,977 5,105,381 42,793 2,113,033 0 130,549 134,661 30,802,246 44,704,274 149,566 3,716,097 149,566 3,716,097 30,951,812 48,420,371 FY 1999-00 ADOPTED/ ADJUSTED BUDGET 77,000 85,000 120,000 0 3,988,500 12,531,500 3,604,300 3,285,100 40,500 2,121,500 0 4,950,000 142,100 30,945,500 243,900 243,900 31,189,400 FUNDING SOURCE: DEVELOPMENT FEE FUNDS, COMMUNITY FACILITIES DISTRICTS FUNDS, ASSESSMENT DISTRICT FUNDS, GENERAL FUND PROGRAM CODE VARIOUS FY 1999-00 FY 2000-01 PROJECTED ACTUAL 25,000 72,700 59,900 0 4,083,000 10,888,700 1,416,100 2,332,700 15,300 2,121,500 0 4,950,000 142,100 26,107,000 0 0 26,107,000 ADOPTED BUDGET 77,000 84,100 120,000 0 4,880,100 11,525,200 1,596,500 2,565,600 46,800 1,673,000 139,000 1,000,000 0 23,707,300 13,152,100 13,152,100 36,859,400 G 17 I I Non Departmental Services. Program Purpose The purpose of this program is to account for the appropriations of special revenue funds and programs that are not readily accounted for in other programs. The special revenues and grants include state and county subventions, such as Gas Tax and Measure I revenues. Additionally, this program accounts for the Chino Hills Capital Improvement Corporation debt issue, as well as City wide costs such as postage and stationery. Primary Activities The primary activities of this program include the administration of the Certificates of Participation debt issues for the water utility and civic center site, the administering of the State Gas Tax and Measure I revenues, and coordination of City-wide mailing services and stationery acquisitions. Significant Changes from Prior Year • Decrease in debt service due to the payoff of the Civic Center certificates of participation in September 1999. • Decrease in funding for State Gas Tax financed capital projects. Significant Items of Capital Outlay • Facsimile machine $2,600 Performance Measures • The debt services payments for the Certificates of Participation debt issue will be paid in accordance with debt service schedules. • The restricted revenue received from state and count subventions will continue to be effectively administered. • Mail services will be provided daily by 3:00 p.m. • Central photocopy and facsimile machine services and supplies will be provided on a continuing basis with machines operable during working hours. • City letterhead will be available at all time for staff use. 97/98 98/99 99/00 99/00 00/01 Percent Actual Actual Adiusted Budget Projected Actual Budget Change(1) Personnel 0 0 0 0 0 N/A Operations & Maintenance 2,196,645 462,846 2,217,400 2,203,900 1,774,900 (20.0%) Capital Outlay 0 0 0 0 2,600 N/A Total 2,196,645 462,846 2,217,400 2,203,900 1,777,500 (19.8%)_ (1) Percent change: "99/00 Adjusted Budget" column compared to "00/01 Budget" column. "N/A" = Not Applicable G 18 CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: FINANCE PROGRAM: NON DEPARTMENTAL SERVICES OPERATIONS & MAINTENANCE 2015 CONFERENCES, MEETINGS AND TRAINING 3020 FINANCIAL SERVICES 4030 PRINTING AND PHOTOCOPY SERVICES 4035 POSTAGE AND EXPRESS DELIVERY 4440 OFFICE SUPPLIES 4445 SPECIAL PARTS AND SUPPLIES 5025 OFFICE EQUIPMENT MAINTENANCE 7010 INTEREST PAYMENTS 7015 PRINCIPAL PAYMENTS 7990 OTHER MISCELLANEOUS EXPENDITURES TOTAL OPERATIONS & MAINTENANCE CAPITAL OUTLAY 8050 OFFICE FURNITURE AND EQUIPMENT TOTAL CAPITAL OUTLAY FY 1997-98 FY 1998-99 ACTUAL ACTUAL 1,925 6,939 6,176 15,797 503 0 0 1,243,343 915,000 6,962 2,196,645 0 0 1,698 4,148 5,386 20,372 398 0 242 34,300 390,000 6,302 462,846 0 0 FY 1999-00 ADOPTED/ ADJUSTED BUDGET 2,000 7,000 6,200 21,000 600 0 300 1,132,800 1,040,000 7,500 2,217,400 0 0 PROGRAM CODE VARIOUS FY 1999-00 FY 2000-01 PROJECTED ACTUAL 2,000 6,600 6,000 21,000 500 0 300 1,121,000 1,040,000 6,500 2,203,900 0 0 ADOPTED BUDGET 2,000 2,400 6,200 21,700 600 5,000 300 1,066,700 670,000 0 1,774,900 2,600 2,600 TOTAL 2,196,645 462,846 2,217,400 2,203,900 1,777,500 FUNDING SOURCE: GENERAL FUND, GAS TAX FUND, MEASURE I FUND, MISCELLANEOUS GRANTS FUND, CHCIC FUND G 19 Itility Customer Service Program Purpose The purpose of the program is to provide services to the customers of the City's water utility. This program was formerly included in the Water Utility operating budget. Primary Activities The primary activities of this program include meter reading, utility billing, turn on/turn off, and delinquent payment notification services. Meter reading services are performed through contract. Significant Changes from Prior Year None. Significant Items of Capital Outlay None. Performance Measures • Timely and accurately read customer water meters on a monthly basis in accordance with timely established read cycles. • Timely and accurately prepared monthly utility bills in accordance with established billing cycles. • Turn on/turn off customer's water service within one day of the customer's request. • Notify customers with delinquent water bills in accordance with established bill due date cycles and, in accordance with procedures established by state statutes. 97/98 98/99 99/00 99/00 Actual I Actual I Adjusted Budget I Projected Actual I Personnel 1 174,678 226,734 235,600 1 209,300 Operations & Maintenance 1 209,896 233,161 314,200 1 285,000 Capital Outlay 1 0 0 0 1 0 Total 1 384,574 459,895 549,800 1 494,300 (1) Percent change: "99/00 Adjusted Budget" column compared to "00/01 Budget" column. "N/A" = Not Applicable 00/01 Percent Budget Change(1) 236,300 .3% 264,500 (15.9%) 0 N/A 500,800 (8.9%) G 20 CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: FINANCE PROGRAM: UTILITY CUSTOMER SERVICE PERSONNEL 1010 REGULAR SALARIES 1020 OVERTIME SALARIES 1540 FRINGE BENEFITS TOTAL PERSONNEL OPERATIONS & MAINTENANCE 2030 UNIFORMS 3105 TEMPORARY EMPLOYEE SERVICES 3115 DATA PROCESSING SERVICES 3160 WATER METER READING SERVICES 3190 CONTRACTUAL SERVICES 4030 PRINTING AND PHOTOCOPY SERVICES 4035 POSTAGE AND EXPRESS DELIVERY 4430 SMALL EQUIPMENT AND TOOLS 4440 OFFICE SUPPLIES 5620 VEHICLE RENTAL 7610 UNCOLLECTIBLE ACCOUNTS TOTAL OPERATIONS & MAINTENANCE TOTAL FUNDING SOURCE: WATER UTILITY FUND FY 1997-98 FY 1998-99 ACTUAL 108,637 24,086 41,955 174,678 936 0 32,000 72,854 0 14,185 77,250 1,171 0 11,500 0 209,896 384,574 ACTUAL 140,375 29,734 56,625 226,734 844 0 26,400 76,913 12,416 25,357 69,020 471 816 16,600 4,324 233,161 459,895 FY 1999-00 ADOPTED/ ADJUSTED BUDGET 142,000 28,500 65,100 235,600 1,100 29,500 32,900 83,100 15,100 15,900 90,700 900 900 18,100 26,000 314,200 549,800 PROGRAM CODE 500-1210 FY 1999-00 FY 2000-01 PROJECTED ACTUAL 1153700 28,500 65,100 209,300 1,000 27,000 32,900 82,000 10,500 14,200 72,000 400 900 18,100 26,000 285,000 494,300 ADOPTED BUDGET 151,900 26,000 58,400 236,300 1,100 0 15,700 87,800 18,700 15,100 75,000 900 1,100 19,100 30,000 264,500 500,800 G 21 This page intentionally left blank. G 22 Capital Projects Sanitation Maintenance City of Chino Hills Organization By Activity Fiscal Year 2000/01 Public Facilities and Operations Facilities and Equipment Maintenance Storm System Maintenance City Council City Manager Public Facilities and Operations Director Administration Parks and Landscape Street Maintenance Water 1861 Sanitation Maintenance 13% $3,519,400 Parks/LE Maintenance 27% $7,083,800 PUBLIC FACILITIES AND OPERATIONS EXPENDITURES 2000/01 Facilities/Equipment Storm System Maintenance Maintenance 4% Administration 0% $1,153,500 2% $39,600 $501,700 Capital Projects 2% $395,500 Street Maintenance 4% $1,145,400 FA Water Utility 48% $12,739,600 IOM CITY OF CHINO HILLS ANNUAL BUDGET PERSONNEL SUMMARY ACTIVITY: PUBLIC FACILITIES AND OPERATIONS FY 1999-00 ADOPTED/ ADJUSTED BUDGET PROGRAM: ADMINISTRATION PUBLIC FACILITIES AND OPERATIONS DIRECTOR ADMINISTRATIVE ANALYST II ADMINISTRATIVE SECRETARY SENIOR ADMINISTRATIVE CLERK SECRETARY SUB -TOTAL PROGRAM: CAPITAL PROJECTS CAPITAL PROJECTS MANAGER CAPITAL PROJECTS DIVISION MANAGER PROJECT MANAGER/CONTRACT ADMINISTRATOR PROJECT MANAGER CAPITAL PROJECT COORDINATOR ENGINEERING TECHNICIAN II ASSISTANT CIVIL ENGINEER SUB -TOTAL PROGRAM: FACILITIES AND EQUIPMENT MAINTENANCE 1 1 1 1 2 6 1 0 2 0 1 1 0 5 FY 2000-01 ADOPTED BUDGET 1 1 1 1 2 6 0 1 0 2 1 0 1 5 FACILITIES MAINTENANCE SUPERVISOR 1 1 MAINTENANCE WORKER II 1 1 MAINTENANCE WORKER I 2 2 SUB -TOTAL 4 4 H 3 CITY OF CHINO HILLS ANNUAL BUDGET PERSONNEL SUMMARY ACTIVITY: PUBLIC FACILITIES AND OPERATIONS FY 1999-00 ADOPTED/ ADJUSTED BUDGET PROGRAM: PARKS AND LANDSCAPE MAINTENANCE AND OPERATIONS MANAGER PARKS AND OPEN SPACE SUPERVISOR SENIOR MAINTENANCE WORKER MAINTENANCE WORKER II MAINTENANCE WORKER I SUB -TOTAL PROGRAM: STREET MAINTENANCE 1 1 4 2 J FY 2000-01 ADOPTED BUDGET 1 1 4 2 1 9 STREET MAINTENANCE SUPERVISOR 1 1 SENIOR MAINTENANCE WORKER 1 1 MAINTENANCE WORKER II 2 4 SUB -TOTAL 4 6 PROGRAM: SANITATION MAINTENANCE SANITATION SUPERVISOR 1 1 MAINTENANCE WORKER II 2 4 SUB -TOTAL 3 5 Im CITY OF CHINO HILLS ANNUAL BUDGET PERSONNEL SUMMARY ACTIVITY: PUBLIC FACILITIES AND OPERATIONS FY 1999-00 FY 2000-01 ADOPTED/ ADJUSTED ADOPTED BUDGET BUDGET PROGRAM: WATER WATER AND SEWER MANAGER 1 I WATER DISTRIBUTION SUPERVISOR I 1 WATER PRODUCTION SUPERVISOR 1 1 WATER CONSERVATION SPECIALIST I 1 SENIOR MAINTENANCE WORKER 3 3 WATER QUALITY TECHNICIAN 1 1 MAINTENANCE WORKER II 4 6 MAINTENANCE WORKER I 1 1 SUB -TOTAL 13 15 TOTAL 44 50 H 5 This page intentionally left blank. H 6 CITY OF CHINO HILLS BUDGET SUMMARY PUBLIC FACILITIES AND OPERATIONS PERSONNEL SERVICES OPERATIONS AND MAINTENANCE CAPITAL OUTLAY TOTAL PUBLIC FACILITIES AND OPERATIONS BUDGET PROGRAM ADMINISTRATION CAPITAL PROJECTS FACILITIES AND EQUIPMENT PARKS AND LANDSCAPE SANITATION MAINTENANCE STORM SYSTEM MAINT. STREET MAINTENANCE WATER TOTAL PUBLIC FACILITIES AND OPERATIONS FY 1997-98 FY 1998-99 FY 1999-00 FY 1999-00 FY 2000-01 ADOPTED/ ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET 2,249,935 2,184,400 2,595,100 2,276,400 2,918,500 20,517,975 20,827,603 23,081,500 22,292,900 23,198,700 155,139 130,112 644,600 551,000 461,300 22,923,049 23,142,115 26,321,200 25,120,300 26,578,500 421,361 424,114 471,100 448,100 501,700 236,401 172,995 403,100 280,500 395,500 710,331 808,930 1,288,400 1,209,700 1,153,500 5,941,747 5,815,221 6,845,500 6,338,400 7,083,800 2,905,972 2,998,973 3,324,000 3,257,200 3,519,400 52,423 35,352 45,900 42,000 39,600 601,473 727,593 983,100 951,100 1,145,400 12,053,341 12,158,937 12,960,100 12,593,300 12,739,600 22,923,049 23,142,115 26,321,200 25,120,300 26,578,500 H 7 Public Facilities and Operations Program Purpose The purpose of the Administration Division is to provide coordination and support to the three departmental divisions: Maintenance Operations, Water and Sewer, and the Capital Improvement Program. Administration establishes organizational goals, provides technical and management support, and coordinates and monitors budgets for the largest department in the City, both in operations and resources. This program also supports the Public Works Commission, the Traffic Committee and the Trails subcommittee. Primary Activities The primary activities of the Administration Division includes coordination and tracking of departmental service orders, preparation of agenda items for the City Council and Public Works Commission, coordination and implementation of the annual budget, oversight of departmental purchasing, coordination of data processing, personnel and training management, preparation of departmental policies and procedures, departmental records and data management, and general oversight of all the divisions within the Public Facilities and Operations Department. Significant Changes from Prior Year • The administration support staff will coordinate the relocation of the facility during the fiscal year. • Administration staffing will be complete with the addition of a secretary. Significant Items of Capital Outlay • Facsimile machine $2,600 Performance Measures • Develop a department calendar for significant reoccurring events by the second quarter. • Update all department policies and procedures by the fourth quarter. • Implement database systems for customer service calls, utility usage, and budget tracking for more comprehensive analysis and timely reporting by the fourth quarter. • Develop a retention schedule based on the City-wide policy and organize off -site storage for departmental files and records. • Assist divisions in developing digital inventories to aid in the implementation of asset management systems. • Purchase an operations and asset management system by the fourth quarter. H 8 Public Facilities and Operations 97/98 98/99 99/00 99/00 00/01 Percent Actual Actual I I Adjusted Budget I Projected Actual I Budget I Change(1) Personnel 364,521 369,043 371,900 364,500 411,000 10.5% Operations & Maintenance 56,840 55,071 93,600 78,000 88,100 (5.9%) Capital Outlay 0 0 5,600 5,600 2,600 (53.6%) Total 421,361 424,114 471,100 448,100 501,700 6.5% (1) Percent change: "99/00 Adjusted Budget" column compared to "00/01 Budget" column. "N/A" = Not Applicable H 9 CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: PUBLIC FACILITIES AND OPERATIONS PROGRAM: ADMINISTRATION PERSONNEL 1010 REGULAR SALARIES 1015 PART TIME 1020 OVERTIME SALARIES 1540 FRINGE BENEFITS TOTAL PERSONNEL OPERATIONS & MAINTENANCE 2010 MEMBERSHIPS AND CERTIFICATIONS 2015 CONFERENCES, MEETINGS, AND TRAINING 2020 AUTO MILEAGE 2030 UNIFORMS 3105 TEMPORARY EMPLOYEE SERVICES 3115 DATA PROCESSING SERVICES 4010 LEGAL ADVERTISING 4030 PRINTING AND PHOTOCOPY SERVICES 4035 POSTAGE AND EXPRESS DELIVERY 4430 SMALL EQUIPMENT AND TOOLS 4440 OFFICE SUPPLIES 4450 REFERENCE MATERIALS AND SERVICES 5020 BLDG & STRUCTURE MAINT 5025 OFFICE EQUIPMENT MAINTENANCE 5610 FACILITIES RENTAL 5620 VEHICLE RENTAL 5625 EQUIPMENT RENTAL 6035 TELEPHONE 7415 SPECIAL DEPARTMENTAL EXPENSE TOTAL OPERATIONS & MAINTENANCE PROGRAM CODE 001-8001 FY 1997-98 FY 1998-99 FY 1999-00 FY 1999-00 FY 2000-01 ADOPTED/ ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET 271,093 260,549 262,000 260,500 294,900 1,599 0 4,100 8,500 4,900 875 380 2,400 500 3,000 90,954 108,114 103,400 95,000 108,200 364,521 369,043 371,900 364,500 411,000 464 309 300 400 300 2,645 3,210 4,400 4,300 3,800 0 0 100 0 100 0 60 0 0 0 0 0 1,500 0 0 8,600 14,900 9,900 9,900 15,600 324 718 800 400 400 4,088 6,541 8,000 7,500 9,500 6,255 388 7,500 5,800 6,000 824 1,566 2,400 2,400 500 11,143 11,724 24,500 13,900 14,000 221 270 400 300 400 1,759 0 0 0 0 756 1,759 1,200 1,000 1,000 4,910 0 0 0 0 7,300 5,400 5,400 5,400 6,800 6,250 6,857 8,600 8,300 8,300 1,301 1,369 1,700 1,500 1,400 0 0 16,900 16,900 20,000 56,840 55,071 93,600 78,000 88,100 H 10 CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: PUBLIC FACILITIES AND OPERATIONS PROGRAM: ADMINISTRATION CAPITAL OUTLAY 8050 OFFICE FURNITURE AND EQUIPMENT TOTAL CAPITAL OUTLAY TOTAL INTERFUND TRANSFERS TOTAL FUNDING SOURCE: GENERAL FUND FY 1997-98 FY 1998-99 ACTUAL ACTUAL 0 0 0 421,361 0 0 0 424,114 PROGRAM CODE 001-8001 FY 1999-00 FY 1999-00 FY 2000-01 ADOPTED/ ADJUSTED PROJECTED ADOPTED BUDGET ACTUAL BUDGET 5,600 5,600 2,600 5,600 5,600 2,600 0 0 0 471,100 448,100 501,700 H 11 Public Facilities and Operations Capital .Projects Program Purpose The Capital Projects Program provides for the planning, budgeting, scheduling, design, construction, and overall management of the capital improvement projects contained in the Five Year Capital Improvement Program (CIP) and for the implementation of emergency projects as required. Primary Activities The Capital Projects team is responsible for completing the capital projects included in each fiscal year budget and additional projects as emergency needs arise. The CIP team monitors each project from inception to completion including, but not limited to: scope of work, budget, specifications, project schedules, and notice of completion. Significant Changes from Prior Year • Completed a Pavement Management Program for street system in order to plan and organize the annual street maintenance. • Implemented a program for informal bidding procedure to same money and streamline the CEP Program for small projects. • Staff has started to perform in-house design for some projects to save money as well as performing other GIS functions. Significant Items of Capital Outlay None. Performance Measures • Continue to develop the CIP Implementation Plan that includes: project specifications: scope, budget, schedule, design, construction, inspection, and financial reporting. • Continue to pursue funding from State and Federal as appropriate. • Develop a list of pre -qualified consultants to assist in various aspects of future capital project design and construction. • Computerize the inventory for striping in order to perform the annual maintenance in an efficient manner. 97/98 98/99 99/00 99/00 00/01 Percent Actual Actual Adjusted Budget Projected Actual Budget Change(1) Personnel 207,697 158,403 383,600 261,700 380,200 (.9%) Operations & Maintenance 1 28,704 14,501 18,200 17,500 15,300 (15.9%) Capital Outlay 1 0 91 1,300 1,300 0 (100.0%) Total 1 236,401 172,995 403,100 280,500 395,500 (1.9%) (1) Percent change: "99/00 Adjusted Budget" column compared to "00/01 Budget" column. "N/A" = Not Applicable H 12 CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: PUBLIC FACILITIES AND OPERATIONS PROGRAM: CAPITAL PROJECTS PERSONNEL 1010 REGULAR SALARIES 1015 PART-TIME/SEASONAL WAGES 1020 OVERTIME 1540 FRINGE BENEFITS TOTAL PERSONNEL OPERATIONS & MAINTENANCE 2010 MEMBERSHIPS AND CERTIFICATIONS 2015 CONFERENCES, MEETINGS, AND TRAINING 2020 AUTO MILEAGE 2030 UNIFORMS 3190 CONTRACTUAL SERVICES 4430 SMALL EQUIPMENT AND TOOLS 4445 SPECIAL PARTS AND SUPPLIES 4450 REFERENCE MATERIALS AND SERVICES 5620 VEHICLE RENTAL 7225 DEPARTMENTAL OVERHEAD TOTAL OPERATIONS & MAINTENANCE CAPITAL OUTLAY 8050 OFFICE FURNITURE AND EQUIPMENT 8055 COMPUTER HARDWARE/SOFTWARE TOTAL CAPITAL OUTLAY TOTAL FUNDING SOURCE: GENERAL FUND CAPITAL PROJECTS PROGRAM CODE 001-8901 FY 1997-98 FY 1998-99 FY 1999-00 FY 1999-00 FY 2000-01 ADOPTED/ ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET 127,313 112,776 262,200 187,200 272,100 17,964 8,818 16,600 10,400 9,400 86 0 0 0 0 62,334 36,809 104,800 64,100 98,700 207,697 158,403 383,600 261,700 380,200 481 0 500 400 500 1,025 440 2,200 2,200 1,200 104 0 200 200 200 93 91 600 600 500 26,505 0 0 0 0 1,319 700 500 300 100 212 500 500 500 396 439 900 500 400 0 6,000 6,000 6,000 3,500 0 6,000 6,600 6,600 8,200 28,704 14,501 18,200 17,500 15,300 0 91 1,300 1,300 0 0 0 0 0 0 91 1,300 1,300 0 236,401 172,995 403,100 280,500 395,500 H 13 Public Facilities and Operations Program Purpose The Facilities and Vehicle Maintenance Program provides for and coordinates maintenance and repairs of the City's buildings, vehicles, and equipment. The Facilities Maintenance staff is also responsible for shipping, receiving and warehouse services for the City. The Vehicle Maintenance function operates with revenues generated from rental charges to each of the City's departments. These revenues provide for vehicle replacement, maintenance, fuel, insurance, operational costs and overhead. The Facilities Maintenance Program operates in a similar fashion, with each City department supporting the maintenance and repairs of facilities related to City business activities. Primary Activities The Facilities Maintenance Program is responsible for the repair and maintenance of fourteen buildings including the Civic Center/Library complex, Public Facilities and Operations Yard, Mystic Canyon Community Center Grand Avenue Park, partial maintenance for the Chino Hills Sheriff Station, and CV)FD administrative building. The buildings maintained are in excess of 65,000 square feet. The Facilities Maintenance Program provides set up and tear down for meetings, assists in records retrieval, and increased the level of maintenance through the assignment of a Maintenance Worker at the City Hall complex. Facilities Maintenance also provides for the maintenance of the City's 13 parks restrooms. The Vehicle Maintenance function is responsible for the repair and replacement of the City's fleet. City vehicles are maintained through several contracts coordinated by City staff. Significant Changes from Prior Year • The division will monitor AQMD rules affecting new "clean on -road vehicles" purchased and its effects on future City vehicles, refuse collection and street sweeping. • The McCoy Equestrian Center Community Building will be operational during the 2000/01 fiscal year adding to the maintenance responsibilities of the division. • The new City Maintenance Yard will be completed in the 2000/01 fiscal year. This will require coordination of moving all operations and providing maintenance to the new facility. • The division has increased the janitorial service at the Civic Center Community Building and Grand Avenue Community Center to provide weekend service. Significant Items of Capital Outlay • 3/-ton pick up truck $21,000 • 1-ton pick up truck $27,000 • Loader/forklift $29,000 • Two hybrid electric vehicles $56,000 • Balance air conditioning at City Hall $ 9,000 • Call accounting for phone system $15,000 Performance Measures • Evaluate vehicle maintenance program to determine cost effectiveness of total contract services. Develop alternatives and calculate costs for equivalent service levels by the third quarter. • Develop preventive maintenance program for all City buildings by the third quarter. H 14 Public Facilities and Operations Performance Measures (continued) • Develop a preventive maintenance program for City vehicles by the fourth quarter. • Develop an alternative fuel purchasing strategy to comply with rule 1190 by the second quarter. • Develop unit costs of routine maintenance tasks regularly completed by Facilities and Equipment staff. • Track labor and material costs of individual facilities to analyze service levels delivered, and formulate per square foot costs of the facility maintenance program. 