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1998-1999 Adopted BudgetCITY OF CHINO HILLS INC OR P OR ATE D 1 9 9 1 FISCAL YEAR 1"8ml"9 . CSO HILLS CAUTORNIA CITY OF CHINO HILLS CITY COUNCIL Gwenn Norton -Perry Mayor ' Gary G. Larson James S. Thalman Mayor Pro Tem Council Member Ed Graham Michael G. Wickman Council Member Council Member CITY MANAGER Douglas N. La Belle CITY ATTORNEY CITY CLERK Mark D. Hensley Linda D. Ruth DEPARTMENT HEADS Kathleen A. Blomo, Interim Community Services Director Bruce A. Coleman, Community Development Director Pat Hagler, Public Facilities and Operations Director Stan McCartney, Finance Director/City Treasurer This page intentionally left blank. City of Chino Hills 1998-99 Annual Budget Table of Contents Budget Transmittal ................................................ i Overview MissionNalues Statement ................................... Budget Resolution ......................................... - Organization Chart ........................................ Programs By Department ................................... Major Program Objectives By Activity ......................... Major Program Objectives FY 1997-98 ........................ Personnel Summary By Activity .............................. Authorized Full Time Positions By Classification ................ Combined Funds Statement and Analysis A 1 A 3 A 7 A 9 A 11 A 17 A 29 A 31 Fiscal Year 1998-99 ........................................ B 1 Program Budgets Legislative Organization Chart ................................... C 1 Activity Chart ....................................... C 2 Personnel Summary .................................. C 3 Budget Summary ..................................... C 5 City Council ........................................ C 6 City Attorney ........................................ C 8 City Clerk .......................................... C 10 Contract Services ...................................... C 14 City Manager Organization Chart .................................... D 1 Activity Chart ........................................ D 2 Personnel Summary .................................... D 3 Budget Summary ...................................... D 5 Administration ....................................... D 6 Grant Services ........................................ D 10 Human Resources ..................................... D 12 Program Budgets (continued) Public Safety ......................................... D 14 Risk Management ..................................... D 18 Community Development Organization Chart .................................... E 1 Activity Chart ........................................ E 2 Personnel Summary .................................... E 3 Budget Summary ...................................... E 5 Administration ........................................ E 6 Building, Engineering and Inspection Services .............. E 8 Community Development Block Grant Program ............. E 12 Development Services .................................. E 14 Economic Development ................................ E 16 Community Services Organization Chart .................................... F 1 Activity Chart ........................................ F 2 Personnel Summary ................................... F 3 Budget Summary ...................................... F 5 Administration ........................................ F 6 Emergency Preparedness ................................ F 10 Neighborhood Services ................................. F 12 Recreation Services .................................... F 18 Finance Organization Chart .................................... G 1 Activity Chart ........................................ G 2 Personnel Summary .................................... G 3 Budget Summary ...................................... G 5 Administration ........................................ G 6 Data Processing ....................................... G 10 Development Program .................................. G 14 Non -Departmental Services ............................. G 18 Utility Customer Services ............................... G 20 Public Facilities and Operations Organization Chart .................................... H 1 Activity Chart ........................................ H 2 Personnel Summary .................................... H 3 Program Budgets (continued) Budget Summary ...................................... H 5 Administration ........................................ H 6 Capital Projects ....................................... H 10 Facilities and Equipment Maintenance .................................... H 14 Parks and Landscape ................................... H 20 Sanitation Maintenance ................................. H 26 Storm Channel Maintenance ............................. H 30 Street Maintenance .................................... H 32 Water............................................... H38 Revenue -and Expenditure Summaries Budget Summary ...........................................I 1 Appropriations Limitation ..................................... I 1 Revenues By Fund Type......................................I 3 Five Year Operating Program Summary................................................. J 1 Anticipated New Positions/Years Two and Three .................. J 3 Development Assumptions ................................... J 7 Forecasted Expenditures ..................................... J 9 Forecasted Revenues ........................................ J 17 Five Year Capital Improvement Program Summary................................................. K 1 Fiscal Year 1998-99 Project Detail ............................. K 3 Fiscal Year 1998-99 - 2002-03 Five Year Project Summary ......... K 27 Program Project Summary ................................... K 35 Appendices Glossary of Budget Terms .................................... L 1 Chart of Accounts (Expenditures) .............................. L 5 This page intentionally left blank. CITY OF CHINO HILLS 2001 GRAND AVENUE CHINO HILLS, CALIFORNIA 91709-4869 (909) 590-1511 . (909) 590-5646 FAx CITY COUNCIL Eo M GRAHAM GARY G LARSON GWENN E NORTON -PERRY JAMES S T14ALMAN MICHAEL G WICKMAN August 28, 1998 It is a pleasure to transmit to the City Council the adopted program of municipal services and projects for Fiscal Year 1998/99. This year's budget document, represents a continuation of the budget program format initiated in Fiscal Year 1997/98. In addition to a program plan for Fiscal Year 1998/99, the budget document again includes a five- year operating plan and a five-year capital improvement program. The document is forward based and continues to look to the future rather than past expenditure practices. This budget does contain our estimated program expenditures for Fiscal Year 1997/98 as the first year of the modified program approach to the budgeting process concludes. The proposed annual operating and capital programs and the five-year operating and capital improvement programs are designed to enable the organization to continue to move forward in a focused and proactive manner. Significant progress has been made in meeting our operating program objectives and in implementing our capital improvement program. This is due to the continued support of the City Council and a dedicated City staff. This past year staff and the City Council developed and adopted a Mission and Values Statement. Our Mission states: It is the mission of the City of Chino Hills, in partnership with the community, to continue to develop and maintain the aesthetic beauty of the City, while fostering a safe and family oriented environment. The City is committed to providing excellent customer service, effectively managing growth, and creating a viable financial plan to ensure the continued success of the City. Budget Transmittal Fiscal Year 1998/99 In developing this year's work program, we have measured what we have accomplished and what we propose to accomplish against the City's Mission and Values Statement. Chino Hills, since incorporation in December of 1991, has faced and met many challenges. While this budget is forward focused, it is important to evaluate the progress that has been made this past fiscal year. This evaluation has been done and included as a part of this year's budget in terms of the major program objectives as established for Fiscal Year 1997/98. As this section of the budget reflects, we have accomplished much of what we set out to do and are carrying over into the next fiscal year for completion some of those objectives. To continue with our forward efforts we have established new program objectives that build on what we have done and, in some cases, recommend new major program efforts. The City of Chino Hills during calendar year 1997 was the fastest growing city in San Bernardino County. Our percentage growth was 6.3 as the City's population grew from 51,418 as of January 1, 1997 to a January 1, 1998 estimate of 54,667. Since incorporation in 1991, the City's population has grown from.an estimated 42,000 to the January 1, 1998 population of 54,667 (about a 30% increase). Given the vacant land that remains to be developed under the General Plan, the projects currently under consideration and the attractiveness of the Chino Hills market, our population is projected to grow to an estimated 70,000 at the end of the current five-year operating plan. To meet the service needs resulting from the growth that has occurred since incorporation and most recently as a result of the improved economic conditions, this year's budget includes the addition of a net 8 new positions. Also included is the addition of another additional 24-hour Sheriff patrol unit which equates to 3.1 deputies under the City's contract with the San Bernardino County Sheriff's Department. Additionally, further part-time staffing in various program areas, to augment our full-time staff, is included. Based upon projected growth over the next five years, the five-year operating plan has been refined further by identifying specific projected staffing adjustments in Fiscal Year 1999/00 and 2000/01. As we progress through Fiscal Year 1998/99, these needs will be further evaluated and, as appropriate, proposed for authorization in the Fiscal Year 1999/00 budget. BUDGET OVERVIEW The program document, including the resources for delivering services and projects in the ensuing fiscal year, continues to be a refinement of the process initiated during Fiscal Year 1997/98. That process initiated the allocation of resources on a departmental basis to increase accountability and maximize resources. This year's program continues that effort. Programs have been further defined based upon what was established within the ii Budget Transmittal Fiscal Year 1998/99 operating departments as a part of the Fiscal Year 1997/98 program effort; resources, accordingly, have been assigned to programs to continue the effort to improve accountability, efficiency, and maximize our fiscal resources. This document contains the recommended appropriations for various programs and staff resources allocated to each program. The responsibility for administering the thirty-one programs within the budget is the responsibility of the City Manager, City Clerk, Assistant to the City Manager/Personnel Manager, City Attorney, Finance Director, Community Development Director, Community Services Director, and Public Facilities and Operations Director. This year's program of municipal services is focused in the following areas: Process As we move well into our second five years as a city, the challenges presented by the demands of providing essential municipal services during a dynamic growth cycle, has been and will continue to be the principal challenge for Chino Hills into the foreseeable future. To date these challenges have largely been met. It is vital that the processes needed to sustain the organization over the long term be clarified and refined. Examples include the adoption of Revised Development Standards, Standardized Development Conditions, and codification of City Ordinances. Program and Service Levels A continued focus on maintenance of the City's existing infrastructure is reflected within both the Operating and Capital Improvement budgets. This maintenance effort is critical, on a proactive basis, to minimize our costs over the long term. The budget reflects a continuation of the programs established in Fiscal Year 1997/98. This year's budget reflects within the six Departments, Legislative, City Manager, Community Development, Community Services, Finance, and Public Facilities and Operations, thirty-one program activities. In Community Development, the Code Enforcement program activity has been deleted and becomes a part of the Neighborhood Services program within Community Services. The Storm Drain activity has been broken out from the previous single program activity of Sanitation and Storm System Maintenance within the Public Facilities and Operations Department. As we continue our efforts to be proactive under our Mission and Values Statement and our five-year program plans, a major focus throughout the organization this fiscal year will be placed on the development and refinement iii Budget Transmittal Fiscal Year 1998/99 of existing processes and procedures. Moving from incorporation to Cityhood, much has been accomplished and much remains to be accomplished. Efforts towards completion of a Comprehensive Financial Plan will continue and be concluded this fiscal year. The adoption of the Financial Plan, and the subsequent implementation strategies, will set in place both what needs to be accomplished and the time frame in which it must be accomplished. A planned consistent approach to implementing the City's comprehensive five-year operating and capital improvement plans will be a product of this effort. Infrastructure This year's budget reflects a continuation of the Capital Improvement Program initiated in Fiscal Year 1997/98 and the commitment of additional staff and consultant resources to implement critical capital improvement efforts in a timely and cost effective manner. A coordinated approach to our capital improvement effort is critical to meeting the facility and infrastructure needs of our current residents and businesses as well as the infrastructure needs that the growth in Chino Hills, over the next five years, will require to meet the needs of new residents and businesses. The Capital Improvement Program is not only a critical element of the Public Facilities and Operations Department's objectives for Fiscal Year 1998/99, but of the entire organization's and as such the management and implementation of our Capital Improvement Program deserves and will receive the focus of the entire organization. Individual project management and coordination assignments will become the responsibility of our managers throughout the organization. As with our operating programs and services, much has been accomplished this past year and an even greater focus is needed over the next several years to maintain existing and provide for needed future infrastructure. Personnel In Community Development positions have been added to meet the demands of the growth we anticipate to occur within Chino Hills for at least the next five years. Additional Planning staff and Engineering services are included, reducing our consultant services needs as the expected development cycle continues. This should serve to provide a cost effective approach to keeping pace with development activity. We will continue to rely on consultant services provided by our primary consultant, P & D Technologies, who will continue to provide Engineering, Planning, Landscape Design, and Building & Safety support IV Budget Transmittal Fiscal Year 1998/99 services- as- necessary. The recommended additional planning and engineering services will provide support to our Capital Improvement Program and economic development efforts. One position, Economic Development Manager, is being transferred to the City Manager's Program to assist in major project implementation. In Community Services, this Fiscal Year will see the implementation of our Neighborhood Services Program and the inclusion of our Code Enforcement effort, which is being transferred to the Neighborhood Services Program from the Community Development Department. This was an objective that was not accomplished in Fiscal Year 1997/98 and is being carried over. A Recreation Coordinator is included to meet the program needs of Grand Avenue Park expected to be fully operational January 1, 1999. In Finance, one added position (Administrative Analyst II) replaces the position transferred to the City Manager's office in Fiscal Year 1997/98. This position, along with a new Accountant's position, serve to meet the staffing needs in our finance programs generated by our growth and the efforts needed to implement our financial strategies. The additional staffing in Public Facilities and Operations is two fold. Our current street maintenance activity based on the needs assessment completed must receive further attention through either the addition of staff or contract services and those have been provided for within the budget. The Capital Project effort must increase if we are to continue to maintain existing infrastructure and provide for infrastructure needed to serve future growth. As a final note on City staffing levels, the number of full time positions that have been authorized by the City Council has been increased by eight (8) positions. While the budget authorization resolution (adopted by the City Council on June 23, 1998) included authorization for 102 full time positions, the City Council, on July 14, 1998, authorized increasing the number of full time positions to 110. The full time personnel position schedules in this budget document reflect this revised level of authorized positions. A major organizational effort this past year has been to develop an "Alternative Action Plan". This plan is a series of component parts that includes a Revenue Enhancement Program, Financial Plan, and the Updated Developer Impact Fees. Included within these documents are a series of policy issues, that when considered and acted upon by City Council, will provide direction for concluding the City's existing financial obligations from prior to incorporation as well as a comprehensive strategy for the future. v Budget Transmittal Fiscal Year 1998/99 OPERATING PROGRAM The Budget, as presented, represents a balanced operating budget in terms of General Fund revenues for Fiscal Year 1998/99 of $15,533,500 and recommended operating expenditures of $15,443,500. The Budget further reflects loaning General Fund Reserves to fund our interim Civic Center improvements and the establishment of a Public Facilities Capital Improvement Fund to begin a set aside process for the construction of future public facilities. The Operating Program for Fiscal Year 1998/99 forecasts expenditures of $73,422,800 and these expenditures are funded by ongoing revenues of $45,940,800 and intermittent revenues of $17,020,500. The total of the ongoing and intermittent revenues ($62,961,300) is exceeded by the Operating Program expenditures by $10,461,500. The operating expenditure amount that exceeds the operating revenues primarily occurred in the Development Program section of the Finance Department budget; Development Program reserves are being used to finance various development agreement obligations. The first year's expenditures and appropriations are only those covered by the Council's approval. The remaining four years of the five-year operating plan are based upon anticipated program service level needs in light of the growth that is projected to occur over that period of time. This year's five-year operating plan reflects revised assumptions as contained within the five-year operating budget portion of the budget document and, as indicated above, identifies specific anticipated program adjustments in the second and third fiscal years in terms of service level enhancements. These anticipated program adjustments are to provide Council with an indicator of the service level adjustments projected over the near term to meet the increasing service needs generated by the residential and commercial growth that is projected to occur within Chino Hills. CAPITAL IMPROVEMENTS The Capital Improvement Program for Fiscal Year 1998/99 includes expenditures in the amount of $52,926,900. These projects include expenditures in the following categories and amounts: Streets $10,580,400 Public Facilities $ 5,521,500 Park/Open Space $ 7,651,400 Landscape Projects $ 2,135,500 Water $22,683,200 Reclaimed Water $ 2,797,800 Sewer/Storm Drain $ 1,557,100 vi Budget Transmittal Fiscal Year 1998/99 The above total is comprised of $39,366,500 in carry-over projects and $13,560,400 in new projects. The remaining four years of the five-year Capital Improvement Program includes projects totaling $127,530,300; the project categories and amounts are as follows: Streets $54,003,700 Public Facilities $ 2,874,500 Parks/Open Space $25,677,600 Landscape Projects $ 960,000 Water $35,185,000 Reclaimed Water $ 7,668,500 Sewer/Storm Drain $ 1,161,000 The total five-year Capital Improvement Program budget equals $180,457,200 APPROPRIATIONS LIMIT The appropriations limit for the expenditures of general tax revenues for the 1998-99 fiscal year in accordance with Article XIII B of the State of California constitution is $10,665,075. gTTMMARV The budget continues to be a document of change and presents to the City Council a dynamic approach to the delivery of municipal programs and services. Upon adoption by the City council, it becomes the focus of our organizational efforts. The success of our program and project efforts during the next several years will in great part shape the long term viability and future of our community. The cooperation and assistance of the Department Heads have been critical to the completion of this document. Their support, as always, is appreciated. I would like to particularly thank our Finance Director, Stan McCartney and his staff for their support in completing the numerous tasks necessary to create the document that is before you. N. LaBelle, City Manager vii This page intentionally left blank. viii It is the mission of the City of Chino Hills, in partnership with the community, to continue to develop and maintain the aesthetic beauty of the City, while fostering a safe and family oriented environment. The City -is committed to providing excellent customer service, effectively managing growth, and creating a viable financial plan to ensure:the continued success of the City. r&- Commitment - We are guided by the belief that the City of Chino,Hills is a prominent, beautiful, and well-maintained- City. We value our commitment to the citizens of Chino Hills and strive to provide them with the highest quality municipal services. C,>- Community Partnership - We work as partners with our residents to enhance the quality of life in Chino Hills. We respond to the needs of our community, and together, promote Chino Hills as a safe and healthy City. Honesty, Integrity, and Truthfulness - We value honesty, integrity, and truthfulness as the foundation of our organization. We recognize their importance in upholding our credibility with the community,we serve. People/Employees - Employees, are the organization's -most important resource. We work together as, a ,team and each employee's contribution is' key to our success. Pride - As employees, we take pride in ourselves, our organization, and our community, as me work together to provide professional services to the citizens of Chino Hills. c,�,- Professionalism - We value our employees as, professionals who provide an outstanding level of service to the citizens -of -Chino Hills. Responsiveness to -the Community - We are dedicated to service, to identifying and addressing individual and community needs, to,being responsive to change within:the community, and to enhancing the quality of life in Chino Hills. We are here to serve, our community. A 1 RESOLUTION NO 98R-51 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHINO HILLS, CALIFORNIA ADOPTING A BUDGET FOR FISCAL YEAR 1998-1999 The City Council of the City of Chino Hills does hereby resolve as follows: SECTION 1. For the fiscal year period from July 1, 1998 through June 30, 1999, the City Council hereby adopts a budget for the City of Chino Hills and that budget is specified in Exhibit A of the staff report presented with this resolution as "Total Budget Appropriations" in the "City Council Approved" column and totals $190,243,000. SECTION 2. The City Manager shall execute on behalf of the City Council administrative supervision and control over this budget as authorized in accord with Chino Hills Municipal Code Section 2.08. The City Manager is authorized to transfer appropriations from reserves to a department or capital project, or among funds, departments, or to/from capital improvement projects in transactions not exceeding $10,000 for the fiscal year for each expenditure element/object number and capital improvement project. All capital improvement project budget transfers, transfers from reserves, and transfers among funds and departments exceeding $10,000 will require City Council approval. The City Manager is authorized to transfer appropriations within a department without limitation. The fund and department budget amounts are listed in the column entitled "City Council Approved" appropriations reported in Exhibit A of the staff report which presented this Resolution. The total budgeted permanent full-time regular staff is 102 positions. No increase shall be made in this number of positions without City Council approval. However, the City Manager is authorized to transfer such positions within existing position classification and reorganize departments under his authority if in his judgement such actions will result in a higher degree of efficiency of overall operations of the City. SECTION 3. That the City Clerk is instructed to forward a copy of the Resolution and the Fiscal Year 1998-99 Budget to the Auditor/Controller of the County of San Bernardino, in accordance with Section 53901 of the Government Code. A 3 SECTION 4. The City Clerk shall certify as to the adoption of this Resolution. PASSED, APPROVED, and ADOPTED this 23rd day of June, 1998. ATTEST: LINDA D. RUTH, CITY CLERK STATE OF CALIFORNIA ) COUNTY OF SAN BERNARDINO ) § CITY OF CHINO HILLS ) ERRY, MAYOR I, LINDA D. RUTH, City Clerk of the City of Chino Hills, DO HEREBY CERTIFY that foregoing Resolution No. 98R- 51 was duly passed and adopted at a regular meeting of the Chino Hills City Council held on the 23rd day of June, 1998, by the following roll call vote, to wit: AYES: COUNCIL MEMBERS: NORTON -PERRY, LARSON, GRAHM- {iICOMN NOES: COUNCIL MEMBERS: THALK N ABSENT: COUNCIL MEMBERS: NONE LINDA D. RUTH, CITY CLERK (SEAL) The foregoing is the original of Resolution No. 98R-51 duly passed and adopted by the Chino Hills City Council at their regular meeting held June 23, 1998. (SEAL) A 4 LINDA D. RUTH, CITY tLERK EXHIBIT A 1998-99 BUDGET APPROPRIATIONS 2 Increase reflects an increase in sewer treatment rates by the Chino Basin Municipal Water District. A 5 City Manager City Council Fund/Department Recommended Approved Change General Fund: City Council 131,900 131,900 City Manager 731,100 731,100 City Clerk 651,000 651,000 City Attorney 290,000 290,000 Finance 1,000,300 1,000,300 Human Resources 242,900 242,900 Risk Management 747,500 747,500 Grants Administration Program 22,200 22,200 Non -Departmental 387,200 387,200 Public Safety 3,568,700 3,478,700 (90,000) Contract Services 136,700 136,700 Community Development 4,181,900 4,181,900 Public Facilities and Operations 4,698,800 4,698,800 Community Services/Recreation Services (Non -Fee) 1,038,600 1,038,600 Development Fee Program 4,597,000 4,597,000 Total General Fund 22,425,800 22,335,800 (90,000) Recreation/Community Services Fund 786,100 786,100 Gas Tax Fund 1,635,600 1,635,600 Measure I Fund 1,746,200 1,746,200 Water Fund (including depreciation and amortization expense) 14,424,500 14,424,500 Water Capital Connection Fee Fund 24,794,200 24,794,200 Sewer Fund (including depreciation expense) 3,674,700 3,713,400 38,7002 Sewer Capital Connection Fee Fund 92,000 92,000 Solid Waste Fund 3,352,700 3,352,700 Equipment Maintenance Fund (including depreciation expense) 552,600 552,600 Page 1 Sub -total 73,484,400 73,443,100 (51,300) ' Decrease reflects the elimination of the crossing guard services of $50,000 (as the costs for these services have been included in the Community Services Department's Neighborhood Services program contractual services budget) and the elimination of the Cadet program in the amount of $40,000. 2 Increase reflects an increase in sewer treatment rates by the Chino Basin Municipal Water District. A 5 EXHIBIT A 1998-99 BUDGET APPROPRIATIONS City Manager City Council Fund/Department Recommended Approved Chanqe Page 1 Sub -total 73,484,400 73,433,100 (51,300) Data Processing Fund (including depreciation expense) 650,200 650,200 Facilities Development Fee Fund 20,868,500 20,868,500 Facilities Benefit Assessment Fund 2,528,100 2,528,100 Park Facilities Fees 3,756,000 3,756,000 Parkland Fee 48,000 48,000 Traffic Signal Fee 204,500 204,500 Capital Projects Fund 45,736,100 45,736,100 Landscape and Lighting District Funds 14,046,900 14,046,900 Asp 3ment Districts (A.D.): A. ; 994 Funds 1,432,500 1,432,500 A.D. 1995 Funds 4,546,500 4,546,500 Community Facilities Districts (CFD's): CFD Regional Funds 3,254,800 3,254,800 CFD #1 Funds 1,036,600 1,036,600 CFD #2 Funds 1,399,300 1,399,300 CFD #4 Funds 282,500 282,500 CFD #5 Funds 1,183,200 1,183,200 CFD #6 Funds 29,600 29,600 CFD #8 Funds 347,500 347,500 CFD #9 Funds 12,477,800 12,477,800 Chino Hills Capital Corporation Debt Service Fund 2,171,800 2,171,800 Street Sweeping Assessment Fund 192,700 192,700 Sleepy Hollow Assessment Fund 61,200 61,200 Community Development Block Grant Fund 401,900 401,900 Frontline Policing Grant (AB 3229) 127,000 127,000 COPS MORE Grant 11,200 11,200 Miscellaneous Grants Fund 15,500 15,500 Total Budget Appropriations 190,294.300 190.243.000 (51.300) A 6 1 City of Chino IM Fiscal Year 1998/99 Citv Oreanization Citizens of Chino Hills City Council Ma Administration Grant Services Human Resources Public Safety Risk Management Services � J Finance Administration Administration Administration Building, Engineering and Inspection Services Emergency Preparedness Data Processing Community Development Block Grant Program Neighborhood Services Development Program Development Services Recreation Services Non Departmental Services Economic Development Utility Customer Services City Attorney City Clerk Contract Services Public Facilites & Operations Administration Capital Projects Facilities and Equipment Maintenance Parks and Landscape Sanitation Maintenance Storm Channel Maintenance Street Maintenance Water This page intentionally left blank. CITY OF CHINO HILLS PROGRAM SUMMARY FISCAL YEAR 1998/99 DEPARTMENT/ACTIVITY LEGISLATIVE • City Council • City Attorney • City Clerk • Contract Services CITY MANAGER • Administration • Grant Services • Human Resources • Public Safety • Risk Management COMMUNITY DEVELOPMENT • Administration • Building, Engineering and Inspection Services • Community Development Block Grant Program • Development Services • Economic Development COMMUNITY SERVICES • Administration • Emergency Preparedness • Neighborhood Services • Recreation Services • Administration • Data Processing • Development Program • Non Departmental Services • Utility Customer Service PUBLIC FACILPTIES & OPERATIONS • Administration • Capital Projects • Facilities and Equipment Maintenance • Parks and Landscape • Sanitation Maintenance • Storm Channel Maintenance • Street Maintenance • Water A 9 This page intentionally left blank. A 10 CITY OF CHINO HILLS MAJOR PROGRAM OBJECTIVES BY ACTIVITY FISCAL YEAR 1998/99 QUARTERLY REPORT/ACTION A 11 First Second Third Fourth Maintain Proactive Intergovernmental Relations Efforts X X X X Expand and Maintain our Proactive Legislative Efforts X X X X Complete Annual Report on Source Reduction and Recycling Programs X X X X Select Codifier and Codify City Ordinances (New FY 98/99) X X X X Implement Commercial Integrated Waste Manage- ment Agreement(New FY 98/99) X X X X Install and Implement Imaging System (New FY 98/99) X A 11 First Second Third Fourth Implement the Enhanced Employee Training and Development Program X X X X Further Refine and Monitor the Five -Year Operating Program X X X X Implement Comprehensive Revenue Enhancement Program X X X X Joint Chino Hills/Chino 71 Corridor Economic Development Strategy X X X X Implementation of Water Master Plan of Source and Supply (New FY 98/99) X X X X Produce Community Promotional Videos (New FY 98/99) X X X X Complete and Present a Cable Programming Policy X Develop Grants Policy Based on Program Priorities and Refine Grant Application and Monitoring Process X A 11 QUARTERLY REPORT/ACTION CITY MANAGER (continued) A 12 First Second Third Fourth Contract with the Chino Valley Chamber of Commerce forspecific activities(New FY 98/99 x Complete Los Serranos Community Needs Assessment(New FY 98/99 x Establish a Public Information/Education Program (New FY 98/99 x Re-evaluate the Production and Distribution of the City Newsletter(New FY 98/99 x Begin Process of Renewing Cable Television Franchise Agreement(New FY 98/99) x Complete Long Term Public Safety Needs Assessment x Develop a Liability Claims Management System (New FY 98/99) x Enhance City's Legislative Tracking Program (New FY 98/99) x Complete Compensation Stud (New FY 98/99) x Conduct Community Needs Assessment Focus Groups(New FY 98/99) x x Formalize the Safety Program (New FY 98/99) x Establish a Formal Training/Staff Development Program(New FY 98/99) x Complete Site Selection Process for Public Facilities Master Plan(New FY 98/99 x Complete Request for Proposal Process to Determine Feasibility of Privatizing City Water System (New FY 98/99) x Modify Development Impact Fee Update (New FY 98/99 x Reconcile Personnel Rules with Administration Policies and any Memoranda of Understanding (New FY 98/99) x A 12 QUARTERLY REPORT/ACTION COMMUNITY DEVELOPMENT A 13 First Second Third Fourth Continue Comprehensive Development Services Contract x x x x Continue Proactive Business and Retention Efforts x x x x Actively Promote Commercial Development Along the Hwy. 71 Corridor and Other Locations x x x x Complete Revised Development Standards and Design Guidelines x Create Customer Services Center - Building, Engineering & Inspection Services x Prepare Standardized Development Conditions x Complete Prominent Ridgeline Study x Implement Consolidated Inspection Services Program x Prepare Community Development Policies and Procedures Manual (New FY 98/99) x Complete Establishment of One -Stop Service Center(New FY 98/99 x Manage the Financial Agreements as Related to Development Projects (New FY 98/99) x Prepare City-wide Equestrian Overlay Zoning District Animal Regulation Ordinance x Create a Permanent Records Storage and Retrieval System(New FY 98/99 x A 13 First Second Third Fourth Establish and Implement Community and Neighborhood Services Program (New FY 98/99) x x x x Provide the Community with City-wide Special Events x x x x Revise and Update City's Disaster Plan including Standardized Emergency Management System x Provisions A 13 QUARTERLY REPORT/ACTION First Corn A Ti.: -a T7 -..