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09-27-2011 CC Rpt A09 COUNCIL AGENDA STAFF REPORT RTE a-SY4EONLY AP" Meeting Date: September 27. 2011 2011 SEP 20 AM 9: 51 Public Hearing: 0 OFFICE OF CITY CLERK Discussion Item: ❑ CHINO HILLS Consent Item: September 20, 2011 TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS FROM: CITY MANAGER SUBJECT: NOTICE OF COMPLETION FOR CONSTRUCTION OF THE FAIRWAY BOULEVARD WATERLINE PROJECT BY SO CAL & ASSOCIATES PLUMBING, INC. AND OTHER RELATED ITEMS RECOMMENDATION: 1. Accept the construction of the Fairway Boulevard Waterline Project by So Cal & Associates Plumbing, Inc. as complete. 2. Authorize the City Clerk to cause the Notice of Completion to be recorded. 3. Authorize the release of retention monies in the amount of$5,704, forty-five days after acceptance of the work by the City Council. 4. Authorize the release of any remaining encumbrance after final payment of retention. BACKGROUND/ANALYSIS: On June 14, 2011, the City Council awarded a contract to So Cal &Associates Plumbing, Inc. (So Cal) for the Fairway Boulevard Waterline project. Construction commenced on July 18. On August 23, 2011, the Council approved Change Order No. 1 to Agreement No. A11- 31 with So Cal in the amount of$12,500 as compensation for removal and disposal of the existing, interfering asbestos concrete (AC) waterline. The total amended contract amount is summarized below: Original Contract $ 45,040 Change Order No. 1 $ 12,500 Total Amended Contract Amount $ 57,040 Work was completed on September 1, 2011, therefore, staff recommends that the City Council accept the project as complete and authorize staff to file a Notice of Completion. r / 1/3 AGENDA DATE: September 27, 2011 Page 2 SUBJECT: NOTICE OF COMPLETION FOR CONSTRUCTION OF THE FAIRWAY BOULEVARD WATERLINE PROJECT BY SO CAL & ASSOCAITES PLUMBING, INC. AND OTHER RELATED ITEMS REVIEW BY OTHERS: This item has been reviewed by the Finance Director and the Public Works Director. FISCAL IMPACT: The project is included in the FY 2011-12 Capital Improvement Program budget. Respectfully submitted, Recommended by: JJ,z— Mich-el S. FI-ager ity Manager Steven C. Nix,\City Engineer SN/AD/ps Attachment 2/3 Recording Requested by And When Recorded, Mail To: CITY CLERK CITY OF CHINO HILLS 14000 City Center Drive Chino Hills, CA 91709 Exempt Recording Per Government Code Section 6103 NOTICE OF COMPLETION NOTICE IS HEREBY GIVEN THAT: The undersigned is a Project Manager for the City of Chino Hills, 14000 City Center Drive, Chino Hills, California, which is the owner of the interest or estate stated below in the property hereinafter described. The nature and interest or estate of the City is: In Fee (if other than fee,strike In Fee"and insert,for example,"easement"or"lessee") A work of improvement on the property hereinafter described was completed on September 1. 2011. The work of improvement is described as follows: Construction of the Fairway Boulevard Waterline Prdiect Date of Contract: June 14, 2011 Contract/Agreement No. All-31 Name of Original Contractor: So Cal &Associates Plumbina. Inc. The property on which said work of improvement was completed is in the City of Chino Hills, County of San Bernardino, State of California, and is described as follows: Fairway Boulevard Waterline Proiect. Chino Hills. California (Legal description) The street address of said property is None (If no street address has been officially assigned,insert"none") CITY OF /HJNO HILLS APN: N/A / d-x,, Anne R. Dutrey, Engineering Sport Services Manager STATE OF CALIFORNIA ' ) COUNTY OF SAN BERNARDINO )ss CITY OF CHINO HILLS I HEREBY CERTIFY THAT I am the City Engineer for the City of Chino Hills. I have read the foregoing Notice of Completion and know the contents thereof; and I certify that the same is true of my own knowledge. I declare under penalty of perjury, that the foregoing is true and correct. Executed on �` -. IS. z er I at City of Chino Hills, California. Steven CNix, City Egineer 3/3