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10/28/2008 CC Rpt 10 COUNCIL AGENDA STAFF REPORT CITY CLERK USE ONLY Meeting Date: October 28.2008 alfr F # `YYJ OCT . I L ) NII '' j9 Public Hearing: 0 .91°•5".°V;14 Discussion Item: ❑,- Consent Item: H L_I:1; L ll�lfk O October 21, 2008 TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS FROM: CITY MANAGER SUBJECT: NOTICE OF COMPLETION PEYTON DRIVE AND RING ROAD IMPROVEMENT PROJECT PHASE 1, PART 4, AND OTHER RELATED ITEMS RECOMMENDATION: 1. Approve Change Order No. 1 to Agreement A07-59 with Riverside Construction, Inc. in the amount of $59,567. 2. Approve Change Order No. 2 to Agreement A07-60 with Herman Weissker, Inc. for Bid Package 2 — Underground Wet Utilities, in the amount of $23,590. air 3. Approve Change Order No. 1 to Agreement A07-61 with Herman Weissker, Inc. for Bid Package 3 — Electrical and Traffic Signals for a net credit of ($70,000). 4. Approve Change Order No. 1 to Agreement A07-62 with Mariposa Horticultural Enterprises, Inc. for Bid Package 4 — Landscape and Irrigation, for a net credit of ($65,394). 5. Reduce retention on Agreement A07-59 with Riverside Construction, Inc. from ten percent to five percent. 6. Accept the construction of Peyton Drive and Ring Road Infrastructure Improvement Phase 1, Part 4 Project, by Herman Weissker, Inc. ( Bid Packages 2 and 3), and Mariposa Horticultural Enterprises, Inc. (Bid Package 4) as complete. 7. Authorize the City Clerk to cause the Notices of Completion to be recorded for Bid Packages 2, 3, and 4. 8. Authorize the release of retention monies, in the amounts noted below, be released thirty-five days after the Notices of Completion have been recorded: • Herman Weissker, Inc. - Bid Package 2 — in the amount $81,058.10 • Herman Weissker, Inc. - Bid Package 3 - in the amount of $91,654.10 • Mariposa Horticultural Enterprises, Inc. in the amount of$11,171.80 9. Authorize the release of any remaining encumbrance after final payment of retention. /1Q/0 PfENDA DATE: October 28, 2008 Page 2 3JECT: NOTICE OF COMPLETION PEYTON DRIVE AND RING ROAD IMPROVEMENT PROJECT PHASE 1, PART 4, AND OTHER RELATED ITEMS BACKGROUND/ANALYSIS,: On March 27, 2007, the City Council approved the Plans and Specifications for the Chino Hills Peyton Drive and Ring Road Infrastructure Improvements Phase 1, Part 4, which included paving, concrete curb, gutter, sidewalk, landscape, irrigation, traffic signals, and street lights. On June 12, 2007, Council approved award of agreements with Riverside Construction Company, Inc. (Bid Package 1), Herman Weissker, Inc. (Bid Packages 2 and 3), and Mariposa Horticultural Enterprises, Inc. (Bid Package 4) for the construction of Peyton Drive and Ring Road Infrastructure Improvements Phase 1, Part 4 Project. The project is now substantially complete. During the final months of construction, the contractors presented documentation that they completed additional work not identified in the bid documents. Staff reviewed the contractors' claimed extra costs and recommends the City Council approve the following: 1. Approve Change Order No. 1 to Agreement A07-59 with Riverside Construction, Inc. in iipy the amount of $59,567 as full and final resolution of all change issues. These include modifications required at the Payne Ranch entrance per final City agreements with Payne Ranch Estates Homeowner's Association; modifications due to SCE and Time Warner utilities conflicts; field adjustments requested by the City for paving, signage and striping; and credits for Traffic Control Allowance not expended. The amended contract with Riverside Construction, Inc. is summarized below: Original Contract: $ 2,754,646 