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09-27-2011 CC Rpt A06 COUNCIL AGENDA STAFF REPORT CITY CLERK USE ONLY Meeting Date: September 27, 2011 RECEIVED 201 I SEP 21 M9 8: 29 ' `" Public Hearing: 0 Discussion Item: 0 J7 t 1C OF CITY}` C( FqK thitimat Consent Item CLIMO HILLS September 20, 2011 TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS FROM: CITY MANAGER SUBJECT: LICENSE AGREEMENT WITH CHINO HILLS LIONS CLUB RECOMMENDATION: It is recommended that the City Council authorize the License Agreement with the Chino Hills Lions Club (Lions Club) for use of approximately .80 acres of unimproved property as a pumpkin patch/Christmas tree lot. BACKGROUND/ANALYSIS: In March 1993, the City Council selected the Lions Club as the service organization re- cipient of an annual lease of City owned property at the northwest corner of Peyton Drive and Grand Avenue for use as a pumpkin patch and Christmas tree lot. The lease was renewable for five additional one-year periods. In 1999 and 2005, the City entered into new six-year agreements with the Lions Club for use of the property. In August 2011, the City sent our Requests for Proposals (RFP) to various local non-profit agen- cies. The Lions Club was the only organization that replied to the RFP. The Lions Club has donated cash to the City with the profits from the lease. In prior years, the Lions Club has donated six concrete benches, two concrete trashcans, and a community bulletin board installed at Chino Hills Community Park. They have also sponsored the Summer Concerts in the Park series and the Chino Hills Healthy Cities Project. In addition, they have donated the portable stage for the Concerts in the Park series. In the past year, they have donated to the Community Services Department for the volunteer dinner as well as donating pumpkins and Christmas trees to the City's Recreation Department. FISCAL IMPACT: The $1.00 license payment amount will be deposited into the Open Space account. Respectfully submitted, Recommended by: Michael S. Fleager City Manager Kathleen Gotch, Assistant City Manager MSF:KG:rlh }t.� r rg We Serve CHINO VALLEY LIONS CLUB P.O. Box 518 Chino Hills,CA 91709 September, 2011 The Chino Valley Lions Club would like to submit the following proposal for obtaining the lease with the City of Chino Hills to operate the Pumpkin Patch/Christmas Tree Lot at 3278 Grand Ave, Chino Hills, California, The Chino Valley Lion's Club agrees to all the requirements and terms of the lease: 1) The Club will pay$1.00 rent each year. 2) The Club will obtained insurance, through Lions International Umbrella, with Willis of Illinois, Inc. The Club only uses all volunteer help. 3) The Club has installed an underground electrical system, and pays all the electrical costs. All above ground items will be removed upon termination of the lease per the requirements of the city. 4) The Club will install a temporary driveway ramp, with a drain pipe for drainage. 5) The Club will post a "STOP" sign and "No left Turn" sign on right side of the driveway. 6) The Club will pay all city, state and sales taxes, permits, and license fees associated with the use of the property. 7) The Club will install all temporary structures and remove them promptly each year. 8) The Club will restore the property to its original condition after use. 9) The Club will comply with all the other requirements as delineated in the draft license. The Chino Valley Lion's Club will obtain all the following permits: From the City of Chino Hills: - Special Event Application $200.00 - Encroachment Application $30.00 - Temporary Use/ Special Event Application $35.00 - Business Permit(no cost) 2/6 Chino Valley Lions Club Proposal for Pumpkin / Christmas tree Lot Page 2 From the Chino Valley Fire Department: - Pumpkin Patch Permit (no cost) -Tree Lot Permit (no cost) From the State of California: -State Produce License $100.00 -Temporary Sales Tax Permit (no cost) - Fire Retardant Permit for Christmas Trees $85.00 The Chino Valley Lions Club has operated the Pumpkin /Christmas Tree Lot since 1993. The Club donates both money and labor in its commitment to better the quality of life in the Chino Hills and Chino Valley area by the use of its funds obtained by operating the Pumpkins Patch/Christmas Tree Lot. The Chino Valley Lions Club has involved many community groups with the Pumpkins Patch/Christmas Tree Lot, in the set-up, teardown and operation of the lot. These groups have earned contributions to their respective organization, for their services donated. Some of these organizations are: - Boy Scout Troop 220 - Cub Scout Pack 220 - Chino Valley Leo Club - New Beginnings Church - Isaiah's Rock - Other Lions Clubs • Lion's clubs organization is non-political, non-sectarian service clubs composed of the community's leading business and professional people. Membership is by invitation only. The purpose of a Lions Club is more that good fellowship; and club social life. Important thought these are. It is to recognize community needs and develop means of meeting them, either through its own effort or in cooperation with other agencies Lionism is an active and efficient medium for national and world service, exerting tremendous influence for national welfare, international amity and peace, and human progress socially, culturally and economically. 