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Troy Alarm, Inc. A2017-216A2017-216 Services Agreement Below you will find a checklist relating to Insurance and other requirements that are required fondoing business with the City of Chino Hills. Only those items checked -off are MANDATORY, however if your standard policies exceed the minimum requirements please include. Commercial general liability insurance must meet or exceed the requirements of ISO-CGLForm No. CG 00 01 11 85 or 88. The amount of insurance set forth below will be a combined single limit per occurrence for bodily injury, personal injury, and property damage for the policy coverage. Liability policies will be endorsed to name the City, its officials, and employees as "additional insured's" under said insurance coverage and to state that such insurance will be deemed "primary" such that any other insurance that may be carried by the City will be excess thereto. Workers' Compensation policies shall waive all rights of subrogation against City, its officers, officials, employees and agents for losses arising from work performed by Consultant for City. Such insurance must be on an "occurrence," not a "claims made," basis and will not be cancelable or subject to reduction except upon thirty (30) days prior written notice to the City. Please find additional Terms and Conditions on the reverse side of this Services Agreement. This is not a Contract order or an authorization to begin work. ® Comprehensive General Liability, including coverage for premises, products and completed operations, independent contractors, personal injury and contractual obligations with combined single limits of coverage of at least $1,000,000 per occurrence. The City of Chino Hills is to be listed as an additionally insured party. ® Auto Liability, including owned, non -owned and hired vehicles with at least: • $1,000,000 per occurrence. ❑ $100,000 - 300,000 per occurrence. ❑ As required by State Statutes. A copy of your current policy must be submitted naming yourself and or your company. ® Workers' Compensation Insurance: as required by State Statutes including Waiver of Subrogation. (Not needed if Self-employed with no employees and CONTRACTOR signs statement to this effect.) ® Business License: The SERVICE PROVIDER shall agree to have a current City ofyChino Hills license on file at City Hall or purchase said license (at no cost to the City). ® Scope of Services and/or Compensation Attachments ® Total Annual Compensation Not -to -Exceed: ® Total Contract Compensation Not -to -Exceed: $24,954.00 ® Expiration Date: 08/31/2020 PLEASE NOTE: ALL APPLICABLE INFORMATION LISTED ABOVE MUST BE OBTAINED AND ON FILE, PRIOR TO THE ISSUANCE OF A CITY CONTRACT BEING SENT TO YOU (VIA FAX OR HARD COPY) BY THE CONTRACT COMPLIANCE OFFICER, THUS AUTHORIZING COMMENCEMENT OF WORK FOR THE CITY. Company Name: Troy Alarm, Inc. Company Street Address: 5981 Republic Street Phone: (951)352-7589 By (Print name & title): Greg Hillman City, State, Zip: Riverside, CA 92504-1138 E-Mail Address: ghillman@ troyalarm.com Mail two copies of the original agreement along with �proof of insurance to: City of Chino Hills - City Clerk, 14000 City Center Drive, Chino Hills, CA 91709 Originator/Department Contact: /"l/TI/ 4/'*V4 if/ i Date initiated: /6/I Vendor's Authorized Signature: / / N , Date signed: o /— / % Contract Compliance Approval: � 7t /�) sue,: a_a d-7�_ k Date Approved: G% —/ 2 1.7 .—// j q �J Department Director/City Manager Approval: Date Approved: / 1/ r"' 1i id 1,GENERALLY, The services ( "Contract") covered by this services agreement must be furnished by Contractor subject to all the terms and conditions contained in this contract which Contractor, in accepting this contract, agrees to be bound by and comply with in all particulars. No other, terms or conditions are binding upon the parties unless subsegij'ently agreed to in writing, Written acceptance of all or any portion of the Contract covered by this contract constitutes unqualifiedF; acceptance of all terms and conditions in this contract. The: terms of any proposal referred to in this contract are Included and made a part of the contract only to the extent it specified the Contract, the price, and the delivery, and then only to the extent that such terms are consistent with the terms and conditlonst,of this contract. 2,CHANGES. City may make changes:,iwithin the general scope of this contract by giving notice to Contractor and subsequently confirming such changes in writing. 