97/9 8 98/99 99/00 99/00 Actual I Actual I Adjusted Budget I Projected Actual Personnel 1 130,932 + 166,480 212,800 204,800 Operations & Maintenance 539,746 571,242 740,700 706,000 Capital Outlay 39,653 71,208 334,900 298,900 Total 710,331 808,930 1,288,400 1,209,700 (1) Percent change: "99/00 Adjusted Budget" column compared to "00/01 Budget' column. "N/A" = Not Applicable 00/01 Percent Budget Change(1) 242,000 13.7% 754,500 1.9% 157,000 (53.1%) 1,153,500 (10.5%) H 15 CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: PUBLIC FACILITIES AND OPERATIONS PROGRAM: FACILITIES AND EQUIPMENT MAINTENANCE PERSONNEL 1010 REGULAR SALARIES 1015 PART-TIME/SEASONAL WAGES 1020 OVERTIME SALARIES 1540 FRINGE BENEFITS TOTAL PERSONNEL OPERATIONS & MAINTENANCE 2010 MEMBERSHIPS AND CERTIFICATIONS 2015 CONFERENCES, MEETINGS, AND TRAINING 2030 UNIFORMS 3140 REFUSE CONTRACT 3189 COMMUNICATIONS EQUIPMENT 3190 CONTRACTUAL SERVICES 4120 VEHICLE INSURANCE 4310 FUEL 4315 AUTOMOTIVE PARTS AND SUPPLIES 4410 CHEMICAL SUPPLIES 4430 SMALL EQUIPMENT AND TOOLS 4445 SPECIAL PARTS AND SUPPLIES 4450 REFERENCE MATERIALS AND SERVICES 5010 PARKS AND LANDSCAPE PROGRAM CODE VARIOUS FY 1997-98 FY 1998-99 FY 1999-00 FY 1999-00 FY 2000-01 ADOPTED/ ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET 75,888 106,700 152,000 150,200 173,300 19,640 7,315 0 0 0 3,159 6,844 2,100 1,300 2,900 32,245 45,621 58,700 53,300 65,800 130,932 166,480 212,800 204,800 242,000 0 64 0 0 0 40 1,304 1,200 900 800 1,387 2,007 3,000 3,000 2,400 0 692 0 0 0 0 0 0 0 23,400 6,054 5,894 15,300 14,500 9,500 26,000 26,000 34,800 34,800 27,900 45,364 27,320 47,000 47,000 54,200 6,363 4,826 6,500 4,500 4,500 438 407 1,300 1,300 1,300 2,250 15,720 5,700 5,700 5,200 10,663 14,513 15,900 15,900 18,400 26 0 0 0 0 9,116 25,482 26,400 26,400 25,500 H 16 CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: PUBLIC FACILITIES AND OPERATIONS PROGRAM: FACILITIES AND EQUIPMENT MAINTENANCE FY 1997-98 OPERATIONS & MAINTENANCE (continued) 5012 TREE TRIMMING 5020 BUILDING AND STRUCTURE MAINTENANCE 5021 CUSTODIAL SERVICES 5035 VEHICLE MAINTENANCE 5040 COMMUNICATIONS EQUIPMENT MAINTENANCE 5045 GRAFFITI REMOVAL SERVICES 5111 STREET SWEEPING 5490 OTHER STRUCTURAL REPAIR AND MAINTENANCE 5610 FACILITIES RENTAL 5620 VEHICLE RENTAL 6010 WATER AND SEWER 6015 ELECTRICITY 6030 GAS 6035 TELEPHONE 7110 DEPRECIATION EXPENSE 7225 DEPARTMENTAL OVERHEAD 7415 SPECIAL DEPARTMENTAL EXPENSE TOTAL OPERATIONS & MAINTENANCE ACTUAL FY 1998-99 ACTUAL 0 1,961 19,478 17,839 FY 1999-00 ADOPTED/ ADJUSTED BUDGET 0 21,900 PROGRAM CODE VARIOUS FY 1999-00 FY 2000-01 PROJECTED ACTUAL 0 19,000 ADOPTED BUDGET 1,000 15,000 28,516 31,172 37,600 37,600 46,000 91,311 78,547 108,500 96,000 92,900 80 0 1,600 1,600 6,700 88 0 1,500 600 1,100 0 0 100 100 100 0 6,752 2,000 1,000 1,000 0 6,795 8,500 8,300 3,200 5,900 26,300 22,300 22,300 21,900 0 0 5,800 1,600 5,000 84,150 47,921 101,000 92,200 97,500 2,036 1,623 2,800 2,300 2,200 98,057 117,815 152,000 152,000 159,800 93,405 95,025 101,000 101,000 109,400 8,700 15,000 15,200 15,200 16,600 324 263 1,800 1,200 2,000 539,746 571,242 740,700 706,000 754,500 H 17 CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: PUBLIC FACILITIES AND OPERATIONS PROGRAM: FACILITIES AND EQUIPMENT MAINTENANCE FY 1997-98 ACTUAL CAPITAL OUTLAY 8015 LAND IMPROVEMENTS 8030 BUILDINGS 8040 IMPROVEMENTS OTHER THAN BUILDING 8050 OFFICE FURNITURE AND EQUIPMENT 8060 VEHICLES AND EQUIPMENT 8995 CONTRIBUTIONS TO PROPRIETRY FUNDS TOTAL CAPITAL OUTLAY TOTAL FUNDING SOURCE: GENERAL FUND EQUIPMENT MAINTENANCE FUND AIR QUALITY 0 0 0 39,653 0 39,653 710,331 FY 1998-99 FY 1999-00 ADOPTED/ ADJUSTED ACTUAL BUDGET 4,247 0 4,819 0 60,642 1,500 71,208 808,930 10,000 4,000 0 0 320,900 0 334,900 1,288,400 PROGRAM CODE VARIOUS FY 1999-00 FY 2000-01 PROJECTED ADOPTED ACTUAL BUDGET 10,000 4,000 0 0 284,900 0 298,900 1,209,700 0 9,000 0 0 148,000 0 157,000 1,153,500 H 18 This page intentionally left blank. H 19 Public Facilities and Operations Parks / Landscape Program Purpose The Parks and Landscape Program provides for the maintenance of 34 City parks, more than 635 acres of public landscaping, and 2,500 acres of public open space. The maintenance program provides safe, attractive settings for public recreational activities. These facilities improve the quality of life for the residents of the community. This Program provides weed abatement in public open space, lake maintenance, rodent control, and urban forestry management. Primary Activities Activities within this Program include maintaining City parks, medians, common areas and slopes through contractual services. The City's' Landscape Maintenance Division staff respond to customer complaints, requests, after-hours emergencies and manages the landscape maintenance contracts. Additional maintenance responsibilities include: weed abatement, tree maintenance, irrigation testing, water management, vandalism repair, restroom cleaning, building repair, trail maintenance, litter removal from public parks, landscape and open space. This division provides emergency response for hazards and safety issues. This Program also coordinates the acceptance of additional landscape areas into the City's maintenance program. Significant Changes from Prior Year • The City will add to the maintenance system a full year of Grand Avenue Park, Torrey Pines Park, and the McCoy Equestrian Center to the system. An additional 35 acres of streetscape and slope landscaping were added increasing the maintained area by 7%. Nearly all of the additional landscape areas approved prior to Proposition 218 will be accepted by July 1, 2000. • The Landscape Division has developed a water management program that has decreased water consumption and will aggressively reorganize the central irrigation program to further increase water savings during 00/01 fiscal year. • The Parks and Landscape Division has coordinated the retrofit for some of the Parks and landscape areas in the Butterfield/Rincon area utilizing reclaimed water reducing water consumption costs. This Program will be expanded this year bringing on additional parks and landscape areas and providing additional water savings. • Staff will be assessing the level of landscape maintenance and types of service in order to maintain costs and balance revenues. • The City will also start construction of the Big League Dreams Sports Park providing additional expansion of the City's Park and Recreation programs. Significant Items of Capital Outlay • GPS and Barcode inventory system $ 6,500 • Automatic Locks for park restrooms $18,200 Performance Measures • Evaluate the effectiveness of the landscape management program accomplished through contractual services. • Develop management inventory tracking programs to reorganize contracts and services to improve quality of service and reduce administration and overhead costs. H 20 Public Facilities and Operations Parks Landscapek Performance Measures (continued) • Complete inventories and develop mapping of all the City's trees, water meters, irrigation controllers and landscaping maintenance areas. • Continue to develop water management program and expand central irrigation system to further reduce landscape water consumption on City facilities. • Continue retrofit of reclaimed water to parks and landscape areas to reduce potable water consumption. • Develop City-wide median plan to incorporate City theme and improve existing appearance. • Evaluate the City's multi -use trail system and develop a trail management program that will update existing trail system. This will increase maintenance standards and reduce the City's liability. • Separate trails from landscape maintenance contracts to reduce costs. 97/98 I 98/99 99/00 99/00 00/01 Actual Actual I Adjusted Budget I Projected Actual I Budget I Personnel 575,311 536,621 498,000 434,700 527,800 Operations & Maintenance 5,358,976 5,263,007 6,347,500 5,903,700 6,531,300 Capital Outlay 7,460 15,593 0 0 24,700 Total 5,941,747 5,815,221 6,845,500 6,338,400 7,083,800 (1) Percent change: "99/00 Adjusted Budget" column compared to "00/01 Budget" column. "N/A" = Not Applicable Percent Change(1) 6.0% 2.9% N/A 3.5% H 21 CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: PUBLIC FACILITIES AND OPERATIONS PROGRAM: PARKS AND LANDSCAPE PERSONNEL 1010 REGULAR SALARIES 1015 PART-TIME/SEASONAL WAGES 1020 OVERTIME SALARIES 1540 FRINGE BENEFITS TOTAL PERSONNEL OPERATIONS & MAINTENANCE 2010 MEMBERSHIPS AND CERTIFICATIONS 2015 CONFERENCES, MEETINGS, AND TRAINING 2020 AUTO MILEAGE 2030 UNIFORMS 3010 LEGAL SERVICES 3020 FINANCIAL SERVICES 3030 DEVELOPMENT PROFESSIONAL SERVICES 3090 PROFESSIONAL SERVICES 3115 DATA PROCESSING SERVICES 3140 REFUSE CONTRACT 3189 COMMUNICATION SYSTEM SERVICES 3190 CONTRACTUAL SERVICES 4245 TRAFFIC SIGNS 4315 AUTOMOTIVE PARTS AND SUPPLIES 4410 CHEMICAL SUPPLIES 4430 SMALL EQUIPMENT AND TOOLS 4445 SPECIAL PARTS AND SUPPLIES PROGRAM CODE VARIOUS FY 1997-98 FY 1998-99 FY 1999-00 FY 1999-00 FY 2000-01 ADTOPTED/ ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL, BUDGET ACTUAL BUDGET 374,776 350,565 316,700 297,600 350,400 22,843 5,765 16,600 6,600 20,600 12,168 8,978 12,000 4,500 11,000 165,524 171,313 152,700 126,000 145,800 575,311 536,621 498,000 434,700 527,800 15 220 500 500 700 1,294 6,274 4,000 4,000 3,700 28 139 200 100 200 8,708 9,195 9,300 7,500 7,500 628 21 15,000 500 7,500 16,006 21,883 15,800 15,800 14,400 9,130 0 0 0 1,600 0 8,000 8,000 33,000 3,300 5,800 6,900 6,900 6,000 0 7,560 16,000 12,500 13,000 7,350 6,150 18,400 18,400 0 48,534 141,684 427,200 391,500 415,400 590 0 2,000 2,000 2,000 191 0 1,000 100 0 5,122 1,850 6,000 6,000 5,000 10,169 7,759 13,300 10,000 8,000 50,621 36,491 69,500 66,200 65,200 H 22 CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: PUBLIC FACILITIES AND OPERATIONS PROGRAM: PARKS AND LANDSCAPE OPERATIONS & MAINTENANCE (continued) 4450 REFERENCE MATERIALS AND SERVICES 5010 PARKS AND LANDSCAPE 5012 TREE MAINTENANCE 5020 BUILDING AND STRUCTURE MAINTENANCE 5021 CUSTODIAL SERVICES 5040 COMMUNICATIONS EQUIPMENT MAINTENANCE 5045 GRAFFITI REMOVAL SERVICES 5235 DISTRIBUTION PLANT MAINTENANCE 5490 OTHER STRUCTURAL REPAIR AND MAINTENANCE 5590 EQUIPMENT MAINTENANCE 5610 FACILITIES RENTAL 5620 VEHICLE RENTAL 5625 EQUIPMENT RENTAL 6010 WATER 6015 ELECTRICITY 6020 STREET LIGHT POWER 6035 TELEPHONE 7015 PRINCIPAL PAYMENTS 7220 ADMINISTRATIVE OVERHEAD 7225 DEPARTMENTAL OVERHEAD 7415 SPECIAL DEPARTMENTAL EXPENSE TOTAL OPERATIONS & MAINTENANCE PROGRAM CODE VARIOUS FY 1997-98 FY 1998-99 FY 1999-00 FY 1999-00 FY 2000-01 ADTOPTED/ ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET 263 55 500 500 500 1,738,065 1,528,899 1,719,800 1,692,300 1,841,000 152,619 432,299 309,000 255,000 294,700 6,921 9,050 19,000 13,500 15,000 6,100 14,400 24,000 23,300 29,400 2,546 1,656 4,500 4,500 0 46,067 7,947 44,200 11,800 20,500 8,585 10,625 14,300 13,200 15,500 12,848 18,864 33,100 26,600 30,600 2,867 2,477 3,000 3,000 3,000 22,410 11,870 12,500 12,500 12,500 70,700 73,900 83,900 83,900 97,000 260 0 4,000 500 3,000 912,944 999,104 1,269,800 1,033,700 1,278,400 129,212 108,790 151,800 139,000 157,300 259,333 235,028 333,100 333,100 334,200 667 1,597 3,500 3,000 5,500 0 0 49,000 49,000 66,400 346,400 317,100 314,400 314,400 319,700 1,482,500 1,231,774 1,337,400 1,337,400 1,421,900 3,513 3,416 3,600 3,500 3,600 5,358,976 5,263,007 6,347,500 5,903,700 6,531,300 H 23 CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: PUBLIC FACILITIES AND OPERATIONS PROGRAM: PARKS AND LANDSCAPE CAPITAL OUTLAY PROGRAM CODE VARIOUS FY 1997-98 FY 1998-99 FY 1999-00 FY 1999-00 FY 2000-01 ADTOPTED/ ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET 8040 IMPROVEMENTS OTHER THAN LAND 0 0 0 0 18,200 8060 VEHICLES AND EQUIPMENT 7,460 6,993 0 0 6,500 8995 CONTRIB. TO PROPIETRY FUND 0 8,600 0 0 TOTAL CAPITAL OUTLAY 7,460 15,593 0 0 24,700 TOTAL 5,941,747 5,815,221 6,845,500 6,338,400 7,083,800 FUNDING SOURCE: GENERAL FUND LANDSCAPE AND LIGHTING ASSESSMENTS H 24 This page intentionally left blank. H 25 Public Facilities and Operations ,n"I Program Purpose The primary purpose of the Sanitation Program is to ensure that wastewater is safely conveyed throughout the City from residential and commercial sewer laterals to the treatment facility. Primary Activities The Sanitation Division is tasked with the inspection, cleaning, and maintenance of sewer mains, lift stations, and all appurtenances. Other duties required of the division personnel include responding to customer complaints as they relate to the sewer system, and weed abatement, fence repair, and graffiti removal at City sewer facilities. Significant Changes from Prior Year • The City will accept a new lift station into the maintenance system this fiscal year. The station will service the Fairfield Ranch community. • The City will begin a bi-oxide treatment at the force main in this fiscal year. • With the addition of two Maintenance Workers, the division will be able to implement a TV Inspection Program and a Sewer Main Cleaning Program. Significant Items of Capital Outlay • Flow Meter $2,000 Performance Measures • Complete physical inventory by December 2000. • Inspect, using City -owned TV van, 211,200 linear feet of sewer main. • Develop and implement a bi-annual maintenance schedule identifying entire sewer system and grouping of areas for cleaning by September 2000. • Clean approximately one hundred miles of sewer mains. 97/98 98/99 99/00 99/00 Actual I Actual I Adjusted Budget I Projected Actual Personnel 140,176 196,421 197,600 177,200 Operations & Maintenance 2,765,796 2,796,252 3,113,900 3,067,500 Capital Outlay 0 6,300 12,500 12,500 Total 2,905,972 2,998,973 3,324,000 3,257,200 (1) Percent change: "99/00 Adjusted Budget" column compared to "00/01 Budget' column. "N/A" = Not Applicable H 26 00/01 Percent Budget I Change(1) 289,900 46.7% 3,227,500 3.6% 2,000 (84.0%) 3,519,400 5.9% CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: PUBLIC FACILITIES AND OPERATIONS PROGRAM: SANITATION MAINTENANCE PERSONNEL 1010 REGULAR SALARIES 1020 OVERTIME SALARIES 1540 FRINGE BENEFITS TOTAL PERSONNEL OPERATIONS & MAINTENANCE 2010 MEMBERSHIPS AND CERTIFICATIONS 2015 CONFERENCES, MEETINGS, AND TRAINING 2020 AUTO MILEAGE 2030 UNIFORMS 3010 LEGAL SERVICES 3020 FINANCIAL SERVICES 3030 DEVELOPMENT PROFESSIONAL SERVICES 3115 DATA PROCESSING SERVICES 3135 SPECIAL STUDIES 3140 REFUSE CONTRACT 3165 SEWER TREATMENT SERVICES 3189 COMMUNICATION SYSTEM SERVICES - 3190 CONTRACTUAL SERVICES 4245 TRAFFIC SIGNS 4310 FUEL 4410 CHEMICAL SUPPLIES 4430 SMALL EQUIPMENT AND TOOLS PROGRAM CODE 501-8120 FY 1997-98 FY 1998-99 FY 1999-00 FY 1999-00 FY 2000-01 ADOPTED/ ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET 98,803 120,479 123,700 134,100 197,900 4,285 4,387 5,300 3,400 5,600 37,088 71,555 68,600 39,700 86,400 140,176 196,421 197,600 177,200 289,900 85 151 500 300 300 426 1,600 1,400 900 900 0 0 100 100 100 1,737 2,259 3,200 3,100 3,900 0 59 500 0 500 2,550 2,089 3,600 3,600 2,400 3,316 1,264 10,000 0 5,000 2,400 4,700 5,200 5,200 9,600 407 0 0 0 0 0 2,896 1,500 1,500 1,500 1,740,156 1,778,393 1,958,700 1,958,700 2,026,700 1,650 1,650 5,000 5,000 0 26,282 23,032 51,400 28,400 28,400 183 344 600 500 500 0 0 600 500 500 1,732 3,158 6,800 6,800 38,000 854 3,754 1,500 1,500 15000 H 27 CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: PUBLIC FACILITIES AND OPERATIONS PROGRAM: SANITATION MAINTENANCE OPERATIONS & MAINTENANCE (continued) 4445 SPECIAL PARTS AND SUPPLIES 4450 REFERENCE MATERIALS AND SERVICES 5020 BUILDING AND STRUCTURE MAINTENANCE 5040 COMMUNICATIONS EQUIPMENT MAINTENANCE 5045 GRAFFITI REMOVAL SERVICES 5110 STREET REPAIR AND MAINTENANCE 5220 WATER LINES AND MAINS MAINTENANCE 5310 SANITARY SEWER LINE MAINTENANCE 5490 OTHER STRUCTURAL REPAIR AND MAINTENANCE 5590 EQUIPMENT MAINTENANCE 5620 VEHICLE RENTAL 6010 WATER 6015 ELECTRICITY 7015 PRINCIPAL PAYMENT 7110 DEPRECIATION EXPENSE 7220 ADMINISTRATIVE OVERHEAD 7225 DEPARTMENTAL OVERHEAD 7610 UNCOLLECTIBLE ACCOUNTS TOTAL OPERATIONS & MAINTENANCE PROGRAM CODE 501-8120 FY 1997-98 FY 1998-99 FY 1999-00 FY 1999-00 FY 2000-01 ADOPTED/ ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET 1,865 1,974 2,300 1,000 1,000 61 0 200 100 100 721 361 1,500 1,400 1,500 1,292 396 3,100 3,100 15900 448 120 1,000 400 800 0 0 500 500 1,000 0 0 500 500 0 225 2,793 10,000 5,000 5,000 4,304 0 5,800 4,300 1,000 8,336 3,015 8,300 8,300 9,300 58,200 48,600 58,200 58,200 63,700 6,083 865 1,500 1,000 1,000 13,802 11,597 15,400 13,100 19,500 0 0 13,100 13,100 17,800 689,781 718,382 720,900 720,900 769,800 135,000 127,800 162,000 162,000 149,500 63,900 55,000 58,500 58,500 64,800 0 0 500 0 500 2,765,796 2,796,252 3,113,900 3,067,500 3,227,500 H 28 CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: PUBLIC FACILITIES AND OPERATIONS PROGRAM: SANITATION MAINTENANCE CAPITAL OUTLAY 8060 VEHICLES AND EQUIPMENT 8995 CONTRIBUTION TO ENTERPRISE FUNDS TOTAL CAPITAL OUTLAY TOTAL FUNDING SOURCE: SEWER FEES FY 1997-98 FY 1998-99 ACTUAL 0 0 0 2,905,972 ACTUAL 0 6,300 6,300 2,998,973 FY 1999-00 ADOPTED/ ADJUSTED BUDGET 12,500 0 12,500 3,324,000 PROGRAM CODE 501-8120 FY 1999-00 FY 2000-01 PROJECTED ACTUAL 12,500 0 12,500 3,257,200 ADOPTED BUDGET 2,000 0 2,000 3,519,400 H 29 Public Facilities and Operations Program Purpose The purpose of the Storm Channel Maintenance Program is to ensure that all storm drain facilities and storm channels are maintained properly and provides the City with the means to comply with the National Pollutant Discharge Elimination System (NPDES) provisions of the Federal Clean Water Act of 1972. Primary Activities The Storm Channel Maintenance Program maintains and cleans the storm drainage facilities, including catch basins, storm drains, culverts, storm drainage pipes, storm channels, and retention and detention basins within the City. Monthly scheduled maintenance will be the driving force to complete required maintenance and compliance of Federal requirements. Significant Changes from Prior Year None. Significant Items of Capital Outlay None. Performance Measures • Complete physical inventory of storm channel, storm drain facilities, and appurtenances by December 2000. • Clean approximately 150 catch basins by June 30, 2001. • Clean and inspect retention and detention basins (approximately 16) along with 1,000 linear feet of storm drain and storm channel by June 30, 2001. 97/98 98/99 99/00 99/00 Actual I Actual I Adiusted Budget I Proiected Actual Personnel 14,866 0 _ 0 0 Operations & Maintenance 1 37,557 35,352 45,900 42,000 Capital Outlay 1 0 0 Total 1 52,423 3.5,3.52 45,900 49,000 (1) Percent change: "99/00 Adjusted Budget" column compared to "00/01 Budget" column. "N/A" = Not Applicable 00/01 Percent Budget Change(1) 0 N/A 39,600 (13.7%) 0 N/A 39,600 (13.7%) H 30 CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: PUBLIC FACILITIES AND OPERATIONS PROGRAM: STORM SYSTEM MAINTENANCE PERSONNEL 1010 REGULAR SALARIES 1020 OVERTIME SALARIES 1540 FRINGE BENEFITS TOTAL PERSONNEL OPERATIONS & MAINTENANCE 2015 CONFERENCES, MEETINGS, AND TRAINING 2020 AUTO MILEAGE 3190 CONTRACTUAL SERVICES 4410 CHEMICAL SUPPLIES 4430 SMALL EQUIPMENT AND TOOLS 4445 SPECIAL PARTS AND SUPPLIES 4450 REFERENCE MATERIALS AND SERVICES 5045 GRAFFITI REMOVAL SERVICES 5490 OTHER STRUCTURE REPAIR & MAINT. 