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1997-1998 Adopted BudgetFiscal ea r. CITY OF CHINO HILLS CITY COUNCIL James S. Thalman, Mayor Gwenn Norton -Perry, Mayor Pro Tem Ed Graham, Council Member CITY ATTORNEY Mark D. Hensley Gary G. Larson, Council Member Michael G. Wickman, Council Member CITY MANAGER Douglas N. La Belle DEPARTMENT HEADS CITY CLERK Linda D. Ruth Bruce A. Coleman, Community Development Director Denise C. Cattern, Community Services Director Pat Hagler, Public Facilities and Operations Director Stan McCartney, Finance Director/City Treasurer Cover Design: Kevin Stadler City of Chino Hills 1997-98 Annual Budget Table of Contents Budget Transmittal ............................................... i Overview MissionNalues Statement ..................................... A Budget Resolution ........................................... C Organization Chart .......................................... 1 Programs By Department ..................................... 3 Major Program Objectives By Activity ........................... 5 Personnel Summary By Department ............................. 9 Authorized Full Time Positions By Classification .................. 11 Combined Funds Statement and Analysis _ Fiscal Year 1996-97 .......................................... 13 Fiscal Year 1997-98 .......................................... 14 Program Budgets Legislative Organization Chart ..................................... 15 Activity Chart ......................................... 16 Personnel Summary .................................... 16a Budget Summary ....................................... 17 CityCouncil ........................ I................. 18 City Attorney ........................................... 20 CityClerk ............................................ 22 Contract Services ....................................... 24 City Manager Organization Chart ..................................... 27 Activity Chart ......................................... 28 Personnel Summary ..................................... 28a Budget Summary ....................................... 29 Administration ........................................ 30 Grant Services ......................................... 32 Human Resources ...................................... 34 Program Budgets (continued) Public Safety .......................................... 36 Risk Management ...................................... 38 Community Development 69 Organization Chart ..................................... 41 Activity Chart ......................................... 42 Personnel Summary ..................................... 42a Budget Summary ....................................... 43 Administration ......................................... 44 Building, Engineering and Inspection Services ............... 46 Code Enforcement ...................................... 48 Community Development Block Grant Program .............. 50 Development Services ................................... 52 Economic Development .................................. 54 Community Services 69 Organization Chart ..................................... 57 Activity Chart ......................................... 58 Personnel Summary .................................... 58a Budget Summary ....................................... 59 Administration ......................................... 60 Emergency Preparedness ................................. 62 Neighborhood Services .................................. 64 Recreation Services ..................................... 66 Finance Organization Chart ..................................... 69 Activity Chart ......................................... 70 Personnel Summary ..................................... 70a Budget Summary ....................................... 71 Administration ......................................... 72 Data Processing ........................................ 74 Development Program ................................... 76 Non -Departmental Services .............................. 78 Utility Customer Services ................................ 80 Public Facilities and Operations Organization Chart ..................................... 83 Activity Chart ......................................... 84 Personnel Summary ..................................... 84a Program Budgets (continued) Budget Summary ..................................... 85 Administration ....................................... 86 Capital Projects 88 ...................................... Facilities and Equipment Maintenance 90 ................................... Parks and Landscape .................................. 94 Sanitation and Storm System Maintenance 98 ................................... Street Maintenance 102 ................................... Water.............................................. 106 Revenue and Expenditure Summaries Budget Summary ......................................... 109 Appropriations Limitation ........:.......................... 109 Revenues By Fund Type .................................... 111 Expenditures By Object Type ................................ 117 Summary of Appropriations By Fund - Expenditure Type Summary ............................ 121 Five Year Operating Program Summary................................................ 123 Development Assumptions .................................. 125 Forecasted Expenditures .................................... 127 Forecasted Revenues ....................................... 135 Five Year Capital Improvement Program Summary................................................ 141 Fiscal Year 1997-98 Project Summary ......................... 143 Fiscal Year 1997-98 Project Detail ............................ 149 Fiscal Year 1997-98 - 2001-02 Five Year Project Summary ........ 166 Appendices Glossary of Budget Terms ................................... 173 Chart of Accounts (Expenditures) ............................. 177 This page intentionally left blank. CITY OF CHINO HILLS INC'C)RPnRl=T D 1991 CITY OF CHINO HILLS 2001 GRAND AVENUE CHINO HILLS, CALIFORNIA 91709-4869 (909) 590-1511 • (909) 590-5646 FAx June 24, 1997 CITY COUNCIL ED M. GRAHAM GARY G. LARSON GWENN E. NORTON -PERRY JAMES S THALMAN MICHAEL G. WICKMAN The adopted program of municipal services and projects for Fiscal Year 1997/98 represents a significant change from the past. In addition to a program plan for Fiscal Year 1997/98, it presents for the first time, five-year operating and capital improvement programs. The document is forward -based, looking to the future rather than the City's past expenditure practices. The City of Chino Hills has a unique history and is at the crossroads in its development as a City. There are numerous opportunities and challenges ahead, and every effort has been made to structure the adopted annual operating and capital programs and the five-year operating and capital improvement programs to enable the organization to move forward in a focused and proactive manner. In the past year the City Council completed a Visioning Process designed to identify the community's needs and wants and consider those in light of available and expected revenues over the short and long term. With the passage in November 1996 of Proposition -218, the Right to Vote on Taxes Act, a significant and somewhat unanticipated challenge was added to the issues that must be addressed by the City Council. There are two primary challenges facing Chino Hills, both critical to sustaining the "quality of life" and service levels for the residents of Chino Hills. One challenge deals with the past and one with the future. In terms of the past, we must fulfill the obligations we assumed upon incorporation, completing our fiscal and land use commitments to projects currently entitled in a timely and cost effective manner. As we look to the future, the City Council has the opportunity to set policies that will maximize ongoing revenues and, in turn, help to assure a continuous high quality of life and municipal service levels for our current and future residents. This objective is the primary focus of the Fiscal Year 97/98 Operating Program and accompanying capital projects as adopted by the City Council for policy consideration and action. The recommended program budget will be built upon in increments over periods of time. Through the Council's adoption of the budget, quarterly program reviews are established and will be held during October, January, and April of each fiscal year for at least the near term (two to three years). This step is critical to establishing and sustaining a focused organizational effort that will serve to make "progress" on our program and project Budget Transmittal Fiscal Year 1997/98 efforts over both the short and long term. Major program objectives by Activity (Department) are included within the budget document. The City of Chino Hills is currently, and I would expect it to remain so for a number of years, one of the fastest growing communities in San Bernardino County. Approximately 40% of the land within Chino Hills remains available for development and it is vital that future development be of the highest quality occurring in a proactive and fiscally responsible fashion. The City Council, through recent actions, has initiated the steps necessary to make this a reality, and the results of these efforts during the first six months of Fiscal Year 1997/98 will reaffirm and establish new policies to enable these objectives to be accomplished. BUDGET OVERVIEW The program document containing the resources for delivering services and projects during Fiscal Year 1997/98, is in part a further refinement of the process initiated during Fiscal Year 1996/97. That process initiated the allocation of resources to increase accountability and maximize resources. This document continues that trend. Programs have been defined and established within the various operating departments and resources have accordingly been assigned to programs to continue efforts to improve accountability, efficiency and maximize our fiscal resources. This document includes appropriations for the various programs and the staff resources allocated to each program. The responsibility for overseeing and administering the thirty one (31) programs within the budget is the responsibility of the City Manager, City Clerk, City Attorney, Finance Director, Community Development Director, Community Services Director, Public Facilities & Operations Director, and Assistant to the City Manager. It must be noted that while it is important to establish a base line which has used historical data to the maximum extent possible, the proposed program budget is forward focused and, accordingly, historical data is of little value in terms of meeting future program objectives. As we incrementally progress over the next few years and build upon program accomplishments, historical data based on program efforts will provide important information for both measuring and refining these efforts. ii Budget Transmittal Fiscal Year 1997/98 OPERATING PROGRAM The operating program for Fiscal Year 1997/98 includes expenditures of $54,416,500 and these expenditures are funded by ongoing revenues of $40,608,000 and intermittent revenues of $19,692,300. The total of the ongoing and intermittent revenues ($60,300,300) exceeds the operating program expenditures by $5,883,800. Through the Council's adoption of the Fiscal Year 97/98 budget and operating plan the first year's expenditures and appropriations are only those covered by the Council's approval. The remaining four years of the five-year operating plan are based upon anticipated program service level needs in light of growth that is projected to occur over that period of time. The intent of the five-year operating program is to provide Council with a preliminary expected resource and service plan to assist in focusing on program and project implementation efforts. CAPITAL IMPROVEMENTS The Capital Improvement Program for Fiscal Year 1997/98 proposes expenditures in the amount of $21,394,200. These projects include expenditures in the following programs and amounts: Streets $7,678,000 Public Facilities $574,000 Parks/Open Space $3,042,900 Landscape Projects $1,414,500 Water $6,475,000 Reclaimed Water $769,800 Sewer/Storm Drains $1,440,000 The remaining four years of the five-year Capital Improvement Program includes projects totaling $101,094,831, which would include: Streets $44,017,631 Public Facilities $13,800,000 Parks/Open Space $11,395,000 Landscape Projects $ 2,357,200 Water $24,525,000 Sewer/Storm Drains $ 5,000,000 The total five-year Capital Improvement Program budget equals $122,489,031. iii Budget Transmittal Fiscal Year 1997/98 A significant program effort focusing on a comprehensive revenue enhancement strategy is programmed to be completed during the first portion of Fiscal Year 1997/98. An objective of that strategy, and related studies, will be to identify potential revenue sources for unfunded capital projects, as well as ongoing operating programs over the long term, after the initial development cycle has been completed. Future projects and programs, accordingly, will be adjusted based upon the timing and availability of both capital and operating revenue sources. The program budget, as adopted, reflects a significant change in terms of format and, most importantly, content. The adopted budget for Fiscal Year 1997/98, will be funded and implemented in accordance with our program efforts for Fiscal Year 1997/98 for capital projects and operating programs. The total operating and capital expenditures recommended for Fiscal Year 1997/98 total $75,587,700. The ensuing four years of the operating and capital programs are intended to provide the City Council with a prospective look at the program and project needs over a multi-year time frame given a certain set of revenue and expenditure assumptions. The operating and capital programs are subject to further refinement which will be concluded as a program effort in early Fiscal Year 97/98. Once refined, they will be subject to periodic re-evaluation and adjustment based upon changing external as well as internal conditions. APPROPRIATIONS LIMIT The appropriations limit for the expenditures of general tax revenues for the 1997-98 fiscal year in accordance with Article XIII B of the State of California constitution is $9,736,722. SUMMARY This budget is a document of change and as adopted by the City Council represents a dynamic approach to the delivery of municipal programs and services and is the focus of our organizational efforts. The success of our program and project efforts during the next several years will in great part shape the long term viability and future of our community. The cooperation and assistance of the Department Heads and the Assistant to the City Manager have been critical to the completion of this document. Their support, as always, is appreciated. I would like to particularly thank our Finance Director, Stan McCartney and his staff for their support in completing the numerous tasks necessary to create the dockment that is before you. /l u as N. LaBelle, City Manager IV City of Chino .Miffs 9VIZSSZon It is the mission of the City of Chino Hills, in partnership with the community, to continue to develop an&maintain;ihe aesthetic beauty of the City, while fosteririg".asafezand 'family oriented environment. The Ciiy'is,committed to, r''oviding excellent customer ` service,"effectiv_ely-'ma7iggtrvg,growth, and creating a,--, viable financial pldn to ensure `the'contin`uedr,success_, of'the ,;- Commitment �- We -are guided by =the belief that;tlie City o£,Chino Hills is a prominent, beautiful, and,well-maintained City—We value our commitment-to,the citizens of Chino Hills and strive to,provide,thein,w'ith th& highest qual tymunicipal services. _ - .. D, Community- Partnership - ,We work` as partners with our' residents to enhance the ,quality of life in ,Chino Hills. We respond to. the riee;ds of;o ar''.cominunity, and together, _ . promote`;Chino Hillskas- a;safe `and- Healthy. City: , rto- Hones'ty,,Iritegr_ityi; °aiidzPrtithfuliness,-"We value honestyjnteg-rity, and truthfulness as the foundation of o`.ur.organization..'We recogni' 'the'ir importance'in upholding our credibiiiffwith,thewcommu ity,we,serve. s People�Ernployees-TEmployees are the�organ.ization's most.important resource. We work together as a tea'and'eacn°employee',s'contribiution is key to our success. -Pride - As e.ployees,`we-take'pride in ourselves, our organization, and our community, ' as�we work together;to:proyide�professional services to the citizens of Chino Hills. Professionalism- We -Value our employee's',�a"s professionals Who'provide anwoutstaii'4ing ' level of service.to'the citizens=of Chino Hills.''� 't- Respo7isiveness,to-the,°,66m=m,zin'ity3'7 We ar'e,'dedicated`to„;service, to -identifying and 'k addressing-iiidiv_idual'andreommunity,needs;'it ,,-beingTrespon_sive:-to'change, withfi the1 community;µand',to enhancing,the quality of life''in'ChinoHills:' "We,are-here to,serve`,-- _:our community. A RESOLUTION NO 97R -i A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHINO HILLS, CALIFORNIA ADOPTING A BUDGET FOR FISCAL YEAR 1997-1998 The City Council of the City of Chino Hills does hereby resolve as follows: SECTION 1. For the fiscal year period from July 1, 1997 through June 30, 1998, the City Council hereby adopts a budget for the City of Chino Hills and that budget is specified in Exhibit A of the staff report presented with this resolution as "Total Budget Appropriations" in the "City Council Approved" column and totals $118,451,000. SECTION 2. The City Manager shall execute on behalf of the City Council administrative supervision and control over this budget as authorized in accord with Chino Hills Municipal Code Section 2.08. The City Manager is authorized to transfer appropriations from reserves to a department or capital project, or among funds, departments, or to/from capital improvement projects in transactions not exceeding $10,000 for the fiscal year for each expenditure element/object number and capital improvement project. All capital improvement project budget transfers, transfers from reserves, and transfers among funds and departments exceeding $10,000 will require City Council approval. The City Manager is authorized to transfer appropriations within a department without limitation. The fund and department budget amounts are listed in the column entitled "Final Budget Appropriations" reported in Exhibit A of the staff report which presented this Resolution. The total budgeted permanent full-time regular staff is 102 positions. No increase shall be made in this number of positions without City Council approval. However, the City Manager is authorized to transfer such positions within existing position classification and reorganize departments under his authority if in his judgement such actions will result in a higher degree of efficiency of overall operations of the City. SECTION 3. That the City Clerk is instructed to forward a copy of the Resolution and the Fiscal Year 1997-98 Budget to the Auditor/Controller of the County of San Bernardino, in accordance with Section 53901 of the Government Code. C SECTION 4. The City Clerk shall certify as to the adoption of this Resolution. PASSED, APPROVED, and ADOPTED this 24th day of June, 1997. JAMES S. THALMAN, MAYOR ATTEST: -Zc-pe LINDA D. RUTH, CITY CLERK STATE OF CALIFORNIA ) COUNTY OF SAN BERNARDINO ) § CITY OF CHINO HILLS ) I, LINDA D. RUTH, City Clerk of the City of Chino Hills, DO HEREBY CERTIFY that foregoing Resolution No. 97R- 39 was duly passed and adopted at a regular meeting of the Chino Hills City Council held on the 24th day of June, 1997, by the following roll call vote, to wit: AYES: COUNCIL MEMBERS: THALMAN, NORTON -PERRY, LARSON WICKMAN NOES: COUNCIL MEMBERS: NONE ABSENT: COUNCIL MEMBERS: GRAHAM (SEAL) LINDA D. RUTH, CITY CLERK The foregoing is the original of Resolution No. 97R-39 duly passed and adopted by the Chino Hills City Council at their regular meeting held June 24, 1997. (SEAL) D LINDA D. RUTH, CITY CLERK EXHIBIT A 1997-98 BUDGET APPROPRIATIONS E City Manager City Council Fund/Department Recommended _ Approved Change General Fund: City Council 138,100 137,300 (800) (1) City Manager 412,700 412,700 City Clerk 541,900 541,900 City Attorney 290,000 290,000 Finance 1,008,300 1,008,300 Human Resources 173,600 173,600 Risk Management 687,700 687,700 Non -Departmental 41,600 41,600 Public Safety 3,362,100 3,362,100 Contract Services 134,200 134,200 Community Development 4,305,100 4,305,100 Public Facilities and Operations 2,225,600 2,240,600 15,000 (2) Community Services/Recreation Services (Non -Fee) 600,500 600,500 Grants Administration Program 19,700 19,700 Total General Fund 13,941,100 13,955,300 14,200 Recreation/Community Services Fund 622,400 622,400 Gas Tax Fund 1,340,000 1,340,000 Measure I Fund 910,000 910,000 Water Fund (including depreciation and amortization expense) 12,831,000 12,831,000 Water Capital Connection Fee Fund 7,730,000 7,730,000 Sewer Fund (including depreciation expense) 3,110,100 3,110,100 Sewer Capital Connection Fee Fund 41,900 41,900 Solid Waste Fund 3,097,500 3,097,500 Equipment Maintenance Fund (including depreciation expense) 470,000 470,000 Data Processing Fund (including depreciation expense) 343,500 343,500 Facilities Development Fee Funds 15,848,100 15,848,100 Facilities Benefit Assessment Fund 303,000 303,000 Air Quality Management Fund 35,800 35,800 Frontline Policing Grant (AB 3229) 83,500 83,500 COPS MORE Grant 21,900 21,900 E (1) Decrease reflects the elimination of a desk budgeted in the City Council Capital Outlay expenditure category. (2) Increase reflects the General Fund financed increase of $15,000 to the Telephone System project as explained in (3) below. The General Fund transfer is included in the Facilities and Equipment Maintenance program of the Public Facilities and Operations activity. (3) Increase reflects the addition of $15,000 to the Capital Projects Fund for the Telephone System project, which increases the proposed budget to $195,000 from the originally proposed amount of $180,000; this project is financed by the General Fund as mentioned in (2) above. F City Manager City Council Fund/Department Recommended Approved Change Park Facilities Fees 2,401,400 2,401,400 Parkland Fee 51,400 51,400 Traffic Signal Fee 211,400 211,400 Capital Projects Fund 19,762,200 19,777,200 15,000 (3) Landscape and Lighting District Funds 9,815,900 9,815,900 Assessment Districts (A.D.): A.D. 1994 Funds 2,777,400 2,777,400 A.D. 1995 Funds 4,682,700 4,682,700 Community Facilities Districts (CFD's): CFD Regional Funds 523,000 523,000 CFD #1 Funds 1,042,100 1,042,100 CFD #2 Funds 1,340,200 1,340,200 CFD #4 Funds 340,500 340,500 CFD #5 Funds 966,900 966,900 CFD #6 Funds 29,400 29,400 CFD #8 Funds 1,360,700 1,360,700 CFD #9 Funds 9,798,200 9,798,200 Chino Hills Capital Corporation Debt Service Fund 2,167,900 2,167,900 Street Sweeping Assessment Fund 166,100 166,100 Sleepy Hollow Assessment Fund 51,100 51,100 Community Development Block Grant Fund 183,000 183,000 Miscellaneous Grants Fund 20.500 20.500 Total Budget Appropriations 118.421.800 118.451.000 (1) Decrease reflects the elimination of a desk budgeted in the City Council Capital Outlay expenditure category. (2) Increase reflects the General Fund financed increase of $15,000 to the Telephone System project as explained in (3) below. The General Fund transfer is included in the Facilities and Equipment Maintenance program of the Public Facilities and Operations activity. (3) Increase reflects the addition of $15,000 to the Capital Projects Fund for the Telephone System project, which increases the proposed budget to $195,000 from the originally proposed amount of $180,000; this project is financed by the General Fund as mentioned in (2) above. F City of Chino Hills Fiscal Year 1997-1998 City Organization Community Development Community Services Finance Public Facilites & Operations Administration Administration Administration Administration Building, Engineering and Inspection Services Emergency Preparedness Data Processing Capital Projects Code Enforcement Neighborhood Services Development Program Facilities and Equipment Maintenance Community Development Block Grant Program Recreation Services Non Departmental Services Parks and Landscape Development Services Utility Customer Services Sanitation and Storm System Maintenance Economic Development Street Maintenance Water This page intentionally left blank. CITY OF CHINO HILLS PROGRAM SUMMARY FISCAL YEAR 1997/98 DEPARTMENT/ACTIVITY LEGISLATIVE ❑ City Council ❑ City Attorney ❑ City Clerk ❑ Contract Services CITY MANAGER ❑ Administration ❑ Grant Services ❑ Human Resources ❑ Public Safety ❑ Risk Management COMMUNITY DEVELOPMENT ❑ Administration ❑ Building, Engineering and Inspection Services ❑ Code Enforcement ❑ Community Development Block Grant Program ❑ Development Services ❑ Economic Development COMMUNITY SERVICES ❑ Administration ❑ Emergency Preparedness ❑ Neighborhood Services ❑ Recreation Services FINANCE ❑ Administration ❑ Data Processing ❑ Development Program ❑ Non Departmental Services ❑ Utility Customer Service PUBLIC FACILITIES AND OPERATIONS ❑ Administration ❑ Capital Projects ❑ Facilities and Equipment Maintenance ❑ Parks and Landscape ❑ Sanitation and Storm System Maintenance ❑ Street Maintenance ❑ Water 3 This page intentionally left blank. CITY OF CHINO HILLS MAJOR PROGRAM OBJECTIVES BY ACTIVITY FISCAL YEAR 1997/98 QUARTERLY REPORT/ACTION First Second Third Fourth Maintain Proactive Intergovernmental X X X X Relations Efforts x x x x Expand and Maintain our Proactive Legislative X Efforts x X x x Complete Annual Report on Source Reduction X and Recycling Programs X Complete Status Report on Comprehensive X Records Retention & Management Program X X Implement Solid Waste and Recycling I I X Contract X First Second Third Fourth Implement an Enhanced Employee Training and Development Program X X X X Refine and Monitor the Five -Year Operating Program X X X X Develop Comprehensive Revenue Enhancement Program X Complete Development Impact Fee Update X Formalize Employee Recognition Program X Complete Promotion Video X Complete and Present a Programming Policy X Complete Long Term Public Safety Needs Assessment X Develop Grants Policy Based on Program Priorities X QUARTERLY REPORT/ACTION First Second Third Fourth Implement Comprehensive Development Services Contract X X X X Implement Consolidated Inspection Services Program X X X X Continue Proactive Business and Retention Efforts x x x X Develop City Web Site X X X X Select Consultant for Revised Development Standards and Design Guidelines X Create Customer Services Center - Building, Engineering & Inspection Services X Expand Code Enforcement Program and Complete Code Enforcement Procedures Manual X Obtain Funding for Descanso Avenue Improvements X Complete Revised Development Standards, Design Guidelines and Appropriate Code Amendments X Develop Standardized Development Conditions X Joint Chino Hills/Chino 71 Corridor Economic Development Strategy X Complete Nuisance Abatement Needs Assessment and Implement Lien Program X Complete Prominent Ridgeline Study X Prepare City-wide Equestrian Overlay Zoning District Animal Regulation Ordinance X QUARTERLY REPORT/ACTION COMMUNITY ShjI 'ICES. FINANCE DEPARTMENT First Second Third Fourth Establish and Implement Community and X X X X Neighborhood Services Program X X X X Expand Community Promotion Efforts X X X X Complete McCoy Project Alternatives Report X Complete Comprehensive Joint Use Agreement - X Chino Unified School District X Revise and Update City's Disaster Plan including Standardized Emergency Management System Provisions X FINANCE DEPARTMENT First Second Third Fourth Revenue and Expenditures Status Report X X X X Significant Program Changes - Budget Modifications X X X X Complete Comprehensive Public Facilities Master Plan X Complete Comprehensive Data Processing Strategy X Complete Comprehensive Financial Strategy X Risk Management Program Analysis X QUARTERLY REPORT/ACTION First Q., -.fl 'n,:_a Establish and Implement Five -Year Capital L-UUIUI Improvement Program X X X - X Complete Landscape Program Analysis X Complete Street Maintenance Needs Assessment X Complete Privatization Study Relative to Municipal Service Needs X Initiate Parks and Landscape Contract X Initiate Street Maintenance Program Based on Assessment Alternatives X Complete Speed Hump Needs Assessment Report X CITY OF CHINO HILLS OPERATING PROGRAM ACTUAL FY PROPOSED 1996/97 FY 1997/98 LEGISLATIVE 5 5 CITY MANAGER 6 6 COMMUNITY DEVELOPMENT 20 22 COMMUNITY SERVICES 8 10 FINANCE 13 17 PUBLIC FACILITIES AND OPERATIONS 44 42 TOTAL 7 96 102 This page intentionally left blank. 