Loading...
LG2WB Engineers, Inc. A2017-164U e/� 44�10 -11A June 13, 2019 LG2WB Engineers, Inc. Attn: Richard E. Barreto, P.E. 2 Executive Circle, Ste. 25 Irvine, CA 92614 14000 City Center Drive Chino Hills, CA 91709 (909) 364-2600 WWUI. . 0/1 RE: Extension of Termination Date for Agreement A2017-164 Preparation of Traffic and Parking Study for Proposed Starbucks at Woodview Plaza Dear Mr. Barreto: On July 11, 2017, the City Manager of the City of Chino Hills authorized execution of Agreement No. A2017-164 with LG2WB Engineers, Inc. for Preparation of Traffic and Parking Study for Proposed Starbucks at Woodview Plaza This letter serves as notification that the termination date has been extended until June 30, 2020. All other provisions of the agreement remain in effect. Should you have any questions regarding this notification, please contact Maria Ingrassia at (909) 364-2754. Sincerely, Benjamin Montgomery City Manager BM:wg cc: City Clerk's Office Finance Department Community Development Department Ceaoa - Art Bennett ■ Brian Johsz ■ Ray Marquez ■ Cynthia Moran ■ Peter J. Rogers ello"? C4 CLIo 11A June 7, 2018 LG2WB Engineers, Inc. Attn: Richard E. Barreto, P.E. 2 Executive Circle, Ste. 250 Irvine, CA 92614 14000 City Center Drive Chino Hills, CA 91709 (9p09) 3644-2600 Wow.Cf2�129- .0/1 RE: Extension of Termination Date for Agreement A2017-164 Preparation of Traffic and Parking Study for Proposed Starbucks at Woodview Plaza Dear Mr. Barreto: On July 11, 2017, the City Manager of the City of Chino Hills, authorized execution of Agreement No. A2017-164, with LG2WB Engineers, Inc. for Preparation of Traffic and Parking Study for Proposed Starbucks at Woodview Plaza. This letter serves as notification that the termination date has been extended until June 30, 2019. All other provisions of the agreement remain in effect. Should you have any questions regarding this notification, please contact Yvette Brunetto at (909) 364-2783. Sincerely, Konradt Bartlam City Manager cc: City Clerk's Office Finance Department Community Development Department Cl� cawd. - Art Bennett ■ Brian Johsz ■ Ray Marquez ■ Cynthia Moran ■ Peter J. Rogers AGREEMENT NO. A2017-164 FOR PROFESSIONAL SERVICES BETWEEN THE CITY OF CHINO HILLS AND LG2WB ENGINEERS, INC. THIS AGREEMENT, made and entered into this 11th day of July, 2017, between the CITY OF CHINO HILLS, a municipal corporation, hereinafter referred to as "City" and LG2WB ENGINEERS, INC. a California Corporation, here in after referred to as "Consultant". In consideration of the mutual covenants and conditions set forth herein, the parties agree as follows: 1. SCOPE OF SERVICES. Consultant agrees to perform the services set forth in Exhibit A "SCOPE OF SERVICES" attached hereto and made a part hereof. Consultant shall submit its work to the City for its review after completing each phase of the project as described in Exhibit A, or when otherwise requested by the City. Consultant shall, at its own cost, make any revisions of its own work as required by the City and re -do, at its own cost, any work which the City finds unsatisfactory due to Consultant's or subcontractor's errors or omissions. Consultant represents and warrants that it has the qualifications, experience and facilities to properly perform. said services in a thorough, competent and professional manner and shall, at all times during the term of this Agreement, have in full force and effect, all licenses required of it by law. Consultants shall begin its services under thisAgreement on July 12, 2017. 2. STATUS OF CONSULTANT. Consultant is and shall at all times remain as to the City a wholly independent contractor. The personnel performing -1- the services under this Agreement on behalf of Consultant shall at all times be under Consultant's exclusive direction and control. Neither City nor any of its officers, employees or agents shall have control over the conduct of Consultant or any of Consultant's officers, employees or agents, except as set forth in this Agreement. Consultant shall not at any time or in any manner represent that it or any of its officers, employees or agents are in any manner officers, employees or agents of the City. Consultant shall not incur or have the power to incur any debt, obligation or liability whatever against City, or bind City in any manner. Consultant shall not disseminate any information or reports gathered or created pursuant to this Agreement without the prior written approval of City except information or reports required by government agencies to enable Consultant to perform its duties under this Agreement. 3. CONSULTANT'S KNOWLEDGE OF APPLICABLE LAWS. Consultant shall keep itself informed of applicable local, state and federal laws and regulations which may affect those employed by it or in any way affect the performance of its services pursuant to this Agreement. Consultant shall observe and comply with all such laws and regulations affecting its employees. City and its officers and employees, shall not be liable at law or in equity as a result of any failure of Consultant to comply with this section. 4. PERSONNEL. Consultant shall make every reasonable effort to maintain the stability and continuity of Consultant's staff assigned to perform the services hereunder and shall obtain the approval of the City Manager of all -2- proposed staff members performing services under this Agreement prior to any such performance. 5. COMPENSATION AND METHOD OF PAYMENT. Compensation to the Consultant shall be as set forth in Exhibit B attached hereto and made a part hereof. Total compensation shall not exceed $27,300.00. Payments shall be made within thirty (30) days after receipt of each invoice as to all undisputed fees. If the City disputes any of consultant's fees it shall give written notice to Consultant within 30 days of receipt of an invoice of any disputed fees set forth on the invoice. 6. ADDITIONAL SERVICES OF CONSULTANT. Consultant shall not be compensated for any services rendered in connection with its performance of this Agreement which are in addition to those set forth herein or listed in Exhibit A, unless such additional services are authorized in advance and in writing by the City Manager. Consultant shall be compensated for any additional services in the amounts and in the manner as agreed to by City Manager and Consultant at the time City's written authorization is given to Consultant for the performance of said services. 7. ASSIGNMENT. All services required hereunder shall be performed by Consultant, its employees or personnel under direct contract with Consultant. Consultant shall not assign to any subcontractor the performance of this Agreement, nor any part thereof, nor any monies due hereunder, without the prior written consent of City Manager. -3- 8. FACILITIES AND RECORDS. Consultant shall maintain complete and accurate records with respect to sales, costs, expenses, receipts and other such information required by City that relate to the performance of services under this Agreement. Consultant shall maintain adequate records of services provided in sufficient detail to permit an evaluation of services. All such records shall be maintained in accordance with generally accepted accounting principles and shall be clearly identified and readily accessible. Consultant shall provide free access to the representatives of City or its designees at reasonable times to such books and records, shall give City the right to examine and audit said books and records, shall permit City to make transcripts therefrom as necessary, and shall allow inspection of all work, data, documents, proceedings and activities related to this Agreement. Such records, together with supporting documents, shall be maintained for a period of three (3) years after receipt of final payment. 9. TERMINATION OF AGREEMENT. This Agreement will terminate on June 30, 2018 unless otherwise extended in advance and in writing by the City Manager. This Agreement may be terminated with or without cause by either party upon 30 days written notice. In the event of such termination, Consultant shall be compensated for non -disputed fees under the terms of this Agreement up to the date of termination. 10. COOPERATION BY CITY. All public information, data, reports, records, and maps as are existing and available to City as public records, and which are necessary for carrying out the work as outlined in the Scope of Services, shall be furnished to Consultant in every reasonable way to facilitate, without undue delay, the work to be performed under this Agreement. 11. OWNERSHIP OF DOCUMENTS. Upon satisfactory completion of, or in the event of termination, suspension or abandonment of, this Agreement, all original maps, models, designs, drawings, photographs, studies, surveys, reports, data, notes, computer files, files and other documents prepared in the course of providing the services to be performed pursuant to this Agreement shall, become the sole property of City. With respect to computer files, Consultant shall make available to the City, upon reasonable written request by the City, the necessary computer software and hardware for purposes of accessing, compiling, transferring and printing computer files. 