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05-27-2008 CC Rpt A22 COUNCIL AGENDA STAFF REPORT CITY CLERK USE ONLY 7:4l4:\ 4ipoMeeting Date: My 27 2008 ;F:74/t4, Public Hearing2'.. 211';'" :;2 A111: 1 ! -.;,-,- : V --:.::,;•4N:'.--",,4 CITY CYO-III...ILLS Discussion Item: Consent Item: 0 May 20, 2008 TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS FROM: CITY MANAGER SUBJECT: CITY OF CHINO HILLS CO-SPONSORSHIP WITH THE KIWANIS CLUB OF CHINO HILLS OF THE ANNUAL BOAT PARADE RECOMMENDATION: 1. Staff recommends that the City Council approve a co-sponsorship with the Kiwanis Club of Chino Hills of the Annual Boat Parade. dp2. Appoint a Council member to serve on the Boat Parade Committee. BACKGROUND: The City of Chino Hills and its residents have enjoyed many years of the Kiwanis- sponsored Annual Boat Parade. Originally, the boat parade started as a grassroots activity and consisted of 10 — 20 modest boats decorated with lights and holiday ornaments that drove through various neighborhoods in the community. Over the years, the event has grown in popularity and now averages approximately 60 boats of various shapes and sizes. The event has also received notoriety regionally including Orange and Los Angeles Counties. The boat parade's main event traverses Peyton and Grand Avenues, cutting through Boys' Republic and ending on Eucalyptus Avenue adjacent to the Community Park. The event, with its notoriety, has become associated with the City of Chino Hills as a signature holiday event. Spectators from Chino Hills and surrounding communities pack the sidewalks, parking lots, and every available space along the parade route to view the parade, which in turn has attracted illegal vendors that line up and sell items to the public. The participants in the boat parade have also enhanced the event and often invite several family members and friends to ride in the boats and participate in the dpactivities. This creates more significant challenges in regards to staging and ending the event and policing the illegal vendors along the parade route. N 22 AGENDA DATE: May 27, 2008 Page 2 SUBJECT: CITY OF CHINO HILLS CO-SPONSORSHIP WITH KIWANIS 11, CLUB OF CHINO HILLS FOR THE ANNUAL BOAT PARADE The Kiwanis Club has done an outstanding job throughout the years in organizing and presenting the parade; however, it has become more difficult with the magnitude of the event and the increase of development in and around the route, including the Shoppes. By co-sponsoring the parade, the City would have the capacity to bring the additional staff and traffic control to manage the parade to assist Kiwanis in assuring a successful and safe event for participants and spectators. In the proposed 2008-09 budget for the Council's consideration in June, staff has included funding for the support of the boat parade. Should the Council choose to have the City participate as a co-sponsor, it is recommended that a committee be formed consisting of City staff, members of the Kiwanis, and a Chino Hills City Council member. It is anticipated that the boat parade would maintain its current format with some discussion of program enhancements to be considered by the committee. Staff is confident that the Annual Boat Parade would continue to be a wonderful event for the community, assuring that the event remains safe, appropriately managed, and supervised in partnership with Kiwanis Club of Chino Hills. REVIEWED BY: This item has been reviewed by the Finance Director and the City Attorney. 41110 FISCAL IMPACT: The Annual Boat Parade is estimated at $3,000 for staff and traffic control and is included in the 2008-09 budget for Council's consideration at a future date. R . pectfully submitted: Recommended by: 41lader -21. (E/Le.1/4 V. Doug . N. La Belle, City Manager Michael S. Fie r Community Se ices Director DLB:MSF:cfc 411P