—L Develop Comprehensive Joint Use Agreement - - Revenue and Expenditures Status Report x i vui ui Chino Valley Unified School District x x x _ x Develop an Operations Policy and Procedures for x Complete Comprehensive Financial Strategy x Grand Avenue Park (New FY 98/99) x x Establish the Programming and Operations x Complete Comprehensive Data Processing Strategy x x Policy for the McCoy Equestrian Center Implement Comprehensive Financial Strategy Plan x (New FY 98/99) x Initial Planning and Design of a Skate Park x (New FY 98/99) x FINANCE DEPARTMENT First Rennnrl Third Fnnrth Implement Five -Year Capital Improvement First Second Third Fourth Revenue and Expenditures Status Report x x x x Significant Program Changes - Budget Modifications x _ x x x Complete Comprehensive Financial Strategy x Water Production and Distribution System Financial/Accounting Computer Program Analysis (New FY 98/99) x (New FY 98/99) x Complete Comprehensive Data Processing Strategy x x Initiate Landscape Management Contract Implement Comprehensive Financial Strategy Plan x Construct a Reclaimed Water Distribution First Rennnrl Third Fnnrth Implement Five -Year Capital Improvement Program x x x x Procure and Maintain Adequate and Reliable Water Production and Distribution System (New FY 98/99) x x x x Initiate Landscape Management Contract x Construct a Reclaimed Water Distribution System(New FY 98/99) x A 14 QUARTERLY REPORT/ACTION First Second Third Fourth Initiate Street Maintenance Program Based on Assessment Alternatives X Develop a System for Logging and Maintaining All FY Complete Privatization Study Relative to Municipal Service Needs A 15 R. This page intentionally left blank. A 16 CITY OF CHINO HILLS STATUS OF MAJOR PROGRAM OBJECTIVES BY ACTIVITY FISCAL YEAR 1997/98 Department: Legislative Objective: Maintain Proactive Intergovernmental Relations Efforts This objective is ongoing. The City regularly meets with elected officials and staff of the cities of Chino and Diamond Bar as well as the Chino Valley Unified School District to consider issues and programs of mutual benefit. This objective is consistent with the City's Values Statement being -responsive to the community by staying abreast of the latest issues that affect the citizens of Chino Hills as well as the surrounding communities. Objective: Expand and Maintain our Proactive Legislative Efforts This objective is ongoing. Throughout the year, the City's legislative analyst has provided regular reports to the Legislative Action Committee on pending legislation of interest to the City. These reports have been developed through use of the Legislature's website that provides sum- maries and updates of pending legislation. It is estimated that 150 hours of staff time is ex- pended organizing and administering this program. The cost of this program is approximately $5,800. This objective is consistent with the City's Values Statement of being responsive to the community by staying abreast of the latest issues that affect the citizens of Chino Hills. Objective: Complete Annual Report on Source Reduction and Recycling Programs This objective is ongoing as the State requires all City and County jurisdictions to submit an an- nual report outlining recycling programs which have been implemented to ensure compliance with Assembly Bill 939, which mandates fifty percent diversion of solid waste from entering landfills. Consistent with the City's Mission Statement, by working as partners with our resi- dents to enhance the quality of life in Chino Hills, we will achieve the goals set forth by the State and eliminate the need for additional landfill capacity; thereby preserving the aesthetic beauty of the City. Objective: Complete Status Report on Comprehensive Records Retention & Management Program The City Clerk's Office and the Network Administrator have researched a number of document imaging systems using a CD based approach to record storage and retrieval. Documents are scanned into the system and indexed, a CD is prepared, and information is retrieved via a com- puter. One CD will hold approximately 15,000 images, while one file drawer holds approxi- mately 3,000 81/2 x 11 documents; thus one CD will hold approximately five file drawers of documents. CD's will be loaded into a jukebox for storage and easy retrieval of information. Additional jukeboxes can be added as the system grows. Selection of a system has been nar- rowed down to two vendors; one system allows document access via the Internet, while the other A 17 will have the necessary software to allow it to have Internet access in approximately six months. Price negotiations are pending, with selection of a successful vendor anticipated in June. A rec- ords consultant has been retained to assist the City in developing citywide record categories which will provide a uniform records management system. Departments must first inventory their types of records before categories can be developed; staffing levels and priorities have not permitted this activity to be completed as of yet. Acquisition of an imaging system and devel- opment of a standardized records management system will enhance the City's commitment to providing excellent customer service to the citizens of Chino Hills, as well as providing employ- ees with the tools to deliver high quality municipal services in a very efficient and professional manner, as expressed in our Mission and Values Statement. Objective: Implement Solid Waste and Recycling Contract The ongoing administration of the Contracts for Solid Waste and Recycling, Household Hazard- ous Waste, and Animal Control Services is necessary to ensure the City's commitment to the residents of Chino Hills to provide the highest quality municipal services available, and to maintain a beautiful, safe, and healthy community as reflected in the City's Mission Statement. During the first quarter of Fiscal Year 1997/98, Staff negotiated a three-year extension to the Residential Solid Waste and Recycling Agreement with USA Waste Services, Inc. Staff also negotiated a Commercial Solid Waste and Recycling Agreement with USA Waste, Inc, which takes effect August 1998. Both Agreements will terminate January 31, 2001. The actual cost for contract services for 1997/98 was $3,300,400. This amount exceeded the budgeted amount of $3,231,700 by $68,700, due to the underestimation of population growth in Chino Hills. Objective: Installation of a New Telephone System at City Hall and City Yard A new Lucent Technologies, Inc., Definity Enterprise Communications Services (ECS), Release 5, Telephone System was installed and operational at City Hall and City Yard on December 8, 1997 at a cost of $195,000. Employees were trained, voice mail greetings recorded, and notifi- cation of the change in City telephone and fax numbers was made to cities in San Bernardino and Riverside Counties, neighboring cities of Los Angeles and Orange Counties, legislative offices, organizations, and the public. To ease the transition, the old telephone number will automati- cally connect to the new number through the middle of June 1998 and thereafter a recording will advise callers what the new number is until the middle of December 1998. Maintenance of the new telephone system is through the Public Facilities and Operations Department. With a reli- able telephone system, the City can be responsive to the citizens of Chino Hills in providing them with the highest quality of municipal services, as well as providing City employees with communication tools which allows them to deliver a high level of service in a professional man- ner. A 18 1 Objective: Implement an Enhanced Employee Training and Development Program The implementation of an Enhanced Employee Training and Development Program is an ongo- ing objective. During the 1997/98 fiscal year, numerous training opportunities were made avail- able to City staff. The City committed approximately 165 hours of staff time to the preparation, coordination and support of training. Approximately 2,708 hours of staff time were devoted to attending these programs. 2,873 hours, or 1.381 staff were committed to training and employee development. This objective is consistent with the City's commitment to providing excellent customer service to its citizens as stated in the City's Mission and Values Statement. Objective: Refine and Monitor the Five -Year Operating Program This objective is ongoing. The City currently meets on a quarterly basis with all managerial and supervisory. At these meetings, staff is briefed on the status of major program objectives, the five-year operating program, and the capital improvement program. In addition, the annual budget contains a section in which the five-year operating program is discussed and expenditures are forecast. This objective is consistent with the City's Mission Statement in that it helps in maintaining a viable financial plan. Objective: Develop Comprehensive Revenue Enhancement Program This objective will be completed in the fourth quarter of this fiscal year and will be incorporated into the comprehensive financial plan. The Revenue Enhancement Program will be considered by the City Council in conjunction with this year's operating budget. The revenue enhancement program has been developed in conjunction with the developer impact fee update and the com- prehensive financial plan. The revenue enhancement program sets forth short and long-term strategies for policy consideration. The revenue enhancement program is being designed to as- sist the Council in developing policies that will enable services to be continued at their current level and enhanced where needed as we move toward General Plan buildout. The revenue en- hancement program is consistent with the City's commitment to maintaining a viable financial plan as stated in the City's Mission and Values Statement Objective: Complete Development Impact Fee Update This objective will be completed in the fourth quarter and presented to City Council for policy consideration at a hearing to be scheduled in late June. The Development Impact Fee Update has been completed by City staff including the City Attorney's office and several consultants re- tained by the City. The Development Impact Fee Update looks at infrastructure and facility needs to meet the needs of Chino Hills at General Plan build out. The costs of the infrastructure and facilities in turn are allocated upon the relationship of the improvements from an existing and future development benefit perspective. The proposed fees that will be considered by the City Council are based upon the relationship of this benefit to new development as provided for A 19 in the enabling State Legislation. This is consistent with the City's Mission and Values State- ment in that it will serve to effectively manage growth and maintain a viable financial plan en- hancing customer service. Objective: Formalize Employee Recognition Program The draft of the Employee Recognition Program was submitted to City Council for review and adoption in June 1998. The Administrative Policies and Procedures Manual has been amended to include this program. Staff expended approximately 40 hours developing and preparing this program. This investment was consistent with the City's Mission and Values Statement that states that the employees are the most important resource of the City organization. The costs of implementing this Program are included in the 1998/99 fiscal year budget. Objective: Complete Promotional Video This objective is in progress. The filming has been completed, over two hours of raw film has been shot. The Eclectic Group is in the editing and production phase to create a first draft, five- minute video which staff is expected to review in mid May. The consultant will incorporate staff comments and complete the video. The cost of the video is $20,000. Two staff members have expended a total of approximately 70 hours (one staff 15 hours, one staff 55 hours) coordinating this project. The City Promotional Video is consistent with the City's Mission Statement in that it will be used to attract commercial development thereby enhancing the City's financial plan to ensure the continued success of the City. Objective: Complete and Present a Programming Policy This objective will be carried over until next fiscal year. An analysis of the equipment needed to provide for cable programming efforts has been completed and a funding source must be identi- fied to acquire the equipment needed to adequately utilize the cable opportunities available to the City under the existing cable franchise. In that the City's franchise is up for renewal at the end of calendar year 1999 a new program objective has been added to begin the franchise evaluation and renewal process. Cable programming will be considered on an overall basis in conjunction with this undertaking. This is consistent with the City's Mission and Values Statement. Objective: Complete Long Term Public Safety Needs Assessment This project is in progress. Approximately 100 staff hours have been spent compiling the re- search necessary to prepare the report. This program objective will carry over to the 1998/99 fiscal year and be completed in the first quarter. Objective: Develop Grants Policy Based on Program Priorities This objective has not been started. This objective remains needed and will be addressed during Fiscal Year 1998-1999. This objective is consistent with the City's Values Statement in that the development of a grants policy is an integral part of the City's responsiveness to the community A 20 by applying for and obtaining grant funds that can be used to enhance the quality of life in the City. 1 i 1 i 1 Objective: Implement Comprehensive Development Services Contract The City Council approved an agreement with P & D Consultants, Inc. on June 24, 1997, to pro- vide comprehensive development services. Since that time, P & D has further expanded their services and also provide, through amendments to the Agreement, a number of special studies and activities to the City as needed. The services rendered by P & D directly relate to the City's Mission and Values Statement by providing commitment, professionalism, and responsiveness to the community. Objective: Implement Consolidated Inspection Services Program Public works inspections, building & safety inspections, and code inspections are all directed and administered through the Community Development Department. These functions have been consolidated in order to fulfill the Mission and Values Statement relating to responsiveness and commitment to the community. Objective: Continue Proactive Business and Retention Efforts This objective is ongoing. The Community Development Department sends out numerous letters each quarter in an effort to draw more commercial activities to the community. The types of materials sent out include marketing materials and information as well as general information about the community. Staff also meets regularly with existing commercial centers to assist in filling vacancies in their centers and working together to find ways to increase business within the city. This objective is consistent with the City's commitment to effectively manage growth and create a viable financial plan to ensure the continued success of the City, as stated in the Mission Statement. As more commercial activities are established and succeed in the City, more sales tax dollars will be available to provide services to the residents of this city. Objective: Develop City Web Site The City's very first Web Site has been established and available since February of 1998. This objective meets all of the items listed in the City's Values Statement. Objective: Select Consultant for Revised Development Standards and Design Guidelines and Complete Revised Development Standards, Design Guidelines, and Ap- propriate Code Amendments Community Development Department staff has prepared proposed Revised Development Stan- dards and Design Guidelines that have been reviewed by the City Manager and City Attorney. Meetings have been initiated with the building industry to receive their comments regarding the revised standards. The proposed standards, following the conclusion of the process, will be pre - A 21 sented to the Planning Commission and the City Council for consideration. This objective is consistent with the Commitment and Responsiveness to the Community as stated in the City's Values Statement. This objective further relates to the Mission Statement, in that as the City changes, through the development and growth process, certain standards and design guidelines must also change in order to continue to develop and maintain the aesthetic beauty of the City and effectively manage growth. Objective: Create Customer Services Center — Building, Engineering & Inspection Serv- ices This objective has been met with the establishment of the Building, Engineering, & Inspection Services Division, under the supervision of the Building & Engineering Services Manager. This function relates directly to the City's commitment to provide excellent customer service to its residents, as stated in the City's Mission and Values statements. Objective: Expand Code Enforcement Program and Complete Code Enforcement Proce- dures Manual This objective has not yet been accomplished and is considered ongoing. The Code Enforcement function will be transferred to the Neighborhood Services Program within the Community Serv- ices Department. When the reorganization is complete, code enforcement will expand by at least one position. The overall objective of the Code Enforcement function directly relates to main- taining the aesthetic beauty of the City, while fostering a safe and family oriented environment, as stated is the City's Mission Statement. Objective: Obtain Funding for Descanso Avenue Improvements CDBG funds have been requested and approved for Descanso Avenue Improvements. These improvements have now been included on the Capital Projects list and will be managed and con- structed by the City's Capital Improvement Team. This objective particularly relates to Com- munity Partnership, as stated in the City's Values Statement. Objective: Develop Standardized Development Conditions This objective is ongoing. Upon the City Council's approval of an additional Assistant Planner position, the Community Development Department hired our second Assistant Planner in Febru- ary 1998. This individual, under direction, has been assigned to develop standardized develop- ment conditions for the City. These standard conditions will be comprehensively reviewed by staff and City consultants prior to presentation to the Planning Commission and City Council in the second quarter of next fiscal year. This objective relates to Commitment, Professionalism, and Responsiveness to the Community, as stated in the City's Values Statement. -Objective: Joint Chino Hills/Chino 71 Corridor Economic Development Strategy The joint Council Committee for Chino Hills and Chino has reviewed the opportunities for jointly developing portions of the Highway 71 Economic Development Corridor. Key manage - A 22 ment staff of each city will be developing marketing materials and strategies to implement a collaborative approach to maximizing the economic potential of the corridor. This objective re- lates to our commitment to a viable financial plan and in turn the highest quality municipal serv- ices possible, as stated in the City's Values Statement. Objective: Complete Nuisance Abatement Needs Assessment and Implement Lien Pro- gram This is an ongoing objective. The recently reorganized Code Enforcement function has proposed that $15,000 be included in the fiscal year 1998/99 budget to cover anticipated costs relating to extreme cases of property maintenance violations and health and safety emergencies. The Nui- sance Abatement Needs Assessment is an ongoing function of Code Enforcement. The imple- mentation of a Lien Program will be developed in the next fiscal year as this function is incorpo- rated into the City's Neighborhood Services Program. Like most code enforcement activities, these particularly relate to the Mission and Values Statements of Commitment, Community Part- nership, Pride, and Responsiveness to the Community. Objective: Complete Prominent Ridgeline Program This objective has not been met and although work is resuming on the Prominent Ridgeline Study, it is anticipated that it will not be completed until the third quarter of FY 1998/99. This objective is consistent with the City's commitment to continue to develop and maintain the aes- thetic beauty of the City, while effectively managing growth, as stated in the Mission Statement. Objective: Prepare City-wide Equestrian Overlay Zoning District Animal Regulation Or- dinance This objective is being moved to the next fiscal year for completion in the fourth quarter. When completed, the ordinance will be consistent with the City's commitment to be responsive to the Community and to work in partnership with the Community to maintain the aesthetic beauty of the City while enhancing the quality of life in Chino Hills. Objective: Establish and Implement Community and Neighborhood Services Program During the third and fourth quarters, the structure, services and programs to be consolidated in a comprehensive Neighborhood Services Program were developed. The program is designed to recognize the different identities and needs of various neighborhoods throughout the City and to ensure that the City works to meets those identified needs in partnership with neighborhood resi- dents. The program will be fully staffed and operational in fiscal year 1998/99. Over 200 staff hours were committed to the initial development of the program. The design and implementa- tion of this program meets the City's Values Statement through recognizing the need for com- munity partnerships and through our commitment to being responsive to the community. A 23 Objective: Expand Community Promotion Efforts The City News and Recreation Brochure continues to be the primary means of communication between the City and its residents. The Brochure is mailed on a quarterly basis and includes arti- cles on topical City issues. For example, the Spring 1998 edition of the Brochure included a comprehensive review of the City's financing structure. Approximately 400 hours are spent an- nually in the production of the Brochure. In addition, the City also prepares and distributes pro- motional materials, such as flyers, press releases, posters, banners, and articles to local publica- tions. Approximately 50 hours are spent in the design and production of these promotional pieces. Total annual cost for promotional efforts, beyond staff time, is approximately $50,000. Finally, the City actively promotes activities, services, and programs at such events as the Chamber's Business Expo, Easter Egg-Citement, and the Fourth of July Celebration. This range of community promotion activities meets the City's Values Statement in ensuring our respon- siveness in meeting the needs of the community and in developing and maintaining community partnerships. Objective: Complete McCoy Project Alternatives Report In the second quarter of the fiscal year, the McCoy Equestrian Committee recommended to the Parks and Recreation Commission the adoption of a proposed Master Plan for the McCoy Equestrian Center. This plan was developed after extensive Committee analysis and after two public participation meetings. The Committee recommended to the Commission, and the Com- mission ultimately recommended the same to the City Council, that the facility be designed and operated as a Show Facility, and that other livestock and agricultural uses be encouraged at the site. During the third and fourth quarters of the fiscal year, the environmental analysis for the project was undertaken, with the Master Plan and Environmental Impact Report presented to the City Council in the fourth quarter. Approximately $12,000 was spent in the master planning of the project and over 470 hours were expended by Community Services staff in both working with the Committee and conducting research, planning and coordinating with the Master Plan consultant. This project is consistent with the City's Values Statement in respect to the impor- tance of fostering community partnerships and in being responsive to community needs. Objective: Complete Comprehensive Joint Use Agreement with the Chino Valley Unified School District During the fourth quarter of the fiscal year, a meeting was held with the joint City of Chino Hills/Chino Valley Unified School District Committee, at which the development of a compre- hensive agreement was discussed. Development of the agreement will continue at both a policy and a staff level. It is anticipated that the comprehensive joint use agreement will be presented to both agencies in the second quarter of fiscal year 1998/99. Staff members have spent approxi- mately 40 hours in development of the agreement, to date. The objective to develop a joint use agreement is consistent with the City's Values Statement regarding the importance of developing community partnerships. A 24 Objective: Revise and Update City's Disaster Plan including Standardized Emergency Management System Provisions Staff initiated the update of the City's Emergency Management Plan during the fourth quarter, in order to meet State regulations to have the plan consistent with SEMS, the Standardized Emer- gency Management System. The update of the plan will be completed in the first quarter of fis- cal year 1998/99 and will be completed in conjunction with the Chino Valley Independent Fire District. Staff has expended approximately 40 hours in its development, to date. This objective meets the City's Values Statement through meeting our commitment to our citizens to provide the highest quality municipal service possible and through developing community partnerships in working with other agencies and individuals to ensure our emergency preparedness system is fully integrated throughout the community. Objective: Revenue and Expenditure Status Report This objective is ongoing. Reports are provided to the City Council on a monthly basis. The re- ports include the status of the current revenues collected and the current expenditures incurred, the comparison of the current revenues and expenditures to the prorata budget, as well as a com- parison of the current revenues and expenditures to the prior year's revenues and expenditures. The cost incurred for this objective is limited to staff costs. This objective relates to all of the values listed in the City's Values Statement as well as the City's mission of providing excellent customer service and providing a viable financial plan. Objective: Significant Program Changes - Budget Modifications This objective is ongoing. Reports are provided to the City Council on a quarterly basis. The reports include a status of the City's budget position compared with actual revenues and expen- ditures to date and a recommendation for any budget modifications that are required due to new or modified programs. The cost incurred for this objective is limited to staff costs. This objec- tive relates to all of the values listed in the City's Values Statement as well as the City's mission of providing excellent customer service and providing a viable financial plan. Objective: Complete Comprehensive Public Facilities Master Plan This objective will be completed in the fourth quarter of this year. A committee to prepare the plan was formed and comprised of City Staff members, representatives from the San Bernardino County Sheriffs and Library Departments and, representatives from the Chino Valley Independ- ent Fire District. The plan, in its final form, will be considered for adoption by the City Council as a part of the Comprehensive Financial Plan scheduled for consideration in conjunction with the FY 1998/99 budget. The cost incurred for this objective is limited to staff costs. This objec- tive relates all of the values listed in the City's Values Statement as well as the City's mission of providing excellent customer service and providing a viable financial plan. A 25 Objective: Complete Comprehensive Data Processing Strategy This objective is in progress and is expected to be completed by the end of the 1997-98 fiscal year. The City's Computer Committee was given the responsibility to prepare the strategic plan. The committee is comprised of a City Council member, representatives from each City depart- ment, as well as a representative from the San Bernardino County Sheriff's Department. The strategic plan will include the policies required to manage the acquisition and use of the City's computer hardware and software system, including its electronic communication systems (net- work, Internet, and web site systems). Additionally, a multi-year budget plan will be included which will provide recommendations for a City-wide network, hardware/software upgrades to City standards, and the hardware/software required to automate various manual systems in the City (i.e., records retention system). The cost incurred for this objective is limited to staff costs. This objective relates all of the values listed in the City's Values Statement as well as the City's mission of providing excellent customer service and providing a viable financial plan. Objective: Complete Comprehensive Financial Strategy This objective is in process. It is expected that the strategic plan will be completed in the sum- mer of 1998. The plan will present a strategy for identifying and securing the resources required to provide the program services for the citizens of the City as well as the capital needed to con- struct the City facilities for the program and services The City has secured the services of a fi- nancial advisor to spearhead the development of the Strategic plan. The cost incurred for this objective, besides staff time, is the $35,000 annual retainer fee for the City's financial advisor, Stone & Youngberg, Inc. This objective relates to all of the values listed in the City's Values Statement as well as the City's mission of providing excellent customer service and providing a viable financial plan. Objective: Risk Management Program Analysis This objective has been completed. The analysis showed that the workers' compensation and liability claims management should be handled by one office. The City is currently recruiting to fill an analyst's position that would be responsible for the risk management function. This ob- jective is consistent with the City's Mission Statement that states that the City will work with the community to foster a safe environment for its citizens and the value statement in which the City recognizes its employees as its most important resource. 1 ' 1 Objective: Establish and Implement Five -Year Capital Improvement Program The first year of an ambitious 5 -year program was successful as programs and procedures were developed which set the course for future capital improvement projects. At the close of the 1997/98 fiscal year, thirty-six projects were either in design or construction phase, while twenty- six projects had been completed. The progress of this program exemplifies the values included in the city's Mission and Value Statement: Commitment to the citizens of Chino Hills; Profes- sionalism of employees; and Responsiveness to the Community, addressing Community needs. A 26 Nearly 6,000 employee hours were expended on the Capital Improvement Program. Addition- ally, more than 2,000 contracted hours were dedicated to specific project management. The CIP cost was $271,000, which includes employee salaries plus operating expenses. This does not include contract project management costs which are accounted for in the total cost of the spe- cific projects. Objective: Complete Landscape Program Analysis A feasibility study focusing on the efficiency, productivity, quality, and cost of the City's man- aged landscape maintenance services was completed in May 1998. The study was part of an overall assessment of PF&O's operation, which will continue into the 1998/99 fiscal year, in or- der to -ascertain the most efficient and cost effective operation for the department. The landscape program analysis will aid staff in determining how best to manage the City's $2,000,000 land- scape contracts. The City's Mission and Values Statement is manifested in this endeavor by: Commitment to the citizens of Chino Hills to provide them with the highest quality municipal services; Professionalism providing an outstanding level of service to the citizens; and Respon- siveness to the Community, addressing community needs. The study was contracted at a cost of $6,000. Staff hours devoted to the preparation of data for the analysis is estimated at 100 hours at a cost of $3,100. Objective: Complete Street Maintenance Needs Assessment The needs assessment for street maintenance was completed in March 1998. The study was a component of the department's operational evaluation which continues into the 1998/99 fiscal year. A contractor at a cost of $2,000 developed the assessment. Staff time in preparation of the study and coordination with the contractor is estimated at 80 hours, costing $2,600. The needs assessment is in keeping with the City's Mission and Value Statement to provide: Commitment to the citizens of Chino Hills and strive to provide them with the highest quality municipal serv- ices; Professionalism in providing an outstanding level of service to the citizens of Chino Hills; and Responsiveness to the Community in identifying and addressing community needs. Objective: Complete Privatization Study Relative to Municipal Service Needs This is an ongoing process with the landscape program analysis and street maintenance needs assessment completed. Additional maintenance tasks in Public Facilities and Operations will continue to be evaluated throughout the 1998/99 fiscal year. Staff time expended on privatiza- tion issues is estimated at 200 hours at a cost of $6,500. Contracted services for the landscape and street maintenance studies total $8,000. Additional evaluations of the operation will demon- strate: Commitment to the citizens of Chino Hills to provide them with the highest quality mu- nicipal services and Responsiveness to the Community to identify and address community needs and enhance the qualify of life in Chino Hills, which is included in the City's Mission and Value Statement. A 27 Objective: Initiate Parks and Landscape Contract With the landscape program analysis completed in May 1998, the department did not initiate a maintenance management contract in FY 97/98. Staff did, however, rewrite the parks and land- scape specifications and consolidate the contract sites. In doing this, the City will award three maintenance contracts for the 1998/99 fiscal year instead of the eight individual contracts in past years. Staff time expended to do this analysis was 120 hours at a cost of $4,800. The continua- tion of assessing efficiency and cost effectiveness in PF&O is in conformity with the City's Mis- sion and Values Statement: Commitment to the citizens of Chino Hills to provide them with the highest quality municipal services and Responsiveness to the Community to identify and address community needs and enhance the qualify of life in Chino Hills. Objective: Initiate Street Maintenance Program Based on Assessment Alternatives The Public Facilities and Operations Department staff will implement recommendations derived from the street maintenance needs assessment completed in April 1998. The street maintenance program is included in the 1998/99 fiscal year budget. The program is continuing the Commit- ment to provide the highest quality municipal services; and responsiveness to the Community to identify and address community needs, as stated in the City's Mission and Value Statement. Objective: Complete Speed Hump Needs Assessment Report _ This report was completed by the Community Development Department and presented to the City Council. Council adopted a policy for evaluating future requests for speed humps and the implementation of those requests. A 28 CITY OF CHINO HILLS OPERATING PROGRAM jrEASO11AL ADJUSTED PROPOSED BUDGETED BUDGETED POSITIONS POSITIONS FY 1997/98 FY 1998/99 LEGISLATIVE 5 6 CITY MANAGER 8 9 COMMUNITY DEVELOPMENT 21 20 COMMUNITY SERVICES 12101r. -M 10 13 16 18 PUBLIC FACILITIES AND OPERATIONS 42 44 TOTAL A 29 102 110 This page intentionally left blank. A 30 CITY OF CHINO HILLS AUTHORIZED POSITIONS FISCAL YEAR 1998/99 ACCOUNT CLERK ACCOUNTANT ADMINISTRATIVE ANALYST I ADMINISTRATIVE ANALYST H ADMINISTRATIVE SECRETARY ADMINISTRATIVE SECRETARY - CONFIDENTIAL ASSISTANT CITY CLERK ASSISTANT PLANNER ASSISTANT TO THE CITY MANAGER/PERSONNEL MANAGER BUILDING AND ENGINEERING SERVICES MANAGER BUILDING AND ENGINEERING SERVICES PERMIT TECHNICIAN CAPITAL PROJECTS COORDINATOR CAPITAL PROJECTS MANAGER CITY CLERK CITY MANAGER [oil •i7- .Il\�l�I� � CODE ENFORCEMENT OFFICER CODE ENFORCEMENT SUPERVISOR COMMUNITY DEVELOPMENT DIRECTOR COMMUNITY SERVICES COORDINATOR COMMUNITY SERVICES DIRECTOR CUSTOMER SERVICE SUPERVISOR ECONOMIC DEVELOPMENT MANAGER ENGINEERING TECHNICIAN H EXECUTIVE SECRETARY FACILITIES MAINTENANCE SUPERVISOR FINANCE DIRECTOR FINANCE MANAGER MAINTENANCE AND OPERATIONS MANAGER MAINTENANCE WORKER I A 31 6 2 1 5 5 1 1 3 1 1 1 1 1 1 1 1 2 1 1 1 1 1 1 1 1 1 1 1 1 5 AUTHORIZED POSITIONS FISCAL YEAR 1998/99 PAGE TWO MAINTENANCE WORKER 11 11 MANAGING CIVIL ENGINEER I NEIGHBORHOOD SERVICES COORDINATOR I NEIGHBORHOOD SERVICES SUPERVISOR I PARKS AND OPEN SPACE SUPERVISOR I PERSONNEL ASSISTANT I PRINCIPAL PUBLIC WORKS ENGINEER 2 PROJECT MANAGER/CONTRACT ADMINISTRATOR 2 PUBLIC FACILITIES AND OPERATIONS DIRECTOR 1 PUBLIC WORKS INSPECTOR 3 RECORDS COORDINATOR I RECREATION COORDINATOR 3 RECREATION SUPERVISOR I SANITATION SUPERVISOR I SECRETARY 6 SENIOR ACCOUNT CLERK 2 SENIOR ACCOUNTANT 2 SENIOR ADMINISTRATIVE ANALYST 2 SENIOR ADMINISTRATIVE CLERK 1 SENIOR MAINTENANCE WORKER 8 SENIOR PLANNER 2 STREET MAINTENANCE SUPERVISOR 1 WATER AND SEWER MANA.(-� R 1 WATER CONSERVATION SPECIALIST 1 WATER DISTRIBUTION SUPERVISOR 1 WATER PRODUCTION SUPERVISOR I WATER QUALITY TECHNICIAN 1 TOTAL AUTHORIZED POSITIONS 110 (Revised 7/14/98) A 32 CITY OF CHINO HILLS FINAL BUDGET FISCAL YEAR 1998-99 SUMMARY OF CHANGES TO FUND BALANCES (in thousands) Fund Title GENERAL FUND Operating Fund Cash Flow Reserve Accrued Leave Reserve Contingency,Emergency, and Special Projects Reserve GENERAL FUND SUBTOTAL SPECIAL REVENUE FUNDS Public Facilities Improvement Fund Recreation Fund Gas Tax Fund Measure I Fund Air Quality Improvement Fund Solid Waste Fund Landscaping and Lighting Assessment District Funds Development Fee Funds Community Development Block Grant Miscellaneous Special Revenue Funds ENTERPRISE FUNDS Water Fund Sewer Fund INTERNAL SERVICE FUNDS Equipment Maintenance Fund Data Processing Fund CAPITAL PROJECTS FUNDS AGENCY FUNDS LESS: INTERFUND TRANSFERS AND TRANSACTIONS TOTAL ALL FUNDS Beginning Ending Fund Estimated Estimated Fund Balance + Revenues - Expenditures = Balance 3,225 224 5,868 9,317 15,534 15,534 15,444 90 1,024 2,201 - 224 5,868 - 22,336 2,515 - 2,000 - 2,000 - 786 786 - 1,058 943 1,636 365 1,237 509 1,746 - 143 59 - 202 - 3,353 3,353 - 9,025 8,311 14,047 3,289 20,044 42,405 52,291 10,158 - 402 402 - 1,112 2,674 2,579 1,207 4,155 23,987 14,424 13,718 4,425 4,023 3,713 4,735 2,405 494 553 2,346 449 662 650 461 570 52,256 52,676 150 11,563 20,963 19,050 13,476 - (64,144) (64,144) - 65,503 115,217 126,098 54,622 This page intentionally left blank. City of Chino Hills Organization By Activity Fiscal Year 1998-1999 Legislative C 1 Contract Services 77% $3,489,400 City of Chino Hills 1998-99 Legislative Expenditures City Council 3% $131,900 F C 2 City Clerk 14% $651,000 City Attorney 6% x$290,000 City of Chino Hills ANNUAL BUDGET PERSONNEL SUMMARY ACTIVITY: LEGISLATIVE FY 1997-98 ADOPTED/ ADJUSTED BUDGET PROGRAM: CITY CLERK FY 1998-99 ADOPTED BUDGET CITY CLERK 1 1 ASSISTANT CITY CLERK 1 1 ADMJNISTRATIVE ANALYST H 1 1 DEPUTY CITY CLERK 0 0 ADMINISTRATIVE CLERK 0 0 ADMINISTRATIVE SECRETARY 1 1 SECRETARY/RECEPTIONIST 1 1 RECORDS COORDINATOR 0 1 TOTAL 5 6 C 3 This page intentionally left blank. C 4 City of Chino Hills BUDGET SUNEWARY FY 1997-98 FY 1997-98 FY 1998-99 ADOPTED/ ADJUSTED PROJECTED ADOPTED BUDGET ACTUAL BUDGET LEGISLATIVE PERSONNEL SERVICES 395,800 395,800 455,800 OPERATIONS AND MAINTENANCE 3,872,000 3,800,200 4,100,500 CAPITAL OUTLAY 1,800 1,500 6,000 INTERFUND TRANSFERS 0 0 0 TOTAL LEGISLATIVE BUDGET 4,269,600 4,197,500 4,562,300 CITY COUNCIL 137,300 88,200 131,900 CITY ATTORNEY 290,000 267,000 290,000 CITY CLERK 541,900 541,900 651,000 CONTRACT SERVICES 3,300,400 3,300,400 3,489,400 TOTAL LEGISLATIVE 4,269,600 4,197,500 4,562,300 C 5 City Council Program Purpose The City Council is the governing body that guides the progress of the City of Chino Hills. The City Council responds to issues and concerns of the community by allocating resources, developing policies, and formulating strategies that support the continued health and economic viability of the City of Chino Hills. The City Council manages the growth and development of the community to ensure efficient and effective delivery of services now and in the future. Primary Activities The City Council is responsible for the formulation of legislative policies which provide guidance for the activities of the City. Significant Changes from Prior Year There are no significant changes from the prior year. Significant Items of Capital Outlay There are no significant capital items in this year's budget. Performance Measures • Develop and implement a plan for future growth and financial stability in Chino Hills. • Remain open and responsive to the concerns of the community. • Develop and foster City relationships with residents, businesses, other agencies, and community leaders. • Foster economic development C 6 97/98 Adjusted Budget 97/98 Projected Actual 98/99 Budget Personnel 61,800 61,800 61,800 Operations & Maintenance 73,700 24,900 70,100 Capital Outl y 1,800 1,500 0 Interfund Transfers 0 0 0 Total 137,300 88,200 131,900 C 6 City of Chino Hills 1 ANNUAL BUDGET ACTIVITY: LEGISLATIVE ! PROGRAM: CITY COUNCIL - PROGRAM CODE 001-0200 FY 1997-98 FY 1997-98 FY 1998-99 ADOPTED/ ADJUSTED PROJECTED ADOPTED �1 BUDGET ACTUAL BUDGET ` PERSONNEL 1010 REGULAR SALARIES 24,000 24,000 24,000 1540 , ,FRINGE BENEFITS 37,800 37,800 37,800 1 TOTAL PERSONNEL l 61,800 61,800 61,800 OPERATIONS & MAINTENANCE 2010 MEMBERSHIPS AND CERTIFICATIONS 13,600 12,200 12,500 2015 CONFERENCES, MEETINGS, AND 11,000 10,700 12,000 l TRAINING 2020 AUTO MILEAGE 1,000 1,000 0 3135 SPECIAL STUDIES 35,000 0 35,000 l _ 4440 OFFICE SUPPLIES 200 200 200 4450 REFERENCE MATERIALS AND SERVICES 400 300 400 7990 ..OTHER MISCELLANEOUS EXPENDITURES . 