5625 EQUIPMENT RENTAL 7225 DEPARTMENTAL OVERHEAD 7985 NPDES TOTAL OPERATIONS & MAINTENANCE TOTAL FUNDING SOURCE: GENERAL FUND PROGRAM CODE 001-8121 FY 1997-98 FY 1998-99 FY 1999-00 FY 1999-00 FY 2000-01 ADOPTED/ ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET 9,464 0 0 0 0 1,455 0 0 0 0 3,947 0 0 0 0 14,866 0 0 0 0 0 0 200 200 200 0 0 100 100 0 6,359 9,947 7,800 5,200 5,500 0 0 700 100 100 429 310 400 200 200 4,416 114 2,500 2,500 2,500 26 0 100 100 100 583 0 500 200 400 1,095 681 1,000 1,000 500 49 0 1,200 1,000 500 1,700 1,400 1,900 1,900 900 22,900 22,900 29,500 29,500 28,700 37,557 35,352 45,900 42,000 39,600 52,423 35,352 45,900 42,000 39,600 H 31 Public Facilities and Operations Street MaintWI&Ue Program Purpose The Street Maintenance Program provides maintenance of public improvements located in the right-of-way. This includes providing safe clean roads, sidewalks, curbs, and gutters. The maintenance and repair of traffic control devices is a part of this program. The division provides preventive maintenance and repairs for approximately 200 lane miles of public streets through a combination of City work force and contract services. The management of approximately 3,500 street trees is also a part of this program. The Street Maintenance Division coordinates the pavement management program with the Capital Improvement Program team and provides the necessary field activities to identify and replace any unsafe curb, gutter, or sidewalk throughout the City. Primary Activities Through a combination of City staff and contractors, the Street Maintenance Division repairs road surface failures such as potholes, trench failures, and cracks. Curb, gutter, and sidewalk maintenance and repairs are conducted in a similar fashion. Tree trimming, pavement marking and striping, traffic signal repair and maintenance, weed abatement of non - landscaped areas along roadways, and street sweeping are all achieved through contractual services. The City's Street Maintenance crew performs sign installations, traffic control in support of emergencies, haz-mat spill response and is currently increasing the amount of sidewalk replacement and road surface repairs being performed by staff. The Division is also responsible for the clean up of debris and removal of graffiti from the public right-of-ways. This program will continue evaluating the cost effectiveness of contracted and in-house maintenance activities as they relate to street maintenance. Significant Changes from Prior Year • The program has expanded the amount of in-house pavement and sidewalk repairs being completed to evaluate the cost effectiveness of the program in comparison to contracted services. This has provided a higher level of customer service by shortening the response time to customer complaints regarding sidewalk or road surface problems. • The Street Maintenance Division has completed an analysis of maintenance costs. In some cases City crews are more cost effective and service levels are higher than contracted repairs. The Division has requested an additional two maintenance workers to maximize productivity. • The Division will have an active roll in the implementation of the pavement management program developed by the CIP team. The Street Maintenance Program is charged with the correction of localized pavement failures prior to the annual overlay and slurry projects. This will maximize the effectiveness of the contracted street maintenance services and coordinate efforts to extend the life and improve the condition of the City maintained streets. • Maintain three new traffic signals and an additional 11.91 miles of new roadways. • Oversee non -development related traffic engineering services. • The Division has coordinated with the Capital Improvement Program to standardize pavement markings throughout the City. The additional personnel will enable H 32 I Public Facilities and Operations Significant Changes from Prior Year (continued) the Street Maintenance crew to paint crosswalks, STOP bars, and legends in-house to increase their visibility between City-wide re -striping contracts. • Provide shared costs and maintenance for new roads, over crossings, and traffic signals related to the completion of State Route 71. Significant Items of Capital Outlay • Asphalt Patch Truck $120,000 • Core Drill $ 4,000 Personnel Operations & Maintenance Capital Outlay Total (1) Percent change: Performance Measures • Inspect sidewalks, curbs and gutters City-wide. Develop an inventory of all unsafe conditions for the Capital Improvement Program by the first quarter. • Repair or replace 2,500 square feet of unsafe sidewalks with City crews by fiscal year end. • Evaluate the cost effectiveness of in-house asphalt and sidewalk repair program compared to contract services by fiscal year end. • Repair 5,000 square feet of damaged asphalt (water repairs, pavement failures) with City crew by fiscal year end. • Develop an inventory and maps of all property maintained by the City including: signs, traffic signals, sidewalks crosswalks, red curbs, and right-of-ways by the second quarter. 97/98 I 98/99 I 99/00 I 99/00 I 00/01 Percent Actual Actual Adjusted Budget Projected Actual Budget I Change(1) 140,988 195,039 232,700 232,700 292,700 25.8% 460,485 527,334 745,900 713,900 728,700 (2.3%) 0 5,220 4,500 4,500 124,000 2,655.6% 601,473 727,593 983,100 951,100 1,145,400 ( 16.5% "99/00 Adjusted Budget" column compared to "00/01 Budget" column. "N/A" = Not Applicable H 33 CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: PUBLIC FACILITIES AND OPERATIONS PROGRAM: STREET MAINTENANCE PERSONNEL 1010 REGULAR SALARIES 1015 PART-TIME/SEASONAL WAGES 1020 OVERTIME SALARIES 1540 FRINGE BENEFITS TOTAL PERSONNEL OPERATIONS & MAINTENANCE 2010 MEMBERSHIPS AND CERTIFICATIONS 2015 CONFERENCES, MEETINGS, AND TRAINING 2020 AUTO MILAGE 2030 UNIFORMS 3020 FINANCIAL SERVICES 3090 PROFESSIONAL SERVICES 3140 REFUSE CONTRACT 3189 COMMUNICATION SYSTEM SERVICES 3190 CONTRACTUAL SERVICES 4245 TRAFFIC SIGNS 4410 CHEMICAL SUPPLIES 4430 SMALL EQUIPMENT AND TOOLS 4445 SPECIAL PARTS AND SUPPLIES 5012 TREE MAINTENANCE 5040 COMMUNICATIONS EQUIPMENT MAINTENANCE 5045 GRAFFITI REMOVAL SERVICES FY 1997-98 ACTUAL PROGRAM CODE VARIOUS FY 1998-99 FY 1999-00 FY 1999-00 FY 2000-01 ADOPTED/ ADJUSTED PROJECTED ADOPTED ACTUAL BUDGET ACTUAL BUDGET 94,820 133,758 162,700 162,700 208,400 3,366 2,548 5,100 5,100 6,200 42,802 58,733 64,900 64,900 78,100 140,988 195,039 232,700 232,700 292,700 110 394 300 300 400 430 2,373 1,700 1,700 2,300 0 164 0 0 0 1,631 2,226 3,000 3,000 3,400 0 24,008 20,800 20,800 12,900 10,007 23,225 92,800 92,800 60,000 0 37,300 43,000 40,000 39,000 1,500 1,500 4,500 4,500 0 83,709 25,588 25,500 25,500 124,000 16,777 11,971 43,600 38,600 19,000 941 0 1,000 200 300 2,849 5,173 3,500 3,500 1,500 7,251 12,830 25,000 18,000 20,000 28,207 48,300 42,500 34,000 43,500 595 360 1,200 1,200 0 2,390 1,644 5,000 1,800 3,000 H 34 CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: PUBLIC FACILITIES AND OPERATIONS PROGRAM: STREET MAINTENANCE PROGRAM CODE VARIOUS FY 1997-98 FY 1998-99 FY 1999-00 FY 1999-00 FY 2000-01 ADOPTED/ ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET OPERATIONS & MAINTENANCE (continued) 5110 STREET REPAIR AND MAINTENANCE 19,612 42,513 33,000 32,000 25,000 5111 STREET SWEEPING 90,461 90,646 101,200 98,700 103,300 5112 PAVEMENT STRIPING 0 32,353 38,200 38,000 6,000 5115 TRAFFIC SIGNAL MAINTENANCE 0 36,701 59,300 59,300 61,400 5490 OTHER STRUCTURAL REPAIR AND MAINTENANCE 34,368 0 0 0 0 5590 EQUIPMENT MAINTENANCE 982 787 1,500 1,000 1,000 5620 VEHICLE RENTAL 21,000 25,100 32,100 32,100 32,000 5625 EQUIPMENT RENTAL 475 640 2,000 2,000 1,000 6015 ELECTRICITY 27,917 9,104 48,900 48,900 53,400 6020 STREET LIGHT POWER 90,196 75,992 93,000 93,400 93,400 6035 TELEPHONE 277 342 700 0 700 7220 ADMINISTRATIVE OVERHEAD 4,200 3,500 4,000 4,000 4,500 7225 DEPARTMENTAL OVERHEAD 14,600 12,600 18,600 18,600 17,700 TOTAL OPERATIONS & MAINTENANCE 460,485 527,334 745,900 713,900 728,700 CAPITAL OUTLAY 8050 OFFICE FURNITURE AND EQUIPMENT 0 5,220 4,500 4,500 0 8060 VEHICLE AND EQUIPMENT 0 0 0 0 124,000 TOTAL CAPITAL OUTLAY 0 5,220 4,500 4,500 124,000 TOTAL 601,473 727,593 983,100 951,100 1,145,400 FUNDING SOURCE: GENERAL FUND AND GAS TAX FUND STREET SWEEPING ASSESSMENTS SLEEPY HOLLOW ASSESSMENTS H 35 Public Facilities and Operations Program Purpose The Water Division procures and maintains an adequate water • production, reliable distribution systems and storage facilities necessary to ensure a continuous supply of safe potable water and adequate fire flow, while maintaining a cost effective and safe work environment. Primary Activities The Water Program involves the maintenance and operation of water production, pumping, storage and distribution facilities. The City assumes responsibility for water supply and quality and must deliver this service in a manner consistent with California Department of Health Services regulations. Significant Changes from Prior Year • Staff will focus efforts to reduce deep well production by 35% due to subsidence concerns while continuing to produce all allocated groundwater rights. • Staff is projecting power cost savings of over $100,000 through modification of rates and close monitoring of electric consumption. • With the addition of two new Maintenance Workers and a new valve -exercising truck, the division will implement a valve -exercising program in which all City -owned water valves will eventually be exercised to ensure that valves are operational and ready to be used as the need arises. The valve -exercising program is vital to the safety of the system and is required by the Department of Health Services. • The division will continue to undertake the large task of compiling all data for water facilities that have been installed in past years and begin the process of having them drawn to scale electronically in a water atlas. The Recycled Water System will also be expanding this year with the addition of a new booster on Soquel Canyon Road. The new booster will link Zone A (low pressure) to Zone B (high pressure) providing recycled water to the Torrey Pines area and will also provide increased pressure to Los Serranos Golf Course. The water system will be expanding this fiscal year with additional supply, storage, and treatment facilities. Staff will be challenged by the new operational duties of the Fairfield Well and wellhead treatment facility. This well is expected to increase the City's source of supply by 1,452 acre-feet per year. The City will increase storage capacity by four million gallons with the addition of Reservoir 19 located west of Butterfield Ranch Road and Sage Brush. Significant Items of Capital Outlay • Water meters $125,000 • Portable Booster $ 26,000 Performance Measures • Develop and implement an inventory system of all City water valves to include size, location, depth, and type by August 2000. • Initiate a valve -exercising program to ensure valves are operational and clearly marked by November 2000. • Develop and implement a water meter replacement program to include testing of 200 residential meters to ensure continued accuracy. H 36 Public Facilities and Operations i Performance Measures (continued) • Maximize ground water allocation of 4,222.8 acre-feet while reducing deep well production by 35% due to current subsidence issues. • Reduce electric costs by 15% with plant site efficiency programs. 97/98 98/99 99/00 99/00 00/01 Percent Actual Actual Adjusted Budget Projected Actual Budget I Change(1) Personnel 1 675,444 562,393 698,500 600,800 774,900 10.9% Operations & Maintenance 11,269,871 11,564,844 11,975,800 11,764,300 11,813,700 (1.4%) Capital Outlay 108,026 31,700 285,800 228,200 151,000 (47.2%) Total 12,053,341 12,158,937 12,960,100 12,593,300 12,739,600 (1.7%) (1) Percent change: "99/00 Adjusted Budget" column compared to "00/01 Budget" column. "N/A" = Not Applicable 1 H 37 CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: PUBLIC FACILITIES AND OPERATIONS PROGRAM: WATER PERSONNEL 1010 REGULAR SALARIES 1015 PART-TIME/SEASONAL WAGES 1020 OVERTIME SALARIES 1540 FRINGE BENEFITS TOTAL PERSONNEL OPERATIONS & MAINTENANCE 2010 MEMBERSHIPS AND CERTIFICATIONS 2015 CONFERENCES, MEETINGS, AND TRAINING 2020 AUTO MILEAGE 2030 UNIFORMS 3010 LEGAL SERVICES 3020 FINANCIAL SERVICES 3030 DEVELOPMENT PROFESSIONAL SERVICES 3090 PROFESSIONAL SERVICES 3115 DATA PROCESSING SERVICES 3135 SPECIAL STUDIES 3140 REFUSE CONTRACT 3189 COMMUNICATION SYSTEM SERVICES 3190 CONTRACTUAL SERVICES 4010 LEGAL ADVERTISING 4245 TRAFFIC SIGNS 4410 CHEMICAL SUPPLIES 4430 SMALL EQUIPMENT AND TOOLS PROGRAM CODE 500-8110 FY 1997-98 FY 1998-99 FY 1999-00 FY 1999-00 FY 2000-01 ADOPTED/ ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET 450,230 365,825 451,800 404,400 526,900 23,175 13,108 10,300 5,000 18,600 28,961 35,358 27,300 36,900 34,400 173,078 148,102 209,100 154,500 195,000 675,444 562,393 698,500 600,800 774,900 3,626 3,183 3,900 3,200 3,000 5,908 6,220 5,200 4,500 4,600 115 139 100 200 200 6,800 6,804 10,500 10,200 11,000 15,261 7,561 9,000 7,500 7,000 4,056 6,757 8,800 6,800 5,900 449,529 232,265 234,800 125,000 0 4,813 2,992 3,000 3,000 146,600 58,395 28,200 28,200 28,200 27,900 12,620 0 18,800 18,800 0 0 2,174 3,000 3,000 3,000 4,800 4,800 14,400 14,400 0 42,643 73,555 149,900 115,000 119,200 0 2,606 0 0 0 0 2,116 2,100 1,300 1,300 4,183 2,814 11,700 7,500 10,800 8,802 7,696 5,300 5,600 5,300 H 38 CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: PUBLIC FACILITIES AND OPERATIONS PROGRAM: WATER OPERATIONS & MAINTENANCE (Continued) 4445 SPECIAL PARTS AND SUPPLIES 4450 REFERENCE MATERIALS AND SERVICES 5010 PARKS AND LANDSCAPE 5020 BUILDING AND STRUCTURE MAINTENANCE 5040 COMMUNICATIONS EQUIPMENT MAINTENANCE 5045 GRAFFITI REMOVAL SERVICES 5110 STREET REPAIR AND MAINTENANCE 5220 WATER LINES AND MAINS MAINTENANCE 5225 METER MAINTENANCE 5235 DISTRIBUTION PLANT MAINTENANCE 5490 OTHER STRUCTURAL REPAIR AND MAINTENANCE 5590 EQUIPMENT MAINTENANCE 5620 VEHICLE RENTAL 5625 EQUIPMENT RENTAL 5690 OTHER RENTAL 6010 WATER 6025 WATER PUMPING POWER 6035 TELEPHONE 7010 INTEREST PAYMENTS 7015 PRINCIPAL PAYMENTS 7110 DEPRECIATION EXPENSE 7120 AMORTIZATION EXPENSE FY 1997-98 ACTUAL PROGRAM CODE 500-8110 FY 1998-99 FY 1999-00 FY 1999-00 FY 2000-01 ADOPTED/ ADJUSTED PROJECTED ADOPTED ACTUAL BUDGET ACTUAL BUDGET 7,578 9,400 11,500 11,500 11,500 539 424 1,900 500 500 7,723 6,220 10,000 4,000 4,000 565 1,446 3,000 1,000 1,000 2,163 1,152 3,600 3,600 0 88 9 1,000 400 800 5,139 6,955 25,000 25,000 25,000 68,754 3,821 27,100 30,000 30,000 3,961 10,726 10,000 6,000 6,000 41,982 104,114 50,000 50,000 50,000 12,046 874 2,400 2,000 2,000 19,096 32,094 35,800 35,800 35,800 161,900 128,700 139,700 139,700 123,200 633 0 2,500 1,500 1,500 95 96 100 100 100 4,364,873 4,867,731 5,168,900 5,168,900 5,192,000 523,644 521,545 653,300 613,100 555,300 558 375 900 600 500 1,196,823 1,321,219 1,223,100 1,223,100 1,180,600 596,936 0 772,700 772,700 847,100 1,639,495 1,701,102 1,728,200 1,728,200 1,824,200 19,422 386,125 424,400 424,400 386,200 H 39 CITY OF CHINO MLLS ANNUAL BUDGET ACTIVITY: PUBLIC FACILITIES AND OPERATIONS PROGRAM: WATER OPERATIONS & MAINTENANCE (Continued) 7220 ADMINISTRATIVE OVERHEAD 7225 DEPARTMENTAL OVERHEAD 7415 SPECIAL DEPARTMENTAL EXPENSE 7610 UNCOLLECTIBLE ACCOUNTS 7710 DEVELOPER REIMBRS AGRMNTS 7810 WATER CONSERVATION TOTAL OPERATIONS & MAINTENANCE CAPITAL OUTLAY 8050 OFFICE FURNITURE AND EQUIPMENT 8060 VEHICLES AND EQUIPMENT 8420 WATER METERS 8995 CONTRIBUTIONS TO PROPRIETARY FND TOTAL CAPITAL OUTLAY TOTAL FUNDING SOURCE: WATER UTILITY FUND FY 1997-98 FY 1998-99 ACTUAL 718,700 247,200 2,592 113,081 892,734 0 ACTUAL 758,800 213,200 2,836 0 1,093,929 2,069 PROGRAM CODE 500-8110 FY 1999-00 FY 1999-00 FY 2000-01 ADOPTED/ ADJUSTED PROJECTED ADOPTED BUDGET ACTUAL BUDGET 927,300 927,300 917,600 225,800 225,800 258,100 4,900 4,900 4,900 0 0 0 0 0 0 14,000 10,000 10,000 11,269,871 11,564,844 11,975,800 11,764,300 11,813,700 0 0 41,900 41,900 0 10,902 0 61,400 61,300 26,000 97,124 0 182,500 125,000 125,000 0 31,700 0 0 0 108,026 31,700 285,800 228,200 151,000 12,053,341 12,158, 937 12,960,100 12,593,300 12,739,600 H 40 CITY OF CHINO HILLS FISCAL YEAR 2000-01 BUDGET SUMMARY RESOURCES Beginning Fund Balances Revenues : Taxes and Assessments Licenses and Permits Fines and Penalties Interest Income Charges for Services and Costs Reimbursements Development Fees Recreation Fees Other Revenues Less: Interfund Transfers and Transactions TOTAL RESOURCES USE OF RESOURCES Operating Program: Legislative City Manager Community Development Community Services Finance Public Facilities and Operations Less: Interfund Transfers and Transactions Capital Improvements Program (Less CDBG Projects) Total Appropriations Ending Fund Balances TOTAL USE OF RESOURCES APPROPRIATION LIMITATION ACCORDING TO ARTICLE XIII B OF THE STATE OF CALIFORNIA CONSTITUTION (rounded to the nearest dollar) 24,477,500 1,790,700 279,500 4,967,400 17,219,900 13,239,400 1,343,000 115,492,800 (74,737,900) 5,068,700 2,465,300 4,524,200 7,014,200 73,583,000 49,651,900 (74,737,900) Amount 94,188,600 104,072,300 198,260,900 67,569,400 69,623,500 137,192,900 61,068,000 198,260,900 13,336,781 This page intentionally left blank. I 2 CITY OF CHINO HILLS FISCAL YEAR 2000-01 SUMMARY OF REVENUE AND INTERFUND TRANSFERS BY FUND 1997-98 FUND NAME GENERAL FUND TAXES Property Taxes Sales Taxes Other Taxes TOTAL TAXES LICENSE AND PERMITS Building and Safety Permit Fees Other Permit Fees TOTAL LICENSE AND PERMITS FINES AND PENALTIES Parking Citations Traffic Violations and Other Fines TOTAL FINE AND PENALTIES REVENUE FROM USE OF MONEY AND PROPERTY REVENUE FROM OTHER AGENCIES State Motor Vehicle In -Lieu Fees/Off-Highway Fees TOTAL REVENUE FROM OTHER AGENCIES Actual 1998-99 1999-00 Adopted/ Adjusted Actual Budget 1999-00 2000-01 Projected Adopted Actual Budget 1,377,051 1,468,067 1,576,300 1,664,700 1,756,300 1,351,218 1,876,620 1,980,000 2,034,600 2,075,300 1,113,271 1,472,764 1,411,500 1,486,400 1,521,300 3,841,540 4,817,451 4,967,800 5,185,700 5,352,900 2,200,430 1,503,785 2,130,000 1,148,200 1,700,000 96,125 111,719 85,800 95,700 90,700 2,296,555 1,615,504 2,215,800 1,243,900 1,790,700 82,286 116,864 116,600 79,100 80,000 62,287 140,362 111,600 197,200 199,500 144,573 257,226 228,200 276,300 279,500 1,323,046 1,189,989 956,200 1,452,500 1,455,000 2,140,461 2,140,461 I 3 2,475,262 2,420,100 2,781,200 2,883,900 2,475,262 2,420,100 2,781,200 2,883,900 CITY OF CHINO HILLS FISCAL YEAR 2000-01 SUMMARY OF REVENUE AND INTERFUND TRANSFERS BY FUND 1997-98 FUND NAME GENERAL FUND (CONTINUED). CHARGES FOR CURRENT SERVICES Recreation Fees Plan Checking Fees Miscellaneous Community Development Fees Engineering Inspection Fees Miscellaneous Public Works Fees Police Services TOTAL CHARGES FOR CURRENT SERVICES OTHER REVENUES Administrative Overhead Charges Other Miscellaneous Revenues Loan Repayment TOTAL OTHER REVENUES TOTAL REVENUE INTERFUND TRANSFERS TOTAL GENERAL FUND Actual 1998-99 1999-00 1999-00 2000-01 Adopted/ Adjusted Projected Adopted Actual Budget Actual Budget 560,687 598,622 1,216,500 1,216,500 1,343,000 217,512 225,526 287,400 333,200 795,200 513,402 1,037,393 573,100 539,700 1,039,800 101,262 308,940 143,100 204,500 250,000 100,065 19,046 29,100 49,200 33,300 10,358 12,957 13,400 13,800 13,800 1,503,286 2,202,484 2,262,600 2,356,900 3,475,100 3,568,007 500,744 4,068,751 15,318,212 10,340 15,328,552 4,000,663 713,855 4,714,518 17,272,434 17,272,434 4,524,300 362,200 1,500,000 6,386,500 19,437,200 7,522,700 26,959,900 3,830,100 2,411,300 1,500,000 7,741,400 21,037,900 7,522,700 28,560,600 3,696,700 2,459,100 537,000 6,692,800 21,929,900 34,400 21,964,300 I 4 CITY OF CHINO HILLS FISCAL YEAR 2000-01 SUMMARY OF REVENUE AND INTERFUND TRANSFERS BY FUND 1997-98 FUND NAME SPECIAL REVENUE FUNDS GAS TAX FUND Interest Income State Gas Taxes I-ICG wil K"M-1v► *-wJI7U_I] MEASURE I FUND Interest Income Measure I Sales Tax TOTAL MEASURE I FUND LAIR OUALITY IMPROVEMENT FUND Interest Income Air Quality Control Fee TOTAL AIR QUALITY IMPROVEMENT FUND COMMUNITY DEVELOPMENT BLOCK GRANT SOLID WASTE FUND TOTAL Actual 1998-99 1999-00 Adopted/ Adjusted Actual Budget 1999-00 2000-01 Projected Adopted Actual Budget 84,303 69,138 5,000 85,300 97,100 924,777 1,008,955 1,038,700 1,020,900 1,032,500 1,009,080 1,078,093 1,043,700 1,106,200 1,129,600 75,666 60,610 20,000 43,100 29,500 487,828 523,330 529,100 579,500 614,300 563,494 583,940 549,100 622,600 643,800 10,284 9,822 5,000 11,400 5,000 55,209 70,023 61,600 61,600 61,600 65,493 79,845 66,600 73,000 66,600 62,212 10,326 596,000 - 571,000 3,246,935 3,460,614 3,569,300 3,578,600 3,675,200 I 5 CITY OF CHINO HILLS FISCAL YEAR 2000-01 SUMMARY OF REVENUE AND INTERFUND TRANSFERS BY FUND FUND NAME SPECIAL REVENUE FUNDS (continued). LIGHTING AND LANDSCAPING ASSESSMENT DISTRICT FUNDS Taxes and Assessments Interest Income Inter -Department Charges Other Revenues Interfund Transfers TOTAL LIGHTING AND LANDSCAPING ASSESSMENT DISTRICT FUNDS DEVELOPMENT FEE FUNDS Interest Income Development Fees Other Revenues Debt Issue Proceeds Repayment of Loan Interfund Transfers ID �l�% � 1[/]�u 111►U 11 �I �1�,11I1`►17.y1 IL�71 II:7JI 1997-98 1998-99 1999-00 1999-00 2000-01 Adopted/ Adjusted Projected Adopted Actual Actual Budget Actual Budget 5,032,020 5,030,794 5,024,800 5,078,000 5,059,300 732,580 565,176 373,300 500,900 513,700 1,361,600 1,104,573 1,217,500 1,217,500 1,289,100 26,240 3,404 1,269,100 15,000 5,000 1,035,700 1,325,639 1,319,900 1,278,500 1,325,600 8,188,140 1,324,926 14,149,910 4,898 5,118,156 20,597,890 8,029,586 819,770 6,832,980 4,570 3,147,033 10,804,353 9,204,600 294,800 19,765,900 6,870,000 1,500,000 879,500 29,310,200 8,089,900 1,011,100 9,377,800 4,000 877,800 11,270,700 8,192,700 665,900 13,239,400 2,000,000 18,099,000 34,004,300 I 6 CITY OF CHINO HILLS FISCAL YEAR 2000-01 SUMMARY OF REVENUE AND INTERFUND TRANSFERS BY FUND FUND NAME MISCELLANEOUS SPECIAL REVENUES FUNDS Taxes and Assessments Interest Income Miscellaneous Grants Inter -Agency Revenues Interfund Transfers TOTAL MISCELLANEOUS SPECIAL REVENUES FUNDS CAPITAL PROJECTS FUNS Interest Income Contributions from Property Owners Interfund Transfers TOTAL CAPITAL PROJECTS FUNDS WATER UTILITY FUND Water Sales Meter Installation Fees Interest Income Rents and Leases Miscellaneous Charges Other Miscellaneous Revenues Interfund Contributions Debt Issue Proceeds 1997-98 1998-99 1999-00 1999-00 2000-01 Adopted/ Adjusted Projected Adopted Actual Actual Budget Actual Budget 183,593 181,085 179,800 180,800 180,800 71,614 63,352 55,300 56,500 56,500 154,379 156,362 871,000 271,900 1,014,900 - 107,561 1,739,200 1,739,200 1,739,100 421,593 420,473 440,600 440,600 - 831,179 928,833 3,285,900 2,689,000 2,991,300 78,278 43,806 8,000 18,000 8,000 364,125 5,193,551 8,802,100 