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04-26-2016 CC Rpt A01 Return to Agenda 2016 - Date: 04-26-2016 MINUTES Item No.: A01 CITY COUNCIL CITY OF CHINO HILLS APRIL 12, 2016 REGULAR MEETING Mayor Bennett called the Meeting of the City Council of the City of Chino Hills to order at 6:00 p.m. and requested the City Clerk to call roll. PRESENT: COUNCIL MEMBERS: RAY MARQUEZ ED GRAHAM CYNTHIA MORAN ALSO PRESENT: KONRADT BARTLAM, CITY MANAGER ELIZABETH CALCIANO, ASSISTANT CITY ATTORNEY CHERYL BALZ, CITY CLERK PUBLIC COMMENTS There were no public comments. RECESS TO CLOSED SESSION Vice Mayor Marquez declared the meeting recessed at 6:01 p.m. for closed session. Mayor Bennett and Council Member Rogers arrived at 6:04 p.m. PROPERTY NEGOTIATIONS - 2100 FOUNDERS DRIVE Conference with real property negotiators pursuant to Government Code Section 54956.8 for price and terms for property located at 2100 Founders Drive; APN's: 1024-431-02 and 03; Tom Cao; Michael Canfield, Foremost Companies; Richard Lewis, Lewis Acquisition Company, LLC; Ryan Aeh, Quail Capital Investments, LLC; and Eric Nelson, Trumark Homes, LLC Negotiators; and Konradt Bartlam, City Negotiator CLOSED SESSION RECESS Mayor Bennett recessed the Closed Session at 6:42 p.m. CONVENE REGULAR MEETING AND ROLL CALL Mayor Bennett called the regular meeting order at 7:00 p.m. PRESENT: COUNCIL MEMBERS: ART BENNETT RAY MARQUEZ ED GRAHAM CYNTHIA MORAN PETER ROGERS ABSENT: COUNCIL MEMBERS: NONE 5/139 CHINO HILLS CITY COUNCIL 2016 - REGULAR MEETING MINUTES April 12, 2016 ALSO PRESENT: KONRADT BARTLAM, CITY MANAGER ELIZABETH CALCIANO, ASSISTANT CITY ATTORNEY CHERYL BALZ, CITY CLERK DENISE CATTERN, PUBLIC INFORMATION OFFICER CAPTAIN ROBERT GUILLEN, CHINO HILLS POLICE JUDY LANCASTER, FINANCE DIRECTOR JOANN LOMBARDO, COMMUNITY DEVELOPMENT DIRECTOR NADEEM MAJAJ, PUBLIC WORKS DIRECTOR JONATHAN MARSHALL, COMMUNITY SERVICES DIRECTOR LYNNAE SISEMORE, ASSISTANT CITY CLERK STEVE NIX, CITY ENGINEER FIRE CHIEF TIM SHACKELFORD, CHINO VALLEY FIRE DEPARTMENT PLEDGE OF ALLEGIANCE TO THE FLAG Led by Sharon Wilkins, resident. INVOCATION Led by Pastor Nathan Goble, Chino Valley Community Church. ANNOUNCEMENT OF ACTION TAKEN IN CLOSED SESSION There was no reportable action taken in Closed Session. PROCLAMATION - CHILD ABUSE PREVENTION MONTH Mayor Bennett presented a Proclamation proclaiming April as Child Abuse Prevention Month to Janki Naik, San Bernardino County Children's Network Staff Analyst. Ms. Naik thanked the City Council for the recognition. PROCLAMATION - NATIONAL VOLUNTEER WEEK Mayor Bennett presented a Proclamation proclaiming April 10-16, 2016 as National Volunteer Week, to Volunteer Kelly Bracamontes. She thanked the City Council for the acknowledgment. HIGHLIGHTED VOLUNTEER - KELLY BRACAMONTES Mayor Bennett presented a Certificate of Recognition to Kelly Bracamontes as the Highlighted Volunteer of the Quarter, for her volunteer service with the Chino Hills Art "chARTS" Committee. Luigi Luciano, Field Representative for Assemblywoman Ling Ling Chang presented a Certificate of Recognition to Ms. Bracamontes. Mayor Bennett also presented Certificates of Recognition to Ms. Bracamontes on behalf of Congressman Ed Royce and San Bernardino County, 4th District Supervisor Curt Hagman. Council Member Rogers thanked Ms. Bracamontes for her efforts in coordinating art shows in the community and volunteering her time. 6/139 CHINO HILLS CITY COUNCIL 2016 - REGULAR MEETING MINUTES April 12, 2016 INTRODUCTION — New City Employees: Mayor Bennett introduced the following new City employees: • Emily Ortiz, Administrative Assistant II, Community Services • Jessica Mejia, Deputy City Clerk II • Robyn Harvey, Administrative Assistant I, Engineering PUBLIC COMMENTS Gel De Los Santos, Chino Valley Chamber of Commerce, spoke of upcoming Chamber events in the City. CITY DEPARTMENT BUSINESS CONSENT CALENDAR Item numbers A6, regarding an agreement with Onward Engineering, and A7, relating to a Change Order with Sequel Contractors, Inc., were pulled for discussion and separate votes. Motion was made by Council Member Rogers and seconded by Council Member Graham to approve the following items on the Consent Calendar: MINUTES