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06-10-2008 CC Rpt A07 COUNCIL AGENDA STAFF REPORT CITY CLERK USE ONLY Meeting Date: June 10, 2008 -_'li:•::-.-', --.- _ Public Hearing: 0 ,,, fl: U , - '-', Hi 2 CITY Or C.00.,LIS Discussion Item: I2J/ .•1••••,n1P—P 1••t Consent Item: June 3, 2008 TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS FROM: CITY MANAGER SUBJECT: NOTICE OF COMPLETION FOR CONSTRUCTION OF THE PAVING OF GRAND AVENUE BETWEEN PEYTON DRIVE AND SR 71 BY SILVIA CONSTRUCTION, INC., AND OTHER RELATED ITEMS RECOMMENDATION: 1. Approve Change Order No. 1 to Agreement No. A08-21 with Silvia Construction, Inc., for construction of the Paving of Grand Avenue between Peyton Drive and SR 71 project in the amount of $10,913.61. 2. Accept the Construction of the Paving of Grand Avenue between Peyton Drive and • SR 71 project as complete. 3. Authorize the City Clerk to cause the Notice of Completion to be recorded. 4. Authorize the release of retention in the amount of $16,673.31 thirty-five days after the Notice of Completion has been recorded. 5. Authorize the release of any remaining encumbrance after final payment of retention. BACKGROUND/ANALYSIS: On April 22, 2008, the City Council awarded a contract to Silvia Construction, Inc., for construction of the Paving of Grand Avenue between Peyton Drive and SR 71 project in the amount of $155,819.50. Silvia Construction began work on the project on May 5, 2008, and was substantially complete on May 21, 2008. Change order No. 1 adjusts estimated quantities to reflect the actual quantities of the work performed. At the request of staff, the contractor installed a number of additional traffic detector loops to better affect the synchronization of traffic signals in the area. 410 The contract is summarized as follows: Original Contract: $155,819.50 Change Order No. 1: $ 10,913.61 Revised Contract Amount: $166,733.11 197 AGENDA DATE: June 10, 2008 Page 2 SUBJECT: NOTICE OF COMPLETION FOR CONSTRUCTION OF THE PAVING OF GRAND AVENUE BETWEEN PEYTON DRIVE AND SR71 BY SILVIA CONSTRUCTION, INC., AND OTHER RELATED ITEMS REVIEW BY OTHERS: This item has been reviewed by the Finance Director and the Assistant to the City Manager. FISCAL IMPACT: Funding for this project is included in the FY 2007/08 Street Improvement Project, part of the approved FY 2007/08 Capital Improvement Program. R.,-pecffully submitted, Recommended by: ire • N. La Belle, City Manager RayndlDnd T. Holland, Interim City Engineer RH/AD/ps Attachments CITY OF CHINO HILLS CHANGE ORDER NO. 1 Date: June 10, 2008 IlNo. S08002 Contract No.A08-21 •oject: Paving of Grand Avenue P.O. No. 080738 Peyton Drive to SR 71 Account No. 399-7100-888-8110 Dntractor: Silvia Construction, Inc. Distribution: 9007 Center Avenue Original to City Clerk Rancho Cucamonga, CA Contractor 91730 Purchasing Department- Engineering Current Change Order 7.00% ijustment of Final Quantities Description Bid Qtv Actual Qty Change Unit Cost Extention I No. 4 - 2" grind/overlay 300 224 -76 $ 11.90 $ (904.40) I No. 6 - 1" AC Overlay 1560 1556.62 -3.38 $ 67.75 $ (229.00) I No. 7 - Adj. Manholes 7 3 -4 $ 500.00 $ (2,000.00) I No. 8 - Traffic Loops 54 91 37 $ 200.00 $ 7,400.00 xtra Work dditional Pavement Markers 1 $ 6,647.00 $ 6,647.00 ontr ct Time Adjustment, Add - 0 - Working Days. Total: $ 10,913.61 AL CONTRACT AMOUNT $155,819.50 CITY OF CHINO HILLS Authorized by the City Council this hange Orders to Date: - 'the day of ' , 2008. dd - educt - - CURT HAGMAN, MAYOR hange Orders to Date 0.00% djusted Contract Amount $155,819.50 ATTEST: hange Order No. 1 dd $14,047.00 MARY M. McDUFFEE, CITY CLERK educt (3,133.401 et Change Order 7.00% $10,913.61 APPROVED BY: otal Change Orders 7.00% RAYMOND T. HOLLAND INTERIM CITY ENGINEER MENDED CONTRACT AMOUNT $166,733.11 dill ACCEPTED BY: SILVIA CONSTRUCTION, INC. Recording Requested by And When Recorded, Mail To: 0CITY CLERK CITY OFCH|M�� HILLS 2001 GranAvenue Chino Hills, CA 91709 Exempt Recording Per Government Code Section 6103 NOTICE OF COMPLETION NOTICE IS HEREBY GIVEN THAT: The undersigned is a P 'ecdK8anogarforthmCbvofCh|noHiUm. 2OO1GnandAvmnue, ChinoHUls. Co|ifmrnio. which is the owner of the interest or estate stated below in the property hereinafter described. The nature and interest or estate of the City is: in fee (if other than fee,strike"In Fee"and insert,for example,"easement"or lessee") A work of improvement on the property hereinafter described was completed on May 21, 2008. The work of improvement is described as follows: Construction of the Pavinq of Grand Ave. between Peyton Dr. and SR71 Date of Contract: April 22,2008 Contract/Agreement No. A08-21 . Name of Original Contractor: Silvia Construction, Inc. illThe property on which said work of improvement was completed is in the City of Chino Hills, County of San Bernardino, State of California, and is described as follows: Paving of Grand Avenue between Peyton Drive and SR 71 (legal description) The street address of said property is none . (if flO Street address has been officially assigned,insert"none") CITY OF CHINO HILLS / An ' R. Dutrey, Eng|namr •° Support Services Manager STATE OF CALIFORNIA ) COUNTY OF SAN BERNARDINO )ss CITY OF CHINO HILLS ) I HEREBY CERTIFY THAT I am the Interim City Engineer for the City of Chino Hills. I have read the foregoing Notice of Completion and know the contents thereof; and I certify that the same is true of my own knowledge. I declare under penalty of perjury, that the foregoing is true and correct. Executed on at City of Chino Hills, California. enuy=eT. nmsxno, mt'enni/g/Engmeer