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04-12-2016 CC Rpt A01 2016 - Date: 04-12-2016 MINUTES Item No.: A01 CITY COUNCIL CITY OF CHINO HILLS MARCH 22, 2016 REGULAR MEETING Mayor Bennett called the Meeting of the City Council of the City of Chino Hills to order at 5:30 p.m. and requested the City Clerk to call roll. PRESENT: COUNCIL MEMBERS: ART BENNETT RAY MARQUEZ ED GRAHAM CYNTHIA MORAN PETER ROGERS ALSO PRESENT: KONRADT BARTLAM, CITY MANAGER MARK HENSLEY, CITY ATTORNEY CHERYL BALZ, CITY CLERK PUBLIC COMMENTS There were no public comments. LABOR NEGOTIATOR DESIGNATION Motion was made by Council Member Moran and seconded by Vice Mayor Marquez to designate City Attorney Mark Hensley as City's Labor Negotiator regarding the City Clerk pursuant to Government Code Section 54957.6. Motion carried as follows: AYES: COUNCIL MEMBERS: BENNETT, MARQUEZ, GRAHAM, MORAN, ROGERS NOES: COUNCIL MEMBERS: NONE ABSENT: COUNCIL MEMBERS: NONE RECESS TO CLOSED SESSION Mayor Bennett declared the meeting recessed at 5:32 p.m. for closed session. PERFORMANCE EVALUATION - LABOR NEGOTIATIONS Public Employment Performance Evaluation pursuant to Government Code Section 54957 - City Clerk. CLOSED SESSION RECESS Mayor Bennett recessed the Closed Session at 6:50 p.m. 6/623 CHINO HILLS CITY COUNCIL 2016 - REGULAR MEETING MINUTES March 22, 2016 CONVENE REGULAR MEETING AND ROLL CALL Mayor Bennett called the regular meeting order at 7:00 p.m. PRESENT: COUNCIL MEMBERS: ART BENNETT RAY MARQUEZ ED GRAHAM CYNTHIA MORAN PETER ROGERS ABSENT: COUNCIL MEMBERS: NONE ALSO PRESENT: KONRADT BARTLAM, CITY MANAGER MARK HENSLEY, CITY ATTORNEY CHERYL BALZ, CITY CLERK DENISE CATTERN, PUBLIC INFORMATION OFFICER CAPTAIN ROBERT GUILLEN, CHINO HILLS POLICE JUDY LANCASTER, FINANCE DIRECTOR JOANN LOMBARDO, COMMUNITY DEVELOPMENT DIRECTOR NADEEM MAJAJ, PUBLIC WORKS DIRECTOR JONATHAN MARSHALL, COMMUNITY SERVICES DIRECTOR LYNNAE SISEMORE, ASSISTANT CITY CLERK STEVE NIX, CITY ENGINEER DEPUTY FIRE CHIEF SCOTT ATKINSON, CHINO VALLEY FIRE DEPARTMENT PLEDGE OF ALLEGIANCE TO THE FLAG Led by Matt Ogle, resident INVOCATION Led by Senior Pastor Tae-Hyung Ko Ed.D., Good Shepard Presbyterian Church of Chino Hills ANNOUNCEMENT OF ACTION TAKEN IN CLOSED SESSION There was no reportable action taken in Closed Session. PROCLAMATION - National Fair Housing Month: Mayor Bennett presented a Proclamation proclaiming April as National Fair Housing Month to Cristela Nunez, Senior Fair Housing Investigator. Ms. Cristela thanked the City Council for the Proclamation. PROCLAMATION - Donate Life Month: Mayor Bennett presented a Proclamation proclaiming April as Donate Life Month to Rob Ralston, Donate Life Ambassador. Mr. Ralston introduced two time donor recipient Matt Ogle and his mother Joyce Ogle. He thanked the City Council for the recognition and their continued support of Donate Life California. PRESENTATION - Southern California Edison Tehachapi Renewable Transmission Project (TRTP) Update: Southern California Edison (SCE) Government Affairs Representative Adriana Mendoza introduced Jennifer Wolf, Transition Stations Project Manager and James Sheftal, 7/623 CHINO HILLS CITY COUNCIL 2016 - REGULAR MEETING MINUTES March 22, 2016 Undergrounding Project Manager for the Tehachapi Renewable Transmission Project (TRTP) who provided an update on the project and gave a PowerPoint presentation, which is on file in the City Clerk's Office. PUBLIC COMMENTS Chris Foster, Chino Valley Chamber of Commerce, announced upcoming events for the organization. CITY DEPARTMENT BUSINESS CONSENT CALENDAR Motion was made by Council Member Rogers and seconded by Council Member Graham to approve