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1999-2000 Adopted BudgetFISCAL YEAR 1999-2000 ICITY OF CHINO HILLS INCORPORATED 1 9 9 1 ANNUAL BUDGET CITY OF CHINO HILLS CALIFORNIA Lj Michael G. Wickman Mayor Pro Tem Ed M. Graham Council Member CITY ATTORNEY Mark D. Hensley CITY COUNCIL Gary G. Larson Mayor CITY MANAGER Douglas N. LaBelle DEPARTMENT HEADS Gwenn E. Norton -Perry Council Member James S. Thalman Council Member CITY CLERK Linda D. Ruth Kathleen A. Blomo, Interim Community Services Director Bruce A. Coleman, Community Development Director Pat Hagler, Public Facilities and Operations Director Stan McCartney, Finance Director/City Treasurer City of Chino Hills 1999-00 Annual Budget Table of Contents BudgetTransmittal...................................................................................................i Overview MissionNalues Statement........................................................................A 1 BudgetResolution.................................................................................... A 3 OrganizationChart ................................................................................... A 7 ProgramsBy Department......................................................................... A 9 Major Program Objectives By Activity...................................................A 11 Major Program Objectives FY 1998-99 ...................................................A 19 Personnel Summary By Activity..............................................................A 33 Authorized Full Time Positions By Classification..................................A 35 Combined Funds Statement and Analysis Fiscal Year 1999-00................................................................................. B 1 Program Budgets Legislative OrganizationChart ......................................................................... C 1 ActivityChart ................................................................................. C 2 Personnel Summary ...................................................................... C 3 BudgetSummary ............................................................................ C 5 CityCouncil................................................................................... C 6 CityAttorney.................................................................................. C 8 CityClerk....................................................................................... C 10 Contract Services........................................................................... C 14 City Manager Organization Chart .......................................................................... D 1 ActivityChart ..................................................................................D 2 Personnel Summary ........................................................................ D 3 BudgetSummary ............................................................................. D 5 Administration................................................................................D 6 GrantServices.................................................................................D 10 HumanResources............................................................................D 12 Program Budgets (continued) PublicSafety...................................................................................D 16 Risk Management........................................................................... D 20 Community Development OrganizationChart.......................................................................... E 1 ActivityChart.................................................................................. E 2 Personnel Summary ........................................................................ E 3 BudgetSummary............................................................................. E 5 Administration................................................................................. E 6 Building, Engineering and Inspection Services .............................. E 10 Development Services..................................................................... E 14 Economic Development.................................................................. E 18 Community Services OrganizationChart.......................................................................... F 1 ActivityChart................................................................................. F 2 PersonnelSummary ....................................................................... F 3 BudgetSummary ............................................................................. F 5 Administration................................................................................. F 6 Community Development Block Grant Program ........................... E10 Emergency Preparedness................................................................ F 14 Neighborhood Services................................................................... F 18 RecreationServices......................................................................... F 22 Finance Organization Chart .......................................................................... G 1 ActivityChart .................................................................................. G 2 PersonnelSummary ........................................................................ G 3 BudgetSummary ............................................................................. G 5 Administration................................................................................. G 6 DataProcessing............................................................................... G 10 Development Program.................................................................... G 14 Non Departmental Services............................................................G 18 Utility Customer Services............................................................... G 22 Public Facilities and Operations OrganizationChart .......................................................................... H 1 ActivityChart..................................................................................H 2 PersonnelSummary ........................................................................ H 3 Program Budgets (continued) BudgetSummary ............................................................................. H 5 Administration................................................................................. H 6 CapitalProjects............................................................................... H 10 Facilities and Equipment Maintenance.......................................................................... H 14 Parks and Landscape....................................................................... H 20 Sanitation Maintenance...................................................................H 26 Storm System Maintenance............................................................H 32 Street Maintenance..........................................................................H 36 Water............................................................................................... H 42 Revenue and Expenditure Summaries BudgetSummary ....................................................................................... I 1 Appropriations Limitation.......................................................................... I 1 Revenues By Fund Type........................................................................... I 3 Expenditures By Object Type.................................................................... I 9 Summary of Expenditures By Fund Type ................................................. 113 Five Year Operating Program Summary.................................................................................................... J 1 Anticipated New Positions/Years Two and Three ..................................... J 3 Development Assumptions........................................................................ J 7 Forecasted Revenues.................................................................................. J 9 ForecastedExpenditures............................................................................ J 15 Five Year Capital Improvement Program Summary................................................................................................... K 1 Fiscal Year 1999-00 Project Detail...........................................................K 3 Fiscal Year 1999-00 - 2003-04 Five Year Project Summary ...................K 27 Program Project Summary ........................................................................K 35 Appendices Glossary of Budget Terms......................................................................... L 1 Chart of Accounts (Expenditures)............................................................. L 5 This page intentionally left blank. CITY OF CENO RMLS 2001 GRAND AVENUE CHINO DILLS, CALIFORNIA 91709-4869 (909)364-2600 • (909)364-2695 FAX August 2, 1999 CM CI)LM II EI) M. GRAHAM GAR) G LARSON GWF\\ E NnRTnN-PFHR1 JAMFS S. THAI %Wa MICHAEL G WICKMAN It is a pleasure to transmit to the City Council the adopted program of municipal services and projects for Fiscal Year 1999/00. This year's budget document, represents a continuation of the budget program format initiated in Fiscal Year 1997/98. In addition to a program plan for Fiscal Year 1999/00, the budget document continues to include the City's five-year operating and improvement programs. The document is forward based and continues to look to the future but includes actual program expenditures for Fiscal Year 1997/98 and projected actual expenditures for Fiscal Year 1998/99. The annual operating and capital programs and the five-year operating and capital improvement programs are designed to enable the organization to continue to move forward in a focused and proactive manner. The organization continues to make significant progress in meeting operating program objectives as well as implementing the capital improvement program. This is due to the continued support of the City Council and a dedicated City staff. The City Council and staff's adopted Mission Statement is the basis upon which we measure all of our efforts: MISSION AND VAL UES STATEMENT It is the mission of the City of Chino Hills, in partnership with the community, to continue to develop and maintain the aesthetic beauty of the City, while fostering a safe and family oriented environment. The City is committed to providing excellent customer service, effectively managing growth, and creating a viable financial plan to ensure the continued success of the City. I In developing this year's work program, we have measured what we have accomplished and what we propose to accomplish against the City's Mission and Values Statement. Chino Hills, since incorporation in December of 1991, has faced and met many challenges. While the budget remains forward focused, it is important to evaluate progress made during the past fiscal year. This evaluation has been completed and is included as a part of this year's budget in the Overview Section. As this section reflects, we have accomplished much of what we set out to do and are carrying over into Fiscal Year 1999/00 some objectives for completion. New program objectives have been established that continue to build on what has been accomplished. The City of Chino Hills, during calendar year 1998, remained the fastest growing city in San Bernardino County. Our percentage growth was 6.3 as the City's population grew from 54,667 as of January 1, 1998 to a January 1, 1999 estimate of 58,086. Since incorporation in 1991, the City's population has grown from an estimated 42,000 to 58,086, approximately a 38% increase. Given the vacant land that remains to be developed under the General Plan, projects currently under consideration and the attractiveness of the Chino Hills marketplace, our population is projected to grow to an estimated 69,900 at the end of the current five-year operating plan. The total full time authorized positions proposed for Fiscal Year 1999/00 is 109. Part-time staffing increases are provided in several program areas to augment our full time staff. Based upon projected growth over the next five years, the five-year operating plan has been refined further by identifying specific projected staffing adjustments in Fiscal Years 2000/01 and 2001/02. As the 1999/00 budget is implemented, our future needs will be further evaluated and, as appropriate, proposed for authorization in the Fiscal Year 2000/01 budget. The program document, including the resources for delivering services and projects in the ensuing fiscal year, continues to be a refinement of the process initiated during Fiscal Year 1997/98. That process initiated the allocation of resources on a departmental basis to increase accountability and maximize resources. Refining our processes and administrative procedures will continue to be a significant objective within all program areas. Programs have been further defined based upon what was established within the operating departments as a part of the Fiscal Year 1997/98 program effort; resources, accordingly, have been assigned to programs to continue the effort to improve accountability, efficiency, and maximize our fiscal resources. This document contains the recommended appropriations for various programs and staff resources allocated to each program. Administering the thirty-one programs within the budget is the responsibility of the City Manager, Deputy City Manager/City Clerk, Deputy City Manager/Personnel, City Attorney, Finance Director, Community Development Director, Community Services Director, and Public Facilities and Operations Director. This year's program of municipal services is focused in the following areas: ii The challenges presented by the demands of providing essential municipal services during a dynamic growth cycle, continue to be the principal challenge for Chino Hills into the foreseeable future. To date, these challenges have largely been met. It is vital that the processes needed to sustain the organization over the long term continue to be developed, clarified and refined as appropriate. A continued focus on maintenance of the City's existing infrastructure is reflected within both the Operating and Capital Improvement budgets. This maintenance effort is critical, on a proactive basis, to minimize our costs over the long term. The budget reflects a continuation of the programs established in Fiscal Year 1997/98, with six Departments: Legislative, City Manager, Community Development, Community Services, Finance, and Public Facilities and Operations, and thirty-one program activities. Revenue Base The City has been proactive in pursuing revenue enhancement opportunities. Such activities have included the economic incentive program to attract sales -tax producing commercial enterprises, development of recreation fee programs at Grand Avenue Park to help cover park operating and maintenance costs, implementation of a policy that all new residential projects are revenue neutral by requiring the development to implement homeowners associations or assessment districts to finance maintenance of the developments infrastructure, and conducting a review of all user fees to ensure that all program costs are covered by user fees to the extent allowed by law and City Council policy. LU,frastructure This year's budget reflects a continuation of the Fiscal Year 1997/98 Capital Improvement Program and the commitment of staff and consultant resources to implement critical capital improvement efforts in a timely and cost effective manner. A coordinated approach to the capital improvement effort is critical to meeting the facility and infrastructure needs of our current residents and businesses as well as the infrastructure needs that the growth in Chino Hills will require. The Capital Improvement Program is not only a critical element of the Public Facilities and Operations Department's objectives for Fiscal Year 1999/00, but of the entire organization. The management and implementation of our Capital Improvement Program deserves and will continue to receive the focus of the entire organization. Individual project management and coordination will become the responsibility of our managers throughout the organization. iii In Community Development, we will continue to rely on consultant services provided by our primary consultant, P & D Technologies, who will continue to provide Engineering, Planning, Landscape Design, and Building & Safety support services to meet the demands of the development cycle. A consulting City Engineer, under separate contract, will augment City staff. Additional planning and engineering services, as required, will provide support to our Capital Improvement Program effort, environmental review processes, and public works inspection services on a project by project basis as we implement our Capital Improvement projects. In Community Services, this Fiscal Year will see the implementation of the Neighborhood Services Program and the expansion of our Code Enforcement effort. One new position, Administrative Analyst II, is proposed to assist in meeting the needs of various programs administered by the department. The adopted Budget, represents a balanced operating budget in terms of the General Fund. General Fund Revenues for Fiscal Year 1999/00, are estimated at $16,947,600, and recommended operating expenditures are recommended at $16,487,200. The Operating Program for Fiscal Year 1999/00 forecasts expenditures of $67,876,600 and these expenditures are funded by ongoing revenues of $46,986,000 and intermittent revenues of $15,279,000. The total of the ongoing and intermittent revenues ($62,265,000) is exceeded by the Operating Program expenditures by $5,611,600. The operating expenditure amount that exceeds the operating revenues primarily occurred in the Development Program section of the Finance Department budget; Development Program reserves are being used to finance various development agreement obligations. Fiscal Year 1999/2000 expenditures and appropriations are only those covered by the Council's approval. The remaining four years of the five-year operating plan are based upon anticipated program service level needs in light of the growth that is projected to occur over that period of time. This year's five-year operating plan reflects revised assumptions as contained within the five-year operating budget portion of the budget document and, as indicated above, identifies specific anticipated program adjustments in the second and third fiscal years in terms of service level enhancements. These anticipated program adjustments are to provide Council with an indicator of the service level adjustments projected over the near term to meet the increasing service needs generated by the residential and commercial growth that is projected to occur within Chino Hills. iv The Capital Improvement Program for Fiscal Year 1999/00 includes expenditures in the amount of $48,914,000. These projects include expenditures in the following categories and amounts: Streets $12,241,100 Public Facilities $1,422,000 Park/Open Space $13,917,600 Landscape Projects $1,188,200 Water $15,094,400 Reclaimed Water $3,243,600 Sewer/Storm Drain $1,807,100 The above total is comprised of $19,609,500 in carry-over projects and $29,304,500 in new projects. The remaining four years of the five-year Capital Improvement Program includes projects totaling $106,610,700; the project categories and amounts are as follows: Streets $53,641,800 Public Facilities $3,062,000 Parks/Open Space $14,068,000 Landscape Projects $45,000 Water $28,435,000 Reclaimed Water $6,197,900 Sewer/Storm Drain $1,161,000 The total five-year Capital Improvement Program budget equals $155,524,700. The budget continues to be a document of change and represents a dynamic approach to the delivery of municipal programs and services. With adoption by the City Council, it is the focus of our organizational efforts. The success of our program and project efforts during the next several years will in great part shape the long term viability and future of our community. The cooperation and assistance of the Department Heads have been critical to the completion of this document. Their support, as always, is appreciated. I would like to particularly thank our Finance Director, Stan McCartney, and his staff for their support in completing the numerous tasks necessary to create the document that is ukesented herein. N. LaBelle, City Manager v This page intentionally left blank. vi City of Chino JrTiffs Mission It is the mission of the City of Chino Hills, in partnership with the community, to continue to develop and maintain the aesthetic beauty of the City, while fostering a safe and family oriented environment. The City is committed to providing excellent customer service, effectively -managing growth, and creating a viable financial plan to ensure the continued success of the City. Values Commitment - We are guided by the belief that the City of Chino Hills is a prominent, beautiful, and well-maintained City. We value our commitment -to the citizens of Chino Hills and strive to provide them with the highest quality municipal services. ro. Community.Partnership - We work as partners with. our residents to enhance the quality of life in ,Chino Hills. We respond to the needs.of our community, and together, promote Chino Hills as, a safe and healthy City. ro.- Honesty, Integrity, and Truthfulness - We value honesty, integrity, and truthfulness as the foundation of :our organization. We recognize their importance in upholding our credibility with -the community we serve. ro- People/Employees - Employees are the organization's most important resource. We work together as a team and each employee's contribution, is key to our success. Pride - As employees, we take pride in ourselves, our organization, and our community, as we work together to`_provide professional services to the citizens of Chino Hills. Professionalism - We value our employees as,professionals who provide an outstanding level of service to the citizens of Chino Hills. Responsiveness to the Community - We are dedicated to service, to identifying and addressing individual and, community, needs, to being, responsive too change within the community,, and to enhancing the quality of life,in Chino Hills. We are here to serve our -community. A 1 RESOLUTION NO- 99R -5o A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHINO HILLS, CALIFORNIA ADOPTING A BUDGET FOR FISCAL YEAR 1999-2000 The City Council of the City of Chino Hills does hereby resolve as follows: SECTION 1. For the fiscal year period from July 1, 1999 through June 30, 2000, the City Council hereby adopts a budget for the City of Chino Hills and that budget is specified in Exhibit A of the staff report presented with this resolution as "Total Budget Appropriations" in the "City Council Approved" column and totals $174,715,100. SECTION 2. The City Manager shall execute on behalf of the City Council administrative supervision and control over this budget as authorized in accord with Chino Hills Municipal Code Section 2.08. The City Manager is authorized to transfer appropriations from reserves to a department or capital project, or among funds, departments, or to/from capital improvement projects in transactions not exceeding $10,000 for the fiscal year for each expenditure element/object number and capital improvement project. All capital improvement project budget transfers, transfers from reserves, and transfers among funds and departments exceeding $10,000 will require City Council approval. The City Manager is authorized to transfer appropriations within a department without limitation. The fund and department budget amounts are listed in the column entitled "City Council Approved" appropriations reported in Exhibit A of the staff report which presented this Resolution. The total budgeted permanent full-time regular staff is 109 positions. No increase shall be made in this number of positions without City Council approval. However, the City Manager is authorized to transfer such positions within existing position classification and reorganize departments under his authority if in his judgement such actions will result in a higher degree of efficiency of overall operations of the City. SECTION 3. That the City Clerk is instructed to forward a copy of the Resolution and the Fiscal Year 1999-00 Budget to the Auditor/Controller of the County of San Bernardino, in accordance with Section 53901 of the Government Code. A 3 SECTION 4. The City Clerk shall certify as to the adoption of this Resolution. PASSED, APPROVED, and ADOPTED this 22ND day of June 1999. • • d ATTEST: ,8. LINDA D. RUTH, C CLERK STATE OF CALIFORNIA ) COUNTY OF SAN BERNARDINO ) § CITY OF CHINO HILLS ) I, LINDA D. RUTH, City Clerk of the City of Chino Hills, DO HEREBY CERTIFY that foregoing Resolution No. 99R- 50 was duly passed and adopted at a regular meeting of the Chino Hills City Council held on the 22ND day of June, 1999, by the following roll call vote, to wit: AYES: COUNCIL MEMBERS: LARSON, WICKMAN, NORTON -PERRY, AND THALMAN NOES: COUNCIL MEMBERS: NONE ABSENT: COUNCIL MEMBERS: GRAHAM .b2e LINDA D. RUTH, CITY CLERK (SEAL) The foregoing is the original of Resolution No. 99R-50 duly passed and adopted by the Chino Hills City COuncil at their regular meeting held June 22, 1999. A 4 LI1TDA D. RUTH. CITY CLERK EXHIBIT A 1999-00 BUDGET APPROPRIATIONS Increase reflects the addition of $10,000 for the development of a City Web site. " This modification is for the potential grant funding for two projects currently included in the CIP section of the proposed budget ($100,000 each for the Sleepy Hollow Community Center and Skate Parks project) plus funding for a new project for ADA upgrades at Valle Vista park ($85,000). The grant funds for the first two projects are being substituted for the funding originally included in the proposed budget (General Fund and Park Facilities Fee Fund, respectively). A 5 City Manager City Council Fund/Department Recommended Approved Change General Fund: City Council 122,700 122,700 City Manager 1,344,900 1,344,900 City Clerk 697,800 697,800 City Attorney 315,000 315,000 Finance 1,024,600 1,024,600 Human Resources 192,900 192,900 Risk Management 833,500 833,500 Grants Administration Program 31,500 31,500 Non -Departmental 34,800 34,800 Public Safety 3,545,100 3,545,100 Contract Services 136,700 136,700 Community Development 4,366,700 4,376,700 10,000' Public Facilities and Operations 12,235,500 12,135,500 (100,000)" Community Services/Recreation Services (Non -Fee) 1,153, 500 1,153, 500 Development Fee Program 108,000 108,000 Total General Fund 26,143,200 26,053,200 (90,000) Public Facilities Improvement Fund 2,000,000 2,000,000 Recreation/Community Services Fund 1,061,500 1,061,500 Gas Tax Fund 2,156,600 2,156,600 Measure I Fund 1,400,100 1,400,100 Water Fund (including depreciation and amortization expense) 15,693,500 15,693,500 Water Capital Connection Fee Fund 16,023,800 16,023,800 Sewer Fund (including depreciation expense) 5,436,600 5,436,600 Sewer Capital Connection Fee Fund 28,700 28,700 Solid Waste Fund 3,569,300 3,569,300 Equipment Maintenance Fund (including depreciation expense) 665,100 665,100 Page 1 Sub -total 74,178,400 74,088,400 X90,000) Increase reflects the addition of $10,000 for the development of a City Web site. " This modification is for the potential grant funding for two projects currently included in the CIP section of the proposed budget ($100,000 each for the Sleepy Hollow Community Center and Skate Parks project) plus funding for a new project for ADA upgrades at Valle Vista park ($85,000). The grant funds for the first two projects are being substituted for the funding originally included in the proposed budget (General Fund and Park Facilities Fee Fund, respectively). A 5 x!99_1110 EXHIBIT A 199-<0'BUDGET APPROPRIATIONS City Manager City Council Fund/Department Recommended Approved Change Page 1 Sub -total 74,178,400 74,088,400 (90,000) Data Processing Fund (including depreciation expense) 394,000 394,000 Existing Infrastructure Fee Fund 10,726,000 10,726,000 General City Facilities Fee Fund 1,863,000 1,863,000 Park Facilities Fee Fund 5,179,900 5,079,900 (100,000)= Traffic Facilities Fee Fund 3,624,600 3,624,600 Traffic Signal Fee Fund 47,500 47,500 Storm Drain Facilities Fee Fund 4,700 4,700 Capital Projects Fund 44,892,500 44,977,500 85,0002 Landscape and Lighting District Funds 10,959,000 10,959,000 Assessment Districts (A.D.): A.D. 1994 Funds 1,099,600 1,099,600 A.D. 1995 Funds 4,397,400 4,397,400 Community Facilities Districts (CFD's): CFD Regional Funds 440,600 440,600 CFD #1 Funds 1,040,700 1,040,700 CFD #2 Funds 1,351,400 1,351,400 CFD #4 Funds 349,700 349,700 CFD #5 Funds 2,606,100 2,606,100 CFD #6 Funds 30,200 30,200 CFD #8 Funds 514,600 514,600 CFD #9 Funds 7,010,800 7,010,800 Chino Hills Capital Corporation Debt Service Fund 2,179,800 2,179,800 Street Sweeping Assessment Fund 197,100 197,100 Sleepy Hollow Assessment Fund 35,000 35,000 Community Development Block Grant Fund 596,000 596,000 Air Quality Grant Fund 235,000 235,000 Frontline Policing Grant (AB 3229) Fund 225,500 225,500 COPS MORE Grant Fund 35,200 35,200 Miscellaneous Grants Fund 320,800 605,800 285.0002 Total Budget Appropriations 174,535,100 174,715,100 180,000 Community Development Administration Building, Engineering and Inspection Services Development Services Economic Development Finance Administration Data Processing Development Program Non Departmental Services Utility Customer Services City of Chino Hills Fiscal Year 1999/00 City Organization Citizens of Chino Hills Legislature City Council City Manager Administration Grant Services Human Resources Public Safety Risk Management A 7 Legislative City Attorney City Clerk Contract Services Community Services Administration CDBG Program Emergency Preparedness Neighborhood Services Recreation Services Public Facilities & Operations Administration Capital Projects Facilities and Equipment Maintenance Parks and Landscape Sanitation Maintenance Storm System Maintenance Street Maintenance Water This page intentionally left blank. CITY OF CHINO HILLS PROGRAM SUMMARY FISCAL YEAR 1999/00 DEPARTMENT/ACTIVITY LEGISLATIVE • City Council • City Attorney • City Clerk • Contract Services CITY MANAGER • Administration • Grant Services • Human Resources • Public Safety • Risk Management COMMUNITY DEVELOPMENT • Administration • Building, Engineering and Inspection Services • Development Services • Economic Development COMMUNITY SERVICES • Administration • Community Development Block Grant Program • Emergency Preparedness • Neighborhood Services • Recreation Services FINANCE • Administration • Data Processing • Development Program • Non Departmental Services • Utility Customer Service PUBLIC FACILITIES & OPERATIONS • Administration • Capital Projects • Facilities and Equipment Maintenance • Parks and Landscape • Sanitation Maintenance • Storm System Maintenance • Street Maintenance • Water A 9 This page intentionally left blank. A10 CITY OF CHINO HILLS MAJOR PROGRAM OBJECTIVES BY ACTIVITY FISCAL YEAR 1999/00 A 11 Fust Second Third Fourth Conduct Special Municipal Election x x x x Complete Initial Codification of Ordinances x Scan Additional Records into Imaging System x x x x Develop a City-wide Records Retention Schedule x x Complete Annual Report on Source Reduction and Recycling Programs x Provide Contract Compliance Service to Department Staff x x x x Maintain Animal Control Contract with Inland Valley Humane Society x x x x Maintain Contract with San Bernardino Fire Department for Household Hazardous Waste Services x x x x Maintain Solid Waste and Recycling Contracts for Residential and Commercial Refuse & Recycling Services x x x x A 11 First Second Third Fourth Produce Community Promotional Videos x x x x Complete and Present a Cable Programming Policy x Develop Grant Application and Monitoring Process x Complete Los Serranos Community Needs Assessment x Establish a Public Information/Education Program x A 11 CITY OF CHINO HILLS MAJOR PROGRAM OBJECTIVES BY ACTIVITY FISCAL YEAR 1999/00 A 12 First Second Third Fourth Renew Cable Television Franchise Agreement x Implement Compensation Study x Conduct Community Needs Assessemnt Focus Groups x x Formalize the Safety Program and Update Admin Policies, Safety Section x Establish a Formal Training/Staff Development Program x Complete Site Acquisition for Future Civic Center Site x Determine Feasibility of Privatizing City Water System x Modify Development Impact Fee Update x Reconcile Personnel Rules with Administration Policies and any Memoranda of Understanding x Provide Oversite Four Corners Transportation Planning Process x x x x Update Parks and Open Space Master Plan x Develop City Identification/Monumentation Program x Publish Park Map/Brochure x Publish Trail Map/Brochure x Create Personnel Desk Manual x Fully Implement ABRA System x A 12 CITY OF CHINO HILLS MAJOR PROGRAM OBJECTIVES BY ACTIVITY FISCAL YEAR 1999/00 QUARTERLY A 13 First Second Third Fourth Complete Review of Contract Insurance Requirements X X X X Develop Process to Track Certificate of Insurance X Develop New Employee Orientation Program X X X X Develop Exit Interview Process X X X X Develop Risk Management Handbook for Internal Use X X A 13 First Second Third Fourth Continue Comprehensive Development Services Contract X X X X Implement Contract for City Engineer X Continue Proactive Business and Retention Efforts X X X X Actively Promote Commercial Development Along the Hwy 71 Corridor and Other Locations X X X X Prepare Standardized Development Conditions X Complete Prominent Ridgeline Study X Prepare Development Policies and Procedures Manual X Prepare City-wide Equestrian Overlay Zoning District Animal Regulation Ordinance X Create a Permanent Records Storage and Retrieval System X Complete Tree Preservation Ordinance X Revise Sign Ordinance X A 13 CITY OF CHINO HILLS MAJOR PROGRAM OBJECTIVES BY ACTIVITY FISCAL YEAR 1999/00 Fust Secnnri 'Mira Pmirth Continue to Implement One Stop Program x x x x Prepare Massage Ordinance x Submit Carbon Canyon Scenic Highway Application (New FY 99/00) x Prepare Housing Element x Update Noise Ordinance x Revise Lighting Standards x Draft Billboard and Psychic Ordinances (New FY 99/00) x Revise Fire Overlay Zones x Create a Project Trust Account Database (New FY 99/00) x Create an Economic Development Web Page (New FY 99/00) x Prepare General Plan Cleanup x Complete RV Ordinance x Prepare Development Code Cleanup x Participate in Four Corners Transportation Study x x x x A14 CITY OF CHINO HILLS MAJOR PROGRAM OBJECTIVES BY ACTIVITY FISCAL YEAR 1999/00 A15 First Second Third Fourth Formulate and Implement New/Updated User Fee Policy x x x x Provide the Community with City-wide Special Events x x x x Offer New and Enhanced Community Recreation Activities at the Civic Center Community Building and Facilitate the Needs of Community Organizations for Meeting Room Space x x x x Open and Staff the First City Store to Sell an Assortment of Items which Display the City's Logo and Helps Build Pride and a Sense of Community for City Residents x x x x Conduct a Comprehensive Emergency Preparedness Drill in Conjunction with Neighboring Jurisdictions x Finalize a Comprehensive Joint Use Agreement with the Chino Valley Unified School District x Complete Construction of the McCoy Equestrian Center x Conduct Community Meetings and Design a Skate Park x x x x Offer New Community Sports Programs at Grand Avenue Park x x x x Design and Implement the Neighborhood Network Training Program for Community Leaders/Block Captains x x Initiate and Fully Implement the Neighborhood Network Program in at Least Ten Neighborhoods x x x x Develop a Public Information Program to Inform Residents/Business about Common Code Violations x A15 CITY OF CHINO HILLS MAJOR PROGRAM OBJECTIVES BY ACTIVITY FISCAL YEAR 1999/00 QUARTERLY REPORT/ACTION A16 Fust Second Third Fourth Revenue and Expenditures Status Report x x x x Significant Program Changes - Budget Modifications x x x x Complete Comprehensive Financial Strategy x x x x Implement Comprehensive Financial Strategy Plan x Revise Purchasing Policy x x Begin Development of Civic Center Master Plan x A16 First Second Third Fourth Develop and Implement a Pavement Management Program x Implement Five -Year Capital Improvement Program x x x x Evaluate Vehicle Maintenance Program to Determine Cost Effectiveness of Current Services x Implementation of Water Master Plan of Source and Supply x x x x Reduce Water Use on City Facilities Through Conservation and Irrigation System Improvements x x x x Inspect 52,000 Linear Feet of Sewer Main x x x x Increase Storm Channel Maintenance Program to Include Inspection of 16 Basins and 1,000 Linear Feet of Storm Drains x x x x Evaluate Cost Effectiveness of In -House Asphalt and Sidewalk Repair Program x Implement Contract of Weed Abatement Services x A16 CITY OF CHINO HILLS MAJOR PROGRAM OBJECTIVES BY ACTIVITY FISCAL YEAR 1999/00 A17 First Second Third Fourth Implement Contract for Water Atlas Database x Design, Build, and Move Operations to New City Yard on La Palma x A17 This page intentionally left blank. A18 CITY OF CHINO HILLS STATUS OF MAJOR PROGRAM OBJECTIVES BY ACTIVITY FISCAL YEAR 1998/99 Objective: Select Codifier and Codify City Ordinances Book Publishing Company was selected to codify City ordinances adopted to date. Book Pub- lishing has reviewed the City's ordinances and has prepared the Ordinance Analysis and Report. Review of the Analysis and Report by the City Attorney and City staff has not yet been com- pleted due to other work priorities, but will be conducted in the very near future. The review will reveal which ordinances may have to be repealed or amended, prepared by staff and then sub- mitted to the City Council for adoption. Following adoption of any necessary ordinances, Book Publishing will incorporate the new ordinances into the code format and publish the first Chino Hills Municipal Code (CHMC). Publication is anticipated in late summer. With the adoption of the CHMC, responsiveness to the community, as defined in the City's Mission and Values Statement will be enhanced. Objective: Implement Commercial Integrated Waste Management Agreement In August 1998, the exclusive Commercial Integrated Waste Management Franchise Agreement between the City and USA Waste Services, Inc. became effective. Previous to this exclusive Commercial Agreement, the City relied upon the residential program to provide compliance with AB 939, a State mandate which requires the reduction in the amount of waste entering landfills by 50% by the Year 2000. To ensure the City continues to remain in compliance and meet these goals, focus must now be on the implementation of commercial recycling programs. This will require close monitoring of the progress of USA Waste Services, Inc., to ensure they are meeting all diversion requirements outlined in their Agreement. Objective: Install and Implement Imaging System Liberty Information Management Systems was selected as the City's vendor for an imaging sys- tem. To date, the system has been installed, tested, further updated, and fields have been deter- mined. City resolutions, ordinances and minutes have been scanned into the system. Currently, documents may be retrieved only on City Clerk computers, but with implementation of the Citywide network, documents will be retrievable from any PC on the network. In early June, the system administrator will receive training at the Liberty Center which will enable her to begin training the Records Coordinator and other departments on the Information Management System. As records are added and the system grows, customer service to the community, staff and the general public will be provided in a professional and responsive manner, as defined in the City's Mission and Values Statement. A19 Objective: Implement an Enhanced Employee Training and Development Program This is an ongoing program objective. During the 1998/99 Fiscal Year staff developed and im- plemented the Lunch & Learn Program for approximately 25 supervisors and managers. The monthly program has offered training on a variety of subjects of general interest and will con- tinue during the next fiscal year. Additionally, writing workshops and construction management workshops were conducted. This program is consistent with the City's Mission to recognize that our employees are our