The City Council approved the March 22, 2016 City Council Meeting Minutes, as presented. WARRANT REGISTERS The City Council approved the Warrant Registers for the period of March 3 through March 16, 2016 in the amount of$2,539,821.61, as presented. CITY OFFICIAL REPORTS The City Council received and filed the City Official Reports pursuant to the Travel, Training and Meetings Reimbursement Policy for the period of March 9 through March 22, 2016, as presented. FINANCIAL REPORTS The City Council received and filed the Monthly Financial Reports for February 2016. TREASURER REPORT The City Council approved the Treasurer's Report for February 2016. NOTICE OF COMPLETION - HICKORY CREEK STREAM RESTORATION PROJECT The City Council (1) accepted the Hickory Creek Stream Restoration Project by Trident Contractors, Inc., as complete; (2) authorized the City Clerk to record the Notice of Completion; (3) authorized the release of retention monies in the amount of $16,041.15, forty-five days after acceptance of the work by the City Council; (4) authorized the release of any remaining encumbrance after final payment of retention; (5) authorized the reduced the amount of the Performance Bond to 15 percent for warranty purposes for a one year period; and (6) authorized the release of the Labor and Materials Bond seven months after the recordation of the Notice of Completion. 7/139 CHINO HILLS CITY COUNCIL 2016 - REGULAR MEETING MINUTES April 12, 2016 AGREEMENT - COST OF SERVICE AND RATE DESIGN STUDY The City Council authorized the execution of Professional Services Agreement No. A2016-068 with Raftelis Financial Consultants, Inc., in an amount not-to-exceed $109,605 to prepare a Cost of Service and Rate Design Study for Domestic Water and Recycled Water. BID AWARD - BUTTERFIELD 10-INCH FORCE MAIN RELOCATION The City Council (1) awarded a bid and contract to C.P. Construction Co. Inc., Agreement No. A2016-067 in the amount of $269,670, for the construction of the Butterfield 10-inch Force Main Relocation at Pine Avenue and Chino Creek Project; (2) authorized staff to issue a Notice of Award; (3) authorized staff to accept the performance and payment bonds, proof of insurance, and issue a Notice to Proceed upon receipt and acceptance of such; (4) authorized the City Manager, at his discretion, to approve cumulative change orders up to 10 percent ($26,967) of the awarded contract amount; and (5) approved a transfer of $134,500 from the Unreserved Fund Balance in the Sewer Utility Fund to the Capital Improvement Fund. Motion carried as follows: AYES: COUNCIL MEMBERS: BENNETT, MARQUEZ, GRAHAM, MORAN, ROGERS NOES: COUNCIL MEMBERS: NONE ABSENT: COUNCIL MEMBERS: NONE DISCUSSION CALENDAR AGREEMENT - PRELIMINARY AND FINAL DESIGN SERVICES - LOS SERRANOS INFRASTRUCTURE -ATP PROJECT Vice Mayor Marquez removed this item form the Consent Calendar for further discussion and separate vote. City Engineer Nix briefed the City Council on the staff report, which is on file in the City Clerk's office. Following discussion, a motion was made by Vice Mayor Marquez and seconded by Council Member Rogers to authorize the execution of Professional Services Agreement No. A2016-069 with Onward Engineering in an amount not-to-exceed $102,230 for preliminary and final design services associated with the Los Serranos Infrastructure -ATP project. Motion carried as follows: AYES: COUNCIL MEMBERS: BENNETT, MARQUEZ, GRAHAM, MORAN, ROGERS NOES: COUNCIL MEMBERS: NONE ABSENT: COUNCIL MEMBERS: NONE 8/139 CHINO HILLS CITY COUNCIL 2016 - REGULAR MEETING MINUTES April 12, 2016 CHANGE ORDER - LOS SERRANOS INFRASTRUCTURE IMPROVEMENTS - SAFE ROUTES TO SCHOOL (SRTS) - PHASE 2 PROJECT Council Members Graham and Rogers and Vice Mayor Marquez removed this item form the Consent Calendar for further discussion and separate vote. City Engineer Nix provided a report on the project and stated for the record a correction to the change order dollar amount on the agenda. He said the $30,861.52 should have been reflected as an overall credit toward the improvement project. Following discussion, a motion was made by Council Member Graham and seconded by Vice Mayor Marquez, to approve Change Order No. 3 to Agreement