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08-26-2008 CC Rpt A11 COUNCIL AGENDA STAFF REPORT CITY CLERK USE ONLY ' - '..~4-04- Meeting Date: August 26,2008 RECEIVED *:t-,. .-;, • t.-.:3:.;---, 20118 AUG 1 8 PM 2: 3 1 Public Hearing: 0 ,c7rMFMluel• Discussion Item: Ey OFFICt. i3i- CI . CLERK Consent Item: CHINO HILLS August 19, 2008 TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS FROM: CITY MANAGER SUBJECT: CHANGE ORDERS ASSOCIATED WITH CCD NO. 20 — FIRE ADMINISTRATION BUILDING CARPORT RECOMMENDATION: 1. Approve Change Order No. 3 to Agreement No. 07-56 with Hanan Construction, Inc. — Bid Package 3B — Furnish and install new prefabricated carport at Fire Administration building per CCD No. 20 in the amount of$33,850. 40 Approve Change Order No. 6 to Agreement No. 07-31 with Stronghold Engineering — Bid Package 26 — Furnish and install light fixtures per CCD No. 20 in the amount of$4,000. 3. Approve Change Order No. 4 to Agreement No. 07-25 with Saunders & McMillin, Inc. — Bid Package 18 — Paint new carport per CCD No. 20 in the amount of$8,000. BACKGROUND/ANALYSIS: On January 23, 2007, the City Council approved the plans and specifications and provided authorization to staff to solicit bids for the construction of the Chino Hills Government Center and Infrastructure Improvements Project Phase 2. On March 27, 2007, April 10, 2007, May 22, 2007, June 12, 2007, and March 28, 2008, City Council approved award of all trade contracts for the City of Chino Hills Government Center project. On August 28, 2007, Council approved Amendment No. 7 to LPA to provide additional services to design and document the addition of sixteen (16) carports and the extension of a covered walkway at the Fire Administration building. On September 28, 2007, LPA issued Constructive Change Directive No. 20 (CCD No. 20) documenting the requested change with the design of the sixteen new carports. Due to cost, VIFD has elected to move forward with only the prefabricated carport in lieu of both the rport and covered walkways. ml • AGENDA DATE: August 26, 2008 Page 2 SUBJECT: CHANGE ORDERS ASSOCIATED WITH CCD NO. 20— FIRE ADMINISTRATION BUILDING CARPORT Staff proceeded to have this change work priced by the trade contractors who are currently doing work on the Government Center project. Based on the sum of all trade contractor estimates, the total expected cost for this modification is $45,850. This cost has been reviewed with the CVIFD. Based on the above, staff recommends approval of the noted change orders. REVIEW BY OTHERS: This item has been reviewed by the Assistant City Manager, the Finance Director, and the Assistant to the City Manager. FISCAL IMPACT: This cost will be reimbursed by the CVIFD per the terms of the agreement between the City and gra R. pectfully submitted, Recommended by: 44 .401. .7'1 &au- s-g-Ig2---T-• MeD-CCon Do .1a• N. La Belle, City Manager Rayn%nd T. Holland, Interim City Engineer RH/MB/AD/ps Attachments AP CITY OF CHINO HILLS CHANGE ORDER NO. 3 0je DATE: August 26, 2008 ct No. F04003 Contract No. A07-56 Project: City of Chino Hills Government P.O. No. 070926 Center and Infrastructure Project Account No. 399-7100-888-8030 Contractor: Hanan Construction Company, Inc. Distribution: 2401 Pine St. Original to City Clerk Pomona, CA 91767 Contractor Purchasing Engineering Department Construction Manager DESCRIPTION: Current Change Order 1.3% Provide prefabricated carports for the Fire Administration building per CCD No. 20. $ 33,850.00 Total $ 33,850.00 Contract Time Adjustment = 0 Working Days ORIGINAL CONTRACT AMOUNT $2,570,000.00 CITY OF CHINO HILLS Authorized by the City Council this Change Orders to Date: 2 the day of , 2008 $ 113,903.00 duct $ - $113,903.00 CURT HAGMAN, MAYOR Change Orders to Date 4.4% Adjusted Contract Amount $2,683,903.00 ATTEST: Change Order No. 03 Add $ 33,850.00 MARY M. McDUFFEE, CITY CLERK Deduct $ - Net Change Order $33,850.00 APPROVED BY: Total Change Orders 5.7% RAYMOND T. HOLLAND AMENDED CONTRACT AMOUNT $2,717,753.00 INTERIM CITY ENGINEER ACCEPTED BY: HANAN CONSTRUCTION COMPANY, INC. • CITY OF CHINO HILLS CHANGE ORDER NO: 6 DATE: August 26,2008 Oct No. F04003 Contract No. A07-31 Project: City of Chino Hills Government P.O. No. 070838 Center and Infrastructure Project Account No. 399-7100-888-8030 Contractor: Stronghold Engineering, Inc. Distribution: 2000 Market Street Original to City Clerk Riverside, CA 92501 Contractor Purchasing Engineering Department Construction Manager DESCRIPTION: Current Change Order 0.07% Provide lighting to carport area at Fire Administration building per CCD No. 20. $ 4,000.00 Total $ 4,000.00 Contract Time Adjustment=0 Working Days ORIGINAL CONTRACT AMOUNT $5,707,127.00 CITY OF CHINO HILLS Authorized by the City Council this allge Orders to Date: 5 the day of , 2008 Add $280,979.00 Deduct $ - $280,979.00 CURT HAGMAN, MAYOR Change Orders to Date 4.92% Adjusted Contract Amount $5,988,106.00 ATTEST: Change Order No. 6 Add $ 4,000.00 MARY M. McDUFFEE, CITY CLERK Deduct $ - Net Change Order $4,000.00 APPROVED BY: Total Change Orders 4.99% RAYMOND T. HOLLAND AMENDED CONTRACT AMOUNT $5,992,106.00 INTERIM CITY ENGINEER ACCEPTED BY: STRONGHOLD ENGINEERING, INC. al It CITY OF CHINO HILLS CHANGE ORDER NU. 4 0je DATE: August 26, 2008 ct No. F04003 Contract No. A07-25 Project: City of Chino Hills Government P.O. No. 070842 Center and Infrastructure Project Phase 2 Account No. 399-7100-888-8030 Contractor: Saunders & McMillin, Inc. Distribution: 6390 Columbus Circle Original to City Clerk Riverside, CA 92504 Contractor Purchasing Engineering Department Construction Manager DESCRIPTION: Current Change Order 1.7% Provde finish painting of prefabricated carport for Fire Administration building per CCD No.20. $ 8,000.00 Total $ 8,000.00 Contract Time Adjustment=0 Working Days ORIGINAL CONTRACT AMOUNT $475,000.00 CITY OF CHINO HILLS Authorized by the City Council this Ilke Orders to Date: 3 the day of 2008 Add $8,080.00 Deduct $0.00 $8,080.00 CURT HAGMAN, MAYOR Change Orders to Date 1.7% Adjusted Contract Amount $483,080.00 ATTEST: Change Order No. 4 Add $ 8,000.00 MARY M. McDUFFEE, CITY CLERK Deduct $ - Net Change Order $8,000.00 APPROVED BY: Total Change Orders 3.4% RAYMOND T. HOLLAND AMENDED CONTRACT AMOUNT $491,080.00 INTERIM CITY ENGINEER ACCEPTED BY: SAUNDERS & McMILLIN, INC. •