most important resource. Objective: Further Refine and Monitor the Five -Year Operating Program This objective is ongoing. The City currently meets on a quarterly basis with all managerial and supervisory employees. At these meetings, staff is briefed on the status of major program objec- tives, the five-year operating program, and the capital improvement program. In addition, the annual budget contains a section in which the five-year operating program is discussed and ex- penditures are forecasted. This objective is consistent with the City's Mission Statement in that it helps maintain a viable financial plan. Objective: Implement Comprehensive Revenue Enhancement Program This objective is ongoing. The revenue enhancement program has been developed in conjunc- tion with the developer impact fee update and the comprehensive financial plan. The revenue enhancement program sets forth short and long-term strategies for policy consideration. The revenue enhancement program was developed to assist the Council in developing policies that will enable services to be continued at their current level and enhanced where needed as we move toward General Plan build -out. The revenue enhancement program is consistent with the City's commitment to maintaining a viable financial plan as stated in the City's Mission and Values Statement. Objective: Joint Chino Hills/Chino 71 Corridor Economic Development Strategy The City of Chino Hills and the City of Chino have reviewed the possibilities for joint economic development along the 71 freeway and will continue to do so as future opportunities present themselves. This is consistent with the City's Mission and Values Statement in that it will serve to effectively manage growth and maintain a viable financial plan enhancing customer service. Objective: Produce Community Promotional Videos The economic development video "We're Here for You" was completed. The video has been duplicated and is being distributed as a part of our economic development efforts at the Interna- tional Council of Shopping Centers tradeshows and through direct mail. This program objective will continue during the next fiscal year, as staff will seek the technical assistance and support of Century Communications for the production of community informational videos. A 20 Objective: Complete and Present a Cable Programming Policy This program objective has been carried forward and will be accomplished during the 99/00 Fis- cal Year. Objective: Develop Grants Policy based on Program Priorities and Refine Grant Application Monitoring Process This program objective has not been started. This objective remains needed and will be ad- dressed during Fiscal Year 1999-2000. This objective is consistent with the City's Values Statement in that the development of a grants policy is an integral part of the City's responsive- ness to the community by applying for and obtaining grant funds that can be used to enhance the quality of life in the City. Objective: Contract with Chino Valley Chamber of Commerce for Specific Activities This contract was approved by the City Council on January 26, 1999 and is consistent with our Mission and Values Statement to foster community partnerships that will enhance service levels in the City. Presentation folders have been designed and printed through this contract for use as "welcome" packets. Objective: Complete Los Serranos Community Needs Assessment The inventory of public facilities within the Los Serranos community has been completed and staff has finalized a photo inventory of streetlights, sidewalks, roadways, and drainage improve- ments. This will be provided to the Neighborhood Services Division to be used as a resource in establishing neighborhood standards and developing an improvement plan. This will help us to be more responsive to our residents and to provide higher levels of service in the Los Serranos community. Objective: Establish a Public Information/Education Program This ongoing program continues enhancing our efforts to provide information to the public and will continue into the 99/00 Fiscal Year. New avenues are being explored and utilized to share information with the public including the use of water bill inserts and the printing of messages directly on the water bill. Objective: Re-evaluate the Production and Distribution of the City Newsletter City Council action in October of 1998 enhanced the level of quality and distribution method of the City Newsletter. During the upcoming fiscal year, the City will solicit bids for an annual printing contract. A21 Objective: Begin the Process of Renewing Cable Television Franchise Agreement The process of renewal has been initiated and will be completed during the 99/00 Fiscal Year. Objective: Complete Long Term Public Safety Needs Assessment Data has been collected and an information gathering/team building session with City admini- stration and the management team of the Chino Hills Police Department was conducted. This information will be transferred to the new Neighborhood Services Division and will serve as the basis for the development of new programs and the establishment of future service levels. Objective: Develop a Liability Claims Management System An internal system to inventory and analyze liability claims has been established. Objective: Enhance City's Legislative Tracking Program A Legislative Tracking system has been developed. All Legislative items are referred to the Fi- nance Committee. The Finance Committee either recommends tracking at staff level or referring to Council for further discussion and action. The City now has on-line access to the League of California Cities to ensure timely access to information. Additionally, a tour of the City was conducted so that the newly elected State, County, and Federal legislators are familiar with the unique character and needs of Chino Hills. Objective: Complete Compensation Study The Compensation Study was completed in May. Objective: Conduct Community Needs Assessment Focus Groups This program objective has been carried over to be completed during the first and second quarter of the 99/00 Fiscal Year. Objective: Formalize the Safety Program A safety consultant has been retained and has completed a review of existing policies. We have started the process of drafting the recommended revisions and are beginning the process of for- malizing the Safety Program. This will be complete by the second quarter of Fiscal Year 99/00. Objective: Establish a Formal Training/Staff Development Program This has been carried over to the 99/00 Fiscal Year. A 22 Objective: Complete Site Selection Process for Public Facilities Master Plan This is in process and staff anticipates that site acquisition will be completed during the 99/00 Fiscal Year. Objective: Complete Request for Proposal Process to Determine Feasibility of Privatizing City Water System The Request for Proposal has been completed and the City is currently evaluating the proposals. A final determination on the feasibility of privatizing the City water system should be completed during the 99/00 Fiscal Year. Objective: Reconcile Personnel Rules with Administrative Policies and any Memoranda of Understanding Staff work has been completed and adoption of revised rules/policies will be accomplished si- multaneously with the adoption of the 99/00 Memorandum of Understanding. 1 Development Department Objective: Continue Comprehensive Development Services Contract This program objective is ongoing. The City Council approved an agreement with P & D Con- sultants, Inc. on June 24, 1997, to provide comprehensive development services. Since that time, P & D has further expanded their services and also provides, through amendments to the Agree- ment, a number of special studies and services to the City as needed. The services rendered by P & D directly relate to the City's Mission and Values Statement by providing commitment, pro- fessionalism, and responsiveness to the community. Objective: Continue Proactive Business and Retention Efforts This program objective is ongoing. The Community Development Department mailed numerous letters to draw more commercial activity to the community. The types of materials sent out in- cluded marketing materials and information as well as general information about the community. Staff held meetings with existing commercial centers to assist in filling vacancies in their centers and provided job advertising on the local cable channel at no cost to the business owners. This objective is consistent with the City's commitment to effectively manage growth and create a viable financial plan to ensure the continued success of the City, as stated in the City's Mission Statement. Objective: Actively Promote Commercial Development Along the Highway 71 Corridor and Other Locations This program objective is ongoing. The promotion and recruitment efforts continued through the fiscal year with the addition of the Economic Development Planner. The Economic Incentive Zone was established by Council on August 25, 1998, to encourage commercial development A 23 along the Highway 71 corridor. The City Economic Development Newsletter and Community Profile have been completed. This objective is consistent with the City's commitment to effec- tively manage growth and create a viable financial plan to ensure the continued success of the City, as stated in the City's Mission Statement. Objective: Complete Revised Residential Development Standards and Design Guidelines This program objective has been met. City Council adopted Ordinance No. 112 on December 8, 1998. The revised Residential Development Standards and Design Guidelines became effective on January 7, 1999. Meeting this objective is consistent with the City's commitment and respon- siveness to the community, as stated in the City's Mission and Values Statement. Objective: Prepare Standardized Development Conditions The draft standardized Development Conditions have been submitted by the various departments and agencies. The Development Conditions are currently under review by staff. It is anticipated that the Development Conditions will be completed by September 1999. This objective empha- sizes commitment, professionalism, and responsiveness to the community, as stated in the City's Mission and Values Statement. Objective: Complete Prominent Ridgeline Study This program objective has not been met. The Planning Commission held several public hear- ings and also participated in touring the ridgelines. It is anticipated that this objective will be met during the first quarter of Fiscal Year 99/00. This objective is consistent with the City's com- mitment to continue to develop and maintain the aesthetic beauty of the City, while effectively managing growth, as stated in the City's Mission Statement. Objective: Prepare Development Services Policies and Procedures Manual This objective has not been met. Staff will continue to work on the Development Services Poli- cies and Procedures Manual as time permits. This objective has been carried forward to Fiscal Year 99/00. It is anticipated that the Development Services Policies and Procedures Manual will be completed in the third quarter. This objective demonstrates commitment to providing excel- lent customer service, as stated in the City's Mission Statement. Objective: Complete Establishment of One -Stop Service Center This objective has been met with the establishment of the Building, Engineering and Inspection Services Division and the relocation of staff to one central counter. This objective emphasizes the City's commitment to provide excellent customer service to the community, as stated in the City's Mission Statement. Objective: Manage the Financial Agreements as Related to Development Projects A 24 This program objective is ongoing. Filling the Administrative Analyst II position has facilitated meeting this objective. Staff continues to familiarize themselves with the various agreements. This objective is consistent with the City's commitment to providing excellent customer service and its emphasis on professionalism as stated in the City's Mission and Values Statements. Objective: Prepare City -Wide Equestrian Overlay Zoning District Animal Regulation Ordinance This program objective has not been met due to the reassignment of priorities. It is anticipated that staff will resume work in the next fiscal year and completion of the City-wide Equestrian Overlay Zoning District Animal Regulation Ordinance is anticipated in the third quarter of Fiscal Year 99/00. When completed, the ordinance will be consistent with the City's commitment to be responsive to the community and to maintain the aesthetic beauty of the City while enhancing the quality of life, as stated in the City's Mission and Values Statement. Objective: Create a Permanent Records Storage and Retrieval System This program objective has not been met. The creation of a permanent records storage and re- trieval system will result in a uniform method of storing and retrieving records. As part of this project, a records retention schedule will be developed. This project will be coordinated with the City Clerk's Department. This objective has been carried forward to Fiscal Year 99/00. This objective, when completed, will assist staff in providing excellent customer service, as stated in the City's Mission Statement. Objective: Establish and Implement Community and Neighborhood Services Program During the fiscal year, planning continued for implementation of the Neighborhood Services Program, including working with the Healthy Cities and Communities Steering Committee in including the program concept in the next Healthy Cities project application. Also during the fiscal year, the recruitment of the Neighborhood Services Supervisor was conducted, which was concluded during the fourth quarter. During the third and fourth quarters, staff from the Sher- iff's/Police Department assisted with developing a comprehensive framework for the program, which was presented to the City Council. In addition, various staff members have met with in- terested community members in the Sleepy Hollow and Los Serranos areas to begin the dialogue on issues of importance to those communities. Approximately 500 staff hours have been com- mitted to this objective during the fiscal year. The design and implementation of this program meets the City's Values Statement through recognizing the need for community partnerships and through our commitment to being responsive to community needs. A25 Objective: Provide the Community with City-wide Special Events Special events and celebrations were offered to the community throughout the fiscal year, including established favorites such as the Concerts in the Park series and the 4th of July Old Fashioned Picnic. New events offered during the fiscal year included a crafts fair being incorpo- rated into both the Easter Egg-Citement and 4th of July events, Movies in the Park, and the Summer Swim -In. Approximately 4,000 hours (including full and part time staff) are committed to making special events a success in the City. This objective meets the City's Values Statement in terms of our responsiveness to the community and through community partnership building. Objective: Revise and Update the City's Disaster Plan Including Standardized Emergency Management System Provisions The City's Disaster Plan was revised and updated during the first and second quarters of the fis- cal year and adopted by the City Council during the third quarter. The Plan meets the Standard- ized Emergency Management System mandates. Approximately 100 staff hours were committed to the Plan's update. This objective relates to the City's Values Statement through meeting our commitment to our citizens to provide the highest quality municipal service possible and through developing community partnerships in working with other agencies and individuals to ensure our emergency preparedness system is fully integrated throughout the community. Objective: Develop Comprehensive Joint Use Agreement -- Chino Valley Unified School District Since the second quarter of Fiscal Year 98/99, City and School District officials have been meeting to discuss and draft a joint use agreement to be presented to each agency's policy body. The draft agreement was presented to the Joint City/School District Committee during the fourth quarter and it is anticipated that it will be completed during the first quarter of Fiscal Year 99/00. Approximately 40 City staff hours have been expended on this objective to date. The objective to develop a comprehensive joint use agreement between the City and the School District is con- sistent with the City's Values Statement regarding the importance of developing community partnerships. Objective: Develop an Operations Policy and Procedures for Grand Avenue Park During the third quarter, development of the programming, policies, procedures and marketing materials for activities at Grand Avenue Park were undertaken. Staff has spent approximately 400 hours in designing community programs which meet the needs of City residents and in de- veloping the necessary policies and procedures which support those programs. This project is consistent with the City's Values Statement in respect to the importance of being responsive to community needs and in respect to the importance of fostering community partnerships. A 26 Objective: Establish the Programming and Operations Procedures for the McCoy Equestrian Center The focus for the McCoy Equestrian Center Planning and Operations Committee during Fiscal Year 98/99 was the design and construction of the facility. During the fourth quarter, discus- sions began regarding the operational aspects of the facility, including marketing, types of al- lowed uses, rules, regulations, etc. During the first quarter of Fiscal Year 99/00, the program- ming and operations procedures for the facility will be established and implementation will begin during the first and second quarters. An estimated 160 hours have been expended on the McCoy project to date, which meets the City's Values Statement in respect to the importance of fostering community partnerships and in being responsive to community needs. Objective: Initial Planning Design of a Skate Park During the fiscal year, a Skate Park Committee was established, with the charge of reviewing potential sites for a Skate Park and developing recommendations regarding both the siting of a Skate Park and the amenities it might include. The Committee developed a short list of potential sites during the third quarter, and during the fourth quarter staff prepared a Request for Proposals for selection of a project architect. Staff expended approximately 80 hours on this project during the fiscal year. The design and siting of a Skate Park meets the City's Values Statement through recognizing the need for community partnerships and through our commitment to being respon- sive to the community. Objective: Revenue and Expenditure Status Report This program objective is ongoing. Reports are provided to the City Council on a monthly basis. The reports include the status of the current revenues collected and the current expenditures in- curred, the comparison of the current revenues and expenditures to the prorata budget, as well as a comparison of the current revenues and expenditures to the prior year's revenues and expendi- tures. The cost incurred for this objective is limited to staff costs. This objective relates to all of the values listed in the City's Values Statement as well as the City's Mission Statement of pro- viding excellent customer service and providing a viable financial plan. Objective: Significant Program Changes - Budget Modifications This program objective is ongoing. Reports are provided to the City Council on a quarterly ba- sis. The reports include a status of the City's budget position compared with actual revenues and expenditures to date and a recommendation for any budget modifications that are required due to new or modified programs. The cost incurred for this objective is limited to staff costs. This objective relates to all of the values listed in the City's Values Statement as well as the City's Mission Statement of providing excellent customer service and providing a viable financial plan. A 27 Objective: Financial/Accounting Computer Program Analysis This program objective has been completed. An analysis was conducted to determine the feasi- bility of purchasing new financial/accounting software to run on the City's new computer net- work system versus keeping the existing software and upgrade to a new IBM AS/400 minicom- puter system upon which platform the City's existing financial/accounting software resides. The analysis disclosed that a viable network -based financial/accounting software system is not cur- rently available and that a new IBM AS/400 should be acquired. The City Council, in April 1999, approved leasing a new AS/400, which will be installed by mid June 1999. The cost in- curred for this objective was the monthly lease rate of $1,377. This objective relates to all of City's Values Statements as well as the City's Mission Statement of providing excellent cus- tomer service. Objective: Complete Comprehensive Data Processing Strategy This objective has been completed. The City's Computer Committee was given the responsibility to prepare the strategic plan. The committee is comprised of a City Council Member, represen- tatives from each City department, as well as a representative from the San Bernardino County Sheriff's Department. The strategic plan includes the policies required to manage the acquisition and use of the City's computer hardware and software system, including its electronic communi- cation systems (network, Internet, and web site systems). Additionally, a multi-year budget plan is included which provides recommendations for a City-wide network, hardware/software up- grades to City standards, and the hardware/software required to automate various manual sys- tems in the City (i.e., records retention system). The cost incurred for this objective is limited to staff costs. This objective relates all of the values listed in the City's Values Statement as well as the City's Mission Statement of providing excellent customer service and providing a viable fi- nancial plan. Objective: Complete Comprehensive Financial Strategy This objective is in process. It is expected that the strategic plan will be completed in the fall of 1999. The plan will present a strategy for identifying and securing the resources required to pro- vide the program services for the citizens of the City as well as the capital needed to construct the City facilities for the program and services. The City has secured the services of a financial advisor to spearhead the development of the strategic plan. The cost incurred for this objective, besides staff time, is the $35,000 annual retainer fee for the City's financial advisor, Stone & Youngberg, Inc. This objective relates to all of the values listed in the City's Values Statement as well as the City's mission of providing excellent customer service and providing a viable fi- nancial plan. Objective: Implement Comprehensive Financial Strategy Plan The action on this objective will begin following the completion of the above objective entitled Complete Comprehensive Financial Strategy. The expected implementation date of this objec- tive is in fall 1999. The cost incurred for this objective is limited to staff costs. This objective A 28 relates to all of the values listed in the City's Values Statement as well as the City's mission of providing excellent customer service and providing a viable financial plan. Objective: Implementation of Five -Year Capital Improvement Program The 1998/99 Fiscal Year was the most successful year of an ambitious Capital Improvement Program, following a course that was established in 1997 to address community needs. During this fiscal year, nearly 7,000 employee hours were expended in the completion of thirty projects. These projects ranged from neighborhood park renovations to major road repair and water main- line installation. Additionally, eight projects are currently under construction and another 23 projects are in the design phase. The City successfully brought project management responsi- bilities in-house to ensure compliance with the City's Mission Statement of providing excellent customer service and to reduce the costs of project management. The total CIP administrative budget was $246,100, which includes employee salaries plus operating expenses. The CIP pro- gram exemplifies the values included in the City's Mission and Values Statement: Professional- ism of Employees; Responsiveness to the Community; addressing Community needs; and pro- viding the residents with the highest quality municipal services. Objective: Procure and Maintain Adequate and Reliable Water Production and Distribution System This is an ongoing program objective for the City however, in Fiscal Year 1998/99, staff made great strides to ensure that an adequate supply of water will be available for the citizens of Chino Hills. An agreement was signed with Monte Vista Water District providing the City with 16.22 MGD of water this year and 4.0 MGD to meet future City needs. The seven -mile Monte Vista Interconnect project is in the design stage. This interconnect will aid in getting the Monte Vista Water supply to the City. A Ground Water production plan has been implemented to include the production of all the City's entitlement, providing the maximum use of least cost water. There were no major line breaks in this fiscal year which indicates that a replacement plan is prudent. The replacement program for the Rolling Ridge area is in the design stage and is expected to im- prove the system reliability for that area. The reliability of the water quality is evidenced by the annual Water Quality Report published in April. The City's water continues to meet all quality standards required by the United States Environmental Protection Agency. This objective dem- onstrates the City's commitment to providing excellent customer service and effectively manag- ing the City's growth. Objective: Initiate Landscape Management Program This program objective is complete. The Landscape Management Program was initiated in Feb- ruary 1999 and has been operating successfully. Weekly meetings with staff have kept the City involved with the progress of this innovative program. Computerized tracking of all aspects of the landscape maintenance operation has improved the level of service and has increased data collection that will assist in future planning and cost analysis. This is in keeping with the values A 29 set forth in the City's Mission Statement to maintain the aesthetic beauty of the City as well as the City's mission of providing excellent customer service. Objective: Construct a Recycled Water Distribution System Construction of the Recycled Water Distribution System along Butterfield Ranch Road is now complete and the DHS requirements have been met. Recycled Water rates were established at a cost 20% lower than current domestic water rates. With the conversion of Los Serranos Golf Course fairways to recycled water, the City will exceed the annual requirement to purchase 600 AF of recycled water from the Inland Empire Utilities Agency. The use of recycled water will decrease the demand on the City's domestic water supply and, at the same time, lower the water costs to the recycled water users. The Parks and Landscape Districts using the recycled water will realize a 20% savings from the lower cost water. This objective emulates the values of the City's Mission Statement of effectively managing growth and creating a viable financial plan to ensure the continued success of the City. Objective: Initiate A Street Maintenance Program Based on Assessment Alternatives The initial phase of this objective is complete. Staff evaluated the Pavement Management Analysis and Recommendation Report and initiated a Request for Proposal for the preparation of a comprehensive pavement management program. City Council approved an agreement with a consultant to prepare the pavement management plan for a total amount of $63,000. Data will be provided with a computer-based system that will allow staff to have up-to-date information for the management of streets, bringing a more professional approach to street maintenance man- agement. The City of Chino Hills has made a commitment to maintain high standards for our roads. Regular maintenance lengthens the life of our streets and, in the long run, saves money. A comprehensive pavement management program is in keeping with the City's Mission State- ment to provide residents with a safe environment and to maintain the aesthetic beauty of the City. Objective: Develop a System for Logging and Tracking All Capital Expenditures This objective has been completed. Starting in the 1999/00 Fiscal Year, an overhead amount will be charged against each capital project to cover all cost (direct and indirect) for that project. Public Facilities and Operations Department staff will be working with the Finance Department to calculate the appropriate overhead rate. The direct cost of salaries of personnel working on each project will be charged when appropriate. This objective complies with the City's Value Statement that the City has a viable financial plan to ensure the continued success of the City. Objective: Complete a Privatization Study Relative to Municipal Service Needs This is an ongoing process to refine the City operations to achieve the most efficient service lev- els possible for the citizens of Chino Hills. During the first quarter of the 1998/99 Fiscal Year, the City operations reduced the number of landscape contracts from eight separate contracts to three major contracts, providing a better level of service and more manageable contracts. The A 30 Landscape Management contract was implemented in the third quarter with great success. The Street Assessment was completed, and, in the fourth quarter, a Pavement Management Program was initiated to help bring our street maintenance to a more professional management level. The Water Privatization Study is nearly complete. The committee is studying the feasibility of the two proposers. The City is in the process of working up an agreement with the Chino Valley In- dependent Fire District for weed abatement services. The proposed effective date is September 1999. The City will review the fleet maintenance function in Fiscal Year 2000. This objective is consistent with the City's Value Statement with a commitment to providing excellent customer service, effectively managing growth and ensuring the continued financial success of the City. A31 This page intentionally left blank. A 32 CITY OF CHINO HILLS OPERATING PROGRAM PERSONNEL SUMMARY BY ACTIVITY LEGISLATIVE CITY MANAGER ADJUSTED PROPOSED BUDGETED BUDGETED POSITIONS POSITIONS FY 1998/99 FY 1999/00 6 6 9 8 COMMUNITY DEVELOPMENT 20 20 COMMUNITY SERVICES FINANCE 13 13 18 18 PUBLIC FACILITIES AND OPERATIONS 44 44 TOTAL A33 110 109 This page intentionally left blank. A 34 CITY OF CHINO HILLS FISCAL YEAR 1999/00 AUTHORIZED POSITIONS ACCOUNT CLERK II ACCOUNTANT 2 ADMINISTRATIVE ANALYST I I ADMINISTRATIVE ANALYST II 5 ADMINISTRATIVE SECRETARY 4 ADMINISTRATIVE SECRETARY - CONFIDENTIAL 1 ASSISTANT CITY CLERK I ASSISTANT DIRECTOR OF COMMUNITY DEVELOPMENT 1 ASSISTANT PLANNER 2 ASSOCIATE PLANNER 2 BUILDING AND ENGINEERING SERVICES PERMIT TECHNICIAN 2 CAPITAL PROJECTS COORDINATOR I CAPITAL PROJECTS MANAGER 1 CITY MANAGER 1 CITY PLANNER I CODE ENFORCEMENT OFFICER 2 COMMUNITY DEVELOPMENT DIRECTOR 1 COMMUNITY SERVICES COORDINATOR 1 COMMUNITY SERVICES DIRECTOR 1 CUSTOMER SERVICES REPRESENTATIVE 1 CUSTOMER SERVICES SUPERVISOR I DEPUTY CITY MANAGER/CITY CLERK I DEPUTY CITY MANAGER/PERSONNEL 1 ECONOMIC DEVELOPMENT MANAGER 1 ENGINEERING TECHNICIAN H 1 EXECUTIVE SECRETARY I FACILITIES MAINTENANCE SUPERVISOR 1 FINANCE DIRECTOR 1 FINANCE MANAGER 1 A35 CITY OF CHINO HILLS FISCAL YEAR 1999/00 AUTHORIZED POSITIONS (continued) MAINTENANCE AND OPERATIONS MANAGER 1 MAINTENANCE WORKER I 5 MAINTENANCE WORKER H 10 MANAGING CIVIL ENGINEER 1 NEIGHBORHOOD SERVICES MANAGER 1 PARKS AND OPEN SPACE SUPERVISOR 1 PERSONNEL ASSISTANT 1 PRINCIPAL PUBLIC WORKS ENGINEER 1 PROJECT MANAGER/CONTRACT ADMINISTRATOR 2 PUBLIC FACILITIES AND OPERATIONS DIRECTOR 1 PUBLIC WORKS INSPECTOR 3 RECORDS COORDINATOR 1 RECREATION COORDINATOR 3 RECREATION MANAGER 1 SANITATION SUPERVISOR 1 SECRETARY 6 SENIOR ACCOUNT CLERK 2 SENIOR ACCOUNTANT 2 SENIOR ADMINISTATIVE ANALYST 3 SENIOR ADMINISTRATIVE CLERK 1 SENIOR MAINTENANCE WORKER 8 SENIOR PERMIT TECHNICIAN 1 SENIOR PLANNER 1 STREET MAINTENANCE SUPERVISOR 1 WATER AND SEWER MANAGER 1 WATER CONSERVATION SPECIALIST 1 WATER DISTRIBUTION SUPERVISOR 1 WATER PRODUCTION SUPERVISOR 1 WATER QUALITY TECHNICIAN 1 TOTAL AUTHORIZED POSITIONS 109 A36 CITY OF CHINO HILLS FINAL BUDGET FISCAL YEAR 1999-00 SUMMARY OF CHANGES TO FUND BALANCES (in thousands) Beginning Ending Fund Estimated Estimated Fund Fund Title R.IO,,..o + R �' GENERAL FUND Operating Fund Cash Flow Reserve Accrued Leave Reserve Contmgency,Emergency, and Special Projects Reserve GENERAL FUND SUBTOTAL SPECIAL REVENUE FUNDS Public Facilities Improvement Fund Recreation Fund Gas Tax Fund Measure I Fund Air Quality Improvement Fund Solid Waste Fund Landscaping and Lighting Assessment District Funds Development Fee Funds Community Development Block Grant Miscellaneous Special Revenue Funds ENTERPRISE FUNDS Water Fund Sewer Fund INTERNAL SERVICE FUNDS Equipment Maintenance Fund Data Processing Fund CAPITAL PROJECTS FUNDS AGENCY FUNDS LESS: INTERFUND TRANSFERS AND TRANSACTIONS TOTAL ALL FUNDS evenues - Expenditures = - 16,947 16,487 460 3,225 - - 3,225 224 - - 224 2,792 8,800 9,566 2,026 6,241 25,747 26,053 5,935 2,000 - 2,000 - - 1,062 1,062 - 1,153 1,044 2,156 41 918 549 1,400 67 235 66 235 66 - 3,569 3,569 - 3,536 7,938 10,959 515 18,007 26,931 37,398 7,540 - 596 596 - 1,045 3,282 3,278 1,049 4,478 20,686 15,694 9,470 1,878 5,923 5,437 2,364 1,100 534 665 969 449 339 394 394 257 48,434 48,691 - 13,830 16,244 15,128 14,946 - (58,147) (58,147) - 55,127 104,797 116,568 43,356 This page intentionally left blank. City of Chino Hills Organization By Activity Fiscal Year 1999/00 Legislative C 1 LEGISLATIVE EXPENDITURES 1999/00 City Council City Clerk 3% 13% $122,700 $697,800 City Attorney Contract Services 77% $3,706,000 C 2 CITY OF CHINO HILLS ANNUAL BUDGET PERSONNEL SUMMARY ACTIVITY: LEGISLATIVE FY 1998-99 FY 1999-00 ADOPTED/ ADJUSTED ADOPTED BUDGET BUDGET PROGRAM: CITY CLERK CITY CLERK 1 0 CITY CLERK/DEPUTY CITY MANAGER 0 1 ASSISTANT CITY CLERK 1 1 ADMINISTRATIVE ANALYST 1I 1 0 RECORDS COORDINATOR 1 1 ADMINISTRATIVE SECRETARY 1 1 SECRETARY/RECEPTIONIST 1 1 SENIOR ADMINISTRATIVE ANALYST 0 1 TOTAL 6 6 C 3 This page intentionally left blank. C 4 CITY OF CHINO HILLS BUDGET SUMMARY LEGISLATIVE PERSONNEL SERVICES OPERATIONS AND MAINTENANCE CAPITAL OUTLAY INTERFUND TRANSFERS TOTAL LEGISLATIVE BUDGET PROGRAM CITY COUNCIL CITY ATTORNEY CITY CLERK CONTRACT SERVICES TOTAL LEGISLATIVE FY 1997-98 FY 1998-99 FY 1998-99 FY 1999-00 ADOPTED/ ADJUSTED PROJECTED ADOPTED ACTUAL BUDGET ACTUAL BUDGET 357,587 429,400 3,725,137 4,224,700 0 6,000 0 0 4,082,724 4,660,100 88,582 131,900 288,969 312,200 334,164 726,600 3,371,009 3,489,400 4,082,724 4,660,100 C 5 362,400 462,900 4,195,600 4,378,600 6,000 0 0 0 4,564,000 4,841,500 87,400 122,700 312,200 315,000 612,500 697,800 3,551,900 3,706,000 4,564,000 4,841,500 Legislative Program Purpose The City Council is the governing body that guides the progress of the City of Chino Hills. The City Council responds to issues and concerns of the community by allocating resources, developing policies, and formulating strategies that support the continued health and economic viability of the City of Chino Hills. The City Council manages the growth and development of the community to ensure efficient and effective delivery of services now and in the future. Primary Activities The City Council is responsible for the formulation of legislative policies that provide guidance for the activities of the City. Significant Changes from Prior Year None. Significant Items of Capital Outlay None. Significant Interfund Transfers None. Performance Measures • Develop and implement a plan for future growth and financial stability in Chino Hills. • Remain open and responsive to the concerns of the community. • Develop and foster City relationships with residents, businesses, other agencies, and community leaders. • Foster economic development. (1) Percent change: "98/99 Adjusted Budget" column compared to "99/00 Budget' column. "N/A" = Not Applicable C 6 97/98 Actual 98/99 Adjusted Budget 98/99 Projected Actual 99/00 Budget Percent Change(1) Personnel 65,277 61,800 65,300 75,200 5.5% Operations & Mamtenance 23,305 70,100 22,100 47,500 (18.0%) Capital Outlay 0 0 0 0 N/A Interfund Transfers 0 1 0 0 0 1 N/A Total i 88,582 1 131,900 87,400 122,700 1 (7.0%) (1) Percent change: "98/99 Adjusted Budget" column compared to "99/00 Budget' column. "N/A" = Not Applicable C 6 CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: LEGISLATIVE PROGRAM CODE PROGRAM: CITY COUNCIL 001-0200 FY 1997-98 FY 1998-99 FY 1998-99 FY 1999-00 ADOPTED/ ADJUSTED PROJECTED ADOPTED ACTUAL BUDGET ACTUAL BUDGET PERSONNEL 1010 REGULAR SALARIES 1540 FRINGE BENEFITS TOTAL PERSONNEL OPERATIONS & MAINTENANCE 2010 MEMBERSHIPS AND CERTIFICATIONS 2015 CONFERENCES, MEETINGS, AND TRAINING 2020 AUTO MILEAGE 3135 SPECIAL STUDIES 4440 OFFICE SUPPLIES 4450 REFERENCE MATERIALS AND SERVICES 7990 OTHER MISCELLANEOUS EXPENDITURES TOTAL OPERATIONS & MAINTENANCE TOTAL FUNDING SOURCE: GENERAL FUND C 7 24,093 24,000 24,000 32,400 41,184 37,800 41,300 42,800 65,277 61,800 65,300 75,200 13,037 12,500 12,700 17,900 7,819 12,000 8,000 11,000 1,222 700 100 1,000 36 34,500 200 15,000 225 200 100 200 286 400 300 400 680 9,800 700 2,000 23,305 70,100 22,100 47,500 88,582 131,900 87,400 122,700 Legislative Program Purpose The City Attorney provides legal counsel and representation on a wide variety of municipal issues. Primary Activities The primary activity of the City Attorney is to provide legal guidance to City staff and officials on municipal issues, including labor relations, dispute resolution, contract review, regulatory compliance, and litigation representation. Significant Changes from Prior Year None. Significant Items of Capital Outlay None. Significant Interfund Transfers None. Performance Measures • Provide legal advice that enhances the City's ability to operate in a cost affective manner. (1) Percent change: "98/99 Adjusted Budget" column compared to "99/00 Budget" column. "N/A" = Not Applicable A 97/98 Actual 98/99 Adjusted Budget 98/99 Projected Actual 99/00 Budget Percent Change(1) Personnel 0 0 0 0 N/A Operations & Maintenance 288,969 312,200 312,200 315,000 .9% Capital Outlay 0 0 0 0 N/A Interfand Transfers 0 0 1 0 1 0 N/A Total 288,969 312,200 1 312,200 1 315,000 .9% (1) Percent change: "98/99 Adjusted Budget" column compared to "99/00 Budget" column. "N/A" = Not Applicable A CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: LEGISLATIVE PROGRAM: CITY ATTORNEY PROGRAM CODE 001-1000 FUNDING SOURCE: GENERAL FUND C 9 FY 1997-98 FY 1998-99 FY 1998-99 FY 1999-00 ADOPTED/ ADJUSTED PROJECTED ADOPTED ACTUAL BUDGET ACTUAL BUDGET OPERATIONS & MAINTENANCE 3010 LEGAL SERVICES 288,969 312,200 312,200 315,000 TOTAL OPERATIONS & MAINTENANCE 288,969 312,200 312,200 315,000 TOTAL 288,969 312,200 312,200 315,000 FUNDING SOURCE: GENERAL FUND C 9 Legislative Program Purpose As an appointed official of the City Council, the City Clerk assists the City Council and City staff in the performance of their administrative, legal and legislative functions in accordance with State, Federal and City Codes, Ordinances, Resolutions, and Policies. Additionally, the City Clerk maintains the official records of the City and makes public records available for inspection. The City Clerk acts as Filing Officer under the Fair Political Reform Act and administers General and Special Municipal Elections. Contract compliance oversight and administration is also a function under the management of the City Clerk. Primary Activities Responsibilities of the City Clerk include preparing City Council agenda and packets, assisting departments in submission of staff reports and support documentation, keeping an accurate record of the proceedings of the legislative body, administering oaths or affirmations, certifying, maintaining and retrieving official