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RRM Design Group A2015-265U r/� C* O� Lzo 11A June 13, 2019 RRM Design Group Attn: Mike Sherrod 32332 Camino Capistrano, Ste, 205 San Juan Capistrano, CA 92675 RE: Extension of Termination Date for Agreement A2015-265 Lagos Los Serranos Landscape Plan Checking Services Dear Mr. Sherrod: 14000 City Center Drive Chino Hills, CA 91709 (909) 364-2600 On December 8, 2015, the City Manager of the City of Chino Hills authorized execution of Agreement No. A2015-265 with RRM Design Group for Lagos Los Serranos Landscape Plan Checking Services. This letter serves as notification that the termination date has been extended until June 30, 2020. All other provisions of the agreement remain in effect. Should you have any questions regarding this notification, please contact Maria Ingrassia at (909) 364-2754. Sincerely, Benjamin Montgomery City Manager BM:wg cc: City Clerk's Office Finance Department Community Development Department C4ewmd- - Art Bennett ■ Brian Johsz ■ Ray Marquez ■ Cynthia Moran ■ Peter J. Rogers ell� C4 ULZO 11A June 7, 2018 RRM Design Group Attn: Mike Sherrod 32332 Camino Capistrano, Ste 205 San Juan Capistrano, CA 92675 RE: Extension of Termination Date for Agreement A2015-265 Lagos Los Serranos Landscape Plan Checking Services Dear Mr. Sherrod: 14000 City Center Drive Chino Hills, CA 91709 (9p09) 36p4-2600 amv. . C�L�t2e . . 0/ On December 8, 2015, the City Manager of the City of Chino Hills, authorized execution of Agreement No. A2015-265, with RRM Design Group for Lagos Los Serranos Landscape Plan Checking Services. This letter serves as notification that the termination date has been extended until June 30, 2019. All other provisions of the agreement remain in effect. Should you have any questions regarding this notification, please contact Yvette Brunetto at (909) 364-2783. Sincerely, Konradt Bartlam City Manager KB:wg cc: City Clerk's Office Finance Department Community Development Department C4cowa. - Art Bennett ■ Brian Johsz ■ Ray Marquez ■ Cynthia Moran ■ Peter J. Rogers June 6, 2017 RRM Design Group Attn: Mike Sherrod 32332 Camino Capistrano, Suite 2015 San Juan Capistrano, CA 92675 RE: Extension of Termination Date for Agreement A2015-265 Lago Los Serranos Landscape Plan Checking Services Dear Mr. Sherrod, 14000 City Center Drive Chino Hills, CA 91709 (909) 364-2600 On June 6, 2017 the City Manager of the City of Chino Hills authorized execution of Agreement No. A2015-265, with RRM Design Group for Lago Los Serranos Landscape Plan Checking services. This letter serves as notification that the termination date has been extended until June 30, 2018. All other provisions of the agreement remain in effect. Should you have any questions regarding this notification, please contact Ryan Gackstetter at (909) 364-2749. Sincerely, Konradt Bartlam City Manager KB:cb cc: City Clerk's Office Finance Department Community Development Department C4Coma- Art Bennett ■ Ed M. Graham ■ Ray Marquez ■ Cynthia Moran ■ Peter J. Rogers June 1, 2016 Mike Sherrod RRM Design Group 32332 Camino Capistrano, Ste. 205 San Juan Capistrano, CA 92675 RE: Extension of Termination Date for Agreement No. A2015-265 Lago Los Serranos Landscape Dear Mr. Sherrod: 14000 City Center Drive Chino Hills, CA 91709 (909)364-2600 www. Ci ,N&A. C On December 8, 2015, the Community Development Director of the City of Chino Hills authorized execution of Agreement No. A2015-265 with RRM Design Group for Plan Checking Services for Lago Los Serranos Landscape project. This letter serves as notification that the termination date has been extended until June 30, 2017. All other provisions of the agreement remain in effect. Should you have any questions regarding this notification, please contact Melissa Beeler at (909) 364-2744. Sincerely, Konradt Bartlam City Manager cc: City Clerk's Office Finance Department Community Development Department CC9uf2a- All Bennett ® Ed M. Graham ® Ray Marquez . Cynthia Moran • Peter J. Rogers AGREEMENT NO. A15. 