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Rincon Consultants, Inc. A2017-242AGREEMENT NO. A2017- 242 FOR PROFESSIONAL SERVICES BETWEEN::THE CITY OF CHINO HILLS AND RINCON CONSULTANTS, INC. THE GODDARD SCHOOL PROJECT THIS AGREEMENT, made and entered into this 24th day of October, 2017, between the CITY OF CHINO HILLS, a municipal corporation, hereinafter referred to as "City" and RINCON CONSULTANTS, INC. hereinafter referred to as "Consultant". In consideration of the mutual covenants and conditions set forth herein, the parties agree as follows: 1. SCOPE OF SERVICES. Consultant agrees to perform the services set forth in Exhibit A "SCOPE OF SERVICES" attached hereto and made a part hereof. Consultant shall submit its work to the City for its review after completing each phase of the project as described in Exhibit A, or when otherwise requested by the City. Consultant shall., at its own cost, make any revisions of its own work as required by the City and re -do, at its own cost, any work which the City finds unsatisfactory due to Consultant's or subcontractor's errors or omissions. Consultant represents and warrants that it has the qualifications, experience and facilities to properly perform said services in a thorough, competent and professional manner and shall, at all times during the term of this Agreement, have in full force and effect, all licenses required of it by law. Consultants shall begin its services under this Agreement on October 25, 2017. 2. STATUS OF CONSULTANT. Consultant is and shall at all times remain as to the City a wholly independent contractor. The personnel performing -1- the services under this Agreement on behalf of Consultant shall at all times be under Consultant's exclusive direction and control. Neither City nor :any of its officers, employees or agents shall have control over the conduct of Consultant or any of Consultant's officers, employees or agents, except as set forth in this Agreement. Consultant shall not at any time or in any manner represent that it or any of its officers, employees or agents are in any manner officers, employees or agents of the City. Consultant shall not incur or have the power to incur any debt, obligation or liability whatever against City, or bind City in any manner. Consultant shall not disseminate any information or reports gathered or created pursuant to this Agreement without the prior written approval of City except information or reports required by government agencies to enable Consultant to perform its duties under this Agreement. 3. CONSULTANT'S KNOWLEDGE OF APPLICABLE LAWS. Consultant shall keep itself informed of applicable local, state and federal laws and regulations which may affect those employed by it or in any way affect the performance of its services pursuant to this Agreement. Consultant shall observe and comply with all such laws and regulations affecting its employees. City and its officers and employees, shall not be liable at law or in equity as a result of any failure of Consultant to comply with this section. 4. PERSONNEL. Consultant shall. make every reasonable effort to. maintain the stability and continuity of Consultant's staff assigned to perform the services hereunder and shall obtain the approval, of .the. City Manager of all -2- proposed staff members performing services under this Agreement prior to any such performance. 5. COMPENSATION AND METHOD OF PAYMENT. Compensation to the Consultant shall be as set forth in Exhibit B attached hereto and made a part hereof. Total compensation shall not exceed $76,369. Payments shall be made within thirty (30) days after receipt of each invoice as to all undisputed fees. If the City disputes any of consultant's fees it shall give written notice to Consultant within 30 days of receipt of an invoice of any disputed fees set forth on the invoice. 6. ADDITIONAL SERVICES OF CONSULTANT. Consultant shall not be compensated for any services rendered in connection with its performance of this Agreement which are in addition to those set forth herein or listed in Exhibit A, unless such additional services are authorized in advance and in writing by the City Manager. Consultant shall be compensated for any additional services in the amounts and in the manner as agreed to by City Manager and Consultant at the time City's written authorization is given to Consultant for the performance of said services. 7. ASSIGNMENT. All services required hereunder shall be performed -by Consultant, its employees or personnel under direct contract with Consultant. Consultant shall not assign to any subcontractor the performance of this Agreement, nor any part thereof, nor any monies due hereunder, without the prior written consent of City Manager. 8. FACILITIES AND RECORDS. Consultant shall maintain complete and accurate records with respect to sales, costs, expenses, receipts and other -3- such information required by City that relate to the performance of services under this Agreement. Consultant shall maintain adequate records of services provided in sufficient detail to permit an evaluation of services. All such records shall be maintained in accordance with generally accepted accounting principles and shall be clearly identified and readily accessible. Consultant shall provide free access to the representatives of City or its designees at reasonable times to such books and records, shall give City the right to examine and audit said books and records, shall permit City to make transcripts therefrom as necessary, and shall allow inspection of all work, data, documents, proceedings and activities related to this Agreement. Such records, together with supporting documents, shall be maintained for a period of three (3) years after receipt of final payment. 