12. RELEASE OF INFORMATION/CONFLICTS OF INTEREST. (a) All information gained by Consultant in performance of this Agreement shall be considered confidential and shall not be released by Consultant without City's prior written authorization excepting that information which is a public record and subject to disclosure pursuant to the California Public Records Act, Government Code § 6250, et seq., Consultant, its officers, employees, agents or subcontractors, shall not without written authorization from the City Manager or unless requested by the City Attorney, voluntarily provide declarations, letters of support, testimony at depositions, response to interrogatories or other information concerning the work performed under this Agreement or relating to any project or property located within the City. Response -5- to a subpoena or court order shall not be considered "voluntary" provided Consultant gives City notice of such court order or subpoena. If Consultant or any of its officers, employees, consultants or subcontractors does voluntarily provide information in violation of this Agreement, City has the right to reimbursement and indemnity from Consultant for any damages caused by Consultant's conduct, including the City's attorney's fees. Consultant shall promptly notify City should Consultant, its officers, employees, agents or subcontractors be served with any summons, complaint, subpoena, notice of deposition, request for documents, interrogatories, request for admissions or other discovery request, court order or subpoena from any party regarding this Agreement and the work performed thereunder or with respect to any project or property located within the City. City retains the right, but has no obligation, to represent Consultant and/or be present at any deposition, hearing or similar proceeding. Consultant agrees to cooperate fully with City and to provide City with the opportunity to review any response to discovery requests provided by Consultant. However, City's right to review any such response does not imply or mean the right by City to control, direct, or rewrite said response. (b) Consultant covenants that neither they nor any officer or principal of their firm have any interest in, or shall they acquire any interest, directly or indirectly which will conflict in any manner or degree with the performance of their services hereunder. Consultant further covenants that in the performance of this Agreement, no person having such interest shall be employed by them as an officer, employee, agent, or subcontractor without the express written consent of the City Manager. Consultant further covenants that Consultant has not contracted with nor is performing any services directly or indirectly with any developer(s) and/or property owner(s) and/or firm(s) and/or partnerships owning property in the City or the study area and further covenants and agrees that Consultant and/or its subcontractors shall provide no service or enter into any agreement or agreements with any developer(s) and/or property owner(s) and/or firm(s) and/or partnerships owning property in the City or the study area prior to the completion of the work under this Agreement without the express written consent of the City Manager. 13. DEFAULT. In the event that Consultant is in default of any of the provisions of this Agreement, City shall have no obligation or duty to continue compensating Consultant for any work performed after the date of default and can terminate this Agreement immediately by written notice to the Consultant. 14. INDEMNIFICATION. (a) Consultant represents it is skilled in the professional calling necessary to perform the services and duties agreed to hereunder by Consultant, and City relies upon the skills and knowledge of Consultant. Consultant shall perform such services and duties consistent with the standards generally recognized as being employed by professionals performing similar service in the State of California. -7- (b) Consultant is an independent contractor and shall have no authority to bind City nor to create or incur any obligation on behalf of or liability against City, whether by contract or otherwise, unless such authority is expressly conferred under this agreement or is otherwise expressly conferred in writing by City. City, its elected and appointed officials, officers, agents, employees and volunteers (individually and collectively, "Indemnitees") shall have no liability to Consultant or to any other person for, and Consultant shall indemnify, defend, protect and hold harmless the Indemnitees from and against, any and all liabilities, claims, actions, causes of action, proceedings, suits, damages, judgments, liens, levies, costs and expenses of whatever nature, including reasonable attorneys' fees and disbursements (collectively "Claims"), which the Indemnitees may suffer or incur or to which the Indemnitees may become subject by reason of or arising out of any injury to or death of any person(s), damage to property, loss of use of property, economic loss or otherwise occurring as a result of or allegedly caused by the negligent or wrongful acts or omissions of Consultant, its agents, officers, directors or employees, in performing any of the services under this agreement. If any action or proceeding is brought against the Indemnitees by reason of any of the matters against which Consultant has agreed to indemnify the Indemnitees as above provided, Consultant, upon notice from the CITY, shall defend the Indemnitees at Consultant's expense by counsel acceptable to the City. The Indemnitees need not have first paid any of the matters as to which the Indemnitees are entitled in order to be so indemnified. The insurance required to be maintained by Consultant under paragraph 15 shall ensure Consultant's obligations under this paragraph 14(b), but the limits of such insurance shall not limit the liability of Consultant hereunder. The provisions of this paragraph 14(b) shall survive the expiration or earlier termination of this agreement. The Consultant's indemnification does not extend to Claims occurring as a result of the City's sole negligent or willful acts or omissions. 15. INSURANCE. A. Insurance Requirements. Consultant shall provide and maintain insurance acceptable to the City Attorney in full force and effect throughout the term of this Agreement, against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder by Consultant, its agents, representatives or employees. Insurance is to be placed with insurers with a current A.M. Best's rating of no less than A:VII. Consultant shall provide the following scope and limits of insurance: least as broad as: (1) Minimum Scope of Insurance. Coverage shall be at (a) Insurance Services Office form Commercial General Liability coverage (Occurrence Form CG 0001). (b) Insurance Services Office form number CA 0001 (Ed. 1/87) covering Automobile Liability, including code 1 "any auto" and endorsement CA 0025, or equivalent forms subject to the written approval of the City. l� (c) Workers' Compensation insurance as required by the Labor Code of State of California and Employer's Liability insurance and covering all persons providing services on behalf of the Consultant and all risks to such persons under this Agreement. (d) Errors and omissions liability insurance appropriate to the Consultant's profession. (2) Minimum Limits of Insurance. Consultant shall maintain limits of insurance no less than: (a) General Liability: $1,000,000 per occurrence for bodily injury, personal injury and property damage. If Commercial General Liability Insurance or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to the activities related to this Agreement or the general aggregate limit shall be twice the required occurrence limit. (b) Automobile Liability: $1,000,000 per accident for bodily injury and property damage. (c) Workers' Compensation and Employer's Liability: Workers' Compensation as required by the Labor Code of the State of California and Employers Liability limits of $1,000,000 per accident. claim. (d) Errors and Omissions Liability: $1,000,000 per -10- B Other Provisions. Insurance policies required by this Agreement shall contain the following provisions: (1) All Policies. Each insurance policy required by this paragraph 15 shall be endorsed and state the coverage shall not be suspended, voided, canceled by the insurer or either party to this Agreement, reduced in coverage or in limits except after 30 days' prior written notice by Certified mail, return receipt requested, has been given to the City. (2) General Liabilitv and Automobile Liabilitv Coverages. (a) City, its officers, officials, and employees and volunteers are to be covered as additional insureds as respects: liability arising out of activities Consultant performs, products and completed operations of Consultant; premises owned, occupied or used by Consultant, or automobiles owned, leased or hired or borrowed by Consultant. The coverage shall contain no special limitations