265 FOR PROFESSIONAL SERVICES BETWEEN THE CITY OF CHINO HILLS AND RRM DESIGN GROUP THIS AGREEMENT, made and entered into on the date last signed below, between the CITY OF CHINO HILLS, a municipal corporation, hereinafter referred to as "City" and RRM DESIGN GROUP hereinafter referred to as "Consultant". In consideration of the mutual covenants and conditions set forth herein, the parties agree as follows: 1. SCOPE OF SERVICES. Consultant agrees to perform the services set forth in Exhibit A "SCOPE OF SERVICES" attached hereto and made a part hereof. Consultant shall submit its work to the City for its review after completing each phase of the project as described in Exhibit A, or when otherwise requested by the City. Consultant shall, at its own cost, make any revisions of its own work as required by the City and re -do, at its own cost, any work which the City finds unsatisfactory due to Consultant's or subcontractor's errors or omissions. Consultant represents it has the qualifications, experience and facilities to properly perform said services in a thorough, competent and professional manner and shall, at all times during the term of this Agreement, have in full force and effect, all licenses required of it by law. Consultants shall begin its services under this Agreement on November 16, 2015. 2. STATUS OF CONSULTANT. Consultant is and shall at all times remain as to the City a wholly independent contractor. The personnel performing the services under this Agreement on behalf of Consultant shall at all times be -1- under Consultant's exclusive direction and control. Neither City nor any of its officers, employees or agents shall have control over the conduct of Consultant or any of Consultant's officers, employees or agents, except as set forth in this Agreement. Consultant shall not at any time or in any manner represent that it or any of its officers, employees or agents are in any manner officers, employees or agents of the City. Consultant shall not incur or have the power to incur any debt, obligation or liability whatever against City, or bind City in any manner. Consultant shall not disseminate any information or reports gathered or created pursuant to this Agreement without the prior written approval of City except information or reports required by government agencies to enable Consultant to perform its duties under this Agreement. 3. CONSULTANT'S KNOWLEDGE OF APPLICABLE LAWS. Consultant shall keep itself informed of applicable local, state and federal laws and regulations which may affect those employed by it or in any way affect the performance of its services pursuant to this Agreement. Consultant shall observe and comply with all such laws and regulations affecting its employees. City and its officers and employees, shall not be liable at law or in equity as a result of any failure of Consultant to comply with this section. 4. PERSONNEL. Consultant shall make every reasonable effort to maintain the stability and continuity of Consultant's staff assigned to perform the services hereunder and shall obtain the approval of the City Manager of all proposed staff members performing services under this Agreement prior to any such performance. -2- 5. COMPENSATION AND METHOD OF PAYMENT,. Compensation to the Consultant shall be as set forth in Exhibit A attached hereto and made a part hereof. Total compensation shall not exceed $9,020.00, Payments shall be made within thirty (30) days after receipt of each invoice as to all undisputed fees. If the City disputes any of consultant's fees it shall give written notice to Consultant within 30 days of receipt of an invoice of any disputed fees set forth on the invoice. 6. ADDITIONAL SERVICES OF CONSULTANT. Consultant shall not be compensated for any services rendered in connection with its performance of this Agreement which are in addition to those set forth herein or listed in Exhibit A, unless such additional services are authorized in advance and in writing by the City Manager. Consultant shall be compensated for any additional services in the amounts and in the manner as agreed to by City Manager and Consultant at the time City's written authorization is given to Consultant for the performance of said services. 7. ASSIGNMENT. All services required hereunder shall be performed by Consultant, its employees or personnel under direct contract with Consultant. Consultant shall not assign to any subcontractor the performance of this Agreement, nor any part thereof, nor any monies due hereunder, without the prior written consent of City Manager. 8, FACILITIES AND RECORDS. Consultant shall maintain complete and accurate records with respect to sales, costs, expenses, receipts and other such information required by City that relate to the performance of services under this Agreement. Consultant shall maintain adequate records of services provided -3- in sufficient detail to permit an evaluation of services. All such records shall be maintained in accordance with generally accepted accounting principles and shall be clearly identified and readily accessible. Consultant shall provide free access to the representatives of City or its designees at reasonable times to such books and records, shall give City the right to examine and audit said books and records, shall permit City to make transcripts therefrom as necessary, and shall allow inspection of all work, data, documents, proceedings and activities related to this Agreement. Such records, together with supporting documents, shall be maintained for a period of three (3) years after receipt of final payment. 