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PGI Pacific Graphics International A2017-225AGREEMENT NO. A2017- 225 FOR PROFESSIONAL SERVICES BETWEEN THE CITY OF CHINO HILLS AND PGI PACIFIC GRAPHICS INTERNATIONAL THIS AGREEMENT, made and entered into this 26th day of September, 2017, between the CITY OF .CHINO HILLS, a municipal corporation, hereinafter referred to as "City" and PGI PACIFIC GRAPHICS INTERNATIONAL, hereinafter referred to as "Consultant". In consideration of the mutual covenants and conditions set forth herein, the parties agree as follows: 1. SCOPE OF SERVICES. Consultant agrees to perform the services set forth in Exhibit A "SCOPE OF SERVICES" attached hereto and made a part hereof. Consultant shall submit its work to the City for its review after completing each phase of the project as described in Exhibit A, or when otherwise requested by the City. Consultant shall, at its own cost, make any revisions of its own work as required by the City and re -do, at its own cost, any work which the City finds unsatisfactory due to Consultant's or subcontractor's errors or omissions. Consultant represents and warrants that it has the qualifications, experience and facilities to properly perform said services in a thorough, competent and professional manner and shall, at all times during the term of this Agreement, have in full force and effect, all licenses required of it by law. Consultants shall begin its services under this Agreement on September 27, 2017. 2. STATUS OF CONSULTANT. Consultant is and shall at all times remain as to the .City .a wholly independent contractor. The personnel performing the services under this Agreement on behalf of Consultant shall at all times be -1- r under Consultant's exclusive direction and control. Neither City nor any of its officers, employees or agents shall have. control over the conduct of Consultant or any of Consultant's officers, employees or agents, except as set forth in this Agreement. Consultant shall not at any time or in any manner represent that it or any of its officers, employees or agents are in any manner officers, employees or agents of the City. Consultant shall not incur or have the power to incur any debt, obligation or liability whatever against City, or bind City in any manner. Consultant shall not disseminate any information or reports gathered or created pursuant to this Agreement without the prior written approval of City except information or reports required by government agencies to enable Consultant to perform its duties under this Agreement. 3. CONSULTANT'S KNOWLEDGE OF APPLICABLE LAWS. Consultant shall keep itself informed of applicable local, state and federal laws and regulations which may affect those employed by it or in any way affect the performance of its services pursuant to this Agreement. Consultant shall observe and comply with all such laws and regulations affecting its employees. City and its officers and employees, shall not be liable at law or in equity as a result of any failure of Consultant to comply with this section. 4. PERSONNEL. Consultant shall make every reasonable effort to maintain the stability and continuity of Consultant's staff assigned to perform the services hereunder and shall obtain the approval of the City Manager of all proposed staff members performing services under this Agreement prior to any such performance. -2- 5. COMPENSATION AND METHOD OF PAYMENT,. Compensation to the Consultant shall be as set forth in Exhibit B attached hereto and made a part hereof. Total compensation shall not exceed $ 283,500.00. Payments shall be made within thirty (30) days after receipt of each invoice as to all undisputed fees. If the City disputes any of consultant's fees it shall give written notice to Consultant within 30 days of receipt of an invoice of any disputed fees set forth on the invoice. 6. ADDITIONAL SERVICES OF CONSULTANT,. Consultant shall not be compensated for any services rendered in connection with its performance of this Agreement which are in addition to those set forth herein or listed in Exhibit A, unless such additional services are authorized in advance and in writing by the' City Manager. Consultant shall be compensated for any additional services in the amounts and in the manner as agreed to by City Manager and Consultant at the time City's written authorization is given to Consultant for the performance of said services. 7. ASSIGNMENT. All services required hereunder shall be performed by Consultant, its employees or personnel under direct contract with Consultant. Consultant shall not assign to any subcontractor the performance of this Agreement, nor any part thereof, nor any monies due hereunder, without the prior written consent of City Manager. 8. FACILITIES AND RECORDS. Consultant shall maintain, complete and accurate records with respect to sales, costs, expenses, receipts and other such information required ,by City that relate to the performance of services under this Agreement. Consultant shall maintain adequate records of services provided -3- in sufficient detail to permit an evaluation of services. All such records shall be maintained in accordance with generally accepted accounting principles and shall be clearly identified and readily accessible. Consultant shall provide free access to the representatives of City or its designees at reasonable times to such books and records, shall give City the right to examine and audit said books and records, shall permit City to make transcripts therefrom as necessary, and shall allow inspection of all work, data, documents, proceedings and activities related to this Agreement. Such records, together with supporting documents, shall be maintained for a period of three (3) years after receipt of final payment. 9. TERMINATION OF AGREEMENT. This Agreement will terminate on June 30, 2020, unless previously terminated or extended as provided herein or as otherwise agreed to in writing by the parties. This agreement may be extended in advance and in writing by the City Manager for a maximum of successive one (1) year terms not to exceed two (2) years. This Agreement may be terminated with or without cause by either party upon 30 days written notice. In the event of such termination, Consultant shall be compensated for non -disputed fees under the terms of this Agreement up to the date of termination. 10. COOPERATION BY CITY. All public information, data, reports, records, and maps as are existing and available to City as public records, and . . which are necessary for carrying out the work as outlined in the Scope of Services,; shall be furnished to Consultant in every reasonable way to facilitate, without undue delay, the work to be performed under this Agreement. -4- 11. OWNERSHIP OF DOCUMENTS. Upon satisfactory completion of, or in the event of termination, suspension or abandonment of, this Agreement, all original maps, models, designs, drawings, photographs, studies, surveys, reports, data, notes, computer files, files and other documents prepared in the course of providing the services to be performed pursuant to this Agreement shall, become the sole property of City. With respect to computer files, Consultant shall make available to the City, upon reasonable written request by the City, the necessary computer software and hardware for purposes of accessing, compiling, transferring and printing computer files. 