records and documents, receiving and processing claims/lawsuits against the City, coordinating bid openings, processing legal publications and notices, receiving and filing Campaign Statements and Statements of Economic Interests, administering Municipal and Special Elections, providing administrative/clerical support to City Council, maintaining Municipal Code, maintaining City Seal, providing records management assistance to City departments, providing contract compliance and administration services to all departments, including the review and approval of bid specifications and contract documents for professional, construction, and maintenance contracts, and monitor receipt and approval of bonds, insurance and required contract documents. Significant Changes from Prior Year • Conduct of a Special Municipal Election will be held November 2, 1999. • Additional records will be included on the CD-ROM imaging system. • City ordinances will be codified as adopted. • Reclassification of City Clerk to Deputy City Manager/City Clerk. • Reclassification of Administrative Analyst II to Senior Administrative Analyst. • Part-time temporary Administrative Clerk (receptionist) is proposed for permanent part-time at 3/5's equivalent. Significant Items of Capital Outlay None. C10 Legislative (continued) Significant Interfund Transfers None. Performance Measures • Prepare City Council Agenda and Minutes in accordance with Council Policy. • Comply with State and City reporting requirements for Campaign Statements and Statements of Economic Interests. • Maintain Municipal Code. • Expand the document management system program to include City departments. • Review bid specifications and contract documents to ensure compliance with Public Contract Code. (1) Percent change: "98/99 Adjusted Budget" column compared to "99/00 Budget" column. "N/A" — Not Applicable C11 97/98 Actual 98/99 Adjusted Budget 98/99 Projected Actual 99/00 Budget Percent Change(1) Personnel 292,310 367,600 297,100 397,700 8.2% Operations & Maintenance 41,854 353,000 309,400 300,100 (15.0%) Capital Outlay 0 6,000 6,000 0 N/A Interfund Transfers 0 0 0 0 N/A Total 334,164 726,600 612,500 697,800 (1) Percent change: "98/99 Adjusted Budget" column compared to "99/00 Budget" column. "N/A" — Not Applicable C11 This page intentionally left blank. C12 CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: LEGISLATIVE PROGRAM CODE PROGRAM: CITY CLERK 001-0400 PERSONNEL 1010 REGULAR SALARIES 1015 PART-TIME/SEASONAL WAGES 1020 OVERTIME SALARIES 1540 FRINGE BENEFITS TOTAL PERSONNEL OPERATIONS & MAINTENANCE 2010 MEMBERSHIPS AND CERTIFICATIONS 2015 CONFERENCES, MEETINGS, AND TRAINING 2020 AUTO MILEAGE 3090 PROFESSIONAL SERVICES 3105 TEMPORARY EMPLOYEE SERVICES 3115 DATA PROCESSING SERVICES 3190 CONTRACTUAL SERVICES 4010 LEGAL ADVERTISING 4025 .ELECTION EXPENSE 4030 PRINTING AND PHOTOCOPY SERVICES 4031 DOCUMENT IMAGING 4035 POSTAGE AND EXPRESS DELIVERY 4430 SMALL EQUIPMENT AND TOOLS 4440 OFFICE SUPPLIES 4450 REFERENCE MATERIALS AND SERVICES 5025 OFFICE EQUIPMENT MAINTENANCE 5625 EQUIPMENT RENTAL TOTAL OPERATIONS & MAINTENANCE CAPITAL OUTLAY 8050 OFFICE FURNITURE AND EQUIPMENT TOTAL CAPITAL OUTLAY TOTAL FUNDING SOURCE: GENERAL FUND FY 1997-98 FY 1998-99 FY 1998-99 FY 1999-00 ADOPTED/ ADJUSTED PROJECTED ADOPTED ACTUAL BUDGET ACTUAL BUDGET C13 197,507 244,300 185,000 263,700 17,784 15,200 8,000 15,000 518 5,000 1,000 4,600 76,501 103,100 103,100 114,400 292,310 367,600 297,100 397,700 793 900 900 1,000 1,782 9,200 9,200 9,500 540 1,000 600 1,000 1,000 124,600 124,600 99,600 0 26,400 5,000 30,000 3,900 3,900 3,900 24,300 2,922 0 0 0 2,732 6,000 6,000 6,000 91 46,800 30,000 40,600 44 5,500 3,000 3,000 0 85,100 85,100 35,000 346 700 700 1,000 0 1,500 1,500 1,500 6,541 15,500 13,000 15,000 1,996 3,100 3,100 3,100 771 1,500 1,500 2,500 18,396 21,300 21,300 27,000 41,854 353,000 309,400 300,100 0 6,000 6,000 0 0 6,000 6,000 0 334,164 726,600 612,500 697,800 Legislative Program Purpose The Contract Services Division is responsible for the administration of the Refuse and Recycling contract and Household Hazardous Waste contract, implementation of the City's Source Reduction and Recycling Element (SRRE) and Household Hazardous Waste Element (HHWE), and administration of the contract for Animal Care and Control Services. Primary Activities The primary activities of the Contract Services Division include the implementation of the City's Source Reduction and Recycling Element (SRRE) and the Household Hazardous Waste Element (HHWE). This includes management of the Commercial and Residential Solid Waste and Recycling Contracts to ensure solid waste diversion requirements mandated by the State and addressed in the SRRE are being met. The Household Hazardous Waste Contract provides for the collection, recycling, treatment, and disposal of household hazardous waste generated by the residents within the community. The administration of the Animal Care and Control Contract is necessary to ensure animal -related City ordinances and State laws are enforced to protect the public health and welfare of the residents. This Contract includes humane animal work, such as the pick-up and disposal of injured, stray, unwanted, or dead animals, a suitable animal shelter, educational programs, and low cost rabies vaccination clinics. Significant Changes from Prior Year None. Significant Items of Capital Outlay None. Significant Interfund Transfers None. Performance Measures • Prepare City Council Agenda Items as necessary for program implementation. • Implement and monitor Source Reduction and Recycling Programs. • Comply with State and local reporting requirements for Solid Waste Reduction and Household Hazardous Waste Management. C14 Legislative (continued) Negotiate and monitor Solid Waste and Household Hazardous Waste and Animal Care and Control Service Contracts. • Provide public education programs regarding City ordinances and State laws. (1) Percent change: "98/99 Adjusted Budget" column compared to "99/00 Budget" column. "N/A" = Not applicable C15 97/98 Actual 98/99 Adjusted Budget 98/99 Projected Actual 99/00 Budget Percent Change(1) Personnel 0 0 0 0 N/A Operations & Maintenance 3,371,009 3,489,400 3,551,900 3,706,000 6.2% Capital Outlay 0 0 0 0 N/A Interfund Transfers 0 0 0 0 N/A Total 3,371,009 3,489,400 1 3,551,900 3,706,000 6.2% (1) Percent change: "98/99 Adjusted Budget" column compared to "99/00 Budget" column. "N/A" = Not applicable C15 This page intentionally left blank. C16 CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: LEGISLATIVE PROGRAM CODE PROGRAM: CONTRACT SERVICES VARIOUS FY 1997-98 FY 1998-99 FY 1998-99 FY 1999-00 ADOPTED/ ADJUSTED PROJECTED ADOPTED ACTUAL BUDGET ACTUAL BUDGET OPERATIONS & MAINTENANCE 2010 MEMBERSHIPS AND CERTIFICATIONS 2015 CONFERENCES, MEETINGS, AND TRAINING 3140 REFUSE CONTRACT 3173 ANIMAL CONTROL SERVICES 3190 CONTRACTUAL SERVICES 4015 ADVERTISING AND PROMOTION TOTAL OPERATIONS & MAINTENANCE TOTAL FUNDING SOURCE: GENERAL FUND SOLID WASTE FUND C17 75 100 100 100 585 900 900 900 3,246,935 3,352,700 3,423,800 3,569,300 70,000 68,600 66,900 63,600 42,114 43,900 44,500 46,300 11,300 23,200 15,700 25,800 3,371,009 3,489,400 3,371,009 3,489,400 3,551,900 3,706,000 3,551,900 3,706,000 This page intentionally left blank. City of Chino Hills Organization By Activity Fiscal Year 1999/00 City Manager D 1 CITY MANAGER EXPENDITURES 1999/00 Administration Risk Management 22% 13% $1,344,900 $833,500 Public Safety 61% $3,805,800 D 2 Services ,500 man iurces 2,900 City of Chino Hills ANNUAL BUDGET PERSONNEL SUMMARY ACTIVITY: CITY MANAGER TOTAL 9 g D 3 FY 1998-99 FY 1999-00 ADOPTED/ ADJUSTED ADOPTED BUDGET BUDGET PROGRAM: ADMINISTRATION CITY MANAGER 1 1 DEPUTY CITY MANAGER/PERSONNEL 0 1 ASSIST TO THE CITY MANAGER/ PERSONNEL MANAGER 1 0 ECONOMIC DEVELOPMENT MANAGER 1 1 PRINCIPAL PUBLIC WORKS ENGINEER 1 0 SENIOR ADMINISTRATIVE ANALYST 2 2 ADMINISTRATIVE ANALYST II 1 1 EXECUTIVE SECRETARY 1 1 SUB -TOTAL 8 7 PROGRAM: HUMAN RESOURCES PERSONNEL ASSISTANT 1 1 SUB -TOTAL 1 1 TOTAL 9 g D 3 This page intentionally left blank. D 4 CITY OF CHINO HILLS BUDGET SUMMARY CITY MANAGER PERSONNEL SERVICES OPERATIONS AND MAINTENANCE CAPITAL OUTLAY INTERFUND TRANSFERS TOTAL CITY MANAGER BUDGET PROGRAM ADMINISTRATION GRANT SERVICES HUMAN RESOURCES PUBLIC SAFETY RISK MANAGEMENT TOTAL CITY MANAGER FY 1997-98 FY 1998-99 FY 1998-99 FY 1999-00 ADOPTED/ ADJUSTED PROJECTED ADOPTED ACTUAL BUDGET ACTUAL BUDGET 465,770 778,400 719,300 721,700 3,983,703 4,676,100 4,494,500 5,478,700 27,702 8,700 8,300 8,200 0 0 0 0 4,477,175 5,463,200 5,222,100 6,208,600 410,953 740,000 631,600 1,344,900 19,552 22,200 19,200 31,500 145,139 246,900 216,800 192,900 3,214,032 3,706,600 3,611,300 3,805,800 687,499 747,500 743,200 833,500 4,477,175 5,463,200 5,222,100 6,208,600 D 5 City Manager Program Purpose The purpose of this Program is to establish organizational goals, administer all City programs, organize efficient delivery of municipal services, and implement City policies pursuant to the direction of the City Council. Primary Activities The City Manager administers Council policy, provides leadership, and implements efficient and effective delivery of municipal services. The City Manager establishes and maintains controls to ensure that all operating departments adhere to City Council and legally mandated policies and regulations. The City Manager is responsible for the day-to-day operations of the City. He serves as the director of all City personnel, is responsible for the execution of City Council policy, the enforcement of all laws and ordinances, the preparation of the City's annual budget, public information, and legislative relations. Four City departments report to the City Manager: Community Development, Community Services, Finance, and Public Facilities and Operations. The City Manager's staff is responsible for support to the City Manager, risk management, grant administration, and personnel/labor relations. Significant Changes from Prior Year • Reclassification of Assistant to City Manager/ Personnel to Deputy City Manager/Personnel. • Project administration for design, construction and marketing of Chino Hills Sports Park. • Complete feasibility of privatizing City Water operations. • Continue the process of renewing our cable television franchise. • Focus groups will be conducted as the next step in the Community Needs Assessment process which began with the Community Needs Survey in FY 1997/98 • Six community promotional videos will be produced. • The site selection process for the Public Facilities Master Plan is scheduled to be concluded. • Administration of Parks and Open Space planning has been transferred to the City Manager's office. • Parks and Open Space Master Plan update to be completed. Significant Items of Capital Outlay The Department has budgeted $1,000 for the purchase of a digital camera for the Public Information Officer. Significant Interfund Transfers None. City Manager (continued) Performance Measures • Ensure implementation of action plans represented within the community and organizational strategic plans. • Implement 1999/00 budget directives. • Provide leadership and direction to City staff. • Negotiation of a new cable television franchise agreement. • Maximize public outreach efforts, including use of public access television and other innovative techniques for communicating with the public. • Establishment of a Public Information and Education Program. • Update the City's Park Master Plan. • Complete acquisition of a permanent Civic Center site. • Identify and dispose of surplus real property. • Commence and complete annual development fee update. (1) Percent change: "98/99 Adjusted Budget" column compared to "99/00 Budget" column. "N/A" = Not Applicable D 7 97/98 Actual 98/99 Adjusted Budget 98/99 Projected Actual 99/00 Budget Percent Change(1) Personnel 336,325 580,600 548,300 504,900 (13.0%) Operations & Mamtenance 74,628 159,400 83,300 839,000 426.3% Capital Outlay 0 0 0 11000 N/A Interfund Transfers 0 0 0 0 N/A Total 410,953 740,000 631,600 1,344,900 81.7% (1) Percent change: "98/99 Adjusted Budget" column compared to "99/00 Budget" column. "N/A" = Not Applicable D 7 This page intentionally left blank. CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: CITY MANAGER PROGRAM CODE PROGRAM: ADMINISTRATION 001-0300 FY 1997-98 FY 1998-99 FY 1998-99 FY 1999-00 ADOPTED/ ADJUSTED PROJECTED ADOPTED ACTUAL BUDGET ACTUAL BUDGET PERSONNEL 1010 REGULAR SALARIES 1015 PART-TIME/SEASONAL WAGES 1540 FRINGE BENEFITS TOTAL PERSONNEL OPERATIONS & MAINTENANCE 2010 MEMBERSHIPS AND CERTIFICATIONS 2015 CONFERENCES, MEETINGS, AND TRAINING 2020 AUTO MILEAGE 3030 DEVELOPMENT PROFESSIONAL SERVICES 3090 PROFESSIONAL SERVICES 3115 DATA PROCESSING SERVICES 3190 CONTRACTUAL SERVICES 4015 ADVERTISING AND PROMOTION 4030 PRINTING AND PHOTOCOPY SERVICES 4035 POSTAGE AND EXPRESS DELIVERY 4440 OFFICE SUPPLIES 4445 SPECIAL PARTS AND SUPPLIES 4450 REFERENCE MATERIALS AND SERVICES 5620 VEHICLE RENTAL 7415 SPECIAL DEPARTMENTAL EXPENSE 7990 OTHER MISCELLANEOUS EXPENDITURES TOTAL OPERATIONS & MAINTENANCE CAPITAL OUTLAY 8050 OFFICE FURNITURE AND EQUIPMENT TOTAL CAPITAL OUTLAY TOTAL FUNDING SOURCE: GENERAL FUND Ei: 244,628 404,000 410,300 349,000 0 9,100 0 9,100 91,697 167,500 138,000 146,800 336,325 580,600 548,300 504,900 3,111 2,100 2,000 1,900 51542 10,100 6,200 9,900 351 100 200 500 0 0 0 600,000 35,227 79,200 24,500 123,000 7,000 13,800 13,800 18,600 0 15,000 17,700 55,900 0 13,500 6,700 11,500 894 3,200 500 3,000 246 500 400 400 4,332 7,000 2,900 5,000 417 1,100 900 1,500 189 700 700 700 5,400 4,200 4,200 2,100 5,028 0 0 0 6,891 8,900 2,600 5,000 74,628 159,400 83,300 839,000 0 0 0 1,000 0 0 0 1,000 410,953 740,000 631,600 1,344,900 City Manager Program Purpose This program provides for the administration of all grants for the City. Primary Activities The Grant Services Program responsibilities include identifying various grant funding opportunities, coordinating preparation of the grant applications with the appropriate departments, and ensuring proper accountability for grant fund expenditures. In Fiscal Year 1997/98, grant revenues (excluding CDBG grants) increased 18.8%. Grant revenues for Fiscal Year 1998/99 are currently on par with the previous fiscal year. Significant Changes from Prior Year • A specific grants policy action plan will be developed for implementation. • Funds are proposed for a part time grants staff person. Significant Items of Capital Outlay None. Significant Interfund Transfers None. Performance Measures • Ensure that the City meets all requirements of current grants. • Establish procedures to ensure proper accountability for grant fund expenditures. (1) Percent change: "98/99 Adjusted Budget" column compared to "99/00 Budget" column. "N/A" = Not Applicable D10 97/98 Actual 98/99 Adjusted Budget 98/99 Projected Actual 99/00 Budget Percent Change(1) Personnel 18,450 19,900 19,100 29,700 49.2% Operations & Maintenance 1,102 2,300 100 1,800 (21.7%) Capital Outlay 0 0 0 0 N/A Interfund Transfers 0 0 1 0 1 0 N/A Total 19,552 1 22,200 1 19,200 1 31,500 41.9% (1) Percent change: "98/99 Adjusted Budget" column compared to "99/00 Budget" column. "N/A" = Not Applicable D10 CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: CITY MANAGER PROGRAM: GRANT SERVICES PERSONNEL 1010 REGULAR SALARIES 1015 PART-TIME/SEASONAL WAGES 1540 FRINGE BENEFITS TOTAL PERSONNEL OPERATIONS & MAINTENANCE 2015 CONFERENCES, MEETINGS, AND TRAINING 4450 REFERENCE MATERIALS & SERVICES TOTAL OPERATIONS & MAINTENANCE CAPITAL OUTLAY 8070 FIELD EQUIPMENT TOTAL CAPITAL OUTLAY INTERFUND TRANSFERS 9010 INTERFUND TRANSFERS TOTAL INTERFUND TRANSFERS TOTAL PROGRAM CODE VARIOUS FY 1997-98 FY 1998-99 FY 1998-99 FY 1999-00 374 ADOPTED/ 0 100 1,102 ADJUSTED PROJECTED ADOPTED ACTUAL BUDGET ACTUAL BUDGET 13,927 14,300 14,400 0 0 0 0 28,500 4,523 5,600 4,700 1,200 18,450 19,900 19,100 29,700 FUNDING SOURCE: GENERAL FUND MISCELLANEOUS GRANT FUNDS D11 728 1,700 100 1,700 374 600 0 100 1,102 2,300 100 1,800 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 19,552 22,200 19,200 31,500 City Manager Program Purpose The purpose of the Human Resources Program is to maximize the City's most critical resource — its employees — by effectively recruiting, training, and developing City staff and providing personnel support to supervisors and managers. Primary Activities The primary activities of the Human Resources Program include recruitment; training; benefit administration; employee recognition; labor negotiations; maintenance and updating of Personnel Rules and policies; monitoring of salary, compensation, and classification plans; and ensuring conformance with applicable laws. During the first three quarters of the 1998/99 Budget Year, Human Resources conducted fourteen recruitments for full-time position vacancies and placed twenty candidates in authorized positions. Significant Changes from Prior Year None. Significant Items of Capital Outlay A color inkjet printer and a new wooden filing cabinet have been budgeted for the Personnel Assistant. Significant Interfund Transfers None. Performance Measures • Recruit and provide the qualified personnel necessary to fill vacant positions. • Develop and administer a benefits program that meets the needs of employees while being cost conscious and consistent with other progressive cities. • Meet all federal and state reporting requirements. • Develop and deliver training programs that meet organizational needs and goals. • Reconcile Personnel Rules, Administration Policies, and any applicable Memoranda of Understanding. • Develop a procedure for conducting exit interviews for former employees. • Develop orientation program for new employees. • Fully implement ABRA personnel tracking program. D12 City Manager (continued) (1) Percent change: "98/99 Adjusted Budget' column compared to "99/00 Budget' column. "N/A" = Not Applicable D13 97/98 Actual 98/99 Adjusted Budget 98/99 Projected Actual 99/00 Budget Percent Change(1) Personnel 83,844 118,000 94,400 106,600 (9.7%) Operations & Maintenance 61,295 128,900 122,400 85,100 (34.0%) Capital Outlay 0 0 0 1,200 N/A Interfund Transfers 0 1 0 0 0 N/A Total 145,139 246,900 216,800 192,900 (21.9%) (1) Percent change: "98/99 Adjusted Budget' column compared to "99/00 Budget' column. "N/A" = Not Applicable D13 This page intentionally left blank. D14 City of Chino Hills ANNUAL BUDGET ACTIVITY: CITY MANAGER PROGRAM: HUMAN RESOURCES PERSONNEL 1010 REGULAR SALARIES 1015 PART-TIME/SEASONAL WAGES 1020 OVERTIME SALARIES 1540 FRINGE BENEFITS TOTAL PERSONNEL OPERATIONS & MAINTENANCE 2010 MEMBERSHIPS AND CERTIFICATIONS 2015 CONFERENCES, MEETINGS, AND TRAINING 2020 AUTO MILEAGE 3025 MEDICAL SERVICES 3090 PROFESSIONAL SERVICES 4015 ADVERTISING AND PROMOTION 4030 PRINTING AND PHOTOCOPY SERVICES 4430 SMALL EQUIPMENT AND TOOLS 4440 OFFICE SUPPLIES 4450 REFERENCE MATERIALS AND SERVICES 7415 SPECIAL DEPARTMENTAL EXPENSE 7990 OTHER MISCELLANEOUS EXPENDITURES TOTAL OPERATIONS & MAINTENANCE CAPITAL OUTLAY 8050 OFFICE FURNITURE & EQUIPMENT TOTAL CAPITAL OUTLAY TOTAL FUNDING SOURCE: GENERAL FUND PROGRAM CODE 001-2200 FY 1997-98 FY 1998-99 FY 1998-99 FY 1999-00 ADOPTED/ ADJUSTED PROJECTED ADOPTED ACTUAL BUDGET ACTUAL BUDGET D15 41,097 64,500 17,440 19,300 3,053 8,000 22,254 26,200 83,844 118,000 2,282 14,123 26 5,909 25,357 7,417 717 0 1,858 3,606 0 0 OKI 17,500 100 7,200 67,900 8,900 1,500 0 6,500 4,600 10,500 600 61,295 128,900 0 0 0 0 145,139 246,900 62,800 8,900 400 22,300 94,400 2,400 15,300 200 2,700 68,400 8,600 800 0 6,500 6,400 10,500 600 122,400 C1; 0 216,800 69,800 7,800 1,100 27,900 106,600 111 25,000 200 6,000 18,800 6,000 1,000 400 6,500 5,200 12,000 0 85,100 1,200 1,200 192,900 City Manager Program Purpose The purpose of the Public Safety Program is to provide general police services and a variety of community services in conjunction with the Neighborhood Services Program to the citizens of Chino Hills. Primary Activities The primary activities of the Public Safety Program include general law enforcement, crime pre- vention, traffic enforcement, crossing guard services, and the provision of TOP STARS and other public education programs. The majority of services included in the Public Safety Program are provided through contract with the San Bernardino County Sheriff's Department. Significant Changes from Prior Year • Crossing guards contract has been transferred to Neighborhood Services. • Parking Fine Processing Services has increased 97.1% due to increased parking enforcement. Significant Items of Capital Outlay • Three motor assisted bicycles. Significant Interfund Transfers None. Performance Measures • Maintenance of Chino Hills' rating as "Safest City in San Bernardino County". • Enhance the productivity of sworn personnel through the assignment of cost-effective civilian officers where appropriate. • Reduction in the City's rate of traffic accidents with injuries and/or fatalities. • Establishment in cooperation with the City's Neighborhood Services Division of proactive neighborhood and business policing programs. • Provide technical support to City staff. • Obtain and install We Tip signs throughout the City. D16 City Manager (continued) (1) Percent change: "98/99 Adjusted Budget" column compared to "99/00 Budget" column. "N/A" = Not Applicable D17 97/98 Actual 98/99 Adjusted Budget 98/99 Projected Actual 99/00 Budget Percent Change(1) Personnel 0 0 0 0 N/A Operations & Mamtenance 3,186,330 3,697,900 3,603,000 3,799,800 3.0% Capital Outlay 27,702 8,700 8,300 6,000 (23.1%) Interfund Transfers 0 0 0 0 N/A Total 3,214,032 3,706,600 3,611,300 3,805,800 2.90/. (1) Percent change: "98/99 Adjusted Budget" column compared to "99/00 Budget" column. "N/A" = Not Applicable D17 This page intentionally left blank. CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: CITY MANAGER PROGRAM CODE PROGRAM: PUBLIC SAFETY 001-6000 FY 1997-98 FY 1998-99 FY 1998-99 FY 1999-00 ADOPTED/ ADJUSTED PROJECTED ADOPTED ACTUAL BUDGET ACTUAL BUDGET OPERATIONS & MAINTENANCE 2010 MEMBERSHIPS AND CERTIFICATIONS 2015 CONFERENCES, MEETINGS, AND TRAINING 2020 AUTO MILEAGE 3090 OTHER PROFESSIONAL SERVICES 3135 SPECIAL STUDIES 3170 POLICE SERVICES 3171 SHERIFF'S PRISONER BOOKING SERVICES 3172 PARKING FINE PROCESSING SERVICES 3180 CROSSING GUARD SERVICES 4030 PRINTING AND PHOTOCOPY SERVICES 4035 POSTAGE AND EXPRESS DELIVERY 4430 SMALL EQUIPMENT & TOOLS 4440 OFFICE SUPPLIES 4445 SPECIAL PARTS AND SUPPLIES 4450 REFERENCE MATERIALS AND SUPPLIES 5020 BUILDING AND STRUCTURE MAINTENANCE 5625 EQUIPMENT RENTAL 7990 OTHER MISCELLANEOUS EXPENDITURES TOTAL OPERATIONS & MAINTENANCE CAPITAL OUTLAY 8040 IMPROVEMENTS OTHER THAN BLDGS 8050 OFFICE FURNITURE & EQUIPMENT 8060 VEHICLES & EQUIPMENT TOTAL CAPITAL OUTLAY TOTAL FUNDING SOURCE: GENERAL FUND, GRANTS D19 2,400 2,500 2,400 2,400 31848 7,900 3,600 12,000 148 100 100 200 36,767 40,200 39,600 45,000 0 9,900 0 0 3,014,115 3,481,200 3,435,200 3,538,500 48,986 62,400 35,200 56,200 20,661 25,000 31,900 33,500 48,696 38,400 38,400 0 636 1,000 700 1,000 167 300 400 400 -1,218 4,000 0 0 86 200 0 0 0 6,500 4,000 6,000 19 100 0 0 2,096 2,500 1,100 1,500 6,312 14,200 10,000 13,500 175 1,500 400 89,600 3,186,330 3,697,900 3,603,000 3,799,800 0 4,000 3,600 0 20,946 1,000 1,000 0 6,756 3,700 3,700 6,000 27,702 8,700 8,300 6,000 3,214,032 3,706,600 3,611,300 3,805,800 City Manager Program Purpose The Risk Management Program is responsible for identifying areas of risk, developing safety programs, minimizing liability, and transferring risk by obtaining adequate insurance coverage when possible. Primary Activities Administration of the Risk Management Program includes coordinating the receipt, investiga- tion, and resolution of liability claims files against the City; coordinating employee medical care and solution of Workers' Compensation claims; coordinating recovery when City property has been damaged; developing safety training programs and participating in safety meetings; moni- toring losses and expense reserves; evaluating City insurance needs and purchasing appropriate coverage. During Fiscal Year 1996/97, there were 48 liability claims as opposed to 30 liability claims the following year. This represents a reduction in the number of claims of approximately 38%. The 30 claims are approximately 10% below average for the previous five years. Work- ers' Compensation claims for the last two fiscal years have totaled 26 claims each year. This is slightly above the average for the previous five fiscal years of 24.4 claims per year. Significant Changes from Prior Year • Workers' compensation costs have been reduced approximately 13%. • Personnel costs have increased by 32.4% due to reallocation of expenses within the division. • This year's program includes a contract with a safety consultant. • Fire and Casualty Insurance has increased 100% as the City has added new facilities. Significant Items of Capital Outlay None. Significant Interfund Transfers None. Performance Measures • Develop information systems to provide the City's management staff with tools to control workers' compensation and liability expenses. • Implement new safety policies to ensure that the daily work functions result in a decrease of work-related injuries and damage to property. • Reduce the time period that liability claims remain active, thereby reducing the reserve amount calculated in the City's annual retrospective computation. D 20 City 1 Risk Management (continued) • Ensure that the Safety program is compliant with all federal, state, and local guidelines. • Development of a City-wide safety program. • Update all evacuation plans throughout the City and conduct periodic evacuation drills. • Develop a Risk Management Handbook. • Evaluate insurance needs for contract recreation classes. (1) Percent change: "98/99 Adjusted Budget" column compared to "99/00 Budget" column. "N/A" = Not Applicable D21 97/98 Actual 98/99 Adjusted Budget 98/99 Projected Actual 99/00 Budget Percent Change(1) Personnel 27,151 59,900 57,500 80,500 344% Operations & Mamtenance 660,348 687,600 685,700 753,000 9.5% Capital Outlay 0 0 0 0 N/A Interfund Transfers 0 0 0 0 N/A Total 687,499 747,500 743,200 1 833,500 1 11.5% (1) Percent change: "98/99 Adjusted Budget" column compared to "99/00 Budget" column. "N/A" = Not Applicable D21 This page intentionally left blank. D 22 CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: CITY MANAGER MEMBERSHIPS AND CERTIFICATIONS 156 PROGRAM CODE PROGRAM: RISK MANAGEMENT 2015 CONFERENCES, MEETINGS, AND 001-2100 TRAINING FY 1997-98 FY 1998-99 FY 1998-99 FY 1999-00 2020 MILEAGE ADOPTED/ 100 100 500 3190 ADJUSTED PROJECTED ADOPTED 10,000 ACTUAL BUDGET ACTUAL BUDGET PERSONNEL 0 0 4110 LIABILITY INSURANCE 1010 REGULAR SALARIES 20,635 43,300 43,400 58,100 1540 FRINGE BENEFITS 6,516 16,600 14,100 22,400 TOTAL PERSONNEL 27,151 59,900 57,500 80,500 OPERATIONS & MAINTENANCE 2010 MEMBERSHIPS AND CERTIFICATIONS 156 300 200 200 2015 CONFERENCES, MEETINGS, AND TRAINING 883 4,000 4,600 4,400 2020 MILEAGE 0 100 100 500 3190 CONTRACTUAL SERVICES 0 20,000 10,000 22,800 4035 POSTAGE AND EXPRESS DELIVERY 0 100 0 0 4110 LIABILITY INSURANCE 449,877 445,000 449,900 498,700 4115 FIRE AND CASUALTY INSURANCE 29,829 30,000 23,100 60,000 4125 SURETY BONDS 1,822 1,900 1,900 1,900 4130 WORKERS' COMPENSATION PROGRAM 175,300 166,800 179,100 146,000 4140 UNEMPLOYMENT INSURANCE 1,697 14,700 14,200 13,800 4450 REFERENCE MATERIALS AND SERVICES 784 2,200 1,800 2,700 7415 SPECIAL DEPARTMENTAL EXPENSE 0 2,500 800 2,000 TOTAL OPERATIONS & MAINTENANCE 660,348 687,600 685,700 753,000 TOTAL 687,499 747,500 743,200 833,500 FUNDING SOURCE: GENERAL FUND D 23 This page intentionally left blank. D 24 City of Chino Hills Organization By Activity Fiscal Year 1999/00 Community Development City Council City Manager CommunityAdministration Development Director Building, Development Economic Engineering Services Development and Inspection Services E 1 COMMUNITY DEVELOPMENT EXPENDITURES Economic Development Administration Development Services 2% 12% 23% $113,900 $539,200 $973,700 Building, Engineering & Inspection Services 63% $2,749,900 E 2 City of Chino Hills ANNUAL BUDGET PERSONNEL SUMMARY ACTIVITY: COMMUNITY DEVELOPMENT FY 1998-99 FY 1999-00 ADOPTED/ ADJUSTED ADOPTED BUDGET BUDGET PROGRAM: ADMINISTRATION COMMUNITY DEVELOPMENT DIRECTOR 1 1 ASSISTANT COMMUNITY DEVELOPMENT DIRECTOR 0 1 BUILDING & ENGINEERING SERVICES MANAGER 1 0 ADMINISTRATIVE ANALYST II 1 1 ADMINISTRATIVE ANALYST I 1 1 ADMINISTRATIVE SECRETARY 1 1 SUB -TOTAL 5 5 PROGRAM: BUILDING, ENGINEERING & INSPECTION SERVICES MANAGING CIVIL ENGINEER 1 1 PERMIT COORDINATOR 1 0 PRINCIPAL PUBLIC WORKS ENGINEER 1 1 PUBLIC WORKS INSPECTOR 3 3 SENIOR PERMIT TECHNICIAN 0 1 PERMIT TECHNICIAN 2 2 SUB -TOTAL 8 8 PROGRAM: DEVELOPMENT SERVICES CITY PLANNER 1 1 SENIOR PLANNER 2 1 ASSOCIATE PLANNER 0 2 ASSISTANT PLANNER 2 1 SECRETARY 1 1 SUB -TOTAL 6 6 PROGRAM: ECONOMIC DEVELOPMENT ASSISTANT PLANNER 1 I SUB -TOTAL 1 1 TOTAL 20 20 E 3 This page intentionally left blank. E 4 CITY OF CHINO HILLS BUDGET SUMMARY FY 1997-98 FY 1998-99 FY 1998-99 FY 1999-00 ADOPTED/ ADJUSTED PROJECTED ADOPTED ACTUAL BUDGET ACTUAL BUDGET COMMUNITY DEVELOPMENT PERSONNEL SERVICES 1,073,746 1,449,900 OPERATIONS AND MAINTENANCE 2,669,228 3,126,400 CAPITAL OUTLAY 16,941 8,500 INTERFUND TRANSFERS 0 0 TOTAL COMMUNITY DEVELOPMENT BUDGET 3,759,915 4,584,800 PROGRAM ADMINISTRATION 289,535 535,500 BUILDING, ENGINEERING & INSPECTION SERVICES 3,011,507 2,855,200 DEVELOPMENT SERVICES 335,243 1,033,500 ECONOMIC DEVELOPMENT 123,630 160,600 TOTAL COMMUNITY DEVELOPMENT 3,759,915 4,584,800 E 5 1,055,600 1,462,400 3,436,400 2,909,300 7,000 5,000 0 0 4,499,000 4,376,700 432,100 539,200 3,452,100 2,749,900 526,600 973,700 88,200 113,900 4,499,000 4,376,700 Community Development Program Purpose The Administration Division of the Community Development Department provides administrative services for the City's Economic Development, Planning, Building/ Engineering and Inspection Divisions. The Administration Division attends all City Council, Planning Commission and Public Works Commission meetings as required, coordinates, prioritizes and oversees all Department activities, manages budgetary matters, and promotes employee training and morale enhancement. Primary Activities The Administration Division's primary duties include: response to City Council, City Manager, Planning Commission, and Public Works Commission concerns; implementation of Council policy as it applies to the Department; formulation, implementation and management of the Department's budget; personnel management and training; and the promotion of the City's objectives with regard to the development review process. Significant Changes from Prior Year • Reclassification of Building and Engineering Services Manager to Assistant Community Development Director. • This Program will take a more active role in development fee issues, particularly as such issues relate to existing and new developer agreements. Significant Items of Capital Outlay None. Significant Interfund Transfers None. Performance Measures • Implement and administer the Department's operating and capital budgets. • Coordinate the development review process, including implementation of the "One Stop" Program. • Prepare reports, analyses, investigations and make recommendations to the City Manager, City Council, Planning Commission, and Public Works Commission. • Evaluate performance of each Community Development Division and provide direction to each division. • Promote employee training. • Complete special projects as requested by the City Council and City Manager. E 6 Community Development (continued) (1) Percent change: "98/99 Adjusted Budget" column compared to "99/00 Budget" column. "N/A" = Not Applicable E 7 97/98 Actual 98/99 Adjusted Budget 98/99 Projected Actual 99/00 Budget Percent Change(1) Personnel 234,318 435,100 339,000 429,300 (1.3%) Operations & Maintenance 55,217 93,400 86,100 109,900 17.7% Capital Outlay 0 7,000 7,000 0 N/A Interfund Transfers 0 0 0 0 N/A Total 289,535 535,500 432,100 539,200 (1) Percent change: "98/99 Adjusted Budget" column compared to "99/00 Budget" column. "N/A" = Not Applicable E 7 This page intentionally left blank. E 8 CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: COMMUNITY DEVELOPMENT PROGRAM CODE PROGRAM: ADMINISTRATION 001-4000 FY 1997-98 FY 1998-99 FY 1998-99 FY 1999-00 ADOPTED/ ADJUSTED PROJECTED ADOPTED ACTUAL BUDGET ACTUAL BUDGET PERSONNEL 1010 REGULAR SALARIES 1015 PART-TIME/SEASONAL WAGES 1020 OVERTIME SALARIES 1540 FRINGE BENEFITS TOTAL PERSONNEL OPERATIONS & MAINTENANCE 2010 MEMBERSHIPS AND CERTIFICATIONS 2015 CONFERENCES, MEETINGS, AND TRAINING 3105 TEMPORARY EMPLOYEE SERVICES 3115 DATA PROCESSING SERVICES 3190 CONTRACTUAL SERVICES 4030 PRINTING AND PHOTOCOPY SERVICES 4035 POSTAGE AND EXPRESS DELIVERY 4440 OFFICE SUPPLIES 4450 REFERENCE MATERIALS AND SERVICES 5025 OFFICE EQUIPMENT MAINTENANCE 5620 VEHICLE RENTAL 5625 EQUIPMENT RENTAL 7990 OTHER MISCELLANEOUS EXPENDITURES TOTAL OPERATIONS & MAINTENANCE CAPITAL OUTLAY 8050 OFFICE FURNITURE AND EQUIPMENT 8995 CONTRIBUTION TO PROPRIETARY FUND TOTAL CAPITAL OUTLAY TOTAL FUNDING SOURCE: GENERAL FUND Ell 171,848 306,100 240,000 301,700 3,934 8,000 8,000 8,700 389 3,000 1,000 2,500 58,147 118,000 90,000 116,400 234,318 435,100 339,000 429,300 432 0 100 100 293 200 200 500 0 1,500 0 0 17,300 35,600 35,600 60,900 366 500 500 500 512 5,000 1,000 1,000 189 200 600 2,500 14,211 16,000 16,000 16,000 1,198 6,800 6,900 1,200 5,561 5,000 4,000 2,500 0 6,000 6,000 5,800 14,694 16,100 14,700 18,400 461 500 500 500 55,217 93,400 86,100 109,900 0 5,800 5,800 0 0 1,200 1,200 0 0 7,000 7,000 0 289,535 535,500 432,100 539,200 Community Development Program Purpose The Building, Engineering and Inspection Services Program provides technical engineering support and information, to mitigate environmental hazards to public and private properties and to ensure that all structures are built to meet the Uniform Codes. The Program provides services related to capital projects, development review, subdivision map processing, and traffic engineering, as well as long range planning for infrastructure needs of the City. Primary Activities The primary activities of the Program can be divided into several areas. One is the conditioning, review and inspection of all developer built infrastructure. Another is traffic system management. A third is the plan review, permit issuance, and field inspections of all privately built structures. This program is also responsible for landscape plan review and inspection. It is through these functions that the City helps to provide a safely built environment, at home and at work, for the community and meets the City's need for new infrastructure. Significant Changes from Prior Year • A separate contract for City Engineer is proposed. • Engineering services will be augmented by the addition of a Managing Civil Engineer. • Staff will actively assist the Capital Improvement efforts. • The review of park and trails including landscape plan check and inspections have been shifted to the City Manager's budget. Significant Items of Capital Outlay Computer and furniture for Managing Civil Engineer. Significant Interfund Transfers None. Performance Measures • Provide efficient review of development applications through the City's "One Stop" Program. • Provide professional Engineering services to the City. • Provide professional counter services eight hours a day. • Provide quality plan review and inspection services. • Proactively assist customers with effective and efficient Building and Safety services. E10 Community Development (continued) • Provide effective traffic engineering services related to development activity. • Effectively manage the comprehensive development services contract. (1) Percent change: "98/99 Adjusted Budget" column compared to "99/00 Budget" column. "N/A" = Not Applicable E11 97/98 Actual 98/99 Adjusted Budget 98/99 Projected Actual 99/00 Budget Percent Change(1) Personnel 513,682 513,600 368,000 506,700 (1.3%) Operations & Maintenance 2,480,884 2,340,100 3,084,100 2,238,200 (4.4%) Capital Outlay 16,941 1,500 0 5,000 233.3% Interfund Transfers 0 0 0 0 N/A Total 1 3,011,507 2,855,200 1 3,452,100 1 2,749,900 (3.7%) (1) Percent change: "98/99 Adjusted Budget" column compared to "99/00 Budget" column. "N/A" = Not Applicable E11 This page intentionally left blank. E12 CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: COMMUNITY DEVELOPMENT PROGRAM CODE PROGRAM: BUILDING, ENGINEERING & INSPECTION SERVICES 001-4100 PERSONNEL 1010 REGULAR SALARIES 1015 PART-TIME/SEASONAL WAGES 1020 OVERTIME SALARIES 1540 FRINGE BENEFITS TOTAL PERSONNEL OPERATIONS & MAINTENANCE 2010 MEMBERSHIPS AND CERTIFICATIONS 2015 CONFERENCES, MEETINGS, AND TRAINING 2020 AUTO MILEAGE 2030 UNIFORMS 3030 DEVELOPMENT PROFESSIONAL SERVICES 3105 TEMPORARY EMPLOYEE SERVICES 3115 DATA PROCESSING SERVICES 4010 LEGAL ADVERTISING 4030 PRINTING AND PHOTOCOPY SERVICES 4430 SMALL EQUIPMENT AND TOOLS 4445 SPECIAL PARTS AND SUPPLIES 4450 REFERENCE MATERIALS AND SERVICES 5040 COMMUNICATIONS EQUIPMENT MAINTENANCE 5620 VEHICLE RENTAL 7990 OTHER MISCELLANEOUS EXPENDITURES TOTAL OPERATIONS & MAINTENANCE CAPITAL OUTLAY 8050 OFFICE FURNITURE AND EQUIPMENT 8060 VEHICLES AND EQUIPMENT TOTAL CAPITAL OUTLAY TOTAL FUNDING SOURCE: GENERAL FUND FY 1997-98 FY 1998-99 FY 1998-99 FY 1999-00 ADOPTED/ ADJUSTED PROJECTED ADOPTED ACTUAL BUDGET ACTUAL BUDGET E13 380,973 349,700 260,000 346,000 7,543 18,600 9,000 18,900 6,895 10,700 9,000 9,000 118,271 134,600 90,000 132,800 513,682 513,600 368,000 506,700 195 400 400 400 1,628 6,000 5,000 7,000 0 200 100 200 1,537 1,400 1,400 1,400 2,397,846 2,263,200 3,000,000 2,120,000 0 2,000 12,000 57,200 57,800 38,200 38,200 23,000 373 1,000 400 400 3,545 7,000 5,500 5,500 361 2,000 2,000 500 222 200 200 1,500 1,377 1,000 1,000 1,000 0 900 1,000 0 16,000 16,600 16,600 19,800 0 0 300 300 2,480,884 2,340,100 3,084,100 2,238,200 0 0 0 5,000 16,941 1,500 0 0 16,941 1,500 0 5,000 3,011,507 2,855,200 3,452,100 2,749,900 Community Development Program Purpose The Development Services Program is responsible for implementation of the City's General Plan and Development Code and for managing all land use entitlements in accordance with the Subdivision Map Act, California Environmental Quality Act (CEQA), and Planning, Zoning, and Development Laws. Primary Activities The primary activity of the Development Services Program is the management of land use entitlements for proposed residential and commercial projects, including the preparation of Initial Studies and Environmental Impact Reports, Site Plan Reviews, Design Reviews, Conditional Use Permits, Tract Maps, Parcel Maps, General Plan/Development Code Amendments, preparation of Conditions of Approval, and public hearings before the City Council and Planning Commission. Other activities include City -initiated General Plan/Development Code amendments, development of Planning standards, ordinances, and the continuation of the "One Stop" Program. Significant Changes from Prior Year • Development Services will implement the Ridgeline and Hillside Development Standards. • Development Services will complete the revised Sign Code. • Staff planning resources will be augmented to meet the needs of the growth cycle expected to continue with the use of outside contract services that will be funded by the applicants. • Existing position allocation has been modified to include underfilling the Senior Planner position with an Associate Planner and the creation of a second Associate Planner position, which is currently underfilled with an Assistant Planner. Significant Items of Capital Outlay None. Significant Interfund Transfers None. Performance Measures • Manage all land use entitlements within the time frames prescribed by the Permit Streamlining Act. • Implement General Plan and Development Code, and prepare design and development standards for new development projects, including standard conditions of approval. E14 Community Development (continue) • Develop a Planning Procedures Manual to improve counter service and interaction with City residents and the development community. • Complete the Prominent Knoll and Ridgeline Study. • Prepare commercial design standards. • Prepare housing element to meet state requirements by June 2000. (1) Percent change: "98/99 Adjusted Budget" column compared to "99/00 Budget" column. "N/A" = Not Applicable E15 97/98 Actual 98/99 Adjusted Budget 98/99 Projected Actual 99/00 Budget Percent Change(1) Personnel 237,278 438,700 305,600 470,300 72% Operations & Maintenance 97,965 594,800 221,000 503,400 (15.4%) Capital Outlay 0 0 0 0 N/A