9. TERMINATION OF AGREEMENT. This Agreement may be renewed annually, but will terminate on June 30, 2016, unless otherwise extended in advance and in writing by the City Manager. This Agreement may be terminated with or without cause by either party upon 30 days written notice. In the event of such termination, Consultant shall be compensated for non -disputed fees under the terms of this Agreement up to the date of termination. 10. COOPERATION BY CITY. All public information, data, reports, records, and maps as are existing and available to City as public records, and which are necessary for carrying out the work as outlined in the Scope of Services, shall be furnished to Consultant in every reasonable way to facilitate, without undue delay, the work to be performed under this Agreement. 11. OWNERSHIP OF DOCUMENTS. Upon satisfactory completion of, or in the event of termination, suspension or abandonment of, this Agreement, all original maps, models, designs, drawings, photographs, studies, surveys, reports, -4- data, notes, computer files, files and other documents prepared in the course of providing the services to be performed pursuant to this Agreement shall, become the sole property of City. With respect to computer files, Consultant shall make their office available to the City, upon reasonable written request by the City to access and use Consultant's computer software and hardware for purposes of accessing, compiling, transferring and printing computer files. Notwithstanding the foregoing, City acknowledges that any and all information produced by Consultant under this agreement, including plans, specifications, data, reports, construction documents or electronic files ("documents"), are instruments of professional service. Nevertheless, such documents will be become the property of the City upon completion of work and payment in full of all monies due the Consultant. In the event that the City changes any such documents that have been finalized by the Consultant for the City, and these changes are not approved by the Consultant, the City recognizes that such changes and the results thereof are not the responsibility of the Consultant. Therefore, the City agrees, to indemnify and hold harmless the Consultant, its officers, directors, employees and subconsultants (collectively, Consultant) against any claims, damages, liability or costs, including reasonable attorneys' fees and defense costs, arising from the unauthorized modification of such finalized documents by the City. Consultant, however, recognizes that such documents are generally records disclosable under the California Public Records Act, Government Code Section 6250 et seq., and as such the City is not liable or responsible for changes or reuse made by persons or entities that are not the City, In the event that Consultant's services are -5- terminated in accordance with this agreement, this provision shall also apply to documents delivered to City after such termination. Such delivery shall be contingent upon payment in full of all monies then due Consultant for services provided up to the date of termination. 12. RELEASE OF INFORMATION/CONFLICTS OF INTEREST. (a) All information gained by Consultant in performance of this Agreement shall be considered confidential and shall not be released by Consultant without City's prior written authorization, Consultant, its officers, employees, agents or subcontractors, shall not without written authorization from the City Manager or unless requested by the City Attorney, voluntarily provide declarations, letters of support, testimony at depositions, response to interrogatories or other information concerning the work performed under this Agreement or relating to any project or property located within the City. Response to a subpoena or court order shall not be considered "voluntary" provided Consultant gives City notice of such court order or subpoena. If Consultant or any of its officers, employees, consultants or subcontractors does voluntarily provide information in violation of this Agreement, City has the right to reimbursement and indemnity from Consultant for any damages caused by Consultant's conduct, including the City's attorney's fees. Consultant shall promptly notify City should Consultant, its officers, employees, agents or