12. RELEASE OF INFORMATION/CONFLICTS OF INTEREST,. (a) All information gained by Consultant in performance of. this Agreement shall be considered confidential and shall not be released by Consultant without City's prior written authorization excepting that information which is a public record and subject to disclosure pursuant to the California Public Records Act, Government Code § 6250, et seq. Consultant, its officers, employees, agents or subcontractors, shall not without written authorization .from the City Manager or unless requested by the City Attorney, voluntarily provide declarations, letters of support, testimony at depositions, response to interrogatories or other information concerning the work performed under, this Agreement or relating to any project or property located within the City. Response to a subpoena or court order shall not be considered "voluntary" provided. Consultant gives City notice of such court order or subpoena. -5- If Consultant or any of its officers, employees, consultants or subcontractors does voluntarily provide information in violation of this Agreement, City has the right to reimbursement and indemnity from Consultant for any damages caused by. Consultant's conduct, including the City's attorney's fees. Consultant shall promptly notify City should Consultant, its officers, employees, agents or subcontractors be served with any summons, complaint, subpoena, notice of deposition, request for documents, interrogatories, request for admissions or other discovery request, court order or subpoena from any party regarding this Agreement and the work performed thereunder or with respect to any project or property located within the City. City retains the right, but has no obligation, to represent Consultant and/or be present at any deposition, hearing or similar proceeding. Consultant agrees to cooperate fully with City and to provide City with the opportunity to review any response to discovery requests provided by Consultant. However, City's right to review any such response does not imply or mean the right by City to control, direct, or rewrite said response. (b) Consultant covenants that neither they nor any officer or principal of their firm have any interest in, or shall they acquire any interest, directly .or indirectly which will conflict in any manner or degree with the performance of their services hereunder. Consultant further covenants that in the performance of this Agreement, no person having such interest shall be employed by them .as an officer, employee, agent, or subcontractor without the express written consent of the City Manager. Consultant further covenants that Consultant has not contracted with nor is performing any services directly or indirectly with any developer(s) and/or property owner(s) and/or firm(s) and/or partnerships owning property in the City or the study area and further covenants and agrees that Consultant and/or its subcontractors shall provide no service or enter into any agreement or agreements with any developer(s) and/or property owner(s)- and/or firm(s) and/or partnerships owning property in the City or the study area prior to the completion of the work under this Agreement without the express written consent of the City Manager. 13. DEFAULT. In the event that Consultant is in default of any of the provisions of this Agreement, City shall have no obligation or duty to continue compensating Consultant for any work performed after the date of default and can terminate this Agreement immediately by written notice to the Consultant. 14. INDEMNIFICATION. (a) Consultant represents it is skilled in the professional : calling necessary to perform the services and duties agreed to hereunder by Consultant, and City relies upon the skills and knowledge of Consultant. Consultant shall perform such services and duties consistent with the standards generally recognized as being employed by professionals performing similar service in the State of California. (b) Consultant is an independent contractor and shall have no authority to bind City nor to create or incur. any obligation on behalf of or liability. against City, whether by contract or otherwise,. unless such authority is expressly conferred under, this agreement or is otherwise expressly conferred in writing by-.... . City. City, its elected and appointed officials, officers, agents, employees and -7- volunteers (individually and collectively, "Indemnitees") shall have no liability to Consultant or to any other person for, and Consultant shall indemnify, defend, protect and hold harmless the Indemnitees from and against, any and all liabilities, claims, actions, causes of action,: proceedings, suits, damages, judgments, liens, levies, costs and expenses of whatever nature, including reasonable attorneys' fees and disbursements (collectively "Claims"), which the Indemnitees.may suffer or incur or to which the Indemnitees may become subject by reason ,of or arising out of any injury to or death of any person(s), damage to property, loss of use of property, economic loss or otherwise occurring as a result of or allegedly caused by the negligent or wrongful acts or omissions of Consultant, its agents, officers, directors or employees, in performing any of the services under this agreement. If any action or proceeding is brought against the Indemnitees by reason of any of the matters against which Consultant has agreed to indemnify the Indemnitees as above provided, Consultant, upon notice from the CITY, shall defend the Indemnitees at Consultant's expense by counsel acceptable to the City. The Indemnitees need not have first paid any of the matters as to which the Indemnitees are entitled in order to be so indemnified. The insurance required to be maintained by Consultant under paragraph 15 shall ensure Consultant's obligations under this paragraph 14(b), but the limits of such insurance shall not limit the liability of Consultant. hereunder. The provisions of this paragraph 14(b) shall survive the expiration or earlier termination of this agreement. The Consultant's indemnification does not extend to Claims occurring as a result of the City's We negligent or willful acts or omissions. WE 15. INSURANCE. A. Insurance Requirements. Consultant shall provide and maintain insurance acceptable to the City Attorney in full force and effect throughout the term of this Agreement, against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder by Consultant, its agents, representatives or employees. Insurance is to be placed with insurers with a current A.M. Best's rating of no less than A:VII. Consultant shall provide the following scope and limits of insurance: least as broad as: (1) Minimum Scone of Insurance. Coverage shall be .at (a) Insurance Services Office form Commercial General Liability coverage (Occurrence Form CG 0001). (b) Insurance Services Office form number CA 0001 (Ed. 1/87) covering Automobile Liability, including code 1 "any auto and endorsement CA 0025, or equivalent forms subject to the written approval of the City. (c) Workers' Compensation insurance as required by the Labor Code of State of California and Employer's Liability insurance and covering all persons providing services on behalf of the Consultant and all risks to such persons under this Agreement. (d) Errors and omissions liability insurance appropriate to the Consultant's profession. l� (2) Minimum Limits of Insurance.. Consultant shall maintain limits of insurance no less than: (a) General Liability: $1,000,000 per occurrence for bodily injury, personal injury and property damage. If Commercial General Liability Insurance or other form with a general aggregate limit is used, either the general, aggregate limit shall apply separately to the activities related to this Agreement or the general aggregate limit shall be twice the required occurrence limit. (b) Automobile Liability: $1,000,000 per accident for bodily injury and property damage. (c) Workers' Compensation and Employer's Liability: Workers' Compensation as required by the Labor Code of the State of California and Employers Liability limits of $1,000,000 per accident. (d) Errors and Omissions Liability: $1,000,000 per claim. B Other Provisions. Insurance policies required by this Agreement shall contain the following provisions: (1) All Policies. Each insurance policy required by this paragraph 15 shall be endorsed and state the coverage shall not be suspended, voided, canceled by the insurer or either party to this Agreement, reduced in coverage or in limits except after 30 days' prior written notice by Certified mail, return receipt requested, has been given to the City. (2) General Liabilitv and Automobile Liabilitv Coverages. -10- (a) City, its officers, officials, and employees and volunteers are to be covered as additional insureds as respects: liability arising out of activities Consultant performs, . products and completed operations of Consultant; premises owned, occupied or used by Consultant, or automobiles owned, leased or hired or borrowed by Consultant. The coverage shall contain no special limitations on the scope of protection afforded to