on the scope of protection afforded to City, its officers, officials, or employees. (b) Consultant's insurance coverage shall be primary insurance as respect to City, its officers, officials, employees and volunteers. Any insurance or self-insurance maintained by City, its officers, officials, employees or volunteers shall apply in excess of, and not contribute with, Consultant's insurance. now (c) Consultant's insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer's liability. (d) Any failure to comply with the reporting or other provisions of the policies including breaches of warranties shall not affect coverage provided to the City, its officers, officials, employees or volunteers. (3) Workers' Compensation and Emglover's Liabilitv Coveraqe. Unless the City Manager otherwise agrees in writing, the insurer shall agree to waive all rights of subrogation against City, its officers, officials, employees and agents for losses arising from work performed by Consultant for City. C. Other Requirements. Consultant agrees to deposit with City, at or before the effective date of this contract, certificates of insurance necessary to satisfy City that the insurance provisions of this contract have been complied with. The City Attorney may require that Consultant furnish City with copies of original endorsements effecting coverage required by this Section. The certificates and endorsements are to be signed by a person authorized by that insurer to bind coverage on its behalf. City reserves the right to inspect complete, certified copies of all required insurance policies, at any time. (1) Consultant shall furnish certificates and endorsements from each subcontractor identical to those Consultant provides. -12- (2) Any deductibles or self-insured retentions must be declared to and approved by City. At the option of the City, either the insurer shall reduce or eliminate such deductibles or self-insured retentions as respects the City, its officers, officials, employees and volunteers; or the Consultant shall procure a bond guaranteeing payment of losses and related investigations, claim administration, defense expenses and claims. (3) The procuring of such required policy or policies of insurance shall not be construed to limit Consultant's liability hereunder nor to fulfill the indemnification provisions and requirements of this Agreement. 16. NONDISCRIMINATION / NONPREFERENTIAL TREATMENT STATEMENT. In performing this Agreement, the Parties shall not discriminate or grant preferential treatment on the basis of race, sex, color, age, religion, sexual orientation, disability, ethnicity, or national origin, and shall comply, to the fullest extent allowed by law, with all applicable local, state and federal laws relating to nondiscrimination. 17. UNAUTHORIZED ALIENS. Consultant hereby promises and agrees to comply with all of the provisions of the Federal Immigration and Nationality Act (8 U.S.C.A. & 1101, et seq.), as amended; and in connection therewith, shall not employ unauthorized aliens as defined therein. Should Consultant so employ such unauthorized aliens for the performance of work and/or services covered by this contract, and should the Federal Government impose sanctions against the City for such use of unauthorized aliens, Consultant hereby agrees to, and shall, -13- reimburse City for the cost of all such sanctions imposed, together with any and all costs, including attorneys' fees, incurred by the City in connection therewith. 18. ENTIRE AGREEMENT. This Agreement is the complete, final, entire and exclusive expression of the Agreement between the parties hereto and supersedes any and all other agreements, either oral or in writing, between the parties with respect to the subject matter herein. Each party to this Agreement acknowledges that no representations by any party which are not embodied herein and that no other agreement, statement, or promise not contained in this Agreement shall be valid and binding. 19. GOVERNING LAW. The City and Consultant understand and agree that the laws of the State of California shall govern the rights, obligations, duties and liabilities of the parties to this Agreement and also govern the interpretation of this Agreement. Any litigation concerning this Agreement shall take place in the San Bernardino County Superior Court. 20. ASSIGNMENT OR SUBSTITUTION. City has an interest in the qualifications of and capability of the persons and entities who will fulfill the duties and obligations imposed upon Consultant by this Agreement. In recognition of that interest, neither any complete nor partial assignment of this Agreement may be made by Consultant nor changed, substituted for, deleted, or added to without the prior written consent of City. Any attempted assignment or substitution shall be ineffective, null, and void, and constitute a material breach of this Agreement entitling City to any and all remedies at law or in equity, including summary -14- termination of this Agreement. Subcontracts, if any, shall contain a provision making them subject to all provisions stipulated in this Agreement. 21. MODIFICATION OF AGREEMENT. The terms of this Agreement can only be modified in writing approved by the City Council and the Consultant. The parties agree that this requirement for written modifications cannot be waived and any attempted waiver shall be void. 22. AUTHORITY TO EXECUTE. The person or persons executing this Agreement on behalf of Consultant warrants and represents that he/she/they has/have the authority to execute this Agreement on behalf of his/her/their corporation and warrants and represents that he/she/they has/have the authority to bind Consultant to the performance of its obligations hereunder. 23. NOTICES. Notices shall be given pursuant to this Agreement by personal service on the party to be notified, or by written notice upon such party deposited in the custody of the United States Postal Service addressed as follows: City. Attention: City Clerk City of Chino Hills 14000 City Center Drive Chino Hills, California 91709 Consultant. Attention: Richard E. Barreto, P.E. LG2WB Engineers, Inc. 2 Executive Circle Suite 250 Irvine, CA 92614 =161Z The notices shall be deemed to have been given as of the date of personal service, or three (3) days after the date of deposit of the same in the custody of the United States Postal Service. 24. CONSISTENCY. In interpreting this Agreement and resolving any ambiguities, the main body of this Agreement takes precedence over the attached Exhibits; this Agreement supersedes any conflicting provisions. Any inconsistency between the Exhibits will be resolved in the order in which the Exhibits appear below: A. Exhibit A: Scope of Work B. Exhibit B: Compensation 25. SEVERABILITY. The invalidity in whole or in part of any provision of this Agreement shall not void or affect the validity of the other provisions of this Agreement. -16- IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed the day and year first above written. CITY OF CHINO HILLS Rairdarquez Mayor Y, APPROVED AS TO FORM: Mark D. Hensley City Attorney -17- LG2WB ENGINEERS, INC. (Sig nafie) I (Title) � (Signature) (Title) - �r EXHIBIT A SCOPE OF WORK Task 1: Proiect Initiation 1.1 Contact the City, applicant and/or authorized agent to confirm the existing and future floor area description as well as to discuss any assumptions to be used in the traffic impact analysis and parking study. Descriptive data such as square footage for each building and tenant suite (in a format acceptable to the City), type of use, anticipated hours of operation, reciprocal parking agreements, and any special considerations pertinent to the preparation of the analysis would be needed. Existing tenants, corresponding building/suite size information, and hours of operation for the entire center will be required. Potential tenant mix for the proposed Project and vacant suites will be needed. 1.2 Obtain a site plan (in electronic format) displaying the existing and proposed uses and associated parking facilities. 1.3 In consultation with City staff, prepare a scope of work agreement detailing the study area, assumptions and overall traffic study requirements, parking study requirements, and submit to City staff for review and approval. LLG will work closely with City staff to refine potential study intersections in light of the size of the Project and the trip generation potential of the proposed Project. Task 2: Data Collection and Research 2.1 Visit the project study area to confirm existing conditions with respect to existing site development, local area development, site access, parking use, and areas of congestion in order to verify our overall understanding of traffic conditions in the area that might affect this project. 2.2 In conjunction with Task 2. 