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12-13-2011 CC Rpt A11 COUNCIL AGENDA STAFF REPORT gcrr ppirp ONLY (-04; Meeting Date: December 13. 2011 2011 DEC —6 AM 8: 08 i "=,", Public Hearing: U 3k `rIC OF CIF' CLERK "` -e' Discussion Item: ❑ CHINO HILLS Consent Item: December 6, 2011 TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS FROM: CITY MANAGER SUBJECT: NOTICE OF COMPLETION FOR THE PIPELINE AVENUE PAVEMENT REHABILITATION BETWEEN GLEN RIDGE DRIVE AND VALLE VISTA DRIVE PROJECT AND OTHER RELATED ITEMS RECOMMENDATION: 1. Approve a change order for a net credit in the amount of $10,929.21. 2. Accept the construction of the Pipeline Avenue Pavement Rehabilitation between Glen Ridge Drive and Valle Vista Drive Project by Silvia Construction, Inc. as complete. 3. Authorize the City Clerk to cause the Notice of Completion to be recorded. 4. Authorize the release of retention monies in the amount of$3,224.31, forty-five days after acceptance of the work by the City Council. 5. Authorize the release of any remaining encumbrance after final payment of retention. BACKGROUND/ANALYSIS: On August 25, 2011, the City received six (6) bids for the pavement rehabilitation of Pipeline Avenue between Glen Ridge Drive and Valle Vista Drive. On September 22, 2011, the City awarded a contract to Silvia Construction, Inc. in the amount of $75,415.50. The work was completed on October 3, 2011. During the course of construction, minor changes to the work were made as follows: 1. Adjusting "as-bid" quantities to reflect the actual quantities used in the construction of the work performed within the contract. Net Credit: ($10,929.21) 1/ d �r� AGENDA DATE: December 13, 2011 Page 2 SUBJECT: NOTICE OF COMPLETION FOR THE PIPELINE AVENUE PAVEMENT REHABILITATION BETWEEN GLEN RIDGE DRIVE AND VALLE VISTA DRIVE PROJECT AND OTHER RELATED ITEMS The total amended contract amount is summarized below: Original Contract $ 75,415.50 Credit ($10,929.211 Total Amended Contract Amount $ 64,486.29 Staff recommends that the City Council accept the project as complete and authorize staff to file a Notice of Completion. REVIEW BY OTHERS: This item has been reviewed by the Finance Director and the Public Works Director. FISCAL IMPACT: This project is part of the FY10/11 Street Improvement Project, pad of the approved FY 2011/12 Capital Improvement Program budget. Respectfull submitted, Recommended by: -_7 _7/,0/,/ Mich6el S. Fleagj'e , G`ity Manager Steven C. Nix, Citk Engineer SN/YM/ps Attachment 1-2 CITY OF CHINO HILLS CHANGE ORDER NO. DATE: December 13. 2011 Project No. S11003 Contract NoA11-47 Project: Pipeline Avenue Pavement P.O. No. 120461 Rehabilitation Account No.399-7100-888-8110 Contractor: Silvia Construction, Inc. Distribution: 9007 Center Avenue Original to City Clerk Rancho Cucamonga, CA 91730 Contractor Purchasing Department DESCRIPTION: Current Change Order -14.5% Adjusting "as-bid" quantities to reflect the actual quantities used in the $ (10,929.21) construction of the work performed within the contract. Amount $ (10,929.21) Contract Time Adjustment, Add/Subtract - 0 -Working Days, ORIGINAL CONTRACT AMOUNT $ 75,415.50 CITY OF CHINO HILLS Authorized this the day of Change Orders to Date: 0 , 2011. Add D educt $ _ MICAAEL S. FLFiAGER, CITY MANAGER Change Orders to Date 0.0% Adjusted Contract Amount $ 75,415.50 APPROVED BY: Change Order No. 1 „_fi Add Deduct $ (10,929.21) STEVEN C. NIX, CI1(Y ENGINEER Net Change Order -14.5% $ (10,929.21) Total Change Orders -14.5% r ACCEPT D BY: ' AMENDED CONTRACT AMOUNT $ 64,486.29 SILVIA CONSTIYUCTION, INC. 1 -3 Recording Requested by And When Recorded, Mail To: CITY CLERK CITY OF CHINO HILLS 14000 City Center Drive Chino Hills, CA 91709 Exempt Recording Per Government Code Section 6103 NOTICE OF COMPLETION NOTICE IS HEREBY GIVEN THAT: The undersigned is a Project Manager for the City of Chino Hills, 14000 City Center Drive, Chino Hills, California, which is the owner of the interest or estate stated below in the property hereinafter described. The nature and interest or estate of the City is: In Fee (if other than fee,strike"In Fee"and insert,for example,"easement"or"lessee") A work of improvement on the property hereinafter described was completed on October 25. 2011. The work of improvement is described as follows: Pipeline Avenue Pavement Rehabilitation between Glen Ridue Drive and Valle Vista Drive Date of Contract: September 22. 2011 Contract/Agreement No. A11-47 Name of Original Contractor: Silvia Construction. Inc. The property on which said work of improvement was completed is in the City of Chino Hills, County of San Bernardino, State of California, and is described as follows: Pipeline Avenue between Glen Ridge Drive and Valle Vista Drive, Chino Hills. California (Legal description) The street address of said property is None (If no street address has been officially assigned,insert"none") CITY OF C NO HILLS APN: N/A Joe Dyeh,-Assistant City Engineer STATE OF CALIFORNIA COUNTY OF SAN BERNARDINO )ss CITY OF CHINO HILLS ) I HEREBY CERTIFY THAT I am the City Engineer for the City of Chino Hills. I have read the foregoing Notice of Completion and know the contents thereof; and I certify that the same is true of my own knowledge. I declpre uncjer penalty of perjury, that the foregoing is true and correct. Executed on it ' 2-¢'/i 1 at City of Chino Hills, California. Or Steven C. Nix, City E<<igineer 1-4