10 CITY OF CHINO HILLS OPERATING PROGRAM CLASSIFICATION PROPOSED 1997/98 BUDGET ACCOUNT CLERK II 6 ACCOUNTANT 1 ADMINISTRATIVE ANALYST I 1 ADMINISTRATIVE ANALYST II 2 ADMINISTRATIVE CLERK 1 ADMINISTRATIVE SECRETARY 5 ASSISTANT PUBLIC WORKS ENGINEER 1 ASSISTANT TO THE CITY MANAGERIPERSONNEL MANAGER 1 ASSOCIATE PLANNER 2 BUILDING AND ENGINEERING SERVICES MANAGER 1 BUILDING AND ENGINEERING SERVICES PERMIT TECHNICIAN 1 CAPITAL PROJECT INSPECTOR 1 CAPITAL PROJECT MANAGER 1 CAPITAL PROJECT SUPERVISOR I CITY CLERK 1 CITY MANAGER 1 CODE ENFORCEMENT OFFICER 2 CODE ENFORCEMENT SUPERVISOR I COMMUNITY DEVELOPMENT DIRECTOR 1 COMMUNITY SERVICES COORDINATOR 1 COMMUNITY SERVICES DIRECTOR 1 CUSTOMER SERVICE SUPERVISOR 1 DEPUTY CITY CLERK 2 ECONOMIC DEVELOPMENT MANAGER I ENGINEERING TECHNICIAN II 1 EXECUTIVE SECRETARY I FACILITIES MAINTENANCE SUPERVISOR I FACILITIES MAINTENANCE WORKER 1 FINANCE DIRECTOR 1 FINANCE MANAGER 1 11 CITY OF CHINO HILLS OPERATING PROGRAM 1997/98 PROPOSED POSITIONS BY CLASSIFICATION CLASSIFICATION GIS/SYSTEMS TECHNICIAN MAINTENANCE & OPERATIONS MANAGER MAINTENANCE WORKER I MAINTENANCE WORKER II NEIGHBORHOOD SERVICES COORDINATOR NEIGHBORHOOD SERVICES SUPERVISOR PARKS AND OPEN SPACE SUPERVISOR PERSONNEL ASSISTANT PRINCIPAL PUBLIC WORKS ENGINEER PUBLIC FACILITIES AND OPERATIONS DIRECTOR PUBLIC WORKS INSPECTOR RECLAIMED WATER PROJECT COORDINATOR RECREATION COORDINATOR RECREATION SUPERVISOR SANITATION SUPERVISOR SECRETARY SENIOR ACCOUNT CLERK SENIOR ACCOUNTANT SENIOR ADMINISTRATIVE ANALYST SENIOR ADMINISTRATIVE CLERK SENIOR MAINTENANCE WORKER SENIOR PARK PLANNER SENIOR PLANNER WATER AND SEWER MANAGER WATER DISTRIBUTION SUPERVISOR WATER PRODUCTION SUPERVISOR WATER QUALITY TECHNICIAN TOTAL 12 PROPOSED 1997/98 BUDGET 1 1 4 10 1 1 1 1 2 1 3 1 2 1 1 4 2 3 2 1 9 1 2 1 1 1 1 102 CITY OF CHINO HILLS ANNUAL BUDGET FISCAL YEAR 1996-97 SUMMARY OF CHANGES TO FUND BALANCES (in thousands) 13 Beginning Estimated Estimated Ending Fund Operating Operating Fund Fund Title Balance + Revenues - Expenditures = Balance GENERAL FUND Operating Fund - 12,223 12,223 - Cash Flow Reserve 3,339 - - 3,339 Accrued Leave Reserve 224 - - 224 Contingency,Emergency, and Special Projects Reserve 4,190 - 638 3,552 Development Fee Reserve 3,916 - 3,916 - GENERAL FUND SUBTOTAL 11,669 12,223 16,777 7,115 SPECIAL REVENUE FUNDS Recreation Fund 13 436 449 - Gas Tax Fund 950 928 1,442 436 Measure I Fund 1,059 466 861 664 Air Quality Improvement Fund 111 59 - 170 Solid Waste Fund - 3,035 3,035 - Landscaping and Lighting Assessment District Funds 13,002 8,402 9,989 11,415 Development Fee Funds 10,501 21,065 15,463 16,103 Community Development Block Grant - 725 725 - Miscellaneous Special Revenue Funds 608 1,673 1,548 733 ENTERPRISE FUNDS Water Fund 3,651 10,150 11,145 2,656 Sewer Fund 2,825 3,464 3,005 3,284 INTERNAL SERVICE FUNDS Equipment Maintenance Fund 1,925 468 352 2,041 Data Processing Fund - 529 175 354 CAPITAL PROJECTS FUNDS 829 5,112 5,632 309 AGENCY FUNDS 11,577 20,384 21,448 10,513 LESS: INTERFUND TRANSFERS AND TRANSACTIONS - (32,672) (32,672) - TOTAL ALL FUNDS 58,720 56,447 59,374 55,793 13 CITY OF CHINO HILLS ANNUAL BUDGET FISCAL YEAR 1997-98 SUMMARY OF CHANGES TO FUND BALANCES (in thousands) 14 Beginning Estimated Estimated Ending Fund Operating Operating Fund Fund Title Balance + Revenues - Expenditures = Balance GENERAL FUND Operating Fund - 13,589 13,589 - Cash Flow Reserve 3,339 - - 3,339 Accrued Leave Reserve 224 - - 224 Contingency,Emergency, and Special Projects Reserve 3,552 - 366 3,186 GENERAL FUND SUBTOTAL 7,115 13,589 13,955 6,749 SPECIAL REVENUE FUNDS Recreation Fund - 625 622 3 Gas Tax Fund 436 930 1,340 26 Measure I Fund 664 428 910 182 Air Quality Improvement Fund 170 59 36 193 Solid Waste Fund - 3,098 3,098 - Landscaping and Lighting Assessment District Funds 11,415 8,143 9,816 9,742 Development Fee Funds 16,103 14,562 26,587 4,078 Community Development Block Grant - 183 183 - Miscellaneous Special Revenue Funds 733 2,772 2,511 994 ENTERPRISE FUNDS _ Water Fund 2,656 10,799 12,831 624 Sewer Fund 3,284 3,672 3,110 3,846 INTERNAL SERVICE FUNDS - Equipment Maintenance Fund 2,041 490 470 2,061 Data Processing Fund 354 280 344 290 CAPITAL PROJECTS FUNDS 309 21,339 21,171 477 AGENCY FUNDS 10,513 22,194 21,467 11,240 LESS: INTERFUND TRANSFERS AND TRANSACTIONS - (42,863) (42,863) - TOTAL ALL FUNDS 55,793 60,300 75,588 40,505 14 r U1 City of Chino Hills Organization By Activity Fiscal Year 1997-1998 Legislative City Council City Attorney I I City Clerk Contract Services City of Chino Hills 1997-98 Legislative Expenditures City Council 3% City Clerk $137,300 13% $541,900 Contract Services 77% $3,231,700 16 City of Chino Hills ANNUAL BUDGET PERSONNEL SUMMARY ACTIVITY: LEGISLATIVE PROGRAM: CITY CLERK CITY CLERK 1 ADMINISTRATIVE ANALYST 1 DEPUTY CITY CLERK 2 ADMINISTRATIVE CLERK 1 TOTAL 5 16a This page intentionally left blank. 16b City of Chino Hills BUDGET SUMMARY LEGISLATIVE BUDGET PERSONNEL SERVICES 395,800 OPERATIONS AND MAINTENANCE 3,803,300 CAPITAL OUTLAY 2,600 TOTAL LEGISLATIVE BUDGET 4,201,700 PROGRAM: TOTALS CITY COUNCIL 137,300 CITY ATTORNEY 290,000 CITY CLERK 541,900 CONTRACT SERVICES 3,231,700 TOTAL LEGISLATIVE 4,200,900 17 City Council Program Purpose The City Council is the governing body that guides the progress of the City of Chino Hills. The City Council responds to the issues and concerns of the community by allocating resources, developing policies, and formulating strategies that support the continued health and economic viability of the City of Chino Hills. The City Council manages the growth and development of the community to ensure efficient and effective delivery of services now and in the future. Primary Activities The City Council is responsible for formulation of legislative policies which provide guidance for the activities of the City. Performance Measures • Foster Economic Development. • Develop plan for future growth and financial stability in Chino Hills. • Remain open and responsive to the concerns of the community. • Develop and foster City relationships with residents, businesses, other agencies, and community leaders. 18 1995/96 Budget 1996/97 Budget 1997/98 Budget Personnel 37,600 37,600 61,800 Operations & Maintenance 64,900 63,600 73,700 Capital Outlay 0 0 2,600 Interfund Transfers 0 0 0 Total 102,5001 101,200 137,300- 18 City of Chino Hills ANNUAL BUDGET ACTIVITY: LEGISLATIVE PROGRAM: CITY COUNCIL PERSONNEL 001-0200- 1010 REGULAR SALARIES 24,000 1540 FRINGE BENEFITS 37,800 TOTAL PERSONNEL 61,800 OPERATIONS & MAINTENANCE 001-0200- 2010 MEMBERSHIPS AND CERTIFICATIONS 13,600 2015 CONFERENCES, MEETINGS, AND TRAINING 11,000 2020 AUTO MILEAGE 1,000 3135 SPECIAL STUDIES 35,000 4440 OFFICE SUPPLIES 200 4450 REFERENCE MATERIALS AND SERVICES 400 7990 OTHER MISCELLANEOUS EXPENDITURES 12,500 TOTAL OPERATIONS & MAINTENANCE 73,700 CAPITAL OUTLAY 001-0200- 8050 OFFICE FURNITURE AND EQUIPMENT 1,800 TOTAL CAPITAL OUTLAY 1,800 TOTAL 137,300 FUNDING SOURCE: GENERAL FUND 19 Legislative Program Purpose The City Attorney provides legal counsel and representation on a wide variety of municipal issues. Primary Activities The primary activity of the City Attorney is to provide legal guidance to the City staff and officials on municipal issues, including labor relations, dispute resolution, contract review, regulatory compliance, and representation for some litigation. Performance Measures • Provide legal advice that enhances the City's ability to operate in a cost effective manner. 20 1995/96 Budget 1996/97 Budget 1997/98 Budget Personnel 0 0 0 Operations & Maintenance 250,000 250,000 290,000 Capital Outlay 0 0 0 Interfund Transfers 0 0 0 Total 250,0001 250,000 1 290,000 20 City of Chino Hills ANNUAL BUDGET ACTIVITY: LEGISLATIVE PROGRAM: CITY ATTORNEY OPERATIONS & MAINTENANCE 001-1000- 3010 LEGAL SERVICES 290,000 TOTAL OPERATIONS & MAINTENANCE 290,000 TOTAL 290,000 FUNDING SOURCE: GENERAL FUND 21 Legislative Program Purpose As an appointed official of the City Council, the City Clerk assists the City Council and City staff in the performance of their administrative, legal and legislative functions in accordance with State, Federal and City Codes/Policies. The City Clerk prepares City Council agenda and minutes, maintains the official records of the City, acts as Filing Officer under the Fair Political Reform Act, administers General and Special Municipal Elections, and provides contract compliance oversight and administration. Primary Activities Responsibilities of the City Clerk include preparing,City Council agenda/packets, keeping an accurate record of the proceedings of the legislative body, administering oaths/affirmations, maintaining, retrieving and certifying official records, receiving and processing claims/lawsuits against the City, coordinating bid openings, processing legal publications, receiving and filing Campaign Statements and Statements of Economic Interests, administering Municipal and Special Elections, providing administrative/clerical support to City Council, maintaining Municipal Code and City Seal, providing contract compliance and administration services to Departments, including review and approval of bid specifications and contract documents for professional, construction and maintenance contracts, and monitoring receipt and approval of bonds, insurance and contract documents. The budget includes for FY 1997-98 the reclassification of the Receptionist (Range 13) to Administrative Clerk (Range 15). Performance Measures • Prepare City Council Agenda and Minutes in accordance with Council Policy. • Comply with State and City reporting requirements for Campaign Statements and Statements of Economic Interests. • Select a professional codifier to codify appropriate Ordinances. • Research a document management system program for City. • Provide professional services agreement negotiations. • Review bid specifications and contract documents to ensure compliance with Public Contract Code. 22 1995/96 Budget 1996/97 Budget 1997/98 Budget Personnel 234,700 305,100 334,000 Operations & Maintenance 208,300 246,100 207,900 Capital Outlay 0 16,000 0 Total 443,0001 567,2001 541,900 22 Citgo of Chino Hills ANNUAL BUDGET ACTIVITY: LEGISLATIVE PROGRAM: CITY CLERK PERSONNEL 001-0400- 1010 REGULAR SALARIES 203,200 1015 PART-TIME/SEASONAL WAGES 37,100 1020 OVERTIME SALARIES 5,200 1540 FRINGE BENEFITS 88,500 TOTAL PERSONNEL 334,000 OPERATIONS & MAINTENANCE 001-0400- 2110 MEMBERSHIPS AND CERTIFICATIONS 800 2015 CONFERENCES, MEETINGS, AND TRAINING 9,400 2020 AUTO MILEAGE 1,000 3090 PROFESSIONAL SERVICES 75,000 3115 DATA PROCESSING SERVICES 3,900 4010 LEGAL ADVERTISING 6,000 4025 ELECTION EXPENSE 500 4030 PRINTING AND PHOTOCOPY SERVICES 5,500 4031 DOCUMENT IMAGING 50,000 4035 POSTAGE AND EXPRESS DELIVERY 700 4125 SURETY BOND 100 4420 COMPUTER HARDWARE AND SOFTWARE EXPENSE 7,000 4440 OFFICE SUPPLIES 18,500 4450 REFERENCE MATERIALS AND SERVICES 2,700 5025 OFFICE EQUIPMENT MAINTENANCE 1,500 5625 EQUIPMENT RENTAL 25,300 TOTAL OPERATIONS & MAINTENANCE 207,900 TOTAL 541,900 FUNDING SOURCE: GENERAL FUND 23 Legislative Contract Services Program Purpose The Contract Services Division is responsible for the administration of the Refuse and Recycling contract and Household Hazardous Waste contract, implementation of the City's Source Reduction and Recycling Element (SRRE) and household Hazardous Waste Element (HHWE), and administration of the contract for Animal Care and Control Services. Primary Activities The primary activities of the Contract Services Division include the implementation of the City's Source Reduction and Recycling Element (SRRE) and the Household Hazardous Waste Element (HHWE). This includes management of the residential solid waste and recycling contract to ensure solid waste diversion requirements mandated by the State and addressed in the SRRE, are being met. The Household Hazardous Waste Contract provides for the collection, recycling, treatment, and disposal of household hazardous waste generated by the residents within the community. The administration of the Animal Care and Control Contract is necessary to ensure animal -related City ordinances and State laws are enforced to protect the public health and welfare of the residents. This Contract includes humane animal work, such as the pick-up and disposal of injured, stray, unwanted, or dead animals, a suitable animal shelter, educational programs, and low cost rabies vaccination clinics. Performance Measures • Prepare City Council Agenda Items as necessary for program implementation. • Implement and monitor Source Reduction and Recycling Programs. • Comply with State and local reporting requirements for Solid Waste Reduction and Hazardous Waste Management. • Negotiate and monitor Solid Waste and Household Hazardous Waste and Animal Care and Control Service contracts. • Provide public education programs regarding City Ordinances and State Laws. 24 1995/96 Budget 1996/97 Budget 1997/98 Budget Personnel 0 0 0 Operations & Maintenance 2,983,222 3,072,700 3,231,700 Capital Outlay 0 0 0 Total 2,983,222 3,072,700 3,231,700 24 City of Chino Hills ANNUAL BUDGET ACTIVITY: LEGISLATIVE PROGRAM: CONTRACT SERVICES OPERATIONS & MAINTENANCE VARIOUS 2010 MEMBERSHIPS AND CERTIFICATIONS 100 2015 CONFERENCES, MEETINGS, AND TRAINING 600 3173 ANIMAL CONTROL SERVICES 75,000 3190 CONTRACTUAL SERVICES 43,000 4015 ADVERTISING AND PROMOTION 15,500 504-0400- 3140 REFUSE CONTRACT 3,097,500 TOTAL OPERATIONS & MAINTENANCE 3,231,700 TOTAL 3,231,700 FUNDING SOURCE: GENERAL FUND SOLID WASTE FUND 25 This page intentionally left blank. W N v City of Chino Hills Organization By Activity Fiscal Year 1997-1998 City Manager City of Chino Hills 1997-98 City Manager Expenditures Administration Risk Management goo Grant Services 0 $687,700 $412,700 3% $145.600 Human Resources 4% Public Safety 70% $3,362,100 28 173,600 City of Chino Hills ANNUAL BUDGET PERSONNEL SUMMARY ACTIVITY: CITY MANAGER PROGRAM: ADMINISTRATION CITY MANAGER 1 ASSIST. TO THE CITY MANAGER/PERSONNEL MANAGER 1 SENIOR ADMINISTRATIVE ANALYST 2 EXECUTIVE SECRETARY 1 SUB -TOTAL 5 PROGRAM: HUMAN RESOURCES SUB -TOTAL TOTAL PERSONNEL ASSISTANT 28a 1 1 I This page intentionally left blank. 28b City of Chino Hills BUDGET SUMMARY CITY MANAGER BUDGET PERSONNEL SERVICES 501,800 OPERATIONS AND MAINTENANCE 4,173,900 CAPITAL OUTLAY 1 85,500 INTERFUND TRANSFERS 20,500 TOTAL CITY MANAGER BUDGET 4,781,700 PROGRAM: TOTALS ADMINISTRATION 412,700 GRANT SERVICES 145,600 HUMAN RESOURCES 173,600 PUBLIC SAFETY 3,362,100 RISK MANAGEMENT 687,700 TOTAL CITY MANAGER 4,781,700 29 rinistration Program Purpose The purpose of this Program is to establish organizational goals, administer all City programs, organize efficient delivery of municipal services, and implement City policies pursuant to the direction of the City Council. Primary Activities The City Manager administers Council policy, provides leadership, and implements efficient and effective delivery of municipal services. The City Manager establishes and maintains controls to ensure that all operating departments adhere to City Council and legally mandated policies and regulations. The City Manager is responsible for the day-to-day operations of the City. He serves as the director of all City personnel, is responsible for the execution of City Council policy, the enforcement of all laws and ordinances, the preparation of the City's annual budget, public information, and legislative relations. Four City departments report to the City Manager: Community Development, Community Services, Finance, and Public Facilities and Operations. The City Manager's staff is responsible for support to the City Manager, risk management, grant administration, and personnel/labor relations. Included in the budget for FY 1997-98 is the reclassification of the Administrative Analyst II (Range 41) to Senior Administrative Analyst (Range 49). Performance Measures • Ensure implementation of action plans represented within the community and organizational strategic plans. • Implement 1997-98 budget directives. • Provide leadership and direction to City staff. • Maximize public outreach efforts, including use of public access television and other innovative techniques for communicating with the public. • Enhance the City's legislative tracking program. 30 1995/96 Budget 1996/97 Budget 1997/98 Budget Personnel 360,400 373,000 349,400 Operations & Maintenance 92,300 92,800 61,300 Capital Outlay 0 0 2,000 Interfund Transfers 01 01 0 Total 452,7001 465,8001 412,700 30 City of Chino Hills ANNUAL BUDGET ACTIVITY: CITY MANAGER PROGRAM: ADMINISTRATION PERSONNEL 001-0300- 1010 REGULAR SALARIES 251,700 1540 FRINGE BENEFITS 97,700 TOTAL PERSONNEL 349,400 OPERATIONS & MAINTENANCE 001-0300- 2010 MEMBERSHIPS AND CERTIFICATIONS 1,600 2015 CONFERENCES, MEETINGS, AND TRAINING 7,600 2020 AUTO MILEAGE 500 3090 PROFESSIONAL SERVICES 7,500 3115 DATA PROCESSING SERVICES 5,900 4015 ADVERTISING AND PROMOTION 8,600 4030 PRINTING AND PHOTOCOPY SERVICES 3,500 4035 POSTAGE AND EXPRESS DELIVERY 300 4440 OFFICE SUPPLIES 5,000 4445 SPECIAL PARTS AND SUPPLIES 1,000 4450 REFERENCE MATERIALS AND SERVICES 1,100 5620 VEHICLE RENTAL 5,400 7415 SPECIAL DEPARTMENTAL EXPENSE 5,000 7990 OTHER MISCELLANEOUS EXPENDITURES 8,300 TOTAL OPERATIONS & MAINTENANCE 61,300 CAPITAL OUTLAY 001-0300- 8050 OFFICE FURNITURE AND EQUIPMENT 2,000 TOTAL CAPITAL OUTLAY 2,000 TOTAL 412,700 FUNDING SOURCE: GENERAL FUND 31 r t Services Program Purpose This program provides for the administration of all grants for the City. Primary Activities The Grant Services Program responsibilities include identifying various grant funding opportunities, coordinating preparation of the grant applications with the appropriate departments, and ensuring proper accountability for grant fund expenditures. Performance Measures Increase the number and amount of grant funds received by the City. Ensure that the City meets all requirements of current grants. Establish procedures to ensure proper accountability for grant fund expenditures. 32 1995/96 Budget 1996/97 Budget 1997/98 Budget Personnel 0 0 18,700 Operations & Maintenance 0 0 22,900 Capital Outlay 0 0 83,500 Interfund Transfers 0 0 20,500 Total 01 0 145,600 32 City of Chino Hills ANNUAL BUDGET ACTIVITY: CITY MANAGER PROGRAM: GRANT SERVICES PERSONNEL 001-0310- 1010 REGULAR SALARIES 13,400 1540 FRINGE BENEFITS 5,300 TOTAL PERSONNEL 18,700 OPERATIONS & MAINTENANCE VARIOUS 2015 CONFERENCES, MEETINGS, AND TRAINING 9,000 3135 SPECIAL SUPPLIES 10,000 4440 OFFICE SUPPLIES 3,900 TOTAL OPERATIONS & MAINTENANCE 22,900 CAPITAL OUTLAY 015-2716- 8070 FIELD EQUIPMENT 83,500 TOTAL CAPITAL OUTLAY 83,500 INTERFUND TRANSFERS VARIOUS 9010 INTERFUND TRANSFERS 20,500 TOTAL INTERFUND TRANSFERS 20,500 TOTAL 14500 FUNDING SOURCE: GENERAL FUND MISCELLANEOUS GRANTS FUNDS 33 Human Resources Program Purpose The purpose of the Human Resources Program is to maximize the City's most critical resource - its employees - by effectively recruiting, training and developing City staff and providing personnel support to supervisors and managers. Primary Activities The primary activities of the Human Resources Program include recruitment; training; benefit administration; employee recognition; labor negotiations; maintenance and updating of Personnel Rules and policies; monitoring of salary, compensation, and classification plans; and ensuring conformance with applicable laws. Performance Measures • Recruit and provide the qualified personnel necessary to fill positions within the City service. • Develop and administer a benefits program that meets the needs of employees while being cost conscious and consistent with other progressive cities. • Meet all federal and state reporting requirements. • Develop and deliver training programs that meet organizational needs and support City goals. • Develop an Employee Recognition Program. • Update the City Personnel Rules. 34 1995/96 Budget 1996/97 Budget 1997/98 Budget Personnel 0 74,000 110,800 Operations & Maintenance 0 63,200 62,800 Capital Outlay 0 0 0 Interfund Transfers 0 0 0 Total 0 137,2001 173,600 34 City of Chino Hills ANNUAL BUDGET ACTIVITY: CITY MANAGER PROGRAM: HUMAN RESOURCES PERSONNEL 001-2200- 1010 REGULAR SALARIES 69,900 1015 PART-TIME/SEASONAL WAGES 3,800 1020 OVERTIME SALARIES 9,200 1540 FRINGE BENEFITS 27,900 TOTAL PERSONNEL 110,800 OPERATIONS & MAINTENANCE 001-2200- 2010 MEMBERSHIPS AND CERTIFICATIONS 3,600 2015 CONFERENCES, MEETINGS, AND TRAINING 15,600 2020 AUTO MILEAGE 300 3025 MEDICAL SERVICES 6,100 3090 PROFESSIONAL SERVICES 26,700 4015 ADVERTISING AND PROMOTION 3,800 4030 PRINTING AND PHOTOCOPY SERVICES 2,000 4440 OFFICE SUPPLIES 2,000 4450 REFERENCE MATERIALS AND SERVICES 2,700 TOTAL OPERATIONS & MAINTENANCE 62,800 TOTAL 173,600 FUNDING SOURCE: GENERAL FUND 35 Public Safety Program Purpose The purpose of the Public Safety Program is to provide general police services, open space management and fire suppression, and a variety of special services to the citizens of Chino Hills. Primary Activities The primary activities of the Public Safety Program include general law enforcement, crime prevention, traffic enforcement, crossing guard services, development of vegetation and environmental management plans, fire protection and suppression in the event of a wildfire, and the provision of DARE and other public education programs. The majority of services included in the Public Safety Program are provided through contracts with the San Bernardino County Sheriff's Department and the California Department of Forestry. Funds currently allocated to the Community Services Officer contract position will be utilized to offset a portion of the proposed position of Neighborhood Services Officer within Community Services. Performance Measures • Maintain Chino Hills' rating as "Safest City in San Bernardino County". • Enhance the productivity of sworn personnel through the assignment of cost-effective civilian officers where appropriate. • Reduce the City's rate of traffic accidents with injuries and/or fatalities. • Establish proactive neighborhood and business policing programs. • Provide technical support to City staff. • Enhance public education programs for fire hazard abatement. • Identify and monitor threatened species habitat. 36 1995/96 Budget 1996/97 Budget 1997/98 Budget Personnel 0 0 0 Operations & Maintenance 3,102,900 3,276,500 3,362,100 Capital Outlay 0 0 0 Interfund Transfers 0 0 0 Total 3,102,900 3,276,500 3,362,100 36 City of Chino Hills ANNUAL BUDGET ACTIVITY: CITY MANAGER PROGRAM: PUBLIC SAFETY OPERATIONS & MAINTENANCE VARIOUS 2010 MEMBERSHIPS AND CERTIFICATIONS 2,500 2015 CONFERENCES, MEETINGS, AND TRAINING 12,000 3090 OTHER PROFESSIONAL SERVICES 37,600 3170 POLICE SERVICES 2,997,100 3171 SHERIFF'S PRISONER BOOKING SERVICES 70,200 3172 PARKING FINE PROCESSING SERVICES 16,500 3180 CROSSING GUARD SERVICES 72,900 3190 CONTRACTUAL SERVICES 131,200 4030 PRINTING AND PHOTOCOPY SERVICES 1,000 4035 POSTAGE AND EXPRESS DELIVERY 1,000 4440 OFFICE SUPPLIES 200 4445 SPECIAL PARTS AND SUPPLIES 9,200 4450 REFERENCE MATERIALS AND SUPPLIES 100 5020 BUILDING AND STRUCTURE MAINTENANCE 2,000 5625 EQUIPMENT RENTAL 7,600 7990 OTHER MISCELLANEOUS EXPENDITURES 1,000 TOTAL OPERATIONS & MAINTENANCE 3,362,100 TOTAL 3,362,100 FUNDING SOURCE: GENERAL FUND 37 Cit Manager Risk Management Program Purpose The Risk Management Program is responsible for identifying areas of risk, developing safety programs, minimizing liability, and transferring risk by obtaining adequate insurance coverage when possible. Primary Activities Administration of the Risk Management Program includes coordinating the receipt, investigation, and resolution of liability claims filed against the City; coordinating employee medical care and solution of Workers' Compensation claims; coordinating recovery when City property has been damaged; developing safety training programs and participating in safety meetings; monitoring losses and expense reserves; evaluating City insurance needs and purchasing appropriate coverage. Performance Measures • Develop information systems to provide the City's management staff with tools to control workers' compensation and liability expenses. • Develop a safety training program that integrates with daily work functions resulting in a decrease of work-related injuries and damage to property. • Reduce the time period that liability claims remain active, thereby reducing the reserve amount calculated in the City's annual retrospective computation. 