9. TERMINATION OF AGREEMENT. This Agreement may be renewed annually, but will terminate on June 30, 2018, unless otherwise extended in advance and in writing by the City Manager. This Agreement may be terminated with or without cause by either party upon 30 days written notice. In the event of such termination, Consultant shall be compensated for non -disputed fees under the terms of this Agreement up to the date of termination. 10. COOPERATION BY CITY. All public information, data, reports, records, and maps as are existing and available to City as public records, and which are necessary for carrying out the work as outlined in the Scope of Services, shall be furnished to Consultant in every reasonable way to facilitate, without undue delay, the work to be performed under this Agreement. 1XIC 11. OWNERSHIP OF DOCUMENTS. Upon satisfactory completion of, or in the event of termination, suspension or abandonment of, this Agreement, all original maps, models, designs, drawings, photographs, studies, surveys, reports, data, notes, computer files, files and other documents prepared in the course of providing the services to be performed pursuant to this Agreement shall, become the sole property of City. With respect to computer files, Consultant shall make available to the City, upon reasonable written request by the City, the necessary computer software and hardware for purposes of accessing, compiling, transferring and printing computer files. 12. RELEASE OF INFORMATION/CONFLICTS OF INTEREST. (a) All information gained by Consultant in performance of this Agreement shall be considered confidential and shall not be released by Consultant without City's prior written authorization excepting that information which is a public record and subject to disclosure pursuant to the California Public Records Act, Government Code § 6250, et seq. Consultant, its officers, employees, agents or subcontractors, shall not without written authorization from the City Manager or unless requested by the City Attorney, voluntarily provide declarations, letters of support, testimony at depositions, response to interrogatories or other information concerning the work performed under this Agreement or relating to any project or property located within the City. Response to a subpoena or court order shall not be considered "voluntary" provided Consultant gives City notice of such court order or subpoena. -5- If Consultant or any of its officers, employees, consultants or subcontractors does voluntarily provide information in violation of this Agreement, City has the right to reimbursement and indemnity from Consultant for any damages caused by Consultant's conduct, including the City's attorney's fees. Consultant shall promptly notify City should Consultant, its officers, employees, agents or subcontractors be served with any summons, complaint, subpoena, notice of deposition, request for documents, interrogatories, request for admissions or other discovery request, court order or subpoena from any party regarding this Agreement and the work performed thereunder or with respect to any project or property located within the City. City retains the right, but has no obligation, to represent Consultant and/or be present at any deposition, hearing or similar proceeding. Consultant agrees to cooperate fully with City and to provide City with the opportunity to review any response to discovery requests provided by Consultant. However, City's right to review any such response does not imply or mean the right by City to control, direct, or rewrite said response. (b) Consultant covenants that neither they nor any officer or principal of their firm have any interest in, or shall they acquire any interest, directly or indirectly which will conflict in any manner or degree with the performance of their services hereunder. Consultant further covenants that in the performance of this Agreement, no person having such interest shall be employed by them as an officer, employee, agent, or subcontractor without the express written consent of the City Manager. Consultant further covenants that Consultant has not contracted with nor is performing any services directly or indirectly with any W-2 developer(s) and/or property owner(s) and/or firm(s) and/or partnerships owning property in the City or the study area and further covenants and agrees that Consultant and/or its subcontractors shall provide no service or enter into any agreement or agreements with any developer(s) and/or property owner(s) and/or firm(s) and/or partnerships owning property in the City or the study area prior to the completion of the . work under this Agreement without the express written consent of the City Manager. 