the following items on the Consent Calendar: MINUTES The City Council approved the March 8, 2016 City Council Meeting Minutes, as presented. WARRANT REGISTERS The City Council approved the Warrant Registers for the period of February 18 through March 2, 2016 in the amount of $3,185,222.51, as presented. CITY OFFICIAL REPORTS The City Council received and filed the City Official Reports pursuant to the Travel, Training and Meetings Reimbursement Policy for the period of February 24 through March 8, 2016, as presented. AGREEMENT - TEMPORARY EMPLOYEES The City Council authorized the execution of Professional Services Agreement No. A2016-058 with Robert Half International, Inc., in an amount not-to-exceed $56,000 for the use of temporary employees for support services to the Community Relations Division and the Community Development Department. AGREEMENT - ENVIRONMENTAL IMPACT REPORT ADDENDUM - VILA BORBA The City Council authorized the execution of Professional Services Agreement No. A2016-059 with LSA Associates, Inc., in the amount of $60,597 to prepare an Addendum to the Environmental Impact Report (EIR) as outlined in the written staff report for Tract 16414 of the Vila Borba Project located east and west of Butterfield Ranch Road, north of the Hunters Hills development and south of Pine Avenue. UNCLAIMED FUNDS - RECTRAC HOUSEHOLD ACCOUNT The City Council (1) authorized the publication of a notice for two successive weeks in a newspaper of general circulation for unclaimed funds held by the City of Chino Hills in RecTrac Household Account for three or more years; and (2) authorized monies not claimed within 60 days after the publication of the first notice to become property of the City and transferred to the Recreation Fund. 8/623 CHINO HILLS CITY COUNCIL 2016 - REGULAR MEETING MINUTES March 22, 2016 VILA BORBA PARK ACCEPTANCE - RESOLUTION ADOPTED The City Council adopted Resolution No. 2016R-013, accepting Vila Borba Park into the City-Maintained System. Motion carried as follows: AYES: COUNCIL MEMBERS: BENNETT, MARQUEZ, GRAHAM, MORAN, ROGERS NOES: COUNCIL MEMBERS: NONE ABSENT: COUNCIL MEMBERS: NONE PLANNING COMMISSION MATTERS CUSTOM HOME DESIGN REVIEW NO. 423 — 15333 MONTEREY AVENUE Adopted a resolution finding that the project is exempt from review under the California Environmental Quality Act and approved Custom Home Design Review No. 423, Minor Variance No. 16MNVO1 and Major Variance No. 16MJV01 for development of a two-story, single-family detached residence consisting of 2,004 square feet of livable space with attached 542-square foot, two-car garage, based on the findings of facts and subject to the Conditions of Approval: Steven Letran, Applicant, representing owner Tran Pham. There was no action taken on the foregoing Planning Commission item. PUBLIC INFORMATION OFFICER REPORT Public Information Officer (PIO) Cattern announced that the Healthy Steering Committee is seeking applicants of residents who are interested in prioritizing health and improving the quality of life in Chino Hills. The application must be submitted by 3:30 p.m. on Friday, March 25, 2016 to the City Clerk's office on the second floor of City Hall. For an application visit the City's website at: www.chinohills.ora/HealthvHillsApplication. PIO Cattern announced the Easter Egg-Citement event on Saturday, March 26, 2016 will be held at the Chino Hills Community Park from 11 :00 a.m. to 2:00 p.m. For a schedule, visit the City's website at: www.chinohills.orq/Easter. She announced that the City of Chino Hills and Republic Services have scheduled a free mulch giveaway on Saturday, April 2, 2016 starting at 7:30 a.m. until