1, confirm the existing roadway striping, traffic control measures, curbside parking restrictions, adjacent intersection configurations, and other pertinent roadway features for key intersections along Grand Avenue, Chino Hills Parkway, Founders Drive and other key roadway segments. Subject to review and confirmation by the City of Chino Hills, the potential study intersections may consist of the following eight (8) locations: 1. Chino Hills Parkway at Peyton Avenue 2. Chino Hills Parkway at Pipeline Avenue 3. Chino Hills Parkway at Market Place 4. Chino Hills Parkway at SR -71 SB Ramps 5. Chino Hills Parkway at SR -71 NB Ramps 6. Chino Hills Parkway at Ramona Avenue 7. Eucalyptus Avenue at Pipeline Avenue Page 1 of 5 8. Clubhouse Way at Pipeline Avenue The locations were identified based on proximity to the subject property, the Project's potential trip generation and the "50 -trip threshold" criteria as outlined in the SANBAG CMP TIA guidelines. 2.3 Research data at the City of Chino Hills, adjacent jurisdictions and recent traffic impact studies prepared for develdpments in the project vicinity that may contribute cumulative impacts to the adjacent street system and study locations in the vicinity of the proposed project. The compiled list of related projects will be forwarded for review and approval by City staff. 2.4 Conduct AM peak period and PM peak period traffic volume counts, with truck classifications, at up to eight (8) study intersections. The traffic counts will be conducted between the hours of 7:00 AM and 9:00 AM and 4:00 PM and 6:00 PM. This traffic volume data will be utilized in the traffic impact analysis for the project. 2.5Conduct supplemental 24-hour machine traffic counts, with truck classifications, at up to six (6) key roadway segments, with a focus to Chino Hills Parkway, east and west of Pipeline Avenue, Pipeline Avenue, north and south of Chino Hills Parkway, Chino Hills Parkway, east of Peyton Avenue, and Chino Hills Parkway, west of SR - 71 SB Ramps to support the Greenhouse Gas, Air Quality and Noise analyses. The ADT data will be included in the traffic study. Task 3: Trip Generation, Distribution. and Assionment 3.1 Prepare trip generation forecasts for the proposed residential development for a typical weekday over a 24-hour period, as well as for the commuter AM and PM peak hours. The trip generation forecasts will be derived from trip rates listed in Trip Generation, 9th Edition, published by the Institute of Transportation Engineers (ITE). Appropriate trip generation credits and/or reductions will also be applied for the existing land uses on site, if applicable, and to account for pass -by traffic. 3.2Assign the forecasted AM and PM peak hour trips expected to be generated by the proposed Project to the study intersections based on existing and anticipated traffic patterns to and from the project site, and input from City staff, or a select zone assignment plot. The assumed distribution pattern will be submitted for review and approval by City staff prior to finalization. 3.3 Prepare trip generation forecasts for the related projects for a typical weekday over a 24-hour period, as well as for the commuter AM and PM peak hours utilizing the ITE Trip Generation publication. The AM and PM peak hour trips expected to be generated by the related projects will be distributed and assigned to the local street system. 3.4 Develop "existing plus project" and "existing plus cumulative plus project" peak hour and daily traffic volume projections for up to eight (8) intersections and six (6) Page 2of5 roadway segments based on the application of an annual growth factor to the existing traffic volumes, and/or adding traffic from cumulative projects in the study area. 3.5Contact San Bernardino Associated Governments (SANBAG) staff or approved traffic modeling consultant (LSA) and formally request baseline and Year 2035/2040 link -level build -out traffic model projections/runs. The link traffic volumes will be post - processed to determine daily, AM peak hour and PM peak hour Year 2035/2040 build -out traffic volumes without Project traffic for up to 8 intersections and 6 roadway segments. Task 4: Proiect Evaluation and Mitigation Measures 4.1 Prepare AM and PM peak hour Level of Service calculations at up to eight (8) study intersections for existing conditions and future near-term traffic conditions without and with the project to determine the potential traffic impacts of the proposed project. Subject to confirmation with City staff, Level of Service calculations will be prepared for the following conditions: a. Existing traffic; b. Existing plus Project; c. Traffic in (b) plus mitigation, if required d. Existing traffic plus ambient growth to the year the project will be completed; e. Traffic in (d) plus approved (related) projects in the study area; f. Traffic in (e) plus proposed project traffic. g. Traffic in (f) plus mitigation, if required h. Long-term Buildout cumulative traffic conditions i. Traffic in (h) plus proposed project traffic j. Traffic in (i) plus mitigation, if required. Utilize the City of Chino Hills and County of San Bernardino CMP approved capacity analysis methodology (i.e., Highway Capacity Manual 2000 methodology) for the determination of the intersection Levels of Service for the traffic impact scenarios identified above. Any unsignalized intersections or project driveways will be analyzed using the methodology contained in the most current Highway Capacity Manual. 4.2 Based on the assessment completed as part of Task 4. 1, determine which locations will require improvements to mitigate the potential traffic impacts associated with the proposed development. 4.3 Provide recommended mitigation measures which may include intersection and/or signalization improvements, striping modifications, the addition of auxiliary turn lanes, traffic control/limitations at site access points, sight line characteristics, left - turn provisions, right -turn only in/out restrictions, median configurations, and control measures. Please note that this proposal assumes the recommended mitigation measures can be adequately described within the text of the report. Should the City Page 3 of 5 request preparation of plans to further demonstrate the feasibility of the mitigation measures, an amendment to our contract will be necessary. 4.4 Per City and County CMP criteria, calculate the project's fair -share percentages and dollar amount to determine the project's responsibility for constructing and/or financing all necessary mitigation measures/improvements. Task 5: Site Access and Parkins Circulation Evaluation 5.1 Review the proposed site plan and provide recommendations to address City concerns regarding site access and circulation. 5.2 Review the proposed drive-thru lane access and internal circulation scheme of the proposed Project and provide comments regarding the on-site circulation/parking lot layout and design with the proposed Starbucks, potential internal congestion, pedestrian circulation, service/delivery truck access and loading areas, drive-thru lane access with respect to existing (conflicting) driveway access aisles and other site modifications, if any. 5.3 Identify and discuss operational procedures employed by Starbucks during peak traffic periods to manage and reduces potential on-site congestion related to the drive-through lane congestion. Evaluate queuing capacity for the proposed drive-thru lane based on empirical data collected at existing Starbuck drive-thru locations. As noted in Task 1.2, LLG will need the electronic drawing file, in AutoCad format, of the existing and proposed site plan for Woodview Plaza. Task 6: Parkins Analvsis 6.1 Obtain and review current City of Chino Hills off-street parking requirements. 6.2 Visit the project site and inventory existing parking conditions to include the number of on-site parking spaces by type (i.e., standard, compact, handicap, time -restricted, etc.) Tabulate by subarea using the site plan to be provided. 6.3 Develop a parking demand forecast for the existing and proposed mix of uses, which includes the proposed Project and vacant floor area based strictly on City of Chino Hills off-street parking codes. 6.4Calculate the daily parking demands throughout the day for the existing uses at full occupancy plus the proposed Project based on the City of Chino Hills offstreet parking codes and the Urban Land Institute (ULI) Shared Parking methodology to determine parking surplus/deficiency. This methodology recognizes the fact the different uses peak at different times of a day and/or day of week. The forecast will evaluate the parking requirements for the project for a typical weekday, during the day, evening, and night periods. Page 4 of 5 6.5 Based on the findings of Task 6.4, identify the potential parking impact of the proposed Project. Contrast with proposed parking supply, and test for any deficiencies. Task 7: Preparation of the Traffic Impact Analysis and Parkina Studv 7.1 Prepare a draft traffic impact analysis and parking study in report format, consistent with the Traffic Impact Study Guidelines for Development Projects in the City of Chino Hills that details all of the above-mentioned items, our analysis, findings and conclusions. The draft report will be suitably documented with tabular, graphic and appendix materials. The draft report will be submitted for your review and review by appropriate members of the project team, as well as City staff. 