subcontractors be served with any summons, complaint, subpoena, notice of deposition, request for documents, interrogatories, request for admissions or other discovery request, court order or subpoena from any party regarding this Agreement and the work performed thereunder or with respect to any project or property located within the City. City retains the right, but has no obligation, to represent Consultant and/or be present at any deposition, hearing or similar proceeding. Consultant agrees to cooperate fully with City and to provide City with the opportunity to review any response to discovery requests provided by Consultant. However, City's right to review any such response does not imply or mean the right by City to control, direct, or rewrite said response. Notwithstanding the foregoing, the City shall not restrict the Consultant from giving notices required by law or complying with an order to provide information or data when such an order is issued by a court, administrative or other legitimate governmental authority, or if disclosure is reasonably necessary for the Consultant to defend itself from any legal action or claim, provided Consultant gives City notice of such prior to such disclosure if legally permitted. (b) Consultant covenants that neither they nor any officer or principal of their firm have any interest in, or shall they acquire any interest, directly or indirectly which will conflict in any manner or degree with the performance of their services hereunder. Consultant further covenants that in the performance of this Agreement, no person having such interest shall be employed by them as an officer, employee, agent, or subcontractor without the express written consent of the City Manager. Consultant further covenants that Consultant has not contracted with nor is performing any services directly or indirectly with any developer(s) and/or property owner(s) and/or firm(s) and/or partnerships owning property in the City or the study area and further covenants and agrees that -7- Consultant and/or its subcontractors shall provide no service or enter into any agreement or agreements with any developer(s) and/or property owner(s) and/or firm(s) and/or partnerships owning property in the City or the study area prior to the completion of the work under this Agreement without the express written consent of the City Manager. 13. DEFAULT. In the event that Consultant is in default of any of the provisions of this Agreement, City shall have no obligation or duty to continue compensating Consultant for any work performed after the date of default and can terminate this Agreement immediately by written notice to the Consultant. 14. INDEMNIFICATION. (a) Consultant represents it is skilled in the professional calling necessary to perform the services and duties agreed to hereunder by Consultant, and City relies upon the skills and knowledge of Consultant. Consultant shall perform such services and duties consistent with the standards generally recognized as being employed by professionals performing similar service in the State of California. (b) Consultant is an independent contractor and shall have no authority to bind City nor to create or incur any obligation on behalf of or liability against City, whether by contract or otherwise, unless such authority is expressly conferred under this agreement or is otherwise expressly conferred in writing by City. (c) Indemnification for Professional Services. Consultant will hold harmless and indemnify and reimburse defense costs for City and all its officers, volunteers, employees and representatives from and against liability or damages including injuries or damages sustained by any person or property to the extent resulting or arising from any negligent or wrongful act, error or omission by Consultant or any of Consultant's officers, agents, employees, or representatives, in the performance of this Agreement, except to the extent such loss or damage arises from the City's negligence or willful misconduct. (d) Indemnification for other Damages. Except as to Consultant's performance of professional services under this agreement which is addressed separately above in subsection (c), Consultant indemnifies and holds City harmless from and against any claim, action, damages, costs (including, without limitation, attorney's fees), injuries, or liability, arising out of this Agreement, or its performance, except to the extent such loss or damage arises from the City's negligence or willful misconduct. Should City be named in any suit, or should any claim be brought against it by suit or otherwise, whether the same be groundless