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08-26-2008 CC Rpt A12 .. . . COUNCIL AGENDA STAFF REPORT CITY CLERK USE ONLY 1-- - CE _. 4; Meeting Date: August 26, 2008 R E. I : D---,. -, Public Hearing: 0 2003 AUG 1 3 All 8, 36 Icrr"""""lw Discussion Item: 2, Consent Item: OF O , F ."'... \'' CLERK August 19, 2008 TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS FROM: CITY MANAGER SUBJECT: CHANGE ORDERS ASSOCIATED WITH CCD NO. 23 — MODIFICATIONS TO THE SHERIFF'S FACILITY AND CITY HALL AT THE GOVERNMENT CENTER RECOMMENDATION: 1. Approve Change Order No. 7 to Agreement No. 07-24 with Standard Drywall, Inc, — Bid Package 14 - Modify drywall partitions, doors and door hardware in the Sheriff Facility and City Hall per CCD No. 23 in the amount of$424. 2. Approve Change Order No. 7 to Agreement No. 07-31 with Stronghold Engineering — Bid 0 Package 26 - Revise power and lighting in the Sheriffs facility and City Hall per CCD No. 23 in the amount of$3,500. 3. Approve Change Order No. 3 to Agreement 07-30 with Temecula Mechanical, Inc. — Bid Package 24 - Delete plumbing and plumbing finishes in the Sheriff's facility per CCD No. 23 in the amount of($2,456). 4. Approve Change Order No. 2 to Agreement 07-49 with Premier Tile & Marble — Bid Package 17 - Provide ceramic tile finishes in the Sheriffs men's locker room area per CCD No. 23 in the amount of$3,497. 5. Approve Change Order No. 5 to Agreement 07-25 with Saunders & McMillin, Inc. — Bid Package 18 - Revise paint finishes in the Sheriffs facility men's locker room per CCD No. 23 in the amount of$226. 6. Approve Change Order No. 1 to Agreement 07-22 with K & Z Cabinet Co. Inc. — Bid Package 9 - Delete casework at the Sheriffs facility per CCD No. 23 in the amount of ($2,645). BACKGROUND/ANALYSIS: On January 23, 2007, the City Council approved the plans and specifications and provided donuthorization to staff to solicit bids for the construction of the Chino Hills Government Center d Infrastructure Improvements Project Phase 2. On March 27, 2007, April 10, 2007, May 22, 2007, June 12, 2007, and March 28, 2008, City Council approved award of all trade contracts for the City of Chino Hills Government Center project. 19 1,2 AGENDA DATE: August 26, 2008 , Page 2 *OBJECT: CHANGE ORDERS ASSOCIATED WITH CCD NO. 23 — MODIFICATIONS TO THE SHERIFF'S FACILITY AND CITY HALL AT THE GOVERNMENT CENTER In October 2007, LPA identified changes necessary to the HVAC system in the Sheriffs facility to comply with Title 24, the County of San Bernardino Sheriff requested changes to the men's locker room for future expansion, and the City's Ad-Hoc Committee found it desirable to add another office on the first floor, Room 160. On November 7, 2007, LPA issued Constructive Change Directive No. 23 (CCD No. 23) documenting the requested changes. To incorporate these changes and avoid costly demolition and delays, staff directed the trade contractors to proceed with the work and document the added and credited costs. On June 24, 2008, Council approved the mechanical duct work changes via Change Order No. 1 to Agreement No. A07-51 with Alpha Mechanical Heating and Air Conditioning, Inc. This Change Order identified the cost only for mechanical revisions needed due to CCD No. 23 as $18,106. Staff noted, at that time, that additional costs were anticipated for requested architectural and electrical revisions, which would be presented at a later date after the claimed costs are reviewed. Staff has now compiled and reviewed all of the other costs and credits associated with this dtange. Based on the sum of all trade contractor estimates, and excluding the mechanical anges, the total expected