12,500 500 10,000 TOTAL OPERATIONS & MAINTENANCE 73,700 24,900 70,100 CAPITAL OUTLAY 8050 OFFICE FURNITURE AND EQUIPMENT 1,800 1,500 0 TOTAL CAPITAL OUTLAY 1,800 1,500 0 TOTAL 137,300 88,200 131,900 Ii FUNDING SOURCE: GENERAL FUND 1 1� - J C 7 l Legislative City Attorney Program Purpose The City Attorney provides legal counsel and representation on a wide variety of municipal issues. Primary Activities The primary activity of the City Attorney is to provide legal guidance to City staff and officials on municipal issues, including labor relations, dispute resolution, contract review, regulatory compliance, and litigation representation. Significant Changes from Prior Year There are no significant changes from the prior year. Significant Items of Capital Outlay There are no significant capital items in this year's budget. Performance Measures • Provide legal advice that enhances the City's ability to operate in a cost effective manner. 97/98 Adjusted Budget 97/98 Projected Actual 98/99 Budget Personnel 0 0 0 Operations & Maintenance 290,000 267,000 290,000 Capital Outlay 0 0 0 Interfund Transfers 0 0 0 Total 290,000 267,000 290,000 C 9 City of Chino Hills I( ' ANNUAL BUDGET 1{ ACTIVITY: LEGISLATIVE PROGRAM 'CODE PROGRAM: CITY ATTORNEY 001-1600 FY 1997-98 FY 1997-98 FY 1998-99 ADOPTED/, ADJUSTED PROJECTED ADOPTED jlBUDGET -ACTUAL• BUDGET OPERATIONS & MAINTENANCE - j 3010 LEGAL SERVICES 290,000 267,000 290,000 TOTAL OPERATIONS & MAINTENANCE 290,000 267,000 290,000 TOTAL 290,000 267,000 290,000 JFUNDING SOURCE: GENERAL FUND f C 9 LeLyislative ivr�A r t� r Program Purpose As an appointed official of the City Council, the City Clerk assists the City Council and City staff in the performance of their administrative, legal and legislative functions in accordance with State, Federal and City Codes,- Ordinances, Resolutions, and Policies. Additionally, the City L Clerk maintains the official records of the City and makes public records available for inspection. The City Clerk acts as Filing Officer under the Fair Political Reform Act and administers , General and Special Municipal Elections. Contract compliance oversight and administration is also a function under the management of the City Clerk. Primary Activities J Responsibilities of the City Clerk include preparing City Council agenda and packets, assisting departments in submission of staff reports and support documentation, keeping an accurate I� record of the proceedings of the legislative body, administering oaths or affirmations, certifying, maintaining and retrieving official records and documents, receiving and processing I a claims/lawsuits against the City, coordinating bid openings, processing legal publications and notices, receiving and filing Campaign Statements and Statements of Economic Interests, administering Municipal and Special Elections, providing administrative/clerical support to City -� Council, maintaining Municipal Code, maintaining City Seal, providing records management assistance to City departments, providing contract compliance and administration services to all departments, including the review and approval of bid specifications and contract documents for —� professional, construction, and maintenance contracts, and monitor receipt and approval of L bonds, insurance and required contract documents. Significant Changes from Prior Year e The conduct of the November 3, 1998 General Municipal Election will be held. 0 An imaging system, CD-ROM, will be implemented. o City ordinances will be codified. Significant Items of Capital Outlay L None. �J 1 L j i C10 �i Legislative City Clerk (continued) Performance Measures • Prepare City Council Agenda and Minutes in accordance with Council Policy. Comply with State and City reporting requirements for Campaign Statements and Statements of Economic Interests. • Select a professional codifier to codify appropriate Ordinances. • Implement a document management system program for City services. • Review bid specifications and contract documents to ensure compliance with Public Contract Code. C11 97/98 Adjusted Budget 97/98 Projected Actual 98/99 Budget Personnel 334,000 334,000 394,000 Operations & Maintenance 207,900 207,900 251,000 Capital Outlay 0 0 6,000 Interfund Transfers 0 0 0 Total 541,900 541,900 651,000 C11 This page intentionally left blank. C 12 rl City of Chino Hills ANNUAL BUDGET ACTIVITY: LEGISLATIVE PROGRAM: CITY CLERK 800 PROGRAM CODE 001 -0400 - 9,400 9,400 9,200 1,000 1,000 - FY 1997-98 FY 1997-98 FY 1998-99 99,600 ADOPTED/ 3,900 3,900 6,000 ADJUSTED PROJECTED ADOPTED '500 BUDGET ACTUAL BUDGET PERSONNEL 30,000 30,000 35,000 1010 REGULAR SALARIES 203,200 203,200 244,300 1015 PART-TIME/SEASONAL WAGES 37,100 37,100 41,600 1020 OVERTIME SALARIES 5,200 5,200 5,000 1540 FRINGE BENEFITS 88,500 88,500 103,100 TOTAL PERSONNEL OPERATIONS & MAINTENANCE 2010 MEMBERSHIPS AND CERTIFICATIONS 2015 CONFERENCES, MEETINGS, AND TRAINING 2020 AUTO MILEAGE 3090 PROFESSIONAL SERVICES - 3115 DATA PROCESSING SERVICES 4010 LEGAL ADVERTISING 4025 ELECTION EXPENSE 4030 PRINTING AND PHOTOCOPY SERVICES 4031 DOCUMENT IMAGING 4035 POSTAGE AND EXPRESS DELIVERY 4125 SURETY BOND 4430 SMALL EQUIPMENT AND TOOLS 4440 OFFICE SUPPLIES 4450 REFERENCE MATERIALS AND SERVICES 5025 OFFICE EQUIPMENT MAINTENANCE 5625 EQUIPMENT RENTAL TOTAL OPERATIONS & MAINTENANCE CAPITAL OUTLAY 8050 OFFICE FURNITURE AND EQUIPMENT TOTAL CAPITAL OUTLAY 334,000 334,000 394,000 800 800 900 9,400 9,400 9,200 1,000 1,000 - 1,000 75,000 75,000 99,600 3,900 3,900 3,900 6,000 6,000 6,000 500 '500 46,800 5,500 5,500 5,500 30,000 30,000 35,000 700 700 700 1.00 100 0 0 0 1,500 18,500 18,500 15,000 2,700 2,700 3,100 1,500 1,500 1,500 25,300 25,300 21,300 207,900 207,900 251,000 0 0 6,000 0 0 6,000 TOTAL 5419900 541,900 651,000 FUNDING SOURCE: GENERAL FUND C 13 Leizislative Contract Services Program Purpose The Contract Services Division is responsible for the administration of the Refuse and Recycling contract and Household Hazardous Waste contract, implementation of the City's Source Reduction and Recycling Element (SRRE) and Household Hazardous Waste Element (HHWE), and administration of the contract for Animal Care and Control Services. Primary Activities The primary activities of the Contract Services Division include the implementation of the City's Source Reduction and Recycling Element (SRRE) and the Household Hazardous Waste Element (HHWE). This includes management of the Commercial and Residential Solid Waste and Recycling Contracts to ensure solid waste diversion requirements mandated by the State and addressed in the SRRE are being met. The Household Hazardous Waste Contract provides for the collection, recycling, treatment, and disposal of household hazardous waste generated by the residents within the community. The administration of the Animal Care and Control Contract is necessary to ensure animal -related City ordinances and State laws are enforced to protect the public health and welfare of the residents. This Contract includes humane animal work, such as the pick-up and disposal of injured, stray, unwanted, or dead animals, a suitable animal shelter, educational programs, and low cost rabies vaccination clinics. Significant Changes from Prior Year • The City entered into an exclusive Franchise Agreement with the City's waste hauler to provide Commercial Solid Waste and Recycling Services. Significant Items of Capital Outlay None. Performance Measures • Prepare City Council Agenda Items as necessary for program implementation. • Implement and monitor Source Reduction and Recycling Programs. • Comply with State and local reporting requirements for Solid Waste Reduction and Household Hazardous Waste Management. • Negotiate and monitor Solid Waste and Household Hazardous Waste and Animal Care and Control Service Contracts. • Provide public education programs regarding City ordinances and State laws. C14 n r � L� r L v r� LJ Li n� �I r, r� r� Legislative Contract Services (continued) C 15 97/98 Adjusted Budget 97/98 Projected Actual 98/99 Budget Personnel 0 0 0 Operations & Maintenance 3,300,400 3,300,400 3,489,400 Capital Outlay 0 0 0 Interfund Transfers 0 0 0 Total _ 3,300,400 3,300,400 1 3,489,400 C 15 Lj This page intentionally left blank. C 16 1 City of Chino Hills ANNUAL BUDGET ACTIVITY: LEGISLATIVE PROGRAM CODE PROGRAM: CONTRACT SERVICES VARIOUS FY 1997-98 FY 1997-98 FY 1998-99 ADOPTED/ ADJUSTED PROJECTED ADOPTED BUDGET ACTUAL BUDGET OPERATIONS & MAINTENANCE 2010 MEMBERSHIPS AND CERTIFICATIONS 100 100 100 2015 CONFERENCES, MEETINGS, AND TRAINING 600 600 900 3140 REFUSE CONTRACT 3,176,000 3,176,000 3,352,700 3173 ANIMAL CONTROL SERVICES 70,000 70,000 68,600 3190 CONTRACTUAL SERVICES 42,200 42,200 43,900 4015 ADVERTISING AND PROMOTION 11,500 11,500 23,200 TOTAL OPERATIONS & MAINTENANCE 3,300,400 3,300,400 3,489,400 TOTAL 3,300,400 3,300,400 3,489,400 FUNDING SOURCE: GENERAL FUND SOLID WASTE FUND C 17 71 LI 1, L'i Ls Fj L' J This page intentionally left blank. C18 City of Chino Mills Organization By Activity Fiscal Year 1998-1999 City Manazer City Council City Manager Administration Grant Services Human Resources Public Safety (Risk Management D 1 City of Chino Hills 1998-99 City Manager Expenditures Risk Management 14% $747,500 Administration 13% $731,100 Grant Services 1% $22,200 Human Resources 4% MO$242,900 s' Stili ::i" ::5:•= t.SSi3::i :�" :» » • ...:::: tom• .... ' :SSL ....... .......:.... ..�« .»... Public Safety • 68% $3,616,900 D 2 City of Chino Hills ANNUAL BUDGET PERSONNEL SUMMARY ACTIVITY: CITY MANAGER FY 1997-98 FY 1998-99 ADOPTED/ ADJUSTED ADOPTED BUDGET BUDGET PROGRAM: ADMINISTRATION CITY MANAGER 1 1 ASSISTANT TO THE CITY MANAGER/ PERSONNEL MANAGER 1 1 ECONOMIC DEVELOPMENT MANAGER 0 1 PRINCIPAL PUBLIC WORKS ENGINEER 1 1 SENIOR ADMINISTRATIVE ANALYST 2 2 ADMINISTRATIVE ANALYST II 1 1 EXECUTIVE SECRETARY 1 1 SUB -TOTAL 7 8 �4 PROGRAM: HUMAN RESOURCES PERSONNEL ASSISTANT 1 1 SUB -TOTAL 1 1 TOTAL 8 9 D 3 This page intentionally left blank. D 4 City of Chino Hills BUDGET SUMMARY FY 1997-98 FY 1997-98 FY 1998-99 ADOPTED/ ADJUSTED PROJECTED ADOPTED BUDGET ACTUAL BUDGET CITY MANAGER PERSONNEL SERVICES 496,400 458,000 779,500 OPERATIONS AND MAINTENANCE 4,324,400 3,475,100 4,581,100 CAPITAL OUTLAY 20,400 19,100 0 INTERFUND TRANSFERS 0 0 0 TOTAL CITY MANAGER BUDGET 4,841,200 3,952,200 5,360,600 PROGRAM ADMINISTRATION 436,500 402,700 731,100 GRANT SERVICES 20,400 19,400 22,200 HUMAN RESOURCES 186,300 146,900 242,900 PUBLIC SAFETY 3,503,400 3,313,900 3,616,900 RISK MANAGEMENT 694,600 69,300 747,500 TOTAL CITY MANAGER 4,841,200 3,952,200 5,360,600 D 5 Administration Program Purpose The purpose of this Program is to establish organizational goals, administer all City programs, organize efficient delivery of municipal services, and implement City policies pursuant to the direction of the City Council. Primary Activities The City Manager administers Council policy, provides leadership, and implements efficient and effective delivery of municipal services. The City Manager establishes and maintains controls to ensure that all operating departments adhere to City Council and legally mandated policies and regulations. The City Manager is responsible for the day-to-day operations of the City. He serves as the director of all City personnel, is responsible for the execution of City Council policy, , the enforcement of all laws and ordinances, the preparation of the City's annual budget, public information, and legislative relations. Four City departments report to the City Manager: Community Development, Community Services, Finance, and Public Facilities and Operations. The City Manager's staff is responsible for support to the City Manager, risk management, grant administration, and personnel/labor relations. Significant Changes from Prior Year • City will begin the process of renewing our cable television franchise. • Focus groups will be conducted as the next step in the Community Needs Assessment process which began with the Community Needs Survey in FY 1997/98. • Six community promotional videos will be produced. • The site selection process for the Public Facilities Master Plan is scheduled to be concluded. • Implementation of the Water Master Plan for source and supply will commence. • Contract Administration for all City programs will be consolidated within Administration. • City will contract with the Chino Valley Chamber of Commerce for various fee-for-service activities. Significant Items of Capital Outlay There are no significant capital items in this year's budget. Performance Measures • Ensure implementation of action plans represented within the community and organizational strategic plans. • Implement 1998/99 budget directives. �I City Manager 1 Administration I (continued) • Provide leadership and direction to City staff. • Maximize public outreach efforts, including use of public access television and other innovative techniques for communicating with the public. • Enhance the City's legislative tracking program. • Establishment of a Public Information and Education Program. • Negotiation of a new cable television franchise agreement. D 7 97/98 Adjusted Budget 97/98 Projected Actual 98/99 Budget Personnel 356,500 333,200 580,600 Operations & Maintenance 78,000 68,800 150,500 Capital Ou ay 2,000 700 0 Interfund Transfers 0 0 1 0 Total 1 436,500 1 402,700 1 731,100 D 7 This page intentionally left blank. .: CAPITAL OUTLAY i 8050 OFFICE FURNITURE AND EQUIPMENT 2,000 700 0 TOTAL CAPITAL OUTLAY 2,000 700 0 TOTAL 436,500 402,700 731,100 FUNDING SOURCE: GENERAL FUND D. 9 City of Chino Hills 1 ' ANNUAL BUDGET i ACTIVITY: CITY MANAGER PROGRAM CODE 1 PROGRAM: ADMINISTRATION 001-0300 FY 1997-98 FY 1997-98 FY 1998-99 j ADOPTED/ ADJUSTED PROJECTED ADOPTED �t BUDGET ACTUAL BUDGET PERSONNEL 1010 REGULAR SALARIES 257,760 242,800 404,000 1015 PART-TIME/SEASONAL WAGES 0 0 9,100 1540 FRINGE BENEFITS 98,800 90,400 167,500 ' TOTAL PERSONNEL 356,500 333,200 580,600 OPERATIONS & MAINTENANCE 2010 MEMBERSHIPS AND CERTIFICATIONS 1,600 1,500 2,100 2015 CONFERENCES, MEETINGS, AND I TRAINING 7,600 6,300 10,100 2020 AUTO MILEAGE 600 600 0 i 3090 PROFESSIONAL SERVICES 18,100 18,100 76,000 3115 DATA PROCESSING SERVICES 7,000 7,000 13,800 3190 CONTRACTUAL SERVICES 0 0 10,000 j 4015 ADVERTISING AND PROMOTION 8,600 6,000 ' 12,800 4030 PRINTING AND PHOTOCOPY SERVICES 3,500 900 3,500 4035 POSTAGE AND EXPRESS DELIVERY 300 200 300 4440 OFFICE SUPPLIES 5,400 5,400 7,000 4445 SPECIAL PARTS AND SUPPLIES 13000 100 1,100 4450 REFERENCE MATERIALS AND SERVICES 1,100 200 700 5620 VEHICLE RENTAL 5,400 5,400 4,200 7415 SPECIAL DEPARTMENTAL EXPENSE 5,160 5,100 0 7990 OTHER MISCELLANEOUS EXPENDITURES 12,700 12,000 8,900 TOTAL OPERATIONS & MAINTENANCE 78,000 68,800 150,500 CAPITAL OUTLAY i 8050 OFFICE FURNITURE AND EQUIPMENT 2,000 700 0 TOTAL CAPITAL OUTLAY 2,000 700 0 TOTAL 436,500 402,700 731,100 FUNDING SOURCE: GENERAL FUND D. 9 F7' Gra• nt Services Program Purpose This program provides for the administration of all grants for the City. Primary Activities The Grant Services Program responsibilities include identifying various grant , funding opportunities, coordinating preparation of the grant applications with the appropriate departments, and ensuring proper accountability for grant fund expenditures. Significant Changes from Prior Year • A program specific grants policy will be developed for implementation. Significant Items of Capital Outlay There are no capital items in this year's budget. Performance Measures • Increase the number and amount of grant funds received by the City. • Ensure that the City meets all requirements of current grants. • Establish procedures to ensure proper accountability for grant fund expenditures. D10 97/98 Adjusted Budget 97/98 Projected Actual 98/99 Budget Personnel 19,400 18,700 19,900 Operations & Mamtenance 1,000 700 2,300 Capital Outlay 0 0 0 Interfund Transfers 0 0 0 Total 20,400 19,400 22,200 D10 City of Chino Hills 700 1,700 0 ANNUAL BUDGET 600 1,000 700 ACTIVITY: CITY MANAGER 0 PROGRAM CODE PROGRAM: GRANT SERVICES 0 VARIOUS FY 1997-98 FY 1997-98 FY 1998-99 ADOPTED/ ADJUSTED PROJECTED ADOPTED BUDGET ACTUAL BUDGET PERSONNEL 1010 REGULAR SALARIES 14,000 14,000 14,300 1540 FRINGE BENEFITS 5,400 4,700 5,600 TOTAL PERSONNEL 19,400 18,700 19,900 OPERATIONS & MAINTENANCE 2015 CONFERENCES, MEETINGS, AND TRAINING 4450 REFERENCE MATERIALS & SERVICES TOTAL OPERATIONS & MAINTENANCE CAPITAL OUTLAY 8070 FIELD EQUIPMENT TOTAL CAPITAL OUTLAY INTERFUND TRANSFERS 9010 INTERFUND TRANSFERS TOTAL INTERFUND TRANSFERS TOTAL FUNDING SOURCE: GENERAL FUND MISCELLANEOUS GRANT FUNDS D 11 1,000 700 1,700 0 0 600 1,000 700 2,300 0 0 0 0 0 0 0 0 0 0 0 0 20,400 19,400 22,200 City Manager Human Resources Program Purpose The purpose of the Human Resources Program is to maximize the City's most critical resource — its employees — by effectively recruiting, training, and developing City staff and providing personnel support to supervisors and managers. Primary Activities The primary activities of the Human Resources Program include recruitment; training; benefit administration; employee recognition; labor negotiations; maintenance and updating of Personnel Rules and policies; monitoring of salary, compensation, and classification plans; and ensuring conformance with applicable laws. Significant Changes from Prior Year • City will conduct a city-wide personnel compensation survey. • City's Employee Recognition Program has been expanded. Significant Items of Capital Outlay There are no capital items in this year's budget. Performance Measures • Recruit and provide the qualified personnel necessary to fill positions within the City service. • Develop and administer a benefits program that meets the needs of employees while being cost conscious and consistent with other progressive cities. • Meet all federal and state reporting requirements. • Develop and deliver training programs that meet organizational needs and support City goals. • Reconcile Personnel Rules, Administration Policies, and any applicable Memoranda of Understanding. D 12 97/98 Adjusted Budget 97/98 Projected Actual 98/99 Budget Personnel 91,200 76,800 119,100 Operations & Maintenance 95,100 70,100 123,800 Capital Outlay 0 0 0 Interfund Transfers 0 0 0 Total 186,300 146,900 242,900 D 12 City of Chino Hills ANNUAL BUDGET ACTIVITY: CITY MANAGER PROGRAM CODE PROGRAM: HUMAN RESOURCES 001-2200 j FY 1997-98 FY 1997-98 FY 1998-99 ADOPTED/ ji ADJUSTED PROJECTED ADOPTED (( BUDGET ACTUAL BUDGET PERSONNEL 1010 REGULAR SALARIES 1 51,200 50,300 64,500 1015 PART-TIME/SEASONAL WAGES 6,000 6,000 20,400 1020 OVERTIME SALARIES 9,200 2,800 8,000 1540 FRINGE BENEFITS 24,800 17,700 26,200 TOTAL PERSONNEL 91,200 76,800 119,100 OPERATIONS & MAINTENANCE - 2010 MEMBERSHIPS AND CERTIFICATIONS 3,600 1,900 3,600 2015 CONFERENCES, MEETINGS, AND TRAINING 15,600 12,000 17,500 2020 AUTO MILEAGE 300 0 0 3025 MEDICAL SERVICES 6,100 4,700 7,200 3090 PROFESSIONAL SERVICES 54,900 38,000 70,800 4015 ADVERTISING AND PROMOTION 7,200 7,200 6,000 1 4030 PRINTING AND PHOTOCOPY SERVICES 2,000 1,100 1,500 4440 OFFICE SUPPLIES 2,700 2,700 2,500 4450 REFERENCE MATERIALS AND SERVICES 2,700 2,500 3,600 7415 SPECIAL DEPARTMENTAL EXPENSE 0 0 10,500 7990 OTHER MISCELLANEOUS EXPENDITURES 0 0 600 TOTAL OPERATIONS & MAINTENANCE 95,100 70,100 123,800 TOTAL 186,300 146,900 242,900 FUNDING SOURCE: GENERAL FUND D 13 Public Safety Program Purpose The purpose of the Public Safety Program is to provide general police services and a variety of community services in conjunction with the Neighborhood Services Program to the citizens of Chino Hills. Primary Activities The primary activities of the Public Safety Program include general law enforcement, crime pre- vention, traffic enforcement, crossing guard services, and the provision of TOP STARS and other public education programs. The majority of services included in the Public Safety Program are provided through contract with the San Bernardino County Sheriffs Department. Significant Changes from Prior Year • Increase of one additional 24-hour patrol detail providing for the addition of 3.1 deputies. • A police cadet program is being established providing added resources to support a variety of community programs and sheriffs' services. • Implementation of a patrol detail that utilizes off-road motorcycles for patrolling the open space areas. • The City's contract with the California Department of Forestry (CDF) has been deleted. The Chino Valley Independent Fire District (CVIFD) will assume this responsibility. Significant Items of Capital Outlay • Purchase of a utility vehicle to support Cadet program. Performance Measures • Maintenance of Chino Hills' rating as "Safest City in San Bernardino County". • Enhance the productivity of sworn personnel through the assignment of cost-effective civil- ian officers where appropriate. • Reduction in the City's rate of traffic accidents with injuries and/or fatalities. • Establishment in cooperation with the City's Neighborhood Services Division of proactive neighborhood and business policing programs. • Provide technical support to City staff. D 14 City Manager SafetyTublic (continued) LIM, 97/98 Adjusted Budget 97/98 Projected Actual 98/99 Budget Personnel 0 0 0 O erations-& Maintenance 3,485,000 3,295,500 3,616,900 Capital Outlay 18,400 18,400 - 0 Interfund Transfers 0 0 0 Total 3,503,400 3,313,900 3,616,900 LIM, This page intentionally left blank. D16 City of Chino Hills ANNUAL BUDGET ACTIVITY: CITY MANAGER PROGRAM .CODE PROGRAM: PUBLIC SAFETY 001-6000 FY 19974 98 FY 1997-98 FY 1998-99 ADOPTED/ (� ADJUSTED PROTECTED ADOPTED �l BUDGET ACTUAL BUDGET OPERATIONS & MAINTENANCE ! 2010 MEMBERSHIPS AND CERTIFICATIONS 2,500 23400 2,500 2015 CONFERENCES MEETINGS, AND TRAINING 13,800 3,000 12,200 2020 AUTO MILEAGE 200 100 0 3090 OTHER PROFESSIONAL SERVICES 38,600 36,700 38,000 l i 3135 SPECIAL STUDIES 9,000 0 0 3170 POLICE SERVICES 3,069,900 9,900 2,976,500 3,460,100 1 3171 SHERIFF'S PRISONER BOOKING SERVICES 70,200 50,400 62,400 3172 PARKING FINE PROCESSING SERVICES 17,300 17,300 17,000 3180 CROSSING GUARD SERVICES 87,100 483300 0 } 3190 CONTRACTUAL SERVICES 131,200 131,200 0 4030 PRINTING AND PHOTOCOPY SERVICES 13000 600 1,000 4035 POSTAGE AND EXPRESS DELIVERY 1,000 200 300 4420 COMPUTER HARDWARE & SOFTWARE 20,300 20,300 0 4430 SMALL EQUIPMENT & TOOLS 0 0 2,000 4440 OFFICE SUPPLIES 200 0 200 1 4445 SPECIAL PARTS AND SUPPLIES 9,200 0 1,000 4450 REFERENCE MATERIALS AND SUPPLIES 100 100 100 j5020 BUILDING AND STRUCTURE MAINTENANCE 2,000 300 500 1 5625 EQUIPMENT RENTAL 10,400 8,100 13,600 7990 OTHER MISCELLANEOUS EXPENDITURES 1,000 0 6,000 TOTAL OPERATIONS & MAINTENANCE 3,485,000 3,295,500 3,616,900 ! CAPITAL OUTLAY 8060 VEHICLES & EQUIPMENT 18,400 18,400 0 (' TOTAL CAPITAL OUTLAY 18,400 18,400 0 I l TOTAL 3,5039400 3,313,900 3,616,900 FUNDING SOURCE: GENERAL FUND, GRANTS D 17 City Manager R&k,-Management Program Purpose The Risk Management Program is responsible for identifying areas of risk, developing safety pro- grams, minimizing liability, and transferring risk by obtaining adequate insurance coverage when possible. Primary Activities Administration of the Risk Management Program includes coordinating the receipt, investigation, and resolution. of liability claims files against the City; coordinating employee medical care and solution of Workers' Compensation claims; coordinating recovery when City property has been damaged; developing safety, training programs and participating in safety, meetings; monitoring losses and expense reserves; evaluating City insurance needs and purchasing appropriate cover- age. Significant Changes from Prior Year • A safety consultant will be retained to assist the City in complying with various federal and state safety rules and regulations. • Liability insurance costs have increased approximately five percent. • Workers' compensation costs have been reduced approximately thirteen percent. Significant Items of Capital Outlay There are no capital items included in this year's budget. Performance Measures • Develop information systems to provide the City's management staff with tools to control workers' compensation and liability expenses. • Develop a safety -training program that integrates with daily work functions resulting in a decrease of work-related injuries and damage to property. • Reduce the time period that liability claims remain active, thereby reducing the reserve amount calculated in the City's annual retrospective computation. • Ensure that the Safety program is compliant with all federal, state, and local guidelines. • Development of a liability claims management system. h r__1 L u r� v Manage[-�l City Risk Management (continued) D 19 97/98 Adjusted Budget 97/98 Projected Actual 98/99 Budget Personnel 29,300 29,300 59,900 Operations & Maintenance 665,300 706,800 687,600 Capital Outlay 0 0 0 Interf ind Transfers 0 0 0 Total _ 694,600 1 736,100 747,500 D 19 This page intentionally left blank. D 20 City of Chino Hills ANNUAL BUDGET ACTIVITY: CITY MANAGER PROGRAM CODE PROGRAM: RISK MANAGEMENT 001-2100 i TOTAL PERSONNEL FY 1997-98 FY 1997-98 FY 1998-99 OPERATIONS & MAINTENANCE ADOPTED/ �I ADJUSTED PROJECTED ADOPTED 300 BUDGET ACTUAL BUDGET PERSONNEL TRAINING 1010 REGULAR SALARIES 22,200 22,200 43,300 1540 FRINGE BENEFITS 7,100 7,100 16,600 i TOTAL PERSONNEL 29,300 29,300 59,900 OPERATIONS & MAINTENANCE 2010 MEMBERSHIPS AND CERTIFICATIONS 200 200 300 2015 CONFERENCES, MEETINGS, AND TRAINING 3,000 1,100 4,000 3190 CONTRACTURAL SERVICES 0 0 20,000 j l 4110 LIABILITY INSURANCE 449,900 449,900 449,900 (I 4115 FIRE AND CASUALTY INSURANCE 30,000 29,900 30,000 ` 4125 SURETY BONDS 1,900 1,900 1,900 4130 WORKERS' COMPENSATION PROGRAM 221,200 221,200 166,800 4140 UNEMPLOYMENT INSURANCE 10,000 1,700 10,000 (� 4450 REFERENCE MATERIALS AND SERVICES 1,700 900 2,200 1 ' 7415 SPECIAL DEPARTMENTAL EXPENSE 0 0 2,500 a j TOTAL OPERATIONS & MAINTENANCE 717,900 706,800 687,600 i TOTAL 747,200 736,100 747,500 FUNDING SOURCE: GENERAL FUND D 21 l _� This page intentionally left blank. 0 D 22 City of Chino Hills Organization By Activity Fiscal Year 1998-1999 Community Development City Council City Manager Community Development Director Building, Engineering Inspection Services conomic Development E 1 Administration Development Services Community Development Block Grant Program Developme Services 20% $911,600 City of Chino Hills 1998-99 Community Development Expenditures Community Economic Development Block Administration Development Grant 12% 3% 9% $528,800 $149.500 $401,900 E 2 Building, Engineering & Inspection Services 56% $2,592,000 City of Chino II1115 ANNUAL BUDGET �iACTIVITY: PERSONNEL SUMMARY COMMUNITY DEVELOPMENT i CODE ENFORCEMENT SUPERVISOR 1 1 PRINCIPAL PUBLIC WORKS ENGINEER 1 1 3` ASSISTANT PRINCIPAL PUBLIC WORKS ENGINEER 1 0 �j CODE ENFORCEMENT OFFICER 2 0 j PERMIT TECEMCIAN 1 1 i ADMINISTRATIVE SECRETARY 1 1 ( PUBLIC WORKS INSPECTOR 3 3 FY 1997-98 FY 1998-99 ! ADOPTED/ ADJUSTED ADJUSTED BUDGET BUDGET PROGRAM: ADMINISTRATION j . COMMUNITY DEVELOPMENT DIRECTOR 1 1 BUILDING & ENGINEERINING SERVICES MANAGER 1 1 i t ADMINISTRATIVE ANALYST H 0 1 l J ADMINISTRATIVE ANALYST I 1 1 ADMINISTRATIVE SECRETARY 1 1 SUB -TOTAL 4 5 PROGRAM: BUILDING, ENGINEERING & INSPECTION SERVICES MANAGING CIVIL ENGINEER 0 1 i CODE ENFORCEMENT SUPERVISOR 1 1 PRINCIPAL PUBLIC WORKS ENGINEER 1 1 3` ASSISTANT PRINCIPAL PUBLIC WORKS ENGINEER 1 0 �j CODE ENFORCEMENT OFFICER 2 0 j PERMIT TECEMCIAN 1 1 i ADMINISTRATIVE SECRETARY 1 1 ( PUBLIC WORKS INSPECTOR 3 3 SUB -TOTAL 10 8 PROGRAM: DEVELOPMENT SERVICES CITY PLANNER 0 1 SENIOR PLANNER 2 2 ASSISTANT PLANNER 2 2 GIS TECHNICIAN 1 0 SECRETARY 1 1 SUB -TOTAL i 6 6 PROGRAM: ECONOMIC DEVELOPMENT ' ASSISTANT PLANNER SUB -TOTAL TOTAL 21 20 E 3 F,111� Ell, El I LiII)4 DN" E, Ell", m ,III This page intentionally left blank. E 4 City of Chino Dills BUDGET SUMMARY FY 1997-98 FY 1997-98 . FY 1998-99 ADOPTED/ ADJUSTED PROJECTED ADOPTED BUDGET ACTUAL BUDGET COMMUNITY DEVELOPMENT PERSONNEL SERVICES OPERATIONS AND MAINTENANCE CAPITAL OUTLAY INTERFUND TRANSFERS TOTAL COMMUNITY DEVELOPMENT BUDGET PROGRAM ADMINISTRATION BUILDING, ENGINEERING & INSPECTION SERVICES COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM DEVELOPMENT SERVICES ECONOMIC DEVELOPMENT TOTAL COMMUNITY DEVELOPMENT E 5 1,269,600 1,083,800 1,449,900 3,271,500 2,672,400 3,125,400 23,500 21,000 8,500 0 0 0 4,564,600 3,777,200 ; 4,583,800 308,200 239,300 528,800 2,802,800 2,513,200 2,592,000 276,100 276,100 401,900 924,800 .547,400 911,600 252,700 201,200 149,500 4,564,600 3,777;200 4,583,800 Community Development Program Purpose The Administration Division of the Community Development Department provides administrative services for the City's Economic Development, Planning, Building / Engineering / Inspection, and Community Development Block Grant ,Divisions. The Administration Division attends all City Council and Planning Commission meetings, coordinates, prioritizes and oversees all Department activities, manages budgetary matters and promotes employee training and morale enhancement. Primary Activities The Administration Division's primary duties include: response to City Council, City Manager, Planning Commission, and Public Works Commission concerns; implementation of Council policy .as it applies to the Department; formulation, implementation and management of the Department's budget; personnel management and training; and the promotion of the City's objectives with regard to the development review process. Significant Changes from Prior Year • This Program will take a more active role in development fee issues, particularly as such issues relate to existing and new developer agreements. Performance Measures • Implement and administer the Department's operating and capital budgets. • Coordinate the development review process, including implementation 'of the "One Stop" Program. • Prepare reports, analyses, investigations and make recommendations to the City Manager, City Council, Planning Commission, Public Works Commission, and the staff Traffic Committee. • Evaluate performance of each Community Development Division and provide direction to each division. • Promote employee training. • Complete special projects as requested by the City Council and City Manager. E 6 I" L I � II r� F,I L� L,I L16 L3 iL J Lj n J Ltl F- L n f' 97/98 Adjusted Budget 97/98 Projected Actual 98/99 Budget Personnel 243,100 187,200 435,100 Operations & Maintenance 62,600 52,075 86,700 Capital Outlay 2,500 0 7,000 Interfund Transfers 10 0 0 Total 308,200 239,275 1 528,800 E 6 I" L I � II r� F,I L� L,I L16 L3 iL J Lj n J Ltl F- L n f' City of Chino Hills ANNUAL BUDGET ACTIVITY: COMMUNITY'DEVELOPMENT PRO_ GRAM , CODE PROGRAM: ADMINISTRATION 001-4000 PERSONNEL 1010 REGULAR SALARIES 1015 PART-TIME/SEASONAL WAGES 1020 OVERTIME SALARIES 1540 FRINGE BENEFITS TOTAL PERSONNEL OPERATIONS & MAINTENANCE 2010 MEMBERSHIPS AND CERTIFICATIONS 2015 CONFERENCES, MEETINGS, AND TRAINING 3105 TEMPORARY EMPLOYEE SERVICES 3115 DATA PROCESSING SERVICES 3190 CONTRACTUAL SERVICES 4030 PRINTING AND PHOTOCOPY SERVICES 4035 POSTAGE AND EXPRESS DELIVERY 4440 OFFICE SUPPLIES 4450 REFERENCE MATERIALS AND SERVICES 5025 OFFICE EQUIPMENT MAINTENANCE 5620 VEHICLE RENTAL 5625 EQUIPMENT RENTAL 7990 OTHER MISCELLANEOUS EXPENDITURES TOTAL OPERATIONS & MAINTENANCE CAPITAL OUTLAY 8050 OFFICE FURNITURE AND EQUIPMENT TOTAL CAPITAL OUTLAY TOTAL FUNDING SOURCE: GENERAL FUND -E 7 FY 1997-98 FY 1997-98 FY 1998-99 ADOPTED/ ADJUSTED PROJECTED ADOPTED BUDGET ACTUAL BUDGET 169,400 138,000 306,100 5,600 3,300 8,000 2,900 900 3,000 65,200 45,000 118,000 243,100 187,200 435,100 400 300 0 1,500 100 200 1,500 0 1,500 17,300 17,300 35,600 2,000 200 500 500 100 5,000 200 100 200 14,000 12,000 16,000 1,200 1,000 1,200 7,200 6,000 5,000 0 0 6,000 16,300 15,000 15,000 500 0 50Q; 62,600 52,100 86,700 ,2,500 0 7,000 2,500 0 7,000 308,200 239,300 528,800 Communi Program Purpose' meat The Building, Engineering and Inspection Services Program is a coordinated array of Building and Safety, and Engineering and Inspection services. The Program exists to provide technical engineering support and information, to mitigate environmental hazards to public and private properties and to ensure that all structures are built to meet the Uniform Codes. The Program provides services related to capital projects, development review, subdivision map processing, and traffic engineering, as well as long range planning for infrastructure needs of the City. Primary Activities The primary activities of the Program can be divided into several areas. One is the conditioning, review and inspection of all developer built infrastructure. Another is traffic system management. A third is the plan review, permit issuance, and field inspections of all privately built structures. This program is also responsible for landscape plan review and inspection. It is through these functions that the City helps to provide a safely built environment, at home and at work, for the community and meets the City's need for new infrastructure. Significant Changes from Prior Year • Staff engineering services will be initiated. • To assist the Capital Improvement Team, the Building & Engineering Services Division will now provide project inspections. In order to accomplish this new task, one additional Inspector will be dedicated to Capital Improvement Projects. • The code enforcement function will be transferred to the Neighborhood Services program within the Community Services Department. Performance Measures • Continue to improve coordination with Engineering and Development Services in the review of development applications through the City's "One Stop" Program. • Provide professional Engineering services to the City. • Provide professional counter services eight hours a day. • Provide quality plan review and inspection services. • Proactively assist customers with effective and efficient Building and Safety services. • Provide effective traffic management through the monitoring and establishment of traffic control devices, speed zones, traffic calming and other methods. • Effectively manage comprehensive development services contract. (I Community Development (continued) E 9 97/98 Adjusted Budget 97/98 Projected Actual 98/99 Budget Personnel 597,800 483,000 513,600 Operations & Maintenance 2,184,000 2,009,200 2,076,900 Capital Outla 21,000 21,000 1,500 Interfund Transfers 0 0 0 Total 2,802;800 2,513,200 2,592,000 E 9 This page intentionally left blank. E10 11 ANNUAL BUDGET ACTIVITY: COMMUNITY DEVELOPMENT PROGRAM: BUILDING; ENGINEERING & INSPECTION PROGRAM CODE SERVICES 001-4100 PERSONNEL 1010 REGULAR SALARIES 1015 PART-TIME/SEASONAL WAGES 1020 OVERTIME SALARIES 1540 FRINGE BENEFITS TOTAL PERSONNEL OPERATIONS & MAINTENANCE 2010 MEMBERSHIPS AND CERTIFICATIONS 2015 CONFERENCES, MEETINGS, AND TRAINING 2020 AUTO MILEAGE 2030 UNIFORMS 3030 DEVELOPMENT PROFESSIONAL SERVICES 3105 TEMPORARY EMPLOYEE SERVICES 3115 DATA PROCESSING SERVICES 4010 LEGAL ADVERTISING 4030 PRINTING AND PHOTOCOPY SERVICES 4430 SMALL EQUIPMENT AND TOOLS 4445 SPECIAL PARTS AND SUPPLIES 4450 REFERENCE MATERIALS AND SERVICES 5040 COMMUNICATIONS -EQUIPMENT MAINTENANCE 5620 VEHICLE RENTAL 7990- OTHER MISCELLANEOUS EXPENDITURES TOTAL OPERATIONS & MAINTENANCE CAPITAL OUTLAY 8060 VEHICLES AND EQUIPMENT TOTAL CAPITAL OUTLAY FY 1997-98 FY 1997-98 ADOPTED/ _ ADJUSTED PROJECTED BUDGET ACTUAL 416,800 18,600 7,000 155,400 597,800 F 2,000 200 1,400 2,072,000 2,000 57,800 1,000 6,100 1,000 200 700 400 16,000 23,000 2,184,000 21,000 21,000 360,000 4,000 7,000 112,000 483,000 200 2,000 100 1,400 1,900,000 0 57,800 400 6,600 700 200 1,000 400 16,000 23,000 2,009,200 21,000 21,000 FY 1998-99 ADOPTED BUDGET 349,700 18,600 10,700 134,600 513,600 6,000 200 1,400 2,000,000 2,000 38,200 1,000 7,000 2,000 200 1,000 900 16,600 2,076,900 1,500 1,500 TOTAL 2,802,800 2,513,200 2,592,000 FUNDING SOURCE: GENERAL FUND E 11 Community Development Program Purpose The purpose of the Community Development Block Grant (CDBG) Program is to promote the development of a viable urban community by providing for decent housing, a suitable living environment, and expanded economic opportunities principally for low and moderate income persons. Funding is provided by the U.S. Department of Housing and Urban Development (HUD). Primary Activities The primary activity of the CDBG Program is the implementation of eligible public improvement projects which principally benefit low and moderate income neighborhoods or which remove architectural barriers to the disabled. The City also allocates funds to public service providers, which, in 1998-99, includes funding of $22,200 to the San Bernardino County Library Literacy Program. Significant Changes from Prior Year • Program indicates a measurable increase due to the roll over of previously allocated funds and the inclusion of unexpended funds. Performance Measures • Complete previously approved projects. • Complete an income survey and needs assessment for Los Serranos to facilitate future improvements. E12 1997/98 Adjusted Budget 97/98 Projected Actual 98/99 Budget Personnel 0 0 0 Operations & Maintenance 183,000 183,000 4011900 Capital Outlay 0 0 0 Interfund Transfers 0 0 0 Total 183,000 183,000 401,900 E12 City of Chino Hills ANNUAL BUDGET ACTIVITY: COMMUNITY DEVELOPMENT - PROGRAM ,CODE PROGRAM: COMMUNITY DEVELOPMENT BLOCK GRANT 014-4010 FY 1997-98 FY 1997-98 FY 1998-99 ADOPTED/ - ADJUSTED PROJECTED ADOPTED BUDGET ACTUAL, BUDGET OPERATIONS & MAINTENANCE 7911 PUBLIC WORKS CONSTRUCTION 276,100 TOTAL OPERATIONS & MAINTENANCE 276,100 276,100 - 401,900 276,100 401,900 TOTAL 276,100 276,100 401,900 FUNDING SOURCE: COMMUNITY DEVELOPMENT BLOCK GRANT E 13 101-1,111111 . 