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08-26-2008 CC Rpt A13 , COUNCIL AGENDA STAFF REPORT CITY CLERK USE ONLY '::f"k Meeting Date: August 26, 2008 R - (vls` = l� ..:,..,71:.�° 200$ AUG 13 Ai 8: 36 Public Hearing: ❑ "--- Discussion Item: 0 LERK Consent Item: v I`�` ` ` ` S Ci, i��� l-I!I_LS August 19, 2008 TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS FROM: CITY MANAGER SUBJECT: CHANGE ORDERS ASSOCIATED WITH CCD NO. 36 — MODIFICATIONS TO SHERIFF'S FACILITY AT THE GOVERNMENT CENTER RECOMMENDATION: 1. Approve Change Order No. 8 to Agreement No. 07-24 with Standard Drywall, Inc., — Bid Package 14 - Add drywall partitions, relocate support at men's and women's restrooms and provide a door and door hardware at the tool shed in the Sheriffs facility per CCD No. 36 in the amount of$5,366. dp Approve Change Order No. 4 to Agreement No. 07-30 with Temecula Mechanical, Inc. — Bid • Package 24 - Extend plumbing and plumbing finishes in the Sheriffs facility men's and women's restrooms per CCD No. 36 in the amount of$1,077. 3. Approve Change Order No. 3 to Agreement No. 07-16 with McMahon Steel Company, Inc. — Bid Package 7 - Modify structural supports for counter tops in men's and women's restrooms at the Sheriffs facility per CCD No. 36 in the amount of$950. BACKGROUND/ANALYSIS: On January 23, 2007, the City Council approved the plans and specifications and provided authorization to staff to solicit bids for the construction of the Chino Hills Government Center and Infrastructure Improvements Project Phase 2. On March 27, 2007, April 10, 2007, May 22, 2007, June 12, 2007, and March 28, 2008, City Council approved award of all trade contracts for the City of Chino Hills Government Center project. In January 2008, the County of San Bernardino Sheriff requested changes to the Sheriffs facility. On February 21, 2008, LPA issued Constructive Change Directive No. 36 (CCD No. 36) • ocumenting the requested changes to the men's and women's restrooms and the tool shed. o incorporate these changes and avoid costly demolition and delays, staff directed the Trade Contractors to proceed with the work and document the added and credited costs. 4111PENDA DATE: August 26, 2008 Page 2 .JBJECT: CHANGE ORDERS ASSOCIATED WITH CCD NO. 36 — MODIFICATIONS TO SHERIFF'S FACILITY AT THE GOVERNMENT CENTER Staff has now compiled and reviewed all of the costs and credits associated with this change. Based on the sum of all trade contractor estimates, the total expected cost for these modifications is $7,393. Based on the above, staff is recommending approval of the noted change orders. REVIEW BY OTHERS: This item has been reviewed by the Assistant City Manager, the Finance Director, and the Assistant to the City Manager. FISCAL IMPACT: Funding for this change will come from the Government Center— Police Station Project, part of the approved FY 2008-09 Capital Improvement Program budget. Ole .pectfully submitted, Recommended by: isb,/ _k6 on ILL. Dous.F:t:w . La Belle, City Manager Rawnd T. Holland, Interim City Engineer' RH/MB/AD/ps Attachments • CITY OF CHINO HILLS CHANGE ORDER NO. 8 0je DATE: Auaust 26,2008 ct No. F04002 Contract No. A07-24 Project: City of Chino Hills Government P.O. No. 070829 Center and