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02-09-2016 CC Rpt A01 2016 - MINUTES Date: 02-09-2016 CITY COUNCIL CITY OF CHINO HILLS Item No.: A01 JANUARY 26, 2016 REGULAR MEETING Mayor Bennett called the Meeting of the City Council of the City of Chino Hills to order at 6:00 p.m. and requested the City Clerk to call roll. PRESENT: COUNCIL MEMBERS: ART BENNETT RAY MARQUEZ ED GRAHAM CYNTHIA MORAN PETER ROGERS ABSENT: COUNCIL MEMBERS: NONE ALSO PRESENT: KONRADT BARTLAM, CITY MANAGER MARK HENSLEY, CITY ATTORNEY CHERYL BALZ, CITY CLERK RECESS TO CLOSED SESSION Mayor Bennett declared the meeting recessed at 6:00 p.m. for closed sessions. LITIGATION Conference with Legal Counsel pursuant to Government Code §54956.9(d)(1) - Existing Litigation (4 cases): a. John Reis, an individual v. City of Chino Hills, a Municipality; Time Warner NY Cable, LLC, a Delaware Limited Liability Company; Pauley Construction, an entity of unknown form; and Does 1 through 75, inclusive - San Bernardino County Superior Court Case No. CIVRS 1013457 b. James J. Caswell, an individual v. Trasia Group, Inc., a California Corporation; City of Chino Hills, a public entity; and Does 1 through 20, inclusive - San Bernardino County Superior Court Case No. CIVDS 1500819 c. Binita Patel, an individual, et. al. v. Daniel J. Eichmann., an individual; City of Chino Hills, a public entity; County of San Bernardino, a public entity; and Does 1 through 50 inclusive - San Bernardino County Superior Court Case No. CIVDS 1504718 d. Evelyn Wallace, an individual v. City of Chino Hills, a public entity; and Does 1 to 50 inclusive - San Bernardino County Superior Court Case No. CIVDS 1511692 7/470 CHINO HILLS CITY COUNCIL 2016 - REGULAR MEETING MINUTES January 26, 2016 LITIGATION City of Chino Hills v. James R. Moe, et.al, San Bernardino County Superior Court Case No. CIVRS1301121 PERFORMANCE EVALUATION Public Employment Performance Evaluation pursuant to Government Code Section 54957 - City Manager CLOSED SESSION RECESS Mayor Bennett recessed the Closed Session at 6:55 p.m. CONVENE REGULAR MEETING AND ROLL CALL Mayor Bennett called the regular meeting to order at 7:00 p.m. PRESENT: COUNCIL MEMBERS: ART BENNETT RAY MARQUEZ ED GRAHAM CYNTHIA MORAN PETER ROGERS ABSENT: COUNCIL MEMBERS: NONE ALSO PRESENT: KONRADT BARTLAM, CITY MANAGER MARK HENSLEY, CITY ATTORNEY CHERYL BALZ, CITY CLERK DENISE CATTERN, PUBLIC INFORMATION OFFICER KYLENE FRONDARINA, RECORDS COORDINATOR CAPTAIN ROBERT GUILLEN, CHINO HILLS POLICE JUDY LANCASTER, FINANCE DIRECTOR JOANN LOMBARDO, COMMUNITY DEVELOPMENT DIRECTOR NADEEM MAJAJ, PUBLIC WORKS DIRECTOR JONATHAN MARSHALL, COMMUNITY SERVICES DIRECTOR STEVE NIX, CITY ENGINEER PLEDGE OF ALLEGIANCE TO THE FLAG Led by Ronnie Guyer, resident. INVOCATION Led by Dr. Ahmed Soboh, Religious Director, Chino Valley Islamic Center ANNOUNCEMENT OF ACTION TAKEN IN CLOSED SESSION There was no reportable action taken in Closed Session. RECOGNITION - AYALA HIGH SCHOOL Mayor Bennett presented a Certificate of Recognition to Ayala High School, accepted by Mark Stone, Band Director, as the 2015 Western Band Association Grand Champions PUBLIC COMMENTS Ronnie Guyer, resident, spoke regarding the excitement the community had for the recent Powerball winner. 8/470 CHINO HILLS CITY COUNCIL 2016 - REGULAR MEETING MINUTES January 26, 2016 Belinda Douglas and Zeb Welborn, Chino Valley Chamber of Commerce, announced upcoming events for the organization. Pauline Course, League of Women Voters observer, announced she will be attending all City Council meetings and will report back to her organization. Syed I. Desnavi, resident, spoke regarding housing for homeless veterans. A. CITY DEPARTMENT BUSINESS CONSENT CALENDAR Items numbers A8, relating to an agreement with Rich Construction, Inc., and A13, relating to electric vehicle charging stations were pulled for discussion and separate vote. Motion was made by Council Member Rogers and seconded by Council Member Bennett, to approve the following items on the Consent Calendar: MINUTES The City Council approved the January 12, 2016 City Council Meeting Minutes, as presented. WARRANT REGISTERS The City Council approved the Warrant Registers for the period of December 3, 2015 through January 6, 2016 in the amount of$6,858,179.19, as presented. CITY OFFICIAL REPORTS The City Council received and filed the City Official Reports pursuant to the Travel, Training and Meetings Reimbursement Policy for the period of December 9, 2015 through January 12, 2016, as presented. 