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05-13-2008 CC Rpt D03 COUNCIL AGENDA STAFF REPORT CITY CLERK USE ONLY 1 f ; ;fillV----...\ Meeting Date: May 13,2008 ' ; • 7 A i i t: lb ,:�;,� Public Hearing: ❑ a Q%OHM« Discussion Item: o ,, . ._ Consent Item: o DATE: May 6, 2008 TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS FROM: CITY MANAGER SUBJECT: FRANK B. AND HELEN MCCOY EQUESTRIAN AND RECREATION CENTER FEE SCHEDULE RECOMMENDATION: Adopt a resolution entitled: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHINO HILLS, ADOPTING A SCHEDULE OF USER FEES TO BE CHARGED BY 40 THE CITY'S COMMUNITY SERVICES DEPARTMENT FOR THE FRANK B. AND HELEN MCCOY EQUESTRIAN AND RECREATION CENTER'S RESIDENCE AND BARN COMMUNITY BUILDING,AMENDING MASTER FEE SCHEDULE, TABLE 2, EXHIBIT A, SECTION 5." BACKGROUND/ANALYSIS: The renovation of the Frank B. and Helen McCoy Equestrian and Recreation Center Residence has been completed and staff is submitting the attached proposed fees for the use of the Residence and amended fees for the Barn Community Building for Council's consideration. Staff surveyed other facilities including Clark Estates in Santa Fe Springs, which was the most similar facility to the McCoy Residence. Attachment A identifies hourly and package fees for the residence, patio area, barn, and arenas. Package fees for Barn and Residence include all amenities. Due to an increased demand for rental facilities, staff is recommending an increase of hourly fees for Group D (resident individual or organization)and Group E (non-resident individual or organization), and proposing site package pricing where an interested party can rent the residence, barn, or both for the entire day. The Barn Community Building fees being proposed for Group D users increases hourly firorates from $90 to $110, 8:00 a.m. to 5:00 p.m. and from $110 to $130, 5:00 p.m. to 12:00 a.m. and Group E users increase hourly rates from $130 to $155, 8:00 a.m. to 5:00 p.m. and from to $155 to $180, 5:00 p.m. to 12:00 a.m. Note: No fee increases are being proposed for Group B and Group C (resident, not-for-profit) users requesting use of the Barn Community Building. AGENDA DATE: May 13, 2008 Page 2 SUBJECT: FRANK B. AND HELEN MCCOY EQUESTRIAN AND RECREATION 1110 CENTER FEE SCHEDULE Attachment B includes existing fees for the Barn Community Building, Patio, Kitchen, Main and Warm-up Arena. These amenities can be separately and collectively reserved to build a custom package. Note: No fee increases are being proposed for the Barn Patio, Barn Kitchen, and Main and Warm-up Arenas. REVIEWED BY: This item has been reviewed by the Finance Director. FISCAL IMPACT: Additional Revenues for the General Fund. Respectfully submitted, Recommended by: Dou as N. La Belle, City Manager Michael S. e r, Community Services Director DLB:MSF:jm:cfc Attachment 110 RESOLUTION NO. 08R- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHINO HILLS, ADOPTING A SCHEDULE OF USER FEES TO BE CHARGED BY THE CITY'S COMMUNITY SERVICES DEPARTMENT FOR THE FRANK B. AND HELEN MCCOY EQUESTRIAN AND RECREATION CENTER'S RESIDENCE AND BARN COMMUNITY BUILDING, AMENDING MASTER FEE SCHEDULE, TABLE 2, EXHIBIT A, SECTION 5. WHEREAS, the schedule of fees represents reimbursement for costs reasonably borne by the City in providing direct services to particular individuals or groups rather than to the general populace of the City of Chino Hills; and WHEREAS, in order for the City to continue to provide said services, it is necessary for the City to recover the direct costs of providing such services. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF CHINO HILLS DOES RESOLVE, DETERMINE, AND ORDER AS FOLLOWS: SECTION 1. The fee for User Groups D and E for the McCoy Equestrian and I. Recreation Center Barn has been restated on the Master User Fee Schedule — Table 2, Exhibit A, Section 5. SECTION 2. A fee for all User Groups for the McCoy Equestrian and Recreation Center Residence has been included as part of the Master User Fee Schedule — Table 2, Exhibit A, Section 5 effective immediately. SECTION 3. The City Clerk shall certify as to the adoption of this resolution. 