38 1995/96 Budget 1996/97 Budget 1997/98 Budget Personnel 35,700 31,600 22,900 Operations & Maintenance 336,700 611,500 664,800 Capital Outlay 0 0 0 Interfund Transfers 0 0 0 Total 372,4001 643,100 687,700 38 City of Chino Hills ANNUAL BUDGET ACTIVITY: CITY MANAGER PROGRAM: RISK MANAGEMENT PERSONNEL 001-2100- 1010 REGULAR SALARIES 16,400 1540 FRINGE BENEFITS 6,500 TOTAL PERSONNEL OPERATIONS & MAINTENANCE 001-2100- 2010 MEMBERSHIPS AND CERTIFICATIONS 2015 CONFERENCES, MEETINGS, AND TRAINING 4110 LIABILITY INSURANCE 4115 FIRE AND CASUALTY INSURANCE 4125 SURETY BONDS 4130 WORKERS' COMPENSATION PROGRAM 4140 UNEMPLOYMENT INSURANCE 4450 REFERENCE MATERIALS AND SERVICES TOTAL OPERATIONS & MAINTENANCE TOTAL FUNDING SOURCE: GENERAL FUND 39 22,900 200 3,000 425,300 30,000 1,400 193,200 10,000 1,700 664,800 687,700 This page intentionally left blank. 40 City of Chino Hills Organization By Activity Fiscal Year 1997-1998 Community Development City Council City Manager Community Development Administration Director Building, Engineering Code Community Development Development Economic & Enforcement Block Grant Program Services Development Inspection Services Development Services 18% $802,400 City of Chino Hills 1997-98 Community Development Expenditures Community Development Block Grant Program Administration Code Enforcement Economic 4% 7% Development 4% $183,000 $297,800 5% $193,200 42 Building, Engineering & Inspection Services 62% $2,791,710 City of Chino Hills ANNUAL BUDGET PERSONNEL SUMMARY ACTIVITY: COMMUNITY DEVELOPMENT PROGRAM: ADMINISTRATION COMMUNITY DEVELOPMENT DIRECTOR ADMINISTRATIVE ANALYST I ADMINISTRATIVE SECRETARY SUB -TOTAL PROGRAM: BUILDING, ENGINEERING & INSPECTION SERVICES BUILDING AND ENGINEERING SERVICES MANAGER PRINCIPAL PUBLIC WORKS ENGINEER RECLAIMED WATER PROJECT COORDINATOR ASSISTANT PUBLIC WORKS ENGINEER PUBLIC WORKS INSPECTOR ADMINISTRATIVE SECRETARY BUILDING AND ENGINEERING PERMIT TECHNICIAN SUB -TOTAL PROGRAM: CODE ENFORCEMENT CODE ENFORCEMENT SUPERVISOR CODE ENFORCEMENT OFFICER SUB -TOTAL PROGRAM: DEVELOPMENT SERVICES SENIOR PLANNER ASSOCIATE PLANNER GIS/SYSTEM TECIINICIAN SECRETARY SUB -TOTAL PROGRAM: ECONOMIC DEVELOPMENT ECONOMIC DEVELOPMENT MANAGER SUB -TOTAL 1 1 3 1 1 1 1 3 1 G] 1 2 3 2 2 1 1 6 1 1 TOTAL 22 42a This page intentionally left blank. 42b City of Chino Hills BUDGET SUMMARY COMMUNITY DEVELOPMENT BUDGET PERSONNEL SERVICES 1,418,000 OPERATIONS AND MAINTENANCE 3,046,600 CAPITAL OUTLAY 23,500 TOTAL COMMUNITY DEVELOPMENT BUDGET 4,488,100 PROGRAM: TOTALS ADMINISTRATION 297,800 BUILDING, ENGINEERING & INSPECTION SERVICES 2,791,700 CODE ENFORCEMENT 193,200 COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM 183,000 DEVELOPMENT SERVICES 802,400 ECONOMIC DEVELOPMENT 220,000 TOTAL COMMUNITY DEVELOPMENT 4,488,100 43 Community Development . Administration 'i Program Purpose The Administration Division of the Community Development Department provides administrative services for the City's Economic Development, Planning, Building/Engineering/Inspection, Code Enforcement, and Community Development Block Grant Divisions. The Administration Division attends all City Council, Planning Commission, and Public Works Commission meetings, promotes City activities as assigned, coordinates, prioritizes and oversees all Department activities, manages budgetary matters and promotes employee training and morale enhancement. Primary Activities The Administration Division's primary duties include: response to City Council, City Manager, and Planning Commission concerns; implementation of Council policy as it applies to the Department; formulation, implementation and management of the Department's budget; personnel management and training; and the promotion of the City's objectives with regard to the development review process. Performance Measures • Implement and administer the Department's operating and capital projects. • Coordinate the development review process, including implementation of the "One Stop" Program. • Prepare reports, analyses, investigations and make recommendations to the City Manager, City Council, Planning Commission, and the Public Works Commission. • Evaluate performance of each community Development Division and provide direction to each division. • Promote employee training. • Complete special projects as requested by the City Council and City Manager. MA 1995/96 Budget 1996/97 Budget 1997/98 Budget Personnel 486,800 261,300 236,100 Operations & Maintenance 1,080,300 31,600 59,200 Capital Outlay 0 0 2,500 Total 1,567,1001 292,900 297,800 MA City of Chino Hills ANNUAL BUDGET ACTIVITY: COMMUNITY DEVELOPMENT PROGRAM: ADMINISTRATION PERSONNEL 001-4000- 1010 REGULAR SALARIES 164,100 1015 PART-TIME/SEASONAL WAGES 5,600 1020 OVERTIME SALARIES 2,900 1540 FRINGE BENEFITS 63,500 TOTAL PERSONNEL 236,100 OPERATIONS & MAINTENANCE 001-4000- 2010 MEMBERSHIPS AND CERTIFICATIONS 400 2015 CONFERENCES, MEETINGS AND TRAINING 1,500 3105 TEMPORARY EMPLOYEE SERVICES 1,500 3115 DATA PROCESSING SERVICES 17,300 3190 CONTRACTUAL SERVICES 2,000 4030 PRINTING AND PHOTOCOPY SERVICES 500 4035 POSTAGE AND EXPRESS DELIVERY 200 4440 OFFICE SUPPLIES 14,000 4450 REFERENCE MATERIALS AND SERVICES 1,200 5025 OFFICE EQUIPMENT MAINTENANCE 2,000 5625 EQUIPMENT RENTAL 18,100 7990 OTHER MISCELLANEOUS EXPENDITURES 500 TOTAL OPERATIONS & MAINTENANCE 59,200 CAPITAL OUTLAY 001-4000- 8050 OFFICE FURNITURE AND EQUIPMENT 2,500 TOTAL CAPITAL OUTLAY 2,500 TOTAL 297,800 FUNDING SOURCE: GENERAL FUND 45 Communitv Develoument Program Purpose The Building, Engineering and Inspection Services Program includes the functions of Building and Safety, Engineering and Inspection services under the supervision of the Building and Engineering Services Manager. The Program exists to provide technical engineering support and information, to mitigate environmental hazards, such as earthquakes, high winds, landslides, and fires, to public and private properties and to ensure that all structures are built to meet the Uniform Building Code. The Program is responsible for implementing accessibility and energy standards through ensuring the compliance of all construction with the Uniform Building Code adopted by the City. The Program provides services related to capital projects, development review, subdivision map processing and traffic engineering, as well as long range planning for the infrastructure needs of the City. Primary Activities The primary activities of the Program include review of design and construction of development and infrastructure plans, traffic system management, plan review, permit issuance, field inspections, and records maintenance. It is through these functions that the City helps to provide a safely built environment, at home and at work, for the community and meets the City's need for new infrastructure. Performance Measures • Improve coordination with Engineering and Planning in the review of development applications through the City's "One Stop" Program. • Achieve improved efficiency through privatization where possible of existing Engineering programs and services. • Provide professional counter services eight hours a day. • Provide quality plan review and inspection services as promptly as resources allow. • Proactively assist customers with effective and efficient Building and Safety services. • Implement training programs to insure that all inspectors are familiar with Building Codes. 46 1995/96 Budget 1996/97 Budget 1997/98 Budget Personnel 0 0 586,700 Operations & Maintenance 0 1,251,000 2,184,000 Capital Outlay 0 0 21,000 Total 0 1,251,0001 2,791,700 46 City of Chino Hills ANNUAL BUDGET ACTIVITY: COMMUNITY DEVELOPMENT PROGRAM: BUILDING, ENGINEERING & INSPECTION SERVICES PERSONNEL 001-4100- 1010 REGULAR SALARIES 408,100 1015 PART-TIME/SEASONAL WAGES 18,600 1020 OVERTIME SALARIES 7,000 1540 FRINGE BENEFITS 153,000 TOTAL PERSONNEL 586,700 OPERATIONS & MAINTENANCE 001-4100- 2010 MEMBERSHIPS AND CERTIFICATIONS 200 2015 CONFERENCES, MEETINGS, AND TRAINING 2,000 2020 AUTO MILEAGE 200 2030 UNIFORMS 1,400 3030 DEVELOPMENT PROFESSIONAL SERVICES 2,072,000 3105 TEMPORARY EMPLOYEE SERVICES 2,000 3115 DATA PROCESSING SERVICES 57,800 4010 LEGAL ADVERTISING 1,000 4030 PRINTING AND PHOTOCOPY SERVICES 6,100 4430 SMALL TOOLS AND EQUIPMENT 1,000 4445 SPECIAL PARTS AND SUPPLIES 200 4450 REFERENCE MATERIALS AND SERVICES 700 5040 COMMUNICATIONS EQUIPMENT MAINTENANCE 400 5620 - VEHICLE RENTAL 16,000 7990 OTHER MISCELLANEOUS EXPENDITURES 23,000 TOTAL OPERATIONS & MAINTENANCE 2,184,000 CAPITAL OUTLAY 001-4100- 8060 VEHICLES AND EQUIPMENT 21,000 TOTAL CAPITAL OUTLAY 21,000 TOTAL 2,791,700 FUNDING SOURCE: GENERAL FUND 47 Code Enforcement Program Purpose The Code Enforcement Program seeks to maintain and improve the general appearance, safety, and value of the City's residential neighborhoods and commercial areas through the identification of community needs and the enforcement of Chino Hills Municipal and Development Codes. The objective of the program is to promote a partnership between the City and various other service providers to work with and meet the needs of individual neighborhoods. Primary Activities The primary activity of the Code Enforcement Program is to investigate and act on complaints from the public regarding possible code violations. Code Enforcement works with property owners and coordinates with other City departments and outside agencies to achieve resolution of violations as appropriate. Another major activity is the elimination of encroachments into City -owned open space. A newly proposed activity is to develop a program to identify and focus on the needs of the Los Serranos community. The program reflects the addition of two positions during FY 1997-98. One position is a reclassification of an existing Senior Planner to Code Enforcement Supervisor at the same salary range. The second is a Code Enforcement Officer to be filled by a transfer from another department. Performance Measures • Respond to all citizen complaints within 48 hours and achieve code compliance as soon as possible, following policies and legal procedures. • Coordinate and conduct community meetings in the Los Serranos community to identify areas of concern for neighborhood improvement. • Develop a public information program to educate Chino Hills residents about common code violations with the goal of reducing violations. • Develop a case management system to more efficiently manage code enforcement cases and to produce monthly/annual reports of activity. • Implement a Lien Program. 48 1995/96 Budget 1996/97 Budget 1997/98 Budget Personnel 0 53,200 176,700 Operations & Maintenance 0 5,500 16,500 Capital Outlay 0 0 0 Total 0 58,700 193,200 48 City of Chino Hills ANNUAL BUDGET ACTIVITY: COMMUNITY DEVELOPMENT PROGRAM: CODE ENFORCEMENT PERSONNEL MEMBERSHIPS AND CERTIFICATIONS 100 001-4300- 1010 REGULAR SALARIES 117,100 1015 PART-TIME/SEASONAL WAGES 14,200 1020 OVERTIME SALARIES 0 1540 FRINGE BENEFITS 45,400 TOTAL PERSONNEL 176,700 OPERATIONS & MAINTENANCE 0014300- 2010 MEMBERSHIPS AND CERTIFICATIONS 100 2015 CONFERENCES, MEETINGS, AND TRAINING 500 3010 LEGAL SERVICES 9,500 4030 PRINTING AND PHOTOCOPY SERVICES 1,500 4035 POSTAGE AND EXPRESS DELIVERY 300 4445 SPECIAL PARTS AND SUPPLIES 800 5620 VEHICLE RENTAL 3,800 TOTAL OPERATIONS & MAINTENANCE 16,500 TOTAL 193,200 FUNDING SOURCE: GENERAL FUND 49 Communitv Develoument Program Purpose The purpose of the Community Development Block Grant (CDBG) Program is to promote the development of a viable urban community by providing for decent housing, a suitable living environment, and expanded economic opportunities principally for low- and moderate -income persons. Funding is provided by the U.S. Department of Housing and Urban Development (HUD). Primary Activities The primary activity of the CDBG Program is implementation of eligible public improvement projects which principally benefit low- and moderate -income neighborhoods or which remove architectural barriers to the disabled. The City also allocates funds to public service providers, which, in 1997-98, includes funding of $21,200 to the San Bernardino County Library Literacy Program. Performance Measures • Complete design and construction of sidewalk improvements along Descanso Avenue in the Los Serranos neighborhood. 50 1995/96 Budget 1996/97 Budget 1997/98 Budget Personnel 0 0 0 Operations & Maintenance 0 97,000 183,000 Capital Outlay 0 0 0 Total 01 97,000 183,000 50 City of Chino Hills ANNUAL BUDGET ACTIVITY: COMMUNITY DEVELOPMENT PROGRAM: COMMUNITY DEVELOPMENT BLOCK GRANT OPERATIONS & MAINTENANCE 014-4011- 7911 PUBLIC WORKS CONSTRUCTION 183,000 TOTAL OPERATIONS & MAINTENANCE 183,000 TOTAL 183,000 FUNDING SOURCE: COMMUNITY DEVELOPMENT BLOCK GRANT 51 Development Services Program Purpose The Development Services Program is responsible for implementation of the City's General Plan and Development Code and for managing all land use entitlements in accordance with the Subdivision Map Act, California Environmental Quality Act (CEQA), and Planning, Zoning, and Development Laws. Primary Activities The primary activity of the Development Services Program is the management of land use entitlements for proposed residential and commercial projects, including the preparation of Initial Studies and Environmental Impact Reports, Site Plan Reviews, Design Reviews, Conditional Use Permits, Tract Maps, Parcel Maps, General Plan/Development Code Amendments, preparation of Conditions of Approval, and public hearings before the City Council and Planning Commission. Other activities include City -initiated General Plan/Development Code Amendments, development of Planning standards and ordinances, ongoing development and implementation of a "One Stop" Program, and maintenance and enhancement of the City's GIS database. Included within the FY 1997-98 proposed budget are two new positions of Associate Planner (Range 41) to be filled at mid -year. The reclassification of an existing Planner I (Range 41) to Senior Planner (Range 53) is also programmed. Performance Measures • Manage all land use entitlements within the time frames prescribed by the Permit Streamlining Act. • General Plan and Development Code, and prepare design standards for new development projects. • Continue implementation of the "One Stop" Program, to include development of a Planning Procedures Manual, to improve counter service and interaction with City residents and the development community. • Develop procedures for ensuring that all tentative and final tract maps are entered in the GIS database. • Depending on staffing availability, complete the Prominent Knoll and Ridgeline Study. 52 1995/96 Budget 1996/97 Budget 1997/98 Budget Personnel 0 243,600 313,000 Operations & Maintenance 0 25,500 489,400 Capital Outlay 0 0 0 Total 0 269,100 802,400 52 City of Chino Hills ANNUAL BUDGET ACTIVITY: COMMUNITY DEVELOPMENT PROGRAM: DEVELOPMENT SERVICES PERSONNEL MEMBERSHIPS AND CERTIFICATIONS 2015 001-4200- 1010 REGULAR SALARIES 212,000 1015 PART-TIME/SEASONAL WAGES 17,900 1020 OVERTIME SALARIES 900 1540 FRINGE BENEFITS 82,200 TOTAL PERSONNEL OPERATIONS & MAINTENANCE 001-4200- 2010 MEMBERSHIPS AND CERTIFICATIONS 2015 CONFERENCES, MEETINGS, AND TRAINING 2020 AUTO MILEAGE 3030 DEVELOPMENT PROFESSIONAL SERVICES 4010 LEGAL ADVERTISING 4030 PRINTING AND PHOTOCOPY SERVICES 4035 POSTAGE AND EXPRESS DELIVERY 4445 SPECIAL PARTS AND SUPPLIES TOTAL OPERATIONS & MAINTENANCE TOTAL FUNDING SOURCE: GENERAL FUND 53 313,000 1,100 3,400 400 475,000 2,000 5,000 2,300 200 489,400 802,400 Economic .Development Program Purpose The Economic Development Program seeks to promote commercial, business park, and office development in the City of Chino Hills to create a diversified and sustainable economic base which (1) provides a stable tax revenue structure for the City and (2) provides a full range of retail shopping, services, and employment opportunities for its residents. Primary Activities The primary activity of the Economic Development Program is to actively pursue new retail projects which generate retail sales tax, transient occupancy tax, and other revenues for the City. Another major activity is to work with existing shopping center owners and leasing agents to promote retention of existing businesses and attraction of new retailers to result in full occupancy of existing centers. The program also seeks to actively pursue business park development opportunities once the 71 Freeway is completed and sites become available for such uses. Performance Measures • Actively promote development of the Lennar/Wattson/Costco power center project. • Promote development of the Peyton/Grand and other retail sites in Chino Hills. • Actively participate at the International Council of Shopping Centers (ICSC) national and regional trade shows. • Contact 200 retailers to encourage them to locate in Chino Hills. • Contact 20 existing businesses as part of the Business Visitation/Retention Program. • Continue to co-sponsor small business seminars with the Chino Valley Chamber of Commerce and the City of Chino. • Develop an Internet World Wide Web site to market the City to prospective retailers and other businesses and to disseminate City information to residents. • Develop Chino Hills/Chino Highway 71 Corridor Economic Development Strategy. 54 1995/96 Budget 1996/97 Budget 1997/98 Budget Personnel 0 92,500 105,500 Operations & Maintenance 0 121,000 114,500 Capital Outlay 0 0 0 Total 0 213,500 220,000 54 City of Chino Hills ANNUAL BUDGET ACTIVITY: COMMUNITY DEVELOPMENT PROGRAM: ECONOMIC DEVELOPMENT PERSONNEL 001-4400- 1010 REGULAR SALARIES 70,100 1015 PART-TIME/SEASONAL WAGES 8,000 1540 FRINGE BENEFITS 27,400 TOTAL PERSONNEL 105,500 OPERATIONS & MAINTENANCE 001-4400- 2010 MEMBERSHIPS AND CERTIFICATIONS 800 2015 CONFERENCES, MEETINGS, AND TRAINING 9,300 3020 FINANCIAL SERVICES 15,000 3030 DEVELOPMENT PROFESSIONAL SERVICES 25,000 3115 DATA PROCESSING SERVICES 2,500 4015 ADVERTISING AND PROMOTION 15,000 4030 PRINTING AND PHOTOCOPY SERVICES 22,500 4035 POSTAGE AND EXPRESS DELIVERY 21,200 4445 SPECIAL PARTS AND SUPPLIES 3,000 4450 REFERENCE MATERIALS AND SERVICES 200 TOTAL OPERATIONS & MAINTENANCE 114,500 TOTAL 220,000 FUNDING SOURCE: GENERAL FUND 55 This page intentionally left blank. 56 City of Chino Hills Organization By Activity Fiscal Year 1997-1998 Community Services Emergency Preparedness 1% $11,900 City of Chino Hills 1997-98 Community Services Expenditures Neighborhood Services 14% $172,300 Administration 22% Recreation Services 63% $768,200 58 City of Chino Hills ANNUAL BUDGET PERSONNEL SUMMARY ACTIVITY: COMMUNITY SERVICES PROGRAM: ADMINISTRATION COMMUNITY SERVICES DIRECTOR RECREATION COORDINATOR ADMINISTRATIVE SECRETARY SUB -TOTAL PROGRAM: NEIGHBORHOOD SERVICES 3 NEIGHBORHOOD SERVICES SUPERVISOR 1 COMMUNITY SERVICES COORDINATOR I NEIGHBORHOOD SERVICES COORDINATOR 1 SECRETARY 1 SUB -TOTAL 4 PROGRAM: RECREATION SERVICES RECREATION SUPERVISOR RECREATION COORDINATOR SECRETARY SUB -TOTAL 1 1 1 3 TOTAL 10 58a This page intentionally left blank. 58b City of Chino Hills BUDGET SUMMARY COMMUNITY SERVICES BUDGET PERSONNEL SERVICES 722,600 OPERATIONS AND MAINTENANCE 495,300 CAPITAL OUTLAY 5,000 TOTAL COMMUNITY SERVICES BUDGET 1,222,900 PROGRAM: TOTALS ADMINISTRATION 270,500 EMERGENCY PREPAREDNESS 11,900 NEIGHBORHOOD SERVICES 172,300 RECREATION SERVICES 768,200 TOTAL COMMUNITY SERVICES 1,222,900 59 Community Services Administration I Program Purpose This Program provides administrative services for City of Chino Hills recreation, community services, neighborhood services, and community activities and events. The Administration Program staffs the City's Parks and Recreation Commission; develops and administers the Department budget; provides leadership for Recreation; Neighborhood Services; Community events; Emergency Preparedness; the Healthy Cities Project; the Volunteer Service Program; and the Summer Concerts in the Park Series. This Program provides staff liaison on various Chino Unified School District issues including D.A.R.E. and S.R.O.; manages the Human Services Agreement with the City of Chino; and is responsible for the City newsletter. Primary Activities The primary activities of the Community Services Department Administration Program include preparation of agenda items for the Parks and Recreation Commission and City Council; administration, development and supervision of the Department's budget, oversight of Departmental purchasing and cash handling operations; development and oversight of various Chino Unified School District Agreements, and City of Chino Agreements; and general oversight of all Department Programs. Performance Measures • Develop a comprehensive Joint Use Agreement with Chino Unified School District. • Negotiate a new D.A.R.E. Agreement with Chino Unified School District. • Participate in the review of the Parks, Recreation, and Open Space Master Plan and review alternative funding sources to implement the Plan. • Complete McCoy Equestrian Center program alternatives. M 1995/96 Budget e 1996/97!235,0t 1997/98 Budget Personnel 166,900 00 163,000 O erations & Maintenance 104,100 9,800 102,500 Capital Outlay 0 0 5,000 Interfund Transfers 0 0 1 0 Total 271,000 334,800 270,500 M City of Chino Hills ANNUAL BUDGET ACTIVITY: COMMUNITY SERVICES PROGRAM: ADMINISTRATION PERSONNEL 001-1100- 1010 REGULAR SALARIES 111,700 1015 PART-TIME/SEASONAL WAGES 0 1020 OVERTIME SALARIES 7,100 1540 FRINGE BENEFITS 44,200 TOTAL PERSONNEL 163,000 OPERATIONS & MAINTENANCE 001-1100- 2010 MEMBERSHIPS AND CERTIFICATIONS 500 2015 CONFERENCES AND MEETINGS 900 2020 AUTO MILEAGE 300 3115 DATA PROCESSING SERVICES 9,700 3190 CONTRACTUAL SERVICES 12,000 4015 ADVERTISING AND PROMOTION 800 4030 PRINTING AND PHOTOCOPY SERVICES 47,100 4035 POSTAGE AND EXPRESS DELIVERY 10,400 4440 OFFICE SUPPLIES 6,400 4445 SPECIAL PARTS AND SUPPLIES 2,700 4450 REFERENCE MATERIALS AND SERVICES 300 5025 OFFICE EQUIPMENT MAINTENANCE 200 5620 VEHICLE RENTAL 3,100 5625 EQUIPMENT RENTAL 7,100 7990 OTHER MISCELLANEOUS EXPENDITURES 1,000 TOTAL OPERATIONS & MAINTENANCE 102,500 CAPITAL OUTLAY 001-1100- 8040 IMPROVEMENTS OTHER THAN BUILDINGS 5,000 TOTAL CAPITAL OUTLAY 5,000 TOTAL 270,500 FUNDING SOURCE: GENERAL FUND 61 /U Emergency Preparedness Program Purpose The purpose of the Emergency Preparedness Program is to enhance the City's ability to respond to and recover from the effects of natural or manmade disasters, to administer the Federal and State Disaster Assistance Programs, and to serve as the liaison to these, and other agencies in San Bernardino County. Primary Activities Community Services staff provides emergency preparedness training and information to City staff; coordinates a community informational campaign regarding preparedness; plans and implements disaster drills in conjunction with other agencies; acts as liaison to the Chino Hills Emergency Auxiliary Radio Team (C.H.A.R.T.); participates in the Coordinated Emergency Management Organization (CEMO); serves as City representative to the San Bernardino County Operational Area; coordinates disaster reimbursement claim processing; maintains Emergency Operations Center (EOC) preparedness; maintains emergency food, water, and equipment supplies; coordinates disaster/damage information with San Bernardino County; and maintains the City's Emergency Management Plan. Performance Measures • Update the Emergency Management Plan to include provisions of the Standardized Emergency Management System according to State regulations. • Purchase and install velcro fasteners to protect computer equipment at City facilities. • Purchase additional emergency food and water supplies for disaster workers. • Purchase basic emergency kits including tools, food, and water for two off site locations. 62 1995/96 Budget 1996/97 Budget 1997/98 Budget Personnel 0 0 0 Operations & Maintenance 7,896 21,200 11,900 C,-)ital Outlay 0 0 0 I ;_fund Transfers 0 0 0 ? 1 7,896 21,200 11,900 62 City of Chino Hills ANNUAL BUDGET ACTIVITY: COMMUNITY SERVICES PROGRAM: EMERGENCY PREPAREDNESS PERSONNEL 001-1110- 1010 REGULAR SALARIES 0 1015 PART-TIME/SEASONAL WAGES 0 1020 OVERTIME 0 1540 FRINGE BENEFITS TOTAL PERSONNEL 0 OPERATIONS & MAINTENANCE 001-1110- 2010 MEMBERSHIPS AND CERTIFICATIONS 100 2015 CONFERENCES, MEETINGS, AND TRAINING 4,800 4035 POSTAGE AND EXPRESS DELIVERY 100 4430 SMALL EQUIPMENT AND TOOLS 1,300 4440 OFFICE SUPPLIES 200 4445 SPECIAL PARTS AND SUPPLIES 3,600 5620 VEHICLE RENTAL 1,800 TOTAL OPERATIONS & MAINTENANCE 11,900 TOTAL 11',900 FUNDING SOURCE: GENERAL FUND 63 Communit Services Neighborhood Services Program Purpose The purpose of the Neighborhood Services Program is to centralize various functions which utilize the skills, talents and human resources of citizens, as well as to provide a focus for community outreach programs in order to enhance and improve the quality of life. Projects within the Program provide a forum for citizen participation, provide opportunities for involvement in the community, and also provide citizens with tools and/or information to promote public/personal safety in the community and to encourage positive personal development of youth in the community. Primary Activities Development of the Neighborhood Services Program will include the addition of a Neighborhood Services Supervisor (Range 41) and a Neighborhood Services Coordinator (Range 34) to coordinate the Neighborhood Watch Program, the Volunteer Graffiti Abatement Team, the Roadway Adoption Program, the Park Adoption Program, and various community improvement projects with youth and service organizations. The Neighborhood Services Program provides technical support to all Healthy Cities Projects including CHAMP, YAB, SAVVY, and the Summer Job Shadowing Program; oversees the Volunteer Service Program and the Human Services Contract with the City of Chino. The City provides support for Healthy Cities Projects including stationery and/or postage, preparation of statistical information, volunteer recruitment and screening, provision of an office from which to work and use of equipment, review of materials, etc. Performance Measures • Develop the Neighborhood Services Program. • Prepare the Healthy Cities grant application, mid -year report, -and year-end report. • Plan programs to keep volunteers energized and/involved in the projects. 