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08-09-2016 CC Rpt 20COUNCIL AGENDA STAFF REPORT CITY CLERK USE ONLY Meeting Date: t�nHi Public Hearing: Item: 0Discussion C Consent Item: AUGUST 2, 2016 Auaust 9.2016 Item No.: 20 TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS FROM: CITY MANAGER SUBJECT: AUTHORIZE AGREEMENT WITH EXHIBITONE CORPORATION FOR COMMUNITY CENTER AUDIO, VISUAL, AND CONTROL SYSTEM UPGRADE RECOMMENDATION: Authorize execution of an Agreement with ExhibitOne Corporation for the Community Center audio, visual, and control system upgrade for a not -to -exceed amount of $100,000. BACKGROUND/ANALYSIS: Staff solicited proposals on May 2, 2016, requesting services for the upgrade of the Chino Hills Community Center Banquet Hall audio, visual, and control system. The scope of work identified inadequacies found within the Center's current system which include: • Inadequate digital audio processor • Inadequate lighting control • Low quality microphones • No linear control of various audio inputs and microphones • Delay in audio processor • Complicated operation of equipment • Unreliable system interface • Lack of audio in adjacent lobby and patios. • Lack of multi -microphone connections for record out (recording or live streams) The City required a mandatory project walk on May 18, 2016, which included eight vendors that were qualified to submit proposals. The City received five proposals which were evaluated based on qualifications and experience, approach to work, references, compliance with proposal, and fees. ExhibitOne Corporation was chosen for their response to all areas of the proposal. Staff believes that entering into this agreement will eliminate the current issues the Community Center is facing with audio, visual, and control systems. 195/332 AGENDA DATE: AUGUST 9, 2016 PAGE 2 SUBJECT: AUTHORIZE AGREEMENT WITH EXHIBITONE CORPORATION FOR COMMUNITY CENTER AUDIO, VISUAL, AND CONTROL SYSTEM UPGRADE REVIEW BY OTHERS: This agenda item has been reviewed by the Community Relations Manager, City Attorney, and the Finance Director. FISCAL IMPACT: Funds for this project are covered by special user fees (identified as "PEG' fees) provided by the franchise agreement with Time Warner/Charter Communications. CEQA REVIEW: This proposed action is exempt from review under the California Environmental Quality Act (California Public Resources Code §§ 21000, et seq., "CEQA") and CEQA regulations (14 California Code Regulations §§ 15000, et seq.) the activity will not result in direct or indirect physical changes in the environment. Accordingly, this action does not constitute a "project" that requires environmental review (see specifically 14 CCR § 15378 (b)(4-5)). Respectfully submitted, 7 Konradt Bartlam, City Manager MA/JM/eo Attachments: Maintenance Agreement RVmena bl Jo athan Marshall, C himunity Services Director 196/332 MAINTENANCE AGREEMENT A2016- BETWEEN THE CITY OF CHINO HILLS AND EXHIBITONE CORPORATION THIS MAINTENANCE AGREEMENT ("Agreement") is made and entered into this 9th day of August, 2016, by and between the CITY OF CHINO HILLS, a general law city and municipal corporation ("CITY") and ExhibitOne Corporation, ("CONTRACTOR"). The Parties agree as follows: 1. CONSIDERATION A. As partial consideration, CONTRACTOR agrees to perform the work listed in the SCOPE OF SERVICES, below; B. As additional consideration, CONTRACTOR and CITY agree to abide by the terms and conditions contained in this Agreement; C. As additional consideration, CITY agrees to pay CONTRACTOR an annual amount not -to -exceed $100,000.00 on the terms set forth in the attached "Exhibit B," which is incorporated by reference, for CONTRACTOR's services, Payments shall be made within thirty (30) days after receipt of each invoice as to all undisputed fees. If the City disputes any of CONTRACTOR's fees it shall give written notice to Consultant within 30 days of receipt of an invoice of any disputed fees set forth on the invoice. 2. TERM The term of this Agreement will be from August 9, 2016 to December 31, 2016. The Agreement may be renewed in advance and in writing by the City Manager for three additional one-year terms. 3. SCOPE OF SERVICES A. CONTRACTOR will perform services listed in the attached Exhibit A. B. CONTRACTOR will, in a workmanlike manner, furnish all of the labor, technical, administrative, professional and other personnel, all supplies and materials, equipment, printing, vehicles, transportation, office space and facilities, and all tests, testing and analyses, calculation, and all other means whatsoever, except as herein otherwise expressly specified to be furnished by CITY, necessary or proper to perform and complete the work and provide the professional services required of CONTRACTOR by this Agreement. 