3,521,500 14,691,100 4,021,564 8,002,272 43,434,400 - 53,974,400 4,463,967 13,239,629 52,244,500 3,539,500 68,673,500 9,212,022 328,383 373,890 154,889 50,534 43,132 2,222,362 10,169,833 190,492 310,973 115,612 150,327 102,348 11,307,126 WATER UTILITY FUND TOTAL 12,385,212 22,346,711 I 7 10,744,300 200,000 248,400 249,800 141,100 102,700 9,000,000 20,686,300 10,678,400 150,000 344,700 249,800 156,300 60,300 11,639,500 11,120,200 150,000 370,500 249,800 47,600 169,000 3,800,000 15,907,100 CITY OF CHINO HILLS FISCAL YEAR 2000-01 SUMMARY OF REVENUE AND INTERFUND TRANSFERS BY FUND FUND NAME SEWER UTILITY FUND Sewer Maintenance Fees IEUD Treatment Fees Interest Income Other Miscellaneous Charges Interfund Transfers SEWER FUND TOTAL EOUIPMENT MAINTENANCE FUND Interest Income Equipment Rental Fees Other Revenues TOTAL EQUIPMENT MAINTENANCE FUND DATA PROCESSING FUND Interest Income Data Processing Charges DATA PROCESSING FUND TOTAL COMMUNITY FACILITIES DISTRICTS FUNDS Taxes and Assessments Interest Income Other Revenues Debt Issue Proceeds Interfund Transfers COMMUNITY FACILITIES DISTRICTS FUNDS TOTAL 1997-98 1998-99 1999-00 1999-00 2000-01 Adopted/ Adjusted Projected Adopted Actual Actual Budget Actual Budget 3,403,780 3,530,096 3,684,400 3,597,700 3,649,500 65,194 45,843 41,500 79,600 79,600 285,220 336,057 60,000 379,400 494,900 141,001 136,275 136,800 120,500 120,500 - - 2,000,000 - - 3,895,195 4,048,271 5,922,700 4,177,200 4,344,500 131,110 128,200 120,400 137,300 159,300 381,000 382,900 413,700 413,700 433,000 27,822 737 - - - 539,932 511,837 534,100 551,000 592,300 31,957 36,957 29,100 32,800 42,400 289,500 252,300 310,000 310,000 312,200 321,457 289,257 339,100 342,800 354,600 10,425,429 6,547,840 6,826,800 6,331,400 10,360,600 840,887 854,360 610,900 781,300 885,400 - 910,102 2,492,200 10,600 - - 14,860,000 - - - 8,497,092 8,499,381 2,258,500 1,053,700 625,600 19,763,408 31,671,683 12,188,400 8,177,000 11,871,600 I 8 CITY OF CHINO HILLS FISCAL YEAR 2000-01 SUMMARY OF REVENUE AND INTERFUND TRANSFERS BY FUND 1997-98 1998-99 1999-00 1999-00 2000-01 Adopted/ Adjusted Projected Adopted FUND NAME Actual Actual Budget Actual Budget ASSESSMENT DISTRICTS FUNDS Taxes and Assessments 2,949,698 2,183,925 1,971,800 1,816,100 1,877,100 Interest Income 366,090 301,832 203,400 281,300 184,200 Other Miscellaneous Revenues 4,528,949 3,346,629 3,321,800 1,115,900 1,766,500 ASSESSMENT DISTRICTS FUNDS TOTAL 7,844,737 5,832,386 5,497,000 3,213,300 3,827,800 SUB -TOTAL ALL FUNDS 99,106,883 120,187,798 171,997,400 87,630,900 178,810,200 LESS: INTERFUND TRANSFERS AND TRANSACTIONS (5,067,604) (18,275,371) (57,910,600) (11,173,300) (74,737,900) TOTAL ALL FUNDS 94,039,279 101,912,427 114,086,800 76,457,600 104,072,300 I 9 This page intentionally left blank. I 10 CITY OF CHINO HILLS FISCAL YEAR 2000-01 SUMMARY OF EXPENDITURES BY OBJECT TYPE 1999-00 2000-01 Adopted/ Adjusted Adopted Percent Budget Budget Change PERSONNEL 1010 Regular Salaries 4,844,200 5,401,300 11.5% 1015 Part-time/Seasonal Wages 586,100 791,100 35.0% 1020 Overtime Salaries 141,800 138,800 (2.1%) 1540 Fringe Benefits 2,177,600 2,137,900 (1.8%) TOTAL PERSONNEL 7,749,700 8,469,100 9.3% OPERATING EXPENSES 2010 Memberships and Certifications 40,500 38,100 (5.9%) 2015 Conferences, Meetings, and Training 139,600 122,100 (12.5%) 2020 Auto Mileage 7,000 5,800 (17.1%) 2030 Uniforms 37,400 37,400 0.0% 3010 Legal Services 422,900 602,000 42.4% 3020 Financial Services 231,500 210,700 (9.0%) 3025 Medical Services 6,000 7,300 21.7% 3030 Development Professional Services 3,408,800 3,125,000 (8.3%) 3090 Professional Services 649,400 718,600 10.7% 3105 Temporary Employee Services 179,900 87,200 (51.5%) 3110 Computer Services 107,900 112,400 4.2% 3115 Data Processing Services 310,000 312,200 0.7% 3135 Special Studies 43,800 16,500 (62.3%) 3140 Refuse Contract 3,622,800 3,731,700 3.0% 3155 Recreation Program Instructors 181,700 211,300 16.3% 3160 Water Meter Reading Services 83,100 87,800 5.7% 3165 Sewer Treatment Services 1,835,300 2,026,700 10.4% 3170 Police Services 3,538,500 3,749,300 6.0% I 11 CITY OF CHINO HILLS FISCAL YEAR 2000-01 SUMMARY OF EXPENDITURES BY OBJECT TYPE 1999-00 2000-01 Adopted/ Adjusted Adopted Percent Budget Budget Change ` OPERATING EXPENSES (continued) 3171 Sheriffs Prisoner Booking Services 56,200 62,400 11.0% 3172 Parking Fine Processing Services 33,500 33,500 0.0% 3173 Animal Control Services 63,600 84,500 32.9% 3180 Crossing Guard Services 63,000 48,000 (23.8%) 3189 Communication System Services 42,300 23,400 (44.7%) 3190 Contractual Services 1,229,600 1,059,700 (13.8%) 4010 Legal Advertising 12,300 11,900 (3.3%) 4015 Advertising and Promotion 69,800 75,900 8.7% 4025 Election Expense 40,600 16,100 (60.3%) 4030 Printing and Photocopy Services 145,200 160,100 10.3% 4031 Document Imaging 35,000 35,000 0.0% 4035 Postage and Express Delivery 139,400 128,100 (8.1%) 4110 Liability Insurance 498,700 450,000 (9.8%) 4115 Fire and Casualty Insurance 56,900 40,000 (29.7%) 4120 Vehicle Insurance 34,800 27,900 (19.8%) 4125 Surety Bond 1,900 1,900 0.0% 4130 Workers' Compensation Insurance 146,500 160,500 9.6% 4140 Unemployment Insurance 16,900 25,000 47.9% 4245 Traffic Signs 52,800 22,800 (56.8%) 4310 Fuel 47,600 54,700 14.9% 4315 Automotive Parts and Supplies 7,500 4,500 (40.0%) 4410 Chemical Supplies 27,500 55,500 101.8% 4420 Computer Hardware and Software Expense 31,100 34,800 11.9% 4430 Small Equipment and Tools 61,300 27,100 (55.8%) I 12 CITY OF CHINO HILLS FISCAL YEAR 2000-01 SUMMARY OF EXPENDITURES BY OBJECT TYPE 1999-00 2000-01 Adopted/ Adjusted Adopted Percent Budget Budget Change OPERATING EXPENSES (continued) 4440 Office Supplies 99,600 89,400 (10.2%) 4445 Special Parts and Supplies 289,000 311,900 7.9% 4450 Reference Materials and Services 25,600 23,400 (8.6%) 5010 Parks and Landscape 1,756,200 1,870,500 6.5% 5012 Tree Maintenance 356,300 339,200 (4.8%) 5020 Building and Structure Maintenance 46,600 34,000 (27.0%) 5021 Custodial Services 61,600 75,400 22.4% 5025 Office Equipment Maintenance 28,000 14,500 (48.2%) 5035 Vehicle Maintenance 108,500 92,900 (14.4%) 5040 Communications Equipment Maintenance 14,000 8,600 (38.6%) 5045 Graffiti Removal Services 32,800 26,600 (18.9%) 5110 Street Repair and Maintenance 58,500 51,000 (12.8%) 5111 Street Sweeping 101,200 103,300 2.1% 5112 Pavement Striping 38,200 6,000 (84.3%) 5115 Traffic Signal Maintenance 57,300 61,400 7.2% 5220 Water Lines and Mains Maintenance 46,700 30,000 (35.8%) 5225 Meter Maintenance 10,000 6,000 (40.0%) 5235 Distribution Plant Maintenance 64,400 65,600 1.9% 5310 Sanitary Sewer Line Maintenance 10,000 5,000 (50.0%) 5490 Other Structural Repair and Maintenance 41,900 36,100 (13.8%) 5590 Equipment Maintenance 47,100 49,100 4.2% 5610 Facilities Rental 32,600 28,600 (12.3%) 5620 Vehicle Rental 418,800 433,200 3.4% 5625 Equipment Rental 123,400 121,900 (1.2%) I 13 CITY OF CHINO HILLS FISCAL YEAR 2000-01 SUMMARY OF EXPENDITURES BY OBJECT TYPE 1999-00 2000-01 Adopted/ Adjusted Adopted Percent Budget Budget Change OPERATING EXPENSES (continued) 5690 Other Rental 7,000 9,100 30.0% 6010 Water 6,446,000 6,476,400 0.5% 6015 Electricity 433,300 373,800 (13.7%) 6020 Streetlight Power 359,600 427,600 18.9% 6025 Water Pumping Power 653,300 555,300 (15.0%) 6030 Gas 3,300 2,200 (33.3%) 6035 Telephone 106,100 173,100 63.1 % 7010 Interest Payments 6,551,700 7,127,400 8.8% 7015 Principal Payments 16,225,800 13,126,500 (19.1%) 7025 Bond Call Payments 3,604,300 1,596,500 (55.7%) 7030 Assessment District Credits 3,285,100 2,565,600 (21.9%) 7045 Tax C Discharge Expense 40,500 46,800 15.6% 7110 Depreciation Expense 2,657,200 2,807,900 5.7% 7120 Amortization Expense 424,400 386,200 (9.0%) 7211 Reimbursement for Authorized Projects 1,254,100 - (100.0%) 7220 Administrative Overhead 3,521,400 3,064,300 (13.0%) 7225 Departmental Overhead 1,664,000 1,788,200 7.5% 7415 Special Departmental Expense 14,000 183,000 1207.1 % 7610 Uncollectible Accounts 30,000 34,000 13.3% 7710 Developer Reimbursement Agreements 2,514,900 1,000,000 (60.2%) 7810 Water Conservation Program 14,000 10,000 (28.6%) 7911 Public Works Construction 613,600 571,000 (6.9%) 7985 NPDES Permit Costs 29,500 28,700 (2.7%) 7990 Other Miscellaneous Expenditures 252,700 - (100.0%) TOTAL OPERATING EXPENSES 72,334,200 64,082,600 (11.4%) I 14 CITY OF CHINO HILLS FISCAL YEAR 2000-01 SUMMARY OF EXPENDITURES BY OBJECT TYPE 1999-00 2000-01 Adopted/ Adjusted Adopted Percent Budget Budget Change CAPITAL OUTLAY 8010 Land 295,000 295,000 0.0% 8015 Land Improvements 10,000 - (100.0%) 8030 Buildings 1,702,600 1,606,000 (5.7%) 8040 Improvements Other Than Buildings 16,541,300 28,147,000 70.2% 8050 Office Furniture and Equipment 234,700 191,300 (0.1%) 8060 Vehicles and Equipment 495,500 300,000 (39.5%) 8110 Streets Facilities 11,477,700 12,933,000 12.7% 8210 Sanitary Sewer Lines and Facilities 235,000 500,000 112.8% 8310 Storm Sewer Lines 1,672,100 1,620,700 (3.1%) 8410 Water Lines and Mains 7,503,000 10,850,000 44.6% 8420 Water Meters 153,000 125,000 (18.3%) 8450 Water Supply Facilities 13,079,100 13,699,000 4.7% 8990 Contributions to Construction Funds 243,900 13,152,100 5292.4% TOTAL CAPITAL OUTLAY 53,642,900 83,419,100 55.5% TOTAL BUDGET 133,726,800 155,970,800 16.6% Less: Interfund Transactions (6,192,900) (18,777,900) 203.2% NET BUDGET 127,533,900 137,192,900 7.6% I 15 This page intentionally left blank. I 16 CITY OF CHINO HILLS FINAL BUDGET FISCAL YEAR 2000-01 SUMMARY OF EXPENDITURES BY FUND TYPE FUND GENERAL FUND LEGISLATIVE CITY COUNCIL CITY ATTORNEY CITY CLERK CONTRACT SERVICES TOTAL LEGISLATIVE CITY MANAGER ADMINISTRATION GRANT SERVICES RISK MANAGEMENT HUMAN RESOURCES TOTAL CITY MANAGER COMMUNITY DEVELOPMENT ADMINISTRATION BUILDING, ENGINEERING AND INSPECTION SERVICES DEVELOPMENT SERVICES ECONOMIC DEVELOPMENT TOTAL COMMUNITY DEVELOPMENT OPERATIONS AND CAPITAL PERSONNEL MAINTENANCE OUTLAY TOTAL 69,700 46,100 - 115,800 - 350,000 - 350,000 462,900 296,200 - 759,100 - 168,600 - 168,600 532,600 860,900 - 1,393,500 551,600 878,600 8,000 1,438,200 2,400 25,500 - 27,900 90,700 723,500 - 814,200 110,300 74,700 - 185,000 755,000 1,702,300 8,000 2,465,300 477,500 258,800 - 736,300 573,200 2,228,700 2,500 2,804,400 450,800 413,200 - 864,000 55,000 64,500 - 119,500 1,556,500 2,965,200 2,500 4,524,200 COMMUNITY SERVICES ADMINISTRATION 250,100 168,900 - 419,000 EMERGENCY PREPAREDNESS - 9,700 - 9,700 I 17 CITE' OF CHINO HILLS FINAL BUDGET FISCAL YEAR 2000-01 SUMMARY OF EXPENDITURES BY FUND TYPE FUND GENERAL FUND (continued -I NEIGHBORHOOD SERVICES PUBLIC SAFETY RECREATION SERVICES TOTAL COMMUNITY SERVICES FINANCE ADMINISTRATION NON -DEPARTMENTAL DEVELOPMENT PROGRAM TOTAL FINANCE PUBLIC FACILITIES AND OPERATIONS ADMINISTRATION CAPITAL PROJECTS FACILITIES MAINTENANCE GENERAL MAINTENANCE STORM CHANNEL MAINTENANCE STREET MAINTENANCE TOTAL PUBLIC FACILITIES AND OEPRATIONS TOTAL GENERAL FUND OPERATIONS AND CAPITAL PERSONNEL MAINTENANCE OUTLAY TOTAL 314,000 135,000 800 449,800 - 3,680,700 3,680,700 979,300 637,800 30,600 1,647,700 1,543,400 4,632,100 31,400 6,206,900 926,800 200,000 - 1,126,800 - 737,700 - 737,700 - 35,800 2,600 38,400 926,800 973,500 2,600 1,902,900 411,000 88,100 2,600 501,700 380,200 15,300 - 395,500 164,400 450,200 24,000 638,600 - 431,100 1,300 432,400 - 39,600 - 39,600 292,700 525,400 124,000 942,100 1,248,300 1,549,700 151,900 2,949,900 6,562,600 12,683,700 196,400 19,442,700 I 18 CITY OF CHINO HILLS FINAL BUDGET FISCAL YEAR 2000-01 SUMMARY OF EXPENDITURES BY FUND TYPE FUND SPECIAL REVENUE FUNDS (continued) SOLID WASTE FUND Refuse and Recycling Programs TOTAL SOLID WASTE FUND LIGHTING AND LANDSCAPING ASSESSMENT FUNDS Parks and Landscapes Maintenance TOTAL LIGHTING AND LANDSCAPING ASSESSMENT FUNDS DEVELOPMENT FEE FUNDS PARK AND RECREATION FACILITIES FEE TRAFFIC SIGNAL FEE EXISTING INFRASTRUCTURE GENERAL CITY FACILITIES TRAFFIC FACILITIES STORM DRAIN FACILITIES WATER FACILITIES SEWER FACILITIES TOTAL DEVELOPMENT FEE FUNDS COMMUNITY DEVELOPMENT BLOCK GRANT FUND BLOCK GRANT FUND CDBG Program TOTAL COMMUNITY DEVELOPMENT BLOCK GRANT FUND OPERATIONS AND CAPITAL PERSONNEL MAINTENANCE OUTLAY TOTAL - 3,675,200 - 3,675,200 - 3,675,200 - 3,675,200 527,800 6,100,200 23,400 6,651,400 527,800 6,100,200 23,400 6,651,400 - 140,800 - 140,800 - 4,500 - 4,500 - 9,662,500 - 9,662,500 - 1,239,500 - 1,239,500 - 221,500 - 221,500 - 386,100 - 386,100 - 26,600 - 26,600 - 11,681,500 - 11,681,500 - 571,000 - 571,000 - 571,000 - 571,000 I 19 CITY OF CHINO HILLS FINAL BUDGET FISCAL YEAR 2000-01 SUMMARY OF EXPENDITURES BY FUND TYPE FUND SPECIAL REVENUE FUNDS (continued) MISCELLANEOUS SPECIAL REVENUE FUNDS AB3229 FRONTLINE POLICING LOCAL LAW ENFORCEMENT BLOCK GRANT STREET SWEEPING SLEEPY HOLLOW ROAD IMPROVEMENT FUND CHINO HILLS CAPITAL CORPORATION TOTAL MISCELLANEOUS SPECIAL REVENUE FUNDS ENTERPRISE FUNDS WATER FUNDS Water Utility Utility Customer Services TOTAL WATER FUNDS SANITATION FUND Sewer Utility TOTAL SANITATION FUND INTERNAL SERVICE FUNDS EQUIPMENT MAINTENANCE FUND Equipment Maintenance Services TOTAL EQUIPMENT MAINTENANCE FUND OPERATIONS AND PERSONNEL MAINTENANCE CAPITAL OUTLAY TOTAL - 202,800 - 202,800 - 33,500 - 33,500 - 202,900 - 202,900 - 400 - 400 - 1,739,100 - 1,739,100 - 2,178,700 - 2,178,700 774,900 11,813,700 151,000 12,739,600 236,300 264,500 - 500,800 1,011,200 12,078,200 151,000 13,240,400 289,900 3,227,500 2,000 3,519,400 289,900 3,227,500 2,000 3,519,400 77,600 304,300 133,000 514,900 77,600 304,300 133,000 514,900 I 20 CITY OF CHINO HILLS FINAL BUDGET FISCAL YEAR 2000-01 SUMMARY OF EXPENDITURES BY FUND TYPE FUN INTERNAL SERVICE FUNDS (continued) DATA PROCESSING FUND Data Processing Services TOTAL DATA PROCESSING FUND CAPITAL PROJECTS FUNDS CAPITAL IMPROVEMENT PROGRAM COMMUNITY FACILITIES DISTRICTS TOTAL CAPITAL PROJECTS FUNDS AGENCY FUNDS COMMUNITY FACILITIES DISTRICTS FUNDS ASSESSMENT DISTRICT FUNDS TOTAL AGENCY FUNDS SUB -TOTAL ALL FUNDS LESS: INTERFUND TRANSACTIONS TOTAL ALL FUNDS OPERATIONS AND PERSONNEL MAINTENANCE CAPITAL OUTLAY TOTAL - 294,200 137,700 431,900 - 294,200 137,700 431,900 - - 68,161,400 68,161,400 - - 1,462,100 1,462,100 - - 69,623,500 69,623,500 - 7,460,300 13,152,100 20,612,400 - 3,827,800 - 3,827,800 - 11,288,100 13,152,100 24,440,200 8,469,100 64,082,600 83,419,100 155,970,800 - (18,777,900) - (18,777,900) 8,469,100 45,304,700 83,419,100 137,192,900 I 21 This page intentionally left blank. I 22 CITY OF CHINO HILLS FINAL BUDGET FISCAL YEAR 2000-01 OPERATING EXPENDITURES AND INTERFUND TRANSFERS Operating Interfund Fund Title Expenditures Transfers Total GENERAL FUND 19,442,700 14,972,400 34,415,100 SPECIAL REVENUE FUNDS Gas Tax Fund - 1,590,300 1,590,300 Measure I Fund - 589,000 589,000 Air Quality Improvement Fund - 235,000 235,000 Solid Waste Fund 3,675,200 - 3,675,200 Landscaping and Lighting Assessment District Funds 6,651,400 2,844,900 9,496,300 Development Fee Funds 11,681,500 29,302,300 40,983,800 Community Development Block Grant 571,000 - 571,000 Miscellaneous Special Revenue Funds 2,178,700 779,400 2,958,100 ENTERPRISE FUNDS - Water Fund 13,240,400 4,431,900 17,672,300 Sewer Fund 3,519,400 552,200 4,071,600 INTERNAL SERVICE FUNDS - Equipment Maintenance Fund 514,900 37,000 551,900 Data Processing Fund 431,900 - 431,900 CAPITAL PROJECTS FUNDS 69,623,500 - 69,623,500 AGENCY FUNDS 24,440,200 625,600 25,065,800 SUB -TOTAL ALL FUNDS 155,970,800 55,960,000 211,930,800 LESS: INTERFUND TRANSFERS AND TRANSACTIONS (18,777,900) (55,960,000) (74,737,900) TOTAL ALL FUNDS 137,192,900 - 137,192,900 I 23 This page intentionally left blank. I 24 City of Chino Hills Fiscal Year 2000/01 THROUGH 2O04/05 FIVE-YEAR OPERATING PROGRAM The five-year operating program was initially developed in Fiscal year 1997/98 to assist the City Council in achieving the organization's goals and objectives on a program by program basis. In developing and refining the five-year operating program, the program has been built upon the input from the Visioning Process and certain growth assumptions to estimate the growth that will occur and the corresponding program service demands that will result through the year 2005. The City continues to experience residential growth with an estimated 500 new residential units to be constructed in fiscal year 2000/01. This growth is projected to continue at 500 or less units per year in each of the remaining four years of the five-year operating program. Residential growth assumptions assume a population of 69,000 by July 1, 2005. Retail (commercial) growth is assumed at 619,700 square feet over the five-year program, primarily resulting from the full development of Phase I and II of the regional commercial site at the Northeast corner of Chino Avenue and Peyton Drive. The plan also projects continued commercial/business park development, primarily along the Highway 71 corridor over the next five years. Expenditure projections assume maintaining current service levels and expanding those service levels, as appropriate, to meet the demands of the growth cycle. Projected service level increases in the form of additional staff are included for each program for fiscal year 2001/02 and fiscal year 2002/03 as appropriate. Additionally, a 3 percent inflation factor was utilized in calculating future years operating expenditures beyond staff increases. Based upon the development assumptions described, the five-year operating plan projects the following incremental revenues will accrue to the City: 1. Sales Tax Increases — based upon projected retail growth over the five-year period. 2. Development related Impact Fees and Permit Fees based on the forecasted residential and commercial development as described above. 3. In -Lieu Fees at their present per capita number. 4. Ad Valorum Property Taxes at the level 4% of 1% plus an additional 5.43% based on the value of new commercial construction occurring since January 1, 1999, in accordance with the City's property tax sharing agreement with the County. Further assumptions used to complete the five-year operating plan include: 1. Current State and Federal revenue sources remain constant. J 1 2. Sales Tax will keep pace with inflation over the four years of the operating plan, projected at a constant 2.5 percent per year. 3. Interest earnings will keep pace with inflation and increase at the same rate assumed for sales tax at a constant rate of 2.5 percent over the next five years. 4. Water rates will be adjusted in accordance with production costs and will be adjusted over the five-year program period to meet the current systems capital projects obligation as improvements to the system's source and capacity are completed. City of Chino Hills 5 Year Operating Program Anticipated New Positions/Years Two and Three DEPARTMENT/ACTIVITY COMMUNITY DEVELOPMENT Administration 2001/02 No new positions anticipated. 2002/03 No new positions anticipated. Development Services 2001/02 No new positions anticipated. 2002/03 No new positions anticipated. DEPARTMENT/ACTIVITY COMMUNITY SERVICES Neighborhood Services 2001/02 As the Neighborhood Network Program expands and resident participation grows, the Neighborhood Services Manager will not be able to dedicate sufficient time to adequately manage the program and meet the needs of the various neighborhoods and residents while managing the positions' other duties and responsibilities. The additional Community Services Coordinator position would primarily be responsible for the coordination and implementation of the Neighborhood Network Program, including conducting neighborhood/community meetings, coordinating various community events such as community yard sales, neighborhood clean-up days, neighborhood improvement recognition program, etc. This position would also be responsible for coordinating response or personally responding to resident complaints or suggestions discovered through the Neighborhood Network Program and developing/maintaining close relationships with various community organizations such as home owners associations, Sleepy Hollow Improvement Committee, Los Serranos Improvement Committee, local agencies (Sheriffs Department, County Healthy, County ECD, American Red Cross, J 2 Inland Mediation Board, etc.) and businesses to assist in providing various resources to participating residents. Expected benefits from the adding of this position include an increase in responsiveness to community and resident needs and improved efficiency in the administration and delivery of Neighborhood Services Division programs and services. This position classification is subject to the general labor unit affiliation. 2002/03 No new positions anticipated. Recreation Division 2001/02 No new positions anticipated. 2002/03 No new positions anticipated. DEPARTMENT/ACTIVITY FINANCE Administration 2001/02 No new positions anticipated. 2002/03 It is anticipated that a Senior Account Clerk position will need to be added to provide multi -task coverage of accounts payable, payroll, and purchasing systems transaction processing as well as providing basic levels of assistance to the accounting staff. The expected growth in workload is the principal cause of the need for this additional position. Utilitv Customer Service 2001/02 It is anticipated that a Senior Account Clerk position will need to be added to provide assistance for the monthly utility billing process. The expected growth in utility customers is the principal cause of the need for this additional position. 