Interfund Transfers 0 1 0 0 1 0 N/A Total 335,243 1 1,033,500 1 526,600 1 973,700 1 (5.8%) (1) Percent change: "98/99 Adjusted Budget" column compared to "99/00 Budget" column. "N/A" = Not Applicable E15 This page intentionally left blank. E16 CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: COMMUNITY DEVELOPMENT PROGRAM: DEVELOPMENT SERVICES MEMBERSHIPS AND CERTIFICATIONS 1,446 PROGRAM CODE 001-4200 2,000 2,000 2015 CONFERENCES, MEETINGS, AND FY 1997-98 FY 1998-99 FY 1998-99 FY 1999-00 437 1,800 ADOPTED/ 1,800 2020 AUTO MILEAGE 0 ADJUSTED PROJECTED ADOPTED 3030 ACTUAL BUDGET ACTUAL BUDGET PERSONNEL 3090 PROFESSIONAL SERVICES 1,753 40,000 1010 REGULAR SALARIES 174,131 305,700 220,000 326,800 1015 PART-TIME/SEASONAL WAGES 6,543 15,100 15,100 18,100 1020 OVERTIME SALARIES 0 1,000 500 500 1540 FRINGE BENEFITS 56,604 116,900 70,000 124,900 TOTAL PERSONNEL 237,278 438,700 305,600 470,300 OPERATIONS & MAINTENANCE 2010 MEMBERSHIPS AND CERTIFICATIONS 1,446 2,000 2,000 2,000 2015 CONFERENCES, MEETINGS, AND TRAINING 437 1,800 1,800 1,800 2020 AUTO MILEAGE 0 400 200 400 3030 DEVELOPMENT PROFESSIONAL SERVICES 82,596 531,900 200,000 485,000 3090 PROFESSIONAL SERVICES 1,753 40,000 0 0 3115 DATA PROCESSING SERVICES 3,000 7,600 7,600 5,800 4010 LEGAL ADVERTISING 3,045 2,500 2,500 2,500 4030 PRINTING AND PHOTOCOPY SERVICES 5,244 5,000 5,000 5,000 4035 POSTAGE AND EXPRESS DELIVERY 283 2,300 1,000 0 4445 SPECIAL PARTS AND SUPPLIES 161 400 400 400 4450 REFERENCE MATERIALS AND SERVICES 0 900 500 500 TOTAL OPERATIONS & MAINTENANCE 97,965 594,800 221,000 503,400 TOTAL 335,243 1,033,500 526,600 973,700 FUNDING SOURCE: GENERAL FUND E17 Community Development Program Purpose The Economic Development Program seeks to promote commercial, business park, and office development in the City of Chino Hills to create a diversified and sustainable economic base which (1) provides a stable tax revenue structure for the City and (2) provides a full range of retail shopping, services, and employment opportunities for its residents. Primary Activities The primary activity of the Economic Development Program is to actively pursue new retail projects that generate retail sales tax, transient occupancy tax, and other revenues for the City. Another major activity is to work with existing shopping center owners and leasing agents to promote retention of existing businesses and attraction of new retailers to result in full occupancy of existing centers. The program also seeks to actively pursue business park development opportunities over a longer -range time frame as sites become available for such uses. Significant Changes from Prior Year • This Program will increase marketing efforts for the new commercial power center as well as continue to assist with existing vacancies in established centers. In addition, existing marketing materials and City information will be updated and redesigned. • Expansion of the City's Web Page is proposed. Significant Items of Capital Outlay None. Significant Interfund Transfers None. Performance Measures • Actively promote development of the Lennar/Costco/ Eagle regional power center project. • Promote development of the Peyton/Grand and other retail sites in Chino Hills. • Actively participate at the International Council of Shopping Centers (ICSC) national and regional trade shows. • Contact 200 or more retailers to encourage them to locate in Chino Hills. • Contact existing businesses as part of the Business Visitation/Retention Program. • Continue implementation of the Internet web site to market the City to prospective retailers and other businesses and to disseminate City information to residents. • Develop Economic Development Profile for the City. E18 Community Development (continued) • Conduct a small business seminar. • Maintain the City of Chino Hills Web Page. (1) Percent change: "98/99 Adjusted Budget" column compared to "99/00 Budget" column. "N/A" = Not Applicable E19 97/98 Actual 98/99 Adjusted Budget 98/99 Projected Actual 99/00 Budget Percent Change(1) Personnel 88,468 62,500 43,000 56,100 (10.2%) Operations & Maintenance 35,162 98,100 45,200 57,800 (41.1%) Capital Outlay 0 0 0 0 N/A Interfund Transfers 0 0 0 0 N/A Total 123,630 160,600 88,200 113,900 (29.1%) (1) Percent change: "98/99 Adjusted Budget" column compared to "99/00 Budget" column. "N/A" = Not Applicable E19 This page intentionally left blank. E 20 CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: COMMUNITY DEVELOPMENT PROGRAM: ECONOMIC DEVELOPMENT PROGRAM CODE 001-4400 FY 1997-98 FY 1998-99 FY 1998-99 FY 1999-00 ADOPTED/ ADJUSTED PROJECTED ADOPTED ACTUAL BUDGET ACTUAL BUDGET PERSONNEL 1010 REGULAR SALARIES 67,472 38,600 30,000 40,600 1015 PART-TIME/SEASONAL WAGES 2,607 8,700 0 0 1540 FRINGE BENEFITS 18,389 15,200 13,000 15,500 TOTAL PERSONNEL 88,468 62,500 43,000 56,100 OPERATIONS & MAINTENANCE 2010 MEMBERSHIPS AND CERTIFICATIONS 610 600 600 1,100 2015 CONFERENCES, MEETINGS, AND TRAINING 3,760 9,600 7,000 10,200 2020 AUTO MILEAGE 80 200 200 200 3020 FINANCIAL SERVICES 900 17,200 10,000 11,000 3115 DATA PROCESSING SERVICES 2,500 0 0 0 4015 ADVERTISING AND PROMOTION 26,225 22,700 22,000 24,700 4030 PRINTING AND PHOTOCOPY SERVICES 5 22,500 1,000 2,500 4035 POSTAGE AND EXPRESS DELIVERY 72 21,200 1,000 3,200 4445 SPECIAL PARTS AND SUPPLIES 1,010 3,900 3,000 3,900 4450 REFERENCE MATERIALS AND SERVICES 0 200 400 1,000 TOTAL OPERATIONS & MAINTENANCE 35,162 98,100 45,200 57,800 TOTAL 123,630 160,600 88,200 113,900 FUNDING SOURCE: GENERAL FUND E21 This page intentionally left blank. E 22 City of Chino Hills Organization By Activity Fiscal Year 1999/00 Community Services City Council City Manager Community Administration Services Director Community Emergency Neighborhood Recreation Development Preparedness Services Services Block Grant (CDBG) Program F 1 Neighbor. -w- — -11. COMMUNITY SERVICES EXPENDITURES 1999/00 CDBG Program Admmistrahon 21% 17% $596,000 $497,200 16% $448,200 hmergency Preparedness 1% $10,600 F 2 Recreation Services 45% $1,259,000 CITY OF CHINO HILLS ANNUAL BUDGET PERSONNEL SUMMARY ACTIVITY: COMMUNITY SERVICES FY 1998-99 FY 1999-00 ADOPTED/ ADJUSTED ADOPTED BUDGET BUDGET PROGRAM: ADMINISTRATION COMMUNITY SERVICES DIRECTOR 1 1 ADMINISTRATIVE ANALYST H 0 1 ADMINISTRATIVE SECRETARY 1 1 SUB -TOTAL 2 3 PROGRAM: NEIGHBORHOOD SERVICES NEIGHBORHOOD SERVICES MANAGER 1 1 COMMUNITY SERVICES COORDINATOR 1 1 NEIGHBORHOOD SERVICES COORDINATOR 1 0 CODE ENFORCEMENT OFFICER 2 2 SECRETARY 1 1 SUB -TOTAL 6 5 PROGRAM: RECREATION SERVICES RECREATION MANAGER 0 1 RECREATION SUPERVISOR 1 0 RECREATION COORDINATOR 3 3 SECRETARY 1 1 SUB -TOTAL 5 5 TOTAL 13 13 F 3 This page intentionally left blank. F 4 CITY OF CHINO HILLS BUDGET SUMMARY COMMUNITY SERVICES PERSONNEL SERVICES OPERATIONS AND MAINTENANCE CAPITAL OUTLAY INTERFUND TRANSFERS TOTAL COMMUNITY SERVICES BUDGET PROGRAM ADMINISTRATION CDBG PROGRAM EMERGENCY PREPAREDNESS NEIGHBORHOOD SERVICES RECREATION SERVICES TOTAL COMMUNITY SERVICES FY 1997-98 FY 1998-99 FY 1998-99 FY 1999-00 ADOPTED/ ADJUSTED PROJECTED ADOPTED ACTUAL BUDGET ACTUAL BUDGET F 5 603,724 895,900 512,349 1,311,200 2,243 59,500 0 0 1,118,316 2,266,600 793,900 1,154,100 858,300 1,518,700 54,500 58,500 0 79,700 1,706,700 2,811,000 226,033 344,900 343,800 497,200 62,307 401,900 38,000 596,000 9,596 22,500 19,200 10,600 121,069 491,300 368,300 448,200 699,311 1,006,000 937,400 1,259,000 1,118,316 2,266,600 1,706,700 2,811,000 Community Services Program Purpose This Program provides administrative services for City of Chino Hills Recreation, Community Services, Neighborhood Services, Code Enforcement, Community Development Block Grant activities, and community activities and events. The Administration Program provides staff support to the City's Parks and Recreation Commission and the McCoy Equestrian Center Planning and Operations Committee; develops and administers the Department budget; provides leadership for Recreation, Neighborhood Services, Code Enforcement, the Healthy Cities Projects, the Volunteer Service Program, community events, Emergency Preparedness, the Summer Concerts in the Park Series, and the development of community facilities and parks. This Program provides staff liaison on various Chino Valley Unified School District issues including TOP STARS/DARE, the School Resource Officer, and crossing guard programs; manages the Human Services Agreement with the City of Chino; and is responsible for production of the City News and Recreation Brochure and the City Calendar. Primary Activities The primary activities of the Community Services Department Administration Program include preparation of agenda items for the Parks and Recreation Commission, the McCoy Equestrian Center Planning and Operations Committee, the Healthy Cities and Communities Steering Committee, and City Council; administration, development and supervision of the Department's budget; oversight of Departmental purchasing and cash handling operations; development and oversight of various Chino Valley Unified School District Agreements, City of Chino Agreements and the Crossing Guard Contract; advocacy and planning for community facilities; and general oversight of all Department Programs. Significant Changes from Prior Year • Full design and implementation of the programs offered through the Neighborhood Services Division. • Managing of the McCoy Equestrian Center, scheduled to open in the fiscal year. • Incorporation of the Community Development Block Grant Program into the Department's operation. Significant Items of Capital Outlay • 15 Passenger van ($40,000). • Office furniture and equipment ($3,500). F 6 Community Services (continued) Significant Interfund Transfers None. Performance Measures • Finalize establishment of a comprehensive joint use agreement with the Chino Valley Unified School District. • Development of an operations policy and procedures for the McCoy Equestrian Center. • Final siting and design of a skate park facility in the City. • Design of the joint Bird Farm School and Park site. (1) Percent change: "98/99 Adjusted Budget" column compared to "99/00 Budget" column. "N/A" = Not Applicable F 7 97/98 Actual 98/99 Adjusted Budget 98/99 Projected Actual 99/00 Budget Percent Change(1) Personnel 96,247 76,700 76,700 218,900 285.4% Operations & Maintenance 127,543 263,200 262,100 234,800 (10.8%) Capital Outlay 2,243 5,000 5,000 43,500 770.0% Interfund Transfers 0 0 0 0 N/A Total 1 226,033 344,900 1 343,800 497,200 144.2% (1) Percent change: "98/99 Adjusted Budget" column compared to "99/00 Budget" column. "N/A" = Not Applicable F 7 This page intentionally left blank. CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: COMMUNITY SERVICES PROGRAM CODE PROGRAM: ADMINISTRATION 001-1100 FY 1997-98 FY 1998-99 FY 1998-99 FY 1999-00 ADOPTED/ ADJUSTED PROJECTED ADOPTED ACTUAL BUDGET ACTUAL BUDGET PERSONNEL 1010 REGULAR SALARIES 69,731 49,300 49,300 153,400 1015 PART-TIME/SEASONAL WAGES 0 0 0 0 1020 OVERTIME SALARIES 1,162 73100 7,100 6,900 1540 FRINGE BENEFITS 25,354 203300 20,300 58,600 TOTAL PERSONNEL 96,247 76,700 76,700 218,900 OPERATIONS & MAINTENANCE 2010 MEMBERSHIPS AND CERTIFICATIONS 442 800 800 800 2015 CONFERENCES, MEETINGS, AND TRAINING 896 1,800 900 1,700 2020 AUTO MILEAGE 0 300 300 300 3115 DATA PROCESSING SERVICES 23,792 18,500 18,500 28,600 3190 CONTRACTUAL SERVICES 54,203 120,700 120,700 78,600 4015 ADVERTISING AND PROMOTION 650 900 900 1,200 4030 PRINTING AND PHOTOCOPY SERVICES 31,629 77,000 77,000 75,700 4035 POSTAGE AND EXPRESS DELIVERY 93 10,400 10,400 13,300 4440 OFFICE SUPPLIES 3,916 7,200 7,200 6,100 4445 SPECIAL PARTS AND SUPPLIES 1,755 43100 4,100 5,100 4450 REFERENCE MATERIALS AND SERVICES 286 500 500 500 5025 OFFICE EQUIPMENT MAINTENANCE 0 200 0 400 5620 VEHICLE RENTAL 3,100 12,100 12,100 13,600 5625 EQUIPMENT RENTAL 6,085 7,000 7,000 7,400 7990 OTHER MISCELLANEOUS EXPENDITURES 696 1,700 1,700 1,500 TOTAL OPERATIONS & MAINTENANCE 127,543 263,200 262,100 234,800 CAPITAL OUTLAY 8040 IMPROVEMENTS OTHER THAN BUILDINGS 0 5,000 5,000 0 8050 OFFICE FURNITURE & EQUIPMENT 2,243 0 0 3,500 8060 VEHICLES AND EQUIPMENT 0 0 0 40,000 TOTAL CAPITAL OUTLAY 2,243 5,000 5,000 43,500 TOTAL 226,033 344,900 343,800 497,200 FUNDING SOURCE: GENERAL FUND F 9 Community Services Program Purpose The purpose of the Community Development Block Grant (CDBG) Program is to promote the development of a viable urban community by providing for decent housing, a suitable living environment, and expanded economic opportunities principally for low and moderate income persons. Funding is provided by the U.S. Department of Housing and Urban Development (HUD). Primary Activities The primary activity of the CDBG Program is the implementation of eligible public improvement projects which principally benefit low and moderate income neighborhoods or which remove architectural barriers to the disabled. The City also allocates funds to public service providers, which in 1999/00 includes funding of $22,200 to the San Bernardino County Library Literacy Program. Of the total authorization of $596,000, $213,000 is being programmed for Capital Projects with the remaining $383,000 being allocated to unprogrammed funds. Significant Changes from Prior Year • Program indicates a measurable increase due to the rollover of previously allocated funds and the inclusion of unexpended funds. • The feasibility of becoming a direct recipient of Block Grant funds will be evaluated during this fiscal year. Significant Items of Capital Outlay None. Significant Interfund Transfers None. Performance Measures • Complete previously approved projects. • Complete a needs assessment for Los Serranos to facilitate future improvements. F10 Community Community Development Block Grant (CDBG) T11 (continued) (1) Percent change: "98/99 Adjusted Budget" column compared to "99/00 Budget" column. "N/A" = Not Applicable F11 97/98 Actual 98/99 Adjusted Budget 98/99 Projected Actual 99/00 Budget Percent Change Personnel 0 0 0 0 N/A Operations & Maintenance 62,307 401,900 38,000 596,000 48.3% Capital Outlay 0 0 0 0 N/A Interfund Transfers 0 0 0 0 N/A Total 62,307 401,900 38,000 596,000 1 48.35/. (1) Percent change: "98/99 Adjusted Budget" column compared to "99/00 Budget" column. "N/A" = Not Applicable F11 This page intentionally left blank. F12 CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: COMMUNITY SERVICES PROGRAM CODE PROGRAM: COMMUNITY DEVELOPMENT BLOCK GRANT 014-4010 OPERATIONS & MAINTENANCE 7911 PUBLIC WORKS CONSTRUCTION TOTAL OPERATIONS & MAINTENANCE TOTAL FY 1997-98 FY 1998-99 FY 1998-99 FY 1999-00 ADOPTED/ ADJUSTED PROJECTED ADOPTED ACTUAL BUDGET ACTUAL BUDGET 62,307 401,900 38,000 596,000 62,307 401,900 38,000 596,000 62,307 401,900 38,000 596,000 FUNDING SOURCE: COMMUNITY DEVELOPMENT BLOCK GRANT F13 Community Emergency Preparedness Program Purpose The purpose of the Emergency Preparedness Program is to enhance the City's ability to respond to and recover from the effects of natural or manmade disasters, to administer the Federal and State Disaster Assistance Programs, and to serve as the liaison to these, and other agencies in San Bernardino County. Primary Activities Community Services staff provides emergency preparedness training and information to City staff; coordinates a community informational campaign regarding preparedness; plans and implements disaster drills in conjunction with other agencies; acts as liaison to the Chino Hills Emergency Auxiliary Radio Team (C.H.A.R.T.); participates in the Coordinated Emergency Management Organization (CEMO); serves as City representative to the San Bernardino County Operational Area; coordinates disaster reimbursement claim processing; maintains Emergency Operations Center (EOC) preparedness; maintains emergency food, water, and equipment supplies; coordinates disaster/damage information with San Bernardino County; and maintains the City's Emergency Management Plan. Significant Changes from Prior Year • Emergency Preparedness information will be provided to residents through the Neighborhood Network Program (NNP). Significant Items of Capital Outlay None. Significant Interfund Transfers None. Performance Measures • Obtain emergency supplies for the McCoy Equestrian Center. • Conduct a tabletop mock drill. • Provide emergency preparedness training for EOC staffing relative to their functional responsibilities. • Provide emergency preparedness information to residents through the NNP. F14 Community Services (continued) (1) Percent change: "98/99 Adjusted Budget" column compared to "99/00 Budget" column. "N/A" = Not Applicable F15 97/98 Actual 98/99 Adjusted Budget 98/99 Projected Actual 99/00 Budget Percent Change(1) Personnel 0 0 0 0 N/A Operations & Maintenance 9,596 22,500 19,200 10,600 (52.9%) Capital Outlay 0 0 0 0 N/A Interfund Transfers 0 0 0 0 N/A Total 9,596 1 22,500 19,200 10,600 i (52.9%) (1) Percent change: "98/99 Adjusted Budget" column compared to "99/00 Budget" column. "N/A" = Not Applicable F15 This page intentionally left blank. F16 CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: COMMUNITY SERVICES PROGRAM: EMERGENCY PREPAREDNESS OPERATIONS & MAINTENANCE 2010 MEMBERSHIPS AND CERTIFICATIONS 2015 CONFERENCES, MEETINGS, AND TRAINING 2030 AUTO MILEAGE 2030 UNIFORMS 3190 CONTRACTUAL SERVICES 4035 POSTAGE AND EXPRESS DELIVERY 4430 SMALL EQUIPMENT AND TOOLS 4440 OFFICE SUPPLIES 4445 SPECIAL PARTS AND SUPPLIES 5620 VEHICLE RENTAL 7990 MISCELLANEOUS EXPENDITURES TOTAL OPERATIONS & MAINTENANCE 1rly� I PROGRAM CODE 001-1110 FY 1997-98 FY 1998-99 FY 1998-99 FY 1999-00 ADOPTED/ ADJUSTED PROJECTED ADOPTED ACTUAL BUDGET ACTUAL BUDGET 30 100 100 0 1,111 4,800 2,500 4,000 0 100 100 100 584 0 0 0 0 7,000 6,000 0 0 100 100 100 1,328 1,500 1,500 2,300 168 400 400 200 4,575 5,400 5,400 1,300 1,800 3,100 3,100 2,400 0 0 0 200 9,596 22,500 19,200 10,600 9,596 22,500 19,200 10,600 FUNDING SOURCE: GENERAL FUND EMERGENCY MANAGEMENT ASSISTANCE F17 Community Services Program Purpose The purpose of the Neighborhood Services Program is to centralize various functions to provide a focus for community outreach programs in order to enhance and improve the quality of life in the City. Projects within the Program provide a forum for citizen participation, provide opportunities for involvement in the community, encourage and support neighborhood groups in identifying specific needs within various geographic areas of the City, provide citizens with tools and/or information to promote public/personal safety and encourages positive personal development of youth in the community. A component of the Neighborhood Services Division is Code Enforcement. The primary goal of the Code Enforcement Program is to maintain and improve the general appearance, safety, and property values of the City's residential neighborhoods and commercial districts through the identification of community needs and the enforcement of all applicable land use regulations. Primary Activities The Neighborhood Services Program oversees and coordinates with City programs and services which support neighborhoods throughout the City, including Neighborhood and Business Watch, Code Enforcement, the Volunteer Graffiti Abatement Team, the Roadway Adoption Program, the Park Adoption Program, and various community improvement projects. This program also will provide a mechanism for active communication between neighborhoods and City staff/ representatives. The Neighborhood Services Program provides technical support to all Healthy Cities Projects, including the CHAMP, YAB, SAVVY, Neighborhood Network Program (NNP), Summer Job Shadowing Program, and Celebrate the Family Contest; oversees the Volunteer Service Program; and manages the Human Services Contract with the City of Chino. The City provides support for Healthy Cities Projects including stationery and/or postage, preparation of statistical information, volunteer recruitment and screening. The primary activities of the Code Enforcement Program are to investigate and act on complaints and to engage in abatement activities, which gives the City the flexibility to proactively remove conditions that cause a public nuisance or create an unhealthy environment. Abatement procedures allow Code Enforcement staff to perform corrective actions and subsequently assess the cost of such actions against the property. F18 (continued) Significant Changes from Prior Year • First year of Los Serranos and Sleepy Hollow improvements will be initiated this fiscal year. • Full implementation of this program will continue during this fiscal year, including such program components as neighborhood outreach, organization of neighborhood groups, development of active communication between various geographical segments of the community and the City; offering of Neighborhood and Business Watch, and Emergency Preparedness outreach and education programs in neighborhoods. In addition, a Healthy Cities project renewal application will be submitted in the second half of the fiscal year. • Implementation of the Neighborhood Network Program. • Full integration of Code Enforcement into the Community Services Department. Significant Items of Capital Outlay None. Significant Interfund Transfers None. Performance Measures Neighborhood Services • Implementation of the neighborhood outreach program. • Create additional neighborhood organizations. • Offering of Neighborhood and Business Watch meetings/presentations in various geographic segments of the City. • Healthy Cities Project identification and submission of a renewal application for the new project year. • Maintain a strong and dedicated cadre of 200 City volunteers. • Development and offering of the training program for Neighborhood Network Volunteer liaisons. Code Enforcement • Send a first response letter to all citizen complaints within 48 hours and achieve code compliance as soon as possible following policies and legal procedures. • Develop a public information program to educate Chino Hills' residents about common code violations with the goal of reducing violations. • Develop a case management system to more efficiently manage code enforcement cases and to produce monthly/annual reports of activity. • Implement a Lien Program for cost recovery. • Develop a comprehensive Code Enforcement Procedures Manual. F19 Community Neighborhood Services (continued) (1) Percent change: "98/99 Adjusted Budget" column compared to "99/00 Budget" column. "N/A" = Not Applicable F 20 97/98 Actual 98/99 Adjusted Budget 98/99 Projected Actual 99/00 Budget Percent Change(1) Personnel 101,071 306,700 217,700 290,600 (5.2%) Operations & Mamtenance 19,998 158,100 124,100 157,600 (.3%) Capital Outlay 0 26,500 26,500 0 N/A Interfund Transfers 0 0 0 0 N/A Total 121,069 491,300 368,300 448,200 (8.8%) (1) Percent change: "98/99 Adjusted Budget" column compared to "99/00 Budget" column. "N/A" = Not Applicable F 20 CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: COMMUNITY SERVICES PROGRAM CODE PROGRAM: NEIGHBORHOOD SERVICES VARIOUS FY 1997-98 FY 1998-99 FY 1998-99 FY 1999-00 ADOPTED/ ADJUSTED PROJECTED ADOPTED ACTUAL BUDGET ACTUAL BUDGET PERSONNEL 1010 REGULAR SALARIES 1015 PART-TIME/SEASONAL WAGES 1020 OVERTIME SALARIES 1540 FRINGE BENEFITS TOTAL PERSONNEL OPERATIONS & MAINTENANCE 2010 MEMBERSHIPS AND CERTIFICATIONS 2015 CONFERENCES, MEETINGS, AND TRAINING 2020 AUTO MILEAGE 3010 LEGAL SERVICES 3090 PROFESSIONAL SERVICES 3180 CROSSING GUARD SERVICES 3190 CONTRACTUAL SERVICES 4015 ADVERTISING AND PROMOTION 4030 PRINTING AND PHOTOCOPY SERVICES 4035 POSTAGE AND EXPRESS DELIVERY 4130 WORKERS' COMPENSATION PROGRAM 4440 OFFICE SUPPLIES 4445 SPECIAL PARTS AND SUPPLIES 4450 REFERENCE MATERIALS AND SERVICES 5620 VEHICLE RENTAL 5625 EQUIPMENT RENTAL 7990 OTHER MISCELLANEOUS EXPENDITURES TOTAL OPERATIONS & MAINTENANCE CAPTAL OUTLAY 8050 OFFICE FURNITURE AND EQUIPMENT 8060 VEHICLES & EQUIPMENT TOTAL CAPITAL OUTLAY TOTAL FUNDING SOURCE: GENERAL FUND HEALTHY CITIES F21 72,874 206,800 155,400 193,700 3,272 12,300 4,700 17,300 0 7,900 7,900 4,700 24,925 79,700 49,700 74,900 101,071 306,700 217,700 290,600 0 400 100 400 703 2,900 1,600 4,400 0 200 200 200 0 20,000 1,000 10,000 0 15,000 10,000 10,000 0 55,000 55,000 63,000 11,125 30,800 22,800 32,800 0 300 300 600 63 4,100 3,900 5,100 237 1,700 1,700 1,700 245 500 300 500 950 2,200 2,200 2,400 2,694 6,500 6,500 11,600 50 200 200 200 0 10,300 10,300 9,400 0 0 0 3,900 3,931 8,000 8,000 1,400 19,998 158,100 124,100 157,600 0 8,500 8,500 0 0 18,000 18,000 0 0 26,500 26,500 0 121,069 491,300 368,300 448,200 Community Services Program Purpose The Recreation Program provides quality recreation activities which reflect the interests, needs, and demographics of the residents of Chino Hills. Recreation programs enhance the quality of life in the City, build a sense of community, expose children to positive role models, improve self-esteem, and contribute to the safety of our community. Primary Activities The primary activities of the Recreation Program include program development and implementation, ongoing monitoring and evaluation, staff development and training, and trend review. The Recreation Program supports the following "no fee" services: General information queries; over 1,800 annual gazebo reservations, Community Sports Council support; scheduling of all School District and City facilities; special events (Fourth of July, Easter, Halloween, and special projects, as assigned); Parks and Recreation Commission special projects, support, and research; facilities and park planning; and liaison with the School District on a variety of issues. Fee programs offered by the Recreation Division include day camps, aquatics, adult and youth sports, special interest classes, and after school recreation programs. Significant Changes from Prior Year • Reclassification of Recreation Supervisor to Recreation Manager. • Revenues are projected to increase based on new facilities and programs and adoption of fee policy for facilities. • Opening of a new Community Center in the Civic Center to facilitate the offering of recreation classes, community events, and meetings. In conjunction with the opening of the Community Center, the sale of "City" theme items in the City Store. • Opening of the Grand Avenue Park site, which will offer roller hockey and adult soccer and flag football league programs. • Opening and marketing of the McCoy Equestrian Center. • Addition of a new year-round school schedule throughout Chino Hills, which requires enhanced coordination with the School District and parents to ensure provision of services for youth which meet community needs. • Facilitate the design and siting of a Skate Park facility. Significant Items of Capital Outlay • Equipment for the McCoy Equestrian Center. F 22 Community Services Recreation (continued) Significant Interfund Transfers • Transfer to the General Fund in the amount of $79,700 for maintenance of Grand Avenue Park. Performance Measures • Implement a Roller Hockey Program at Grand Avenue Park. • Implement City -operated adult soccer and flag football programs at Grand Avenue Park. • Offer a minimum of eight special events targeted toward different segments of the community (e.g. Concerts in the Park, Movies in the Park, 4' of July Celebration, Easter Egg-Citement, Trick or Treat at City Hall, and Holiday Craft Fair). • Offer a variety of new programs and services to be conducted at the new Civic Center Community Building. • Through recreation program evaluations, maintain an above average to excellent rating by at least 75% of participants. (1) Percent change: "98/99 Adjusted Budget" column compared to "99/00 Budget" column. "N/A" = Not Applicable F 23 97/98 Actual 98/99 Adjusted Budget 98/99 Projected Actual 99/00 Budget Percent Change(1) Personnel 406,406 512,500 499,500 644,600 25.80o Operations & Maintenance 292,905 465,500 414,900 519,700 11.6% Capital Outlay 0 28,000 23,000 15,000 (46.4%) Interfund Transfers 0 0 0 79,700 N/A Total 699,311 1,006,000 937,400 11 1,259,000 25.1% (1) Percent change: "98/99 Adjusted Budget" column compared to "99/00 Budget" column. "N/A" = Not Applicable F 23 This page intentionally left blank. F 24 CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: COMMUNITY SERVICES PROGRAM CODE PROGRAM: RECREATION SERVICES VARIOUS PERSONNEL 1010 REGULAR SALARIES 1015 PART-TIME/SEASONAL WAGES 1020 OVERTIME SALARIES 1540 FRINGE BENEFITS TOTAL PERSONNEL OPERATIONS & MAINTENANCE 2010 MEMBERSHIPS AND CERTIFICATIONS 2015 CONFERENCES, MEETINGS, AND TRAINING 2020 AUTO MILEAGE 2030 UNIFORMS 3110 COMPUTER SERVICES 3155 RECREATION PROGRAM INSTRUCTORS 3190 CONTRACTUAL SERVICES 4015 ADVERTISING AND PROMOTION 4030 PRINTING AND PHOTOCOPY SERVICES 4430 SMALL EQUIPMENT AND TOOLS 4440 OFFICE SUPPLIES 4445 SPECIAL PARTS AND SUPPLIES 4450 REFERENCE MATERIALS AND SERVICES 5025 OFFICE EQUIPMENT MAINTENANCE 5490 OTHER STRUCTURAL REPAIR & MAINT. 5610 FACILITIES RENTAL 5625 EQUIPMENT RENTAL 5690 OTHER RENTAL 6015 ELECTRICITY 6035 TELEPHONE 7990 OTHER MISCELLANEOUS EXPENDITURES TOTAL OPERATIONS & MAINTENANCE FY 1997-98 FY 1998-99 FY 1998-99 FY 1999-00 ADOPTED/ ADJUSTED PROJECTED ADOPTED ACTUAL BUDGET ACTUAL BUDGET F 25 106,616 161,200 151,900 170,600 230,306 267,700 267,700 382,600 5,311 113400 11,400 9,500 64,173 72,200 68,500 81,900 406,406 512,500 499,500 644,600 280 600 600 800 4,489 6,800 6,800 9,500 38 300 200 300 2,115 3,800 3,800 5,300 0 2,000 0 0 139,220 209,200 180,900 208,300 6,803 11,600 11,600 20,400 0 1,000 1,000 1,000 1,330 7,700 7,700 9,500 277 5,700 5,000 20,000 2,128 7,400 7,400 11,000 25,334 65,200 57,400 84,600 112 300 300 900 0 300 100 300 0 2,000 0 2,000 8,423 17,500 10,000 11,600 2,651 3,900 3,900 7,800 2,487 15,100 13,600 6,900 66,570 73,800 73,800 108,200 1,731 3,500 3,000 2,700 28,917 27,800 27,800 8,600 292,905 465,500 414,900 519,700 CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: COMMUNITY SERVICES PROGRAM: RECREATION SERVICES PROGRAM CODE VARIOUS FY 1997-98 FY 1998-99 FY 1998-99 FY 1999-00 ADOPTED/ ADJUSTED PROJECTED ADOPTED ACTUAL BUDGET ACTUAL BUDGET CAPITAL OUTLAY 8050 OFFICE FURNITURE AND EQUIPMENT 0 28,000 23,000 15,000 TOTAL CAPITAL OUTLAY 0 28,000 23,000 15,000 INTERFUND TRANSFERS 9010 INTERFUND TRANSFERS TO OTHER FUNDS TOTAL INTERFUND TRANSFERS TOTAL FUNDING SOURCE: GENERAL FUND RECREATION FUND F 26 0 0 0 79,700 0 0 0 79,700 699,311 1,006,000 937,400 1,259,000 City of Chino Mills Organization By Activity Fiscal Year 1999/00 Finance G 1 FINANCE EXPENDITURES 1999/00 Non -Departmental Services Administration 10% Utility Customer 0224 $6,377,100 4 Services Data Processing $1,,600 1% t o/� $496,800 Development Program 87% $54,633,800 G 2 CI'T'Y OF CHINO HILLS ANNUAL BUDGET PERSONNEL SUMMARY ACTIVITY: FINANCE FY 1998-99 FY 1999-00 ADOPTED/ ADJUSTED ADOPTED BUDGET BUDGET PROGRAM: ADMINISTRATION FINANCE DIRECTOR 1 1 FINANCE MANAGER 1 1 ADMINISTRATIVE ANALYST II 1 1 SENIOR ACCOUNTANT 2 2 ACCOUNTANT 2 2 ADMINISTRATIVE SECRETARY 1 1 SENIOR ACCOUNT CLERK I I ACCOUNT CLERK II 5 5 SUB -TOTAL 14 14 PROGRAM: UTILITY CUSTOMER SERVICES CUSTOMER SERVICE SUPERVISOR 1 1 SENIOR ACCOUNT CLERK 1 1 CUSTOMER SERVICES REPRESENTATIVE 1 1 ACCOUNT CLERK II 1 1 SUB -TOTAL 4 4 TOTAL G 3 18 18 This page intentionally left blank. G 4 CITY OF CHINO HILLS BUDGET SUMMARY PROGRAM ADMINISTRATION 972,297 1,023,900 926,400 1,024,600 DATA PROCESSING 302,406 741,700 735,200 394,000 DEVELOPMENT PROGRAM FY 1997-98 FY 1998-99 FY 1998-99 FY 1999-00 NON -DEPARTMENTAL SERVICES 3,162,034 ADOPTED/ 4,137,600 6,377,100 UTILITY CUSTOMER SERVICES 524,103 ADJUSTED PROJECTED ADOPTED TOTAL FINANCE ACTUAL BUDGET ACTUAL BUDGET FINANCE PERSONNEL SERVICES 871,204 971,400 884,700 1,053,000 OPERATIONS AND MAINTENANCE 33,694,653 35,488,100 28,697,800 29,064,400 CAPITAL OUTLAY 242,958 1,345,600 1,341,000 90,600 INTERFUND TRANSFERS 12,935,350 35,789,700 19,861,000 32,718,300 TOTAL FINANCE BUDGET 47,744,165 73,594,800 50,784,500 62,926,300 PROGRAM ADMINISTRATION 972,297 1,023,900 926,400 1,024,600 DATA PROCESSING 302,406 741,700 735,200 394,000 DEVELOPMENT PROGRAM 42,783,325 65,160,400 44,521,100 54,633,800 NON -DEPARTMENTAL SERVICES 3,162,034 6,177,000 4,137,600 6,377,100 UTILITY CUSTOMER SERVICES 524,103 491,800 464,200 496,800 TOTAL FINANCE 47,744,165 73,594,800 50,784,500 62,926,300 G 5 II Administration Program Purpose The Finance Department recommends fiscal policies to City management and implements such policies. The Department provides fiscal support to all City Departments and programs and ensures that the fiscal affairs of the City are effectively managed in accordance with the City's municipal code, policies, and state and federal statutes. Primary Activities The primary activities are preparing annual and periodic financial reports and analyses, preparation of the annual budget, controlling expenditures for budgetary accounts, investing idle funds, and providing payroll, accounts payable, accounts receivable, cashiering, utility billing, business license, purchasing, and accounting services. Significant Changes from Prior Year • Enhanced development program accounting and analysis. • Expanded special projects accounting and analysis. Significant Items of Capital Outlay None. Significant Interfund Transfers None. Performance Measures • Implement comprehensive Long Term Financial Plan. • Administer Comprehensive Data Processing Strategic Plan. • Update purchasing policies and procedures manual. • Submit timely and accurate monthly and annual financial and Treasurer's report to the City Council. • Provide friendly and efficient cashiering services. • Deposit all City funds within one day following receipt of funds. • Timely invest all funds not required for expenditures or bank compensatory balances. • Prepare business licenses within two weeks after receipt of payment from applicant. • Distribute monthly trust deposit report to City Departments within 30 days following the end of the month. G 6 Finance (continued) • Select vendor via informal bid process within 5 days of receipt of approved purchase requisition and complete purchase order within 3 days following selection of vendor. • Implement City wide purchasing system training program. (1) Percent change: "98/99 Adjusted Budget" column compared to "99/00 Budget" column. "N/A" = Not Applicable G 7 97/98 Actual 98/99 Adjusted Budget 98/99 Projected Actual 99/00 Budget Percent Change(1) Personnel 696,526 757,300 684,100 840,600 11.0% Operations & Maintenance 275,771 266,600 242,300 184,000 (31.0%) Capital Outlay 0 0 0 0 N/A Interfund Transfers 0 0 0 0 N/A Total 972,297 1,023,900 926,400 1,024,600 .1% (1) Percent change: "98/99 Adjusted Budget" column compared to "99/00 Budget" column. "N/A" = Not Applicable G 7 This page intentionally left blank. 