4. PREVAILING WAGES A. Pursuant to Labor Code § 1720, and as specified in 8 California Code of Regulations § 16000, CONTRACTOR must pay its workers prevailing wages. Page 1 of 8 197/332 It is CONTRACTOR's responsibility to interpret and implement any prevailing wage requirements and CONTRACTOR agrees to pay any penalty or civil damages resulting from a violation of the prevailing wage laws. B. In accordance with Labor Code § 1773.2, copies of the prevailing rate of per diem wages are available upon request from CITY's Engineering Division or the website for State of California Prevailing wage determination at htti)://www.dir.ca.aov/DLSR/PWD. CONTRACTOR must post a copy of the prevailing rate of per diem wages at the job site. C. CITY directs CONTRACTOR's attention to Labor Code §§ 1777.5, 1777.6 and 3098 concerning the employment of apprentices by CONTRACTOR or any subcontractor. D. Labor Code § 1777.5 requires CONTRACTOR or subcontractor employing tradesmen in any apprenticeship occupation to apply to the joint apprenticeship committee nearest the site of the public works project and which administers the apprenticeship program in that trade for a certificate of approval. The certificate must also fix the ratio of apprentices to journeymen that will be used in the performance of the contract. The ratio of apprentices to journeymen in such cases will not be less than one to five except: When employment in the area of coverage by the joint apprenticeship committee has exceeded an average of 15 percent in the 90 days before the request for certificate, or ii. When the number of apprentices in training in the area exceeds a ratio of one to five, or iii. When the trade can show that it is replacing at least 1130 of its membership through apprenticeship training on an annual basis state-wide or locally, or iv. When CONTRACTOR provides evidence that CONTRACTOR employs registered apprentices on all of his contracts on an annual average of not less than one apprentice to eight journeymen. v. CONTRACTOR is required to make contributions to funds established for the administration of apprenticeship programs if CONTRACTOR employs registered apprentices or journeymen in any apprenticeable trade on such contracts and if other contractors on the public works site are making such contributions. vi. CONTRACTOR and any subcontractor must comply with Labor Code §§ 1777.5 and 1777.6 in the employment of apprentices. Page 2 of 8 198/332 vii. Information relative to apprenticeship standards, wage schedules and other requirements may be obtained from the Director of Industrial Relations, ex-officio the Administrator of Apprenticeship, San Francisco, California, or from the Division of Apprenticeship Standards and its branch offices. E. CONTRACTOR and its subcontractors must keep an accurate certified payroll records showing the name, occupation, and the actual per diem wages paid to each worker employed in connection with this Agreement. The record will be kept open at all reasonable hours to the inspection of the body awarding the contract and to the Division of Labor Law Enforcement. If requested by CITY, CONTRACTOR must provide copies of the records at its cost. 5. FAMILIARITY WITH WORK A. By executing this Agreement, CONTRACTOR represents that CONTRACTOR has i. Thoroughly investigated and considered the scope of services to be performed; ii. Carefully considered how the services should be performed; and iii. Understands the facilities, difficulties, and restrictions attending performance of the services under this Agreement. B. If services involve work upon any site, CONTRACTOR warrants that CONTRACTOR has or will investigate the site and is or will be fully acquainted with the conditions there existing, before commencing the services hereunder. Should CONTRACTOR discover any latent or unknown conditions that may materially affect the performance of the services, CONTRACTOR will immediately inform CITY of such fact and will not proceed except at CONTRACTOR's own risk until written instructions are received from CITY. 6. INSURANCE A. Before commencing performance under this Agreement, and at all other times this Agreement is effective, CONTRACTOR will procure and maintain the following types of insurance with coverage limits complying, at a minimum, with the limits set forth below: Tvpe of Insurance Commercial general liability: Business automobile liability Workers compensation Limits (combined single) $1,000,000 $1,000,000 Statutory requirement. Page 3 of 8 199/332 B.. Commercial general liability insurance will meet or exceed the requirements of ISO-CGL Form No. CG 00 01 11 85 or 88. The amount of insurance set forth above will be a combined single limit per occurrence for bodily injury, personal injury, and property damage for the policy coverage. Liability policies will be endorsed to name City, its officials, and employees as "additional insureds" under said insurance coverage and to state that such insurance will be deemed "primary" such that any other insurance that may be carried by City will be excess thereto. Such insurance will be on an "occurrence," not a "claims made," basis and will not be cancelable or subject to reduction except upon thirty (30) days prior written notice to City. C. Automobile coverage will be written on ISO Business Auto Coverage Form CA 00 01 06 92, including symbol 1 (Any Auto). D. CONTRACTOR will furnish to City duly authenticated Certificates of Insurance evidencing maintenance of the insurance required under this Agreement, endorsements as required herein, and such other evidence of insurance or copies of policies as may be reasonably required by City from time to time. Insurance must be placed with insurers with a current A.M. Best Company Rating equivalent to at least a Rating of "A:VIL" Certificate(s) must reflect that the insurer will provide thirty (30) day notice of any cancellation of coverage. CONTRACTOR will require its insurer to modify such certificates to delete any exculpatory wording stating that failure of the insurer to mail written notice of cancellation imposes no obligation, and to delete the word "endeavor" with regard to any notice provisions. E. Should CONTRACTOR, for any reason, fail to obtain and maintain the insurance required by this Agreement, City may obtain such coverage at CONTRACTOR's expense and deduct the cost of such insurance from payments due to CONTRACTOR under this Agreement or terminate. 7. TIME FOR PERFORMANCE CONTRACTOR will not perform any work under this Agreement until: A. CONTRACTOR furnishes proof of insurance as required under Section 6 of this Agreement; and B. CITY gives CONTRACTOR a written Notice to Proceed. C. Should CONTRACTOR begin work in advance of receiving written authorization to proceed, any such professional services are at CONTRACTOR's own risk. Page 4 of 8 200/332 E�1140 J,II►I-.IdL•L`J A. Except as otherwise provided, CITY may terminate this Agreement upon providing written notice to CONTRACTOR at least thirty (30) days before the effective termination date. Notice of termination will be in writing. In the event of such termination, CONTRACTOR shall be compensated for non - disputed fees under the terms of this Agreement up to the date of termination. B. CONTRACTOR may terminate this Agreement upon providing written notice to CITY at least thirty (30) days before the effective termination date. C. Should the Agreement be terminated pursuant to this Section, CITY may procure on its own terms services similar to those terminated. D. By executing this document, CONTRACTOR waives any and all claims for damages that might otherwise arise from CITY's termination under this Section. 9. INDEMNIFICATION A. CONTRACTOR indemnifies and holds CITY harmless from and against any claim, action, damages, costs (including, without limitation, reasonable attorney's fees and penalties), injuries, or liability, arising out of this Agreement, or its performance including, without limitation, damages or penalties arising from CONTRACTOR's removal, remediation, response or other plan concerning any Hazardous Waste resulting in the release of any hazardous substance into the environment, except for such loss or damage arising from CITY's sole negligence or willful misconduct. Should CITY be named in any suit, or should any claim be brought against it by suit or otherwise, whether the same be groundless or not, arising out of this Agreement, or its performance, CONTRACTOR will defend CITY (at CITY's request and with counsel satisfactory to CITY) and will indemnify CITY for any judgment rendered against it or any sums paid out in settlement or otherwise. B. For purposes of this section "CITY" includes CITY's officers, officials, employees, agents, representatives, and volunteers. C. CONTRACTOR expressly agrees that this release, waiver, and indemnity agreement is intended to be as broad and inclusive as is permitted by the law of the State of California and that if any portion is held invalid, it is agreed that the balance will, notwithstanding, continue in full legal force and effect. D. It is expressly understood and agreed that the foregoing provisions will survive termination of this Agreement. E. The requirements as to the types and limits of insurance coverage to be maintained by CONTRACTOR as required by this Agreement, and any approval of said insurance by CITY, are not intended to and will not in any Page 5of8 201 /332 manner limit or qualify the liabilities and obligations otherwise assumed by CONTRACTOR pursuant to this Agreement, including, without limitation, to the provisions concerning indemnification. 