City, its officers, officials, or employees. (b) Consultant's insurance coverage shall be primary insurance as respect to City, its officers, officials, employees and volunteers. Any insurance or self insurance maintained by City, its officers, officials, employees or volunteers shall apply in excess of, and not contribute with, Consultant's insurance. (c) Consultant's insurance shall apply separately to each insured against whom claim is made or suit is brought, except with. respect to the limits of the insurer's liability. (d) Any failure to comply with the reporting or other provisions -of the policies including breaches of warranties shall not affect coverage provided to the City, its officers, officials, employees or volunteers. (3) Workers' Compensation and Emglover's Liability Coveraqe. Unless the City Manager otherwise agrees in writing, the insurer shall agree to waive. all rights of" subrogation against City, its officers, officials, employees and agents for losses arising from work performed by Consultant for City. -11- C. Other Reauirements. Consultant agrees to deposit with City, at or before the effective date of this contract, certificates of insurance necessary to satisfy City that the insurance provisions of this contract have been complied with. The City Attorney may require that Consultant furnish City with copies of original endorsements effecting coverage required by this Section. The certificates and endorsements are to be signed by a person authorized by that insurer to bind coverage on its behalf. City reserves the right to inspect complete, certified copies of all required insurance policies, at any time. (1) Consultant shall furnish certificates and endorsements from each subcontractor identical to those Consultant provides. (2) Any deductibles or self-insured retentions must be declared to and approved by City. At the option of the City, either the insurer shall reduce or eliminate such deductibles or self-insured retentions as respects the City, its officers, officials, employees and volunteers; or the Consultant shall procure a bond guaranteeing payment of losses and related investigations, claim administration, defense expenses and claims. (3) The procuring of such required policy or policies of insurance shall not be construed to limit Consultant's liability hereunder nor to fulfill the indemnification provisions and requirements of this Agreement. 16. NONDISCRIMINATION/NON PREFERENTIAL TREATMENT STATEMENT. In performing this Agreement, the Parties shall not discriminate or grant preferential treatment on the basis of race, sex, color, age, religion, sexual orientation, disability, ethnicity, or national origin, and shall comply, to the fullest -12- extent allowed by law, with all applicable local, state and federal laws relating to nondiscrimination. 17. UNAUTHORIZED ALIENS. Consultant hereby promises and agrees to comply with all of the previsions of the Federal Immigration and Nationality Act (8 U.S.C.A. & 1101, et seq.), as amended; .and in connection therewith, shall not . employ unauthorized aliens as defined therein. Should Consultant so employ such unauthorized aliens for the performance of work and/or services covered by this contract, and should the Federal Government impose sanctions against the City for such use of unauthorized aliens, Consultant hereby agrees to, and shall, reimburse City for the cost of all such sanctions imposed, together with any and all costs, including attorneys' fees, incurred by the City in connection therewith. 18. ENTIRE AGREEMENT. This Agreement is the complete, final, entire and exclusive expression of the Agreement between the parties hereto and supersedes any and all other agreements, either oral or in writing, between the parties with respect to the subject matter herein. Each party to this Agreement acknowledges that no representations by any party which are not embodied herein... . and that no other agreement, statement, or promise not contained in this Agreement shall be valid and binding. 19. GOVERNING LAW: The City and Consultant understand and agree that the laws of the State, of California shall govern the rights, obligations, .duties and liabilities of the: parties to this Agreement and also govern the interpretation of this Agreement. Any litigation concerning this Agreement shall take .place. in the San Bernardino County. Superior Court. -13- 20. ASSIGNMENT OR SUBSTITUTION. City has an interest in the qualifications of and capability of the persons and entities who will fulfill the duties and obligations imposed upon Consultant by this Agreement. In recognition of that interest, neither any complete nor partial assignment of this Agreement may be made by Consultant nor changed, substituted for, deleted, or added to without the prior written consent of City. Any attempted assignment or substitution shall be ineffective, null, and void, and constitute a material breach of this Agreement entitling City to any and all remedies at law or in equity, including summary termination of this Agreement. Subcontracts, if any, shall contain a provision making them subject to all provisions stipulated in this Agreement. 21. MODIFICATION OF AGREEMENT,. The terms of this Agreement can only be modified in writing approved by the City Council and the Consultant. The parties agree that this requirement for written modifications cannot be waived and any attempted waiver. shall be void. 22. AUTHORITY TO EXECUTE. The person or persons executing this Agreement on behalf of Consultant warrants and represents that he/she/they has/have the authority to execute this Agreement on behalf of his/her/their corporation and warrants and represents that he/she/they has/have the authority to bind Consultant to the performance of its obligations hereunder. 23. NOTICES. Notices shall be given pursuant to this Agreement by . personal service on the party. to be notified, or by written notice upon such party deposited in the custody of the United States Postal Service addressed as follows: -14- CittV. Attention: City Clerk City of Chino Hills 14000 City Center Drive Chino Hills, California 91709 Consultant. Attention: Eddy O. Salas PGI Pacific Graphics International 14938 Nelson Avenue City of Industry, CA 91744 The notices shall be deemed to have been given as of the date of personal service, or three (3) days after the date of deposit of the same in the custody of the United States Postal Service. 24. CONSISTENCY. In interpreting this Agreement and resolving any ambiguities, the main body of this Agreement takes precedence over the attached Exhibits; this Agreement supersedes any conflicting provisions. Any inconsistency between the Exhibits will be resolved in the order in which the Exhibits appear below: A. Exhibit A: Scope of Work B. Exhibit B: Compensation 25. SEVERABILITY. The invalidity in whole or in part of any provision of this Agreement shall not void or affect the validity of the other provisions of this Agreement. -15- IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed the day and year first above written. CITY OF CHINO HILLS PGI PACIFIC GR PHICS INTERNATIONAL Rayl rquez ( ignature) Mayor ATT6 EST: Cheryl Balz `J City Clerk APPROVED AS TO FORM: Mark D. Hensley City Attney -16- Yvonne Wasson - President (Title) (Signature) Rick Wasson - Vice -President (Title) EXHIBIT A SCOPE OF WORK Printing and Mailing Services for the Quarterly Recreation Guide and City News Furnish printing and mailing services for four (4) issues of the Recreation Guide and City News. The estimated base number of pieces is +/-25,500 (quantity may vary as City population fluctuates). In addition, the Recreation Guide and City News may include an optional insert, (single stitched or glue dot). Vendor must have Adobe InDesign 6 or most current version capable on both MAC and PC platforms. The City will provide a packaged electronic file (Adobe InDesign 6 or most current version). All outputs are the responsibility of the vendor. The vendor shall: 1. Provide a dedicated representative who can effectively communicate with City Staff and must be accessible Monday through Friday, from 8:00 a.m. to 5:00 p.m. 2. Incur any costs that result from errors in the typesetting, design or layout of the final approved version of the brochure. 