Change Order No. 1: $ 59.567 Revised Contract: $ 2,814,213 2. Approve Change Order No. 2 to Agreement A07-60 with Herman Weissker, Inc. in the amount of$23,590 as full and final resolution of all change issues. These include credit for unused allowances and payment for claimed extra work. The amended contract with Herman Weissker for Bid Package 2 is summarized below: Original Contract: $ 643,451 Change Order No. 1: $ 143,540 Change Order No. 2: $ 23.590 Revised Contract: $ 810,581 ilor 3. Approve Change Order No. 1 to Agreement A07-61, also with Herman Weissker, Inc., for a net credit in the amount of $70,000. ENDA DATE: October 28, 2008 Page 3 UBJECT: NOTICE OF COMPLETION PEYTON DRIVE AND RING ROAD IMPROVEMENT PROJECT PHASE 1, PART 4, AND OTHER RELATED ITEMS The amended contract is summarized below: Original Contract: $ 986,541 Change Order No. 1: ($ 70.0001 Revised Contract: $ 916,541 4. Approve Change Order No. 1 to Agreement A07-62 with Mariposa Horticultural Enterprises, Inc. as full and final resolution of all change issues for a net credit in the amount of$65,394. The amended contract is summarized below: Original Contract: $ 231,312 Change Order No. 1: ($ 65.394) Revised Contract: $ 165,918 Bid Package No. 1, work by Riverside Construction, Inc., is substantially complete, and is Naiting recordation of monumentation. Staff is recommending that the retention on their IIIIrcontract, Agreement A07-59, be reduced from ten percent (10%) to five percent (5%). Staff is further requesting that the City Council accept the work for all Bid Packages 2, 3, and 4 as complete and authorize the City Clerk to forward the corresponding Notices of Completion for recordation. REVIEW BY OTHERS: This item has been reviewed by the Finance Director. FISCAL IMPACT: The Peyton Drive Project is included in the approved FY 2008-09 Capital Improvement Program budget. The total changes reflect a net credit of ($52,237) to the project balance. R:spectfully submitted, Recommended by: D66gj4s N. La Belle, City Manager Steven C. Nix, City Engineer 411I/SN/MB/AD/ps CITY OF CHINO HILLS CHANGE ORDER NO.1 DATE: October 28.2008 `rct No. 800129 Contract No. A07-59 Project Peyton Drive Improvements Phasel P.O.No. 070919 Bid Package 1 Account No. 399-7100-888-8110 Contractor: Riverside Construction, Inc. Distribution: Original to City Clerk P.0,Box 1146 Contractor Riverside,CA 92502 Purchasing Department Construction Manager DESCRIPTION: Current Change Order 2.2% This change order represents full and final resolution of all change Issues associated with this project 1. Add 3.5-fl x 160-If cobblestone at median on Grand Avenue per RFI 6. $ 10,470.00 2.CMU wall and footing revisions per RFI 4 and utility conflicts per FWD 9 dated 1/1/08. $ 8,389.00 3. Modify drive entry at Payne Ranch HOA plans per City Engineer, FWD 7 dated 11/30/07. $ 8,390.00 4. Additional work for removal of 4 extra trees at Payne Ranch per City request. $ 2,100.00 5. Add 2,900 raised pavement markers on Peyton Drive per City Engineer, FWD 18 dated 7/16/08. $ 5,754.00 6. Add AC slope/paving @ SW corner English Road/Peyton Drive per City Engineer, FWD 24 dated 7/31/08. $ 4,442.00 7. Additional cold plane AC on Peyton Drive due to cracking per City Engineer. $ 4,463.00 8. Additional AC leveling course(455.52 tons)on Peyton Drive per City Engineer. $ 40,085.00 9. Additional signing and striping on The Shoppes Drive per City Engineer, FWD 14 dated 5/16/08. $ 1,570.00 10. Remove/replace,concrete sidewalk at intersection Peyton &Grand per FWD 21 dated 4/15/08. $ 7,928.00 11. Lower existing Time Warner conduits due to conflict with new curb per FWD 23 dated 2/15/08. $ 5,058.00 12. Remove