10. INDEPENDENT CONTRACTOR CITY and CONTRACTOR agree that CONTRACTOR will act as an independent contractor and will have control of all work and the manner in which is it performed. CONTRACTOR will be free to contract for similar service to be performed for other employers while under contract with CITY. CONTRACTOR is not an agent or employee of CITY and is not entitled to participate in any pension plan, insurance, bonus or similar benefits CITY provides for its employees. Any provision in this Agreement that may appear to give CITY the right to direct CONTRACTOR as to the details of doing the work or to exercise a measure of control over the work means that CONTRACTOR will follow the direction of the CITY as to end results of the work only. 11. NOTICES A. All notices given or required to be given pursuant to this Agreement will be in writing and may be given by personal delivery or by mail. Notice sent by mail will be addressed as follows: To CITY: City of Chino Hills Attn: City Clerk 14000 City Center Drive Chino Hills, CA 91709 To CONTRACTOR: ExhibitOne Corporation Attn: Jay Soule 14501 South 50th Street, Suite 120 Phoenix, AZ 85044 B. When addressed in accordance with this paragraph, notices will be deemed given upon deposit in the United States mail, postage prepaid. In all other instances, notices will be deemed given at the time of actual delivery. C. Changes may be made in the names or addresses of persons to whom notices are to be given by giving notice in the manner prescribed in this paragraph. 12. TAXPAYER IDENTIFICATION NUMBER CONTRACTOR will provide CITY with a Taxpayer Identification Number. 13. BUSINESS LICENSE CONTRACTOR shall maintain a valid Business License with the CITY. Page 6 of 8 202/332 14. CONTRACTOR'S KNOWLEDGE OF APPLICABLE LAWS. CONTRACTOR shall keep itself informed of applicable local, state and federal laws and regulations which may affect those employed by it or in any way affect the performance of its services pursuant to this Agreement. Contractor shall observe and comply with all such laws and regulations affecting its employees. City and its officers and employees, shall not be liable at law or in equity as a result of any failure of Contractor to comply with this section," 15. WAIVER A waiver by CITY of any breach of any term, covenant, or condition contained in this Agreement will not be deemed to be a waiver of any subsequent breach of the same or any other term, covenant, or condition contained in this Agreement, whether of the same or different character. 16. SEVERABLE If any portion of this Agreement is declared by a court of competent jurisdiction to be invalid or unenforceable, then such portion will be deemed modified to the extent necessary in the opinion of the court to render such portion enforceable and, as so modified, such portion and the balance of this Agreement will continue in full force and effect. 17. CAPTIONS The captions of the paragraphs of this Agreement are for convenience of reference only and will not affect the interpretation of this Agreement. H-MIki110=10:2 7W�N�CSP►I This Agreement was drafted in, and will be construed in accordance with the laws of the State. of California, and exclusive venue for any action involving this agreement will be in San Bernardino County. The language of each part of this Agreement will be construed simply and according to its fair meaning, and this Agreement will never be construed either for or against either party. 19. AUTHORITYIMODIFICATION The terms of this Agreement can only be modified in writing approved by the CITY AND THE CONTRACTOR. The parties agree that this requirement for written modifications cannot be waived and any attempted waiver shall be void. 20. EFFECT OF CONFLICT In the event of any conflict, inconsistency, or incongruity between any provision of this Agreement, its attachments, the purchase order, or notice to proceed, the provisions of this Agreement will govern and control. Page 7of8 203/332 21. FORCE MAJEURE Should performance of this Agreement be prevented due to fire, flood, explosion, war, terrorist act, embargo, government action, civil or military authority, the natural elements, or other similar causes beyond the Parties` control, then the Agreement will immediately terminate without obligation of either party to the other. 22. ENTIRE AGREEMENT This Agreement and its one attachment constitutes the sole agreement between CONTRACTOR and CITY respecting lead based stabilization. To the extent that there are additional terms and conditions contained in Exhibit "A" that are not in conflict with this Agreement, those terms are incorporated as if fully set forth above. There are no other understandings, terms or other agreements expressed or implied, oral or written. IN WITNESS WHEREOF the parties hereto have executed this contract the day and year first hereinabove written. CITY OF CHINO HILLS EXHIBITONE CORPORATION Art Bennett (Signature) Mayor CEO & Founder ATTEST: (Title) Cheryl Balz (Signature) City Clerk APPROVED AS TO FORM: Mark D. Hensley City Attorney (Title) Page 8 of 8 204/332 Exhibit A $COPE OF WORK 1.1 PrPJectsummary Exhibitone shall provide an Audio Visual System Upgrade as specified In the City of Chino Mills Community Services Department Request for Proposals (RFP) for the COMMUNITY CENTER AUDIO, VISUAL,, & CONTROL SYSTEM UPGRADE with the noted exceptions in the "AV System Design/Approach to Working System" attached to ExhlbliOne's RFP response and below, �l�e eaf�in1p91?# #ors rh rn m_orovlded bar xh bitQnp ca�gls f, As noted in RFP and bill of material Cables, connectors and mounting hardware. 