7.2 If necessary, revise the draft report based on project team and City comments and submit a final traffic and parking report for approval/use by the City. The final traffic and parking report will be suitably documented with all tabular, graphic and appendix materials. Task 8: Meetina Attendance 8.1 Prepare for and attend two (2) meetings with the project team and/or City staff. Task 9: Survev-Shared Parkina Analvsis (Optional Task) In the event further assessment is necessary to establish the baseline parking conditions at Woodview Plaza and confirm adequacy of proposed parking supply with the proposed Project, the following additional works tasks will be performed at the direction of the City. 9.1 Conduct three days of on-site parking surveys to determine the existing parking characteristics of the project site. The counts will be conducted on a weekday, Friday and Saturday starting at 6AM and ending with a survey round commencing at 8PM. The parking counts will detail the number of parked vehicles (whether or not in a marked space) on the entire site at one-hour intervals. These hours and days of observation will be confirmed with City staff prior to initiating the parking surveys. 9.2Tabulate the existing parking survey data and summarize it accordingly. Determine the existing peak parking demand at the project site during the study hours. 9.3 Develop a parking demand forecast for Woodview Plaza, including the proposed Project and full occupancy, based on a combination of the existing parking surveys and the City of Chino Hills off-street parking codes and ULI Shared Parking Methodology. Contrast forecast parking demand with proposed parking supply, and test for any deficiencies. Include survey shared parking analysis in the traffic impact analysis and parking study report, as identified in Task 7, above. Page 5 of 5 EXHIBIT B FEE ESTIMATE We estimate that our fee for the services outlined above in Tasks 1 through 8 will not exceed $24,600.00. Our services will be billed monthly on a time and materials basis according to the attached Fee Schedule. We estimate that our fee for the preparation of the Traffic Impact Analysis (Tasks 1 through 4, excluding the traffic count program identified in Tasks 2.4 and 2.5), plus the Site Access and Parking Circulation Evaluation (Task 5) will not exceed $15,500.00. The Traffic Count Program in Tasks 2.4 and 2.5 is estimated to cost $2,800.00. The traffic modeling identified in Task 3.5 is estimated to cost $1,000.00. For Task 6, we request a budget of $3,700 for the parking analysis component of the Project. For attendance at two (2) meetings with the project team and/or City staff as outlined in Task 7, we request a budget of $1,600.00 ($800 per meeting). For Optional Task 9 (Survey Shared Parking Analysis), we request a budget allocation of an additional $2,700.00 should City staff require parking surveys be conducted to establish existing baseline conditions at the center. Included in this budget request is the cost of the actual parking surveys, which is estimated to total $1,950.00 ($650 per day for three days), which assumes one person conducting the counts. Page 1 of 1 ORIGINAL BID DOCUMENTS To Be Completed Prior to Returning to City Clerk's Office Received By: v warded Date: Awarded To:A�S(O�r, (&W' CL, -J G) Project Manager: Aaron Lobliner ❑ Rejected All Bids / Not Awarded CITY OF CHINO HILLS BID SUBMITTAL/OPENING WORKSHEET AWARD OF CONTRACT IS BASED ON THE LOWEST RESPONSIVE BASE BID. ADDITIVE BID ITEMS MAYBE AWARDED AT THE CITY'S SOLE DISCRETION AND ARE NOT INCLUDED IN THIS TOTAL. PROJECT: Woodview Plaza Starbucks Environmental and Traffic Consultants OPENING DATE: 511/17 TIME: 3:00 PM NO. . CONTRACTOR ktyiC01� C"sv(tdv,4-5 \Y1C. 25(j Uask- N4 S+fe,---�, i . I.DS � 5, cP 0) Z ` \o, 2. '140 S. -1F(0*fx S�Yee� � f 1 _ fie. 3. tj t � V Nt*-Stk, Cfi q2 50 j Cain 's0q�-Icy-LS 4. W s. 1 osQrfa (if -j Lam 'Sut k, i 2S Page of Y W � Z U W mw Z L - BASE a_ a o w BID AMOUNT 0° 0 Q > COMMENTS ORIGINAL BID DOCUMENTS RECEIVED BY DATE: Project Manager: Aaron Lobliner CITY OF CHINO HILLS BID SUBMITTAUOPENING WORKSHEET AWARD OF CONTRACT IS BASED ON THE LOWEST RESPONSIVE BASE BID. ADDITIVE BID ITEMS MAYBE AWARDED AT THE CITY'S SOLE DISCRETION AND ARE NOT INCLUDED IN THIS TOTAL PROJECT: Woodview Plaza Starbucks Environmental and Traffic Consultants OPENING: 5/1/17 TIME: 3:00 PM NO.. CONTRACTOR L, ►, S(o-W-, L wr (nom 5. Circ.+p-.�%% 25b vv lm , f f4- qZ& I L( 6. 7. 8. Page of Y W � Z S^ U mw Z LUU, W LL BASE a Q o w BID AMOUNT M C-) Q > COMMENTS April 26, 2017 As requested, Linscott, Law & Greenspan, Engineers (LLG) is pleased to submit this proposal to provide traffic engineering and parking consulting services associated with a proposed Starbucks with Drive-Thru at Woodview Plaza (herein after referred to as Project). Woodview Plaza is an existing retail/commercial center that is located on the southeast corner of Chino Hills Parkway and Pipeline Avenue at 4123 - 4197 Chino Hills Parkway in the City of Chino Hills, California. Woodview Plaza is an existing retail center with a total floor area of approximately 75,304 square -feet (SF) of floor area. The current tenant mix includes Chaparral 300 Bowling, KFC, ARCO, Century 21, Ojiya Restaurant, Taqueria Mora, and a variety of retail shops, service retail, office/medical office, and restaurant space/food uses. The proposed Project includes development of a 3,000 SF coffee house/cafe with drive-thru. With the Project, the overall floor area of Woodview Plaza would increase to 78,304 SF. The Project will be constructed within the site's surface parking lot, which will result in a loss of approximately 45± parking spaces. Pursuant to our understanding of the Project, the preparation of a traffic impact analysis and parking study is required as part of the proposed Project. On that basis, this letter outlines our proposed work program to prepare a traffic PE oqu.mj impact study for the proposed Project. The Scope of Work, detailed below, is based Philip M. Greenspan, n,PEmstl on the City of Chino Hill's requirements outlined in the Traffic Impact Study Jack M.. Low, pan, PE laat.l William A. Law, PEfnet.l Guidelines for Development Projects in the City of Chino Hills, the City's RFP for Paul W. Wilkinson, PE the Project and criteria outlined in the current Congestion Management Program for John P Keetinil, PE San Bernardino County. David S. shender, PE John A. Boarman, PE Clare M. LooWaeger, PE Richard E. Barratto, PE Keil 0. Maberry, PE P: 301 PP21 70078 -Starbucks Chino Hills Starbucks at Wood%im Plaza l rafiic & Parking :Analysis ProposaLdoc An LUM Company Founded 1966 Engineers & Planners Mr. Aaron Lobliner, Contract Planner Traffic Transportation City of Chino Hills Parking Community Development Department 14000 City Center Drive l.inseott, Law & Chino Hills, CA 91709 Greenspan, Engineers 2 Executive Circle LLG Reference: P2.17.0078 suite 250 Irvine, CA 92614 Subject: Proposal to Provide Traffic Engineering and Parking Consulting 949.828.6175r 949.825.6173 F Services Associated with proposed Starbucks with Drive-thru at vwwv.ligenginsers.com the Woodview Plaza Chino Hills, California Pasadena Irvine Dear Mr. Lobliner: San Diego Woodland Hills As requested, Linscott, Law & Greenspan, Engineers (LLG) is pleased to submit this proposal to provide traffic engineering and parking consulting services associated with a proposed Starbucks with Drive-Thru at Woodview Plaza (herein after referred to as Project). Woodview Plaza is an existing retail/commercial center that is located on the southeast corner of Chino Hills Parkway and Pipeline Avenue at 4123 - 4197 Chino Hills Parkway in the City of Chino Hills, California. Woodview Plaza is an existing retail center with a total floor area of approximately 75,304 square -feet (SF) of floor area. The current tenant mix includes Chaparral 300 Bowling, KFC, ARCO, Century 21, Ojiya Restaurant, Taqueria Mora, and a variety of retail shops, service retail, office/medical office, and restaurant space/food uses. The proposed Project includes development of a 3,000 SF coffee house/cafe with drive-thru. With the Project, the overall floor area of Woodview Plaza would increase to 78,304 SF. The Project will be constructed within the site's surface parking lot, which will result in a loss of approximately 45± parking spaces. Pursuant to our understanding of the Project, the preparation of a traffic impact analysis and parking study is required as part of the proposed Project. On that basis, this letter outlines our proposed work program to prepare a traffic PE oqu.mj impact study for the proposed Project. The Scope of Work, detailed below, is based Philip M. Greenspan, n,PEmstl on the City of Chino Hill's requirements outlined in the Traffic Impact Study Jack M.. Low, pan, PE laat.l William A. Law, PEfnet.l Guidelines for Development Projects in the City of Chino Hills, the City's RFP for Paul W. Wilkinson, PE the Project and criteria outlined in the current Congestion Management Program for John P Keetinil, PE San Bernardino