1 111 Development Services Program Purpose The Development Services Program is responsible for implementation of the City's General Plan and Development Code and for managing all land use entitlements in accordance with the Subdivision Map Act, California Environmental Quality Act (CEQA), and Planning, Zoning, and Development Laws. Primary Activities The primary activity of the Development Services Program is the management of land use entitlements for.proposed residential and commercial projects, including the preparation of Initial Studies and Environmental Impact Reports, Site Plan Reviews, Design Reviews, Conditional Use Permits, Tract Maps, Parcel Maps, General Plan/Development Code Amendments, preparation of Conditions of Approval, and public hearings before the City Council and Planning Commission. Other activities include City -initiated General ' Plan/Development Code amendments, development of Planning standards and ordinances, and ongoing development and implementation of a "One Stop" Program. Significant Changes from Prior Year • Program will implement revised development standards and design guidelines. • Staff planning services will be enhanced to meet the needs of the growth cycle expected to continue within Chino Hills. Significant Items of Capital Outlay None. Performance Measures • Manage all land use entitlements within the time frames prescribed by the Permit Streamlining Act. • Implement General Plan and Development Code, and prepare design and development standards for new development projects. • Continue implementation of the "One Stop" Program, to include development of a Planning Procedures Manual, to improve counter service and interaction with City residents and the development community. • C'.omnlete the Prominent Knoll and Ridgeline Study E14 97/98 Adjusted Budget 97/98 Projected Actual 98/99 Budget Personnel 319,900 311,505 438,700 Operations & Maintenance 604,900 235,900 472,900 Capital Outlay 0 0 0 Interfund Transfers 0 0 0 Total 924,800 547,405 911,600 E14 11 City of Chino Hills ANNUAL BUDGET ACTIVITY: COMMUNITY DEVELOPMENT PROGRAM CODE PROGRAM: DEVELOPMENT SERVICES 001-4200 - FY 1997-98 FY 1997-08 'FY 1998-99 ADOPTED/ ADJUSTED PROJECTED ADOPTED BUDGET ACTUAL BUDGET PERSONNEL 1010 REGULAR SALARIES 217,800 217,800 305,700 1015 PART-TIlVIE/SEASONAL WAGES 17,900 10,000 15,100 1020 OVERTIME SALARIES 900 400 1,000 1520 • MEDICARE INSURANCE 0 0 0 1540 • FRINGE BENEFITS 83,300 83,300 116,900 TOTAL PERSONNEL 319,900 311,500 438,700 OPERATIONS & MAINTENANCE 2010 MEMBERSHIPS AND CERTIFICATIONS 1,100 1,100 2,000 2015 CONFERENCES, MEETINGS, AND TRAINING 3,400 1,200 1,800 2020 AUTO MILEAGE 400 200 400 3030 DEVELOPMENT PROFESSIONAL SERVICES 475,000 225,000 450,000 3090 PROFESSIONAL SERVICES 115,500 0 0 3115 DATA PROCESSING SERVICES 0 0 7,600 4010 LEGAL ADVERTISING 2,000 2,200 2,500 4030 PRINTING AND PHOTOCOPY SERVICES 5,000 5,000 5,000 4035 POSTAGE AND EXPRESS DELIVERY 2,300 1,000 2,300 4445 SPECIAL PARTS AND SUPPLIES 200 200 400 4450 REFERENCE MATERIALS AND SERVICES 0 0 900 TOTAL OPERATIONS & MAINTENANCE 604,900 235,900 472,900 TOTAL 924,800 547,400 911,600 FUNDING SOURCE: GENERAL FUND E 15 Community Development Program Purpose The Economic Development Program seeks to promote commercial, business park, and office development in the City of Chino Hills to create a diversified and sustainable economic base which (1) provides a stable tax revenue structure for the City and (2) provides a full range of retail shopping, services, and employment opportunities for its residents. Primary Activities The primary activity of the Economic Development Program is to actively pursue new retail projects that generate retail sales tax, transient occupancy tax, and other revenues for the City. Another major activity is to work with existing shopping center owners and leasing agents to promote retention of existing businesses and attraction of new retailers to result in full occupancy of existing centers. The program also seeks to actively pursue business park development opportunities over a longer -range time frame as sites become available for such uses. Significant Changes from Prior Year • This Program will increase marketing efforts for the new commercial power center as well as continuing to assist with existing vacancies in established centers. In addition, existing marketing materials and city information will be updated and redesigned. Performance Measures • Actively promote development of the Lennar/Costco regional power center project. • Promote development of the Peyton/Grand and other retail sites in Chino Hills. • Actively participate at the International Council of Shopping Centers (ICSC) national and regional trade shows. I , • Contact 200 retailers to encourage them to locate in Chino Hills. • Contact 10 existing businesses as part of the Business Visitation/Retention Program. • Continue implementation of the Internet web site to market the City to prospective retailers and other businesses and to disseminate City information to residents. • Develop Economic Development Profile for the City. E16 n !'J IT LI LJ �l li J Li L J 1�1 ; ] I , LJ LJ 97/98 Adjusted Budget 97/98 Projected Actual 98/99 Budget Personnel 108,800 102,100 62,500 Operations & Maintenance 143,900 99,050 87,000 Capital Outlay 0 0 0 Interfund Transfers 0 0 0 Total 252,700 1 201,150 1 149,500 E16 n !'J IT LI LJ �l li J Li L J 1�1 ; ] I , LJ LJ f E 17 City of Chino Mills I ANNUAL BUDGET ACTIVITY: COMMUNITY DEVELOPMENT PROGRAM: ECONOMIC DEVELOPMENT PROGRAM CODE I 001-4400 FY 1997-98 FY 1997-98 FY 1998-99 I� I ADOPTED/ ADJUSTED PROJECTED ADOPTED BUDGET ACTUAL BUDGET PERSONNEL j1010 REGULAR SALARIES 72,900 72,900 38,600 1015 PART-TIME/SEASONAL WAGES 8,000 4,500 8,700 1540 FRINGE BENEFITS 27,900 24,700 15,200 TOTAL PERSONNEL 108,800 102,100 62,500 11 OPERATIONS & MAINTENANCE 2010 MEMBERSHIPS AND CERTIFICATIONS 800 600 600 2015 CONFERENCES, MEETINGS, AND TRAINING 9,300 8,000 9,600 2020 AUTO MILEAGE 0 100 200 3020 FINANCIAL SERVICES 19,100 7,000 15,000 3030 DEVELOPMENT PROFESSIONAL SERVICES 25,000 0 0 3115 DATA PROCESSING SERVICES 2,500 2,500 0 4015 ADVERTISING AND PROMOTION 40,300 34,000 14,700 4030 PRINTING AND PHOTOCOPY SERVICES 22,500 22,500 22,500 4035 POSTAGE AND EXPRESS DELIVERY 21,200 21,200 21,200 4445 SPECIAL PARTS AND SUPPLIES 3,000 3,000 3,000 4450 REFERENCE MATERIALS AND SERVICES 200 200 200 TOTAL OPERATIONS & MAINTENANCE 143,900 99,100 87,000 TOTAL 252,700 201,200 149,500 FUNDING SOURCE: GENERAL FUND �I i E 17 This page intentionally left blank. E18 L City of Chino Hills Organization By Activity Fiscal Year 1998-1999 Community Services City Council City Manager Community Services Director Neighborhood Services Recreation Services F 1 Administration Emergency Preparedness Emerg Prepare 10/ $22,! City of Chino Hills 1998-99 Community Services Expenditures Neighborhood Administration Services 18% 26% $327,800 $480,600 Recreation Services 55% $993,800 F 2 City of Chino Mills ANNUAL BUDGET PERSONNEL SUMMARY ACTIVITY: COMMUNITY SERVICES FY 1997-98 FY 1998-99 ADOPTED/ ADJUSTED ADOPTED BUDGET BUDGET PROGRAM: ADMINISTRATION COMMUNITY SERVICES DIRECTOR 1 1 ADMINISTRATIVE SECRETARY 1 1 SUB -TOTAL 2 2 PROGRAM: NEIGHBORHOOD SERVICES NEIGHBORHOOD SERVICES SUPERVISOR 1 1 COMMUNITY SERVICES COORDINATOR 1 1 NEIGHBORHOOD SERVICES COORDINATOR 1 1 CODE ENFORCEMENT OFFICER 0 2 SECRETARY 1 1 SUB -TOTAL 4 6 PROGRAM: RECREATION SERVICES RECREATION MANAGER 0 0 RECREATION SUPERVISOR 1 1 RECREATION COORDINATOR 2 3 SECRETARY 1 1 SUB -TOTAL 4 5 TOTAL 10 13 F 3 This page intentionally left blank. F 4 City of Chino Hills BUDGET SUMMARY COMMUNITY SERVICES PERSONNEL SERVICES OPERATIONS AND MAINTENANCE CAPITAL OUTLAY INTERFUND TRANSFERS TOTAL COMMUNITY SERVICES BUDGET PROGRAM ADMINISTRATION EMERGENCY PREPAREDNESS NEIGHBORHOOD SERVICES RECREATION, SERVICES TOTAL COMMUNITY SERVICES F5 FY 1997-98 FY 1997-98 FY 1998-99 ADOPTED/ ADJUSTED PROJECTED ADOPTED BUDGET ACTUAL BUDGET 873,000 708,400 945,900 573,200 513,700 820,800 5,000 5,000 58,000 0 0 0 1,451,200- 1,227,100 1,824,700 287,300 232,700 327,800 13,700 8,900 22,500 371,400 264,600 480,600 778,800 720,900 993,800 1,451,200 1,227,100 1,824,700 Community Services Program Purpose This Program provides administrative services for City of Chino Hills Recreation, Community Services, Neighborhood Services, and community activities and events. The Administration Program staffs the City's Parks and Recreation Commission; develops and administers the Department budget; provides leadership for Recreation, Neighborhood Services, Code Enforcement, the Healthy Cities Project, the Volunteer Service Program, community events, Emergency Preparedness, the Summer Concerts in the Park Series, and the development of community facilities and parks. This Program provides staff liaison on various Chino Valley Unified School District issues including TOP STARS and the School Resource Officer; manages the Human Services Agreement with the City of Chino; and is responsible for production of the City News and Recreation Brochure. Primary Activities The primary activities of the Community Services Department Administration Program include preparation of agenda items for the Parks and Recreation Commission and City Council; administration, development and supervision of the Department's budget; oversight of Departmental purchasing and cash handling operations; development and oversight of various Chino Valley Unified School District Agreements, City of Chino Agreements and the Crossing Guard Contract; advocacy and planning for community facilities; and general oversight of all Department Programs. Significant Changes from Prior Year • Full design and implementation of the programs offered through the Neighborhood Services Division is the primary change in this program area. • Managing of the three new community facilities scheduled to open in the fiscal year: Community Center at the Civic Center, Grand Avenue Park and the McCoy Equestrian Center. Significant Items of Capital Outlay None Performance Measures • Establishment of a comprehensive joint use agreement with the Chino Valley Unified School District. • Development of an operations policy and procedures for Grand Avenue Park usage. • Development of an operations policy and procedures for the McCoy Equestrian Center. • Planning and design for a skate park facility in the City. F 6 ' Community Services (continued) • Full implementation of the comprehensive Neighborhood Services Program. F 7 97/98 Adjusted Budget 97/98 Projected Actual 98/99 Budget Personnel 128,800 102,100 126,700 Operations & Maintenance 153,500 125,600 201,100 Capital Outlay 5,000 5,000 0 Interfund Transfers 0 0 0 Total 1 287,300 232,700 327,800 F 7 This page intentionally left blank. City of Chino Hills ANNUAL BUDGET ACTIVITY: COMMUNITY SERVICES MEMBERSHIPS AND CERTIFICATIONS � PROGRAM CODE PROGRAM: ADMINISTRATION 2015 001-1100 900 900 15800 TRAINING FY 1997-98 FY 1997-98 FY 1998 -95 - 100 ADOPTED/ 3115 DATA PROCESSING SERVICES 23,000 ADJUSTED PROJECTED ADOPTED CONTRACTUAL SERVICES BUDGET ACTUAL BUDGET PERSONNEL ADVERTISING AND PROMOTION 800 800 1010 REGULAR SALARIES 76,900 74,000 86,300 1015 PART-TIME/SEASONAL WAGES 0 0 0 1020 OVERTIME SALARIES 7,100 1,800 7,100 1540 FRINGE BENEFITS 44,800 26,300 33,300 TOTAL PERSONNEL 128,800 102,100 126,700 OPERATIONS & MAINTENANCE 2010 MEMBERSHIPS AND CERTIFICATIONS 500 500 800 2015 CONFERENCES, MEETINGS, AND 900 900 15800 TRAINING 2020 AUTO MILEAGE 300 100 300 3115 DATA PROCESSING SERVICES 23,000 23,000 18,500 3190 CONTRACTUAL SERVICES 48,000 48,000 70,700 4015 ADVERTISING AND PROMOTION 800 800 900 4030 PRINTING AND PHOTOCOPY SERVICES 47,100 30,000 67,000 4035 POSTAGE AND EXPRESS DELIVERY 10,400 200 10,400 4440 OFFICE SUPPLIES 6,400 6,000 7,100 4445 SPECIAL PARTS AND SUPPLIES 3,100 3,100 2,800 4450 REFERENCE MATERIALS AND SERVICES 300 300 500 5025 OFFICE EQUIPMENT MAINTENANCE 200 200 200 5620 VEHICLE RENTAL 3,100 3,100 12,100 5625 EQUIPMENT RENTAL 8,000 8,000 7,000 7990 OTHER MISCELLANEOUS EXPENDITURES 1,400 1,400 =; 1,000 TOTAL OPERATIONS & MAINTENANCE 153,500 125,600 _. 201,100 CAPITAL OUTLAY 8040 IMPROVEMENTS OTHER THAN BUILDINGS 5,000 5,000 0 TOTAL CAPITAL OUTLAY 5,000 5,000 0 TOTAL 287,300 232,700 327,800 FUNDING SOURCE: GENERAL FUND F9 Community EmergencyPreparednessl Program Purpose The purpose of the Emergency Preparedness Program is to enhance the City's ability to respond to and recover from the effects of natural or manmade disasters, to administer the Federal and State Disaster Assistance Programs, and to serve as the liaison to these, and other agencies in San Bernardino County. Primary Activities Community Services staff provides emergency preparedness training and information to City staff; coordinates a community informational campaign regarding preparedness; plans and implements disaster drills in conjunction with other agencies; acts as liaison to the Chino Hills Emergency Auxiliary Radio Team (C.H.A.R.T.); participates in the Coordinated Emergency Management Organization (CEMO); serves as City representative to the San Bernardino County Operational Area; coordinates disaster reimbursement claim processing; maintains Emergency Operations Center (EOC) preparedness; maintains emergency food, water, and equipment supplies; coordinates disaster/damage information with San Bernardino County; and maintains the City's Emergency Management Plan. Significant Changes from Prior Year • The Emergency Operations Center (EOC) will be moved from the Library to the new Community Center. Significant Items of Capital Outlay None Performance Measures • Update of the City's Emergency Management Plan to include provisions of the State's Standardized Emergency Management System. • Conduct a mock disaster drill in coordination with other local agencies. F10 97/98 Adjusted Budget 97/98 Projected Actual 98/99 Budget Personnel 0 0 0 Operations & Maintenance 13,700 8,900 22,500 Capital Outlay 0 0 0 Interfund Transfers 0 0 0 Total 13,700 1 8,900 122,500 F10 City of Chino Hills ANNUAL BUDGET ACTIVITY: COMMUNITY SERVICES PROGRAM ' CODE PROGRAM: EMERGENCY PREPAREDNESS 001-1110 FY 1997-98 FY 1997-98 FY 1998-99 ADOPTED/ ADJUSTED PROJECTED ADOPTED BUDGET ACTUAL BUDGET ' el 1►1 1, 1010 REGULAR SALARIES , 0' 0 1015 `PART-TIME/SEASONAL WAGES 0 0 1020 OVERTIME SALARIES 0 0 1540 FRINGE BENEFITS 0 0 TOTAL PERSONNEL 0 0 OPERATIONS & MAINTENANCE 2010 MEMBERSHIPS AND CERTIFICATIONS 100 100 2015 CONFERENCES, MEETINGS, AND 4,200 1,500 TRAINING 2020 AUTO MILEAGE 0 0 2030 UNIFORMS 600 600 3190 CONTRACTUAL SERVICES 0 0 4035 POSTAGE AND EXPRESS DELIVERY 100 100 4430 SMALL EQUIPMENT AND TOOLS 1,300 1,000 4440 OFFICE SUPPLIES 200 200 4445 SPECIAL PARTS AND SUPPLIES 5,400 3,600 5620 VEHICLE RENTAL 1,800 1,800 TOTAL OPERATIONS & MAINTENANCE 13,700, 8,900 TOTAL 13,700 8,900 FUNDING SOURCE: ' GENERAL FUND EMERGENCY OPERATIONAL GRANT 0 0 0 0 0 0 100 4,800 100 0 7,000 100 1,500 400 5,400 3,100 22,500 22,500 Community Services Program Purpose The purpose of the Neighborhood Services Program is to centralize various functions which utilize the skills, talents and human resources of citizens, as well as to provide a focus for community outreach programs in order to enhance and improve the quality of life in the City. Projects within the Program provide a forum for citizen participation, provide opportunities for involvement in the community, encourage and support neighborhood groups in identifying specific needs within various geographic areas of the City, provide citizens with tools and/or information to promote public/personal safety and encourages positive personal development of youth in the community. A major component of the Neighborhood Services Division is Code Enforcement. The primary goal of the Code Enforcement Program is to maintain and improve the general appearance, safety, and property values of the City's residential neighborhoods and commercial district through the identification of community needs and the enforcement of all applicable land use regulations. Primary Activities The Neighborhood Services Program oversees and coordinates City programs and services which support neighborhoods throughout the City, including Neighborhood and Business Watch, Code Enforcement, the Volunteer Graffiti Abatement Team, the Roadway Adoption Program, the Park Adoption Program, and various community improvement projects. This program also will provide a mechanism for active communication between neighborhoods and City staff/ representatives. The Neighborhood Services Program provides technical support to all Healthy Cities Projects, including CHAMP, YAB, SAVVY, and the Summer Job Shadowing Program; oversees the Volunteer Service Program; and manages the Human Services Contract with the City of Chino. The City provides support for Healthy Cities Projects including stationery and/or postage, preparation of statistical information, volunteer recruitment and screening, provision of an office from which to work and use of equipment, review of materials, etc. The primary activity of the Code Enforcement Program is to investigate and act on complaints. A new activity proposed in Code Enforcement is the Abatement Services Program, which would give the City the flexibility to proactively remove conditions that cause a public nuisance or create an unhealthy environment. Abatement procedures allow Code Enforcement staff to perform corrective actions and subsequently assess the cost of such actions against the property. Under the Abatement Services Program, municipal work crews or private contractors could enter the premises and perform the work. F12 Community Services t-,Neigliborhood 'I (continued) Significant Changes from Prior Year • Full implementation of this program will occur during this fiscal year, including such program components as neighborhood outreach, organization 'of neighborhood groups, development of active communication between various geographical segments of the community and the City; and initiation of Neighborhood -and Business Watch, and Emergency Preparedness outreach and education programs in neighborhoods. In addition, a new Healthy Cities project application will be submitted in the first half of the fiscal year, with implementation scheduled for the second half of the year. ' • Implementation of the Code Enforcement Abatement Services Program. Significant Items of Capital Outlay • New compact pickup truck for Code Enforcement • New computers, furniture and equipment for Neighborhood Services Supervisor, Neighborhood Services Coordinator, and Sr. Code Enforcement Officer Performance Measures r- Neighborhood Services • Design and implementation of a neighborhood outreach program. • Creation of neighborhood organizations. • Offering of Neighborhood and Business Watch meetings/presentations in various graphic segments of the City. • Healthy Cities Project identification and submission of application for the new project year. • Maintain a strong and dedicated cadre of 200 City volunteers. Code Enforcement • Send a first response letter to all citizen complaints within 48 hours and achieve code compliance as soon as possible following policies and legal procedures. • Develop a public information program to educate Chino Hills residents about common code violations with the goal of reducing violations. • Develop a case management system to more efficiently manage code enforcement cases and i to produce monthly/annual reports of activity. • Implement a Lien Program for cost recovery. • Develop a comprehensive Code Enforcement Procedures Manual. F13 Community Services (continued) F14 97/98 Adjusted Budget 97/98 Projected Actual 98/99 Budget Personnel 305,500 215,200 306,700 Operations & Maintenance 63,900 49,400 143,900 Capital Outlay' 0 0 30,000 Interfund Transfers 0 0 0 Total 369,400 264,600 480,600 F14 i City of Chino Hills ANNUAL BUDGET -; ACTIVITY: COMMUNITY SERVICES PROGRAM CODE PROGRAM: NEIGHBORHOOD SERVICES - ; , 1 VARIOUS FY 1997-98 FY 1997-98 FY 1998-99 ADOPTED/ (l ADJUSTED PROJECTED ADOPTED !) BUDGET ACTUAL BUDGET PERSONNEL 1010 REGULAR SALARIES 203,000 151,800 206,800 ' 1015 PART-TIME/SEASONAL WAGES 19,200 , 11 000 12 3 00 1020 OVERTIME SALARIES 4,900 1,000' 7,900 1540 FRINGE BENEFITS 78,400 51,400 79,700 j TOTAL PERSONNEL 305,500 215,200 306,700 OPERATIONS & MAINTENANCE 2010 MEMBERSHIPS AND CERTIFICATIONS 200 200 400 2015 CONFERENCES, MEETINGS, AND 2500 2,000 2,900 TRAINING 2020 AUTO MILEAGE 0 0 200 ( 3010 LEGAL SERVICES 9,500 9,500 20,000 1 3090 PROFESSIONAL SERVICES 0 0 15,000 3180 CROSSING GUARD SERVICES 0 0 55,000 3190 CONTRACTUAL SERVICES 30,800 20,800 20,800 4015 ADVERTISING AND PROMOTION 300 300 300 4030 PRINTING AND PHOTOCOPY SERVICES 3,500 1,200 4,100 4035 POSTAGE AND EXPRESS DELIVERY 1000 500 1,700 4130 WORKERS' COMPENSATION PROGRAM 500 500 500 (� 4440 OFFICE SUPPLIES 2,000 1,000 2,200 l 1 4445 SPECIAL PARTS AND SUPPLIES 5,200 5,000 5,800 4450 REFERENCE MATERIALS AND SERVICES 100 100 200 5620 VEHICLE RENTAL 3800 3,800 10,300 ! 7990 OTHER MISCELLANEOUS EXPENDITURES 4500 4,500 4,500 �I TOTAL OPERATIONS & MAINTENANCE 63,900 49,400 143,900 F 15 City of Chino Mills ANNUAL BUDGET ACTIVITY: COMMUNITY SERVICES PROGRAM CODE PROGRAM: NEIGHBORHOOD SERVICES VARIOUS FY 1997-98 FY 1997-98 FY 1998-99 ADOPTED/ ADJUSTED PROJECTED ADOPTED BUDGET ACTUAL BUDGET CAPITAL OUTLAY 8050 OFFICE FURNITURE AND EQUIPMENT 0 0 12,000 8060 VEHICLE AND EQUIPMENT 0 0 18,000 TOTAL CAPITAL OUTLAY 0 0 30,000 TOTAL 369,400 264,600 480,600 FUNDING SOURCE: GENERAL FUND HEALTHY CITIES F 16 [I i This page intentionally left blank. F17 Community Services Program Purpose The Recreation Program provides quality recreation activities which reflect the interests, needs, and demographics of the residents of Chino Hills. Recreation programs enhance the quality of life in the City, build a sense of community, expose children to positive role models, improve self-esteem, and contribute to the safety of our community. Primary Activities The primary activities of the Recreation Program include program development and implementation, ongoing monitoring and evaluation, staff development and training, and trend review. The Recreation Program supports the following "no fee" services: General information queries; over 1,800 annual gazebo reservations, Community Sports Council support; scheduling of all School District and City facilities; special events (Fourth of July, Easter, Halloween, and special projects, as assigned); Parks and Recreation Commission special projects, support, and research; facilities and park planning; and liaison with the School District on a variety of issues. Fee programs offered by the Recreation Division include day camps, aquatics, adult and youth sports, special interest classes, and after school recreation programs. Significant Changes from Prior Year • Opening of a new Community Center in the Civic Center to facilitate the offering of recreation classes, community events, and meetings. • Opening of the Grand Avenue Park site, which will offer roller hockey and adult soccer league programs. • Opening and marketing of the McCoy Equestrian Center. • Addition of a new year-round school schedule which requires enhanced coordination with the School District and parents to ensure provision of services for youth which meet community needs. Significant Items of Capital Outlay • New computer to support RecWare for Recreation (Fee). • New computer, furniture and equipment to support staff at Grand Avenue Park. Performance Measures • Implement a Roller Hockey Program at Grand Avenue Park. • Implement a City -operated adult soccer program at Grand Avenue Park. • Offer a minimum of eight special events targeted toward different segments of the community (e.g. Concerts in the Park, Movies in the Park, 4' of July Celebration, Easter • Egg-Citement, and Trick or Treat at City Hall). F18 L'u �l J 1 LJ i; r, I p L i" I, LJ ft �i Q� H, Li Community Services (continued) • Through recreation program evaluations, maintain an above average to excellent rating by at least 75% of participants. F 19 97/98 Adjusted Budget 97/98 Projected Actual 98/99 Budget Personnel 436,700 391,100 512,500 Operations & Maintenance 342,100 329,800 453,300 Capital Outlay 0 0 28,000 Interfund Transfefs 0 0 0 Total 778,800 1 720,900 1 993,800 F 19 F) L � This page intentionally left blank. F 20 11, ri City of Chino Hills ANNUAL BUDGET ACTIVITY: COMMUNITY SERVICES PROGRAM CODE PROGRAM: RECREATION SERVICES VARIOUS PERSONNEL 1010 REGULAR SALARIES 1015 PART-TIME/SEASONAL WAGES 1020 OVERTIME SALARIES 1540 FRINGE BENEFITS TOTAL PERSONNEL OPERATIONS & MAINTENANCE 2010 MEMBERSHIPS AND CERTIFICATIONS 2015 CONFERENCES, MEETINGS, AND TRAINING 2020 AUTO MILEAGE 2030 UNIFORMS 3110 COMPUTER SERVICES 3155 RECREATION PROGRAM INSTRUCTORS 3190 CONTRACTUAL SERVICES 4015 ADVERTISING AND PROMOTION 4030 PRINTING AND PHOTOCOPY SERVICES 4430 SMALL EQUIPMENT AND TOOLS 4440 OFFICE SUPPLIES 4445 SPECIAL PARTS AND SUPPLIES 4450 REFERENCE MATERIALS AND SERVICES 5025 OFFICE EQUIPMENT MAINTENANCE 5490 OTHER STRUCTURAL REPAIR & MA1NT. 5610 FACILITIES RENTAL 5625 EQUIPMENT RENTAL 5690 OTHER RENTAL 6015 ELECTRICITY 6035 TELEPHONE 7990 OTHER MISCELLANEOUS EXPENDITURES TOTAL OPERATIONS & MAINTENANCE F 21 FY 1997-98 FY 1997-98 FY 1998-99 ADOPTED/ ADJUSTED PROJECTED ADOPTED BUDGET ACTUAL BUDGET 124,000 102,600- 161,200 242,300 223,500 267,700 10,100 10,100 11,400 60,300 54,900 72,200 436,700 391,100 512,500 300 300 600 6,800 6,800 6,800 300 100 300 4,000 4,000 3,800 0 0 2,000 133,300 133,300 209,200 8,300 8,300 11,600 1,000 1,000 1,000 6,700 5,000 7,700 1,500 1,500 5,000 5,600 5,600 7,400 27,900 27,900 61,700 300 200 300 300 100 300 0 0 2,000 20,500 20,500 17,500 4,100 4,100 3,900 14,200 13,600 11,100 70,400 70,400 71,900 4,500 3,500 3,500 32,100 23,600 Y 25,700' 342,100 329,800 453,300 City of Chino Dills ANNUAL BUDGET ACTIVITY: COMMUNITY SERVICES PROGRAM CODE PROGRAM: RECREATION SERVICES VARIOUS CAPITAL OUTLAY 8050 OFFICE FURNITURE AND EQUIPMENT FY 1997-98 FY 1997-98 FY 1998-99 ADOPTED/ ADJUSTED PROJECTED ADOPTED BUDGET ACTUAL BUDGET 0 0 28,000 TOTAL CAPITAL OUTLAY 0 0 28,000 TOTAL 778,800 720,900 993,800 FUNDING SOURCE: GENERAL FUND RECREATION FUND F 22 City of Chino Hills Organization By Activity Fiscal Year 1998-1999 r��Finance City Council City Manager - Finance Director IH Administration Data Processing Non Departmental Services Development Program Utility Customer Service G 1 City of Chino Hills 1998-99 Finance Expenditures Non -Departmental Services Administration 8% 1% Utility Customer $5,956,300 $1,000,300 Services Data Processing Io, Development Program 90% $75,938,800 G 2 City of Chino Mills ANNUAL BUDGET PERSONNEL SUMMARY ACTIVITY: FINANCE FY 1997-98 FY 1998-99 ADOPTED/ ADJUSTED ADOPTED BUDGET BUDGET PROGRAM: ADMINISTRATION lFINANCE DIRECTOR 1 1 FINANCE MANAGER 1 1 ` ADMINISTRATIVE ANALYST II 0 1 SENIOR ACCOUNTANT 2 2 ACCOUNTANT 1 2 ADMINISTRATIVE SECRETARY 1 1 1 I j I SENIOR ACCOUNT CLERK 1 1 ACCOUNT CLERK II 6 5 SUB -TOTAL 13 14 PROGRAM: UTILITY CUSTOMER SERVICES CUSTOMER SERVICE SUPERVISOR 1 1 SENIOR ACCOUNT CLERK 1 1 MAINTENANCE WORKER II 1 1 ACCOUNT CLERK II 0 1 SUB -TOTAL 3 4 j TOTAL 16 18 �J L L G 3 This page intentionally left blank. G 4 City of Chino Bills BUDGET SUMMARY FINANCE PERSONNEL SERVICES OPERATIONS AND MAINTENANCE CAPITAL OUTLAY INTERFUND TRANSFERS TOTAL FINANCE BUDGET PROGRAM J ADMINISTRATION DATA PROCESSING DEVELOPMENT PROGRAM NON -DEPARTMENTAL SERVICES UTILITY CUSTOMER SERVICES TOTAL FINANCE G 5 FY 1997-98 FY 1997-98 FY 1998-99 ADOPTED/ ADJUSTED PROJECTED ADOPTED BUDGET ACTUAL BUDGET 897,200 725,600 1,043,500 31,894,600 31,669,800 34,726,200 2,282,000 2,229,000 3,839,400 21,282,500 21,282,500 44,424,900 56,356,300 55,906,900 84,034,000 1,047,000 872,400 1,000,300 391,800 282,400 650,200 49,501,200 49,352,500 75,938,800 4,879,500 4,871,300 5,956,300 536,800 528,300 488,400 56,356,300 55,906,900 84,034,000 Finance Program Purpose The Finance Department recommends fiscal policies to City management and implements such policies. The Department provides fiscal support to all City Departments and programs and ensures that the fiscal affairs of the City are effectively managed in accordance with the City's municipal code, policies, and state and federal statutes. Primaiy Activities The primary activities are preparing annual and periodic financial reports and analyses, preparation of the annual budget, controlling expenditures for budgetary accounts, investing idle funds, and providing payroll, accounts payable, accounts receivable, cashiering, utility billing, business license, purchasing, and accounting services. Significant Changes from Prior Year • Enhanced development program accounting and analysis. • Expanded special projects accounting and analysis. Significant Items of Capital Outlay None. Performance Measures • Implement comprehensive Long Term Financial Plan. • Implement Comprehensive Data Processing Strategic Plan. • Submit timely and accurate monthly and annual financial and Treasurer's report to the City Council. • Provide friendly and efficient cashiering services. • Deposit all City funds within one day following receipt of funds. • Timely invest all funds not required for expenditures or bank compensatory balances. • Prepare business licenses within two weeks after receipt of payment from applicant. • Distribute monthly trust deposit report to City Departments within 30 days following the end of the month. • Select vendor via informal bid process within 5 days of receipt of approved purchase requisition and complete purchase order within 3 days following selection of vendor. I� I Finance kl� (continued) G 7 97/98 Adjusted Budget 97/98 Projected Actual 98/99 Budget Personnel 729,400 561,300 829,400 Operations & Maintenance 317,600 311,100 170,900 Capital Outlay 0 0 0 Interfund Transfers 0 0 0 Total 1,047,000 872,400 1,000,300 G 7 This page intentionally left blank. BE f City of Chino Hills ANNUAL BUDGET ACTIVITY: FINANCE PROGRAM CODE PROGRAM: ADMINISTRATION 001-1200 FY 1997-98 FY 1997-98 `FY 1998-99 ADOPTED/ _ADJUSTED PROJECTED ADOPTED BUDGET ACTUAL BUDGET PERSONNEL 1010 REGULAR SALARIES _ 505,000 400,200 576,200 1015 PART-TIME/SEASONAL WAGES 20,100 8,700 13,200 1020 OVERTIME SALARIES 12,100 12,100 12,200 1540 FRINGE BENEFITS 192,200 140,300 227,800 TOTAL PERSONNEL 729,400 561,300 829,400 OPERATIONS & MAINTENANCE 2010 MEMBERSHIPS AND CERTIFICATIONS 500 500 800 2015 CONFERENCES, MEETINGS, AND TRAINING 5,300 3,000 5,200 2020 AUTO MILEAGE 500 500 400 3020 FINANCIAL SERVICES 80,300 78,500 68,100 3090 PROFESSIONAL SERVICES 3105 TEMPORARY EMPLOYEE SERVICES 90,200 90,200 7,000 3115 DATA PROCESSING SERVICES 88,700 88,700 54,700 3190 CONTRACTUAL SERVICES 1,600 1,600 1,600 4030 PRINTING AND PHOTOCOPY SERVICES 7,100 5,400 5,500 4035 POSTAGE AND EXPRESS DELIVERY 600 300 300 4430 SMALL EQUIPMENT AND TOOLS 3,800 3,800 3,100 4440 OFFICE SUPPLIES 10,600 10,600 10,800 4450 REFERENCE MATERIALS AND SERVICES 1,000 1,000 1,100 5025 OFFICE EQUIPMENT MAINTENANCE 500 400 500 5625 EQUIPMENT RENTAL 9,300 9,100 7,800 7610 UNCOLLECTIBLE ACCOUNTS 17,100 17,100 3,500 7990 OTHER MISCELLANEOUS EXPENDITURES 500 400 500 TOTAL OPERATIONS & MAINTENANCE 317,600 311,100 170,900 TOTAL 1,047,000 872,400 1,000,300 FUNDING SOURCE: GENERAL FUND Finance Program Purpose The Data Processing program provides for the centralized fiscal and operational control of the City's computer hardware and software systems, policies, procedures, acquisitions, and security. Primary Activities The program's primary activities include the acquisition and maintenance of city-wide microcomputer hardware and software systems, providing network administration, training, and security, provide troubleshooting support to the City departments, and provide fiscal accountability for the hardware/software inventory. Significant Changes from Prior Year Implement Data Processing Strategy Plan which includes the major elements listed below: Install a city-wide computer network system. Complete standardization of city-wide computer hardware and software systems. Expand the City Clerk's record retention system. Provide a loan program to assist employees in purchasing personal microcomputers. Significant Items of Capital Outlay The significant Capital Outlay items include the hardware/software for implementing the Data Processing Strategy Plan recommendations ($318,100) as well as the annual payment of $18,000 to the County for the purchase of their geographic information system data base and new computers for new employee positions and replacement of obsolete computers ($30,000). Performance Measures • Implement the Comprehensive Data Processing Strategy Plan. • Correct or repair most of computer hardware or software malfunctions within four hours of department notification. • Implement policies, procedures, and other recommendations of the City's Computer Committee. G10 i Finance 1 (continued) rl G11 97/98 Adjusted Budget 97/98 Projected Actual 98/99 Budget Personnel 0 0 0 Operations & Maintenance 247,700 191,300 284,100 Capital Outlay 144,100 91,100 366,100 Interfund Transfers 0 0 0 Total 391,800 282,400 650,200 G11 This page intentionally left blank. G12 City of Chino Hills ANNUAL BUDGET ACTIVITY: FINANCE PROGRAM CODE PROGRAM: DATA PROCESSING 552-2520 TOTAL OPERATIONS & MAINTENANCE 247,700 191,300 284,100 CAPITAL OUTLAY FY 1997-98 FY 1997-98 FY 1998-99 91,100 366,100 ADOPTED/ 144,100 91,100 366,100 TOTAL ADJUSTED PROJECTED ADOPTED BUDGET ACTUAL BUDGET OPERATIONS & MAINTENANCE 2015 CONFERENCES, MEETINGS, AND TRAINING 8,000 500 3,800 3110 COMPUTER SERVICES 88,600 84,400 ' 95,800 3190 CONTRACTUAL SERVICES 7,400 7,400 22,200 4420 COMPUTER HARDWARE AND SOFTWARE 38,800 15,000 73,900 4450 REFERENCE MATERIALS AND SERVICES 600 400 700 5025. OFFICE EQUIPMENT MAINTENANCE 38,700 18,000 22,100 7110 DEPRECIATION EXPENSE 65,600 65,600 65,600 TOTAL OPERATIONS & MAINTENANCE 247,700 191,300 284,100 CAPITAL OUTLAY 8050 OFFICE FURNITURE AND EQUIPMENT 144,100 91,100 366,100 TOTAL CAPITAL OUTLAY 144,100 91,100 366,100 TOTAL 391,800 282,400 650,200 FUNDING SOURCE: DATA PROCESSING FUND G 13 I I Development Program. Program Purpose This program provides the resources to construct various facilities for the City's residential and commercial development program, and provides for the administration of the Community Facilities Districts and Assessment Districts. The program includes the Facilities Development Fee, Facilities Benefit Assessment Fee, Park Facilities Fee, Parkland Fee, Water Capital Development Fee, Sewer Capital Development Fee, and the City's two 1915 Act assessment district bonds. Primary Activities The activities of this program include providing resources for the construction of street, drainage, parks, traffic signals, water and sewer distribution facilities, and acquisition of street right of way. The activities also include the monitoring for and accounting of the developer reimbursement agreement debt that was incurred for resources to construct the above facilities. Additionally, this program's activities includes administering seven debt issues, establishing the annual CFD special taxes and administering the annual levy and collection of the special taxes, and accounting for the appropriations of the special tax revenues. Besides the above activities, this program's activities include administering two assessment district bond issues, establishing and administering the annual assessment district levies and collection of the levies. There are two projects in the development fee program that are being financed from loans from the General Fund reserves to the Community Facilities Districts and the Public Facilities impact fee funds. The projects include the interim Civic Center improvements (a loan of $1,500,000 to the Regional CFD construction fund) and the City Yard acquisition and improvements (a loan of $1,070,000 to the Public Facilities impact fee fund for its share of the City Yard project). The loan is expected to be a long term advance to these funds until the funds accumulate significant cash to begin reimbursing the loan to the General Fund. The loan will include an interest rate that will be equivalent to the annual rate that the General Fund earns on its investments. The current General Fund interest rate is about 5.5 percent. Significant