or not, arising out of this Agreement, or its performance, Consultant will defend City (at City's request and with counsel satisfactory to City) and will indemnify City for any judgment rendered against it or any sums paid out in settlement or otherwise. (e) For purposes of this section "City" includes City's officers, officials, employees, agents, representatives, and volunteers. (f) It is expressly understood and agreed that the foregoing provisions will survive termination of this Agreement. (g) The requirements as to the types and limits of insurance coverage to be maintained by Consultant as required by Section 15, and any approval of said insurance by City, are not intended to and will not in any manner limit or qualify the liabilities and obligations otherwise assumed by Consultant pursuant to this Agreement, including, without limitation, to the provisions concerning indemnification, 15. INSURANCE. A. Insurance Reauirements. Consultant shall provide and maintain insurance acceptable to the City Attorney in full force and effect throughout the term of this Agreement, against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder by Consultant, its agents, representatives or employees. Insurance is to be placed with insurers with a current A.M. Best's rating of no less than A:VII. Consultant shall provide the following scope and limits of insurance: least as broad as: (1) Minimum Scooe of Insurance. Coverage shall be at (a) Insurance Services Office form Commercial General Liability coverage (Occurrence Form CG 0001). (b) Insurance Services Office form number CA 0001 (Ed. 1/87) covering Automobile Liability, including code 1 "any auto" and endorsement CA 0025, or equivalent forms subject to the written approval of the City. -10- (c) Workers' Compensation insurance as required by the Labor Code of State of California and Employer's Liability insurance and covering all persons providing services on behalf of the Consultant and all risks to such persons under this Agreement. (d) Errors and omissions liability insurance appropriate to the Consultant's profession. (2) Minimum Limits of Insurance. Consultant shall maintain limits of insurance no less than: (a) General Liability: $1,000,000 per occurrence for bodily injury, personal injury and property damage. If Commercial General Liability Insurance or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to the activities related to this Agreement or the general aggregate limit shall be twice the required occurrence limit. (b) Automobile Liability: $1,000,000 per accident for bodily injury and property damage. (c) Workers' Compensation and Employer's Liability: Workers' Compensation as required by the Labor Code of the State of California and Employers Liability limits of $1,000,000 per accident. claim. (d) Errors and Omissions Liability: $1,000,000 per B Other Provisions. Insurance policies required by this Agreement shall contain the following provisions: -11- (1) All Policies. Each insurance policy required by this paragraph 15 shall be endorsed and state the coverage shall not be suspended, voided, canceled by the insurer or either party to this Agreement, except after 30 days' prior written notice by U.S. First Class mail has been given to the City . A ten (10) day written notice to Owner shall apply to non-payment of premium. Consultant shall provide thirty (30) days written notice to Owner prior to implementation of a reduction of limits or material change of insurance coverage as specified herein. (2) General Liability and Automobile Liabilitv Coveraaes. (a) City, its officers, officials, and employees and volunteers are to be covered as additional insureds as respects: liability arising out of activities Consultant performs, products and completed operations of Consultant; premises owned, occupied or used by Consultant, or automobiles owned, leased or hired or borrowed by Consultant. The coverage shall contain no special limitations on the scope of protection afforded to City, its officers, officials, or employees. (b) Consultant's insurance coverage shall be primary insurance as respect to City, its officers, officials, employees and volunteers. Any insurance or self insurance maintained by City, its officers, officials, employees or volunteers shall apply in excess of, and not contribute with, Consultant's insurance. -12- (c) Consultant's insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer's liability. (d) Any failure to comply with the reporting or other provisions of the policies including breaches of warranties shall not affect coverage provided to the City, its officers, officials, employees