64 1995/96 Budget 1996/97 Budget 1997/98 Budget Personnel 0 0 124,900 Operations & Maintenance 0 0 47,400 Capital Outlay 0 0 0 Interfund Transfers 0 0 0 Total 0 0 172,300 64 City of Chino Hills ANNUAL BUDGET ACTIVITY: COMMUNITY SERVICES PROGRAM: NEIGHBORHOOD SERVICES PERSONNEL 001-1150- 1010 REGULAR SALARIES 82,700 1015 PART-TIME/SEASONAL WAGES 5,000 1020 OVERTIME SALARIES 4,900 1540 FRINGE BENEFITS 32,300 TOTAL PERSONNEL 124,900 OPERATIONS & MAINTENANCE 001-1150- 2010 MEMBERSHIPS AND CERTIFICATIONS 100 2015 CONFERENCES, MEETINGS, AND TRAINING 2,000 3190 CONTRACTUAL SERVICES 30,800 4015 ADVERTISING AND PROMOTION 300 4030 PRINTING AND PHOTOCOPY SERVICES 2,000 4035 POSTAGE AND EXPRESS DELIVERY 700 4130 WORKERS' COMPENSATION PROGRAM 500 4440 OFFICE SUPPLIES 2,000 4445 SPECIAL PARTS AND SUPPLIES 4,400 4450 REFERENCE MATERIALS AND SERVICES 100 7990 OTHER MISCELLANEOUS EXPENDITURES 4,500 TOTAL OPERATIONS & MAINTENANCE 47,400 TOTAL 172,300 FUNDING SOURCE: GENERAL FUND HEALTHY CITIES 65 1 Recreation Services Program Purpose The Recreation Program strives to provide quality recreation programs which reflect the interests, needs, and demographics of the residents of Chino Hills. Recreation programs enhance the quality of life, build a sense of community, expose children to positive role models, improve self-esteem, and contribute to the safety of our community. This is the third budget cycle in which the Recreation Fund (099) budget will fund 50% of the salaries and benefits of three full time staff. The remaining 50% is reported in the Recreation (Non Fee) Program budget. Staff and supply costs associated with events offered to the community at no charge have been transferred to the Recreation Non Fee Program budget for the first time. Primary Activities The primary activities of the Recreation Program include program development and implementation, ongoing monitoring and evaluation, staff development and training, and trend review. The Recreation Program supports the following "no fee": General information queries; 1,800 gazebo reservations; Community Sports Council; scheduling of all School District and City facilities; special events (Fourth of July, Easter, Halloween, and special projects as assigned); Parks and Recreation Commission special projects, support, and research; facilities and park planning; and liaison with School District on a variety of issues. A Recreation Coordinator (Range 34) has been added to coordinate events, concerts, dedication, etc. The position is funded 50% in the Recreation (Non Fee) Program, and 50% in the Administration Program. Performance Measures • Develop programs for the Mystic Canyon Community Building. • Continue to monitor skate parks/roller hockey facilities and trends in California. • Gather data regarding Community Centers. • Develop an After School Intramural/Sports Program at Canyon Hills Jr. High. • Implement a City operated adult soccer program. I.T. 1995/96 Budget 1996/97 Budget 1997/98 Budget Personnel 315,350 377,700 434,700 Operations & Maintenance 311,297 387,200 333,500 Capital Outlay 0 0 0 Interfund Transfers 0 0 0 Total 626,647 764,900 768,200 I.T. City of Chino Hills ANNUAL BUDGET ACTIVITY: COMMUNITY SERVICES PROGRAM: RECREATION SERVICES PERSONNEL VARIOUS 1010 REGULAR SALARIES 122,400 1015 PART-TIME/SEASONAL WAGES 242,300 1020 OVERTIME SALARIES 10,100 1540 FRINGE BENEFITS 59,900 TOTAL PERSONNEL 434,700 OPERATIONS & MAINTENANCE VARIOUS 2010 MEMBERSHIPS AND CERTIFICATIONS 300 2015 CONFERENCES, MEETINGS, AND TRAINING 6,800 2020 AUTO MILEAGE 300 2030 UNIFORMS 4,000 3155 RECREATION PROGRAM INSTRUCTORS 133,300 3190 CONTRACTUAL SERVICES 8,300 4015 ADVERTISING AND PROMOTION 1,000 4030 PRINTING AND PHOTOCOPY SERVICES 6,700 4430 SMALL EQUIPMENT AND TOOLS 1,500 4440 OFFICE SUPPLIES 5,600 4445 SPECIAL PARTS AND SUPPLIES 27,900 4450 REFERENCE MATERIALS AND SERVICES 300 5025 OFFICE EQUIPMENT MAINTENANCE 300 5610 FACILITIES RENTAL 20,500 5625 EQUIPMENT RENTAL 4,100 5690 OTHER RENTAL 14,100 6015 ELECTRICITY 70,400 6035 TELEPHONE 4,500 7990 OTHER MISCELLANEOUS EXPENSES 23,600 TOTAL OPERATIONS & MAINTENANCE 333,500 TOTAL 768,200 FUNDING SOURCE: GENERAL FUND '37 This page intentionally left blank. Of City of Chino Hills Organization By Activity Fiscal Year 1997-1998 Finance City of Chino Hills 1997-98 Finance Expenditures Non -Departmental Services Administration Data Processing 8% 2% Utility Customer 1% $4,459,500 $1,008,300 Services (tQA Q Gnn 10/ Development Program 89% $48,054,300 70 City of Chino Hills ANNUAL BUDGET PERSONNEL SUMMARY ACTIVITY: FINANCE PROGRAM: ADMINISTRATION FINANCE DIRECTOR 1 FINANCE MANAGER 1 SENIOR ACCOUNTANT 3 ACCOUNTANT 1 ADMINISTRATIVE SECRETARY 1 SENIOR ACCOUNT CLERK 1 ACCOUNT CLERK II 6 SUB -TOTAL 14 PROGRAM: UTILITY CUSTOMER SERVICES CUSTOMER SERVICE SUPERVISOR 1 SENIOR ACCOUNT CLERK 1 MAINTENANCE WORKER II 1 SUB -TOTAL 3 TOTAL 1'7 70a This page intentionally left blank. 70b City of Chino Hills BUDGET SUMMARY FINANCE BUDGET PERSONNEL SERVICES 921,900 OPERATIONS AND MAINTENANCE 31,426,600 CAPITAL OUTLAY 1 1,049,200 INTERFUND TRANSFERS 20,866,000 TOTAL FINANCE BUDGET 54,263,700 PROGRAM: TOTALS ADMINISTRATION 1,008,300 DATA PROCESSING 343,500 DEVELOPMENT PROGRAM 48,054,300 NON -DEPARTMENTAL SERVICES 4,459,500 UTILITY CUSTOMER SERVICES 398,100 TOTAL FINANCE 54,263,700 71 Finance Program Purpose The Finance Department recommends fiscal policies to City management and implements such policies. The Department provides fiscal support to all City Departments and programs and ensures that the fiscal affairs of the City are effectively managed in accordance with the City's municipal code, policies, and state and federal statues. Primary Activities The primary activities are preparing annual and periodic financial reports and analyses, preparation of the annual budget, controlling expenditures for budgetary accounts, investing idle funds, and providing payroll, accounts payable, accounts receivable, cashiering, utility billing, business license, purchasing, and accounting services. Included in the budget for the 1997-98 fiscal year is an additional Account Clerk II position, a reclassification of the Buyer position to an Accountant position, and a change in the salary range of the Accountant position from Range 36 to Range 37. Performance Measures • Submit timely and accurate monthly and annual financial and Treasurer's reports to the City Council. • Provide friendly and efficient cashiering services. • Coordinate development of Comprehensive Public Facilities Master Plan. • Analyze and provide recommendation regarding liability claims management. • Deposit all City funds within one day following receipt of funds. • Timely invest all funds not required for expenditures or bank compensatory balances. • Prepare business licenses within two weeks after receipt of payment from applicant. • Distribute monthly trust deposit report to City Departments within 30 days following the end of the month. • Select vendor via informal bid process within 5 days of receipt of approved purchase requisition and complete purchase order within 3 days following selection of vendor. 72 1995/96 Budget 1996/97 Budget 1997/98 Budget Personnel 790,700 738,400 754,100 Operations & Maintenance 117,600 127,900 254,200 Capital Outlay 0 0 0 Interfund Transfers 0 0 0 Total 908,300 866,300 1,008,300 72 City of Chino Hills ANNUAL BUDGET ACTIVITY: FINANCE PROGRAM: ADMINISTRATION PERSONNEL 001-1200- 1010 REGULAR SALARIES 528,100 1015 PART-TIME/SEASONAL WAGES 20,100 1020 OVERTIME SALARIES 2,400 1540 FRINGE BENEFITS 203,500 TOTAL PERSONNEL 754,100 OPERATIONS & MAINTENANCE 001-1200- 2010 MEMBERSHIPS AND CERTIFICATIONS 500 2015 CONFERENCES, MEETINGS, AND TRAINING 5,300 2020 AUTO MILEAGE 400 3020 FINANCIAL SERVICES 77,300 3090 PROFESSIONAL SERVICES 8,400 3105 TEMPORARY EMPLOYEE SERVICES 41,300 3115 DATA PROCESSING SERVICES 88,700 3190 CONTRACTUAL SERVICES 1,000 4030 PRINTING AND PHOTOCOPY SERVICES 7,100 4035 POSTAGE AND EXPRESS DELIVERY 600 4430 SMALL EQUIPMENT AND TOOLS 2,800 4440 OFFICE SUPPLIES 9,800 4450 REFERENCE MATERIALS AND SERVICES 700 5025 OFFICE EQUIPMENT MAINTENANCE 500 5625 EQUIPMENT RENTAL 7,300 7610 UNCOLLECTIBLE ACCOUNTS 2,000 7990 OTHER MISCELLANEOUS EXPENDITURES 500 TOTAL OPERATIONS & MAINTENANCE 254,200 TOTAL 1,008,300 FUNDING SOURCE: GENERAL FUND 73 Finance Program Purpose The Data Processing program provides for the centralized fiscal and operational control of the City's computer hardware and software systems, policies, procedures, acquisitions, and security. Primary Activities The program's primary activities include the acquisition and maintenance of City-wide microcomputer hardware and software systems, providing network administration, training, and security, provide troubleshooting support to the City Departments, and provide fiscal accountability for the hardware/software inventory. The capital outlay budget includes county graphic information annual lease/purchase payment ($18,000), printer and peripheral hardware for utility bill processing upgrade ($30,000), a new accounting/budget/payroll, accounts receivable/fixed assets software package and conversion ($53,000), and a microcomputer ($2,500). The following capital outlay was requested by various departments but was not included in this budget document but will be presented to the City Council for their review during the first quarterly budget review to be held in January 1998; a computer system strategic policy will be presented to the City Council for review during the Quarterly review process: scanner ($9,500) sunSPARCstation upgrades ($8,500), computer aided design (CAD) software, new and upgraded products ($24,100), three CAD workstation replacements ($18,300), network hardware/software replacement ($14,200), laptop microcomputer ($5,000), and replacement of nine microcomputers ($22,500). Performance Measures • Develop a long range, comprehensive Data Processing Strategy. • Correct or repair most of computer hardware or software malfunctions within four hours of department notification. • Implement policies, procedures, and other recommendations of the City's Computer Committee. 74 1995/96 Budget 1996/97 Budget 1997/98 Budget Personnel 0 0 0 Operations & Maintenance 0 124,600 240,000 Capital Outlay 0 1,500 103,500 Interfund Transfers 0 0 0 Total 0 126,100 343,500 74 City of Chino Hills ANNUAL BUDGET ACTIVITY: FINANCE PROGRAM: DATA PROCESSING OPERATIONS & MAINTENANCE 552-2520- 2015 CONFERENCES, MEETINGS, AND TRAINING 8,000 3110 COMPUTER SERVICES 88,600 3190 CONTRACTUAL SERVICES 2,400 4420 COMPUTER HARDWARE AND SOFTWARE 37,000 4450 REFERENCE MATERIALS AND SERVICES 600 5025 OFFICE EQUIPMENT MAINTENANCE 37,800 7110 DEPRECIATION EXPENSE 65,600 TOTAL OPERATIONS & MAINTENANCE 240,000 CAPITAL OUTLAY 552-2520- 8050 OFFICE FURNITURE AND EQUIPMENT 103,500 TOTAL CAPITAL OUTLAY 103,500 TOTAL 343,500 FUNDING SOURCE: DATA PROCESSING FUND 75 Finance Program Purpose This program provides the resources to construct various facilities for the City's residential and commercial development program, and provides for the administration of the Community Facilities Districts and Assessment Districts. The program includes the Facilities Development Fee, Facilities Benefit Assessment Fee, Park Facilities Fee, Parkland Fee, Traffic Signal Fee, Water Capital Development Fee, Sewer Capital Development Fee, the City's seven Community Facilities Districts, and the City's two 1915 Act assessment district bonds. Primary Activities The activities of this program include providing resources for the construction of , tre et, drainage, parks, traffic signals, water and sewer distribution facilities, and acquisitijn of street right of way. The activities also include the monitoring for and accounting of t:}ie developer reimbursement agreement debt that was incurred for resources to construct the above facilities. Additionally, this programs activities includes administering seven debt issues, establishing the annual CFD special taxes and administering the annual levy and collection of the special taxes, and accounting for the appropriations of the special tax revenues. Besides the above activities, this program's activities include administering two assessment district bond issues, establishing and administering the annual assessment district levies and collection of the levies. Performance Measures • Development fees collected to retire existing assessment district liens for bond call payments will be timely and accurately accounted. • The annual assessment district levies will be prepared and forwarded to the county no later than the second week in August of the fiscal year for which the levy is imposed. • The CFD special tax levy resolutions will be presented for City Council approval at the fust meeting in December of the fiscal year which precedes the fiscal year of the tax levy. 76 1995/96 Budget 1996/97 Budget 1997/98 Budget Personnel 0 0 0 Operations & Maintenance 16,498,000 19,208,600 28,492,600 Capital Outlay 1,525,000 900,500 945,700 Interfund Transfers 14,015,600 25,693,300 18,616,000 Total 32,038,600 45,802,400 48,054,300 76 City of Chino Hills ANNUAL BUDGET ACTIVITY: FINANCE PROGRAM: DEVELOPMENT PROGRAM OPERATIONS & MAINTENANCE VARIOUS 3010 LEGAL SERVICES 86,000 3020 FINANCIAL SERVICES 66,700 3090 PROFESSIONAL SERVICES 157,200 5690 OTHER RENTAL 212,400 7010 INTEREST PAYMENTS 5,406,000 7015 PRINCIPAL PAYMENTS 12,047,700 7025 BOND CALL PAYMENTS 4,290,000 7030 ASSESSMENT DISTRICT, CREDITS 4,338,600 7045 TAX C DISCHARGE EXPENSE 45,900 7220 ADMINISTRATIVE OVERHEAD 1,709,600 7990 OTHER MISCELLANEOUS EXPENDITURES 132,500 TOTAL OPERATIONS & MAINTENANCE 28,492,600 CAPITAL OUTLAY VARIOUS 8990 CONTRIBUTIONS TO CONSTRUCTION FUNDS 945,700 TOTAL CAPITAL OUTLAY 945,700 INTERFUND TRANSFERS VARIOUS 9010 INTERFUND TRANSFERS TO OTHER FUNDS 18,616,000 TOTAL INTERFUND TRANSFERS 18,616,000 TOTAL 48,054,300 FUNDING SOURCE: DEVELOPMENT FEE FUNDS 0-2 p� Off. I J O � 7/ p COMMUNITY FACILITIES DISTRICTS FUNDS ASSESSMENT DISTRICTS FUNDS 77 Finance Program Purpose The purpose of this program is to account for the appropriations of special revenue funds and programs that are not readily accounted for in other programs. The special revenues and grants include state and county subventions, such as Gas Tax and Measure I revenues. Additionally, this program accounts for the Chino Hills Capital Improvement Corporation debt issues, as well as city-wide costs such as postage and stationery. Primary Activities The primary activities of this program include the administration of the Certificates of Participation debt issues for the water utility and civic center site, the administering of the State gas tax and Measure I revenue, and coordination of city-wide mailing services and stationery acquisitions. Performance Measures • The debt service payments for the Certificates of Participation debt issues will be paid in accordance with debt service schedules. • The restricted revenue received from state and county subventions will continue to be effectively administered. • Mail services will be provided daily by 3:00 p.m. • Central photocopy and facsimile machine services and supplies will be provided on a continuing basis with machines operable during working hours. • City letterhead will be available at all times for staff use. ►W3 1995/96 Budget 1996/97 Budget 1997/98 Budget Personnel 0 0 0 Operations & Maintenance 802,200 2,265,100 2,209,500 Capital Outlay 0 0 0 Interfund Transfers 1,767,500 1,984,400 2,250,000 Total 2,569,700 4,249,500 4,459,500 ►W3 City of Chino Hills ANNUAL BUDGET ACTIVITY: FINANCE PROGRAM: NON -DEPARTMENTAL SERVICES OPERATIONS & MAINTENANCE VARIOUS 3020 FINANCIAL SERVICES 9,400 4030 PRINTING AND PHOTOCOPY SERVICES 14,700 4035 POSTAGE AND EXPRESS DELIVERY 18,300 4440 OFFICE SUPPLIES 3,900 5025 OFFICE EQUIPMENT MAINTENANCE 300 7010 INTEREST PAYMENTS 1,243,500 7015 PRINCIPAL PAYMENTS 915,000 7990 OTHER MISCELLANEOUS EXPENDITURES 4,400 TOTAL OPERATIONS & MAINTENANCE 2,209,500 INTERFUND TRANSFERS VARIOUS 9010 INTERFUND TRANSFERS TO OTHER FUNDS 2,250,000 TOTAL INTERFUND TRANSFERS 2,250,000 TOTAI, 4,459,500 FUNDING SOURCE: GENERAL FUND SPECIAL REVENUES (GAS TAX, MEASURE 1) CHCIC FUNDS 79 Finance Program Purpose The purpose of the program is to provide services to the customers of the City's water utility. This program was formerly included in the Water Utility operating budget. Primary Activities The primary activities of this program include meter reading, utility billing, turn on/turn off, and delinquent payment notification services. Meter reading services are performed through contract. Performance Measures • Timely and accurately read customer water meters on a monthly basis in accordance with established read cycles. • Timely and accurately prepared monthly utility bills in accordance with established billing cycles. • Turn on/turn off customer's water service within one day of the customer's request. • Notify customers with delinquent water bills in accordance with established bill due date cycles and, in accordance with procedures established by State statutes. L: 1995/96 Budget 1996/no 1997/98 Budget Personnel 0 167,800 Operations & Maintenance 0 230,300 Capital Outlay0 0 Interfund Transfers 0 0 0 Total 0 0 398,100 L: City of Chino Hills ANNUAL BUDGET ACTIVITY: FINANCE PROGRAM: UTILITY CUSTOMER SERVICES PERSONNEL 500-1210- 1010 REGULAR SALARIES 105,000 1020 OVERTIME SALARIES 22,200 1540 FRINGE BENEFITS 40,600 TOTAL PERSONNEL OPERATIONS & MAINTENANCE 500-1210- 2030 UNIFORMS 3115 DATA PROCESSING SERVICES 3160 WATER METER READING SERVICES 3190 CONTRACTUAL SERVICES 4030 PRINTING AND PHOTOCOPY SERVICES 4035 POSTAGE AND EXPRESS DELIVERY 5025 OFFICE EQUIPMENT MAINTENANCE 5620 VEHICLE RENTAL 7610 UNCOLLECTIBLE ACCOUNTS TOTAL OPERATIONS & MAINTENANCE 167,800 1,000 32,000 71,100 900 26,000 85,300 500 11,500 2,000 230,300 TOTAL 398,100 FUNDING SOURCE: WATER UTILITY FUND 81 This page intentionally left blank. M 00 w City of Chino Hills Organization By Activity Fiscal Year 1997-1998 Public Facilities and Operations City Council City Manager Public Facilities & Operations Administration Director Capital Facilities & Equipment Sanitation & Projects Maintenance Parks & Landscape Storm Drain System Street Maintenance Maintenance Water City of Chino Hills 1997-98 Public Facilities & Operations Expenditures Facilities/Equipment Sanitation/Storm Maintenance System Maintenance 4% 11% $1,226,600 S3-1 s3_nnn Administration 2% Water Utility $489,400 44% Parks/Landscape Maintenance 35% $9,945,900 Capital Projects 1% $303,000 84 Street Maintenance 3% $741,700 City of Chino Hills ANNUAL BUDGET PERSONNEL SUMMARY ACTIVITY: PUBLIC FACILITIES AND OPERATIONS PROGRAM: ADMINISTRATION PUBLIC FACILITIES AND OPERATIONS DIRECTOR MAINTENANCE AND OPERATIONS MANAGER ADMINISTRATIVE ANALYST II ENGINEERING TECHNICIAN II ADMINISTRATIVE SECRETARY SENIOR ADMINISTRATIVE CLERK SUB -TOTAL PROGRAM: CAPITAL PROJECTS CAPITAL PROJECTS MANAGER SENIOR PARK PLANNER CAPITAL PROJECT COORDINATOR CAPITAL PROJECT INSPECTOR SUB -TOTAL PROGRAM: FACILITIES AND EQUIPMENT MAINTENANCE FACILITIES MAINTENANCE SUPERVISOR MAINTENANCE WORKER II FACILITIES MAINTENANCE WORKER SUB -TOTAL PROGRAM: PARKS AND LANDSCAPE SUB -TOTAL PARKS AND OPEN SPACE SUPERVISOR SENIOR MAINTENANCE WORKER MAINTENANCE WORKER II MAINTENANCE WORKER I 84a 1 1 1 1 1 1 6 1 1 1 1 4 1 1 1 3 1 5 2 1 9 City of Chino Hills ANNUAL BUDGET PERSONNEL SUMMARY ACTIVITY: PUBLIC FACILITIES AND OPERATIONS PROGRAM: STREET MAINTENANCE SENIOR MAINTENANCE WORKER 1 MAINTENANCE WORKER II 2 SUB -TOTAL 3 PROGRAM: SANITATION & STORM DRAIN SYSTEM MAINTENANCE SANITATION SUPERVISOR 1 MAINTENANCE WORKER II 1 MAINTENANCE WORKER I 1 SUB -TOTAL 3 PROGRAM: WATER WATER AND SEWER MANAGER 1 PRINCIPAL PUBLIC WORKS ENGINEER 1 WATER DISTRIBUTION SUPERVISOR 1 WATER PRODUCTION SUPERVISOR 1 SENIOR MAINTENANCE WORKER 3 SECRETARY 1 WATER QUALITY TECHNICIAN 1 MAINTENANCE WORKER II 3 MAINTENANCE WORKER I 2 SUB -TOTAL 14 TOTAL 42 84b City of Chino Hills BUDGET SUMMARY PUBLIC FACILITIES AND OPERATIONS BUDGET PERSONNEL SERVICES 2,472,600 OPERATIONS AND MAINTENANCE 20,463,300 CAPITAL OUTLAY 440,100 INTERFUND TRANSFERS 4,946,500 TOTAL PUBLIC FACILITIES AND OPERATIONS BUDGET 28,322,500 PROGRAM: TOTALS ADMINISTRATION 489,400 CAPITAL PROJECTS 303,000 FACILITIES AND EQUIPMENT MAINTENANCE 1,226,600 PARKS AND LANDSCAPE 9,945,900 SANITATION AND STORM SYSTEM MAINTENANCE 3,183,000 STREET MAINTENANCE 741,700 WATER 12,432,900 TOTAL PUBLIC FACILITIES AND OPERATIONS 28,322,500 85 Public Facilities and Operations Program Purpose The Administration program manages the various functions of the Public Facilities and Operations Department. This division works closely with each of the programs within the department providing direction as well as administrative, technical, and management support. These programs include Parks and Landscape, Street Maintenance, Sanitation, Storm System Maintenance, Facilities and Equipment Maintenance, Water and Capital Projects. The Administration Division is a newly created division within the Public Facilities and Operations Department. The staff and budget for this division were formerly reported in the Parks and Landscape activity. This program is funded through an overhead expenditure by the other programs in the Public Facilities and Operation Department. Primary Activities The Public Facilities and Operations Administration division (program) provides for the overall coordination of all City Yard operations. This includes management of all the divisions; coordination, preparation, and monitoring of the annual budget; the implementation of employee training and staff development to assure high levels of customer service; and preparation of reports, analyses, and recommendations to the City Council, City Manager, and other departments. Included in the budget for FY 1997-98 is the reclassification of the Administrative Analyst 1 (Range 37) to an Administrative Analyst II (Range 41). Performance Measures • Provide an excellent quality of service to the public and other departments and programs within the organization. • Maintain effective budgetary controls over the divisions within the Public Facilities and Operations Department. • Increase communication/coordination between City Hall and the City Yard. • Maintain an environment that promotes job enthusiasm, productivity, motivation, and safety. M. 1995/96 Budget 1996/97 Budget 1997/98 Budget Personnel 0 0 421,100 Operations & Maintenance 0 0 68,300 Capital Outlay 0 0 0 Interfund Transfers Total 0 01 0 0 0 489,400 M. City of Chino Hills ANNUAL BUDGET ACTIVITY: PUBLIC FACILITIES AND OPERATIONS PROGRAM: ADMINISTRATION PERSONNEL 001-8001- 1010 REGULAR SALARIES 299,800 1020 OVERTIME SALARIES 1,000 1540 FRINGE BENEFITS 120,300 TOTAL PERSONNEL 421,100 OPERATIONS & MAINTENANCE 001-8001- 2010 MEMBERSHIPS AND CERTIFICATIONS 500 2015 CONFERENCES, MEETINGS, AND TRAINING 2,300 2020 AUTO MILEAGE 100 2030 UNIFORMS 500 3105 TEMPORARY EMPLOYEE SERVICES 1,500 3115 DATA PROCESSING SERVICES 8,100 4010 LEGAL ADVERTISING 1,800 4030 PRINTING AND PHOTOCOPY SERVICES 9,500 4035 POSTAGE AND EXPRESS DELIVERY 5,100 4430 SMALL EQUIPMENT AND TOOLS 300 4440 OFFICE SUPPLIES 10,500 4450 REFERENCE MATERIALS AND SERVICES 200 5025 OFFICE EQUIPMENT MAINTENANCE 900 5610 FACILITIES RENTAL 10,000 5620 VEHICLE RENTAL 7,300 5625 EQUIPMENT RENTAL 8,000 6035 TELEPHONE 1,700 TOTAL OPERATIONS & MAINTENANCE 68,300 TOTAL 489,400 FUNDING SOURCE: GENERAL FUND 87 Public Facilities and Operations Program Purpose The Capital Projects program provides for the managing of the capital projects determined in the 5 -year Capital Improvement Program (CIP). Primary Activities Staffed by a Capital Project Manager (Range 60), Senior Park Planner (Range 53), and Project Coordinator (Range 43), the program takes a team approach to accomplishing the capital projects included in the approved budget. The CIP team develops specifications and scopes of work, and schedules and monitors projects from conception to completion. In January, 1998, a Project Technician (Range 36), will be added to the CIP team for additional field coordination. The positions included within this program are transfers from other programs within the department as well as other departments. The Traffic Engineer will be reclassified to Capital Project Manager and the Landscape Contract Supervisor will be reclassified to Project Coordinator. Performance Measures • Develop an ongoing CIP Implementation Plan. • Develop timeline plans for current fiscal year projects. • Initiate capital projects included in the approved budget. • Monitor capital projects to ensure compliance to specifications and schedule. • Review 5 -year CIP and recommend adjustments and additions. :: 1995/96 Budget 1996/97 Budget 1997/98 Budget Personnel 0 0 299,700 Operations & Maintenance 0 0 3,300 Capital Outlay 0 0 0 Interfund Transfers 0 0 0 Total 0 0 303,000 :: City of Chino Hills ANNUAL BUDGET ACTIVITY: PUBLIC FACILITIES AND OPERATIONS PROGRAM: CAPITAL PROJECTS PERSONNEL VARIOUS 1010 REGULAR SALARIES 193,500 1015 PART-TIME/SEASONAL WAGES 11,600 1540 FRINGE BENEFITS 94,600 TOTAL PERSONNEL OPERATIONS & MAINTENANCE VARIOUS 2010 MEMBERSHIPS AND CERTIFICATIONS 2015 CONFERENCES, MEETINGS, AND TRAINING 2020 AUTO MILEAGE 2030 UNIFORMS 4445 SPECIAL PARTS AND SUPPLIES 4450 REFERENCE MATERIALS AND SERVICES TOTAL OPERATIONS & MAINTENANCE 299,700 400 1,400 100 500 700 200 3,300 TOTAL 303,000 FUNDING SOURCE: GENERAL FUND LANDSCAPE AND LIGHTING ASSESSMENTS 99 Public Facilities and Operations Facilities and Equipment Maintenance Program Purpose The Facilities and Equipment Maintenance program provides for and coordinates the purchasing, maintenance, and repairs of the City's building, vehicles, and equipment. The Facilities Maintenance function is also responsible for the shipping, receiving, and warehousing services for the City. The Equipment Maintenance function operates with revenues generated from rental charges received from the City's departments/divisions. These revenues, in turn, finance new vehicle acquisitions, maintenance, fuel, insurance, and operational costs and overhead. Primary Activities The Facilities Maintenance function is responsible, for the repair and maintenance of seven separate facilities for a total of 36,805 square feet of buildings, 1,440 square feet of storage bins, and approximately 3 acres of combined parking, outdoor storage, and work areas. Additional divisional activities include the management of the alarm systems, lock and key systems, communication systems (radio and telephone), building environmental systems, custodial contract, and fire marshal inspections and compliance. The Equipment Maintenance function is also responsible for the maintenance, servicing, and repair of ninety-one units of City motorized and trailered equipment. The Storekeeper (Range 21) is proposed to be reclassified to a Maintenance Worker II (Range 24). A Maintenance Worker II position that is currently vacant is being eliminated. Temporary Assistant Maintenance Workers will be employed. Performance Measures • Replace City Yard fuel tanks in order to meet State mandatory requirements for a 1998 deadline. • Purchase an electric vehicle from AQMD funding. • Develop vehicle replacement program. • Develop and implement a service order system for building maintenance work requests. • Develop a preventive maintenance nropmm fnr hrnilrlinv mninrPnnnr,- ai-r;uit;Pc all 1995/96 Budget 1996/97 Budget 1997/98 Budget Personnel 140,500 146,500 153,800 Operations & Maintenance 332,100 539,000 576,800 Capital Outlay 27,500 33,000 56,000 Interfund Transfers 0 80,000 440,000 Total 500,1001 798,500 1,226,600 all City of Chino Hills ANNUAL BUDGET ACTIVITY: PUBLIC FACILITIES AND OPERATIONS PROGRAM: FACILITIES AND EQUIPMENT MAINTENANCE PERSONNEL VARIOUS 2010 VARIOUS 1010 REGULAR SALARIES 96,900 1015 PART-TIME/SEASONAL WAGES 9,900 1020 OVERTIME SALARIES 3,600 1540 FRINGE BENEFITS 43,400 TOTAL PERSONNEL 200 153,800 OPERATIONS & MAINTENANCE VARIOUS 2010 MEMBERSHIPS AND CERTIFICATIONS 100 2015 CONFERENCES, MEETINGS, AND TRAINING 500 2030 UNIFORMS 2,100 3190 CONTRACTUAL SERVICES 15,200 4010 LEGAL ADVERTISING 200 4030 PRINTING AND PHOTOCOPY SERVICES 400 4120 VEHICLE INSURANCE 26,000 4310 FUEL 48,400 4315 AUTOMOTIVE PARTS AND SUPPLIES 6,000 4410 CHEMICAL SUPPLIES 1,300 4430 SMALL EQUIPMENT AND TOOLS 4,000 4445 SPECIAL PARTS AND SUPPLIES 14,900 4450 REFERENCE MATERIALS AND SERVICES 400 5010 PARKS AND LANDSCAPE 22,000 5020 BUILDING AND STRUCTURE MAINTENANCE 24,000 5021 CUSTODIAL SERVICES 46,500 5035 VEHICLE MAINTENANCE 103,900 5040 COMMUNICATIONS EQUIPMENT MAINTENANCE 800 5045 GRAFFITI REMOVAL SERVICES 1,500 5111 STREET SWEEPING 400 5490 OTHER STRUCTURAL REPAIR AND MAINTENANCE 3,600 5620 VEHICLE RENTAL 5,900 6015 ELECTRICITY 74,400 6030 GAS 3,000 6035 TELEPHONE 65,800 7110 DEPRECIATION EXPENSE 95,400 7225 DEPARTMENTAL OVERHEAD 9,500 91 7990 OTHER MISCELLANEOUS EXPENDITURES 600 TOTAL OPERATIONS & MAINTENANCE 576,800 CAPITAL OUTLAY VARIOUS 8015 LAND IMPROVEMENTS 10,100 8040 IMPROVEMENTS OTHER THAN BUILDINGS 3,400 8060 VEHICLES AND EQUIPMENT 42,500 TOTAL CAPITAL OUTLAY 56,000 INTERFUND TRANSFERS VARIOUS 9010 INTERFUND TRANSFERS TO OTHER FUNDS 440,000 TOTAL INTERFUND TRANSFERS 440,000 TOTAL 1,226,600 FUNDING SOURCE: GENERAL FUND EQUIPMENT MAINTENANCE FUND AIR QUALITY This page intentionally left blank. 