3. Printer must be located within Southern California. 4. Submit the files of the Recreation Guide through a safe and secure file transfer site (FTS) service. Printing Saecifications Process: Sheet fed Offset Only Size: 16.5" x 10.5" folds to 8.25" x 10.5" Paper: Cover and Text — 70# Dull Coated Book Printing: Cover and Text — 4 color process throughout and full bleed Pages Recreation Guide shall be approximately 36-48 pages including cover (page quantity may vary by season). City will provide quarterly page count when submitting to printer based on annually calendar provided to vendor. Inserts Additional inserts may be added to seasonal Recreation Guides. Paper type and printing process to be same as brochure. For "optional inserts" City will provide a thirty (30) day notice based on annually calendar provided to vendor. 1. 8.5" x 11" folded in Half (saddle stitch or glue dot) Page 1 of 3 EXHIBIT A SCOPE OF WORK Printing and Mailing Services for the Quarterly Recreation Guide and City News 2. 22"x 17' Map, folded into 8.5"x 3.7" (glue dot) 3. 16" x 8" folded in half into 8" x 4" (saddle stitch or glue dot) Proofs Vendor shall provide the City with one (1) digital proof of the entire brochure and (1) high-resolution (blue -line) physical proof after approval of digital proof. Additional proofs are required within twenty-four (24) hours until approved corrections are made. Bindinq Vendor shall trim, fold, in-house saddle stitch and prepare for mailing. Mailinq The selected printer company must be in-house mailing capabilities and cannot be sourced out. Vendor shall utilize Every Door Direct Mail (EDDM) to mail to Postal Local Customers in the City (excluding Chino Hills businesses and P.O. Boxes). Vendor must also have access to residential mailing list/routes.for zip code 91709. A calendar of deadlines will be updated and provided to the vendor annually in July. The approximate Post Office delivery dates are: Fall Mid July Winter Late October Spring Late January Summer Late April Postage Vendor shall obtain precise pricing (for each season) from the United States Postal Service (USPS), based on weight and exact quantities required for mailing to every resident address in the City. Vendor shall pay for all postage costs prior to Recreation Guides being mailed to City Residents. Such costs shall be added to invoices and paid as described in the Payment section below. Delivery The agreed upon quantity, approximately 24,500 brochures per issue, of Recreation Guides shall be delivered to USPS for delivery to City Residents. All brochures shall meet the USPS standards for bulk rate mail. Vendor shall file the necessary paperwork with the USPS for receipt and delivery. Vendor shall also deliver +/- 500-1,000 guides to the City prior to Post Office delivery, per season. Additional Recreation Facility Copies (approximately 500-1,000, amount varies by season) must be delivered to the City prior to Post Office delivery. Page 2 of 3 EXHIBIT A SCOPE OF WORK Printing and Mailing Services for the Quarterly Recreation Guide and City News Printing and delivery of the brochure should be ten (10) working days after getting final approval of the proof from the City. Proof of delivery to USPS is required. Pavment Vendor shall invoice the City for payments corresponding to the work actually completed for each brochure. The City will submit a check for payment within thirty (30) days from receipt of the invoice. Page 3 of 3 EXHIBIT B COMPENSATION Printing and Mailing Services for the Quarterly Recreation Guide and City News Three (3) year agreement with two one-year renewal options. Price includes direct costs, indirect costs, tax and profits. Recreation Guide Pricing P01- PACIFIC GRAMM$ 00 Pagel of 2 P COUNT UW PRICE QpI ► Tonal 0, 1 25,500 11� i 44 1 . -8644 ?5,5 i 361.101 4841 500 _. Tbt* l $ 0410 L�7o PAdt CoUNT OWN= Q0111nllty Total z t.aa 40 s 0=0 WOO 12,802.12 YEAR 2 0.55 W 4W44. $ .M.02 .`« �.` ' 4811.13757 2S,5Ct1. 1 aeo.iS Tom ¢►/ x:,313 PAM C01 W UNIT PRICE Toil 26 0,4787 woo $ 12 06.49 40 $ 0.5120 WN �►' 18,057.02 . Y�AA 8 44 $ 0.li851_ 25,aO0. 14.919.34 48 uyt as► 1975.81#. PAGE CCI. W -- UNIf Pr4cr QUWAY tow 36 1 ...SAW "at 40. ... 0. 2 "15, 18 317.12 �Ii, 1 (,C"Ww*Q ,4E 0;8968 25,SiOt? . 48 2$,$1 S 15,273.07 Toby S 0�1►►+idth�.b;! PAGE CC UW UNlf WE QOKAW Tamil 58 1_.. 25,50D ,1" go YEAR 40 0.1332p 0.$087 2568 sw 2 $ 1 . _ �•42 181.7'7 _... _ 44 48 t .500 issoobrr„ TOWN P01- PACIFIC GRAMM$ 00 Pagel of 2 EXHIBIT B COMPENSATION Printing and Mailing Services for the Quarterly Recreation Guide and City News Recreation Guide Insert (optional) PGI * PACIFIC GRAPHICS INC Page 2 of 2 RNIISH UNI* PRICE QUANTITY WTA4 (per lam( 8.5" X 1I" Sayddle Etitah .Q.�1+� 2S.WO 1,810,E Folded In Will Glus bot S 010"1 M500 2,460.55 FINISH Pracill QUANTITY TOTAL {/Uw 22" X IT" Pouted to 8.611 Glue loot S a.t5w 25,W0 3;9T2.80 x s. MIIISH UNIT' PRICE, QUANTI'I'y' TOTAL +ir irr$ert 16" x 5" _ ,.(Paolo Stitch A $'0,0 7A8s L Mded 6 X 4 tilt �' �/�IT�2�{�3�.1�[��/�■ '� mim III�Y,500 .,/1����� �Yn,1i 6.16 PGI * PACIFIC GRAPHICS INC Page 2 of 2 A ZO �� - --2S PGI - PACIFIC GRAPHICS, INC. PROPOSAL RFP RECREATION GUIDE & CITY NEWS PRINTING & MAILING SERVICES FOR CITY OF CHINO HILLS August 29, 2017 City of Chino Hills Community Servim - - - — - 1400 City Center Drive Chino Hills, CA 91709 Attn: Alma Hernandez — Sr. Management Analyst Ref: RFP Quarterly Recreation Guide and City News Printing Services Dear Ms. Hernandez: We at PGI — Pacific Graphics, Inc., a State of California certified SBE vendor, respectfully submit this proposal for the referenced RFP for Printing & Mail preparation services with one addendum which shall remain in effect for 180 days from the above date. Upon acceptance, PGI agrees to enter into contract with the City of Chino Hills in accordance with the General Terms and Conditions and Special Provisions of the Agreement for Professional Services and the Scope of Work outlined in this RFP to produce the Quarterly Recreation Guide & City News. Furthermore, PGI agrees to the following: This RFP shall be incorporated in its entirety as part of this proposal. The Statement of Qualification and References are included in the following pages of this proposal. All charges for services will be "Not to Exceed" fees per task as submitted with and made part of this proposal. A copy of our rate scheduled has been enclosed separately as requested, and it shall be made part of this proposal for the purpose of invoicing and for extra work incurred that is not part of this proposal. PGI adheres to all federal, state and local laws and regulations. In case of conflict between federal, state and local laws or regulations, we adhere to strictest. PGI will allow all authorized federal, state, county, and City of Chino Hills officials access to its place of work, books, documents, papers, fiscal, payroll materials, and other relevant contract records pertinent to this project. PGI agrees to retain all relevant records for a minimum period of five years. PGI does not discriminate employment on the basis of race, color, religion, sex, or national origin. PGI complies with the California Labor Code, the Federal Labor Standards provisions, Federal Prevailing Wage Decision, and the State of California Prevailing Wage Rates respectively. Page 2 of 18 PGI complies with the Copeland Anti -kickback Act and the implementation regulation issued pursuant thereto, and any amendments thereof. PGI agrees with and accepts all the terms of the Professional Service Agreement. Our current capabilities allow us to produce all requested services in-house without the need for sub -contracting. I am not aware of any conflict of interest in performing the requested services. I attest that all information submitted with this proposal is true and correct. Any communication regarding this proposal shall be forward to my attention. On behalf of the entire PGI team, thank you for the opportunity to be of service. Sincerely, /Eddy 0. Salas PGI — Pacific Graphics, Inc. General Manager eddv(@pacjzraphics.com Page 3 of 18 QUALIFICATIONS, EXPERIENCE AND REFERENCES (1) PGI PROFILE & BACKGROUND Pacific Graphics, Inc. PGI was established in 1989 with one business forms press and a collator. From early on, PGI established