3 CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: FINANCE PROGRAM CODE PROGRAM: ADMINISTRATION 001-1200 PERSONNEL 1010 REGULAR SALARIES 1015 PART-TIME/SEASONAL WAGES 1020 OVERTIME SALARIES 1540 FRINGE BENEFITS TOTAL PERSONNEL OPERATIONS & MAINTENANCE 2010 MEMBERSHIPS AND CERTIFICATIONS 2015 CONFERENCES, MEETINGS, AND TRAINING 2020 AUTO MILEAGE 3020 FINANCIAL SERVICES 3105 TEMPORARY EMPLOYEE SERVICES 3115 DATA PROCESSING SERVICES 3190 CONTRACTUAL SERVICES 4030 PRINTING AND PHOTOCOPY SERVICES 4035 POSTAGE AND EXPRESS DELIVERY 4430 SMALL EQUIPMENT AND TOOLS 4440 OFFICE SUPPLIES 4450 REFERENCE MATERIALS AND SERVICES 5025 OFFICE EQUIPMENT MAINTENANCE 5625 EQUIPMENT RENTAL 7610 UNCOLLECTIBLE ACCOUNTS 7990 OTHER MISCELLANEOUS EXPENDITURES TOTAL OPERATIONS & MAINTENANCE TOTAL FUNDING SOURCE: GENERAL FUND G 9 FY 1997-98 FY 1998-99 FY 1998-99 FY 1999-00 ADOPTED/ ADJUSTED PROJECTED ADOPTED ACTUAL BUDGET ACTUAL BUDGET 500,715 526,000 492,600 582,900 9,965 14,000 13,700 13,700 14,238 13,900 13,600 13,700 171,608 203,400 164,200 230,300 696,526 757,300 684,100 840,600 497 800 600 800 1,521 7,800 5,100 5,400 568 600 500 400 80,265 68,100 67,900 70,400 70,291 97,600 80,700 7,000 88,700 54,700 54,700 65,700 1,650 1,600 1,500 1,500 5,219 5,500 5,400 5,400 400 500 400 400 4,501 3,100 2,900 1,400 13,120 12,400 12,100 12,100 600 1,100 1,000 1,300 184 500 400 500 7,928 8,300 7,700 7,700 0 3,500 1,000 3,500 327 500 400 500 275,771 266,600 972,297 1,023,900 242,300 184,000 926,400 1,024,600 Finance Program Purpose The Data Processing program provides for the centralized fiscal and operational control of the City's computer hardware and software systems, policies, procedures, acquisitions, and security. Primary Activities The program's primary activities include the acquisition and maintenance of city-wide microcomputer hardware and software systems, providing network administration, training, and security, provide troubleshooting support to the City departments, and provide fiscal accountability for the hardware/software inventory. Significant Changes from Prior Year Implement second year of Data Processing Strategy Plan which includes the major elements listed below: Replace obsolete computers. Enhance records retention system. Install new mapping software for planning, engineering, and water/sewer utility services programs. Implement annual maintenance program for mapping hardware/software systems. Significant Items of Capital Outlay The significant Capital Outlay items include the hardware/software for implementing the second year recommendations of the Data Processing Strategy Plan ($66,500) and the expected replacement of five obsolete desktop printers ($5,800) and the annual payment of $18,000 to the County for the purchase of their geographic information system data base. The second year Strategy Plan recommendations include the replacement of obsolete computers ($52,500) and the enhancements for the records retention system ($6,000), project management software ($3,300) and mapping system software ($5,000). Significant Interfund Transfers None. Performance Measures • Implement the second year recommendations of the Comprehensive Data Processing Strategy Plan. G10 Finance (continued) • Correct or repair most of computer hardware or software malfunctions within four hours of department notification. • Implement policies, procedures, and other recommendations of the City's Computer Committee. (1) Percent change: "98/99 Adjusted Budget" column compared to "99/00 Budget" column. "N/A" = Not Applicable G11 97/98 Actual 98/99 Adjusted Budget 98/99 Projected Actual 99/00 Budget Percent Change(l) Personnel 0 0 0 0 N/A Operations & Maintenance 209,014 299,400 292,900 303,400 1.3% Capital Outlay 93,392 442,300 442,300 90,600 (79.5%) Interfund Transfers 0 0 0 0 N/A Total 302,406 741,700 735,200 394,000 (46.9%) (1) Percent change: "98/99 Adjusted Budget" column compared to "99/00 Budget" column. "N/A" = Not Applicable G11 This page intentionally left blank. G12 City of Chino Hills ANNUAL BUDGET ACTIVITY: FINANCE PROGRAM: DATA PROCESSING OPERATIONS & MAINTENANCE 2015 CONFERENCES, MEETINGS, AND TRAINING 3110 COMPUTER SERVICES 3190 CONTRACTUAL SERVICES 4420 COMPUTER HARDWARE AND SOFTWARE 4450 REFERENCE MATERIALS AND SERVICES 5025 OFFICE EQUIPMENT MAINTENANCE 5625 EQUIPMENT RENTAL 7110 DEPRECIATION EXPENSE TOTAL OPERATIONS & MAINTENANCE CAPITAL OUTLAY 8050 OFFICE FURNITURE AND EQUIPMENT TOTAL CAPITAL OUTLAY TOTAL FUNDING SOURCE: DATA PROCESSING FUND G13 PROGRAM CODE 552-2520 FY 1997-98 FY 1998-99 FY 1998-99 FY 1999-00 ADOPTED/ ADJUSTED PROJECTED ADOPTED ACTUAL BUDGET ACTUAL BUDGET 80 11,700 10,900 3,800 98,545 95,800 94,900 107,900 3,098 22,200 20,400 20,400 19,395 73,900 73,000 26,800 122 700 700 700 15,114 22,100 20,000 20,300 0 0 0 16,400 72,660 73,000 73,000 107,100 209,014 299,400 292,900 303,400 93,392 442,300 93,392 442,300 442,300 90,600 442,300 90,600 302,406 741,700 735,200 394,000 Finance Program Purpose This program provides the resources to construct various facilities for the City's residential and commercial development program, and provides for the administration of the Community Facilities Districts and Assessment Districts. The residential and commercial development program includes the Traffic Facilities Fee, Storm Drain Facilities Fee, Water Facilities Fee, Sewer Facilities Fee, General Facilities Fee, Park Facilities Fee, and the Existing Infrastructure Fee. Primary Activities The activities of this program include providing resources for the construction of street, drainage, parks, traffic signals, water and sewer distribution facilities, and acquisition of street right of way. The activities also include the monitoring for and accounting of the developer reimbursement agreement debt that was incurred for resources to construct the above facilities. Additionally, this program's activities includes administering seven debt issues, establishing the annual CFD special taxes and administering the annual levy and collection of the special taxes, and accounting for the appropriations of the special tax revenues. Besides the above activities, this program's activities include administering two assessment district bond issues, establishing and administering the annual assessment district levies and collection of the levies. Significant Changes from Prior Year • Reduction in capital projects financed from development fees and CFD special taxes. • Reduction in expected residential development for the new fiscal year. Significant Items of Capital Outlay None. Significant Interfund Transfers • Transfers from development fee funds in the amount of $26,835,400 to the Capital Improvement Program for water ($15,643,000), street ($3,400,000), park ($4,936,600), traffic signal ($43,000), and City Yard modification ($625,300) projects; transfers to the General Fund for the development fee funds share of the Housing Element update costs ($50,000) and the Parks, Open Space, and Trails master plan update ($37,500); and a transfer of $2,000,000 to the General Fund operating reserves from the General Fund's Public Facilities Improvement reserves for the financing of the Sports Park. • Transfers from individual CFD's in the amount of $1,820,400 to CFD operating and bond service funds for financing administrative and debt service expenditures. G14 Finance (continued) Performance Measures Development fees collected to retire existing assessment district liens for bond call payments will be timely and accurately accounted. The annual assessment district levies will be prepared and forward to the county no later than the second week in August of the fiscal year for which the levy is imposed. The CFD special tax levy resolutions will be presented for City Council approval at the first meeting in December of the fiscal year which precedes the fiscal year of the tax levy. (1) Percent change: "98/99 Adjusted Budget" column compared to "99/00 Budget" column. "N/A" = Not Applicable G15 97/98 Actual 98/99 Adjusted Budget 98/99 Projected Actual 99/00 Budget Percent Change(1) Personnel 0 0 0 0 N/A Operations & Maintenance 30,663,798 32,429,900 25,697,000 26,078,000 (19.6%) Capital Outlay 149,566 903,300 898,700 0 N/A Interfund Transfers 11,969,961 31,827,200 17,925,400 28,555,800 (103%) Total 42,783,325 65,160,400 44,521,100 54,633,800 (16.2%) (1) Percent change: "98/99 Adjusted Budget" column compared to "99/00 Budget" column. "N/A" = Not Applicable G15 This page intentionally left blank. G16 CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: FINANCE PROGRAM: DEVELOPMENT PROGRAM OPERATIONS & MAINTENANCE 3010 LEGAL SERVICES 3020 FINANCIAL SERVICES 3090 PROFESSIONAL SERVICES 5690 OTHER RENTAL 7010 INTEREST PAYMENTS 7015 PRINCIPAL PAYMENTS 7025 BOND CALL PAYMENTS 7030 ASSESSMENT DISTRICT CREDITS 7045 TAX C DISCHARGE EXPENSE 7220 ADMINISTRATIVE OVERHEAD 7710 DEVELOPER REIMBRSMT AGREEMENTS 7990 OTHER MISCELLANEOUS EXPENDITURES TOTAL OPERATIONS & MAINTENANCE CAPITAL OUTLAY 8990 CONTRIBUTIONS TO CONSTRUCTION FUNDS TOTAL CAPITAL OUTLAY INTERFUND TRANSFERS 9010 INTERFUND TRANSFERS TO OTHER FUNDS 9020 INTERAGENCY TRANSFERS TO OTHER FUNDS TOTAL INTERFUND TRANSFERS TOTAL PROGRAM CODE VARIOUS FY 1997-98 FY 1998-99 FY 1998-99 FY 1999-00 ADOPTED/ ADJUSTED PROJECTED ADOPTED ACTUAL BUDGET ACTUAL BUDGET 134,176 85,000 38,700 77,000 251,586 116,000 98,700 70,400 53,059 184,100 31,700 120,000 200,523 206,700 0 0 5,167,324 5,713,100 5,498,800 3,988,500 12,931,920 14,883,800 12,046,500 12,639,500 4,522,437 4,599,000 3,321,000 3,604,300 3,297,699 4,320,000 2,295,800 3,285,100 65,642 45,900 42,000 40,500 1,705,778 2,143,800 2,143,800 2,113,700 2,333,624 0 45,300 0 30 132,500 13 4, 700 13 9, 000 30,663,798 32,429,900 25,697,000 26,078,000 149,566 903,300 898,700 0 149,566 903,300 898,700 0 2,614,147 26,116,400 14,064,000 26,735,400 9,355,814 5,710,800 3,861,400 1,820,400 11,969,961 31,827,200 17,925,400 28,555,800 42,783,325 65,160,400 44,521,100 54,633,800 FUNDING SOURCE: DEVELOPMENT FEE FUNDS COMMUNITY FACILITIES DISTRICTS FUNDS ASSESSMENT DISTRICTS FUNDS GENERAL FUND G17 11 Non Departmental Services Program Purpose The purpose of this program is to account for the appropriations of special revenue funds and programs that are not readily accounted for in other programs. The special revenues and grants include state and county subventions, such as Gas Tax and Measure I revenues. Additionally, this program accounts for the Chino Hills Capital Improvement Corporation debt issues, as well as City-wide costs such as postage and stationery. Primary Activities The primary activities of this program include the administration of the Certificates of Participation debt issues for the water utility and civic center site, the administering of the State Gas Tax and Measure I revenues, and coordination of City-wide mailing services and stationery acquisitions. Significant Changes from Prior Year Decrease in funding for State Gas Tax financed capital projects. Significant Items of Capital Outlay None. Significant Interfund Transfers Transfers to the Capital Improvement Program from the Gas Tax Fund ($2,156,600) and Measure I Fund ($1,400,100) for various street, traffic signal, drainage, and sidewalk improvement projects; and from the Miscellaneous Grants Fund ($580,000) for park projects and Sleepy Hollow Community Center. Transfer of $25,800 from the Miscellaneous Grants Fund to the General Fund for the Used Oil Recycling Program. Performance Measures • The debt services payments for the Certificates of Participation debt issues will be paid in accordance with debt service schedules. • The restricted revenue received from state and county subventions will continue to be effectively administered. • Mail services will be provided daily by 3:00 p.m. G18 Finance (continued) • Central photocopy and facsimile machine services and supplies will be provided on a continuing basis with machines operable during working hours. • City letterhead will be available at all time for staff use. (1) Percent change: "98/99 Adjusted Budget" column compared to "99/00 Budget' column. "N/A" = Not Applicable G19 97/98 Actual 98/99 Adjusted Budget 98/99 Projected Actual 99/00 Budget Percent Change(1) Personnel 0 0 0 0 N/A Operations & Maintenance 2,196,645 2,214,500 2,202,000 2,214,600 0 Capital Outlay 0 0 0 0 N/A Interfund Transfers 965,389 3,962,500 1,935,600 4,162,500 .5% Total 3,162,034 6,177,000 4,137,600 6,377,100 3.2% (1) Percent change: "98/99 Adjusted Budget" column compared to "99/00 Budget' column. "N/A" = Not Applicable G19 This page intentionally left blank. G 20 CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: FINANCE PROGRAM CODE PROGRAM: NON DEPARTMENTAL SERVICES VARIOUS FY 1997-98 FY 1998-99 FY 1998-99 FY 1999-00 ADOPTED/ ADJUSTED PROJECTED ADOPTED ACTUAL BUDGET ACTUAL BUDGET OPERATIONS & MAINTENANCE 2015 CONFERENCES, MEETINGS AND TRAINING 3020 FINANCIAL SERVICES 4030 PRINTING AND PHOTOCOPY SERVICES 4035 POSTAGE AND EXPRESS DELIVERY 4440 OFFICE SUPPLIES 5025 OFFICE EQUIPMENT MAINTENANCE 7010 INTEREST PAYMENTS 7015 PRINCIPAL PAYMENTS 7990 OTHER MISCELLANEOUS EXPENDITURES TOTAL OPERATIONS & MAINTENANCE INTERFUND TRANSFERS 9010 INTERFUND TRANSFERS TO OTHER FUNDS TOTAL INTERFUND TRANSFERS TOTAL 1,925 1,500 1,400 2,000 6,939 7,000 7,000 7,000 6,176 12,400 6,100 6,200 15,797 18,200 16,200 18,200 503 3,100 500 600 0 300 0 300 1,243,343 1,184,800 1,184,800 1,132,800 915,000 980,000 980,000 1,040,000 6,962 7,200 6,000 7,500 2,196,645 2,214,500 965,389 3,962,500 965,389 3,962,500 3,162,034 6,177,000 FUNDING SOURCE: GENERAL FUND SPECIAL REVENUES (GAS TAX, MEASURE I, MISCELLANEOUS GRANTS) CHCIC FUNDS G21 2,202,000 2,214,600 1,935,600 4,162,500 1,935,600 4,162,500 4,137,600 6,377,100 Finance Program Purpose The purpose of the program is to provide services to the customers of the City's water utility. This program was formerly included in the Water Utility operating budget. Primary Activities The primary activities of this program include meter reading, utility billing, turn on/tum off, and delinquent payment notification services. Meter reading services are performed through contract. Significant Changes from Prior Year None. Significant Items of Capital Outlay None. Significant Interfund Transfers None. Performance Measures • Timely and accurately read customer water meters on a monthly basis in accordance with timely established read cycles. • Timely and accurately prepared monthly utility bills in accordance with established billing cycles. • Turn on/turn off customer's water service within one day of the customer's request. • Notify customers with delinquent water bills in accordance with established bill due date cycles and, in accordance with procedures established by state statutes. (1) Percent change: "98/99 Adjusted Budget" column compared to "99/00 Budget" column. "N/A" = Not Applicable G 22 97/98 Actual 98/99 Adjusted Budget 98/99 Projected Actual 99/00 Budget Percent Change(1) Personnel 174,678 214,100 200,600 212,400 (.8%) Operations & Maintenance 349,425 277,700 263,600 284,400 2.4% Capital Outlay 0 0 0 0 N/A Interfund Transfers 0 0 0 0 N/A Total 524,103 1 491,800 464,200 496,800 1.0% (1) Percent change: "98/99 Adjusted Budget" column compared to "99/00 Budget" column. "N/A" = Not Applicable G 22 CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: FINANCE PROGRAM: UTILITY CUSTOMER SERVICE UNIFORMS 936 PROGRAM CODE 500-1210 1,100 1,100 3115 DATA PROCESSING SERVICES 32,000 26,400 FY 1997-98 FY 1998-99 FY 1998-99 FY 1999-00 72,854 81,900 ADOPTED/ 83,100 3190 CONTRACTUAL SERVICES 0 ADJUSTED PROJECTED ADOPTED 4030 ACTUAL BUDGET ACTUAL BUDGET PERSONNEL 4035 POSTAGE AND EXPRESS DELIVERY 77,250 90,000 1010 REGULAR SALARIES 108,637 134,500 126,800 135,500 1020 OVERTIME SALARIES 24,086 27,000 26,900 24,800 1540 FRINGE BENEFITS 41,955 52,600 46,900 52,100 TOTAL PERSONNEL 174,678 214,100 200,600 212,400 OPERATIONS & MAINTENANCE 2030 UNIFORMS 936 1,100 1,100 1,100 3115 DATA PROCESSING SERVICES 32,000 26,400 26,400 32,900 3160 WATER METER READING SERVICES 72,854 81,900 75,900 83,100 3190 CONTRACTUAL SERVICES 0 15,000 14,600 15,100 4030 PRINTING AND PHOTOCOPY SERVICES 14,185 19,600 16,500 16,800 4035 POSTAGE AND EXPRESS DELIVERY 77,250 90,000 85,900 90,700 4440 OFFICE SUPPLIES 0 600 600 600 5025 OFFICE EQUIPMENT MAINTENANCE 0 500 0 0 5620 VEHICLE RENTAL 11,500 16,600 16,600 18,100 7610 UNCOLLECTIBLE ACCOUNTS 140,700 26,000 26,000 26,000 TOTAL OPERATIONS & MAINTENANCE 349,425 277,700 263,600 284,400 TOTAL 524,103 491,800 464,200 496,800 FUNDING SOURCE: WATER UTILITY FUND G 23 This page intentionally left blank. G 24 Capital Proj ects Sanitation Maintenance City of Chino Hills Organization By Activity Fiscal Year 1999/00 Public Facilities and Operations City Council City Manager Public Facilities and Operations Director Facilities and Equipment Maintenance Storm System Maintenance H 1 Administration Parks and Landscape Street Maintenance Water Sanitation Maintenance PUBLIC FACILITIES AND OPERATIONS EXPENDITURES Storm System Maintenance 1% $168,600 1999/00 Facilities/Equipment Maintenance 3% $1,501,400 Administration 1% Water Utility $449,400 34% Parks/Landscape Capital Projects 13u1,cL iviauucuau,,e4% Maintenance 1% $1,941,100 44% $394,800 $19,771,400 H 2 CITY OF CHINO HILLS ANNUAL BUDGET PERSONNEL SUMMARY ACTIVITY: PUBLIC FACILITIES AND OPERATIONS FY 1998-99 FY 1999-00 ADOPTED/ ADJUSTED ADOPTED BUDGET BUDGET PROGRAM: ADMINISTRATION PUBLIC FACILITIES AND OPERATIONS DIRECTOR I ADMINISTRATIVE ANALYST II I ENGINEERING TECHNICIAN II 1 ADMINISTRATIVE SECRETARY I SENIOR ADMINISTRATIVE CLERK 1 SECRETARY I SUB -TOTAL 6 PROGRAM: CAPITAL PROJECTS CAPITAL PROJECTS MANAGER 1 PROJECT MANAGER/CONTRACT ADMINISTRATOR 2 CAPITAL PROJECT COORDINATOR 1 ENGINEERING TECHNICIAN II 0 SECRETARY 1 SUB -TOTAL 5 PROGRAM: FACILITIES AND EQUIPMENT MAINTENANCE 1 1 0 1 1 2 6 1 2 1 1 0 5 FACILITIES MAINTENANCE SUPERVISOR 1 1 MAINTENANCE WORKER II 1 1 MAINTENANCE WORKER I 2 2 SUB -TOTAL 4 4 H 3 City of Chino Hills ANNUAL BUDGET PERSONNEL SUMMARY ACTIVITY: PUBLIC FACILITIES AND OPERATIONS FY 1998-99 FY 1999-00 ADOPTED/ ADJUSTED ADOPTED BUDGET BUDGET PROGRAM: PARKS AND LANDSCAPE MAINTENANCE AND OPERATIONS MANAGER 1 1 PARKS AND OPEN SPACE SUPERVISOR 1 1 SENIOR MAINTENANCE WORKER 4 4 MAINTENANCE WORKER II 2 2 MAINTENANCE WORKER I 1 1 SUB -TOTAL 9 9 PROGRAM: STREET MAINTENANCE STREET MAINTENANCE SUPERVISOR 1 1 SENIOR MAINTENANCE WORKER 1 1 MAINTENANCE WORKER II 2 2 SUB -TOTAL 4 4 PROGRAM: SANITATION MAINTENANCE SANITATION SUPERVISOR 1 1 MAINTENANCE WORKER II 2 2 SUB -TOTAL 3 3 PROGRAM: WATER WATER AND SEWER MANAGER 1 1 WATER DISTRIBUTION SUPERVISOR 1 1 WATER PRODUCTION SUPERVISOR 1 1 WATER CONSERVATION SPECIALIST 1 1 SENIOR MAINTENANCE WORKER 3 3 WATER QUALITY TECHNICIAN 1 1 MAINTENANCE WORKER II 4 4 MAINTENANCE WORKER I 1 1 SUB -TOTAL 13 13 TOTAL 44 44 H 4 CITY OF CHINO HILLS BUDGET SUMMARY PUBLIC FACILITIES AND OPERATIONS PERSONNEL SERVICES OPERATIONS AND MAINTENANCE CAPITAL OUTLAY INTERFUND TRANSFERS TOTAL PUBLIC FACILITIES AND OPERATIONS BUDGET PROGRAM ADMINISTRATION CAPITAL PROJECTS FACILITIES AND EQUIPMENT MAINTENANCE PARKS AND LANDSCAPE SANITATION MAINTENANCE STORM SYSTEM MAINTENANCE STREET MAINTENANCE WATER TOTAL PUBLIC FACILITIES AND OPERATIONS FY 1997-98 FY 1998-99 FY 1998-99 FY 1999-00 ADOPTED/ ADJUSTED PROJECTED ADOPTED ACTUAL BUDGET ACTUAL BUDGET 2,249,935 2,610,900 2,175,100 2,554,400 19,884,031 23,455,400 21,168,400 22,432,200 165,122 729,400 274,000 472,900 2,491,368 19,912,800 13,236,900 19,400,500 24,790,456 46,708,500 36,854,400 44,860,000 421,361 445,900 437,500 449,400 236,478 369,600 246,100 394,800 1,014,946 2,832,200 2,044,700 1,501,400 8,454,269 15,478,200 13,557,000 19,771,400 2,909,894 8,774,100 7,176,500 5,436,600 55,229 109,200 37,900 168,600 631,523 2,108,500 885,600 1,941,100 11,066,756 16,590,800 12,469,100 15,196,700 24,790,456 46,708,500 36,854,400 44,860,000 H 5 Public Facilities and Operations Program Purpose The purpose of the Administration Division is to provide coordination and support to the three departmental divisions: Maintenance Operations, Water and Sewer, and the Capital Improvement Program. Administration establishes organizational goals, provides technical and management support, and coordinates and monitors budgets for the largest department in the City, both in operations and resources. This program also supports the Public Works Commission and the Trails subcommittee. Primary Activities The primary activities of the Administration division includes coordination and tracking of departmental service orders, preparation of agenda items for the City Council and Public Works Commission, coordination and implementation of the annual budget, oversight of departmental purchasing, personnel and training management, departmental records and data management, and general oversight of all the divisions within the Public Facilities and Operations Department. Significant Changes from Prior Year • The administration support staff will coordinate the relocation of the facility during the first quarter of the fiscal year. • The Engineering Technician II was moved to the CIP team to focus the use of the Auto CAD on CIP projects. • The CIP secretary was moved to Administration to provide general support to all divisions. • Traffic Engineering formerly in the Community Development Department will be transferred to Public Facilities and Operations. • The cost for property taxes for the new Public Facilities and Operations Maintenance Yard is included in this fiscal year budget. • Implementation of the Water Master Plan for source and supply will continue. Significant Items of Capital Outlay New work chairs were added for the office support staff to provide a more ergonomic workspace. Significant Interfund Transfers None. Performance Measures • Organize and maintain the computer network to provide the most effective data and records by the third quarter. H 6 Public Facilities and Operations (continued) • Evaluate the effectiveness of the vehicle tracking system. Propose the level of usage in the first quarter. • Standardize administrative procedures and forms for all divisions by the fourth quarter. • Develop databases for customer service calls, vehicle operations cost, utility usage, graffiti abatement, and budget tracking for more comprehensive analysis and timely reporting. • Develop a retention schedule and organize off-site storage for departmental files and records. • Reduce electric costs to the City by evaluating usage and lowering rates. (1) Percent change: "98/99 Adjusted Budget" column compared to "99/00 Budget" column. "N/A" = Not Applicable H 7 97/98 Actual 98/99 Adjusted Budget 98/99 Projected Actual 99/00 Budget Percent Change(1) Personnel 364,521 372,100 370,100 364,600 (2.0%) Operations & Maintenance 56,840 70,200 63,800 82,800 17.9% Capital Outlay 0 3,600 3,600 2,000 (44.4%) Interfund Transfers 0 0 0 0 N/A Total 1 421,361 445,900 1 437,500 449,400 .8% (1) Percent change: "98/99 Adjusted Budget" column compared to "99/00 Budget" column. "N/A" = Not Applicable H 7 This page intentionally left blank. MM CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: PUBLIC FACILITIES AND OPERATIONS PROGRAM CODE PROGRAM: ADMINISTRATION 001-8001 FY 1997-98 FY 1998-99 FY 1998-99 FY 1999-00 ADOPTED/ ADJUSTED PROJECTED ADOPTED ACTUAL BUDGET ACTUAL BUDGET PERSONNEL 1010 REGULAR SALARIES 1015 PART TIME 1020 OVERTIME SALARIES 1540 FRINGE BENEFITS TOTAL PERSONNEL OPERATIONS & MAINTENANCE 2010 MEMBERSHIPS AND CERTIFICATIONS 2015 CONFERENCES, MEETINGS, AND TRAINING 2020 AUTO MILEAGE 2030 UNIFORMS 3105 TEMPORARY EMPLOYEE SERVICES 3115 DATA PROCESSING SERVICES 4010 LEGAL ADVERTISING 4030 PRINTING AND PHOTOCOPY SERVICES 4035 POSTAGE AND EXPRESS DELIVERY 4430 SMALL EQUIPMENT AND TOOLS 4440 OFFICE SUPPLIES 4450 REFERENCE MATERIALS AND SERVICES 5020 BLDG & STRUCTURE MAINT 5025 OFFICE EQUIPMENT MAINTENANCE 5610 FACILITIES RENTAL 5620 VEHICLE RENTAL 5625 EQUIPMENT RENTAL 6035 TELEPHONE 7990 OTHER MISCELLANEOUS EXPENDITURES TOTAL OPERATIONS & MAINTENANCE CAPITAL OUTLAY 8050 OFFICE FURNITURE AND EQUIPMENT TOTAL CAPITAL OUTLAY TOTAL INTERFUND TRANSFERS TOTAL FUNDING SOURCE: GENERAL FUND I_iE 271,093 266,300 266,300 261,700 1,599 0 0 0 875 2,500 1,800 2,400 90,954 103,300 102,000 100,500 364,521 372,100 370,100 364,600 464 300 300 300 2,645 3,800 3,500 4,400 0 100 100 100 0 100 0 0 0 3,000 0 1,500 8,600 14,900 12,400 9,900 324 800 800 800 4,088 7,100 7,100 8,000 6,255 7,000 6,500 7,500 824 2,900 2,900 2,400 11,143 13,000 13,000 14,000 221 400 400 400 1,759 0 0 0 756 1,800 1,800 1,200 4,910 0 0 0 7,300 5,400 5,400 5,400 6,250 7,900 7,900 8,300 1,301 1,700 1,700 1,700 0 0 0 16,900 56,840 70,200 63,800 82,800 0 3,600 3,600 2,000 0 3,600 3,600 2,000 0 0 0 0 421,361 445,900 437,500 449,400 Public Facilities and Operations Program Purpose The Capital Projects Program provides for the planning, budgeting, scheduling, design, construction, and overall management of the capital improvement projects contained in the 5 Year Capital Improvement Program (CIP) and for the inclusion of emergency projects as required. Primary Activities The Capital Projects team is responsible for completing the capital projects included in each fiscal year budget and additional projects as emergency needs arise. The CIP team monitors each project from inception to completion including, but not limited to: scope of work, budget, specifications, project schedules, and notice of completion. Significant Changes from Prior Year • Implement a streamlined bidding process using informal bidding procedures. • Transfer the Engineering Technician II from Administration in order to perform in-house design for small projects as well as other CAD functions. • Oversee project managers other than CIP personnel. Significant Items of Capital Outlay None. Significant Interfund Transfers None. Performance Measures • Continue to develop an on-going CIP Implementation Plan that includes: project specifications: scope, budget, schedule, design, construction, inspection, and financial reporting. • Continue to develop and provide contract administration procedures for the design and construction of all capital projects to ensure compliance with the specifications, standards, and schedules. • Recreation, Environmental, Traffic Engineering, Geotechnical and Soil Stabilization, Construction Inspection and Management. H10 Public Facilities and Operations (continued) • Develop a method of evaluation for consultants performing services and develop a list of pre -qualified consultants to assist in various aspects of future capital project design and construction in a variety of specific disciplines, such as: Land Appraisal and Acquisition, Civil Engineering, Plan Checking, Surveying, Hydrology/Hydraulics, Landscape, Park and Recreation, Environmental, Traffic Engineering, Geotechnical and Soil Stabilization, Construction Inspection and Management. Performance Measures • Develop project scoping and cost estimating methods for more accurate project budgeting. • Develop an accounting system for all Capital Project expenditures. • Review the 5 -year CIP and recommend project additions and adjustments. • Develop a program for informal bidding procedures to save money and streamline the program. • Continue to pursue funding from State and Federal as appropriate. (1) Percent change: "98/99 Adjusted Budget" column compared to "99/00 Budget" column. "N/A" = Not Applicable H11 97/98 Actual 98/99 Adjusted Budget 98/99 Projected Actual 99/00 Budget Percent Change(1) Personnel 207,697 348,700 225,800 376,700 8.0% Operations & Maintenance 28,781 19,500 18,900 18,100 (7.2%) Capital Outlay 0 1,400 1,400 0 N/A Interfund Transfers 0 0 0 0 N/A Total 236,478 1 369,600 246,100 394,800 6.8% (1) Percent change: "98/99 Adjusted Budget" column compared to "99/00 Budget" column. "N/A" = Not Applicable H11 This page intentionally left blank. H12 CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: PUBLIC FACILITIES AND OPERATIONS PROGRAM: CAPITAL PROJECTS 481 PROGRAM CODE 001-8901 500 500 2015 CONFERENCES, MEETINGS, AND FY 1997-98 FY 1998-99 FY 1998-99 FY 1999-00 1,900 2,200 ADOPTED/ 104 200 200 200 ADJUSTED PROJECTED ADOPTED 500 ACTUAL BUDGET ACTUAL BUDGET PERSONNEL 0 4430 SMALL EQUIPMENT AND TOOLS 0 2,400 1010 REGULAR SALARIES 127,313 227,800 153,600 259,600 1015 PART-TIME/SEASONAL WAGES 17,964 30,600 13,800 16,600 1020 OVERTIME 86 2,500 0 0 1540 FRINGE BENEFITS 62,334 87,800 58,400 100,500 TOTAL PERSONNEL 207,697 348,700 225,800 376,700 OPERATIONS & MAINTENANCE 2010 MEMBERSHIPS AND CERTIFICATIONS 481 1,000 500 500 2015 CONFERENCES, MEETINGS, AND TRAINING 1,025 2,000 1,900 2,200 2020 AUTO MILEAGE 104 200 200 200 2030 UNIFORMS 93 500 500 500 3190 CONTRACTUAL SERVICES 26,505 0 0 0 4430 SMALL EQUIPMENT AND TOOLS 0 2,400 2,400 700 4445 SPECIAL PARTS AND SUPPLIES 100 500 500 500 4450 REFERENCE MATERIALS AND SERVICES 77 900 900 900 5620 VEHICLE RENTAL 396 6,000 6,000 6,000 7225 DEPARTMENTAL OVERHEAD 0 6,000 6,000 6,600 TOTAL OPERATIONS & MAINTENANCE 28,781 19,500 18,900 18,100 CAPITAL OUTLAY 8050 OFFICE FURNITURE AND EQUIPMENT 0 1,400 1,400 0 8055 COMPUTER HARDWARE/SOFTWARE 0 0 0 0 TOTAL CAPITAL OUTLAY 0 1,400 1,400 0 TOTAL 236,478 369,600 246,100 394,800 FUNDING SOURCE: GENERAL FUND CAPITAL PROJECTS H13 Public Facilities and Operations Program Purpose The Facilities and Vehicle Maintenance program provides for and coordinates maintenance and repairs of the City's buildings, vehicles, and equipment. The Facilities Maintenance function is also responsible for shipping, receiving and warehouse services for the City. The Vehicle Maintenance function operates with revenues generated from rental charges to each of the City's departments. These revenues provide for vehicle replacement, maintenance, fuel, insurance, operational costs and overhead. The Facilities Maintenance program operates in a similar fashion, with each City department supporting the maintenance and repairs of facilities related to City business activities. Primary Activities The Facilities Maintenance program is responsible for the repair and maintenance of ten buildings including the Civic Center/Library complex, Public Facilities and Operations Yard, Mystic Canyon Community Center, partial maintenance for the Chino Hills Sheriff Station, and CVIFD administrative building. The buildings maintained are in excess of 55,000 square feet (plus new buildings and Yard). The City Yard with approximately three acres of parking and storage is also maintained through this program. The Facilities Maintenance program will provide set up and tear down of meetings, assist in records retrieval, and will increase the level of maintenance through the assignment of a Maintenance Worker I at the City Hall complex. The Vehicle Maintenance function is responsible for the repair and replacement of the City's fleet. City vehicles are maintained through several contracts coordinated by City staff. Significant Changes from Prior Year • The division will add the maintenance of the new Community Services and CVIFD administrative buildings at City Hall, Grand Avenue Park, and Community Center/meeting room. • The McCoy Equestrian Center and Grand Avenue Park will be operational during the 1999/00 fiscal year adding to the maintenance responsibilities of the division. • The new City Maintenance Yard will be completed in the 1999/00 fiscal year. This will require coordination of moving all operations and providing maintenance to the new facility. • The division will be identifying and addressing any potential Y2K related problems with City facilities. Significant Items of Capital Outlay Several vehicles are recommended for replacement and purchase in this fiscal year. The vehicles recommended for replacement are: 15 -passenger van for Parks and Landscape, 3/4 -ton pick up H14 Public Facilities and Operations (continued) truck for Community Development, 1 -ton pick up truck for Sanitation, mini van for Community Services, and renovation of the Ford vactor truck. Vehicles recommended for purchase are a valve truck for the Water division, and a 15 -passenger van for Community Services. Purchase of a replacement backhoe is being recommended, using the depreciation funds by the surplus of other equipment. Significant Interfund Transfers Interfund Transfers are designated for transfers to the Capital Improvement Program to finance: • Sleepy Hollow Community Center $ 75,000 • City Entrance Monument Signs $ 10,000 • Traffic Signal Interconnect and Coordination $235,000 • City Yard Fuel Tank $ 37,000 Performance Measures • Evaluate vehicle maintenance program to determine cost effectiveness of total contract services. Develop alternatives and calculate costs for equivalent service levels. • Develop preventive maintenance program for all City buildings. • Reduce facility service requests at City Hall by 25% and shorten response time to 24 hours on requests for service. • Monitor performance of electric vehicles. Collect necessary data and compile reports to comply with all AQMD programs associated with the purchase of the vehicles. (1) Percent change: "98/99 Adjusted Budget" column compared to "99/00 Budget" column. "N/A" = Not Applicable H15 97/98 Actual 98/99 Adjusted Budget 98/99 Projected Actual 99/00 Budget Percent Change(1) Personnel 130,932 200,900 186,400 212,000 5.5% Operations & Maintenance 539,970 682,200 647,900 681,900 (.1%) Capital Outlay 49,636 150,700 140,700 250,500 66.2% Interfund Transfers 294,408 1,798,400 1,069,700 357,000 (80.1%) Total 1,014,946 1 2,832,200 1 2,044,700 1,501,400 (47.0%) (1) Percent change: "98/99 Adjusted Budget" column compared to "99/00 Budget" column. "N/A" = Not Applicable H15 1 This page intentionally left blank. H16 CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: PUBLIC FACILITIES AND OPERATIONS PROGRAM: FACILITIES AND EQUIPMENT MAINTENANCE 139,500 PROGRAM CODE VARIOUS 151,600 19,640 0 2,000 FY 1997-98 FY 1998-99 FY 1998-99 FY 1999-00 2,100 ADOPTED/ 57,500 53,200 58,300 ADJUSTED PROJECTED ADOPTED ACTUAL BUDGET ACTUAL BUDGET PERSONNEL 1010 REGULAR SALARIES 1015 PART-TIME/SEASONAL WAGES 1020 OVERTIME SALARIES 1540 FRINGE BENEFITS TOTAL PERSONNEL OPERATIONS & MAINTENANCE 2010 MEMBERSHIPS AND CERTIFICATIONS 2015 CONFERENCES, MEETINGS, AND TRAINING 2030 UNIFORMS 3140 REFUSE CONTRACT 3190 CONTRACTUAL SERVICES 4010 LEGAL ADVERTISING 4030 PRINTING AND PHOTOCOPY SERVICES 4120 VEHICLE INSURANCE 4310 FUEL 4315 AUTOMOTIVE PARTS AND SUPPLIES 4410 CHEMICAL SUPPLIES 4430 SMALL EQUIPMENT AND TOOLS 4445 SPECIAL PARTS AND SUPPLIES 4450 REFERENCE MATERIALS AND SERVICES 5010 PARKS AND LANDSCAPE 5012 TREE TRIMMING 5020 BUILDING AND STRUCTURE MAINTENAN 5021 CUSTODIAL SERVICES 5035 VEHICLE MAINTENANCE 5040 COMMUNICATIONS EQUIPMENT MAINTENANCE 5045 GRAFFITI REMOVAL SERVICES 5111 STREET SWEEPING 5490 OTHER STRUCTURAL REPAIR AND MAINTENANCE 5610 FACILITIES RENTAL 5620 VEHICLE RENTAL H17 75,888 139,500 128,300 151,600 19,640 0 2,000 0 3,159 3,900 2,900 2,100 32,245 57,500 53,200 58,300 130,932 200,900 186,400 212,000 0 0 0 0 40 5,900 1,200 1,200 1,387 2,500 2,000 2,600 0 3,300 0 0 6,054 7,800 7,600 15,300 77 0 0 0 147 0 0 0 26,000 26,000 26,000 34,800 45,364 47,000 47,000 47,000 6,363 8,500 6,500 6,500 438 1,300 1,000 1,300 2,250 13,600 14,400 5,800 10,663 12,700 12,300 15,200 26 400 0 0 9,116 26,900 23,000 26,400 0 2,000 2,000 2,000 19,478 19,100 10,000 22,000 28,516 53,600 35,000 37,600 91,311 107,500 95,000 108,500 80 1,600 1,600 1,600 88 1,500 15,000 1,500 0 0 0 0 0 6,500 6,500 2,000 0 6,500 6,500 3,200 5,900 26,300 26,300 22,300 CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: PUBLIC FACILITIES AND OPERATIONS PROGRAM CODE PROGRAM: FACILITIES AND EQUIPMENT MAINTENANCE VARIOUS FY 1997-98 FY 1998-99 FY 1998-99 FY 1999-00 ADOPTED/ ADJUSTED PROJECTED ADOPTED ACTUAL BUDGET ACTUAL BUDGET OPERATIONS & MAINTENANCE 6010 WATER AND SEWER 0 0 0 9,000 6015 ELECTRICITY 84,150 86,500 110,000 101,000 6030 GAS 2,036 3,000 2,700 2,800 6035 TELEPHONE 98,057 94,300 92,000 94,300 7110 DEPRECIATION EXPENSE 93,405 102,300 102,300 101,000 7225 DEPARTMENTAL OVERHEAD 8,700 15,000 1,500 15,200 7990 OTHER MISCELLANEOUS EXPENDITURES 324 600 500 1,800 TOTAL OPERATIONS & MAINTENANCE 539,970 682,200 647,900 681,900 CAPITAL OUTLAY 8015 LAND IMPROVEMENTS 0 3,400 3,400 10,000 8040 IMPROVEMENTS OTHER THAN BUILDINGS 9,983 0 0 0 8050 OFFICE FURNITURE AND EQUIPMENT 0 3,900 0 0 8060 VEHICLES AND EQUIPMENT 39,653 141,900 135,800 240,500 8995 CONTRIBUTIONS TO PROPRIETRY FUNDS 0 1,500 1,500 0 TOTAL CAPITAL OUTLAY 49,636 150,700 140,700 250,500 INTERFUND TRANSFERS 9010 1NTERFUND TRANSFERS 294,408 1,798,400 1,069,700 357,000 TOTAL INTERFUND TRANSFERS 294,408 1,798,400 1,069,700 357,000 TOTAL 1,014,946 2,832,200 2,044,700 1,501,400 FUNDING SOURCE: GENERAL FUND EQUIPMENT MAINTENANCE FUND AIR QUALITY H18 This page intentionally left blank. rV6011 Public Facilities and Operations Program Purpose The Parks and Landscape program provides for the maintenance of 34 City parks, more than 600 acres of public landscaping, and 2,500 acres of public open space. The maintenance program provides safe, attractive settings for public recreational activities. These facilities improve the quality of life for the residents of the community. This program provides weed abatement in public open space, lake maintenance, rodent control, and urban forestry management. Primary Activities Activities within this program include maintaining City parks, medians, and slopes through contractual services. The City's new Landscape Maintenance division staff responds to customer complaints and requests and provides emergency response prior to and during storms. Additional maintenance responsibilities include: weed abatement, tree maintenance, irrigation testing, repair and management, vandalism repair, restroom cleaning and building repair, trail maintenance, and litter removal from public parks, landscape and open space. This program coordinates the acceptance of additional landscape areas into the City's maintenance program. Significant Changes from Prior Year • In February 1999, a contract was initiated for the administration of the landscape maintenance contracts. The Landscape Maintenance Division will administer the day-to-day operation of the maintenance programs performed by three landscape maintenance companies. This includes other contracts such as pest control and tree trimming. Customer service responsibilities are part of the overall administration of the program. The administration of the community parks maintenance contract and the maintenance of open space will remain under City direction. • Late in Fiscal Year 1998-99, the City added Rincon Park, Grand Avenue Park and Torrey Pines Park to the park system. In addition, several acres of streetscape and slope landscaping were added. McCoy Equestrian Center will be completed in the 1999/00 fiscal year. The addition of a skateboard park is also likely. • The Parks and Landscape program will aggressively pursue water conservation through the use of the central irrigation control irrigation system currently operating under the supervision of the Water Conservation Specialist. • Retrofit four City parks and landscape sites to recycled water. • Sports Park development. H 20 Public Facilities and Operations (continued) Significant Items of Capital Outlay • Computerized central irrigation control equipment is purchased annually to improve the efficiency of existing irrigation systems that are not currently centrally controlled. Significant Interfund Transfers Interfund Transfers are designated for transfers to the Landscaping and Lighting District zones and the Capital Improvement Program to finance: • Sports Park $8,300,000 • Support of Open Space, Park Maintenance, and Arterials $1,229,000 • Plant and Irrigation Restoration $ 211,800 • Crossroads Park Irrigation Improvement $ 25,000 • Central Irrigation Expansion $ 320,000 • English Springs Lake Cleaning $ 100,000 • Picnic Tables and Trash Cans $ 28,000 • Peyton Drive Slope Failure Repair $ 32,000 • Public Facilities Maintenance Yard $ 195,600 • Eucalyptus Horse Trail "V" Ditch $ 84,400 • Avenida Marguerite Slope Repairs $ 600,000 • Rincon Park Fence $ 20,000 • General Fund Support of Landscaping and Lighting District program $ 88,900 • Loan to General Fund from Landscaping and Lighting District Funds for Sports Park Development $1,800,000 Performance Measures • Evaluate the effectiveness of the landscape management program accomplished through contractual services. • Log, track, and coordinate the response to citizen inquiries and service requests. Respond to all citizen inquiries within 24 hours. • Reduce water use on City facilities by 10% through conservation and irrigation system improvements. • Evaluate recycled water influences on City sites. • Develop a comprehensive multi -use trail maintenance and improvement program. H21 Public Facilities and Operations (continued) (1) Percent change: "98/99 Adjusted Budget' column compared to "99/00 Budget" column. "N/A" = Not Applicable H 22 97/98 Actual 98/99 Adjusted Budget 98/99 Projected Actual 99/00 Budget Percent Change(1) Personnel 575,311 530,400 461,300 497,000 (6.3%) Operations & Mamtenance 5,702,922 6,571,400 5,937,000 6,239,700 (5.0%) Capital Outlay 7,460 7,000 0 0 N/A Interfund Transfers 2,168,576 8,369,400 7,158,700 13,034,700 55.71/0 Total 1 8,454,269 15,478,200 13,557,000 19,771,400 27 7% (1) Percent change: "98/99 Adjusted Budget' column compared to "99/00 Budget" column. "N/A" = Not Applicable H 22 CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: PUBLIC FACILITIES AND OPERATIONS PROGRAM: PARKS AND LANDSCAPE PROGRAM CODE VARIOUS FY 1997-98 FY 1998-99 FY 1998-99 FY 1999-00 ADOPTED/ ADJUSTED PROJECTED ADOPTED ACTUAL BUDGET ACTUAL BUDGET PERSONNEL 1010 REGULAR SALARIES 374,776 334,200 298,500 316,200 1015 PART-TIME/SEASONAL WAGES 22,843 16,600 8,500 16,600 1020 OVERTIME SALARIES 12,168 19,700 11,500 12,000 1540 FRINGE BENEFITS 165,524 159,900 142,800 152,200 TOTAL PERSONNEL 575,311 530,400 461,300 497,000 OPERATIONS & MAINTENANCE 2010 MEMBERSHIPS AND CERTIFICATIONS 15 400 300 500 2015 CONFERENCES, MEETINGS, AND TRAINING 1,294 7,100 3,000 2,900 2020 AUTO MILEAGE 28 0 200 200 2030 UNIFORMS 8,708 9,000 5,000 9,000 3010 LEGAL SERVICES 628 15,000 5,000 15,000 3020 FINANCIAL SERVICES 16,006 21,200 21,200 21,500 3030 DEVELOPMENT PROFESSIONAL SERVICES 4,297 0 0 0 3090 PROFESSIONAL SERVICES 1,600 6,000 4,000 6,000 3115 DATA PROCESSING SERVICES 3,300 5,800 5,800 6,900 3140 REFUSE CONTRACT 0 19,400 8,000 16,000 3189 COMMUNICATION SYSTEM SERVICES 7,350 14,200 12,300 12,300 3190 CONTRACTUAL SERVICES 48,534 324,500 192,500 378,700 4245 TRAFFIC SIGNS 590 2,000 1,500 2,000 4315 AUTOMOTIVE PARTS AND SUPPLIES 191 1,500 1,000 1,000 4410 CHEMICAL SUPPLIES 5,122 11,000 5,000 6,000 4430 SMALL EQUIPMENT AND TOOLS 10,169 15,000 10,000 11,000 4445 SPECIAL PARTS AND SUPPLIES 50,621 72,400 66,000 69,500 4450 REFERENCE MATERIALS AND SERVICES 263 500 500 500 5010 PARKS AND LANDSCAPE 1,740,384 2,081,000 1,660,000 1,710,900 5012 TREE MAINTENANCE 152,619 445,600 442,100 308,000 5020 BUILDING AND STRUCTURE MAINTENANCE 6,921 18,400 12,000 19,000 5021 CUSTODIAL SERVICES 6,100 33,000 15,000 24,000 5025 OFFICE EQUIPMENT MAINTENANCE 0 500 0 0 5040 COMMUNICATIONS EQUIPMENT MAINTENANCE 2,546 3,800 3,000 3,000 5045 GRAFFITI REMOVAL SERVICES 46,187 47,500 42,000 50,700 5235 DISTRIBUTION PLANT MAINTENANCE 8,585 13,800 10,800 14,300 H 23 CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: PUBLIC FACILITIES AND OPERATIONS 0 PROGRAM CODE PROGRAM: PARKS AND LANDSCAPE 0 0 VARIOUS 7,460 7,000 0 0 7,460 7,000 FY 1997-98 FY 1998-99 FY 1998-99 FY 1999-00 7,158,700 13,034,700 2,168,576 ADOPTED/ 7,158,700 13,034,700 8,454,269 15,478,200 13,557,000 ADJUSTED PROJECTED ADOPTED ACTUAL BUDGET ACTUAL BUDGET OPERATIONS & MAINTENANCE 5490 OTHER STRUCTURAL REPAIR AND MAINTENANCE 12,848 24,000 18,000 25,600 5590 EQUIPMENT MAINTENANCE 2,867 5,000 3,000 3,000 5610 FACILITIES RENTAL 22,410 11,300 11,900 12,500 5620 VEHICLE RENTAL 85,100 73,900 73,900 83,900 5625 EQUIPMENT RENTAL 260 5,000 3,000 3,000 6010 WATER 912,944 1,250,000 1,275,800 1,296,000 6015 ELECTRICITY 129,212 128,700 118,200 151,800 6020 STREET LIGHT POWER 259,333 260,100 262,300 266,600 6035 TELEPHONE 667 2,300 2,300 4,000 7015 PRINCIPAL PAYMENTS 0 0 0 49,000 7220 ADMINISTRATIVE OVERHEAD 346,400 317,100 317,100 314,400 7225 DEPARTMENTAL OVERHEAD 1,482,500 1,321,800 1,321,800 1,337,400 7990 OTHER MISCELLANEOUS SERVICES 326,323 3,600 3,500 3,600 TOTAL OPERATIONS & MAINTENANCE CAPITAL OUTLAY 8015 LAND IMPROVEMENTS 8050 OFFICE FURNITURE AND EQUIPMENT 8060 VEHICLES AND EQUIPMENT TOTAL CAPITAL OUTLAY INTERFUND TRANSFERS 9010 INTERFUND TRANSFERS TO OTHER FUND TOTAL INTERFUND TRANSFERS TOTAL 5,702,922 6,571,400 5,937,000 6,239,700 0 0 0 0 0 0 0 0 7,460 7,000 0 0 7,460 7,000 0 0 2,168,576 8,369,400 7,158,700 13,034,700 2,168,576 8,369,400 7,158,700 13,034,700 8,454,269 15,478,200 13,557,000 19,771,400 FUNDING SOURCE: GENERAL FUND LANDSCAPE AND LIGHTING ASSESSMENTS H 24 This page intentionally left blank. H 25 Public Facilities and Operations Sanitation Maintenance Program Purpose The primary purpose of the Sanitation program is to insure that wastewater is safely conveyed throughout the City from residential and commercial sewer laterals to the treatment facility. Primary Activities The Sanitation Division is tasked with the inspection, cleaning, and maintenance of sewer mains lift stations, and all appurtenances. Other duties required of the department personnel include responding to customer complaints as they relate to the sewer system, and weed abatement, fence repair, and graffiti removal at City sewer facilities. Significant Changes from Prior Year • Maintenance schedules and programs will be the driving force for all maintenance and inspections performed on facilities for this fiscal year. • Interim financing for Sports Park development. Significant Items of Capital Outlay • Telemetry equipment. • Two electronic wastewater samplers. Significant Interfund Transfers Interfund Transfers are designated for transfers to the Capital Improvement Program to finance: • Sewer Manhole Modifications $ 85,000 • Miscellaneous Sewer Upgrades $ 100,000 • Sewer System Improvements $ 50,000 • Public Facilities Maintenance Yard (Sanitation's Portion) $ 52,200 • Loan to General Fund for Sports Park Development $2,000,000 Performance Measures • Complete physical inventory by December 1999. • Inspect, through the use of City -owned T.V. van, 52,000 linear feet of sewer main. • Develop and implement a bi-annual maintenance schedule identifying entire sewer system and grouping of areas for cleaning by September 1999. • Clean approximately eighty (80) miles of sewer mains. H 26 Public Facilities and Operations (continued) (1) Percent