2.0 Site Access Requirements ExhlbltOne will require access to the proposed job site for the period often (10) days. Access shall be on a continuous basis of 6 AM-5 PM Monday through Friday unless otherwise negotiated In wfiling. 3,0 Acceptance, Training & Documentation At completion of Install a walkthrough shall be performed for the multi -purpose rooms, lobby, patio area and AV Rack room between ExhlbitOne and client. Outstanding issues will be identified and documented at that time. Upon completion of outstanding items, system shall be signed off by the client contact. Exhlbit0ne shall provide up to a tote[ of eight ($) hours of training during the spar` of one visit to job site for the proposed system. The ExhibltOne project Manager shall coordinate with client to set the date and time of training. All required personnel shall be made available for system training. 4.1 Infrastructure to be provided byExhibit0ne: The following Items represent infrastructure that will be provided by ExhlbitOne. o Mounting infrastructure ExhibltOne shall provide the necessary hardware to mount and install all permanently mounted equipment proposed In this system Y Cable Management Cable management will be maintained so as to protect cabling from electrical Interference and other destructive sources. 6A Customer Provided Equipment Own r-Fufnishsd EauitamP t fQF prn�►1dad by the customer consists of., V As noted in RFP documentation and drawings 6.1 Inctusfons, Exclusions &Assumptions ExhibitOne assumes that there will be clear point to point cable paths, and if found to be otherwise, could possibly result in a change order, due to additional equipment, labor, or cables required. ExhibitOne assumes that the client's network Is fully functional on commencement of the audiovisual Installation If needed per scope of work. All equipment removed from the existing system will be turned over to the customer Immediately, If ---------- Presented By: Exhlblt0ne Corporatlon ProJeet No,: EXHIB-0572 Project Name: Community Center Banquet Hall — Audlo Visual 6/6/2016 Upgrade 205/332 Exhibit A Description Condutf, fioor/wall/junction back boxes, power receptacles, h.Igh voltage Structural in -wall backing/blooking for displays Low voltage AV cable Site permits Carpel, ceiling grid, millwork modifications j Provide podiums, lecterns, teaching stations Included - If Applicable o Low Voltage AV Cable 9 Control System Programming b AV System Training o One yearwarranty Excluded — If Applicable 0 Electrical conduit, junction boxes, and power receptacles o Structural In -wall blocking fordisplays o Site Permits * Caro I modification, eel IIng grid modification, mlllworkcut- outs Included Excluded X X X X X X V yatem ®esignl4nproac to Working System System Deslan Information In response to the City of Chino Hills Connnunlfy Serviaes Deparimenf Request for Proposals (RFP) for the COMMUN17Y CENTER AUDIO, VISUAL, & CONTIM SYSTEM UPGRADE, ExhibitOne Corporation Is providing a bill of material and costs for Labor to Install the proposed audio visual system upgrade. Our response Is based on the information provided In the RFP documents, drawings, site visit and responses to RFl questions. Our main focus Is on the list of current inadequacies, which include: f. Inadequate digital audio processor 2. inadequate lighting control 3. Low quality microphones 4. No linear control of various audio inputs and microphones 6. Delay In audio processor 0. Complicated operation of equipment 7. Unreliable system Interface 8. hack of Audio in adjacent lobby and patios 9. Lack of multt-mlcrophone connecilon's for record out (for recording or live streams) ErxhlbitOne has followed the "Suggested Fonfures I Equlpmenf" in Appendix All with some noted exceptions. These exceptions include; 1. We are recommending that we change out the multiple TOA 9000M2 Series amplifiers with a single Presented By; ExhlbitOne Corporation Project Nfl.: EXHIB-0572 Project dame: Community Center Banquet Hall — Audio Visual 6/6/2016 Upgrade 206/332 Exhibit A multi -channel amplifier. Note that the TOA Is a digital matrix mixer and amplifier, and that the matrix mixer has been replaced by the suggested BiAmp audio digital signal processor(DSP). o We have added an additional output card for the BIAmp Tesira DSP. o We have selected a high quality Crown DCI 8/300 eight -channel professional power amplifier. o This provides separate channels, or zones, for each multi -purpose room (3), the patio and the lobby. o It also allows for future expansion. 