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08-26-2008 CC Rpt A09 . . COUNCIL AGENDA STAFF REPORT CITY CLERK USE ONLY ipo 7'. -.17 ,;-4-::S:?.. Meeting Date: August 26,2008 RECEIVFD -.-,-.1.---2,- Public Hearing: 0 2008 AUG 1 8 AM 8: 36 !!!!!!!!!!!!!!! Discussion Item: 27 Consent Item: OFFICE. Cit' " f CLERK ri:",4 ' HILLS August 19, 2008 TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS FROM: CITY MANAGER SUBJECT: CHANGE ORDER NO. 2 TO AGREEMENT NO. A07-56 WITH HANAN CONSTRUCTION CO., INC. FOR BID PACKAGE 3B — CHINO HILLS GOVERNMENT CENTER AND INFRASTRUCTURE PROJECT PHASE 2 RECOMMENDATION: Approve Change Order No. 2 to Agreement No. A07-56 with Hanan Construction Company, Inc. in the amount of$44,816. BACKGROUND/ANALYSIS: • On January 23, 2007, the City Council approved the plans and specifications and provided authorization to staff to solicit bids for the construction of the Chino Hills Government Center and Infrastructure Improvements Project Phase 2. On June 12, 2007, the City Council approved the award of Bid Package 3B to Hanan Construction Company. Part of this scope of work includes enhanced precast paver crosswalks at the intersection of City Center Drive and Shoppes Way. In June 2008, as part of the City-wide enhanced crosswalk program, staff requested pricing from Hanan Construction Co. to expand their current enhanced pavers crosswalk scope to include three more enhanced crosswalks at the Government Center facility. These enhanced crosswalks would be constructed per City requirements at: 1) Boys Republic Drive and City Center Drive, 2) Boys Republic Drive and the south drive entrance to the main Government Center parking lot and, 3) Peyton Drive and the west drive entrance to the main Government Center parking lot. This design and installation is identical to that provided on Boys Republic Drive between the Government Center and St. Paul the Apostle Catholic Church and is similar to that provided on The Shoppes project. • Due to delays in pricing, and in order to complete the work in time for the grand opening of the new Sheriffs facility, staff has authorized Hanan Construction Co. to proceed with installation of the enhanced crosswalk at Peyton Drive and the west entrance to the 0 Government Center parking lot. The total cost of this installation is $13,000 and is included in the proposed Hanan Construction Co. Change Order No. 2. 9 &j 4110 AGENDA DATE: August 26, 2008 Page 2 SUBJECT: CHANGE ORDER NO. 2 TO AGREEMENT NO. A07-56 WITH HANAN CONSTRUCTION CO., INC. FOR BID PACKAGE 3B — CHINO HILLS GOVERNMENT CENTER AND INFRASTRUCTURE PROJECT PHASE 2 Staff has reviewed the contractor's proposed extra costs and recommends that the City Council approve Change Order No. 2 with Hanan Construction Company, Inc. in the amount of$44,816. The amended contract is summarized below: Original Contract $ 2,570,000 . Change Order No. 1 $ 69,087 Change Order No. 2 $ 44,816 Revised Contract $ 2,683,903 REVIEW BY OTHERS: This item has been reviewed by the Assistant City Manager, the Finance Director, and the lip Assistant to the City Manager. FISCAL IMPACT: Funding for this change is included in the approved FY 2008-09 Capital Improvement Program budget as follows: ; 63kA1010V.N.Tia, Government Center Civic Center $18,374 Government Center— Police Center $11,204 Fire District Headquarters $4,930 Chino Hills Branch Library $10,308 Total $44,816 R- . oectf ,y submitted, Recommended by: 1/11L """)-1 f_44661 lou fir N. La Belle, City Manager Raythiond T. Holland, Interim City Engineer RH/MB/ps • Attachment CITY OF CHINO HILLS CHANGE ORDER NO. 2 0ectDATE: August 26, 2008 ojNo. Various Contract No. A07-56 Project: City of Chino Hills Government P.O. No. 070926 Center and Infrastructure Project Account No. 399-7100-888-8030 Contractor: Hanan Construction Company, Inc. Distribution: 2401 Pine St. Original to City Clerk Pomona, CA 91767 Contractor Purchasing Engineering Department Construction Manager DESCRIPTION: Current Change Order 1.7% Provide enhanced crosswalks with precast pavers per City design at three locations: 1) Boys Republic Drive and City Center Drive, 2) at Boys Republic Drive and the south drive entrance to the main Government Center parking lot and, 3) at Peyton Drive and the west drive main entrance to the Government Center parking lot . $ 44,816.00 Total $ 44,816.00 Contract Time Adjustment= 0 Working Days ORIGINAL CONTRACT AMOUNT $2,570,000.00 CITY OF CHINO HILLS • Authorized by the City Council this ge Orders to Date: 1 the day of , 2008 Add $ 69,087.00 Deduct $ - $69,087.00 CURT HAGMAN, MAYOR Change Orders to Date 2.7% Adjusted Contract Amount $2,639,087.00 ATTEST: Change Order No. 2 Add $ 44,816.00 MARY M. McDUFFEE, CITY CLERK Deduct $ - Net Change Order $44,816.00 APPROVED BY: Total Change Orders 4.4% RAYMOND T. HOLLAND AMENDED CONTRACT AMOUNT $2,683,903.00 INTERIM CITY ENGINEER ACCEPTED BY: • HANAN CONSTRUCTION COMPANY, INC.