change: "98/99 Adjusted Budget" column compared to "99/00 Budget" column. "N/A" = Not Applicable H 27 97/98 Actual 98/99 Adjusted Budget 98/99 Projected Actual 99/00 Budget Percent Change(1) Personnel 140,176 201,500 195,900 197,000 (2.2%) Operations & Mamtenance 2,765,796 3,212,700 2,901,700 2,935,000 (8.6%) Capital Outlay 0 389,300 11,000 10,000 (97.4%) Interfund Transfers 3,922 4,970,600 4,067,900 2,294,600 (53.8%) Total 2,909,894 8,774,100 7,176,500 5,436,600 (38.0%) (1) Percent change: "98/99 Adjusted Budget" column compared to "99/00 Budget" column. "N/A" = Not Applicable H 27 This page intentionally left blank. ►:. CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: PUBLIC FACILITIES AND OPERATIONS MEMBERSHIPS AND CERTIFICATIONS PROGRAM CODE PROGRAM: SANITATION MAINTENANCE 500 2015 501-8120 FY 1997-98 FY 1998-99 FY 1998-99 FY 1999-00 1,400 2020 ADOPTED/ 0 100 0 100 ADJUSTED PROJECTED ADOPTED 3,100 ACTUAL BUDGET ACTUAL BUDGET PERSONNEL 500 100 500 3020 1010 REGULAR SALARIES 98,803 126,000 123,500 123,400 1020 OVERTIME SALARIES 4,285 5,400 5,400 5,300 1540 FRINGE BENEFITS 37,088 70,100 67,000 68,300 TOTAL PERSONNEL 140,176 201,500 195,900 197,000 OPERATIONS & MAINTENANCE 2010 MEMBERSHIPS AND CERTIFICATIONS 85 300 300 500 2015 CONFERENCES, MEETINGS, AND TRAINING 426 2,000 1,900 1,400 2020 AUTO MILEAGE 0 100 0 100 2030 UNIFORMS 1,737 3,100 3,100 3,100 3010 LEGAL SERVICES 0 500 100 500 3020 FINANCIAL SERVICES 2,550 3,600 3,600 3,600 3030 DEVELOPMENT PROFESSIONAL SERVICES 3,316 31,400 10,000 10,000 3115 DATA PROCESSING SERVICES 2,400 4,700 4,700 5,200 3135 SPECIAL STUDIES 407 1,500 0 0 3140 REFUSE CONTRACT 0 3,000 1,500 1,500 3165 SEWER TREATMENT SERVICES 1,740,156 2,120,500 1,857,000 1,835,300 3189 COMMUNICATION SYSTEM SERVICES 1,650 5,000 3,300 3,300 3190 CONTRACTUAL SERVICES 26,282 38,000 22,800 29,100 4245 TRAFFIC SIGNS 183 400 400 600 4310 FUEL 0 600 0 600 4410 CHEMICAL SUPPLIES 1,732 4,800 4,800 6,800 4430 SMALL EQUIPMENT AND TOOLS 854 900 900 1,500 4445 SPECIAL PARTS AND SUPPLIES 1,865 2,800 1,800 2,300 4450 REFERENCE MATERIALS AND SERVICES 61 200 200 200 5020 BUILDING AND STRUCTURE MAINTENANCE 721 1,500 1,100 1,500 5040 COMMUNICATIONS EQUIPMENT MAINTENANCE 1,292 3,100 2,500 2,700 5045 GRAFFITI REMOVAL SERVICES 448 600 600 1,000 5110 STREET REPAIR AND MAINTENANCE 0 1,500 500 500 5220 WATER LINES AND MAINS MAINTENANCE 0 500 500 500 5310 SANITARY SEWER LINE MAINTENANCE 225 10,000 10,000 10,000 H 29 CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: PUBLIC FACILITIES AND OPERATIONS PROGRAM: SANITATION MAINTENANCE 382,000 PROGRAM CODE 501-8120 10,000 0 7,300 2,000 0 0 389,300 11,000 FY 1997-98 FY 1998-99 FY 1998-99 FY 1999-00 2,294,600 3,922 4,970,600 ADOPTED/ 2,294,600 2,909,894 8,774,100 7,1769500 5,436,600 ADJUSTED PROJECTED ADOPTED ACTUAL BUDGET ACTUAL BUDGET OPERATIONS & MAINTENANCE 5490 OTHER STRUCTURAL REPAIR AND MAINTENANCE 4,304 800 800 5,800 5590 EQUIPMENT MAINTENANCE 8,336 10,100 10,100 8,300 5620 VEHICLE RENTAL 58,200 48,600 48,600 58,200 6010 WATER 6,083 3,000 1,500 1,500 6015 ELECTRICITY 13,802 14,000 14,000 15,400 7015 PRINCIPAL PAYMENT 0 0 0 13,100 7110 DEPRECIATION EXPENSE 689,781 712,300 712,300 689,900 7220 ADMINISTRATIVE OVERHEAD 135,000 127,800 127,800 162,000 7225 DEPARTMENTAL OVERHEAD 63,900 55,000 55,000 58,500 7610 UNCOLLECTIBLE ACCOUNTS 0 500 0 500 TOTAL OPERATIONS & MAINTENANCE CAPITAL OUTLAY 8060 VEHICLES AND EQUIPMENT 8995 CONTRIBUTION TO ENTERPRISE FUNDS TOTAL CAPITAL OUTLAY INTERFUND TRANSFERS 9010 INTERFUND TRANSFERS TO OTHER FUND TOTAL INTERFUND TRANSFERS TOTAL FUNDING SOURCE SEWER FEES 2,765,796 3,212,700 2,901,700 2,935,000 0 382,000 9,000 10,000 0 7,300 2,000 0 0 389,300 11,000 10,000 3,922 4,970,600 4,067,900 2,294,600 3,922 4,970,600 4,067,900 2,294,600 2,909,894 8,774,100 7,1769500 5,436,600 H30 This page intentionally left blank. H31 Public Facilities and Operations Program Purpose The purpose of the Storm Channel Maintenance division and program is to ensure that all storm drain facilities and storm channels are maintained properly and provides the City with the means to comply with the National Pollutant Discharge Elimination System (NPDES) provisions of the Federal Clean Water Act of 1972. Primary Activities The Storm Channel Maintenance program maintains and cleans the storm drainage facilities, including catch basins, storm drains, culverts, storm drainage pipes, storm channels, and retention and detention basins within the City. Monthly scheduled maintenance will be the driving force to complete required maintenance and compliance of Federal requirements. Significant Changes from Prior Year None. Significant Items of Capital Outlay None. Significant Interfund Transfers Interfund Transfers are designated for transfers to the Capital Improvement Program to finance: • Lower Los Serranos Channel Performance Measures $125,000 • Complete physical inventory of storm channel, storm drain facilities, and appurtenances by December 1999. • Clean approximately 150 catch basins by June 30, 2000. • Clean and inspect retention and detention basins (approximately 16) along with 1,000 linear feet of storm drain and storm channel by June 30, 2000. H 32 Public Facilities and Operations Storm System Maintenance (continued) (1) Percent change: "98/99 Adjusted Budget" column compared to "99/00 Budget' column. "N/A" = Not Applicable H33 97/98 Actual 98/99 Adjusted Budget 98/99 Projected Actual 99/00 Budget Percent Change(1) Personnel 14,866 0 0 0 N/A Operations & Mamtenance Capital Outlay 403363 0 109,200 0 37,900 0 43,600 0 (601%) N/A Interfund Transfers 0 0 0 125,000 N/A Total 55,229 109,200 37,900 168,600 54.4% (1) Percent change: "98/99 Adjusted Budget" column compared to "99/00 Budget' column. "N/A" = Not Applicable H33 This page intentionally left blank. H34 City of Chino Hills ANNUAL BUDGET ACTIVITY: PUBLIC FACILITIES AND OPERATIONS PROGRAM CODE PROGRAM: STORM SYSTEM MAINTENANCE 001-8121 FY 1997-98 FY 1998-99 FY 1998-99 FY 1999-00 ADOPTED/ ADJUSTED PROJECTED ADOPTED ACTUAL BUDGET ACTUAL BUDGET PERSONNEL 1010 REGULAR SALARIES 1020 OVERTIME SALARIES 1540 FRINGE BENEFITS TOTAL PERSONNEL OPERATIONS & MAINTENANCE 2015 CONFERENCES, MEETINGS, AND TRAINING 2020 AUTO MILEAGE 3190 CONTRACTUAL SERVICES 4410 CHEMICAL SUPPLIES 4430 SMALL EQUIPMENT AND TOOLS 4445 SPECIAL PARTS AND SUPPLIES 4450 REFERENCE MATERIALS AND SERVICES 5045 GRAFFITI REMOVAL SERVICES 5490 OTHER STRUCTURE REPAIR & MAINT. 5625 EQUIPMENT RENTAL 7225 DEPARTMENTAL OVERHEAD 7985 NPDES TOTAL OPERATIONS & MAINTENANCE INTERFUND TRANSFERS 9010 INTERFUND TRANSFERS TOTAL INTERFUND TRANSFERS TOTAL FUNDING SOURCE: GENERAL FUND H35 9,464 0 0 0 1,455 0 0 0 3,947 0 0 0 14,866 0 0 0 0 200 0 200 0 100 0 100 9,164 75,100 11,800 5,500 0 100 0 700 429 400 400 400 4,416 6,300 100 2,500 26 200 0 100 584 500 300 500 1,095 700 1,000 1,000 49 1,200 0 1,200 1,700 1,400 1,400 1,900 22,900 23,000 22,900 29,500 40,363 109,200 37,900 43,600 0 0 0 125,000 0 0 0 125,000 55,229 109,200 37,900 168,600 Public Facilities and Operations Street Maintenance Program Purpose The Street Maintenance Program provides maintenance of public improvements located in the right-of-way. This includes providing safe clean roads, sidewalks, curbs, and gutters. The maintenance and repair of traffic control devices is a part of this program. The division provides preventive maintenance and repairs for approximately 200 miles of public streets through a combination of City work force and contract services. The management of approximately 3,500 street trees is also a part of this program. The Street Maintenance Division coordinates the pavement management program with the Capital Improvement Program team and provides the necessary field activities to identify and replace any unsafe curb, gutter, or sidewalk throughout the City. Primary Activities Through a combination of City staff and contractors, the Street Maintenance Division repairs road surface failures such as potholes, trench failures, and cracks. Curb, gutter, and sidewalk maintenance and repairs are conducted in a similar fashion. Tree trimming, pavement marking and striping, traffic signal repair and maintenance, and street sweeping are all achieved through contractual services. The City's Street Maintenance crew performs sign installations, traffic control in support of emergencies, haz-mat spill response and is currently increasing the amount of sidewalk replacement and road surface repairs being performed by staff. The Division is also responsible to clean up debris and remove graffiti from the public right-of-way and to control weeds in non -landscaped areas along roadways. This program is currently evaluating the cost effectiveness of contracted and in-house maintenance activities as they relate to street maintenance. Significant Changes from Prior Year • The program is expanding the amount of in-house pavement and sidewalk repairs being completed to evaluate the cost effectiveness of the program in comparison to contracted services. This will also provide a higher level of customer service by shortening the response time to customer complaints regarding sidewalk or road surface problems. • The Street Maintenance Division will complete an analysis of maintenance costs. If City crews are more cost effective and service levels are higher than contracted repairs, the Division will request an additional two maintenance workers at mid -year. • The division will assist in the implementation of a pavement management program currently being developed by the Capital Improvement Program. This will improve the coordination of street overlay and slurry projects to extend the life of City's streets. • Maintain three new traffic signals and an additional four miles of new roadways. H36 Public Facilities and Operations (continued) • Oversee non -development related traffic engineering services. • The division will coordinate with the Capital Improvement Program to standardize pavement markings throughout the City. This will enable the Street Maintenance crew to paint crosswalks, STOP bars, and legends in-house to insure their visibility between City- wide re -striping contracts. • Provide shared costs and maintenance for new roads, overcrossings, and traffic signals related to the completion of State Route 71. Significant Items of Capital Outlay None. Significant Interfund Transfers Interfund Transfers are designated for: • Various infrastructure improvements in Los Serranos and Sleepy Hollow. $285,000 • Repairs to East Lane and Hay Drive due to recent storm damage. $800,000 Performance Measures • Inspect sidewalks, curbs and gutters Citywide. Develop an inventory of all unsafe conditions for the Capital Improvement Program. • Repair or replace 500 square feet of unsafe sidewalks with City crews. • Evaluate the cost effectiveness of in-house asphalt and sidewalk repair program compared to contract services. • Repair 500 square feet of damaged asphalt (water repairs, pavement failures) with City crew. • Develop an inventory of all traffic signs maintained by the City by January 1, 2000. • Conduct reflectivity test on all traffic signs in the City by the first quarter of the fiscal year. (1) Percent change: "98/99 Adjusted Budget" column compared to "99/00 Budget" column. "N/A" = Not Applicable H37 97/98 Actual 98/99 Adjusted Budget 98/99 Projected Actual 99/00 Budget Percent Change(1) Personnel 140,988 281,100 145,000 232,100 (17.4%) Operations & Maintenance 485,303 786,900 660,100 624,000 (20.7%) Capital Outlay 0 39,900 9,900 0 N/A Interfund Transfers 5,232 1,000,600 70,600 1,085,000 84% Total 631,523 2,108,500 885,600 1,941,100 (7.9%) (1) Percent change: "98/99 Adjusted Budget" column compared to "99/00 Budget" column. "N/A" = Not Applicable H37 This page intentionally left blank. H38 CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: PUBLIC FACILITIES AND OPERATIONS PROGRAM CODE PROGRAM: STREET MAINTENANCE VARIOUS FY 1997-98 FY 1998-99 FY 1998-99 FY 1999-00 ADOPTED/ ADJUSTED PROJECTED ADOPTED ACTUAL BUDGET ACTUAL BUDGET PERSONNEL 1010 REGULAR SALARIES 94,820 197,000 95,000 162,400 1015 PART-TIME/SEASONAL WAGES 0 0 0 0 1020 OVERTIME SALARIES 3,366 7,300 5,000 5,100 1540 FRINGE BENEFITS 42,802 76,800 45,000 64,600 TOTAL PERSONNEL 140,988 281,100 145,000 232,100 OPERATIONS & MAINTENANCE 2010 MEMBERSHIPS AND CERTIFICATIONS 110 300 300 300 2015 CONFERENCES, MEETINGS, AND TRAINING 430 2,400 1,000 1,700 2030 UNIFORMS 1,631 3,100 2,900 2,900 3020 FINANCIAL SERVICES 368 20,000 20,000 20,000 3090 PROFESSIONAL SERVICES 10,007 35,000 30,000 40,000 3140 REFUSE CONTRACT 0 25,000 28,000 33,000 3189 COMMUNICATION SYSTEM SERVICES 1,500 4,500 3,000 3,000 3190 CONTRACTUAL SERVICES 83,709 96,000 88,000 13,000 4245 TRAFFIC SIGNS 16,777 30,000 21,000 24,000 4410 CHEMICAL SUPPLIES 941 1,400 1,000 1,000 4430 SMALL EQUIPMENT AND TOOLS 2,849 4,100 4,000 3,500 4445 SPECIAL PARTS AND SUPPLIES 7,251 46,000 10,000 25,000 5010 PARKS AND LANDSCAPE 24,450 0 0 0 5012 TREE MAINTENANCE 28,207 50,900 45,500 44,500 5040 COMMUNICATIONS EQUIPMENT MAINTENANCE 595 1,200 800 800 5045 GRAFFITI REMOVAL SERVICES 2,390 2,500 4,000 5,000 5110 STREET REPAIR AND MAINTENANCE 19,612 62,900 25,000 45,000 5111 STREET SWEEPING 90,461 98,700 98,700 101,200 5112 PAVEMENT STRIPING 0 65,000 65,000 0 5115 TRAFFIC SIGNAL MAINTENANCE 0 55,400 45,000 59,300 5490 OTHER STRUCTURAL REPAIR AND MAINTENANCE 34,368 7,100 0 0 5590 EQUIPMENT MAINTENANCE 982 1,500 800 1,500 5620 VEHICLE RENTAL 21,000 25,100 25,100 32,100 5625 EQUIPMENT RENTAL 475 2,000 1,500 2,000 H 39 CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: PUBLIC FACILITIES AND OPERATIONS PROGRAM CODE PROGRAM: STREET MAINTENANCE VARIOUS TOTAL OPERATIONS & MAINTENANCE 485,303 786,900 660,100 624,000 CAPITAL OUTLAY 8050 OFFICE FURNITURE AND EQUIPMENT 0 9,900 9,900 0 8060 VEHICLE AND EQUIPMENT 0 30,000 0 0 TOTAL CAPITAL OUTLAY 0 39,900 9,900 0 INTERFUND TRANSFERS 9010 INTERFUND TRANSFERS 5,232 1,000,600 70,600 1,085,000 TOTAL INTERFUND TRANSFERS 5,232 1,000,600 70,600 1,085,000 TOTAL 631,523 2,108,500 885,600 1,941,100 FUNDING SOURCE: GENERAL FUND AND GAS TAX FUND STREET SWEEPING ASSESSMENTS SLEEPY HOLLOW ASSESSMENTS H 40 FY 1997-98 FY 1998-99 FY 1998-99 FY 1999-00 ADOPTED/ ADJUSTED PROJECTED ADOPTED ACTUAL BUDGET ACTUAL BUDGET OPERATIONS & MAINTENANCE 6015 ELECTRICITY 27,917 32,000 30,000 48,900 6020 STREET LIGHT POWER 90,196 98,000 93,000 93,000 6035 TELEPHONE 277 700 400 700 7220 ADMINISTRATIVE OVERHEAD 4,200 3,500 3,500 4,000 7225 DEPARTMENTAL OVERHEAD 14,600 12,600 12,600 18,600 TOTAL OPERATIONS & MAINTENANCE 485,303 786,900 660,100 624,000 CAPITAL OUTLAY 8050 OFFICE FURNITURE AND EQUIPMENT 0 9,900 9,900 0 8060 VEHICLE AND EQUIPMENT 0 30,000 0 0 TOTAL CAPITAL OUTLAY 0 39,900 9,900 0 INTERFUND TRANSFERS 9010 INTERFUND TRANSFERS 5,232 1,000,600 70,600 1,085,000 TOTAL INTERFUND TRANSFERS 5,232 1,000,600 70,600 1,085,000 TOTAL 631,523 2,108,500 885,600 1,941,100 FUNDING SOURCE: GENERAL FUND AND GAS TAX FUND STREET SWEEPING ASSESSMENTS SLEEPY HOLLOW ASSESSMENTS H 40 This page intentionally left blank. H41 Public Facilities and Operations Program Purpose The Water Division procures and maintains an adequate water production, reliable distribution systems and storage facilities necessary to ensure a continuous supply of safe potable water and adequate fire flow, while maintaining a cost effective and safe work environment. Primary Activities The Water program involves the maintenance and operation of water production, pumping, storage and distribution facilities. The City assumes responsibility for water supply and quality and must deliver this service in a manner consistent with California Department of Health Services regulations. Significant Changes from Prior Year • Water production and supplied power management will be the main focus for the new fiscal year. Utilization of all water pumping rights and evaluation of electric motors and pump efficiencies will guide the City in making decisions and modifications to decrease unnecessary costs. • A new valve exercising truck will allow the division to implement a program in which all City -owned water valves will eventually be exercised to insure that valves are operational and ready to be used as the need arises. The valve exercise program is vital to the safety of the system and is required by the Department of Health Services. • The division will undertake the large task of compiling all data for water facilities that have been installed in past years and begin the process of having them drawn to scale electronically in a water atlas. Significant Items of Capital Outlay • Valve Exercising Truck — for the implementation of a valve exercising program. • Water Atlas — to have a complete electronic mapping of all water facilities. • Water meters. Significant Interfund Transfers Interfund Transfers are designated for transfers to the Capital Improvement Program to finance: • Well 13 Modifications $ 75,000 • Existing Water Facility Replacement and Repair $900,000 • Western Hills Drainage and Waterline $ 50,000 • Reservoir 15 $390,000 • Wells 14 and 15 Discharge Line $ 30,000 • Public Facilities Maintenance Yard (Water's portion) $286,900 H 42 Public Facilities and Operations (continued) Performance Measures • Develop and implement an inventory system of all City water valves to include size, location, depth, and type by August 1999. • Implement a valve exercising program and procedure to insure valves are operational and clearly marked by November 1999. • Change 200 residential water meters to accommodate the meter replacement program as established by customer service. • Establish and implement a monthly water main flushing program to insure good water quality throughout the system and aid in the development of fire flow data tables by September 1999. • Maximize ground water allocation of 4,222.8 acre feet to capture cost savings of up to $491,000 in water costs. • Evaluate existing motor size, plant efficiencies, and electrical rates to insure maximum cost savings and efficient operation of pumping facilities by December 1999. • Equip designated reservoirs with high/low water level alarms to include an auto paging system. (1) Percent change: "98/99 Adjusted Budget" column compared to "99/00 Budget' column. "N/A" = Not Applicable H 43 97/98 Actual 98/99 Adjusted Budget 98/99 Projected Actual 99/00 Budget Percent Change(1) Personnel 675,444 676,200 590,600 675,000 (.2%) Operations & Maintenance 10,264,056 12,003,300 10,901,100 11,807,100 (1.6%) Capital Outlay 108,026 137,500 107,400 210,400 53.0% Interfund Transfers 19,230 3,773,800 870,000 2,504,200 (33.6%) Total 1 11,066,756 16,590,800 12,469,100 15,196,700 (8.4%) (1) Percent change: "98/99 Adjusted Budget" column compared to "99/00 Budget' column. "N/A" = Not Applicable H 43 This page intentionally left blank. H 44 CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: PUBLIC FACILITIES AND OPERATIONS PROGRAM CODE PROGRAM: WATER 500-8110 FY 1997-98 FY 1998-99 FY 1998-99 FY 1999-00 ADOPTED/ ADJUSTED PROJECTED ADOPTED ACTUAL BUDGET ACTUAL BUDGET PERSONNEL 1010 REGULAR SALARIES 1015 PART-TIME/SEASONAL WAGES 1020 OVERTIME SALARIES 1540 FRINGE BENEFITS TOTAL PERSONNEL OPERATIONS & MAINTENANCE 2010 MEMBERSHIPS AND CERTIFICATIONS 2015 CONFERENCES, MEETINGS, AND TRAINING 2020 AUTO MILEAGE 2030 UNIFORMS 3010 LEGAL SERVICES 3020 FINANCIAL SERVICES 3030 DEVELOPMENT PROFESSIONAL SERVICES 3090 PROFESSIONAL SERVICES 3115 DATA PROCESSING SERVICES 3135 SPECIAL STUDIES 3140 REFUSE CONTRACT 3189 COMMUNICATION SYSTEM SERVICES 3190 CONTRACTUAL SERVICES 4245 TRAFFIC SIGNS 4410 CHEMICAL SUPPLIES 4430 SMALL EQUIPMENT AND TOOLS 4445 SPECIAL PARTS AND SUPPLIES 4450 REFERENCE MATERIALS AND SERVICES 5010 PARKS AND LANDSCAPE 5020 BUILDING AND STRUCTURE MAINTENANCE 5040 COMMUNICATIONS EQUIPMENT MAINTENANCE 5045 GRAFFITI REMOVAL SERVICES 5110 STREET REPAIR AND MAINTENANCE 5220 WATER LINES AND MAINS MAINTENANCE 5225 METER MAINTENANCE 5235 DISTRIBUTION PLANT MAINTENANCE H 45 450,230 462,100 402,100 451,000 23,175 11,600 11,600 10,300 28,961 23,900 21,500 27,300 173,078 178,600 155,400 186,400 675,444 676,200 590,600 675,000 3,626 3,700 3,700 3,900 5,908 12,400 12,000 5,200 115 200 0 100 6,800 9,800 9,800 10,200 15,261 7,500 7,500 9,000 4,056 8,800 8,800 8,800 449,529 320,000 318,200 201,200 4,813 3,000 3,000 3,000 58,395 28,200 28,200 28,200 12,620 20,000 0 0 0 3,000 3,000 3,000 4,800 15,800 9,600 9,600 42,643 166,600 136,000 120,000 0 2,500 2,200 2,100 4,183 9,800 4,500 11,700 8,802 8,300 5,500 5,300 7,578 11,500 9,000 11,500 539 1,900 300 1,900 7,723 12,000 10,000 10,000 565 3,000 3,000 3,000 2,163 4,000 2,800 2,400 88 800 800 1,000 5,139 25,000 12,000 25,000 68,754 27,200 27,200 18,600 3,961 25,000 6,500 10,000 41,982 70,400 45,000 50,000 CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: PUBLIC FACILITIES AND OPERATIONS PROGRAM: WATER PROGRAM CODE 500-8110 FY 1997-98 FY 1998-99 FY 1998-99 FY 1999-00 ADOPTED/ ADJUSTED PROJECTED ADOPTED ACTUAL BUDGET ACTUAL BUDGET OPERATIONS & MAINTENANCE 5490 OTHER STRUCTURAL REPAIR AND MAINTENANCE 12,046 1,500 1,500 2,400 5590 EQUIPMENT MAINTENANCE 19,096 34,900 20,000 35,800 5620 VEHICLE RENTAL 161,900 128,700 128,700 139,700 5625 EQUIPMENT RENTAL 633 5,000 300 2,500 5690 OTHER RENTAL 95 100 100 100 6010 WATER 4,364,873 5,849,300 4,898,800 5,168,900 6025 WATER PUMPING POWER 523,644 650,000 650,000 653,300 6035 TELEPHONE 558 1,200 900 900 7010 INTEREST PAYMENTS 1,196,823 1,150,500 1,150,500 1,223,100 7015 PRINCIPAL PAYMENTS 596,936 660,900 660,900 772,700 7110 DEPRECIATION EXPENSE 1,639,495 1,672,000 1,672,000 1,656,600 7120 AMORTIZATION EXPENSE 19,422 62,000 62,000 424,400 7220 ADMINISTRATIVE OVERHEAD 718,700 758,800 758,800 927,300 7225 DEPARTMENTAL OVERHEAD 247,200 213,200 213,200 225,800 7810 WATER CONSERVATION 0 10,000 10,000 14,000 7990 OTHER MISCELLANEOUS SERVICES 2,592 4,800 4,800 4,900 TOTAL OPERATIONS & MAINTENANCE 10,264,056 12,003,300 10,901,100 11,807,100 CAPITAL OUTLAY 8050 OFFICE FURNITURE AND EQUIPMENT 0 1,900 1,900 0 8055 COMPUTER HRDWRE AND SOFTWARE 0 0 0 40,000 8060 VEHICLES AND EQUIPMENT 10,902 10,600 8,500 45,400 8420 WATER METERS 97,124 125,000 97,000 125,000 TOTAL CAPITAL OUTLAY 108,026 137,500 107,400 210,400 INTERFUND TRANSFERS 9010 INTERFUND TRANSFERS TO OTHER FUNDS 19,230 3,773,800 870,000 2,504,200 TOTAL INTERFUND TRANSFERS 19,230 3,773,800 870,000 2,504,200 TOTAL 11,066,756 16,590,800 12,469,100 15,196,700 FUNDING SOURCE: WATER FEES H 46 CITY OF CHINO HILLS FISCAL YEAR 1999-00 BUDGET SUMMARY (in thousands) RESOURCES Beginning Fund Balances Revenues Taxes and Assessments Licenses and Permits Fines and Penalties Interest Income Charges for Services and Costs Reimbursements Development Fees Other Revenues Less Interfund Transfers and Transactions TOTAL RESOURCES USE OF RESOURCES Operating Program Legislative City Manager Community Development Community Services Finance Public Facilities and Operations Less Interfund Transfers and Transactions Capital Improvements Program (Less CDBG Projects) Total Appropriation Ending Fund Balances TOTAL USE OF RESOURCES APPROPRIATION LIMITATION ACCORDING TO ARTICLE XIII B OF THE STATE OF CALIFORNIA CONSTITUTION (rounded to the nearest dollar) 22,797 2,216 228 2,995 16,414 19,766 98,528 (58,147) 4,842 6,208 4,377 2,811 62,926 44,860 (58,147) Amount 55,127 104 797 159,924 67,877 48,691 116,568 43,356 159,924 12,298,145 This page intentionally left blank. I 2 CITY OF CHINO HILLS FISCAL YEAR 1999-00 SUMMARY OF REVENUES BY FUND TYPE 1997-98 1998-99 1998-99 1999-00 ADOPTED/ ADJUSTED PROJECTED ADOPTED FUND NAME ACTUAL BUDGET ACTUAL BTTD FT GENERAL FUND TAXES Property Taxes Sales Taxes Other Taxes TOTAL TAXES LICENSE AND PERMITS Building and Safety Permit Fees Other Permit Fees TOTAL LICENSE AND PERMITS FINE AND PENALTIES Parking Citations Traffic Violations and Other Fines TOTAL FINE AND PENALTIES REVENUE FROM USE OF MONEY AND PROPERTY REVENUE FROM OTHER AGENCIES 1,377,076 1,550,500 1,499,900 1,576,300 1,351,218 1,604,000 1,830,000 1,980,000 1,113,246 1,197,900 1,254,900 1,411,500 51,000 3,841,540 4,352,400 4,584,800 4,967,800 45,900 2,200,430 2,072,700 1,656,900 2,130,000 96,125 63,400 97,500 85,800 2,296,555 2,136,100 1,754,400 2,215,800 82,286 85,500 116,600 116,600 62,287 108,100 112,000 111,600 144,573 193,600 228,600 228,200 1,323,046 1,151,200 1,132,500 956,200 State Motor Vehicle In-Lieu/Off-Highway Fees 2,140,461 2,078,100 2,277,600 2,420,100 CHARGES FOR CURRENT SERVICES Plan Checking Fees 217,512 615,400 168,800 287,400 Miscellaneous Community Development Fees 513,402 445,600 490,500 573,100 Engineering Inspection Fees 101,262 51,000 130,000 143,100 Miscellaneous Public Works Fees 100,065 45,900 28,800 29,100 Police Services 10,358 13,700 13,400 13,400 TOTAL CHARGES FOR CURRENT SERVICES 942,599 1,171,600 831,500 1,046,100 I 3 CITY OF CHINO HILLS FISCAL YEAR 1999-00 SUMMARY OF REVENUES BY FUND TYPE I 4 1997-98 1998-99 1998-99 1999-00 ADOPTED/ ADJUSTED PROJECTED ADOPTED FUND NAME ACTUAL BUDGET ACTUAL BUDGET GENERAL FUND (continued) OTHER REVENUES Administrative Overhead Charges 3,568,007 4,247,000 4,288,500 4,524,300 Other Miscellaneous Revenues 500,744 208,900 296,200 366,400 Loan Repayment - - - 1,500,000 TOTAL OTHER REVENUES 4,068,751 4,455,900 4,584,700 6,390,700 INTERFUND TRANSFERS 10,340 15,500 15,500 7,522,700 GENERAL FUND TOTAL 14,767,865 15,554,400 15,409,600 25,747,600 PUBLIC FACILITIES IMPROVEMENT FUND - 2,000,000 2,000,000 - SPECIAL REVENUE FUNDS RECREATION FUND 560,687 791,400 542,000 1,061,500 GAS TAX FUND Interest Income 84,303 5,000 86,900 5,000 State Gas Taxes 924,777 937,700 1,018,600 1,038,700 GAS TAX FUND TOTAL 1,009,080 942,700 1,105,500 1,043,700 MEASURE IFUND Interest Income 75,666 20,000 74,900 20,000 Measure I Sales Tax 487,828 488,700 496,300 529,100 MEASURE I FUND TOTAL 563,494 508,700 571,200 549,100 AIR QUALITY IMPROVEMENT FUND Interest Income 10,284 5,000 10,000 5,000 Air Quality Control Fee 55,209 53,800 58,700 61,600 AIR QUALITY IMPROVEMENT FUND TOTAL 65,493 58,800 68,700 66,600 I 4 CITY OF CHINO HILLS FISCAL YEAR 1999-00 SUMMARY OF REVENUES BY FUND TYPE 1997-98 1998-99 1998-99 1999-00 ADOPTED/ ADJUSTED PROJECTED ADOPTED FUND NAME ACTUAL BUDGET ACTUAL RrTD F.T SPECIAL REVENUE FUNDS (continued COMMUNITY DEVELOPMENT BLOCK GRANT TOTAL SOLID WASTE FUND TOTAL LIGHTING AND LANDSCAPING ASSESSMENT DISTRICT FUNDS Taxes and Assessments Interest Income Charges for Services Other Miscellaneous Revenues Interfund Transfers LIGHTING AND LANDSCAPING ASSESSMENT DISTRICT FUNDS TOTAL DEVELOPMENT FEE FUNDS Interest Income Development Fees Charges for Current Services Debt Issue Proceeds Interfund Transfers DEVELOPMENT FEE FUNDS TOTAL MISCELLANEOUS SPECIAL REVENUE FUNDS Taxes and Assessments Interest Income Miscellaneous Grants Inter -Agency Revenues Interfund Transfers 917 111) z IA9 ozc 5,032,020 732,580 4,675 1,383,165 1 Al C 'Inn Q 1QQ 1dn 1,324,926 14,149,910 4,898 5,118,156 ,7n coy Qon 183,593 71,614 154,379 A'71 1;01 MISCELLANEOUS SPECIAL REVENUE FUNDS TOTAL 831,179 I 5 401,900 3,352,700 4,950,500 391,300 1,655,200 1,769,200 8,766,200 557,100 19,268,700 1,070,000 8,669,000 29,564,800 296,000 180,100 159,300 1,610,000 428,500 3,443,300 5,032,600 605,500 1,649,600 1,769,200 9,056,900 569,200 4,039,300 6,159,000 10,767,500 10,700 10,300 150,100 1,610,000 428,500 596,000 3,569,300 5,024,800 378,300 1,217,500 1,317,900 7,938,500 294,800 19,765,900 6,870,000 26,930,700 179,800 55,300 866,000 1,739,200 440,600 2,673,900 2,209,600 3,280,900 CITY OF CHINO HILLS FISCAL YEAR 1999-00 SUMMARY OF REVENUES BY FUND TYPE 1997-98 1998-99 1998-99 1999-00 ADOPTED/ ADJUSTED PROJECTED ADOPTED FUND NAME ACTUAL BUDGET ACTUAL BUDGET CAPITAL PROJECTS FUNDS Interest Income 78,278 3,000 50,100 8,000 Contributions from Property Owners 364,125 5,553,800 2,728,400 8,888,200 Interfund Transfers 4,021,564 43,159,800 17,490,300 39,537,500 CAPITAL PROJECTS FUNDS TOTAL 4,463,967 48,716,600 20,268,800 48,433,700 WATER UTILITY FUND Water Sales 9,212,022 10,487,800 10,052,500 10,744,300 Meter Installation Fees 328,383 291,900 199,100 200,000 Interest Income 373,890 250,000 302,500 248,400 Rents and Leases 154,889 249,800 249,800 249,800 Miscellaneous Charges 50,534 147,400 150,200 182,700 Other Miscellaneous Revenues 43,132 59,800 60,600 61,100 Interfund Contributions 2,222,362 - - - Debt Issue Proceeds - 12,500,000 - 9,000,000 WATER UTILITY FUND TOTAL 12,385,212 23,986,700 11,014,700 20,686,300 SEWER FUND Sewer Maintenance Fees 3,403,780 3,570,600 3,670,900 3,684,400 IEUD Treatment Fees 65,194 73,700 45,400 41,500 Interest Income 285,220 234,300 187,500 60,000 Other Miscellaneous Charges 141,001 145,000 141,900 136,800 Interfund Transfers - - - 2,000,000 SEWER FUND TOTAL 3,895,195 4,023,600 4,045,700 5,922,700 EQUIPMENT MAINTENANCE FUND Interest Income 131,110 108,100 131,100 120,400 Equipment Rental Fees 381,000 379,500 379,500 413,700 Other Revenues 27,822 17,700 10,300 - Interfund Contributions - - - - EQUIPMENT MAINTENANCE FUND TOTAL 539,932 505,300 520,900 534,100 I 6 CITY OF CHINO HILLS FISCAL YEAR 1999-00 SUMMARY OF REVENUES BY FUND TYPE 1997-98 1998-99 1998-99 1999-00 ADOPTED/ ADJUSTED PROJECTED ADOPTED FUND NAME ACTUAL BUDGET ACTUAL BUDGET DATA PROCESSING FUND Interest Income Data Processing Charges Contributions From Other Funds DATA PROCESSING FUND TOTAL COMMUNITY FACILITIES DISTRICTS FUNDS Taxes and Assessments Interest Income Interfund Transfers COMMUNITY FACILITIES DISTRICTS FUNDSTOTAL ASSESSMENT DISTRICTS FUNDS Taxes and Assessments Interest Income Other Miscellaneous Revenues ASSESSMENT DISTRICTS FUNDS TOTAL SUB -TOTAL ALL FUNDS INTERFUND TRANSFERS AND TRANSACTIONS 111111 I►:\ 10ty we `7Ali/ W19 W 31,957 19,400 24,900 29,100 289,500 248,300 248,300 310,000 - 395,300 395,300 - 321,457 663,000 668,500 339,100 10,425,429 8,999,200 5,478,900 9,086,100 840,887 593,800 602,100 610,900 8,497,092 5,265,000 428,500 1,049,800 19,763,408 14,858,000 6,509,500 10,746,800 2,949,698 2,770,400 2,465,200 1,971,800 366,090 163,400 237,000 203,400 4,528,949 3,172,500 170,000 3,321,800 7,844,737 6,106,300 2,872,200 5,497,000 99,106,883 163,475,000 91,074,600 162,943,600 (13,986,289) (61,702,300) (28,686,300) (58,147,500) 85,120,594 101,772,700 62,388,300 104,796,100 I 7 This page intentionally left blank. I 8 CITY OF CHINO HILLS FISCAL YEAR 1999-00 SUMMARY OF EXPENDITURES BY OBJECT TYPE PERSONNEL 1010 Regular Salanes 1015 Part-time/Seasonal Wages 1020 Overtime Salaries 1540 Fringe Benefits TOTAL PERSONNEL OPERATING EXPENSES 2010 Memberships and Certifications 2015 Conferences, Meetings, and Training 2020 Auto Mileage 2030 Uniforms 3010 Legal Services 3020 Financial Services 3025 Medical Services 3030 Development Professional Services 3090 Professional Services 3105 Temporary Employee Services 3110 Computer Services 3115 Data Processing Services 3135 Special Studies 3140 Refuse Contract 3155 Recreation Program Instructors 3160 Water Meter Reading Services 3165 Sewer Treatment Services 3170 Police Services 3171 Sheriffs Prisoner Booking Services 3172 Parking Fine Processing Services 3173 Animal Control Services 3180 Crossing Guard Services 3189 Communication System Services 3190 Contractual Services 4010 Legal Advertising I 9 1998-99 1999-00 18.40% Adopted/ 143,900 (6.07%) Adjusted Adopted Percent Budget Budget Change 418,600 4,607,700 4,741,700 2.91% 446,800 563,200 26.05% 160,200 131,500 (17.92%) 1,895,400 1,972,100 4.05% 7,110,100 7,408,500 4.20% 33,700 39,900 18.40% 153,200 143,900 (6.07%) 5,100 6,300 23.53% 34,400 36,100 4.94% 418,600 426,500 1.89% 297,500 212,700 (28.50%) 7,200 6,000 (16.67%) 3,102,900 3,416,200 10.10% 757,500 465,400 (38.56%) 128,500 95,700 (25.53%) 97,800 107,900 10.33% 252,300 310,000 22.87% 64,500 25,000 (61.24%) 3,406,400 3,622,800 6.35% 209,200 208,300 (0.43%) 81,900 83,100 1.47% 2,120,500 1,835,300 (13.45%) 3,481,200 3,538,500 1.65% 62,400 56,200 (9.94%) 25,000 33,500 34.00% 68,600 63,600 (7.29%) 93,400 63,000 (32.55%) 40,600 28,200 (30.54%) 989,200 855,900 (13.48%) 14,300 9,700 (32.17%) CITY OF CHINO HILLS FISCAL YEAR 1999-00 SUMMARY OF EXPENDITURES BY OBJECT TYPE I 10 1998-99 1999-00 Adopted/ Adjusted Adopted Percent Budget Budget Change OPERATING EXPENSES (CONTINUED) 4015 Advertising and Promotion 70,500 70,800 0.43% 4025 Election Expense 46,800 40,600 (13.25%) 4030 Printing and Photocopy Services 184,400 148,700 (19.36%) 4031 Document Imaging 85,100 35,000 (58.87%) 4035 Postage and Express Delivery 149,800 139,400 (6.94%) 4110 Liability Insurance 445,000 498,700 12.07% 4115 Fire and Casualty Insurance 30,000 60,000 100.00% 4120 Vehicle Insurance 26,000 34,800 33.85% 4125 Surety Bond 1,900 1,900 0.00% 4130 Workers' Compensation Insurance 167,300 146,500 (12.43%) 4140 Unemployment Insurance 14,700 13,800 (6.12%) 4245 Traffic Signs 34,900 28,700 (17.77°/x) 4310 Fuel 47,600 47,600 0.00% 4315 Automotive Parts and Supplies 10,000 7,500 (25.00%) 4410 Chemical Supplies 28,400 27,500 (3.17%) 4420 Computer Hardware and Software Expense 73,900 26,800 (63.73%) 4430 Small Equipment and Tools 68,200 56,700 (16.86%) 4440 Office Supplies 91,100 89,700 (1.54%) 4445 Special Parts and Supplies 245,500 242,400 (1.26%) 4450 Reference Materials and Services 27,900 23,500 (15.77%) 5010 Parks and Landscape 2,117,100 1,747,300 (17.47%) 5012 Tree Maintenance 498,500 354,500 (28.89%) 5020 Building and Structure Maintenance 42,300 47,000 11.11% 5021 Custodial Services 86,600 61,600 (28.87%) 5025 Office Equipment Maintenance 32,700 28,000 (14.37%) 5035 Vehicle Maintenance 107,500 108,500 0.93% 5040 Communications Equipment Maintenance 14,600 10,500 (28.08°/x) 5045 Graffiti Removal Services 53,400 59,700 11.80% 5110 Street Repair and Maintenance 89,400 70,500 (21.14%) 5111 Street Sweeping 98,700 101,200 2.53% 5112 Pavement Striping 65,000 - (100.00°/x) 5115 Traffic Signal Maintenance 55,400 59,300 7.04% 5220 Water Lines and Mains Maintenance 27,700 19,100 (3105%) 5225 Meter Maintenance 25,000 10,000 (60.00%) I 10 CITY OF CHINO HILLS FISCAL YEAR 1999-00 SUMMARY OF EXPENDITURES BY OBJECT TYPE OPERATING EXPENSES (CONTINUED) 5235 Distribution Plant Maintenance 5310 Sanitary Sewer Line Maintenance 5490 Other Structural Repair and Maintenance 5590 Equipment Maintenance 5610 Facilities Rental 5620 Vehicle Rental 5625 Equipment Rental 5690 Other Rental 6010 Water 6015 Electricity 6020 Streetlight Power 6025 Water Pumping Power 6030 Gas 6035 Telephone 7010 Interest Payments 7015 Principal Payments 7025 Bond Call Payments 7030 Assessment District Credits 7045 Tax C Discharge Expense 7110 Depreciation Expense 7120 Amortization Expense 7220 Administrative Overhead 7225 Departmental Overhead 7415 Special Departmental Expense 7610 Uncollectible Accounts 7810 Water Conservation Program 7911 Public Works Construction 7985 NPDES Permit Costs 7990 Other Miscellaneous Expenditures TOTAL OPERATING EXPENSES I 11 1998-99 1999-00 Adopted/ Adjusted Adopted Budget Budget 84,200 10,000 50,400 51,500 35,900 382,900 91,900 221,900 7,102,300 335,000 358,100 650,000 3,000 103,800 8,065,800 16,622,200 4,599,000 4,320,000 45,900 2,552,200 62,000 3,351,000 1,625,000 13,000 28,000 10,000 401,900 23,000 210,000 72,518,700 64,300 10,000 38,800 48,600 27,300 418,800 119,100 7,000 6,475,400 425,300 359,600 653,300 2,800 104,300 6,344,400 14,514,300 3,604,300 3,285,100 40,500 2,554,600 424,400 3,521,400 1,664,000 14,000 30,000 14,000 596,000 29,500 283,300 65,781,900 Percent Change (23.63%) 0.00% (23.02%) (5.63%) (23.96%) 9.38% 29.60% (96.85%) (8.83%) 26.96% 0.42% 0.51% (6.67%) 0.48% (21.34%) (12.68%) (21.63%) (23.96%) (11.76%) 0.09% 584.52% 5.09% 2.40% 7.69% 7.14% 40.00% 48.30% 28.26% 34.90% (9.29%) CITY OF CHINO HILLS FISCAL YEAR 1999-00 SUMMARY OF EXPENDITURES BY OBJECT TYPE TOTAL CAPITAL OUTLAY 62,637,800 1998-99 1999-00 INTERFUND TRANSFERS Adopted/ 9010 Interfund Transfers to Other Funds 51,612,900 50,378,100 (2.39%) Adjusted Adopted Percent (68.12%) TOTAL INTERFUND TRANSFERS Budget Budget Change CAPITAL OUTLAY 199,590,300 174,715,100 (12.46%) 8010 8015 8030 Land Land Improvements Buildings - 3,400 8,494,600 295,000 10,000 1,175,000 100.00% 194.12% (86.17%) 8040 Improvements Other Than Buildings 10,357,000 15,049,800 45.31% 8050 Office Furniture and Equipment 610,000 158,300 (74.05%) 8060 Vehicles and Equipment 600,600 341,900 (43.07%) 8110 8210 8310 8410 Streets Facilities Sanitary Sewer Lines and Facilities Storm Sewer Lines Water Lines and Mains 10,851,100 186,100 2,509,000 1,653,500 12,026,100 235,000 1,572,100 6,529,400 10.83% 26.28% (37.34%) 294.88% 8420 Water Meters 125,000 125,000 0.00% 8450 Water Supply Facilities 22,833,100 11,808,600 (48.28%) 8990 8995 Contributions to Construction Funds Contributions to Proprietary Funds 4,010,300 404,100 - - (100.00%) (100.00%) TOTAL CAPITAL OUTLAY 62,637,800 49,326,200 (21.25%) INTERFUND TRANSFERS 9010 Interfund Transfers to Other Funds 51,612,900 50,378,100 (2.39%) 9020 Intra/Inter Agency Fund Transfers 5,710,800 1,820,400 (68.12%) TOTAL INTERFUND TRANSFERS 57,323,700 52,198,500 (8.94%) TOTAL BUDGET 199,590,300 174,715,100 (12.46%) Less: Interfund Transfers and Transactions (66,714,100) (58,147,500) (12.84%) NET BUDGET 132,876,200 116,567,600 (12.27%) I 12 CITY OF CHINO HILLS ANNUAL BUDGET FISCAL YEAR 1999-00 SUMMARY OF EXPENDITURES BY FUND TYPE (in thousands) OPERATIONS AND CAPITAL INTERFUND FUND PERSONNEL MAINTENANCE OUTLAYS TRANSFERS TOTAL GENERAL FUND 505 839 1 0 1,345 LEGISLATIVE 30 2 0 0 32 CITY COUNCIL 65 58 0 0 123 CITY ATTORNEY 0 315 0 0 315 CITY CLERK 398 300 0 0 698 CONTRACT SERVICES 0 137 0 0 137 TOTAL LEGISLATIVE 463 810 0 0 1,273 CITY MANAGER ADMINISTRATION 505 839 1 0 1,345 GRANT SERVICES 30 2 0 0 32 HUMAN RESOURCES 106 85 1 0 192 PUBLIC SAFETY 0 3,545 0 0 3,545 RISK MANAGEMENT 80 753 0 0 833 TOTAL CITY MANAGER 721 5,224 2 0 5,947 COMMUNITY DEVELOPMENT ADMINISTRATION 429 110 0 0 539 BUILDING, ENGINEERING 177 122 0 0 299 AND INSPECTION 507 2,238 5 0 2,750 DEVELOPMENT SERVICES 471 503 0 0 974 ECONOMIC DEVELOPMENT 56 58 0 0 114 TOTAL COMMUNITY DEVELOPMENT 1,463 2,909 5 0 4,377 COMMUNITY SERVICES ADMINISTRATION 219 235 43 0 497 NEIGHBORHOOD SERVICES 177 122 0 0 299 EMERGENCY PREPAREDNES 0 10 0 0 10 CODE ENFORCEMENT 113 36 0 0 149 RECREATION SERVICES 123 75 0 0 198 TOTAL COMMUNITY SERVICES 632 478 43 0 1,153 I 13 CITY OF CHINO HILLS ANNUAL BUDGET FISCAL YEAR 1999-00 SUMMARY OF EXPENDITURES BY FUND TYPE (in thousands) PUBLIC FACILITIES AND OPERATIONS OPERATIONS AND CAPITAL INTERFUND FUND PERSONNEL MAINTENANCE OUTLAYS TRANSFERS TOTAL GENERAL FUND (continued) 377 18 0 0 395 FINANCE 0 417 0 8,395 8,812 ADMINISTRATION 841 184 0 0 1,025 NON -DEPARTMENTAL 0 35 0 0 35 DEVELOPMENT PROGRAM 0 108 0 0 108 TOTAL FINANCE 841 327 0 0 1,168 PUBLIC FACILITIES AND OPERATIONS ADMINISTRATION 364 83 2 0 449 CAPITAL PROJECTS 377 18 0 0 395 GENERAL MAINTENANCE 0 417 0 8,395 8,812 FACILITIES MAINTENANCE 140 366 10 85 601 STORM CHANNEL MAINTENANCE 0 44 0 125 169 STREET MAINTENANCE 232 427 0 1,050 1,709 TOTAL PUBLIC FACILITIES AND OPERATIONS 1,113 1,355 12 9,655 12,135 TOTAL GENERAL FUND 5,233 11,103 62 9,655 26,053 PUBLIC FACILITIES IMPROVEMENT FUND Interfund Transfers 0 0 0 2,000 2,000 TOTAL PUBLIC FACILITIES IMPROVEMENT FUND 0 0 0 2,000 2,000 SPECIAL REVENUE FUNDS RECREATION FUND (FEE PROGRAM) Recreation Services 522 445 15 80 1,062 TOTAL RECREATION FUND 522 445 15 80 1,062 GAS TAX FUND Capital Improvement Program 0 0 0 2,156 2,156 TOTAL GAS TAX FUND 0 0 0 2,156 2,156 I 14 CITY OF CHINO HILLS 497 5,822 0 4,640 10,959 ANNUAL BUDGET FISCAL YEAR 1999-00 SUMMARY OF EXPENDITURES BY FUND TYPE (in thousands) 497 5,822 0 4,640 10,959 DEVELOPMENT FEE FUNDS OPERATIONS PARK AND RECREATION AND CAPITAL INTERFUND 0 FUND PERSONNEL MAINTENANCE OUTLAYS TRANSFERS TOTAL SPECIAL REVENUE FUND IN -LIEU FEE (continued) 0 0 0 0 TRAFFIC SIGNAL FEE MEASURE I FUND 4 0 43 47 EXISTING INFRASTRUCTURE Capital Improvement Program 0 0 0 1,400 1,400 TOTAL MEASURE I FUND 0 0 0 1,400 1,400 AIR QUALITY IMPROVEMENT 222 0 3,403 3,625 STORM DRAIN FACILITIES FUND 0 0 4 4 WATER FACILITIES Capital Improvement Program 0 0 0 235 235 TOTAL AIR QUALITY 0 0 0 235 235 IMPROVEMENT FUND FEE FUNDS SOLID WASTE FUND 12,663 0 24,735 37,398 Refuse and Recycling Programs 0 3,569 0 0 3,569 TOTAL SOLID WASTE FUND 0 3,569 0 0 3,569 Parks & Landscapes Maintenance 497 5,822 0 4,640 10,959 TOTAL LIGHTING AND LANDSCAPING ASSESSMENT DISTRICT FUNDS 497 5,822 0 4,640 10,959 DEVELOPMENT FEE FUNDS PARK AND RECREATION FACILITIES FEE 0 96 0 4,984 5,080 PARKLAND FEES- QUIMBY IN -LIEU FEE 0 0 0 0 0 TRAFFIC SIGNAL FEE 0 4 0 43 47 EXISTING INFRASTRUCTURE 0 10,726 0 0 10,726 GENERAL CITY FACILITIES 0 1,231 0 632 1,863 TRAFFIC FACILITIES 0 222 0 3,403 3,625 STORM DRAIN FACILITIES 0 0 0 4 4 WATER FACILITIES 0 357 0 15,667 16,024 SEWER FACILITIES 0 27 0 2 29 TOTAL DEVELOPMENT FEE FUNDS 0 12,663 0 24,735 37,398 I 15 CITY OF CHINO HILLS ANNUAL BUDGET FISCAL YEAR 1999-00 SUMMARY OF EXPENDITURES BY FUND TYPE (in thousands) OPERATIONS AND CAPITAL INTERFUND FUND PERSONNEL MAINTENANCE OUTLAYS TRANSFERS TOTAL COMMUNITY DEVELOPMENT BLOCK GRANT FUND CDBG Program 0 596 0 0 596 TOTAL COMMUNITY DEVELOPMENT BLOCK GRANT FUND 0 596 0 0 596 MISCELLANEOUS SPECIAL REVENUE FUNDS AB3229 FRONTLINE POLICIN 0 225 0 0 225 LOCAL LAW ENFORCEMENT BLOCK GRANT 0 30 5 0 35 STREET SWEEPING 0 197 0 0 197 SLEEPY HOLLOW ROAD IMPROVEMENT FUND 0 0 0 35 35 MISCELLANEOUS GRANT FUND 0 0 0 606 606 CHINO HILLS CAPITAL CORPORATION 0 2,180 0 0 2,180 TOTAL MISCELLANEOUS SPECIAL REVENUE FUNDS 0 2,632 5 641 3,278 ENTERPRISE FUNDS WATER FUNDS Water Utility 675 11,807 211 2,504 15,197 Utility Customer Services 212 285 0 0 497 TOTAL WATER FUNDS 887 12,092 211 2,504 15,694 SANITATION FUND Sewer Utility 197 2,935 10 2,295 5,437 TOTAL SANITATION FUND 197 2,935 10 2,295 5,437 INTERNAL SERVICE FUNDS EQUIPMENT MAINTENANCE FUND Equipment Maintenance Services 72 315 241 37 665 TOTAL EQUIPMENT MAINTE- NANCE FUND 72 315 241 37 665 I 16 CITY OF CHINO HILLS ANNUAL BUDGET FISCAL YEAR 1999-00 SUMMARY OF EXPENDITURES BY FUND TYPE (in thousands) OPERATIONS AND CAPITAL INTERFUND FUND PERSONNEL MAINTENANCE OUTLAYS TRANSFERS TOTAL DATA PROCESSING FUND Data Processmg Services 0 303 91 0 394 TOTAL DATA PROCESSING FUND 0 303 91 0 394 CAPITAL PROJECTS FUNDS CAPITAL IMPROVEMENT PROGRAM 0 0 44,977 0 44,977 COMMUNITY FACILITIES DISTRICTS 0 0 3,714 0 3,714 TOTAL CAPITAL PROJECTS FUNDS 0 0 48,691 0 48,691 AGENCY FUNDS COMMUNITY FACILITIES DISTRICTS FUNDS 0 7,810 0 1,821 9,631 ASSESSMENT DISTRICT FUNDS 0 5,497 0 0 5,497 TOTAL AGENCY FUNDS 0 13,307 0 1,821 15,128 SUB -TOTAL ALL FUNDS 7,408 65,782 49,326 52,199 174,715 LESS: INTERFUND TRANSFERS - AND TRANSACTIONS 0 (5,948) 0 (52,199) (58,147) TOTAL ALL FUNDS 7,408 59,834 49,326 0 116,568 I 17 This page intentionally left blank. I 18 City of Chino Hills Fiscal Year 1999/00 THROUGH 2003/04 FIVE-YEAR OPERATING PROGRAM The five-year operating program was initially developed in Fiscal year 1997/98 to assist the City Council in achieving the organization's goals and objectives on a program by program basis. In developing and refining the five-year operating program, the program has been built upon the input from the Visioning Process and certain growth assumptions to estimate the growth that will occur and the corresponding program service demands that will result through the year 2004. The City continues to experience significant residential growth with an estimated 800 new residential units to be constructed in fiscal year 1999/00. This growth is projected to continue at 800 or less units per year in each of the remaining four years of the five-year operating program. Residential growth assumptions assume a population of 69,900 by July 1, 2004. Retail (commercial) growth is assumed at 734,000 square feet over the five-year program, primarily resulting from the full development of Phase I and II of the regional commercial site at the Northeast corner of Chino Avenue and Peyton Drive. The plan also projects continued commercial/business park development, primarily along the Highway 71 corridor over the next five years. Expenditure projections assume maintaining current service levels and expanding those service levels, as appropriate, to meet the demands of the growth cycle. Projected service level increases in the form of additional staff are included for each program for Fiscal Year 2000/01 and Fiscal Year 2001/02 as appropriate. Additionally, a 3 percent inflation factor was utilized in calculating future years operating expenditures beyond staff increases. Based upon the development assumptions described, the five-year operating plan projects the following incremental revenues will accrue to the City: 1. Sales Tax Increases — based upon projected retail growth over the five-year period. 