13. DEFAULT. In the event that Consultant is in default of any of the provisions of this Agreement, City shall have no obligation or duty to continue compensating Consultant for any work performed after the date of default and can terminate this Agreement immediately by written notice to the Consultant. 14. INDEMNIFICATION. (a) Consultant represents it is skilled in the professional calling necessary to perform the services and duties agreed to hereunder by Consultant, and City relies upon the skills and knowledge of Consultant. Consultant shall perform such services and duties consistent with the standards generally recognized as being employed by professionals performing similar service in the State of California. (b) Consultant is an independent contractor and shall have no authority to bind City nor to create or incur any obligation on behalf of or liability against City, whether by contract or otherwise, unless such authority is expressly conferred under this agreement or is otherwise expressly conferred in writing by City. City, its elected and appointed officials, officers, agents, employees and -7- volunteers (individually and collectively, "Indemnitees") shall have no liability to Consultant or to any other person for, and Consultant shall indemnify, defend, protect and hold harmless the Indemnitees from and against, any and all liabilities, claims, actions, causes of action, proceedings, suits, damages, judgments, liens, levies, costs and expenses of whatever nature, including reasonable attorneys' fees and disbursements (collectively "Claims"), which the Indemnitees may suffer or incur or to which the Indemnitees may become subject by reason of or arising out of any injury to or death of any person(s), damage to property, loss of use of property, economic loss or otherwise occurring as a result of or allegedly caused by the negligent or wrongful acts or omissions of Consultant, its agents, officers, directors or,employees, in performing any of the services under this agreement. If any action or proceeding is brought against the Indemnitees by reason of any of the matters against which Consultant has agreed to indemnify the Indemnitees as above provided, Consultant, upon notice from the CITY, shall defend the Indemnitees at Consultant's expense by counsel acceptable to the City. The Indemnitees need not have first paid any of the matters as to which the Indemnitees are entitled in order to be so indemnified. The insurance required to be maintained by Consultant under paragraph 15 shall ensure Consultant's obligations under this paragraph 14(b), but the limits of such insurance shall not limit the liability of Consultant hereunder. The provisions of this paragraph 14(b) shall survive the expiration or earlier termination of this agreement. The Consultant's indemnification does not extend to Claims occurring as a result of the City's sole negligent or willful acts or omissions. 15. INSURANCE. A. Insurance Requirements. Consultant shall provide and maintain insurance acceptable to the City Attorney in full force and effect throughout the term of this Agreement, against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder by Consultant, its agents, representatives or employees. Insurance is to be placed with insurers with a current A.M. Best's rating of no less than A:VII. Consultant shall provide the following scope and limits of insurance: least as broad as: (1) Minimum Scope of Insurance. Coverage shall be at (a) Insurance Services Office form Commercial General Liability coverage (Occurrence Form CG 0001). (b) Insurance Services Office form number CA 0001 (Ed. 1/87) covering Automobile Liability, including code 1 "any auto" and endorsement CA 0025, or equivalent forms subject to the written approval of the City. (c) Workers' Compensation insurance as required by the Labor Code of State of California and Employer's Liability insurance and covering all persons providing services on behalf of the Consultant and all risks to such persons under this Agreement. (d) Errors and omissions liability insurance appropriate to the Consultant's profession. (2) Minimum Limits of Insurance. Consultant shall maintain limits of insurance no less than: (a) General Liability: $1,000,000 per occurrence for bodily injury, personal injury and property damage. If Commercial General Liability Insurance or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to the activities related to this Agreement or the general aggregate limit shall be twice the required occurrence limit. (b) Automobile Liability: $1,000,000 per accident for bodily injury and property damage. (c) Workers' Compensation and Employer's Liability: Workers' Compensation as required by the Labor Code of the State of California and Employers Liability limits of $1,000,000 per accident. claim. (d) Errors and Omissions Liability: $1,000,000 per B Other Provisions. Insurance policies required by this Agreement shall contain the following provisions: (1) All Policies. Each insurance policy required by this paragraph 15 shall be endorsed and state the coverage shall not be suspended, voided, canceled by the insurer or either party to this Agreement, reduced in coverage or in limits except after 30 days' prior written notice by Certified mail, return receipt requested, has been given to the City. (2) General Liability and Automobile Liability Coverages. -10- (a) City, its officers, officials, and employees and volunteers are to be