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12-14-2010 CC Rpt A07 COUNCIL AGENDA STAFF REPORT CI1Y CLERK USE ONLY RECEIVED Meeting Date: December 14. 2010 ;r. 2010 DEC -6 All IO 58 Public Hearing: 0 ,.t"'" Discussion Item: __`. ' Consent Item )Fti Ii;t t k Il'Y Cf ER VK Ct11€d0 HILLS December 7, 2010 TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS FROM: CITY MANAGER SUBJECT: APPROVE AN APPROPRIATIONS TRANSFER AND AUTHORIZE A PURCHASE ORDER FOR PURCHASE OF A MOBILE MESSAGE BOARD RECOMMENDATION: 1. Approve an appropriation from General Fund unreserved fund balance to the Public Safety Division in the amount of $24,000. 2. Authorize issuance of a purchase order to Allied Traffic & Equipment Rentals, Inc. in the amount of $23,903.25 for purchase of a solar-powered, trailer- mounted mobile electronic message board. BACKGROUND/ANALYSIS: For the Fiscal Year 2009, the Chino Hills Police Department applied and was approved to receive Homeland Security Grant monies. The applied for and approved amount was $25,321.00, based upon a percentage allotment to Police and Sheriff Agencies within San Bernardino County. There were criteria justifications that needed to be met to receive the grant. They in- cluded enhancement of information sharing and medical and public health prepared- ness, strengthening communication capabilities, enhancement of critical infrastructure and key resource protection, strengthen citizen preparedness and participation, and en- hance catastrophic incident planning, response, and recovery capabilities. The Chino Hills Police felt these needs could be met with the purchase of an electronic portable variable message sign. This equipment would be utilized in the event of a natu- ral disaster or other police event, with the sign being deployed by Police Department personnel, easing the burden of other City departments during the aforementioned events. The bid process was entered into and followed per grant protocol. The City will pur- chase the equipment, and be reimbursed through the San Bernardino County Office of Emergency Services once receipt of the equipment is made. AGENDA DATE: DECEMBER 14, 2010 PAGE TWO SUBJECT: APPROVE AN APPROPRIATIONS TRANSFER AND AUTHORIZE A PURCHASE ORDER FOR THE PURCHASE OF A MOBILE MESSAGE BOARD The Police Department is requesting a purchase order be issued to Allied Traffic Equipment in the amount of $23,903.25. The order will then be submitted to the suppli- er, with a turn-around time of approximately three weeks. Once the equipment is re- ceived, the invoice will be submitted to the OES for reimbursement to the City. REVIEW BY OTHERS: This item has been reviewed by the Finance Director. FISCAL IMPACT: The General Fund will be reimbursed by the FY 2009 Homeland Security Grant in the amount of$23,903.25. Respectfully submitted, Recommended by: 7/ / Mlohael S. Fletfer,�P. it<j rclanager Kathleen Gotch, Assistant City Manager MSF:KG:rlh:ssr