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05-27-2008 CC Rpt A08 COUNCIL AGENDA STAFF REPORT CITY CLERK USE ONLY ...,• 4',1,' Meeting Date May 27, 2008 Public Hearing 13 — - _ ICTTY OF C01111.1.S Discussion Item sy , Consent Item DATE: May 20, 2008 TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS FROM: CITY MANAGER SUBJECT: AMENDMENT NO. 1 TO AGREEMENT NO. A04-86 WITH DOTY BROS. RECOMMENDATION: Approve an increase of$20,000 to Agreement No. A04-86 with Doty Bros. BACKGROUND/ANALYSIS: In December 2004, the City Council authorized execution of Agreement No. A04-86 with Doty Bros. for "on call" maintenance services to provide water and sewer line repair services with an annual "not to exceed" amount of $60,000. do Because of increased emergency repairs to the water and sewer systems, the designated authority with Doty Bros. has been exhausted. Staff is asking the City Council to approve Amendment No.1 to increase the annual "not to exceed" amount by $20,000 to a total of $80,000. REVIEW BY OTHERS: This agenda item has been reviewed by the Finance Director and the Contract Compliance Officer. FISCAL IMPACT: The increase is not a commitment to spend, rather an authorization to obtain services if necessary. Work performed by Doty Bros. is funded out of the appropriate Fiscal Year 2007/08 budgets. Re..ectfully submitted, Recommended by: Il th, 41 Oft c 4:-:...(j____ __________ fai Douglas N. La Belle, City Manager Pat Hagler "--- Public Facilities and Operations Director f? a 40 AMENDMENT NO. 1 TO CONTRACT NO. A04-86 FOR PROFESSIONAL SERVICES FOR ON-CALL REPAIR WATER AND SEWER SYSTEMS BETWEEN THE CITY OF CHINO HILLS AND DOTY BROS. This Amendment No. 1 to Contract No. A04-86 dated May 27, 2008, is entered into in the State of California by and between the City of Chino Hills, a California general law municipal corporation, hereinafter called "City", and Doty Bros. hereinafter called "Consultant". Amend the Scope of Services to include the following: 1. Increase the annual "not to exceed" amount: Original Contract amount $60,000.00 Amendment No. 1 $20,000.00 Total Annual Contract Amount (not to exceed) $80.000.0Q All other provisions of the Agreement remain in effect. IN WITNESS WHEREOF, the City Council of the City of Chino Hills has caused this amendment to Agreement No. A04-86 subscribed by its duly authorized officers, in its tipbehalf, and the said party of the second part has signed this Contract. DOTY BROS. CITY OF CHINO HILLS: MIKE CLARK CURT HAGMAN, MAYOR SUPERINTENDENT ATTEST: MARY M. McDUFFEE CITY CLERK APPROVED AS TO FORM: MARK D. HENSLEY 41IP CITY ATTORNEY