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05-13-2008 CC Rpt A11 COUNCIL AGENDA STAFF REPORT CITY CLERK USE ONLY Meeting Date May 13, 2008 Public Hearing Discussion Item 0 Consent Item or DATE: May 6, 2008 TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS FROM: CITY MANAGER SUBJECT: AMENDMENT NO. 2 TO PROFESSIONAL SERVICES AGREEMENT AND BLANKET PURCHASE ORDER INCREASE FOR BUREAU VERITAS RECOMMENDATION: 1. Authorize the execution of amendment#2 to the Professional Services Agreement A02-87 with Bureau Veritas North America, Inc., formerly Berryman & Henigar & Associates. 2. Approve increasing the mileage rate from $0.36 cents per mile to $0.505 cents per mile. 3. Approve an increase to blanket PO#080414 with Bureau Veritas in the amount of$50,500. .. GROUND/ANALYSIS: On December 10, 2002, the City Council authorized the execution of Agreement No. A02-87 with Berryman & Henigar Associates, to provide plan review services for the Building Division. City staff was recently notified that Berryman & Henigar has changed their name to Bureau Veritas North America, Inc. due to a merger. Amending the agreement with the new business entity will ensure proper legal documentation of the name change and increasing the mileage rate will bring it in line with the current rate used by the City. Private development activity has substantially increased during the current year; therefore staff recommends an increase in the purchase order in the amount of $50,500. This proposed increase will raise the fiscal year purchase order for this service to $245,900. The increase in the purchase order will be funded by a $50,500 budget cost savings in salaries within the Community Development Department. REVIEW BY OTHERS: The Finance Director has reviewed this agenda item. FISCAL IMPACT: No net fiscal impact to the General Fund because budgeted salary savings will be used to fund the increase in the purchase order. Respectfully submitted, - - • ended by: , 411PI-27/ ..ei ) 4,"‘ Douglas . La Belle Chrffe Kelly City Manager Community Development Directo• Attachment: Amendment No. 2 to Agreement#A02-87 /9 7/ CITY OF CHINO HILLS ID AMENDMENT NO. 2 TO AGREEMENT NO. A02-87 FOR PLAN REVIEW SERVICES BETWEEN THE CITY OF CHINO HILLS AND BUREAU VERITAS NORTH AMERICA, INC. (FORMERLY KNOWN AS BERRYMAN & HENIGAR) THIS AMENDMENT No. 2 to Agreement No. A02-87, dated December 10, 2002, is entered into in the State of California by and between the City of Chino Hills, a California general law municipal corporation, hereinafter called "City", and Bureau Veritas North America, Inc. (formerly known as Berryman & Henigar), hereinafter called "Contractor". 1. Change the name of Contractor from Berryman & Henigar to Bureau Veritas North America, Inc. 2. Add a mileage compensation rate of$0.505 per mile to Exhibit B. All other provisions of the agreement remain in effect. IN WITNESS WHEREOF, the City Council of the City of Chino Hills has caused this Amendment to the Professional Services Agreement No. A02-87 to be subscribed by its duly authorized officers, in its behalf, and the said party of the second part has signed this Agreement. likTRACTOR: CITY OF CHINO HILLS: • BUREAU VERITAS NORTH AMERICA, INC. CURT HAGMAN, MAYOR (FORMERLY KNOWN AS BERRYMAN & HENIGAR) ATTEST: MARY M. McDUFFEE, CITY CLERK APPROVED AS TO FORM: MARK D. HENSLEY, CITY ATTORNEY fi