2. We are recommending the replacement of all speakers and cabling to these speakers o We have Included 8 J13L Control 260T ceiling speakers for each multipurpose room. ® We have included 6 AL Control 26CT ceiling speakers for thelobby. e We have included 4 JBL Control 30 3-way high output Indoorloutdoor speakers for the patio. o We believe these are the proper speakers for this application a We are replacing the cabling because we want to insure the system is properly wired with no defects, and we would not feel comfortable guaranteeing a system using existing cabling and speakers Installed by anotherAVintegrator, 3. We have added a wireless antenna system to ensure good wireless microphone pickup throughout the 3 rooms, 4. We have added 5 priority page controllers to allow for the 5 zones to be muted when a PA announcement Is being made, The above changes deviate from the RFP specifications and RFI questions 1, 2, 3 and 18. We are bidding this as the base bid Instead of an Add Alt 49eaumw"-Mm y feel tryang to r�ai ilre eurrent audio system work with limited changes would b o s tp ul and aid on a gaping wound. The and user would be unhappy and we see the potential for n rous follow up ienance calls - without end. Our thought process is that the audio system as proposed, and the current PA system, are two separate systems and need to be treated as such. The only interface between these two systems should be the priority page controllers, as noted above, There are other ways to achieve this (see RFI Question # 14) but we think this Is the most straight -forward, cost effective approach. There Is one concern with this approach -- are there currently existing, separate speakers In the 3 multipurpose rooms that are connected only to the PA system? If not there should be, but this could be corrected by re -using some of the current speakers, that we are looking to replace, as PA-oniy speakers. Task (ppkdown The task breakdown for a worsting system includes: 1. Speaker Demolition/Installation - Remove current speakers and turn over to customer - Remove associated speaker cabling and dispose of Determine exact location of all speakers - Install speaker cabling in 5 zones as required Room 104 ® Room 105 o Room 106 Patio Area e LobbyArea. Presented By: Exhlb1t0ne Corporation Project No.: FXHIB-0572 Project Dame: Community Center Banquet Hall -- Audio Visual 6/6/2016 Upgrade 207/332 Exhibit A - Connect to cabling to speakers as required 0 Insertion of priority paging controllers 2, Cable Installation for: - Wireless antenna system - Wired microphones - Digital Media system Control system and touch screens Low voltage control of existing screens 3. Rack build Remove un-used, existing OFE equipment; turnover tocustomer Install new equipment in current AV equipment rack Include power and cooling accessories as required (lfapplicable) - Terminate cabling 4. Installatlon of surface -mount and other equipment as required Speakers Touch screens OM and microphone wall plates Screen LVC's Wireless antenna equipment 5. Termination and slgnal flowlesting 6. Control system programming o Programmer and end/user meet to deteTynine touch screen layout and system functionality o Review and signoff as required c Setup of touch panels e Control system programming 7. Audio DSP programming 8. System commissloning with customer representative and Inillation punch list 9. ExhlbitOne to address all punch list Items 10. Sign off of proper system operation 11. Training 12. Submission of As-gulitdocumentation Presented 13y: ExhibltOne Corporation Project Flo.: EXHIB-0572 Protect flame: Community Center Banquet Hall — Audio Visual 6/6/2016 Upgrade 208/332 FMPo l alA. Mandatory Statements 1. ExhibitOne confirms that the IRFP Issued by The City of Chino Hills for Community Center, Audio Visual and Control System Upgrade Is entirely Incorporated In our proposal, 2. ExhlbftOne Corp, was formed in 1997 Is an InfoComm Diamond Level Certified Solution Provider and cedifled with Crestron, AMX, Cisco, Polycom, Diamp, Shure, Extron and most major AV equipment manufacturers. A list of references Is included to this proposal. 3. ExhlbitOne confirms That all charges for services will be a "Not -To -Exceed" fee, per task, as submitted with and made part of said Vendor's quote. 4. ExhlbltOne's Labor Rate Schedule Is used as park of our Quote and for use In Invoicing for payments and for extra work Incurred that Is not part of this RFP is: ExhlbitOne labor Rate Schedule for Chino Hills Standard Rate OT/Saturday DT/Sunday/Holiday Engineering $ 95.00 $ 125.00 $ 150.00 Programming $ 120,00 $ 150,00 $ 180.00 1communication & system installer $ 88.00 $ 122,00 $ 147.00 Project Manageinent — $ 150.00 $ 150,00 $ 150,00 6. ExhibitOne confirms that all federal laws and regulations shall be adhered to notwithstanding any state or local laws and regulations. Incase of conflict between federal, state, or local laws or regulations, the strictest shall be adhered to. 6. ExhlbitOne shall allow all authorized federal, stale, county, and the City of Chino Hills officials' access to place of work, books, documents, papers, fiscal, payroll materials, and other relevant contract records pertinent to this project. All relevant records shall be retained for at least three years, 7. Exhibit0no includes Anti -Harassment and Anti -Discrimination In our Employee Handbook and will not discriminate against any employee or applicant for employment because of race, color, religion, sex, or national origin, B. ExhibltOne shall comply with the California Labor Code. Pursuant to sold raguiations entitled: Federal Labor Standards provisions; Federal prevailing Wage Decision; and State of California Prevailing Wage Rates, respectively. It should be noted that the state of CA requires employees to be paid OT or Double Time for hours worked on weekends and night work also requires that a shift differential be paid 9. ExhlbitOne confirms that we shall comply with the Copeland Anti-klckback Act (18 USC 874 C) and the implementation regulation (29 CFR 3) Issued pursuant thereto, and any amendments thereof. 