itself with corporate clients as a prime business forms producer by developing a reputation for providing high quality products and excellent customer service. As time changed customers' needs, PGI diversified and began to offer a more complete printing service to its customers and the industry by offering a wide range of commercial products. Today, PGI is a commercial lithographic offset, digital and wide format printing, mailing, fulfillment and distribution services company with a state of the art medium size facility. From concept development to finished product, we at PGI are dedicated to provide you with high quality printing and graphics services for the production of effective print communications tools. We have distinguished ourselves by establishing a reputation for providing a service which meets and often exceeds the most demanding customers' criteria. We always recognize the need to maintain this high level of quality service and therefore are always striving to stay at the forefront of technology. Our highly knowledgeable and proficient staff, our state of the art facility, and our long list of satisfied customers are proof that we are highly committed to the printing business. We are capable of providing high quality printing, mailing and distribution services just in time at very competitive prices. We have recently added to our Press department a Xerox iGen4 110 Digital Production Press with EFI/Fiery Color Controller and Free -Flow Web Service which is capable of delivering sophisticated color images, graphics, personalized variable information, web - Page 4 of 18 We currently print products for companies such as Bank of America, Univision, MGM/Mirage Group, Circus Circus, SBC, Albertsons, Choice Hotels, Marriott Hotels, Macy's, Farmers Insurance, State Farm Insurance, Toyota Motors, California State University, University of Southern California, University of California — Los Angeles, EI Camino College, Los Angeles Unified School District, City of Los Angeles, Los Angeles County Metropolitan Transportation Authority, Los Angeles World Airports, City of La Mesa, City of Santa Monica, City of Santa Clarita, City of Pico Rivera, City of Temple City, City of Burbank, County of Los Angeles, County of Orange, County of San Bernardino, County of Riverside, Las Vegas Police Department, U.S. Government Printing Office, and many more. (3) PRODUCTS AND SERVICES DESCRIPTION Pacific Graphics, Inc. is a commercial lithographic offset, digital and wide -format printing, mailing, fulfillment and distribution service organization. Our Pre -press department, equipped with the latest technology in the industry has a fully integrated digital web enabled environment; its computer to plate system provides high impact color resolution and detailed images. The Press department specializes in digital, wide -format and conventional and stochastic offset printing on a variety of substrates including paper, board and synthetics. Our Bindery department offers a variety of finishing services such as collating, cutting, die cutting, embossing, folding, gluing, laminating, mounting, padding, packaging, stitching, and shrink wrapping. We offer additional services such as Fulfillment, Mailing and Distribution. Our product line includes: Brochures, Booklets, Business Forms, Calendars, Catalogs, Direct Mail, Door Hangers, Financial Reports, Page 6 of 18 (4) MEMBERSHIPS PGI is a member of the Printing Industry Association, GATF, Latin Business Association, U.S. Hispanic Chamber of Commerce, Southern California and Nevada Minority Business Development Councils, Los Angeles Chamber of Commerce, Women & Minority Business Enterprise. (5) CERTIFICATIONS PGI is a Woman Minority Owned Business Enterprise, and it has been certified by the following organizations: U.S. Small Business Administration 8(a) BD & Small Disadvantaged Business State of California Small Business Enterprise County of Los Angeles, CA Small Business Enterprise California Public Utilities Commission Women & Minority Business Enterprise Southern California Minority Business Development Council Minority Owned & Managed Company Los Angeles County MTA Small Business Enterprise Los Angeles County MTA Minority/Women-Owned Business Enterprise U.S. DOT/California Unified Disadvantaged Business Enterprise Certification Program (CUCP) (6) FINANCIAL CONDITION See enclosed D & B Financial Report. Page 8 of 18 Our fully integrated management system allows us to track an order through the entire process. It automatically navigates from quotation to order entry, to pre -press, to print production scheduling, mailing, distribution, purchasing, shipping & receiving, inventory control, billing, and administrative accounting. Our company's quality procedures adhere to ISO 9001-2000 standards. It is our goal at Pacific Graphics, Inc. to be one of your preferred printing vendors. (8) IDENTIFIED SUB -CONTRACTORS Based on the sample products requested for bid in the RFQ, it will not be necessary for PGI to secure any subcontractors. PGI has all necessary in-house capabilities for the production of the required products. We at PGI are in partnership with the following manufacturers and distributors of equipment and supplies: Mitsubishi USA, Xerox, Pitney -Bowes, Kodak, Xpedx, Spicer Papers, 8 Net Paper Company, Lippo Bindery, the Pitman Company, Neopost, and many others. Page 10 of 18 Orange County Transportation Authority Jennifer O'Connor — OCTA Marketing Programs Administrator ioconnor@octa.net 714-560-5369 550 S. Main St., P.O. Box 14184 Orange, CA 92863-1584 Five years New two-year contract extension awarded in 2016 Printing Services — collateral & marketing materials Los Angeles Metropolitan Water District Luis A. Romero — Finance & Business Services Division Iromero@mwdh2o.com 213-217-6914 700 N. Alameda St. Los Angeles, CA 90012 Four years New two-year contract extension awarded in 2014 Printing Services — collateral & public awareness materials Los Angeles Metropolitan Robert Hartert — Print Dept. hartertr@metro.net 213-922-4353 One Gateway Plaza Los Anaeles, CA 90012 Transportation Authority Supervisor Ten Years New three-year contract awarded in 2015 Printing Services — collateral & marketing materials County of Los Angeles Mary Walcott — Buyer mwalcott @ isd.lacountv.aov 323-267-2208 Internal Services Department ISD — Central Purchasing 1100 N. Eastern Ave. — Room 103 Los Angeles, CA 90063 Four years Five-year contract issued in 2014 Countywide Printing & Mailing Services Page 12 of 18 County of Los Angeles Department of Environmental Health Stuart Rekart srekart @ r)h.lacountv.aov 626-430-5222 5050 Commerce Drive, 2nd Floor Baldwin Park, CA 91706 Five-year contract issued in 2014 Health Permits: Billing & License Printing & Mailing Value: $ 205,374.00/yr. City of San Marino Jana Parvini Joarvini @ citvofsanmarino.orq 626-403-2207 2200 Huntington Dr. San Marino, CA 91108 Two Years Printing & Mailing Services Page 14 of 18 (12) KEY PERSONNEL PROPOSED TO DO WORK & SUB -CONTRACT WORK POSITION/DEPT. President Accounting/Administration Customer Service Sales Manager General Manager Pre -press Manager Press Production Manager Press Operator NAME Yvonne Wasson Veronica, Ramirez Manuel Maldonado Rick Wasson Eddy O. Salas Lily Feng Bill Wasson Cirilo Gomez Press Operator Jorge Monterrozo Bindery/Warehouse Manager Pablo Corral EXPERIENCE 40 yrs 5 yrs 5 yrs 16 yrs 25 yrs 13 yrs 15 yrs 30 yrs 25 yrs 26 yrs Sub -contractors will not be used for the proposed work under this RFP. (13) AVAILABILITY OF KEY PERSONNEL The above mentioned personnel will be available to the extent possible for the duration of the project. Any change proposed change will be communicated to the City for approval. Page 16 of 18 (3) QUALITY CONTROL PGI adheres to ISO 9001:2000 Quality Control Requirements for all items produced in its facility. Budgets and production schedules are managed and closely monitored by our staff by means of our EFI/PSI workflow system. Any deviations from standards are immediately reported to the City. (4) ISSUES AND PROBLEMS PGI hardly encounters any issues. At any time, if anything out of the ordinary arises, PGI will promptly communicate the issue to the City for satisfactory resolution. It is expected that if the City