2002/03 No new positions anticipated. r����:r:��►�ra�►IA M 11 PUBLIC FACILITIES AND OPERATIONS Administration 2001/02 The expansion of City-wide infrastructure into the maintenance system and the increase in the residential base will necessitate expanding the office staff of the support operation. It is anticipated that an Analyst I will be needed. 2002/03 No new positions anticipated. Facilities and Eauinment Maintenance 2001/02 The City has increased the number of facilities maintained in fiscal year 1999/2000 and will undertake both the McCoy Barn and the J 3 Carbon Canyon Community Center in fiscal year 2000/01. With these added responsibilities, it is expected that an additional Maintenance Worker H will be necessary. 2002/03 No new positions anticipated. Sanitation Maintenance 2001/02 No new positions anticipated. 2002/03 With the expansion of City-wide infrastructure and the addition of a storm channel in the Rincon area, staff anticipates the need for an additional Maintenance Worker II. Street Maintenance 2001/02 A Traffic System Operator will be needed for the Traffic Operation Center signalization synchronization. 2002/03 No new positions anticipated. J 4 CITY OF CHINO HILLS FIVE-YEAR OPERATING PROGRAM FISCAL YEAR 2000/01 THROUGH 2O04/05 FISCAL RESIDENTIAL REGIONAL BUSINESS NEIGHBORHOOD YEAR UNITS COMMERCIAL* PARK* COMMERCIAL* OTHER 2000/01 500 237,300 0 112,400 0 2001/02 520 75,000 250,000 79,700 0 2002/03 450 122,400 250,000 90,000 0 2003/04 420 102,000 400,000 110,000 0 2004/05 390 83,000 200,000 100,000 0 TOTAL 2,280 619,700 1,100,000 492,100 0 *Unit of measure is square feet. IJ 5 This page intentionally left blank. J 6 CITY OF CHINO HILLS FINAL BUDGET FISCAL YEAR 2000-01 FIVE YEAR REVENUE PROJECTIONS BY FUND FUND NAME GENERAL FUND TAXES Property Taxes Sales Taxes Other Taxes TOTAL TAXES LICENSE AND PERMITS Building and Safety Permit Fees Other Permit Fees TOTAL LICENSE AND PERMITS FINE AND PENALTIES Parking Citations Traffic Violations and Other Fines TOTAL FINE AND PENALTIES REVENUE FROM USE OF MONEY AND PROPERTY REVENUE FROM OTHER AGENCIES State Motor Vehicle In -Lieu/ Off -Highway Fees CHARGES FOR CURRENT SERVICES Recreation Fees Plan Checking Fees Miscellaneous Community Development Fees Engineering Inspection Fees Miscellaneous Public Works Fees Police Services TOTAL CHARGES FOR CURRENT SERVICES 2000-01 2001-02 2002-03 2003-04 2004-05 1,756,300 1,797,900 1,833,900 1,867,500 1,898,700 2,075,300 2,137,600 2,201,700 2,267,800 2,335,800 1,521,300 1,533,300 1,545,300 1,557,300 1,569,300 5,352,900 5,468,800 5,580,900 5,692,600 5,803,800 1,700,000 90,700 1,790,700 1,768,000 90,700 1,858,700 1,530,000 90,700 1,620,700 1,428,000 90,700 1,518,700 1,326,000 90,700 1,416,700 80,000 82,400 84,900 87,500 90,100 199,500 205,500 211,700 218,000 224,600 279,500 287,900 296,600 305,500 314,700 1,455,000 1,150,000 1,150,000 1,150,000 1,150,000 2,883,900 2,970,500 3,059,600 3,151,400 3,245,900 1,343,000 1,383,300 1,424,800 1,467,600 1,511,600 795,200 827,000 715,700 668,000 620,300 1,039,800 1,081,400 935,900 873,500 811,100 250,000 260,000 225,000 210,000 195,000 33,300 34,700 30,000 28,000 26,000 13,800 13,800 13,800 13,800 13,800 3,475,100 3,600,200 3,345,200 3,260,900 3,177,800 J 7 CITY OF CHINO HILLS FINAL BUDGET FISCAL YEAR 2000-01 FIVE YEAR REVENUE PROJECTIONS BY FUND FUND NAME GENERAL FUND (CONTINUED.1 OTHER REVENUES Administrative Overhead Charges Other Miscellaneous Revenues Loan Repayment TOTAL OTHER REVENUES INTERFUND TRANSFERS GENERAL FUND TOTAL GAS TAX FUND Interest Income State Gas Taxes GAS TAX FUND TOTAL MEASURE I FUND Interest Income Measure I Sales Tax MEASURE I FUND TOTAL AIR OUALITY IMPROVEMENT FUND Interest Income Air Quality Control Fee AIR QUALITY IMPROVEMENT FUND TOTAL COMMUNITY DEVELOPMENT BLOCK GRANT TOTAL 2000-01 2001-02 2002-03 2003-04 2004-05 3,696,700 3,733,700 3,771,100 3,808,800 3,846,900 2,459,100 459,100 459,100 459,100 459,100 537,000 - - - - 6,692,800 4,192,800 4,230,200 4,267,900 4,306,000 34,400 - - - - 21,964,300 19,528,900 19,283,200 19,347,000 19,414,900 97,100 97,100 97,100 97,100 97,100 1,032,500 1,063,500 1,095,400 1,128,300 1,162,100 1,129,600 1,160,600 1,192, 500 1,225,400 1,259,200 29,500 29,500 29,500 29,500 29,500 614,300 632,800 651,800 671,300 691,400 643,800 662,300 681,300 700,800 720,900 5,000 5,000 5,000 5,000 5,000 61,600 61,600 61,600 61,600 61,600 66,600 66,600 66,600 667600 66,600 571,000 588,200 605,900 624,100 642,900 CITY OF CHINO HILLS FINAL BUDGET FISCAL YEAR 2000-01 FIVE YEAR REVENUE PROJECTIONS BY FUND FUND NAME SOLID WASTE FUND TOTAL LIGHTING AND LANDSCAPING ASSESSMENT DISTRICTS FUNDS Taxes and Assessments Interest Income Inter -Department Charges Interfund Transfers LIGHTING AND LANDSCAPING ASSESSMENT DISTRICTS FUNDS TOTAL DEVELOPMENT FEE FUNDS Interest Income Development Fees Miscellaneous Cost Reimbursement Debt Issue Proceeds DEVELOPMENT FEE FUNDS TOTAL MISCELLANEOUS SPECIAL REVENUE FUNDS Taxes and Assessments Interest Income Miscellaneous Grants Inter -Agency Revenues MISCELLANEOUS SPECIAL REVENUE FUNDS TOTAL WATER UTILITY FUND Water Sales Meter Installation Fees Interest Income Rents and Leases 2000-01 2001-02 2002-03 2003-04 2004-05 3,675,200 3,785,500 3,899,100 4,016,000 4,136,500 5,059,300 5,059,300 5,059,300 5,059,300 5,059,300 513,700 513,700 513,700 513,700 513,700 1,294,100 1,289,100 1,289,100 1,289,100 1,289,100 1,325,600 1,395,000 1,400,000 1,405,000 1,410,000 8,192,700 8,257,100 8,262,100 8,267,100 8,272,100 665,900 665,900 665,900 665,900 665,900 13,239,400 13,051,400 12,331,900 12,027,400 11,723,000 2,000,000 - - - - 18,099,000 - - - - 34,004,300 13,717,300 12,997,800 12,693,300 12,388,900 180,800 180,800 180,800 180,800 180,800 56,500 56,500 56,500 56,500 56,500 1,014,900 265,000 265,000 265,000 265,000 1,739,100 1,745,500 1,751,400 1,749,700 1,755,400 2,991,300 2,247,800 2,253,700 2,252,000 2,257,700 11,120,200 11,398,300 11,683,200 11,975,300 12,274,700 150,000 150,000 150,000 150,000 150,000 370,500 150,000 150,000 150,000 150,000 249,800 249,800 249,800 - - I 1 9 CITY OF CHINO HILLS FINAL BUDGET FISCAL YEAR 2000-01 FIVE YEAR REVENUE PROJECTIONS BY FUND FUND NAME WATER UTILITY FUND (continued) Miscellaneous Charges Other Miscellaneous Revenues Debt Issue Proceeds WATER UTILITY FUND TOTAL SEWER FUND Sewer Maintenance Fees CBMWD Treatment Fees Interest Income Other Miscellaneous Charges SEWER FUND TOTAL EOUIPMENT MAINTENANCE FUND Interest Income Equipment Rental Fees EQUIPMENT MAINTENANCE FUND TOTAL DATA PROCESSING FUND Interest Income Data Processing Charges Interfund Transfers DATA PROCESSING FUND TOTAL COMMUNITY FACILITIES DISTRICTS FUNDS Taxes and Assessments Interest Income Interfund Transfers COMMUNITY FACILITIES DISTRICTS FUNDS TOTAL 2000-01 2001-02 2002-03 2003-04 2004-05 47,600 47,600 47,600 47,600 47,600 169,000 169,000 169,000 169,000 169,000 3,800,000 - - - - 15,907,100 12,164,700 12,449,600 12,491,900 12,791,300 3,649,500 3,740,800 3,834,300 3,930,200 4,028,400 79,600 82,000 84,500 87,000 89,600 494,900 494,900 494,900 494,900 494,900 120,500 100,000 100,000 100,000 100,000 4,344,500 4,417,700 4,513,700 4,612,100 4,712,900 159,300 159,300 159,300 159,300 159,300 433,000 445,000 450,000 455,000 460,000 592,300 604,300 609,300 614,300 619,300 42,400 42,400 42,400 42,400 42,400 312,200 312,200 312,200 312,200 312,200 354,600 354,600 354,600 354,600 354,600 10,360,600 10,567,900 10,779,200 10,994,800 11,214,700 885,400 885,400 885,400 885,400 885,400 625,600 638,200 650,900 663,900 677,200 11,871,600 12,091,500 12,315,500 12,544,100 12,777,300 1 10 CITY OF CHINO HILLS FINAL BUDGET FISCAL YEAR 2000-01 FIVE YEAR REVENUE PROJECTIONS BY FUND FUND NAME ASSESSMENT DISTRICTS FUNDS Taxes and Assessments Interest Income Other Miscellaneous Revenues ASSESSMENT DISTRICTS FUNDS TOTAL SUB -TOTAL ALL FUNDS LESS: INTERFUND TRANSACTIONS TOTAL CITY REVENUES 2000-01 2001-02 2002-03 2003-04 2004-05 1,877,100 1,875,000 1,873,000 1,871,000 1,869,000 184,200 180,000 180,000 180,000 180,000 1,766,500 1,766,500 1,766,500 1,766,500 1,766,500 3,827,800 3,821,500 3,819,500 3,817,500 3,815,500 110,136,700 83,468,600 83,304,400 83,626,800 84,230,600 (18,777,900) (19,341,300) (19,921,500) (20,519,200) (21,134,700) 91,358,800 64,127,300 63,382,900 63,107,600 63,095,900 1 11 This page intentionally left blank. J 12 CITY OF CHINO HILLS FINAL BUDGET FISCAL YEAR 2000-01 SUMMARY OF FIVE YEAR OPERATING PROGRAM FORECASTED EXPENDITURES LEGISLATIVE CITY COUNCIL Personnel Operations & Maintenance Capital Outlays TOTAL CITY COUNCIL CITY ATTORNEY Personnel Operations & Maintenance Capital Outlays TOTAL CITY ATTORNEY CITY CLERK Personnel Operations & Maintenance Capital Outlays TOTAL CITY CLERK CONTRACT SERVICES Personnel Operations & Maintenance Capital Outlays TOTAL CONTRACT SERVICES TOTAL LEGISLATIVE 2000-01 2001-02 2002-03 2003-04 2004-05 69,700 76,500 76,500 76,500 76,500 46,100 47,500 49,000 50,500 52,100 115,800 124,000 125,500 127,000 128,600 350,000 360,500 371,400 382,600 394,100 350,000 360,500 371,400 382,600 394,100 462,900 476,200 490,500 505,200 520,400 296,200 305,100 314,300 323,700 333,400 - - - 3,000 - 759,100 781,300 804,800 831,900 853,800 3,843,800 3,959,100 4,079,900 4,200,200 4,326,200 3,843,800 3,959,100 4,079,900 4,200,200 4,326,200 5,068,700 5,224,900 5,381,600 5,541,700 5,702,700 IJ 13 CITY OF CHINO HILLS FINAL, BUDGET FISCAL YEAR 2000-01 SUMMARY OF FIVE YEAR OPERATING PROGRAM FORECASTED EXPENDITURES CITY MANAGER ADMINISTRATION Personnel Operations & Maintenance Capital Outlays TOTAL ADMINISTRATION GRANT SERVICES Personnel Operations & Maintenance Capital Outlays TOTAL GRANT SERVICES RISK MANAGEMENT Personnel Operations & Maintenance Capital Outlays TOTAL RISK MANAGEMENT HUMAN RESOURCES Personnel Operations & Maintenance Capital Outlays TOTAL HUMAN RESOURCES TOTAL CITY MANAGER 2000-01 2001-02 2002-03 2003-04 2004-05 551,600 568,200 585,300 602,900 621,000 878,600 905,000 932,200 960,200 989,100 8,000 - - - - 1,438,200 1,473,200 1,517,500 1,563,100 1,610,100 2,400 2,500 2,600 2,700 2,800 25,500 26,300 27,100 28,000 28,900 27,900 28,800 29,700 30,700 31,700 90,700 93,500 96,400 99,300 102,300 723,500 745,300 767,700 790,800 814,600 814,200 838,800 864,100 890,100 916,900 110,300 113,700 117,200 120,800 124,500 74,700 77,000 79,400 81,800 84,300 185,000 190,700 196,600 202,600 208,800 2,465,300 2,531,500 2,607,900 2,686,500 2,767,500 J 14 CITY OF CHINO HILLS FINAL BUDGET FISCAL YEAR 2000-01 SUMMARY OF FIVE YEAR OPERATING PROGRAM FORECASTED EXPENDITURES COMMUNITY DEVELOPMENT ADMINISTRATION Personnel Operations & Maintenance Capital Outlays TOTAL ADMINISTRATION BUILDING, ENGINEERING AND INSPECTION SERVICES Personnel Operations & Maintenance Capital Outlays TOTAL BUILDING, ENGINEERING AND INSPECTION SERVICES DEVELOPMENT SERVICES Personnel Operations & Maintenance Capital Outlays TOTAL DEVELOPMENT SERVICES ECONOMIC DEVELOPMENT Personnel Operations & Maintenance Capital Outlays TOTAL ECONOMIC DEVELOPMENT TOTAL COMMUNITY DEVELOPMENT 2000-01 2001-02 2002-03 2003-04 2004-05 477,500 457,700 471,400 485,600 500,100 258,800 264,400 268,300 272,300 276,400 - 2,000 2,000 2,000 2,000 736,300 724,100 741,700 759,900 778,500 573,200 588,100 605,700 623,900 642,600 2,228,700 2,251,200 2,273,800 2,293,500 2,319,500 2,500 2,000 2,000 2,000 2,000 2,804,400 2,841,300 2,881,500 2,919,400 2,964,100 450,800 464,300 478,200 492,600 507,300 413,200 419,200 425,500 431,900 438,400 - 2,000 2,000 2,000 2,000 864,000 885,500 905,700 926,500 947,700 55,000 56,700 58,400 60,100 61,900 64,500 57,000 58,200 59,400 60,600 119,500 113,700 116,600 119,500 122,500 4,524,200 4,564,600 4,645,500 4,725,300 4,812,800 1 15 CITY OF CHINO HILLS FINAL BUDGET FISCAL YEAR 2000-01 SUMMARY OF FIVE YEAR OPERATING PROGRAM FORECASTED EXPENDITURES COMMUNITY SERVICES ADMINISTRATION Personnel Operations & Maintenance Capital Outlays TOTAL ADMI1vISTRATION RECREATION SERVICES Personnel Operations & Maintenance Capital Outlays TOTAL RECREATION SERVICES EMERGENCY PREPAREDNESS Personnel Operations & Maintenance Capital Outlays TOTAL EMERGENCY PREPAREDNESS NEIGHBORHOOD SERVICES Personnel Operations & Maintenance Capital Outlays TOTAL NEIGHBORHOOD SERVICES PUBLIC SAFETY Personnel Operations & Maintenance Capital Outlays TOTAL PUBLIC SAFETY 2000-01 2001-02 2002-03 2003-04 2004-05 250,100 257,700 265,500 273,500 281,800 168,900 174,000 179,300 184,700 190,300 419,000 431,700 444,800 458,200 472,100 979,300 1,008,700 1,039,000 1,118,700 1,152,300 637,800 657,000 676,800 697,200 718,200 30,600 - - 5,000 - 1,647,700 1,665,700 1,715,800 1,820,900 1,870,500 9,700 10,000 10,300 10,700 11,100 9,700 10,000 10,300 10,700 11,100 314,000 371,000 382,200 444,700 458,100 135,000 139,100 143,300 147,600 152,100 800 5,000 - 25,000 - 449,800 515,100 525,500 617,300 610,200 3,917,000 4,276,600 4,625,200 4,764,000 4,907,000 3,917,000 4,276,600 4,625,200 4,764,000 4,907,000 J 16 r I CITY OF CHINO HILLS FINAL BUDGET FISCAL YEAR 2000-01 SUMMARY OF FIVE YEAR OPERATING PROGRAM FORECASTED EXPENDITURES COMMUNITY SERVICES (CONTINUED) CDBG PROGRAM Personnel Operations & Maintenance Capital Outlays TOTAL CDBG PROGRAM TOTAL COMMUNITY SERVICES 2000-01 2001-02 2002-03 2003-04 2004-05 571,000 588,200 605,900 624,100 642,900 571,000 588,200 605,900 624,100 642,900 7,014,200 7,487,300 7,927,500 8,295,200 8,513,800 J 17 CITY OF CHINO HILLS FINAL BUDGET FISCAL YEAR 2000-01 SUMMARY OF FIVE YEAR OPERATING PROGRAM FORECASTED EXPENDITURES FINANCE ADMINISTRATION Personnel Operations & Maintenance Capital Outlays TOTAL ADMINISTRATION DATA PROCESSING Personnel Operations & Maintenance Capital Outlays TOTAL DATA PROCESSING DEVELOPMENT FEE PROGRAM Personnel Operations & Maintenance Capital Outlays TOTAL DEVELOPMENT FEE PROGRAM NON -DEPARTMENTAL SERVICES Personnel Operations & Maintenance Capital Outlays TOTAL NON -DEPARTMENTAL SERVICES UTILITY CUSTOMER SERVICES Personnel Operations & Maintenance TOTAL UTILITY CUSTOMER SERVICES TOTAL FINANCE 2000-01 2001-02 2002-03 2003-04 2004-05 926,800 959,400 984,200 1,003,100 1,023,200 200,000 219,900 225,500 231,400 237,500 1,126,800 1,179,300 1,209,700 1,234,500 1,260,700 294,200 296,500 298,800 301,400 304,200 137,700 146,000 154,800 164,000 173,900 431,900 442,500 453,600 465,400 478,100 23,707,300 21,478,200 21,460,000 21,511,500 21,529,700 13,152,100 610,000 7,600,000 3,535,000 22,045,000 36,859,400 22,088,200 29,060,000 25,046,500 43,574,700 1,774,900 1,784,600 1,791,400 1,790,500 1,797,000 2,600 - - - - 1,777,500 1,784,600 1,791,400 1,790,500 1,797,000 236,300 244,800 250,800 255,800 260,900 264,500 275,500 286,900 298,600 310,600 500,800 520,300 537,700 554,400 571,500 40,696,400 26,014,900 33,052,400 29,091,300 47,682,000 IMP CITY OF CHINO HILLS FINAL BUDGET FISCAL YEAR 2000-01 SUMMARY OF FIVE YEAR OPERATING PROGRAM FORECASTED EXPENDITURES PUBLIC FACILITIES AND OPERATIONS ADMINISTRATION Personnel Operations & Maintenance Capital Outlays TOTAL ADMINISTRATION CAPITAL PROJECTS Personnel Operations & Maintenance Capital Outlays TOTAL CAPITAL PROJECTS FACILITIES AND EQUIPMENT MAINTENANCE Personnel Operations & Maintenance Capital Outlays TOTAL FACILITIES AND EQUIPMENT MAINTENANCE PARKS AND LANDSCAPE Personnel Operations & Maintenance Capital Outlays TOTAL PARKS AND LANDSCAPE 2000-01 2001-02 2002-03 2003-04 2004-05 411,000 492,000 506,700 521,900 537,600 88,100 90,800 93,500 96,300 99,200 2,600 2,700 2,800 2,900 3,000 501,700 585,500 603,000 621,100 639,800 380,200 441,300 454,600 468,200 482,200 15,300 15,800 16,300 16,800 17,300 395,500 457,100 470,900 485,000 499,500 242,000 299,200 308,200 317,400 326,900 754,500 797,800 821,700 846,400 871,800 157,000 161,800 166,600 171,600 176,800 1,153,500 1,258,800 1,296,500 1,335,400 1,375,500 527,800 558,300 575,100 592,300 610,100 6,531,300 6,827,300 7,032,100 7,243,100 7,460,400 24,700 25,500 26,300 27,000 27,800 7,083,800 7,411,100 7,633,500 7,862,400 8,098,300 1 19 CITY OF CHINO HILLS FINAL BUDGET FISCAL YEAR 2000-01 SUMMARY OF FIVE YEAR OPERATING PROGRAM FORECASTED EXPENDITURES PUBLIC FACILITIES AND OPERATIONS (CONTINUED) SANITATION Personnel Operations & Maintenance Capital Outlays TOTAL SANITATION STORM SYSTEM MAINTENANCE Personnel Operations & Maintenance Capital Outlays TOTAL STORM SYSTEM MAINTENANCE STREET MAINTENANCE Personnel Operations & Maintenance Capital Outlays TOTAL STREET MAINTENANCE WATER Personnel Operations & Maintenance Capital Outlays TOTAL WATER TOTAL PUBLIC FACILITIES AND OPERATIONS 2000-01 2001-02 2002-03 2003-04 2004-05 289,900 297,300 349,100 359,500 370,300 3,227,500 3,324,400 3,424,100 3,526,800 3,632,600 2,000 2,100 2,200 2,200 2,300 3,519,400 3,623,800 3,775,400 3,888,500 4,005,200 39,600 40,800 42,100 43,300 44,600 39,600 40,800 42,100 43,300 44,600 292,700 410,900 423,200 435,900 449,000 728,700 750,600 773,100 796,300 820,200 124,000 127,800 131,600 135,500 139,600 1,145,400 1,289,300 1,327,900 1,367,700 1,408,800 774,900 866,800 892,800 919,600 947,200 11,813,700 12,168,200 12,533,200 12,909,200 13,296,500 151,000 155,600 160,200 165,100 170,000 12,739,600 13,190,600 13,586,200 13,993,900 14,413,700 26,578,500 27,857,000 28,735,500 29,597,300 30,485,400 J 20 CITY OF CHINO HILLS FINAL BUDGET FISCAL YEAR 2000-01 SUMMARY OF FIVE YEAR OPERATING PROGRAM FORECASTED EXPENDITURES, 2000-01 2001-02 2002-03 2003-04 2004-05 SUB -TOTAL ALL FUNDS 86,347,300 47,665,300 49,298,000 50,846,000 52,282,200 LESS: INTERFUND TRANSACTIONS (18,777,900) (19,341,300) (19,921,500) (20,519,200) (21,134,700) GRAND TOTAL 67,569,400 28,324,000 29,376,500 30,326,800 31,147,500 J 21 This page intentionally left blank. J 22 CITY OF CHINO HILLS FISCAL YEAR 2000/01 THROUGH 2O04/05 ■D1L%DSIBLIEAU-,IUVK10111/1WRJAI%Did IDIM Wt0l"1%,100 The five-year Capital Improvement Program (CIP) was established in the 1997/98 fiscal year for the first time as a part of the program budget process. The development and implementation of the program resulted in the completion of twenty-three (23) projects with an additional twelve (12) projects in progress in 1999/2000. The five-year CIP accompanies the five-year operating program in establishing the framework for the period from July 1, 2000, through June 30, 2005, and providing a bridge between the City's planning and budgeting processes. It emphasizes developing a plan of action to properly maintain the existing infrastructure in a sound physical condition, as well as providing new facilities to support future development and growth. The CIP is a plan for short and long-range capital acquisition and development. The recommended program contains project priorities on a fiscal year basis and recognizes that the completion of some projects, due to their complexity and funding, will span a number of program years. The CIP for fiscal year 2000/01 is fully funded and will utilize a combination of developer impact fees, general and special revenues, and, in some cases, existing reserves to complete the needed improvements. The proposed resources that will be used to support the 2000/01 CEP are included in this section following this page. Enhanced revenues and additional funding sources will be necessary to achieve funding for completion of the five-year program. This year's portion of the five-year CIP includes projects carried over from the 1999/2000 fiscal year plus new projects totaling $69,963,500. Streets $13,233,000 Public Facilities 1,875,300 Park/Open Space 26,852,000 Landscape Projects 1,333,500 Water 21,800,000 Reclaimed Water 2,749,000 Sewer/Storm Drain 2,120,700 Total $69.963.500 K 1 This page intentionally left blank. K 2 1 2000/01 Capital Improvement Program Detail Project Name: Project Number: Program Year Initiated: Project Duration: Project Description: Funding Source: 2000/01 Budget: Overlay/Slurry Seal Project (Annual) S-01/00 1997/98 120 days Project will overlay and/or slurry seal various City streets pursuant to the City's Pavement Management Program. Measure I, Gas Tax $1,100,000 Total Five -Year Budget: $5,500,000 ----------------------------------------------------------------------------------- Project Name: Citywide Sidewalk Replacement Program Project Number: S-02/00 Program Year Initiated: 1998/99 Project Duration: 60 days Project Description: Project will replace damaged sidewalk at various locations. Funding Source: Gas Tax 2000/01 Budget $100,000 Total Five -Year Budget: $200,000 K 3 2000/01 CAPITAL IMPROVEMENT PROGRAM STREETS (esantint�ed) . � Project Name: Western Hills Golf Course Road and Drainage Improvements Project Number: W-02/98 Program Year Initiated: 1997/98 Project Duration: 120 days Project Description: Project will repair Fairway Lane adjacent to Western Hills Golf Course, improve the drainage on the road, and repair the parking lot at Western Hills Golf Course. Funding Source: Gas Tax, Lighting and Landscape District, General Fund, Water and Storm Drain 1999/00 Roll Over: $45,000 2000/01 Budget $155,000 Total Five -Year Budget: $200,000 ----------------------------------------------------------------------------------- Project Name: Peyton Drive/Eucalyptus Avenue Project Project Number: S-05/97 Program Year Initiated: 1997/98 Project Duration: 5 years Project Description: First phase of this project includes acquisition of right-of-way needed along Peyton Drive and land acquisition for