No. A2015-192 with Sequel Contractors Inc., in the amount of ($30,861.52) for Los Serranos Infrastructure Improvements - Safe Routes to School - Phase 2 Project. Motion carried as follows: AYES: COUNCIL MEMBERS: BENNETT, GRAHAM, MARQUEZ, MORAN, ROGERS NOES: COUNCIL MEMBERS: NONE ABSENT: COUNCIL MEMBERS: NONE ITEMS INITIATED BY COUNCIL Council Member Graham announced his absence at the next City Selection Committee meeting in May, and requested a delegate be appointed in his absence. Following discussion, a motion was made by Council Member Graham and seconded by Vice Mayor Marquez to appoint Council Member Peter Rogers as the delegate for the City Selection Committee Meeting on May 4, 2016. City Clerk Balz noted that in addition to the May 4th meeting delegate, it is recommended that an appointment be made for the remainder of the Mayor's term. Following further discussion, a motion was made by Council Member Rogers and seconded by Vice Mayor Marquez to appoint Council Member Graham as delegate for the remainder of the Mayor's term. Motion carried as follows: AYES: COUNCIL MEMBERS: BENNETT, GRAHAM, MARQUEZ, MORAN, ROGERS NOES: COUNCIL MEMBERS: NONE ABSENT: COUNCIL MEMBERS: NONE 9/139 CHINO HILLS CITY COUNCIL 2016 - REGULAR MEETING MINUTES April 12, 2016 PLANNING COMMISSION MATTERS TRACT HOME DESIGN REVIEW NO. 426 - TRACT 16338 (VILA BORBA PLANNING AREA 3) CALATLANTIC Adopted a resolution approving Tract Home Design Review No. 426 for development of 149 single-family detached homes located within Tract 16338 (Vila Borba Planning Area 3) located southeast of Butterfield Ranch Road and Avenida De Portugal, based on the findings of facts and subject to the Conditions of Approval: CalAtlantic, Applicant TRACT HOME DESIGN REVIEW NO. 427 - TRACT 16413 (VILA BORBA PLANNING AREA 2) CALATLANTIC Adopted a resolution approving Tract Home Design Review No. 427 for the development of 19 single-family detached homes located within Tract 16413 (Vila Borba Planning Area 2) located southwest of Butterfield Ranch Road and Avenida De Portugal, based on the findings of facts and subject to the Conditions of Approval: CalAtlantic, Applicant EXTENSION OF TIME NO. 16EXT01 - TENTATIVE TRACT MAP 16413 Adopted a resolution approving Extension of Time No. 16EXT01 for Tentative Tract Map 16413 to subdivide 19.86 acres of vacant land to create 19 single-family residential properties (Vila Borba Planning Area 2) located on southwest side of Butterfield Ranch Road and Avenida De Portugal, based on the findings of facts and subject to the Conditions of Approval: CalAtlantic, Applicant EXTENSION OF TIME NO. 16EXT02 - TENTATIVE TRACT MAP 16338 Adopted a resolution approving Extension of Time No. 16EXT02 for Tentative Tract Map 16338 to subdivide 86.4 acres of vacant land to create 149 residential lots (Vila Borba Planning Area 3) located on southeast side of Butterfield Ranch Road and Avenida De Portugal, based on the findings of facts and subject to the Conditions of Approval: CalAtlantic, Applicant EXTENSION OF TIME NO. 16EXT03 - TENTATIVE TRACT MAP 16414 Adopted a resolution approving Extension of Time No. 16EXT03 for Tentative Tract Map 16414 to subdivide 23.74 acres of vacant land to create 280 multi-family attached dwelling units and 5-acres of commercial (Vila Borba Planning Area 4) located on northeast side of Butterfield Ranch Road and Avenida De Portugal, based on the findings of facts and subject to the Conditions of Approval: CalAtlantic, Applicant Council Member Rogers inquired about the project timeline extensions. Community Development Director Lombardo briefed the City Council on the development timeline and lead time of the project extensions. There was no action taken on the foregoing Planning Commission items. PUBLIC HEARING FACILITIES FEES - RESOLUTION ADOPTED Finance Director Lancaster briefed the City Council on the staff report, which is on file in the City Clerk's office. 