SCE slurry encasement in conflict with roadway section per FWD 22 dated 3/19/08. $ 3,709.00 13 Extend unknown 4-inch diameter drains to new curb face at Payne Ranch. $ 1,016,00 ddltional area drain at north end of CMU wall per FWD 20 dated 5/28/08. $ 1,722.00 Remove striping at shopping center per FWD 25 dated 2/20/08. $ 4,195.00 . Miscellaneous striping and traffic control due to Verizon delays in relocation of structures. $ 1,839.00 17. Reconstruct SCE manhole on Peyton due to conflict with relocated curb and gutter. $ 5,459.00 18. Credit for Traffic Control Allowance per DOW Item 2.4.CCC. $ (25,000.00) 19. Credit for 2-in,ARHM vs.2-in.conventional AC per City Engineer(approx 2,600 tons). $ (32.022.00) Total Cost $ 59,567.00 Contract Time Adjustment, NONE-0-Working Days. ORIGINAL CONTRACT AMOUNT $ 2,754,646.00 CITY OF CHINO HILLS Authorized by the City Council this Change Orders to Date: 0 the_day of ,2008. Add $ - Deduct $ - $ - CURT HAGMAN, MAYOR Change Orders to Date 0.0% Adjusted Contract Amount $ 2,754,646.00 ATTEST: Change Order No. 01 Add $ 116,589.00 MARY M. McDUFFEE, CITY CLERK Deduct $ (57,022.00) Net Change Order $ 59,567.00 APPROVED BY: Total Change Orders 2.2% STEVEN C. NIX,CITY ENGINEER 'ENDED CONTRACT AMOUNT $ 2,814,213.00 ACCEPTED BY: RIVERSIDE CONSTRUCTION, INC. CITY OF CHINO HILLS CHANGE ORDER NO.2 DATE: October 28. 2008 PTbject No. 800129 Contract No. A07-60 Project: Peyton Drive Improvements Phasel P.O. No. 070915 Bid Package 2 Account No. 399-7100-888-8110 Contractor: Herman Weissker, Inc. Distribution: Original to City Clerk 1645 Brown Avenue Contractor Riverside, CA 92509 Purchasing Department Construction Manager DESCRIPTION: Current Change Order 3.7% This change order represents full and final resolution of all change issues associated with this project. 1. Credit for remaining Stakeholders Allowance per Addendum 2 Item B1.C. $ (20,000.00) 2. Credit for remaining Unknown Wet Utility Allowance per Division of Work Item 2.5.BB. $ (50,000.00) 3. Repair cobblestone at Payne Ranch entrance. $ (2,431.00) 4. Modify Catch Basin @ Payne Ranch per City. $ 9,955.00 5. Additional manhole and trenching at station 499+03.24 Peyton Drive due to SCE encasement. $ 38,263.00 6. Additional cleaning of storm drain due to Payne Ranch runoff. $ 23,559.00 7. Relocation of Fire Hydrants at 100+40 and 106+40 per City. $ 6,245.00 8. Relocation of Air Vac at station 99+10 per City. $ 5,465.00 9 Abandonment of 2-inch water service at English Road per City. $ 1,031.00 likdditional key ways added per City at 8-inch PVC water line to Post Office. $ 4,147.00 bir Modify catch basin at station 108+35 per City. $ 7,019.00 12. Construct temporary access point to pump water from storm drain pipe @ English Road. $ 337.00 Total $ 23,590.00_ Contract lime Adjustment, NONE-0- Working Days. ORIGINAL CONTRACT AMOUNT $ 643,451.00 CITY OF CHINO HILLS Authorized by the City Council this Change Orders to Date: 1 the day of , 2008. Add $ 143,540.00 Deduct $ - $ 143,540.00 CURT HAGMAN, MAYOR Change Orders to Date 22.3% Adjusted Contract Amount $ 786,991.00 ATTEST: Change Order No. 2 Add $96,021 MARY M. McDUFFEE, CITY CLERK Deduct $72,431 Net Change Order 3.7% $23,590.00 APPROVED BY: Total Change Orders 26.0% STEVEN C. NIX, CITY ENGINEER 'ENDED CONTRACT AMOUNT $ 810,581.00_ ACCEPTED BY: HERMAN WEISSKER, INC. CITY OF CHINO HILLS CHANGE ORDER NO. 1 DATE: October 28. 2008 Project No. 800129 Contract No. A07-61 Project: Peyton Drive Improvements Phasel P.O. No. 070918 Bid Package 3 Account No. 399-7100-888-8110 Contractor: Herman Weissker, Inc. Distribution: Original to City Clerk 1645 Brown Avenue Contractor Riverside, CA 92509 Purchasing Department Construction Manager DESCRIPTION: Current Change Order -7.1% This change order represents full and final resolution of all change issues associated with this project. 