Eucalyptus gap. Entire project provides for widening of Peyton Drive from Grand Avenue to Chino Hills Parkway and extension of Eucalyptus Avenue west of Peyton Drive to Galloping Hills Road. Funding Source: Traffic Facilities Fee Fund 1999/00 Roll Over: $ 1,900,000 2000/01 Budget $2,000,000 Total Five -Year Budget: $18,000,000 I� 2000/01 CAPITAL IMPROVEMENT PROGRAM STREETS (coritiriued} Project Name: Project Number: Program Year Initiated: Project Duration: Project Description: Funding Source: 1999/00 Roll Over: 2000/01 Budget Project Name: Project Number: Program Year Initiated: Project Duration: Project Description: Funding Source: 2000/01 Budget Fairfield Ranch Road S-11/99 [WWl; 1 year This project provides for the extension of Fairfield Ranch Road 3,000 ft. north of Central Avenue. Developer Funded $2,600,000 $400,000 Total Five -Year Budget: $3,000,000 Fairfield Ranch Phase II/ Pine Avenue Extension S-03100 2000/01 5 years This project is a joint project between County of San Bernardino, Chino Valley Independent Fire District, City of Chino, and City of Chino Hills. It provides for roadway and drainage improvements on Fairfield Ranch Road and Pine Avenue in the cities of Chino and Chino Hills. It will be funded by Federal and State grants, and Developers Fund. Community Facilities District No. 10 $350,000 Total Five -Year Budget: $6,000,000 K 5 2000/0_1 CAPITAL IMPROVEMENT PROGRAM �STREETS,(contiriued) Project Name: Chino/Chino Hills Bikeway Connector Project Project Number: S-04/00 Program Year Initiated: 2000/01 Project Duration: 2 years Project Description: The project is a joint project between the cities of Chino and Chino Hills. It will provide for the construction of Class I & II bike lanes. The project includes adding a Class I bikeway on Chino Hills Parkway over the San Antonio Bridge. Also will include construction of Class II bikeway on Chino Hills Parkway between Monte Vista and Ramona and on Central/Soquel Canyon. The project will be funded with a grant from SANBAG and will be administered by City of Chino. This amount is the City of Chino Hills' share for local match. Funding Source: Gas Tax 2000/01 Budget $30,000 Total Five -Year Budget: $30,000 Project Name: Traffic Signal - Peyton Drive and Olympic View Drive Project Number: S-04/99 Program Year Initiated: 1999/00 Project Duration: 120 days Project Description: The project will install new traffic signal at Peyton Drive and Olympic View Drive. Funding Source: Gas Tax, Measure I, Traffic Signal Fee 1999/00 Roll Over: $158,000 Total Five -Year Budget: $158,000 K 6 2000/01 CAPITAL IMPROVEMENT PROGRAM Project Name: Traffic Signal - Grand Avenue and Albertsons' Driveway Project Number: S-05/00 Program Year Initiated: 2000/01 Project Duration: 120 days Project Description: The project will install new traffic signal on Grand Avenue at the Albertsons' Driveway. Funding Source: Gas Tax, Measure I 2000/O1 Budget: $160,000 Total Five -Year Budget: Project Name: Traffic Signal - Peyton Drive and Morningfield Drive Project Number: S-06/00 Program Year Initiated: 2000/01 Project Duration: 120 days Project Description: The project will install new traffic signal at Peyton Drive and Morningfield Drive. Funding Source: Gas Tax, Measure I 2000/O1 Budget: $160,000 Total Five -Year Budget: $160,000 $160,000 K 7 2000/O1 CAPITAL IMPROVEMENT PROGRAM (5 1 1 TSw,(conti0ed) z Project Name: Project Number: Program Year Initiated: Project Duration: Project Description: Funding Source: 1999/00 Roll Over: Project Name: Project Number: Program Year Initiated: Project Duration: Project Description: Funding Source: 2000/O1 Budget: Soquel Canyon Parkway/Central Avenue Bridge 5-07/97 1997/98 2 years Construction of new bridge over the Chino Creek at Central Avenue to connect Central Avenue to the SR-71 Freeway. Joint project with City of Chino and SANBAG with a total cost of $6,600,000 with the City of Chino Hills' share being $2,530,000. Community Facilities District No. 10 $2,530,000 Total Five -Year Budget: $2,530,000 Los Serranos (CDBG) S-08/97 1997/98 5 years This project provides for construction of a 4-foot sidewalk at various locations in Los Serranos based on a study of the area to be completed next year. Community Development Block Grant $300,000 Total Five -Year Budget: $803,200 1M 2000/01 CAPITAL IMPROVEMENT PROGRAM =S'I'REETS.(contiriiied) �..= - -- Project Name: Woodview Road Project Number: S-03/98 Program Year Initiated: 1998/99 Project Duration: 120 days Project Description: Stabilize the slope and rebuild the road due to severe erosion from El Nino storms in February, 1998. Funding Source: Gas Tax 1999/00 Roll Over: $100,000 Total Five -Year Budget: $100,000 Project Name: Traffic Signal Interconnect and Coordination Project Number: S-08/99 Program Year Initiated: 1999/00 Project Duration: 6 months Project Description: Provides signal synchronization on Grand Avenue, Peyton Drive, Chino Hills Parkway, and Chino Avenue. It will also install a traffic operation center at the City Yard to improve the traffic flow throughout the City Funding Source: Air Quality Fund, CMAQ Fund 1999/00 Roll Over: $235,000 2000/01 Budget: $165,000 Total Five -Year Budget: $400,000 K 9 2000/01 CAPITAL IMPROVEMENT PROGRAM !ST'REETS -(continued) Project Name: Los Serranos - Other Project Number: S-06/99 Program Year Initiated: 1999/00 Project Duration: 5 years Project Description: To provide annual roadway maintenance such as crack sealing, slurry sealing, and overlay to identified streets within Los Serranos. Funding Source: General Fund 1999/00 Roll Over: $250,000 2000/01 Budget: $250,000 Total Five -Year Budget: $1,250,000 •------------------------------------------------------------------------------ Project Name: City-wide Restriping and Street Marking Project Project Number: S-07/00 Program Year Initiated: 2000/01 Project Duration: 120 days Project Description: Project will provide for the annual maintenance of striping and street markings throughout the City. Funding Source: Gas Tax 2000/01 Budget: $85,000 Total Five -Year Budget: $440,000 ------------------------------------------------------------------------------- K 10 2000/01 CAPITAL IMPROVEMENT PROGRAM j S'I�1ZEEm5y (coixtiriued) Project Name: Drainage Improvement at Pipeline Avenue and Glenridge Drive Project Number: S-08/00 Program Year Initiated: 2000/01 Project Duration: 180 days Project Description: Project will improve the drainage at intersection of Pipeline Avenue and Glenridge Drive by installation of a cross gutter and catch basins. Funding Source: Gas Tax 2000/O1 Budget: $110,000 Total Five -Year Budget: $110,000 Project Name: Circulation Enhancement Project Number: S-09/00 Program Year Initiated: 2000/01 Project Duration: 1 year Project Description: Project will provide traffic calming devices to reduce vehicle speeding in residential neighborhoods throughout the City. Funding Source: Gas Tax 2000/O1 Budget: $50,000 Total Five -Year Budget: $50,000 K 11 Project Name: Project Number: Program Year Initiated: Project Duration: Project Description: Funding Source: 1999/00 Roll Over: 2000/O1 Budget: Project Name: Project Number: Program Year Initiated: Project Duration: Project Description: Funding Source: 1999/00 Roll Over: 2000/O1 Budget: Sleepy Hollow Community Center PF-04/97 1997/98 1 year This project provides for construction of a new buiding including a parking lot. Community Development Block Grant, General Fund, State Grant $115,000 $485,000 Total Five -Year Budget: $600,000 City Entrance Monument Signs PF-01/98 BLS! ; ll 3 years Implement a City-wide monument program to enhance the community. General Fund, Public Facilities Fee $170,000 $30,000 Total Five -Year Budget: $682,000 K 12 I 2000/01 CAPITAL IMPROVEMENT PROGRAM PCTBI:IC FACTi ITIES PROJECTS, (continued)'" ". Project Name: Public Facilities Maintenance Yard Project Number: PF-03/98 Program Year Initiated: 1998/99 Project Duration: 6 months Project Description: Renovation of recently purchased facility to meet needs of City Yard. Funding Source: Water, Sewer, Public Facilities Fee (via General Fund Loan), Landscape and Lighting District, Equipment Maintenance Fund 1999/00 Roll Over: $1,037,000 Total Five -Year Budget: $1,037,000 ---------------------------------------------------------------------------------------------- Project Name: Civic Center Enhancement Project Number: PF-01/00 Program Year Initiated: 2000/01 Project Duration: 6 months Project Description: This project provides for enhancements to the Civic Center Community Building (CCCB). The improvements include: widening the sidewalk around the CCCB, soundproofing of the CCCB, installation of a storage area, purchase of vertical window blinds, and an ice machine for City Hall. Funding Source: General Fund 2000/01 Budget: $38,300 Total Five -Year Budget: $38,300 K 13 Project Name: McCoy Barn Project Number: P/OS_01/00 Program Year Initiated: 1999/00 Project Duration: 1 year Project Description: This project provides for renovation of an existing barn located at McCoy Equestrian Center. The new building will include office and conference rooms for community events. Funding Source: General Fund 2000/O1 Budget: $6909000 Total Five -Year Budget: $6909000 ------------------------------------------------------------------------------------- Project Name: Community Park Expansion Project Number: P/OS-02/97 Program Year Initiated: 1997/98 Project Duration: 2 years Project Description: Purchase and improve land south of Chino Hills Community Park. Improvements may consist of sports fields, parking and a community building. Funding Source: Park Fee, General Fund, Community Facilities District No. 2, and . I Developer Fund 1999/00 Roll Over: $4,000,000 2000/01 Budget: $6,000,000 Total Five -Year Budget: $109000,000 K 14 2000/01 CAPITAL IMPROVEMENT PROGRAM !PARKS%OPEN SPACES(cbritinued)�' Project Name: Park Plant Restoration and Irrigation Project Project Number: P/OS-04/97 Program Year Initiated: 1997/98 Project Duration: Ongoing Project Description: Upgrade existing landscape and irrigation systems to current standards. Replace aging irrigation components. Funding Source: Landscape and Lighting District 2000/01 Budget: $210,000 Total Five -Year Budget: $210,000 ------------------------------------------------------------------------------------- Project Name: Bird Farm Park Project Number: P/OS-02/98 Program Year Initiated: 1998/99 Project Duration: 3 years Project Description: Development of a community park/joint school site project. Initial phase includes land acquisition and preliminary design. Funding Source: Park Fee, General Fund 1999/00 Roll Over: $25,000 2000/01 Budget: $475,000 Total Five -Year Budget: $4,000,000 K 15 2000/01 CAPITAL IMPROVEMENT PROGRAM PARKS/OPENSFACES``jcontiriued)_ . Project Name: City Skate Park Project Number: P/OS-03/98 Program Year Initiated: 1998/99 Project Duration: 2 years Project Description: This project provides for construction of a skate park, which includes 5,000 - 7,000 sq. ft. concrete areas with benches, ramps, curbs and rails. Other amenities will include park benches, drainage, walkways and landscaping, and off -site improvements. Funding Source: Park Fee, General Fund 1999/00 Roll Over: $ 200,000 2000/01 Budget: $1009000 Total Five -Year Budget: $300,000 Project Name: English Springs Lake Cleaning Project Number: P/OS-06/98 Program Year Initiated: 1998/99 Project Duration: 4 years Project Description: Remove silt accumulation to preserve long-term operation of lake as a flood -control facility and park amenity. Funding Source: Landscape and Lighting District 1999/00 Roll Over: $80,000 Total Five -Year Budget: $320,000 K 16 2000/01 CAPITAL IMPROVEMENT PROGRAM ;PARKS%C?PEN SPACESr(contiriued)' Project Name: Western Hills Park Project Number: P/OS-01/99 Program Year Initiated: 1999/00 Project Duration: 2 years Project Description: Purchase and improve park land. Improvements include sports fields, parking lot, and a building. Funding Source: Grant Funding 1999/00 Roll Over: $295,000 Total Five -Year Budget: Project Name: Valle Vista Park Playground Renovation Project Number: P/OS-02/99 Program Year Initiated: 1999/00 Project Duration: 6 months Project Description: Upgrade and/or replace existing playground equipment which is unserviceable or obsolete. $295,000 Funding Source: Grant Funding 1999/00 Roll Over: $85,000 Total Five -Year Budget: $85,000 K 17 2000/01 CAPITAL IMPROVEMENT PROGRAM PARK�J4EEN�SPACES�(contXnueti)��: �"` Project Name: Big League Dreams of Chino Hills Sports Park Project Number: P/OS-05/99 Program Year Initiated: 1999/00 Project Duration: 1 year Project Description: This project includes construction of six (6) baseball fields, two restaurants, arena for hockey and soccer, picnic facilities, and a neighborhood park. Funding Source: General Fund, Grant 1999/00 Roll Over: $7,235,000 2000/01 Budget: $4,100,000 Total Five -Year Budget: Project Name: Big Galstian Park Project Number: P/OS-02/00 Program Year Initiated: 2000/01 Project Duration: 3 years Project Description: Purchase four acres of land owned by the Galstian Family Trust for construction of a park. Funding Source: General Fund 2000/O1 Budget: $50,000 Total Five -Year Budget: $11,335,000 $50,000 K 18 2000/01 CAPITAL IM_PROVEM_E_NT PROGRAM �P11RKS7aPEN� SPACES�:(coiiiiinuedj;�' Project Name: Trail Construction Project Number: P/OS-03/00 Program Year Initiated: 2000/01 Project Duration: 2 years Project Description: Improvements in trail linkages that will be identified when the Park Master Plan is updated. Funding Source: Developer Fund 2000/01 Budget: $175,000 Total Five -Year Budget: $175,000 Project Name: Pinehurst Phase Five Project Number: P/OS-04/00 Program Year Initiated: 2000/01 Project Duration: 1 year Project Description: Construct green space for parkway including monument acquisition. Funding Source: Developer Fund 2000/01 Budget: $68,500 Total Five -Year Budget: ------------------------------------------------------------------------------------ $68,500 K 19 2000/01 CAPITAL IMPROVEMENT_ PROGRAM rPARKS/OPEN`SPACES; (continued) ,I Project Name: Project Number: Program Year Initiated Project Duration: Project Description: Funding Source: 2000/01 Budget: Fairfield Ranch Road Median P/OS-05/00 2000/01 1 year Construct series of wide median islands within the Fairfield Ranch Road in the residential section. Developer Fund $120,700 Total Five -Year Budget: Project Name: Fairfield Ranch Paseo Park Project Number: P/OS-06/00 Program Year Initiated: 2000/01 Project Duration: 1 year Project Description: Construct a linear park with multi -purpose trail as part of the development east of SR-71. Funding Source: Developer Fund 2000/01 Budget: $2,701,400 Total Five -Year Budget: $120,700 $2,701,400 K 20 2000/0_1 CAPITAL IMPROVEMENT PROGRAM A„RKS/fJREN:SP,ACES _(contihued)�: Project Name: Willow Crest Slope Project Number: P/OS-07/00 Program Year Initiated: 2000/01 Project Duration: 6 months Project Description: Repair and re-establish irrigation and plant material after grading in Village Park. - Funding Source: Developer Fund 2000/O1 Budget: $83,500 Total Five -Year Budget: Project Name: Fairfield Plaza Multi -Purpose Trail Project Number: P/OS-08/00 Program Year Initiated: 2000/01 Project Duration: 6 months Project Description: Construct a portion of Fairfield Ranch Trail. Funding Source: Developer Fund 2000/O1 Budget: $35,700 Total Five -Year Budget: $83,500 $35,700 K 21 F 2000/01 CAPITAL IMPROVEMENT PROGRAM PARKS/OPEN-SPACES'-,(contipued): = , -� Project Name: Country Club Marketplace II Multi -Purpose Trail Project Number: P/OS-09/00 Program Year Initiated: 2000/01 Project Duration: 6 months Project Description: Construct the linkage on trail between Higgins Ranch and Los Serranos Funding Source: Developer Fund 2000/01 Budget: $40,500 Total Five -Year Budget: $409500 Project Name: Green Valley Multi -Purpose Trail Project Number: P/0S-10/00 Program Year Initiated: 2000/01 Project Duration: 6 months Project Description: Construct a trail to connect Peyton Drive access to master plan of trails. Funding Source: Developer Fund 2000/01 Budget: $81,700 Total Five -Year Budget: $81,700 K 22 LANDSCAPE PROJECTS Project Name: Plant Restoration, Irrigation and Upgrade Project Project Number: L-01/97 Program Year Initiated: 1997/98 Project Duration: Ongoing Project Description: Plant restoration, irrigation repairs and upgrade at various locations throughout the City. Funding Source: Landscape and Lighting District 2000/01 Budget: $249,500 Total Five -Year Budget: $249,500 Project Name: Central Irrigation Expansion Project Number: L-02/97 Program Year Initiated: 1997/98 Project Duration: Ongoing Project Description: Expand automated irrigation system to enhance water conservation effort and improve the condition of the grounds and landscape. Funding Source: Landscape and Lighting District 1999/00 Roll Over: $284,000 Total Five -Year Budget: $284,000 K 23 2000/01 CAPITAL IMPROVEMENT PROGRAM ILA kA- PE: PROJECTS ,(aoxitiriueci)::: Project Name: Avenida Marguerite Slope Project Number: L-03/98 Program Year Initiated: 1998/99 Project Duration: 90 days Project Description: Repair the slope in the back of 2702 Avenida Marguerite which was damaged from El Nino storms in February 1998. Funding Source: Landscape and Lighting District 1999/00 Roll Over: $600,000 Total Five -Year Budget: $600,000 Project Name: Oakway Lane Repair Project Number: L-01/00 Program Year Initiated: 2000/01 Project Duration: 6 months Project Description: Repair Oakway Lane roadway and slope due to damage caused by the property owner. Funding Source: General Fund 2000/01 Budget: $200,000 Total Five -Year Budget: $200,000 ------------------------------------------------------------------------------------------ K 24 Project Name: Project Number: Program Year Initiated: Project Duration: Project Description: Funding Source: 2000/O1 Budget: Project Name: Project Number: Program Year Initiated: Project Duration: Project Description: Funding Source: 1999/00 Roll Over: Fence at Woodview Creek W-01/00 2000/01 60 days Install 6-foot high fence around City -owned property at Woodview Creek to protect the existing water line. Water $25,000 Total Five -Year Budget: Pellisier Well Modifications W-03/97 $25,000 1997/98 120 days Modify the existing Pellisier Well to provide a water supply source to the low pressure zone. Water Capital Connection Fee $250,000 Total Five -Year Budget: $250,000 K 25 2000/01 CAPITAL IMPROVEMENT PROGRAM (WATER (continued)_: I Project Name: Project Number: Program Year Initiated Project Duration: Project Description: Funding Source: 1999/00 Roll Over: Well No.13 Modification W-05/97 1997/98 120 days Modify existing well facilities at Water Well No. 13 to allow blending for high nitrates. Water $75,000 Total Five -Year Budget: $75,000 ------------------------------------------------------------------------------------------ Project Name: Existing Water Facility Replacement and Repair Project Number: W-06/97 Program Year Initiated: 1997/98 Project Duration: Ongoing Project Description: Annual program of system modifications, including upgrades of facility equipment, site and system improvements. Funding Source: Water 2000/01 Budget: $200,000 Total Five -Year Budget: $1,000,000 K 26 2000/01 CAPITAL IMPROVEMENT PROGRAM WA'I'ER(carifiniied)� .. Project Name: Supervisory Control and Data Acquisition System (SCADA) Project Number: W-07/97 Program Year Initiated: 1997/98 Project Duration: 2 years Project Description: Modify existing City-wide telemetry system and operational efficiency programs. Funding Source: Water Capital Connection Fee 1999/00 Roll Over: $500,000 2000/O1 Budget: $100,000 Total Five -Year Budget: Project Name: Project Number: Program Year Initiated: Project Duration: Project Description: Reservoir No.18 W-09/97 $600,000 1997/98 120 days Preliminary site and geotechnical feasibility study for Reservoir No. 18. Funding Source: Water Capital Connection Fee 1999/00 Roll Over: $200,000 Total Five -Year Budget: $1,700,000 K 27 2000/01 CAPITAL IMPROVEMENT PROGRAM ;WATER :(continued) ` Project Name: Project Number: Program Year Initiated: Project Duration: 2 years The project provides for construction of approximately 30,000 LF of 42-inch water line from intersection of State Street and Ramona in the City of Montclair through East End Street in the County of San Bernardino and City of Chino and Schaefer Avenue. Project Description: Monte Vista Interconnect W-01/98 I ;.. Funding Source: Water Capital Connection Fee 1999/00 Roll Over: $4,699,400 2000/O1 Budget: $6,150,600 Total Five -Year Budget: $10,850,000 Project Name: Well Acquisition Project Number: W-05/99 Program Year Initiated: 1999/00 Project Duration: 1 year Project Description: Project includes the acquisition and development of wells at various locations for additional ground water supply. Funding Source: Water Capital Fees 1999/00 Roll Over: $1,674,000 2000/O1 Budget: $326,000 Total Five -Year Budget: $2,000,000 K 28 2000/01 CAPITAL IMPROVEMENT PROGRAM VWATER'(d6hilinuect ) Project Name: Water Supply, Transmission, Storage, and Pumping Project Number: W-02/00 Program Year Initiated: 2000/01 Project Duration: 4 years Project Description: This projects provides for feasibility study, design, and construction of water mains, storage areas, and pump stations according to the Water Master Plan. Funding Source: Water Capital Fees, Water 2000/O1 Budget: $7,600,000 Total Five -Year Budget: $20,460,000 K 29 Project Name: Reservoir No. 20 Project Number: RW-01/98 Program Year Initiated: 1998/99 Project Duration: 120 days Project Description: Design and construct a three -million gallon recycled water reservoir. Funding Source: Water Capital Connection Fee 1999/00 Roll Over: $1,609,000 Total Five -Year Budget: $1,609,000 Project Name: Soquel Canyon Pump Station No. 1 Project Number: RW-02/99 Program Year Initiated: 1999/00 Project Duration: 6 months Project Description: Construction of a pump station at Soquel Canyon for recycled water system. Funding Source: Water Capital Connection Fee 1999/00 Roll Over: $1,140,000 Total Five -Year Budget: $1,140,000 K 30 SEWER/STORM DRAIN PROJECTS Project Name: Miscellaneous Sewer Upgrade Project Project Number: S/SD-02/97 Program Year Initiated: 1997/98 Project Duration: 120 days Project Description: Project includes modification of Boys' Republic sewer easement access road, various sewer reliefs throughout the City, sewer line at Soquel Canyon and SR-71, and pump upgrades at Rincon Lift Station. Funding Source: Sewer 1999/00 Roll Over: $100,000 Total Five -Year Budget: $100,000 Project Name: Rincon Storm Drain Channel Project Number: SD-03/97 Program Year Initiated: 1997/98 Project Duration: 1 year Project Description: Construct a storm drain channel on Butterfield Ranch Road from the north boundary of the Richland property to SR-71. Funding Source: Community Facilities District No. 9 1999/00 Roll Over: $1,462,100 Total Five -Year Budget: $1,462,100 K 31 2000/01 CAPITAL IMPROVEMENT PROGRAM ,SEWER/STORM`DRAINS (continued) . Project Name: Sewer Improvements Project Number: S/SD-01/98 Program Year Initiated: 1998/99 Project Duration: 5 years Project Description: Construction to eliminate existing deficiencies in the City sewer system as identified in the Sewer Master Plan. Funding Source: Sewer 1999/00 Roll Over: $50,000 2000/01 Budget: $350,000 Total Five -Year Budget: ---------------------------------------------------------------------------------------- Project Name: Storm Drain System Improvements Project Number: S/SD-02/98 Program Year Initiated: 1998/99 Project Duration: 5 years Project Description: Construction to eliminate existing deficiencies in the City drainage system as identified in the Master Plan of Drainage. Funding Source: Gas Tax 1999/00 Roll Over: $80,000 Total Five -Year Budget: $871,000 $820,000 K 32 2000/01 CAPITAL IMPROVEMENT PROGRAM SEWER/S,T4RM,, DR-AI1v& continue,).