10/139 CHINO HILLS CITY COUNCIL 2016 - REGULAR MEETING MINUTES April 12, 2016 Mayor Bennett opened the public hearing and inquired if anyone wished to address the City Council on the matter. Hearing none, Mayor Bennett closed the public hearing. Following discussion, a motion was made by Council Member Graham, seconded by Council Member Rogers to adopt a Resolution No. 2016R-014 of the City Council of the City of Chino Hills, To Adopt the Annual Adjustment to the Traffic, Water, Sewer, and Storm Drain Facilities Fees by a Price Factor as Authorized by Chino Hills Municipal Code Section 3.40.120.0 and Determine this Resolution is Exempt from Review under the California Environmental Quality Act. Motion carried as follows: AYES: COUNCIL MEMBERS: BENNETT, GRAHAM, MARQUEZ, MORAN, ROGERS NOES: COUNCIL MEMBERS: NONE ABSENT: COUNCIL MEMBERS: NONE PUBLIC INFORMATION OFFICER REPORT Public Information Officer (PIO) Cattern announced that the Chino Hills Arts "chARTS" Committee is hosting a Kid's Art Expo on Saturday, April 23, 2016 from 10:00 a.m. to 1:00 p.m. at the Shoppes at Chino Hills. She stated that the event is free but registration is required. To register in person visit the Chino Hills Community Center at 14250 Peyton Drive, or online at www.chinohills.orq/chARTS. PIO Cattern spoke of the Leash Law in the City. She said that all dogs must be on a leash six-feet or less everywhere in the City except in the contained area of the Vila Borba dog park. SAFETY UPDATES Police: Chief Guillen stated that there were recent acts of vandalism at public schools, and that several arrests occurred in those instances. Fire: Fire Chief Shackelford reported that the Chino Valley Fire District paramedic squad deployments have drastically reduced their response times by nearly 35 to 45 seconds since early January. COUNCIL REPORTS CHINO VALLEY UNIFIED SCHOOL DISTRICT Mayor Bennett reported that the school district board meeting was moved to Woodcrest Jr. High School which included a student showcase from Country Springs Elementary School. He stated that the Chino Hills High School Boys Varsity Basketball Team was recognized, along with Erika Aguilar for winning the Wrestling CIF Championship in her Division. Additionally, the school district recognized the Don Antonio Lugo High School Athletic Director, Joe Marcos, for his years of service. Lastly, the board discussed the final Measure M Bond issue. 11/139 CHINO HILLS CITY COUNCIL 2016 - REGULAR MEETING MINUTES April 12, 2016 SOUTHERN CALIFORNIA ASSOCIATION OF GOVERNMENTS (SCAG) Vice Mayor Marquez stated that the Southern California Association of Governments (SCAG) Regional Transportation committee discussed the Long Range Transportation Plan, and that the committee adopted a new plan of$566 billion dollars in projects to span over the course of 24 years. The committee also spoke about high speed rails, the 710 tunnel, vehicle miles traveled, and new ways to fund for more infrastructures. OMNITRANS Council Member Graham said that the Omnitrans board discussed how 480 bus drivers are seeking higher compensation, and that that board has six months to a year to finalize their expired contract. CHINO BASIN DESALTER AUTHORITY Council Member Rogers said that the Chino Basin Desalter Authority met at the second facility in Jurapa to discuss $140 million dollar projects that are near completion. He said that the finance committee also spoke about re-issuing bonds to refinance up to $77 million dollars, but is unclear of the projected savings. Mayor Bennett recognized Chino Valley Independent Fire District Board members in the audience, Sara Evinger and Mike Kreeger. Mayor Bennett encouraged several students in the audience to speak at the podium. Jerico, Don Antonio Lugo High School student, stated that he was attending the Council meeting for his Government class requirement. Riley Shackelford, Chino Hills High School student and Fire Chief Shackelford's son, said that he received a scholarship to Oregon State, and was attending the Council meeting for his Government class requirement. Drew Kenealy, Ayala High School student stated that she was attending the Council meeting for her Government class requirement. COUNCIL COMMENTS Marquez: Vice Mayor Marquez attended the Fire Safe Council meeting and announced that on Wednesday, April 13th former San Bernardino County Fourth District Supervisor Gary Orvitt and Carbon Canyon Fire Safe Council founding member Ron Nadeau will receive the Fred L. Burns Community Service Award for implementing programs to reduce fire risk in the Carbon Canyon area. He attended a SCAG event to tour the Los Angeles and Long Beach Ports. He asked staff to agendize Department of Toxic Substance Control (DTSC) reports so that Council can receive regular updates. Vice Mayor Marquez inquired about the Los Serranos property owner's garage access. City Manager Bartlam replied that staff is working with the property owner and are investigating the history of the structure. He said that staff is considering a different way to access the garage. 