Loading...
04-12-2016 CC Rpt A10 COUNCIL AGENDA STAFF REPORT CITY CLERK USE ONLY .4 Meeting Date: April 12, 2016 Item No.: A10 Public Hearing: ❑ Discussion Item: ❑ CiIy or Chino Hills Consent Item: ❑ April 5, 2016 TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS FROM: CITY MANAGER SUBJECT: CONTRACT WITH C.P. CONSTRUCTION CO. INC. FOR THE CONSTRUCTION OF THE BUTTERFIELD 10-INCH FORCE MAIN RELOCATION AT PINE AVENUE AND CHINO CREEK — CIP PROJECT D16001 RECOMMENDATION: 1. Approve a transfer of $134,500 from the Unreserved Fund Balance in the Sewer Utility Fund to the Capital Improvement Fund. 2. Award a contract to C.P. Construction Co. Inc., in the amount of $269,670, for the construction of the Butterfield 10-inch Force Main Relocation at Pine Avenue and Chino Creek. 3. Authorize staff to issue a Notice of Award. 4. Authorize staff to accept the performance and payment bonds, proof of insurance, and issue a Notice to Proceed upon receipt and acceptance of such. 5. Authorize the City Manager, at his discretion, to approve cumulative change orders up to 10% ($26,967) of the awarded contract amount. BACKGROUND/ANALYSIS: The Butterfield 10-inch Force Main (Force Main), located within Pine Avenue about 1,000 feet east of the SR-71, has been in service since 1988. Over the past several years the Force Main has incurred damage from flooding in Chino Creek. The City has performed stabilization projects to address the flood damage; however the facility has reached a point where a permanent solution is needed. On December 8, 2015, the City Council approved the project's plans and specifications and authorized staff to solicit bids for the project's construction. The project relocates the Force Main underneath Chino Creek approximately 10 feet below the bottom of the streambed. 152/623 AGENDA DATE: APRIL 12, 2016 PAGE 2 SUBJECT: CONTRACT WITH C.P. CONSTRUCTION CO. INC. FOR THE CONSTRUCTION OF THE BUTTERFIELD 10-INCH FORCE MAIN RELOCATION AT PINE AVENUE AND CHINO CREEK — CIP PROJECT D16001 The project is included in the Sewer CIP program budget in the amount of $200,000. All bids received exceed the estimated construction cost due to the boring element of the project being more complex than originally anticipated. On March 24, 2016, the following three bids were opened and reviewed: Contractor Bid Amount C.P. Construction Co. Inc. $269,670.00 Ferreria Construction Co. Inc. $360,850.00 Bali Construction Inc. (non-responsive) $470,000.00 Award to C.P. Construction Co. Inc. C.P. Construction Co. Inc. submitted the lowest responsible bid. In verifying references contained in the bidder's supporting documents, staff received favorable reports regarding the quality of work performed by C.P. Construction Co. Inc. on similar projects. Recommend Professional Services Agreement with AKM Engineering The most technically challenging element of the project will be the directional boring below the streambed of Chino Creek. Staff will acquire construction inspection services of AKM Engineering due to the level of expertise they demonstrated during the design phase of the project. The requested transfer of funds includes $25,000 for AKM services. The City's Procurement Policy authorizes the City Manager to sign an agreement with AKM for $25,000, which is included in the recommended budget transfer. Recommend Professional Services Agreement with ECORP Consulting, Inc. Since the project is located within the environmentally sensitive Prado Basin area, the project will require the services of a part time biologist. Staff recommends ECORP as they worked very effectively with staff as the biological monitor for the Construction of the Hickory Creek Stream Restoration Project. They also provided migratory bird surveys at several of the maintenance locations contained in the Habitat Mitigation Plan, including at the Lower Los Serranos Skate Park Channel and Box Culvert Sediment Removal Project. The City's Procurement Policy authorizes the Public Works Director to sign the agreement with ECORP for $12,419, which is also included in the recommended budget transfer. CEQA REVIEW The City Council deemed this Project to be categorically exempt from the California Environmental Quality Act (CEQA) provisions pursuant to CEQA Guidelines, Title 14, Division 6, Chapter 3, Article 19, Section 15302 by Resolution No. 2015R-78 because it consists of the relocation of an existing 10-inch sewer force main from its current 153/623 AGENDA DATE: APRIL 12, 2016 PAGE 3 SUBJECT: CONTRACT WITH C.P. CONSTRUCTION CO. INC. FOR THE CONSTRUCTION OF THE BUTTERFIELD 10-INCH FORCE MAIN RELOCATION AT PINE AVENUE AND CHINO CREEK -- CIP PROJECT D16001 location above an existing creek to a bored and jacked location below the creek bed. The sewer main will have substantially the same purpose and capacity as the structure replaced and involves no expansion of capacity. Further, there is no reasonable possibility that the activity will have a significant effect on the environment due to unusual circumstances (CEQA Guidelines titl. 14, § 15300.2). REVIEW BY OTHERS: This agenda item has been reviewed by the City Attorney, the Finance Director, and the City Engineer. FISCAL IMPACT: The request for transfer of funds will be applied to the Capital Improvement Budget for the project in the amount of$134,500. Respectfully submitted, Recommended by: 7/9 Konradt Bartlam, City Manager Nadeem Majaj, P. .,'ublic Works Director KB/NM/TG/MW/CY/MH Attachment: Agreement 154/623