1. Credit for remaining Stakeholders Allowance per Addendum No. 2, Item B1.C. $ (20,000) 2. Credit for remaining Unknown Dry Utility Allowance not expended per Division of Work Item 2.6.V. $ (50,000) Total S (70,000) Cr 'Tact Time Adjustment, NONE - 0- Working Days. SIIMGINAL CONTRACT AMOUNT $ 986,541.00 CITY OF CHINO HILLS Authorized by the City Council this Change Orders to Date: 0 the_day of , 2008. Add $ - Deduct $ - $ - CURT HAGMAN, MAYOR Change Orders to Date 0.0% Adjusted Contract Amount $ 986,541.00 ATTEST: Change Order No. 01 Add $ - MARY M. McDUFFEE, CITY CLERK Deduct $ (70,000.00) Net Change Order $ (70,000.00) APPROVED BY: Total Change Orders -7.1% STEVEN C. NIX, CITY ENGINEER AMENDED CONTRACT AMOUNT $ 916,541.00 ACCEPTED BY: kHERMAN WEISSKER, INC. CITY OF CHINO HILLS CHANGE ORDER NO. 1 ILDATE: October 28. 2008 Project No. 800129 Contract No. A07-62 Project Peyton Drive Improvements Phase 1 P.O. No. 070916 Bid Package 4 Account No. 399-7100-888-8110 Contractor: Mariposa Horticultural Enterprises, Inc. Distribution: 15529 Arrow Highway Original to City Clerk Irwindale, CA 91706 Contractor Purchasing Engineering Department Construction Manager DESCRIPTION: Current Change Order -20.3% This change order represents full and final resolution of all change issues associated with this project. 1. Credit for Stakeholders Allowance per Addendum No. 2 Item B1.C. $ (20,000.00) 2. Miscellaneous added landscape/irrigation and sleeving modifications on Peyton Drive. $ 4,606.00 3. Credit for Landscape Allowance per Division of Work Item 2.7.NN. $ (50,000.00) Total $ (65,394.00) Contract Time Adjustment = 0 Working Days ,INAL CONTRACT AMOUNT $ 231,312.00 CITY OF CHINO HILLS Authorized by the City Council this ange Orders to Date: 0 the^day of 2008 Add $ - Deduct $ - $ - CURT HAGMAN, MAYOR Change Orders to Date 0.0% Adjusted Contract Amount $ 231,312.00 ATTEST: Change Order No. 01 Add $ 4,606.00 MARY M. McDUFFEE, CITY CLERK Deduct $ (70,000.00) Net Change Order $ (65,394.00) APPROVED BY: Total Change Orders -28.3% STEVEN C. NIX, CITY ENGINEER AMENDED CONTRACT AMOUNT $ 165,918.00 ACCEPTED BY: MARIPOSA HORTICULTURAL till ENTERPRISES, INC. Recording Requested by And wken Recorded, Mall To: IY CLERK CITY OF CHINO HILLS 2001 Grand Avenue Chino Hills, CA 91709 Exempt Recording Per Government Code Section 6103 NOTICE OF COMPLETION NOTICE IS HEREBY GIVEN THAT: The undersigned is a Construction Manager for the City of Chino Hills, 2001 Grand Avenue, Chino Hills, California, which is the owner of the interest or estate stated below in the property hereinafter described. The nature and interest or estate of the City is: In Fee (if other than fee,strike"In Fee"end Insert,for example,"easement"or lessee") A work of improvement on the property hereinafter described was completed on October 28. 2008 The work of improvement is described as follows: Peyton Dr. and Rina Road Improvement Project. Bid Package 2 Date of Contract: June 12. 