covered as additional insureds as respects: liability arising out of activities Consultant performs, products and completed operations of Consultant; premises owned, occupied or used by Consultant, or automobiles owned, leased or hired or borrowed by Consultant. The coverage shall contain no special limitations on the scope of protection afforded to City, its officers, officials, or employees. (b) Consultant's insurance coverage shall be primary insurance as respect to City, its officers, officials, employees and volunteers. Any insurance or self-insurance maintained by City, its officers, officials, employees or volunteers shall apply in excess of, and not contribute with, Consultant's insurance. (c) Consultant's insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer's liability. (d) Any failure to comply with the reporting or other provisions of the policies including breaches of warranties shall not affect coverage provided to the City, its officers, officials, employees or volunteers. (3) Workers' Compensation and Employer's Liability Coverage. Unless the City Manager otherwise agrees in writing, the insurer shall agree to waive all rights of subrogation against City, its officers, officials, employees and agents for losses arising from work performed by Consultant for City. -11- C. Other Requirements. Consultant agrees to deposit with City, at or before the effective date of this contract, certificates of insurance necessary to satisfy City that the insurance provisions of this contract have been complied with. The City Attorney may require that Consultant furnish City with copies of original endorsements effecting coverage required by this Section. The certificates and endorsements are to be signed by a person authorized by that insurer to bind coverage on its behalf. City reserves the right to inspect complete, certified copies of all required insurance policies, at any time. (1) Consultant shall furnish certificates and endorsements from each subcontractor identical to those Consultant provides. (2) Any deductibles or self-insured retentions must be declared to and approved by City. At the option of the City, either the insurer shall reduce or eliminate such deductibles or self-insured retentions as respects the City, its officers, officials, employees and volunteers; or the Consultant shall procure a bond guaranteeing payment of losses and related investigations, claim administration, defense expenses and claims. (3) The procuring of such required policy or policies of insurance shall not be construed to limit Consultant's liability hereunder nor to fulfill the indemnification provisions and requirements of this Agreement. 16. NON DISCRIMINATION/NONPREFERENTIAL TREATMENT STATEMENT. In performing this Agreement, the Parties shall not discriminate or grant preferential treatment on the basis of race, sex, color, age, religion, sexual orientation, disability, ethnicity, or national origin, and shall comply, to the fullest -12- extent allowed by law, with all applicable local, state and federal laws relating to nondiscrimination. 17. UNAUTHORIZED ALIENS. Consultant hereby promises and agrees to comply with all of the provisions of the Federal Immigration and Nationality Act (8 U.S.C.A. & 1101, et seq.), as amended; and in connection therewith, shall not employ unauthorized aliens as defined therein. Should Consultant so employ such unauthorized aliens for the performance of work and/or services covered by this contract, and should the Federal Government impose sanctions against the City for such use of unauthorized aliens, Consultant hereby agrees to, and shall, reimburse City for the cost of all such sanctions imposed, together with any and all costs, including attorneys' fees, incurred by the City in connection therewith. 18. ENTIRE AGREEMENT. This Agreement is the complete, final, entire and exclusive expression of the Agreement between the parties hereto and supersedes any and all other agreements, either oral or in writing, between the parties with respect to the subject matter herein. Each party to this Agreement acknowledges that no representations by any party which are not embodied herein and that no other agreement, statement, or promise not contained in this Agreement shall be valid and binding. 19. GOVERNING LAW. The City and Consultant understand and agree that the laws of the State of California shall govern the rights, obligations, duties and liabilities of the parties to this Agreement and also govern the interpretation of this Agreement. Any litigation concerning this Agreement shall take place in the San Bernardino County Superior Court. -13- 20. ASSIGNMENT OR SUBSTITUTION. City has an interest in the qualifications of and capability of the persons and entities who will fulfill the duties and obligations imposed upon Consultant by this Agreement. In recognition of that interest, neither any complete nor partial assignment of this Agreement may be made by Consultant nor changed, substituted for, deleted, or added to without the prior written consent of City. Any attempted assignment or substitution shall be ineffective, null, and void, and constitute a material breach of this Agreement entitling City to any and all remedies at law or in equity, including summary termination of this Agreement. Subcontracts, if any, shall contain a provision making them subject to all provisions stipulated in this Agreement. 