-, 3 Project Name: Cut -Off Wall at Storm Drain Inlet Near Elinvar Project Number: S/SD-03/98 Program Year Initiated: 1998/99 Project Duration: 60 days Project Description: Construct a cut-off wall at Elinvar Road and Sapphire Road to reduce erosion around the storm drain and limit silt infiltration into the storm drain. Funding Source: Gas Tax 1999/00 Roll Over: $14,300 Total Five -Year Budget: Project Name: Madrugada Surface Drain Improvements Project Number: S/SD-04/98 Program Year Initiated: 1998/99 Project Duration: 90days Project Description: Regrade around the drainage facility to reduce channel erosion and minimize future silting problems. Funding Source: Landscape and Lighting District 1999/00 Roll Over: $64,300 Total Five -Year Budget: $14,300 $64,300 K 33 This page intentionally left blank. K 34 CITY OF CHINO HILLS CAPITAL IMPROVEMENT PROGRAM FIVE YEAR SUMMARY FISCAL YEAR 2000/01 THROUGH FISCAL YEAR 2004/05 TOTAL NUMBER PROJECT 00/01 01/02 02/03 03/04 04/05 5-YR EST. S-01/00 Overlay/Slurry Seal Project $1,100,000 $1,100,000 $1,100,000 $1,100,000 $1,100,000 $5,500,000 S-02/00 City-wide Sidewalk Replacement Program $100,000 $100,000 $0 $0 $0 $200,000 W-02/98 Western Hills Golf Course Road and Drainage Improvements $200,000 $0 $0 $0 $0 $200,000 S-05/97 Peyton Drive /Eucalyptus Project $3,900,000 $2,500,000 $5,500,000 $5,500,000 $600,000 $18,000,000 S-11/99 Fairfield Ranch Road $3,000,000 $0 $0 $0 $0 $3,000,000 S-03/00 Fairfield Ranch Phase II /Pine Avenue Extension $350,000 $0 $0 $600,000 $5,050,000 $6,000,000 S-04/00 Chino/Chino Hills Bikeway Connector Project $30,000 $0 $0 $0 $0 $30,000 S-04/99 Traffic Signal (Peyton Drive andOlymptc View Drive) $158,000 $0 $0 $0 $0 $158,000 S-05/00 Traffic Signal (Grand Avenue and Albertsons' D/W) $160,000 $0 $0 $0 $0 $160,000 S-06/00 Traffic Signals (Peyton Drive and Mormngfield) $160,000 $0 $0 $0 $0 $160,000 S-07/97 Soquel Canyon Parkway/Central Avenue Bridge $2,530,000 $0 $0 $0 $0 $2,530,000 S-08/97 Los Serranos (CDBG) $300,000 $125,800 $125,800 $125,800 $125,800 $803,200 S-03/98 Woodview Road $100,000 $0 $0 $0 $0 $100,000 S-08/99 Traffic Signal Interconnect and Coordination $400,000 $0 $0 $0 $0 $400,000 S-06/99 Los Serranos - Other $500,000 $250,000 $250,000 $250,000 $0 $1,250,000 S-07/00 City-wide Restriping and Street Marking Project $85,000 $85,000 $85,000 $90,000 $95,000 $440,000 S-08/00 Drainage Improvement at Pipeline Avenue and Glenridge Drive $110,000 $0 $0 $0 $0 $110,000 S-09/00 Circulation Enhancement $50,000 $0 $0 $0 $0 $50,000 S-10/97 Soquel Canyon/Loop One $0 $310,000 $6,400,000 $2,035,000 $0 $8,745,000 S-XX/01 Eucalyptus Avenue Sidewalk $0 $62,000 $0 $0 $0 $62,000 S-XX/01 Eucalyptus Avenue Emergency Road $0 $300,000 $1,200,000 $0 $0 $1,500,000 K 35 CITY OF CHINO HILLS CAPITAL IMPROVEMENT PROGRAM FIVE YEAR SUMMARY FISCAL YEAR 2000/01 THROUGH FISCAL YEAR 2004/05 TOTAL NUMBER PROJECT 00/01 01/02 02/03 03/04 04/05 5-YR EST. S-07/99 Sleepy Hollow - Other $0 $0 $50,000 $50,000 $50,000 $150,000 S-XX/0I Future Traffic Signals $0 $160,000 $160,000 $160,000 $160,000 $640,000 S-XX/01 Pedestrian Overcrossing $0 $350,000 $0 $0 $0 $350,000 S-XX/02 Pomona Rincon Road Extension $0 $0 $75,000 $1,000,000 $106,000 $1,181,000 S-XX/03 Soquel Canyon/Loop Two $0 $0 $0 $1,500,000 $13,300,000 $14,800,000 S-XX/04 Advance Street Signs $0 $0 $0 $0 $60,000 $60,000 Total Streets $13,233,000 $5,342,800 $14,945,800 $12,410,800 $20,646,800 $66,579,200 PF-04/97 Sleepy Hollow Community Center $600,000 $0 $0 $0 $0 $600,000 PF-01/98 City Entrance Monument Signs $200,000 $300,000 $182,000 $0 $0 $682,000 PF-03/98 Public Facilities Maintenance Yard $1,037,000 $0 $0 $0 $0 $1,037,000 PF-01/00 Civic Center Enhancement $38,300 $0 $0 $0 $0 $38,300 PF-XX/03 Future Civic Center Complex $0 $0 $500,000 $3,000,000 $18,000,000 $21,500,000 Total Public Facilities $1,875,300 $300,000 $682,000 $3,000,000 $18,000,000 $23,857,300 $690,000 $0 $0 $0 $690,000 P/OS-01/00 McCoy Barn P/OS-02/97 Community Park Expansion $10,000,000 $0 $0 $0 $0 $10,000,000 P/OS-04/97 Park Plant Restoration and Irrigation Project $210,000 $0 $0 $0 $0 $210,000 P/OS-02/98 Bird Farm Park $500,000 $300,000 $3,200,000 $0 $0 $4,000,000 K 36 CITY OF CHINO HILLS CAPITAL IMPROVEMENT PROGRAM FIVE YEAR SUMMARY FISCAL YEAR 2000/01 THROUGH FISCAL YEAR 2004/05 NUMBER PROJECT P/OS-03/98 City Skate Park P/OS-06/98 English Springs Lake Cleaning P/OS-01/99 Western Hills Park P/OS-02/99 Valle Vista Park Playground Renovation P/OS-05/99 Big League Dreams Chino Hills Sports Park P/OS-02/00 Big Galstian Park P/OS-03/00 Trail Construction P/OS-04/00 Pinehurst Phase Five P/OS-05/00 Fairfield Ranch Road Median P/OS-06/00 Fairfield Ranch Paseo Park P/OS-07/00 Willow Crest Slope P/OS-08/00 Fairfield Plaza Multi -Purpose Trail P/OS-09/00 Country Club Market Place II Trail P/OS-10/00 Green Valley Multi -Purpose Trail P/OS-XX/01 Chino Hills Dog Park P/OS-XX/01 Ayala Soccer Field Lighting P/OS-XX/01 Sycamore Valley Park P/0S-XX/01 Fairfield Ranch Neiborhood Park P/0S-XX/01 Elementary School Multi -Purpose Trail P/0S-XX/02 Trail Staging Area TOTAL 00/01 01/02 02/03 03/04 04/05 5-YR EST. $300,000 $0 $0 $0 $0 $300,000 $80,000 $80,000 $80,000 $80,000 $0 $320,000 $295,000 $0 $0 $0 $0 $295,000 $85,000 $0 $0 $0 $0 $85,000 $11,335,000 $0 $0 $0 $0 $11,335,000 $50,000 $0 $0 $0 $0 $50,000 $175,000 $0 $0 $0 $0 $175,000 $68,500 $0 $0 $0 $0 $68,500 $120,700 $0 $0 $0 $0 $120,700 $2,701,400 $0 $0 $0 $0 $2,701,400 $83,500 $0 $0 $0 $0 $83,500 $35,700 $0 $0 $0 $0 $35,700 $40,500 $0 $0 $0 $0 $40,500 $81,700 $0 $0 $0 $0 $81,700 $0 $189,000 $0 $0 $0 $189,000 $0 $150,000 $0 $0 $0 $150,000 $0 $800,000 $0 $0 $0 $800,000 $0 $1,250,000 $0 $0 $0 $1,250,000 $0 $250,000 $0 $0 $0 $250,000 $0 $0 $120,000 $0 $0 $120,000 K 37 CITY OF CHINO HILLS CAPITAL IMPROVEMENT PROGRAM FIVE YEAR SUMMARY FISCAL YEAR 2000/01 THROUGH FISCAL YEAR 2004/05 TOTAL NUMBER PROJECT 00/01 01/02 02/03 03/04 04/05 5-YR EST. PARKS/OPEN P/0S-XX/02 SPACE Sundance III Multi -Purpose Trail $0 $0 $150,000 $0 $0 $150,000 P/OS-XX/02 Oakcrest Multi -Purpose Trail East $0 $0 $200,000 $0 $0 $200,000 P/OS-XX/03 Chino Avenue Park $0 $0 $0 $200,000 $1,700,000 $1,900,000 P/OS-XX/03 Oakcrest Multi -Purpose Trail West $0 $0 $0 $200,000 $0 $200,000 P/0S-XX/03 Oakcrest Vista Park $0 $0 $0 $2,000,000 $0 $2,000,000 P/0S-XX/03 Oakcrest Neiborhood Park $0 $0 $0 $1,500,000 $0 $1,500,000 P/0S-XX/03 Ranch at Carbon Canyon Multi -Purpose Trail $0 $0 $0 $200,000 $0 $200,000 P/0S-XX/04 Canyon Estates Multi -Purpose Trail $0 $0 $0 $0 $200,000 $200,000 P/0S-XX/04 Chow Multi -Purpose Trail $0 $0 $0 $0 $200,000 $200,000 P/OS-XX/04 Villa Borba Multi -Purpose Trail System $0 $0 $0 $0 $200,000 $200,000 P/OS-XX/04 Villa Borba Neiborhood Park $0 $0 $0 $0 $2,000,000 $2,000,000 P/0S-XX/04 Richland Park $0 $0 $0 $0 $3,750,000 $3,750,000 TotalParks/Open Space $26,852,000 $3,019,000 $3,750,000 $4,180,000 $8,050,000 $45,851,000 L-01/97 Plant Restoration, Irrigation/Upgrade Project $249,500 $0 $0 $0 $0 $249,500 L-02197 Central Irrigation Expansion $284,000 $100,000 $100,000 $100,000 $100,000 $684,000 L-03/98 Avenida Marguerite Slope $600,000 $0 $0 $0 $0 $600,000 L-01/00 Oakway Lane Repair $200,000 $0 $0 $0 $0 $200,000 L-XX/01 Grand Avenue Median Improvements $0 $90,000 $0 $0 $0 $90,000 Total Landscape Projects $1,333,500 $190,000 $100,000 $100,000 $100,000 $1,823,500 K 38 CITY OF CHINO HILLS CAPITAL IMPROVEMENT PROGRAM FIVE YEAR SUMMARY FISCAL YEAR 2000/01 THROUGH FISCAL YEAR 2004/05 TOTAL NUMBER PROJECT 00/01 01/02 02/03 03/04 04/05 5-YR EST. W-01/00 Fence at Woodview Creek $25,000 $0 $0 $0 $0 $25,000 W-03/97 Pellisier Well Modifications $250,000 $0 $0 $0 $0 $250,000 W-05/97 Well No. 13 Modifications $75,000 $0 $0 $0 $0 $75,000 W-06/97 Existing Water Facility Replacement and Repair $200,000 $200,000 $200,000 $200,000 $200,000 $1,000,000 W-07/97 Supervisory Control and Data Acquistion System (SCADA) $600,000 $0 $0 $0 $0 $600,000 W-09/97 Reservoir No.18 $200,000 $1,500,000 $0 $0 $0 $1,700,000 W-01/98 Monte Vista Interconnect $10,850,000 $0 $0 $0 $0 $10,850,000 W-05/99 Well Acquisition $2,000,000 $0 $0 $0 $0 $2,000,000 W-02/00 Water Supply, Transmission, Storage, and Pumping $7,600,000 $960,000 $5,300,000 $6,600,000 $20,460,000 W-01/97 Well No. 18 $0 $450,000 $0 $0 $0 $450,000 W-XX/02 Sleepy Hollow Pressure Reducing Station, Relocation and Modification $0 $0 $100,000 $0 $100,000 Total Water $21,800,000 $3,110,000 $5,600,000 $6,800,000 $200,000 $37,510,000 RW-01/98 Reservoir No.20 $1,609,000 $0 $0 $0 $0 $1,609,000 RW-02/99 Soquel Canyon Pump Station No. 1 $1,140,000 $0 $0 $0 $0 $1,140,000 RW-XX/03 Soquel Canyon Reservoir $0 $0 $0 $906,800 $0 $906,800 RW-XX/03 Soquel Canyon Loop One Water Main $0 $0 $0 $451,800 $0 $451,800 RW-XX/03 Soquel Canyon Pump Station No. 2 $0 $0 $0 $216,000 $0 $216,000 RW-XX/04 Soquel Canyon Loop Two Water Main $0 $0 $0 $0 $1,201,600 $1,201,600 RW-XX/03 Rincon Reservoir No. 19 $0 $0 $0 $800,400 $0 $800,400 K 39 CITY OF CHINO HILLS CAPITAL IMPROVEMENT PROGRAM FIVE YEAR SUMMARY FISCAL YEAR 2000/01 THROUGH FISCAL YEAR 2004/05 TOTAL NUMBER PROJECT 00/01 01/02 02/03 03/04 04/05 5-YR EST. RW-XX/03 Rincon Water Main, Phase I $0 $0 $0 $145,700 $0 $145,700 RW-XX/03 Rincon Water Main, Phase II $0 $0 $0 $669,300 $0 $669,300 RW-XX/03 Rincon Pump Station No. 3 $0 $0 $0 $427,800 $0 $427,800 RW-XX/04 Rincon Water Main, Phase III $0 $0 $0 $0 $467,700 $467,700 RW-XX/04 Rincon Reservoir $0 $0 $0 $0 $910,800 $910,800 Total Reclaimed Water $2,749,000 $0 $0 $3,617,800 $2,580,100 $8,946,900 S/SD-02/97 Miscellaneous Sewer Upgrade Project $100,000 $0 $0 $0 $0 $100,000 S/SD-03/97 Rincon Storm Drain Channel $1,462,100 $0 $0 $0 $1,462,100 S/SD-01/98 Sewer Improvements $400,000 $200,000 $73,000 $73,000 $75,000 $821,000 S/SD-02/98 Storm Drain System Improvements $80,000 $340,000 $134,000 $134,000 $132,000 $820,000 S/SD-03/98 Cut -Off Wall at Storm Drain Near Elinvar $14,300 $0 $0 $0 $0 $14,300 S/SD-04/98 Madrugada Surface Drain Improvements $64,300 $0 $0 $0 $0 $64,300 Total Sewer/Storm Drains $2,120,700 $540,000 $207,000 $207,000 $207,000 $3,281,700 Fiscal Year Total $69,963,500 $12,501,800 $25,284,800 $30,315,600 $49,783,900 $187,849,600 K 40 CITY OF CHINO HILLS CAPITAL IMPROVEMENT PROGRAM PROJECT SUMMARY Project Name Butterfield Parking Lot Calle San Marcos Handrail Alterra Park Sidewalk Traffic Signal (Peyton Drive and Valle Vista Drive) Traffic Signal (Grand Avenue Park Entrance) City-wide Sidewalk Replacement ADA Improvements Trail Fence Woodview Creek Waterline Grand Avenue Park Slurry Seal (Annual) Overlay (Annual) Sleepy Hollow Road Maintenance (Annual) East Lane Hay Drive Sewer Manhole Modifications Peyton Drive Slope Failure Repair McCoy Equestrian Center Reservoir No. 19 and Inlet/Outlet Line Eucalyptus Horse Trail "V" Ditch City-wide Sidewalk Replacement Reservoir No. 15 Los Serranos Golf Course Conversion TOTAL 1999/00 COMPLETED PROJECTS $25,000 $12,000 $10,000 $152,000 $95,608 $191,000 $28,000 $71,000 $20,000 $3,463,692 $1,430,100 $1,370,000 $35,000 $400,000 $400,000 $85,000 $32,000 $711,600 $2,500,000 $84,400 $100,000 $390,000 $409,000 $12X59400.00 K 41 CITY OF CHINO HILLS CAPITAL IMPROVEMENT PROGRAM PROJECT SUMMARY Project Name Budget Western Hills Golf Course Road and Drainage Improvements $45,000.00 Peyton Drive/Eucalyptus Avenue $1,900,000.00 Fairfield Ranch Road $2,600,000.00 Traffic Signal - Peyton Drive and Olympic View Drive $158,000.00 Soquel Canyon Parkway/Central Avenue Bridge $2,530,000.00 Woodview Road $100,000.00 Los Serranos-Other $250,000.00 Traffic Signal Interconnect/Coordination $235,000.00 Sleepy Hollow Community Center $215,000.00 City Entrance Monument Signs $170,000.00 Public Facilities Maintenance Yard $1,037,000.00 Community Park Expansion $4,000,000.00 Bird Farm Park $25,000.00 City Skate Park $200,000.00 English Springs Lake Cleaning $80,000.00 Western Hills Park $295,000.00 Valle Vista Park Playground Renovation $85,000.00 Big League Dreams Chino Hills Sports Park $7,235,000.00 Central Irrigation Expansion $284,000.00 Avenida Marguerite Slope $600,000.00 Pellisier Well Modifications $250,000.00 Well No. 13 Modifications $75,000.00 Supervisory Control and Data Acquisition System (SCADA) $500,000.00 Reservoir No. 18 $200,000.00 Monte Vista Interconnect $4,699,400.00 Well Acquisition $1,674,000.00 Reservoir No. 20 $1,609,000.00 K 42 CITY OF CHINO HILLS CAPITAL IMPROVEMENT PROGRAM PROJECT SUMMARY Proiect Name uP dget Soquel Canyon Pump Station No. 1 $1,140,000.00 Miscellaneous Sewer Upgrade $100,000.00 Rincon Storm Drain Channel $1,462,100.00 Sewer Improvements $50,000.00 Storm Drain System Improvements $80,000.00 Cut -Off Wall at Storm Drain Inlet near Elinvar $14,300.00 Madrugada Surface Drain Improvements $64,300.00 TOTAL 1998/99 ROLLOVER PROJECTS $33,962,100.00 Overlay/Slurry Seal Project $1,100,000.00 City-wide Sidewalk Replacement Program $100,000.00 Western Hills Golf Course Road and Drainage Improvements $155,000.00 Peyton Drive/Eucalyptus Avenue Project $2,000,000.00 Fairfield Ranch Road $400,000.00 Fairfield Ranch Phase II/ Pine Avenue Extension $350,000.00 Chino/Chino Hills Bikeway Connector Project $30,000.00 Traffic Signal at Grand Avenue and Albertsons' Driveway $160,000.00 Traffic Signal at Peyton Drive and Morningfield $160,000.00 Los Serranos Sidewalk (CDBG) $300,000.00 Los Serranos - Other $250,000.00 Traffic Signal Interconnect and Coordination $165,000.00 City-wide Restriping and Street Marking Project $85,000.00 Drainage Improvement at Pipeline Avenue and Glenridge Drive $110,000.00 Circulation Enhancement $50,000.00 Sleepy Hollow Community Center $385,000.00 K 43 CITY OF CHINO HILLS CAPITAL IMPROVEMENT PROGRAM PROJECT SUMMARY Project Name, Budget City Entrance Monument Signs $30,000.00 Civic Center Enhancement $38,300.00 McCoy Barn $690,000.00 Community Park Expansion $6,000,000.00 Park Plant Restoration and Irrigation Project $210,000.00 Bird Farm Park $475,000.00 City Skate Park $100,000.00 Big League Dreams Chino Hills Sports Park $4,100,000.00 Big Galstian Park $50,000.00 Trail Construction $175,000.00 Pinehurst Phase Five $68,500.00 Fairfield Ranch Road Median $120,700.00 Fairfield Ranch Paseo Park $2,701,400.00 Willow Crest Slope $83,500.00 Fairfild Plaza Multi -Purpose Trail $35,700.00 Country Club Market Place II Trail $40,500.00 Green Valley Multi -Purpose Trail $81,700.00 Plant Restoration, Irrigation/Upgrade Project $249,500.00 Oakway Lane Repair $200,000.00 Fence at Woodview Creek $25,000.00 Existing Water Facility Replacement and Repair $200,000.00 Supervisory Control and Data Acquisition System (SCADA) $100,000.00 Monte Vista Interconnect (Ramona Feeder) $6,150,600.00 Well Acquisition $326,000.00 Water Supply, Transmission, Storage, and Pumping $7,600,000.00 Sewer System Improvements $350,000.00 TOTAL 2000/01 NEW PROJECTS $3690019400.00 K 44 CITY OF CHINO HILLS FISCAL YEAR 2000-01 INTERFUND TRANSFERS The Interfund Transfer budgets are established for the purpose of having one fund provide capital to another fund for financing capital projects and/or operating programs. For example, amounts are transferred from various funds to the Capital Projects Fund for the financing of eligible capital projects in the Capital Improvement Program. As another example, amounts are transferred from various Landscaping and Lighting District (LLD) zone funds to the LLD Administration Fund for the financing of the LLD administration activity. The purposes for which the interfund transfers are being budgeted, and the programs that are funding these activities are shown below and in the accompanying schedule. Finance Activity • Development Program: • Street Projects $4,003,000 • Public Facilities Projects $625,300 • Parks and Landscape Projects $4,225,000 • Water Projects $20,449,000 • CID Operating Program $625,600 • Non Departmental Services Program: • Street Projects $2,250,000 • Parks and Landscape Projects $480,000 • Public Facilities Projects $100,000 • Storm Drain Projects $94,300 • Used Oil Recycling Operating Program $34,400 Public Facilities & Operations Activity • Facilities and Equipment Maintenance Program: • Street Projects $235,000 • Public Facilities Projects $575,300 • Parks and Landscape Program: • Street Projects $5,000 • Public Facilities Projects $195,600 • Parks and Landscape Projects $15,173,500 • Storm Drain Projects $64,300 • Parks and Landscape Operating $1,325,600 • Sanitation Maintenance Program: • Public Facilities Projects $52,200 • Storm Drain Projects $500,000 • Street Maintenance Program: • Street Projects $515,000 • Water Utility Program: • Street Projects $45,000 • Public Facilities Projects $286,900 • Water Projects $4,100,000 97/98 98/99 99/00 1 99/00 00/01 Percent Actual Actual Adjusted Budget Projected Actual Budget Change(1) Interfund Transfers 1 15,426,718 32,123,529 53,682,700 13,750,900 55,960,000 4.2% (1) Percent change: "99/00 Adjusted Budget" column compared to "00/01 Budget" column. "N/A" = Not Applicable L 1 This page intentionally left blank. L 2 CITY OF CHINO HILLS FISCAL, YEAR 2000-01 ACTIVITY: SUMMARY OF INTERFUND TRANSFERS FY 1997-98 PROGRAM Finance Development Program Non -Departmental Services Total Finance Public Facilities and Operations Facilities and Equipment Maintenance Parks and Landscape Sanitation Maintenance Street Maintenance Storm System Maintenance Water Utility Total Public Facilities and Operations TOTAL ACTUAL 11,969,961 965,389 12,935,350 FY 1998-99 ACTUAL 23,475,350 2,495,542 25,970,892 FY 1999-00 ADOPTED/ ADJUSTED BUDGET 29,639,200 3,596,600 33,235,800 PROGRAM CODE VARIOUS FY 1999-00 FY 2000-01 PROJECTED ADOPTED ACTUAL BUDGET 5,006,000 2,339,200 7,345,200 29,927,900 2,958,700 32,886,600 294,408 73,466 379,700 17,700 810,300 2,168,576 6,023,046 13,710,100 3,215,500 16,764,000 3,922 0 2,306,400 85,000 552,200 5,232 56,125 1,654,500 887,500 515,000 0 0 125,000 125,000 0 19,230 0 2,271,200 2,075,000 4,431,900 2,491,368 6,152,637 20,446,900 6,405,700 23,073,400 15,426,718 32,123,529 53,682,700 13,750,900 55,960,000 L 3 This page intentionally left blank. L 4 Glossary of Budget Terms Appropriation - An authorization by the City Council to make expenditures and to incur obligations for a specific purpose within a specific time frame. Assessed Valuation - A dollar value placed on real estate or other property by San Bernardino County as a basis for levying property taxes. Audit - A view of the City's accounts by an independent auditing firm to substantiate fiscal year-end fund, salaries, reserves and cash on hand. Beginning/Ending (Unappropriated) Fund Balance - Unencumbered resources available in a fund from the prior/current fiscal year after payment of the prior/current fiscal year's expenditures. This is not necessarily cash on hand. Bond - A City may