50TH ANNIVERSARY - VIETNAM WAR The City Council authorized the City Manager to (1) submit a Commemorative Partner application to the United States of America Vietnam War Commemoration; (2) execute a Statement of Understanding; and (3) incorporate a minimum of two commemorative events each year through 2018, for the 50th Anniversary of the Vietnam War. OPEN PACE PROGRAMS - RESOLUTION ADOPTED The City Council adopted Resolution No. 2016R-002 of the City Council of the City of Chino Hills, California, Consenting to the Inclusion of Properties Within the City of Chino Hills in the CSCDA Open Pace Programs; Authorizing the California Statewide Communities Development Authority to Accept Applications From Property Owners, Conduct Contractual Assessment Proceedings, and Levy Contractual Assessments Within the Territory of the City; and Authorizing Related Actions. AGREEMENT - ON-CALL PLANNING SERVICES The City Council authorized execution of Professional Services Agreement No. A2016- 021 with Michael Baker International, Inc., in an amount not-to-exceed $50,000, for on-call planning services through December 31, 2016. 9/470 CHINO HILLS CITY COUNCIL 2016 - REGULAR MEETING MINUTES January 26, 2016 AGREEMENT AMENDMENT - HIGGINS RANCH MIXED-USE DEVELOPMENT PROJECT (TRUMARK) The City Council authorized the execution of Amendment No. 2 to Agreement No. A2015- 139 with Rincon Consultants, Inc., in the amount of $31,807 for a total contract amount not-to-exceed $112,488 for additional traffic analysis work and public hearing attendance during the public review period for the Higgins Ranch Mixed-Use Development Project. FINAL PARCEL MAP 19414 - AVALON BAY The City Council (1) accepted final Parcel Map 19414 by Avalon Chino Hills, L.P., Applicant, consisting of three numbered parcels; (2) approved the execution of Subdivision Improvement Agreement No. A2016-022; (3) accepted improvement securities as outlined in the written staff report; (4) accepted a deposit to set monuments in the amount of$8000; and (5) authorized the City Clerk to record the final map. STATE MASTER AGREEMENT NO. 00122S - RESOLUTION ADOPTED The City Council (1) approved the execution of Agreement No. A2016-023 (State Agreement No. 00122S); and (2) adopted Resolution No. 2016R-003 of the City Council of the City of Chino Hills Approving the Administering Agency-State Agreement No. 00122S between the City of Chino Hills and the State of California, Acting By and Through its Department of Transportation (CAL TRANS) Regarding the Los Serranos Infrastructure- ATP Project for the construction of 1.25 miles of sidewalk and related infrastructure in the Los Serranos neighborhood. AUTHORIZED POSITIONS AMENDMENT - RESOLUTION ADOPTED The City Council (1) approved an amendment to the 2015-16 Authorized Positions to remove one Management Analyst I/II position; add one part-time benefitted Administrative Assistant I/II position; and change one part-time Engineering Technician position to full- time in the Engineering Department; and (2) adopted Resolution No. 2016R-004 of the City Council of the City of Chino Hills Amending the Classification Plan to reflect various changes. MEASURE I 2010-2040 MAINTENANCE OF EFFORT BASE YEAR LEVEL - RESOLUTION ADOPTED The City Council adopted Resolution No. 2016R-005 of the City Council of the City of Chino Hills Adopting the Measure 12010-2040 Maintenance of Effort Base Year Level of $140,313 for transportation-related construction and maintenance activities. Motion carried as follows: AYES: COUNCIL MEMBERS: BENNETT, GRAHAM, MARQUEZ, MORAN, ROGERS NOES: COUNCIL MEMBERS: NONE ABSENT: COUNCIL MEMBERS: NONE 10/470 CHINO HILLS CITY COUNCIL 2016 - REGULAR MEETING MINUTES January 26, 2016 DISCUSSION CALENDAR AGREEMENT - SLEEPY HOLLOW WATERLINE REPLACEMENT PHASE II Council Member Rogers and Vice Mayor Marquez removed this item form the Consent Calendar for further discussion and separate vote. City Engineer Nix provided a report on the project. Following discussion, a motion was made by Council Member Rogers and seconded by Vice Mayor Marquez to (1) award Agreement No. A2016-024 to Rich Construction, Inc., in the amount of $887,620 for construction of Sleepy Hollow Waterline Replacement Phase II project; (2) authorize staff to issue a Notice of Award; (3) accept performance and payment bonds, proof of insurance, and issue a Notice to Proceed upon receipt and acceptance of such; and (4) authorize the City Manager to approve cumulative change orders up to ten percent ($88,762) of the awarded contract amount. Motion carried as follows: AYES: COUNCIL MEMBERS: BENNETT, MARQUEZ, GRAHAM, MORAN, ROGERS NOES: COUNCIL MEMBERS: NONE ABSENT: COUNCIL MEMBERS: NONE AGREEMENT - PURCHASE ORDER - ELECTRIC VEHICLE CHARGING STATIONS Council Member Rogers and Mayor Bennett removed this item form the Consent Calendar for