County. David S. shender, PE John A. Boarman, PE Clare M. LooWaeger, PE Richard E. Barratto, PE Keil 0. Maberry, PE P: 301 PP21 70078 -Starbucks Chino Hills Starbucks at Wood%im Plaza l rafiic & Parking :Analysis ProposaLdoc An LUM Company Founded 1966 Mr. Aaron Lobliner April 26, 2017 Page 2 The future parking needs of the above modifications to Woodview Plaza with the proposed Project will be evaluated in the context of full site occupancy using City "code", and also by applying the "shared parking" techniques as published by the Urban Land Institute (ULI). Those needs will be compared with a detailed inventory of current on-site parking supply. The parking study component of the Project will include: an update and tabular summary of existing parking spaces on the site (by subarea) City "code" parking analysis for occupied existing and future (full occupancy) conditions, inclusive of proposed Project, and A shared parking analysis consistent with the ULI Shared Parking methodology, applied to existing site occupancies as well as future full site occupancy following the pending modifications identified above. SCOPE OF WORK Task 1: Proiect Initiation 1'.1 Contact the City, applicant and/or authorized agent to confirm the existing and future floor area description as well as to discuss any assumptions to be used in the traffic impact analysis and parking study. Descriptive data such as square footage for each building and tenant suite (in a format acceptable to the City), type of use, anticipated hours of operation, reciprocal parking agreements, and any special considerations pertinent to the preparation of the analysis would be needed. Existing tenants, corresponding building/suite size information, and hours of operation for the entire center will be required. Potential tenant mix for the proposed Project and vacant suites will be needed. 1.2 Obtain a site plan (in electronic format) displaying the existing and proposed uses and associated parking facilities. 1.3 In consultation with City staff, prepare a scope of work agreement detailing the study area, assumptions and overall traffic study requirements, parking study requirements, and submit to City staff for review and approval. LLG will work closely with City staff to refine potential study intersections in light of the size of the Project and the trip generation potential of the proposed Project. P:201TP2170078 - Starbucks Chino Hills',Starbucks at Woodview Plaza Fral7ic & Parking Analysis Proposal.doc Mr. Aaron Lobliner April 26, 2017 Page 3 Task 2: Data Collection and Research 2.1 Visit the project study area to confirm existing conditions with respect to existing site development, local area development, site access, parking use, and areas of congestion in order to verify our overall understanding of traffic conditions in the area that might affect this project. 2.2 In conjunction with Task 2. 1, confirm the existing roadway striping, traffic control measures, curbside parking restrictions, adjacent intersection configurations,. and other pertinent roadway features for key intersections along Grand Avenue, Chino Hills Parkway, Founders Drive and other key roadway segments. Subject to review and confirmation by the City of Chino Hills, the potential study intersections may consist of the following eight (8) locations: 1. Chino Hills Parkway at Peyton Avenue 2. Chino Hills Parkway at Pipeline Avenue 3. Chino Hills Parkway at Market Place 4. Chino Hills Parkway at SR -71 SB Ramps 5. Chino Hills Parkway at SR -71 NB Ramps 6. Chino Hills Parkway at Ramona Avenue 7. Eucalyptus Avenue at Pipeline. Avenue 8. Clubhouse Way at Pipeline Avenue The locations were identified based on proximity to the subject property, the Project's potential trip generation and the "50 -trip threshold" criteria as outlined in the SANBAG CMP TIA guidelines. 2.3 Research data at the City of Chino Hills, adjacent jurisdictions and recent traffic impact studies prepared for developments in the project vicinity that may contribute cumulative impacts to the adjacent street system and study locations in the vicinity of the proposed project. The compiled list of related projects will be forwarded for review and approval by City staff. 2.4 Conduct AM peak period and PM peak period traffic volume counts, with truck classifications, at up to eight (8) study intersections. The traffic counts will be conducted between the hours of 7:00 AM and 9:00 AM and 4:00 PM and 6:00 PM. This traffic volume data will be utilized in the traffic impact analysis for the project. 2.5 Conduct supplemental 24-hour machine traffic counts, with truck classifications, at up to six (6) key roadway segments, with a focus to Chino Hills Parkway, east and west of Pipeline Avenue, Pipeline Avenue, north and south of Chino Hills Parkway, Chino Hills Parkway, east of Peyton Avenue, PF2017112170078 - Starbucks Chino Flills\Starbucks at Woodview PlazaTraffic & Parking Analysis Proposal.doc Mr. Aaron Lobliner April 26, 2017 Page 4 and Chino Hills Parkway, west of SR -71 SB Ramps to support the Greenhouse Gas, . Air Quality and Noise analyses. The ADT data will be included in the traffic study. Task 3: Trio Generation, Distribution, and Assigmnent 3.1 Prepare trip generation forecasts for the proposed residential development for a typical weekday over a 24-hour period, as well as for the commuter AM and PM peak hours. The trip generation forecasts will be derived from trip rates listed in Trip Generation, 9t' Edition, published by the Institute of Transportation Engineers (ITE). Appropriate trip generation credits and/or reductions will also be applied for the existing land uses on site, if applicable, and to account for pass -by traffic. 3.2 Assign the forecasted AM and PM peak hour trips expected to be generated by the proposed Project to the study intersections based on existing and anticipated traffic patterns to and from the project site, and input from City staff, or a select zone assignment plot. The assumed distribution pattern will be submitted for review and approval by City staff prior to finalization. 3.3 Prepare trip generation forecasts for the related projects for a typical weekday over a 24-hour period, as well as for the commuter AM and PM peak hours utilizing the ITE Trip Generation publication. The AM and PM peak hour trips expected to be generated by the related projects will be distributed and assigned to the local street system. 3.4 Develop "existing plus project" and "existing plus cumulative plus project" peak hour and daily traffic volume projections for up to eight (8) intersections and six (6) roadway segments based on the application of an annual growth factor to the existing traffic volumes, and/or adding traffic from cumulative projects in the study area. 3.5 Contact San Bernardino Associated Governments (SANBAG) staff or approved traffic modeling consultant (LSA) and formally request baseline and Year 2035/2040 link -level build -out traffic model projections/runs. The link traffic volumes will be post -processed to determine daily, AM peak hour and PM peak hour Year 2035/2040 build -out traffic volumes without Project traffic for up to 8 intersections and 6 roadway segments. Task 4: Proiect Evaluation and Mitigation Measures 4.1 Prepare AM and PM peak hour Level of Service calculations at up to eight (8) study intersections for existing conditions and future near-term traffic conditions without and with the project to determine the potential traffic impacts of the proposed project. Subject to confirmation with City staff, Level of Service calculations will be prepared for the following conditions: P:`2017\1'2170078 - Starbucks Chino 1lills`Starbucks at Woodview Plaza Traffic & Parking Analysis Proposal.doc Mr. Aaron Lobliner April 26, 2017 Page 5 (a) Existing traffic; (b) Existing plus Project; (c) Traffic in (b) plus mitigation, if required (d) Existing traffic plus ambient growth to the year the project will be completed; (e) Traffic in (d) plus approved (related) projects in the study area; (f) Traffic in (e) plus proposed project traffic. (g) Traffic in (f) plus mitigation, if required (h) Long-term Buildout cumulative traffic conditions (i) Traffic in (h) plus proposed project traffic 0) Traffic in (i) plus mitigation, if required. Utilize the City of Chino Hills and County of San Bernardino CMP approved capacity analysis methodology (i.e., Highway Capacity Manual 2000 methodology) for the determination of the intersection Levels of Service for the traffic impact scenarios identified above. Any unsignalized intersections or project driveways will be analyzed using the methodology contained in the most current Highway Capacity Manual. 4.2 Based on the assessment completed as part of Task 4. 1, determine which locations will require improvements to mitigate the potential traffic impacts associated with the proposed development. 