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12-13-2011 CC Rpt A12 COUNCIL AGENDA STAFF REPORT crarAialisV6f' Meeting Date: December 13. 2011 2011 DEC -6 AN I I: I Public Hearing: JFFICE OE CITY CLERK °"'"""`" CHINO LULLS Discussion Item: Consent Item: December 6, 2011 TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS FROM: CITY MANAGER SUBJECT: NOTICE OF COMPLETION FOR THE CONSTRUCTION OF THE HIGH ZONE RECYCLED WATER SYSTEM PROJECT BY CANYON SPRINGS ENTERPRISES AND OTHER RELATED ITEMS RECOMMENDATION: 1. Approve Change Order No. 2 to Agreement No. A10-13 with Canyon Springs Enterprises in the amount of $2,848.31. 2. Accept the Construction of the High Zone Recycled Water System Project by Canyon Springs Enterprises as complete. 3. Authorize the City Clerk to cause the Notice of Completion to be recorded. 4. Authorize the release of retention monies in the amount of$130,061.08, forty-five days after acceptance of the work by the City Council. 5. Authorize the release of any remaining encumbrance after final payment of retention. BACKGROUND/ANALYSIS: On March 23, 2010, the City Council awarded a contract to Canyon Springs Enterprises for the construction of the High Zone Recycled Water System in the amount of $2,531,480. This project consisted of construction of two (2) recycled reservoirs totaling 2.5 million gallons of capacity, which provides recycled water for users in the high zone including Vellano Country Club Golf Course. Work began on the project in June 2010 and was substantially complete on November 30, 2011. On September 13, 2011, the Council approved Change Order No. 1 to Agreement No. A10- 13. Change Order No. 2 is the adjustment of "As-Bid" quantities to reflect the actual quantities used in the construction of the landscape material at Reservoir R-42. The contract is summarized as follows: rnz AGENDA DATE: December 13, 2011 Page 2 SUBJECT: NOTICE OF COMPLETION FOR THE CONSTRUCTION OF THE HIGH ZONE RECYCLED WATER SYSTEM PROJECT BY CANYON SPRINGS ENTERPRISES AND OTHER RELATED ITEMS • Adjusting 'As-Bid' quantities to reflect the actual quantities used in the construction of the work performed within the contract. Original Contract: $2,531,480.00 Change Order No. 1: $ 66,893.35 Change Order No. 2: $ 2,848.31 Revised Contract: $2,601,221.66 REVIEW BY OTHERS: This item has been reviewed by the Finance Director and the Public Works Director. FISCAL IMPACT: The project is included in the FY 2011-12 Capital Improvement Program budget and has adequate funds available for Change Order No. 2. Respectfully submitted, Recommended by: Michael S. Fleagreity Manager Steven C. Nix, CI ' Engineer SN/AD/ps Attachments 1 -2 CITY OF CHINO HILLS CHANGE ORDER NO. 2 DATE: December 13. 2011 Project No. W06001 Contract No. A10-13 Project: High Zone Recycled Water System P.O. No. 100706 Account No. 399-7100-888-8450 Contractor: Canyon Springs Enterprises Distribution: 3883 Wentworth Drive Original to City Clerk Hemet, CA 92545 Contractor Purchasing Department DESCRIPTION: Current Change Order 0.1% 1 Quantity Adjustment - "As-Bid" vs. Actual $ 2,848.31 Total Cost $ 2,848.31 Contract Time Adjustment, Add - 0 - Working Days. ORIGINAL CONTRACT AMOUNT $ 2,531,480.00 CITY OF CHINO HILLS Authorized by the City Council this Change Orders to Date: 1 the day of , 2011. Add $ 66,893.35 Deduct $ - $ 66,893.35 ART BENNE I I , MAYOR Change Orders to Date 2.6% Adjusted Contract Amount $ 2,598,373.35 ATTEST: Change Order 2 Add $ 2,848.31 MARY M. McDUFFEE, CITY CLERK Deduct Net Change Order 0.1% $ 2,848.31 APPROVED BY: Total Change Orders 2.7% STEVEN C. NIX, CITY ENGINEER AMENDED CONTRACT AMOUNT $ 2,601,221.66 ACCEPTED BY: CANYON SPRINGS ENTERPRISES 1 -3 Recording Requested by And When Recorded, Mail To: CITY CLERK CITY OF CHINO HILLS 14000 City Center Drive Chino Hills, CA 91709 Exempt Recording Per Government Code Section 6103 NOTICE OF COMPLETION NOTICE IS HEREBY GIVEN THAT: The undersigned is a Project Manager for the City of Chino Hills, 14000 City Center Drive, Chino Hills, California,which is the owner of the interest or estate stated below in the property hereinafter described. The nature and interest or estate of the City is: In Fee (if other than fee,strike"In Fee"and insert,for example,"easement"or"lessee") A work of improvement on the property hereinafter described was completed on November 30, 2011. The work of improvement is described as follows: Construction of the High Zone Recycled Water System (Recycled Reservoirs R-41 and R-421 Date of Contract: March 23. 2010 Contract/Agreement No. A10-13 Name of Original Contractor: Canyon Springs Enterprises The property on which said work of improvement was completed is in the City of Chino Hills, County of San Bernardino, State of California, and is described as follows: Assessors Parcel Numbers 1031-011-45 and 1017-261-32, Chino Hills. California (Legal description) The street address of said property is None (If no street address has been officially assigned,insert"none") CITY OF CHINO HILLS APN: N/A �7 C"�Fh--lam Steven Nix, City Elgineer STATE OF CALIFORNIA COUNTY OF SAN BERNARDINO )ss CITY OF CHINO HILLS I HEREBY CERTIFY THAT I am the City Engineer for the City of Chino Hills. I have read the foregoing Notice of Completion and know the contents thereof; and I certify that the same is true of my own knowledge, I declare under penalty of perjury, that the foregoing is true and correct. Executed on at City of Chino Hills, California. �r Steven c. Nix, City $ngineer 1-4