93 Public Facilities and Operations Program Purpose The purpose of the Parks and Open Space Maintenance program is to provide high quality landscape maintenance services through private contract to over the 600 acres of public landscaping and to maintain the more than 2,500 acres of publicly owned natural open space areas. This program provides services for maintenance of the developed parks, nature parks, small neighborhood parks, landscaped areas, and open space. Primary Activities Activities within this program include maintaining City parks, medians, slopes, and open spaces in accordance with City approved specifications. The Landscape Contract Specialists respond and resolve citizen inquiries regarding maintenance and development issues related to public landscaping. The division coordinates the acceptance of additional public landscape areas to comply with City specifications and budget. Privatization of all landscape contract services will be achieved during FY 1997-98 resulting in a reduction of full time positions in FY 1997-98 which are allocated to other programs within and outside the department. This program is responsible for weed abatement, tree maintenance, irrigation repair, drainage maintenance, vandalism repair, graffiti removal, park restroom and building repair, trail maintenance, and open space, park and landscape clean-up. Performance Measures • Respond to all citizen inquiries within 24 hours. • Inspect all parks weekly and all landscape sites every fourteen days. • Log and track all citizen complaints and risk management information to ensure a timely resolution. • Develop open space maintenance schedule in order to track resources and activities. 94 1995/96 Budget 1996/97 Budget 1997/98 Budget Personnel 861,000 1,116,500 545,700 Operations & Maintenance 5,709,700 6,328,400 6,246,200 Capital Outlay 18,000 16,600 0 Interfund Transfers 3,605,700 2,344,300 3,154,000 Total 10,194,400 9,805,800 9,945,900 94 City of Chino Hills ANNUAL BUDGET ACTIVITY: PUBLIC FACILITIES AND OPERATIONS PROGRAM: PARKS AND LANDSCAPE PERSONNEL VARIOUS 2010 VARIOUS 1010 REGULAR SALARIES 342,800 1015 PART-TIME/SEASONAL WAGES 26,400 1020 OVERTIME SALARIES 18,700 1540 FRINGE BENEFITS 157,800 TOTAL PERSONNEL 16,900 545,700 OPERATIONS & MAINTENANCE VARIOUS 2010 MEMBERSHIPS AND CERTIFICATIONS 200 2015 CONFERENCES, MEETINGS, AND TRAINING 8,600 2030 UNIFORMS 9,100 3010 LEGAL SERVICES 15,000 3020 FINANCIAL SERVICES 16,900 3090 PROFESSIONAL SERVICES 3,500 3115 DATA PROCESSING SERVICES 3,300 3189 COMMUNICATION SYSTEM SERVICES 12,000 3190 CONTRACTUAL SERVICES 196,000 4130 WORKERS' COMPENSATION INSURANCE 10,000 4245 TRAFFIC SIGNS 1,000 4315 AUTOMOTIVE PARTS AND SUPPLIES 1,500 4410 CHEMICAL SUPPLIES 11,500 4430 SMALL EQUIPMENT AND TOOLS 15,600 4445 SPECIAL PARTS AND SUPPLIES 78,500 4450 REFERENCE MATERIALS AND SERVICES 1,000 5010 PARKS AND LANDSCAPE 2,026,200 5012 TREE MAINTENANCE 253,700 5020 BUILDING AND STRUCTURE MAINTENANCE 9,000 5025 OFFICE EQUIPMENT MAINTENANCE 500 5040 COMMUNICATIONS EQUIPMENT MAINTENANCE 2,000 5045 GRAFFITI REMOVAL SERVICES 44,500 5111 STREET SWEEPING 1,200 5235 DISTRIBUTION PLANT MAINTENANCE 22,500 5490 OTHER STRUCTURAL REPAIR AND MAINTENANCE 24,400 5590 EQUIPMENT MAINTENANCE 7,000 5610 FACILITIES RENTAL 11,300 5620 VEHICLE RENTAL 85,100 5625 EQUIPMENT RENTAL 6010 WATER 6015 ELECTRICITY 6020 STREET LIGHT POWER 6035 TELEPHONE 7220 ADMINISTRATIVE OVERHEAD 7225 DEPARTMENTAL OVERHEAD TOTAL OPERATIONS & MAINTENANCE INTERFUND TRANSFERS VARIOUS 9010 INTERFUND TRANSFERS TO OTHER FUNDS TOTAL INTERFUND TRANSFERS 5,000 1,211,900 86,800 240,300 1,700 346,400 1,483,000 6,246,200 3,154,000 3,154,000 TOTAL 9,945,900 FUNDING SOURCE: GENERAL FUND LANDSCAPE AND LIGHTING ASSESSMENTS Public Facilities and Operations Program Purpose The Sanitation and Storm System Maintenance program manages the City's sewer and storm water systems. The division oversees that wastewater is safely conveyed from residential, commercial, and businesses to the treatment facility. This program also includes storm water system management and maintenance, providing the City with the programs and the means to comply with the National Pollutant Discharge Elimination System (NPDES) provisions of the Federal Clean Water Act 1972. Primary Activities The Sanitation function is responsible for the operation, maintenance, and upgrading of the existing sewer facilities. The division is also responsible for bringing the City into compliance with regulations of the State Health Services, the State Water Resources, the State Water Quality Control Board, and the Chino Basin Municipal Water District. Sanitation includes raw sewer monitoring, sewer system maintenance, sewer lift station operation, and sewer main inspection and repair. The Storm System Maintenance function maintains and operates the storm drainage facilities, including but not limited to catch basins, channels, culverts, storm drainage pipes, retention basins, and detention basins within the City. Performance Measures • Clean 67 percent of sewer system lines. • Televise 2,500 feet of sewer lines for inspection. • Clean approximately 150 catch basins. • Clean 1,000 linear feet of storm drains. • Clean 1,500 linear feet of storm channels. • Respond to citizen inquires within twenty-four hours. M 1995/96 Budget 1996/97 Budget 1997/98 Budget Personnel 179,900 149,200 187,300 Operations & Maintenance 2,777,000 2,879,600 2,737,600 Capital Outlay 205,000 0 118,100 Interfund Transfers 45,000 140,000 140,000 Total 3,206,9001 3,168,800 3,1830000 M City of Chino Hills ANNUAL BUDGET ACTIVITY: PUBLIC FACILITIES AND OPERATIONS PROGRAM: SANITATION AND STORM SYSTEM MAINTENANCE PERSONNEL VARIOUS 1010 REGULAR SALARIES 127,400 1020 OVERTIME SALARIES 6,000 1540 FRINGE BENEFITS 53,900 TOTAL PERSONNEL 187,300 OPERATIONS & MAINTENANCE VARIOUS 2010 MEMBERSHIPS AND CERTIFICATIONS 300 2015 CONFERENCES, MEETINGS, AND TRAINING 1,500 2020 AUTO MILEAGE 200 2030 UNIFORMS 3,000 3020 FINANCIAL SERVICES 3,600 3030 DEVELOPMENT PROFESSIONAL SERVICES 20,000 3115 DATA PROCESSING SERVICES 2,400 3165 SEWER TREATMENT SERVICES 2,037,600 3189 COMMUNICATION SYSTEM SERVICES 3,300 3190 CONTRACTUAL SERVICES 63,500 4245 TRAFFIC SIGNS 400 4410 CHEMICAL SUPPLIES 4,900 4430 SMALL EQUIPMENT AND TOOLS 1,200 4445 SPECIAL PARTS AND SUPPLIES 6,100 4450 REFERENCE MATERIALS AND SERVICES 300 5010 PARKS AND LANDSCAPE 3,000 5020 BUILDING AND STRUCTURE MAINTENANCE 1,500 5040 COMMUNICATIONS EQUIPMENT MAINTENANCE 2,700 5045 GRAFFITI REMOVAL SERVICES 700 5110 STREET REPAIR AND MAINTENANCE 1,500 5220 WATER LINES AND MAINS MAINTENANCE 500 5310 SANITARY SEWER LINE MAINTENANCE 10,000 5490 OTHER STRUCTURAL REPAIR AND MAINTENANCE 800 5590 EQUIPMENT MAINTENANCE 6,300 5620 VEHICLE RENTAL 58,200 5625 EQUIPMENT RENTAL 1,200 6010 WATER 2,000 6015 ELECTRICITY 14,000 7110 DEPRECIATION EXPENSE 262,800 99 7220 ADMINISTRATIVE OVERHEAD 7225 DEPARTMENTAL OVERHEAD 7610 UNCOLLECTIBLE ACCOUNTS 7985 NPDES TOTAL OPERATIONS &a MAINTENANCE CAPITAL OUTLAY VARIOUS 8060 VEHICLES AND EQUIPMENT TOTAL CAPITAL OUTLAY INTERFUND TRANSFERS VARIOUS 9010 INTERFUND TRANSFERS TO OTHER FUNDS TOTAL INTERFUND TRANSFERS 135,000 65,600 500 23,000 2,737,600 118,100 118,100 140,000 TOTAL 3,183,000 FUNDING SOURCE: GENERAL FUND SEWER FEES 100 This page intentionally left blank. 101 Public Facilities and Operations Program Purpose The Street Maintenance program provides safe and clean roadways, sidewalks, curbs, gutters, and rights-of-way within the City limits. This division currently maintains approximately 170 miles of public streets. Street maintenance and repairs are accomplished by City staff as well as professional contractors. Primary Activities Street maintenance includes asphalt repair; pothole repairs; replacement and repair of damaged curbs, gutters, and sidewalks; traffic marking and striping; tree and shrub trimming; street sweeping; sign installation and maintenance; traffic signal maintenance; traffic control and emergency response; and weed abatement. The program reflects the transfer of one full time position to other programs within the department. Performance Measures • Evaluate future program needs and alternative service delivery options. • Repair or replace 2,500 linear feet of curb, gutter, or sidewalk. • Trim approximately 750 trees in City right-of-ways. • Install approximately 200 traffic signs and 75 street sweeping signs. • Maintain approximately 5 miles of City right-of-ways for weed control and abatement. • Develop a street maintenance program for the Sleepy Hollow area. • Develop a sidewalk grinding program to eliminate minor pavement displacement. 102 1995/96 Budget 1996/97 Budget 1997/98 Budget Personnel 182,200 209,700 156,100 Operations & Maintenance 829,900 645,000 498,100 Capital Outlay 17,200 0 0 Interfund Transfers 59,000 0 87,500 Total 1,088,300 854,700 741,700 102 City of Chino Hills ANNUAL BUDGET ACTIVITY: PUBLIC FACILITIES AND OPERATIONS PROGRAM: STREET MAINTENANCE PERSONNEL VARIOUS 1010 REGULAR SALARIES 89,400 1015 PART-TIME/SEASONAL WAGES 18,000 1020 OVERTIME SALARIES 5,600 1540 FRINGE BENEFITS 43,100 TOTAL PERSONNEL 156,100 OPERATIONS & MAINTENANCE VARIOUS 2010 MEMBERSHIPS AND CERTIFICATIONS 300 2015 CONFERENCES, MEETINGS, AND TRAINING 1,800 2030 UNIFORMS 2,000 3030 DEVELOPMENT PROFESSIONAL SERVICES 5,000 3189 COMMUNICATION SYSTEM SERVICES 3,000 3190 CONTRACTUAL SERVICES 43,000 4245 TRAFFIC SIGNS 30,000 4410 CHEMICAL SUPPLIES 1,400 4420 COMPUTER HARDWARE AND SOFTWARE EXPENSE 800 4430 SMALL EQUIPMENT AND TOOLS 3,000 4445 SPECIAL PARTS AND SUPPLIES 13,200 4450 REFERENCE MATERIALS AND SERVICES 100 5010 PARKS AND LANDSCAPE 25,000 5012 TREE MAINTENANCE 34,400 5040 COMMUNICATIONS EQUIPMENT MAINTENANCE 400 5045 GRAFFITI REMOVAL SERVICES 500 5110 STREET REPAIR AND MAINTENANCE 17,000 5111 STREET SWEEPING 96,000 5490 OTHER STRUCTURAL REPAIR AND MAINTENANCE 46,100 5590 EQUIPMENT MAINTENANCE 1,500 5620 VEHICLE RENTAL 21,000 5625 EQUIPMENT RENTAL 2,000 6015 ELECTRICITY 32,000 6020 STREET LIGHT POWER 98,000 6035 TELEPHONE 700 7220 ADMINISTRATIVE OVERHEAD 4,200 103 7225 DEPARTMENTAL OVERHEAD 15,700 TOTAL OPERATIONS & MAINTENANCE 498,100 INTERFUND TRANSFERS VARIOUS 9010 INTERFUND TRANSFERS TO OTHER FUNDS 87,500 TOTAL INTERFUND TRANSFERS 87,500 TOTAL 741,700 FUNDING SOURCE: GAS TAX FUND STREET SWEEPING ASSESSMENTS SLEEPY HOLLOW ASSESSMENTS 104 This page intentionally left blank. 105 Public Facilities and Operations Program Purpose The Water Utility program seeks to procure and maintain adequate water production, reliable distribution system, and storage facilities necessary to ensure a continuous supply of safe, potable water and fire flow to the City of Chino Hills, while maintaining a cost effective and safe work environment. This program also provides engineering and technical support for the construction of new facilities and coordination with regulatory agencies. Primary Activities The program maintains the City's water system consisting of 14 reservoirs with 32 million gallons (MG) of storage capacity, 11 wells with a total production of 12 million gallons per day (MGD), 8 booster stations to serve four different pressure zones, one leased water source from the Monte Vista Water District with a capacity of 13 MGD, 1,579 fire hydrants, and many miles of water pipes. As of December 31, 1996, there were 16,892 water meter connections for an estimated population of approximately 50,000 and an annual growth rate of about 650 meter connections. This budget reflects the addition of the new position of Water and Sewer Manager (Range 60) for FY 1997-98. Three positions, Customer Service Supervisor, Senior Account Clerk and a Maintenance Worker II are now included as a part of the Utility Customer Service Program within Finance. Performance Measures • Implement a valve exercising program to reduce potential crisis by December 31, 1997. o Replace 1/10 of the existing meters to reduce water loss. • Reduce water quality complaints by 10 percent. • Provide adequate water supply with consistent water production management. 106 1995/96 Budget 1996/97 Budget 1997/98 Budget Personnel 755,900 820,500 708,900 Operations & Maintenance 9,181,700 9,487,900 10,333,000 Capital Outlay 338,300 166,600 266,000 Interfund Transfers 410,000 388,500 1,125,000 Total 10,685,900 10,863,500 12,432,900 106 City of Chino Hills ANNUAL BUDGET ACTIVITY: PUBLIC FACILITIES AND OPERATIONS PROGRAM: WATER PERSONNEL 500-8110- 1010 REGULAR SALARIES 473,300 1015 PART-TIME/SEASONAL WAGES 11,100 1020 OVERTIME SALARIES 22,400 1540 FRINGE BENEFITS 202,100 TOTAL PERSONNEL 708,900 OPERATIONS & MAINTENANCE ' 500-8110- 2010 MEMBERSHIPS AND CERTIFICATIONS 3,400 2015 CONFERENCES, MEETINGS, AND TRAINING 7,800 2020 AUTO MILEAGE 100 2030 UNIFORMS 9,600 3010 LEGAL SERVICES 7,500 3020 FINANCIAL SERVICES 10,200 3030 DEVELOPMENT PROFESSIONAL SERVICES 260,000 3090 PROFESSIONAL SERVICES 2,600 3115 DATA PROCESSING SERVICES 57,900 3189 COMMUNICATION SYSTEM SERVICES 13,400 3190 CONTRACTUAL SERVICES 107,400 4245 TRAFFIC SIGNS 2,Q00 4410 CHEMICAL SUPPLIES 9,800 4430 SMALL EQUIPMENT AND TOOLS 7,300 4445 SPECIAL PARTS AND SUPPLIES 11,900 4450 REFERENCE MATERIALS AND SERVICES 500 5010 PARKS AND LANDSCAPE MAINTENANCE 45,500 5020 BUILDING AND STRUCTURE MAINTENANCE 3,000 5040 COMMUNICATIONS EQUIPMENT MAINTENANCE 2,700 5045 GRAFFITI REMOVAL SERVICES 400 5110 STREET REPAIR AND MAINTENANCE 10,000 5220 WATER LINES AND MAINS MAINTENANCE 10,000 5235 DISTRIBUTION PLANT MAINTENANCE 60,000 5490 OTHER STRUCTURAL REPAIR AND MAINTENANCE 1,000 5590 EQUIPMENT MAINTENANCE 34,900 5620 VEHICLE RENTAL 161,900 5625 EQUIPMENT RENTAL 5,000 5690 OTHER RENTAL 100 6010 WATER 4,788,900 6025 WATER PUMPING POWER 675,000 107 6035 TELEPHONE 1,200 7010 INTEREST PAYMENTS 1,188,700 7015 PRINCIPAL PAYMENTS 614,900 7110 DEPRECIATION EXPENSE 1,185,700 7120 AMORTIZATION EXPENSE 62,000 7220 ADMINISTRATIVE OVERHEAD 718,700 7225 DEPARTMENTAL OVERHEAD 247,200 7990 OTHER MISCELLANEOUS EXPENDITURES 4,800 TOTAL OPERATIONS & MAINTENANCE 10,333,000 CAPITAL OUTLAY 500-8110- 8060 VEHICLES AND EQUIPMENT 166,000 8420 WATER METERS 100,000 TOTAL CAPITAL OUTLAY 266,000 INTERFUND TRANSFERS 500-8110- 9010 INTERFUND TRANSFERS TO OTHER FUNDS 1,125,000 TOTAL INTERFUND TRANSFERS 1,125,000 TOTAL 12,432,900 FUNDING SOURCE: WATER FEES 108 CITY OF CHINO HILLS FISCAL YEAR 1997-98 BUDGET SUMMARY (in thousands) RESOURCES Beginning Fund Balances Revenues: Taxes and Assessments Licenses and Permits Fines and Penalties Interest Income Charges for Services and Costs Reimbursements Development Fees Other Revenues Less: Interfund Transfers and Transactions TOTAL RESOURCES USE OF RESOURCES Operating Program Legislative City Manager Community Development Community Services Finance Public Facilities and Operations Less: Interfund Transfers and Transactions Capital Improvements Program (Less CDBG Projects) Total Appropriation Ending Fund Balances TOTAL USE OF RESOURCES APPROPRIATION LIMITATION ACCORDING TO ARTICLE XIII B OF THE STATE OF CALIFORNIA CONSTITUTION 109 20,442 1,802 142 3,805 1,180 14,011 61,781 (42,863) 4,201 4,782 4,488 1,223 54,264 28,322 (42,863) Amount 55,-193 r.TIATIT1 116,093 54,417 21,171 75,588 40,505 116,093 9,736,722 This page intentionally left blank. 110 CITY OF CHINO HILLS FISCAL YEAR 1997-98 SUMMARY OF REVENUES BY FUND TYPE FUND NAME GENERALFUND TAXES Property Taxes Sales Taxes Other Taxes TOTAL TAXES LICENSE AND PERMITS Building and Safety Permit Fees Other Permit Fees TOTAL LICENSE AND PERMITS FINE AND PENALTIES REVENUE FROM USE OF MONEY AND PROPERTY (Interest Income) REVENUE FROM OTHER AGENCIES State Motor Vehicle In-Lieu/Off-Highway Fees CHARGES FOR CURRENT SERVICES Plan Checking Fees Miscellaneous Community Development Fees Engineering Inspection Fees Miscellaneous Public Works Fees Police Services 3,097,020 2,956,600 3,344,400 1,445,785 1,369,200 1,741,100 32,540 175,800 60,700 1,478,325 1,545,000 1,801,800 153,720 174,700 141,800 1,203,452 912,500 1,146,600 1,885,103 1,815,300 1,882,700 288,802 1996-97 1997-98 1995-96 Adopted Proposed Actual Budget Budget 102,704 40,600 1,246,3 87 1,224,000 1,279,400 1,032,661 1,015,000 1,082,700 817,972 717,600 982,300 3,097,020 2,956,600 3,344,400 1,445,785 1,369,200 1,741,100 32,540 175,800 60,700 1,478,325 1,545,000 1,801,800 153,720 174,700 141,800 1,203,452 912,500 1,146,600 1,885,103 1,815,300 1,882,700 288,802 426,200 633,100 107,939 60,400 450,000 65,430 56,000 35,000 102,704 40,600 49,200 13,482 13,700 13,400 TOTAL CHARGES FOR CURRENT SERVICES 578,357 596,900 1,180,700 111 CITY OF CHINO HILLS FISCAL YEAR 1997-98 SUMMARY OF REVENUES BY FUND 'TYPE FUND NAME OTHER REVENUES Administrative Overhead Charges Other Miscellaneous Revenues TOTAL OTHER REVENUES INTERFUND TRANSFERS GENERAL FUND TOTAL RECREATION FUND GAS TAX FUND Interest Income State Gas Taxes GAS TAX FUND TOTAL MEASURE I FUND' Interest Income Measure I Sales Tax MEASURE I FUND TOTAL AIR QUALITY IMPROVEMENT FUND Interest Income Air Quality Control Fee 3,043,760 3,091,300 3,766,300 692,919 883,400 325,000 12,132, 656 11,975,700 13,589,300 479,546 677,200 625,400 52,754 11,800 925,540 878,400 978,294 890,200 5,000 925,400 930,400 42,268 47,700 20,000 399,901 389,400 407,900 442,169 437,100 5,755 53,537 427,900 4,600 5,800 54,600 53,500 AIR QUALITY IMPROVEMENT FUND TOTAL 59,292 59,200 59,300 112 1996-97 1997-98 1995-96 Adopted Proposed Actual Budget Budget 2,612,527 2,790,300 3,472,000 431,233 301,000 294,300 3,043,760 3,091,300 3,766,300 692,919 883,400 325,000 12,132, 656 11,975,700 13,589,300 479,546 677,200 625,400 52,754 11,800 925,540 878,400 978,294 890,200 5,000 925,400 930,400 42,268 47,700 20,000 399,901 389,400 407,900 442,169 437,100 5,755 53,537 427,900 4,600 5,800 54,600 53,500 AIR QUALITY IMPROVEMENT FUND TOTAL 59,292 59,200 59,300 112 CITY OF CHINO HILLS FISCAL YEAR 1997-98 SUMMARY OF REVENUES BY FUND TYPE FUND NAME COMMUNITY DEVELOPMENT BLOCK GRANT TOTAL SOLID WASTE FUND TOTAL LIGHTING AND LANDSC ASSESSMENT DISTRICT FUNDS Taxes and Assessments Interest Income Charges for Services Other Miscellaneous Revenues Interfund Transfers LIGHTING AND LANDSCAPING ASSESSMENT DISTRICT FUNDS TOTAL DEVELOPMENT FEE FUNDS Interest Income Charges for Current Services Interfund Transfers DEVELOPMENT FEE FUNDS TOTAL 1996-97 1997-98 1995-96 Adopted Proposed Actual Budget Budget 51,480 96,461 97,000 183,000 2,918,090 2,948,100 3,097,500 4,853,846 4,870,300 5,152,600 711,498 449,300 571,100 51,480 1,661,700 - 44,050 86,500 5,000 2,550,772 1,333,700 2,414,300 8,211,646 8,401,500 8,143,000 589,776 520,600 551,200 7,752,461 16,651,300 14,011,100 - 9,194,000 - 8,342,237 26,365,900 14,562,300 MISCELLANEOUS SPECI i REVENUE FUNDS Taxes and Assessments 296,234 229,600 Interest Income 50,020 43,200 Miscellaneous Grants 412,569 54,800 Inter -Agency Revenues 417,006 1,752,200 Interfund Transfers - 433,000 250,600 169,700 184,100 1,738,900 429,000 MISCELLANEOUS SPECIAL REVENUE FUNDS TOTAL 1,175,829 2,512,800 2,772,300 113 CITY OF CHINO HILLS FISCAL YEAR 1997-98 SUMMARY OF REVENUES BY FUND TYPE FUND NAME CAPITAL PROJECTS FUND Interest Income Contributions from Property Owners Other Miscellaneous Revenues Interfund Transfers CAPITAL PROJECTS FUNDS TOTAL WATER UTILITY FUND Water Sales Meter Installation Fees Interest Income Rents and Leases Miscellaneous Charges Other Miscellaneous Revenues Interfund Transfers WATER UTILITY FUND TOTAL SEWER FUND Sewer Maintenance Fees CBMWD Treatment Fees Interest Income Other Miscellaneous Charges SEWER FUND TOTAL EQUIPMENT MAINTENANCE FUND Interest Income Equipment Rental Fees 4,898,955 16,896,600 21,338,900 8,591,283 1996-97 1997-98 1995-96 Adopted Proposed Actual Budget Budget 216,677 249,800 316,588 61,000 16,000 252,202 3,731,700 1,545,700 114,232 - 1,085,000 4,215,933 13,103,900 18,692,200 4,898,955 16,896,600 21,338,900 8,591,283 8,991,800 9,903,500 192,734 208,500 192,800 269,907 250,200 250,000 216,677 249,800 249,800 92,784 13 5, 700 142,900 15,236 15,000 60,000 9,378,621 9,851,000 10,799,000 1,368,480 1,287,900 1,847,184 1,758,300 170,181 150,000 94,385 89,500 1,424,500 1,939,500 209,700 97,900 3,480,230 3,285,700 3,671,600 78,622 94,100 108,100 387,156 373,900 382,000 EQUIPMENT MAINTENANCE FUND TOTAL 465,778 468,000 490,100 114 CITY OF CHINO HILLS FISCAL YEAR 1997-98 SUMMARY OF REVENUES BY FUND TYPE FUND NAME DATA PROCESSING FUND Interest Income Data Processing Charges Interfund Transfers DATA PROCESSING FUND TOTAL 1995-96 Actual 1996-97 1997-98 Adopted Proposed Budget Budget - 22,200 126,100 257,500 403,000 - 529,100 279,700 COMMUNITY FACILITIES DISTRICTS FUNDS , 617,495 181,000 Taxes and Assessments 7,728,696 8,333,600 8,925,700 Interest Income 607,746 323,300 513,500 Other Miscellaneous Revenues 15,497 233,300 95,800 Interfund Transfers 5,560,021 5,240,500 5,198,800 COMMUNITY FACILITIES DISTRICTS FUNDS TOTAL ASSESSMENT DISTRICTS FUNDS Taxes and Assessments Interest Income Other Miscellaneous Revenues ASSESSMENT DISTRICTS FUNDS TOTAL INTERFUND TRANSFERS AND TRANSACTIONS TOTAL CITY REVENUES 115 13,911,960 14,130,700 14,733,800 3,595,083 2,899,800 617,495 181,000 611,018 1,097,000 2,767,500 232,600 4,460,000 4,823,596 4,177,800 7,460,100 (12,326,726) (38,018,600) (42,863,300) 59,468,634 65,685,000 60,300,300 This page intentionally left blank. 