4.3 Provide recommended mitigation measures which may include intersection and/or signalization improvements, striping modifications, the addition of auxiliary turn lanes, traffic control/limitations at site access points, sight line characteristics, left -turn provisions, right -turn only in/out restrictions, median configurations, and control measures. Please note that this proposal assumes the recommended mitigation measures can be adequately described within the text of the report. Should the City request preparation of plans to further demonstrate the feasibility of the mitigation measures, an amendment to our contract will be necessary. 4.4 Per City and County CMP criteria, calculate the project's fair -share percentages and dollar amount to determine the project's responsibility for constructing and/or financing all necessary mitigation measures/ improvements. 11r201T112170078 - Starbucks Chino Ilills�Slarbucks al Woodview Plaza Traflic & Parking Analysis Proposakloc Mr. Aaron Lobliner April 26, 2017 Page 6 Task 5: Site Access and Parking Circulation Evaluation 5.1 Review the proposed site plan and provide recommendations to address City concerns regarding site access and circulation. 5.2 Review the proposed drive-thru lane access and internal circulation scheme of the proposed Project and provide comments regarding the on-site circulation/parking lot layout and design with the proposed Starbucks, potential internal congestion, pedestrian circulation, service/delivery truck access and loading areas, drive-thru lane access with respect to existing (conflicting) driveway access aisles and other site modifications, if any. 5.3 Identify and discuss operational procedures employed by Starbucks during peak traffic periods to manage and reduces potential on-site congestion related to the drive-through lane congestion. Evaluate queuing capacity for the proposed drive-thru lane based on empirical data collected at existing Starbuck drive-thru locations. As noted in Task 1.2, LLG will need the electronic drawing file, in AutoCad format, of the existing and proposed site plan for Woodview Plaza. Task 6: Parkine Analvsis 6.1 Obtain and review current City of Chino Hills off-street parking requirements. 6.2 Visit the project site and inventory existing parking conditions to include the number of on-site parking spaces by type (i.e., standard, compact, handicap, time -restricted, etc.) Tabulate by subarea using the site plan to be provided. 6.3 Develop a parking demand forecast for the existing and proposed mix of uses, which includes the proposed Project and vacant floor area based strictly on City of Chino Hills off-street parking codes. 6.4 Calculate the daily parking demands throughout the day for the existing uses at full occupancy plus the proposed Project based on the City of Chino Hills off- street parking codes and the Urban Land Institute (ULI) Shared Parking methodology to determine parking surplus/deficiency. This methodology recognizes the fact the different uses peak at different times of a day and/or day of week. The forecast will evaluate the parking requirements for the project for a typical weekday, during the day, evening, and night periods. 6.5 Based on the findings of Task 6.4, identify the potential parking impact of the proposed Project. Contrast with proposed parking supply, and test for any deficiencies. P: 2017\112170078 - Starbucks Chino Hills\Starbucks at Woodview Plaza Tral7ic & Parking Analysis Proposal.doc Mr. Aaron Lobliner April 26, 2017 Page 7 Task 7: Preparation of the Traffic Impact Analvsis and Parkinu Study 7.1 Prepare a draft traffic impact analysis and parking study in report format, consistent with the Traffic Impact Study Guidelines for Development Projects in the City of Chino Hills that details all of the above-mentioned items, our analysis, findings and conclusions. The draft report will be .suitably documented with tabular, graphic and appendix materials. The draft report will be submitted for your review and review by appropriate members of the project team, as well as City staff. 7.2 If necessary, revise the draft report based on project team and City comments and submit a final traffic and parking report for approval/use by the City. The final traffic and parking report will be suitably documented with all tabular, graphic and appendix materials. Task 8: Meetim Attendance 8.1 Prepare for and attend two (2) meetings with the project team and/or City staff. Task 9: Survev-Shared Parking Analvsis (Ondonal Task) In the event further assessment is necessary to establish the baseline parking conditions at Woodview Plaza and confirm adequacy of proposed parking supply with the proposed Project, the following additional works tasks will be performed at the direction of the City. 9.1 Conduct three days of on-site parking surveys to deterniine the existing parking characteristics of the project site. The counts will be conducted on a weekday, Friday and Saturday starting at 6AM and ending with a survey round commencing at 8PM. The parking counts will detail the number of parked vehicles (whether or not in a marked space) on the entire site at one-hour intervals. These hours and days of observation will be confirmed with City staff prior to initiating the parking surveys. 9.2 Tabulate the existing parking survey data and summarize it accordingly. Determine the existing peak parking demand at the project site during the study hours. 9.3 Develop a parking demand forecast for Woodview Plaza, including the proposed Project and full occupancy, based on a combination of the existing parking surveys and the City of Chino Hills off-street parking codes and ULI Shared Parking Methodology. Contrast forecast parking demand with proposed parking supply, and test for any deficiencies. Include survey shared parking analysis in the traffic impact analysis and parking study report, as identified in Task 7, above. P:2017\P2170078 - Starbucks Chino I Iilh,\Starbucks at Woodview Plaza Trialtic & Parking Analysis Proposal.doc Mr. Aaron Lobliner April 26, 2017 Page 8 FEE ESTIMATE We estimate that our fee for the services outlined above in Tasks 1 through 8 will not exceed $24,600.00. Our services will be billed monthly on a time and materials basis according to the attached Fee Schedule. We estimate that our fee for the preparation of the Traffic Impact Analysis (Tasks 1 through 4, excluding the traffic count program identified in Tasks 2.4 and 2.5), plus the Site Access and Parking Circulation Evaluation (Task 5) will not exceed $15,500.00. The Traffic Count Program in Tasks 2.4 and 2.5 is estimated to cost $2,800.00. The traffic modeling identified in Task 3.5 is estimated to cost $1,000.00. For Task 6, we request a budget of $3,700 for the parking analysis component of the Project. For attendance at two (2) meetings with the project team and/or City staff as outlined in Task 7, we request a budget of $1,600.00 ($800 per meeting). For Optional Task 9 (Survey Shared Parking Analysis), we request a budget allocation of an additional $2,700.00 should City staff require parking surveys be conducted to establish. existing baseline conditions at the center. Included in this budget request is the cost of the actual parking surveys, which is estimated to total $1,950.00 ($650 per day for three days), which assumes one person conducting the counts. SCHEDULING We estimate that our draft traffic report will be available on four to five weeks after receiving a written authorization to proceed and completion of traffic counts. This time estimate assumes issues of direct impact to the schedule (i.e., project information, current occupancy/vacancy and future tenancy tabulation, inclusive of the Project) are well enough defined to allow our analysis to proceed effectively. We will make every effort to complete our work in coordination with your time frame. It should be noted that the traffic count program identified in Tasks 2.4 and 2.5 will need to be collected no later than the week of May 22 — 26, 2017 prior to Summer Recess when local area schools are closed for the summer. ADDITIONAL WORK Work items requested outside the Scope of Work outlined in this letter, such as additional tenancy scenarios, preparation of parking lot striping/modifications plans, preparation of conceptual roadway improvement plans, analyses of more than 8 P: 2017\P2I70078 - Starbucks Chino lulls'Starbucks at W'oodview Plaza Traffic & Parking Analysis Proposaktoc Mr. Aaron Lobliner April 26, 2017 Page 9 intersections, and/or attendance at public hearings with the City's Planning Commission and/or City Council will require a contract amendment. No additional work will be performed without prior authorization. For the additional services, a separate contract amendment will be prepared. LIABILITY We carry appropriate liability insurance, both general and professional and workman's compensation insurance. Should this proposal be accepted, the Client (represented by the signature below) agrees to limit Linscott, Law & Greenspan, Engineers' liability to the Client and to all Contractors and Subcontractors on the project due to Linscott, Law & Greenspan, Engineers' negligent acts, errors, or omissions, such that the total aggregate liability of Linscott, Law & Greenspan, Engineers, to all those named shall not exceed $50,000.00 or Linscott, Law & Greenspan, Engineers' total