supplies last. The giveaway will be located at the intersection of Chino Hills Parkway and Eucalyptus Avenue, and each participant is limited to 60 gallons of mulch and must bring their own shovel and container. Lastly, PIO Cattern announced that the Chino Hills Parks and Recreation Commission is seeking High School Juniors and Seniors to serve as a student member on the Commission. The application must be submitted by 5:00 p.m. on Wednesday, April 13, 2016 to the City Clerk's office on the second floor of City Hall. For an application visit the City's website at: www.chinohills.orq/ParksandRec/Application. SAFETY UPDATES Police: Chief Guillen announced that there was a confrontation between two men today that ended tragically, and that the Sheriff's Department is currently conducting an investigation. 9/623 CHINO HILLS CITY COUNCIL 2016 - REGULAR MEETING MINUTES March 22, 2016 COUNCIL REPORTS WATER FACILITIES AUTHORITY Council Member Rogers reported that the meeting included discussions regarding rehabilitation of the Upland facility. COUNCIL COMMENTS Moran: Council Member Moran reminded everyone that the 6th Annual Spring Home Tour will be held on April 10th from 1:00 to 4:00 p.m., following a reception at the Chino Hills Community Center. She publically thanked Clare Schlotterbeck for guiding her through the Chino Hills State Park along with providing the history of the hills. Marquez: Vice Mayor Marquez asked staff to install larger "no smoking" and "dogs must be on a leash" signs at the Vila Borba Dog Park. He said that too many patrons are smoking within the dog run enclosure, and that too many dogs are roaming freely outside the fenced in area. He also asked that Parks and Recreation or Public Works staff display City operation booths during Career Day at Canyon Hills High School. Graham: Council Member Graham congratulated the Ruben S. Ayala and Chino Hills High School basketball teams for their ongoing success. Rogers: Council Member Rogers also applauded the Ruben S. Ayala and Chino Hills High School basketball teams for their current triumphs. He announced the Chino Hills Kids Art Expo sponsored event at the Shoppes on April 23, 2016 from 10:00 a.m. to 1:00 p.m. He asked staff for a status update about the Los Serranos property whose driveway access was blocked to gain sidewalk access for the project. City Manager Bartlam responded that the property has a deficient driveway length and a history of lengthy code enforcement violations. He said that the City will provide the property owner with access to their garage, and will be working with the Engineering Department to rectify the matter. Bennett: Mayor Bennett encouraged several students in the audience to speak at the podium. Ayala High School and Don Lugo High School students spoke about how they are attending the City Council meeting to fulfill their Government class requirements. Mayor Bennett recognized members in the audience Sara Evinger and Mike Kreeger of the Chino Valley Independent Fire District, along with World War II Veteran Wilbur Richardson. Mayor Bennett asked the Citizen on Patrol (COP) members to speak about the passing of Lauro Baca Jr. Two of the four members of the Citizen on Patrol volunteers spoke kind words about Lauro Baca Jr. and thanked Council for paying tribute him. 10/623 CHINO HILLS CITY COUNCIL 2016 - REGULAR MEETING MINUTES March 22, 2016 ADJOURN IN MEMORIAM AND IN HOPE: Mayor Bennett adjourned in memory of Chino Hills Citizen on Patrol Member Lauro Baca Jr. who passed away on March 15, 2016. ADJOURNMENT Mayor Bennett adjourned at 7:42 p.m. Respectfully submitted, CHERYL BALZ, CITY CLERK APPROVED: 11/623