or volunteers. (3) Workers' Comoensation and Emolover's Liability Coverage. Unless the City Manager otherwise agrees in writing, the insurer shall agree to waive all rights of subrogation against City, its officers, officials, employees and agents for losses arising from work performed by Consultant for City. C. Other Reauirements. Consultant agrees to deposit with City, at or before the effective date of this contract, certificates of insurance necessary to satisfy City that the insurance provisions of this contract have been complied with. The City Attorney may require that Consultant furnish City with copies of original endorsements effecting coverage required by this Section. The certificates and endorsements are to be signed by a person authorized by that insurer to bind coverage on its behalf. City reserves the right to inspect complete, certified copies of all required insurance policies, at any time. (1) Consultant shall furnish certificates and endorsements from each subcontractor identical to those Consultant provides. (2) Any deductibles or self-insured retentions must be declared to and approved by City. At the option of the City, either the insurer shall -13- reduce or eliminate such deductibles or self-insured retentions as respects the City, its officers, officials, employees and volunteers; or the Consultant shall procure a bond guaranteeing payment of losses and related investigations, claim administration, defense expenses and claims. (3) The procuring of such required policy or policies of insurance shall not be construed to limit Consultant's liability hereunder nor to fulfill the indemnification provisions and requirements of this Agreement. 16. NONDISCRIMINATION/NONPREFERENTIAL TREATMENT STATEMENT. In performing this Agreement, the Parties shall not discriminate or grant preferential treatment on the basis of race, sex, color, age, religion, sexual orientation, disability, ethnicity, or national origin, and shall comply, to the fullest extent allowed by law, with all applicable local, state and federal laws relating to nondiscrimination. 17. UNAUTHORIZED ALIENS. Consultant hereby promises and agrees to comply with all of the provisions of the Federal Immigration and Nationality Act (8 U.S.C.A. & 1101, et seq.), as amended; and in connection therewith, shall not employ unauthorized aliens as defined therein. Should Consultant so employ such unauthorized aliens for the performance of work and/or services covered by this contract, and should the Federal Government impose sanctions against the City for such use of unauthorized aliens, Consultant hereby agrees to, and shall, reimburse City for the cost of all such sanctions imposed, together with any and all costs, including attorneys' fees, incurred by the City in connection therewith. -14- 18. ENTIRE AGREEMENT, This Agreement is the complete, final, entire and exclusive expression of the Agreement between the parties hereto and supersedes any and all other agreements, either oral or in writing, between the parties with respect to the subject matter herein. Each party to this Agreement acknowledges that no representations by any party which are not embodied herein and that no other agreement, statement, or promise not contained in this Agreement shall be valid and binding. 19. GOVERNING LAW. The City and Consultant understand and agree that the laws of the State of California shall govern the rights, obligations, duties and liabilities of the parties to this Agreement and also govern the interpretation of this Agreement. Any litigation concerning this Agreement shall take place in the San Bernardino County Superior Court. 20. ASSIGNMENT OR SUBSTITUTION. City has an interest in the qualifications of and capability of the persons and entities who will fulfill the duties and obligations imposed upon Consultant by this Agreement. In recognition of that interest, neither any complete nor partial assignment of this Agreement may be made by Consultant nor changed, substituted for, deleted, or added to without the prior written consent of City. Any attempted assignment or substitution shall be ineffective, null, and void, and constitute a material breach of this Agreement entitling City to any and all remedies at law or in equity, including summary termination of this Agreement. Subcontracts, if any, shall contain a provision making them subject to all provisions stipulated in this Agreement. -15- 21. MODIFICATION OF AGREEMENT. The terms of this Agreement can only be modified in writing approved by the City Council and the Consultant. The parties agree that this requirement for written modifications cannot be waived and any attempted waiver shall be void. 22. AUTHORITY TO EXECUTE. The person or persons executing this Agreement on behalf of Consultant warrants and represents that he/she/they has/have the authority to execute this Agreement on behalf of his/her/their corporation and warrants and represents that helshe/they has/have the authority to bind Consultant to the performance of its obligations hereunder. 