2. Development related Impact Fees and Permit Fees based on the forecasted residential and commercial development as described above. 3. In -Lieu Fees at their present per capita number. 4. Ad Valorum Property Taxes at the level 4% of 1% which assumes approval of the currently pending property tax sharing concept with the County. J 1 Further assumptions used to complete the five-year operating plan include: 1. Current State and Federal revenue sources remain constant. 2. Sales Tax will keep pace with inflation over the four years of the operating plan, projected at a constant 3% per year. Interest earnings will keep pace with inflation and increase at the same rate assumed for sales tax at a constant rate of 3% over the next five years. 4. Water rates will be adjusted in accordance with production costs and will be adjusted over the five-year program period to meet the current systems capital projects obligation as improvements to the system's source and capacity are completed. J 2 City of Chino Hills 5 Year Operating Program Anticipated New Positions/Years Two and Three COMMUNITY DEVELOPMENT Administration 2000/01 To assist the Administrative Analyst II with the anticipated increase in financial workload, it is anticipated that an Administrative Clerk position may be added. 2001/02 No new positions anticipated. Development Services 2000/01 Staff anticipates adding the position of one GIS/Systems Technician as Development Services increases its use of the GIS system. 2000/02 No new positions anticipated. COMMUNITY SERVICES Neighborhood Services 2000/01 To meet the anticipated service needs of the various neighborhoods which comprise the City, staff anticipates the need to hire an additional Community Services Coordinator. 2001/02 No new positions anticipated. J 3 City of Chino Hills 5 Year Operating Program Anticipated New Positions/Years Two and Three COMMUNITY SERVICES (continued) Recreation Services 2000/01 With the anticipated opening of Bird Farm Park, one or two Skate Parks in the City, and the expansion of Community Park, in addition to the offering of additional youth and adult recreation programming, staff anticipates the need to hire a Recreation Supervisor. This will ensure the continued offering of high quality, innovative recreational activities and special events throughout the City. 2001/02 No new positions anticipated. DEPARTMENT/ACTIVITY FINANCE Administration 2000/01 No new positions anticipated. 2001/02 It is anticipated that a Senior Account Clerk position will need to be added to provide multi -task coverage of accounts payable, payroll, and purchasing systems transaction processing as well as providing basic levels of assistance to the accounting staff. The expected growth in workload is the principal cause of the need for this additional position. Utility Customer Service 2000/01 It is anticipated that a Senior Account Clerk position will need to be added to provide assistance for the monthly utility billing process. The expected growth in utility customers is the principal cause of the need for this additional position. 2001/02 No new positions anticipated. J 4 City of Chino Hills 5 Year Operating Program Anticipated New Positions/Years Two and Three PUBLIC FACILITIES AND OPERATIONS Administration 2000/01 The expansion of the water system and the increase in residential base will necessitate expanding the office staff of the support operation. One Analyst I and one Secretary position will be added. 2001/02 No new positions anticipated. Sanitation Maintenance 2000/01 The sewer system will expand in accordance with the residential development. This growth will increase the sewer maintenance, making the addition of two Maintenance Worker I positions necessary. 2001/02 No new positions anticipated. Water 2000/01 The expansion of the water system to meet increased demands will necessitate augmenting the field staff of the water production and distribution operations. Two Maintenance Worker II positions will be added. 2001/02 No new positions anticipated. J 5 This page intentionally left blank. J 6 CITY OF CHINO HILLS FIVE-YEAR OPERATING PROGRAM FISCAL YEAR 1999/00 THROUGH 2003/04 FISCAL RESIDENTIAL REGIONAL YEAR UNITS COMMERCIAL BUSINESS NEIGHBORHOOD PARK COMMERCIAL OTHER 1999/00 800 100,000 s.f. 0 55,000 s.f. 0 2000/01 800 75,000 s.f. 0 50,000 s.f. 0 2001/02 700 87,000 s.f. 25,000 s.f 0 40,000 s.f. 2002/03 700 102,000 s.f. 25,000 s.f. 50,000 s.f. 0 2003/04 700 100,000 s.f. 25,000 s.f. 0 0 TOTAL 3,700 464,000 s.f. 75,000 s.f. 155,000 s.f. 40,000 s.f. J 7 This page intentionally left blank. J 8 CITY OF CHINO HILLS FISCAL YEAR 1999-00 FIVE YEAR REVENUES PROJECTIONS BY FUND (in thousands) FUND NAME 1999-00 2000-01 2001-02 2002-03 2003-04 GENERAL FUND TAXES Property Taxes Sales Taxes Other Taxes TOTAL TAXES LICENSE AND PERMITS Building and Safety Permit Fees Other Permit Fees TOTAL LICENSE AND PERMITS FINE AND PENALTIES Parking Citations Traffic Violations and Other Fines TOTAL FINE AND PENALTIES REVENUE FROM USE OF MONEY AND PROPERTY REVENUE FROM OTHER AGENCIES State Motor Vehicle In -Lieu/ Off -Highway Fees CHARGES FOR CURRENT SERVICES Plan Checking Fees Miscellaneous Community Development Fees Engineering Inspection Fees Miscellaneous Public Works Fees Police Services TOTAL CHARGES FOR CURRENT SERVICES 1,576 1,625 1,675 1,725 1,775 1,980 2,079 2,142 2,206 2,272 1,412 1,424 1,436 1,448 1,460 4,968 5,128 5,253 5,379 5,507 2,130 2,110 2,115 2,117 2,120 86 86 90 92 94 2,216 2,196 2,205 2,209 2,214 117 119 122 124 127 111 112 112 113 113 228 231 234 237 240 956 985 1,014 1,045 1,076 2,420 2,493 2,567 2,644 2,702 288 250 255 260 240 573 550 555 560 540 143 115 120 125 110 29 25 26 27 26 13 13 13 13 13 1,046 953 969 985 929 1 9 CITY OF CHINO HILLS FISCAL YEAR 1999-00 FIVE YEAR REVENUES PROJECTIONS BY FUND (in thousands) FUND NAME 1999-00 2000-01 2001-02 2002-03 2003-04 GENERAL FUND (continued) OTHER REVENUES Administrative Overhead Charges 4,525 4,750 4,988 5,237 5,499 Other Miscellaneous Revenues 366 392 392 392 392 Loan Repayment 1,500 - - - - TOTAL OTHER REVENUES 6,391 5,142 5,380 5,629 5,891 INTERFUND TRANSFERS 7,523 - - - - GENERAL FUND TOTAL 25,748 17,128 17,622 18,128 18,559 SPECIAL REVENUE FUNDS RECREATION FUND TOTAL 1,062 1,065 1,070 1,075 1,080 GAS TAX FUND Interest Income 5 5 5 5 5 State Gas Taxes 1,039 1,060 1,081 1,103 1,125 GAS TAX FUND TOTAL 1,044 1,065 1,086 1,108 1,130 MEASURE I FUND Interest Income 20 20 20 20 20 Measure I Sales Tax 529 540 551 562 573 MEASURE I FUND TOTAL 549 560 571 582 593 AIR QUALITY IMPROVE- MENT FUND Interest Income 5 5 5 5 5 Air Quality Control Fee 61 61 61 61 61 AIR QUALITY IMPROVE- MENT FUND TOTAL 66 66 66 66 66 COMMUNITY DEVELOP- MENT BLOCK GRANT TOTAL 596 604 612 620 628 SOLID WASTE FUND TOTAL 3,569 3,640 3,713 3,787 3,863 110 CITY OF CHINO HILLS FISCAL YEAR 1999-00 FIVE YEAR REVENUES PROJECTIONS BY FUND (in thousands) FUND NAME 1999-00 2000-01 2001-02 2002-03 SPECIAL REVENUE FUNDS (continued) 55 55 55 55 LIGHTING AND LAND- 20 20 20 20 SCAPING ASSESSMENT 1,739 1,739 1,739 1,739 DISTRICT FUNDS 3 3 4 4 Taxes and Assessments 5,024 5,024 5,024 5,024 Interest Income 378 350 325 300 Inter -Department Charges 1,218 1,218 1,218 1,218 Interfund Transfers 1,318 1,320 1,323 1,325 LIGHTING AND LAND- SCAPING ASSESSMENT DISTRICTS FUNDS TOTAL 7,938 7,912 7,890 7,867 DEVELOPMENT FEE FUNDS Interest Income Development Fees Interfund Transfers DEVELOPMENT FEE FUNDSTOTAL MISCELLANEOUS SPECIAL REVENUE FUNDS Taxes and Assessments Interest Income Miscellaneous Grants Inter -Agency Revenues Interfund Transfers MISCELLANEOUS SPECIAL REVENUE FUNDS TOTAL 2003-04 5,024 275 1,218 1,328 7,845 295 295 295 295 295 19,766 20,359 20,970 21,599 22,247 6,870 - - - - 26,931 20,654 21,265 21,894 22,542 180 184 187 191 195 55 55 55 55 55 866 20 20 20 20 1,739 1,739 1,739 1,739 1,739 441 3 3 4 4 3,281 2,001 2,004 2,009 2,013 J11 CITY OF CHINO HILLS FISCAL YEAR 1999-00 FIVE YEAR REVENUES PROJECTIONS BY FUND (in thousands) FUND NAME 1999-00 2000-01 2001-02 2002-03 2003-04 WATER UTILITY FUND 42 43 45 46 47 Water Sales 10,744 11,066 11,398 11,740 12,092 Meter Installation Fees 200 204 208 212 216 Interest Income 248 100 100 100 100 Rents and Leases 250 250 250 250 250 Miscellaneous Charges 183 50 50 50 50 Other Miscellaneous Revenues 61 61 61 61 61 Debt Issue Proceeds 9,000 - - - - WATER UTILITY FUND TOTAL 20,686 11,731 12,067 12,413 12,769 SEWER Sewer Maintenance Fees 3,684 3,795 3,908 4,026 4,146 IEUD Treatment Fees 42 43 45 46 47 Interest Income 60 60 60 60 60 Other Miscellaneous Charges 137 100 100 100 100 Loan Repayment 2,000 - - - - SEWER FUND TOTAL 5,923 3,998 4,113 4,232 4,353 EQUIPMENT MAIN- TENANCE FUND Interest Income 120 110 110 110 110 Equipment Rental Fees 414 578 588 598 608 EQUIPMENT MAINTENANCE FUND TOTAL 534 688 698 708 718 DATA PROCESSING FUND Interest Income 29 29 29 29 29 Data Processing Charges 310 310 310 310 310 DATA PROCESSING FUND TOTAL 339 339 339 339 339 J12 CITY OF CHINO HILLS FISCAL YEAR 1999-00 FIVE YEAR REVENUES PROJECTIONS BY FUND (in thousands) FUND NAME COMMUNITY FACILITIES DISTRICTS FUNDS Taxes and Assessments Interest Income Interfund Transfers COMMUNITY FACILITIES DISTRICTS FUNDS TOTAL ASSESSMENT DISTRICTS FUNDS Taxes and Assessments Interest Income Other Miscellaneous Revenues Contnbutions from Property Owners ASSESSMENT DISTRICTS FUNDSTOTAL SUB -TOTAL ALL FUNDS LESS: INTERFUND TRANSFERS AND TRANSACTIONS TOTAL CITY REVENUES 1999-00 2000-01 2001-02 2002-03 2003-04 9,086 9,268 9,453 9,642 9,835 611 611 611 611 611 1,050 1,050 1,050 1,050 1,050 10,747 10,929 11,114 11,303 11,496 1,972 1,962 1,951 1,942 1,933 203 203 203 203 203 170 170 170 170 170 3,152 1,970 1,970 1,970 1,576 5,497 4,305 4,294 4,285 3,882 114,510 86,685 88,524 90,416 91,876 (58,147) (20,779) (18,136) (8,746) (23,593) 56,363 65,906 70,388 81,670 68,283 J13 This page intentionally left blank. J14 CITY OF CHINO HILLS FINAL BUDGET FISCAL YEAR 1999-00 SUMMARY OF FIVE YEAR OPERATING PROGRAM (in thousands) FORECASTED EXPENDITURES 1999-00 2000-01 2001-02 2002-03 2003-04 LEGISLATIVE CITY COUNCIL Personnel 65 75 75 75 75 Operations & Maintenance 58 59 60 62 63 TOTAL CITY COUNCIL 123 134 135 137 138 CITY ATTORNEY Operations & Maintenance 315 321 328 334 341 TOTAL CITY ATTORNEY 315 321 328 334 3,11 CITY CLERK Personnel 398 415 427 440 453 Operations & Maintenance 300 302 270 318 286 Capital Outlays 0 0 3 0 3 TOTAL CITY CLERK 698 717 700 758 742 CONTRACT SERVICES Operations & Maintenance 3,706 3,965 4,243 4,540 4,858 TOTAL CONTRACT SERVICES 3,706 3,965 4,243 4,540 4,858 TOTAL LEGISLATIVE 4,842 5,137 5,406 5,769 6,079 J15 CITY OF CHINO HILLS FINAL BUDGET FISCAL YEAR 1999-00 SUMMARY OF FIVE YEAR OPERATING PROGRAM (in thousands) FORECASTED EXPENDITURES 1999-00 2000-01 2001-02 2002-03 2003-04 CITY MANAGER ADMINISTRATION Personnel 505 515 525 536 547 Operations & Maintenance 839 856 873 891 908 Capital Outlays 1 0 0 0 0 TOTAL ADMINISTRATION 1,345 1,371 1,398 1,427 1,455 GRANT SERVICES Personnel 30 30 31 32 32 Operations & Maintenance 2 2 2 2 2 TOTAL GRANT SERVICES 32 32 33 34 34 RISK MANAGEMENT Personnel 80 82 84 86 87 Operations & Maintenance 753 768 784 799 815 TOTAL RISK MANAGEMENT 833 850 868 885 902 HUMAN RESOURCES Personnel 106 109 111 113 116 Operations & Maintenance 85 87 89 81 92 Capital Outlays 1 0 0 0 0 TOTAL HUMAN RESOURCES 192 196 200 194 208 PUBLIC SAFETY Operations & Maintenance 3,800 3,876 3,953 4,033 4,113 Capital Outlays 6 0 0 0 0 TOTAL PUBLIC SAFETY 3,806 3,876 3,953 4,033 4,113 TOTAL CITY MANAGER 6,208 6,325 6,452 6,573 6,712 J16 CITY OF CHINO HILLS FINAL BUDGET FISCAL YEAR 1999-00 SUMMARY OF FIVE YEAR OPERATING PROGRAM (in thousands) FORECASTED EXPENDITURES COMMUNITY DEVELOPMENT ADMINISTRATION Personnel Operations & Maintenance Capital Outlays TOTAL ADMINISTRATION BUILDING, ENGINEERING AND INSPECTION SERVICES Personnel Operations & Maintenance Capital Outlays TOTAL BUILDING, ENGINEERING AND INSPECTION SERVICES DEVELOPMENT SERVICES Personnel Operations & Maintenance Capital Outlays TOTAL DEVELOPMENT SERVICES ECONOMIC DEVELOPMENT Personnel Operations & Maintenance TOTAL ECONOMIC DEVELOPMENT TOTAL COMMUNITY DEVELOPMENT 1999-00 2000-01 2001-02 2002-03 2003-04 2,238 2,282 429 459 472 486 500 110 112 115 118 121 0 2 2 2 2 539 573 589 606 623 507 521 536 552 568 2,238 2,282 2,327 2,396 2,443 5 25 2 2 2 2,750 2,828 2,865 2,950 3,013 471 515 530 545 561 503 513 523 538 548 0 25 0 0 0 974 1,053 1,053 1,083 1,109 56 58 60 62 65 58 87 89 91 93 114 145 149 153 158 4,377 4,599 4,656 4,792 4,903 J17 CITY OF CHINO HILLS FINAL BUDGET FISCAL YEAR 1999-00 SUMMARY OF FIVE YEAR OPERATING PROGRAM (in thousands) FORECASTED EXPENDITURES COMMUNITY SERVICES ADMINISTRATION Personnel Operations & Maintenance Capital Outlays TOTAL ADMINISTRATION EMERGENCY PREPAREDNESS Operations & Maintenance Capital Outlays TOTAL EMERGENCY PREPAREDNESS NEIGHBORHOOD SERVICES Personnel Operations & Maintenance Capital Outlays TOTAL NEIGHBORHOOD SERVICES RECREATION SERVICES Personnel Operations & Maintenance Capital Outlays Interfund Transfers TOTAL RECREATION SERVICES COMMUNITY DEVELOPMENT BLOCK GRANT Operations & Maintenance TOTAL COMMUNITY DEVELOPMENT BLOCK GRANT TOTAL COMMUNITY SERVICES 1999-00 2000-01 2001-02 2002-03 2003-04 219 240 247 255 262 235 242 249 256 265 43 0 0 0 0 497 482 496 511 527 10 11 11 12 12 0 0 0 0 7 10 11 11 12 19 291 344 354 410 422 157 163 168 172 178 0 4 0 24 0 448 511 522 606 600 645 715 737 801 825 520 535 551 568 585 15 20 0 4 0 80 0 0 0 0 1,260 1,270 1,288 1,373 1,410 596 604 612 620 628 596 604 612 620 628 2,811 2,878 2,929 3,122 3,184 J18 CITY OF CHINO HILLS FINAL BUDGET FISCAL YEAR 1999-00 SUMMARY OF FIVE YEAR OPERATING PROGRAM (in thousands) FORECASTED EXPENDITURES FINANCE ADMINISTRATION Personnel Operations & Maintenance Capital Outlays TOTAL ADMINISTRATION DATA PROCESSING Operations & Maintenance Capital Outlays TOTAL DATA PROCESSING DEVELOPMENT FEE PROGRAM Operations & Maintenance Interfund Transfers TOTAL DEVELOPMENT FEE PROGRAM NON -DEPARTMENTAL SERVICES Operations & Maintenance Interfund Transfers TOTAL NON -DEPARTMENTAL SERVICES UTILITY CUSTOMER SERVICES Personnel Operations & Maintenance Capital Outlays TOTAL UTILITY CUSTOMER SERVICES TOTAL FINANCE 1999-00 2000-01 2001-02 2002-03 2003-04 841 866 928 956 985 184 190 195 201 207 0 0 5 0 0 1,025 1,056 1,128 1,157 1,192 303 312 321 331 341 91 94 97 99 102 394 406 418 430 443 26,078 26,183 25,784 25,210 25,843 28,556 18,719 16,164 6,730 21,830 54,634 44,902 41,948 31,940 47,673 2,214 1,791 1,792 1,794 1,795 4,162 1,455 1,484 1,514 1,544 6,376 3,246 3,276 3,308 3,339 212 254 262 270 278 285 294 302 311 321 0 5 0 20 0 497 553 564 601 599 62,926 50,163 47,334 37,436 53,246 119 CITY OF CHINO HILLS FINAL BUDGET FISCAL YEAR 1999-00 SUMMARY OF FIVE YEAR OPERATING PROGRAM (in thousands) FORECASTED EXPENDITURES PUBLIC FACILITIES AND OPERATIONS ADMINISTRATION Personnel Operations & Maintenance Capital Outlays TOTAL ADMINISTRATION CAPITAL PROJECTS Personnel Operations & Maintenance Capital Outlays TOTAL CAPITAL PROJECTS FACILITIES AND EQUIPMENT MAINTENANCE Personnel Operations & Maintenance Capital Outlays Interfund Transfers TOTAL FACILITIES AND EQUIPMENT MAINTENANCE PARKS AND LANDSCAPE Personnel Operations & Maintenance Capital Outlays Interfund Transfers TOTAL PARKS AND LANDSCAPE SANITATION Personnel Operations & Maintenance Capital Outlays Interfund Transfers TOTAL SANITATION 1999-00 2000-01 2001-02 2002-03 2003-04 681 702 723 364 459 473 487 502 83 86 88 91 93 2 2 2 2 2 449 547 563 580 597 377 388 400 411 424 18 19 19 20 20 0 2 2 2 2 395 409 421 433 446 212 218 225 232 239 681 702 723 745 768 251 158 121 146 129 357 0 0 0 0 1,501 1,078 1,069 1,123 1,136 497 512 527 543 559 6,239 6,427 6,620 6,818 7,023 0 5 5 5 5 13,035 1,266 1,304 1,343 1,383 19,771 8,210 8,456 8,709 8,970 197 266 274 282 291 2,935 3,023 3,114 3,207 3,303 10 8 8 8 8 2,295 200 73 73 75 5,437 3,497 3,469 3,570 3,677 J 20 CITY OF CHINO HILLS FINAL BUDGET FISCAL YEAR 1999-00 SUMMARY OF FIVE YEAR OPERATING PROGRAM (in thousands) FORECASTED EXPENDITURES PUBLIC FACILITIES AND OPERATIONS (CONTINUED) STORM SYSTEM MAINTENANCE Operations & Maintenance Interfund Transfers TOTAL STORM SYSTEM MAINTENANCE STREET MAINTENANCE Personnel Operations & Maintenance Capital Outlays Interfund Transfers TOTAL STREET MAINTENANCE WATER Personnel Operations & Maintenance Capital Outlays Interfund Transfers TOTAL WATER TOTAL PUBLIC FACILITIES AND OPERATIONS SUB -TOTAL ALL FUNDS LESS: INTERFUND TRANSFERS AND TRANSACTIONS GRAND TOTAL 1999-00 2000-01 2001-02 2002-03 2003-04 44 48 50 52 53 125 0 0 0 0 169 48 50 52 53 232 239 246 254 261 624 643 662 682 702 0 115 5 5 5 1,085 394 395 400 105 1,941 1,391 1,308 1,341 1,073 675 765 788 811 836 11,807 12,161 12,526 12,902 13,289 211 175 120 140 120 2,504 200 200 200 200 15,197 13,301 13,634 14,053 14,445 44,860 28,481 28,970 29,861 30,397 126,024 97,583 95,747 87,553 104,521 (58,147) (20,779) (18,136) (8,746) (23,593) 67,877 76,804 77,611 78,807 80,928 J21 This page intentionally left blank. J 22 CITY OF CHINO HILLS FISCAL YEAR 1999/2000 THROUGH 2003/2004 FIVE-YEAR. CAPITAL IMPROVEMENT PROGRAM The five-year Capital Improvement Program (CIP) was established in the 1997/98 fiscal year for the first time as a part of the program budget process. The development and implementation of the program resulted in the completion of twenty (20) projects with an additional fourteen (14) projects in progress in 1998/99. The five-year CIP accompanies the five-year operating program in establishing the framework for the period from July 1, 1999, through June 30, 2004, and providing a bridge between the City's planning and budgeting processes. It emphasizes developing a plan of action to properly maintain the existing infrastructure in a sound physical condition, as well as providing new facilities to support future development and growth. The CIP is a plan for short and long-range capital acquisition and development. The recommended program contains project priorities on a fiscal year basis and recognizes that the completion of many projects due to their complexity and funding will span a number of program years. The CIP for fiscal year 1999/00 is fully funded and will utilize a combination of developer impact fees, general and special revenues, and, in some cases, existing reserves to complete the needed improvements. The proposed resources that will be used to support the 1999/00 CIP are included in this section following this page. Enhanced revenues and additional funding sources will be necessary to achieve funding for completion of the five-year program. This year's portion of the five year CIP includes projects carried over from the 1998/99 fiscal year plus new projects totaling $48,914,000. • Streets $12,241,100 • Public Facilities 1,422,000 • Park/Open Space 13,917,600 • Landscape Projects 1,188,200 • Water 15,094,400 • Reclaimed Water 3,243,600 • Sewer/Storm Drain 1,807,100 Total $48.914,000 K 1 This page intentionally left blank. K 2 1999/00 Capital Improvement Program Detail Project Name: Slurry Seal Project (Annual) Project Number: 5-01/99 Program Year Initiated: 1997/98 Project Duration: 120 days Project Description: Project will slurry seal various City streets pursuant to the City's Pavement Management Program. Funding Source: Measure I, Gas Tax 1998/99 Roll Over: $650,100 1999/00 Budget: $780,000 Total Five -Year Budget: Project Name: Overlay Project (Annual) Project Number: 5-02/99 Program Year Initiated: 1997/98 Project Duration: 120 days Project Description: Project will overlay various City streets pursuant to the City's Pavement Management Program. Funding Source: Measure I, Gas Tax 1998/99 Roll Over: $400,000 1999/00 Budget $970,000 Total Five -Year Budget: Project Name: Citywide Sidewalk Replacement Program Project Number: 5-03/99 Program Year Initiated: 1998/99 Project Duration: 60 days Project Description: Project will replace sections of sidewalk at various locations. Funding Source: Measure I 1999/00 Budget $100,000 Total Five -Year Budget: K 3 $3,562,400 $3,989,700 $200,000 1999/00 CAPITAL IMPROVEMENT PROGRAM STREETS (continued) Project Name: Peyton Drive/Eucalyptus Avenue Project Project Number: S-05/97 Program Year Initiated: 1997/98 Project Duration: 4 years Project Description: First phase of this project includes acquisition of right-of-way needed along Peyton Drive and land acquisition for Eucalyptus gap. Entire project provides for widening of Peyton Drive from Grand Avenue to Chino Hills Parkway and extension of Eucalyptus Avenue west of Peyton Drive to Galloping Hills Road. Funding Source: Facilities Development Fee, Facilities Benefit Assessment 1998/99 Roll Over: $ 1,900,000 Total Five -Year Budget: $18,000,000 ---------------------------------------------------------------------------- Project Name: Traffic Signal - Peyton Drive and Olympic View Drive Project Number: S-04/99 Program Year Initiated: 1999/00 Project Duration: 120 days Project Description: The project will install new traffic signal at Peyton Drive and Olympic View Drive. Funding Source: Gas Tax, Measure I, Traffic Signal Fee 1999/00 Budget: $158,000 Total Five -Year Budget: $158,000 Project Name: Traffic Signal - Pipeline Avenue and Glen Ridge Drive Project Number: S-05/99 Program Year Initiated: 1999/00 Project Duration: 120 days Project Description: The project will install new traffic signal at Pipeline Avenue and Glen Ridge Drive. Funding Source: Gas Tax, Measure I 1999/00 Budget: $158,000 Total Five -Year Budget: $158,000 K 4 1999/00 CAPITAL IMPROVEMENT PROGRAM STREETS -(continued) Project Name: Soquel Canyon Parkway/Central Avenue Bridge Project Number: 5-07/97 Program Year Initiated: 1997/98 Project Duration: 2 years Project Description: Construction of new bridge over the Chino Creek at Central Avenue to connect Central Avenue to the SR -71 Freeway. Joint project with Chino and SANBAG with a total cost of $6,600,000 with the City of Chino Hills Hills' share being $2,530,000. Funding Source: Development Fee 1998/99 Roll Over: $2,200,000 1999/00 Budget: $330,000 Total Five -Year Budget: $2,530,000 Project Name: Los Serranos (CDBG) Project Number: S-08/97 Program Year Initiated: 1997/98 Project Duration: 6 months Project Description: This project provides for construction of a 4 foot sidewalk (1,970 ft.) on south side of Descanso Avenue from Pipeline Avenue to Sierra Vista Drive. Future year projects include Valle Vista Drive. Funding Source: Community Development Block Grant 1998/99 Roll Over: $183,000 Total Five -Year Budget: $860,400 Project Name: Soquel Canyon/Loop One Project Number: 5-10/97 Program Year Initiated: 1997/98 Project Duration: 1 year Project Description: Design for the construction of Loop #1 or extension of Soquel Canyon Parkway west to its terminus with the Southern extension of Peyton Drive. Project construction is projected to be initiated and completed in three years, FY 01/02. Funding Source: Development Fee 1998/99 Roll Over: $310,000 Total Five -Year Budget: $8,745,000 K 5 1999/00 CAPITAL IMPROVEMENT PROGRAM 'STREETS,(continued), ' Project Name: Sleepy Hollow Road Maintenance Project (Annual) Project Number: 5-11/99 Program Year Initiated: 1997/98 Project Duration: 90 days Project Description: Annual roadway maintenance such as crack seal, slurry seal, and overlay to identified streets within Sleepy Hollow. Funding Source: 1998/99 Roll Over 1999/00 Budget: Assessment District $25,000 $10,000 Total Five -Year Budget: Project Name: East Lane Project Number: 5-01/98 Program Year Initiated: 1998/99 Project Duration: 120 days Project Description: Stabilize the slope and rebuild the road due to severe erosion from El Nino storms in February, 1998. $75,000 Funding Source: General Fund 1998/99 Roll Over: $400,000 Total Five -Year Budget: $400,000 Project Name: Hay Drive Project Number: 5-02/98 Program Year Initiated: 1998/99 Project Duration: 90 days Project Description: Stabilize the slope and rebuild the road due to severe erosion from El Nino storms in February, 1998. Funding Source: General Fund 1998/99 Roll Over: $400,000 Total Five -Year Budget: $400,000 1999/00 CAPITAL IMPROVEMENT PROGRAM STREETS (continued)'4, Project Name: Woodview Road Project Number: S-03/98 Program Year Initiated: 1998/99 Project Duration: 120 days Project Description: Stabilize the slope and rebuild the road due to severe erosion from El Nino storms in February, 1998. Funding Source: Gas Tax 1998/99 Roll Over: $100,000 Total Five -Year Budget: $100,000 Project Name: Traffic Signal Interconnect and Coordination Project Number: S-08/99 Program Year Initiated: 1999/00 Project Duration: 6 months Project Description: Provide signal coordination between signals at sequential intersections to enhance traffic flow. Funding Source: Air Quality Fund 1999/00 Budget: $235,000 Total Five -Year Budget: $235,000 Project Name: Traffic Calming Improvement Project Number: S-10/99 Program Year Initiated: 1999/00 Project Duration: 60 days Project Description: Project will provid0raffic calming devicelto reduce vehicle speeding in residential neighborhoods throughout the Cid. Funding Source: Gas Tax 1999/00 Budget: $50,000 Total Five -Year Budget: $250,000 K 7 1999/00 CAPITAL IMPROVEMENT PROGRAM 'STREETS ' continued . Project Name: Fairfield Ranch Road Project Number: S-11/99 Program Year Initiated: 1999/00 Project Duration: 6 months Project Description: This project provides for the extension of Fairfield Ranch Road 3,000 ft. north of Central Avenue. Funding Source: Developer Funded 1999/00 Budget: $2,600,000 Total Five -Year Budget: $2,600,000 Project Name: Los Serranos - Other Project Number: S-06/99 Program Year Initiated: 1999/00 Project Duration: 120 days Project Description: To make annual roadway maintenance such as crack sealing, slurry sealing, and overlay to identified streets within Los Serranos. Funding Source: General Fund 1999/00 Budget: $250,000 Total Five -Year Budget: $1,000,000 Project Name: Peyton Drive Slope Failure Repair Project Number: 5-09/99 Program Year Initiated: 1999/00 Project Duration: 30 days Project Description: Project will restore soil and landscape on Peyton Drive north of Beverly Glen where damaged by storm run-off. Funding Source: Landscape and Lighting District 1999/00 Budget: $32,000 Total Five -Year Budget: $32,000 Project Name: Sleepy Hollow Community Center Project Number: PF -04/97 Program Year Initiated: 1997/98 Project Duration: 6 months Project Description: Construct ADA improvements, primarily restroom modifications. Funding Source: Community Development Block Grant, General Fund, Other Grant Funds 1998/99 Roll Over: $165,000 1999/00 Budget: $50,000 Total Five -Year Budget: $265,000 Project Name: City Entrance Monument Signs Project Number: PF -01/98 Program Year Initiated: 1998/99 Project Duration: 3 years Project Description: Implement a city-wide monument program to enhance the Community. Funding Source: General Fund, Public Facilities Fee 1998/99 Roll Over: $11,500 1999/00 Budget: $158,500 Total Five -Year Budget: $682,000 Project Name: Public Facilities Maintenance Yard Project Number: PF -03/98 Program Year Initiated: 1998/99 Project Duration: 6 months Project Description: Upgrade newly acquired facility to meet needs of City Yard. Funding Source: Water, Sewer, Public Facilities Fee (via General Fund Loan), Landscape and Lighting District, and Equipment Maintenance Fund 1998/99 Roll Over: $1,037,000 Total Five -Year Budget: $1,037,000 IM This page intentionally left blank. K10 Project Name: McCoy Equestrian Center Project Number: P/OS-01/97 Program Year Initiated: 1997/98 Project Duration: 3 years Project Description: Design and construct improvements related to equestrian and livestock events. Funding Source: Park Fee 1998/99 Roll Over: $711,600 Total Five -Year Budget: $1,234,600 Project Name: Community Park Expansion Project Number: P/OS-02/97 Program Year Initiated: 1997/98 Project Duration: 5 years Project Description: Purchase and improve park land south of Chino Hills Community Park. Improvements might consist of sports fields, parking and a community building. Funding Source: Park Fee 1998/99 Roll Over: $2,200,000 1999/00 Budget: $1,800,000 Total Five -Year Budget: $8,000,000 Project Name: Park Plant Restoration and Irrigation Project Project Number: P/OS-04/97 Program Year Initiated: 1997/98 Project Duration: On-going Project Description: Upgrade existing landscape and irrigation systems to current standards. Replace aging irrigation components. Funding Source: Landscape and Lighting District 1998/99 Roll Over: $5,000 1999/00 Budget: $23,000 Total Five -Year Budget: $28,000 K11 1999/00 CAPITAL IMPROVEMENT PROGRAM PARKS/OPEN SPACES (continued)_ Project Name: Parks - Picnic Tables/Trash Cans Project Number: P/OS-08/97 Program Year Initiated: 1997/98 Project Duration: On-going Project Description: Replace picnic tables and trash cans that have reached the end of their useful life (city-wide). Funding Source: Landscape and Lighting District, General Fund 1998/99 Roll Over: $28,000 Total Five -Year Budget: Project Name: Bird Farm Park Project Number: P/OS-02/98 Program Year Initiated: 1998/99 Project Duration: 2 years Project Description: Development of a community park/joint school site project. Initial phase includes land acquisition and preliminary design. Funding Source: Park Fee 1998/99 Roll Over: $25,000 Total Five -Year Budget: Project Name: City Skate Parks (2) Project Number: P/OS-03/98 Program Year Initiated: 1998/99 Project Duration: 2 years Project Description: Project includes 5,000 - 7,000 sq. ft. concrete areas with benches, ramps, curbs and rails. Other amenities will include park benches, curbs, drainage, walkways and landscaping. Funding Source: 1998/99 Roll Over: 1999/00 Budget: Park Fee, Other Grant Funds $ 77,400 $222,600 Total Five -Year Budget: K12 $28,000 $3,525,000 $400,000 1999/00 CAPITAL IMPROVEMENT PROGRAM PARKS%OPEN SPACES �(coritaiiized) Project Name: English Springs Lake Cleaning Project Number: P/OS-06/98 Program Year Initiated: 1998/99 Project Duration: 60 days Project Description: Remove silt accumulation to preserve long-term operation of lake as a flood -control facility and park amenity. Funding Source: Landscape and Lighting District 1998/99 Roll Over: $20,000 1999/00 Budget: $80,000 Total Five -Year Budget: Project Name: Western Hills Park Project Number: P/OS-01/99 Program Year Initiated: 1999/00 Project Duration: 1 year $100,000 Project Description: Purchase and improve park land. Improvements include sport fields, parking, and a building. Funding Source: Grant Funding 1999/00 Budget: $295,000 Total Five -Year Budget: $295,000 Project Name: Valle Vista Park Playground Renovation Project Number: P/OS-02/99 Program Year Initiated: 1999/00 Project Duration: 6 months Project Description: Upgrade and/or replace existing playground equipment which is unserviceable or obsolete. Funding Source: Other Grant Funds 1999/00 Budget: $85,000 Total Five -Year Budget: K13 $85,000 1999/00 CAPITAL IMPROVEMENT PROGRAM PARKS/OPENSPACES(continued) Project Name: Crossroads Park Irrigation Improvement Project Number: P/OS-03/99 Program Year Initiated: 1999/00 Project Duration: 60 days Project Description: Irrigation repairs and upgrades at Crossroads Park. Funding Source: Landscape and Lighting District 1999/00 Budget: $25,000 Total Five -Year Budget: Project Name: Rincon Park Fence Project Number: P/OS-04/99 Program Year Initiated: 1999/00 Project Duration: 60 days Project Description: Install fencing to protect landscaped areas from damage and to maintain safe playing conditions for sports fields. Funding Source: Landscape and Lighting District 1999/00 Budget: $20,000 Total Five -Year Budget: Project Name: Big League Dreams of Chino Hills Sports Park Project Number: P/OS-05/99 Program Year Initiated: 1999/00 Project Duration: 1 year Project Description: Construct facility to accommodate sports and banquet activities. Project includes sports fields, a restaurant, and indoor event space. Funding Source: General Fund 1999/00 Budget: $8,300,000 Total Five -Year Budget: K14 $25,000 $20,000 $8,300,000 Project Name: Plant Restoration, Irrigation and Upgrade Project Project Number: L-01/97 Program Year Initiated: 1997/98 Project Duration: On-going Project Description: Plant restoration, irrigation repairs and upgrade at various locations city-wide. Funding Source: Landscape and Lighting District 1998/99 Roll Over: $7,000 1999/00 Budget: $176,800 Total Five -Year Budget: $183,800 Project Name: Central Irrigation Expansion Project Number: L-02/97 Program Year Initiated: 1997/98 Project Duration: on-going Project Description: Expand automated irrigation system to enhance water conservation effort and improve the condition of the grounds and landscape. Funding Source: Landscape and Lighting District 1998/99 Roll Over: $170,000 1999/00 Budget: $150,000 Total Five -Year Budget: $320,000 Project Name: Eucalyptus Horse Trail V Ditch Project Number: L-01/98 Program Year Initiated: 1998/99 Project Duration: 90 days Project Description: Install drainage to increase safety and reduce storm drain damage to trail. Funding Source: Landscape and Lighting District 1998/99 Roll Over: $34,400 1999/00 Budget $50,000 Total Five -Year Budget: $84,400 K15 1999/00 CAPITAL IMPROVEMENT PROGRAM LAMDSdAPt,Continued) Project Name: Avenida Marguerite Slope Project Number: L-03/98 Program Year Initiated: 1998/99 Project Duration: 90 days Project Description: Repair the trail and slope due to excessive runoff damage. Funding Source: Landscape and Lighting District 1998/99 Roll Over: $600,000 Total Five -Year Budget: $600,000 K16 Project Name: Project Number: Program Year Initiated: Project Duration: Project Description: Funding Source: 1998/99 Roll Over: Project Name: Project Number: Program Year Initiated Project Duration: Project Description: Funding Source: 1998/99 Roll Over: Project Name: Project Number: Program Year Initiated Project Duration: Project Description: Funding Source: 1998/99 Roll Over: 1999/00 Budget: Pellisier Well Modifications W-03/97 1997/98 120 days Modify the existing Pellisier Well to provide a water supply source to the low zone. Water Capital Connection Fee $250,000 Total Five -Year Budget: Well No. 13 Modification W-05/97 $250,000 1997/98 120 days Modify existing well facilities at Water Well No. 13 to allow blending for high nitrates. Water $75,000 Total Five -Year Budget: Existing Water Facility Replacement and Repair W-06/97 1997/98 On-going Annual program of system modifications, including upgrades of facility equipment, site and system improvements. Water $700,000 $200,000 Total Five -Year Budget: K17 $75,000 $1,700,000 1999/00 CAPITAL IMPROVEMENT PROGRAM WATER (continued)- _.. Project Name: Project Number: Program Year Initiated: Project Duration: Project Description: Telemetry System W-07/97 1997/98 2 years Modify existing city-wide telemetry system and operational efficiency programs. Funding Source: Water Capital Connection Fee 1998/99 Roll Over: $250,000 1999/00 Budget: $250,000 Total Five -Year Budget: $500,000 Project Name: Reservoir No. 18 Project Number: W-09/97 Program Year Initiated: 1997/98 Project Duration: 120 days Project Description: Preliminary site and geotechnical feasibility study for Reservoir No. 18. Funding Source: Water Capital Connection Fee 1998/99 Roll Over: $200,000 Total Five -Year Budget: $1,700,000 Project Name: Schaefer Avenue Waterline Phases II and III Project Number: W-12/97 Program Year Initiated: 1997/98 Project Duration: 3 years Project Description: Install new 30" line to convey source water to wells and interconnect new north/south system transmission facility. Funding Source: Water Capital Connection Fee 1998/99 Roll Over: $79,400 1999/00 Budget: $500,000 Total Five -Year Budget: K18 $1,704,400 1999/00 CAPITAL IMPROVEMENT PROGRAM Project Name: Monte Vista Interconnect Project Number: W-01/98 Program Year Initiated: 1998/99 Project Duration: 4 years Project Description: Provide conveyance and replacement capacity for Ramona Feeder. Funding Source: Water Capital Connection Fee 1998/99 Roll Over: $270,000 1999/00 Budget: $4,850,000 Total Five -Year Budget: Project Name: Western Hills Golf Course Drainage and Waterline Project Number: W-02/98 Program Year Initiated: 1997/98 Project Duration: 120 days Project Description: Drainage improvements and easements for waterline. Funding Source: Water 1998/99 Roll Over: $50,000 Total Five -Year Budget: Project Name: Reservoir No. 15 Project Number: W-01/99 Program Year Initiated: 1999/00 Project Duration: 6 months Project Description: Repair of Water Reservoir No. 15 to interior and exterior. $9,120,000 $50,000 Funding Source: Water 1999/00 Budget: $390,000 Total Five -Year Budget: $390,000 K19 1999/00 CAPITAL IMPROVEMENT PROGRAM Project Name: Wells No. 14 and 15 Discharge Line Project Number: W-02/99 Program Year Initiated: 1999/00 Project Duration: 6 months Project Description: Repair to discharge line of Wells No. 14 and 15. Funding Source: Water 1999/00 Budget: $30,000 Total Five -Year Budget: $30,000 Project Name: Los Serranos Replacement, Phase V (Five Streets) Project Number: W-03/99 Program Year Initiated: 1999/00 Project Duration: 1 year Project Description: Replacement of main water lines and services in Los Serranos area. Funding Source: Water 1999/00 Budget: $750,000 Total Five -Year Budget: Project Name: Fairfield Ranch Well Project Number: W-04/99 Program Year Initiated: 1999/00 Project Duration: 6 months Project Description: Construct and equip well. Project to be done by Developer. Funding Source: 1999/00 Budget: Water Capital Fees $1,750,000 Total Five -Year Budget: K20 $750,000 $1,750,000 1999/00 CAPITAL IMPROVEMENT PROGRAM WATER (continued} Project Name: Project Number: Program Year Initiated Project Duration: Project Description: Funding Source: 1999/00 Budget: Project Name: Project Number: Program Year Initiated: Project Duration: Project Description: Funding Source: 1998/99 Roll Over: Well Acquisition W-05/99 1999/00 1 year Project includes the acquisition and development of wells at various locations for additional ground water supply. Water Capital Fees $2,000,000 Total Five -Year Budget: $2,000,000 Reservoir No. 19 and Inlet/Outlet Line W-13/97 1997/98 1 year Construct water storage facility for Rincon Area. CFD No. 9 $2,500,000 Total Five -Year Budget: K21 $2,500,000 This page intentionally left blank. K 22 Project Name: Reservoir No. 20 Project Number: RW -01/98 Program Year Initiated: 1998/99 Project Duration: 120 days Project Description: Design and construct a three -million gallon reclaimed water reservoir. Funding Source: Water Capital Connection Fee 1998/99 Roll Over: $1,609,000 Total Five -Year Budget: $1,609,000 Project Name: Recycled Water Retrofit (Three Projects) Project Number: RW -01/99 Program Year Initiated: 1999/00 Project Duration: 120 days Project Description: Conversion of landscape areas to recycled water, including reports, signage and equipment. The projects are Meadows Park, Alterra Park, and Landscape areas. Funding Source: Water Capital Connection Fee 1999/00 Budget: $85,600 Total Five -Year Budget: $85,600 Project Name: Soquel Canyon Pump Station No. 1 Project Number: RW -02/99 Program Year Initiated: 1999/00 Project Duration: 6 months Project Description: Construction of a pump station at Soquel Canyon for Recycled Water System. Funding Source: Water Capital Connection Fee 1999/00 Budget: $1,140,000 Total Five -Year Budget: K 23 $1,140,000 1999/00 CAPITAL IMPROVEMENT PROGRAM RECLAIMED WATER (contuiued} F_ . Project Name: Los Serranos Golf Course Conversion Project Number: RW -02/98 Program Year Initiated: 1998/99 Project Duration: 120 days Project Description: Convert the golf course to use reclaimed water for irrigation. Funding Source: Water Capital Connection Fee 1998/99 Roll Over: $409,000 Total Five -Year Budget: $409,000 K 24 Project Name: Sewer Manhole Modifications Project Number: S/SD-01/97 Program Year Initiated: 1997/98 Project Duration: 120 days Project Description: Remove the "rest" shelf within the sewer manholes so that the City's equipment can access sewer pipes throughout the City. Funding Source: Sewer 1998/99 Roll Over: $35,000 1999/00 Budget: $50,000 Total Five -Year Budget: Project Name: Miscellaneous Sewer Upgrade Projects Project Number: S/SD-02/97 $85,000 Program Year Initiated: 1997/98 Project Duration: 120 days Project Description: Project includes modification of Boys' Republic sewer easement access road, various sewer reliefs throughout the City, sewer line at Soquel Canyon and SR -71, and pump upgrades at Rincon Lift Station. Funding Source: Sewer 1998/99 Roll Over: $100,000 Total Five -Year Budget: $100,000 Project Name: Lower Los Serranos Channel Project Number: S/SD-01/99 Program Year Initiated: 1999/00 Project Duration: 90 days Project Description: To clean lower Los Serranos Channel from Soquel Canyon Road to SR -71 and complete the repair of the channel. Funding Source: Gas Tax, General Fund 1999/00 Budget: $200,000 Total Five -Year Budget: $200,000 K 25 1999/00 CAPITAL IMPROVEMENT PROGRAM SEWER/STORM DRAINS.