3/6 Chino Valley Lions Club Proposal for Pumpkin /Christmas tree Lot Page 3 Lions Club Objectives: -To create and foster a spirit of understanding among the people of the world. -To promote the principles of good government and good citizenship. -To take an active interest in the civic, cultural social, and moral welfare of the community. -To unite the clubs in the bonds of friendship, good fellowship and mutual understanding. -To provide a forum for the open discussion of all matters; of public interest provided, however, that club members shall not debate partisan politics and sectarian religion. -To encourage service-minded men and women to serve their community without financial reward, and to encourage efficiency and promote high ethical standards in commerce, industry, professions, public works and private endeavors. Listed below is a brief summary of the contributions the Chino Valley Lion's Club has donated with the profits, over the years. The list does not include all organizations or individuals the Lions Club has donated to. City of Chino Hills: - Show Trailer - Bus Benches - Concerts in the Park - Healthy Cities - Park & Recreation Activities - Chino Hills Auxiliary Radio Team -Youth Accountability Board - Recreation Media Equipment - Dolphin Display Case -Volunteer Dinner Eyeglasses for any student or adult, in financial need, within the Chino Valley School District. Over $102,400.00 has been spent for this, through the years. Chino Unified School District: - Student Government Day - Special Friends District Program - Epie Pen Program -Shoes That Fit 4/6 Chino Valley Lions Club Proposal for Pumpkin /Christmas tree Lot Page 4 Chino Hills Library and - Friends of the library Chino Valley Fire (CHIEF) Lions Sight Conservation Projects: - Recording for the Blind - Guide dogs for the Blind - Lion's Eye Foundation - Blind Children Learning Center - K-9 Companions - Sight and Hearing Van Chino Valley Lion's Projects: - City of Hope - Rose Parade Float - Red Cross - Cub Scout Pack 220 - Boy Scout Troop 220 - Caring for the Hills - Isaiah's Rock -YMCA -Youth Boxing - Habitat for Humanity - S.O.A.R. In total, the Chino Valley Lions Club has donated over$815,000.00 in part to the above organizations, over the years. The first Year the Chino Valley Lions Club operated the lot, 8 tons of pumpkins and 800 Christmas Trees was sold. This past year, 50 tons of pumpkins and 1,475 Christmas trees were sold. A high of 3,200 Christmas trees were sold in 2001. We have invested about$34,000 in materials and equipment to operate the lot. 5/6 Chino Valley Lions Club Proposal for Pumpkin / Christmas tree Lot Page 5 The Christmas Tree Lot utilizes Leos Club and Boy Scouts members as our sales personal who work for tips only. It is an educational adventure for them to learn to work and deal with the general public, in selling Christmas Trees. They greet the customers, help them select a tree to meet their needs, prepare the tree for the customer and help place the tree on or in their vehicle. All sales staff members must go through an extensive training and safety program before they become sales personnel. They truly learn and enjoy the experience of dealing with the public on an equal level. The Chino Valley Lion's Club has operated the Pumpkin Patch /Christmas Tree Lot for the past 18 years. The Club has been able to support a wide variety of community needs. It is with this community involvement and with the City of Chino Hills support that has enabled the Chino Valley Lion's Club to accomplish so much. The Club thanks the City for all of its previous support. The Chino Valley Lions Club now ask for the City's continued support, by permitting the Club continue to operate the Pumpkin Patch I Christmas Tree Lot. We desire to continue to support the community needs, as we have demonstrated over the last 18 years. If you have any questions, you can contact Michael Preston at 909-573-3600 or David Stilwell at 909-393-2435. Michael PresEon Chino Valley Lions Club, President L `Q I i/ David Stilwell Chino Valley Lions Club, Treasure 6/6