12/139 CHINO HILLS CITY COUNCIL 2016 - REGULAR MEETING MINUTES April 12, 2016 Moran: Council Member Moran asked staff if there will be a designated bicycle lane in the area of Soquel Canyon, westbound, between the 71 freeway and Los Serranos Drive. City Engineer Nix stated that in the upcoming Capital Improvement Project (CIP) there will be a complete rehabilitation of Soquel Canyon, which will include a bicycle lane. Council Member Moran commended the Lewis Company for the Green Valley apartment and rental homes project for implementing turf replacement and constructing their own dog park. She thanked Kelly Bracamontes for volunteering her time in the community and sharing her interests in the Arts. She commended the San Bernardino Sheriff's department for keeping the community safe along with providing available resources to the public. Lastly, Council Member Moran thanked Smart and Final for their generous donations of $2,500 each to the Chino Hills Community Foundation and the Fire Foundation. Rogers: Council Member Rogers stated that the Chino Hills Community Foundation hosted their 6th Annual Home Tour and had a huge turnout of 290 participants. He congratulated Sylvia Nash with Lillestrand Leadership Consulting for leading the committee and 100 volunteers to a successful event resulting in a general profit of $38,000. He said the Foundation will spend those funds towards repairing City trails, signs, and benches, along with playground equipment for the Los Serranos park. He asked staff if there are any upcoming water conservation projects. Public Works Director Majaj said that Public Works has completed two phases of water conservation projects and were prepared for third phase, until Metropolitan Water District and IEUA funding ran out. He also stated that the City was placed on a waiting list and that members of the public are dropping off the rebate list due to tax implications, which might assist the City with future funding for Phase III. Council Member Rogers announced that Lake Oroville is main source of state water for the City of Chino Hills. He thanked Captain Guillen for being the City's Chief of Police for the past two and a half years and congratulated him on his new endeavors. He acknowledged Olivia a student from Cal Poly Pomona that is conducting an undergraduate project. Mayor Bennett asked Council Member Rogers to elaborate on the Chino Hills Community Foundation's collected funds that are restored in the community. Council Member Rogers replied that the Chino Hills Community Foundation has contributed approximately $600,000 of raised funds back into the community. Bennett: Mayor Bennett said that the Chino Hills Community Foundation provided $320,000 toward the new equipment for the Community Center. He applauded the foundation for raising funds and giving back to the community. He attended a City/County conference and learned a lot about the December 2, 2015 massacre in San Bernardino. He commended the San Bernardino County Sheriffs response to the horrific event. Mayor Bennett said that Captain Guillen is the second Chief of Police from Chino Hills that was awarded a promotion and congratulated him on his new endeavors. 13/139 CHINO HILLS CITY COUNCIL 2016 - REGULAR MEETING MINUTES April 12, 2016 ADJOURN IN MEMORIAM AND IN HOPE: Mayor Bennett adjourned in tribute and honor of those who serve and have served in the Armed Forces at home and abroad. Their sacrifice and strength protect the goals and ideals that have made this Country great. ADJOURNMENT Mayor Bennett adjourned at 7:59 p.m. Respectfully submitted, CHERYL BALZ, CITY CLERK APPROVED: 14/139