10. ExhibitOne has reviewed the Professional Services Agreement; The City has provided and accepts the terms of the agreement 209/332 Exhibit B �M M --1 - i iM r '' AUdloVI,9Ual Tech11010910s DE41o". WtOIHEENING. INTEORA11011. SUPPORT Mu tlpurpose Booms - CombIned Audio System 1 Shure QLXD14185 $981.54 Lavallerwirelossmlorophonesystem 1 Shure QLXD24/SM68 Handheldwire less microphone system 1 Shure SM36.7CG Performance head set condensermlcrophons 1 ShureUA221 Passive antenna apllter/combiner kit 2 Shure UAD100 UHF Remote Antenna Extension Cable, BNC-9MC, RG2131U Type, 100feet 4 Shurs UAG26 UHF Remote antenna extension cable, BNC-BNC, 1108MU type, Meet 2 Shure UA83OUSTV In-Llne Antenna Amplifier for Romote-Mounling, 470-698 MHz Presented By: ExhlbltOne Corporation Project No., EXHIB-0572 Project Game; Community Center Banquet Hall — Audlo Visual 6/6/20% Upgrade $910.86 $91.20 $116.14 $387.60 $168,72 $271.32 210/332 Exhibit B ibil0r)(Y AmL M- F - DO a- - - MoVisual Yechtiolorgies OE81014. ENGINEERING, 111TOMATION. WPM. 1 Shure UA8448VVIB $397.86 Antennadlstribullonsystem AudloSystem Total: $3,324.24 Cable&Conneotivity 8 Crestron OBL.HD-12 $336.00 Certlffed HDMI Interface cable, 12 feet, verify requlredlength 6 Crestron ONSP-XX $540.00 Custom serlal Interface 1 Crestron DM-8G-CONN•100 $300,00 DtglfalMedla 8G Cable Connector-100 Pack 2 Crestron DM-CM-00-P•913500 $720,00 DlgltalMedla 8G cable, plenum, 5G0feet8pool 2 Crestron IRP2 $60.00 IR UmillerProbe 1 Uberiy AV Solutions DL.-AR $76.43 Universal H DMI Adapter Ring Complete AssemblyWth 5 Adapters Cable & Connectivity Total: $2,032.43 Presented By. ExhlbitOne Corporatlon Project No,: EXHIB-0572 Project dame: Community Center Banquet Hall'— Audlo Visual 6/6/2016 Upgrade 211 /332 Exhibit B s s r` M ON, 00_1 f � �� � AtidloViatfal Technoloules OeSION. GI;OINEWN(3. INTEGRATION. SUPPORL Multipurpose Rooms - Combined Total: $6,awo? Presented By: ExhIbltOne Corporation Project Dame: Community Center Banquet Hall — Audio Visual Upgrade Project ft: EXHIB`0572 6/6/2016 212/332 Exhibit B AudioVlsual Technologies OES1011. E11011IG 131110. WMGRA71014. SUPPORT. Room 104 Audio System 1 Auray TT-8240 V 1.75 1 Cailfone K-201.1 $42.00 a J19L Pro CONTROL260T $1,130,96 13.8" Ceiling LoudspeakerTransdueerAssembly 1 Shure SMG9S $95,76 Vocal mlcrophonewlth onloff switch AudloSyslem Total: $1,280,47 AVSystem 1 Crestron DM-RMC41K-SCALER-0 $1,080.00 4K DigltalMedla 8G+ Receiver and room controller with scaler 1 Crostron DM-TX-200-C-2G-S T $840.00 Wall Plate DlgltalMedla8G+Transmitter 200, Blackiextured AVSystem Total; $1,920.00 Control System 1 Crestron TSW-762-19-AMPS3_pAK $1.080.00 7" Touch screon package for DMPS3serles pigilaiMediapresentalionsystem,black --.-��-------------------._....--s—.�- -------__.��.------ �=-�-�--�-- --------=__._-- Presented By: ExhibItOne Corporation Project No.., EXHIB-0572 Project fame; Community Center Banquet Hail - Audio Visual 6/6/2016 Upgrade 213/332 Exhibit B r r Dr"i c�,, AudioVloual Technologies - GESION. EFIGINEIM10. INTEORATMI. SUPPORT. 1 Ca-LIte 4a97S Cable&Conneolivity 1 ExhlbltOno Oonnootion Panel-1 Custom Connection Panel-VOAMAudloand HDM1 Connoollons 1 Liberty AV Solutions SQ-XLRM•F-50 Control System Total; Cable&Connoctivlty Total; Room 104 Total; Presented By; Exhiblt4ne Corporatlon Project No,: EXHIB-0572 Project Name; Community Center Banquet: Hall — Audio Visual 6/6/2016 Upgrade $108.40 $1,268,40 sl� $42.00 $10B.00 $4,676.87 214/332 Room 106 Audio System 1 Auray ii-S240 1 Callfono K 201-1 8 JSl- Pro CONTROL 2607 6.V' Cel I Ing LoudspeakerTransducerAssembly 1 Shure SM68S Vocal microphone with on/off switch AV System 1 Crostron l3M-RM0-4K-SCAL MR•C 4K DlgltalMedla 8G+ Receiver and room cvntrollerwith scaler 1 Crestron DM -TX 20Q•C-2G.B.T Wall Plate DigltelMedia8G+Transmitter 200, BlackTexturod $11.76 $42.00 $1,150,96 $95.76 AudloSystem Total: $1,280.47 $1,080.00 $840.00 AVSystem Total: $1,920.00 Control System 1 Crestron TSW 752-1.3.OMpS3 PAK $1,080.00 7" Touch screen package for DMPS3series DlgitalMedlapresentation system, black Presented By. Exhiblt0ne Corporation Project NO.' EXHIB-0572 Project Name; Community Center Banquet Hall -- Audio Visual 6/6/2016 Upgrade 215/332 Exhibit B AudloVisual Technologies tlSSrOH. F-HOMMIHa. IIITEGRAT10n. SUPPORT. 