23. NOTICES. Notices shall be given pursuant to this Agreement by personal service on the party to be notified, or by written notice upon such party deposited in the custody of the United States Postal Service addressed as follows: CCy. Attention: City Clerk City of Chino Hills 14000 City Center Drive Chino Hills, California 91709 Consultant. Attention: Diane Bathgate RRM Design Group 32332 Camino Capistrano, Suite 205 San Juan Capistrano, CA 92675 The notices shall be deemed to have been given as of the date of personal service, or three (3) days after the date of deposit of the same in the custody of the United States Postal Service. -16- 24. CONSISTENCY. In interpreting this Agreement and resolving any ambiguities, the main body of this Agreement takes precedence over the attached Exhibit; this Agreement supersedes any conflicting provisions. 25. SEVERABILITY. The invalidity in whole or in part of any provision of this Agreement shall not void or affect the validity of the other provisions of this Agreement. IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed the day and year first above written. RRM DESIGN GROUP CITY OF CHINO HILLS By Joann Lombardo Community Development Director h'lll� SN�� Name (Printed) Date: Title VIFA1 JUp;�:,L— Date: 1Z• 0 • IS IM Name (Printed) Title Date: -17- ,7 /'3 0047 (o October 23, 2015 Melissa Beeler, Planning Technician Community Development Department City of Chino Hills 14000 City Center Drive Chino Hills, CA 91709 RE: Logo Los Serranos Landscape Plan Review Services Dear Melissa, Thank you for the opportunity to provide plan review services to the City. We look forward to serving as an extension to your staff and complementing the good service your department delivers to the community. The scope of services below describes the landscape architectural plan review services proposed for the Lago Los Serranos project. PROJECT UNDERSTANDING RRM Design Group has received landscape plans for the Lago Los Serranos project that entails a 95 -unit condominium project at the southeast corner of Country Club Drive and Bird Farm Road. Specifically, the received materials include a planting plan (2 sheets), irrigation plan (2 sheets), landscape application with landscape and hydrozone calculations, and Conditions of Approval for Tentative Tract Map No. 17362. The requested work effort includes reviewing the provided plans for compliance with Chapter 16.07 Landscape and Water Conservation Guidelines of the City's Municipal Code as well as field visits to assess conformance with approved plans. SCOPE OF SERVICES Task A.01: Desian Review— Laao Los Serranos RRM will provide design review services for the landscape architectural aspects of the subject project. Plan review will be performed In accordance with the pertinent documents and project conditions supplied by the City and Applicant, RRM anticipates the Lago Los Serranos project will follow a permit review process in which RRM will provide review the following sheets provided: 32332 COdno Captslrano, Ste. 205 • Son Jvon Capistmno, CA 92675 p: (949)361-7950 • (: (9491361-7955 www,rrmdesign.com aC.'T r0ocvpa.tbn. Lenny Grant,N.Mtt .JC26973 • Jeny VdmLPE 96895. 56276• Jeff Farber.LA2814 L -I & L-2 —Planting Plan L-3 & L-4 — Irrigation Plan L-5 - Details Lago Los Serranos Landscape Plan Review Services Proposed Scope of Services October 23, 2015 Page 2 of 4 RRM will provide review comments in an electronic Microsoft Word format. Each comment will be keyed back to the corresponding Ordinance, Condition of Approval, or other requirement as applicable. In addition to written comments, RRM will provide redline markups of the plans in order to assist the process of conveying the written commentary, RRM cannot guarantee the project will be deemed complete for approval in a set number of submittals, this scope of service assumes a total of three (3) submittals. Subsequent submittals will be negotiated as an additional service. Deliverables: • Landscape Architectural Design Review plan check comments in Word Format for the following applicant submittals: Budget: Subtask A.01 a — Submittal # I Review Fixed Fee: $3,000 Subtask A.01 b — Submittal #2 Review Fixed Fee: $1,600 Subtask AAI c — Submittal #3 