remaining cost for this modification is $2,546. Based on the above, staff recommends approval of the noted change orders. REVIEW BY OTHERS: This item has been reviewed by the Assistant City Manager, the Finance Director, and the Assistant City to the Manager. FISCAL IMPACT: Funding for this change is included in the approved FY 2008-09 Capital Improvement Program budget as follows: Kg:,Miti*AgFc!KekJEC::rNAMgnraiiitia gM:',;.,-AIVIOVNTLE-.'il,!: Government Center— Civic Center Project $ 850 Government Center— Police Station Project $1,696 Total $2,546 R ectfully submitted, Recommended by: -{32.12.e0t - gla N. La Belle, City Manager Rayitiond T. Holland, Interim City Engineer RH/MB/ADips Attachments CITY OF CHINO HILLS CHANGE ORDER NO. 7 DATE: August 26, 2008 Illsect No. F04001 Contract No. A07-24 Project: City of Chino Hills Government P.O. No. 070829 Center and Infrastructure Project Phase 2 Account No. 399-7100-888-8030 Contractor: Standard Drywall, Inc. Distribution: 3100 Palisades Drive Original to City Clerk Corona, CA 92880 Contractor Purchasing Engineering Department Construction Manager DESCRIPTION: Current Change Order 0.0% Complete drywall and door revisions at Sheriffs facility and City Hall per CCD No. 23. $ 424.00 Total $ 424.00 Contract Time Adjustment= 0 Working Days ORIGINAL CONTRACT AMOUNT $8,759,380.00 CITY OF CHINO HILLS Authorized by the City Council this Change Orders to Date: 6 the day of 2008 $111,824.00 uct ($714,243.00) ($602,419.00) CURT HAGMAN, MAYOR Change Orders to Date -6.9% Adjusted Contract Amount $8,156,961.00 ATTEST: Change Order No. 7 Add $ 424.00 MARY M. McDUFFEE, CITY CLERK Deduct $ - Net Change Order $424.00 APPROVED BY: Total Change Orders -6.9% RAYMOND T. HOLLAND AMENDED CONTRACT AMOUNT $8,157,385.00 INTERIM CITY ENGINEER ACCEPTED BY: STANDARD DRYWALL, INC. • CITY OF CHINO HILLS CHANGE ORDER NO. 7 1/IIDATE: August 26, 2008 roject No. F04001/F04002 Contract No. A07-31 Project: City of Chino Hills Government P.O. No. 070838 Center and Infrastructure Project Account No. 399-7100-888-8030 Contractor: Stronghold Engineering, Inc. Distribution: 2000 Market Street Original to City Clerk Riverside, CA 92501 Contractor Purchasing Engineering Department Construction Manager DESCRIPTION: Current Change Order 0.06% Revise electrical at Sheriff's facility and City Hall per CCD No. 23. $ 3,500.00 Total $ 3,500.00 Contract Time Adjustment = 0 Working Days dpINAL CONTRACT AMOUNT $5,707,127.00 CITY OF CHINO HILLS Authorized by the City Council this Change Orders to Date: 6 the day of , 2008 Add $284,979.00 Deduct $ $284,979.00 CURT HAGMAN, MAYOR Change Orders to Date 4.99% Adjusted Contract Amount $5,992,106.00 ATTEST: Change Order No. 7 Add $ 3,500.00 MARY M. McDUFFEE, CITY CLERK Deduct $ Net Change Order $3,500.00 APPROVED BY: • Total Change Orders 5.05% RAYMOND T. HOLLAND AMENDED CONTRACT AMOUNT $5,995,606.00 INTERIM CITY ENGINEER ACCEPTED BY: • STRONGHOLD ENGINEERING, INC. CITY OF CHINO HILLS CHANGE ORDER NO. 3 DATE: August 26, 2008 41111c No. F04002 Contract No. A07-30 Project: City of Chino Hills Government P.O. No. 070843 Center and Infrastructure Project Phase 2 Account No. 399-7100-888-8030 Contractor: Temecula Mechanical, Inc. Distribution: 41715 Enterprise Circle N. -Suite 106 Original to City Clerk Temecula, CA 92590 Contractor Purchasing Engineering Department Construction Manager DESCRIPTION: Current Change Order -0.2% Deleted Plumbing fixtures per CCD No. 23. $ (2,456.00) Total $ (2,456.00) Contract Time Adjustment= 0 Working Days ORIGINAL CONTRACT AMOUNT $1,428,000.00 CITY OF CHINO HILLS Authorized by the City Council this Change Orders to Date: 2 the day of , 2008 41I $36,877.00 uct $0.00 $36,877.00 CURT HAGMAN, MAYOR Change Orders to Date 2.6% Adjusted Contract Amount $1,464,877.00 ATTEST: Change Order No. 3 Add $ (2,456.001 MARY M. McDUFFEE, CITY CLERK Deduct $ - Net Change Order ($2,456.00) APPROVED BY: Total Change Orders 2.4% RAYMOND T. HOLLAND AMENDED CONTRACT AMOUNT $1,462,421.00 INTERIM CITY ENGINEER ACCEPTED BY: TEMECULA MECHANICAL, INC. • CITY OF CHINO HILLS CHANGE OkDER NO. 2 DATE: August 26, 2008 ject No. F04002 Contract No. A07-49 Project: City of Chino Hills Government P.O. No. 070889 Center and Infrastructure Project Phase 2 Account No. 399-7100-888-8030 Contractor: Premier Tile & Marble Distribution: 798 Monterey Pass Road Original to City Clerk Monterey Park, CA 91754 Contractor Purchasing Engineering Department Construction Manager DESCRIPTION: Current Change Order 0.9% Modify ceramic tile finishes at Sheriffs facility per CCD No. 23. $ 3,497.00 Total $ 3,497.00 Contract Time Adjustment = 0 Working Days ORIGINAL CONTRACT AMOUNT $376,600.00 CITY OF CHINO HILLS Authorized by the City Council this iiiigOrders to Date: 1 the day of 2008 e $6,709.00 Deduct $0.00 $6,709.00 CURT HAGMAN, MAYOR Change Orders to Date 1.8% Adjusted Contract Amount $383,309.00 ATTEST: Change Order No. 02 Add $ 3,497.00 MARY M. McDUFFEE, CITY CLERK Deduct $ - Net Change Order $3,497.00 APPROVED BY: Total Change Orders 2.7% RAYMOND T. HOLLAND AMENDED CONTRACT AMOUNT $386,806.00 INTERIM CITY ENGINEER ACCEPTED BY: PREMIER TILE & MARBLE CITY OF CHINO HILLS CHANGE ORDER NO. 5 DATE: August 26, 2008 ject No. F04001 Contract No. A07-25 Project: City of Chino Hills Government P.O. No. 070842 Center and Infrastructure Project Phase 2 Account No. 399-7100-888-8030 Contractor: Saunders 8 McMillin, Inc. Distribution: 6390 Columbus Circle Original to City Clerk Riverside, CA 92504 Contractor Purchasing Engineering Department Construction Manager DESCRIPTION: Current Change Order 0.0% Provide painting revisions at City Hall and Sheriffs facility per CCD No. 23. $ 226.00 Total $ 326.00 Contract Time Adjustment= 0 Working Days ORIGINAL CONTRACT AMOUNT $475,000.00 CITY OF CHINO HILLS 4110Authorized by the City Council this ge Orders to Date: 4 the day of , 2008 Add $16,080.00 Deduct $0.00 $16,080.00 CURT HAGMAN, MAYOR Change Orders to Date 3.4% Adjusted Contract Amount $491,080.00 ATTEST: Change Order No. 5 Add $ 226.00 MARY M. McDUFFEE, CITY CLERK Deduct $ Net Change Order $226.00 APPROVED BY: Total Change Orders 3.4% RAYMOND T. HOLLAND AMENDED CONTRACT AMOUNT $491,306.00 INTERIM CITY ENGINEER ACCEPTED BY: • SAUNDERS & McMILLIN, INC. • CITY OF CHINO HILLS CHANGE ORbER NO. 1 DATE: August 26.2008 Oct No. F04002 Contract No. A07-22 Project: City of Chino Hills Government P.O. No. 070830 Center and Infrastructure Project Phase 2 Account No. 399-7100-8884030 Contractor: K&Z Cabinets Co., Inc. Distribution: 1450 South Grove Original to City Clerk Ontario, CA 91761 Contractor Purchasing Engineering Department Construction Manager DESCRIPTION: Current Change Order -0.2% Delete casework and counter tops at Sheriffs facility per CCD No 23. $ (2,645.00) Total $ (2,645.00) Contract Time Adjustment= 0 Working Days ORIGINAL CONTRACT AMOUNT $1,464,300.00 CITY OF CHINO HILLS Authorized by the City Council this Onge Orders to Date: 0 the day of , 2008 $0.00 Deduct $0.00 $0.00 CURT HAGMAN, MAYOR Change Orders to Date 0.0% Adjusted Contract Amount $1,464,300.00 ATTEST: Change Order No. 01 Add MARY M. McDUFFEE, CITY CLERK Deduct $ (2,645.00) Net Change Order ($2,645.00) APPROVED BY: Total Change Orders -0.2% RAYMOND T. HOLLAND AMENDED CONTRACT AMOUNT $1,461,655.00 INTERIM CITY ENGINEER ACCEPTED BY: K&Z CABINETS COMPANY, INC. •