fee for the services rendered on this project, whichever is greater. AUTHORIZATION If this proposal is acceptable, you may indicate approval by signing in the space provided at the end of this letter and returning the original for our files. Alternatively, you may issue a purchase order or consultant agreement with this proposal attached as an exhibit. This proposal is valid for 90 days from the date of this letter. Please note that for the purposes of preparing contract paperwork, Linscott, Law & Greenspan, Engineers, is a DBA for LG2WB Engineers, Inc., a California corporation. TERMINATION The services covered by this proposal may be terminated by either party at any time by written notice. Upon termination, Linscott, Law & Greenspan, Engineers will stop all activities immediately, notify all subcontractors (if any) to stop work, and prepare an invoice for any services rendered but not already submitted to the client. P:' 201 TP2170078 - Starbucks Chino Hills`Starbucks at Woodview Plaza Traffic & Parking Analysis Proposal.doc Mr. Aaron Lobliner April 26, 2017 Page 10 We appreciate the opportunity to submit this proposal and look forward to working with you on this project. Please call us at 949.825.6175 if you have any questions or comments regarding this proposal. Sincerely, Linscott, Law & Greenspan, Engineers womt� Richard E. Barretto, P.E. Principal California Registration: TR 2006 c: File PROPOSAL ACCEPTED FOR TASKS 1 THROUGH 8 AS OUTLINED ABOVE FOR A FEE NOT TO EXCEED $24,600.00 WITHOUT PRIOR AUTHORIZATION. (Authorized Agent) (Title) (Firm) (Federal I.D. #) (Address) (Date) PROPOSAL ACCEPTED FOR OPTIONAL TASKS 9 AS OUTLINED ABOVE FOR AN ADDITIONAL FEE NOT TO EXCEED $2,700.00 WITHOUT PRIOR AUTHORIZATION. (Authorized Agent) (Title) (Firm) (Federal I.D. #) (Address) (Date) P:�201TP2170078 - Starbucks Chino Hills Starbucks at Woodview Plaza Traffic & Parking Analysis Proposal.doc FEE SCHEDULE Effective November 1, 2008 TME PER HOUR Principals PrincipalEngineer............................................................................................. $ 252.00 Associate Principal Engineer............................................................................ $ 216.00 Planning/Design Manager................................................................................ $ 201.00 Transportation Engineers Senior Transportation Engineer......................................................................... $ 178.00 Transportation Engineer III............................................................................... $ 158.00 Transportation Engineer 11................................................................................. $ 133.00 Transportation Engineer I.................................................................................. $ 114.00 Transportation Planners Senior Transportation Planner........................................................................... $ 158.00 Transportation Planner III.................................................................................. $ 133.00 Transportation Planner IL. $ 114.00 Transportation Planner I.................................................................................... $ 102.00 Technical Support EngineeringAssociate 11, . ........................................................ ......................... $ 113.00 Engineering Associate I.................................................................................... $ 109.00 Engineering Computer Analyst II...................................................................... $ 108.00 Engineering Computer Analyst I....................................................................... $ 85.00 SeniorCADD Drafter........................................................................................ $ 109.00 CADDDrafter III.............................................................................................. $ 102.00 CADDDrafter I1................................................................................................ $ 90.00 CADD Drafter L. $ 77.00 Senior Engineering Technician .......................................................................... $ 109.00 Engineering Technician Ii................................................................................. $ 102.00 Engineering Technician I................................................................................... $ 77.00 Word Processor/Secretary .................................................................................. $ 72.00 EngineeringAide I............................................................................................. $ 55.00 Public Hearing and litigation support may be charged at 125% of the base rate. Consultation in connection with litigation and Court appearances will be quoted separately. Project -related mileage will be billed at the prevailing standard mileage rate as determined by the IRS. Subcontractors and other project -related expenses will be billed at cost plus 15%. The above schedule is for straight time, Overtime will be charged at 1.50 times the standard hourly rates. Interim and/or monthly statements will be presented for completed work. These will be due and payable upon presentation unless prior arrangements are made. A finance charge of 1.5% may be charged each month on the unpaid balance. The City of Chino Hills has received an application requesting the approval of a Site Plan review to construct a 3,000 square foot Starbucks location. The project site is located at 4191 Chino Hills Parkway (APN's 1025-421-08-0000), which is on the southeast corner of the intersection of Chino Hills Parkway and Pipeline Avenue. The City is requesting proposals for the following studies: ■ Traffic Impact and Shared Parking Analysis; ■ Parking Circulation Study The analysis should explore the potential impact that the project will have on the parking and traffic of the adjacent area. The analysis will also determine if the amount of parking on site will sufficiently handle the demand of the existing uses on site, as the center will be deficient is in parking per the Chino Hills municipal code per section 16.34.060 of the Chino Hills Municipal Code. The outcome of the analysis will assist staff with evaluating the project impacts in order to accommodate the proposed development. The above site aerial photo shows the location of the project site as well as the current site conditions. The site will be accessed from Chino Hills Parkway to the north, and Pipeline Avenue to the west. The project site is surrounded by a multi -family residential to the south and east, single-family residential across Pipeline to the west, and commercial across Chino Hills Parkway to the north. In your proposal, please include the scope of work, estimated costs, and schedule for.the analysis. Please email or mail in your proposal to Aaron Lobliner, Contract Planner at aloblinerachinohills.ora. by May 1, 2017. If you mail in your proposal, then please provide three (3) hard copies and one (1) digital copy, or you can send the digital version via e-mail (NOTE: the digital copy is in addition to the 3 hard copies). Please submit your proposal by 3:00 p.m. on Monday May 1, 2017 to the following: City of Chino Hills Community Development Attn: Aaron Lobliner, Contract Planner 14000 City Center Drive Chino Hills, CA 91709 If you have any questions, please contact me at 909-364-2769. 1 look forward to receiving your proposal. Thank you. C* t( - a C" _11A DATE: June 27, 2018 MEMORANDUM TO: SITE PLAN REVIEW NO. 17SPR01 PROJECT FILE - STARBUCKS AT WOODVIEW PLAZA FROM: AARON LOBLINER, CONTRACT PLANNER SUBJECT: SELECTION PROCESS FOR ENVIRONMENTAL AND TRAFFIC CONSULTANTS On April 19, 2017, staff from the City of Chino Hills solicited proposals from consulting firms on the City's environmental on-call list to provide proposals to prepare an Initial Study/Mitigated Negative Declaration (IS/MND) for a 3,000 square foot Starbucks proposed to be located at 4191 Chino Hills Parkway. The City sent proposals to: Rincon Consultants, Placeworks, FirstCarbon Solutions, LSA, and Dudek. On May 1, 2017, the City received proposals from four of the firms contacted: Rincon Consultants, Placeworks, Dudek, and FirstCarbon Solutions. Upon reviewing the proposals, on May 15, 2017 Placeworks was notified of their selection as the firm to provide the environmental services for the project, with a bid of $32,928 dollars. Additionally, on April 17, 2017 the City solicited a proposal from Linscott, Law, and Greenspan(L.L.G.), the City's on-call traffic engineer to prepare a parking and traffic impact study. The City received a proposal from L.L.G. on April 26, 2017, for an amount of $24,600, plus an optional task for an additional $2,700. On June 12, 2017, the applicant submitted additional funds, and trust deposit accounts 130051 and 130052 were created for the for the IS/MND and the parking and traffic studies respectively. On July 11, 2017, contracts with not to exceed amounts of $32,928, and $27,300 were approved by the Chino Hills City Council with Placeworks and LLG respectively.