21. MODIFICATION OF AGREEMENT. The terms of this Agreement can only be modified in writing approved by the City Council and the Consultant. The parties agree that this requirement for written modifications cannot be waived and any attempted waiver shall be void. 22. AUTHORITY TO EXECUTE. The person or persons executing this Agreement on behalf of Consultant warrants and represents that he/she/they has/have the authority to execute this Agreement on behalf of his/her/their corporation and warrants and represents that he/she/they has/have the authority to bind Consultant to the performance of its obligations hereunder. 23. NOTICES. Notices shall be given pursuant to this Agreement by personal service on the party to be notified, or by written notice upon such party deposited in the custody of the United States Postal Service addressed as follows: -14- City. Attention: City Clerk City of Chino Hills 14000 City Center Drive Chino Hills, California 91709 Consultant. Attention: Kari Garcia Rincon Consultants, Inc. 180 N. Ashwood Avenue Ventura, CA 93003 The notices shall be deemed to have been given as of the date of personal service, or three (3) days after the date of deposit of the same in the custody of the United States Postal Service. 24. CONSISTENCY. In interpreting this Agreement and resolving any ambiguities, the main body of this Agreement takes precedence over the attached Exhibits; this Agreement supersedes any conflicting provisions. Any inconsistency between the Exhibits will be resolved in the order in which the Exhibits appear below: A. Exhibit A: Scope of Work B. Exhibit B: Compensation 25. SEVERABILITY. The invalidity in whole or in part of any provision of this Agreement shall not void or affect the validity of the other provisions of this Agreement. -15- IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed the day and year first above written. CITY OF CHINO HILLS Ray M uez Mayor ATTEST: RINCON CONSULTANTS, INC. (S�ture) (Title) Cheryl Bal Signature) City Clerk APPROVED AS TO FORM: Mark D. Hensley City Attorney Y(Ce (Title) -16- EXHIBIT A SCOPE OF WORK Scope of Work The following scope of work has been developed based on our understanding of the proposed project, our - previous experience completing environmental documents for the City, and our knowledge of environmental regulations related to development projects in Chino Hills. The tasks below outline our approach to*completing the IS -MND and CEQA review process. This proposal assumes that all project impacts can be mitigated to a less than significant level and that an EIR will not be required. However, if during the course of the preparation of the IS it is determined that one or more issues will or may have significant and unavoidable impacts, Rincon will notify the City immediately to discuss an appropriate course of action. Task 1 - Kick -Off Meeting Rincon's Principal -in -Charge and Project Manager will attend a kick-off meeting with the City and, if appropriate, the applicant. The meeting will serve to discuss: 13 Communication protocol Data needs Project timeline and steps in the environmental process 13 Preview of any prominent issues for the project 13 Schedule Task 2 - Environmental Studies Subtask 2.1 - Noise and Acoustic Study The routing of traffic associated with the project will be a critical element in determining the significance of noise effects. Rincon will use the information provided by the traffic report to determine the possible effects on sensitive receptors. The following outlines the tasks involved in the noise technical study: Acquire ambient noise measurements at up to four locations. The duration of each monitoring session will be 15 minutes. Monitoring locations will be near sensitive receptors that could be affected by temporary construction activities and traffic associated with project operation. Measurements will be taken using an ANSI Type II sound level meter in accordance with standard protocols. 13 Characterize and generally quantify on-site construction activities to determine local construction noise effects. This will be based on typical equipment use, duration, and location of use. 13 Input project traffic into the federal Traffic Noise Model (TNM ver. 2.5) or similar model to quantify noise effects along local roadways. 13 Quantify noise activity associated with on-site play areas. 13 Determine the significance of effects based on the City's Noise Element, Noise Ordinance, and/or CEQA significance guidelines:ps 13 . Develop recommendations and measures if necessary to mitigate possible significant, construction and operational effects to below threshold levels. Subtask 2.2 - Air Quality/GHG Study Rincon proposes to prepare a combined Air Quality/GHG Study since the background information and underlying calculations are closely related. The Air Quality analysis will be prepared in accordance with the Page 1 of 4 methodologies prescribed by the South Coast Air Quality Management District (SCAQMD), The air quality analysis will include the following: 13 Model temporary and long-term'emissions using the most current version of the; California Emissions Estimator Model (CalEEMod). Emissions will be'calculated based on the scope of the project and associated vehicle trips.' 