116 CITY OF CHINO HILLS FISCAL YEAR 1997-98 SUMMARY OF EXPENDITURES BY OBJECT TYPE TOTAL PERSONNEL 5,969,900 6,432,700 OPERATING EXPENSES 2010 1996-97 1997-98 31,700 Adopted Adopted 112,500 Budget Budget PERSONNEL 3,900 4,900 1010 Regular Salanes 3,862,300 4,123,000 1015 Part-time/Seasonal Wages 365,000 438,000 1020 Overtime Salaries 150,800 140,800 1540 Fringe Benefits 1,591,800 1,730,900 TOTAL PERSONNEL 5,969,900 6,432,700 OPERATING EXPENSES 2010 Memberships and Certifications 22,500 31,700 2015 Conferences, Meetings, and Training 112,500 136,600 2020 Auto Mileage 3,900 4,900 2030 Uniforms 28,200 33,200 3010 Legal Services 390,900 408,000 3020 Financial Services 210,800 199,100 3025 Medical Services 6,100 6,100 3030 Development Professional Services 1,722,700 2,857,000 3090 Professional Services 320,500 318,500 3105 Temporary Employee Services - 46,300 3110 Computer Services 24,000 88,600 3115 Data Processing Services 126,100 289,500 3135 Special Studies 35,000 45,000 3140 Refuse Contract 2,948,100 3,097,500 3155 Recreation Ptogram Instructors 172,800 133,300 3160 Water Meter Reading Services 65,000 71,100 3165 Sewer Treatment Services 1,980,300 2,037,600 3170 Police Services 3,054,900 2,997,100 3171 Sheriffs Prisoner Booking Services 86,800 70,200 3172 Parking Fine Processing Services 15,300 16,500 3173 Animal Control Services 65,200 75,000 3180 Crossing Guard Services 61,500 72,900 3189 Communication System Services 19,700 31,700 3190 Contractual Services 804,600 656,700 4010 Legal Advertising 14,600 11,000 117 CITY OF CHINO HILLS FISCAL YEAR 1997-98 SUMMARY OF EXPENDITURES BY OBJECT TYPE 118 1996-97 1997-98 Adopted Adopted Budget Budget OPERATING EXPENSES (CONTINUED) 4015 Advertising and Promotion 37,600 45,000 4025 Election Expense 46,800 500 4030 Printing and Photocopy Services 153,400 161,100 4031 Document Imaging 50,000 50,000 4035 Postage and Express Delivery 135,200 146,500 4110 Liability Insurance 409,000 425,300 4115, Fire and Casualty Insurance 30,300 30,000 4120 Vehicle Insurance 50,000 26,000 4125 Surety Bond 6,500 1,500 4130 Workers' Compensation Insurance 217,900 203,700 4140 Unemployment Insurance - 10,000 4245 Traffic Signs 26,400 33,400 4310 Fuel 43,700 48,400 4315 Automotive Parts and Supplies 10,400 7,500 4410 Chemical Supplies 19,700 28,900 4420 Computer Hardware and Software Expense 7,600 44,800 4430 Small Equipment and Tools 32,600 38,000 4440 Office Supplies 83,400 82,200 4445 Special Parts and Supplies 224,400 178,300 4450 Reference Materials and Services 8,500 15,500 5010 Parks and Landscape 1,971,100 2,121,700 5012 Tree Maintenance 263,700 288,100 5020 Building and Structure Maintenance 33,500 39,500 5021 Custodial Services 36,300 46,500 5025 Office Equipment Maintenance 35,900 44,500 5035 Vehicle Maintenance 96,200 103,900 5040 Communications Equipment Maintenance 7,000 9,000 5045 Graffiti Removal Services 25,600 47,600 5110 Street Repair and Maintenance 21,500 28,500 5111 Street Sweeping 110,000 97,600 5220 Water Lines and Mains Maintenance 10,400 10,500 5235 Distribution Plant Maintenance 82,300 82,500 5310 Sanitary Sewer Line Maintenance - 10,000 5490 Other Structural Repair and Maintenance 55,400 125,600 118 CITY OF CHINO HILLS FISCAL YEAR 1997-98 SUMMARY OF EXPENDITURES BY OBJECT TYPE 1996-97 1997-98 Adopted Adopted Budget Budget OPERATING EXPENSES (CONTINUED) 5590 Equipment Maintenance 55,400 - 5610 Facilities Rental 30,800 41,800 5620 Vehicle Rental 374,300 381,000 5625 Equipment Rental 83,700 92,700 5690 Other Rental 211,800 226,600 6010 Water 5,399,000 6,000,800 6015 Electricity 321,200 277,600 6020 Streetlight Power 282,900 338,300 6025 Water Pumping Power 675,000 675,000 6030 Gas 3,100 3,000 6035 Telephone 73,900 75,600 7010 Interest Payments 8,533,500 7,838,200 7015 Principal Payments 10,210,000 13,577,600 7025 Bond Call Payments 927,000 4,290,000 7030 Assessment District Credits 1,650,000 4,338,600 7045 Tax C Discharge Expense - 45,900 7110 Depreciation Expense 1,579,800 1,609,500 7120 Amortization Expense 52,000 62,000 7220 Administrative Overhead 2,120,000 2,913,900 7225 Departmental Overhead 2,127,600 1,821,000 7415 Special Departmental Expense 9,500 5,000 7610 Uncollectible Accounts 8,000 4,500 7910 Removal Of Architectural Barriers 94,000 - 7911 Public Works Construction - 183,000 7985 NPDES Permit Costs 23,000 23,000 7990 Other Miscellaneous Expenditures 202,600 217,200 TOTAL OPERATING EXPENSES 51,682,400 63,409,000 119 CITY OF CHINO HILLS FISCAL YEAR 1997-98 SUMMARY OF EXPENDITURES BY OBJECT TYPE TOTAL CAPITAL OUTLAY 18,341,100 22,776,300 INTERFUND TRANSFERS 9010 Interfund Transfers to Other Funds 23,557,200 20,086,800 9020 Intra/Inter Agency Fund Transfers 7,034,300 5,746,200 TOTAL INTERFUND TRANSFERS 30,591,500 25,833,000 TOTAL BUDGET 106,584,900 118,451,000 Less: Interfund Transfers and Transactions (38,018,600) (42,863,300) NET BUDGET 68,566,300 75,587,700 120 1996-97 1997-98 Adopted Adopted Budget Budget CAPITAL OUTLAY 8010 Land 3,820,000 2,200,000 8015 Land Improvements 1,009,700 3,400 8030 Buildings 1,258,000 120,000 8040 Improvements Other Than Buildings 2,916,000 2,491,500 8050 Office Furniture and Equipment 22,000 304,800 8060 Vehicles and Equipment 93,600 431,100 8110 Streets Facilities 1,310,300 7,495,000 8210 Sanitary Sewer Lines and Facilities 40,000 140,000 8310 Storm Sewer Lines 100,000 1,300,000 8410 Water Lines and Mains 1,252,000 1,319,800 8420 Water Meters 100,000 100,000 8450 Water Supply Facilities 5,519,000 5,925,000 8990 Contributions to Construction Funds 900,500 945,700 TOTAL CAPITAL OUTLAY 18,341,100 22,776,300 INTERFUND TRANSFERS 9010 Interfund Transfers to Other Funds 23,557,200 20,086,800 9020 Intra/Inter Agency Fund Transfers 7,034,300 5,746,200 TOTAL INTERFUND TRANSFERS 30,591,500 25,833,000 TOTAL BUDGET 106,584,900 118,451,000 Less: Interfund Transfers and Transactions (38,018,600) (42,863,300) NET BUDGET 68,566,300 75,587,700 120 CITY OF CHINO HILLS FISCAL YEAR 1997-98 SUMMARY OF APPROPRIATIONS BY FUND EXPENDITURE TYPE SUMMARY (in thousands) OPERATIONS INTER - PERSONNEL AND CAPITAL FUND FUND SERVICES MAINTENANCE OUTLAY TRANSFERS TOTAL GENERAL FUND Legislative 396 705 2 - 1,103 City Manager 502 4,152 2 - 4,656 Community Development 1,418 2,864 23 - 4,305 Community Services 394 202 5 - 601 Finance 754 296 - - 1,050 Public Facilities and Operations 816 982 14 431 2,243 TOTAL GENERAL FUND 4,280 9,201 46 431 13,958 RECREATION FUND 328 294 - - 622 GAS TAX FUND - - - 1,340 1,340 MEASURE I FUND - - - 910 910 SOLID WASTE FUND - 3,097 - - 3,097 AIR QUALITY IMPROVEMENT FUND - - 35 - 35 LIGHTING & LANDSCAPING FUNDS 739 6,000 - 3,076 9,815 GRANT SERVICES 22 84 20 127 COMMUNITY DEVELOPMENT BLOCK GRANT FUND - 183 - - 183 DEVELOPMENT FEE FUNDS - 28,493 2,339 18,616 49,448 DATA PROCESSING FUND - 240 103 - 343 WATER UTILITY FUND 877 10,563 266 1,125 12,831 SEWER UTILITY FUND 172 2,680 118 140 3,110 EQUIPMENT MAINTENANCE 37 300 8 125 470 FUND CAPITAL PROJECTS FUND - - 19,777 - 19,777 MISCELLANEOUS PROGRAM - 2,335 - 50 2,385 SUB -TOTAL ALL FUNDS 6,433 63,408 22,776 25,833 118,451 LESS: INTERFUND TRANSFERS AND TRANSACTIONS - (17,030) - (25,833) (42,863) TOTAL ALL FUNDS 6,433 46,378 22,776 - 75,588 121 This page intentionally left blank. 122 CITY OF CHINO HILLS FISCAL YEAR 1997/98 THROUGH 2001/02 The five-year operating program has been developed to assist the City Council in achieving the organization's goals and objectives on a program by program basis for the period July 1, 1997, through June 30, 2002 In developing the five-year operating program, staff has built upon the input received through the Visioning Process and has established certain growth assumptions to estimate the growth that will occur and the corresponding program service demands that will result through the year 2002 The City is currently experiencing significant residential growth with an estimated 750 new residential units to be constructed in fiscal year 1997/98. This growth is projected to continue at the same pace through the remaining four year period of the five-year operating program. Residential growth assumptions assume a population increase of 12,000. Retail (commercial) growth is assumed at 780,000 square feet over the five year program, primarily resulting from the full development of Phase I and H of the regional commercial site at the Northeast comer of Chino Avenue and Peyton Drive. The plan also projects some limited commerci anus iness park development, primarily along the Highway 71 corridor over the next five years. Expenditure projections assume maintaining current service levels and expanding those service levels on a constant basis, as appropriate, to meet the demands of the growth cycle. Generally an annual 2 percent inflation factor was utilized in calculating future years expenditures. Growth generated service demands over the five year program are reflected in some program areas to maintain a constant base year service level. In Public Safety, a 3 % growth factor has been added on an annual basis Based upon the development assumptions described, the five-year operating plan projects the following incremental revenues will accrue to the City: 1. Sales Tax Increases - based upon projected retail growth over the five-year period. 2 Development Impact Fees at their current level (Impact Fee Update scheduled for completion 10/01/97). 3 Development Related Permit Fees to remain constant. 4 In -Lieu Fees at their present per capita number 5. Ad Valorum Property Taxes at their current level (3.9% of 1%). 123 Further assumptions used to complete the five-year operating plan include Current State and Federal revenue sources remain constant 2. Sales Tax will keep pace with inflation over the four years of the operating plan, projected at a constant 2% per year 3 Interest earnings will keep pace with inflation and increase at the same rate assumed for sales tax at a constant rate of 2% over the next five years 4 Water rates will be adjusted in October in accordance with production costs and will be adjusted over the five-year program period to meet the current systems capital projects obligation as improvements to the system's source and capacity are completed. The five-year operating program projects expenditures and revenues based upon the above assumptions over the five-year program period. Using those projections staff has developed fund balance assumptions for each of the five program years. Those projected fund balances, accordingly will provide the City Council with a tool for developing and providing staff policy direction in terms of the five-year Capital Improvement Program 124 CITY OF CHINO HILLS FIVE-YEAR OPERATING PROGRAM FISCAL YEAR 1997/98 - 2001/02 CHINO HILLS DEVELOPMENT ASSUMPTIONS COMMUNITY FISCAL RESIDENTIAL REGIONAL COMMERCIAL/ NEIGHBORHOOD YEAR UNITS COMMERCIAL BUSINESS PARK COMMERCIAL OTHER 1997/98 750 100,000 s f. 0 0 10,000 s.f. 1998/99 750 70,000 s.f 0 5,000 s.f. 5,000 s.f. 1999/00 750 100,000 s.f 0 100,000 s.f 0 2000/01 750 100,000 s.f 25,000 s.f 100,000 s.f. 40,000 s f 2001/02 750 100,000 s.f. 25,000 s.f 0 0 TOTAL 3,750 470,000 s.f. 50,000 s.f. 205,000 s.f. 55,000 s.f. 125 This page intentionally left blank. 126 CITY OF CHINO HILLS FIVE-YEAR OPERATING PROGRAM FISCAL YEAR 1997/98 THROUGH 2001/02 FORECASTED EXPENDITURES 97/98. 98/99 99/00 00/01 01/02 City Council Personnel Operations & Maintenance Capital Outlay Sub Total City Attorney Personnel Operations & Maintenance Capital Outlay Sub Total City Clerk Personnel Operations & Maintenance Capital Outlay Sub Total Contract Services Personnel Operations & Maintenance Capital Outlay Sub Total Legislative Sub Total 61,800 61,800 61,800 61,800 61,800 73,700 75,200 76,700 78,200 79,800 1,800 1 0 0 0 0 137,300 13 7, 000 138,500 140,000 141,600 0 0 0 0 0 290,000 295,800 301,800 307,900 314,100 0 0 0 0 0 290,000 295,800 301,800 307,900 314,100 334,000 395,400 405,000 414,800 423,100 207,900 98,800 85,900 99,000 89,400 0 0 0 0 0 541,900 494,200 490,900 513,800 512,500 3,231,700 116,900* 220,500* 335,700* 461,200* 0 0 0 0 0 0 0 0 0 0 3,231,700 0 0 0 0 *Refuse contract cost for 98/99-01/02 eliminated as contractor will be responsible for refuse bills under new contract 4,200,900 927,000 931,200 961,700 968,200 127 FORECASTED_ EXPENDITURES 97/98 98/99 99/60 00/01 01/02 Administration Personnel 349,400 356,400 363,500 370,800 378,200 Operations & Maintenance 61,300 62,500 63,800 65,100 66,400 Capital Outlay 2,000 0 0 0 0 Sub Total 412,700 418,900 427,300 435,900 444,600 Grant Services Personnel 18,700 19,100 19,500 19,900 20,300 Operations & Maintenance 22,900 23,400 23,900 24,400 24,900 Capital Outlay 104,000 109,200 114,700 120,500 126,600 Sub Total 145,600 151,700 158,100 164,800 171,800 Risk Management Personnel 22,900 23,400 23,900 100,400 102,400 Operations & Maintenance 664,800 678,400 692,000 705,900 720,000 Capital Outlay 0 0 0 5,000 0 Sub Total 687,700 701,800 715,900 811,300 822,400 Human Resources Personnel 110,800 113,000 162,900 166,200 169,500 Operations & Maintenance 62,800 64,100 65,300 66,600 68,000 Capital Outlay 0 0 5,000 0 0 Sub Total 173,600 177,100 233,200 232,800 237,500 Public Safety Personnel 0 0 0 0 0 Operations & Maintenance 3,362,100 3,530,200 3,706,700 3,892,000 4,086,600 Capital Outlay 0 0 5,000 0 0 Sub Total 3,362,100 3,530,200 3,711,700 3,892,000 4,086,600 City Manager Sub Total 4,781,700 4,979,700 5,246,200 5,536,800 5,762,900 128 FORECASTED EXPENDITURES- 97/98 98/99 99/00 00/01 01/02. COMMUNITY DEVELOPMENT Administration Personnel 236,100 240,900 245,800 250,800 255,900 Operations & Maintenance 59,200 60,400 61,700 63,000 64,300 Capital Outlay 2,500 2,600 2,700 2,800 2,900 Sub Total 297,800 303,900 310,200 316,600 323,100 Building, Engineering and Inspection Services Personnel 586,700 598,400 610,400 622,600 635,100 Operations & Maintenance 2,184,000 2,227,900 2,272,500 2,318,000 2,364,400 Capital Outlay 21,000 21,500 22,000 22,500 23,000 Sub Total 2,791,700 2,847,800 2,904,900 2,963,100 3,022,500 Code Enforcement Personnel 176,700 180,300 184,000 187,700 191,500 Operations & Maintenance 16,500 16,900 17,200 17,600 17,900 Capital Outlay 0 0 0 0 0 Sub Total 193,200 197,200 201,200 205,300 209,400 Community Development Block Grant Program Personnel 0 0 0 0 0 Operations & Maintenance 183,000 125,000 127,000 129,000 131,000 Capital Outlay 0 0 0 0 0 Sub Total 183,000 125,000 127,000 129,000 131,000 Development Services Personnel 313,000 319,300 325,700 332,300 339,000 Operations & Maintenance 489,400 499,200 509,200 519,400 529,800 Capital Outlay 0 0 0 0 0 Sub Total 802,400 818,500 834,900 851,700 868,800 129 FORECASTED 105,500 EXPENDITURES 109,800 97/98 98/99 99/00 00/01 Ol/02 116,800 119,200 121,600 124,100 Capital Outlay 0 0 0 0 0 COMMUNITY 220,000 DEVELOPMENT 229,000 (continued) 238,300 Economic Develonment Personnel 105,500 107,700 109,800 112,000 114,200 Operations & Maintenance 114,500 116,800 119,200 121,600 124,100 Capital Outlay 0 0 0 0 0 Sub Total 220,000 224,500 229,000 233,600 238,300 Community Development Sub Total 4,488,100 4,516,900 4,607,200 4,699,300 4,793,100 130 FORECASTED EXPENDITURES 97/98 98/99 99/00 11 1 01/02 �COMMUNITY SERVICES Administration Personnel 163,000 166,300 169,600 173,000 176,400 Operations & Maintenance 102,500 109,600 111,800 114,100 116,400 Capital Outlay 5,000 0 0 0 0 Sub Total 270,500 275,900 281,400 287,100 292,800 Emergency Preparedness Personnel 0 0 0 0 0 Operations & Maintenance 11,900 12,100 12,400 12,600 12,900 Capital Outlay 0 0 0 0 0 Sub Total 11,900 12,100 12,400 12,600 12,900 Neighborhood Services Personnel 124,900 127,400 129,900 132,500 13 5, 200 Operations & Maintenance 47,400 48,300 49,300 50,300 51,300 Capital Outlay 0 0 0 0 0 Sub Total 172,300 175,700 179,200 182,800 186,500 Recreation Services Personnel 434,700 473,300 482,800 692,300 706,100 Operations & Maintenance 333,500 365,200 372,500 543,200 554,100 Capital Outlay 10,000 10,200 60,400 61,600 Sub Total 768,200 848,500 865,500 1,295,900 1,321,800 Community Services Sub Total 1,222,900 1,312,200 1,338,500 1,778,400 1,814,000 131 FORECASTED EXPENDITURES 97/98 98/99 99/00 00/01 01/02 Administration Personnel 754,100 824,500 841,000 857,800 909,800 Operations & Maintenance 254,200 229,400 234,000 238,700 243,500 Capital Outlay 0 0 0 0 0 Sub Total 1,008,300 1,053,900 1,075,000 1,096,500 1,153,300 Data Processin Personnel 0 0 0 0 0 Operations & Maintenance 240,000 244,800 249,700 254,700 259,800 Capital Outlay 103,500 53,000 54,000 40,000 41,000 Sub Total 343,500 297,800 303,700 294,700 300,800 Development Fee Program Personnel 0 0 0 0 0 Operations & Maintenance 28,492,600 28,485,300 27,744,000 26,856,800 26,852,200 Capital Outlay 945,700 420,600 1,755,600 260,700 766,000 Interfund Transfers 18,616,000 36,454,700 23,576,200 27,465,200 16,153,200 Sub Total 48,054,300 65,360,600 53,075,800 54,582,700 43,771,400 Non -Departmental Services Personnel 0 0 0 0 0 Operations & Maintenance 2,209,500 2,210,400 2,211,200 1,777,900 1,448,800 Capital Outlay 0 0 0 0 0 Interfund Transfers 2,250,000 1,655,000 1,260,000 1,265,000 1,270,000 Sub Total 4,459,500 3,865,400 3,471,200 3,042,900 2,718,800 Utilitv Customer Services Personnel 167,800 171,200 206,700 210,800 257,400 Operations & Maintenance 230,300 234,900 239,600 244,400 254,300 Capital Outlay 0 0 4,900 0 20,000 Sub Total 398,100 406,100 451,200 455,200 531,700 Finance Department Sub Total 54,263,700 70,983,800 58,376,900 59,472,000 48,476,000 132 FORECASTED EXPENDITURES 97/98 98/99 99/00 00/01 01/02 PUBLIC FACILITIES AND OPERATIONS DEPARTMENT Administration Personnel 421,100 429,500 438,100 446,900 455,800 Operations & Maintenance 68,300 69,700 71,100 72,500 74,000 Capital Outlay 0 0 0 0 0 Sub Total 489,400 499,200 509,200 519,400 529,800 Capital Proiects Personnel 299,700 305,700 311,900 318,100 324,500 Operations & Maintenance 3,300 3,400 3,500 3,600 3,700 Capital Outlay 0 0 0 0 0 Sub Total 303,000 309,100 315,400 321,700 328,200 Facilities and Equipment Maintenance Personnel 153,800 156,900 160,100 163,300 166,500 Operations & Maintenance 576,800 588,400 600,200 612,200 624,400 Capital Outlay 56,000 113,000 124,300 13 6, 800 150,500 Interfund Transfers 440,000 0 0 0 0 Sub Total 1,226,600 858,300 884,600 912,300 941,400 Parks and Landscape Personnel 545,700 601,600 613,700 625,900 638,400 Operations & Maintenance 6,246,200 6,361,700 6,548,900 6,685,900 6,835,600 Capital Outlay 0 3,000 3,200 3,400 3,500 Interfund Transfers 3,154,000 1,088,400 837,300 630,300 1,110,300 Sub Total 9,945,900 8,054,700 8,003,100 7,945,500 8,587,800 Sanitation and Storm Svstem Maintenance Personnel 187,300 191,100 232,000 236,700 241,400 Operations & Maintenance 2,737,600 2,792,400 2,848,200 2,905,200 2,963,300 Capital Outlay 118,100 5,000 5,000 5,000 5,000 Interfund Transfers 140,000 191,100 43,600 466,900 15,000 Sub Total 3,183,000 3,179,600 3,128,800 3,613,800 3,224,700 133 IFORECAS"TED EXPENDITURES 97/98 - 98/99 99/00 00/01 01/02 PUBLIC FACTLITIES AND OPERATIONS DEPARTMENT (cont.) �7 Street Maintenance Personnel Operations & Maintenance Capital Outlay Interfund Transfers Sub Total Water Personnel Operations & Maintenance Capital Outlay Interfund Transfers Sub Total Public Facilities & Operations Sub Total SUB TOTAL Less: Interfund Transfers and Transactions GRAND TOTAL 156,100 159,300 162,500 165,600 169,000 498,100 523,100 549,200 576,700 605,500 0 5,000 5,000 5,000 5,000 87,500 12,000 0 0 0 741,700 699,400 716,700 747,300 779,500 708,900 723,100 737,600 752,300 767,400 10,333,000 10,539,700 10,795,400 11,011,300 11,231,500 266,000 120,000 126,000 132,300 13 9, 000 1,125,000 1,450,000 1,450,000 1,450,000 1,450,000 12,432,900 12,832,800 13,109,000 13,345,900 13,587,900 28,322,500 26,433,100 26,666,800 27,405,900 27,979,300 97,279,800 109,152,700 97,166,800 99,854,100 89,793,500 42,863,300 36,538,000 37,857,000 45,871,000 30,374,000 54,416,500 72,614,700 59,309,800 53,983,100 59,419,500 134 CITY OF CHINO HILLS FISCAL YEAR 1997-98 FIVE YEAR REVENUES PROJECTIONS BY FUND (in thousands) FUND NAME GENERAL FUND TAXES Property Taxes Sales Taxes Other Taxes TOTAL TAXES LICENSE AND PERMITS Building and Safety Permit Fees Other Permit Fees TOTAL LICENSE AND PERMITS FINE AND PENALTIES REVENUE FROM USE OF MONEY AND PROPERTY (Interest Income) REVENUE FROM OTHER AGENCIES State Motor Vehicle In -Lieu/ Off -Highway Fees 1997-98 1998-99 1999-00 2000-01 2001-02 1,279 1,330 1,379 1,429 1,479 1,083 1,604 1,892 1,929 1,968 982 798 814 830 847 3,344 3,732 4,085 4,188 4,294 1,741 1,828 1,920 2,016 2,116 61 62 63 64 66 1,802 1,890 1,983 2,080 2,182 142 145 148 151 154 1,147 1,147 1,147 1,147 1,147 1,883 1,969 2,060 2,155 2,254 CHARGES FOR CURRENT SERVICES Plan Checking Fees 633 665 698 733 770 Miscellaneous Community Development Fees 450 459 468 478 487 Engineering Inspection Fees35 37 39 41 43 Miscellaneous Public Works Fees 49 50 51 52 53 Police Services 13 14 14 14 15 TOTAL CHARGES FOR CURRENT SERVICES 1,180 1,225 1,270 1,318 1,368 135 CITY OF CHINO HILLS FISCAL YEAR 1997-98 FIVE YEAR REVENUES PROJECTIONS BY FUND (in thousands) FUND NAME 1997-98 1998-99 1999-00 2000-01 2001-02 GENERAL FUND (CONTINUED OTHER REVENUES Administrative Overhead Charges 3,472 3,644 3,717 3,791 3,867 Other Miscellaneous Revenues 294 375 383 390 398 TOTAL OTHER REVENUES 3,766 4,019 4,100 4,181 4,265 INTERFUND TRANSFERS 325 752 767 783 798 GENERAL FUND TOTAL 13,589 14,979 15,560 16,003 16,462 RECREATION FUND TOTAL 625 677 690 919 937 GAS TAX FUND Interest Income 5 5 5 5 5 State Gas Taxes 925 953 982 1,01.1 1,042 GAS TAX FUND TOTAL 930 958 987 1,016 1,047 MEASURE I FUND Interest Income 20 5 5 5 5 Measure I Sales Tax 408 416 424 433 442 MEASURE I FUND TOTAL 428 421 429 438 447 AIR QUALITY IMPROV MENT FUND Interest Income 5 5 5 5 5 Air Quality Control Fee 54 54 54 54 54 AIR QUALITY IMPROVE- MENT FUND TOTAL 59 59 59 59 59 COMMUNITY DEVELOP- MENT BLOCK GRANT TOTAL 183 125 127 129 131 136 CITY OF CHINO HILLS FISCAL YEAR 1997-98 FIVE YEAR REVENUES PROJECTIONS BY FUND (in thousands) FUND NAME SOLID WASTE FUND TOTAL LIGHTING AND LAND- SCAPING ASSESSMENT DISTRICT FUNDS Taxes and Assessments Interest Income Other Miscellaneous Revenues Interfund Transfers LIGHTING AND LAND- SCAPING ASSESSMENT DISTRICTS FUNDS TOTAL DEVELOPMENT FEE FUNDS Interest Income Charges for Current Services DEVELOPMENT FEE FUNDS TOTAL MISCELLANEOUS SPECIA REVENUE FUNDS Taxes and Assessments Interest Income Miscellaneous Grants Inter -Agency Revenues Interfund Transfers MISCELLANEOUS SPECIAL REVENUE FUNDS TOTAL 1997-98 1998-99 1999-00 2000-01 3,098 - - - 5,153 571 5 2,414 8,143 2001-02 5,153 5,153 5,153 5,153 500 400 300 200 5 5 5 5 2,357 2,357 2,357 2,357 8,015 7,915 7,815 7,715 551 400 300 200 100 14,011 13,525 13,525 13,525 13,525 14,562 13,925 13,825 13,725 13,625 251 251 251 251 251 170 170 170 170 170 184 21 21 21 21 1,739 2,168 2,168 2,168 2,168 429 429 429 - - 2,773 3,039 3,039 2,610 2,610 137 CITY OF CHINO HILLS FISCAL YEAR 1997-98 FIVE YEAR REVENUES PROJECTIONS BY FUND (in thousands) FUND NAME 1997-98 1998-99 1999-00 2000-01 2001-02 CAPITAL PROJECTS FUNDS TOTAL 21,339 23,886 25,103 33,886 18,284 WATER UTILITY FUND Water Sales 9,904 10,201 10,507 10,822 11,147 Meter Installation Fees 193 197 201 205 209 Interest Income 250 100 100 100 100 Rents and Leases 250 250 250 250 250 Miscellaneous Charges 143 50 50 50 50 Other Miscellaneous Revenues 60 60 60 60 60 WATER UTILITY FUND TOTAL 10,800 10,858 11,168 11,487 11,816 SEWER FUND Sewer Maintenance Fees 1,425 1,467 1,151 1,557 1,603 CBMWD Treatment Fees 1,940 1,998 2,058 2,119 2,183 Interest Income 210 200 200 200 200 Other Miscellaneous Charges 98 100 100 100 100 SEWER FUND TOTAL 3,672 3,765 3,509 3,976 4,086 EQUIPMENT MAIN- TENANCE FUND Interest Income 108 100 100 100 100 Equipment Rental Fees 382 390 397 405 413 EQUIPMENT MAINTENANCE FUND TOTAL 490 490 497 505 513 DATA PROCESSING F Interest Income 22 22 22 22 22 Data Processing Charges 258 310 317 308 314 DATA PROCESSING FUND TOTAL 280 332 339 330 336 138 CITY OF CHINO HILLS FISCAL. YEAR 1997-98 FIVE YEAR REVENUES PROJECTIONS BY FUND (in thousands) FUND NAME COMMUNITY FACILITIE DISTRICTS FUNDS Taxes and Assessments Interest Income Other Miscellaneous Revenues Interfund Transfers COMMUNITY FACILITIES DISTRICTS FUNDS TOTAL ASSESSMENT DISTRICT FUNDS Taxes and Assessments Interest Income Other Miscellaneous Revenues ASSESSMENT DISTRICTS FUNDSTOTAL LESS :INTERFUND TRANSFERS AND TRANSACTIONS TOTAL CITY REVENUES 1997-98 1998-99 1999-00 2000-01 2001-02 8,926 9,461 10,029 10,631 11,269 513 500 500 500 500 96 95 95 95 95 5,199 5,199 5,199 4,341 4,341 14,734 15,255 15,823 15,567 16,205 2,768 2,776 2,782 2,789 2,795 233 230 230 230 230 4,460 3,173 3,173 3,173 3,173 7,461 6,179 6,185 6,192 6,198 (42,863) (36,538) (37,857) (45,871) (30,374) 60,300 66,325 67,398 68,786 70,097 139 This page intentionally left blank. 140 CITY OF CHINO HILLS FISCAL YEAR 1997/98 THROUGH 2001/02 FIVE-YEAR CAPITAL IMPROVEMENT PROGRt111 The five-year Capital Improvement Program for the City of Chino Hills is established for the first time as a part of the program budget process for fiscal year 1997/98. The five- year Capital Improvement Program accompanies the five-year Operating Program in establishing the framework for the period from July 1, 1997, through June 30, 2002 The recommended Capital Improvement Program contains project priorities on a fiscal year basis and recognizes that the completion of many projects due to funding and their complexity will span a number of program years. A primary objective of the five-year program is to provide for an ongoing effort in maintenance of the City's existing infrastructure on a preventive basis and accordingly, an expanded program effort has been included in the budget in terms of the City's Pavement Management Program, restriping of streets and sidewalk replacement. Within other areas enhanced maintenance is reflected as well. The Capital Improvement Program for fiscal year 1997/98 is fully funded and will utilize a combination of developer impact fees, general and special revenues and, in some cases, existing reserves to complete the needed improvements. It is expected that as a result of the revenue enhancement effort, additional funding sources will be identified and realized over the four-year program of July 1, 1998, through June 30, 2002. These enhanced revenues will be critical to achieving funding for completion of the five-year program and the maintenance of those facilities on an ongoing basis. The recommended Capital Improvement Program for Fiscal Year 1997/98 includes projects totaling $21,394,200: 0 Streets $ 7,678,000 0 Public Facilities 574,000 0 Parks/Open Space 3,042,900 C3 Landscape Projects 1,414,500 0 Water 6,475,000 0 Reclaimed Water 769,800 0 Sewer/Storm Drain 1.440,000 TOTAL $21,394,200 141 This page intentionally left blank. 