Changes from Prior Year • Implement revised impact fees. • Implement City Council policy directives established through proposed comprehensive financial plan. • Expand funding for capital projects financed by the development impact fees ($16,355,500) G14 r', Finance (continued) Significant Changes from Prior Year • Provide loans from the General Fund to the development impact fee fund for the impact fee fund's share ($1,070,000) of the acquisition and development of the City Yard site and to (� the Community Facilities District regional fund for the interim Civic Center improvements ($1,500,000). • Establish a Public Facilities Improvement Fund for financing a future permanent Civic Center complex and transferring $2,000,000 from the General Fund reserves to the new improvement fund as the first of multiple years of planned allocations to the new improvement fund. Significant Items of Capital Outlay ! ! The significant capital outlay includes contributions to the Community Facility District i regional construction funds for the interim improvements to the Civic Center site ($1,500,000) and the completion of the construction for the Butterfield fire station ,,($903,300). Additionally, a contribution of $1,070,000 to the Capital Projects fund from the new Public Facilities impact fee fund is being made for the Public Facilities' share of the acquisition and development of a permanent City Yard facility. The expected cost for the 1998-99 phase of the City Yard project is $2,300,000. L'i Performance Measures • Development fees collected to retire existing assessment district liens for bond call payments will be timely and accurately accounted. • The annual assessment district levies will be prepared and forward to the county no later than the second week in August of the fiscal year for which the levy is imposed. • The CFD special tax levy resolutions will be presented for City Council approval at the first meeting in December of the fiscal year which precedes the fiscal year of the tax levy. G 15 97/98 Adjusted Budget 97/98 Projected Actual 98/99 Budget Personnel 0 0 0 Operations & Maintenance 28,747,300 28,598,600 31,783,200 Capital Outla 2,137,900 2,137,900 3,473,300 Interfund Transfers 18,616,000 18,616,000 40,682,300 Total 49,501,200 49,352,500 75,938,800 G 15 LI I This page intentionally left blank. G16 City of Chino Hills ANNUAL BUDGET ACTIVITY: FINANCE PROGRAM CODE PROGRAM: DEVELOPMENT PROGRAM VARIOUS n FY 1997-98 FY 1997-98 FY 1998-99 ADOPTED/ ADJUSTED PROJECTED ADOPTED BUDGET ACTUAL BUDGET II OPERATIONS & MAINTENANCE 3010 LEGAL SERVICES 92,600 71,600 86,000 3020 FINANCIAL SERVICES 66,700 63,000 68,500 3090 PROFESSIONAL SERVICES 191,800 76,200 157,200 5690 OTHER RENTAL 212,400 204,000 206,700 7010 INTEREST PAYMENTS 5,406,000 5,406,000 5,130,200 7015 PRINCIPAL PAYMENTS 12,047,700 12,047,700 14,893,400 7025 BOND CALL PAYMENTS 4,522,500 4,522,500 4,599,000 7030 ASSESSMENT DISTRICT CREDITS 4,313,600 4,313,600 4,320,000 1 7045 TAX C DISCHARGE EXPENSE 45,900 45,900 45,900 7220 ADMINISTRATIVE OVERHEAD 1,709,600 1,709,600 2,143,800 7990 - MISCELLANEOUS EXPENDITURES 138,500 138,500 132,500- TOTAL OPERATIONS & MAINTENANCE 28,747,300 28,598,600 31,783,200 ' CAPITAL OUTLAY t 8990 CONTRIBUTIONS TO CONSTRUCTION FUNDS 2,137,900 2,137,900 3,473,300 TOTAL CAPITAL OUTLAY , 2,137,900 2,137,900 3,473,300 INTERFUND TRANSFERS 9010 INTERFUND TRANSFERS TO OTHER (� FUNDS 12,869,800 12,869,800 34,971,500 i l 9020 INTERAGENCY TRANSFERS TO OTHER FUNDS 5,746,200 5,746,200 5,710,800 t TOTAL INTERFUND TRANSFERS 18,616,000 18,616,000 40,682,300 { TOTAL 49,501,200 49,352,500 75,938,800 J FUNDING SOURCE: GENERAL FUND DEVELOPMENT FEE FUNDS I COMMUNITY FACILITIES DISTRICTS FUNDS ASSESSMENT DISTRICTS FUNDS 1I G 17 Finance Program Purpose The purpose of this program is to account for the appropriations of special revenue funds and programs that are not readily accounted for in other programs. The special revenues and grants include state and county subventions, such as Gas Tax and Measure I revenues. Additionally, this program accounts for the Chino Hills Capital Improvement Corporation debt issues, as well as city-wide costs such as postage and stationery. Primary Activities The primary activities of this program include the administration of the Certificates of Participation debt issues for the water utility and civic center site, the administering of the State Gas Tax and Measure I revenues, and coordination of city-wide mailing services and stationery acquisitions. Significant Changes from Prior Year • Increase funding for State Gas Tax and Measure I financed capital projects ($1,076,100). Significant Items of Capital Outlay None. Performance Measures • The debt services payments for the Certificates of Participation debt issues will be paid in accordance with debt service schedules. • The restricted revenue received from state and county subventions will continue to be effectively administered. • Mail services will be provided daily by 3:00 p.m. • Central photocopy and facsimile machine services and supplies will be provided on a continuing basis with machines operable during working hours. • City letterhead will be available at all time for staff use. p � J L F11 Lc L r LJ tL!i �,J 97/98 Adjusted Budget 97/98 Projected Actual 98/99 Budget Personnel 0 0 0 Operations & Maintenance 2,213,000 2,204,800 2,213,700 Capital Outlay 0 0 0 Interfund Transfers 2,666,500 2,666,500 3,742,600 Total 1 4,879,500 1 4,871,300 5,956,300 p � J L F11 Lc L r LJ tL!i �,J City of Chino Hills ANNUAL BUDGET INTERFUND TRANSFERS 9010 INTERFUND TRANSFERS TO OTHER 2,666,500 2,666,500 3,742,600 FUNDS 1 ; TOTAL INTERFUND TRANSFERS 2,666,500 2,666,500 3,742,600 TOTAL 4,879,500 4,871,300 5,956,300 FUNDING SOURCE: GENERAL FUND o o f - a a00 SPECIAL REVENUES (GAS TAX, MEASURE I, MISCELLANEOUS GRANTS) CHCIC FUNDS 1-i G 19 ACTIVITY: FINANCE PROGRAM: NON -DEPARTMENTAL SERVICES 'PROGRAM CODE VARIOUS l FY 1997-98 FY 1997-98 FY 1998-99 ADOPTED/ ADJUSTED PROJECTED ADOPTED !� BUDGET ACTUAL BUDGET OPERATIONS & MAINTENANCE 2015 CONFERENCES, MEETINGS AND TRAINING 1,500 1,500 1,500 j l I l 3020 FINANCIAL SERVICES 9,400 6,800 7,000 4030 PRINTING AND PHOTOCOPY SERVICES 14,700 12,100 12,400 i 4035 POSTAGE AND EXPRESS DELIVERY 18,300 16,400 18,200 4440 OFFICE SUPPLIES 3,900 3,100 3,100 �i 5025 OFFICE EQUIPMENT MAINTENANCE 300 0_ 300 7010 INTEREST PAYMENTS 1,243,500 1,243,500 1,184,800 7015 PRINCIPAL PAYMENTS 915,000 915,000 980,000 7990 OTHER MISCELLANEOUS EXPENDITURES 6,400 6,400 6,400 1-� TOTAL OPERATIONS & MAINTENANCE 2,213,000 2,204,800 2,213,700 INTERFUND TRANSFERS 9010 INTERFUND TRANSFERS TO OTHER 2,666,500 2,666,500 3,742,600 FUNDS 1 ; TOTAL INTERFUND TRANSFERS 2,666,500 2,666,500 3,742,600 TOTAL 4,879,500 4,871,300 5,956,300 FUNDING SOURCE: GENERAL FUND o o f - a a00 SPECIAL REVENUES (GAS TAX, MEASURE I, MISCELLANEOUS GRANTS) CHCIC FUNDS 1-i G 19 Finance Program Purpose The purpose of the program is to provide services to the customers of the City's water utility. This program was formerly included in the Water Utility operating budget. Primary Activities The primary activities of this program include meter reading, utility billing, turn on/turn off, and delinquent payment notification services. Meter reading services are performed through contract. Significant Changes from Prior Year • Expand customer service and data base maintenance. • Expand meter reading service to provide service to new customers. Significant Items of Capital Outlay None. Performance Measures • Timely and accurately read customer water meters on a monthly basis in accordance with timely established read cycles. • Timely and accurately prepared monthly utility bills in accordance with established billing cycles. • Turn on/turn off customer's water service within one day of the customer's request. • Notify customers with delinquent water bills in accordance with established bill due date cycles and, in accordance with procedures established by state statutes. G 20 97/98 Adjusted Budget 97/98 Projected Actual 98/99 Budget Personnel 167,800 164,300 214,100 Operations & Maintenance 369,000 364,000- 274,300 Capital Outlay 0 0 0 Interfund Transfers 0 0 0 Total 536,800 528,300 488,400 G 20 City of Chino Hills ANNUAL BUDGET ACTIVITY: FINANCE PROGRAM: UTILITY CUSTOMER SERVICE PROGRAM CODE 500-1210 FY 1997-98 FY 1997-98 FY 1998-99 ADOPTED/ ADJUSTED PROJECTED ADOPTED BUDGET ACTUAL BUDGET PERSONNEL UNIFORMS 1,000 1,000 1010 REGULAR SALARIES 105,000 103,700 136,700 1020 OVERTIME SALARIES 22,200 21,500 24,800 1540 FRINGE BENEFITS 40,600 39,100 52,600 TOTAL PERSONNEL 167,800 164,300 214,100 OPERATIONS & MAINTENANCE 2030 UNIFORMS 1,000 1,000 1,000 3115 DATA PROCESSING SERVICES 32,000 32,000 26,400 3160 WATER METER READING SERVICES 71,100 71,100 81,900 3190 CONTRACTUAL SERVICES 900 900 11,700 4030 PRINTING AND PHOTOCOPY SERVICES 26,000 21,000 2,300 4035 POSTAGE AND EXPRESS DELIVERY 85,300 85,300 90,000 4440 OFFICE SUPPLIES 0 0 17,900 5025 OFFICE EQUIPMENT MAINTENANCE 500 500 500 5620 VEHICLE RENTAL 11,500 11,500 16,600 7610 UNCOLLECTIBLE ACCOUNTS 140,700 140,700 26,000 TOTAL OPERATIONS & MAINTENANCE 369,000 364,000 274,300 TOTAL 536,800 528,300 488,400 FUNDING SOURCE: WATER UTILITY FUND G 21 This page intentionally left blank. G 22 City of Chino Hills Organization By Activity Fiscal Year 1998-1999 l Public Facilities and Ouerations City Council City Manager t blic Facilities and Operations Administration Capital Facilities & Equipment Projects Maintenance Parks & Landscape Lw Water Street Maintenance Sanitation Maintenance Storm Channel Maintenance H 1 City of Chino Hills 1998-99 Public Facilities & Operations Expenditures Storm Channel Facilities/Equipment Maintenance Maintenance Sanitation 1% 3% Administration I Maintenance $108,900 $1,243,800 1% 10% - � Water Utility $3,713,400 $444,000 37% I " $13,936,100 Parks/Landscape Maintenance 41% $15,306,800 H 2 Capital Projects 1% $369,500 Street Maintenance 6% $2,079,200 City of Chino Mills ANNUAL BUDGET PERSONNEL SUMMARY ACTIVITY: PUBLIC FACILITIES AND OPERATIONS PROGRAM: ADMINISTRATION PUBLIC FACILITIES AND OPERATIONS DIRECTOR MAINTENANCE AND OPERATIONS MANAGER ADMINISTRATIVE ANALYST II ENGINEERING TECHNICIAN II ADMINISTRATIVE SECRETARY SENIOR ADMINISTRATIVE CLERK = SECRETARY ,SUB -TOTAL PROGRAM: CAPI-TAL PROJECTS CAPITAL PROJECTS MANAGER SENIOR PARK PLANNER PROJECT MANAGER/CONTRACT ADMINISTRATOR CAPITAL PROJECT COORDINATOR CAPITAL PROJECT INSPECTOR SECRETARY SUB -TOTAL FY 1997-98 FY 1998-99 ADOPTED/ ADJUSTED ADOPTED BUDGET BUDGET _ 1 1 1 1 1 0 6 1 - 1 PROGRAM: FACILITIES AND EQUIPMENT MAINTENANCE FACILITIES MAINTENANCE SUPERVISOR MAINTENANCE WORKER H FACILITIES MAINTENANCE WORKER MAINTENANCE WORKER I SUB -TOTAL H 3 J 0 1 1 0 4 1 1 1 0 3 0 1 1 1 1 1 6 1 0 2 1 0 1 5 1 1 0 2 4 City of Chino Hills ANNUAL BUDGET PERSONNEL SUMMARY ACTIVITY: PUBLIC FACILITIES AND OPERATIONS FY 1997-98 FY 1998-99 ADOPTED/ ADJUSTED ADOPTED BUDGET BUDGET PROGRAM: PARKS AND LANDSCAPE MAINTENANCE AND OPERATIONS MANAGER 0 1 PARKS AND OPEN SPACE SUPERVISOR 1 1 SENIOR MAINTENANCE WORKER 5 4 MAINTENANCE WORKER II 2 2 MAINTENANCE WORKER I 1 1 SUB -TOTAL 9 9 PROGRAM: STREET MAINTENANCE STREET MAINTENANCE SUPERVISOR 0 1 SENIOR MAINTENANCE WORKER 1 1 MAINTENANCE WORKER 11 2 2 SUB -TOTAL 3 4 PROGRAM: SANITATION MAINTENANCE SANITATION SUPERVISOR 1 1 MAINTENANCE WORKER H 1 ' 1 MAINTENANCE WORKER I 1 1 SUB -TOTAL 3 3 PROGRAM: WATER WATER AND SEWER MANAGER 1 1 RECLAIMED WATER COORDINATOR 1 0 WATER DISTRIBUTION SUPERVISOR 1 1 WATER PRODUCTION SUPERVISOR 1 1 WATER CONSERVATION SPECIALIST 0 1 SENIOR MAINTENANCE WORKER 3 3 SECRETARY 1 0 WATER QUALITY TECHNICIAN 1 1 MAINTENANCE WORKER 11 3 4 MAINTENANCE WORKER I 2 1 SUB -TOTAL 14 13 TOTAL 42 44 H 4 City of Chino Hills BUDGET SUMMARY PUBLIC FACILITIES AND OPERATIONS PERSONNEL SERVICES OPERATIONS AND MAINTENANCE CAPITAL OUTLAY INTERFUND TRANSFERS TOTAL PUBLIC FACILITIES AND OPERATIONS BUDGET PROGRAM ADMINISTRATION CAPITAL PROJECTS FACILITIES AND EQUIPMENT MAINTENANCE PARKS AND LANDSCAPE SANITATION MAINTENANCE STORM CHANNEL MAINTENANCE STREET MAINTENANCE WATER TOTAL PUBLIC FACILITIES AND OPERATIONS H 5 -FY 1997-98 - FY 1997-98 FY 1998-99 ADOPTED/ ADJUSTED PROJECTED ADOPTED BUDGET ACTUAL BUDGET 2,469,500 2,256,600 2,610,900 21,195,400 20,854,500 23,085,200 693,200 327,500 295,400 7,467,900 6,648,000 11,210,200 31,826,000 30,086,600 37,201,700 500,300 413,200 444,000 317,400 270,800 369,500 1,265,500 1,066,300 1,243,800 12,605,400_ 12,368,100 15,306,800 3,166,300 3,013,900 3,713,400 72,900 57,700 108,900 771,400 654,800 2,079,200 13,126,800 12,241,800 13,936,100 31,826,000 30,086,600 37,201,700 Public Facilities and Operations Program Purpose The purpose of the Administration Division is to provide coordination and support to the three departmental divisions: Maintenance Operations, Water and Sewer, and the Capital Improvement Program. Administration establishes organizational goals, provides technical and management support, and coordinates and monitors budgets for the largest department in the City, both in operations and resources. This program also supports the Public Works Commission. Primary Activities The primary activities of the Administration Division includes coordination and tracking of departmental service orders, preparation of agenda items for the Public Works Commission and City Council, coordination and implementation of the annual budget, oversight of departmental purchasing, personnel and training management, and general oversight of all the divisions within the Public Facilities and Operations Department. Significant Changes from Prior Year • In conjunction with the site selection process for the new Public Facilities and Operations Facility phasing plans for relocation to the new site will be completed to enable the move to occur in FY 99/00. Significant Items of Capital Outlay A new work station is being requested for the Engineering Technician II to maximize the provided work area. New conference chairs are needed to replace the severely compacted chairs: Performance Measures • Add service order tracking software to, develop a more comprehensive, responsive program. • Complete coordination of Class B drivers licenses for required employees. • Standardize administrative procedures for all divisions. ,• Provide prompt and complete invoicing for damaged City property. • Coordinate electrical deregulation activities for City accounts. H 6 Lti !i LJ �l �7 r� I, F Li f L3 r L1 97/98 Adjusted Budget 97/98 Projected Actual 98/99 Budget Personnel 429,600 348,000 372,100 Operations & Mamtenance 68,900 63,400 68,300 Capital Outla 0 0 3,600 Interfund Transfers 1,800 1,800 0 Total 500,300 413,200 444200 H 6 Lti !i LJ �l �7 r� I, F Li f L3 r L1 i City of Chino Hills (I ANNUAL BUDGET ACTIVITY: PUBLIC FACILITIES AND OPERATIONS j PROGRAM: ADMINISTRATION PROGRAM CODE 001-8001 ' FY 1997-98 FY 1997-98 FY 1998-99 I ADOPTED/ ADJUSTED PROJECTED ADOPTED BUDGET ACTUAL BUDGET PERSONNEL 1010 REGULAR SALARIES 1 304,900 255,000 266,300 1015 PART TIME 2,000 2,600 0 1020 OVERTIME SALARIES 1,000 1,000 2,500 1540 FRINGE BENEFITS 121,700 90,000 103,300 1 TOTAL PERSONNEL l 429,600 348,000 372,100 OPERATIONS & MAINTENANCE 1 -} 2010 MEMBERSHIPS AND CERTIFICATIONS 500 500 300 I 2015 CONFERENCES, MEETINGS, AND TRAINING 2,300 2,300 3,200 1 2020 AUTO MILEAGE l 100 100 100 2030 UNIFORMS 500 500 300 l 3105 TEMPORARY EMPLOYEE SERVICES 1,000 0 3,000 1 1 3115 DATA PROCESSING SERVICES 8,600 8,600 14,900 4010 LEGAL ADVERTISING 1,800 1,400 300 4030 PRINTING AND PHOTOCOPY SERVICES 9,500 6,400 7,400 4035 POSTAGE AND EXPRESS DELIVERY 5,700 5,700 7,000 4430 SMALL EQUIPMENT AND TOOLS 800 800 2,900 4440 OFFICE SUPPLIES 10,500 10,500 13,000 4450 REFERENCE MATERIALS AND SERVICES 200 200 400 5020 BUILDING STRUCTURE AND MAINTENANCE 2,000 1,000 0 5025 OFFICE EQUIPMENT MAINTENANCE 900 900 900 5610 FACILITIES RENTAL 7,500 7,500 0 5620 VEHICLE RENTAL 7,300 7,300 5,400 5625 EQUIPMENT RENTAL 8,000 8,000 7,500 -� 6035 TELEPHONE 1,700 1,700 1,700 L TOTAL OPERATIONS & MAINTENANCE L 68,900 63,400 68,300 CAPITAL OUTLAY 8050 OFFICE FURNITURE AND EQUIPMENT 1 0 0 3,600 TOTAL CAPITAL OUTLAY 0 0 3,600 H 7 City of Chino Hills ANNUAL BUDGET ACTIVITY: PUBLIC FACILITIES AND OPERATIONS PROGRAM CODE PROGRAM: ADMINISTRATION 001-8001 FY 1997-98 FY 1997-98 FY 1998-99 ADOPTED/ ADJUSTED PROJECTED ADOPTED BUDGET ACTUAL BUDGET INTERFUND TRANSFERS 9010 INTERFUND TRANSFERS TO OTHER FUNDS 1,800 1,800 0 TOTAL INTERFUND TRANSFERS 1,800 1,800 0 TOTAL 500,300 413,200 444,000 FUNDING SOURCE: GENERAL FUND H 8 Public Facilities and Operations Program Purpose The Capital Projects Program provides for the planning, budgeting, scheduling, design, construction, and overall management of the capital improvement projects contained in the 5 - year Capital Improvement Program (CIP) and for the inclusion of emergency projects as required. Primary Activities The Capital Projects team is responsible for completing the capital projects included in each fiscal year budget and additional projects as emergency needs arise. The CIP team develops scopes of work, budgets, specifications, project schedules, and monitors each project from inception to completion. Significant Changes from Prior Year • Expanded program effort includes additional contracted project management. Significant Items of Capital Outlay Office furniture for Capital Improvement Program contracted managment staff. Performance Measures • Develop an on-going CIP Implementation Plan which incorporates the following project specifics: scope, budget, schedule, design, construction, inspection, and financial reporting. • Develop and provide contract administration procedures for the design and construction of all capital projects to ensure compliance with the specifications, standards, and schedules. • Develop a method of evaluation for consultants performing services and develop a list of prequalified consultants to assist in various aspects of future capital project design and construction in a variety of specific disciplines, such as: Land Appraisal and Acquisition, Civil Engineering, Plan Checking, Surveying, Hydrology/Hydraulics, Landscape, Park and Recreation, Environmental, Traffic Engineering, Geotechnical and Soil Stabilization, Construction Inspection and Management. • Develop project scoping and cost estimating methods for more accurate project budgeting. • Develop an accounting system for all Capital Project expenditures. • Maintain capital projects financial accounting in accordance with the City, County, State, Federal or other participating funding source requirements. • Review the 5 -year CIP and recommend project additions and adjustments. H 10 + Public Facilities and Operations P, u (continued) ,H 11 97/98 Adjusted Budget 97/98 Projected Actual 98/99 Budget Personnel 283,100 241,000 348,700 Operations & Maintenance 34,300 29,800 19,400 Capital Outla 0 0 1,400 Interfund Transfers 0 0 0 Total 317,400 270,800 1 369,500 ,H 11 This page intentionally left blank. i; H 12 j�` r City of Chino Hills ANNUAL BUDGET ACTIVITY: PUBLIC FACILITIES AND OPERATIONS PROGRAM_ CODE PROGRAM: CAPITAL PROJECTS 001-8901 TOTAL PERSONNEL OPERATIONS & MAINTENANCE 2010 MEMBERSHIPS AND CERTIFICATIONS 2015 CONFERENCES, MEETINGS, AND TRAINING 2020 AUTO MILEAGE ' , 2030 UNIFORMS 3190 CONTRACTUAL SERVICES 4430 SMALL EQUIPMENT AND TOOLS 4445 SPECIAL PARTS AND SUPPLIES 4450 REFERENCE MATERIALS AND SERVICES 5620 VEHICLE RENTAL 7225 DEPARTMENTAL OVERHEAD TOTAL OPERATIONS & MAINTENANCE CAPITAL OUTLAY 8050 OFFICE FURNITURE AND EQUIPMENT TOTAL CAPITAL OUTLAY 283,100 241,006 FY 1997-98 FY 1997-98 FY 1998-99 1,000 1,400 ADOPTED/ 1,900 100 100 200 ADJUSTED PROJECTED ADOPTED 31,000 26,600 BUDGET ACTUAL BUDGET PERSONNEL 100 100 500 -800 1010 REGULAR SALARIES 11 -,.1 170,900, 165,000 227,800 1015 PART-TIME/SEASONAL WAGES 19,400 19,000 30,600 1020 OVERTIME 0 0 2,500 1540 FRINGE BENEFITS 92,800 57,000 87,800 TOTAL PERSONNEL OPERATIONS & MAINTENANCE 2010 MEMBERSHIPS AND CERTIFICATIONS 2015 CONFERENCES, MEETINGS, AND TRAINING 2020 AUTO MILEAGE ' , 2030 UNIFORMS 3190 CONTRACTUAL SERVICES 4430 SMALL EQUIPMENT AND TOOLS 4445 SPECIAL PARTS AND SUPPLIES 4450 REFERENCE MATERIALS AND SERVICES 5620 VEHICLE RENTAL 7225 DEPARTMENTAL OVERHEAD TOTAL OPERATIONS & MAINTENANCE CAPITAL OUTLAY 8050 OFFICE FURNITURE AND EQUIPMENT TOTAL CAPITAL OUTLAY 283,100 241,006 348,700 400 400 1,000 1,400 '1,400- 1,900 100 100 200 500 400 500 31,000 26,600 0 0 0 2,400 100 100 500 -800 800 900 0 0 6,000 0 0 6,000 34,300 29,800 19,400 0 0 1,400 0 0 1,400 TOTAL 317,400 270,800 369,500 FUNDING SOURCE: GENERAL FUND CAPITAL PROJECTS H 13 Public Facilities and Operations Facilities and Equipment .Maintenance Program Purpose The Facilities and Equipment Maintenance program provides for and coordinates maintenance and repairs of the City's buildings, vehicles, and equipment. The Facilities Maintenance function is also responsible for shipping, receiving and warehouse services for the City. The Equipment Maintenance function operates with revenues generated from rental charges to the City's departments/divisions. These revenues, in turn, finance new vehicle acquisitions, maintenance, fuel, insurance, operational costs and overhead. Primary Activities The Facilities Maintenance function is responsible for the repair and maintenance of seven buildings including the Civic Center/Library complex, Public Facilities and Operations Yard, Mystic Canyon Community Center, and partial maintenance for the Chino Hills Sheriff Station. The buildings maintained are in excess of 30,000 square feet. The City Yard with approximately three acres of parking and storage is also maintained through this program. The Facilities Maintenance program is responsible for the management and repair of the City's lock and key system, telephone systems, alarm systems, and contract custodial services. The Equipment Maintenance function is responsible for the repair and replacement of the. City's rolling stock. City vehicles are maintained with several contracts coordinated by City staff. The salaries associated with the Facilities and Equipment program have been adjusted to reflect the actual proportion of time each maintenance worker is spending on the two activities. Significant Changes from Prior Year • The division has developed a Vehicle Replacement program which assists in identifying vehicles which need to be reviewed for replacement. This program will assist in the evaluation process. • The division will be testing and evaluating the two electric vehicles purchased in the 1997/98 fiscal year. This process will determine the effectiveness of any vehicle which needs to be reviewed for replacement. • The McCoy Equestrian Center will be operational during the 1998/99 fiscal year requiring staff maintenance personnel. • The new Community Services building will be added for maintenance during this fiscal year. • The remodeling of existing buildings at the Civic Center will also be accomplished. H14 1 Operations Facilities and Equipment Maintenance (continued) Significant Items of Capital Outlay Three vehicles are recommended for replacement in the 1998/99 fiscal year. These vehicles are one for the Water division, one for the Sanitation division, and one for the Street Maintenance division. They replace vehicle number's 5968, 5831, and 5817. Performance Measures • Monitor performance of electric vehicles. Collect necessary data and compile reports to comply with all AQMD programs associated with the purchase of the vehicles. • Evaluate vehicle maintenance program to determine cost effectiveness of total contract services. • Develop preventive maintenance program for all City buildings. • Evaluate vehicle maintenance program to determine cost effectiveness of total contract services. H 15 97/98 Adjusted Budget 97/98 Projected Actual 98/99 Budget Personnel 153,800 134,500 200,900 Operations & Maintenance 578,800 568,600 663,800 Capital Outlay 92,900 81,900 88,400 Interfund Transfers 440,000 281,300 290,700 Total 1,265,500 1,066,300 1 1,243,800 H 15 This page intentionally left blank. H16 I', City of Chino Hills �I ANNUAL BUDGET ACTIVITY: PUBLIC FACILITIES AND OPERATIONS PROGRAM CODE , PROGRAM: FACILITIES AND EQUIPMENT MAINTENANCE VARIOUS I �I FY 1997-98 FY 1997-98 FY 1998-99 i ADOPTED/ ADJUSTED PROJECTED ADOPTED BUDGET ACTUAL BUDGET PERSONNEL 1010 REGULAR SALARIES 83,000 71,600 139,500 1015 PART-TIME/SEASONAL WAGES 23,800 23,800 p 1020 1,540 OVERTIME SALARIES FRINGE BENEFITS 3,600 43,400 3,400 3,900 35,700 57,500 n TOTAL PERSONNEL 153,800 134,500 200,900 OPERATIONS & MAINTENANCE 2010 MEMBERSHIPS AND CERTIFICATIONS 100 -100 0 1 2015 CONFERENCES, MEETINGS, AND TRAINING 500 500 500 2030 UNIFORMS 2,100 1,800 2,500 3140 REFUSE CONTRACT 0 0 3,300 3190 CONTRACTUAL SERVICES 15,400 14,200 7,500 I4010 1 LEGAL ADVERTISING 200 - 1 200 0 4030 PRINTING AND PHOTOCOPY SERVICES 400 400 0 4120 VEHICLE INSURANCE 26,000 26,000 26,000 J 4310 FUEL 48,400 48,400 47,000 4315 AUTOMOTIVE PARTS AND SUPPLIES 6,000 6,060 8,500 4410 CHEMICAL SUPPLIES 1,300 1,300 1,300 4430 SMALL EQUIPMENT AND TOOLS 4,000 4,000 2,900 4445 SPECIAL PARTS AND SUPPLIES 15,300 14,300 12,700 4450 REFERENCE MATERIALS AND SERVICES 400 400 400 5010 PARKS AND LANDSCAPE 22,000 15,000- 19,000 { 5020 BUILDING AND STRUCTURE MAINTENANCE 25,300 23,000 27,000 5021 CUSTODIAL SERVICES 46,500 30,000 53,600 5035 VEHICLE MAINTENANCE 103,900 107,500 107,500 I J 5040 COMMUNICATIONS EQUIPMENT MAINTENANCE 800 1,600 1,600 f ' ? 5045 GRAFFITI REMOVAL SERVICES 1,500 1,500 1,500 5111 STREET SWEEPING 400 0 0 5490 OTHER STRUCTURAL REPAIR AND �J MAINTENANCE 3,600 3,600 6,500 H 17 City of Chino Hills ANNUAL BUDGET ACTIVITY: PUBLIC FACILITIES AND OPERATIONS PROGRAM CODE PROGRAM: FACILITIES AND EQUIPMENT MAINTENANCE VARIOUS FY 1997-98 FY 1997-98 FY 1998-99 ADOPTED/ ADJUSTED PROTECTED ADOPTED BUDGET ACTUAL BUDGET OPERATIONS & MAINTENANCE 5610 FACILITIES RENTAL 0 0 6,500 5620 VEHICLE RENTAL 5,900 5,900 26,300 6015 ELECTRICITY 74,400 74,400 86,500 6030 GAS 3,000 3,000 3,000 6035 TELEPHONE 65,900 80,000 94,300 7110 DEPRECIATION EXPENSE 95,400 95,400 102,300 7225 DEPARTMENTAL OVERHEAD 9,500 9,500 15,000 7990 OTHER MISCELLANEOUS EXPENDITURES 600 600 -600 TOTAL OPERATIONS & MAINTENANCE 578,800 568,600 663,800 CAPITAL OUTLAY 8015 LAND IMPROVEMENTS 8,400 3,400 3,400 8030 BUILDINGS 3,000 0 0 8040 IMPROVEMENTS OTHER THAN BUILDINGS 10,100 - 10,100 0 8050 OFFICE FURNITURE AND EQUIPMENT 3,900 3,900 0 8060 VEHICLES AND EQUIPMENT 67,500 64,500 85,000 TOTAL CAPITAL OUTLAY 92,900 81,900 88,400 INTERFUND TRANSFERS 9010 INTERFUND TRANSFERS TO OTHER FUNDS 440,000 281,300 290,700 TOTAL INTERFUND TRANSFERS 440,000 281,300 290,700 TOTAL 1,265,500 1,066,300 1,243,800 FUNDING SOURCE: GENERAL FUND EQUIPMENT MAINTENANCE FUND AIR QUALITY H 18 This page intentionally left blank. H 19 fid Public Facilities and Operations L; Parks and Landscape Program Purpose The Parks and Landscape program provides for the maintenance of 29 City parks, more than 600 acres of public landscaping, and 2,500 acres of public open space. The maintenance program provides safe, attractive settings for public recreational activities. These facilities improve the quality of life for the residents of the community. This program also provides weed abatement in public open space to reduce the risk of wildfires. ii? Primary Activities 4i Activities within this program include maintaining City parks, medians, slopes, and open spaces in accordance with City specifications. The City's parks and landscape staff respond to customer �0 complaints and requests; and provide emergency response prior to and during storms. Additional maintenance responsibilities include: weed abatement, tree maintenance, irrigation testing, repair and management, vandalism repair, restroom cleaning and building repair, trail maintenance, and litter removal from public parks, landscape and open space. This program coordinates the acceptance of additional landscape areas into the City's maintenance program. As part of that activity, the parks and landscape staff perform some plan check and inspection activities. Significant Changes from Prior Year • Based on the 1998 Landscape Management Program Feasibility Study, the administration of the landscape contracts will be performed through contractual agreement. The service provider will administer the day-to-day operation of the maintenance programs being performed by landscape maintenance companies. This may include other contracts such as T lake maintenance, tree trimming, custodial service, etc. Customer service responsibilities will be part of the overall administration of the program. The park maintenance contract and open space maintenance will remain under City direction. ' • The graffiti removal program will be transferred to Community Services for the 1998/99 Li fiscal year. • The City added Mystic Canyon and Sunset parks this current fiscal year and will add Grand I� ; Avenue and Rincon Parks in FY 98/99 to it's maintenance program. The addition of two Li skateboard parks is also likely. • A study to determine the feasibility of contracting portions of the Open Space Maintenance program with the Chino Valley Independent Fire District will be completed. Significant Items of Capital Outlay Ell • One stencil and sign cutter with an estimated cost of $7,000. F, H 20 a Public Facilities and O erations 'Parks and Landscape (continued) Performance Measures • Establish and oversee an effective landscape management program through contractual services. • Through contract; log, track, and coordinate the response to citizen inquires and complaints. Respond to all citizen inquiries within 24 hours. • Re -align all contracts for services to fiscal year increments. Reduce the number of maintenance contracts from eight to three. • Evaluate and improve contract specifications to achieve higher quality services in the management of City maintained landscape and park facilities. • Reduce water use on City facilities by 5%. H21 97/98 Adjusted Budget 97/98 Projected Actual 98/99 Budget Personnel 545,700 545,700 530,400 Operations & Maintenance 6,361,500 6,268,600 6,402,300 Capital Outlay 94,900 2,500 7,000 Interfund Transfers 5,603,300 5,551,300 8,367,100 Total 12,605,400 12,368,100 15,306,800 H21 L, L F L F, LI This page intentionally left blank. H 22 TOTAL PERSONNEL OPERATIONS & MAINTENANCE 2010 MEMBERSHIPS AND CERTIFICATIONS 2015 CONFERENCES, MEETINGS, AND TRAINING 2020 AUTO MILEAGE 2030 UNIFORMS 3010 LEGAL SERVICES 3020 FINANCIAL SERVICES 3030 DEVELOPMENT PROFESSIONAL SERVICES 3090 PROFESSIONAL SERVICES 3115 DATA PROCESSING SERVICES 3140 REFUSE CONTRACT 3189 COMMUNICATION SYSTEM SERVICES 3190 CONTRACTUAL SERVICES 4130 WORKERS' COMPENSATION INSURANCE 4245 TRAFFIC SIGNS 4315 AUTOMOTIVE PARTS AND SUPPLIES 4410 CHEMICAL SUPPLIES 4430 SMALL EQUIPMENT AND TOOLS 4445 SPECIAL PARTS AND SUPPLIES 4450 REFERENCE MATERIALS AND SERVICES 5010 PARKS AND LANDSCAPE 5012 TREE MAINTENANCE 5020 BUILDING AND STRUCTURE MAINTENANCE 5021 CUSTODIAL SERVICES 5025 OFFICE EQUIPMENT MAINTENANCE H 23 545,700 545,700 530,400 200 City of Chino Hills 400 8,600 3,000 5,800 ANNUAL BUDGET 100 0 9,100 _ ACTIVITY: PUBLIC FACILITIES AND OPERATIONS PROGRAM CODE ! I PROGRAM: PARKS AND LANDSCAPE 16,900', VARIOUS 8,500 4,400 0 3,500 1,000 6,000 3,300 FY 1997-98 FY 1997-98 FY 1998-99 I 19,400 ADOPTED/ 11,000 11,000 212,500 192,500 ADJUSTED BUDGET PROJECTED ACTUAL ADOPTED BUDGET 0 PERSONNEL 1,000 2,000 2,000 2,000 1010 REGULAR SALARIES 386,800 386,800 334,200 15,600 1015 PART-TIME/SEASONAL WAGES 26,400 26,400 16,600 71,500 1020 OVERTIME SALARIES 18,700 18,700 19,700 2,039,900 1540 FRINGE BENEFITS 113,800 113,800 159,900 TOTAL PERSONNEL OPERATIONS & MAINTENANCE 2010 MEMBERSHIPS AND CERTIFICATIONS 2015 CONFERENCES, MEETINGS, AND TRAINING 2020 AUTO MILEAGE 2030 UNIFORMS 3010 LEGAL SERVICES 3020 FINANCIAL SERVICES 3030 DEVELOPMENT PROFESSIONAL SERVICES 3090 PROFESSIONAL SERVICES 3115 DATA PROCESSING SERVICES 3140 REFUSE CONTRACT 3189 COMMUNICATION SYSTEM SERVICES 3190 CONTRACTUAL SERVICES 4130 WORKERS' COMPENSATION INSURANCE 4245 TRAFFIC SIGNS 4315 AUTOMOTIVE PARTS AND SUPPLIES 4410 CHEMICAL SUPPLIES 4430 SMALL EQUIPMENT AND TOOLS 4445 SPECIAL PARTS AND SUPPLIES 4450 REFERENCE MATERIALS AND SERVICES 5010 PARKS AND LANDSCAPE 5012 TREE MAINTENANCE 5020 BUILDING AND STRUCTURE MAINTENANCE 5021 CUSTODIAL SERVICES 5025 OFFICE EQUIPMENT MAINTENANCE H 23 545,700 545,700 530,400 200 200 400 8,600 3,000 5,800 100 100 0 9,100 9,000 9,000 15,000 5,000 15,000 16,900 16,900', 21,200 8,500 4,400 0 3,500 1,000 6,000 3,300 3,300 5,800 0 _ .0 19,400 11,400 11,000 11,000 212,500 192,500 322,300 10,000 2,000 0 1,000. 1,000 2,000 2,000 2,000 1,500 11,500 11,000 11,000 15,600 15,000 15,000 79,800 76,000 71,500 1,000 500 500 2,048,700 2,039,900 2,080,300 298,700 298,700 289,500 10,000 10,000 16,000 0 0 33,000 500 0 500 City of Chino Dills ANNUAL BUDGET u; ACTIVITY: PUBLIC FACILITIES AND OPERATIONS PROGRAM CODE �- PROGRAM: PARKS AND LANDSCAPE VARIOUS ( ; FY 1997-98 FY 1997-98 FY 1998-99 Fl, ADOPTED/ y ADJUSTED PROJECTED ADOPTED BUDGET ACTUAL BUDGET OPERATIONS & MAINTENANCE 5040 COMMUNICATIONS EQUIPMENT F1: L" MAINTENANCE 2,600 1,000 3,000 5045 GRAFFITI REMOVAL SERVICES 44,600 44,600 47,500 5111 STREET SWEEPING 1,200 0 0 5235 DISTRIBUTION PLANT MAINTENANCE 22,500 22,500 13,800 5490 OTHER STRUCTURAL REPAIR AND MAINTENANCE 24,400 22,400 23,900 it 5590 EQUIPMENT MAINTENANCE 7,000 3,000 5,000 r 5610 FACILITIES RENTAL 11,300 11,300 11,300 �. 5620 VEHICLE RENTAL 85,100 '85,100 73,900 5625 EQUIPMENT RENTAL 6,700 3,000 5,000 6010 WATER 1,211,900 1,199,900 1,250,000 6015 ELECTRICITY 6020 STREET LIGHT POWER 101,300 240,300 101,300 238,200 128,700 260,100Lill' r 6035 TELEPHONE 1,700 800 900 7220 ADMINISTRATIVE OVERHEAD 346,400 346,400 317,100 j 7225 DEPARTMENTAL OVERHEAD 1,483,000 1,483,000 1,321,800 L 7990 OTHER MISCELLANEOUS SERVICES 3,600 3,600 `-3,600--- 3,600_=TOTAL TOTAL OPERATIONS & MAINTENANCE 6,361,500 6,268,600 6,402,300 L=� CAPITAL OUTLAY 8015 LAND IMPROVEMENTS 92,400 0 0 8050 OFFICE FURNITURE AND EQUIPMENT 2,500 2,500 0 8060 VEHICLES AND EQUIPMENT 0 0 7,000 n TOTAL CAPITAL OUTLAY 94,900 2,500 7,000 r� INTERFUND TRANSFERS L, 9010 INTERFUND TRANSFERS TO OTHER FUNDS 5,603,300 5,551,300 8,367,100 F, TOTAL INTERFUNI) TRANSFERS 5,603,300 5,551,300 8,367,100 i ` `i TOTAL 129605,400 12,368,100 15,306,800 FUNDING SOURCE: GENERAL FUND LANDSCAPE AND LIGHTING ASSESSMENTS H 24 ii This page intentionally left blank. H 25 Public Facilities and Operations Sanitation Maintenaiace Program Purpose The Sanitation Division oversees that wastewater is safely conveyed from residential and commercial sewer laterals to the treatment facility. Primary Activities The program includes the maintenance and cleaning of sewers and lift stations. Miscellaneous duties involve responding to customer complaints as well as weed abatement, fence repair, and graffiti removal in the sewer right-of-way. Significant Changes from Prior Year • The program budget for the 1997/98 fiscal year allowed for the retrofitting of new television equipment into the existing television van. The equipment will enable staff to televise 2,500 lineal feet of sewer annually. • A consultant's report suggests that the sewer cleaning program should clean all of the 160 miles of sewer main annually. This will become a new performance measure. Significant Items of Capital Outlay Replacement of two gas safety monitors and two electric wastewater samplers that are obsolete and out of service. Performance Measures • Annual cleaning of 160 miles of sewer mains. • Television inspection of 2,500 lineal feet of sewer mains. • Develop a physical inventory of sewer manholes and sewer lines by December 30, 1998. H 26 LJ n L r j, L� E11 r,l J L1 n I LJ F L� r- 97/98 Adjusted Budget 97/98 Projected Actual 98/99 Budget Personnel 173,000 173,000 201,500 Operations & Maintenance 2,727,700 2,692,800 3,182,700 Capital Outlay 125,600 118,100 17,600 Interfund Transfers 140,000 30,000 311,600 Total 3,166,300 3,013,900 3,713,400 H 26 LJ n L r j, L� E11 r,l J L1 n I LJ F L� r- p, City of Chino Hills ANNUAL BUDGET ACTIVITY: PUBLIC FACILITIES AND OPERATIONS PROGRAM CODE PROGRAM: SANITATION MAINTENANCE 501-8120 PERSONNEL 1010 REGULAR SALARIES 1020 OVERTIME SALARIES 1540 FRINGE BENEFITS TOTAL PERSONNEL OPERATIONS & MAINTENANCE 2010 MEMBERSHIPS AND CERTIFICATIONS 2015 CONFERENCES, MEETINGS, AND TRAINING -2020 AUTO MILEAGE 2030 UNIFORMS 3010 LEGAL SERVICES 3020 FINANCIAL SERVICES 3030 DEVELOPMENT PROFESSIONAL SERVICES 3115 DATA PROCESSING SERVICES 3135 SPECIAL STUDIES 3140 REFUSE CONTRACT 3165 SEWER TREATMENT SERVICES 3189 COMMUNICATION SYSTEM SERVICES 3190 CONTRACTUAL SERVICES 4245 TRAFFIC SIGNS 4310 FUEL 4410 CHEMICAL SUPPLIES 4430 SMALL EQUIPMENT AND TOOLS 4445 SPECIAL PARTS AND SUPPLIES 4450 REFERENCE MATERIALS AND SERVICES 5010 PARKS AND LANDSCAPE 5020 BUILDING AND STRUCTURE MAINTENANCE 5040 COMMUNICATIONS EQUIPMENT MAINTENANCE H 27 FY 1997-98 FY 1997-98 FY 199879 ADOPTED/ ADJUSTED PROJECTED ADOPTED BUDGET ACTUAL BUDGET 118,500 118,500 126,000 4,800 4,800 5,400 49,700: 49,700 70,100 173,000 173,000 201,500 300 200 '300 1,300 700 1,300 100 100 100 3,000 2,800 3,100 0 0 500 3,600 3,600 3,600 42,900 25,000 10,000 2,400 2,400- 4,700 1,900 900 1,500 0 0 3,000 2,050,400 2,050,400 2,120,500 3,300, 3,300 3,300 38,000 38,000 38,000 400 300 400 0 0 600 4,800 4,800 4,800 900 900 900 1,800 1,800 2,800 100. 