13 Compare temporary emissions generated during demolition, site preparation, and construction to SCAQMD regional thresholds and Localized Significance Thresholds (LSTs). 13 Calculate operational emissions based on the land use and traffic trips associated with the proposed project using the latest version of CalEEMod.The daily operational vehicle trips used in the analysis will be based on the traffic report prepared by Linscott, Law and Greenspan. 13 Perform a carbon monoxide "hot spot" screening analysis if the traffic report indicates that an intersection(s) will be substantially congested. There is no evidence to indicate_ that dispersion using the CALINE4 model would be required for the proposed project. 13 Discuss odors associated with diesel -fueled vehicles, particularly as they relate to construction. 13 Analyze the project's consistency with the SCAQMD's Air Quality Management Plan, 13 Identify measures that the applicant proposes to use to reduce air quality impacts, such as: o Specific worker transportation control measures during the construction period; o Dust control measures during construction and operation; o Measures to minimize or avoid stationary source emission impacts; and o Measures to minimize engine idling during construction. Develop mitigation measures and recommendations as needed to reduce pollutant emissions to the extent feasible and practicable. The GHG analysis will evaluate the project's potential contribution to cumulative impacts related to climate change. The analysis will include the following tasks: Describe the applicable GHG emissions/climate change regulatory framework, including applicable federal, state, and local regulations and standards. Describe the methodology and significance thresholds, which will detail the criteria for determining a project's contribution to cumulative GHG emissions/climate change impacts (SCAQMD's recommended quantitative threshold is 3,000 metric tons/year). 13 Quantify carbon dioxide equivalent (COZe) units associated with proposed construction and project operation (emissions will be estimated for construction, motor vehicle trips, natural gas combustion, electricity use, water demand, and solid waste generation). 13 Determine the significance level of project generated GHG emission contributions to cumulative GHG emissions/climate change. 13 Identify any necessary or recommended mitigation measures (including measures already included to address other short-term and operational air quality impacts). 13 Assess residual GHG emissions impacts. Subtask 2.3 — Biological Assessment/ esource Sfudy The Biological Resources analysis will start with a reconnaissance=level biological survey to evaluate the site`s existing conditions, and'the sites potential to support special status species and vegetation cornmu`nities. We have conducted multiple biological studies throughout the region and are knowledgeable of the common and special -status biological resources known to occur in the project vicinity that may be encountered. Following our field survey, we will prepare the biological resources analysis for the IS -MND based on the findings..Our analysis will identify potential protect impacts and recommended avoidance, minimization, and/or mitigation'. measures, as applicable, for both direct and indirect effects to on-site biological resources. The biological resources analysis will also identify whether any studies may be required. Page 2 of 4 Subtask 2.4 - Cultural Resource Study The Cultural Resources analysis will involve a records search, initial Native American scoping, and a cultural resources survey of the site. Rincon will also.conduct a desktop paleontological resources impact assessment. Based on the results of these tasks, our analysis will identify,potential project impacts and recommended avoidance, minimization, and/or mitigation measures, as applicable, for potential effects to on-site cultural resources. For the purposes of this scope of work and cost estimate, Rincon assumes that the cultural resources study will be negative (i.e., no cultural resources 'will be encountered that require recordation or evaluation for California Register of Historical Resources (CRHR] eligibility). Traffic Impact Analysis LLG will prepare the Traffic Impact Analysis utilizing the scope of work described in the Appendix. Task 3 - Administrative Draft IS Rincon will prepare an Administrative Draft IS using the CEQA Appendix G environmental checklist. Rincon will submit one electronic copy of the Administrative Draft IS in PDF format and five bound copies of the IS - MND. The Administrative Draft IS will evaluate each of the 18 issue areas on the CEQA environmental checklist. Rincon will incorporate information from any relevant and available technical studies to assist in addressing checklist issues. Where appropriate, impacts will be quantified in relation to established thresholds of significance. A determination of significance will be made for each issue area and mitigation measures will be provided as necessary for identified significant effects. Although each topic will be discussed in appropriate detail in the Administrative Draft IS, we anticipate that key issue areas for the project will include air quality