'touch changes affect the cost of or the time required for perfomn ance of this contract, an equitable adjustment in the price or delivery or both must be made. No change by Contractor is allowed without City's written approval. Any claim by Contractor for ,,an adjustment under this section must be made in writing within,, thirty (30) days from the date of receipt by Contractor of notification of such change unless City waives this condition in writing. Nothing in this section excuses Contractor from proceeding with performance of the contract as changed. 3. TERMINATION. This agreement v.ill terminate on the date noted unless extended in advance and in writing by the City Manager or Department Director, as applicable. City or Contractor may terminate this contract at any time, either verbally or in writing, with or without cause. Should termination occur, City will pay Contractor as full performanceltintil such termination the unit or pro rata contract price for the ;performed and accepted portion of the Contract. City may provide written notice of termination for Contractor's default if Contractor refuses or falls to comply with this contract. If Contractor cloes not cure such failure within a reasonable time period, or falls to perform the Contract within the time specified (or allowed by extension), Contractor will be liable to City for any excess costs incurred by City. 4, TIME EXTENSION. City may extend,the time for completion if, in City's sole determination, Contractor, was delayed because of causes beyond Contractor's control and'twithout Contractor's fault or negligence. In the event delay was caused by City, Contractor's sole remedy is limited to recovering money actually and necessarily expended by Contractor because of the delay; there is no right to recover anticipated profit. 5,REMEDIES CUMULATIVE. City's rights and remedies under this contract are not exclusive and are. In addition to any rights and remedies provided by law. 6,PAYMENT. City will pay Contractor fter receiving acceptable invoices for services rendered and accepted. Drafts will not be honored, 7,INDEMNIFICATION. Contractor agrees to indemnify and hold City harmless from and against any claim, action, damages, costs (Including, without limitation, attorney's fees), injuries, or liability, arising out of the Contract, or their performance, regardless of City's passive negligence, but excepting such loss or damage which is caused by the sole actiue negligence or willful misconduct of the City. Should City be named in any suit, or should any claim be brought against It by suit or otherwise, whether the same be groundless or not, arising out of the Contract or their performance, Contractor will defend City (at City's request and with counsel satisfactory to City) and indemnify City for any Judgment rendered against it or any sums paid out In settlement or otherwise, For purposes of this section "City" includes City's officers, elected officials, and employees, It is expressly understood and agreed that the foregoing provisions will survive termination of this contract. The requirements as to the types and limits of insurance coverage to be maintained by Contractor, and any approval of such Insurance by City, are not intended to and will not in any manner limit or qualify the liabilities and obligations otherwise assumed by Contractor pursuant to this contract, including, without limitation, to the provisions concerning Indemnification, 8.WARRANTY. Contractor agrees that the Contract is covered by the most favorable commercial warranties the Contractor gives to any customer for the same or substantially similar services, or such other more favorable warranties as is specified in this contract. Warranties will be effective notwithstanding any inspection or acceptance of the Contract by City. 9,ASSIGNMENT. City may assign this contract. Except as to any payment due under this contract, Contractor may not assign or subcontract the contract without City's written approval. Should City give consent, it will not relieve Contractor from any obligations under this contract and any transferee or subcontractor will be considered Contractor's agent. 10.INSURANCE. Contractor must provide the Insurance Indicated on the face sheet of this Services Agreement. 11.PERMITS, Contractor must procure all necessary permits and licenses, and abide by all federal, state, and local laws, for performing this contract. 