further discussion and separate vote. City Manager Bartlam briefed the City Council on the staff report, which is on file in the City Clerk's Office. Following discussion, a motion was made by Council Member Rogers and seconded by Council Member Marquez, to authorize (1) a purchase order with ChargePoint in the amount of $23,134.20, for purchase of three electric vehicle charging stations to be installed at the Civic Center and Community Center; (2) the City Manager to execute a seven year Charging Station License Agreement No. A2016-025 with NRG EV Services, LLC to install and operate one quick charge electric vehicle charging station at the Community Center; and (3) the appropriation of funds from the Air Quality AB 2766 Reserves in the amount of$35,900 for purchase, site preparation, and installation. Motion carried as follows: AYES: COUNCIL MEMBERS: BENNETT, MARQUEZ, MORAN, ROGERS NOES: COUNCIL MEMBERS: NONE ABSTAIN: COUNCIL MEMBERS: GRAHAM ABSENT: COUNCIL MEMBERS: NONE 11/470 CHINO HILLS CITY COUNCIL 2016 - REGULAR MEETING MINUTES January 26, 2016 CITY COUNCIL COMPENSATION Council Member Rogers requested a survey of surrounding cities to determine the Council Member salaries for possible review and decision by the City Council. Following discussion, a motion was made by Council Member Rogers and seconded by Mayor Bennett to authorize a salary increase for Council Members of 25 percent for a total amount of$826.88 per month effective January 1, 2017. Motion carried as follows: AYES: COUNCIL MEMBERS: BENNETT, MORAN, ROGERS NOES: COUNCIL MEMBERS: GRAHAM, MARQUEZ ABSENT: COUNCIL MEMBERS: NONE PUBLIC HEARINGS STREET VACATION - ERMINE DRIVE - RESOLUTION ADOPTED City Engineer Nix briefed the City Council on the staff report, which is on file in the City Clerk's office. Mayor Bennett opened the public hearing and inquired if anyone wished to address the City Council on the matter. Tony Chastain, Steve Rickard, and Marla Rickard spoke in support of the matter. Hearing no further requests to speak, Mayor Bennett closed the public hearing. Following discussion, a motion was made by Council Member Graham, seconded by Council Member Rogers to adopt a Resolution No. 2016R-006 of the City Council of the City of Chino Hills, Ordering the Vacation of a Portion of Ermine Drive Between Sambar Street and its Westerly Terminus Approximately 190 Feet West, Pursuant to Streets and Highways Code Section 8320 Et Seq. Upon the Satisfaction of Certain Conditions and With Reservation of Easement for Public Utility Purposes and Determining the California Environmental Quality Act. Motion carried as follows: AYES: COUNCIL MEMBERS: BENNETT, GRAHAM, MORAN, ROGERS NOES: COUNCIL MEMBERS: MARQUEZ ABSENT: COUNCIL MEMBERS: NONE PUBLIC INFORMATION OFFICER REPORT Public Information Officer (PIO) Cattern announced that Coffee with a Cop will be held on January 28, 2016 from 11:00 a.m. to 12:00 p.m. and from 2:00 p.m. to 3:00 p.m. at the Chino Hills Community Center. Law enforcement representatives from Chino Hills Police Department will be there to answer questions from residents. 12/470 CHINO HILLS CITY COUNCIL 2016 - REGULAR MEETING MINUTES January 26, 2016 PIO Cattern encouraged residents to take advantage of the 2016 Summer Day Camp Scholarship Program. She noted that these scholarships are designed to help economically disadvantaged youth attend Summer Day Camp. She also noted that there are a limited amount of scholarships available and the deadline is Friday, January 29, 2016 at 4:00 p.m. More information is available online at www.chinohills.orq/YouthScholarships. PIO Cattern reminded everyone that the Summer City News and Recreation Brochure will be mailed out to residents this week. SAFETY UPDATES — Fire Fire Chief Shackelford reported that on Monday, January 25, 2016, the Chino Valley Fire District deployed four, two-person paramedic squads to provide advance life support, improve response times, and provide continuity of care. COUNCIL REPORTS CHINO VALLEY UNIFIED SCHOOL DISTRICT Mayor Bennett reported that the meeting included a student showcase from Levi Dickey Elementary School. He stated that the Chino Hills High School Boys Varsity Basketball Team was recognized for being #1 in the nation and that the students who participated in the 127th Rose Parade were honored. Additionally, the final Measure M audit was completed as of June 30, 2015 and as a result there is no money left in that fund. Lastly, teachers provided a presentation on curriculum, instruction, innovation, support and student achievement. WATER FACILITIES AUTHORITY Council Member Rogers reported that the meeting included discussions on pension liabilities, asset