(continuedl ' Project Name: Rincon Storm Drain Channel Project Number: SD -03/97 Program Year Initiated: 1997/98 Project Duration: 1 year Project Description: Construct a storm drain channel on Butterfield Ranch Road from the north boundary of the Richland property to SR -71. Funding Source: Community Facilities District No. 9 1998/99 Roll Over: $1,213,500 Total Five -Year Budget: Project Name: Sewer Improvements Project Number: S/SD-01/98 Program Year Initiated: 1998/99 Project Duration: 5 years Project Description: Construction to eliminate existing deficiencies in the City sewer system as identified in the Master Plan of Sewers. Funding Source: Sewer 1998/99 Roll Over: $50,000 Total Five -Year Budget: Project Name: Storm Drain System Improvements Project Number: S/SD-02/98 Program Year Initiated: 1998/99 Project Duration: 5 years Project Description: Construction to eliminate existing deficiencies in the City drainage system as identified in the Master Plan of Drainage. $1,213,500 $471,000 Funding Source: Gas Tax 1998/99 Roll Over: $80,000 Total Five -Year Budget: $820,000 K 26 1999/00 CAPITAL IMPROVEMENT PROGRAM 'SEWER%STORM DRAINS .(coniiriued)' ` Project Name: Cut Off Wall at Storm Drain Inlet Near Elinvar Project Number: S/SD-03/98 Program Year Initiated: 1998/99 Project Duration: 60 days Project Description: Construct a cut-off wall at Elinvar Road and Sapphire Road to reduce erosion around the storm drain and limit silt infiltration into the storm drain. Funding Source: Gas Tax 1998/99 Roll Over: $14,300 Total Five -Year Budget: ------------------------------------------------------------------------------------- Project Name: Madrugada Surface Drain Improvements Project Number: S/SD-04/98 Program Year Initiated: 1998/99 Project Duration: 90 days Project Description: Regrade around the drainage facility to reduce channel erosion and minimize future silting problems. Funding Source: Gas Tax 1998/99 Roll Over: $64,300 Total Five -Year Budget: K 27 $14,300 $64,300 This page intentionally left blank. K28 CITY OF CHINO HILLS CAPITAL IMPROVEMENT PROGRAM FIVE-YEAR SUMMARY FISCAL YEAR 99/00 THROUGH FISCAL YEAR 2003/04 NUMBER PROJECT 99/00 00/01 01/02 02/03 03/04 TOTAL 5 -YR EST. STREETS S-01/99 Slurry Seal Project $1,430,100 $492,500 $520,000 $545,500 $574,300 $3,562,400 S-02/99 Overlay Project $1,370,000 $610,000 $637,700 $670,000 $702,000 $3,989,700 S-03/99 Citywide Sidewalk Replacement Program $100,000 $100,000 $0 $0 $0 $200,000 S-05/97 Peyton Drive /Eucalyptus Project $1,900,000 $0 $0 $1,200,000 $14,900,000 $18,000,000 S-04/99 Traffic Signals (Peyton Dr. & Olympic View Dr.) $158,000 $0 $0 $0 $0 $158,000 S-05/99 Traffic Signals (Pipeline Ave. & Glen Ridge Dr.) $158,000 $0 $0 $0 $0 $158,000 S-07/97 Soquel Canyon Pkwy./Central Ave. Bridge $2,530,000 $0 $0 $0 $0 $2,530,000 S-08/97 Los Serranos (CDBG) $183,000 $300,000 $125,800 $125,800 $125,800 $860,400 S-10/97 Soquel Canyon/Loop One $310,000 $6,400,000 $2,035,000 $0 $0 $8,745,000 S-11/97 Sleepy Hollow Road Maintenance Project $35,000 $10,000 $10,000 $10,000 $10,000 $75,000 S-01/98 East Lane $400,000 $0 $0 $0 $0 $400,000 S-02/98 Hay Drive $400,000 $0 $0 $0 $0 $400,000 S-03/98 Woodview Road _ $100,000 $0 $0 $0 $0 $100,000 S-08/99 Traffic Signal Interconnect & Coordination $235,000 $0 $0 $0 $0 $235,000 S-10/99 Traffic Calming Improvement $50,000 $50,000 $50,000 $50,000 $50,000 $250,000 S-11/99 Fairfield Ranch Road $2,600,000 $0 $0 $0 $0 $2,600,000 S-06/99 Los Serranos - Other $250,000 $250,000 $250,000 $250,000 $0 $1,000,000 S-07/99 Sleepy Hollow - Other $0 $0 $50,000 $50,000 $50,000 $150,000 S-09/99 Peyton Drive Slope Failure Repair $32,000 $0 $0 $0 $0 $32,000 x w O NUMBER PROJECT S-XX/00 Citywide Restripmg & Traffic Signing Project S-XX/00 Future Traffic Signals S-XX/00 Pedestrian Overcrossing S-XX/01 Pomona Rincon Road Extension S-XX/02 Eucalyptus Avenue Sidewalk S-XX/03 Soquel Canyon/Loop Two S-XX/04 Advance Street Signs S-XX/05 Pine Avenue $0 Total Streets PF -04/97 Sleepy Hollow Community Center PF -01/98 City Entrance Monument Signs PF -03/98 Public Facilities Maintenance Yard PF-XX/02 Future Civic Center Complex $160,000 Total Public Facilities CITY OF CHINO HILLS CAPITAL IMPROVEMENT PROGRAM FIVE-YEAR SUMMARY FISCAL YEAR 99/00 THROUGH FISCAL YEAR 2003/04 TOTAL 99/00 00/01 01/02 02/03 03/04 5 -YR EST. $0 $84,500 $85,000 $90,000 $95,000 $354,500 $0 $160,000 $160,000 $160,000 $160,000 $640,000 $0 $350,000 $0 $0 $0 $350,000 $0 $0 $75,000 $1,000,000 $106,000 $1,181,000 $0 $51,900 $0 $0 $0 $51,900 $0 $0 $0 $1,500,000 $13,300,000 $14,800,000 $0 $0 $0 $0 $60,000 $60,000 $0 $0 $0 $0 $5,000,000 $5,000,000 $12,241,100 $8,858,900 $3,998,500 $5,651,300 $35,133,100 $65,882,900 $215,000 $50,000 $0 $0 $0 $265,000 $170,000 $330,000 $182,000 $0 $0 $682,000 $1,037,000 $0 $0 $0 $0 $1,037,000 $0 $0 $0 $500,000 $2,000,000 $2,500,000 $1,422,000 $380,000 $182,000 $500,000 $2,000,000 $4,484,000 CITY OF CHINO HILLS CAPITAL IMPROVEMENT PROGRAM FIVE-YEAR SUMMARY FISCAL YEAR 99/00 THROUGH FISCAL YEAR 2003/04 NUMBER PROJECT PARKS/OPEN SPACE $0 $0 P/OS-01/97 McCoy Equestrian Center P/OS-02/97 Community Park Expansion P/OS-04/97 Park Plant Restoration & Imgation Project P/OS-08/97 Parks -Picnic Tables/Trash Cans P/OS-02/98 Bird Farm Park P/OS-03/98 City Skate Parks (2) P/OS-06/98 English Springs Lake Cleaning P/OS-01/99 Western Hills Park P/OS-02/99 Valle Vista Park Playground Renovation P/OS-03/99 Crossroads Park Irrigation Improvement P/OS-04/99 Rincon Park Fence P/OS-05/99 Big League Dreams of Chino Hills Sports Park P/OS-XX/00 Trail Construction P/OS-XX/O1 Trail Staging Area P/OS-XX/02 Chino Avenue Park P/OS-XX/03 Richland Park TOTAL 99/00 00/01 01/02 02/03 03/04 5 -YR EST. $711,600 $523,000 $0 $0 $0 $1,234,600 $4,000,000 $4,000,000 $0 $0 $0 $8,000,000 $28,000 $0 $0 $0 $0 $28,000 $28,000 $0 $0 $0 $0 $28,000 $25,000 $300,000 $3,200,000 $0 $0 $3,525,000 $300,000 $100,000 $0 $0 $0 $400,000 $100,000 $0 $0 $0 $0 $100,000 $295,000 $0 $0 $0 $0 $295,000 $85,000 $0 $0 $0 $0 $85,000 $25,000 $0 $0 $0 $0 $25,000 $20,000 $0 $0 $0 $0 $20,000 $8,300,000 $0 $0 $0 $0 $8,300,000 $0 $175,000 $0 $0 $0 $175,000 $0 $0 $120,000 $0 $0 $120,000 $0 $0 $0 $200,000 $1,700,000 $1,900,000 $0 $0 $0 $0 $3,750,000 $3,750,000 Total Parks/Open Space $13,917,600 $5,098,000 $3,320,000 $200,000 $5,450,000 $27,985,600 x w N CITY OF CHINO HILLS CAPITAL IMPROVEMENT PROGRAM FIVE-YEAR SUMMARY FISCAL YEAR 99/00 THROUGH FISCAL YEAR 2003/04 NUMBER PROJECT 99/00 00/01 01/02 02/03 03/04 TOTAL 5 -YR EST. LANDSCAPE L-01/97 Plant Restoration, Imgation/Upgrade Project $183,800 $0 $0 $0 $0 $183,800 L-01/99 Street Tree Management Program $0 $45,000 $0 $0 $0 $45,000 L-02/97 Central Imgation Expansion $320,000 $0 $0 $0 $0 $320,000 L-01/98 Eucalyptus Horse Trail V Ditch $84,400 $0 $0 $0 $0 $84,400 L-03/98 Avenida Marguerite Slope $600,000 $0 $0 $0 $0 $600,000 Total Landscape Projects $1,188,200 $45,000 $0 $0 $0 $1,233,200 WATER W-03/97 Pellisier Well Modifications $250,000 $0 $0 $0 $0 $250,000 W-05/97 Well No. 13 Modifications $75,000 $0 $0 $0 $0 $75,000 W-06/97 Existing Water Facility Replacement and Repair $900,000 $200,000 $200,000 $200,000 $200,000 $1,700,000 W-07/97 Telemetry System $500,000 $0 $0 $0 $0 $500,000 W-09/97 Reservoir No. 18 $200,000 $1,500,000 $0 $0 $0 $1,700,000 W-12/97 Schaefer Avenue Water Extension Phase II & 111 $579,400 $1,125,000 $0 $0 $0 $1,704,400 W-01/98 Monte Vista Interconnect $5,120,000 $2,000,000 $2,000,000 $0 $9,120,000 W-02/98 Western Hills Golf Course Drainage & Waterline $50,000 $0 $0 $0 $0 $50,000 W-01/99 Reservoir No. 15 $390,000 $0 $0 $0 $0 $390,000 W-02/99 Wells No. 14, 15 Discharge Line $30,000 $0 $0 $0 $0 $30,000 CITY OF CHINO HILLS CAPITAL IMPROVEMENT PROGRAM FIVE-YEAR SUMMARY FISCAL YEAR 99/00 THROUGH FISCAL YEAR 2003/04 NUMBER PROJECT 99/00 00/01 01/02 02/03 03/04 TOTAL 5 -YR EST. WATER W-03/99 Los Serranos Replacement, Phase V $750,000 $0 $0 $0 $0 $750,000 W-04/99 Fairfield Ranch Well $1,750,000 $0 $0 $0 $0 $1,750,000 W-05/99 Well Acquisition $2,000,000 $0 $0 $0 $0 $2,000,000 W-13/97 Reservoir No. 19 and Inlet/Outlet Line $2,500,000 $0 $0 $0 $0 $2,500,000 W-01/97 Well No. 18 $0 $450,000 $0 $0 $0 $450,000 Water Supply, Transmission, Storage, W-XX/00 & Pumping $0 $7,600,000 $960,000 $5,300,000 $6,600,000 $20,460,000 Sleepy Hollow Pressure Reducing Station, Relocation W-XX/02 and Modification $0 $0 $0 $100,000 $0 $100,000 Total Water $15,094,400 $12,875,000 $3,160,000 $5,600,000 $6,800,000 $43,529,400 RW -01/98 Reservoir No. 20 $1,609,000 $0 $0 $0 $0 $1,609,000 RW -01/99 Recycled Water Retrofit $85,600 $0 $0 $0 $0 $85,600 RW -02/99 Soquel Canyon Pump Station No. 1 $1,140,000 $0 $0 $0 $0 $1,140,000 RW -02/98 Los Serranos Golf Course Conversion $409,000 $0 $0 $0 $0 $409,000 RW-XX/02 Soquel Canyon Reservoir $0 $0 $0 $906,800 $0 $906,800 RW-XX/02 Soquel Canyon Loop One Water main $0 $0 $0 $451,800 $0 $451,800 RW-XX/02 Soquel Canyon Pump Station No. 2 $0 $0 $0 $216,000 $0 $216,000 RW-XX/03 Soquel Canyon Loop Two Water main $0 $0 $0 $0 $1,201,600 $1,201,600 RW-XX/02 Rincon Reservoir No. 19 $0 $0 $0 $800,400 $0 $800,400 w w NUMBER PROJECT RW-XX/02 Rincon Water main, Phase I RW-XX/02 Rincon Water main, Phase II RW-XX/02 Rincon Pump Station No. 3 RW-XX/03 Rincon Water main, Phase III RW-XX/03 Rincon Reservoir S/SD-02/98 Total Reclaimed Water S/SD-01/97 Sewer Manhole Modifications S/SD-02/97 Misc. Sewer Upgrade Projects S/SD-01/99 Lower Los Serranos Channel S/SD-03/97 Rincon Storm Drain Channel S/SD-01/98 Sewer Improvements S/SD-02/98 Storm Drain System Improvements S/SD-03/98 Cut Off Wall At Storm Drain Inlet Near Elmvar S/SD-04/98 Madrugada Surface Drain Improvements $0 Total Sewer/Storm Drains $0 Fiscal Year Total CITY OF CHINO HILLS CAPITAL IMPROVEMENT PROGRAM FIVE-YEAR SUMMARY FISCAL YEAR 99/00 THROUGH FISCAL YEAR 2003/04 TOTAL 99/00 00/01 01/02 02/03 03/04 5 -YR EST. $0 $0 $0 $145,700 $0 $145,700 $0 $0 $0 $669,300 $0 $669,300 $0 $0 $0 $427,800 $0 $427,800 $0 $0 $0 $0 $467,700 $467,700 $0 $0 $0 $0 $910,800 $910,800 $3,243,600 $0 $0 $3,617,800 $2,580,100 $9,441,500 $85,000 $0 $0 $0 $0 $85,000 $100,000 $0 $0 $0 $0 $100,000 $200,000 $0 $0 $0 $0 $200,000 $1,213,500 $0 $0 $0 $1,213,500 $50,000 $200,000 $73,000 $73,000 $75,000 $471,000 $80,000 $340,000 $134,000 $134,000 $132,000 $820,000 $14,300 $0 $0 $0 $0 $14,300 $64,300 $0 $0 $0 $0 $64,300 $1,807,100 $540,000 $207,000 $207,000 $207,000 $2,968,100 $48,914,000 $27,796,900 $10,867,500 $15,776,100 $52,170,200 $155,524,700 CITY OF CHINO HILLS CAPITAL IMPROVEMENT PROGRAM PROJECT SUMMARY Project Name Budget Slurry and Overlay Program 1,170,000 Traffic Signals (Peyton & Glenridge/Litel) 259,900 Traffic Signals (Soquel & Mindenvale/Elinvar) 270,100 Citywide Sidewalk Replacement 191,000 Eucalyptus Avenue Street Repair 311,900 Eucalyptus Avenue Storm Drain 520,700 Sleepy Hollow Road Maintenance 52,000 City Yard Fuel Tank Replacement 88,000 Butterfield Fire Station 1,928,000 Pipeline Avenue Sidewalk 50,000 Interim Civic Center Complex 2,202,000 Crossroads/Oakridge Parks 768,300 Strickling Park Path 143,000 Morningfield Park Playground Installation 52,000 Grand Avenue Park 3,818,000 Chino Hills Parkway Median 69,900 Misc Sewer (Boys Republic) 100,000 Restoration of Rte. 71 Monument at Peyton 6,000 Lot X Remediation 133,500 Los Ranchos Surface/Sub-drain 275,000 Carriage Hills Monument/Landscaping 92,300 Butterfield Park Parking Lot 25,000 Plant Restoration, Irrigation, and Upgrade Project 306,900 Central Irrigation Expansion 225,600 Purchase Permanent Water Source 14,348,200 Existing Water Facility Replacement and Repair 138,000 Schaefer Avenue Water Extension Phase I 479,000 SR71 - Steel Casing/Reclaimed Supply Line 192,800 Yorba Reclaimed Supply Line 359,000 Butterfield Ranch Road Extension (Reclaimed Water) 135,000 TOTAL 1998/99 COMPLETED PROJECTS 28,711,100 K35 CITY OF CHINO HILLS CAPITAL IMPROVEMENT PROGRAM PROJECT SUMMARY 1998/99 ROLL OVER PROJECTS F Slurry Seal Project 650,100 Overlay Project 400,000 Peyton Drive/Eucalyptus 1,900,000 Soquel Canyon Parkway and Central Avenue Bridge 2,200,000 Los Serranos (CDBG) 183,000 Soquel Canyon/Loop One 310,000 Sleepy Hollow Road Maintenance 25,000 Woodview Road 100,000 East Lane 400,000 Hay Street 400,000 Sleepy Hollow Community Center 165,000 City Entrance Monument Signs 11,500 Public Facilities Maintenance Yard 1,037,000 McCoy Equestrian Center 711,600 Community Park Expansion 2,200,000 Park Plant Restoration and Irrigation Project 5,000 Parks - Picnic Tables/Trash Cans 28,000 Birdfarm Park 25,000 City Skate Parks (2) 77,400 English Springs Lake Cleaning 20,000 Plant Restoration, Irrigation, and Upgrade Project 7,000 Central Irrigation Expansion 170,000 Eucalyptus Horse Trail V Ditch 34,400 Avendia Marguerite Slope 600,000 Pellisier Well Modifications 250,000 Well No. 13 Modification 75,000 Existing Water Facility Replacement and Repair 700,000 Telemetry System 250,000 Reservoir No. 18 200,000 Schaefer Avenue Waterline Phase II & III 79,400 Monte Vista Interconnect 270,000 Western Hills Drainage and Waterline 50,000 Reservoir No. 19 and Inlet/Outlet Line 2,500,000 Reservoir No. 20 1,609,000 Los Serranos Golf Course Conversion 409,000 K36 CITY OF CHINO HILLS CAPITAL IMPROVEMENT PROGRAM PROJECT SUMMARY Project Name ud et 1998/99 ROLL OVER PROJECTS (continued) - Sewer Manhole Modifications 35,000 Miscellaneous Sewer Upgrade Projects 100,000 Rincon Storm Drain Channel 1,213,500 Sewer System Improvements 50,000 Storm Drain System Improvements 80,000 Cut Off Wall At Existing Storm Drain Inlet 14,300 Madrugada Surface Drain Improvements 64,300 TOTAL 1998/99 ROLLOVER PROJECTS 19,609,500 Slurry Seal Project 780,000 Overlay Project 970,000 City wide Sidewalk Replacement Program 100,000 Traffic Signal - Peyton Drive & Olympic View Drive 158,000 Traffic Signal - Pipeline Avenue & Glen Ridge Drive 158,000 Soquel Canyon Parkway and Central Avenue Bridge 330,000 Sleepy Hollow Road Maintenance 10,000 Traffic Signal Interconnect & Coordination 235,000 Traffic Calming Improvement 50,000 Fairfield Ranch Road 2,600,000 Los Serranos - Other 250,000 Peyton Drive Slope Failure Repair 32,000 Sleepy Hollow Community Center 50,000 City Entrance Monument Signs 158,500 Community Park Expansion 1,800,000 Park Plant Restoration and Irrigation Project 23,000 City Skate Parks (2) 222,600 English Springs Lake Cleaning 80,000 Western Hills Park 295,000 Valle Vista Park Playground Renovation 85,000 Crossroads Park Irrigation Improvement 25,000 Rincon Park Fence 20,000 K37 CITY OF CHINO HILLS CAPITAL IMPROVEMENT PROGRAM PROJECT SUMMARY Project Name Budget 1999/2000 PROJECTS Big League Dreams of Chino Hills Sports Park 8,300,000 Plant Restoration, Irrigation, and Upgrade Project 176,800 Central Irrigation Expansion 150,000 Eucalyptus Horse Trail V Ditch 50,000 Existing Water Facility Replacement and Repair 200,000 Telemetry System 250,000 Schaefer Avenue Waterline Phase II & III 500,000 Monte Vista Interconnect 4,850,000 Reservoir No. 15 390,000 Wells No 14 & 15 Discharge Line 30,000 Los Serranos Replacement, Phase V (Five Streets) 750,000 Fairfield Ranch Well 1,750,000 Well Acquisition 2,000,000 Recycled Water Retrofit (Three Projects) 85,600 Soquel Canyon Pump Station No.1 1,140,000 Sewer Manhole Modifications 50,000 Lower Los Serranos Channel 200,000 TOTAL 1999/2000 NEW PROJECTS 29,304,500 K38 Glossary of Budget Terms Appropriation - An authorization by the City Council to make expenditures and to incur obligations for a specific purpose within a specific time frame. Assessed Valuation - A dollar value placed on real estate or other property by San Bernardino County as a basis for levying property taxes. Audit - A view of the City's accounts by an independent auditing firm to substantiate fiscal year-end fund, salaries, reserves and cash on hand. Beginning/Ending (Unappropriated) Fund Balance - Unencumbered resources available in a fund from the prior/current fiscal year after payment of the prior/current fiscal year's expenditures. This is not necessarily cash on hand. Bond - A City may raise capital by issuing a written promise to pay a specific sum of money, called the face value or principal amount, at a specific date or dates in the future, together with periodic interest at a special rate. Budget - A fiscal plan of financial operation listing an estimate of proposed appropriations or expenditures and the proposed means of financing them for a particular time period. The budget is proposed until it has been approved by the City Council. Chino Hill's annual budget encompasses one fiscal year (July 1 through June 30.) L 1 Capital Improvement - A permanent addition to the City's assets, including the design, construction, or purchase of land, building, or facilities, or major renovations of same. Capital Improvement Program - A financial plan or proposed capital improvement projects with single -and multiple -year capital expenditures/expenses. The Capital Improvement Program plans for five years and is updated annually. Capital Outlay - A budget appropriation category which budgets all equipment having a unit cost of more than $1,000 and an estimated useful life of over one year. Capital Projects - Physical structural improvements with a cost of $5,000 or more and a useful life of one year or more. Examples include a new park, building modifications or road construction. Debt Service - Payment of the principal and interest on an obligation resulting from the issuance of bonds, notes, or Certificates of Participation (COP'S). Debt Service Requirements - The amount of money required to pay interest on outstanding debt and required contributions to accumulate monies for future retirement of term bonds. Deficit - An excess of expenditures or expenses over revenues (resources). Department - It is the basic unit of service responsibility encompassing a broad array of related activities. Division - A subsection (or activity) within a department which furthers the objectives of the City Council by providing specific services. Encumbrances - A legal obligation to pay funds, the expenditure of which has not yet occurred. They cease to be encumbrances when the obligations are paid or otherwise terminated. Expense/Expenditure - The actual spending of funds set aside by an appropriation. Fiscal Year - A twelve-month period of time to which a budget applies. In Chino Hills, it is July 1 through June 30. Fund - An independent fiscal and accounting entity used to record all financial transactions related to the specific purpose for which the fund was created. Fund Balance - The amount of financial resources available for use. Generally, this represents the detail of all the annual operating surpluses and deficits since the fund's inception. General Fund - The primary fund of the City used to account for all revenues and expenditures of the City not legally restricted as to use. This fund is used to offset the cost of the City's general operations. All revenues which do not have to be placed in a separate fund are deposited in the general fund. All expenditures must be made pursuant to appropriations which lapse annually at the end of the fiscal year. L 2 General Obligation Bond - Bonds used for various purposes and repaid by the regular (usually via the General Fund) revenue raising powers of the City. Grant - Contributions, gifts or cash, or other assets from another governmental entity to be used or expended for a specific purpose, activity, or facility. An example is the Community Development Block Grant provided by the Federal Government. Interfund Transfers - Monies transferred from one fund to another. Such money is transferred to finance the operations of another fund or to reimburse the fund for certain expenditures. Internal Service Fund - An Internal Service Fund provides services to other City departments and bills the various other funds for services rendered, just as would private business. Materials, Supplies, and Services - Expenditures for materials, supplies, and services which are ordinarily consumed within a fiscal year and which are not included in departmental inventories. Municipal Code - A book that contains the City Council approved ordinances currently in effect. The Code defines City policy with respect to areas such as planning, etc. Objectives - The expected results or achievements of a budget activity. Operating Budget - Annual appropriation of funds for ongoing program costs, including salaries and benefits, services and supplies, debt service, capital outlay and capital improvements. Operations and Maintenance - A section of the budget that addresses all the programs and day-to-day operating costs associated with the day-to-day operations of a division or a department. Ordinance - A formal legislative enactment by the City Council. It has the full force and effect of law within City boundaries unless pre-empted by a higher form of law. An Ordinance has a higher legal standing than a Resolution. Reimbursement - Payment of amount remitted on behalf of another party, department, or fund. Reserve - An account used to record a portion of the fund balance as legally segregated for a specific use. Resolution - A special order of the City Council which has a lower legal standing than an ordinance. Revenues - Amount received for taxes, fees, permits, licenses, interest, intergovernmental sources, and other sources during the fiscal year. Revenue Bonds - A type of bonds usually issued to construct facilities. The bonds are repaid from the revenue produced by the operation of these facilities. L 3 Salaries and Benefits - A budget category which generally accounts for full-time and temporary employees, overtime expenses, and all employee benefits, such as medical, dental, and retirement. Special Revenue Funds - This fund type collects revenues that are restricted by the City, State, or Federal Government as to how the City might spend them. This page intentionally left blank. L 4 Object Designations Line Item Title and Description Salaries and Wages 1010 Regular Salaries Base salary, including additional monthly earnings, paid to full-time employees and City Council. Additional earnings include special duty pay such as bilingual, stand by, and call back pay. 1015 Part-time/Seasonal Wages Wages of part-time hourly employees. 1020 Overtime Salaries Overtime. Pay for employment classifications subject to requirements of the Fair Labor Standards Act. Fringe Benefits 1540 Fringe Benefits Cost of medical, dental, vision insurance and direct payments to the employees in accordance with the City's flexible benefit plan, tuition reimbursement, PST Plan, accrued leave compensation, auto allowance, Medicare insurance, employer retirement contribution, deferred compensation plan, group vision plan, group life insurance, State Disability Insurance, and Workers' Compensation. Operations & Maintenance 2010 Memberships and Certifications Organizational membership fees and professional and technical certifications, and licenses. 2015 Conferences, Meetings, and Training Registration, meals, transportation, and lodging for conferences and training meetings and seminars. 2020 Auto Mileage Reimbursement for use of personal vehicle for City business other than costs applicable to conferences, meetings, and training. 2030 Uniforms Costs of City -supplied uniform accessories such as boots, gloves, hats, glasses, etc., and uniform cleaning. L 5 Professional and Contractual Services 3010 Legal Services Attorney fees for rendering legal services to the City. 3020 Financial Services Financial advisory, analytical, and processing services; accounting and auditing services. 3025 Medical Services Medical costs for personnel physical examinations and injuries, police suspect hospital tests, and prisoner medical care. 3030 Development Professional Services Fees for architectural, planning, engineering, plan checking, inspection, and appraisal services. 3090 Professional Services Professional service fees not included elsewhere. 3105 Temporary Employee Services Charges for temporary help contracted directly with an employment agency. 3110 Computer Services Cost of computer system and application software development and support, and network administration. 3115 Data Processing Services Charges to departments for City -supplied data processing services. 3135 Special Studies Costs of unique studies and surveys. 3140 Refuse Contract Cost of debris disposal and services provided by the City's contract disposal firm. 3151 Hazardous Materials Removal Services Charges for removal of hazardous materials spilled or deposited within the City. 3155 Recreation Program Instructors Cost of services provided by fee-based Recreation Program Instructors. 11� 3160 Water Meter Reading Services Charges for contractual water meter reading services. 3165 Sewer Treatment Services Costs for sewer treatment services provided by the Chino Basin Municipal Water District. 3170 Police Services Costs for contract police services provided by County. 3171 Sheriffs Prisoner Booking Services Charges by the County Sheriffs Department for booking suspected criminals apprehended within the City. 3172 Parking Fine Processing Services Fees paid to the State and County for surcharges on parking fines issued by City Police. 3173 Animal Control Services Costs for animal control services provided by a humane society. 3180 Crossing Guard Services Cost for contract crossing guard services provided for schools located within the City. 3189 Communication System Services Contract costs for wire and wireless communication system licenses and operating maintenance services (i.e., 800 MHz system). 3190 Contractual Services Contract costs for public agency services, collection services, insurance claims administration, personnel services, weed abatement services, water quality analysis services, and other contractual services not included elsewhere. Supplies and Services 4010 Legal Advertising Cost for newspaper publishing or required legal notices. 4015 Advertising and Promotion Includes cost of City brochures. L 7 4025 Election Expense Incurred costs for elections. 4030 Printing and Photocopy Services Costs for photocopy machines usage; and outside printing reprographics and printing costs of a general nature. 4031 Document Imaging Cost of microfilming supplies and other imaging services. 4035 Postage and Express Delivery Metered and nonmetered postal delivery services costs, including charges for express delivery services. 4110 Liability Insurance Premium for liability insurance coverage and additions to insurance reserves. 4115 Fire and Casualty Insurance Premium for fire and casualty insurance coverage. 4120 Vehicle Insurance Premium for vehicle public liability and property damage insurance coverage. 4125 Surety Bond Cost of specific and blanket surety bonds for City employees. 4130 Workers' Compensation Insurance Premium and payments for Workers' Compensation insurance coverage. 4140 Unemployment Insurance Cost of claim payments for unemployment insurance. 4245 Traffic Signs Signs used in the directing of traffic. 4310 Fuel Cost of gasoline and diesel fuel. 4315 Automotive Parts and Supplies Automotive replacement parts and components, including tires, batteries, and supplies. Miscellaneous items such as steam cleaning compounds, brake and transmission fluid, polish, radiator cleaner, and lubricants. L 8 4410 Chemical Supplies Costs of chlorine, oxygen, acid, and similar items. 4420 Computer Hardware and Software Expense Cost of computer hardware and software which costs less than $1,000 per unit. 4430 Small Equipment and Tools Cost of hand tools, equipment and office equipment which individually costs less than $1,000. 4440 Office Supplies Cost of all office stationery and supplies. 4445 Special Parts and Supplies Unique department parts and supplies costs. Such parts and supplies include pipes and fittings, rock and mineral products, cement and concrete, turf and landscape, photography, custodial, and recreation supplies. 4450 Reference Materials and Services Purchase of books, technical manuals and periodical subscriptions. Maintenance and Rentals 5010 Parks and Landscape Costs for landscape and irrigation system maintenance and debris removal. Also includes charges for maintenance of lakes, ponds, fountains and other water features. 5012 Tree Maintenance Charges for contract maintenance of City trees, including pruning and removal services. 5020 Building and Structure Maintenance Cost of repair and maintenance of City buildings such as electrical wiring, plumbing, flooring, heating, and air conditioning. 5021 Custodial Services Cleaning and janitorial products such as cleansers, disinfectants, floor oils, wax, mops, rags, paper towels, tissue. 5025 Office Equipment Maintenance Repair and preventative maintenance of office equipment including computer equipment. L 9 5035 Vehicle Maintenance Charges for repair and maintenance of vehicles. 5040 Communications Equipment Maintenance Repair costs for communication equipment, including mobile phones, telephones, and pagers. 5045 Graffiti Removal Services Cost of graffiti removal services including supplies and contract labor. 5110 Street Repair and Maintenance Costs of street patching and resurfacing, curb and gutter repairs, and related repairs. 5111 Street Sweeping Charges for contract street sweeping services. 5112 Pavement Striping Contract costs for placing pavement markings for traffic and pedestrian control. 5115 Traffic Signal Maintenance Cost of maintaining and repairing traffic signals, including contractual costs. 5220 Water Lines and Mains Maintenance Repair and maintenance of the Water Utility's lines and mains. 5225 Meter Maintenance Costs for repair of the Water Utility's meters. 5230 Fire Hydrant Maintenance Costs of parts for maintenance of fire hydrants. 5235 Distribution Plant Maintenance Contracted labor and equipment costs for the maintenance of the Water Utility's distribution system. 5236 Monte Vista Capacity Maintenance Charge Amount charged by Monte Vista Water District (MVWD) for the cost of maintaining MVWD water facilities for which the City uses in transmission of water acquired from MVWD. 5310 Sanitary Sewer Line Maintenance Maintenance and repair costs for sanitary sewer lines. L10 5315 Storm Sewer Line Maintenance Maintenance and repair costs for storm sewer lines and drainage easements. 5490 Other Structural Repair and Maintenance Charges for the repair and maintenance of structures such as street lights, bleachers and drinking fountains. 5590 Equipment Maintenance Cost of the maintenance of equipment not covered elsewhere. 5610 Facilities Rental Rent of land and buildings for City programs and projects. 5620 Vehicle Rental Monthly charges to the department to maintain and service department vehicles. 5625 Equipment Rental Charges for rental or lease of equipment. 5690 Other Rental Rental charges for items not covered elsewhere. Utilities 6010 Water Wholesale water purchases by the City's Water Utility and retail water purchases by City departments. 6015 Electricity City electricity costs except for Water Utility pumping power and street light costs. 6020 Street Light Power Electricity costs for street lights. 6025 Water Pumping Power Electricity and natural gas for operating Water Utility's pumps. 6030 Gas City natural gas costs. 6035 Telephone City telecommunication costs, including cellular and mobile telephones and paging services. L11 Miscellaneous Expenditures 7010 Interest Payments Payment of any interest charges for borrowed funds. 7015 Principal Payments Payments of principal on bonds, notes, etc., which have matured in the current fiscal year. 7020 Bond Payment Insurance The cost of insurance or other form of security (i.e., Letter of Credit) to ensure that the City does not default on any bond payment. 7025 Bond Call Payments Payment of principal on bonds as a result of prepayment of Assessment Districts Fee programs. 7030 Assessment District Credits Payments to the Assessment Districts from Development Fee Program Funds for bond call payments resulting from providing land owners credits against development fees for payoffs of Assessment District property liens. 7045 Tax C Discharge Expense The cost of Tax C Discharge payment for CFD #9. 7050 Debt Issue Expense Cost of financial advisory services, bond counsel services, printing services, and other debt issuance expense. 7110 Depreciation Expense To record the annual depreciation costs of equipment in the Proprietary Funds. 7120 Amortization Expense To record the annual amortization costs for bond issuance costs. 7220 Administrative Overhead City-wide administrative costs allocated to funds and activities for services provided by City Council, City Manager, City Clerk, City Attorney, Finance, Risk Management, and general non -departmental functions. This account does not include departmental overhead costs which are reported in account number 7225 - Departmental Overhead. L12 7225 Departmental Overhead Departmental Administrative costs allocated to the division managed by the department. This account does not include City-wide administrative overhead costs which are reported in account number 7220 - Administrative Overhead. 7415 Special Departmental Expense Costs for studies, projects, or programs. 7610 Uncollectible Accounts 7710 Developer Reimbursement Agreements Refunds to developers per agreements. 7810 Water Conservation Program Cost of materials, supplies, and other activities to promote water conservation in the community. 7910 Removal of Architectural Barriers This element/object number is only for Community Development Block Grant use. 7911 Public Works Construction This element/object number is only for Community Development Block Grant use. 7919 Contingency This element/object number is only for Community Development Block Grant use. 7985 NPDES Permit Costs City's share of County's National Pollution Discharge Elimination System permit cost. 7990 Other Miscellaneous Expenditures Expenses not accounted for elsewhere. Capital Outlay 8010 Land Purchase price of real property and all incidental costs involved. 8015 Land Improvements Costs of grading, landscaping, and irrigation systems. 8030 Buildings Cost of constructing buildings and the basic equipment which forms an integral part of the building. Includes replacement of major components of existing buildings (roofs, mechanical, equipment, etc.). L13 8040 Improvements Other than Buildings Cost of structures such as playground equipment, band shells, fences, and bridges. 8050 Office Furniture and Equipment Cost of furniture and office equipment including computer hardware and software having a purchase price of $1,000 or more. 8060 Vehicles and Equipment Purchase of vehicles such as cars, trucks, and vans. Purchase of other equipment having a purchase price of $1,000 or more. 8110 Street Facilities Cost of construction and installation of streets, curbs, gutters, sidewalks, traffic signals and street lights. 8210 Sanitary Sewer Lines and Facilities Cost of construction and installation of sanitary sewer lines and pump stations. 8310 Storm Sewer Lines Cost of construction and installation of storm sewer lines and other drainage facilitie 8410 Water Lines and Mains Cost of construction and installation of water lines and mains. 8420 Water Meters Purchase and installation of water meters 8425 Fire Hydrants Purchase and installation of fire hydrants. 8450 Water Supply Facilities Cost of construction and installation of reservoirs, wells, pumps, and booster stations 8990 Contributions to Construction Funds Transfers to construction funds for Assessment Districts and Community Facilities Districts financed facilities. 8995 Contributions to Proprietary Funds Transfers to proprietary funds for water/sewer facilities and vehicles/computer equipment financed by general, special revenue, and capital projects funds. L14 Other Charges 9010 Interfund Transfers to Other Funds Transfers to other funds for reimbursement of administrative and/or overhead charges; program subsidies; and the reimbursement for project and program expenses. 9020 Intra/Inter Agency Fund Transfers To account for transactions among agency -type funds and between agency -type funds and other type funds such as Governmental, Enterprise, Capital Projects, and Debt Service funds. 9030 Residual Equity Transfers Transfers of uncommitted reserves among the General Fund, Special Revenue Funds, and other fund types. L15 This page intentionally left blank. L16