encounters any issues, that the City representative would make contact with the assigned PGI's CSR for resolution. (5) ENHANCEMENTS & PROCEDURAL & TECHNICAL INNOVATIONS PGI is always at the forefront of print technology. PGI will share any new developments with the City. (6) SAMPLES Enclosed ACCEPTANCE OF CONDITIONS PGI accepts all conditions listed in this RFP. Page 18 of 18 A v® CERTIFICATE OF LIABILITY INSURANCE4A4%201 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder Is an ADDITIONAL INSURED, the policy(les) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy; certain policies may require an endorsement. A statement on this Certificate does not confer rights to the Certificate holder In lieu of such endorsement(s), PRODUCER NAME VI Mike Igloi Kinter-Buchanan insurance Agency PHONE (310) 798-6100 I ac. Nor. (310)799-61s1 License Number: OE40872 �Mike@EMInsurance.com 111 Pier Ave., suite 100 INSURERS) AFFORDING COVERAGE NAICaR Hermosa Beach CA 90254 INSURERA Awoublic Indemnity INSURED INsuRERB:Travelers Insurance Cameany Pacific Graphics, Inc., DBA: PCI INSURERC: 14938 Nelson Avenue INSURERD, INSURER E : ty CiOf Industry CA 91744 INSURERF: COVERAGES CERTIFICATE NUMBER:CL1532009540 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED, NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAYHAVE BEEN REDUCED BY PAID CLAIMS. IN SR -ADOL SUBR POLICY EFF POLICY EXP LTR TYPE OF INSURANCE WSR yyyp POLICY NUMBER fMMIODlYY" (MMICION Yom{ LIMITS $ GENERAL LIABILITY 680-006F999203 D41/01/2617 D4/01/2018 EACH OCCURRENCE $ 2,000,000 I X COMMERCIAL GENERAL LIABILITY PREMISES I V Ktry I to PREMISES IEa occurrence) $ 300,000 CLAIMS-MADE a OCCUR I MED' EXP (Any one person) $ 5,000 PERSONAL & ADV INJURY $ 2, 000, 00.0 I GENERAL AGGREGATE $ 4,000,000 OEEN'LAGGREGATE LIMIT APPLIES PER: (PRODUCTS - COMP/OP AGG $ 4,,000,000 X I POLICY I I PW( T I I LOC $ B AUTOMOBILE LIABILITY eA-71117013051 b4/01/2017D,11/01/2018 UO UINLLuiU IN ;�Lt TIMI I S 1,000,000 x ANY AUTO I BODILY INJURY (Per person) $ AAUTOS SCHEDULED I BODILY INJURY (Per accident) $ X' HIRED AUTOSx NON-OWgED PROPERTY DAMAGE $ AUTOS I (Pereeddent) UMBRELLA LIAR OCCUR EACH OCCURRENCE $ EXCESSLIAB HCLAIMS-MADE I AGGREGATE $ DED l I RETENTION $ H $ A WORKERAND EMPLOYERS' LIABILITYSATION I x l TORY I IAMITR I I OFR ANY PROPRIETORIPARTNERIEXECUTNE r N 1A I E.L. EACH ACCIDENT $ 11000.000 OFFICER/MEMBER EXCLUDED? 250629-01 4/1/2017 4/1/2018 (Mandatory In NH) E.L. DISEASE - EA EMPLOYEE $ 11000,000 If Yes, describe under DESCRIPTION OF OPERATIONS below E,L, DISEASE • POLICY LIMIT $ 11000.000 B PRINTERS ERRORS AND 680-006F999203 D4/01/2017 04/01/2018 EACH OCCURRENCE $1,000,000 OMISSIONS AGGREGATE $2,060,000 DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES (Afton ACORD 101, Addltlonol, Remarks Schedule, If more space Is required) Certificate holder is added as additional insured. CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN City of Chino Hills ACCORDANCE WITH THE POLICY PROVISIONS. 14000 City Center Drive Chino Hills, CA 91709 AUTFIORIZEQREPRESENTATIVE Michael Igloi/KBI�� ACORD 25 (2010/05) 01988-2010 ACORD CORPORATION. All rights reserved. INS025 (201005),01 The ACORD name and logo are registered marks of ACORD D&B Comprehensive Insight Plus Report: PGI, INC Printer -friend) ., Comprehensive Insight Plus Report for IQ,y version �I � Snn,d1I Business PGI, INC D -U -N -S#: 61-764-2806 0 E-mail report Solutions Report Printed: April 3, 2007 (j Save HTML report Copyright 2007 Dun & Bradstreet - Provided under contract for the exclusive use of subscriber Yvonne Wasson, Pacific Graphics, Inc. ■" Company Snapshot l__ At-i-�-�iat iuc Oui 116iary Instruction Guide g Fast Facts Creditworthiness Profile PGI, INC Likelihood this company will LOW (rjj Likelihood this company will 140DERATEi'.. I 14938 E Nelson Ave experience financial distress in ll�� not pay on time over the next =+ City Of Industry, CA 91744 the next 12 months 12 months Tel: 626 336-7707 Fax: 626 336-6627 Financial Stress Class: 1 Credit Score Class: 3 wwwpacgraphics.com 7 i P D -U -N -S #:61-764-2806 D&B Rating: 1R2 1 2 3 4 5 1 2 3 4 5 Company Stats Low Moderate High Low Moderate High Year incorporated 1989 Year started 1989 Get details Get details Employees 25 Financing SECURED Chief Executive Yvonne Castillo D&B offers guidance on credit limits for this company based on its profile Wasson, Pres as well as profiles of other companies similar in size, industry, and credit S.I.C. 2752 usage Get details 2759 8742 7331 Payment History & Trends 0- Industry - Lithographic coml print, commercial Timeliness of historical payments for this Payment performance trend over the past printing, mgmt consulting svcs, direct company* 90 days mail ad svcs This is a single location. D&B PAYDEX®: 79 Q UNCHANGED 140 0 Included with this Comprehensive Anticipates Prompt 30 120 Insight Plus Report are continuous days slow days slow tracking of key business changes and free Alert messages in the View My Industry benchmark: Prompt Reports/Alerts page. You can also '"Based on 14 trade experiences on file with D&B choose to receive e-mail notifications of the important changes. Get details Get details IMPORTANT NOTE: You will not receive e-mail alerts if you have opted out of receiving communications from Public Filings D&B. Evidence of bankruptcy, fraud, or criminal proceedings in the history of The Net worth amount in this section this business or its management NO ® may have been adjusted by D&B to reflect typical deductions, such as Noteworthy special events in this company's file NOW certain intangible assets. Total number of suits, liens and judgments in this company's file 0 ® Get details Value of open suits, liens and judgments for this company $0 W Get details Value of open records refers only to 10 most recent filings for each record type. There may be additional suits, liens, judgments, or UCC filings in D&B's file on this company available by contacting 1-866-472-7362. http://sinallbusiness.dnb.coin/credit-reports/coinprelicii 617642806&country=US&BizName=Pgi+Inc&ctneid=IOS200502(Ior2)7/25/20075:39:55PM BidSync: The State of California: PGI PACIFIC GRAPHICS, INC. Page 1 of 1 Deparfi-nenf of eowv General Services BUILDING GREEN BUYING GREEN WORMNG GREEN PGI INC. - #9449 SUPPLIER PROFILE Legal Business Name PGI PACIFIC GRAPHICS, INC. Doing Business As PGI INC. Address 14938 NELSON AVE Phone (626) 336-7707 CITY OF INDUSTRY, CA 91744-4330 FAX (626) 336-6627 Email eddveoacaraohics.com Web Page htto://www.r)acaraohics.com Business Types Service Manufacturer Service Areas Alameda, Alpine, Amador, Butte, Calaveras, Colusa, Contra Costa, Del Norte, EI Dorado, Fresno, Glenn, Humboldt, Imperial, Into, Kern, Kings, Lake, Lassen, Los Angeles, Madera, Marin, Mariposa, Mendocino, Merced, Modoc, Mono, Monterey, Napa, Nevada, Orange, Placer, Plumas, Riverside, Sacramento, San Benito, San Bernardino, San Diego, San Joaquin, San Luis Obispo, San Mateo, Santa Barbara, Santa Clara, Santa Cruz, Shasta, Sierra, Siskiyou, Solano, Sonoma, Stanislaus, Sutter, Tehama, Trinity, Tulare, Tuolumne, Ventura, Yolo, Yuba, Keywords PAPER DISTRIBUTOR, COMMERCIAL PRINTING, DIGITAL PRINTING, VARIABLE DATA, MAILING, DISTRIBUTION, QUICK PRINTING, BROCHURES, MANUALS, PRESENTATION FOLDERS, BUSINESS CARDS, STATATIONERY, ENVELOPES, PACKAGING, MAPS PRINTING, BOOK PRINTING. Classifications 323110 - Commercial Lithographic Printing 323115- Digital Printing 323117- Books Printing 731519 - Industrial printing services 801416- Sales and business promotion activities 801417- Distribution 801418 - Mailing services 821019- Media placement and fulfillment 821215- Printing Active Certifications TYPE STATUS FROM TO SB (Micro) Approved Oct 17, 2013 Oct 31, 2017 Certification History TYPE STATUS FROM TO SB (Micro) Expired Nov 28, 2011 Nov 30, 2013 SB (Micro) Expired Oct 8, 2009 Oct 31, 2011 SB (Micro) Expired Aug 6, 2008 Aug 31, 2009 SB Expired Oct 5, 2005 Sep 30, 2008 SB Expired Nov 12, 2002 Oct 31, 2005 SB Expired Oct 21, 1997 May 31, 2000 http://www.bidsync.com/DPXBisCASB?ac=supplierprofile&supplieroid=538244 8/15/2014 SUPPLIER CLEARINGHOUSE CERTIFICATE OF ELIGIBILITY CERTIFICATION EXPIRATION DATE: Jule 1., 2018 The Supplier Clearinghouse for the Utility Supplier Diversity Program of the California