100, 200 3,000 1,000 0 1,500 1,100 1,500 2,700 2,500 2,700 City of Chino Hills 1,500 1,500 500 fl, ANNUAL BUDGET 8,000 1,000 10,000 800 0 800 15,700 12,000 4,300 ACTIVITY: PUBLIC FACILITIES AND OPERATIONS PROGRAM CODE r� PROGRAM: SANITATION MAINTENANCE 3,000 501-8120 l? 14,000 262,800 262,800 112,300 135,000 135,000 FY 1997-98 FY 1997-98 FY 1998-99 55,000 500 ADOPTED/ 500 ' ADJUSTED PROJECTED ADOPTED BUDGET ACTUAL BUDGET i� J OPERATIONS & MAINTENANCE (Continued) 5045 GRAFFITI REMOVAL SERVICES 400 400 600 5110 STREET REPAIR AND MAINTENANCE 5220 WATER LINES AND MAINS MAINTENANCE 5310 SANITARY SEWER LINE MAINTENANCE 5490 OTHER STRUCTURAL REPAIR AND MAINTENANCE 5590 EQUIPMENT MAINTENANCE 5620 VEHICLE RENTAL 6010 WATER 6015 ELECTRICITY 7110 DEPRECIATION EXPENSE 7220 ADMINISTRATIVE OVERHEAD 7225 DEPARTMENTAL OVERHEAD 7610 UNCOLLECTIBLE ACCOUNTS TOTAL OPERATIONS & MAINTENANCE CAPITAL OUTLAY 8060 VEHICLES AND EQUIPMENT 8995 CONTRIBUTION TO ENTERPRISE FUNDS TOTAL CAPITAL OUTLAY INTERFUND TRANSFERS 9010 INTERFUND TRANSFERS TO OTHER FUNDS TOTAL INTERFUNI➢ TRANSFERS TOTAL FUNDING SOURCE: SEWER FEES H 28 1,500 1,500 1,500 500 100 500 8,000 1,000 10,000 800 0 800 15,700 12,000 4,300 58,200 58,200 48,600 4,000 4,000 3,000 14,000 14,000 14,000 262,800 262,800 112,300 135,000 135,000 127,800 63,900 63,900 55,000 500 - 0 500 2,727,700 2,692,800 3,182,700 125,600 118,100 10,300 0 0 7,300 125,600 118,100 17,600 140,000 30,000 311,600 140,000 30,000 311,600 3,166,300 3,013,900 3,713,400 This page intentionally left blank. H 29 Public Facilities and Operations Storm Channel Maintenance Program Purpose This program involves storm water system management and maintenance providing the City with the program and the means to comply with the National Pollutant Discharge Elimination System (NPDES) provisions of the Federal Clean Water Act of 1972. Primary Activities The Storm System Maintenance program maintains and cleans the storm drainage facilities, including catch basins, storm drains, culverts, storm drainage pipes, storm channels, and retention and detention basins within the City. NPDES regulations require the stenciling of catch basins to prevent the discharge of hazardous waste into the storm drain system. Significant Changes from Prior Year • Storm channel debris removal will be expanded to include upper Chino Creek. Significant Items of Capital Outlay None Performance Measures • Develop a physical inventory of storm drain facilities by December 30, 1998. • Clean 150 catch basins to aid the conveyance of storm water flows. • Clean 1,000 linear feet of storm drains. • Clean 1,500 feet of storm channels. H 30 97/98 Adjusted Budget 97/98 Projected Actual 98/99 Budget Personnel 15,700 15,300 0 Operations & Maintenance 57,200 42,400 108,900 Capital Outlay 0 0 0 Interfund Transfers 0 0 0 Total 72,900 57,700 108,900 H 30 [-,I City of Chino Hills n ANNUAL BUDGET ACTIVITY: PUBLIC FACILITIES AND OPERATIONS PROGRAM: S'T'ORM CHANNEL PROGRAM CODE MAINTENANCE 001-8121 FY 1997-98 FY 1997-98 FY 1998-99 ADOPTED/ ADJUSTED PROJECTED , ADOPTED BUDGET ACTUAL , BUDGET PERSONNEL 1010 REGULAR SALARIES. 10,100 ,10,100 0 1020 OVERTIME SALARIES 1,200 `- -1;200 0 1540 FRINGE BENEFITS 4,400 4,000 0 TOTAL PERSONNEL 15,700 15,300 0 OPERATIONS & MAINTENANCE 2015 CONFERENCES, MEETINGS, AND TRAINING 200 200 200 2030 UNIFORMS 100 100 100 1 3190 CONTRACTUAL SERVICES 25,500 12,000 75,500 - 4410 CHEMICAL SUPPLIES 100 - 100 4430 SMALL EQUIPMENT AND TOOLS 400 400 400 4445 SPECIAL PARTS AND SUPPLIES 4,300 4,300 6,300 4450 REFERENCE MATERIALS AND SERVICES 200 200 200 5045 GRAFFITI REMOVAL SERVICES 500 500- 500 5625 EQUIPMENT RENTAL 1,200 - 1,200 7225 DEPARTMENTAL OVERHEAD 1,700 1,700 1,400 7985 NPDES 23,000 23,000 23,000 TOTAL OPERATIONS & MAINTENANCE 57,200 42,400 108,900 i TOTAL 72,900 57,700 108,900 (i FUNDING SOURCE: GENERAL FUND !-J i H 31 �J Public Facilities and Operations Program Purpose The Street Maintenance Program provides maintenance of public improvements located in the right-of-way. This includes providing safe clean roads, sidewalks, curbs, and gutters. Installation and maintenance of traffic control devices is also provided by this program. The division provides preventive maintenance and contracts for repairs for more than 200 miles of public streets. Included in this program is the management of approximately 3,500 street trees. This program coordinates the inspection and identification of areas requiring more extensive repairs for the Capital Improvement program. Primary Activities Through a combination of City staff and contractors, this division repairs road surface failures such as potholes, trench failures, and cracks. Curb, gutter, and sidewalk maintenance and repairs are conducted in a similar fashion. Tree trimming, pavement marking and striping, traffic signal repair and maintenance, and street sweeping are all achieved through contractual services. Emergency response, traffic control, and sign installation are performed by the City's Street Maintenance crew. Weed abatement within the public right-of-way is performed by City crews. Significant Changes from Prior Year • Based on recommendations made in the 1998 Street Maintenance Program Assessment, some personnel changes are being suggested to coordinate the activities of the City maintenance crew and outside contractors to increase the quality of street maintenance throughout the City. • The implementation of a crack sealing program is recommended. This change will enhance the quality and life span of City streets with an increased level of surface maintenance. Significant Items of Capital Outlay Implementation of a crack sealing program requires the purchase of a Crack Sealer, with an estimated cost of $30,000. The required trucks and compressor are already in the City fleet. Performance Measures • Inspect all City sidewalks, curbs, and gutters. Repair or replace all unsafe conditions. • Trim approximately 750 street trees in City right-of-way. • Maintain traffic signals at twenty-seven intersections, including ten new signals. • Conduct reflectivity tests on all traffic signs in the City. • Complete an inventory of traffic signs and pavement legends on City streets. H, 32 Public Facilities and Operations Street Maintenance (continued) H 33 97/98 Adjusted Budget 97/98 Projected Actual 98/99 Budget Personnel 156,100 138,100 281,100 Operations & Mamtenance 527,800 478,400 757,600 Capital Outlay 0 0 39,900 Interfund Transfers 87,500 1 38,300 1,000,600 Total 771,400 1 654,800 2,079,200 H 33 This page intentionally left blank. H 34 r, r ri City of Chino Dills ANNUAL BUDGET ACTIVITY: PUBLIC FACILITIES AND OPERATIONS PROGRAM CODE PROGRAM: STREET MAINTENANCE VARIOUS FY 1997-98 FY 1997-98 FY 1998-99 ADOPTED/ ADJUSTED PROJECTED ADOPTED BUDGET ACTUAL BUDGET PERSONNEL 1010 REGULAR SALARIES 89,400 89,400 197,000 1015 PART-TMIE/SEASONAL WAGES 18,000 0 0 1020 OVERTIME SALARIES 5,600 5,600 7,300 1540 FRINGE BENEFITS 43,100 43,100 76,800 TOTAL PERSONNEL 156,100 138,100 281,100 OPERATIONS & MAINTENANCE 2010 MEMBERSHIPS AND CERTIFICATIONS 300 300' 300 2015 CONFERENCES, MEETINGS, AND TRAINING 1,800 1,000 1,700 2030 UNIFORMS 2,200 '2,200 3,100 3020 FINANCIAL SERVICES 0 0 20,000 3090 PROFESSIONAL SERVICES 5,000 0 35,000 3,140 REFUSE CONTRACT 0 0 25,000 3189 COMMUNICATION SYSTEM SERVICES 3,000 3,000 3,000 3190 CONTRACTUAL SERVICES 40,400 25,000 96,000 4245 TRAFFIC SIGNS 31,000 27,000 28,000 4410 CHEMICAL SUPPLIES 1,400 1,400 1,400 4420 COMPUTER HARDWARE AND SOFTWARE EXPENSE 800 800 0 4430 SMALL EQUIPMENT AND TOOLS 3,100 2,000 3,000 4445 SPECIAL PARTS AND SUPPLIES 13,200 11,000 46,000 4450 REFERENCE MATERIALS AND SERVICES 100 100 0 5010 PARKS AND LANDSCAPE 30,000 25,000 - 0 5012 TREE MAINTENANCE 34,500 34,500 44,500 5040 COMMUNICATIONS EQUIPMENT MAINTENANCE 800 800 800 5045 GRAFFITI REMOVAL SERVICES 3,500 2,200 2,500 5110 STREET REPAIR AND MAINTENANCE 26,600, 25,000 55,000 5111 STREET SWEEPING 96,000 96,000 96,500 5112 PAVEMENT STRIPING 0 0 65,000 5115 TRAFFIC SIGNAL MAINTENANCE 0 0 55,400 H 35 City of Chino Dills ANNUAL BUDGET ACTIVITY: PUBLIC FACILITIES AND OPERATIONS PROGRAM CODE PROGRAM: STREET MAINTENANCE VARIOUS FY 1997-98 FY 1997-98 FY 1998-99 ADOPTED/ ADJUSTED PROJECTED ADOPTED BUDGET ACTUAL. BUDGET OPERATIONS & MAINTENANCE (Continued) 5490 OTHER STRUCTURAL REPAIR AND MAINTENANCE 5590 EQUIPMENT MAINTENANCE 5620 VEHICLE RENTAL 5625 EQUIPMENT RENTAL 6015 ELECTRICITY 6020 STREET LIGHT POWER 6035 TELEPHONE 7220 ADMINISTRATIVE OVERHEAD 7225 DEPARTMENTAL OVERHEAD TOTAL OPERATIONS & MAINTENANCE CAPITAL OUTLAY 8050 OFFICE FURNITURE AND EQUIPMENT 8060 VEHICLE AND EQUIPMENT TOTAL CAPITAL OUTLAY INTERFUND TRANSFERS 9010 INTERFUND TRANSFERS TO OTHER FUNDS TOTAL INTERFUND TRANSFERS TOTAL 59,000 1,500 21,000 2,000 32,000 98,000 700 4,200 15,700 527,800 0 0 0 87,500 87,500 771,400 FUNDING SOURCE: GENERAL FUND AND GAS TAX FUND STREET SWEEPING ASSESSMENTS SLEEPY HOLLOW ASSESSMENTS H 36 50,000 800 21,000 1,000 30,000 98,000 400 4,200 15,700 478,400 I u 0 1,500 25,100 2,000 32,000 98,000 700 3,500 12,600 757,600 9,900 30,000 39,900 38,300 1,000,600 38,300 1,000,600 654,800 - 2,079,200 II This page intentionally -left blank. H 37 Public Facilities and Operations Program Purpose The Water Division procures and maintains an adequate water production, reliable distribution systems and storage facilities necessary to ensure a continuous supply of safe potable water and adequate fire flow, while maintaining a cost effective and safe work environment. Primary Activities The Water program involves the maintenance and operation of water production, pumping, storage and distribution facilities. The City assumes responsibility for water supply and quality and must deliver this service in a manner consistent with California Department of Health Services regulations. Significant Changes from Prior Year U U Ia • The delivery of recycled water for irrigation purposes will begin to offset the demand for potable water. Ell Significant Items of Capital Outlay Two dump truck tarps will be needed to comply with Department of Transportation regulations. Chlorination equipment needs to be purchased to outfit an existing trailer. The City will need de- chlorination equipment to prevent NPDES violations. Fire flow and backflow preventer testing equipment will be purchased to assure regulatory compliance. Performance Measures • Inspect and repair five potable water reservoirs by June 30, 1999, as needed. • Gather data, develop program, and hire contractor to test twenty 3"- 8" water meters to minimize water loss and improve revenue. • Replace 125 water meters that are more than 15 years in age to improve revenue and minimize stopped meter calls. • Upgrade existing telemetry system to allow ten additional sites to send and receive reservoir and pump status data to the central computer. • Develop an improved water quality assurance program with weekly testing and analyses of water held in storage facilities. • Reduce water demand by 5% through enhanced water conservation program. • Reduce energy costs by 5% with electric rate analysis program. -H 38 �Iq 1 A F, � L Public Facilities and Operations (continued) H 39 97/98 Adjusted Budget 97/98 Projected Actual 98/99 Budget Personnel 712,500 661,000 676,200 Operations & Maintenance 10,839,200 10,710,500 11,882,200 Capital Outla 379,800 125,000 137,500 Interfund Transfers 1,195,300 745,300 1,240,200 Total 13,126,800 12,241,800 13,936,100 H 39 p 11 r Ii L This page intentionally left blank. L H 40 F� p, City of Chino Hills ANNUAL BUDGET ACTIVITY: PUBLIC FACILITIES AND OPERATIONS PROGRAM CODE PROGRAM: WATER 500-8110 FY 1997-98 FY 1997-98 FY 1998-99 PERSONNEL 1010 REGULAR SALARIES 1015 PART-TIME/SEASONAL WAGES 1020 OVERTIME SALARIES 1540 FRINGE BENEFITS TOTAL PERSONNEL OPERATIONS & MAINTENANCE 2010 MEMBERSHIPS AND CERTIFICATIONS 2015 CONFERENCES, MEETINGS, AND TRAINING 2020 AUTO MILEAGE 2030 UNIFORMS 3010 LEGAL SERVICES 3020 FINANCIAL SERVICES 3030 DEVELOPMENT PROFESSIONAL SERVICES 3090 PROFESSIONAL SERVICES 3115 DATA PROCESSING SERVICES 3135 SPECIAL STUDIES 3140 REFUSE CONTRACT 3189 COMM[JNICATION SYSTEM SERVICES 3190 CONTRACTUAL SERVICES 4245 TRAFFIC SIGNS 4410 CHEMICAL SUPPLIES 4430 SMALL EQUIPMENT AND TOOLS 4445 SPECIAL PARTS AND SUPPLIES 4450 REFERENCE MATERIALS AND SERVICES 5010 PARKS AND LANDSCAPE 5020 BUILDING AND STRUCTURE MAINTENANCE 5040 COMMUNICATIONS EQUIPMENT MAINTENANCE 5045 GRAFFITI REMOVAL SERVICES 5110 STREET REPAIR AND MAINTENANCE H 41 ADOPTED/ ADJUSTED PROTECTED ADOPTED BUDGET ACTUAL BUDGET 476,300 440,000 462,100 11,100 18,300 11,600 22,400 22,400 23,900 202,700_ 180,300 178,600 712,500 661,000 676,200 3,500 3,500 3,700 7,800 6,200 7,_000 100 100 200 9,600 9,600 9,800 7,500 7,500 7,500 10,200 10;200 8,800 434,800 434,800 215,500 2,600 2,600 3,000 58,800 58,800 28,200 6,800 6,800 25,000 0 0 3,000 15,300 11,000 11,000 102,400 75,000 165,400 2,000 2,000 2,500 9,800 9,800 9,800 7,400 7,400 8,300 11,900 11,900 11,500 500 500 1,900 45,500 10,000 12,000 3,000 1,000 3,000 2,700 2,400 2,800 400 400 800 22,300 22,300 25,000 H 42- I I City of Chino Hills 11, ANNUAL BUDGET ACTIVITY: PUBLIC FACILITIES AND OPERATIONS PROGRAM: WATER PROGRAM CODE 500-8110 L; FY 1997-98 FY 1997-98 FY 1998-99 ADOPTED/ ADJUSTED PROJECTED ADOPTED BUDGET ACTUAL BUDGET � OPERATIONS &MAINTENANCE - J 5220 WATER LINES AND MAINS MAINTENANCE 18,600 16,700 18,600 n 5225 METER MAINTENANCE 9,000 9,000 25,000 5235 DISTRIBUTION PLANT MAINTENANCE 70,000 60,000 70,000 5490 OTHER STRUCTURAL REPAIR AND MAINTENANCE 1,000 0 1,500 5590 EQUIPMENT MAINTENANCE 34,900 20,000 34,900 5620 VEHICLE RENTAL 161,900 161,900 128,700 5625 EQUIPMENT RENTAL 5,000 500 5,000 5690 OTHER RENTAL 100 100 100 6010 WATER 5,070,600 5,070,600 5,849,300y 6025 WATER PUMPING POWER 675,000 650,000 650,000 6035 TELEPHONE 1,200 1,200 1,200 7010 INTEREST PAYMENTS 1,188,700 1,188,700 1,150,500 7015 PRINCIPAL PAYMENTS 614,900 614,900 660,900 7110 DEPRECIATION EXPENSE 1,185,700 1,185,700- 1,672,000 (' I 7120 AMORTIZATION EXPENSE 62,000 62,000 62,000 7220 ADMINISTRATIVE OVERHEAD 718,700 718,700 758,800 7225 DEPARTMENTAL OVERHEAD 247,200 247,200 213,200 7810 WATER CONSERVATION 5,000 5,000 10,000 7990 OTHER MISCELLANEOUS EXPENDITURES 4,800 4,500 4,800 TOTAL OPERATIONS & MAINTENANCE 10,839,200 10,710,500 11,882,200 L j CAPITAL OUTLAY 8050 OFFICE FURNITURE AND EQUIPMENT 0 0 1,900 8060 VEHICLES AND EQUIPMENT 265,600 11,000 10,600 8420 WATER METERS 114,200 114,000 125,000 j U TOTAL CAPITAL OUTLAY 379,800 125,000 137,500 INTERFUND TRANSFERS 9010 INTERFUND TRANSFERS TO OTHER FUNDS 1,195,300 745,300 1,240,200 TOTAL INTERFUND TRANSFERS 1,195,300 745,300 1,240,200 J TOTAL 13,126,800 12,241,800 13,936,100 1 FUNDING SOURCE: WATER FEES L_ H 42- I I CITY OF CHINO HILLS FISCAL YEAR 1998-99 BUDGET SUMMARY (in thousands) RESOURCES Amount Beginning Fund Balances 65,503 Revenues: Taxes and Assessments 63,553 Licenses and Permits 2,133 Fines and Penalties 186 Interest Income 3,677 Charges for Services and Costs Reimbursements 1,175 Development Fees 21,779 Other Revenues 86,858 Less: Interfund Transfers and Transactions (64,144) 115,217 TOTAL RESOURCES 180,720 USE OF RESOURCES Operating Program: Legislative 4,562 City Manager 5,361 Community Development 4,584 Community Services 1,824 Finance 84,034 Public Facilities and Operations 37,201 Less: Interfund Transfers and Transactions (64,144) 73,422 Capital Improvements Program (Less CDBG Projects) 52,676 Total Appropriation 126,098 Ending Fund Balances 54,622 TOTAL USE OF RESOURCES 180,720 APPROPRIATION LIMITATION ACCORDING TO ARTICLE XIII B OF THE STATE OF CALIFORNIA CONSTITUTION 10,665,075 I 1 This page intentionally left blank. I2 CITY OF CHINO HILLS FISCAL YEAR 1998-99 SUMMARY OF REVENUES BY FUND TYPE FUND NAME GENERAL FUND TAXES Property Taxes Sales Taxes Other Taxes TOTAL TAXES LICENSE AND PERMITS Building and Safety Permit Fees Other Permit Fees TOTAL LICENSE AND PERMITS FINE AND PENALTIES REVENUE FROM USE OF MONEY AND PROPERTY REVENUE FROM OTHER AGENCIES State Motor Vehicle In-Lieu/Off-Highway Fees CHARGES FOR CURRENT SERVICES Plan Checking Fees Miscellaneous Community Development Fees Engineering Inspection Fees Miscellaneous Public Works Fees Police Services 1997-98 Adopted/ Adjusted Budget 1,279,400 1,082,700 982,300 3,344,400 1997-98 Projected Actual 1,419,900 1,164,200 992,800 3,576,900 1,741,100 2,122,000 60,700 89,000 2,010,800 1,801,800 2,211,000 141,800 136,900 1,146,600 1,300,000 1,882,700 2,010,800 633,100 207,000 450,000 413,000 35,000 94,400 49,200 106,600 13,400 10,300 1998-99 Adopted Budget 1,550,500 1,604,000 1,197,900 4,352,400 2,072,700 60,400 2,133,100 185,600 1,151,200 2,078,100 615,400 445,600 51,000 48,900 13,700 TOTAL CHARGES FOR CURRENT SERVICES 1,180,700 831,300 1,174,600 13 CITY OF CHINO HILLS FISCAL YEAR 1998-99 SUMMARY OF REVENUES BY FUND TYPE FUND NAME OTHER REVENUES Administrative Overhead Charges Other Miscellaneous Revenues TOTAL OTHER REVENUES INTERFUND TRANSFERS GENERAL FUND TOTAL 1997-98 1997-98 1998-99 Adopted/ 5,000 80,500 Adjusted Projected Adopted Budget Actual Budget 3,472,000 3,495,300 4,247,000 387,700 491,800 196,000 3,859,700 3,987,100 4,443,000 325,000 325,000 15,500 13,682,700 14,379,000 15,533,500 PUBLIC FACILITIES IMPROVEMENT FUND - - 2,000,000 RECREATION FUND GAS TAX FUND Interest Income State Gas Taxes GAS TAX FUND TOTAL MEASURE I FUND Interest Income Measure I Sales Tax MEASURE I FUND TOTAL 671,600 508,300 786,100 5,000 80,500 5,000 925,400 922,800 937,700 930,400 1,003,300 942,700 20,000 56,900 20,000 407,900 448,500 488,700 427,900 505,400 508,700 I 4 CITY OF CHINO HILLS FISCAL YEAR 1998-99 SUMMARY OF REVENUES BY FUND TYPE FUND NAME AIR QUALITY IMPROVEMENT FUND Interest Income Air Quality Control Fee COMMUNITY DEVELOPMENT BLOCK GRANT TOTAL SOLID WASTE FUND TOTAL LIGHTING AND LANDSCAPING ASSESSMENT DISTRICT FUNDS Taxes and Assessments Interest Income Charges for Services Other Miscellaneous Revenues Interfund Transfers LIGHTING AND LANDSCAPING ASSESSMENT DISTRICT FUNDS TOTAL DEVELOPMENT FEE FUNDS Interest Income Charges for Current Services Debt Issue Proceeds 1997-98 Adopted/ Adjusted Budget 5,800 53,500 59,300 275,000 1997-98 1998-99 Projected Adopted Actual Budget 9,800 5,000 53,000 53,800 84,200 62,800 58,800 2,963,900 62,300 401,900 8,310,700 3,097,500 3,078,800 3,352,700 5,152,600 571,100 5,000 2,504,300 8,233,000 551,200 19,111,500 5,302,700 4,950,500 739,900 391,300 2,700 - 84,200 5,000 2,504,300 2,963,900 8,633,800 8,310,700 1,294,300 557,100 19,102,300 21,778,700 - 20,070,000 DEVELOPMENT FEE FUNDS TOTAL 19,662,700 20,396,600 15 42,405,800 CITY OF CHINO HILLS FISCAL YEAR 1998-99 SUMMARY OF REVENUES BY FUND TYPE FUND NAME MISCELLANEOUS SPECIAL REVENUE FUNDS Taxes and Assessments Interest Income Miscellaneous Grants Inter -Agency Revenues Interfund Transfers MISCELLANEOUS SPECIAL REVENUE FUNDS TOTAL CAPITAL PROJECTS FUNDS Interest Income Contributions from Property Owners Interfund Transfers CAPITAL PROJECTS FUNDS TOTAL WATER UTILITY FUND Water Sales Meter Installation Fees Interest Income Rents and Leases Miscellaneous Charges Other Miscellaneous Revenues Debt Issue Proceeds 1997-98 1997-98 Adopted/ Adjusted Projected Budget Actual 250,600 169,700 185,900 1,738,900 429,000 1998-99 Adopted Budget 197,300 296,000 72,600 180,100 149,300 159,300 - 1,610,000 421,500 428,500 2,774,100 840,700 2,673,900 16,000 95,000 3,000 5,956,900 - 5,016,800 27,016,600 1,083,700 47,236,100 32,989,500 1,178,700 52,255,900 9,903,500 9,890,600 10,487,800 192,800 318,400 291,900 250,000 363,400 250,000 249,800 200,000 249,800 142,900 67,800 147,400 60,000 160,500 59,800 - - 12,500,000 WATER UTILITY FUND TOTAL 10,799,000 11,000,700 23,986,700 16 CITY OF CHINO HILLS FISCAL YEAR 1998-99 SUMMARY OF REVENUES BY FUND TYPE FUND NAME SEWER FUND Sewer Maintenance Fees CBMWD Treatment Fees Interest Income Other Miscellaneous Charges SEWER FUND TOTAL EQUIPMENT MAINTENANCE FUND Interest Income Equipment Rental Fees 301" 1 ' u- -eU 00 Ell ION 0•_� DATA PROCESSING FUND Interest Income Data Processing Charges Interfund Transfers DATA PROCESSING FUND TOTAL COMMUNITY FACILITIES DISTRICTS FUNDS Taxes and Assessments Interest Income Other Miscellaneous Revenues Interfund Transfers COMMUNITY FACILITIES DISTRICTS FUNDSTOTAL 1997-98 1997-98 1998-99 Adopted/ Adjusted Projected Adopted Budget Actual Budget 1,424,500 1,717,500 1,612,000 1,939,500 1,716,500 2,032,300 209,700 278,100 234,300 97,900 123,800 145,000 3,671,600 3,835,900 4,023,600 108,100 129,500 108,100 407,000 342,500 386,300 515,100 472,000 494,400 22,200 27,400 19,400 277,700 246,600 297,100 1,800 1,800 345,300 301,700 275,800 661,800 6,561,800 7,069,400 6,635,300 513,500 879,100 593,800 7,178,200 8,360,700 2,363,900 6,748,200 5,218,500 5,265,000 21,001,700 21,527,700 14,858,000 17 CITY OF CHINO HILLS FISCAL YEAR 1998-99 SUMMARY OF REVENUES BY FUND TYPE FUND NAME ASSESSMENT DISTRICTS FUNDS Taxes and Assessments Interest Income Other Miscellaneous Revenues ASSESSMENT DISTRICTS FUNDS TOTAL INTERFUND TRANSFERS AND TRANSACTIONS 1997-98 1997-98 Adopted/ Adjusted Projected Budget Actual 2,767,500 2,820,000 232,600 360,600 4,460,000 4,530,000 7,460,100 7,710,600 (42,863,300) (10,109,200) 1998-99 Adopted Budget 2,770,400 163,400 3,172,500 6,106,300 (64,144,300) TOTAL CITY REVENUES 83,689,600 85,363,200 115,217,200 CITY OF CHINO HILLS FISCAL YEAR 1998-99 SUMMARY OF EXPENDITURES BY OBJECT TYPE TOTAL PERSONNEL 6,377,400 7,285,500 OPERATING EXPENSES 2010 1997-98 1998-99 33,700 Adopted/ Conferences, Meetings, and Training 131,200 Adjusted Adopted Auto Mileage Budget Budget PERSONNEL Uniforms 34,800 1010 Regular Salaries 4,037,200 4,714,600 1015 Part-time/Seasonal Wages 473,400 473,500 1020 Overtime Salaries 140,400 156,300 1540 , Fringe Benefits 1,726,400 1,941,100 TOTAL PERSONNEL 6,377,400 7,285,500 OPERATING EXPENSES 2010 Memberships and Certifications 32,900 33,700 2015 Conferences, Meetings, and Training 131,200 133,600 2020 Auto Mileage 5,400 3,800 2030 Uniforms 34,800 34,500 3010 Legal Services 498,200 419,000 3020 Financial Services 522,600 212,200 3025 Medical Services 6,100 7,200 3030 Development Professional Services 3,118,000 2,675,500 3090 Professional Services 1,091,000 500,600 3105 Temporary Employee Services 96,800 13,500 3110 Computer Services 88,600 97,800 3115 Data Processing Services 310,600 252,300 3135 Special Studies 54,100 61,500 3140 Refuse Contract 3,097,500 3,406,400 3155 Recreation Program Instructors 173,300 209,200 3160 Water Meter Reading Services 72,300 81,900 3165 Sewer Treatment Services 2,037,600 2,120,500 3170 Police Services 3,069,900 3,460,100 3171 Sheriffs Prisoner Booking Services 70,200 62,400 3172 Parking Fine Processing Services 16,500 17,000 3173 Animal Control Services 75,000 68,600 3180 Crossing Guard Services 87,100 55,000 3189 Communication System Services 32,600 17,300 3190 Contractual Services 817,700 935,700 4010 Legal Advertising 12,500 9,800 I 9 CITY OF CHINO HILLS FISCAL YEAR 1998-99 SUMMARY OF EXPENDITURES BY OBJECT TYPE I 10 1997-98 1998-99 Adopted/ Adjusted Adopted Budget Budget OPERATING EXPENSES (CONTINUED) 4015 Advertising and Promotion 73,700 58,900 4025 Election Expense 500 46,800 4030 Printing and Photocopy Services 151,100 157,400 4031 - Document Imaging 50,000 35,000 4035 Postage and Express Delivery 148,700 152,700 4110 Liability Insurance 425,300 449,900 4115 Fire and Casualty Insurance 30,000 30,000 4120 Vehicle Insurance 26,000 26,000 4125 Surety Bond 2,000 1,900 4130 Workers' Compensation Insurance 203,700 167,300 4140 Unemployment Insurance 9,500 10,000 4245 Traffic Signs 34,400 32,900 4310 Fuel 48,400 47,600 4315 Automotive Parts and Supplies 7,500 10,000 4410 Chemical Supplies 28,900 28,400 4420 Computer Hardware and Software Expense 55,100 73,900 4430 Small Equipment and Tools 43,700 50,900 4440 Office Supplies 88,000 102,800 4445 Special Parts and Supplies 181,300 232,700 4450 Reference Materials and Services 17,100 21,300 5010 Parks and Landscape 2,136,400 2,111,300 5012 Tree Maintenance 335,200 334,000 5020 Building and Structure Maintenance 42,600 48,000 5021 Custodial Services 52,900 86,600 5025 Office Equipment Maintenance 50,600 31,800 5035 Vehicle Maintenance 103,900 107,500 5040 Communications Equipment Maintenance 10,800 11,800 5045 Graffiti Removal Services 56,100 53,400 5110 Street Repair and Maintenance 52,700 81,500 5111 Street Sweeping 97,000 96,500 5112 Pavement Striping - 65,000 5115 Traffic Signal Maintenance - 55,400 5220 Water Lines and Mains Maintenance 87,900 19,100 5225 Meter Maintenance 9,000 25,000 I 10 CITY OF CHINO HILLS FISCAL YEAR 1998-99 SUMMARY OF EXPENDITURES BY OBJECT TYPE 1997-98 1998-99 Adopted/ Adjusted Adopted Budget Budget OPERATING EXPENSES (CONTINUED) 5235 Distribution Plant Maintenance 92,500 83,800 5310 Sanitary Sewer Line Maintenance 5,000 10,000 5315 _ Storm Sewer Line Maintenance 73,000 - 5490 Other Structural Repair and Maintenance 88,900 34,700 5590 Equipment Maintenance 57,100 45,700 5610 Facilities Rental 38,300 35,300 5620 Vehicle Rental 381,000 382,900 5625 Equipment Rental 94,200 89,300 5690 Other Rental 226,700 217,900 6010 Water 6,000,000 7,102,300 6015 Electricity 292,100 333,100 6020 Streetlight Power 338,300 358,100 6025 Water Pumping Power 675,000 650,000 6030 Gas 2,900 3,000 6035 Telephone 75,700 102,300 7010 Interest Payments 8,454,900 7,465,500 7015 Principal Payments 15,060,600 16,534,300 7025 Bond Call Payments 4,522,500 4,599,000 7030 Assessment District Credits 4,313,600 4,320,000 7045 Tax C Discharge Expense 45,900 45,900 7110 Depreciation Expense 1,609,500 2,552,200 7120 Amortization Expense 62,000 62,000 7220 Administrative Overhead 2,913,900 3,351,000 7225 Departmental Overhead 1,821,000 1,625,000 7415 Special Departmental Expense 5,100 13,000 7610 Uncollectible Accounts 4,500 30,000 7810 Water Conservation Program - 10,000 7911 Public Works Construction 276,100 401,900 7985 NPDES Permit Costs 23,000 23,000 7990 Other Miscellaneous Expenditures 534,600 209,100 TOTAL OPERATING EXPENSES 68,300,400 70,442,700 I 11 CITY OF CHINO HILLS FISCAL YEAR 1998-99 SUMMARY OF EXPENDITURES BY OBJECT TYPE 1997-98 1998-99 Adopted/ Adjusted Adopted Budget Budget CAPITAL OUTLAY 8010 Land 4,208,100 - 8015 Land Improvements 281,000 3,400 8030- Buildings 1,818,900 5,191,300 8040 Improvements Other Than Buildings 7,905,300 10,077,100 8050 Office Furniture and Equipment 361,800 432,400 8060 Vehicles and Equipment 581,600 162,400 8110 Streets Facilities 7,444,900 10,369,400 8210 Sanitary Sewer Lines and Facilities 140,000 185,000 8310 Storm Sewer Lines 1,300,000 1,372,100 8410 Water Lines and Mains 1,549,200 3,331,000 8420 Water Meters 114,200 125,000 8450 Water Supply Facilities 8,780,200 22,150,000 8990 Contributions to Construction Funds 1,437,900 - 3,473,300 8995 Contributions to Proprietary Funds 28,900 7,300 TOTAL CAPITAL OUTLAY 35,952,000 56,879,700 INTERFUND TRANSFERS 9010 Interfund Transfers to Other Funds 28,342,700 49,924,300 9020 Intra/Inter Agency Fund Transfers 9,630,500 5,710,800 TOTAL INTERFUND TRANSFERS 37,973,200 55,635,100 TOTAL BUDGET 148,603,000 190,243,000 Less: Interfund Transfers and Transactions (44,174,900) (64,144,300) NET BUDGET 104,428,100 126,098,700 I 12 CITY OF CHINO HILLS FISCAL YEAR 1998/99 THROUGH 2002/03 FIVE-YEAR OPERATING PROGRAM The five-year operating program was initially developed in Fiscal Year 1997/98 to assist the City Council in achieving the organization's goals and objectives on a program by program basis. In developing and refining the five-year operating program, the program has been built upon the input from the Visioning Process and certain growth assumptions to estimate the growth that will occur and the corresponding program service demands that will result through the year 2003. The City continues to experience significant residential growth with an estimated 800 new residential units to be constructed in fiscal year 1998/99. This growth is projected to continue at 1000 units per year in each of the remaining four years of the five-year operating program. Residential growth assumptions assume a population of 70,000 by July 1, 2003. Retail (commercial) growth is assumed at 1,000,000 square feet over the five-year program, primarily resulting from the full development of Phase I and II of the regional commercial site at the Northeast corner of Chino Avenue and Peyton Drive. The plan also projects continued commercialibusiness park development, primarily along the Highway 71 corridor over the next five years. Expenditure projections assume maintaining current service levels and expanding those service levels, as appropriate, to meet the demands of the growth cycle. Projected service level increases in the form of additional staff are included for each program for Fiscal Year 1999/00 and Fiscal Year 2000/01 as appropriate. Additionally, a 2 percent inflation factor was utilized in calculating future years operating expenditures beyond staff increases. Based upon the development assumptions described, the five-year operating plan projects the following incremental revenues will accrue to the City: 1. Sales Tax Increases - based upon projected retail growth over the five-year period. 2. Development Impact Fees at their proposed level in the Impact Fee Update. 3. Development Related Permit Fees to remain constant. 4. In -Lieu Fees at their present per capita number. 5. Ad Valorum Property Taxes at the level 4% of 1% which assumes approval of the currently pending property tax sharing concept with the County. J 1 Further assumptions used to complete the five-year operating plan include: 1. Current State and Federal revenue sources remain constant. 2. Sales Tax will keep pace with inflation over the four years of the operating plan, projected at a constant 2% per year. 3. Interest earnings will keep pace with inflation and increase at the same rate assumed for sales tax at a constant rate of 2% over the next five years. 4. Water rates will be adjusted in accordance with production costs and will be adjusted over the five-year program period to meet the current systems capital projects obligation as improvements to the system's source and capacity are completed. The five-year operating program projects expenditures and revenues based upon the above assumptions over the five-year program period. Using those projections staff has developed fund balance assumptions for each of the five program years. Those projected fund balances, accordingly will provide the City Council with a tool for developing and providing staff policy direction in terms of the five-year Capital Improvement Program. J 2 City of Chino Hills 5 Year Operating Program Anticipated New Positions/Years Two and Three DEPARTMENT/ACTIVITY COMMUNITY DEVELOPMENT Administration 1999/00 To assist the Senior Administrative Analyst with the anticipated increase in financial workload, it is anticipated that an Administrative Clerk position may be added. 2000/01 No new positions anticipated. Development Services 1999/00 Staff anticipates adding the position of one GIS/Systems Technician in order to get the City's land management system established. 2000/01 Staff anticipates adding the position of one Administrative Clerk to assist with the increased planning paperwork load. DEPARTM ENT/ACTIV I"I'Y COMMUNITY SERVICES Administration 1999/00 With the anticipated increase in responsibilities and functions coordinated out of Community Services, staff anticipates the need for hiring an Administrative Analyst H to perform the following department functions: budget preparation and monitoring, contract management, personnel coordination, grant administration, report preparation, and research and analysis. 2000/01 No new positions anticipated. J3 City of Chino Hills 5 Year Operating Program Anticipated New Positions/Years Two and Three COMMUNITY SERVICES (continued) Neighborhood Services 1999/00 To meet the anticipated service needs of the various neighborhoods which comprise the City, staff anticipates adding the position of Neighborhood Services Manager, which will be charged with oversight, management, supervision and facilitation of services which support neighborhoods. This person will work in conjunction with all City departments to meet the various needs of neighborhoods, most consistently and directly with the Police Department. The Neighborhood Services Manager will ensure active collaboration and cooperation with all City departments, other agencies which serve Chino Hills, and faith and community based organizations. The goal of the Neighborhood Services Division, and the charge of its Manager, will be to provide a one-stop resource for residents and businesses to address their concerns and questions. 2000/01 No new positions anticipated. Recreation Services 1999/00 No new positions anticipated. 2000/01 With the anticipated opening of Bird Farm Park, one or two Skate Parks in the City, and the expansion of Community Park, in addition to the offering of additional youth and adult recreation programming, staff anticipates the need to hire a Recreation Supervisor and additional part time staff. This will ensure the continued offering of high quality, innovative recreational activities and special events throughout the City. FINANCE Administration 1999/00 No new positions anticipated. J4 City of Chino Hills 5 Year Operating Program Anticipated New Positions/Years Two and Three FINANCE (continued) Administration 2000/01 It is anticipated that a Senior Account Clerk position will need to be added to provide multi -task coverage of accounts payable, payroll, and purchasing systems transaction processing as well as providing basic levels of assistance to the accounting staff. The expected growth in workload is the principal cause of the need for this additional position. Utility Customer Service 1999/00 It is anticipated that a Senior Account Clerk position will need to be added to provide assistance for the monthly utility billing process. The expected growth in utility customers is the principal cause of the need for this additional position. 2000/01 No new positions anticipated. DEPARTMENT/ACTIVITY PUBLIC FACILITIES AND OPERATIONS Sanitation Maintenance 1999/00 The sewer system will expand in accordance with the residential development. This growth will increase the sewer maintenance, making the addition of one maintenance work position necessary. 2000/01 No new positions anticipated. J5 City of Chino Hills 5 Year Operating Program Anticipated New Positions/Years Two and Three PUBLIC FACILITIES AND OPERATIONS (continued) Water 1999/00 The expansion of the water system to meet increased demands will necessitate augmenting the field staff of the water production operation. A senior maintenance worker will be added. 2000/01 No new positions anticipated. J6 CITY OF CHINO HILLS FIVE-YEAR OPERATING PROGRAM FISCAL YEAR 1998/99 THROUGH 2002/03 COMMUNITY FISCAL RESIDENTIAL REGIONAL COMMERCIAL/ NEIGHBORHOOD YEAR UNITS COMMERCIAL BUSINESS PARK C'.