12.INDEPENDENT CONTRACTOR. City and Contractor agree that Contractor will act as an independent contractor and will have control of all work and the manner in which Is It performed. Contractor will be free to contract for similar service to be performed for other employers while under contract with City. Contractor is not an agent or employee of City and is not entitled to participate in any pension plan, insurance, bonus or similar benefits City provides for its employees. Any provision in this contract that may appear to give City the right to direct Contractor as to the details of doing the work or to exercise a measure of control over the work means that Contractor will follow the direction of the City as to end results of the work only. 13.WAIVER. City's review or acceptance of, or payment for, work product prepared by Contractor under this contract will not be construed to operate as a waiver of any rights City may have under this Agreement or of any cause of action arising from Contractor's performance. A waiver by City of any breach of any term, covenant, or condition contained in this contract will not be deemed to be a waiver of any subsequent breach of the same or any other term, covenant, or condition contained in this contract, whether of the same or different character. 14,INTERPRETATION. This Agreement was drafted in, and will be construed in accordance with the laws of the State of California, and exclusive venue for any action involving this agreement will be in San Bernardino County. Exhibit A CITY OF CHINO HILLS Scope of Services Central Station Alarm Monitoring and Testing Services Facilities The following table lists the buildings to be monitored and the corresponding alarm panel(s). Building City Hall Police Station Library (Annual Testing Only, No Monitoring) Parking Structure Community Center McCoy Equestrian Center Sleepy Hollow Community Building Public Works Yard Approximate Square Footage 58,826 29,777 Number Alarm of Type Floors 2 I Security 4 Fire 1 I Fire I Alarm Pa hel Bosch, Honeywell Honeywell 28,224 1 Fire Honeywell 144,261 21,174 5 1 Fire Honeywell Security I Bosch Fire ( Potter 3,823 1 Fire Fire Lite 3,180 2 Fire DMP 4t 11,724 1 Security First Alett Model I Unknown I NFW2-100 I NFW2-100 NFW2-100 NWF-50 Unknown PFC-6030 MS-9200 XR200F FA560 Alarms Notification The vendor will be responsible for programming/reprogramming all alarm panels to dial to the appropriate central station. All fire alarms and security alarms shall be immediately reported to the Public Works Department. Main Line: 909-364-2800 After -Hours: 909-364-2860 The vendor shall automhtically dispatch the police for all security alarms. Fire alarm faults and supervisory alarms only need to be reported to the Public Works Department. The vendor shall keep a record of all alarms; the record shall include the time received, the time that the City wds notified and any other pertinent information such as the time of police dispatch, etc. I Testing and Maintenance Annual testing costs ard included in the agreement. The annual required testing of the fire alarm panels and related equipment shall be in accordance with NFPA 72 test methods and the 2013 California Fire Code. In addition, the City currently has four (4) elevators in operation. Agreement pricing includes the annual elevator recall testing with the City's elevator contractor. The vendor will be responsible for notifying and coordinating all of the required testing with the City in advance. The vendor shall respond to all the City's on -call maintenance requests for the listed alarms for the hourly cost listed in Exhibit B. Requests may include but are not limited to: repair/updating of the existing security alarm control panels, communicators and associated control equipment, power supplies, standby batteries and chargers, intrusion system key pads, motion detectors, glass break sensors, audible devices and other pertinent equipment to the security alarm system. Also included is the repair/updating of the existing fire alarm control panels, communicators and associated control equipment, power supplies, standby batteries and chargers, annunciator stations, equipment sensors, heat detectors, duct detectors, smoke detectors, fire dampers and related sensors, tamper:sensors and other pertinent equipment. The vendor shall respond to maintenance: requests from the City within 24 hours of notification. 