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06-08-2010 CC Rpt A08 COUNCIL AGENDA STAFF REPORT cl titttt t Meeting Date: May 25. 2010 3' r 2010 MAY 19 A1110; 36 t Public Hearing: ❑ Discussion Item: ❑ OFFICE OF CITY CLERK mte ry.tm:e. Consent Item: CHiNO HILLS May 18, 2010 TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS FROM: CITY MANAGER SUBJECT: CHANGE ORDER NO. 3 TO AGREEMENT NO. A09-89 WITH SANDOVAL PIPELINE ENGINEERING, INC. FOR CONSTRUCTION OF THE LOS SERRANOS INFRASTRUCTURE IMPROVEMENTS PHASE 1B — STORM DRAIN RECOMMENDATION: 1. Approve an appropriations budget amendment in the amount of $35,000 from the Sewer Utility Fee Fund to the Los Serranos Infrastructure Improvements Phase 1B — Storm Drain project. 2. Approve Change Order No. 3 to Agreement No. A09-89 with Sandoval Pipeline Engineering, Inc. in the amount of $561.65. BACKGROUND/ANALYSIS: On December 8, 2009, the City Council awarded a contract to Sandoval Pipeline Engineering, Inc. in the amount of $671,465 for the construction of the storm drain in Valle Vista Drive from Del Norte Avenue to Country Club Drive, and in Descanso Avenue from Valle Vista Drive to Sierra Vista Drive. During the course of construction, the City Council approved Change Order No. 1 in the amount of $30,216.50, and Change Order No. 2 in the amount of $102,105.46. Staff is asking the City Council to approve Change Order No. 3 as follows: • Additional costs for extra work involved in lowering the storm drain line and associated laterals in Descanso Avenue to avoid conflict with existing sewer and water lines. Additional cost: $19,000.00. • Adjusting 'As-Bid' quantities to reflect the actual quantities used in the construction of the work performed within the contract. Credit: $ (18,438.35) Net Change Order: $561.65 � g AGENDA DATE: May 25, 2010 Page 2 SUBJECT: CHANGE ORDER NO. 3 TO AGREEMENT NO. A09-89 WITH SANDOVAL PIPELINE ENGINEERING, INC. FOR CONSTRUCTION OF THE LOS SERRANOS INFRASTRUCTURE IMPROVEMENTS PHASE 1B — STORM DRAIN The total amended contract amount is summarized below: Original Contract $ 671,465.00 Change Order No. 1 $ 30,216.50 Change Order No. 2 $ 102,105.46 Change Order No. 3 $ 561.65 Total Amended Contract Amount $ 804,348.61 REVIEW BY OTHERS: This item has been reviewed by the Finance Director and the Public Works Director. FISCAL IMPACT: An appropriations budget amendment in the amount of $35,000 from the Sewer Utility Fee Fund to the Los Serranos Infrastructure Improvements Phase 1B — Storm Drain project is necessary to fund the change order for the reconstruction and re-routing of the sewer main. Respectfully submitted, Recommended by: ( PP Mich el S. Ffeage , City Manager Steven C. Nix, Cit\Engineer SN/FR/ps Attachment CITY OF CHINO HILLS CHANGE ORDER NO. 3 DATE: May 25, 2010 Project No. S07007 Contract No. A09-89 Project: Los Serranos Infrastructure P.O. No. 100609 Improvements Phase 1B Storm Drain Account No. 399-7100-888-8110 Contractor: Sandoval Pipeline Engineering, Inc. Distribution: 13052 Whittram Avenue Original to City Clerk Rancho Cucamonga, CA 91739 Contractor Purchasing Department DESCRIPTION: Current Change Order 0.1% 1. Lowering of Storm Drain Line and laterals in Descanso Ave. (from Sta 11+00 to Sta 14+00) to avoid conflict with existing sewer and water lines crossings. $ 19,000.00 2. I Final Quantity Adjustment AQdj. I Unit Price I Unit I Adjusted Cost Item 11 'Construct Concrete Collar -1 I $600.00 EA 1 $ (600.00)1 IItem 12 'Construct Water/Sewer Main Encasement I -7 151,400.001 EA 15 (9,800.00)1 Iltem 30 'Construct Water Undercrossing I +1 158,000.001 EA I $ 8,000.00 I 'Item 32 'Reconstruct Sewer Lateral I -2 I $4,200.001 EA 1 $ (8,400.00)1 'Item CO#1 'Change material &fitting for Bid Item 30 I +1 I $3,021.651 EA I $ 3,021.65 I 'Item CO#2d 'Change of pipe bedding material 1 -820 I $13.001 LF I $ (10,660.00)1 1 Total=H $ (18,438.35)1 Total Cost $ 561.65 Contract Time Adjustment, Add - 2 - Working Days. ORIGINAL CONTRACT AMOUNT $ 671,465.00 CITY OF CHINO HILLS Authorized by the City Council this Change Orders to Date: 2 the day of , 2010. Add $ 132,321.96 Deduct $ - $ 132,321.96 W. C. "BILL" KRUGER, MAYOR Change Orders to Date Adjusted Contract Amount $ 803,786.96 ATTEST: Change Order No. 3 Add $ 561.65 MARY M. McDUFFEE, CITY CLERK Deduct $Net Change Order $ 561.65 APPROVED BY: Total Change Orders STEVEN C. NIX, CITY ENGINEER AMENDED CONTRACT AMOUNT $ 804,348.61 ACCEPTED BY: (CONTRACTOR)