and GHGs, biological resources, cultural resources, noise, and transportation/traffic. Although the Initial Study will analyze each of the environmental issue areas contained in the City's standard CECIA checklist, based on our understanding of the scope of the proposed project, the following issue areas are discussed below, either because they are most likely to involve adverse environmental impacts or because the particulars of this project justify laying out our approach to these issues in more detail. Task 4 - Public and Agency Review Draft IS -MND Assuming that the project can be processed with an IS -MND, Rincon will respond to internal team comments on the Administrative Draft IS and format the document as a Draft IS -MND to be distributed for a 20 -day public review. We anticipate that the impacts associated with the project would not require filing with the State Clearinghouse and a 20 -day review period would suffice. Up to 21 bound copies and 15 CDs of the Draft IS -MND will be provided to the City. Rincon will prepare the Notice of Intent to Adopt an IS -MND, a Notice of Completion and draft newspaper notices and will be responsible for mailing of the Draft IS -MND to the State Clearinghouse and responsible agencies, as well as publishing of the required newspaper notice. Rincon will distribute the document and perform required noticing. Task 5 - Final IS -MND Upon receipt of all public comments on the Draft IS -MND, Rincon will prepare draft responses for City review. Upon receipt of internal review comments on the draft responses, we will incorporate changes and prepare the Final IS -MND. Upon Final IS -MND approval, Rincon will produce up to 5 hard copies and 5 CDs of the Final IS -MND (including responses to comments). We will also prepare the CEQA findings for the project and Page 3 of 4 include them in electronic format. Rincon will file the Notice of Determination (NOD) within five days of any project approval. Task 6 - Project Management Meetings and Hearing Subtask 6.1 - Project Management Meetings In addition to the kick-off meeting, Rincon's Principal -in -Charge and/or Project Manager will attend up to three meetings with City staff. These meetings will be scheduled as appropriate and are anticipated to occur after completing the Administrative Draft IS and prior to producing the Final IS -MND. Subtask 6.2 - Public Hearing Rincon's Principal -in -Charge or Project Manager will attend one public hearing on the project. If requested, we will prepare and deliver a presentation that summarizes the CEQA process and the findings of our analysis. Task 7 - Notices and Mailings As discussed in Tasks 4 and 5, Rincon will be responsible for the required CEQA notices. These include the following: 13 Provide certified mailing of the Draft IS -MND, Notice of Intent and Notice of Completion to the State Clearinghouse, responsible agencies, interested public, county clerk, and trustee agencies El Publishing of the Notice of Intent to Adopt an IS -MND in a newspaper of general circulation Filing the Notice of Determination with the State Clearinghouse and/or County Clerk Subtask 7.1 - Request for No Effect with the CDF&W Rincon will review the project information and coordinate with the CDF&W to determine if the project is eligible for a No Effect Determination. If so, Rincon will complete the No Effect Determination form and submit to CDF&W for review and concurrence. If a No Effect Determination is made, the CDF&W CEQA Notice of Determination filing fee will be waived. Page 4 of 4 EXHIBIT B COMPENSATION COSI Our fee to complete the scope of work described above, which includes technical studies as well as an IS - MND, is $76,369, as detailed in the following table. This includes all required CEQA notices and mailings. If the IS determines that an EIR is required, we will negotiate a scope and fee for the EIR at that time, The cost to prepare an EIR would depend on which issues are determined to have potentially significant impacts and require further analysis in the EIR: RINCON CONSULTANTS, INC. Chino Hills Goddard School MND Cost Estimate Dirract Cost Summcrry Photocopies Double -sided BW Rincon Labor Classification¢ — a 0 o _ o a o = 0 A O = 0 A O O a 00 V H C E o Via . Tasks Labor Cost Hours $215 $150 $120 $105 $100 $75 Task 1: IOdroff Meeting $1,105 7 2 4 1 Task 2: Environmental Studies Task21: Air Quality/GHG $3,885 34 1 6 24 1 2 - Task 2.2: Noise $4,405 39 1 6 28 2 2 Task 23: Biological Resources $4,345 35 1 6 24 2 2 Task24: Cultural Resources $4,345 35 1 6 24 2 2 Task 3: Admin Draft IS $8,850 78 4 12 48 4 10 Task 4: Draft IS Preparation & Public Review $4,015 35 1 8 20 2 4 Task 5: Final IS -MND $3,175 27 1 8 12 2 4 Task 6: Project Management Meetings and Hearings Task61: Project Management Meetings (3) $1,330 10 2 4 4 Task 62: Community Meeting & Public Hearings (3) $1,460 8 4 4 Task 7: Notices and Mailings (Direct costs only) Project Management SUBTOTAL COST $3,410 S 40,325 22 330 4 $ r12,0001,500 is 2 Dirract Cost Summcrry Photocopies Double -sided BW $ 2,672 Colored Copies Sin sided $ 113 Mailings and Notices 225 suboonsuttant Fee - LLG $ 27,675 General and Administrative $ 4,150 Miscellaneous Expenses Subtotal Additional Costs: $ 1 210 0, Summary Professional Fees subtotal $ 40,325 Direct Costs Subtotal $ 36 TOTAL