142 CITY OF CHINO HILLS CAPITAL IMPROVEMENT PROGRAM FISCAL YEAR 1997-1998 PROJECT SUMMARY Project Name STREETS S-01/97 Slurry Seal/Overlay Program S-02/97 Chino Avenue Construction S-03/97 Citywide Restriping Project S-04/97 Citywide Sidewalk Replacement Program S-05/97 Peyton Drive Project S-06/97 Traffic Signals - 6 locations S-07/97 Soquel Canyon Pkwy./Central Ave. Bridge S-08/97 Sidewalk Construction S-09/97 Eucalyptus Ave. Street Reconstruction/ Storm Drain S-10/97 Soquel Canyon/Loop One S-11/97 Sleepy Hollow Road Maintenance Project S-12/97 Miscellaneous Street Projects TOTAL STREETS Budget Funding Sources 900,000 Measure I, Gas Tax 2,060,000 Development Fee, Community Facilities District, Gas Tax 10,000 Gas Tax 200,000 General Fund, Measure I 385,000 1 Development Fee, Community Facilities District, Facilities Benefit Assessment, Rule 20 490,000 Traffic Signal Fee Fund Gas Tax, Measure I 2,200,000 Development Fee 183,000 Z Community Development Block Grant 340,000 Measure I 700,000 3 Community Facilities District Development Fee 50,000 4 Assessment District 100,000 Gas Tax 7,678,000 143 7 CITY OF CHINO HILLS CAPITAL IMPROVEMENT PROGRAM FISCAL YEAR 1997-1998 PROJECT SUMMARY Project Name 'PUBLIC FACILITIES PF -01/97 Telephone System PF -02/97 City Yard Fuel Tank Replacement PF -03/97 Energy Efficient Lighting PF -04/97 Sleepy Hollow Community Center PF -05/97 Civic Center/Police Station Roof Project PF -06/97 Civic Center Emergency Generator TOTAL PUBLIC FACILITIES 'PARKS/OPEN SPACE P/OS-01/97 McCoy Equestrian Center P/OS-02/97 Community Park Expansion P/OS-03/97 Crossroads/Oakridge P/OS-04/97 Park Plant Restoration & Irrigation Proj ect P/OS-05/97 Pole Relocation - Community Park P/OS-06/97 Strickling Park Path P/OS-07/97 Morningfield Park Playground Installation P/OS-08/97 Parks - Picnic Tables/Trash Cans 144 Budget Funding Sources 195,000 General Fund 125,000 Equipment Maintenance Fund 40,000 General Fund 40,000 Community Development Block Grant 80,000 General Fund 94,000 Community Facilities District 574,000 150,000 5 Park Fee 2,200,000 6 Park Fee 442,500 Landscape & Lighting District 48,100 7 Landscape & Lighting District 30,000 Landscape & Lighting District 50,000 General Fund 20,000 Landscape & Lighting District 80,300 Landscape & Lighting District General Fund CITY OF CHINO HILLS CAPITAL IMPROVEMENT PROGRAM FISCAL YEAR 1997-1998 PROJECT SUMMARY Proiect Name Budget Funding Sources P/OS-09/97 Calle San Marcos Handrail 12,000 Landscape & Lighting District P/OS-10/97 Alterra Park Sidewalk 10,000 Landscape & Lighting District TOTAL PARKS/OPEN SPACE 3,042,900 L.rkNDSCAPE L-01/97 Plant Restoration, Irrigation & Upgrade 1,204,600 8 Landscape & Lighting District Project General Fund L-02/97 Chino Hills Parkway Median 79,900 L-03/97 Lot X Remediation 130,000 TOTAL LANDSCAPE PROJECTS 1,414,500 W-01/97 Well No. 18 �' �0 400,000 Boa f57 W-02/97 Local Well Acquisition and Development 2,000,000 Landscape & Lighting District Landscape & Lighting District Water Capital Connection Fee Water Capital Connection Fee W-03/97 Pellisier Well Modifications '0 0o / --�3 2' 200,000 Water Capital Connection Fee W-04/97 Water Supply Acquisition Rp t",1 5 W-05/97 Well No. 13 Modifications g C0o/& 0 W-06/97 Existing Well Site Modifications F Q 1�1 f (-� fl 145 2,000,000 Water Capital Connection Fee 50,000 Water Capital Connection Fee 550,000 Water RECLAENIEfi WATER RW -01/97 SR71 - Steel Casing/Reclaimed Supply162,800 Line RW -02/97 Yorba Reclaimed Supply Line 339,000 RW -03/97 Reservoir #19 - Reclaimed Watermain 00C I?V 260,000 RW -04/97 Soquel Canyon Reclaimed Supply Line � 0 0, (T 1 8,000 Connection TOTAL RECLAIMED WATER 769,800 146 Water Capital Connection Fee Water Capital Connection Fee Water Capital Connection Fee Water Capital Connection Fee CITY OF CHINO HILLS CAPITAL EVIPROVEMENT PROGRAM FISCAL YEAR 1997-1998 PROJECT SUMMARY Project Name Budget Funding Sources W-07/97 Telemetry System 250,000 9 Water Capital Connection Fee W-08/97 Well No. 19 Upgrade `' ` Pg 200,000 Water W-09/97 Reservoir No 18 {< </ 200,000 10 Water Capital Connection Fee W-10/97 Rolling Ridge Water Line Replacement c 300,000 Water Project W-11/97 Reservoir Painting 75,000 Water W-12/97 Schaefer Avenue Waterline Extension 250,000 Water Capital Connection Fee TOTAL WATER 6,475,000 RECLAENIEfi WATER RW -01/97 SR71 - Steel Casing/Reclaimed Supply162,800 Line RW -02/97 Yorba Reclaimed Supply Line 339,000 RW -03/97 Reservoir #19 - Reclaimed Watermain 00C I?V 260,000 RW -04/97 Soquel Canyon Reclaimed Supply Line � 0 0, (T 1 8,000 Connection TOTAL RECLAIMED WATER 769,800 146 Water Capital Connection Fee Water Capital Connection Fee Water Capital Connection Fee Water Capital Connection Fee CITY OF CHINO HILLS CAPITAL IMPROVEMENT PROGRAM FISCAL YEAR 1997-1998 PROJECT SUMMARY Project Name Budget SEWER/STORM DRAINS S/SD-01/97 Sewer Manhole Modifications `WC) a d 7c)- 40,000 S/SD-02/97 Misc Sewer Upgrade Projects �? 00 `/ 100,000 S/SD-03/97 Rincon Storm Drain Channel �''t��� € 'J't 1,300,000 TOTAL SEWER/STORM DRAINS 1,440,000 GRAND 'TOTAL ALL PROJECTS - FY 97/98 4 Footnotes: Fiscal Year 97/98 Capital Project Summary Funding Sources Sewer Sewer Community Facilities District No. 9 I First year of five-year project, total estimated project budget $11,885,000 2 First year of three-year project, total estimated project budget $633,000 3 Design cost only - two-year project, total estimated project budget $7,400,000 4 First year of two-year project, total estimated project budget $62,000 5 First year of three-year project, total estimated project budget $400,000 6 First year of five-year project, total estimated project budget, exclusive of Community Center $5,950,000 7 First year of on-going program, total estimated five-year project budget $142,100 8 First year of on-going program, total estimated five-year project budget $3,691,800 9 First year of two-year project to improve City-wide telemetry system, total estimated project budget $500,000 Io First year of two-year project, total estimated project budget $1,700,000 147 1997/98 Capital Improvement Program Detail Project Name. Slurry Seal/Overlay Program (Annual) Project Number- S-01/97 Program Year Initiated- 1997/98 Project Duration- 120 days Project Description: Project will slurry seal and overlay various City streets pursuant to the City's Pavement Program. Funding Source. Measure I, Gas Tax 1997/98 Budget: $900,000 Total Five -Year Budget: $5,425,631 ----------------------------------------- Project Name. Chino Avenue Construction Project Number: S-02/97 Program Year Initiated: 1997/98 Project Duration. 1 year Project Description: Construction of Chino Avenue from Emerald Way to Highway 71 Includes 20" water line, relocation of sewer line, construction of retaining wall, and landscaping. Funding Source- Development Fee, Community Facilities District, Gas Tax 1997/98 Budget: $2,060,000 Total Five -Year Budget: $2,060,000 Project Name. Citywide Restriping Contract Project Number: S-03/97 Program Year Initiated: 1996/97 Project Duration: 60 days Project Description: Project will restripe all streets and pavement markings in the City on an annual basis. Funding Source: Gas Tax 1997/98 Budget: $70,000 Total Five -Year Budget: $400,000 149 Project Name Citywide Sidewalk Replacement Program Project Number- S-04/97 Program Year Initiated. 1997/98 Project Duration- 90 days Project Description. This project will remove and replace severly cracked or uplifted sidewalks at various locations on priority basis. This is the first year of a three year program to correct all deficiencies. Funding Source General Fund, Measure I 1997/98 Budget: $200,000 Total Five -Year Budget: $500,000 Project Name: Peyton Drive Project Project Number: S-05/97 Program Year Initiated: 1997/98 Project Duration: 4 years Project Description: Includes acquisition of right-of-way needed along Peyton Drive. Project provides for widening of Peyton from Grand to Chino Hills Parkway and Eucalyptus Avenue west of Peyton to Galloping Hills Road. Funding Source- Development Fee, Community Facilities District, Facilities Benefit Assessment, Rule 20 1997/98 Budget: $385,000 Total Five -Year Budget: $11,885,000 ------------------------------------------ Project Name: Traffic Signals - 6 Locations Project Number- S-06/97 Program Year Initiated: 1997/98 Project Duration: 120 days (each) Project Description: Signals included for this fiscal year are: P.y on a�rly Glen (south), Peyton at Rock Springs, Soquel Canyon Parkway at Elinvar, Soquel Canyon Parkway and Mindenvale, Peyton at Glen Ridge, school area traffic signal on Eucalyptus at Litel Elementary Funding Source Traffic Signal Fee Fund, Gas Tax, Measure I 1997/98 Budget: $490,000 Total Five -Year Budget: $930,000 150 Project Name. Soquel Canyon Parkway/Central Avenue Bridge Project Number: S-07/97 Program Year Initiated: 1997/98 Project Duration: 2 years Project Description- Construction of new bridge over the Chino Creek at Central Avenue to connect Central Avenue to the SR -71 Freeway. Joint project with Chino and SANBAG with a total cost of $6,600,000 with the City of Chino Hills share being $2,200,000 Funding Source: Development Fee 1997/98 Budget: $2,200,000 Total Five -Year Budget: $2,200,000 Project Name: Descanso Avenue Sidewalk Project Number: S-08/97 Program Year Initiated: 1997/98 Project Duration: 6 months Project Description: This project provides for construction of 4 foot sidewalk (1970 ft ) on south side of Descanso Ave. from Pipeline Avenue to Sierra Vista Drive. Future years projects include Pipeline Avenue and Valle Vista Drive. Funding Source: Community Development Block Grant 1997/98 Budget: $183,000 Total Five -Year Budget: $633,000 ------------------------------------------ Project Name: Eucalyptus Avenue Reconstruction/Storm Drain - Design Project Number: S-09/97 Program Year Initiated: 1997/98 Project Duration: 90 days Project Description: Design and reconstruct Eucalyptus Avenue from Litel Elementary School to East City Limits. Project to include storm and catch basins. Funding Source: Measure I 1997/98 Budget: $340,000 Total Five -Year Budget: $340,000 151 Project Name- Soquel Canyon/Loop One Project Number- S-10/97 Program Year Initiated: 1997/98 Project Duration. 1 year Project Description. Design for the construction of Loop 91 or extension of Soquel Canyon Pkwy. West to its terminus with Southern extension of Peyton Drive Project construction is projected to be initiated and completed in year two -FY 98/99. Funding Source- Community Facilities District, Development Fee 1997/98 Budget: $700,000 Total Five -Year Budget: $7,400,000 Project Name. Sleepy Hollow Road Maintenance Project Project Number: 5-11/97 Program Year Initiated: 1997/98 Project Duration: 1 year Project Description: This project determines the scope of work and begins the repairs to the necessary streets, AC berms, and retaining walls within Sleepy Hollow Funding Source: Assessment District 1997/98 Budget: $50,000 Total Five -Year Budget: $62,000 ---------------------------------------- Project Name- Miscellaneous Street Projects Project Number: S-12/97 Program Year Initiated: 1997/98 Project Duration: 90 days Project Description: This project provides for the repair of failed pavement areas in various locations: Pipeline Avenue, north of Winged Foot Way and south of Pebble Beach Lane, Butterfield Ranch Road between Brookwood Lane and Twin Knolls Drive, Peyton Drive at English Road, pavement repair on Camino Largo Drive (pavement over many of the sewer line laterals in Camino Largo Drive have settled, additional storm drain trash racks along Butterfield Ranch Road, and a de -watering system in Agate Road (underground water is saturating the subgrade and causing the pavement to fail) Funding Source- Gas Tax 1997/98 Budget: $100,000 Total Five -Year Budget: $100,000 ---------------------------------------- 152 Project Name Telephone System Project Number- PF -01/97 Program Year Initiated. 1997/98 Project Duration. 90 days Project Description. This project will provide for a new telephone system for the City Hall. Funding Source- General Fund 1997/98 Budget: $195,000 Total Five -Year Budget: $195,000 Project Name: City Yard Fuel Tank Replacement Project Number- PF -02/97 Program Year Initiated: 1997/98 Project Duration: 120 days Project Description This project will replace the gasoline and diesel fuel tanks at the City Yard. State Law requires that underground tanks meet new standards by December 20, 1998. Funding Source: Equipment Maintenance Fund 1997/98 Budget: $125,000 Total Five -Year Budget: $125,000 Project Name Energy Efficient Lighting Project Number: PF -03/97 Program Year Initiated: 1997/98 Project Duration. 30 days Project Description- This project will replace the existing lights and ballasts with energy efficient lights at the Civic Center complex. Annual savings is estimated at $16,000 Funding Source: General Fund 1997/98 Budget: $40,000 Total Five -Year Budget: $40,000 - ----------------------------------------- Project Name: Sleepy Hollow Community Center Project Number- PF -04/97 Program Year Initiated: 1997/98 Project Duration: 6 months Project Description: Construct ADA improvements, primarily restroom modifications Funding Source: Community Development Block Grant 1997/98 Budget: $40,000 Total Five -Year Budget: $40,000 ------------------------------------------ 153 Project Name. Civic Center/Police Station Roof Project Project Number PF -05/97 Program Year Initiated: 1997/98 Project Duration. 90 days Project Description. The project consists of the installation of a polyurethane foam coating on the roofs of the Civic Center complex and the City's portion of the Police Station Funding Source General Fund 1997/98 Budget: $80,000 Total Five -Year Budget: $80,000 Project Name- Civic Center Emergency Generator Installation Project Number. PF -06/97 Program Year Initiated• 1997/98 Project Duration: 90 days Project Description The project provides for the installation of an Emergency Generator at the Civic Center complex. Funding Source: Regional Community Facilities District 1997/98 Budget: $94,000 Total Five -Year Budget: $94,000 PARK/OPEN SPACE PROJECTS Project Name. McCoy Equestrian Center Project Number P/OS-01/97 Program Year Initiated: 1997/98 Project Duration: 3 years Project Description: Design and construct improvements related to equestrian and livestock events. Funding Source: Park Fee 1997/98 Budget: $150,000 Total Five -Year Budget: $400,000 154 Project Name: Community Park Expansion Project Number- P/OS-02/97 Program Year Initiated. 1997/98 Project Duration 5 years Project Description- Purchase and improve park land south of Chino Hills Community Park. Improvements might consist of sports fields, parking and a community building. Funding Source Park Fee 1997/98 Budget: $2,200,000 Total Five -Year Budget: $5,950,000 Project Name. Crossroads/Oakridge Project Number. P/OS-03/97 Program Year Initiated: 1997/98 Project Duration: 1 year Project Description: Rennovate two existing parks Rennovation includes drainage improvements, playground structures, a restroom and landscaping. Funding Source: Landscape and Lighting District 1997/98 Budget: $442,500 Total Five -Year Budget: $442,500 Project Name: Park Plant Restoration & Irrigation Project Project Number: P/OS-04/97 Program Year Initiated: 1997/98 Project Duration: Ongoing Project Description: Upgrade existing landscape and irrigation systems to current standards. Replace aging irrigation components. Funding Source: Landscape and Lighting District 1997/98 Budget: ,$48,100 Total Five -Year Budget: $142,100 Project Name: Pole Relocation - Community Park Project Number: P/OS-05/97 Program Year Initiated• 1997/98 Project Duration: 1 year Project Description Relocation of a light pole to increase the usable area of a sports field. Funding Source: Landscape and Lighting District 1997/98 Budget: $30,000 Total Five -Year Budget: $30,000 155 Project Name: Strickling Park Path Project Number P/OS-06/97 Program Year Initiated- 1997/98 Project Duration. 1 year Project Description Construct improvements to stabilize eroding path Funding Source: General Fund 1997/98 Budget: $50,000 Total Five -Year Budget: $50,000 ------------------------------------------ Project Name. Morningfield Park Playground Installation Project Number: P/OS-07/97 Program Year Initiated: 1997/98 Project Duration: 1 year Project Description: Project includes installation of walkways and a playground. Funding Source: Landscape and Lighting District 1997/98 Budget: $20,000 Total Five -Year Budget: $20,000 Project Name- Parks - Picnic Tables/Trash Cans Project Number- P/OS-08/97 Program Year Initiated: 1997/98 Project Duration• 1 year Project Description- Replace picnic tables and trash cans that have reached the end of their useful life (City-wide). Funding Source- Landscape and Lighting District, General Fund 1997/98 Budget: $80,300 Total Five -Year Budget: $80,300 ------------------------------------ ----- Project Name: Calle San Marcos Handrail Project Number: P/OS-09/97 Program Year Initiated: 1997/98 Project Duration: 1 year Project Description: Installation of handrails along sidewalk and walkway to provide an accessible path of travel. Funding Source. Landscape and Lighting District 1997/98 Budget: $12,000 Total Five -Year Budget: $12,000 156 Project Name- Alterra Park Sidewalks Project Number. P/OS-10/97 Program Year Initiated. 1997/98 Project Duration* 1 year Project Description. Construction of sidewalk within Alterra Park. to a nearby trail The sidewalk will link the park Funding Source. Landscape and Lighting District 1997/98 Budget: $10,000 Total Five -Year Budget: LANDSCAPE PROJECTS $10,000 Project Name. Plant Restoration, Irrigation & Upgrade Project Project Number L-01/97 Program Year Initiated: 1997/98 Project Duration: On-going Project Description* Plant restoration, irrigation repairs & upgrade at various locations City-wide Funding Source: Landscape and Lighting District, General Fund 1997/98 Budget: $1,204,600 Total Five -Year Budget: $3,691,800 Project Name Chino Hills Parkway Median Project Number- L-02/97 Program Year Initiated: 1997/98 Project Duration: 120 days Project Description: Project is located on Chino Hills Parkway between Carbon Canyon Road and and Eucalyptus (adjacent to Crossroads Park). Funding Source Landscape and Lighting District 1997/98 Budget: $79,900 Total Five -Year Budget: $79,900 157 Project Name Lot X Remediation Project Number L-03/97 Program Year Initiated 1997/98 Project Duration, 120 days Project Description Civil and Geotechnicial Engineering services for preparation and review of grading and erosion/siltation control plans Project includes grading and erosion contol including materials, equipment and labor. Funding Source: Landscape and Lighting District 1997/98 Budget: $130,000 Total Five -Year Budget: $130,000 Project Name Well No. 18 Project Number: W-01/97 Program Year Initiated: 1997/98 Project Duration 120 days Project Description. Equip and develop existing Water Well No. 18 Funding Source- Water Capital Connection Fee 1997/98 Budget: $400,000 Total Five -Year Budget: $400,000 Project Name: Local Well Acquisition and Development Project Number: W-02/97 Program Year Initiated: 1997/98 Project Duration: 1 year Project Description. Project includes acquisition and development of wells at various locations in Chino Hills and surrounding basin. Funding Source Water Capital Connection Fee 1997/98 Budget: $2,000,000 Total Five -Year Budget: $2,000,000 158 Project Name Pellisier Well Modifications Project Number W-03/97 Program Year Initiated: 1997/98 Project Duration 120 days Project Description Modify the existing Pellisier Well to provide a water supply source to the low zone. Funding Source: Water Capital Connection Fee 1997/98 Budget: $200,000 Total Five -Year Budget: $200,000 Project Name• Purchase Permanent Source Project Number- W-04/97 Program Year Initiated: 1997/98 Project Duration. 1 year Project Description- Obtain new source water supplies for the City's continuous expansion. May include construction of new wells, obtaining water rights, and/or new water treatment facilities. Funding Source. Water Capital Connection Fee 1997/98 Budget: $2,000,000 Total Five -Year Budget: $2,000,000 Project Name: Well No. 13 Modification Project Number: W-05/97 Program Year Initiated• 1997/98 Project Duration. 120 days Project Description: Modify existing well facilities at Water Well No high nitrates 13 to allow blending for Funding Source- Water Capital Connection Fee 1997/98 Budget: $50,000 Total Five -Year Budget: 159 $50,000 Project Name- Existing Well Site Modifications Project Number W-06/97 Program Year Initiated 1997/98 Project Duration 120 days Project Description Modify existing well sites to improve efficiency, chlorination capabilities, and general site conditions such as enclosures, security, etc. Funding Source. Water 1997/98 Budget: $550,000 Total Five -Year Budget: $550,000 Project Name- Telemetry System Project Number• W-07/97 Program Year Initiated- 1997/98 Project Duration- 120 days Project Description Modify existing City-wide telemetry system and operational efficiency program Funding Source. Water Capital Connection Fee 1997/98 Budget: $250,000 Total Five -Year Budget: $500,000 Project Name: Well No. 19 Upgrade Project Number W-08/97 Program Year Initiated. 1997/98 Project Duration: 120 days Project Description: Upgrade existing well site and perform environmental mitigation. Funding Source: . Water 1997/98 Budget: $200,000 Total Five -Year Budget: $200,000 Project Name. Reservoir No. 18 Project Number: W-09/97 Program Year Initiated. 1997/98 Project Duration: 120 days Project Description- Preliminary site and geotechnical feasibility study for Reservoir No. 18. Funding Source: Water Capital Connection Fee 1997/98 Budget: $200,000 Total Five -Year Budget: $1,700,000 ------------------------------------------ 160 Project Name Rolling Ridge Water Line Replacement Project Project Number W-10/97 Program Year Initiated• 1997/98 Project Duration 120 days Project Description. Replacement of steel water lines in the Rolling Ridge Tract. Funding Source: Water 1997/98 Budget: $300,000 Total Five -Year Budget: $300,000 Project Name: Reservoir Painting Project Number: W-11/97 Program Year Initiated- 1997/98 Project Duration- 120 days Project Description- Paint the exterior and interior of the Reservoirs for preventative maintenance protection. Funding Source: Water 1997/98 Budget: $75,000 Total Five -Year Budget: $75,000 Project Name: Schaefer Avenue Waterline Project Number: W-12/97 Program Year Initiated: 1997/98 Project Duration: 120 days Project Description: Construction of a portion of the Schaefer Avenue Waterline from Norton to Pipeline. Funding Source: Water Capital Connection Fee 1997/98 Budget: $250,000 Total Five -Year Budget: 161 $250,000 Project Name SR71 - Steel Casing/Reclaimed Supply Line Project Number RW -01/97 Program Year Initiated• 1997/98 Project Duration 120 days Project Description. Construct the main supply line for reclaimed water from Chino Basin Municipal Water District under SR71 to existing reclaimed supply line on Bird Farm Road Funding Source: Water Capital Connection Fee 1997/98 Budget: $162,800 Total Five -Year Budget: $162,800 ------------------------------------------ Project Name- Yorba Reclaimed Supply Line Project Number- RW -02/97 Program Year Initiated: 1997/98 Project Duration: 120 days Project Description: Construct 20" reclaimed water supply line from Bird Farm Road to Los Serranos Road along Yorba Avenue. Funding Source: Water Capital Connection Fee 1997/98 Budget: $339,000 Total Five -Year Budget: $339,000 Project Name: Reservoir #19 - Reclaimed Watermain Project Number: RW -03/97 Program Year Initiated: 1997/98 Project Duration: 120 days Project Description: Construct 16" reclaimed watermain from Butterfield Ranch Road to future Reservoir No. 19. Funding Source: Water Capital Connection Fee 1997/98 Budget: $260,000 Total Five -Year Budget: $260,000 162 Project Name. Soquel Canyon Reclaimed Supply Line Connection Project Number: RW -04/97 Program Year Initiated: 1997/98 Project Duration. 1 week Project Description. 16" reclaimed supply line connection on Soquel Canyon at Cypress Street Funding Source Water Capital Connection Fee 1997/98 Budget: $8,000 Total Five -Year Budget: $8,000 SEWER/STORM DRAIN PROJECTS Project Name Sewer Manhole Modifications Project Number: S/SD-01/97 Program Year Initiated: 1997/98 Project Duration• 120 days Project Description: Project includes sewer manhole modifications at various locations throughout the City. Funding Source: Sewer 1997/98 Budget: $40,000 Total Five -Year Budget: $40,000 Project Name• Misc. Sewer Upgrade Projects Project Number- S/SD-02/97 Program Year Initiated: 1997/98 Project Duration: 120 days Project Description: Project includes modification of Boy's Republic sewer easement access road, various sewer reliefs throughout the City, sewer line at Soquel Canyon and SR71, and pump upgrades at Rincon Lift Station. Funding Source: Sewer 1997/98 Budget: $100,000 Total Five -Year Budget: $100,000 163 Project Name. Rincon Storm Drain Channel Project Number. S/SD-03/97 Program Year Initiated. 1997/98 Project Duration 1 year Project Description: Construct a storm drain channel on Butterfield Ranch Road from the north boundary of the Richland property to Highway 71. Funding Source Community Facilities District No 9 1997/98 Budget: $1,300,000 Total Five -Year Budget: $1,300,000 164 This page intentionally left blank. 