1 Da-Wo 40073 Cable&Conneotivity 1 6XhltsltC110 OOMOOtlOn Panol-1 Custom Connection panel-VGAWAudlo and HID MI Connections 1 Liberty AV Solutions SQ-XLKM-F-50 Control System Total: Cable&Connectivity Total: Doom 106 Total: Presented By: 6xhfbltOne Corporation Project No.: F-XHiB-0572 Project Name: Community Center Banquet Hall -- Audio Visual 6/6/2016 Upgrade $188.40 $1,268,40 $60.00 $42.00 $108.00 $4,676,87 216/332 Exhibit B AudloVlsual Techilalogies M1414. ENOMEERING- INTEOW1011. SUPPORT. Room 106 Audio System 1 Auray TT-0240 $11.75 1 Callfone K-201.1 $42.00 8 J8L Pro CONTROL 260T $1,130.98 6.5" 0ellfrig Lo udspeakerTransducer As sembly 1 Shure SM58S $05.76 Vocal mlcrophonewith onloffswitch AudioSystem Total: $1,280.47 AV System 1 Crestron DM-RMG-4K-SCALER•0 $1,080,44 4KDIgltalMsdla8G+Receiver and roam controller with scaler 1 orestron DM-TX-200-0-20-I3-T $840.00 Wail Plate DlgitalMedle8G-FTransmitter 200, BlackTextured AVSystem Total; $1,920.00 Control System 1 Crestron TSW-76243.10MPS3 PAK $1,080.00 71, Touch screen package for DMPS3 series DigitalMedla presentatlon system, black Presented By, ExhlbItOne Corporation Project No.,, RXHIB-0572 Project Name: Community Center Banquet Ball -- Audio Visual 6/6/2016 Upgrade 217/332 Exhibit B - .. I'M Yj[ l dl _ 1t 1 1 � � Audiovisual Technologies D S1014. 01011JEER1110, 111TEGRATION, SUPPORT. 1 Da -Late 40878 $188.40 Control System Tolai: $1,268.40 Cable &ConneWvity 1 Exhlbitono conneotlon Pane!-1 $66.00 Custom Connection Pane! WAwlAudioand HOMI Connections 1 Liberty AV Solutions SQ XLRM.F•60 $42.00 Cable&Connectivity Total: $108.00 Room 106 Total: $4,676.87 Presented by: ExhlbitOne Corporatlon project No.: EXHIB-0572 Project Name: Community Center Banquet Hall — Audio Visual 6/6J2016 Upgrade 218/332 01117 AudloVlaual Techttologles DRSION, ENOINEI RII10. INTEGRATION. $UPPOnT. AV luck Audio System 1 Siamp SEC-4 $439.20 4-Channel Mic/LlnaModular input Card for SERVER wlthAcoustic Echo Cancellation 2 Blamp SOC-4 $374.40 4-Channel tine Level Modular Output Card forTesiraSERVER 1 Blamp TESIRAW!RVER-10 $4,032,00 Audio DSP 48110 chassis 1 Crown DCI 81300 $2,638.80 Drive core install analog series eight channel power, amplifler, 30O Walt @ 4 Ohm, 70/100 Volt 1 Shura UA8448WB Ante nnadisidbullon system $$97_66 Additional Opfloiis 1 Slamp SVC-2 $314.00 21.ine ModulRrVolceover Internet Protocol Card for Teslre SERVER AudloSystem Total: $7,882.26 AV System Presented By; ExhlbitOne Corporation Project No.: EXHIB-0572 Project Name: Community Center Banquet Hall -- Audio Visual 6/6/2016 Upgrade 219/332 Exhibit B FIN r per- r�' IM 1311 to 111 AudloVisuel Technologies DESIGN. ENOWEERING. INTEORATION, SUPPORT, 3 Orestron DMC-4K-0 $1,000.00 HDBaseT Certlfted 4K DlgltalMedia 80f Input Card for DM Switchers 2 Crestron DMC-411-CO-HD-HDOP2 4 Crestron DMC-4K-HD 4K hIDMI InputCard forDM Swltcher 2 Crestron DMC•4K•HDO 2-Channel4KscalingHI MIoutputcard 1 Crestron DM-MD16X18 16x16 Dig ltatMediaswltcher Control System 1 Crestron 03COM-3 3-Series Control Card -8 COM Ports 1 Crestron CEM-RFGMBX-PWP. InfINET Ex &ER Wireless Gatewayw/PoE injector $1,680.00 $1, 920.00 $2,i60,00 $5,160.00 AVSystem Total: $12,780.00 1 Crestron CMD>~I.V1 .S.W.S Cameo Express Wireless In -Wall Dimmer, EL.V,120V, While Smooth Presented By: ExhlbltOne Corporation Project No.,. 1_XHIB-0572 project dame: Community Center Banquet Hall —Audio Visual 6/6/2016 Upgrade $420.00 $$330.00 $136.00 220/332 Exhibit B NV) e- _ x AudloVisual Techtwlogles tl65lOt#. ENdltlEERItaG. IlI7�c3RATI0il. SUPfiORT. 1 Crestron PRO$ Flagship 3 series control processor 1 Cresfron TSW-1462.13.5 10.1 "Touch Screen, Black Smooth 1 Linkays LGS116P Raok Equipment 1 ExhlbltUne RaokAooessorles{TI31]) 1 Middle Atlantic RSH4A4$ CR£STRON TSWI062WS Presented By; Exhlbltone Corporation Project Name, Community Center Banquet Nall -- Audlo Visual Upgrade $3,180.00 $1,440.00 $194.39 Control System Total; $5,702M $$300.00 $99.36 Rack Equipment Total, $399,3$ AV Rack Total, $26,704.01 Project Na.: FXHIB-0572 6/6/2016 221 /332 Exhibit BFE Y_ _�=mac— r • r 1t AudloVlfauEat Tochuolo_qies DES10H. SHOWE:EFIRM IN10RATION. SUPPORT, Lobby Audio System 6 J13L Pro CONTROL 2807 6.5"CellingLoudspeakerTransducerAssembiy Patio AV System 4 JSL Pro Control 30 $846.22 Audio System Total. $848.22 Lobby Total; $848,22 $3,990.60 AV System Total: $3,990.00 Patio Total: $3,910.60 Presented By: ExhlbitOne Corporation Project No.: EXHIB-0572 Project Name: Community Center Banquet Hall —Audio Visual 6/6/2016 Upgrade 222/332 Mlsoollaneous Total: $4,006,37 Project Subtotal: $64,616.48 Presented By: ExhlbltOne Corporation project No.: EXHIB-0572 Project Dame; Community Center Banquet Hall — Audio Visual 6/6/20 t6 Upgrade 223/332 Exhibit 6 a- AudloVisual V��� Technologies DES1011, S NOINEERIN4. INTORAVON. SUPPORT, Project Summary Client: Melissa Armit Contractor: i:xhibitOne corporation Presented By: ExhibltOne Corporation Project Name: Communky Center Banquet Hall — Audio Visual Upgrade Equipment; $54,615.48 Labor; Safes Tax; $4,369.24 Grand 'Dotal! $98,843.24 Project Na: EXHIB-4572 61612016 224/332