2 )Troy Alarm, Inc Cost Proposal for Alarm Monitoring, Testing and Maintenance Services Location City Hall Police Station Library (annual testing only) ParkingStructure Community Center McCoy Equestrian Sleepy Hollow Community Center Public Works Yard Hourly rate during normal business hours-$85.00 Hourly rate after normal business hours $12750 Hourly rate holidays-$170.00 Initial programming/reprogramming $0.00 Grand Total Internet arress to account activity (optional) Monitor Monthly $49.90 $49.40 N/A $24.95 $49.90 $24.95 $24.95 $24.95 $25.00 Monitor Annually $598.80 $598.80 N/A $299.40 $598.80 $299.40 $299.40 $299.40 Full Fire Alarm Test $1,020.00 $750.00 $1,020.00 $240.00 $305_00 $240.00 $247.00 N/A Water Flow &Tamper Test Elevator Test $188.00 $150.00 $188.00 N/A N/A $188.00 $188.00 N/A N/A N/A N/A $150.00 N/A N/A $150.00 N/A Total Annual Cost $1,956.80 $1,536.80 $1,020.00 $877.40 $1,091.80 $539.40 $696.40 $299.40 $8,018.00 $300.00 TROY ALARM, INC. • City Clerk's Office City of Chino Hills 14000 City Center Drive Chino Hills, CA 91709 Proposal 5981 Republic Street Riverside, CA 92504-1138 951.352.7589 Fax 951.352.7763 RE: RFP for Alarm Monitoring, Testing and Maintenance Services Dated July 1, 2017 To Whom It May Concern, Troy Alarm, Inc. was established in 1989 and has served the counties of San Bernardino and Riverside since that time. We have provided fire alarm, security CCTV and access control installation, maintenance, testing and service on these systems since that time. We also serve County of Orange Superior Courts, EDD and various other government agencies. Our Key Personnel are as follows: Greg Hillman -President Leo Najera-Operations Manager Julio DeSantiago-Service Manager Rosa Arvizu-Accounts Payable Pandora Delacruz-Accounts Receivable Maria Estevez-Service coordinator Roger Finch -Head Fire Alarm Tester/coordinator EfrenValdivia-Service Technician The following are mandatory statements per request of the above referenced RFP: 1. The above referenced RFP shall be incorporated in its entirety as a part of the our quote 2. Qualifications: Delia Flores Senior Development Specialist County of Riverside EDA 2486 Third St. Riverside, CA 92507 Phone: 951.222.3260 1 Email: DFlores@RIVCO.ORG Jarrod Manuel City of Chino Hills Phone: 909.364.2793 1 email jmanuel@chinohills.org CA Contractors License 792133*CA Consumer Affairs License AC05776 1 TROY ALARM, INC. Proposal 5981 Republic Street Riverside, CA 92504-1138 951.352.7589 Fax 951.352.7763 County of San Bernardino Facilities Management Dyana Peterson Facilities Management Department 200 So. Lena Road San Bernardino CA, 92415 Phone: 909.387.2249 I FAX: 909.387.3380 I email: dpeterson@fm.sbcounty.gov 3. All charges for services will be a "Not -To Exceed" fee, per task, as submitted with and part of said Firm's quote. 4. The submitted fee schedule is part of the Contractor's quote for use in invoicing for payments. 5. All federal laws and regulations shall be adhered to notwithstanding any state or local laws and regulations. In case of conflict between federal, state or local laws or regulations, the strictest shall be adhered to. 6. Contractor shall allow all authorized federal, state, county, and the City of Chino Hills official access to place of work, books, documents, papers, fiscal, payroll materials, and other relevant contract records pertinent to this project upon request. All relevant records shall be retained for at least three years. 7. Contractor shall comply with the California Labor Code. Pursuant to said regulations entitled: Federal Labor Standards provisions; Federal Prevailing Wage Decision; and State of California Prevailing Wage Rates, respectively. 8. Contractor shall comply with the Copeland Anti -kickback Act (18 USC 874 C) and the implementation regulation (29 CFR 3) issued pursuant thereto, and any amendments thereof. 9. Work shall be scheduled with the City of Chino and performed periodically as required to meet local jurisdiction guidelines to test and maintain fire alarm systems and provide central station monitoring. Technicians shall be available 24 hours a day for service requests as required by City's personnel. 10. I have reviewed the copy of the Standard Agreement and our firm is willing to accept the terms of the agreement. If you have any questions please feel free to call me at 951.352.7589 or email ghillman@troyalarm.com. Respectfully, Greg Hillman President CA Contractors License 792133*CA Consumer Affairs License AC05776 2 "' """ CONTRACTORS =Ca STATE LICENSE BOARD gwwl""thwela ACTIVE LICENSE ,..,..IM 792133 �.„W.. TROY ALARM INC B C 10 C-7 ECOOtali4 03/31/2019 E•«. CORP www.cslb.ca.gov TO: TROY ALARM, INC. 5981 REPUBLIC STREET RIVERSIDE, CA 92504-1138 951-352-7589 City Cl=_ .'s office City of alino gill, 14t D) City Canter Drive Chino Hills, CM 91709 ='r000sal for: Alar.ai i�onicorin,,, w': sting .nC n'aintenance Serszices E IV ED 2111 JUL 13 PM 12: 43 F CITY CHINO RILLS