165 rn CITY OF CHINO HILLS CAPITAL IMPROVEMENT PROGRAM FIVE-YEAR SUMMARY FISCAL YEAR 97/98 THROUGH FISCAL YEAR 2001/02 TOTAL PROJECT 5 -YR EST. 97/98 98/99 99/00 00/01 01/02 FUTURE S-01/97 Slurry Seal/Overlay Program $5,425,631 $900,000 $1,050,000 $1,102,500 $1,157,625 $1,215,506 S-02/97 Chino Avenue Construction $2,060,000 $2,060,000 $0 $0 $0 $0 S-03/97 Citywide Restriping Project $400,000 $70,000 $15,000 $80,000 $85,000 $90,000 S-04/97 Citywide Sidewalk Replacement Program $500,000 $200,000 $200,000 $100,000 $0 $0 S-05/97 Peyton Drive Project $11,885,000 $385,000 $2,000,000 $4,000,000 $5,500,000 $0 S-06/97 Traffic Signals - 6 locations $930,000 $490,000 $140,000 $100,000 $100,000 $100,000 $1,280,000 S-07/97 Soquel Canyon Pkwy./Central Ave. Bridge $2,200,000 $2,200,000 $0 $0 $0 $0 S-08/97 Sidewalk Construction $633,000 $183,000 $450,000 $0 $0 $0 S-09/97 Eucalyptus Ave. St. Reconst /Storm Drain $340,000 $340,000 $0 $0 $0 $0 S-10/97 Soquel Canyon/Loop One $7,400,000 $700,000 $6,700,000 $0 $0 $0 S-11/97 Sleepy Hollow Road Maintenance Project $62,000 $50,000 $12,000 $0 $0 $0 S-12/97 Miscellaneous Street Projects $100,000 $100,000 $0 $0 $0 $0 S-01/98 Pipeline Avenue Improvements $320,000 $0 $320,000 $0 $0 $0 S-02/98 Fairfield Ranch Road $4,200,000 $0 $200,000 $2,000,000 $2,000,000 $0 S-01/99 Soquel Canyon/Loop Two $14,800,000 $0 $0 $1,500,000 $13,300,000 $0 S-01/00 Los Serranos Underground Utilities $500,000 $0 $0 $0 $500,000 $0 S-01/ Rolling Ridge Drive Extension $0 $0 $0 $0 $0 $0 $800,000 S-02/ Fairway Blvd. Paving $0 $0 $0 $0 $0 $0 $150,000 S-03/ Advance Street Signs $0 $0 $0 $0 $0 $0 $60,000 CITY OF CHINO HILLS CAPITAL IMPROVEMENT PROGRAM FIVE-YEAR SUMMARY FISCAL YEAR 97/98 THROUGH FISCAL YEAR 2001/02 TOTAL PROJECT 5 -YR EST. 97/98 98/99 99/00 00/01 01/02 FUTURE $195,000 FACILITIES ,PUBLIC $0 PF -01/97 Telephone System PF -02/97 City Yard Fuel Tank Replacement PF -03/97 Energy Efficient Lighting PF -04/97 Sleepy Hollow Community Center PF -05/97 Civic Center/Police Station Roof Project PF -06/97 Civic Center Emergency Generator PF -01/98 City Entrance Monument Signs PF -02/98 Civic Center Complex PF -03/98 Public Facilities Maintenance Yard PF -01/ Fire Stations (3) $195,000 $195,000 $0 $0 $0 $0 $125,000 $125,000 $0 $0 $0 $0 $40,000 $40,000 $0 $0 $0 $0 $40,000 $40,000 $0 $0 $0 $0 $80,000 $80,000 $0 $0 $0 $0 $94,000 $94,000 $0 $0 $0 $0 $400,000 $0 $100,000 $100,000 $100,000 $100,000 $100,000 $8,600,000 $0 $100,000 $3,750,000 $3,750,000 $1,500,000 $15,000,000 $4,300,000 $0 $100,000 $2,000,000 $200,000 $2,000,000 $0 $0 $0 $0 $0 $0 $7,000,000 F- rn CITY OF CHINO HILLS CAPITAL IMPROVEMENT PROGRAM FIVE-YEAR SUMMARY FISCAL YEAR 97/98 THROUGH FISCAL YEAR 2001/02 TOTAL PROJECT 5 -YR EST. 97/98 98/99 99/00 00/01 01/02 FUTURE 3ARKS/OPFN SPLA P/OS-01/97 McCoy Equestrian Center $400,000 $150,000 $150,000 $100,000 $0 $0 P/OS-02/97 Community Park Expansion $5,950,000 $2,200,000 $3,750,000 $0 $0 $0 P/OS-03/97 Crossroads/Oakridge $442,500 $442,500 $0 $0 $0 $0 P/OS-04/97 Park Plant Restoration & Irrigation Project $148,000 $48,100 $25,000 $25,000 $25,000 $25,000 P/OS-05/97 Pole Relocation - Community Park $30,000 $30,000 $0 $0 $0 $0 P/OS-06/97 Strickling Park Path $50,000 $50,000 $0 $0 $0 $0 P/OS-07/97 Morningfield Park Playground Installation $20,000 $20,000 $0 $0 $0 $0 P/OS-08/97 Parks - Picnic Tables/Trash Cans $80,300 $80,300 $0 $0 $0 $0 P/OS-09/97 Calle San Marcos Handrail $12,000 $12,000 $0 $0 $0 $0 P/OS-10/97 Alterra Park Sidewalk $10,000 $10,000 $0 $0 $0 $0 P/OS-01/98 Grand Avenue Park $1,900,000 $0 $1,900,000 $0 $0 $0 P/OS-01/00 Trail Staging Area $120,000 $0 $0 $0 $120,000 $0 P/OS-02/00 Trail Construction $175,000 $0 $0 $0 $175,000 $0 P/OS-01/01 Chino Avenue Park $1,900,000 $0 $0 $0 $0 $1,900,000 P/OS-02/01 Carbon Canyon Park $500,000 $0 $0 $0 $0 $500,000 P/OS-03/01 Los Serranos Park $2,700,000 $0 $0 $0 $0 $2,700,000 P/OS-01 Ramona Park Community Center $0 $0 $0 $0 $0 $0 $3,750,000 CITY OF CHINO HILLS CAPITAL IMPROVEMENT PROGRAM FIVE-YEAR SUMMARY FISCAL YEAR 97/98 THROUGH FISCAL YEAR 2001/02 TOTAL PROJECT 5 -YR EST. 97/98 98/99 99/00 00/01 01/02 FUTURE L-01/97 Plant Restoration, Irrigation/Upgrade Project L-02/97 Chino Hllls Parkway Median L-03/97 Lot X Remediation r rn $3,691,800 $1,204,600 W-01/97 Well No. 18 W-02/97 Local Well Acquisition & Development W-03/97 Pellisier Well Modifications W-04/97 Purchase Permanent Source W-05/97 Well No. 13 Modifications W-06/97 Existing Well Site Modifications W-07/97 Telemetry System W-08/97 Well No. 19 Upgrade W-09/97 Reservoir No. 18 W-10/97 Rolling Ridge Water Line Replacement W-11/97 Reservoir Painting W-12/97 Schaefer Avenue Waterline Extension r rn $3,691,800 $1,204,600 $683,300 $579,300 $557,300 $537,300 $79,900 $79,900 $0 $0 $0 $0 $130,000' $130,000 $0 $0 $0 $0 $400,000 $400,000 $0 $0 $0 $0 $2,000,000 $2,000,000 $0 $0 $0 $0 $200,000 $200,000 $0 $0 $0 $0 $2,000,000 $2,000,000 $0 $0 $0 $0 $50,000 $50,000 $0 $0 $0 $0 $550,000 $550,000 $0 $0 $0 $0 $500,000 $250,000 $250,000 $0 $0 $0 $200,000 $200,000 $0 $0 $0 $0 $1,700,000 $200,000 $1,500,000 $0 $0 $0 $300,000 $300,000 $0 $0 $0 $0 $75,000 $75,000 $0 $0 $0 $0 $250,000 $250,000 $0 $0 $0 $0 CD CITY OF CHINO HILLS CAPITAL IMPROVEMENT PROGRAM FIVE-YEAR SUMMARY FISCAL YEAR 97/98 THROUGH FISCAL YEAR 2001/02 TOTAL PROJECT 5 -YR EST. 97/98 98/99 99/00 00/01 01/02 FUTURE W-01/98 Chino Basin Well Capacity $600,000 $0 $600,000 $0 $0 $0 W-02/98 Chino Basin Well Capacity $650,000 $0 $650,000 $0 $0 $0 W-03/98 Chino Basin Well Capacity $825,000 $0 $825,000 $0 $0 $0 W-04/98 Los Serranos Replacement, Phase V $500,000 $0 $500,000 $0 $0 $0 Various Generator Power Connections for W-05/98 Booster & Water Pumps $50,000 $0 $50,000 $0 $0 $0 Sleepy Hollow Pressure Reducing Station, W-06/98 Relocation and Modification $100,000 $0 $100,000 $0 $0 $0 W-01/99 24" Main, Schaefer Avenue $550,000 $0 $0 $550,000 $0 $0 Water Supply, Transmission, Storage, W-02/99 Pumping $7,600,000 $0 $0 $7,600,000 $0 $0 Water Supply, Transmission, Storage, W-01/00 Pumping $5,300,000 $0 $0 _ $0 $5,300,000 $0 Water Supply, Transmission, Storage, W-01/01 Pumping $6,600,000 $0 $0 $0 $0 $6,600,000 RECLAIMED WATER RW -01/97 SR71 - Steel Casing/Reclaimed Supply Line $162,000 $162,800 $0 $0 $0 $0 RW -02/97 Yorba Reclaimed Supply Line $339,000 $339,000 $0 $0 $0 $0 RW -03/97 Reservoir #19 - Reclaimed Waterline $260,000 $260,000 $0 $0 $0 $0 RW -04/97 Soquel Cyn. Reclaimed Supply Line $8,000 $8,000 $0 $0 $0 $0 PROJECT CITY OF CHINO HILLS CAPITAL IMPROVEMENT PROGRAM FIVE-YEAR SUMMARY FISCAL YEAR 97/98 THROUGH FISCAL YEAR 2001/02 TOTAL 5 -YR EST. 97/98 98/99 99/00 00/01 01/02 FUTURE ISEWER/STORM S/SD-01/97 Sewer Manhold Modifications $40,000 $40,000 $0 $0 $0 $0 S/SD-02/97 Misc. Sewer Upgrade Projects $100,000 $100,000 $0 $0 $0 $0 S/SD-03/97 Rincon Storm Drain Channel $1,300,000 $1,300,000 $0 $0 $0 $0 S/SD-01/98 Sewer/Storm Drain System Improvements $1,500,000 $0 $1,500,000 $0 $0 $0 S/SD-01/99 Sewer/Storm Drain System Improvements $1,500,000 $0 $0 $1,500,000 $0 $0 S/SD-01/00 Sewer/Storm Drain System Improvements $1,000,000 $0 $0 $0 $1,000,000 $0 S/SD-01/01 Sewer/Storm Drain System Improvements $1,000,000 $0 $0 $0 $0 $1,000,000 $21,394,200 This page intentionally left blank. 172 Glossary of Budget Terms Appropriation - An authorization by the City Council to make expenditures and to incur obligations for a specific purpose within a specific time frame. Assessed Valuation - A dollar value placed on real estate or other property by San Bernardino County as a basis for levying property taxes. Audit - A view of the City's accounts by an independent auditing firm to substantiate fiscal year-end fund, salaries, reserves and cash on hand. Beginning/Ending (Unappropriated) Fund Balance - Unencumbered resources available in a fund from the prior/current fiscal year after payment of the prior/current fiscal year's expenditures. This is not necessarily cash on hand. Bond - A City may raise capital by issuing a written promise to pay a specific sum of money, called the face value or principal amount, at a specific date or dates in the future, together with periodic interest at a special rate. Budget - A fiscal plan of financial operation listing an estimate of proposed appropriations or expenditures and the proposed means of financing them for a particular time period. The budget is proposed until it has been approved by the City Council. Chino Hill's annual budget encompasses one fiscal year (July 1 through June 30.) 173 Capital Improvement - A permanent addition to the City's assets, including the design, construction, or purchase of land, building, or facilities, or major renovations of same. Capital Improvement Program - A financial plan or proposed capital improvement projects with single -and multiple -year capital expenditures/expenses. The Capital Improvement Program plans for five years and is updated annually. Capital Outlay - A budget appropriation category which budgets all equipment having a unit cost of more than $1,000 and an estimated useful life of over one year. Capital Projects - Physical structural improvements with a cost of $5,000 or more and a useful life of one year or more. Examples include a new park, building modifications or road construction. Debt Service - Payment of the principal and interest on an obligation resulting from the issuance of bonds, notes, or Certificates of Participation (COP'S). Debt Service Requirements - The amount of money required to pay interest on outstanding debt and required contributions to accumulate monies for future retirement of term bonds. Deficit - An excess of expenditures or expenses over revenues (resources). Department - It is the basic unit of service responsibility encompassing a broad array of related activities. Division - A subsection (or activity) within a department which furthers the objectives of the City Council by providing specific services. Encumbrances - A legal obligation to pay funds, the expenditure of which has not yet occurred. They cease to be encumbrances when the obligations are paid or otherwise terminated. Expense/Expenditure - The actual spending of funds set aside by an appropriation. Fiscal Year - A twelve-month period of time to which a budget applies. In Chino Hills, it is July 1 through June 30. Fund - An independent fiscal and accounting entity used to record all financial transactions related to the specific purpose for which the fund was created. Fund Balance - The amount of financial resources available for use. Generally, this represents the detail of all the annual operating surpluses and deficits since the fund's inception. General Fund - The primary fund of the City used to account for all revenues and expenditures of the City not legally restricted as to use. This fund is used to offset the cost of the City's general operations. All revenues which do not have to be placed in a separate fund are deposited in the general fund. All expenditures must be made pursuant to appropriations which lapse annually at the end of the fiscal year. 174 General Obligation Bond - Bonds used for various purposes and repaid by the regular (usually via the General Fund) revenue raising powers of the City. Grant - Contributions, gifts or cash, or other assets from another governmental entity to be used or expended for a specific purpose, activity, or facility. An example is the Community Development Block Grant provided by the Federal Government. Interfund Transfers - Monies transferred from one fund to another. Such money is transferred to finance the operations of another fund or to reimburse the fund for certain expenditures. Internal Service Fund - An Internal Service Fund provides services to other City departments and bills the various other funds for services rendered, just as would private business. Materials, Supplies, and Services - Expenditures for materials, supplies, and services which are ordinarily consumed within a fiscal year and which are not included in departmental inventories. Municipal Code - A book that contains the City Council approved ordinances currently in effect. The Code defines City policy with respect to areas such as planning, etc. Objectives - The expected results or achievements of a budget activity. Operating Budget - Annual appropriation of funds for ongoing program costs, including salaries and benefits, services and supplies, debt service, capital outlay and capital improvements. Operations and Maintenance - A section of the budget that addresses all the programs and day-to-day operating costs associated with the day-to-day operations of a division or a department. Ordinance - A formal legislative enactment by the City Council. It has the full force and effect of law within City boundaries unless pre-empted by a higher form of law. An Ordinance has a higher legal standing than a Resolution. Reimbursement - Payment of amount remitted on behalf of another party, department, or fund. Reserve - An account used to record a portion of the fund balance as legally segregated for a specific use. Resolution - A special order of the City Council which has a lower legal standing than an ordinance. Revenues - Amount received for taxes, fees, permits, licenses, interest, intergovernmental sources, and other sources during the fiscal year. Revenue Bonds - A type of bonds usually issued to construct facilities. The bonds are repaid from the revenue produced by the operation of these facilities. 175 Salaries and Benefits - A budget category which generally accounts for full-time and temporary employees, overtime expenses, and all employee benefits, such as medical, dental, and retirement. Special Revenue Funds - This fund type collects revenues that are restricted by the City, State, or Federal Government as to how the City might spend them. This page intentionally left blank. 176 Object Designations Line Item Title and Description Salaries and Wages 1010 Regular Salaries Base salary, including additional monthly earnings, paid to full-time employees and City Council. Additional earnings include special duty pay such as bilingual, stand by, and call back pay. 1015 Part-time/Seasonal Wages Wages of part-time hourly employees. 1020 Overtime Salaries Overtime. Pay for employment classifications subject to requirements of the Fair Labor Standards Act. Fringe Benefits 1540 Fringe Benefits Cost of medical, dental, vision insurance and direct payments to the employees in accordance with the City's flexible benefit plan, tuition reimbursement, PST Plan, accrued leave compensation, auto allowance, Medicare insurance, employer retirement contribution, deferred compensation plan, group vision plan, group life insurance, State Disability Insurance, and Workers' Compensation. Operations & Maintenance 2010 Memberships and Certifications Organizational membership fees and professional and technical certifications, and licenses. 2015 Conferences, Meetings, and Training Registration, meals, transportation, and lodging for conferences and training meetings and seminars. 2020 Auto Mileage Reimbursement for use of personal vehicle for City business other than costs applicable to conferences, meetings, and training. 2030 Uniforms Costs of City -supplied uniform accessories such as boots, gloves, hats, glasses, etc., and uniform cleaning. 177 Professional and Contractual Services 3010 Legal Services Attorney fees for rendering legal services to the City. 3020 Financial Services Financial advisory, analytical, and processing services; accounting and auditing services. 3025 Medical Services Medical costs for personnel physical examinations and injuries, police suspect hospital tests, and prisoner medical care. 3030 Development Professional Services Fees for architectural, planning, engineering, plan checking, inspection, and appraisal services. 3090 Professional Services Professional service fees not included elsewhere. 3105 Temporary Employee Services Charges for temporary help contracted directly with an employment agency. 3110 Computer Services Cost of computer system and application software development and support, and network administration. 3115 Data Processing Services Charges to departments for City -supplied data processing services. 3135 Special Studies Costs of unique studies and surveys. 3140 Refuse Contract Cost of debris disposal and services provided by the City's contract disposal firm. 3151 Hazardous Materials Removal Services Charges for removal of hazardous materials spilled or deposited within the City. 3155 Recreation Program Instructors Cost of services provided by fee-based Recreation Program Instructors. 178 - 3160 Water Meter Reading Services Charges for contractual water meter reading services. 3165 Sewer Treatment Services Costs for sewer treatment services provided by the Chino Basin Municipal Water District. 3170 Police Services Costs for contract police services provided by County. 3171 Sheriffs Prisoner Booking Services Charges by the County Sheriffs Department for booking suspected criminals apprehended within the City. 3172 Parking Fine Processing Services Fees paid to the State and County for surcharges on parking fines issued by City Police. 3173 Animal Control Services Costs for animal control services provided by a humane society. 3180 Crossing Guard Services Cost for contract crossing guard services provided for schools located within the City. 3189 Communication System Services Contract costs for wire and wireless communication system licenses and operating maintenance services (i.e., 800 MHz system). 3190 Contractual Services Contract costs for public agency services, collection services, insurance claims administration, personnel services, weed abatement services, water quality analysis services, and other contractual services not included elsewhere. Supplies and Services 4010 Legal Advertising Cost for newspaper publishing or required legal notices. 4015 Advertising and Promotion Includes cost of City brochures. 179 4025 Election Expense Incurred costs for elections. 4030 Printing and Photocopy Services Costs for photocopy machines usage; and outside printing reprographics and printing costs of a general nature. 4031 Document Imaging Cost of microfilming supplies and other imaging services. 4035 Postage and Express Delivery Metered and nonmetered postal delivery services costs, including charges for express delivery services. 4110 Liability Insurance Premium for liability insurance coverage and additions to insurance reserves. 4115 Fire and Casualty Insurance Premium for fire and casualty insurance coverage. 4120 Vehicle Insurance Premium for vehicle public liability and property damage insurance coverage. 4125 Surety Bond Cost of specific and blanket surety bonds for City employees. 4130 Workers' Compensation Program Premium and payments for Workers' Compensation insurance coverage. 4140 Unemployment Insurance Cost of claim payments for unemployment insurance. 4245 Traffic Signs Signs used in the directing of traffic. 4310 Fuel Cost of gasoline and diesel fuel. 4315 Automotive Parts and Supplies Automotive replacement parts and components, including tires, batteries, and supplies. Miscellaneous items such as steam cleaning compounds, brake and transmission fluid, polish, radiator cleaner, and lubricants. 180 4410 Chemical Supplies Costs of chlorine, oxygen, acid, and similar items. 4420 Computer Hardware and Software Expense Cost of computer hardware and software which costs less than $1,000 per unit. 4430 Small Equipment and Tools Cost of hand tools, equipment and office equipment which individually costs less than $1,000. 4440 Office Supplies Cost of all office stationery and supplies. 4445 Special Parts and Supplies Unique department parts and supplies costs. Such parts and supplies include pipes and fittings, rock and mineral products, cement and concrete, turf and landscape, photography, custodial, and recreation supplies. 4450 Reference Materials and Services Purchase of books, technical manuals and periodical subscriptions. Maintenance and Rentals 5010 Parks and Landscape Costs for landscape and irrigation system maintenance and debris removal. Also includes charges for maintenance of lakes, ponds, fountains and other water features. 5012 Tree Maintenance Charges for contract maintenance of City trees, including pruning and removal services. 5020 Building and Structure Maintenance Cost of repair and maintenance of City buildings such as electrical wiring, plumbing, flooring, heating, and air conditioning. 5021 Custodial Services Cleaning and janitorial products such as cleansers, disinfectants, floor oils, wax, mops, rags, paper towels, tissue. 5025 Office Equipment Maintenance Repair and preventative maintenance of office equipment including computer equipment. 181 5035 Vehicle Maintenance Charges for repair and maintenance of vehicles. 5040 Communications Equipment Maintenance Repair costs for communication equipment, including mobile phones, telephones, and pagers. 5045 Graffiti Removal Services Cost of graffiti removal services including supplies and contract labor. 5110 Street Repair and Maintenance Costs of street patching and resurfacing, curb and gutter repairs, and related repairs. 5111 Street Sweeping Charges for contract street sweeping services. 5112 Pavement Striping Contract costs for placing pavement markings for traffic and pedestrian control. 5115 Traffic Signal Maintenance Cost of maintaining and repairing traffic signals, including contractual costs. 5220 Water Lines and Mains Maintenance Repair and maintenance of the Water Utility's lines and mains. 5225 Meter Maintenance Costs for repair of the Water Utility's meters. 5230 Fire Hydrant Maintenance Costs of parts for maintenance of fire hydrants. 5235 Distribution Plant Maintenance Contracted labor and equipment costs for the maintenance of the Water Utility's distribution system. 5310 Sanitary Sewer Line Maintenance Maintenance and repair costs for sanitary sewer lines. 5315 Storm Sewer Line Maintenance Maintenance and repair costs for storm sewer lines and drainage easements. 182 N 5490 Other Structural Repair and Maintenance Charges for the repair and maintenance of structures such as street lights, bleachers and drinking fountains. 5590 Equipment Maintenance Cost of the maintenance of equipment not covered elsewhere. 5610 Facilities Rental Rent of land and buildings for City programs and projects. 5620 Vehicle Rental Monthly charges to the department to maintain and service department vehicles. 5625 Equipment Rental Charges for rental or lease of equipment. 5690 Other Rental Rental charges for items not covered elsewhere. Utilities 6010 Water Wholesale water purchases by the City's Water Utility and retail water purchases by City departments. 6015 Electricity City electricity costs except for Water Utility pumping power and street light costs. 6020 Street Light Power Electricity costs for street lights. 6025 Water Pumping Power Electricity and natural gas for operating Water Utility's pumps. 6030 Gas City natural gas costs. 6035 Telephone City telecommunication costs, including cellular and mobile telephones and paging services. 183 Miscellaneous Expenditures 7010 Interest Payments Payment of any interest charges for borrowed funds. 7015 Principal Payments Payments of principal on bonds, notes, etc., which have matured in the current fiscal year. 7020 Bond Payment Insurance The cost of insurance or other form of security (i.e., Letter of Credit) to ensure that the City does not default on any bond payment. 7025 Bond Call Payments Payment of principal on bonds as a result of prepayment of Assessment Districts Fee programs. 7030 Assessment District Credits Payments to the Assessment Districts from Development Fee Program Funds for bond call payments resulting from providing land owners credits against development fees for payoffs of Assessment District property liens. 7045 Tax C Discharge Expense The cost of Tax C Discharge payment for CFD #9. 7050 Debt Issue Expense Cost of financial advisory services, bond counsel services, printing services, and other debt issuance expense. 7110 Depreciation Expense To record the annual depreciation costs of equipment in the Proprietary Funds. 7120 Amortization Expense To record the annual amortization costs for bond issuance costs. 7220 Administrative Overhead City-wide administrative costs allocated to funds and activities for services provided by City Council, City Manager, City Clerk, City Attorney, Finance, Risk Management, and general non -departmental functions. This account does not include departmental overhead costs which are reported in account number 7225 - Departmental Overhead. 184 7225 Departmental Overhead Departmental Administrative costs allocated to the division managed by the department. This account does not include City-wide administrative overhead costs which are reported in account number 7220 - Administrative Overhead. 7415 Special Departmental Expense Costs for studies, projects, or programs. 7610 Uncollectible Accounts 7910 Removal of Architectural Barriers This element/object number is only for Community Development Block Grant use. 7911 Public Works Construction This element/object number is only for Community Development Block Grant use. 7919 Contingency This element/object number is only for Community Development Block Grant use. 7985 NPDES City's share of County's National Pollution Discharge Elimination System permit cost. 7990 Other Miscellaneous Expenditures Expenses not accounted for elsewhere. Capital Outlay 8010 Land Purchase price of real property and all incidental costs involved. 8015 Land Improvements Costs of grading, landscaping, and irrigation systems. 8030 Buildings Cost of constructing buildings and the basic equipment which forms an integral part of the building. Includes replacement of major components of existing buildings (roofs, mechanical, equipment, etc.). 8040 Improvements Other than Buildings Cost of structures such as playground equipment, band shells, fences, and bridges. 185 8050 Office Furniture and Equipment Cost of furniture and office equipment including computer hardware and software having a purchase price of $1,000 or more. 8060 Vehicles and Equipment Purchase of vehicles such as cars, trucks, and vans. Purchase of other equipment having a purchase price of $1,000 or more. 8110 Street Facilities Cost of construction and installation of streets, curbs, gutters, sidewalks, traffic signals and street lights. 8210 Sanitary Sewer Lines and Facilities Cost of construction and installation of sanitary sewer lines and pump stations. 8310 Storm Sewer Lines Cost of construction and installation of storm sewer lines and other drainage facilities 8410 Water Lines and Mains Cost of construction and installation of water lines and mains. 8420 Water Meters Purchase and installation of water meters 8425 Fire Hydrants Purchase and installation of fire hydrants. 8450 Water Supply Facilities Cost of construction and installation of reservoirs, wells, pumps, and booster stations. 8990 Contributions to Construction Funds Transfers to construction funds for Assessment Districts and Community Facilities Districts financed facilities. 8995 Contributions to Enterprise Funds Transfers to enterprise funds for facilities financed from the Water Capital Connection Fee and Sewer Capital Connection Fee funds. Other Charges 9010 Interfund Transfers to Other Funds Transfers to other funds for reimbursement of administrative and/or overhead charges; program subsidies; and the reimbursement for project and program expenses. 9020 Intra/Inter Agency Fund Transfers To account for transactions among agency -type funds and between agency -type funds and other type funds such as Governmental, Enterprise, Capital Projects, and Debt Service funds. 9030 Residual Equity Transfers Transfers of uncommitted reserves among the General Fund, Special Revenue Funds, and other fund types. 187 This page intentionally left blank.