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10/28/2008 CC Rpt 08 COUNCIL AGENDA STAFF REPORT CITY CLERK USE ONLY Meeting Date: October 28. 2008 R E (, i F' i �t Y 1 Public Hearing: ❑ 2008 OCT 20 AM 9: 38• Discussion Item: 0 Consent Item: 0 I CLERK October 21, 2008 TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS FROM: CITY MANAGER SUBJECT: AMENDMENT NO. 4 TO AGREEMENT NO. A04-60 WITH GUARANTEED JANITORIAL SERVICES, INC. FOR ADDITIONAL CUSTODIAL MAINTENANCE RECOMMENDATION: Authorize execution of Amendment No. 4 to Agreement No. A04-60 with Guaranteed Janitorial Services, Inc. to include custodial maintenance at the new Chino Hills City Hall Facility for a total monthly amount of$3,574.26. This amendment brings the total annual agreement to $176,316.12. Ill'i3ACKG ROU N D/ANALYSIS: On October 31, 2008, the current City Hall will be relocated in the new Government Center facility. Guaranteed Janitorial Service, Inc. is the City's contractor for custodial services. Staff is recommending that the contract be amended to delete services at the current City Hall including the Finance, Administration, and Community Development buildings and increase the agreement to include the New City Hall at the Government Center. The monthly cost difference is $3,574.26 for a total annual increase of$42,891.12 In addition to this amendment, staff is in the process of analyzing the feasibility of adding custodial services for the Fire District headquarters, and James S. Thalman branch library to this contract. Once the entire Government Center is operational, staff will refine the scope of services and re-bid the entire contract. It is expected that this process will be completed in time to be incorporated in the fiscal year 2009/10 operating budget. REVIEW BY OTHERS: This item has been reviewed by the Finance Director. L / g Agenda Date: October 28, 2008 Page 2 subject:: AMENDMENT NO. 4 TO AGREEMENT NO. A04-60 WITH GUARANTEED t JANITORIAL SERVICES, INC. FOR ADDITIONAL CUSTODIAL MAINTENANCE FISCAL IMPACT: Funding for the custodial services is included in the Fiscal Year 2008-09 Facilities Maintenance Budget. Reectfully submitted, Recommended by: / \ II'' ll D A _ DougIsY. La Belle, City Manager John Mura, 111\11 Public Facilities & Operations Director CITY OF CHINO HILLS AMENDMENT NO. 4 TO AGREEMENT NO. A04-60 FOR CUSTODIAL MAINTENANCE SERVICES BETWEEN THE CITY OF CHINO HILLS AND GUARANTEED JANITORIAL SERVICES, INC. THIS AMENDMENT No. 4 to Agreement No. A04-60, dated October 28, 2008, is entered into in the State of California by and between the City of Chino Hills, a California general law municipal corporation, hereinafter called "City", and Guaranteed Janitorial Services, Inc., hereinafter called "Contractor". Change the scope of the Agreement to add cleaning services for the New City Hall and reduce the Agreement for the 3 city buildings at the existing civic center: Monthly Annual Amount Contract Current Contract 11,118.75 133,425.00 Amount Amendment No. 4 3,574.26 42,891.12 Total Contract 14,693.01 176,316.12 Sto item Al on page 9 and Section 2.01 on page 15 "Civic Center 21,600 square feet (3 i!dings)" and Item 1 on EXHIBIT "D." All other provisions of the agreement remain in effect. IN WITNESS WHEREOF, the City Council of the City of Chino Hills has caused this Amendment to the Professional Services Agreement No. A04-60 to be subscribed by its duly authorized officers, in its behalf, and the said party of the second part has signed this Agreement. CONTRACTOR: CITY OF CHINO HILLS: GUARANTEED JANITORIAL SERVICES, INC. CURT HAGMAN, MAYOR ATTEST: MARY M. McDUFFEE, CITY CLERK APPROVED AS TO FORM: Ihr MARK D. HENSLEY, CITY ATTORNEY