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09-27-2011 CC Rpt A07 COUNCIL AGENDA STAFF REPORT CITY CLERK USE ONLY 1:C �� ED Meeting Date. Sentamber 77, 7011_ fl E C I 7011 SEP 20 AM 9: 50 Public Hearing: 0 Discussion Item: 0 / OFr'IC U. Cil Y CLERK Consent Item: Ff C'HINO HILLS September 20, 2011 TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS FROM: CITY MANAGER SUBJECT: AMENDMENT NO. 2 TO THE SCHOOL RESOURCE OFFICER PROGRAM AGREEMENT NO. A10-45 BETWEEN THE CITY OF CHINO HILLS AND THE CHINO VALLEY UNIFIED SCHOOL DISTRICT RECOMMENDATION: Approve Amendment No. 2, amending Section 2 of Agreement No. A10-45, the School Resource Officer Program Agreement between the City of Chino Hills and the Chino Valley Unified School District effective from August 29, 2011 through June 30, 2012. BACKGROUND/ANALYSIS: On September 28, 2010, the City Council approved a five-year agreement with the Chino Valley Unified School District (CVUSD), Agreement No. A10-45, to equally share the cost of two Deputies for ten months for a full-time School Resource Officer at Ayala High School and Chino Hills High School. Any adjustments in cost will be set annually by amendments. The contract will expire June 30, 2015. The cost of the School Resource Officers for a ten-month period will be split between Chino Hills and CVUSD. The total ten-month cost of the amendment for fiscal year 2011/12 is not to exceed $359,166 of which the City's share of this cost is $179,166. This is an increase of $9,820.50 per agency, or $19,641 total, from last year's cost. Overtime and vehicle costs, including fuel and maintenance, will be shared equally between the City and CVUSD and will be billed on a quarterly basis The program continues to foster strong collaboration between Chino Hills and CVUSD. Results of this effort include immediate police response, immediate resolutions of criminal activity, student/law enforcement interaction and crime prevention. The cost of the School Resource Officer may be adjusted at any time to reflect salary or fringe benefit increases that affect the Chino Hills Contract with the San Bernardino County Sheriffs Department. Overtime must be authorized by both parties and costs shared equally. The City shall bill the School District for its share, in three installments, due November 30, January 31, and June 30. 1fil7 AGENDA DATE: SEPTEMBER 27, 2011 PAGE TWO SUBJECT: AMENDMENT NO. 2 TO THE SCHOOL RESOURCE OFFICER PROGRAM AGREEMENT NO. A10-45 BETWEEN THE CITY OF CHINO HILLS AND THE CHINO VALLEY UNIFIED SCHOOL DISTRICT REVIEWED BY: This item has been reviewed by the Finance Director and Contract Compliance Officer. FISCAL IMPACT: The cost has been included in the fiscal year 2011/2012 budget. Respectfully submitted, Recommended by: 1-1111 -rt• Michael S. FlearrCity Manager Kathleen Gotch, Assistant City Manager MSF:r1h Attachments 2/4 AMENDMENT NO. 2 TO AGREEMENT NO. A10-45 FOR THE SCHOOL RESOURCE OFFICER PROGRAM BETWEEN THE CITY OF CHINO HILLS AND THE CHINO VALLEY UNIFIED SCHOOL DISTRICT THIS AMENDMENT NO. 2 to Agreement No. A10-45, dated September 27, 2011, is entered into in the State of California by and between the City of Chino Hills, a California general law municipal corporation, hereinafter called "City", and the Chino Valley Unified School District, hereinafter called "District". Section 2 of the Agreement is amended to read as follows: The DISTRICT agrees to pay one half of the cost of the two Officers for ten months, for an amount not to exceed $179,583, excluding overtime and the cost of fuel and maintenance. Any adjustments in cost will be set annually by amendments. All overtime will be authorized by the DISTRICT in concurrence with the CITY on a case-by-case basis and will be shared equally by both entities (50% each). Fuel and maintenance costs will be billed on a quarterly invoice and will be shared equally by both entities (50% each). The CITY shall bill the DISTRICT for its share in three equal installments. The first installment shall be due November 30, the second installment due January 31, and the third installment due June 30. Should an officer not be provided to either school, DISTRICT shall be entitled to a credit on the next billing equal to its share of the daily cost for each officer not provided. The credit due for each officer will be calculated by dividing the DISTRICT'S annual cost of one officer by the number of days in the school year and then multiplying that result by the number of days the officer was not available. Further, as long as the City of Chino Hills contracts with the San Bernardino County Sheriff's Department for law enforcement services, the cost of the School Resource Officers may be adjusted at any time due to any salary or fringe benefit increases, which may be granted by the Board of Supervisors to the Sheriffs employees. All other provisions of the agreement remain in effect. IN WITNESS WHEREOF, the City Council of the City of Chino Hills has caused this Amendment to the School Resource Officer Program Agreement No. A10-45 to be subscribed by its duly authorized officers, in its behalf, and the said party of the second part has signed this Contract. CITY OF CHINO HILLS CHINO VALLEY UNIFIED SCHOOL DISTRICT BY: BY: Ed Graham, Mayor Carol Vernava, Director of Purchasing DATE: DATE: ATTEST: Mary M. McDuffee, City Clerk Mark D. Hensley, City Attorney 3/4 SCHEDULE A LAW ENFORCEMENT SERVICES CONTRACT CITY OF CHINO HILLS FY 2011-12 Rollover - Includes Salary Increases for Safety and Professional Staff FY 2011-12 LEVEL OF SERVICE COST 2 - School Resource Officer 284,343 I 2 - Marked Unit 24,376 2 Dispatch Services 24,168 1 2 - HTs (Amortized over 7-years) 964 2 - HTs (Access & Maint Only) 1,248 2 - Taser Replacement (Amortized over 4-years) 568 Administrative Support 1,984 Services & Supplies 3,600 Vehicle Insurance 2,217 Personnel Liability & Bonding 6,383 County Administrative Cost 9,315 TOTAL COST: $ 359,166 1 Monthly Payment Schedule 1st payment due July 15, 2011: $29,936 2nd through 12th payments due the 5th of each month: $29,930 1 Personnel costs include salary and benefits and are subject to change by Board of Supervisors' action. 2 Vehicle costs do not include fuel and maintenance. The city is responsible for fuel and maintenance of all contract vehicles. Any fuel and maintenance costs charged to the county will be billed to the city on a quarterly invoice. 4/4