(IMMF.RCTAT. nTAFR 1998/99 800 180,000 s.f. 30,000 s.f. 120,000 s.f. 0 1999/00 1,000 70,000 s.f. 50,000 s.f. 100,000 s.f. 0 2000/01 1,000 100,000 s.f. 25,000 s.f. 100,000 s.f. 40,000 s.f. 2001/02 1,000 100,000 s.f. 25,000 s.f. 0 0 2002/03 1,000 0 100,000 s.f. 0 0 TOTAL 4,800 450,000 s.f. 230,000 s.f. 320,000 s.f. 40,000 s.f. J 7 This page intentionally left blank. um CITY OF CHINO HILLS FINAL BUDGET FISCAL YEAR 1998-99 SUMMARY OF FIVE YEAR OPERATING PROGRAM (in thousands) FORECASTED EXPENDITURES LEGISLATIVE CITY COUNCIL Personnel Operations & Maintenance Capital Outlays TOTAL CITY COUNCIL CITY ATTORNEY Personnel Operations & Maintenance Capital Outlays TOTAL CITY ATTORNEY 1998-99 1999-00 2000-01 2001-02 2002-03 62 62 62 62 62 70 72 73 75 76 0 0 0 0 0 132 134 135 137 138 0 0 0 0 0 290 296 302 308 314 0 0 0 0 0 290 296 302 308 314 CITY CLERK Personnel 394 406 418 431 444 Operations & Maintenance 251 145 166 149 173 Capital Outlays 6 0 0 0 0 TOTAL CITY CLERK 651 551 584 580 617 CONTRACT SERVICES Personnel Operations & Maintenance Capital Outlays TOTAL CONTRACT SERVICES TOTAL LEGISLATIVE 0 0 0 0 0 3,489 3,750 4,042 4,344 4,635 0 0 0 0 0 3,489 3,750 4,042 4,344 4,635 4,562 4,731 5,063 5,369 5,704 1 9 CITY OF CHINO HILLS FINAL BUDGET FISCAL YEAR 1998-99 SUMMARY OF FIVE YEAR OPERATING PROGRAM (in thousands) FORECASTED EXPENDITURES 1998-99 1999-00 2000-01 2001-02 2002-03 CITY MANAGER 2 2 3 3 2 ADMINISTRATION 0 0 0 0 0 Personnel 581 592 604 616 629 Operations & Maintenance 150 154 157 160 163 Capital Outlays 0 0 0 0 0 TOTAL ADMINISTRATION 731 746 761 776 792 GRANT SERVICES Personnel 20 21 20 21 22 Operations & Maintenance 2 2 3 3 2 Capital Outlays 0 0 0 0 0 TOTAL GRANT SERVICES 22 23 23 24 24 RISK MANAGEMENT Personnel 60 61 62 64 65 Operations & Maintenance 688 701 716 730 745 Capital Outlays 0 0 0 0 0 TOTAL RISK MANAGEMENT 748 762 778 794 810 HUMAN RESOURCES Personnel 119 122 124 127 129 Operations & Maintenance 124 126 129 131 134 Capital Outlays 0 0 0 0 0 TOTAL HUMAN RESOURCES 243 248 253 258 263 PUBLIC SAFETY Personnel 0 0 0 0 0 Operations & Maintenance 3,617 3,689 3,763 5,944 6,063 Capital Outlays 0 0 0 0 0 TOTAL PUBLIC SAFETY 3,617 3,689 3,763 5,944 6,063 TOTAL CITY MANAGER 5,361 5,468 5,578 7,796 7,952 J 10 CITY OF CHINO HILLS FINAL BUDGET FISCAL YEAR 1998-99 SUMMARY OF FIVE YEAR OPERATING PROGRAM (in thousands) FORECASTED EXPENDITURES COMMUNITY DEVELOPMENT ADMINISTRATION Personnel Operations & Maintenance Capital Outlays TOTAL ADMINISTRATION BUILDING, ENGINEERING AND INSPECTION SERVICES Personnel Operations & Maintenance Capital Outlays TOTAL BUILDING, ENGINEERING AND INSPECTION SERVICES DEVELOPMENT SERVICES Personnel Operations & Maintenance Capital Outlays TOTAL DEVELOPMENT SERVICES ECONOMIC DEVELOPMENT Personnel Operations & Maintenance Capital Outlays TOTAL ECONOMIC DEVELOPMENT CDBG PROGRAM Personnel Operations & Maintenance Capital Outlays TOTAL CDBG PROGRAM 1 11 ) _ /_ ' ul 1998-99 1999-00 2000-01 2001-02 2002-03 435 471 481 490 500 87 89 90 92 94 7 2 2 2 2 529 562 573 584 596 513 524 534 545 556 2,077 2,118 2,161 2,204 2,249 2 2 2 2 2 2,592 2,644 2,697 2,751 2,807 439 492 529 539 550 473 482 492 600 612 0 3 3 3 3 912 977 1,024 1,142 1,165 62 64 65 66 68 87 89 91 93 94 0 0 0 0 0 149 153 156 159 162 0 0 0 0 0 402 410 418 427 435 0 0 0 0 0 402 410 - 418 427 435 4,584 4,746 4,868 5,063 5,165 CITY OF CHINO HILLS FINAL BUDGET FISCAL YEAR 1998-99 SUMMARY OF FIVE YEAR OPERATING PROGRAM (in thousands) FORECASTED EXPENDITURES COMMUNITY SERVICES ADMINISTRATION Personnel Operations & Maintenance . Capital Outlays TOTAL ADMINISTRATION EMERGENCY PREPAREDNESS Personnel Operations & Maintenance Capital Outlays TOTAL EMERGENCY PREPAREDNESS NEIGHBORHOOD SERVICES Personnel Operations & Maintenance Capital Outlays TOTAL NEIGHBORHOOD SERVICES RECREATION SERVICES Personnel Operations & Maintenance Capital Outlays TOTAL RECREATION SERVICES TOTAL COMMUNITY SERVICES 1998-99 1999-00 2000-01 2001-02 2002-03 127 183 187 191 194 201 206 209 213 218 0 4 0 0 0 328 393 396 404 412 0 0 0 0 0 22 23 23 24 25 0 0 0 0 0 22 23 23 24 25 306 385 393 401 409 144 147 150 153 156 30 4 0 0 0 480 536 543 554 565 513 523 617 629 642 453 462 472 481 491 28 15 60 16 15 994 1,000 1,149 1,126 1,148 1,824 1,952 2,111 2,108 2,150 J 12 CITY OF CHINO HILLS FINAL BUDGET FISCAL YEAR 1998-99 SUMMARY OF FIVE YEAR OPERATING PROGRAM (in thousands) FORECASTED EXPENDITURES FINANCE ADMINISTRATION Personnel Operations & Maintenance Capital Outlays TOTAL ADMINISTRATION DATA PROCESSING Personnel Operations & Maintenance Capital Outlays TOTAL DATA PROCESSING DEVELOPMENT FEE PROGRAM Personnel Operations & Maintenance Capital Outlays Interfund Transfers TOTAL DEVELOPMENT FEE PROGRAM NON -DEPARTMENTAL SERVICES Personnel Operations & Maintenance Capital Outlays TOTAL NON -DEPARTMENTAL SERVICES UTILITY CUSTOMER SERVICES Personnel Operations & Maintenance Capital Outlays TOTAL UTILITY CUSTOMER SERVICES TOTAL FINANCE 1998-99 1999-00 2000-01 2001-02 2002-03 829 846 903 921 939 171 174 178 182 185 0 0 5 0 0 1,000 1,020 1,086 1,103 1,124 0 0 0 0 0 284 254 259 264 270 366 85 87 89 91 650 339 346 353 361 0 0 0 0 0 31,783 32,293 31,028 30,896 31,514 3,473 0 0 0 0 40,683 32,105 22,574 10,818 40,350 75,939 64,398 53,602 41,714 71,864 0 0 0 0 0 2,214 2,215 1,791 1,792 1,794 3,743 1,455 1,484 1,514 1,544 5,957 3,670 3,275 3,306 3,338 214 258 263 268 273 274 280 286 291 297 0 5 0 20 0 488 543 549 579 570 84,034 69,970 58,858 47,055 77,257 J 13 CITY OF CHINO HILLS FINAL BUDGET FISCAL YEAR 1998-99 SUMMARY OF FIVE YEAR OPERATING PROGRAM (in thousands) FORECASTED EXPENDITURES PUBLIC FACILITIES AND OPERATIONS ADMINISTRATION Personnel Operations & Maintenance Capital Outlays Interfund Transfers TOTAL ADMINISTRATION CAPITAL PROJECTS Personnel Operations & Maintenance Capital Outlays Interfund Transfers TOTAL CAPITAL PROJECTS FACILITIES AND EQUIPMENT MAINTENANCE Personnel Operations & Maintenance Capital Outlays Interfund Transfers TOTAL FACILITIES AND EQUIPMENT MAINTENANCE PARKS AND LANDSCAPE Personnel Operations & Maintenance Capital Outlays Interfund Transfers TOTAL PARKS AND LANDSCAPE SANITATION 1998-99 1999-00 2000-01 2001-02 2002-03 372 379 387 395 403 68 70 71 72 74 4 2 2 2 2 0 0 0 0 0 444 451 460 469 479 349 356 363 370 378 19 20 20 21 21 1 2 2 2 2 0 0 0 0 0 369 378 385 393 401 201 205 209 213 217 664 665 678 692 706 88 118 123 128 133 291 117 111 0 0 1,244 1,105 1,121 1,033 1,056 531 541 552 563 574 6,402 6,608 6,845 6,982 7,122 7 5 5 5 5 8,367 1,643 1,566 1,559 1,586 15,307 8,797 8,968 9,109 9,287 Personnel 201 243 248 253 258 Operations & Maintenance 3,182 3,246 3,311 3,377 3,445 Capital Outlays 18 8 8 8 8 Interfund Transfers 312 200 73 73 75 TOTAL SANITATION 3,713 3,697 3,640 3,711 3,786 J 14 CITY OF CHINO HILLS FINAL BUDGET FISCAL YEAR 1998-99 SUMMARY OF FIVE YEAR OPERATING PROGRAM (in thousands) FORECASTED EXPENDITURES PUBLIC FACILITIES AND OPERA'T'IONS (CONTINUED) STORM SYSTEM MAINTENANCE Personnel Operations & Maintenance Capital Outlays Interfund Transfers TOTAL STORM SYSTEM MAINTENANCE STREET MAINTENANCE Personnel Operations & Maintenance Capital Outlays Interfund Transfers TOTAL STREET MAINTENANCE WATER Personnel Operations & Maintenance Capital Outlays Interfund Transfers TOTAL WATER TOTAL PUBLIC FACILITIES AND OPERATIONS SUB -TOTAL LESS: INTERFUND TRANSFERS AND TRANSACTIONS GRAND TOTAL 1998-99 1999-00 2000-01 2001-02 2002-03 0 0 0 0 0 109 111 113 116 118 0 0 0 0 0 0 0 0 0 0 109 111 113 116 118 281 287 293 298 304 758 778 800 823 846 40 25 5 25 5 1,000 62 62 62 62 2,079 1,152 1,160 1,208 1,217 676 737 752 767 830 11,882 12,120 12,362 12,609 12,862 138 120 175 120 140 1,240 700 200 300 200 13,936 13,677 13,489 13,796 14,032 37,201 29,368 29,336 29,835 30,376 137,566 116,235 105,814 97,226 128,604 (64,144) (34,827) (24,586) (14,326) (43,817) 73,422 81,408 81,228 82,900 84,787 J 15 This page intentionally left blank. J16 CITY OF CHINO HILLS FISCAL YEAR 1998-99 FIVE YEAR REVENUES PROJECTIONS BY FUND (in thousands) FUND NAME 1998-99 1999-00 2000-01 2001-02 2002-03 GENERAL FUND 60 62 63 64 65 TAXES Property Taxes 1,550 1,600 1,650 1,700 1,750 Sales Taxes 1,604 1,892 1,929 1,968 2,007 Other Taxes 1,198 1,210 1,222 1,247 1,259 TOTAL TAXES 4,352 4,702 4,801 4,915 5,016 LICENSE AND PERMITS Building and Safety Permit Fees 2,073 2,114 2,157 2,200 2,244 Other Permit Fees 60 62 63 64 65 TOTAL LICENSE AND PERMITS 2,133 2,176 2,220 2,264 2,309 FINE AND PENALTIES 186 189 193 197 201 REVENUE FROM USE OF MONEY AND PROPERTY 1,151 986 986 986 986 REVENUE FROM OTHER AGENCIES State Motor Vehicle In -Lieu/ Off -Highway Fees 2,078 2,119 2,161 2,204 2,248 CHARGES FOR CURRENT SERVICES Plan Checking Fees 615 628 640 653 666 Miscellaneous Community Development Fees 446 455 464 473 482 Engineering Inspection Fees 51 52 53 54 55 Miscellaneous Public Works Fees 49 50 51 52 53 Police Services 14 14 14 15 15 TOTAL CHARGES FOR CURRENT SERVICES 1,175 1,199 1,222 1,247 1,271 J 17 CITY OF CHINO HILLS FISCAL YEAR 1998-99 FIVE YEAR REVENUES PROJECTIONS BY FUND (in thousands) FUND NAME 1998-99 1999-00 2000-01 2001-02 2002-03 GENERALFUND (CONTINUED.) OTHER REVENUES Administrative Overhead Charges 4,247 4,459 4,682 4,916 5,162 Other Miscellaneous Revenues 196 196 196 196 196 TOTAL OTHER REVENUES 4,443 4,655 4,878 5,112 5,358 INTERFUND TRANSFERS 16 _ _ _ _ GENERAL FUND TOTAL 15,534 16,026 16,461 16,925 17,389 PUBLIC FACILITIES IMPROVEMENT FUND TOTAL 2,000 500 500 500 500 RECREATION FUND TOTAL 786 690 919 937 945 GAS TAX FUND Interest Income 5 5 5 5 5 State Gas Taxes 938 957 976 995 1,015 GAS TAX FUND TOTAL 943 962 981 1,000 1,020 MEASURE I FUND Interest Income 20 20 20 20 20 Measure I Sales Tax 489 521 532 542 553 MEASURE I FUND TOTAL 509 541 552 562 573 AIR QUALITY IMPROVE- MENT FUND Interest Income 5 5 5 5 5 Air Quality Control Fee 54 54 54 54 54 AIR QUALITY IMPROVE- MENT FUND TOTAL 59 59 59 59 59 J 18 CITY OF CHINO HILLS FISCAL YEAR 1998-99 FIVE YEAR REVENUES PROJECTIONS BY FUND (in thousands) FUND NAME 1998-99 1999-00 2000-01 2001-02 2002-03 COMMUNITY DEVELOP- MENT BLOCK GRANT TOTAL 402 127 129 131 133 SOLID WASTE FUND TOTAL 3,352 3,420 3,488 3,558 3,629 LIGHTING AND LAND- SCAPING ASSESSMENT DISTRICT FUNDS Taxes and Assessments 4,951 5,050 5,151 5,254 5,359 Interest Income 391 391 391 391 391 Other Miscellaneous Revenues 5 5 5 5 5 Interf ind Transfers 2,964 2,964 2,964 2,964 2,964 LIGHTING AND LAND- SCAPING ASSESSMENT DISTRICTS FUNDS TOTAL 8,311 8,410 8,511 8,614 8,719 DEVELOPMENT FEE FUNDS Interest Income 557 500 400 300 200 Charges for Current Services 21,779 21,779 21,779 21,779 21,779 Debt Issue Proceeds 20,070 - - - - DEVELOPMENT FEE FUNDS TOTAL 42,406 22,279 22,179 22,079 21,979 MISCELLANEOUS SPECIAL REVENUE FUNDS Taxes and Assessments 296 302 308 314 320 Interest Income 180 180 180 180 180 Miscellaneous Grants 159 20 20 20 20 Inter -Agency Revenues 1,610 1,610 1,610 1,610 1,610 Interfund Transfers 429 429 429 429 429 MISCELLANEOUS SPECIAL REVENUE FUNDS TOTAL 2,674 2,541 2,547 2,553 2,559 1 19 CITY OF CHINO HILLS FISCAL YEAR 1998-99 FIVE YEAR REVENUES PROJECTIONS BY FUND (in thousands) FUND NAME 1998-99 1999-00 2000-01 2001-02 2002-03 Interest Income WATER UTILITY FUND 19 19 19 19 Data Processing Charges Water Sales 10,488 10,803 11,127 11,461 11,804 Meter Installation Fees 292 298 304 310 316 Interest Income 250 100 100 100 100 Rents and Leases 250 250 250 250 250 Miscellaneous Charges 147 50 50 50 50 Other Miscellaneous Revenues 60 60 60 60 60 Debt Issue Proceeds 12,500 - - - - WATER UTILITY FUND TOTAL 23,987 11,561 11,891 129231 12,580 SEWER FUND Sewer Maintenance Fees 1,612 1,660 1,710 1,761 1,814 CBMWD Treatment Fees 2,032 2,093 2,156 2,220 2,287 Interest Income 234 200 200 200 200 Other Miscellaneous Charges 145 100 100 100 100 SEWER FUND TOTAL 4,023 4,053 4,166 4,281 4,401 EQUIPMENT MAIN- TENANCE FUND Interest Income 108 100 100 100 100 Equipment Rental Fees 386 394 402 410 418 EQUIPMENT MAINTENANCE FUND TOTAL 494 494 502 510 518 DATA PROCESSING FUND Interest Income 19 19 19 19 19 Data Processing Charges 297 297 297 297 297 Interfund Transfers 345 20 20 20 20 DATA PROCESSING FUND TOTAL 661 316 316 316 316 J 20 CITY OF CHINO HILLS FISCAL YEAR 1998-99 FIVE YEAR REVENUES PROJECTIONS BY FUND (in thousands) FUND NAME COMMUNITY FACILITIES DISTRICTS FUNDS Taxes and Assessments Interest Income Other Miscellaneous Revenues Interfund Transfers COMMUNITY FACILITIES DISTRICTS FUNDS TOTAL 11 Taxes and Assessments Interest Income Other Miscellaneous Revenues ASSESSMENT DISTRICTS FUNDSTOTAL LESS: INTERFUND TRANSFERS AND TRANSACTIONS TOTAL CITY REVENUES 1998-99 1999-00 2000-01 2001-02 2002-03 163 361 361 361 361 6,635 7,033 7,455 7,902 8,377 594 594 594 594 594 2,364 2,364 2,364 2,364 2,364 5,265 5,265 5,265 5,265 5,265 14,858 15,256 15,678 16,125 16,600 2,770 2,820 2,820 2,820 2,820 163 361 361 361 361 3,173 4,530 4,530 4,530 4,530 6,106 7,711 7,711 7,711 7,711 (64,144) (34,827) (24,586) (14,326) (43,817) 62,961 60,119 72,004 83,766 55,814 J 21 This page intentionally left blank. J 22 CITY OF CSO BILLS FISCAL YEAR 1998/1999 THROUGH 2002/2003 The five-year Capital Improvement Program (CIP) was established last year for the first time as a part of the program budget process. The development and implementation of the program resulted in the completion of twelve projects with an additional twenty-two projects in progress. The five-year CIP accompanies the five-year operating program in establishing the framework for the period from July 1, 1998 through June 30, 2003, and provides a bridge between the City's planning and budgeting processes. It emphasizes developing a plan of action to properly maintain the existing infrastructure in a sound physical condition, as well as to provide new facilities to support future development and growth. The CIP is a plan for short and long-range capital acquisition and development. The recommended program contains project priorities on a fiscal year basis and recognizes that the completion of many projects, due to their complexity and funding, will span a number of program years. The CIP for fiscal year 1998/99 is fully funded and will utilize a combination of developer impact fees, general and special revenues, and, in some cases, existing reserves to complete the needed improvements. The proposed funding sources that will be used to support the 1998/99 CIP are included in the subsequent section. Enhanced revenues and additional funding sources will be necessary to achieve funding for completion of the five-year program. This year's portion of the five-year CIP includes projects carried over from the 1997/98 fiscal year totaling $39,366,500 plus new projects totaling $13,560,400. • Streets $10,580,400 • Public Facilities 5,521,500 • Parks/Open Space 7,651,400 • Landscape Projects 2,135,500 • Water 22,683,200 • Reclaimed Water 2,797,800 • Sewer/Storm Drain 1,557,100 Total $52. 26.900 K 1 This page intentionally left blank. K 2 1998/99 Capital Improvement Program Detail Project Name: Slurry Seal/Overlay Program (Annual) Project Number: Program Year Initiated: 1997/98 Project Duration: 120 days Project Description: Annual slurry seal and overlay program for various City streets pursuant to the City's Pavement Management Program. Funding Source: Measure I, Gas Tax 1997/98 Roll Over: $869,500 1998/99 Budget: $1,050,100 Total Five -Year Budget: $6,671,600 Project Name: City-wide Sidewalk Replacement Program Project Number: Program Year Initiated: 1998/99 Project Duration: 90 days Project Description: Remove and replace cracked or uplifted sidewalks at various locations on a priority basis. Funding Source: Measure I , ; 1998/99 Budget: $191,000 • Total Five -Year Budget: $291,000 Project Name: Peyton Drive/Eucalyptus Avenue Project Project Number: Program Year Initiated: 1997/98 Project Duration: 3 years Project Description: First phase of this project includes acquisition of right-of-way needed along Peyton Drive and land acquisition for Eucalyptus gap. Entire project provides for widening of Peyton Drive from Grand Avenue to Chino Hills Parkway and extension of Eucalyptus Avenue west of Peyton Drive to Galloping Hills Road. Funding Source: Facilities Development Fee, Facilities Benefit Assessment 1997/98 Roll Over: $385,000, Total Five -Year Budget: $18,122,000 1998/99 Budget: $3,060,000 K 3 Project Name: Traffic Signals (Peyton & Glenridge and Litel and Eucalyptus) Project Number: Program Year Initiated: 1997/98 Project Duration: 120 days (each) Project Description: Install a school area traffic signal on Eucalyptus Avenue at Litel Elementary and a traffic signal at Peyton Drive and Glenridge Drive. Funding Source: Gas Tax 1997/98 Roll Over: $182,400 Total Five -Year Budget: ----------------------------------------------------------------------------------- Project Name: Traffic Signals (Soquel Canyon & Elinvar and Soquel Canyon & Mindenvale) Project Number: r I i Program Year Initiated: 1997/98 Project Duration: 120 days (each) Project Description: Install traffic signals at Soquel Canyon Parkway and Elinvar and Soquel Canyon Parkway and Mindenvale. Funding Source: Traffic Signal Fee, Gas Tax 1997/98 Roll Over: $270,100 ✓ Total Five -Year Budget: Project Name: Traffic Signal (Peyton Drive and Valle Vista Drive) Project Number: Program Year Initiated: 1997/98 Project Duration: 120 days Project Description: Install a traffic signal at Peyton Drive and Valle Vista Drive. Funding Source: Gas Tax 1997/98 Roll Over: $100,000 1998/99 Budget: $52,000 ---------------------------------- Total Five -Year Budget: K 4 $182,400 $270,100 $152,000 Project Name: Soquel Canyon Parkway/Central Avenue Bridge Project Number: Program Year Initiated: 1997/98 f Project Duration: 1 year Project Description: Construction of new bridge over the Chino Creek at Central Avenue to connect Central Avenue to the SR -71 Freeway. Joint project with Chino and SANBAG totaling $6,600,000 with the City of Chino Hills share being $2,200,000. Funding Source: Development Fee 1997/98 Roll Over: $2,200,000, Total Five -Year Budget: $2,200,000 Project Name: Los Serranos (CDBG) Project Number: Program Year Initiated: 1997/98 Project Duration: 180 days Project Description: Construction of 4 foot sidewalk (1970 lineal ft.) on south side of Descanso Avenue from Pipeline Avenue to Sierra Vista Drive. Future year projects include Pipeline Avenue and Valle Vista Drive. Funding Source: Community Development Block Grant 1997/98 Roll Over: $183,000, Total Five -Year Budget: $686,200 --------------------------------- Project Name: Eucalyptus Avenue Storm Drain Project Number: = Program Year Initiated: 1997/98 Project Duration: 90 days Project Description: Design and reconstruct the storm drain on Eucalyptus Avenue from Litel Elementary School to East City Limits to alleviate flooding. Funding Source: Measure I,7'1997/98 Roll Over: $276,000 1998/99 Budget: $91,600 Total Five -Year Budget: $367,600 ----------------------------------------------------------------------------------- K 5 Project Name: Eucalyptus Avenue Street Repair Project Number: Program Year Initiated: 1998/99 Project Duration: 120 days Project Description: Rehabilitate the existing asphalt concrete pavement from Peyton Drive to Pipeline Avenue due to deteriorating conditions. Funding Source: 1998/99 Budget: Gas Tax $70,500 Total Five -Year Budget: Project Name: Soquel Canyon/Loop One Project Number: Program Year Initiated: 1997/98 Project Duration: 3 years Project Description: Preliminary design for the extension of Soquel Canyon Parkway westerly approximately 4,800 feet to intersect with a southerly extension to Peyton Drive approximately 3,400 feet. Funding Source: , Development Fee 1997/98 Roll Over: $310,000 Total Five -Year Budget: -----------------------------------=----------------------------------------------- Project Name: Sleepy Hollow Road Maintenance Project Project Number: .J Program Year Initiated: 1997/98 Project Duration: 90 days Project Description: Annual roadway maintenance such as crack seal, slurry seal, and overlay to identified streets within Sleepy Hollow. Funding Source: Assessment District 1997/98 Roll Over: $49,200 1998/99 Budget: $12,000 Total Five -Year Budget: ------------------------------------------------------------------------------- K 6 $70,500 $8,745,000 $109,200 I Project Name: Miscellaneous Street Projects Project Number: Program Year Initiated: 1997/98 Project Duration: 90 days Project Description: Repair of failed pavement areas in various locations: Pipeline Avenue, Butterfield Ranch Road between Brookwood Lane and Twin Knolls Drive, Peyton Drive at English Road, pavement repair on Camino Largo Drive (pavement over many of the sewer line laterals has settled), additional storm. drain trash racks along Butterfield Ranch Road, and a de -watering system in Agate Road (underground water is saturating the subgrade and causing the pavement to fail). Funding Source: Gas Tax 1997/98 Roll Over: $100,000 Total Five -Year Budget: $100,000 Project Name: ADA Improvements Project Number: ` Program Year Initiated:. 1997/98 J Project Duration: 90 days Project Description: To implement various improvements to provide access for disabled persons. Funding Source: Community Development Block Grant 1997/98 Roll Over: $28,000 Total Five -Year Budget: $28,000 ------------------------------ Project Name: Name: Woodview Road Project Number: Program Year Initiated: 1998/99 Project Duration: 120 days Project Description: Stabilize the soil and repair and rebuild the road due to severe erosion resulting from El Nino storms in February 1998. Funding Source: Gas Tax 1998/99 Budget: $100,000 Total Five -Year Budget: $100,000 ----------------------------------------------------------------------------- K 7 Project Name: East Lane Project Number: Program Year Initiated: 1998/99 Project Duration: 120 days Project Description: Stabilize the slope and rebuild the road due severe erosion resulting from El Nino storms in February 1998. Funding Source: Gas Tax, General Fund 1998/99 Budget: $500,000 Total Five -Year Budget: $500,000 Project Name: Hay Drive Project Number: Program Year Initiated: 1998/99 Project Duration: 90 days Project Description: Stabilize the slope and rebuild the road due severe erosion resulting from El Nino storms in February 1998. Funding Source: Gas Tax, General Fund 1998/99 Budget: $500,000 Total Five -Year Budget: $500,000 -------------------------------------------------------------------------------- Project Name: City Yard Fuel Tank Replacement Project Number: Program Year Initiated: 1997/98 Project Duration: 120 days Project Description: Replace the gasoline and diesel fuel tanks at the City Yard. State Law requires that underground tanks meet new standards by December 20, 1998. Funding Source: Equipment Maintenance Fund 1997/98 Roll Over: =- $118,700 Total Five -Year Budget: ------------------=--------------------------------------------------------- K 8 $118,700 i L Project Name: Energy Efficient Lighting Project Number: Program Year Initiated: 1997/98 Project Duration: 30 days Project Description: Replace the existing lights and ballasts with energyefficient lights at the Civic Center complex. Annual savings is estimated at $16,000. Funding -Source: General Fund 1997/98 Roll Over: $40,000 Total Five -Year Budget: $40,000 --------------------------------------------------------- Project Name: Sleepy Hollow Community Center Project Number: Program Year Initiated: 1997/98 Project Duration: 120 days Project Description: Rehabilitate the current building and parking area to ADA standards. Funding Source: Community Development Block Grant, General Fund 1997/98 Roll Over: $40,000. ; . , 1 1998/99 Budget: $125,000 Total Five -Year Budget: $165,000 --------------------------------------------------------------- Project Name: City Entrance Monument Signs Project Number: Program Year Initiated: 1998/99 Project Duration: 3 years Project Description: Implement a city-wide entry monument program to enhance the community. Funding Source: General Fund; Public Facilities Fee (New) - 1998/99 Budget: $11,500 Total Five -Year Budget: $386,000 K 9 Project Name: Interim Civic Center Complex Project Number: Program Year Initiated: 1998/99 Project Duration: 1 year Project Description: Add a new modular building and remodel the existing buildings at City Hall. Funding Source: Regional CFD ' 1997/98 Roll Over: $154,000 1998/99 Budget: $1,506,000 Total Five -Year Budget: ---------------------------------------------------------------------------------- r L $1,660,000 I. L Project Name: Public Facilities Maintenance Yard Project Number: Program Year Initiated: 1998/99 Project Duration: 1 year Project Description: Land acquisition, design and construction of Public Facilities and Operations Maintenance Yard to accommodate Water and Sewer Operations, Maintenance Operations and the Capital Improvement Program. Funding Source: Water, Sewer, Public Facilities Fee (Via General Fund loan) 1998/99 Budget: $2;300,000 Total Five -Year Budget: $2,300,000 -------------------------- Project Name: Butterfield Fire Station Project Number: Program Year Initiated: 1997/98 Project Duration: 1 year Project Description: Construct a fire station for added fire protection in the southern portion of the city. Funding Source: Regional CFD, CFD No. 5, CFD No. 8 1997/98 Roll Over: $1,226,300 Total Five -Year Budget: K10 $1,226,300 Project Name: McCoy Equestrian Center Project Number: -Program_Year-Initiated.---------1997/98-1------- Project Duration: 3 years Project Description: Design and construct improvements related to equestrian and livestock events. Funding Source: 1997/98 Roll Over 1998/99 Budget: Park Fee $134,600 $577,000 , Total Five -Year Budget: $1,234,600 Project Name: Community Park Expansion Project Number: Program Year Initiated: 1997/98 Project Duration: 3 years Project Description: Purchase and improve park land south of Chino Hills Community Park. Improvements could include sports fields, parking and a community building. Funding Source: Park Fee 1997/98 Roll Over: $2,200,000 Total Five -Year Budget: $5,950,000 Project Name: Crossroads/Oakridge - - - -- Project Number:-- - - - - — -- —---- ------ Program Year Initiated: 1997/98-- Project 997/98--Project Duration: I year Project Description: Renovate two existing parks. Renovation includes drainage improvements, playground structures, a restroom and landscaping. Funding Source: Landscape and Lighting District 1998/99 Budget: $118,600 Total Five -Year Budget: K11 $118,600 Project Name: Park Plant Restoration & Irrigation Project Project Number: Program Year Initiated: 1998/99 Project Duration: On going Project Description: Upgrade existing landscape and irrigation systems to current standards. Replace aging irrigation components. Funding Source: Landscape and Lighting District 1998/99 Budget: $28,000 • Total Five -Year Budget: $128,000 ------------------------------------------------------------------------------ Project Name: Pole Relocation - Community Park Project Number: Program Year Initiated: 1997/98 Project Duration: 1 year Project Description: Relocation of a light pole to increase the usable area of field #1. Funding Source: Landscape and Lighting District 1997/98 Roll Over: $30,000 Total Five -Year Budget: $30,000 Project Name: Strickling Park Path Project Number: Program Year Initiated: 1997/98 Project Duration: 1 year Project Description: Construct improvements to stabilize eroding path. Funding Source: General Fund 1997/98 Roll Over: $50,000 1998/99 Budget: $50,000 Total Five -Year Budget: $100,000 Project Name: Morningfield Park Playground Installation Project Number: Program Year Initiated: 1997/98 Project Duration: 1 year Project Description: Project includes installation of walkways and a playground. Funding Source: Landscape and Lighting District 1997/98 Roll Over: $20,000 1998/99 Budget: $17,500 r Total Five -Year Budget: $37,500 K12 Project Name: Parks - Picnic Tables/Trash Cans Project Number: Program Year Initiated: 1998/99 Project Duration: 5 years Project Description: Replace picnic tables and trash cans that have reached the end of their useful life (City-wide). Funding Source: Landscape and Lighting District, General Fund 1998/99 Budget: $48,000 Total Five -Year Budget: $76,000 --------------------------------------------------- Project Name: Calle San Marcos Handrail Project Number: Program Year Initiated: 1997/98 Project Duration: 1 year Project Description: Installation of handrails along sidewalk and walkway to provide an accessible path of travel (ADA). Funding Source: Landscape and Lighting District 1997/98 Roll Over: $12,000 Total Five -Year Budget: $12,00,0 ----------------------------------------------------------------------------------- Project Name: Alterra Park Sidewalks Project Number: Program Year Initiated: 1997/98 Project Duration: 1 year Project Description: Construction of sidewalk within Alterra Park. The sidewalk will link the park to a nearby trail. Funding Source: Landscape and Lighting District 1997/98 Roll Over: $10,000 Total Five -Year Budget: $10,000 K13 Project Name: Grand Avenue Park Project Number: Program Year Initiated: 1997/98 Project Duration: 1 year Project Description: Develop approx. 12 acres of park site with major recreational facilities, sports fields, picnic areas, a trail connection and community building. Funding Source: Landscape and Lighting District 1997/98 Roll Over: $1,641,300 1998/99 Budget: $1,918,000 Total Five -Year Budget: $3,559,300 Project Name: Bird Farm Park Project Number: Program Year Initiated: 1998/99 Project Duration: 2 years Project Description: Development of a community park/joint school site project. Initial phase includes land acquisition and preliminary design. Funding Source: Park Fee 1998/99 Budget: $659,000 Total Five -Year Budget: $3,373,000 Project Name: City Skate Parks (2) Project Number: Program Year Initiated: 1998/99 Project Duration: 2 years Project Description: Projects to include 5,000 to 7,500 sq. ft. concrete areas with benches, ramps, curbs and rails. Other amenities will include park benches, curbs, drainage, walkways and landscaping. Funding Source: Park Fee 1998/99 Budget: $77,400 Total Five -Year Budget: $400,000 K14 Project Name: Community Park Fencing Project Number: Program Year Initiated: 1998/99 Project Duration: 60 days Project Description: Install fencing to protect landscaped areas from damage and to maintain safe playing conditions for two ball fields. Funding Source: Landscape and Lighting District 1998/99 Budget: $15,000 Total Five -Year Budget: $15,000 Project Name: Butterfield Park Parking Lot Project Number: Program Year Initiated: 1998/99 Project Duration: 60 days Project Description: Repair damaged parking lot surface. Funding Source: Landscape and Lighting District 1998/99 Budget: $25,000 f Total Five -Year Budget: $25,000 ----------------------------------------------------------------------------------- Project Name: English Springs Lake Cleaning Project Number: I, Program Year Initiated: 1998/99 Project Duration: 60 days Project Description: Remove silt accumulation to preserve long-term operation of lake as flood control facility and park amenity. Funding Source: Landscape and Lighting District 1998/99 Budget: $20,000 Total Five -Year Budget: $20,000 LANDSCAPE PROJECT'S Project Name: Plant Restoration, Irrigation & Upgrade Project Project Number: Program Year Initiated: 1998/99 Project Duration: On going Project Description: Plant restoration, irrigation repairs & upgrade at various locations City-wide. Funding Source: Landscape and Lighting District 1998/99 Budget: $313,900 Total Five -Year Budget: $823,900 ----------------------------------------------------------------------------------- K15 Project Name: Chino Hills Parkway Median Project Number: Program Year Initiated: 1997/98 Project Duration: 120 days Project Description: Project is located on Chino Hills Parkway between Carbon Canyon Road and Eucalyptus (adjacent to Crossroads Park). Funding Source: Landscape and Lighting District 1997/98 Roll Over: $5,500 Total Five -Year Budget: $5,500 ---------------------------- Y --------------------------- Project Name: Lot X Remediation Project Number: Program Year Initiated: 1997/98 Project Duration: 120 days Project Description: Civil and Geotechnical Engineering services for preparation and review of grading and erosion/siltation control plans. Project includes grading and erosion control including materials, equipment and labor. Funding Source: Landscape and Lighting District 1997/98 Roll Over: $109,000 Total Five -Year Budget: $109,000 Project Name: Los Ranchos Surface/Sub-Surface Drain Project Number: Program Year Initiated: 1997/98 Project Duration: 120 days Project Description: Reduce sub -surface and surface drainage in open space area behind lots fronting Live Oak Road. Funding Source: Landscape and Lighting District 1997/98 Roll Over: $291,000 Total Five -Year Budget: $291,000 K16 Project Name: Carriage Hills Monument/Landscaping Project Number: Program Year Initiated:1997/98 LI i I , , Project Duration: 120 days Project Description: Install landscaping around yet -to -be (newly) installed monument walls. Funding Source: Landscape and Lighting District, General Fund 1997/98 Roll Over: $30,100 1998/99 Budget: $10,000— " Total Five -Year Budget: $40,100 Project Name: Motorola Expansion Project Number: Program Year Initiated: 1997/98 A Project Duration: 120 days Y Project Description: Expand the automated irrigation system in order to enhance the water conservation effort as well as the condition of the grounds and landscape. Funding Source: Landscape and Lighting District 1997/98 Roll Over: 1998/99 Budget: $65,000 Total Five -Year Budget: $870,600 Project Name: Eucalyptus Avenue Horse Trail "V" Ditch Project Number: Program Year Initiated: 1998/99 Project Duration: 90 days Project Description: Install 1,000 linear feet of drain to increase safety and reduce storm damage to the trail. Funding Source: Landscape and Lighting District 1998/99 Budget: $34,400 Total Five -Year Budget: $34,400 K 17 Project Name: Trail Fence Project Number: Program Year Initiated: 1998/99 Project Duration: 60 days Project Description: Install 3,500 linear feet of pvc to reduce landscape damage in various locations. Funding Source: Landscape and Lighting District 1998/99 Budget: $71,000 Total Five -Year Budget: ------------------------------------------------------------------------ Project Name: Turquoise Circle Slope Project Number: Program Year Initiated: 1998/99 Project Duration: 120 days Project Description: Repair the trail and slope due to El Nino storms in February 1998. $71,000 Funding Source: General Fund 1998/99 Budget: $750,000 Total Five -Year Budget: $750,000 ----------------------------------------------------------------------------------- Project Name: Avenida Marguerite Slope Project Number: Program Year Initiated: 1998/99 Project Duration: 90 days Project Description: Repair the slope due to El Nino storms in February 1998. Funding Source: Landscape and Lighting District 1998/99 Budget: $100,000 Total Five -Year Budget: $100,000 Project Name: Well No. 18 Project Number: Program Year Initiated: 1997/98 Project Duration: 120 days Project Description: Redevelop and equip existing well. Funding Source: Water Capital Connection Fee 1997/98 Roll Over: $400,000 1998/99 Budget: $50,000--------------- Total Five -Year Budget_- $450,000 ----------------------- Project Name: Local Well Acquisition and Development Project Number: Program Year Initiated: 1997/98 Project Duration: 1 year Project Description: Project includes acquisition and development of wells at various locations in Chino Hills and surrounding basin. Funding Source: Water Capital Connection Fee 1997/98 Roll Over: $2,000,000 Total Five -Year Budget: $2,000,000 ------------------------------------------------------- Project Name: Pellisier Well Modifications ` Project Number: Program Year Initiated: 1997/98 Project Duration: 120 days Project Description: Modify the existing Pellisier Well for blending to improve water quality and use at the Los Serranos Golf Course. Funding Source: Water Capital Connection Fee 1997/98 Roll Over: $200,000 1998/99 Budget: $50,000 Total Five -Year Budget: $250,000 ---------------- Project Name: Purchase Permanent Source Water Project Number: Program Year Initiated: 1997/98 Project Duration: 2ears . Y _ Project Description: Obtain new source water supplies to meet the City's growth. May include construction of new wells, obtaining water rights, and/or new water treatment facilities.