Loading...
04-12-2016 CC Rpt A08 COUNCIL AGENDA STAFF REPORT CITY CLERK USE ONLY 4 Meeting Date: April 12. 2016 Item No.: A08 Public Hearing: ❑ , Discussion Item: iic.-,,,o,c.-,,,o, Chino Hills Consent Item: ❑ April 5, 2016 TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS FROM: CITY MANAGER SUBJECT: NOTICE OF COMPLETION FOR HICKORY CREEK STREAM RESTORATION PROJECT NO. 120039 BY TRIDENT CONTRACTORS, INC. RECOMMENDATION: 1. Accept the Hickory Creek Stream Restoration Project by Trident Contractors, Inc. as complete. 2. Authorize the City Clerk to cause the Notice of Completion to be recorded. 3. Authorize the release of retention monies in the amount of $ 16,041.15, forty-five days after acceptance of the work by the City Council. 4. Authorize the release of any remaining encumbrance after final payment of retention. 5. Reduce the amount of the Performance Bond down to 15% for warranty purposes for a period of one year. 6. Authorize the release of the Labor and Materials Bond seven months after recordation of the Notice of Completion. BACKGROUND/ANALYSIS: On March 10, 2015, the City Council approved a $304,205.00 contract with Trident Contractors, Inc. (Trident) to construct the Hickory Creek Stream Restoration Project and the Notice to Proceed was issued on April 13, 2015. Beginning in May of 2015, the project began to experience difficulties. On September 24, 2015, the City sent Trident and their bonding company, Contractor's Bonding and Insurance Company (CBIC), a "Notice to Cure" letter. In response to this letter, CBIC offered to provide the necessary monetary and technical resources for Trident to complete the project. This resulted in the finalization of the project and this request for approval of the Notice of Completion. An agreement memorializing the obligations of Trident, CBIC and the City was negotiated. 120/623 AGENDA DATE: APRIL 12, 2016 PAGE 2 SUBJECT: NOTICE OF COMPLETION FOR HICKORY CREEK STREAM RESTORATION PROJECT NO. 120039 BY TRIDENT CONTRACTORS, INC. As the construction of this project has been completed, staff will continue to address the remaining obligations of the Hickory Creek Stream Restoration Project. This includes the establishment of a restrictive covenant (a requirement by federal, state and local environmental regulators) as well as the identification of a conservation entity for the maintenance of the site, as required by the regulatory permits. CEQA REVIEW: On January 13, 2015, the City Council determined this project was categorically exempt from CEQA requirements under California Code of Regulations, Title 14, Division 6, Chapter 3, Section 15333, Small Habitat Restoration Projects because the project assured the maintenance, restoration, enhancement, or protection of habitat for fish, plants, or wildlife, the project area does not exceed five acres in size, there would be no significant adverse impact on endangered, rare or threatened species or their habitat, no hazardous materials at or around the project site would be disturbed or removed, and the project would not result in impacts that would be significant when viewed in connection with the effects of past projects, the effects of other current projects, and the effects of probable future projects. This action poses no significant adverse effect to the environment as it solely accepts the project as complete and is, therefore, exempt from further CEQA review. REVIEW BY OTHERS: This item has been reviewed by the Finance Director, the Contract Compliance Officer and the City Engineer. FISCAL IMPACT: The project was included in the Fiscal Year 15/16 Storm System Maintenance General Fund Budget. Respectfully submitted, Recommended by: '--4&?----- ( — ,:of-- . . 17 Konradt Bartlam, City Manager Nadeem Majaj;P.E., Public Works Director KB/NM/MWITG/CYIMH Attachment: Notice of Completion 121/623 RECORDING REQUESTED BY AND WHEN RECORDED MAIL DOCUMENT TO: wase CITY CLERK CITY OF CHINO HILLS STREET 14000 City Center Drive aows Chino Hills,CA 91709 Exempt Recording Per Government Code Section 6103 SPACE ABOVE FOR RECORDER'S USE ONLY NOTICE OF COMPLETION NOTICE IS HEREBY GIVEN THAT: The undersigned is a Project Manager for the City of Chino Hills, 14000 City Center Drive, Chino Hills, California 91709, which is the owner of the interest or estate stated below in the property hereinafter described. The nature and interest or estate of the City is: In Fee (If other than fee,strike In Fee"and insert,for example,"easement"or"lessee") A work of improvement on the property hereinafter described was completed on March 8. 2016 The work of improvement is described as follows: Hickory Creek Stream Restoration Project Date of Contract: March 10, 2015 Contract/Agreement No.: A15-75 Name of Original Contractor: Trident Contractors, Inc. The property on which said work of improvement was completed is in the City of Chino Hills, County of San Bernardino, State of California, and is described as follows: Hickory Creek Stream Restoration Project (Legal description) The street address of said property is: "none" (if no street address has been officially assigned,Insert°none°) CITY OF CHINO HILLS ( ad-G`arrety,Project Manager �\ STATE OF CALIFORNIA ) COUNTY OF SAN BERNARDINO )ss CITY OF CHINO HILLS I HEREBY CERTIFY THAT I am the Public Works Director for the City of Chino Hills. I have read the foregoing Notice of Completion and know the contents thereof; and I certify that the same is true of my own knowledge. I declare under penalty of perjury, that the foregoing is true and correct. Executed on 3/3°1/6 at City of Chino Hills, California. 7/47 Nadeem Majaj, P.E.;'Pub'lic Works Director 122/623