Public Utilities Commission hereby certifies that is has audited and verified the eligibillh,, of: PGI - Pacific Graphics International, Inc WomenlMinority Business Enterprise (WMBE) pursuant to Commission General Order 1 56, and the terms and conditions stipulated in the Verification Application Package. This Certificate shall be valid only with the Clearinghouse seal affixed hereto. Elivibility must be maintained at all times, -and renewed within 30 days of any changes in ownership or control. Failure to comply may result in a denial of eligibility. The Clearinghouse may reconsider certification if it is determined that such status was obtained bz false, misleading or incorrect information. Decertification may occur if any verification criterion under which eligibility was awarded later becomes invalid due to Commission ruling. The Clearinghouse may request additional information or conduct on- site visits during the term of verification to verify eligibility. This certification is valid only for the period that the above firm remains eligible as determined by the Clearinghouse. Utiliti companies mai direct inquiries concerning this Certificate to the Clearinghouse at (800) 359-7998 in Las Angeles. K=WZ._e41Q Los Angeles County One Gateway Plaza 213.922.2000 Tel Metropolitan Transportation Authority Los Angeles, CA 90012-2952 metromet Metro CALIFORNIA UNIFIED CERTIFICATION PROGRAM April 6, 2015 CUCP #35036 Metro File # 4498 Yvonne Wasson PGI PACIFIC GRAPHICS, INC. 14938 E. Nelson Avenue City of Industry, California 91744 RE: Disadvantaged Business Enterprise Certification Dear Yvonne Wasson: We are pleased to advise you that after careful review of your application and supporting documentation, the Los Angeles County Metropolitan Transportation Authority (Metro) has determined that your firm meets the eligibility standards to be certified as a Disadvantaged Business Enterprise (DBE) as required under the U.S. Department. of Transportation (U.S. DOT) Regulation 49 CFR Part 26, as amended. This certification will be recognized by all of the U.S. DOT recipients in California. Your firm will be listed in the California Unified Certification Program (CUCP) database of certified DBEs under the following specific areas of expertise that you have identified on the NAICS codes form of the application package: f NAICS (20070 Description f 323110 Commercial Lithographic Printing 323115 Digital Printing 322121 Paper [except newsprint] Mills y 541860 { Direct Mail Advertising _ Your DBE certification applies only for the above codes. You may review your firm's information in the CUCP DBE database which can be accessed at the CUCP's website at www.californiauco.ora. Any additions and revisions must be submitted to Metro for review and approval. In order to ensure your continued DBE status, you are required to submit an annual No Change Declaration Form (which will be sent to you) along with supporting documentation. If no changes are noted, then your DBE status remains current. If there are changes, Metro will review to determine continued OBE eligibility. Please note, your. DBE status remains in effect unless Metro notifies you otherwise. Should any changes occur that could affect your certification status prior to receipt of the No Change Declaration Form, such as changes in your firm's name, businesstmailing address, ownership, management or control, or failure to meet the applicable business size standards or personal net worth standard, please notify Metro immediately. Failure to submit forms and/or change of information will be deemed a failure to cooperate under Section 26.109 of the Regulations. Metro reserves the right to withdraw this certification if at any time it is determined that it was knowingly obtained by false, misleading, or incorrect information. Your DBE certification is subject to review at any time. The firm thereby consents to the examination of its books, records and documents by Metro. SM8# sus/iress CertH%adon [/molt One Gateway Plan, Mail Stop 994.4, Los Angeles, G 90012.2952 P6: 213.922.2600 Fax 213.922.7660 I 0 (1) Metro April 6, 2015 Los Angeles County One Gateway Plaza 213.922.2000 Tel Metropolitan Transportation Authority Los Angeles, CA 90012-2952 metro.net Yvonne Wasson PGI PACIFIC GRAPHICS, INC. 14938 E. Nelson Avenue City of Industry, California 91744 Re: Small Business Enterprise Certification Dear Yvonne Wasson: Metro File # 4498 We are pleased to advise you that after careful review of your application and supporting documentation, the Los Angeles County Metropolitan Transportation Authority (Metro) has determined that your firm meets the eligibility standards to be certified as a Small Business Enterprise (SBE) as required under Metro's SBE Program. Your firm will be listed in Metro's SBE database of certified SBEs under the following specific areas of expertise: NAICS (2007) Description 323110 Commercial Lithographic Printing 323115 Digital Printing 322121 Paper (except newsprint] Mills 541860 Direct Mail Advertising Your SBE certification is good for five years from the date of this letter and applies only for the above NAICS 2007 codes. Any additions and revisions must be submitted to Metro for review and approval After the five-year certification period, your entire file will be reviewed in order to ascertain continued SBE certification status. You will be notified of the pending SBE status review and any documentation updates necessary prior to the expiration date. Also, should any changes occur that could affect your certification status prior to receipt of the renewal application, such as changes in your firm's name, businesstmailing address, ownership, management or control, or failure to meet the applicable business sire standards or personal net worth standard, please nofify Metro immediately. Metro reserves the right to withdraw this certification if at any time it is determined that it was knowingly obtained by false, misleading, or incorrect information. Your SBE oertifmmtion is subject to review at any time. The firm thereby consents to the examination of its books, records, and documents by Metro. Congratulations, and thank you for your interest in Metro's SBE Program. Should you have any questions, please contact us at 213-922-2600. For information on Metro contracting opportunities, please visit our website at wwwmetro. net. ely, r ,(7b -.>ail Chanes % GAIL CHARLES CONSULTING SERVICES, Certification Consultant Diversity & Economic Opportunity Department C't[isas�CM,ksari�a�Dofmoeo�V�6.�pP,ad l,enu-PGI Pacific C,apNcs . Pile iil9H.dm One Gateway Plaza. Mail Stop 99-N-4, Los Angeles, CA PW is -2968 Ph: 213 -928 -Imo Fax; 213-984-7"o +s+on LOS ANGELES COUNTY CONSUMER & SA BUSINESS AFFAIRS Brian J. Stiger Director September 30, 2015 Eddy O Salas PGI, INC. 14938 Nelson Ave. City of Industry, CA 91744-4330 Dear Eddy O Salas: Los Angeles County Board of Supervisors Hilda L. Solis Mark Ridley-Thomas Sheila Kuehl Don Knabe Michael D. Antonovich Vendor #: 12132901 Congratulations! Your business is now certified as a Local Small Business Enterprise (Local SBE) with the County of Los Angeles effective as of the date of this letter. Your Local SBE certification expiration date is based on your State of California Small Business certification, which expires on October 31, 2017 . Your business is eligible for the Local SBE Preference Program consideration in those County of Los Angeles solicitations which include the "Request for Local SBE Preference Program Consideration" form. You must complete the form and provide your Vendor Number in your bid/proposal for each response to receive the preference. Additionally, the Board of Supervisors established a "Countywide Small Business Payment Liaison and Prompt Pay Program". As a certified Local SBE, your company is now eligible for a 15 -day prompt payment. Please call the Small Business Services office at (323) 881-5175 or send an email to cbesbe ,,dcba.lacounty.gov to make an appointment to receive your free Prompt Payment Stamp and instructions. The County of Los Angeles Department of Consumer and Business Affairs reserves the right to request additional information and/or conduct an on-site visit to verify your company's eligibility for the program. If there are any