1 of 3 0 PASSED, APPROVED, AND ADOPTED THIS 13th day of May 2008. CURT HAGMAN, MAYOR ATTEST: MARY M. McDUFFEE, CITY CLERK APPROVED AS TO FORM: MARK D. HENSLEY, CITY ATTORNEY 0 IMP 2 of 3 S S $ Frank B. and Helen McCoy Equestrian and Recreation Center User Group Fees Amenity Hours Group A Group B Group C Group D Group E Barn Community Building-New Hourly Pricing in Bold 8:00 am.-5:00 p.m. N/C $30.00 $50.00 $110.00 $155.00 5:00 p.m.-12:00 a.m. N/C $50.00 $70.00 $130.00 $180.00 Residence-Meeting and Dressing Room(s)Hourly Pricing 8:00 a.m.-5:00 p.m. N/C $15.00 $25.00 $55.00 $75.00 5:00 p.m.-12:00 a.m. N/C $25.00 $35.00 $65.00 $90.00 Residence-Outdoor Use Only Hourly Pricing 8:00 a.m.-5:00 p.m. N/C $30.00 $50.00 $110.00 $155.00 5:00 p.m.-12:00 a.m. N/C $50.00 $70.00 $130.00 $180.00 Residence Catering Kitchen-Per Reservation Pricing 8:00 a.m.-5:00 p.m. N/C $50.00 $75.00 $150.00 $200.00 5:00 p.m.-12:00 a.m. N/C $75.00 $100.00 $200.00 $250.00 Site Package Pricing Package A-Entire inside of Residence including Kitchen, Dressing 8:00 a.m.-12:00 a.m. N/C $350.00 $550.00 $1,100.00 $1,600.00 Rooms and Meeting Room area Package B-Barn Community Building including Kitchen and Patio 8:00 a.m.-12:00 a.m. N/C $530.00 $790.00 $1,570.00 $2,490.00 Package C- Entire Residence Inside and Out 8:00 a.m.-12:00 a.m. N/C $900.00 $1,300.00 $2,800.00 $3,800.00 Package D-Rental of entire site-McCoy Equestrian Center 8:00 a.m.-12:00 a.m. N/C $2,500.00 $3,250.00 $5,000.00 $6,000.00 Residence, Barn, and Arenas User Group Classification Group A-City of Chino Hills sponsored and co-sponsored classes,events and programs,and governmental agencies serving Chino Hills residents Group B-Resident not-for-profit,service,athletic or social organizations made up of 90% Chino Hills residents or any organizations sponsoring a public forum or candidate's night. I I I I Group C-Resident not-for-profit, service, athletic or social organizations made up of less than 90%Chino Hills residents. Group D-Resident individual, organization, commercial or private party activity, i.e.:wedding, anniversary, birthday,work parties, and faith- based organizations. 1 I II Group E-Non-Chino Hills Resident individuals, organizations, business, commercial, or profit making organizations, andl faith-based organizations. Attachment A MCCOY EQUESTRIAN RECREATION CENTER CURRENT USER FEES Barn Community Building eatre Seating/ Hourly Use Fees ling Capaciti Room(s) Size Reservation Times Group A Group B Group C Grout) D Group E 3/178/226 Includes Patio 72'x 37' 8:00 am.- 5:00 p.m. N/C $30.00 $50.00 $ 90.00 $130.00 D/178/226 Includes Patio 72'x 37' 5:00 p.m.- 12:00 a.m. N/C $50.00 $70.00 $110.00 $155.00 Barn Patio eatre Seating/ Hourly Use Fees lino Capacity Room(s) Size Reservation Times Group A Group B Group C Group D Group E V16 Patio 12'x 64' 8:00 a.m.- 5:00 p.m. N/C $ 6.00 $10.00 $14.00 $25.00 V16 Patio 12'x 64' 5:00 p.m.- 12:00 a.m. N/C $10.00 $14.00 $20.00 $30.00 Barn Kitchen Per Use Kitchen Fee Reservation Times Group A Group B Group C Group D Group E 8:00 a.m.- 5:00 p.m. N/C $25.00 $25.00 $ 75.00 $100.00 5:00 p.m.- 12:00 p.m. N/C $50.00 $50.00 $100.00 $125.00 MCCOY EQUESTRIAN CENTER Main and/or Warm-up Arena(s) Individual Use Hourly Individual Use Fees Reservation Times Group A Group B Group C Group D Group E 8:00 a.m.- Dusk • N/C N/C N/C $2.00 Dusk - 10:00 p.m. N/C $5.00 $5.00 $5.00 $7.00 Group Use Fees for Arena(sj Hourly Group Use Fees Reservation Times Group A Group B Group C Group ID Group E 8:00 a.m.- Dusk N/C N/C $ 5.00 $10.00 $20.00 Dusk- 10:00 p.m. N/C $5.00 $10.00 $15.00 $25.00 Show Use Fees for Arena(si Show Rate Per Day Types of Use Reservation Times Group A Group B Group C Group D Group E A-Plan Full Day N/C $200 $250 $300 $350 B-Plan Full Day N/C $250 $300 $350 $450 C-Plan Full Day N/C $275 $325 $375 $500 ATTACHMENT B •