depreciation, and the mid-year budget. COUNCIL COMMENTS Graham: Council Member Graham inquired about a monument sign that was knocked over a few months ago. City Manager Bartlam responded that if the sign belongs to the City it would be removed and that he will work with staff towards a resolution. Council Member Graham asked City Engineer Nix about granting access to the left turn lane in the Vila Borba Project. City Engineer Nix responded that the Vila Borba development is currently awaiting the installation of a street signal to allow vehicles to make safe U-turns along Butterflied Ranch Road. Council Member Graham reported that other cities are revising their ordinances regarding the legislation of Marijuana and asked what the City is doing. City Manager Bartlam replied that the City of Chino Hills has already set regulations in place. Rogers: Council Member Rogers inquired about the vacant land on each side of Eucalyptus Avenue. City Manager Bartlam reported that staff will propose a landscape plan for both the south-east and south-west corners of Eucalyptus Avenue. The south- west corner of Eucalyptus Avenue will also be used for a permanent over-flow parking for Community Park. Should there be any remaining property it would be his recommendation to sell the land as surplus property. Council Member Rogers reported that four baseball youth leagues will be starting within the next month and those opening days will require additional parking. Upon questioning, City Manager Bartlam noted his 13/470 CHINO HILLS CITY COUNCIL 2016 - REGULAR MEETING MINUTES January 26, 2016 concerns about the condition of the ground. Community Services Director Marshall stated that Litel Elementary and Ayala High School have allowed the City to use their parking lot during this season. Council Member Rogers announced that the Community Relations Department is in the development phase of a new social media app for the residents. He congratulated the Powerball Winner and expressed his excitement to have such a positive spot light on our community. Council Member Rogers thanked the Boy Scout Troop 214 for visiting the City Council Meeting and earning their Citizenship in the Community merit badge. Moran: Council Member Moran asked when the Smart N' Final will be opening. Upon questioning, Community Development Director Lombardo reported that Smart N' Final is expected to open within the next few months. Council Moran announced that tickets for the 6th Annual Spring Home Tour will be available online, at City Hall, and the Chino Hills Community Center. She congratulated staff on a successful Pop-Up City Hall; and announced that the next Pop-Up City Hall will be in March 2016. Council Member Moran noted that she has been selected to be a part of the Southern California Advisory Panel to give recommendations regarding the exit exam for students graduating from high school. She invited parents or teachers who may have concerns or recommendations to contact her. Marquez: Vice Mayor Marquez stated that he attended a tour of the City of Brea Solar Project and was very impressed with the conservation of energy and cost savings they will accrue over the next twenty years. City Manager Bartlam noted that the City of Chino Hills is looking into different energy efficient projects to benefit the City. Vice Mayor Marquez noted he attended the League of Cities New Mayor and Council Member Academy with Council Member Moran. He reported that cities are struggling with health insurance and the League of California Cities is in the process of implementing a plan to help cities with cost savings. Vice Mayor Marquez congratulated Fire Chief Shackelford on his son's accomplishment as a Long Snapper. Bennett: Mayor Bennett stated that at the corner of Eucalyptus Avenue and Peyton Drive a "yield on green" sign is still in place. Upon questioning, City Engineer Nix reported that signs are being installed and once they are in place the "yield on green" sign will be removed. Mayor Bennett thanked the Boy Scout Troop 214 for visiting. He also spoke about the success of the Pop-Up City Hall on January 16th. ADJOURN IN MEMORIAM AND IN HOPE: Mayor Bennett adjourned in tribute and honor of those who serve and have served in the Armed Forces at home and abroad. Their sacrifice and strength protect the goals and ideals that have made this Country great. In addition, Mayor Bennett adjourned in memoriam of Third Grade teacher Stacy Gibbons as she lost her battle with cancer. 14/470 CHINO HILLS CITY COUNCIL 2016 - REGULAR MEETING MINUTES January 26, 2016 ADJOURNMENT Mayor Bennett adjourned at 8:38 p.m. Respectfully submitted, CHERYL BALZ, CITY CLERK APPROVED: 15/470