- Funding acilities. Funding Source: Water Capital Connection Fee 1997/98 Roll Over: $2,000,000 1998/99 Budget: $11,200,000 Total Five -Year Budget: K19 $14,300,000 Project Name: Well No. 13 Modification Project Number: Program Year Initiated: 1997/98 Project Duration: 120 days Project Description: Modify existing well facilities to allow blending for high nitrates. Funding Source: 1997/98 Roll Over: 1998/99 Budget: ------------- Water $50,000 $25,000 Total Five -Year Budget: $75,000 Project Name: Existing Water Facility Replacement And Repair Project Number: Program Year Initiated: 1997/98 Project Duration: 5 years Project Description: Annual program of system modifications including upgrades of facility equipment, site improvements, and system improvements. Funding Source: Water 1997/98 Roll Over: $300,000 Total Five -Year Budget: $1,100,000 --------------------------------------------------------------------------------- Project Name: Telemetry System Project Number: Program Year Initiated: 1997/98 Project Duration: 2 years Project Description: Provide system -wide automation with new telemetry equipment in order to replace manual operations and improve -reliability for health and safety purposes. Funding Source: Water Capital Connection Fee 1997/98 Roll Over: $250,000 Total Five -Year Budget: K 20 $500,000 L_ II Project Name: Reservoir No. 18 Project Number: Program Year Initiated: 1997/98 Project Duration: 2 years Project Description: Perform preliminary site and geotechnical feasibility for proposed reservoir. Funding Source: Water Capital Connection Fee 1997/98 Roll Over: $200,000 Total Five -Year Budget: $1,700,000 Project Name: Schaefer Avenue Water Extens-ion Phase I, II, and III Project Number: Program Year Initiated: 1997/98 and 1998/99 Project Duration: 3 years Project Description: Install new 30" line to convey source water supplies to wells and interconnect new north/south system transmission facility. Funding Source: Water Capital Connection Fee 1997/98 Roll Over: $211;200 1998/99 Budget: $175,000 Total Five -Year Budget: $2,011,200 Project Name: Various Generator Power Connections for Booster & Water Pumps Project Number: Program Year Initiated: 1998/99 Project Duration: 60 days Project Description: Install lock -out switches and power connector-s-to-allow-trangfer of power from a generator to motors. Funding Source: Water 1998/99 Budget:_ $50,000 Total Five -Year Budget: $50,000 ----------------------------------------------------------------------- ____ Projec ame: Ramona Feeder Phase I, 11 Project Number: Program Year Initiated: 1998/99 Project Duration: 4 years Project Description: Provide conveyance and replacement capacity for Ramona Feeder. Funding Source: Water Capital Connection Fee 1998/99 Budget: --------------------$-2--,-5-0--0-,-0--0-0--To--t-a-1--F--i-v-e----Y--e-a--r--B--u--d-e-t: $11;350,000 -------------- -- K21 Project Name: Western Hills Pressure Reducing Station Project Number: Program Year Initiated: 1998/99 Project Duration: 120 days Project Description: Construct pressure reducing station in order to allow conversion of Western Hills Estates to H-2 Zone. Funding Source: Water 1998/99 Budget: $52,000 Total Five -Year Budget: $52,000 ----------------------------------------------------------------------------------- Project Name: Western Hills Golf Course Pressure Zone Modifications Project Number: Program Year Initiated: 1997/98 Project Duration: 120 days Project Description: Provide water service for the irrigation system from the H-2 water distribution zone. Funding Source: Water 1997/98 Roll Over: $50,000 Total Five -Year Budget: Project Name: Woodview Creek Waterline Project Number: Program Year Initiated: 1998/99 Project Duration: Project Description: Install protective housing around exposed waterline in creek bed due to creek erosion from El Nino storms in February 1998. Funding Source: Water 1998/99 Budget: $20,000 Total Five -Year Budget: ---------------- Project Name: Reservoir No. 19 and Inlet/Outlet Line Project Number: Program Year Initiated: 1997/98 Project Duration: 1 year Project Description: Construct water storage facility for Rincon area. Funding Source: CFD No. 9 1997/98 Roll Over: $2,900,000 Total Five -Year Budget: ----------------------------------------------------------------- K 22 $50,000 $20,000 $2,900,000 Project Name: SR71 - Steel Casing/Reclaimed Supply Line Project Number: Program Year Initiated: 1997/98 Project Duration: 120 days Project Description: Construct the main supply line for reclaimed water from Chino Basin Municipal Water District under SR71 to existing reclaimed reclaimed supply line on Bird Farm Road. Funding Source: Water Capital Connection Fee 1997/98 Roll Over: $30,000 1998/99 Budget: $5,500 Total Five -Year Budget: $35,500 Project Name: Yorba Reclaimed Supply Line Project Number: Program Year Initiated: 1997/98 Project Duration: 120 days Project Description: Construct 20" reclaimed water supply line from Bird Farm Road to Los Serranos Road along Yorba Avenue. Funding Source: Water Capital Connection Fee 1997/98 Roll Over: $201,700 1998/99 Budget: $55,000 Total Five -Year Budget: $256,700 Project Name: Reservoir No. 20 - Reclaimed Waterline pro. ect_Number: Program Year Initiated: 1997/98 Project Duration: 120 days Project Description: Construct 16" reclaimed water main from Butterfield Ranch Road to future Reservoir No. 20. Funding Source: Water Capital Connection Fee 1997/98 Roll Over: $260,000 1998/99 Budget: $95,000 Total Five -Year Budget: $355,000 K 23 L F Project Name: Butterfield Ranch Road Extension L Project Number: Program Year Initiated: 1997/98 Project Duration: 120 days Project Description: Extend the 12" reclaimed water main to the end of Butterfield Ranch Road to supply reclaimed water to Butterfield Park. Funding Source: Water Capital Connection Fee 1997/98 Roll Over: $102,600 ` 1998/99 Budget: $30,000 Total Five -Year Budget: $132,600 Project Name: Reservoir No. 20 Project Number: Program Year Initiated: 1998/99 Project Duration: 120 days Project Description: Design and construct a three million gallon reclaimed water reservoir. Funding Source: Water Capital Connection Fee 1998/99 Budget: $1,609;000 Total Five -Year Budget: $1,609,000 ----------------------------------------------------------------------------------- Project Name: Los Serranos Golf Course Conversion Project Number: Program Year Initiated: 1998/99 Project Duration: - 120 days Project Description: Convert the golf course to use reclaimed water for irrigation. Funding Source: Water Capital Connection Fee 1998/99 Budget: $409,000 Total Five -Year Budget: $409,000 SEWER/STORM DRAIN PROJECTS Project Name: Sewer Manhole Modifications Project Number: Program Year Initiated: 1997/98 Project Duration: 120 days Project Description: Remove the "rest" shelf within the sewer manholes so that the City's equipment can access sewer pipes throughout the City. Funding Source: Sewer 1997/98 Roll -Over:- $35,000 Total Five -Year Budget_- $35,000 K 24 Project Name: Misc. Sewer Upgrade Projects Project Number: Program Year Initiated: 1997/98 Project Duration: 120 days Project Description: Project includes modification of Boy's Republic sewer easement access road, various sewer reliefs throughout the City, sewer line at Soquel Canyon and SR71, and pump upgrades at Rincon Lift Station. Funding Source: Sewer 1997/98 Roll Over: $-100,000 'Total, Five -Year Budget: $100,000 Project Name: Rincon Storm Drain Channel Project Number: Program Year Initiated: 1997/98 Project Duration: 1 year Project Description: Construct a storm drain channel on Butterfield Ranch Road from the north boundary of the Richland property to Highway 71. Funding Source: CFD No. 9 1997/98 Roll Over: ' $1,213,500 Total Five -Year Budget: $1,213,500 Project Name: Sewer Improvements Project Number: Program Year Initiated: 1998/99 Project Duration: 5 years Project Description: Construction to eliminate existing deficiencies in the existing City sewer system as identified in the Master Plan of Sewers. Funding Source: Sewer 1998/99 Budget: $50,000 'Total Five -Year Budget: $471,000 K 25 Project Name: Storm Drain System Improvements Project Number: Program Year Initiated: 1998/99 Project Duration: 5 years Project Description: Construction to eliminate existing deficiencies in the City drainage system as identified in the Master Plan of Drainage. Funding Source: Gas Tax 1998/99 Budget: $80,000 Total Five -Year Budget: Project Name: Cut-off Wall at Storm Drain Inlet Near Elinvar Project Number: Program Year Initiated: 1998/99 Project Duration: 60 days Project Description: Construct a cut-off wall at Elinvar Road and Sapphire Road to reduce erosion around the storm drain and silt infiltration into the storm drain. Funding Source: Gas Tax 1998/99 Budget: $14,300 Total Five -Year Budget: $820,000 $14,300 Project Name: Madrugada Surface Drain Improvements Project Number: Program Year Initiated: 1998/99 Project Duration: 90 days Project Description: Regrade around the drainage facility to reduce channel erosion and minimize future silting problems. Funding Source: Gas Tax 1998/99 Budget: $64,300 ---------------------------------- Total Five -Year Budget: K 26 $64,300 CITY OF CHINO HILLS CAPITAL IMPROVEMENT PROGRAM FIVE-YEAR SUMMARY FISCAL YEAR 98/99 THROUGH FISCAL YEAR 2002/03 PROJECT 98/99 99/00 00/01 01/02 02/03 TOTAL 5 -YR EST. Slurry, Seal/Overlay Program $1,919,600 $1,102,500 $1,157,700 $1,215,500 $1,276,300 $6,671,600 Citywide Sidewalk Replacement Program $191,000 $100,000 $0 $0 $0 $291,000 Peyton Drive /Eucalyptus Project $3,445,000 $2,520,000 $12,157,000 $0 $0 $18,122,000 Traffic Signals (Peyton & Glenridge/Litel) $182,400 $0 $0 $0 $0 $182,400 Traffic Signals (Soquel & Mindenvale/Elinvar) $270,100 $0 $0 $0 $0 $270,100 Traffic Signal (Peyton & Valle Vista) $152,000 $0 so, $0 $0 $152,000 Soquel Canyon Pkwy./Central Ave. Bridge $2,200,000 $0 $0 $0 $0 $2,200,000 tQ Los Serranos (CDBG) $183,000 $125,800 $125,800 $125,800 $125,800 $686,200 Eucalyptus Ave Storm Drain $367,600 $0 $0 $0 $0 $367,600 Eucalyptus Ave. Street Repair $70,500 $0 $0 $0 $0 $70,500 Soquel Canyon/Loop One $310,000 $6,400,000 $2,035,000 $0 $0 $8,745,000 Sleepy Hollow Road Maintenance Project $61,200 $12,000 $12,000 $12,000 $12,000 $109,200 Miscellaneous Street Projects $100,000 $0 $0 $0 $0 $100,000 ADA Improvements $28,000 $0 $0 $0 $0 $28,000 Woodview Road $100,000 $0 $0 $0 $0 $100,000 East Lane $500,000 $0 $0 $0 $0 $500,000 Hay Drive $500,000 $0 $0 $0 $0 $500,000 Citywide Restriping & Traffic Signing Project $0 $84,500 $85,000 $90,000 $95,000 $354,500 Future Traffic Signals $0 $130,000 $130,000 $130,000 $130,000 $520,000 Fairfield Ranch Road $0 $55,000 $2,000,000 $318,000 $0 $2,373,000 CITY OF CHINO HILLS CAPITAL IMPROVEMENT PROGRAM FIVE-YEAR SUMMARY FISCAL YEAR 98/99 THROUGH FISCAL YEAR 2002103 TOTAL PROJECT 98/99 99100 00/01 01/02 02/03 5 -YR EST. Los Serranos - Other $0 $250,000 $250,000 $250,000 $250,000 $1,000,000 Sleepy Hollow - Other $0 $50,000 $50,000 $50,000 $50,000 $200,000 Pomona Rincon Road Extension $0 $0 $75,000 $1,000,000 $106,000 $1,181,000 Soquel Canyon/Loop Two $0 $0 $0 $1,500,000 $13,300,000 $14,800,000 Advance Street Signs $0 $0 $0 $0 $60,000 $60,000 Pine Avenue $0 $0 $0 $0 $5,000,000 $5,000,000 Total Streets $10,580,400 $10,829,800 $18,077,500 $4,691,300 $20,405,100 $64,584,100 N PUBLICCIA City Yard Fuel Tank Replacement Energy Efficient Lighting Sleepy Hollow Community Center City Entrance Monument Signs Interim Civic Center Complex Public Facilities Maintenance Yard Butterfield Fire Station Future Civic Center Complex Total Public Facilities $118,700 $0 $0 $0 $0 $118,700 $40,000 $0 $0 $0 $0 $40,000 $165,000 $0 $0 $0 $0 $165,000 $11,500 $192,500 $182,000 $0 $0 $386,000 $1,660,000 $0 $0 $0 $0 $1,660,000 $2,300,000 $0 $0 $0 $0 $2,300,000 $1,226,300 $0 $0 $0 $0 $1,226,300 $0 $0 $0 $500,000 $2,000,000 $2,500,000 $5,521,500 $192,500 $182,000 $500,000 $2,000,000 $8,396,000 CITY OF CHINO HILLS CAPITAL IMPROVEMENT PROGRAM FIVE-YEAR SUMMARY FISCAL YEAR 98/99 THROUGH FISCAL YEAR 2002/03 PROJECT 98/99 99/00 00/01 01/02 02/03 TOTAL 5 -YR EST. PAKKs/oPEN SPACE McCoy Equestrian Center $711,600 $523,000 $0 $0 $0 $1,234,600 Community Park Expansion $2,200,000 $1,875,000 $1,875,000 $0 $0 $5,950,000 Crossroads/Oakridge - , $118,600 $0 $0 $0 $0 $118,600 Park Plant Restoration & Irrigation Project $28,000 $25,000 $25,000 $25,000 $25,000 $128,000 Pole Relocation.- Community Park $30,000 $0 $0 $0 $0 $30,000 Stnckling Park Path $100,000 $0 $0 $0 $0 $100,000 N Morningfield Park Playground Installation $37,500 $0 $0 $0 $0 $37,500 Parks - Picnic Tables/Trash Cans $48,000 $10,000 $8,000 $5,000 $5,000 $76,000 Calle San Marcos Handrail $12,000 $0 1 $0 $0 $0 $12,000 Alterra Park Sidewalk $10,000 $0 $0 $0 $0 $10,000 Grand Avenue Park $3,559,300 $0 $0 $0 $0 $3,559,300 Bird Farm Park $659,000 $2,714,000 $0 $0 $0 $3,373,000 City Skate Parks (2) $77,400 $322,600 $0 $0 $0 $400,000 Community Park Fencing $15,000 $0 $0 $0 $0 $15,000 Butterfield Park Parking Lot $25,000 $0 $0 $0 $0 $25,000 English Springs Lake Cleaning $20,000 $0.-,- $0 $0 $0 $20,000 Western Hills Park $0 $275,000 $275,000 $0 $0 $550,000 Chino Valley Sports Park $0 - $0 $245,000 $1,500,000 $10,000,000 $11,745,000 CITY OF CHINO HILLS CAPITAL IMPROVEMENT PROGRAM FIVE-YEAR SUMMARY FISCAL YEAR 98199 THROUGH FISCAL YEAR 2002/03 PROJECTSLANDSCAPE w Plant Restoration, Irrigation/Upgrade Project Chino Hills Parkway Median Lot X Remediation Los Ranchos Surface/Sub-Surface Drain Carriage Hills Monument /Landscaping Motorola Expansion Eucalyptus Horse Trail V Ditch Trail Fence Turquoise Circle Slope Avenida Marguerite Slope Total Landscape Projects $313,900 $180,000 $130,000 $100,000 $100,000 $823,900 TOTAL PROJECT. 98199 99100 00101 01/02 02103 5 -YR EST. $0 $0 $109,000 $291,000 $0 $0 PARKWOPEN SPACE $0 $291,000 $40,100 $0 $0 $0 Trail Staging Area $0 $0 $120,000 $0 $0 $120,000 Trail Construction $0 $0 $175,000 $0 $0 $175,000 Chino Avenue Park $0 $0 $0 $200,000 $1,700,000 $1,900,000 Ramona Park Community Center $0 $0 $0 $0 $3,750,000 $3,750,000 $0 $0 $0 $100,000 $2,135,500 Total Parks/Open Space $7,651,400 $5,744,600 $2,723,000 $1,730,000 $15,480,000 $33,329,000 PROJECTSLANDSCAPE w Plant Restoration, Irrigation/Upgrade Project Chino Hills Parkway Median Lot X Remediation Los Ranchos Surface/Sub-Surface Drain Carriage Hills Monument /Landscaping Motorola Expansion Eucalyptus Horse Trail V Ditch Trail Fence Turquoise Circle Slope Avenida Marguerite Slope Total Landscape Projects $313,900 $180,000 $130,000 $100,000 $100,000 $823,900 $5,500 $0 $0 $0 $0 $5,500 $109,000 $0 $0 $0 $109,000 $291,000 $0 $0 $0 $0 $291,000 $40,100 $0 $0 $0 $0 $40,100 $420,600 $150,000 $100,000 $100,000 $100,000 $870,600 $34,400 $0 $0 $0 $0 $34,400 $71,000 $0 $0 $0 $0 , $71,000 $750,000 $0 $0 $0 $0 $750,000 $100,000 $0 $0 $0 $0 $100,000 $2,135,500 $330,000 $230,000 $200,000 $200,000 $3,095,500 CITY OF CHINO HILLS CAPITAL IMPROVEMENT PROGRAM FIVE-YEAR SUMMARY FISCAL YEAR 98/99 THROUGH FISCAL YEAR 2002/03 PROJECT 98/99 99/00 00/01 01/02 02/03 TOTAL 5 -YR EST. Well No. 18 $450,000 $0 $0 $0 $0 $450,000 Local Well Acquisition and Development $2,000,000 $0 $0 $0 $0 $2,000,000 Pellisier Well Modifications $250,000 $0 $0 $0 $0 $250,000 Purchase Permanent Source Water $13,200,000 $1,100,000 $0 $0 $0 $14,300,000 Well No. 13 Modifications $75,000 $0 $0 $0 $0 $75,000 Existing Water Facility Replacement and Repair $300,000 $200,000 $200,000 $200,000 $200,000 $1,100,000 x Telemetry System $250,000 $250,000 $0 $0 $0 $500,000 w Reservoir No. 18 $200,000 $1,500,000 $0 $0 $0 $1,700,000 Schaefer Avenue Water Extension Phase I, II & III Various Generator Power Connections for Booster $386,200 $1,075,000 $550,000 $0 $0 $2,011,200 & Water Pumps $50,000 $0 $0 $0 $0 $50,000 Ramona Feeder Phase I, II $2,500,000 $4,850,000 $2,000,000 $2,000,000 $0 $11,350,000 Western Hills Pressure Reducing Station $52,000 $0 $0 $0 $0 $52,000 Western Hills Golf Course Pressure Zone Modification $50,000 $0 $0 $0 $0 $50,000 Woodview Creek Waterline $20,000 $0 $0 $0 $0 $20,000 Reservoir No. 19 and Inlet/Outlet Line $2,900,000 $0 $0 $0 $0 $2,900,000 Los Serranos Replacement, Phase V $0 $500,000 $0 $0 $0 $500,000 Water Supply, Transmission, Storage, Pumping Sleepy Hollow Pressure Reducing Station, $0 $7,600,000 - _ $960,000 $5,300,000 $6,600,000 $20,460,000 Relocation and Modification $0 $0 $0 $100,000 $0 $100,000 Total Water $22,683,200 $17,075,000 $3,710,000 $7,600,000 $6,800,000 $57,868,200 CITY OF CHINO HILLS CAPITAL IMPROVEMENT PROGRAM FIVE-YEAR SUMMARY FISCAL YEAR 98/99 THROUGH FISCAL YEAR 2002/03 TOTAL PROJECT 98199 99/00 00101 01/02 02103 5 -YR EST. RECLAIMED WATER SR71 - Steel Casing/Reclaimed Supply Line $35,500 $0 $0 $0 $0 $35,500 Yorba Reclaimed Supply Line $256,700 $0 $0 $0 $0 $256,700 Reservoir No. 20 - Reclaimed Waterline $355,000 $0 $0 $0 $0 $355,000 Butterfield Ranch Road Extension $132,600 $0 $0 $0 $0 $132,600 Reservoir No. 20 $1,609,000 $0 $0 $0 $0 $1,609,000 Los Serranos-Golf Course Conversion $409,000 $0 $0 $0 $0 $409,000 x Butterfield Ranch Green Belt Water Main $0 $0 $22,200 $0 $0 $22,200 w N Alterra Park 6" Water Main $0 $0 $38,400 $0 $0 $38,400 Community Park 10" Water Main $0 $0 $0 $270,000 $0 $270,000 Soquel Canyon Pump Station No. 1 $0 $0 $0 $1,140,000 $0 $1,140,000 Soquel Canyon Reservoir $0 $0 $0 $0 $906,800 $906,800 Soquel Canyon Loop One Water Main $0 $0 $0 $0 $451,800 $451,800 Soquel Canyon Pump Station No. 2 $0 $0 $0 $0 $216,000 $216,000 Soquel Canyon Loop Two Water Main $0 $0 $0 $0 $1,201,600 $1,201,600 Rincon Reservoir No. 19 $0 $0 $0 $0 $800,400 $800,400 Rincon Water Main, Phase 1 $0 $0 $0 $0 $145,700 $145,700 Rincon Water Main, Phase II $0 $0 $0 $0 $669,300 $669,300 Rincon Pump Station No. 3 $0 $0 $0 $0 $427,800 $427,800 CITY OF CHINO HILLS CAPITAL IMPROVEMENT PROGRAM FIVE-YEAR SUMMARY FISCAL YEAR 98/99 THROUGH FISCAL YEAR 2002/03 TOTAL PROJECT 98/99 99/00 00/01 01/02 02/03 5 -YR EST. RECLAIMED WATER Rincon Water Main, Phase III $0 $0 $0 $0 $467,700 $467,700 Rincon Reservoir $0 $0 $0 $0 $910,800 $910,800 Total Reclaimed Water $2,797,800 $0 $60,600 $1,410,000 $6,197,900 $10,466,300 SEWERISTORM Sewer Manhole Modifications $35,000 $0 $0 $0 $0 $35,000 w Misc. Sewer Upgrade Projects $100,000 $0 $0 $0 $0 $100,000 w Rincon Storm Drain Channel $1,213,500 $0 $0 $0 $1,213,500 Sewer Improvements $50,000 $200,000 $73,000 $73,000 $75,000 $471,000 Storm Drain System Improvements $80,000 $340,000 $134,000 $134,000 $132,000 $820,000 Cut-off Wall At Storm Drain Inlet Near Elinvar $14,300 $0 $0 $0 $0 $14,300 Madrugada Surface Drain Improvements $64,300 $0 $0, $0 $0 $64,300 Total Sewer/Storm Drains $1,557,100 $540,000 $207,000 $207,000 $207,000 $2,718,100 Fiscal Year Total $52,926,900 $34,711,900 $25,190,100 $16,338,300 $51,290,000 $180,457,200 This page intentionally left blank. K 34 CITY OF CHINO HILLS CAPITAL IMPROVEMENT PROGRAM PROJECT SUMMARY Project Name Budget 1997!98 COMPLETED PROJECTS ' Citywide Restriping Project 59,400 Citywide Sidewalk Replacement 132,200 Telephone System 195,000 Civic Center/Police Station Roof Project 80,000 Park Plant Restoration and Irrigation Project 16,100 Parks - Picnic Tables/Trash Cans 8,500 Plant Restoration, Irrigation, Upgrade Project 147,800 Mystic Canyon Park 610,800 Coral Ridge Park Tennis Lights 49,500 Alterra Park Fencing 34,600 Community Park Relamping 18,900 Highway 71 Monument 6,000 TOTAL 1997/98 COMPLETED PROJECTS 1,358,800 1997/98 ROLLOVER PROJECTS Slurry and Overlay Program 869,500 Peyton Drive/Eucalyptus 3,445,000 Traffic Signals (Peyton & Glenridge/Litel) 182,400 Traffic Signals (Soquel & Mindenvale/Elinvar) 270,100 Traffic Signal (Peyton and Valle Vista) 152,000 Soquel Canyon Parkway and Central Avenue Bridge 2,200,000 Los Serranos (CDBG) 183,000 Eucalyptus Avenue Storm Drain 367,600 Soquel Canyon/Loop One 310,000 Sleepy Hollow Road Maintenance 49,200 Miscellaneous Street Projects 100,000 ADA Improvements 28,000 City Yard Fuel Tank Replacement 118,700 Energy Efficient Lighting 40,000 Sleepy Hollow Community Center 165,000 Butterfield Fire Station 1,226,300 McCoy Equestrian Center 711,600 Community Park Expansion 2,200,000 Crossroads/Oakridge Parks 118,600 K35 CITY OF CHINO HILLS CAPITAL IMPROVEMENT PROGRAM PROJECT SUMMARY Project Name Budget Pole Relocation - Community Park 30,000 Strickling Park Path 100,000 Morningfield Park Playground Installation 37,500 Calle San Marcos Handrail 12,000 Alterra Park Sidewalk 10,000 Grand -Avenue Park 3,559,300 Chino Hills Parkway Median 5,500 Lot X Remediation 109,000 Los Ranchos Surface/Sub-Surface Drain 291,000 Carriage Hills Monument/Landscaping 40,100 Motorola Expansion 420,600 Well No. 18 450,000 Local Well Acquisition and Development 2,000,000 Pellisier Well Modifications 250,000 Purchase Permanent Source Water 13,200,000 Well No. 13 Modifications 75,000 Existing Water Facility Replacement and Repair 300,000 Telemetry System 250,000 Reservoir No. 18 200,000 Schaefer Avenue Water Extension Phase I 211,200 Western Hills Golf Course Pressure Zone Modifications 50,000 Reservoir No. 19 and Inlet/Outlet Line 2,900,000 SR71 - Steel Casing/Reclaimed Supply Line 35,500 Yorba Reclaimed Supply Line 256,700 Reservoir No. 20 - Reclaimed Waterline 355,000 Butterfield Ranch Road Extension 132,600 Sewer Manhole Modifications 35,000 Miscellaneous Sewer Upgrade Projects 100,000 Rincon Storm Drain Channel 1,213,500 TOTAL 1997/98 ROLLOVER PROJECTS 39,366,500 1998/99 NEW PROJECTS Slurry and Overlay Program 1,050,100 Citywide Sidewalk Replacement 191,000 Eucalyptus Avenue Street Repair 70,500 001 CITY OF CHINO HILLS CAPITAL IMPROVEMENT PROGRAM PROJECT SUMMARY BudgeProject Name 1998/99 NEW PROJECTS Sleepy Hollow Road Maintenance 12,000 Woodview Road 100,000 East Lane 500,000 Hay Drive 500,000 City Entrance Monument Signs 11,500 Interim Civic Center Complex 1,660,000 Public Facilities Maintenance Yard 2,300,000 Park Plant Restoration and Irrigation Project 28,000 Parks - Picnic Tables/Trash Cans 48,000 Birdfarm Park 659,000 City Skate Parks (2) "77,400 Community Park Fencing 15,000 Butterfield Park Parking Lot 25,000 English Springs Lake Cleaning 20,000 Plant Restoration, Irrigation, and Upgrade Project 313,900 Eucalyptus Horse Trail V Ditch 34,400 Trail Fence 71,000 Turquoise Circle 750,000 Avenida Marguerite Slope 100,000 Schaefer Avenue Waterline Phase II 175,000 Various Generator Power Connections for Booster and Water Pumps 50,000 Ramona Feeder, Phase I & II 2,500,000 Western Hills Pressure Reducing Station 52,000 Woodview Creek Waterline 20,000 Reservoir No. 20 1,609,000 Los Serranos Golf Course Conversion 409,000 Sewer System Improvements 50,000 Storm Drain System Improvements 80,000 Cut -Off Wall At Existing Storm Drain Inlet 14,300 Madrugada Surface Drain Improvements 64,300 TOTAL 1998/99 NEW PROJECTS 13,560,400 K 37 This page intentionally left blank. K38 Glossary of Budget Terms Appropriation - An authorization by the City Council to make expenditures and to incur obligations for a specific purpose within a specific time frame. Assessed Valuation - A dollar value placed on real estate or other property by San Bernardino County as a basis for levying property taxes. Audit - A view of the City's accounts by an independent auditing firm to substantiate fiscal year-end fund, salaries, reserves and cash on hand. Beginning/Ending (Unappropriated) Fund Balance - Unencumbered resources available in a fund from the prior/current fiscal year after payment of the prior/current fiscal year's expenditures. This is not necessarily cash on hand. Bond - A City may raise capital by issuing a written promise to pay a specific sum of money, called the face value or principal amount, at a specific date or dates in the future, together with periodic interest at a special rate. Budget - A fiscal plan of financial operation listing an estimate of proposed appropriations or expenditures and the proposed means of financing them for a particular time period. The budget is proposed until it has been approved by the City Council. Chino Hill's annual budget encompasses one fiscal year (July 1 through June 30.) L 1 Capital Improvement - A permanent addition to the City's assets, including the design, construction, or purchase of land, building, or facilities, or major renovations of same. Capital Improvement Program - A financial plan or proposed capital improvement projects with single -and multiple -year capital expenditures/expenses. The Capital Improvement Program plans for five years and is updated annually. Capital Outlay - A budget appropriation category which budgets all equipment having a unit cost of more than $1,000 and an estimated useful life of over one year. Capital Projects - Physical structural improvements with a cost of $5,000 or more and a useful life of one year or more. Examples include a new park, building modifications or road construction. Debt Service - Payment of the principal and interest on an obligation resulting from the issuance of bonds, notes, or Certificates of Participation (COP's). Debt Service Requirements - The amount of money required to pay interest on outstanding debt and required contributions to accumulate monies for future retirement of term bonds. Deficit - An excess of expenditures or expenses over revenues (resources). Department - It is the basic unit of service responsibility encompassing a broad array of related activities. Division - A subsection (or activity) within a department which furthers the objectives of the City Council by providing specific services. Encumbrances - A legal obligation to pay funds, the expenditure of which has not yet occurred. They cease to be encumbrances when the obligations are paid or otherwise terminated. Expense/Expenditure - The actual spending of funds set aside by an appropriation. Fiscal Year - A twelve-month period of time to which a budget applies. In Chino Hills, it is July 1 through June 30. Fund - An independent fiscal and accounting entity used to record all financial transactions related to the specific purpose for which the fund was created. Fund Balance - The amount of financial resources available for use. Generally, this represents the detail of all the annual operating surpluses and deficits since the fund's inception. General Fund - The primary fund of the City used to account for all revenues and expenditures of the City not legally restricted as to use. This fund is used to offset the cost of the City's general operations. All revenues which do not have to be placed in a separate fund are deposited in the general fund. All expenditures must be made pursuant to appropriations which lapse annually at the end of the fiscal year. L 2 General Obligation Bond - Bonds used for various purposes and repaid by the regular (usually via the General Fund) revenue raising powers of the City. Grant - Contributions, gifts or cash, or other assets from another governmental entity to be used or expended for a specific purpose, activity, or facility. An example is the Community Development Block Grant provided by the Federal Government. Interfund Transfers - Monies transferred from one fund to another. Such money is transferred to finance the operations of another fund or to reimburse the fund for certain expenditures. Internal Service Fund - An Internal Service Fund provides services to other City departments and bills the various other funds for services rendered, just as would private business. Materials, Supplies, and Services - Expenditures for materials, supplies, and services which are ordinarily consumed within a fiscal year and which are not included in departmental inventories. Municipal Code - A book that contains the City Council approved ordinances currently in effect. The Code defines City policy with respect to areas such as planning, etc. Objectives - The expected results or achievements of a budget activity. Operating Budget - Annual appropriation of funds for ongoing _ program costs, including salaries and benefits, services and supplies, debt service, capital outlay and capital improvements. Operations and Maintenance - A section of the budget that addresses all the programs and day-to-day operating costs associated with the day-to-day operations of a division or a department. Ordinance - A formal legislative enactment by the City Council. It has the full force and effect of law within City boundaries unless pre-empted by a higher form of law. An Ordinance has a higher legal standing than a Resolution. Reimbursement - Payment of amount remitted on behalf of another party, department, or fund. Reserve - An account used to record a portion of the fund balance as legally segregated for a specific use. Resolution - A special order of the City Council which has a lower legal standing than an ordinance. Revenues - Amount received for taxes, fees, permits, licenses, interest, intergovernmental sources, and other sources during the fiscal year. Revenue Bonds - A type of bonds usually issued to construct facilities. The bonds are repaid from the revenue produced by the operation of these facilities. L 3 Salaries and Benefits - A budget category which generally accounts for full-time and temporary employees, overtime expenses, and all employee benefits, such as medical, dental, and retirement. Special Revenue Funds - This fund type collects revenues that are restricted by the City, State, or Federal Government as to how the City might spend them. This page intentionally left blank. L 4 Object Designations Line Item Title and Description Salaries and Wages 1010 Regular Salaries Base salary, including additional monthly earnings, paid to full-time employees and City Council. Additional earnings include special duty pay such as bilingual, stand by, and call back pay. 1015 Part-time/Seasonal Wages Wages of part-time hourly employees. 1020 Overtime Salaries Overtime. Pay for employment classifications subject to requirements of the Fair Labor Standards Act. Fringe Benefits 1540 Fringe Benefits Cost of medical, dental, vision insurance and direct payments to the employees in accordance with the City's flexible benefit plan, tuition reimbursement, PST Plan, accrued leave compensation, auto allowance, Medicare insurance, employer retirement contribution, deferred compensation plan, group vision plan, group life insurance, State Disability Insurance, and Workers' Compensation. Operations & Maintenance 2010 Memberships and Certifications Organizational membership fees and professional and technical certifications, and licenses. 2015 Conferences, Meetings, and Training Registration, meals, transportation, and lodging for conferences and training meetings and seminars. 2020 Auto Mileage Reimbursement for use of personal vehicle for City business other than costs applicable to conferences, meetings, and training. 2030 Uniforms Costs of City -supplied uniform accessories such as boots, gloves, hats, glasses, etc., and uniform cleaning. L 5 Professional and Contractual Services 3010 Legal Services Attorney fees for rendering legal services to the City. 3020 Financial Services Financial advisory, analytical, and processing services; accounting and auditing services. 3025 Medical Services Medical costs for personnel physical examinations and injuries, police suspect hospital tests, and prisoner medical care. 3030 Development Professional Services Fees for architectural, planning, engineering, plan checking, inspection, and appraisal services. 3090 Professional Services Professional service fees not included elsewhere. 3105 Temporary Employee Services Charges for temporary help contracted directly with an employment agency. 3110 Computer Services Cost of computer system and application software development and support, and network administration. 3115 Data Processing Services Charges to departments for City -supplied data processing services. 3135 Special Studies Costs of unique studies and surveys. 3140 Refuse Contract Cost of debris disposal and services provided by the City's contract disposal firm. 3151 Hazardous Materials Removal Services Charges for removal of hazardous materials spilled or deposited within the City. 3155 Recreation Program Instructors Cost of services provided by fee-based Recreation Program Instructors. L 6 3160 Water Meter Reading Services Charges for contractual water meter reading services. 3165 Sewer Treatment Services Costs for sewer treatment services provided by the Chino Basin Municipal Water District. 3170 Police Services Costs for contract police services provided by County. 3171 Sheriffs Prisoner Booking Services Charges by the County Sheriffs Department for booking suspected criminals apprehended within the City. 3172 Parking Fine Processing Services Fees paid to the State and County for surcharges on parking fines issued by City Police. 3173 Animal Control Services Costs for animal control services provided by a humane society. 3180 Crossing Guard Services Cost for contract crossing guard services provided for schools located within the City. 3189 Communication System Services Contract costs for wire and wireless communication system licenses and operating maintenance services (i.e., 800 MHz system). 3190 Contractual Services Contract costs for public agency services, collection services, insurance claims administration, personnel services, weed abatement services, water quality analysis services, and other contractual services not included elsewhere. Supplies and Services 4010 Legal Advertising Cost for newspaper publishing or required legal notices. 4015 Advertising and Promotion Includes cost of City brochures. L 7 4025 Election Expense Incurred costs for elections. 4030 Printing and Photocopy Services Costs for photocopy machines usage; and outside printing reprographics and printing costs of a general nature. 4031 Document Imaging Cost of microfilming supplies and other imaging services. 4035 Postage and Express Delivery Metered and nonmetered postal delivery services costs, including charges for express delivery services. 4110 Liability Insurance Premium for liability insurance coverage and additions to insurance reserves. 4115 Fire and Casualty Insurance Premium for fire and casualty insurance coverage. 4120 Vehicle Insurance Premium for vehicle public liability and property damage insurance coverage. 4125 Surety Bond Cost of specific and blanket surety bonds for City employees. 4130 Workers' Compensation Insurance Premium and payments for Workers' Compensation insurance coverage. 4140 Unemployment Insurance Cost of claim payments for unemployment insurance. 4245 Traffic Signs Signs used in the directing of traffic. 4310 Fuel Cost of gasoline and diesel fuel. 4315 Automotive Parts and Supplies Automotive replacement parts and components, including tires, batteries, and supplies. Miscellaneous items such as steam cleaning compounds, brake and transmission fluid, polish, radiator cleaner, and lubricants. L 8 4410 Chemical Supplies Costs of chlorine, oxygen, acid, and similar items. 4420 Computer Hardware and Software Expense Cost of computer hardware and software which costs less than $1,000 per unit. 4430 Small Equipment and Tools Cost of hand tools, equipment and office equipment which individually costs less than $1,000. -4440 Office Supplies Cost of all office stationery and supplies. 4445 Special Parts and Supplies Unique department parts and supplies costs. Such parts and supplies include pipes and fittings, rock and mineral products, cement and concrete, turf and landscape, photography, custodial, and recreation supplies. 4450 Reference Materials and Services Purchase of books, technical manuals and periodical subscriptions. Maintenance and Rentals 5010 Parks and Landscape Costs for landscape and irrigation system maintenance and debris removal. Also includes charges for maintenance of lakes, ponds, fountains and other water features. 5012 Tree Maintenance Charges for contract maintenance of City trees, including pruning and removal services. 5020 Building and Structure Maintenance Cost of repair and maintenance of City buildings such as electrical wiring, plumbing, flooring, heating, and air conditioning. 5021 Custodial Services Cleaning and janitorial products such as cleansers, disinfectants, floor oils, wax, mops, rags, paper towels, tissue. 5025 Office Equipment Maintenance Repair and preventative maintenance of office equipment including computer equipment. L 9 5035 Vehicle Maintenance Charges for repair and maintenance of vehicles. 5040 Communications Equipment Maintenance Repair costs for communication equipment, including mobile phones, telephones, and pagers. 5045 Graffiti Removal Services Cost of graffiti removal services including supplies and contract labor. 5110 Street Repair and Maintenance Costs of street patching and resurfacing, curb and gutter repairs, and related repairs. 5111 Street Sweeping Charges for contract street sweeping services. 5112 Pavement Striping Contract costs for placing pavement markings for traffic and pedestrian control. 5115 Traffic Signal Maintenance Cost of maintaining and repairing traffic signals, including contractual costs. 5220 Water Lines and Mains Maintenance Repair and maintenance of the Water Utility's lines and mains. 5225 Meter Maintenance Costs for repair of the Water Utility's meters. 5230 Fire Hydrant Maintenance Costs of parts for maintenance of fire hydrants. 5235 Distribution Plant Maintenance Contracted labor and equipment costs for the maintenance of the Water Utility's distribution system. 5310 Sanitary Sewer Line Maintenance Maintenance and repair costs for sanitary sewer lines. 5315 Storm Sewer Line Maintenance Maintenance and repair costs for storm sewer lines and drainage easements. L10 5490 Other Structural Repair and Maintenance Charges for the repair and maintenance of structures such as street lights, bleachers and drinking fountains. 5590 Equipment Maintenance Cost of the maintenance of equipment not covered elsewhere. 5610 Facilities Rental Rent of land and buildings for City programs and projects. 5620 Vehicle Rental Monthly charges to the department to maintain and service department vehicles. 5625 Equipment Rental Charges for rental or lease of equipment. 5690 Other Rental Rental charges for items not covered elsewhere. Utilities 6010 Water Wholesale water purchases by the City's Water Utility and retail water purchases by City departments. 6015 Electricity City electricity costs except for Water Utility pumping power and street light costs. 6020 Street Light Power Electricity costs for street lights. 6025 Water Pumping Power Electricity and natural gas for operating Water Utility's pumps. 6030 Gas City natural gas costs. 6035 Telephone City telecommunication costs, including cellular and mobile telephones and paging services. L11 Miscellaneous Expenditures 7010 Interest Payments Payment of any interest charges for borrowed funds. 7015 Principal Payments Payments of principal on bonds, notes, etc., which have matured in the current fiscal year. 7020 Bond Payment Insurance The cost of insurance or other form of security (i.e., Letter of Credit) to ensure that the City does not default on any bond payment. 7025 Bond Call Payments Payment of principal on bonds as a result of prepayment of Assessment Districts Fee programs. 7030 Assessment District Credits Payments to the Assessment Districts from Development Fee Program Funds for bond call payments resulting from providing land owners credits against development fees for payoffs of Assessment District property liens. 7045 Tax C Discharge Expense The cost of Tax C Discharge payment for CFD #9. 7050 Debt Issue Expense Cost of financial advisory services, bond counsel services, printing services, and other debt issuance expense. 7110 Depreciation Expense To record the annual depreciation costs of equipment in the Proprietary Funds. 7120 Amortization Expense To record the annual amortization costs for bond issuance costs. 7220 Administrative Overhead City-wide administrative costs allocated to funds and activities for services provided by City Council, City Manager, City Clerk, City Attorney, Finance, Risk Management, and general non -departmental functions. This account does not include departmental overhead costs which are reported in account number 7225 - Departmental Overhead. L12 7225 Departmental Overhead Departmental Administrative costs allocated to the division managed by the department. This account does not include City-wide administrative overhead costs which are reported in account number 7220 - Administrative Overhead. 7415 Special Departmental Expense Costs for studies, projects, or programs. 7610 Uncollectible Accounts 7710 Developer Reimbursement Agreements Refunds to developers per agreements. 7810 Nater Conservation Program Cost of materials, supplies, and other activities to promote water conservation in the community. 7910 Removal of Architectural Barriers This element/object number is only for Community Development Block Grant use. 7911 Public Works Construction This element/object number is only for Community Development Block Grant use. 7919 Contingency This element/object number is only for Community Development Block Grant use. 7985 NPDES Permit Costs City's share of County's National Pollution Discharge Elimination System permit cost. 7990 Other Miscellaneous Expenditures Expenses not accounted for elsewhere. Capital Outlay 8010 Land Purchase price of real property and all incidental costs involved. 8015 Land Improvements Costs of grading, landscaping, and irrigation systems. 8030 Buildings Cost of constructing buildings and the basic equipment which forms an integral part of the building. Includes replacement of major components of existing buildings (roofs, mechanical, equipment, etc.). L13 8040 Improvements Other than Buildings Cost of structures such as playground equipment, band shells, fences, and bridges. 8050 Office Furniture and Equipment Cost of furniture and office equipment including computer hardware and software having a purchase price of $1,000 or more. 8060 Vehicles and Equipment Purchase of vehicles such as cars, trucks, and vans. Purchase of other equipment having a purchase price of $1,000 or more. -8110 Street Facilities Cost of construction and installation of streets, curbs, gutters, sidewalks, traffic signals and street lights. 8210 Sanitary Sewer Lines and Facilities Cost of construction and installation of sanitary sewer lines and pump stations. 8310 Storm Sewer Lines Cost of construction and installation of storm sewer lines and other drainage facilities 8410 Water Lines and Mains Cost of construction and installation of water lines and mains. 8420 Water Meters Purchase and installation of water meters 8425 Fire Hydrants Purchase and installation of fire hydrants. 8450 Water Supply Facilities Cost of construction and installation of reservoirs, wells, pumps, and booster stations, 8990 Contributions to Construction Funds Transfers to construction funds for Assessment Districts and Community Facilities Districts financed facilities. 8995 Contributions to Enterprise Funds Transfers to enterprise funds for facilities financed from the Water Capital Connection Fee and Sewer Capital Connection Fee funds. L14 Other Charges 9010 Interfund Transfers to Other Funds Transfers to other funds for reimbursement of administrative and/or overhead charges; program subsidies; and the reimbursement for project and program expenses. 9020 Intra/Inter Agency Fund Transfers To account for transactions among agency -type funds and between agency -type funds and other type funds such as Governmental, Enterprise, Capital Projects, and Debt. Service funds. 9030 Residual Equity Transfers Transfers of uncommitted reserves among the General Fund, Special Revenue Funds, and other fund types. L15 This page intentionally left blank. L16