Infrastructure Project Phase 2 Account No. 399-7100-888-8030 Contractor: Standard Drywall, Inc. Distribution: 3100 Palisades Drive Original to City Clerk Corona, CA 92880 Contractor Purchasing Engineering Department Construction Manager DESCRIPTION: Current Change Order 0.1% Provide new Type D walls and door at the tool shed at Sheriffs facility per CCD No. 36. $ 5,366.00 Total $ 5,366.00 Contract Time Adjustment = 0 Working Days ORIGINAL CONTRACT AMOUNT $8,759,380.00 CITY OF CHINO HILLS Authorized by the City Council this Change Orders to Date: 7 the day of , 2008 $112,248.00 41uct ($714,243.00) ($601,995.00) CURT HAGMAN, MAYOR Change Orders to Date -6.9% Adjusted Contract Amount $8,157,385.00 ATTEST: Change Order No. 8 Add $ 5,366.00 MARY M. McDUFFEE, CITY CLERK Deduct $ - Net Change Order $5,366.00 APPROVED BY: Total Change Orders -6.8% RAYMOND T. HOLLAND AMENDED CONTRACT AMOUNT $8,162,751.00 INTERIM CITY ENGINEER ACCEPTED BY: STANDARD DRYWALL, INC. • CITY OF CHINO HILLS CHANGE ORDER NO. 4 DATE: Auaust 26, 2008 ject No. F04002 Contract No. A07-30 Project: City of Chino Hills Government P.O. No. 070843 Center and Infrastructure Project Phase 2 Account No. 399-7100-888-8030 Contractor: Temecula Mechanical, Inc. Distribution: 41715 Enterprise Circle No. -Suite 106 Original to City Clerk Temecula, CA 92590 Contractor Purchasing Engineering Department Construction Manager DESCRIPTION: Current Change Order 0.1% Extend water supply and waste at Sheriffs facility men's and women's restrooms per CCD No. 36. $ 1,077.00 Total $ 1,077.00 Contract Time Adjustment= 0 Working Days ORIGINAL CONTRACT AMOUNT $1,428,000.00 CITY OF CHINO HILLS Authorized by the City Council this Change Orders to Date: 3 the day of , 2008 $34,421.00 educt $0.00 $34,421.00 CURT HAGMAN, MAYOR Change Orders to Date 2.4% Adjusted Contract Amount $1,462,421.00 ATTEST: Change Order No. 4 Add $ 1,077.00 MARY M. McDUFFEE, CITY CLERK Deduct $ - Net Change Order $1,077.00 APPROVED BY: Total Change Orders 2.5% RAYMOND T. HOLLAND AMENDED CONTRACT AMOUNT $1,463,498.00 INTERIM CITY ENGINEER ACCEPTED BY: TEMECULA MECHANICAL, INC. • . • CITY OF CHINO HILLS CHANGE ORDER NO. 3 DATE: August 26, 2008 sect No. F04002 Contract No. A07-16 Project: City of Chino Hills Government P.O. No. 070835 Center and Infrastructure Project Phase 2 Account No. 399-7100-888-8030 Contractor: McMahon Steel Company Distribution: 6795 Calle de Linea Original to City Clerk San Diego, CA 92154 Contractor Purchasing Engineering Department Construction Manager DESCRIPTION: Current Change Order 0.0% Modify structural supports for counter tops at Sheriffs facility men's and women's restrooms per CCD No.36. $ 950.00 Total $ 950.00 Contract Time Adjustment= 0 Working Days ORIGINAL CONTRACT AMOUNT $3,937,500.00 CITY OF CHINO HILLS 41111tge Authorized by the City Council this Orders to Date: 2 the day of , 2008 Add $23,847.00 Deduct $ - $23,847.00 CURT HAGMAN, MAYOR Change Orders to Date 0.6% Adjusted Contract Amount $3,961,347.00 ATTEST: Change Order No. 03 Add $ 950.00 MARY M. McDUFFEE, CITY CLERK Deduct $ - Net Change Order $950.00 APPROVED BY: Total Change Orders 0.6% RAYMOND T. HOLLAND AMENDED CONTRACT AMOUNT $3,962,297.00 INTERIM CITY ENGINEER ACCEPTED BY: dllMcMAHON STEEL COMPANY