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09-27-2011 CC Rpt A08 COUNCIL AGENDA STAFF REPORT R E_eI 1'1SitbUSE ONLY tr 1� �vJ SS tLJ ale. Meeting Date: September 27. 2011 2! I j SEP 20 AM 9: 51 a"> Public Hearing: El OFFICE OF CITY CLERK oo ���' Discussion Item: ❑ CHINO HILLS Consent Item: September 20, 2011 TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS FROM: CITY MANAGER SUBJECT: NOTICE OF COMPLETION FOR THE REHABILITATION OF CHINO HILLS PARKWAY PROJECT BY SILVIA CONSTRUCTION, INC. AND OTHER RELATED ITEMS RECOMMENDATION: 1. Accept the Rehabilitation of Chino Hills Parkway (Carbon Canyon Road to Grand Avenue) Project by Silvia Construction, Inc. as complete. 2. Authorize the City Clerk to cause the Notice of Completion to be recorded. 3. Authorize the release of retention monies in the amount of $41,585.95, forty-five days after acceptance of the work by the City Council. 4. Authorize the release of any remaining encumbrance after final payment of retention. BACKGROUND/ANALYSIS: On April 12, 2011, the City Council awarded a contract to Silvia Construction, Inc. for the Rehabilitation of Chino Hills Parkway (Carbon Canyon Road to Grand Avenue) project. Work began on the project on May 16 and was largely completed on June 30. On July 26, 2011, the Council approved Change Order No. 1 to Agreement No. A11-19 to reflect final quantities for the project. The contract is summarized as follows: Original Contract: $813,808.40 Change Order No. 1: $ 17.910.67 Revised Contract: $831,719.07 The Council also approved a reduction in retention from ten percent to five percent pending approval by the County Surveyor of corner records associated with this project. Staff is satisfied that the corner record issue is resolved and is asking the City Council to formally accept the project as complete. PU- AGENDA DATE: September 27, 2011 Page 2 SUBJECT: NOTICE OF COMPLETION FOR THE REHABILITATION OF CHINO HILLS PARKWAY PROJECT BY SILVIA CONSTRUCTION, INC. AND OTHER RELATED ITEMS REVIEW BY OTHERS: This item has been reviewed by the Finance Director and the Public Works Director. FISCAL IMPACT: The project is included in the FY 2011-12 Capital Improvement Program budget. Respectfully submitted, Recommended by: Michael S. Flee ity Manager Steven C. Nix\City Engineer SN/AD/ps Attachment 2/3 Recording Requested by And When Recorded, Mail To: CITY CLERK CITY OF CHINO HILLS 14000 City Center Drive Chino Hills, CA 91709 Exempt Recording Per Government Code Section 6103 NOTICE OF COMPLETION NOTICE IS HEREBY GIVEN THAT: The undersigned is a Project Manager for the City of Chino Hills, 14000 City Center Drive, Chino Hills, California, which is the owner of the interest or estate stated below in the property hereinafter described. The nature and interest or estate of the City is: In Fee (if other than fee,strike"In Fee"and insert,for example,"easement"or"lessee") A work of improvement on the property hereinafter described was completed on June 30, 2011. The work of improvement is described as follows: Rehabilitation of Chino Hills Parkway(Carbon Canyon Road to Grand Avenue) Proiect Date of Contract: Aoril 12. 2011 Contract/Agreement No. A11-19 Name of Original Contractor: Silvia Construction. Inc. The property on which said work of improvement was completed is in the City of Chino Hills, County of San Bernardino, State of California, and is described as follows: Rehabilitation of Chino Hills Parkway Proiect. Chino Hills, California (Legal description) The street address of said property is None (If no street address has been officially assigned,insert"none") CITY OF HINO HILLS/ /� APN: N/A j�j G/ i(// l /J Anne R. Dutrey, Engineering Supp6rt Services Manager STATE OF CALIFORNIA ) COUNTY OF SAN BERNARDINO )ss CITY OF CHINO HILLS I HEREBY CERTIFY THAT I am the City Engineer for the City of Chino Hills. I have read the foregoing Notice of Completion and know the contents thereof; and I certify that the same is true of my own knowledge. I declare under penalty of perjury, that the foregoing is true and correct. Executed on . IS, *WI( at City of Chino Hills, California. Steven C. Nix, City Enginier 3/3