changes in the State of California Office of Small Business and DVBE Certification (OSDC) SB status, ownership, control of the firm or principal place of business during the certification period, you are required to notify the Small Business Services office and the OSDC immediately. Again, congratulations on your certification. If you have any questions about the Local SBE Program, please visit our website at http://osb.lacountv.aov. Sincerely, BRIAN J. STIGER DIRECTOR DEBBIE CABREIRA-JOHNSON Chief, Small Business Services BJS:DCJ doe iaa +! CHefl 500 W. Temple St., Room B-96 • Los Angeles, CA 90012-2706 • toll-free 800.593.8222 • phone 213.974.1452 • fax 213.687.1137 ' dcba.lacounty.gov REGIONAL AFFILIATE CERTIFICATE GROUP INC. 5 CRYSTAL POND ROAD SOUTHBORO, MASSACHUSETTS 01772 UNITED STATES IS CERTIFIED FOR FOREST STEWARDSHIP COUNCIL'" CHAIN OF CUSTODY Certificate Scooe Certificate Type: Group Chain of Custody Standard(s): FSC-POL-40-002 (2004); FSC -STD -40-004 V2-1 Product group(s): Printed Materials Valid from 31 October 2012 to 30 October 2017 Certificate Registration Code: RA -COC -005576 FSC License Code: FSC -C103525 Certificate Issue Number: IN -2014-1 As a group certificate, the activities and products included in the scope of this certificate are performed by a network of participating group members. Additional details regarding the scope, including a full list of products, species, and participating group members, are available at info.fsc.org. Jon Jickling, Director, Certification Rainforest Alliance 233 Broadway, 28th Floor New York, NY 10279 USA RAINFOREST ALLIANCE IS AN FSC® ACCREDITED CERTIFIER The validity of this certificate shall be verified on info.fsc.org. This certificate does not constitute evidence that a particular product supplied by the certificate holder is FSC certified and/or FSC Controlled Wood. Products offered, shipped or sold by the certificate holder can only be considered covered by the scope of this certificate when the required FSC claim is clearly stated on invoices and shipping documents. This certificate is the property of Rainforest Alliance. This certificate and all copies or reproductions of this certificate shall be returned or destroyed if requested by Rainforest Alliance. FSC www.6o,ap . "p"10°"' Version July 2013 n+.wFa CERTIFICATE OF MEMBERSHIP THIS CERTIFICATE IS AWARDED TO PGI Pacific graphics, Inc. Member Since 1997 PRINTING INDUSTRIES ASSOCIATION, INC. OF SOUTHERN CALIFORNIA PIASCCHAIRMAN PRESIDENT Tune, 2017 DATE Tune, 2017 DATE PIASC. _ r rc OMMIES City of Chino Hills - RFP for Printing Services for the Quarterly Recreation Guide and City News EXHIBIT A Price Summary Sheet - Recreation Guide Pricina Contract will be for a 3 years commencing with the 2017/2018 winter edition and ending with the summer 2020 edition, with 2 one year additional options. Enter below the proposed price for the services described in the Scope of Work. Prices shall include direct costs, indirect costs, tax and profits. The quantities provided below are for RFP evaluation purposes only. The City's intention is to award a fixed unit -price type contract. Total= $ 57,383.26 PGI - PACIFIC GRAPHICS INC PAGE COUNT UNIT PRICE Quantity Total (per Guide) 36 $ 0.4601 25,500 $ 11,732.55 140 $ 0.4922 25,500 $ 12,551.10 YEAR 1 144 $ 0.5624 25,500 $ 14,341.20 48 $ 0.5644 25,500 $ 14,392.20 Total= $ 53,017.05 PAGE COUNT UNIT PRICE Quantity Total (per Guide) 36 $ 0.4693 25,500 $ 11,967.20 40 $ 0.5020 25,500 $ 12,802.12 YEAR 2 44 $ 0.5736 25,500 $ 14,628.02 48 $ 0.5757 25,500 $ 14,680.04 Total= $ 54,077.38 PAGE COUNT UNIT PRICE Quantity Total (per Guide) 36 $ 0.4787 25,500 $ 12,206.49 140 $ 0.5120 25,500 $ 13,057.02 YEAR 3 44 $ 0.5851 25,500 $ 14,919.34 48 $ 0.5872 25,500 $ 14,973.96 Total= $ 55,156.81 PAGE COUNT UNIT PRICE Quantity Total (per Guide) 36 $ 0.4883 25,500 $ 12,450.99 YEAR 4 40 $ 0.5222 25,500 $ 13,317.12 (Optional) 44 $ 0.5968 25,500 $ 15,218.45 48 $ 0.5989 25,500 $ 15,273.07 Total= $ 56,259.63 PAGE COUNT UNIT PRICE Quantity Total (per Guide) 36 $ 0.4981 25,500 $ 12,700.68 YEAR 5 40 $ 0.5326 25,500 $ 13,582.42 (Optional) 144 $ 0.6087 25,500 $ 15,522.77 48 $ 0.6109 25,500 $ 15,577.39 Total= $ 57,383.26 PGI - PACIFIC GRAPHICS INC City of Chino Hills - RFP for Printing Services for the Quarterly Recreation Guide and City News EXHIBIT B Price Summary Sheet Recreation Guide Insert (ogtionall FINISH UNIT PRICE QUANTITY TOTAL (per insert) 8.5" X 11" Saddle Stitch $ 0.0514 25,500 1,310.70 Folded in Half I Glue Dot $ 0.0961 25,500 2,450.55 FINISH UNIT PRICE (per insert) 22" X 17" Folded to 8.5" Glue Dot $ 0.1558 X 3.7" QUANTITY TOTAL 25,500 FINISH UNIT PRICE QUANTITY (per insert) 16" X 8" Saddle Stitch $ 0.0607 25,500 Folded 8" x 4" Glue Dot $ 0.1053 25,500 PGI - PACIFIC GRAPHICS INC 3,972.90 TOTAL 1,547.85 2,685.15 City of Chino Hills — RFP for Printing Services for the Quarterly Recreation Guide and City News ADDENDUM #1 August 16, 2017 1. In regards to #2 from Scope of Work, are you providing a high res PDF of the final artwork of the brochure, map and insert? City will be providing a high resolution PDF of all artwork, including brochure, map, and insert. 2. Will we be providing printed lasers sample of the artwork to confirm the layout of each piece? City will not be providing printed sample only digital. 3. In addition, if you are providing us with a high res PDF are you expecting the vendor to proof your work? Vendor does not provide text proof. Vendor to ensure that sample print matches digital proof provided by City. 4. In #2, it states that any cost from errors in typesetting, design or layout of the final approved version of the brochure the vendor will incur the cost. What does this mean? Vendor accepts full responsible for any cost of proofs or final product if it doesn't match the final proof signed off by City. 5. In this RFP it does not mention that the vendor would be doing all the artwork on all three pieces. Vendor does not provide graphic assistance. RFP is for printing services only. 6. On page 4 of your proposal, it states that you will need two proofs per design. However if there are any changes on text or color of the pieces after the original proofs have been made can the vendor charge for additional proofs if necessary? Vendor is responsible for any additional proofs if they are responsible for the mistake. If City request text or picture changes after the final two proofs, city can be charged a change fee. 7. Postage — Since the City already has a Standard bulk rate permit, wouldn't the city place the correct amount of postage in the account based on the mailing quantities in the zip code 91709 excluding the businesses and PO Boxes? Or do you expect the vendor to pay for the postage upfront and get reimbursed with the payment for the printing and mailing? City of Chino Hills — RFP for Printing Services for the Quarterly Recreation Guide and City News ADDENDUM #1 August 16, 2017 Vendor is responsible for securing the permit and paying the post office directly. City will reimburse vendor for the direct cost of the postage. 8. Outsourcing: My company partners with printers to provide my clients with the best printing of pieces we design. I am the project manager for the jobs and work with the client and printer to make sure every aspect of the job is done properly. Though we would not be designing these jobs, we have in the past worked with cities to provide the artwork for newsletters, brochures, etc and have had the pieces printed under my watch. Can this partnership be allowed or does the printer need to bid the job and manage the job? City requires that a dedicate representative that works for the printing company must be the point of contact, due to the short turnaround time for each brochure. 9. Who is the vendor that has printed these publications recently? Golden Graphix and Printing. 10. The RFP states that the booklet must be printed via sheet fed press. The size and quantity of the project indicate that high quality web printing would be both efficient and much more cost effective. If we can show that we can provide the quality, pricing and highest resolution for this project via web printing will you consider a web print production option? City is requiring the final product to be sheet fed press.