Loading...
10/28/2008 CC Rpt 11 COUNCIL AGENDA STAFF REPORT CITY CLERK USE ONLY ,,, Meeting Date: October 28. 2008 . '" r: IMIP -47 " Public Hearing: Et2QG8 OCi 20 Q- g: 33 Wtt Discussion Item: ❑ Consent Item: CHINO ii!LLS L.' October 21, 2008 TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS FROM: CITY MANAGER SUBJECT: CHANGE ORDERS ASSOCIATED WITH THE CHINO HILLS GOVERNMENT CENTER SITEWORK AND INFRASTRUCTURE IMPROVEMENTS RECOMMENDATION: 1. Approve Change Order No. 6 to Agreement A07-25 with Saunders & McMillin for a credit in the amount of $8,000. 2. Approve Change Order No. 3 to Agreement A07-43 with T. B. Penick & Sons, Inc. with no net change. 3. Approve a reduction in retention for Agreement A07-43 with T. B. Penick & Sons, Inc. from ten percent (10%) to five percent (5%) in accordance with the Public Contracting Code. BACKGROUND/ANALYSIS: On January 23, 2007, the City Council approved the plans and specifications for the construction of the Chino Hills Government Center and Infrastructure Improvements Project Phase 2. Council awarded the contract for Bid Package 18, Painting and Wall Finishes, to Saunders & McMillin, Inc. Council also awarded the contract for Bid Package 3A, Structural Concrete/Rebar/Glass Fiber Reinforced Cement/Storm Water Pollution Prevention Program, to T. B. Penick and Sons, Inc. Due to staging requirements, these bid documents also included some work associated with the Ring Road, A Street, and Peyton Drive work areas. As such, bidders were required to provide a two-part bid. Part 1 was for the base bid for the Chino Hills Government Center, and Part 2 was for the base bid for the Peyton Drive, A Street, and Ring Road Improvements. For Part 2, Saunders & McMillin, Inc. identified an amount of $8,000 in their bid and T. B. Penick and Sons, Inc. identified an amount of $20,000. Upon review, it has been identified that ` ssociated scope of work was not performed by either contractor and is no longer needed. ,Staff is recommending that the City accept credits for the scope of work not completed by Saunders & McMillin, Inc. and T. B. Penick and Sons, Inc. /12 / / AGENDA DATE: October 28, 2008 Page 2 BJECT: CHANGE ORDERS ASSOCIATED WITH THE CHINO HILLS GOVERNMENT CENTER SITEWORK AND INFRASTRUCTURE IMPROVEMENTS T. B. Penick also requested additional compensation related to work on the Police Station and adjacent to the Fire District Headquarters. The additional work included adding concrete and revising locker room equipment pads, revisions to the structural foundation concrete at the Police Station wall, and additional concrete curb adjacent to the Fire District Headquarters. These changes resulted in an additional cost of$20,000. The amended contracts are summarized as follows: I,AOreement'No A01 5'wittt'Sautide:re & IIA01ii)in;ri r c'.d I Basic Contract 1 $475,000 I I Change Orders 1 thru 5 I $ 16,306 I I Change Order No. 6 I ($ 8,000) I I Revised Contract I $483,306 I Agreement No A07-=43 with T. B Pet ck &,Sons,Inc :I Basic Contract I $3,774,000 I Change Orders 1 and 2 I ($ 200,538) 1 I Change Order No. 3 I $ 0 I Revised Contract I $3,573,462 I lharr. B. Penick's contract work is substantially complete and they have requested a reduction in retention to five percent (5%) in accordance with the Public Contracting Code. REVIEW BY OTHERS: This item has been reviewed by the Finance Director. FISCAL IMPACT: The following costs/credits are associated with this action: ' 'Project Itstathey. Ring Road & A Street I ($28,000) I I Government Center— Police Station I $ 19,237 I I Fire District Administration I $ 763 I Total I ($ 8,000) I spectfully submitted, Recommended by: Yo gl s N. La Belle, City Manager Steven C. Nix, city Engineer SN/MB/AD/ps CITY OF CHINO HILLS CHANGE ORDER NO. 6 glir DATE: October 28. 2008 Project No. S06010 Contract No. A07-25 Project: City of Chino Hills Government P.O, No. 070842 Center and Infrastructure Project Phase 2 Account No. 399-7100-B88-8110 Contractor: Saunders & McMillin, Inc. Distribution: 6390 Columbus Circle Original to City Clerk Riverside, CA 92504 Contractor Purchasing Engineering Department Construction Manager DESCRIPTION: Current Change Order -1.7% Credit for painting work not required on Ring Road (Boys Republic Drive) per Bid Proposal Part 2. $ (8,000.00) Total $ (8,000.00) Contract Time Adjustment= 0 Working Days 4. ANAL CONTRACT AMOUNT $ 475,000.00 CITY OF CHINO HILLS Authorized by the City Council this Change Orders to Date: 5 the_day of . 2008 Add $ 16,306.00 Deduct $ - $ 16,306.00 CURT HAGMAN, MAYOR Change Orders to Date 3.4% Adjusted Contract Amount $ 491,306.00 ATTEST: Change Order No. 6 Add $ - MARY M. McDUFFEE, CITY CLERK Deduct $ (8,000.00) Net Change Order -1.7% $ (8,000.00) APPROVED BY: Total Change Orders 1.7% STEVEN C. NIX, CITY ENGINEER AMENDED CONTRACT AMOUNT $ 483,306.00 ACCEPTED BY: SAUNDERS & McMILLIN, INC. CITY OF CHINO HILLS CHANGE ORDER NO. 3 DATE: October 28.2008 ct No. Various Contract No. A07-43 Project: City of Chino Hills Government P.O. No. 070886 Center and Infrastructure Project Phase 2 Account No. Various Contractor: T.B. Penick&Sons, Inc. Distribution: 9747 Olsen Drive Original to City Clerk San Diego, CA 92121 Contractor Purchasing Engineering Department Construction Manager DESCRIPTION: Current Change Order 0.0% 1, Credit for work not completed on Ring Road (Boys Republic Drive)per Bid Proposal Part 2. $ (20,000.00) 2. Revise and add concrete pad for lockers at Police Station per CCD No. 14. $ 10,476.00 3, Rework Police Station site wall per CCD No.25. $ 2,122.00 4. Cdrill&epoxy rebar for additional curbs at Fire District Headquarters per CCD No.42. $ 763.00 5. Additional curbs for Police Station locker room per CCD No.64. $ 6,639.00 Total $ s the full and final change order for this work. tract Time Adjustment=0 Working Days ORIGINAL CONTRACT AMOUNT $ 3,774,000.00 CITY OF CHINO HILLS Authorized by the City Council this Change Orders to Date: 2 the day of ,2008 Add $ 4.462.00 Deduct $ (205.000.00) $ (200,538.00) CURT HAGMAN, MAYOR Change Orders to Date -5.3% Adjusted Contract Amount $ 3,573,462.00 ATTEST: Change Order No. 3 Add $ 20,000.00 MARY M. McDUFFEE,CITY CLERK Deduct $ (20.000.00) Net Change Order 0.0% $ - APPROVED BY: Total Change Orders -5.3% STEVEN C. NIX, CITY ENGINEER AMENDED CONTRACT AMOUNT $ 3,573,462.00 ACCEPTED BY: 1/41101 T. B. PENICK&SONS, INC.