Review Fixed Fee: $1,600 Task A.0Z Construction Observation — Laao Los Serranos RRM's designated representative(s) will prepare for and attend up to three (3) field observation meetings at intervals appropriate to the stage of construction to observe construction progress. Field observation meetings will be coordinated between the City, Contractor and RRM based on key milestones of the construction process. In the interest of cost efficiency, we will encourage meeting consolidation by strategically scheduling meetings to maximize productivity whenever possible, such as meeting with contractor, and any other agency representatives in a single visit. As RRM Is not on site during the entire construction period, these site visits and observations are not Intended to be an exhaustive check or a detailed inspection of the Contractors work, but rather are to allow RRM to become generally familiar with the work In progress and to determine, In general, if the work Is proceeding in accordance with the Contract Documents, RRM shall not supervise, direct, or have control over the Contractor's work nor have any responsibility for the construction means, methods, techniques, sequences or procedures selected by the Contractor, nor for the Contractors safety precautions or programs in connection with the work These rights and responsibilities are solely those of the Contractor In accordance with the Contract Documents, 32332 Canino Copistrano, $16.205 • San Jvon Capislrano, CA 92675 P: (949) $61.7950 • f: (949) 361-7955 www,rrmdesign,com o Cot}anla capaalbn .lonny G,onl, /✓Ui,lecf C46973 •Jerry Nichoe4 PE3[395, 1S6276 • Jelt Fe,bef,lA2844 Logo Los Serranas Landscape Plan Review Services Proposed Scope of Services October 23, 2015 Page 3 of 4 RRM shall not be responsible for any acts or omissions of the Contractor, subcontractor, any entity performing any portion of the work, or any agents or employees of any of them. RRM does not guarantee the performance of the Contractor and shall not be responsible for the Contractors failure to perform work in accordance with the Contract Documents or any applicable laws, codes, rules, or regulations. Deliverables: • Prepare for and attend three (3) field observation meetings. Budget: Subtask A.02a — Field Observation #I Fixed Fee: $840 Subtask A.02b — Field Observation #2 Fixed Fee: $840 Subtask A.02c — Field Observation #3 Fixed Fee: $840 Reimbursable Expenses Incidental expenses Incurred by RRM Design Group are reimbursed by the client at actual cost plus 10% to cover Its overhead and administrative expenses. Reimbursable expenses Include, but are not limited to, reproduction costs, postage, shipping and handling of drawings and documents, mileage (IRS business standard mileage rate) expenses, Estimated Fee: • $300 TASK ,AND FEE SUMMARY Task A.01 Design Review— Lago Los Serranos SubtaskA.01a—Submittal#1 Review Fixed Fee: $3,000 Subtask A.01 b — Submittal #2 Review Fixed Fee: $1,600 Subtask A.0Ic— Submittal #3 Review Fixed Fee: $1,600 Task A.02 Construction Observation — Lago Los Serranos Subtask A.02a — Field Observation #1 Fixed Fee: $840 Subtask A,02b — Field Observation #2 Fixed Fee: $840 Subtask A.02c — Field Observation #3 Fixed Fee: $840 Reimbursable Expenses T&M fest. feel: $300 Total Budget $9,020 32332 Comino Cop&trono, Ste. 205 • Son Juon Cophirono, CA 92675 p: (949)361-7950 • f: 19491361-7955 www.rrmdesigii.eom a Co'.]anb cv,e=Ibn • Lenny Grant, Nch3ed CUM • Jerty Mchael, PE 36895, LS 62]6 • Jeff Fe, r, L 2844 Fee Footnotes Lago Los Serranos Landscape Plan Review Services Proposed Scope of Services October 23, 2015 Page 4 of 4 A. Fixed fee tasks will be billed as the work progresses until the task is completed and the total amount stated in the contract for the task is invoiced. B. Estimated fees for tasks shown as "Time and Materials" (T&M) are provided for informational purposes. Amounts billed for these tasks, which will reflect actual hours worked may be more or less than the estimate given. Adjustment to Hourly Billing Rates RRM reserves the right to adjust hourly rates on an annual basis. Please review the proposed scope of services and feel free to give me or Diane a call to discuss any questions you may have. We look forward to being part of your team. Sincerely, RRM DESIGN GROUP PIke ;herro , SL.A, LEEP AP Principal Cc: Ryan Gackstetter•, Senior Planner, City of Chino Hills F %M lane Bathgate,rn8 anagerofPlan 32332 Camino Capistrano, Ste. 205 • San Juan CapStrono, CA 92675 p: (949) 361-7950 - f: (949) 361-7955 www•rrindesi€gn.coni a Caliwnb corWaHon• Lenny Grant, ArchPed 026973 Jury N:chael, PE36B95. LS 6276•Jell Ferbci, LA4844