2007 Contract/Agreement No. A07-60 ""me of Original Contractor: Herman Weissker. Inc. wne property on which said work of improvement was completed is in the City of Chino Hills, County of San Bernardino, State of California, and is described as follows: Peyton Drive and Ring Road Improvement Project (legal description) The street address of said property is: None APN: N/A ,y Mike Barnum, Construction Manager—barnhart, inc. STATE OF CALIFORNIA COUNTY OF SAN BERNARDINO )ss CITY OF CHINO HILLS I HEREBY CERTIFY THAT I am the City Engineer for the City of Chino Hills. I have read the foregoing Notice of Completion and know the contents thereof; and I certify that the same is true of my own knowledge. I declare under penalty of perjury, that the foregoing is true and correct. Executed on /0- Z 8- 09 at City of Chino Hills, California. Steven C. Nix, City Engineer ,rding Requested by And en Recorded, Mail To: CITY CLERK CITY OF CHINO HILLS 2001 Grand Avenue Chino Hills, CA 91709 Exempt Recording Per Government Code Section 6103 NOTICE OF COMPLETION NOTICE IS HEREBY GIVEN THAT: The undersigned is a Construction Manager for the City of Chino Hills, 2001 Grand Avenue, Chino Hills, California, which is the owner of the interest or estate stated below in the property hereinafter described. The nature and interest or estate of the City is: In Fee (If other than fee,strike"In Fee"and insert,for example,"easement"or"lessee) A work of improvement on the property hereinafter described was completed on October 28. 2008 The work of improvement is described as follows: Peyton Dr. and Rina Road Improvement Project. Bid Package 3 Date of Contract: June 12, 2007 Contract/Agreement No. A07-61 me of Original Contractor.libra Herman Weissker. Inc. The property on which said work of improvement was completed is in the City of Chino Hills, County of San Bernardino, State of California,and is described as follows: Peyton Drive and Rina Road Improvement Project (legal description) The street address of said property is: None APN: N/A A /v! Mike Barnum, Construction Manager—barnhart, inc. STATE OF CALIFORNIA COUNTY OF SAN BERNARDINO )ss CITY OF CHINO HILLS ) I HEREBY CERTIFY THAT I am the City Engineer for the City of Chino Hills. I have read the foregoing Notice of Completion and know the contents thereof; and I certify that the same is true of my own knowledge. I declare under penalty of perjury, that the foregoing is true and correct. Executed on /0 Z 6'v d t Slily of Chino Hills, California. Steven C. Nix, City Etgineer Recording Requested by And When Recorded, Mail To: �., Y CLERK CITY OF CHINO HILLS 2001 Grand Avenue Chino Hills, CA 91709 Exempt Recording Per Government Code Section 6103 NOTICE OF COMPLETION NOTICE IS HEREBY GIVEN THAT: The undersigned is a Construction Manager for the City of Chino Hills, 2001 Grand Avenue, Chino Hills, California, which is the owner of the interest or estate stated below in the property hereinafter described. The nature and interest or estate of the City is: In Fee (if other than fee,strike"In Fee"and Insert,for example,"easement"or lessee") A work of improvement on the property hereinafter described was completed on October 28.2008 The work of improvement is described as follows: Peyton Dr. and Ring Road Improvement Proiect. Bid Package 4 Date of Contract: June 12. 2007 Contract/Agreement No. A07-62 Name of Original Contractor: Mariposa Horticultural Enterprises. Inc. k,,,,e property on which said work of improvement was completed is in the City of Chino Hills, County of San Bernardino, State of California, and is described as follows: Peyton Drive and Rina Road Improvement Project (legal description) The street address of said property is: None APN: N/A Mile Barnum, Construction Manager— barnhart, inc. STATE OF CALIFORNIA COUNTY OF SAN BERNARDINO )ss CITY OF CHINO HILLS I HEREBY CERTIFY THAT I am the City Engineer for the City of Chino Hills. I have read the foregoing Notice of Completion and know the contents thereof; and I certify that the same is true of my own knowledge. I declare under penalty of perjury, that the foregoing is true and correct. Executed on /0 - 2.8- 0 t? at City of Chino Hills, California. L a- Steven C. Nix, City o gineer