raise capital by issuing a written promise to pay a specific sum of money, called the face value or principal amount, at a specific date or dates in the future, together with periodic interest at a special rate. Budget - A fiscal plan of financial operation listing an estimate of proposed appropriations or expenditures and the proposed means of financing them for a particular time period. The budget is proposed until it has been approved by the City Council. Chino Hills' annual budget encompasses one fiscal year (July 1 through June 30.) Capital Improvement - A permanent addition to the City's assets, including the design, construction, or purchase of land, building, or facilities, or major renovations of same. Capital Improvement Program - A financial plan or proposed capital improvement projects with single -and multiple -year capital expenditures/expenses. The Capital Improvement Program plans for five years and is updated annually. Capital Outlay - A budget appropriation category which budgets all equipment having a unit cost of more than $1,000 and an estimated useful life of over one year. Capital Projects - Physical structural improvements with a cost of $5,000 or more and a useful life of one year or more. Examples include a new park, building modifications or road construction. Debt Service - Payment of the principal and interest on an obligation resulting from the issuance of bonds, notes, or Certificates of Participation (COP's). Debt Service Requirements - The amount of money required to pay interest on outstanding debt and required contributions to accumulate monies for future retirement of term bonds. Deficit - An excess of expenditures or expenses over revenues (resources). M 1 Department - It is the basic unit of service responsibility encompassing a broad array of related activities. Division - A subsection (or activity) within a department which furthers the objectives of the City Council by providing specific services. Encumbrances - A legal obligation to pay funds, the expenditure of which has not yet occurred. They cease to be encumbrances when the obligations are paid or otherwise terminated. Expense/Expenditure - The actual spending of funds set aside by an appropriation. Fiscal Year - A twelve-month period of time to which a budget applies. In Chino Hills, it is July 1 through June 30. Fund - An independent fiscal and accounting entity used to record all financial transactions related to the specific purpose for which the fund was created. Fund Balance - The amount of financial resources available for use. Generally, this represents the detail of all the annual operating surpluses and deficits since the fund's inception. General Fund - The primary fund of the City used to account for all revenues and expenditures of the City not legally restricted as to use. This fund is used to offset the cost of the City's general operations. All revenues which do not have to be placed in a separate fund are deposited in the general fund. All expenditures must be made pursuant to appropriations which lapse annually at the end of the fiscal year. General Obligation Bond - Bonds used for various purposes and repaid by the regular (usually via the General Fund) revenue raising powers of the City. Grant - Contributions, gifts or cash, or other assets from another governmental entity to be used or expended for a specific purpose, activity, or facility. An example is the Community Development Block Grant provided by the Federal Government. Interfund Transfers - Monies transferred from one fund to another. Such money is transferred to finance the operations of another fund or to reimburse the fund for certain expenditures. Internal Service Fund - An Internal Service Fund provides services to other City departments and bills the various other funds for services rendered, just as would private business. Materials, Supplies, and Services - Expenditures for materials, supplies, and services which are ordinarily consumed within a fiscal year and which are not included in departmental inventories. Municipal Code - A book that contains the City Council approved ordinances currently in effect. The Code defines City policy with respect to areas such as planning, etc. I►VJ W) Objectives - The expected results or achievements of a budget activity. Operating Budget - Annual appropriation of funds for ongoing program costs, including salaries and benefits, services and supplies, debt service, capital outlay and capital improvements. Operations and Maintenance - A section of the budget that addresses all the programs and day-to-day operating costs associated with the day-to-day operations of a division or a department. Ordinance - A formal legislative enactment by the City Council. It has the full force and effect of law within City boundaries unless pre-empted by a higher form of law. An Ordinance has a higher legal standing than a Resolution. Reimbursement - Payment of amount remitted on behalf of another party, department, or fund. Reserve - An account used to record a portion of the fund balance as legally segregated for a specific use. Resolution - A special order of the City Council which has a lower legal standing than an ordinance. Revenues - Amount received for taxes, fees, permits, licenses, interest, intergovernmental sources, and other sources during the fiscal year. Revenue Bonds - A type of bonds usually issued to construct facilities. The bonds are repaid from the revenue produced by the operation of these facilities. Salaries and Benefits - A budget category which generally accounts for full-time and temporary employees, overtime expenses, and all employee benefits, such as medical, dental, and retirement. Special Revenue Funds - This fund type collects revenues that are restricted by the City, State, or Federal Government as to how the City might spend them. M 3 This page intentionally left blank. M 4 OBJECT DESIGNATIONS Line Item Title and Description Salaries and Wages 1010 Regular Salaries Base salary, including additional monthly earnings, paid to full-time employees and City Council. Additional earnings include special duty pay such as bilingual, stand by, and call back pay. 1015 Part-time/Seasonal Wages Wages of part-time hourly employees. 1020 Overtime Salaries Overtime. Pay for employment classifications subject to requirements of the Fair Labors Standards Act. Fringe Benefits 1540 Fringe Benefits Cost of medical, dental, vision insurance and direct payments to the employees in accordance with the City's flexible benefit plan, tuition reimbursement, PST Plan, accrued leave compensation, auto allowance, Medicare insurance, employer retirement contribution, deferred compensation plan, group vision plan, group life insurance, State Disability Insurance, and Workers' Compensation. Operations & Maintenance 2010 Memberships and Certifications Organizational membership fees and professional and technical certifications, and licenses. 2015 Conferences, Meetings, and Training Registration, meals, transportation, and lodging for conferences and training meetings and seminars. 2020 Auto Mileage Reimbursement for use of personal vehicle for City business other than costs applicable to conferences, meetings, and training. M 5 OBJECT DESIGNATIONS Line Item Title and Description 2030 Uniforms Costs of City -supplied uniform accessories such as boots, gloves, hats, glasses, etc., and uniform cleaning. Professional and Contractual Services 3010 Legal Services Attorney fees for rendering legal services to the City. 3020 Financial Services Financial advisory, analytical, and processing services; accounting and auditing services. 3025 Medical Services Medical costs for personnel physical examinations and injuries, police suspect hospital tests, and prisoner medical care. 3030 Development Professional Services Fees for architectural, planning, engineering, plan checking, inspection, and appraisal services. 3090 Professional Services Professional service fees not included elsewhere. 3105 Temporary Employee Services Charges for temporary help contracted directly with an employment agency. 3110 Computer Services Cost of computer system and application software development and support, and network administration. 3115 Data Processing Services Charges to departments for City -supplied data processing services. M 6 OBJECT DESIGNATIONS Line Item Title and Description 3135 Special Studies Costs of unique studies and surveys. 3140 Refuse Contract Cost of debris disposal and services provided by the City's contract disposal firm. 3151 Hazardous Materials Removal Services Charges for removal of hazardous materials spilled or deposited within the City. 3155 Recreation Program Instructors Cost of services provided by fee -based Recreation Program Instructors. 3160 Water Meter Reading Services Charges for contractual water meter reading services. 3165 Sewer Treatment Services Costs for sewer treatment services provided by the Chino Basin Municipal Water District. 3170 Police Services Costs for contract police services provided by County. 3171 Sheriffs Prisoner Booking Services Charges by the County Sheriffs Department for booking suspected criminals apprehended within the City. 3172 Parking Fine Processing Services Fees paid to the State and County for surcharges on parking fines issued by City Police. 3173 Animal Control Services Costs for animal control services provided by a humane society. M 7 OBJECT DESIGNATIONS Line Item Title and Description 3180 Crossing Guard Services Cost for contract crossing guard services provided for schools located within the City. 3189 Communication System Services Contract costs for wire and wireless communication system licenses and operating maintenance services (i.e., 800 MHz system). 3190 Contractual Services Contract costs for public agency services, collection services, insurance claims administration, personnel services, weed abatement services, water quality analysis services, and other contractual services not included elsewhere. Supplies and Services 4010 Legal Advertising Cost for newspaper publishing or required legal notices. 4015 Advertising and Promotion Includes cost of City brochures. 4025 Election Expense Incurred costs for elections. 4030 Printing and Photocopy Services Costs for photocopy machines usage; and outside printing reprographics and printing costs of a general nature. 4031 Document Imaging Cost of microfilming supplies and other imaging services. 4035 Postage and Express Delivery Metered and nonmetered postal delivery services costs, including charges for express delivery services. OBJECT DESIGNATIONS Line Item Title and Description 4110 Liability Insurance Premium for liability insurance coverage and additions to insurance reserves. 4115 Fire and Casualty Insurance Premium for fire and casualty insurance coverage. 4120 Vehicle Insurance Premium for vehicle public liability and property damage insurance coverage. 4125 Surety Bond Cost of specific and blanket surety bonds for City employees. 4130 Workers' Compensation Insurance Premium and payments for Workers' Compensation insurance coverage. 4140 Unemployment Insurance Cost of claim payments for unemployment insurance. 4245 Traffic Signs Signs used in the directing of traffic. 4310 Fuel Cost of gasoline and diesel fuel. 4315 Automotive Parts and Supplies Automotive replacement parts and components, including tires, batteries, and supplies. Miscellaneous items such as steam cleaning compounds, brake and transmission fluid, polish, radiator cleaner, and lubricants. 4410 Chemical Supplies Costs of chlorine, oxygen, acid, and similar items. M 9 OBJECT DESIGNATIONS Line Item Title and Description 4420 Computer Hardware and Software Expense Cost of computer hardware and software which costs less than $1,000 per unit. 4430 Small Equipment and Tools Cost of hand tools, equipment and office equipment which individually costs less than $1,000. 4440 Office Supplies Cost of all office stationery and supplies. 4445 Special Parts and Supplies Unique department parts and supplies costs. Such parts and supplies include pipes and fittings, rock and mineral products, cement and concrete, turf and landscape, photography, custodial, and recreation supplies. 4450 Reference Materials and Services Purchase of books, technical manuals and periodical subscriptions. Maintenance and Rentals 5010 Parks and Landscape Costs for landscape and irrigation system maintenance and debris removal. Also includes charges for maintenance of lakes, ponds, fountains and other water features. 5012 Tree Maintenance Charges for contract maintenance of City trees, including pruning and removal services. 5020 Building and Structure Maintenance Cost of repair and maintenance of City buildings such as electrical wiring, plumbing, flooring, heating, and air conditioning. 5021 Custodial Services Cleaning and janitorial products such as cleansers, disinfectants, floor oils, wax, mops, rags, paper towels, tissue. M 10 OBJECT DESIGNATIONS Line Item Title and Description 5025 Office Equipment Maintenance Repair and preventative maintenance of office equipment including computer equipment. 5035 Vehicle Maintenance Charges for repair and maintenance of vehicles. 5040 Communications Equipment Maintenance Repair costs for communication equipment, including mobile phones, telephones, and pagers. 5045 Graffiti Removal Services Cost of graffiti removal services including supplies and contract labor. 5110 Street Repair and Maintenance Costs of street patching and resurfacing, curb and gutter repairs, and related repairs. 5111 Street Sweeping Charges for contract street sweeping services. 5112 Pavement Striping Contract costs for placing pavement markings for traffic and pedestrian control. 5113 Traffic Calming Improvements Traffic calming devices such as speed humps traffic circles, restriping, etc., to reduce vehicle speeding in residential neighborhoods throughout the City. 5115 Traffic Signal Maintenance Cost of maintaining and repairing traffic signals, including contractual costs. 5220 Water Lines and Mains Maintenance Repair and maintenance of the Water Utility's lines and mains. M 11 OBJECT DESIGNATIONS Line Item Title and Description 5225 Meter Maintenance Costs for repair of the Water Utility's meters. 5230 Fire Hydrant Maintenance Costs of parts for maintenance of fire hydrants. 5235 Distribution Plant Maintenance Contracted labor and equipment costs for the maintenance of the Water Utility's distribution systems. distribution system. 5236 Monte Vista Capacity Maintenance Charge Amount charged by Monte Vista Water District (MVWD) for the cost of maintaining MVWD water facilities for for which the City uses in transmission of water acquired from MVWD. 5310 Sanitary Sewer Line Maintenance Maintenance and repair costs for sanitary sewer lines. 5315 Storm Sewer Line Maintenance Maintenance and repair costs for storm sewer lines and drainage easements. 5490 Other Structural Repair and Maintenance Charges for the repair and maintenance of structures such as street lights, bleachers and drinking fountains. 5590 Equipment Maintenance Cost of the maintenance of equipment not covered elsewhere. 5610 Facilities Rental Rent of land and buildings for City programs and projects. 5620 Vehicle Rental Monthly charges to the department to maintain and service department vehicles. M 12 OBJECT DESIGNATIONS Line Item Title and Description 5625 Equipment Rental Charges for rental or lease of equipment. 5690 Other Rental Rental charges for items not covered elsewhere. Utilities 6010 Water Wholesale water purchases by the City's Water Utility and retail water purchases by City departments. 6015 Electricity City electricity costs except for Water Utility pumping power and street light costs. 6020 Street Light Power Electricity costs for street lights. 6025 Water Pumping Power Electricity and natural gas for operating Water Utility's pumps. 6030 Gas City natural gas costs. 6035 Telephone City telecommunication costs, including cellular and mobile telephones and paging services. Miscellaneous Expenditures 7010 Interest Payments Payment of any interest charges for borrowed funds. M 13 OBJECT DESIGNATIONS Line Item Title and Description 7015 Principal Payments Payments of principal on bonds, notes, etc., which have matured in the current fiscal year. 7020 Bond Payment Insurance The cost of insurance or other form of security (i.e., better of Credit) to ensure that the City does not default on any bond payment. 7025 Bond Call Payments Payment of principal on bonds as a result of prepayment of Assessment Districts Fee programs. 7030 Assessment District Credits Payments to the Assessment Districts from Development Fee Program Funds for bond call payments resulting from providing land owners credits against development fees for payoffs of Assessment District property liens. 7045 Tax C Discharge Expense The cost of Tax C Discharge payment for CFD #9. 7050 Debt Issue Expense Cost of financial advisory services, bond counsel services, printing services, and other debt issuance expense. 7110 Depreciation Expense To record the annual depreciation costs of equipment in the Proprietary Funds. 7120 Amortization Expense To record the annual amortization costs for bond issuance costs. 7220 Administrative Overhead City-wide administrative costs allocated to funds and activities for services provided by City Council, City Manages City Clerk, City Attorney, Finance, Risk Management, and general non -departmental functions. This accounts does not include departmental overhead costs which are reported in account number 7225 - Departmental Overhead. M 14 OBJECT DESIGNATIONS Line Item Title and Description 7225 Departmental Overhead Departmental Administrative costs allocated to the division managed by the department. This account does not include City-wide administrative overhead costs which are reported in account number 7220 - Administrative Overhead. 7415 Special Departmental Expense Costs for studies, projects, or programs. 7610 Uncollectible Accounts 7710 Developer Reimbursement Agreements Refunds to developers per agreements. 7810 Water Conservation Program Cost of materials, supplies, and other activities to promote water conservation in the community. 7910 Removal of Architectural Barriers This element/object number is only for Community Development Block Grant use. 7911 Public Works Construction This element/object number is only for Community Development Block Grant use. 7919 Contingency This element/object number is only for Community Development Block Grant use. 7985 NPDES Permit Costs City's share of County's National Pollution Discharge Elimination System permit cost. 7990 Other Miscellaneous Expenditures Expenses not accounted for elsewhere. M 15 OBJECT DESIGNATIONS Line Item Title and Description Capital Outlay 8010 Land Purchase price of real property and all incidental costs involved. 8015 Land Improvements Costs of grading, landscaping, and irrigation systems. 8030 Buildings Cost of constructing buildings and the basic equipment which forms an integral part of the building. Includes replacement of major components of existing buildings (roofs, mechanical, equipment, etc.). 8040 Improvements Other than Buildings Cost of structures such as playground equipment, band shells, fences, and bridges. 8050 Office Furniture and Equipment Cost of furniture and office equipment including computer hardware and software having a purchase price of $1,000 or more. 8060 Vehicles and Equipment Purchase of vehicles such as cars, trucks, and vans. Purchase of other equipment having a purchase price of $1,000 or more. 8110 Street Facilities Cost of construction and installation of streets, curbs, gutters, sidewalks, traffic signals and street lights. 8210 Sanitary Sewer Lines and Facilities Cost of construction and installation of sanitary sewer lines and pump stations. 8310 Storm Sewer Lines Cost of construction and installation of storm sewer lines and other drainage facilities. M 16 OBJECT DESIGNATIONS Line Item Title and Description 8410 Water Lines and Mains Cost of construction and installation of water lines and mains. 8420 Water Meters Purchase and installation of water meters 8425 Fire Hydrants Purchase and installation of fire hydrants. 8450 Water Supply Facilities Cost of construction and installation of reservoirs, wells, pumps, and booster stations. 8990 Contributions to Construction Funds Transfers to construction funds for Assessment Districts and Community Facilities Districts financed facilities. 8995 Contributions to Proprietary Funds Transfers to proprietary funds for water/sewer facilities and vehicles/computer equipment financed by general, special revenue, and capital projects funds. Other Charges 9010 Interfund Transfers to Other Funds Transfers to other funds for reimbursement of administrative and/or overhead charges; program subsidies; and the reimbursement for project and program expenses. 9020 Intra/Inter Agency Fund Transfers To account for transactions among agency -type funds and between agency -type funds and other type funds such as Governmental, Enterprise, Capital Projects, and Debt Service funds. 9030 Residual Equity Transfers Transfers of uncommitted reserves among the General Fund, Special Revenue Funds, and other fund types. M 17 This page intentionally left blank. M 18